Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2025/03/18 - Regular Packet
Board of Mason County Commissioners Draft Meeting Agenda Commission Chambers 411 N 5th St, Shelton, WA 98584 March 18, 2025 9:00 a.m. March 18.2 Commission meetings are live streamed at http://www.masonwebtv.com/ Regular Commission business meetings will be held in-person and via Zoom. Please click the Zoom meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized by the Chair to provide comment and testimony. Public comment and testimony can be provided in-person, via e-mail at msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call (360) 427- 9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting. 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 4.2 New Food Establishment Inspection Public Portal News Release 4.3 Herbicide Maintenance Program Notice News Release 4.4 National County Government Month Proclamation 5. Open Forum for Citizen Input Please see above options to provide public comment; 3 minutes per person, 15-minute time limit. 6. Adoption of Agenda Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m. 7. Approval of Minutes 8. Approval of Action Agenda Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered a separate item. 8.1 Approval of Warrants and Treasurer Electronic Remittance Claims Clearing Fund Warrant # 8111213-8111476 $1,227,861.54 Direct Deposit Fund Warrant # 114421-114826 $ 967,059.71 Salary Clearing Fund Warrant # 7008746-7008781 $1,279,229.50 Treasurer Electronic Remittance $ 557,901.01 8.2 Approval of the Resolution changing the numbers of duplicate and unnecessary departments and programs throughout Mason County’s Chart of Accounts (COA) effective retroactively to January 1, 2025. 8.3 Approval to cancel the Physical Damage Management insurance policy through Enterprise. 8.4 Approval to accept the donation application from Friends of Foothills Dog Park in the amount of $3,650 towards the construction of a concrete pad and path for the Foothills County Park. 8.5 Approval of the Resolution amending Resolution no. 81-19 regarding change drawers for Mason County Public Health increasing the total change drawer amount to $400. 8.6 Approval to award the following 2025 Mason County Heritage grants: Harstine Island Community Club for $4,000; Mason General Hospital Foundation’s Arts Commission Chapter/Mason Health Foundation for $4,000; McReavy House Museum of Hood Canal for $4,000; Pickering Homemakers Club dba Pickering Community Club for $4,000; and Skokomish Grange No. 379 for $4,000. 8.7 Approval of the Resolution amending Resolution no. 2023-078 amending Mason County Code Chapter 2.21 Mason County Purchasing and Contracting Policy and approval of the Resolution replacing Resolution no. 2021-036 establishing procurement guidelines for Public Works projects under $40,000 and use of the County Small Public Works Consultant and Vendor rosters. 8.8 Approval for the Chair to electronically sign the Annual Certification; Certification of Expenditures for Traffic Law Enforcement; Certification for Expenditures for Fish Passage Barrier Removal for the calendar year 2024 through the County Road Administration Board’s (CRAB) reporting system (CARS). 8.9 Approval of the Resolution replacing Resolutions 54 and 26-90 amending Mason County Code Section 2.52 updating the Public Works Road Department policies for “Organization”, “Handling Public Complaints & Requests”, and “Work for Others”, and amending Resolution no. 2020-52 to update the Public Works Department Organizational Chart in compliance with WAC 136-50-050. 8.10 Approval for Public Works to purchase a John Deere 135 excavator from Pape Machinery through the Sourcewell joint cooperative purchasing contract no. 011723-JDC for a total cost of $281,332.48; the existing 2019 John Deere 135G excavator will be retained for backup use and other duties at the Solid Waste facility. 8.11 Approval of the Washington State Healthcare Authority Law Enforcement Assisted Diversion (LEAD) contract no. K7135 amendment increasing the LEAD program budget by $40,262. 8.12 Approval of the professional services contract with North Mason Regional Fire Authority (NMRFA) for syndemic clinical services. 8.13 Approval to submit a Consolidated Homeless Grant (CHG) Local Government application. 8.14 Approval for the Chair to sign the 2025 Mason County Comprehensive Plan – Climate Element Grant contract amendment moving the due date of the final draft of the Climate Element to December 31, 2025. 8.15 Approval to appoint M. Dujon Johnson to the Mason County Housing Authority Board (HA) for a five-year term expiring March 18, 2030. 9. Other Business (Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. 10.1 Public Hearing to consider the sale of real property at 7 Public Works Drive, Shelton, WA 98584 parcel no. 42002-13-90070 for $465,000 to David C Bayley and/or assigns. Staff: Mark Neary 11. Board’s Calendar and Reports 12. Adjournment MASON COUNTY TO: Board of Mason County Commissioners Reviewed FROM: Ravyn Marshall Ext. 380 DEPARTMENT: Support Services Action Agenda DATE: March 18, 2025 No. 4.1 ITEM: Correspondence 4.1.1 Received notices from Washington State Liquor and Cannabis Board for the following: Special Occasion License for Allyn Community Association; Cannabis License Renewal Applications for Bayshore Cannabis Co,DJRI Investment LLC, Sensi Traders LLC and Mac Garden; Liquor License Renewal Applications for The Bistro at Lakeland Village,Bear Creek Country Store&Feed,Bent Bine Brew CO, Randy's Short Stop, The Hideaway, Hood Canal Market Fresh,Bayshore Shell, Spencer Lake Grocery, Taylor Shellfish Farms,The Lucky Dog,Twin Totems Deli &Grocery, Summertide Resort, and Alderbrook Golf&Yacht Club. 4.1.2 Received application from Wes Graves for the On-Site Sewage Advisory Committee. 4.1.3 Received letter from Federal Energy Regulatory Commission regarding Portfolio- Wide Level 1 Risk Analysis (LIRA), Cushman,Nisqually River, Cowlitz River and Wynoochee Projects. Attachments: Originals on file with the Clerk of the Board. Received 2/26/2025 Commissioners Randy Neatherlin, Sharon Trask and Pat Tarzwell. Mark Neary,McKenzie Smith, Liquor Board WASHINGTON STATE LIQUOR AND CANNABIS BOARD - LICENSE SERVICES 1025 UNION AVE SE - P O Box 43075 Olympia WA 98504-3075 specialoccasions@lcb.wa.gov Fax: 360-753-2710 TO: MASON COUNTY COMMISSIONERS FEBRUARY 24, 2025 SPECIAL OCCASION #: 091035 ALLYN COMMUNITY ASSOCIATION 18400 E STATE ROUTE 3 ALLYN, WA 98524 DATE: MARCH 29, 2025 TIME: 4 PM TO 8 PM PLACE: THE HUB - 111 NE OLD BELFAIR HIGHWAY, BELFAIR CONTACT: VERONICA COLBURN (DOB: 1.10.1963) 360-275-5002 SPECIAL OCCASION LICENSES * _Licenses to sell beer on a specified date for consumption at a specific place. * _License to sell wine on a specific date for consumption at a specific place. * —Beer/Wine/Spirits in unopened bottle or package in limited quantity for off premise consumption. * _Spirituous liquor by the individual glass for consumption at a specific place. If return of this notice is not received in this office within 20 days from the above date, we will assume you have no objections to the issuance of the license. If additional time is required please advise. 1. Do you approve of applicant? YES NO 2. Do you approve of location? YES NO 3. If you disapprove and the Board contemplates issuing a license, do you want a hearing before final action is taken? YES NO OPTIONAL CHECK LIST EXPLANATION YES NO LAW ENFORCEMENT YES NO HEALTH & SANITATION YES NO FIRE, BUILDING, ZONING YES NO OTHER: YES NO If you have indicated disapproval of the applicant, location or both, please submit a statement of all facts upon which such objections are based. DATE SIGNATURE OF MAYOR, CITY MANAGER, COUNTY COMMISSIONERS OR DESIGNEE Commissioners Randy Neatherlin, Sharon Trask and Pat Tarzwell. Washington State Mark Neary, McKenzie Smith Liquor and Cannabis Board Liquor Board MAR 0 7 2025 EW P 0 BOX 43098 • www.liq.wa.gov Fax 9: (360) 753-2710 March 06, 2025 i Dear Local Authority: RE: Cannabis License Renewal Applications in Your Jurisdiction - Your Objection Opportunity Enclosed please find a list of marijuana licensed,premises•in, your jurisdiction whose cannabis licenseswill expire in abount 90 days. This is your opportunity to object to these license renewal requests as authorized by RCW 69.50.331 (7) . 1 ) Objection to License Renewal To object to a cannabis license rnewal: This letter must: fax or mail a letter to the Washington State Liquor and Cannabis Board (WS-LCB) Licensing Division. ni ri ' o Detail the reason(s) for your objection, including a statement of all the facts upon which your objection or objections are based. rt ' o You may include attachments and supporting documents which contain or confirm the facts upon which your objections are based. ,1 o Please note that whether a hearing will be granted or not is within the Board's discretion per RCW 69.50.331 (7)(c) . Your letter of objection must be received by the Board's Licensing Division at least 30 days prior to the license expiration date (WAC 314-55-165) . IT you need additional time ,you must request that in wiitin . Please be aware, however, that it is within the Board's discretion to grant :or, deny any requests for extension of time to submiti objections. Your request for extension will be granted or denied ,in writing. If the objection is received within thirty days of the expiration date or the licensee has already renewed the license, the objection will be considered as a complaint and possible license revocation may be pursued by the-enforcement division. A copy of your objection and any attachments and supporting materials will be made available to the licensee, therefore, it is the Local Authority's responsibility to redact any confidential or non-disclosable information (see RCW 42.56) prior to submission to the WSLCB. 2) Status of License While Objection Pending During the time an objection to a renewal is pending, the permanent marijuana license is placed on hold. 3) Procedure Following Licensing Division Receipt of Objection After we receive your objection, our licensing staff will prepare a report for review by the Licensing Director. The report will include your letter of objection, as well as any attachments and supporting documents you send. The Licensing Director will then decide to renew the marijuana license, or to proceed with non-renewal. 4) Procedure .if Board Does Not Renew License (WAC 314-55-165 (2) (b)) If the Board decides not to renew a license, we will notify the licensee in writing, stating the reason for this decision. The licensee also has the right to request a hearing to contest non-renewal of their cannabis license. If the licensee makes timely request for a hearing, we will notify you. 'The Board's Licensing Division will be required to present evidence at the at the hearing before an administrative law judge to support the non-renewal recommendation. You may present evidence in support of your objection or objections. The administrative law judge will consider all of the evidence and issue an initial order StnnooheiBgattibirrdea®sioffbe Board members have final authority to renew the cannabis license and will enter a final 5) Procedure it Board Renews License Over Your Objection (WAC 314-55-165 (?) (a) ) It the Board decides to renew the license over your objection, you will be notified in writing. At that time, you may be given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If a hearing is held, you will be responsible for presenting evidence before an Administrative Law Judge in support of your objection to license renewal. The Board's Licensing Division will present evidence in support of license renewal. The Licensee may also participate and present evidence if the licensee desires. The administrative law judge will consider all of the evidence, and issue an initial order for the Board's review. The Board members have final authority to renew the cannabis license and will enter a final order announcing their decision. For questions about this process, contact the WSLCB Licensing Division at (360) 664-1600 or email us at localauthority@sp.lcb.wa.gov. Sincerely, Rebecca Smith Rebecca Smith, Director, Licensing and Regulation Division LIQ 864 07110 C092080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE: 03/06/2025 LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON (BY ZIP CODE) FOR EXPIRATION DATE OF 20250831 LICENSE LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES 1 . MEMENTO MORI, LLC BAYSHORE CANNABIS CO 415127 CANNABIS RETAILER 3831 HIGHWAY 3 MEDICAL CANNABIS ENDORSEMENT SHELTON WA 98584 0000 2 . DJR1 INVESTMENT LLC DJR1 INVESTMENT LLC 430394 CANNABIS PRODUCER TIER 3 160 W WESTFIELD CT UNIT F SHELTON WA 98584 0000 3 . DJR1 INVESTMENT LLC DJR1 INVESTMENT 430625 CANNABIS PROCESSOR 160 W WESTFIELD CT STE Al SHELTON WA 98584 4604 4 . SENSI TRADERS LLC SENSI TRADERS, LLC 413009 NON-RETAIL PRIVILEGES 514 W BAMBI FARMS RD SHELTON WA 98584 7493 5 . SHANE MCCARTHY AND COREEN DIGI MAC GARDEN 414152 CANNABIS PRODUCER TIER 1 212 SE BANJO LN CANNABIS PROCESSOR SHELTON WA 98584 9204 s , �{ Commissioners Randy Neatherlin, { Sharon Trask and Pat Tarzwell. I Mark Neary, McKenzie Smith n At-Am r.M Washington State Liquor Board MAR 0 7 2020 n1w Liquor and Cannabis Board PO Box 43098 ; Olympia WA 98504-3098, (360) 664-1600 www.liq.wa.gov Fax #: (360) 753-2710 Ylasow r�rnrri� March 06, 2025 r: Dear Local Authority: RE: Liquor License Renewal Applications in Your Jurisdicti.ona- Your Objection opportunity ira.f Enclosed please find a list of liquor-licensed premises in your jurisdiction whose liquor licenses will expire in about 90 days. This is your opportunity to object to these license renewal requests as authorized by RCW 66.24.010 (8) . 1 ) Objection to License Renewal To object to a liquor license renewal: fax or mail a letterr1to. the Washington State Liquor and Cannabis Board (VVS-LCB) Licensing Division. This letter must: 1_,ctinr o Detail the reason(s) for your objection, including a`statement of all the facts upon which your objection or objections are based. You may include attachments and supporting documents which contain or confirm the facts -upon which your objections are based. �tnr,hmyr, ts(3t! ` o Please note that whether a hearing will be granted or not is within the Board's discretion per RCW 66.24.010 (8) (d) . Your letter or fax of objection must be received by the Board's Licensing Division at least 30 days prior to the license expiration date. If you need additional time you must request that in writing: Please be aware, however, that it is within the Board's discretion to grant or deny any requests foroextension of time to submit objections. Your request for extension will be granted or denied in writing. If objections are,,notk,'timely received, they will not be considered as part of the renewal process. ,..I, o"1 A copy of your objection and any attachments and supporting,imaterials will be made available to the licensee, therefore, it is the Local Authority's responsibility to redact any confideniiallor non-disclosable information (see RCW 42.56) prior to submission to the WSLCB. 2) Status of License While Objection Pending During the time an objection to a renewal is pending, the permanent liquor license is placed on hold. However, temporary licenses are regularly issued to the licensee until a final decision is made by the Board. 3) Procedure Following Licensing Division Receipt of Objection After we receive your objection, our licensing staff will prepare a report for review by the Licensing Director. The report will include your letter of objection, as well as any attachments and supporting documents you send. The Licensing Director will then decide to renew the liquor license, or to proceed with non-renewal. 4) Procedure if Board Does Not Renew License If the Board decides not to renew a license, we will notify the licensee in writing, stating the reason for this decision. The licensee also has the right to request a hearing to contest non-renewal of their liquor license. RCW 66.24.010 (8) (d) . If the licensee makes a timely request for a hearing, we will notify you. The Board's Licensing Division will be required to present.evidence at the hearing before an administrative law judge to support the non-renewal recommendation. You may present evidence in support of your objection or objections. The administrative law judge will consider all of the evidence and issue an initial order for the Board's review. The Board members have final authority to renew the liquor license and will enter a final order announcing their decision. 5) Procedure if Board Renews License Over Your Objection , If the Board decides to renew the license over your objection, you will be notified in writing. At that time, you may be given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If a hearing is held, you will be responsible for presenting evidence befgre an Administrative Law Judge in support of your objection to license renewal. The Board's Licensing Division will present evidence in support of license renewal. The Licensee may also participate and present evidence if the licensee desires. The administrative law judge will consider all of the evidence, and issue an initial order for the Board's review. The Board members have final authority to renew the liquor license and will enter a final order announcing their decision. For questions about this process, contact the tiJSLCB Licensing Division at (360) 664-1600 or email us at localauthority@sp.lcb.wa.gov. Sincerely, Rebecca Smith Rebecca Smith, Director, Licensing and Regulation Division LIQ 864 07/10 ' i f C091080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE: 03/06/2025 LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON - (BY ZIP CODE) FOR EXPIRATION DATE OF 20250630 LICENSE LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES r i . ANAYA-SAHAGUN-RODRIGUEZ, INC THE BISTRO AT LAKELAND VILLAGE 364081 SPIRITS/BR/WN REST LOUNGE + 470 E COUNTRY CLUB DR ALLYN WA 98524 8793 2 . CARPE DIEM, INC. BEAR CREEK COUNTRY STORE & FEED 358653 GROCERY STORE - BEER/WINE 3530 NE OLD BELFAIR HWY BELFAIR WA 98528 0000 3 . BENT BIKE BREW CO., LLC BENT BINE BREW CO 423624 MICROBREWERY 23297 NE SR 3 BLDG C B/W ON PREMISES ENDORSEMENT BELFAIR WA 98528 0000 4 . LEE, RANDY BOK RANDY'S SHORT STOP 361285 GROCERY STORE - BEER/WINE 24100 NE STATE ROUTE 3 BELFAIR WA 98528 0216 5 . HIDEAWAY CONSOLIDATED INC THE HIDEAWAY 367957 SPIRITS/BR/WN REST LOUNGE - Z2540 NE STATE ROUTE 3 BELFAIR WA 98528 9303 6 . KIRBY CO HOOD CANAL MARKET FRESH 403894 SPIRITS RETAILER 24151 N US HIGHWAY 101 HOODSPORT WA 98548 9482 7 . BAYSHORE SHELL CORPORATION BAYSHORE SHELL L 072149 GROCERY STORE - BEER/WINE 3841 E STATE ROUTE 3 , SHELTON WA 98584 0000 8 . GURU A TO Z LLC SPENCER LAKE GROCERY 365770 GROCERY STORE - BEER/WINE 1081 E PICKERING RD SHELTON WA 98584 8187 C09108O-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE: 03/06/2025 LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON (BY ZIP CODE) FOR EXPIRATION DATE OF 20250630 LICENSE LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES 9 . TAYLOR SHELLFISH COMPANY, INC. TAYLOR SHELLFISH FARMS 411710 GROCERY STORE - BEER/WINE 130 SE LYNCH RD SHELTON WA 98584 8615 10 . SKOKOMISH INDIAN TRIBE THE LUCKY DOG 083168 SPIRITS/BR/WN REST LOUNGE + 19330 HIGHWAY 101 N SHELTON WA 98584 9781 11 SKOKOMISH INDIAN TRIBE TWIN TOTEMS DELI & GROCERY 070682 CLS SPIRITS RETAILER 19390 US-101 N SHELTON WA 98584 9781 WINE RETAILER RESELL ER 12 . HOOD CANAL VENTURES LLC SUMMERTIDE RESORT 079534 GROCERY STORE - BEER/WINE 15781 NE NORTH SHORE RD TAHUYA WA 98588 9603 13 . ALDERBROOK GOLF & YACHT CLUB ALDERBROOK GOLF & YACHT CLUB 356322 SPIRITS/BR/WN REST LOUNGE + 330 E COUNTRY CLUB DR EAST UNION, WA 98592 9757 Received 3/4/2025 Commissioners Randy Neatherlin, 3/4/25, 11:46 AM AdvisoryBoard Application-Entries Sharon Trask and Pat Smith ll. pp Mark Neary,McKenzie Smith Ian Tracy Entry#: 20 - On-Site Sewage Advisory Committee (OSAC) Status: Submitted Submitted: 3/3/2025 9:30 AM Sl �o NT� Advisory Board Name: On-Site Sewage Advisory Committee (OSAC) I854 Name: Today's Date: Wes Graves 3/3/2025 Address Voting Precinct: Phone Email ( Community Service: Employment: Mason county realtor association Operations manager @ AAA SEPTIC LLC for the last 13 years RPAC Thurston county chambers ambassador What do you perceive is the role or purpose of this advisory board? Is to use the knowledge of the service provider in making changes to county regulations What interest or skills do you wish to offer this advisory board? I could be either a pumper or an O&M List any financial, professional, or voluntary affiliations that could create a potential conflict of interest: None Required Training: Yes or No: Participation is dependent on attending certain trainings such as the Open Public Meetings Act (OPMA) Yes and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend such trainings? How much time can you commit to Are you a U.S.citizen and *For Civil Service applications ONLY,what this advisory board: Mason County resident? is your political party? Quarterly, Monthly,Weekly Yes https://www.cognitoforms.com/masoncounty2/advisoryboardapplication/entries/20 1/1 FEDERAL ENERGY REGULATORY COMMISSION Office of Energy Projects Division of Dam Safety and Inspections —Portland Regional Office 1201 NE Lloyd Blvd, Suite 750 Portland, Oregon 97232 (503) 552-2700 MAR 19 2025 2/28/2025 �. Commissioners Randy Neatherlin, Sharon Trask and Pat Tarzweil. In reply refer to: Mark Neary, McKenzie Smith P-460, P-186231 P-20161, P- 6842 VIA Electronic Mail Mr. Chris Mattson Generation Manager City of Tacoma (Tacoma Power) cmattson@ci.tacoma.wa.us Subject: Portfolio-Wide Level 1 Risk Analysis (LIRA), Cushman,Nisqually River, Cowlitz River and Wynoochee Projects Dear Mr. Mattson: This letter is to acknowledge Mr. Paul Lennemann's December 31, 2024 letter transmitting a Portfolio-Wide Level 1 Risk Analysis (LIRA) for the Cushman,Nisqually River, Cowlitz River and Wynoochee Projects, FERC Nos. 460, 1862, 2016 and 6842, respectively. We acknowledge receipt of the LIRA and appreciate the thorough analysis and effort Tacoma Power put into this review. While a portfolio-wide risk analysis is not required by our office, we recognize Tacoma Power's desire to prioritize portfolio-wide work efforts based on risk. We understand your interest in discussing this submittal fiirther at our next annual face-to-face meeting and look forward to that opportunity. File your future submittals using the Commission's eFiling system at https://www.ferc.gov/fere-online/overview. When eFiling, select Hydro: Dam Safety and Portland Regional Office from the eFiling menu. The cover page of the filing must indicate that the material was eFiled. For assistance with eFiling, contact FERC Online. Support at FERCOnIineSupport -,ferc.gov, (866) 208-3676 (toll free), or(202) 502-8659 (TTY). 2 Thank you for your continued cooperation and interest in dam safety. If you have any questions, please contact Mr. Christopher Humphrey of this office at (503) 552-2711. Sincerely, r D O U G LAS Digitally signed by DOUGLAS JOHNSON JOHNSON ,D2 Iate:g27 0800'8 Douglas L. Johnson, P.E. Regional Engineer �ASpN co NEWS RELEASE March 18, 2025 MASON COUNTY COMMISSIONERS' OFFICE 1854 411 N 5TH ST, BLDG 1, SHELTON,WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: New Food Establishment Inspection Public Portal Mason County Public Health and Human Services has a new public portal through which anyone can search for and view full inspection reports for permitted food establishments in Mason County. The database currently has approximately 300 inspections available to view, and new inspections are added weekly as our Food Program staff complete their inspections. To access the food establishment public portal, visit https://masoncolMbywa. og v/departments/public_health/environmental_health/food_safe1y /food_safety inspections.php and click on the Inspect2GO icon in the center of the page. This page also contains a guide that will walk you through how to read and interpret the inspection reports. For more information or questions, please call our office at 360-427-9670 ext. 400 or email EnvironmentalHealthDept(a�masoncountywa.gov NEWS RELEASE �,e.SON cop, March 18,2025 MASON COUNTY COMMISSIONERS' OFFICE 411 N 5TH ST, BLDG 1, SHELTON,WA 98584 1854 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Herbicide Maintenance Program Notice Mason County Department of Public Works will be beginning spring application of herbicides for vegetation control along county roads, weather permitting in April. For a detailed list of the roads affected by the herbicide application program, please visit the county Public Works Herbicide Spray Program webpage www.masoncogptywa.gov or contact the Mason County Department of Public Works at(360)427-9670, Ext. 450. Property owners that are adjacent to the areas to be sprayed, that do not want the spraying to take place, may enroll in our "Owner Will Maintain" program by contacting Public Works. Those property owners who have already enrolled in the program and designated their property as "No Spray," will not need to contact the Public Works office -- their rn operty will not be s rp ayed. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin, Kevin Shutty, Sharon Trask, Chair Vice-Chair Commissioner 2025 Herbicide Spray List Road # Road Name 58202 3rd St 58240 4TH ST 89280 Admiral Dr 24160 Agate Beach Dr 23500 Agate Lp Rd 23910 Agate Rd 67590 Allynview Drive 01770 Anderson Rd 62670 Anthony Rd 91100 Arcadia Rd 49170 Beacon Ct 49150 Beacon Ln 49120 Beacon PI E 49110 Beacon PI W 49111 Beacon Pt Lp S 49100 Beacon Pt. Dr 49101 Beacon Pt. Lp N 79800 Bear Creek Dewatto Rd 83500 Beck Rd 01420 Beeville Loop Rd 01650 Beeville Rd 97500 Belafair Tahuya Rd 83500 Belfair Shop 97500 Belfair Tahuya Rd 23930 Benson Loop Rd 24360 Bertlesen Rd 18730 Binns Swinger Loop Rd 14410 Bloomfield Rd 10510 Bolling Rd 00140 Boundary Cut Off West 00110 Boundary Rd West 41960 Bourgault Rd W 15590 Brewer Rd 50090 Brockdale Rd 90090 Brockdale rd 10290 Bulb Farm Rd 41100 California Rd 30380 Camus Dr 51730 Capitol Hill Rd Central Shop Central Shop Clear cut S of P/W Dr 34810 Chapman Rd 86750 Clifton Ln 10000 Cloquallum Rd 15830 Cole Rd 67620 Country Club Dr 12080 Craig Rd 20900 Crestview Dr 58380 Dalby Rd 31111 Dana Dr 09900 Dayton Airport Rd 00800 Deckerville Rd 06110 Deegan Rd W 76090 Dewatto Beach Dr. 76690 Dewatto Holly Rd 76080 Dewatto Rd 48570 Eagle Creek Rd 64500 Eckert Rd 52370 Ecler Rd 40850 Eells Hill Rd 80610 Elfendahal Pass Rd 80610 Elfendahl Pass Rd 10590 Elson Rd Field E of Public works dr outside compound 45140 Finch Creek Rd 00300 Fish Hatchery Rd 00190 Ford Loop Rd 01010 Ford Rd 97500 Fred Hill Pit (Belfair) 85010 Gladwin Rd 11790 Golden Pheasant Rd 96140 Grapeview Lp Rd 30000 Harstine Bridge Rd 39190 Harstine Island Rd N 31110 Harstine Island Rd S 77270 Haven Wy 04450 Highland Rd 11200 Hurley Waldrip Rd 10000 Isabelle Pit 29460 Island View Rd 91720 Johns Prarie Rd 14210 Jollif rd 11310 Kamilche Ln 14880 Kamilche Point Rd 29120 Krabbenhoft Rd 67580 Lakeland Dr 23300 Leeds Dr 24050 Lighthouse Rd 01890 Lillie Rd 04670 Little Egypt Rd 63630 Lombard Rd North 15500 Lynch Rd 57850 Main St 00500 Mary M Knight Rd 63010 Mason Benson Rd 60130 Mason Lake Dr W 52210 Mason Lake Rd 52211 Mason Lake Rd 60830 Mason Ik Dr E 90100 Matlock Compound 01110 Matlock Deckerville 51800 McEwan Prarie Rd 97670 McReavy Rd 97671 McReavy Rd 40090 Metzler Mill rd 83790 Mission Creek rd 63310 Murray Rd North N.Bay-Case Inlet Water Facility 68360 North Bay Rd 45650 North Hill Rd 39630 North Island Dr 70390 North Shore Rd 70390 North Shore Rd(Little Mission Crk Mitigation Site) 98250 Old Belfair Hwy 98250 Old Belfair Hwy(Boad rd mit site) 44110 Old Mill Hill Rd 14010 Old Olympic Hwy 53490 Olde Lyme Rd 29330 Orchard Beach Rd 58500 Orre Noble Rd 87970 Panther Lake Rd 30170 Peale Dr 20260 Peyton PI 28370 Phillips Lake Rd 28850 Pickering Park& Ride 28850 Pickering Rd 02310 Plug Mill Rd 40100 Public Works Dr 41780 Purdy Cut-off 41780 Purdy Cutt-off 62400 Rasor Rd West 86500 Romance Hill Rd 86700 Roy Boad Rd 86070 Sand Hill Rd 86070 Sand Hill Transfer Station 02000 Satsop Cloquallum Rd 02020 Satsop Rd. East 02070 Schafer Park Rd 44360 SchoolHouse Hill Rd 58201 Seattle St 90100 Shelton Matlock Brady Rd Shelton Transfer Station 05930 Shelton Valley Rd 66800 Sherwood creek Rd 20220 Sherwood PI 66750 Sherwood Rd 41640 Skokomish Valley Rd 75200 Snowcap Dr 35230 South Isl Dr. 28240 Spencer Lake Rd 12370 Spring Rd 54650 St. Andrews Dr 29750 Stadium Beach W 84110 Steelhead Dr S 80900 Sundstrom Rd 42360 Sunnyside Rd 70670 Tahuya Blacksmith Rd 75210 Tahuya River Dr 70950 Tahuya River Rd 76370 Tee Lake Rd 29610 Thomas Rd 88910 Tiger Lake Rd 89870 Tiger Mission Rd 16820 Totten Shores 62310 Trails rd 62310 Trails Stockpile 49610 Triton Head Dr 44880 Upper Finch Creek Rd 23390 Valley Rose Dr 68420 Victor Rd 81210 Virginia 15160 Whitener Rd 52240 Willey Ln 69310 Evergreen Rd 69480 Alderwood Rd 59270 Twanoh Falls Dr County ROW along roads not in this list may be sprayed for maintenance projects and to control noxious weeds Proclamation National County Government Month April 2025 WHEREAS,the nation's 3,069 counties serving more than 330 million Americans provide essential services to create healthy, safe,and vibrant communities; and, WHEREAS,counties fulfill a vast range of responsibilities and deliver services that touch nearly every aspect of our residents' lives such as providing health services, administering justice, keeping communities safe, fostering economic opportunities, and so much more; and, WHEREAS, Mason County and all counties take pride in our responsibility to protect and enhance the health, wellbeing, and safety of our residents in efficient and cost-effective ways; and, WHEREAS,the role includes a responsibility to inspire county residents to engage with their communities, and to lead by highlighting our strength as intergovernmental partners; and, WHEREAS, each year since 1991 the National Association of Counties has encouraged counties across the country to elevate awareness of county responsibilities,programs, and services; and, NOW,THEREFORE,BE IT RESOLVED,that the Board of Mason County Commissioners hereby proclaims April 2025 as National County Government Month and encourages all county officials, employees, schools, and residents to participate in county government celebration activities. Signed this day of March 18',2025. Sharon Trask, Pat Tarzwell, Randy Neatherlin, Chair Vice-Chair Commissioner SON Cov�;�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. 8.1 From: Ravyn Marshall Ext: 380 Department: Central Services Briefing: ❑ Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): Click or tap here to enter text. Agenda Date(s): March 18,2025 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Approval of Warrants &Treasurer Electronic Remittances Claims Clearing Fund Warrant#8111213-8111476 $ 1,227,861.54 Direct Deposit Fund Warrant#114421-114826 $ 967,059.71 Salary Clearing Fund Warrant#7008746-7008781 $ 1,279,229.50 Treasurer Electronic Remittance $ 557,901.01 Macecom 02.05.25 $ 262,399.31 Mental Health 02.10.25 $ 948.76 Dispute Resolution Surcharge 02.10.25 $ 1,350.00 Mental Health Transfer Out 02.28.25 $ 38,885.76 Jail 02.10.25 $ 38,885.76 USDA Beard's Cove Water Meters#2 PRIN 02.05.25 $ 811.01 USDA Beard's Cove Water Meters#2 INT 02.05.25 $ 1,550.96 Mental Health Transfer Out 02.06.25 $ 75,344.46 Therapeutic Courts 02.06.25 $ 75,344.46 Mason County Landfill(Brink's) 02.19.25 $ 1,422.20 Mental Health Transfer Out 02.06.25 $ 16,360.76 Prosecutor 02.06.25 $ 16,360.76 Mental Health Transfer Out 02.06.25 $ 14,118.39 Juvenile Probation 02.06.25 $ 14,118.39 Background/Executive Summary: The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a)requires that the Board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD total $ 8,563,810.17 Direct Deposit YTD total $ 4,950,677.24 Salary Clearing YTD total $ 5,274,325.46 Treasurer Remittance YTD total $ 5,709,524.63 Budget Impact(amount, funding source,budget amendment, etc.): See above. Public Outreach: N/A Requested Action: Approval of the aforementioned Claims Clearing Fund,Direct Deposit Fund, Salary Clearing Fund, and Treasurer Electronic Remittance warrants. Attachment(s)• Originals on file with Financial Services and the Treasurer's Office; copies on file with the Clerk of the Board e��oN Cov�;�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: Jennifer Beierle Ext: 532 Department: Central Services Briefing: Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 3/3/2025 Agenda Date(s): 3/18/2025 Internal Review: ❑X Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Cleanup of department and program numbering within Mason County's chart of accounts. Background/Executive Summary: Mason County's finance team has been working on a chart of accounts (COA)revision for several years. It has turned out to be a much larger project than originally anticipated.After recently looking at how much work is still to be done,we decided to divert the direction of the project. Revising a few of our currently existing duplicate and unnecessary departments and programs will allow us to implement the modules we have been putting on hold. These modules include: 1. Position Control(position tracking) 2. Executime Time Keeping System(will take the place of manual paper timesheets) 3. Open Finance(for public transparency) 4. Utility Billing 5. Grants 6. Contract Management The Chart of Accounts revision project can still take place at some point in the future.At this time,there will be a greater cost-benefit to making small changes to our current COA and implementing new modules beginning this year. Budget Impact(amount, funding source,budget amendment, etc.): Executime and Utility Billing Modules will need to be purchased.Unsure of cost at this time. Public Outreach: N/A Requested Action: Request the Board approve the resolution changing the numbers of duplicate and unnecessary departments and programs throughout Mason County's chart of accounts effective retroactively to January 1,2025. Attachment(s)• Draft Resolution RESOLUTION NO. A RESOLUTION CHANGING THE NUMBERS OF DUPLICATE AND UNNECESSARY DEPARTMENTS AND PROGRAMS THROUGHOUT MASON COUNTY'S CHART OF ACCOUNTS EFFECTIVE RETROACTIVELY TO JAN UARY 1, 2025 WHEREAS, RCW 36.32.120, states "..the board of county commissioners...have the care of the county property and the management of the county funds and business.." WHEREAS,the State Auditor's Office is required by RCW 43.09.200 to prescribe uniform budgeting, accounting, and reporting systems (BARS)that local governments must follow. WHEREAS, the Board of County Commissioners of Mason County recognize that changing the numbers of the listed departments and programs in Attachment A, as part of this Resolution, is in compliance with the BARS manual. NOW,THEREFORE, BE IT RESOLVED, that the Board of County Commissioners of Mason County hereby change the numbers of duplicate and unnecessary departments and programs throughout Mason County's chart of accounts as outlined in Exhibit A to this Resolution, effective retroactively to January 1, 2025. DATED this day of 2025. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Pat Tarzwell, Commissioner Tim Whitehead, Chief DPA Randy Neatherlin, Commissioner Attachment A to Resolution No. Old Account New Account Fund Dept Prgm Fund Dept Prgm Fund Name Dept Name Program Name 001 057 100 001 057 011 General Fund HR/Risk Mngmt Risk Management 001 057 200 001 057 012 General Fund HR/Risk Mngmt BOE/Civil Service 001 058 271 001 058 000 General Fund LEOFF Admin/General Operating 001 256 100 001 256 000 General Fund Therapeutic Court Admin/General Operating 001 256 200 001 256 056 General Fund Therapeutic Court CJTA 001 260 010 001 260 026 General Fund Treasurer Road Diversion 001 300 200 001 300 000 General Fund Non-Departmental Admin/General Operating 001 300 300 001 300 000 General Fund Non-Departmental Admin/General Operating 001 300 310 001 300 000 General Fund Non-Departmental Admin/General Operating 001 300 312 001 300 000 General Fund Non-Departmental Admin/General Operating 105 000 100 105 000 000 County Road Department Admin/General Operating 117 000 000 117 000 101 Community Support Services Department HB 1406 117 000 100 117 000 102 Community Support Services Department DV Victims Assistance 117 000 200 117 000 103 Community Support Services Department Housing 150 100 000 150 000 000 Community Services Health Department Admin/General Operating 150 200 000 150 130 000 Community Services Health Public Health Admin/General Operating 150 300 000 150 140 000 Community Services Health Environmental Health Admin/General Operating 164 100 000 164 150 000 Mental Health Treatment Sales Tax Admin/General Operating 180 100 000 180 000 000 Treasurer's M&O Fund Department Admin/General Operating 194 100 000 194 000 000 Mason Lake Mngmt Dist#2 Department Admin/General Operating 199 001 000 199 000 000 Island Lake Mngmt Dist#1 Department Admin/General Operating 350 300 000 350 000 000 REET 1 Capital Improvements Department Admin/General Operating 350 300 300 350 000 000 REET 1 Capital Improvements Department Admin/General Operating 350 900 000 350 000 000 REET 1 Capital Improvements Department Admin/General Operating 351 100 000 351 000 000 REET 2 Capital Improvements Department Admin/General Operating 403 100 000 403 000 000 N. Bay/Case Inlet Utility Department Admin/General Operating 403 100 020 403 000 000 N. Bay/Case Inlet Utility Resr Department Admin/General Operating 411 100 000 411 160 000 Rustlewood Sewer&Water Sewer Admin/General Operating 411 200 000 411 165 000 Rustlewood Sewer& Water Water Admin/General Operating 412 200 000 412 000 000 Beards Cove Water Department Admin/General Operating SON Cov�;�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: Jennifer Beierle Ext: 532 Department: Central Services Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 3/3/2025 Agenda Date(s): 3/18/2025 Internal Review: ® Finance ❑ Human Resources ❑ Legal ❑ IT ® Risk ® Other (This is the responsibility of the requesting Department)Motor Pool Item• Physical Damage Insurance through Enterprise Back2round/Executive Summary: Enterprise offers comprehensive and collision insurance on the County's white fleet vehicles(police pursuit vehicles are not eligible).The rate is $40.12 per month,which equates to around$33,000 annually. The deductive per occurrence is$5,000. Risk Management and the Budget Office are recommending dropping this insurance, for several reasons.The County is self-insured through the WA Counties Risk Pool and there are rarely accidents involving white fleet vehicles. In the case there is an accident, if another party is at fault,the County attempts to collect from the other party. Budget Impact(amount, funding source,budget amendment, etc.): Approximately$33,000 annually Public Outreach: N/A Requested Action: Request the Board review the attached insurance policy and decide to it Attachment(s): Physical Damage Insurance Policy PHYSICAL DAMAGE MANAGEMENT FLEET MANAGEMENT Physical Damage Management Proposal Prepared Exclusively for: Mason County 411 N 5th St Shelton, WA 98584 Customer Number: 549343 Effective Dates: 3/10/2025 - 3/10/2026 Page 1 of 4 Important Program Information Benefits CASH FLOW • No down payment • Consolidated monthly billing on lease statement • No finance charges • No annual premium audit • Lessee responsibility/deductible not billed until after repairs/subrogation are complete DRIVER PRODUCTIVITY • Multiple repair estimates not needed • 24/7 towing assistance when involved in an accident • Drivers never pay out of pocket for repairs or handle any part of repair transaction • Access to Enterprise rental vehicles as short-term replacement EFFICIENT CLAIM& REPAIR HANDLING • One-call claim reporting. Enterprise Fleet Management manages entire claims process • Mobile App claim reporting • Repairs completed safely, timely and with minimal driver involvement • Lowest industry average cost of repairs-typically saving 15-25% • Assured repairs • No GAP coverage needed for vehicles leased from Enterprise Fleet Management, losses are settled at higher dollar amount between reduced book value and market value • Above-average recovery on not-at-fault incidents • Free glass repair on chips and stars under$75 • Diminished value pursued against at-fault parties • Repair vs. Replacement consideration at time of loss We are committed to, and take great pride in, providing each client the individualized attention and service you deserve. Page 2 of 4 Physical Damage Management Enrollment Term: Annual (monthly payments) Effective Dates: 3/10/2025 - 3/10/2026 Customer: Mason County (549343) Physical Damage Management Lessee Responsibility Monthly Fee Comprehensive Option $5,000 Included Collision Option $5,000 Included Loaner Car N/A Not Included FALSE Hired Auto Physical Damage Option N/A Not Included Total monthly fee per vehicle: $40.12 Risk Retained by Lessor for vehicles leased from Enterprise FM Trust. • No enrollment available for vehicles over 26,000 GVW. • No physical damage provided for trailers. • Vehicles equipped with dump bodies, booms or cranes are ineligible for coverage under program. • Aftermarket equipment is settled at actual cash value. Page 3 of 4 PHYSICAL DAMAGE WAIVER PROTECTION TERMS AND CONDITIONS This document outlines the physical damage management option offered by Enterprise FM Trust("LESSOR"),to the"Company"(Lessee). 1. VEHICLE REPAIRS AND SERVICE: If the Master Lease Agreement includes a charge for physical damage waiver,LESSOR agrees that it will waive Lessee's responsibility for damage to or loss of to the Leased Vehicle,or its equipment(provided the equipment is included on vehicle at time of delivery by LESSOR),under the comprehensive or collision option,subject to the Lessee's financial responsibility. Aftermarket equipment added to the leased vehicle is not covered and shall remain the responsibility of the Lessee unless the physical damage waiver proposal includes coverage for such equipment. When included,repairs when required are handled at actual cash value and only apply to the damaged area.When comprehensive or collision option is selected,LESSOR will pay for damages above the Lessee Responsibility for any of the following.This responsibility amount is applied per vehicle per loss.Comprehensive Includes:Losses to leased vehicle caused by: 1)Fire, lightning,or explosion;2)Theft;3)Windstorm,hail,or earthquake;4)Flood;5)Mischief or vandalism;6)Striking an animal or a bird or falling object or airborne debris.Collision includes:Losses to leased vehicle caused by: 1)Collision with another object; or 2)Overturn of vehicle.Whenever it is necessary to have a Covered Vehicle repaired,the Company(Lessee)agrees to have the work performed by an authorized repair facility in the network of repair facilities or by a repair facility acceptable to LESSOR. Lessee must notify LESSOR and obtain LESSOR's authorization for such repair and LESSOR's instructions as to where such repair shall be made and the extent of repair to be obtained. LESSOR will not be obligated to pay for any unauthorized charges on any leased vehicles unless the Lessee has complied with these requirements. Invoices including reasonable towing within a 100 mile radius from the vehicle location and storage fees up to 3 days resulting from an accident will be paid or reimbursed if paid directly by the Lessee. In the event the vehicle is stolen and recovered within a timeframe of 30 days,the stolen property will be returned to the Lessee at the expense of LESSOR within a 100 mile radius and any damage to the vehicle as a result of the theft will be waived by LESSOR unless deemed unrepairable. 2. RENTAL VEHICLES:Lessee must notify LESSOR and obtain LESSOR's authorization for a rental needed during the repair process if the loaner car option is being used. LESSOR will pay up to maximum amount shown on the physical damage proposal during the downtime of the vehicle as a result of a covered loss. If the vehicle is deemed a total loss,5 days of transportation expense will be afforded after deeming the vehicle unrepairable. If a theft loss,the maximum of 30 days transportation will be provided. If Hired Auto Physical Damage Protection is included on the proposal,LESSOR will waive losses as described above,less the applicable lessee responsibility shown on the proposal for which the(Lessee)is responsible for damage to the rental vehicle provided the vehicle is rented for business use.The maximum amount payable by LESSOR for Hired Auto Physical Damage will be limited to the amount stated on the proposal.Coverage territory-U.S.Only. 3. NOTICES:LESSOR will not have any responsibility to pay for any services when notification was not given before work was completed or if loss notification was not reported within a 120 day period. Lessee must notify LESSOR the current location of vehicle involved in the loss as well as loss date,time,when,where and to the extent possible,the names and addresses of all parties involved in the loss including known witnesses and statement of loss cause. 4. NO WARRANTIES: LESSOR does not perform repair services on the Covered Vehicle but rather LESSOR arranges for repair services on the Covered Vehicles to be performed by third parties.LESSOR will pay directly to the approved repair facility for all work performed for the covered repair as outlined in the terms and conditions. The workmanship and payment will not relieve the Lessee of its obligation to pay the outlined Lessee Responsibility deductible. 5. MISCELLANEOUS:LESSOR will not waive damage to the leased vehicle resulting from or to: 1)Wear&Tear of Vehicle;2) Maintenance Items;3)War or Military Action;4)Damages as a result of professional or organized racing of demolition contest, stunting activities or preparing for same;5)Intentional Acts caused by Lessee,Lessees'employees or their permitted drivers or as a result of an unlawful act in the course and scope of conducting a"pursuit"action;6)Wear and tear,freezing,mechanical or electrical breakdown;7)Blowouts,punctures,or other road damage to tires;8)Loss involving drivers deemed to be excluded by liability carrier;or 9)Damage to or loss of personal or business property. By its signature below,Lessee acknowledges and accepts the physical damage waiver protection terms and conditions in addition to those terms as set forth in the Master Lease Agreement. Client: Mason County Client ID: 549343 Group: 2UL1 Effective Dates: 3/10/2025 - 3/10/2026 Monthly per Vehicle: $40.12 with Physical Damage Management$5000/$5000 Lessee Responsibility Lessee: Date: Page 4 of 4 *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Cassidy Krall for John Taylor Ext: 535 Department: Parks&Trails Briefing: Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): March 3,2025 Agenda Date(s): March 18,2025 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Foothills Dog Park Donation Application Background/Executive Summary: Friends of Foothills Dog Park would like to help the County enhance the useability of the existing dog park at Foothills County Park by donating a portion(to be determined)of the costs associated with making the dog park ADA compatible by adding a concrete walkway and entrance area to the existing park.The proposed concrete walkway would be approximately 90'x4'leading from the entrance of the dog enclosure to the parking area, and a 6'x8'concrete pad within the main entrance of the enclosure. The current entrance and outside area leading to the main gate of the dog enclosure is very muddy and floods often during heavy rainfall. Budget Impact(amount, funding source,budget amendment, etc.): $1,000.00 from REET2 to supplement the remaining cost outside of donation amount($3,650.00) Public Outreach: N/A Requested Action: Approval to accept the donation application received with the understanding that the donation amount will be $3,650 and the total project estimate is $4,650.00 meaning that the County will cover$1,000.00 of the project total. Attachment(s)• Donation application with photo,letter of explanation from William Long, and estimate. �'0pN CpVNTy Mason County Facilities and Park r Memorial and Donation Application l.Y(I To accept a donated park or facility element,the donation must meet certain conditions. The donations shall: Meet a true need of a park or facility. Not interfere with the intended current or future use of a park or facility. Not require the relocation of other equipment or infrastructure. The County reserves the right to determine whether a park or facility is fully developed and there- fore, no donations would be accepted for that park or facility. Applicant Information � Name: al // e.JL4 46Gi Phone First Name Last Name Street City State Zip Email: Memorial / Donation Please select the item you wish to donate to Mason County. ❑ Memorial Plaque A flat tablet or metal, plastic,stone, or other appropriate material which includes text and/or images commemorating a person or an event and/or providing historical text or information relevant to its location. Such tablet shall be affixed to an object, building or pavement. ❑ Bench ❑ Bicycle Rack ❑ Picnic Table Park benches, bicycle racks, picnic tables and playground components may be sited in locations approved by the County. Items donated must be of a product approved by the County and these items become County property at the time of acceptance. Trees/Shrubs Landscaping and plant selection for parks or facilities is critical due to the environment in Mason County.Accordingly,the location,size and species of trees and shrubs donated shall be limited to those predetermined by the County. Flags Flags may be sited in locations approved by the County. Flags deteriorate quickly when exposed to the elements and the size of a flag is determined by the type,size,and configuration of the pole on which it is to be mounted.Consequently,donated flags must be of a size and quality suitable for the site and the environment in which they are to be located. Flags may be subject to replace- ment,which are to be paid by the donor at the time when the County determines replacement is needed. ❑ interpretive signs Interpretive signs may be installed at sites that are appropriate for describing the history,geology, environment,flora, and fauna of a particular area. Interpretive signs shall be of a size that is in keep- ing with the character of the site. Interpretive signs shall be designed to meet requirements for access to the disabled. Interpretive signs shall be designed in a manner that is consistent with other interpretive signs on the site. Interpretive signs shall be constructed of materials that are of high quality,vandal resistant,and able to withstand harsh environmental conditions. Other Donation CIF A fmP�� Donations other than those expressly listed or contained within this policy may be possible. The County may accept such donations,subject to a review by the County Commission. **Donated buildings, structures (including playgrounds) and public art are subject to full review and approval of the County Commission/and are not considered to be part of this policy.** Preferred Location: I acknowledge 1 have read the Facilities and Park Memorial and Donation Policy. I understand my responsibilities as a d or and accept the financial responsibilities associated with my donation. Signature: Date: / �S Attachment to Donation application from Friends of Foothills Dog Park Friends of Foothills Dog Park would like to help the County enhance the usability of the existing Dog Park at Foothills County Park by donating a portion (To Be Determined) of the costs associated with making the Dog Park ADA Compatible by adding a concrete walkway and entrance area to the existing park. The current entrance and outside area leading to the main gate is very muddy, and also during the heavy rains this winter has been flooded. See Picture: We would like to have a concrete walkway approximately 110 feet leading from the entrance to the parking area, and a 10X10 concrete pad within the main entrance. SA-;1CIA yw.'.I ♦ 'tb s.�+iY� �,.�} �wI R yr at. WNaar P °wj A R f- � ILIL Y 3i L� Y- _ '^ V To: Carl Olsen—Parks Supervisor 2/24/25 From:William (Bill) Long—President, Friends of Foothills Dog park Subject: Proposed Donation for the construction of a walkway at Foothills County Park Friends of Foothills Dog Park will provide $3650 toward the construction of a concrete path for access to the Dog Park at Foothills County Park. The recent estimate from In Concrete Construction is for a 90x4 foot walkway and a 6x8 foot pad at the main gate entrance.The total estimate is$4650. This enhancement to the park will provide safe access to the off-Leash area which has been recently flooded with heavy rain this past winter. Friends of Foothills Dog Park will continue our pledge to maintain the area and provide funding for further development of the park in the future. Thank You, William Long—President Friends of Foothills Dog Park In Concrete Construction 1519 Puget St WA US Inconcretecons lru ction9(9g mail.com Estimate ADDRESS SHIP-10 ESTIMATE 1010 Bill Long Bill Long DATE 02/13/2025 Bill Long Foot Hills County Park Bill Long Foot Hills County Park DATE SERVICE DESCRIPTION QTY RATE AMOUNT Concrete Construction Form,place and finish 90'x4'and 6'x8' 1 4,650.00 4,650.00 @4"thick concrete sidewalks with crack cotrol joints at approx 5'o/c on owner supplied crushed rock sub grade, Friends of Foothills Dog Park SUBTOTAL 4,650.00 TAX 0.00 TOTAL $4,650.00 Accepted By Accepted Date Page 1 of 1 e��oN Cov�;�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: Lisa Frazier Ext: 484 Department: Treasurer Briefing: ❑x Action Agenda: ❑x Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): March 10,2025 Agenda Date(s): March 18,2025 Internal Review: ❑x Finance ❑ Human Resources ❑x Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item: Establishing a$200 change drawer for Public Health Background/Executive Summary: Vital Statistics and Community Health have been moved from the Public Health office located at 415 N 6"' St, Shelton to office space located at 2300 Kati Court, Shelton. The division of service locations necessitates that a change drawer in the amount of two hundred dollars ($200)be approved and made available at the new location. Budget Impact(amount, funding source,budget amendment, etc.): Would require a$200 expenditure form Public Health Fund#150 Public Outreach: None Requested Action: Approval of attached resolution Attachment(s) Resolution RESOLUTION NO. Amending Resolution No. 81-19 Change Drawers for Mason County Public Health (150) WHERE AS,Resolution No.81-19 established two(2)$100 change drawers for Mason County Department of Public Health. WHEREAS,Vital Statistics and Community Health have been moved from the Public Health office located at 415 N 6th St, Shelton to office space located at 2300 Kati Court,Shelton. The division of service locations necessitates that a change drawer in the amount of two hundred dollars($200)be approved and made available at the new location. WHEREAS,the request for an additional change drawer in the amount of two hundred dollars($200)has been reviewed and approved by the Mason County Treasurer. WHEREAS,Public Health will now have change drawers totaling four hundred dollars($400)as follows: Environmental Health Drawer 1 $100 Drawer 2 $100 Vital Statistics/Community Health Drawer 1 $200 WHEREAS,the custodian of such Public Health change drawers will request through the accounts payable process a warrant from the appropriate fund and BARS,in the amount of two hundred dollars($200)to fund the change drawer established for Vital Statistics/Community Heath service location. NOW THEREFORE,The Board of Mason County Commissioners hereby approve the Mason County Treasurer's recommendation that there be four hundred dollars($400)in change drawers for Public Health. Approved this day of 2025. BOARD OF COUNTY COMMISSIOMERS Sharon Trask,Chair Approved by: Pat Tarzwell,Vice Chair Lisa Frazier,Mason County Treasurer Randy Neatherlin,Commissioner Attest: McKenzie Smith,Clerk of the Board Approved as to form: Tim Whitehead,Chief Civil Deputy Prosecutor e��oN Cov�;�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: Luke Viscusi on behalf of the Mason County Ext•282 Historic Preservation Commission Department: Community Development Briefing: ❑X Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 3/10/2025 Agenda Date(s): 3/18/2025 Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ IT ® Risk ❑ Other (This is the responsibility of the requesting Department) Item: The Mason County Historic Preservation Commission is seeking approval to fund five 2025 Mason County Heritage Grant applicants for$20,000.00.This amount was previously budgeted for. Background/Executive Summary:At their February 2025 monthly meeting,the Mason County Historic Preservation Commission voted to forward the following Heritage Grants to the BOCC for approval: • Harstine Island Community Club: $4,000.00 towards installing insulation in the walls and re- insulating the ceiling of the Harstine Island Community Hall. • Mason General Hospital Foundation's Arts Commission Chapter/Mason Health Foundation: $4,000.00 towards the purchase and installation of portraits,historical prints,history plaques, and mounting fixtures, as well as the creation of promotional materials. • McReavy House Museum of Hood Canal: $4,000.00 towards the preparation and installation of wood window casings and baseboards for the upstairs of the McReavy House Museum. • Pickering Homemakers Club(DBA. Pickering Community Club): $4,000.00 towards painting the exterior of the Grant School and shed, including labor,materials, and taxes. • Skokomish Grange No. 379: $4,000.00 towards the purchase and installation of new flooring for the Middle Skokomish School. Budget Impact(amount,funding source,budget amendment, etc.): The Historic Preservation Commission budgeted$20,000.00 for Heritage Grants for fiscal year 2025. If approved by the BOCC, this grant cycle will cost the Historic Preservation fund the full amount of$20,000.00. Public Outreach: The Mason County Historic Preservation Commission held their regular,public monthly meeting on February 13, 2025. During this meeting, applicants and their representatives had the opportunity to present their proposal and answer questions from the Commission.The Commission then scored the applications in the public meeting. Requested Action: Approval of five 2025 Mason County Heritage Grants,as discussed above, for a total amount of$20,000.00. Attachment(s): • Mason County Heritage Grant Program Guidelines • Memo from Nichole Wilston and Tim Whitehead approving contracts • Grant Contract with Scope of Work(Exhibit"A") • 2024 Mason County Heritage Grant Application from Harstine Island Community Club • Grant Contract with Scope of Work(Exhibit"B") • 2024 Mason County Heritage Grant Application from Mason General Hospital Foundation's Arts Commission Chapter/Mason Health Foundation • Grant Contract with Scope of Work(Exhibit"C") • 2024 Mason County Heritage Grant Application from McReavy House Museum of Hood Canal • Grant Contract with Scope of Work(Exhibit"D") • 2024 Mason County Heritage Grant Application from Pickering Homemakers Club • Grant Contract with Scope of Work(Exhibit "E") • 2024 Mason County Heritage Grant Application from Skokomish Grange No. 379 NN �.4. Mason County Heritage Grant Program Guidelines Mission: The Mason County Heritage Grant Program provides resources to assist in the collection,preservation, and interpretation of Mason County's heritage. About the Program: On behalf of the Board of County Commissioners,the Mason County Historic Preservation Commission(MCHPC) administers the Mason County Heritage Grant Program (HGP)to assist projects that promote the public's access to County history. The program is funded with a portion of document recording fees collected by the Mason County Auditor. The allocation of these fees for projects that"promote historical preservation or historical programs, which may include preservation of historic documents" is authorized under RCW 36.22.170. The revenues accrue to a dedicated fund and may not be used for any purposes other than those stipulated in the statute. The program is operated in such a way that revenues accruing to the fund in one year are allocated in the following year, ensuring that project awards will be available regardless of prevailing economic conditions. Eligibility: 1. Who can apply: Non-profit organizations currently registered with the Washington Secretary of State or 501(c)(3) and government entities, including tribes, are eligible for consideration, as long as they have a clear focus on heritage within Mason County. Projects sponsored by individuals are not eligible. 2. Project Categories: To qualify for assistance, projects must fall into one of the following categories: • Professional Development • Public Education • Small Capital Projects • Collections Management • Heritage Investigations • Historic Preservation 3. Project Ranking Criteria: The evaluation of the grant proposals will be based on the following criteria. (Points in parentheses): • Promotes heritage,preservation and history in Mason County(25 pts. maximum). • Public benefit, shows public need and scope, and will increase public understanding, exposure and experience of Mason County history(20 pts. maximum). • Applicant has the capacity to complete the project using professional standards (15 pts. maximum). • Immediate need or opportunity and relates to applicants' mission and/or goals (15 pts. maximum). • Clear, measurable outcomes that are attainable within the funding period(10 pts. maximum). • Well defined budget as well as effectively leveraged funding and support from other sources (total project costs, i.e. grant amount plus hard or soft match; enhancing historic visibility) (10 pts. maximum). • Economic benefit to Mason County (5 pts. maximum). Mason County Heritage Grant Program Guidelines October 10, 2024 Page 1 Note - Ongoing operational costs (staff, utilities, rent, etc.) are not eligible for HGP funding. Available Funds: Grant proposals may be requested up to $5,000. No match of any kind is required; however, if feasible, applicants are encouraged to provide some hard or soft match to illustrate their commitment to the project. The total funding level for the Mason County Heritage Grant Program will be determined by the number and quality of the proposals. Proposal Process: The program operates on a calendar year budget with one proposal period during the calendar year. The proposal deadline for each calendar year is the third Friday of Januarby 12:00 p.m. Projects must be completed within 6 months of the grant award. Grant recipients can request a one-time six-month extension. Extension requests must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later than 12:00 p.m. four months from date of award. Applicants are allowed to submit one proposal per grant period. If a six-month time extension has been granted for a previously approved grant,the grant recipient will not be eligible to request grant funding until completion of the participants current grant. Grant recipients not completing projects within the initial six month period and do not have an approved time extension will not be eligible for grant funding for one year from the date of the completed grant. Only an authorized official for the organization is allowed to sign the proposal (i.e. city official, organization president, etc.). The application must also be signed by the organization's financial officer. 1. Submittal/Review: • Develop grant proposals addressing each element in the order identified under Project Ranking Criteria. • Complete the grant proposal and submit one original signed proposal, one set of support materials (motional), and one additional copy of all materials to the Mason County Historical Preservation Commission, Mason County DCD, 615 W. Alder Street Shelton, WA 98584. Proposals which are mailed to the above address must be postmarked by the deadline dates established for each period. Hand delivered proposals must be received no later than by 12:00 p.m. for the deadline dates established for each period. If proposal deadline dates fall on a non-county business day,proposals are due by 12:00 p.m. the next business day. Late or incomplete proposals will not be accepted. Proposals will be reviewed for completeness by staff. After the proposal deadline closes, staff will forward completed proposals to the MCHPC for review. • Public Review Procedure: o The MCHPC will discuss the proposals and score them using the approved ranking criteria at a public meeting held at 2:00 p.m. on the second Thursday of February, at 415 N. 6th Street, Shelton, WA 98584 (video call optional). Applicants are highly encouraged to attend. o The MCHPC will come to the meeting having already reviewed the applications. Mason County Heritage Grant Program Guidelines October 10, 2024 Page 2 o Applicants in attendance will introduce themselves, their organization, and briefly present their project. o If necessary, the MCHPC will ask follow-up questions to the applicants in attendance and/or discuss any applications in greater detail. o The MCHPC will score or revise their initial scoring for each application based on the information discussed at the meeting. o The MCHPC will announce their final scores for each application, which will be aggregated into a single, final score for each applicant. o The MCHPC will discuss recommendations for funding all, a portion of, or none of specific applications based on final score, review criteria, or stipulations within the grant applications. o The meeting will adjourn after a motion has been passed by the MCHPC to recommend funding for the awarded applications. • Recommendations for funding will then be forwarded to the Board of County Commissioners (BOCC). The BOCC will make all final funding and approval decisions. 2. Contract/Scope of Work: Approved grant proposal recipients will sign a contract with Mason County and will provide a scope of work. The scope of work will be an attachment to the contract. 3.Reimbursement: The HGP is a reimbursement program. The grantee will complete their projects and include an invoice with their Final Report to the County for reimbursement of the approved expenditures. Grantees will allow at least 60 days for reimbursement after the invoice has been received by the County. A progress report and documentation of expenditures will be required for the advance of funds before the completion of a project. 4. Final Report: Upon completion of the granted project, a final report shall be submitted by the grantee to the MCHPC. The final report should briefly report the completion and the outcome of the granted project, include an invoice for reimbursement to the County(as specified in the grant contract), include all receipts and/or proof of payment for the approved purchases, and shall be submitted to the Mason County Historical Preservation Commission, Mason County DCD, 615 W. Alder Street, WA 98584 within 10 calendar days of the authorized grant completion date. 5. Special Notice for Properties Listed on the Mason County Register of Historic Places: Locally registered historic properties in Mason County must have a Certificate of Appropriateness submitted with the application package if the project meets the review requirements of the Mason County Historic Preservation Ordinance Chapter 17.40.150. Mason County Heritage Grants will not be approved for projects that would result in the disqualification of properties on federal, state or county historic registers. It is recommended that potential applicants contact the Mason County Historic Preservation staff by emailing hpc(a masoncountMa.gov or call 360- 427-9670 ext. 352 to discuss proposals at least 3-months prior to applying for any project involving locally registered historic sites. Mason County Heritage Grant Program Guidelines October 10, 2024 Page 3 6. Compliance with Local, State and Federal Permits, Requirements, Ordinances, Regulations and Laws: Applicants are responsible for compliance with all local, state and federal permits, requirements, ordinances, regulations and laws associated with approved Heritage Grants. Non- compliance can result in revocation of reimbursement of approved funds. ADDITIONAL INFORMATION: Proiect Categories: The following are examples of activities which are meant to illustrate the types of potentially eligible projects. The examples listed below are not meant to be exclusive or exhaustive. Applicants unsure of a potential project's eligibility should contact the Mason County Historical Preservation Commission, at Mason County DCD, 615 W. Alder Street Shelton, WA 98584, 360-427-9670 for a determination. Projects may fall under more than one category. • Professional Development: This category provides support for activities, which enhance the capabilities of the board, staff and volunteers of non-profit organizations to collect,preserve and interpret history in Mason County. Examples: o Development or sponsorship of programs for the professional training of non- profit staff and volunteers related to historical preservation. o Provide capacity-building training for the boards and staff of non- profit heritage organizations. • Public Education: This category provides support for activities that incorporate Mason County history into the educational infrastructure and the general public discourse. Examples: o Research, design, production, installation and promotion of permanent and semi-permanent exhibits,both on-site and off-site. o Research, design, production and management of traveling exhibits for schools. o Original research that will result in publication, exhibit, public event, or some other product that places the outcome of the research before the public on a not for profit basis. o Production and distribution costs for books, articles, videos, oral history tapes, DVDs, etc., on a not for profit basis which address some aspect of Mason County history. • Small Capital Projects: This category provides support for historical preservation projects that assist an organization in meeting health, safety and welfare needs that preserve its facility assets and enhance service to the public. If a small capital project is located within a local historic preservation jurisdiction, evidence of review and approval by the local jurisdiction that the project meets the U.S. Secretary of the Interior Standards is required. o Design and installation of modifications to meet ADA requirements. o Exterior maintenance (roofing, painting, relevant landscaping, etc.) of substantive value/nature, i.e., more than routine and periodic maintenance expected of a prudent owner or tenant if such maintenance is necessary to protect historic archival exhibits. Mason County Heritage Grant Program Guidelines October 10, 2024 Page 4 o Substantial interior projects that preserve the structural and/or signature design integrity of heritage facilities. o Acquisition of technology hardware with a projected useful life of three or more years that is used in direct support of the applicant's project. • Collections Management: This category provides support for projects that assist nonprofit organizations to effectively execute their stewardship obligations for their collections. Examples: o Acquisition of significant additions to the collections of non-profit heritage or historical organizations. o Professional services related to conservation of key items in the collections of nonprofit heritage agencies. o Acquisition of software to computerize collections management(For technology hardware, refer to Small Capital Projects). o Provision of a portion of the local share of the cost for an operational assessment by a qualified professional or an accredited institutional program(e.g., the Museum Assessment Program). • Heritage Investigations: This category provides support for activities that involve recovery, recording and reporting/presentations of Mason County heritage materials. Examples: o Archaeological surveys, excavations and reporting of heritage sites and artifacts, in consultation with local Indian Tribes, within Mason County. o Archival investigations and reporting of documents involving the heritage of Mason County. o Recording and reporting ancient and historic artifact collections in public and private ownership from Mason County. Artifacts in this category can vary in scale, e.g., from barns/buildings down to projectile points and oxen shoes. • Historic Preservation: This category provides support for activities that directly result in the identification, evaluation and and protection of significant heritage resources. Examples: o Survey efforts. o Historic designation. o Site condition analysis or evaluation. o Research/documentation efforts. o Completion of preservation planning documents. o Other efforts that result in the protection of Mason County heritage. Enabling Le-islation for this Program: RCW 36.22.170: The Revised Code of Washington can be viewed online at: ht!p:Hgpps.leg.wa.gov/rcw/. Mason County Heritage Grant Program Guidelines October 10, 2024 Page 5 Professional Standards Guidelines for Applicants: If the core of the grant project is historic preservation, it shall be carried out in compliance with the U.S. Secretary of the Interior Standards for such projects and other applicable codes and regulations at the federal, state and local levels. Please see link below. American Association of Museums Best Practices: https://www.aam-us.org/?s=standards Secretary of the Interior Standards for Rehabilitating, Restoring, and Reconstructing Historic Buildings: http://www.nps.goy/h/hps/tps/stand ug ide/ Oral History Standards: http://www.oralhistoLy.ora/?s=Standards Americans with Disabilities Act Guidelines: hllp://www.ada.gov/ Digital Project Standards Resources: http://content.lib.washington.edu/cmpweb/proj ect/proj-resources.html Mason County Historical Preservation Commission hqp://www.co.mason.wa.us/historic/index.php Mason County Heritage Grant Program Guidelines October 10, 2024 Page 6 Luke Viscusi From: Nichole Wilston Sent: Thursday, February 20, 2025 12:53 PM To: Tim Whitehead; Luke Viscusi Subject: RE: Historic Preservation Commission 2025 Heritage Grant Contracts Look great on my end too! Q o14 C() 1 44 U " �C641 RISK MANAGER 0(360)427-M ext.643 19(380)490-4412 nwilston@masoncountywagov ti'l I"' r` Q 411 N 5th St,Shelton,WA 98W4 IMPORTANT NOTE:This e-mail message(and any attachments accompanying it)may contain confidential information. The information is intended only for the use of the intended recipient(s). Delivery of this message to anyone other than the intended recipient(s)is not intended to waive any privilege or otherwise detract from the confidentiality of the message. If you are not the intended recipient,or if this message has been addressed to you in error,do not read,disclose,reproduce,distribute,disseminate or otherwise use this transmission,rather,please promptly notify the sender by e-mail,and then destroy all copies of the message and its attachments,if any. From:Tim Whitehead <TimW@masoncountywa.gov> Sent:Thursday, February 20, 2025 12:46 PM To: Luke Viscusi <LViscusi@masoncountywa.gov> Cc: Nichole Wilston <NWilston@masoncountywa.gov> Subject: RE: Historic Preservation Commission 2025 Heritage Grant Contracts Luke, The contracts look just fine. Thanks! Timothy W Whitehead Mason County Prosecutor's Office Chief Deputy Prosecuting Attorney P: (360)427-9670 ext.417 F: (360)427-7554 From: Luke Viscusi <LViscusi@masoncountywa.gov> Sent:Thursday, February 20, 2025 8:51 AM To:Tim Whitehead <TimW@masoncountywa.gov> Cc: Historic Preservation Commission <HPC@masoncountywa.gov> Subject: Historic Preservation Commission 2025 Heritage Grant Contracts Hello Tim, I am currently working(on behalf of the Mason County Historic Preservation Commission)to get the 2025 Heritage Grant contracts approved by the BOCC, but I need your approval before I send them to the BOCC. 1 Please see the 5 contracts attached. If you would rather have them as Word Docs, let me know. Considering the BOCC's schedule, I will need a response by the end of day Tuesday, March 0, to get the briefing request in on time. Let me know if you have any questions or concerns! Sincerely, Luke Viscusi (he/him) I Planner Mason County Department of Community Development 615 W Alder St, Shelton, WA 98584 Office#360-427-9670 ext. 282 Cell #360-490-3103 LViscusi@MasonCountVWA.gov 2 HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract")is entered into as of March 28,2025,by and between Mason County(the"County"),and the Harstine Island Community Club(the"Grantee"). Harstine Island Community Club Mason County Attn:Michelle Moline c/o Mason County Historic Preservation Commission P.O.Box 1635 615 W Alder Street Shelton,WA 98584 Shelton,WA 98584 (360)324-0224 Attn:Luke Viscusi (360)427-9670 ext.282 RECITALS 1.The Grantee has applied for a grant in the amount of$5,000 to install insulation in the walls and reinsulate the ceiling of the Harstine Island Community Hall. 2.The County is granting up to the$4,000 requested for this project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for supporting local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound,the parties herein agree as follows: 1.Enga eg ment (a)The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on receipts and a final report documenting the completion of installing insulation in the walls and reinsulating the ceiling of the Harstine Island Community Hall, as described in the scope-of-work (Exhibit "A"), which shall be performed by independent contractor(s). (b)The Grantee hereby accepts the engagement to have said work performed, to present receipts and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 28,2025,to September 28,2025 The Grantee may request a one-time six-month extension.Extension requests must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later than 5:00 p.m. four months from the date of the award(July 28,2025). 2025A 3.Grantee's Obligations (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit A. (b) Upon completion of the project the Grantee shall provide the County with receipts or other proof of payment (ie. bank statements) for reimbursement for the work approved by this grant award.At a minimum the receipts or other proof of payment shall include the organization's name, billing address, date of invoice (if applicable), date of payment, and details of expenses. Invoices without proof of payment or the aforementioned details will not be eligible for reimbursement. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c) Upon completion of the granted project,a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission. The final report shall summarize the project, its completion and outcomes. The final report shall also include before and after photographs of the completed project (if applicable). The final report shall be submitted to the Mason County Historic Preservation Commission,615 West Alder St,Shelton,WA 98584 within 10 calendar days of the authorized grant completion date(October 8,2025). (d) Grant recipients are required to comply with all local, state,and federal permit requirements,ordinances and laws.Non-compliance can result in the revocation of approved funding. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date 2025A EXHIBIT A Harstine Island Community Club - $4,000.00 The Harstine Island Community Club will use the funds to install insulation in the walls and reinsulate the ceiling of the Harstine Island Community Hall. They will work volunteers and contractors to bring the Hall up to proper insulation standards. Completion of this project will continue to preserve the Harstine Island Community Hall, reduce operational expense, and increase the comfort ant welfare of all the Hall users. 2025A Mason County Heritage Grant Application Applicant:171,9 g 6TiN,6 /S 4/yiro COM.,,WGiy/TY C<va Date: i b Mailing Address: i70 /0aX /!o 35 4OR 9&5g,�4 Email: H/C C 5/✓C C m/? COh7 Phone: 3&0 3 Project Description Attached on Separate Page: YesX No Total Project Cost: /2, Grant Request Amount: SU D�, vv Heritage grants are available to non-profits, government agencies and tribes. If your organization is a non-profit,please attach proof that your organization is currently registered with the Washington Secretary of State or is 501(c).(3). Proof of non-profit status is attached: Yes_2!�_No How many of the following categories does your project fall into?Please mark all that apply: Professional Development: Yes_ No XX Public Education: Yes No X Small Capital Projects: Yes__,&_No Collections Management: Yes No_X_ Heritage Investigations: Yes No_X- Historic Preservation: Yes-_X—No Does your organization have a current incomplete Heritage Grant project pending? Yes Now Does your organization have a previously approved six month time extension for an incomplete approved project? Yes Now If your organization had a previously approved six month time extension,has one year elapsed since the completion of the project? Yes_ No_C Has the person completing this application read the Heritage Grant Guidelines published on the Mason County website? Yeses( No Does your organization understand that this is a reimbursement grant not to exceed $5,0007 Yes_.X_No Does your organization have the funding ability to complete the project prior to reimbursement? Yes X No Signature of official for your organiz ' n(i.e. city official, organizational president, etc.): Date: ids/z S Signature of your org ion financial officer: 11 n U4.t Date:4L5 d b „_.. n January 15, 2025 Dear Mason County Historical Preservation Commission, Thank you for your consideration of our project submission to complete a meaningful capital improvement project to the Harstine Island Community Hall. The Harstine Island Community Hall has been the cornerstone building facilitating the gathering of community on Harstine Island for the past 111 years. Built in 1914,this grange style building has served the Island residents and surrounding community faithfully as a public meeting hall and space to conduct a vast array of social,educational,art and cultural events.The building is an Island treasure, placed on the National Register of Historic Places and rests in the care of the Harstine Island Community Club non-profit organization. The Harstine Island Community Hall is utilized almost 400 times a year for daily events and often multiple events per day. In the middle of the enclosed Harstine Islander Newsletter you will find a calendar detailing all of the Harstine Island Community Club events being held January through June 2025. In addition to these events,the Hall is utilized regularly by the Island Home School Co-Op group,TOPS- Taking Weight of Sensibly group,Harstine island Fire Adapted emergency preparedness group,various homeowner's association meetings,the Harstine Island Girl Scout Troop,as well as private functions of community members like wedding receptions and celebration of life memorials on a regular basis.The Hall is truly the heartbeat of the Island community. PROJECT: To preserve the Hall building and bring it up to proper insulation standards which will reduce operational expenses,increase the comfort and welfare of the Hall users,and bring the building up to insulation standards. The current insulation is woefully inadequate to maintain heat and hold in cool conditioned air.Air conditioning cannot be installed without proper insulation,as the cold conditioning of the air will make the building"sweat"causing water damage/mold further deteriorating the building.(This work must be completed in order to install a new HVAC heating and air conditioning system.A new HVAC system is our next capital improvement project). Scope: Install blown fill insulation in the walls of the building and reinsulate the ceiling in order to properly insulate the building. Proper insulation is critical to preserving the historic building structure. Timeframe: Spring 2025 Cost: $12,500.00 This is a straightforward capital improvement project that will have a significant positive impact on the users of the hall and the preservation of the building. Harstine Island Community Club Budget vs. Actuals: 2024 Ways & Means (Adjusted) January-October, 2024 TOTAL ACTUAL BUDGET OVER BUDGET %OF BUDGET Revenue 4000 Donations and Support 397 397 4010 Individual Contributions 26,106 17,605 8,501 148.00% 4030 Foundation Grants 3,292 865 2,427 381.00% 4200 Membership Dues 10,850 10,000 850 109.00% 4700 Special Events,Net 4,875 4,948 -73 99.00% 4800 In-kind Contributions 3,471 3,291 180 105.00% 5020 Community Hail Rental 500 2,000 -1,500 26.00% 5400 Fire District Rental Revenue 1,000 -1,000 5600 Sales 3,609 4,015 -406 90.00% 5910 Interest Earned 497 492 5 101.00% 5920 Dividends 21,066 21,066 -0 100.00% 5999 AUX,should be zero -11,061 -11,061 9995 Cash over/short -72 -72 Total Revenue $63.630 $66,282 $-1,752 97.00% GROSS PROFIT $63,630 $65,282 $-1,752 97.00% Expenditures 6000 Repairs&Maintenance 2,940 1,360 1,580 216.00% 6005 Hand Tools&Equipment 600 600 6010 Cleaning Expense 11 11 6020 Grounds Maintenance 1,779 1,779 -0 100.00% 6030 Pest Control 375 500 -125 75.00% 6040 Utilities 5,720 9,152 -3,432 63.00% 6050 Internet&IT Services 2,460 2,459 1 100.00% 6060 Disposable Supplies 1,533 1,601 -68 96.00% 6200 Presenter Expense 90 650 -560 14.00% 6210 Food&Beverage 1,365 2,565 -1,200 53.00% 6300 Rewards&Recognition 448 400 48 112.00% 6800 Grants Paid 303 303 6900 Office Supplies 94 316 -222 30.00% 6905 Office Equipment 792 130 662 609.00% 6910 Printing&Copying 4,131 5,944 -1,813 70.00% 6920 Insurance 9,270 8,500 T70 109.00% 6930 Licenses&Permits 476 756 -280 63.00% 6940 Shipping& Postage 590 1,250 -660 47.00% 6950 Property Tax 990 750 240 132.00% 8000 Professional Fees 219 166 53 132.00% 8010 Investment management fees 9,152 9,152 -0 100.00% 8020 Bank Fees 216 222 -6 97.00% Total Expenditures $43,554 $47,652 $-4,098 91.00% NET OPERATING REVENUE $19,976 $17,630 $2,348 113.00% Other Revenue $0 $0 $0 00/0 Harstine Island Community Club Budget vs. Actuals: 2024 Ways & Means (Adjusted) January-October,2024 TOTAL ACTUAL BUDGET OVER BUDGET %OF BUDGET NET OTHER REVENUE $0 $0 $0 00% NET REVENUE $19,976 $17,630 $2,346 113.00% Harstine Island Community Club Statement of Financial Position As of November 30, 2024 Total As of Nov 30, As of Nov 30, 2024 2023 (PY) Change ASSETS 1000 HICC Checking 30,272.24 10.122.37 20,149.87 1010 Cemetery Checking 3,348.29 61163,00 -2,014.71 1012 Community Lunch Checking 1,07&39 2,258.43 -1.182.04 1020 HIGC Checking 13.387.31 6,386.11 7.001.20 1021 HIGC GH Checking 1,961.39 3,192.98 -1,231.59 1030 HITC Checking 12,066.34 9,550.80 2,515.54 1100 HICC Savings 6,639.80 6,633.71 6.09 1110 Cemetery Savings 3.147.55 2,399.00 747.75 1111 Cemetery CD 8,891.45 8,476.30 415.15 1112 Community Lunch Savings 1,383.94 1,372.66 11.28 1120 HIGC Savings 10.05 2,746.47 -2,736.42 1130 HFTC Savings 5.02 5.02 0.00 1140 HMC Checking 19,408.88 19,190.28 218.60 1141 HMC Savings 17,141.30 35,619.92 -18,478.62 1200 Cash 100.00 100.00 0.00 1250Undeposited Funds 1,380.70 50.00 1,330.70 19W Chase Scholarship 603,438.86 521,905,82 81,533.04 1910 Chase Scholarship 9671 9,061.66 25,039.32 -15,977.66 1940 Second Century 566,806.13 494,28.9.66 62,516.47 9802 Recording error(understate) 0100 86.78 -86.78 TOTAL ASSETS $ 1,2119,527.30 $ 1,155,589.43 $ 133,937.87 LIABILITIES AND EQUITY 2000 Rental deposits 0.00 450.00 -450.00 Total Liabilities $ 0.00 s 450.00 -: 450.00 Equity 3000 Retained Earnings 1,187,435.53 1,005,188.28 182,247,25 9200 Accumulated Other Comprehensive Income 78,281.04 60,866.96 17,412A8 Net Revenue 23,810.73 89,082.19 -65,271.46 Total Equity $ 1,289,527.30 $ 1,165,139A3 $ 134,387.87 TOTAL LIABILITIES AND EQUITY S 1,289,527.30 $ 1,155,589.43 $ 133,937.87 Notes: Revenue and expenclihres from AUX organizations are not current. Does not include money or expenses that have not be remitted to the treasurer as of the report date. Thursday,Dec 12,202403:11:13 PM GMT-8-Cash Basis INTERNAL UIS $SRVICE DEPARTMENT OF THE TRBASURY P. O. BOX SOB CINCINNAT31, OR 45201 Employer identification Number: y Date: FE8 y � 80-0496918 to GD j le DLN: 600026004 HARgTxpg LAMA C014RUNITY CLUB Contact Person: C/O THE P XDDI'T DXL TRD03LB XD# 31369 PO BOX 16 Contact Telephone lhseber: SHELTON, 98584 (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 509(a) (2) 1!oM 990.Require$=_. Yea Effective Date of Exemptions February 17-, 1941 . Contribution Deductibility: Yes �f Addendum Applies: NO Dear Appl t: Me aze pl std to inform you that upm review of yaur agplicatiou for tax exewt statujkwe have determined that you are exempt fray Federal income tax under sec oti 50].(c) (3) �6f the Internal Reveme Code. Contributims to you are deductibl under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfere or gifts under section 2035, 2106 or 2522 of the Code. Because this letter could help resolve any questiooze regarding your exempt status, you should keep it in your permanent records. Organisat' exwwt u Section Sol(e) (3) of the Code are further classified as either lic charities or private foundations. We determined that you are a public ity under the Code section(s) listed in the heading of this letter. Please s enclosed Publication 4291-PC, Compliance Guide for 501(c) (3) Public Charities, for some helpful information about your responsibilities as an exempt o zation. - Letter 947 (DO/CYO) I I -2- HARSTINE I MAND COF14UMTY CLQB We have sent a copy of this letter to your representative as indicated in your power of a torney. Sincerely, Robert Choi Director, Rxesept organizations Rulings and Agreements —- Enclosure: Publication 4221-PC - -- -- - - -- - better 947 (DO/CG) �. WASHINGTON Filed Secretary of State Secretary of State Corporations&Charities Division State of Washington Date Filed:01/29/2024 Effective Date:01/29/2024 UBI 8:601 848 578 Annual Report BUSINESS INFORMATION Business Name: HARSTINE ISLAND COMMUNITY CLUB IJRI Number: 601 848 578 Business'fype: 1VA NONPROFIT CORPORATION Business Status: ACTIVE Principal office Street Address: 3371 E HARSTINE ISLAND RD N,SHEl7'ON,WA,98584,UNITED STATES Principal Office Mailing Address: PO BOX 1635,SHELTON,WA,98584-0994,UNITED STATES Expiration Date: 02/28/2025 lutisdictiow UNITED STATES,WASHINGTON Fomiation/Registration Date: 0211711941 Period of Duration: PERPETUAL Inactive Date: Nature of Business: CHARITABLE,NON-PROFIT PUBLIC MEETING HALL,COMMUNITY CLUB NONPROFIT GROSS REVENUE CERTIFICATION Per RCW 24.03A960 does the Nonprofit certify that its total gross revenue in the most recent fiscal year was less than S500,000? -Yes NONPROFIT CORPORATION'S EIN Nonprofit EIN:80-0496918 REGISTERED AGENT RCW 23.95.41 D Registered Agent Name Street Address Mailing;Address This document is a public record.ror more imrornuaion visit www.say.wo,guv/cnM Work Order#:2O24012900071270-I Received Date:01/29/2024 Harstine Island Community Club Local PRSRT STD PO BOX 1635 Postal Customer ECII Shelton WA 98584 U.S.POSTAGE PAID EDDM Retail ti ,l HARSTINE ISLAND COMMUNITY CLUB qni e4- PROMOTING EDUCATIONAL,CULTURAL,ARTS AND SOCIAL OPPORTUNITIES FOR OUR COMMUNITY HARSTINE January 2025 The Harstine Islander is published twice a year by the Harstine Island Community Club (HICC), a 501(c)(3) ISLAND nonprofit organization and is available for members and R residents. For more information, visit www.harstinecc.org LETTER FROM THE PRESIDENT THANK YOU TO THE Dear Harstine Island Community, 2024 BOARD The Harstine Island Community Hall celebrated its 110th birthday in Cal Ison, President 2024 - a major milestone for our island community. In the past year Karen Epps, Vice-President many wonderfully successful activities have been held at the Michelle Moline, Secretary Community Hall: Anywhere Library, baking classes, Garden Club Benjamin Brodfuehrer, Treasurer plant sale, Theatre Club performances, Inquiring Minds, Women's Ken Kramer, Past-President Club Kids Carnival, and many more outstanding events. Lee Strohm, Hall Manager Jenel Ison, Member-at-large We are looking forward to all the things HICC wants to accomplish in Evelyn Freeman, Member-at-large 2025 - analyzing the results of the recent survey, increasing HICC Edrie Andrews, Garden Club Representative membership, considering maintenance needs for the Community Greg Fellman. Theatre Club Representative Hall to keep it in good repair, and how the HICC Board of Directors Kathy Wendt, Women's Club Representative can best support the Harstine Island community. CONGRATULATIONS Thank you all for your continued support of HICC. Have a wonderful T 0 THE 2025 BOARD 2025. --Cal Ison, HICC President COMMUNITY HALL Kathy Wendt, President Thank you for supporting HICC in 2024! HICC has seen its costs Karen Epps, Vice-President y pp g Michelle Moline, Secretary increase over the last few years, including its insurance by over 40 Vacant, Treasurer percent since 2022. Your support is greatly appreciated! There are Cal Ison, Past-President some deferred maintenance Items and capital improvements that Lee Strohm, Hall Manager need to be done at the Hall and HICC plans to work on those in Jenel Ison, Member-at-large 2025 and beyond. HICC is committed to providing even more Evelyn Freeman, Member-at-large activities, classes, and events at the hall in 2025, while also Edrie Andrews, Garden Club Representative maintaining the hall for the community. It has been the heart of our Greg Fellman. Theatre Club Representative community for the last 110 years and we want to see it stay that way Judie Schaaf, Women's Club Representative for the next 110 years. Thank you! COMMUNITY CLUB MEETINGS Harstine pt organization Community Club is ionrecognized50 (as a tax-exempt or anization under section 501 c 3 of Harstine Island CommunityClub is a 501 c 3 nonprofit charity that the Internal Revenue Code, Federal EIN 80-0496918. ( )( ) p Y Contributions to organizations with 501(c)(3) status promotes educational, cultural, and social opportunities for our may be tax deductible. Please consult your tax community, our off-island neighbors and for all the new friends we advisor to determine deductibility of this contribution. have yet to meet. HICC actively manages and preserves the Harstine Island Community Club is registered with the Community Hall, respecting the storied history of the Hall and the Washington Secretary of State's Charities Program. Island while looking forward to the future. HICC meets monthly on registration number 2009180. Additional information the second Friday, at 6:00 PM, with potluck dinner at 6:30 PM, and available at 1-800-332-4483 or online at the meeting and program starting at 7:00 PM. Come meet your www.sos,wa.gov/charities. If you have questions, neighbors and join us! please contact admin@harstinecc.org. CHARSTINE ISLAND GARDEN CLUB , =-=.A Harstine Island Garden Club welcomes community members of all ages and levels of gardening knowledge. Our mission is to promote the love of gardening and civic / environmental responsibility through education, fellowship, and community engagement. Our meetings are held at the Harstine Community Hall on the second Tuesday of each month at 4 PM. Email join-higg@harstinecc.org if interested in joining us! Along with other community projects, in 2024. we continued to support the Pioneer School Eagle Garden and Choice School gardening projects with monetary donations. We participated in the outdoor Farmers Market for the first time by manning our own Garden Club booth offering fresh produce and flowers, "walk around" food, and miscellaneous items such as tee shirts, stickers, and smudge sticks. We plan to continue with this booth at the outdoor markets thanks to member and community support. Our main fundraiser is our annual Plant Sale and we always have great attendance! Members work all year propagating plants from their own yards to donate to the sale. We start potting vegetable and flower seed in late February to ensure we have a great variety to offer. Our 2025 Plant Sale will be held on Saturday, May 17. Hope to see you there! FARMERS MARKET Please join us for Farmers Market starting on Saturday, February 15! Farmers Market is held on the second Saturday of the month through May from 10:00 AM to noon in the Community Hall. The market provides an opportunity for the community to connect with local farmers, artisans, and crafters. You'll find numerous vendors selling art and crafts, including paintings, sculpture, fabric items, soap, candles, wood working, ceramics, and jewelry. There will also be Harstine Island merchandise for sale. Farmers Market moves outside on Saturday, May 24 and is held every Saturday through the end of September from 10:00 AM to noon. Hope to see you there! Join us • Harstine r • Garden • Plant Sale on Saturday, r ' best plant • ' around r • • won't want to miss it! L,.HARSTINE ISLAND THEATRE CLUB , Harstine Island Theatre Club was established in 1984 by the late professional actress, and island resident, Shirl Conway Larson. In the beginning, the club produced many Vaudeville shows drawing from the island residents' talent. Over time, the club has gone through various phases depending on the talents of those involved and has grown from an island-centric club to now including many members from the wider community. In 2024 our Spring show was the heartwarming comedy, Crossing Delancey. For the Fourth of July, it was a wacky murder mystery called You Have The Right To Remain Dead. Our holiday show was The Curious Savage, a comedy with an underlying story of love and kindness. The Theatre Club meets the last Monday of the month at 6:30 PM at the Community Hall. We are always looking for new members and folks who love participating in theater. The Theatre Club is selecting the plays for 2025 but be assured, they will be the same high quality and diversity we are so proud to present for the Island and surrounding communities. We are planning a March production, our usual last weekend in June/first weekend in July show, and a Holiday show. Hope to see you at our upcoming shows! 4H- ARSTINE ISLAND WOMENFS CLUB'�A The Harstine Island Women's Club has an active and vibrant group of women who care about the community and the preservation of our hall. HIWC has a storied history of always being there for the hall, whether it needed a new roof, stove or other kitchen equipment and even played a large part in the addition to the hall which is now the kitchen. This is no different today than it was 100 years ago - HIWC continues to help meet needs at the Community Hall. We continued with many of our traditional activities including Holiday House Bazaar. Craft Day, Taco Bar and Kid's Carnival. Our monthly meetings included speakers on current events and topics of interest to our members. Without our members, these accomplishments may not have happened. They are truly the heart and soul of our club. HIWC was able to give $17,000 in scholarships from the HIWC Chase Scholarship Fund this year to island residents. Our goal in 2025 is to be able to award even more scholarships. We are also continuing to contribute our donations to the four local charities we support, along with the Pioneer Community Food Bank. In 2025, we look forward to continuing our partnership with HICC and coming up with new and innovative ideas to work with our fellow auxiliary clubs to bring a feeling of togetherness for the community. We look forward to doing what we do best, supporting our fellow islanders and neighbors and everyone who joins our clubs...we are still one big family who has so much to give. April.Don't miss the Harstine Island Women's Club Spring Tea on Saturday, • Tea, sandwiches, r • dessert will be served. See youthere! THINGS TO DO AT THE COMMUNITY HALL INOUIRING MINDS ANYWHERE LIBRARY Please join us at 2:00 PM on the last Sunday in January, Harstine Island Community Club has partnered with February, March, and April for Inquiring Minds. Harstine Timberland Regional Library to bring Anywhere Library, Island Community Club and Humanities Washington are Timberland's mobile services branch, to the Harstine Island excited to bring engaging speakers to Harstine Island Community Hall. Check out and return library materials, this winter. This year's programs include: The Ribbon of arrange to pick up your holds. or browse a diverse Highway: Woody Guthrie in the Pacific Northwest: Part collection of library materials for all ages. Join us for two with Joel Underwood on January 26, Heaven on the Anywhere Library on the first and third Tuesdays between Half Shell with David George Gordon on February 23, 10:00 AM and 11:00 AM. Story time is provided for younger Big Apples, Big Business: How Washington Became the children (geared towards birth through age 8) the first Apple State with Amanda Vancouver Lanen on March Tuesday of the month at 11:00 AM. Visit 30, and Un-American Activities: The Blacklist Era and harstinecc.org/anywhere-library to learn more. Hollywood with Robert Horton on April 27. Doors open at 1:30 PM, all programs are free. donations appreciated. BOOK CLUB BRUNCH Love to read? Join your neighbors for book club and COMMUNITY brunch. Book club and brunch starts on Thursday, February 13 from 11:00 AM to 1:00 PM and will meet monthly on the CONVERSATIONS second Thursday of the month. February's book is The Mountain is You by Brianna West. Please bring your book Please join us from 1:00 PM to 2:30 PM on the second and a brunch item to share. Visit harstinecc.org for more Sunday of the month for Community Conversations. information. Come and get to know your Island neighbors. Share stories of life, travel, and discovery. Visit harstinecc.org KIDS EDUCATIONAL for more information, Hope to see you there! SUPPORT GROUPS ENRICHMENT Two support groups will be meeting this year. A grief PROGRAM : support group meets on Mondays at 11:30 AM for those STEM, ART, DANCE AND MUSIC experiencing grief due to the loss of a loved one, diagnosis of a disability or terminal illness, divorce, loss Educational programming for school children ages 7-12 will of a home, or a meaningful loss in life. A caregiver be offered on Monday and Thursday afternoons from 4:00 support group will be meeting monthly on the third PM to 6:00 PM starting in January. The focus of these Wednesday of the month at 7:00 PM starting on classes are STEM, art, dance and music. The Educational Wednesday, January 15 for caregivers to share Enrichment Program will be community-led through the experiences, insight, and words of encouragement as integration of community volunteers. There will be minimal they provide caregiving support for a loved one. costs per child to cover materials and supplies. Interested EVENING •va E � � � � CLASSES L � � � E � in volunteering and sharing your knowledge in the areas of STEM, art, dance and music to the youth of our community? Please visit harstinecc.org and fill out our Interested in learning to bake? Want to learn how to paint website contact form. watercolors or acrylics? Check out Harstine Island Community Club's evening classes! Classes are held on F I N A N . I A L the first, second and third Mondays from 6:30 PM to 8:30 PM. February's classes will be acrylic painting and EDUCATION March's classes will be baking. Class costs vary. Visit the HICC calendar at harstinecc.org/calendar to see Join us on the first Tuesday of the month, starting on what classes are coming up. February 4, at 6:30 PM. Come learn about financial literacy, ISLAND real estate, stock market, and crypto investing. Discuss asset management and building multigenerational wealth PHOTOGRAPHY for your family. Do you have a fantastic photo of the island? From the Join us forpancake breakfast on island? We're looking for photos of the island, from the Saturday, , ! Check • island, or on the island to be featured in the 2026 HICC ut the Calendar. The HICC Calendar is available for purchase opening • • outdoor at the Farmers Market. Photos should be landscape- oriented at least 1650 px wide. Please submit your photo Market! Join us that evening for by Sunday, June 15 to Kayce Benson at calendar`@gharstinecc.org. Members will vote for their our Spaghetti Dinner favorite submissions from a pool of 36 committee- fundraiserto kick off the summer! selected finalists at the July Community Club meeting. Harstine Island Community Club Calendar of Events HARSTINE ISLAND COMMUNITY CLUB January - March 2025 January 13 9:00 AM Yoga 13 11:00 AM Book Club 2 11:30 AM Women's Club Meeting 1:00 PM Cooking Class 4:00 PM Kids Educational Program 7:00 PM HICC Board Meeting 4:00 PM Kids Educational Program 14 6:00 PM HICC Meeting 6 11:30 AM Grief Support Group 14 6:00 PM HICC Meeting 15 9:00 AM Hall Cleanup 7 10:00 AM TRL Anywhere Library 15 9:00 AM Hall Cleanup 7:00 PM Live Music Series 11:00 AM TRL Storytime 4:00 PM HIWC Food Drive 17 11:30 AM Grief Support Group 8 6:30 PM Game Night 4:30 PM Chili Feed Dinner 4:00 PM Kids Educational Program 9 9:00 AM Yoga 7:00 PM Live Music Series 6.00 PM Baking Class 10 6:00 PM HICC Meeting 17 11:30 AM Grief Support Group 18 10:00 AM TRL Anywhere Library 11 2:00 PM Craft Class 4:00 PM Kids Educational Program 19 7:00 PM Caregiver Support Group 13 11:30 AM Grief Support Group 6:30 PM Acrylics Class 20 9 00 AM Yoga 14 4:00 PM Garden Club Meeting 18 10:00 AM TRLAnywhere Library 4:00 PM Kids Educational Program 15 7:00 PM Caregiver Support Group 10:30 AM Line Dancing Class 7 00 PM Second Century Meeting 16 9:00 AM Yoga 19 7:00 PM Caregiver Support Group 7:30 PM Play 7:00 PM Second Century Meeting 20 9:00 AM Yoga 21 7:30 PM Play 17 1:00 PM Chase Mgmt Meeting 1:00 PM Cooking Class 22 2:00 PM Play 7:00 PM Movie Night 4:00 PM Kids Educational Program 23 2:00 PM Play 20 11:30 AM Grief Support Group 21 7:00 PM Movie Night 24 11:30 AM Grief Support Group 21 10:00 AM TRL Anywhere Library 23 2:00 PM Inquiring Minds 4:00 PM Kids Educational Program 22 6:30 PM Game Night 24 11:30 AM Grief Support Group 6 00 PM Baking Class 23 9:00 AM Yoga 4:00 PM Kids Educational Program 26 1:00 PM Pack Foster Care Boxes 24 8:00 PM Open Mic Night 6:30 PM Theatre Club Meeting 6 30 PM Game Night 26 2:00 PM Inquiring Minds 25 10:30 AM Line Dancing Class 27 9 00 AM Yoga 27 11:30 PM Grief Support Group 26 6:30 PM Game Night 1:00 PM Cooking Class 6:30 PM Theatre Club Meeting 27 9:00 AM Yoga 4:00 PM Kids Educational Program 30 9:00 AM Yoga 1:00 PM Cooking Class 6:30 PM Craft Class 31 7:00 PM Drum Circle 4:00 PM Kids Educational Program 28 8 00 PM Movie Night 28 8 00 PM Open Mic Night 29 10:00 AM Ladies Clothing Swap February 8 00 PM Open Mic Night 3 11:30AM Grief Support Group March 30 2 00 PM Inquiring Minds 4:00 PM Kids Educational Program 3 11:30 AM Grief Support Group 31 11:30 AM Grief Support Group 6:30 PM Acrylics Class 4:00 PM Kids Educational Program 4 00 PM Kids Educational Program 4 10:00 AM TRL Anywhere Library 6:00 PM Baking Class 6:30 PM Theatre Club Meeting 10:30 AM Line Dancing Class 4 10:00 AM TRL Anywhere Library 11:00 AM TRL Storytime 10:30 AM Line Dancing Class 6 30 PM Financial Education Class 11:00 AM TRL Storytime 5 6:30 PM Skills Share Class 6 30 PM Financial Education Class 6 9:00 AM Yoga 5 6:30 PM Skills Share Class 11:30 AM Women's Club Meeting 6 9.00 AM Yoga 4:00 PM Kids Educational Program 11:30 AM Women's Club Meeting 7:00 PM HICC Board Meeting 7.00 PM HICC Board Meeting 7 3:00 PM Cemetery Comm Meeting 7 3:00 PM Cemetery Comm Meeting 7:00 PM Movie Night 7:00 PM Movie Night 8 10:00 AM Indoor Market 8 10 00 AM Indoor Market 2:00 PM Craft Class 2:00 PM Craft Class 9 1:00 PM Community Conversations 9 1.00 PM Community Conversations 10 11:30 AM Grief Support Group 10 11:30 AM Grief Support Group 4:00 PM Kids Educational Program 4:00 PM Kids Educational Program 6:30 PM Acrylics Class 11 10:30 AM Line Dancing Class 11 10:30 AM Line Dancing Class 4:00 PM Garden Club Meeting 4:00 PM Garden Club Meeting 12 6:30 PM Game Night 12 6:30 PM Game Night 13 9:00 AM Yoga Harstine Island Community Club Calendar of Events HARSTINE ISLAND COMMUNITY CLUB April - June 7�-,?, ow- 202*5 April May June 1 10:00 AM TRL Anywhere Library 1 9 00 AM Yoga 2 11:30 AM Grief Support Group 11:00 AM TRL Storytime 11:30 AM Women's Club Meeting 4:00 PM Kids Educational Program 2:00 PM Cemetery Cleanup 4:00 PM Kids Educational Program 6:30 PM Craft Class 6:30 PM Financial Education Class 7:00 PM HICC Board Meeting 3 6:30 PM Financial Education Class 2 5:00 PM Cemetery Comm Meeting 2 7:00 PM Movie Night 4 5:00 PM Cemetery Comm Meeting 6:30 PM Skills Share Class 3 9.00 AM Eye Glass Clinic 6:30 PM Skills Share Class 3 9:00 AM Yoga 5 11:30 AM Grief Support Group 5 9:00 AM Yoga 11:30 AM Women's Club Meeting 4:00 PM Kids Educational Program 11:30 AM Women's Club Meeting 4:00 PM Kids Educational Program 6:00 PM Baking Class 4:00 PM Kids Educational Program 7:00 PM HICC Board Meeting 6 6:30 PM Financial Education Class 7:00 PM HICC Board Meeting 4 7:00 PM Movie Night 7 6:30 PM Skills Share Class 6 7:00 PM Movie Night 7 11:30 AM Grief Support Group 8 9:00 AM Yoga 7 10:00 AM Farmers Market 4:00 PM Kids Educational Class 11 00 AM Book Club 8 3:00 PM Dining Around the World 6:30 PM Art Class 4:00 PM Kids Educational Program 9 11.30 AM Grief Support Group 8 4:00 PM Garden Club Meeting 9 3:00 PM Cemetery Comm Meeting 4:00 PM Kids Educational Program 9 6:30 PM Game Night 6:00 PM HICC Meeting 6:30 PM Craft Class 10 9:00 AM Yoga 10 10:00 AM Indoor Market 10 4:00 PM Garden Club Meeting 11:00 AM Book Club 7:00 PM Talent Show 11 6:30 PM Game Night 4:00 PM Kids Educational Program 12 11:30 AM Grief Support Group 12 9:00 AM Yoga 11 6:00 PM HICC Meeting 4:00 PM Kids Educational Program 11:00 AM Book Club 12 10:00 AM Indoor Market 6:00 PM Baking Class 4:00 PM Kids Educational Program 13 1:00 PM Community Conversations 13 4:00 PM Garden Club Meeting 13 6:00 PM HICC Meeting 14 11:30 AM Grief Support 6:00 PM Kids Toy/Clothing Swap 14 10:00 AM Farmers Market 4:00 PM Kids Educational Program 14 6:30 PM Game Night 16 11:30 AM Grief Support Group 6:30 PM Art Class 15 9:00 AM Yoga 4:00 PM Kids Educational Program 15 10 00 AM TRL Anywhere Library 4:00 PM Kids Educational Program 6:30 PM Craft Class 16 7 00 PM Caregiver Support Group 7:00 PM Second Century Meeting 17 10:00 AM TRL Anywhere Library 17 9:00 AM Yoga 17 9:00 AM Plant Sale 18 7:00 PM Caregiver Support Group 4:00 PM Kids Educational Program 18 1:00 PM Community Conversations 19 9:00 AM Yoga 7:00 PM Second Century Meeting 19 11:30 AM Grief Support Group 4 00 PM Kids Educational Program 18 1:00 PM Chase Mgmt Meeting 4:00 PM Kids Educational Program 7:00 PM Second Century Meeting 7:00 PM Movie Night 6:00 PM Baking Class 20 7:00 PM Drum Circle 19 9:00 AM Easter Egg Hunt 20 10:00 AM TRL Anywhere Library 21 10:00 AM Farmers Market 9:00 AM Hall Cleanup 21 7:00 PM Caregiver Support Group 6:00 PM Movie Night 7:00 PM Live Music Series 22 9:00 AM Yoga 23 11:30 AM Grief Support Group 21 11:30 AM Grief Support Group 10:00 AM Cemetery Cleanup i 4:00 PM Kids Educational Program 4:00 PM Kids Educational Program 4:00 PM Kids Educational Program 25 6:30 PM Game Night 6.30 PNI Art Class 23 8:00 PM Open Mic Night 26 9:00 AM Yoga 23 6:30 Pfvl Game Night 24 9:00 AM Pancake Breakfast 4:00 PM Kids Educational Program 24 9:00 AM Yoga 6:00 PM Spaghetti Dinner 27 7:30 PM Play 4:00 PM Kids Educational Program 26 11 30 AM Grief Support 28 10:00 AM Farmers Market 25 8:00 PM Open Mic Night 4:00 PM Kids Educational Program 7:30 PM Play 26 2:00 PM Spring Tea 6:30 PM Theatre Club Meeting 29 2:00 PM Play 7:00 PM Drum Circle 28 6:30 PM Game Night 30 11:30 AM Grief Support Group 27 2:00 PM Inquiring Minds 29 9:00 AM Yoga 4:00 PM Kids Educational Program 28 11:30 AM Grief Support Group 4:00 PM Kids Educational Program 6:30 PM Theatre Club Meeting 4:00 PM Kids Educational Program 30 8:00 PM Movie Night 6:30 PM Theatre Club Meeting 31 10:00 AM Farmers Market MORE THINGS TO DO AT THE COMMUNITY HALL A DINING AROUND THE LIVE MUSIC SERIES WORLD SUMMER Join us at the Community Hall on the third Saturday of the month for live music! Harstine Island Community Club is DINNER SERIES bringing exceptional music to Harstine Island! Doors open at 7:00 PM. Tickets are $12 per person. Visit Join us for a four part summer dinner series! Interested in harstinecc.org to learn more. learning to cook dinner from one of four regions of the world? Register for the cooking classes and prepare LINE DANCING meals from various regions around the world - Italian, French, Greek, and Mexican. Want to come for dinner? Interested in line dancing? Join us this February for line Limited tickets will be available to join us for dinner after dancing! Line dancing is a great way to get some exercise the cooking classes. Come for Italian on Sunday, June 8, while having fun doing it. The first class is on Tuesday, French on Sunday, July 8, Greek on Sunday, August 10, February 4 at 10:30 AM at the Community Hall. This is a and Mexican on Sunday, September 14. Hope to see you great opportunity to join your neighbors and learn a fun, there! new skill. Hope to see you there! CRAFT DAYS COMMUNITY TALENT Interested in joining your neighbors for craft day? Check SHOW 0 out HICC's craft days! Craft days are held on Saturday, J January 11, Saturday, February 15, Saturday, March 8, There is so much talent in our community! HICC is opening and Saturday, April 12 from 2:00 PM to 4:00 PM. up the Community Hall so that folks in our community can Upcoming craft days include decoupage coasters, showcase their skills and share their talents. Join us for decorating planters, and building and painting your own the Community Talent Show on Saturday, May 10 at 7:00 birdhouse. Craft day costs vary based on the costs of PM. It promises to be a fun evening of great entertainment! materials. Interested in craft days. Visit the HICC calendar at harstinecc.org/calendar for more information. DRUM CIRCLE F R I D A Y MOVIE Looking for a place to drum? Bring your own drum and join NIGHTS the circle on Friday, January 31 , Friday, April 26, and Friday, June 20. This is a great opportunity to join your Looking for a fun thing to do on Friday nights? Come for neighbors at a fun event! movie night on the first and third Fridays for movie night! SKILL S H A R L The PG-rated film starts at 7:00 PM. Movie nights are �+ �+ free, donations appreciated. There's popcorn, hot dogs, SESSIONS pop, candy, and ice cream at the snack bar. Please no outside food or drinks. Snack bar sales benefit Harstine Island Cemetery. Previous movies include Princess Bride Want to learn new skills? Have a skill to share? Join us at and Space Cadet. Is there a movie you would love to the skill share sessions! Skill share sessions are on the see? Ask and it might be the movie at the next movie first Wednesday of the month from 6:30 PM to 8:30 PM night. starting on February 5. Interested in attending? Please 0 G A rsvp online at harstinecc.org. Hope to see you there! Looking for yoga on Island? Come join your neighbors on E A S T E R EGG HUNT Thursday mornings at 9:00 AM. Classes are $5 and are by video as we work to grow the class and recruit a Join us on Saturday. April 19 at 9:00 AM for an Easter Egg teacher. Bring your mat and a water bottle. Hope to see Hunt! Bring your kids or grandkids for a treasure hunt in you there! search of eggs. It will be a fun event for all ages! GAME NIGHT OTHER EVENTS Join us on the second and fourth Wednesday from 6:30 PM to 9:30 PM to play board games! Come learn a new Hope to see you on Saturday, March 26 at 1:00 PM to game, play an old favorite, or bring your own game and pack foster care boxes. Mark your calendar for the Ladies make new friends. Recent favorites include Wingspan, Clothing Swap on Saturday, March 29 at 10:00 AM. Don't Dune, Ticket to Ride, and Yahtzee. We play kid-friendly miss the Kids toy/clothing swap on Tuesday, May 13 at games and children are welcome with a parent or 6:00 PM. Mark your calendar for the Eye Glass Clinic on guardian. Saturday, May 3 at 9:00 AM. Saturday,Mark your calendar for the Harstine Island Women's Club Chili Feed Dinner on • 1 PM. Canned and shelf stable • • • will be collected • • neer Food Bank starting 1 1 PM. Hope to see you VAWARDS _ Mind. b(and ttrtt rsturt Pictured left to rht: PERSON OF _ Pat ig Berry, Honored Citizen, THE YEAR Kathy Wendt, Honored Citizen, O Evelyn Freeman, AND Person of the Year, Cal Ison, HONORED Honored Citizen CITIZENS The Person of the Year award recognizes residents of Cal Ison stepped up to serve as HICC President in June of Harstine Island for outstanding contributions of personal this year after serving as Co-President of HICC in 2023. He service to the community. served on the 2nd Century Advisory Committee in 2023 The Honored Citizens award commends those who and 2024. Cal served on the Bylaws Committee in 2023 have made lasting contributions to Harstine Island. and was instrumental in helping to update and modernize the HICC bylaws. Cal volunteered at Spaghetti Dinner and The 2024 Person of the Year is Summer Celebration. Cal and Jenel regularly host HICC Evelyn Freeman! potluck dinners. Harstine is home to Cal and he cares Evelyn Freeman was an honored citizen in 2022 and deeply about HICC and our community. she stepped up again this year. When a vacancy Kathy Wendt has served as the President of Harstine Island occurred on the HICC Board, Evelyn volunteered to be Women's Club for the last few years, while also serving as a member at large. Evelyn hosted Thanksgiving Dinner the HIWC's representative on the HICC Board. Kathy leads for the Harstine Island community, and together with a by example and is a caring and hard-working person, who team of volunteers, prepared and served turkey, will always step up and do what is best for this great mashed potatoes, and stuffing. community. Kathy volunteered for Summer Celebration and the 110th Birthday Bash and Auction, as well as Kids Evelyn has led the LaJune Community Lunch Carnival and Taco Bar. She has volunteered at the Pioneer committee for the last few years. She plans the menus, Food Bank since 2012. Kathy always puts our community and together with the volunteers that she recruits, cooks at the top of her list. the food, makes sure the hall is set up and decorated, does dishes, and cleans up after community lunch. 01 A R S I_ � N L ISLAND C she coordinated and organized the Summer CEMETERY Celebration fundraiser. She helped organize and put on this year's Summer Celebration fundraiser. She regularly helps clean up after HICC meetings and you 2024 was a busy year at Historic Harstine Island Cemetery can often find her doing dishes after the meetings. with both laying island loved ones to rest in the cemetery and making beautification improvements to the cemetery Evelyn is also active in Women's Club and volunteers at grounds. A sincere thank you to the volunteers who helped their events and fundraisers. She is a member of at the four cemetery cleanup events held in spring and Garden Club and helps at farmer's market, even though summer. Your time and effort helped our committee to she has her own booth at the market. Evelyn is also a remove invasive species plants that were taking over in regular at Game Night. the Memorial Garden and clear overgrown shrubs on the ground's perimeter. Through the generosity of donors, a Evelyn waters the planters around the hall and updates riding mower was purchased to keep the lawn looking its the sign across the street from the hall with weekly best. The Harstine Island Girl Scout Troop volunteered events. Evelyn is always willing to help, with her multiple times planting new shrubs, flower bulbs, and a cheerful disposition and a friendly smile. Thank you new dogwood tree. Evelyn for all you do for HICC! Honored Citizens for 2024 include In 2025, we are working on several improvement projects Patrick Berry, Cal Ison, and Kathy Wendt! including replacing the Memorial Garden gating, creating a directory sign to locate loved ones laid to rest in the Pat Berry has been an active member of, and a great cemetery, and additional beautification improvements to asset to, the Harstine Island Garden Club and currently the grounds. Volunteer at cemetery cleanup events this holds the job of Co-Chairperson. He served as the year or reach out to join the committee if you are interested HIGC representative on the HICC Board for part of the in caring for the historic cemetery. year and is involved in managing the Farmers Market. Pat volunteers at the Pioneer Food Bank, as well as the Bud's Recycle: Bring your cans and non-ferrous metals HIGC garden. Pat has a "can do" attitude and often (aluminum, brass, copper, stainless, and lead) to the fire solves a problem without anyone asking, including stations on Island (3190 E North Island Dr or 2260 E gutters, reflectors for the market, and the new coffee pot Harstine Island Rd S) or the collection box at the Pointe. plumbing, as well as spreading gravel for the parking In November, approximately 2800 pounds was lot. We are lucky to have him as a member of the great recycled. Harstine community! SECOND CENTURY ADOPT - A - ROAD BUILDING FUND HICC adopted the six miles of road not covered by Pioneer Kiwanis on E North Island Drive and E South The HICC Second Century Building Fund Advisory Island Drive. Under the Adopt-A-Road program, HICC Committee was established with the vision of "providing performs four cleanups each year. A huge shout out and for building and land for the expanding needs of the HICC big thank you to AJ Gennero for organizing the adopt-a- members and their guests for the next hundred years." An road clean-ups. In January 2024, 18 bags of trash were auxiliary building will be needed as the existing removed, along with some defunct bikes, a wheel well Community Hall will probably not be large enough to and a tire. There were cleanups in May, August, and support our community and its events in the future. In October. too. In 2025. cleanups are scheduled for 2024. the Advisory Committee surveyed Harstine Wednesday, January 8 and Thursday, January 9 and residents about what they would want to see in an Wednesday, April 9 and Thursday, April 10. Cleanups auxiliary building. The Advisory Committee is analyzing start at 9:00 AM at the Community Hall and equipment is the data from the survey and will share the results in early provided. Visit harstinecc.org/adopt-a-road to learn more 2025. and volunteer. HICC COMMUNITY RENT THE ENRICHMENT HARSTINE ISLAND COMMITTIrE COMMUNITY HALL In 2024, HICC established a Community Enrichment The Harstine Island Community Hall turned 110 last Committee to focus on providing social, cultural and year! HICC maintains the historic Community Hall as the educational programs in an effort to meet community meeting place to bring the community together. It's the interests. These programs included the Enlightening heart of our community! Are you interested in using the Minds fall speaker series and art, baking, and craft Community Hall for a community event or renting it for a classes, together with medical services clinics and an private event? Applications are required for meetings, ongoing grief group to provide support for those in our programs, and private rentals. HICC endeavors to community. In 2025, there is a full slate of new and achieve the broadest possible use of the hall by the returning events. Join us at these fun and educational public. Visit harstinecc.org/community-hall-rental to learn events, come meet your neighbors, and build community! more. cleanups.I[ Give back to the Communi - get your hands dirty. Join us for Adopt-A-Road • pick up trash along Island roads on i and • and April • and 10. If you enjoy gardening, help clean up the historic Harstine Island Cemetery grounds on Tuesday, A• 11 PM and Thursday, 1 11 AM. Want to help maintain the Saturday,Join us to do small maintenance projects and deep cleaning at the community hall on ' • Saturday, • Saturday, • • starting at • 11 Interested? • • love yourhelp! Thank you to everyone who supported HICC in 2024! HICC held a number of fundraisers in 2024 and the support was fantastic. The 2024 Spaghetti Dinner raised over $1,700. The Double-your-Impact Donation Opportunity in September and October raised a total of $13,000! Summer Celebration raised over $600. The Hall's Birthday Bash and Silent Auction in December raised over$5,000. D• • Theatre Club performances The spring play will be on • . 1 and Friday, 1 Saturday, • Sunday, 11 PM. The summer play will be on Friday, • Saturday, 1 PM, Sunday, • 11 Saturday, July 5 at 7:30 PM, and Sunday, July 6 at 2:00 PM. Harstine Island Fire Adapted Community (HIFAC) is a Pioneer Food Bank is a non-profit organization that 501(c)(3) organization staffed by volunteers on Harstine helps families in the Pioneer School District enjoy a more Island. Its primary focus is to educate Island residents on balanced, nutritious diet of adequate portions. Pioneer wildfire prevention and how to mitigate wildfire damage to Food Bank also operates a Cupboard Program at the homes and property. HIFAC installed 148 driveway elementary and middle schools and supplements the markers in the community last year, with an additional 52 Backpack Program with protein items. Pioneer Food available in 2025. HIFAC does home assessments and Bank distributes food from Bridge Community Church on offers chipper days on island. To learn more, visit the last Tuesday of the month from 6:00 PM to 7:00 PM. hifac.org. To learn more, visit: pioneerfoodbank.org. HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract")is entered into as of March 28,2025,by and between Mason County(the"County"),and the Mason General Hospital Foundation's Arts Commission Chapter/Mason Health Foundation(the"Grantee"). Mason General Hospital Foundation's Arts Mason County Commission Chapter/ c/o Mason County Historic Preservation Commission Mason Health Foundation 615 W Alder Street Attn: Terri Gushee Shelton,WA 98584 2505 Olympic Hwy N,Ste.410 Attn:Luke Viscusi Shelton,WA 98585 (360)427-9670 ext.282 (360)432-7739 RECITALS 1.The Grantee has applied for a grant in the amount of$5,000 towards the purchase and installation of portraits,historical prints,history plaques,and mounting fixtures,as well as the creation of promotional materials. 2.The County is granting up to the$4,000 requested for this project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for supporting local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound,the parties herein agree as follows: 1.Engagement (a)The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on receipts and a final report documenting the completion of purchasing and installing portraits, historical prints, history plaques, and mounting fixtures, as well as the creation of promotional materials, as described in the scope-of-work (Exhibit "B"), which shall be performed by independent contractor(s). (b)The Grantee hereby accepts the engagement to have said work performed, to present receipts and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 28,2025,to September 28,2025 The Grantee may request a one-time six-month extension.Extension requests must be in writing and be submitted to the Mason County Historic 2025B Preservation Commission for approval no later than 5:00 p.m. four months from the date of the award(July 28,2025). 3.Grantee's Obligations (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit B. (b) Upon completion of the project the Grantee shall provide the County with receipts or other proof of payment (ie. bank statements) for reimbursement for the work approved by this grant award.At a minimum the receipts or other proof of payment shall include the organization's name, billing address, date of invoice (if applicable), date of payment, and details of expenses. Invoices without proof of payment or the aforementioned details will not be eligible for reimbursement. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c) Upon completion of the granted project,a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission. The final report shall summarize the project, its completion and outcomes. The final report shall also include before and after photographs of the completed project (if applicable). The final report shall be submitted to the Mason County Historic Preservation Commission,615 West Alder St,Shelton,WA 98584 within 10 calendar days of the authorized grant completion date(October 8,2025). (d) Grant recipients are required to comply with all local, state,and federal permit requirements,ordinances and laws.Non-compliance can result in the revocation of approved funding. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date 2025B EXHIBIT B Mason General Hospital Foundation's Arts Commission Chapter / Mason Health Foundation - $000.00 The Mason General Hospital Foundation's Arts Commission Chapter / Mason Health Foundation will use the funds to purchase and install portraits, historical prints, history plaques, and mounting fixtures for a mixed media art display at the main entrance to Mason Health's Mason Clinic, as well as create brochures and flyers in both English and Spanish. They will partner with local artists, installers, and tribal representatives to showcase artwork that connects our history through stories, myths, and legends. Completion of this project will promote health and healing through integrating art and history in a public display for Mason Heath's patients, visitors, and community members to view. 2025B i RECEIVED JAN 1 6- LvLJ Mason County Heritage Grant Application 615 W. Aidrr Street Ap licant:A*9W// Date: 1l1 O/ZO25 Mailing Address:Z y 40 Email:tgushee@masongeneral.com Phone.360-432-7739 Project Description Attached on Separate Page: YesX No Total Project Cost: $1 8,875.71 Grant Request Amount: $5000 Heritage grants are available to non-profits,government agencies and tribes. If your organization is a non-profit,please attach proof that your organization is currently registered with the Washington Secretary of State or is 501(c).(3). Proof of non-profit status is attached: YesX No How many of the following categories does your project fall into? Please mark all that apply: Professional Development: Yes_ No_ Public Education: YesX No Small Capital Projects: Yes No Collections Management: Yes— No-Heritage Investigations. YesX No Historic Preservation: YesX No Does your organization have a current incomplete Heritage Grant project pending? Yes NoX Does your organization have a previously approved six month time extension for an incomplete approved project? Yes NoX Rev.02/01/2018 If your organization had a previously approved six month time extension,has one year elapsed since the completion of the project? Yes No X Has the person completing this application read the Heritage Grant Guidelines published on the Mason County website? Yes No Does your organization understand that this is a reimbursement grant not to exceed $5,000? Yes X No Does your organization have the funding ability to complete the project prior to reimbursement? Yes X No Signature of official for your organization(i.e. city official, organizational president, etc.): .� .;, G�"7d-✓� Date: I I►3 Zo2 5 Signature of your organization's financial officer: Date: ! 13[20 U ,(V Wt(0.h6er, 11AoRf TreO&,L#eer Rev.0210112018 0 N� h 1:01 INDATION Arts Commission Mason Genera!Hospital Foundation Arts Commission Chaptcr PO BOX 1669,Shelton,WA 98584 (360)427-3623 Mason General Hospital Foundation (MGHF),Arts Commission Chapter Proposal Mason General Hospital Foundation's Arts Commission Chapter respectfully requests$5,000 from the 2025 Mason County Heritage Grant Program.The Arts Commission will use the grant money to promote Mason County's rich history and connection to our community of indigenous people. The Arts Commission will collaborate with the Skokomish Tribe and Cooper Studios to showcase our strong ties to Shelton and our region's fishing and logging industry through the importance of indigenous artwork that connects our history through stories, myths and legends.The scope of work will include mixed media art displays, containing photographic textures, text and Skokomish tribal Art and paddles.The Native carved paddles will tell a story related to the Tribal history in Mason County.The display will be shown at the main entrance to Mason Health's Mason Clinic, 1701 N. 13"'Street, Shelton. Heritage Grant Application Eligibility Mission of the MGHF Arts Commission Mason General Hospital Foundation is a registered 501 (c)(3) non-profit organization,tax identification number, 91-1529293. MGHF is a separate organization from Mason Health. It is the mission of Mason General Hospital Foundation to provide funding to Public Hospital District No. 1 of Mason County which is known as Mason Health. No funding from Mason Health is distributed to the Arts Commission. See attached paperwork from the IRS substantiating the Foundation's non- profit status and the IRS determination letter. The purpose of the MGHF Arts Commission is organized exclusively for charitable and educational purposes. The purpose of Mason General Hospital Foundation and the Arts Commission Chapter is to aid in the promotion of health and healing through the integration of quality art in the environment. The Commission exists to raise funds to beautify and enhance the curatorial nature and healing environment for Mason Health's patients,visitors and community members who are served by the district. Requirements Met Our project meets the Heritage Grant Project Categories as outlined below: 1. Public Education 2. Heritage Investigations 3. Historic Preservation Our project also meets the Heritage Grant Project Ranking Criteria as defined in the program guidelines, listed below: 1. Promotes heritage, preservation and history in Mason County • The installation project includes a display of a reproduction portrait of a historic Skokomish Tribal Elder. Portrait painted by Stephen Bennett, an American portrait painter who purposefully focuses on indigenous people to capture their soulful faces and ritual adornments through colorful paints. • Display of 4 Native carved cedar paddles, 6 feet long. This artwork has been completed and purchased by the Foundation in support of this important project. The paddles were carved by John Edward Smith (Skokomish), known as a master builder and carver. Historical carved paddles have been used for various purposes including paddling and steering large cedar canoes in our local waterways.They have also been used during cultural dances and as representations of transportation through life's journeys. Carvings on paddles depict family crests, oral history, supernatural beings, and events. Paddles have a rich history in Mason County. • Displays of photographic wall-scapes of Skokomish tribal members involved in annual intertribal canoe journeys. After winning their century-long battle for fishing rights,the Skokomish Tribe celebrated by initiating the first modern canoe journey— the 1989 Paddle to Seattle. Since the following journey to Bella Bella in 1993,these canoe journeys have happened every year and have seen steady growth. • Preservation: In collaboration with Skokomish Tribe, and Coopers Studios, a prominent local Shelton business, each piece chosen has been curated from a variety of relevant sources.The archival research will be held, in perpetuity, at the MGHF Arts Commission office as backup and historical guidepost for future generations. • The success of Native artwork installation project will be shared across multiple media channels including Mason Health and MGH Foundation social media, website, brochures and flyers, electronic media such as Pulse eNewsletter, and mass media print such as SCOPE magazine.These items will be made available in English and Spanish and will be made internally available to all staff members and externally throughout our community. 2. Public Benefit, shows public need and scope, and will increase public understanding, exposure, and experience of Mason County history by: The public benefits from displaying native artwork in the following ways: • A bridge between the past and present:Art in public spaces plays a distinguishing role in our country's history and culture. It reflects and reveals our society, enhances meaning in our open spaces, and adds uniqueness to our community. Skokomish art serves as a bridge between the past and present, reminding us of the resilience and wisdom of our Native community.The carved paddles each tell a story about our community and pass on historical knowledge of our ancestors. • Learning and engagement:Visitors can learn about our local Tribal community. How our ancestors lived and worked.The connection to our natural environment. History panels will tell the story that relates to the Tribal history in Mason County, 3. Capacity to complete the project using professional standards • Working with local professional artist(s) and installer(s), such as John Edward Smith (Skokomish), master carver, Kris Miller, Cultural Resources Director, Skokomish Tribal Historic Preservation Office,Coopers Studios to accomplish professional installation and curating services. • Brochures and flyers will be created by contracted vendors of MGHF, and local businesses as available. 4. Immediate need or opportunity and relates to applicants'mission and/or goals • Opportunity to collaborate with the Skokomish Tribe and display quality, custom and professional artwork in a meaningful way. • Promotes our mission of health and healing through integration of Traditional Skokomish artwork for the public to view. • Fulfills the Arts Commission's educational goal to promote knowledge through physical,visual representation of historic events, people, and places,throughout Mason County. 5. Measurable outcomes • Tracking the number of people who take brochures and flyers • The number of people who interact or engage through social media with sharing of the photos by liking, commenting, and sharing the social media post(s) • Tracking comments on social media,through the mail, or by phone 6. Well defined budget as well as effectively leveraged funding and support from other sources(total project costs, i.e. grant amount plus hard or soft match, enhancing historic visibility) • Total project$18,875.71 (See enclosed proposal from Coppers Studios) • Arts Commission purchased Native carved paddles, $2800, (4 paddles) • Mason County Heritage Grant($5000)will be used to purchase o Reproduction of portrait, Skokomish Tribal Elder, painting by Stephen Bennett,4x6' o Historcal fabric print of Skokomish canoe journey mounted on aluminum o History Plaques o Installation and mounting fixtures o Brochures and Flyers in English and Spanish -$350 • Mason General Hospital Foundation,will cover up to $5000 in expenses and will invoice the county grant program for reimbursement of the approved expenditures • Arts Commission and MGHF Board members will continue to raise funds to complete the project through the following: o Grant funding opportunities Community outreach and fundraising efforts 7. Economic benefit to Mason County • Contracting of professional services,John Smith, Skokomish,wood carver • Contracting with local vendors and consultants that keep dollars and taxes within the boundaries of our county,for brochures,flyers, publication of SCOPE magazine, and partnering with Coopers Studios for further materials and installation of the project. • Promoting high-level professional artwork at Mason Health's Clinic also impacts the work of medical professionals and a sense of pride they have working in a stylish and impactful workspace,which translates into successful recruitment and retention of staff. Shelton, WA (]E:) From To Quote 6514553 Cooper Studios Mason General Hospital Foundation Issued July25,2024 409 W Railroad Ave. Jennifer Capps Valid Until September 30,2024 Shelton,WA 98584 Po Box 1668 I Shelton,WA I ITEM QUANTITY PRICE TOTAL Art Consultation & Design 1 $750.00 $750.00 Custom Display 1 i $16,599.00 $16,599.00 Includes:Scope of work: Cooper Studios to design,fabricate,and install 28'wide mixed media art display containing photographic textures,text and Skokomish&Squaxin Tribal Art and paddles,Will also include historic panels that i will tell a story related to the Tribal history in Mason County. Final artwork for photo panels and paddles to be determined.4x6'painting(center) by Stephen Bennett to be stretched and framed Subtotal: $17,349.00 Sales Tax(8.8%) $1,526.71 Total:$18,875.71 V N C c r? Z C 1 V a n i c o G Q C Q G a o $ N O tta77 N y e, —y b c - C v c g gUN x c 3 0 q ao x a3 c ' o .xn, � Nv T ^ t�_ EQv CL E C C � `c VV C, n. rII _ �r fir' I s - _p l E � \ • E A v o 1 _ c c r � D ; V 0 3 a o 3 E a o o N C L o • ^ a C,.L � - ^ s o 7 ,, E 3 a CL E Q r Co c_ z. O� o Qr-C d 7 7 , o f a E O o o 0 0 '0 ] a � E o c c LL c E c a $ a -V 2 lye �i `•jl '.:�'::;�?rt�'. °1 ` ..�z �, cepartrnentof the'Freasur/ Ill�illlu►li►Il►uit►�luli,ulllliillllllllthIs o Internal Revenue Sarvlcs Date of thla notica: S=P. 18, 1995 Taxpayer Inded ying NLimber 91-1529293 FRE5N0, CA 93B88 Form; Tax Parlod: For assls!ance you may call us at: MASON GENERAL HOSPITAL FOUNDATION 1-800-829-1040 ST. OF LAURIE MCCLANAHAN SECY PO BOX 789 SHELTON WA 98584-0789895 WE CHANGED YOUR NAME AND/OR ADDRESS THANK YOU FOR YOUR CORRESP.ONDENCF. AS YOU REQUESTED, .WE!VE MATE THE FOLLO!41NO CHANGES TO YOUR NAME AND/OR ADDRESS, NAME AND ADDRESS PREVIOUSLY NAME AND ADDRESS NOW SHOWN ON YOUR ACCOUNT ' SHOWN ON YOUR ACCOUNT PENINSULA HEALTH CARE FOUNDATION MASON GENERAL HOSPITAL FOUNDATION % LAURIE MCCLANAHAN SECY % LAURIE MCCLANAHAN SECY PO BOX 789 PO BOX 789 SHELTUN WA 98584-0789895 SHELTON WA 98584-0789895 IF YOU DON'T AGREE WITH THIS CHANGE, PLEASC LET US KNOW, INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY DISTRICT DIRECTOR 2 COPANIA CIRCLE MONTF.RE.Y PARK , CA 91,754 Employer Identification Number: 911579293 Date: OCT. 31, 1991 Casa Number: 9512BOO43 THE PENINSULA HEALTH CARE Contact Person: FOUNDATION JULES, NORMA JEAN C/O MARLARET MCPIAEE Contact Telephone Numbere PO BOX 789 (213) 725-7976 SHELTON, WA 98584 Accounting Period Ending: Dcr_mber 31 Form 990 Required: Yes Addendum Applies: NO Dear Appl i.cant: Based on information supplied, and assuming your operations will be as ,tatod in your application for recognition of exemption, we have detorminec you are exempt from Federal i.ncomr tax under section 501 (a ) of the Internal Rvven(te Cade a;, an organization dvs;crihed in �.;ection 501 (c )(3). We have further determined that you are not a private foundation within the meaning of stir:rCtion 50901) of tha Code, becauso you Are an organization described in section 509(a )(3). If your suurces of support, or your purposes, character, or method of operation chaneju, pleanc-� let uM know so we can consider the effect of the change on your exumpt st.itus and foundation status. In the case of an amrmd- ment to your organizational dcrcumVnt or bylawe;, pIUSEV sPncf US; a calry of tli!* amended document or bylaws. Also, you should inform us of all changes in your nacre or address,. As of January 1., 1904, you arcs liable fur taxes under the Federal lnsuranc:a Contributions Act (s;ociel security tfixes) on remuncrration of 1,100 or more you pay to each of your employee, during a calendar year. You are nof. tiab)e for the tax imposrerl under the Federal. Unrmploymont 'fax Art (FUTA). Since you are not a private foundation, you are not subject to the excise taxes undf:r Chapter 42 of the Cody- However, you are not automatically e!xLimpt from other Federal excise -taxes. If you have any questions about excise, employment, or othor Federal taxes, please lot us know. Donors may doduct contributions to you as provided in section 170 of the Code. Requests, legacies, devisp,, tran!afers, or gifts, to you or for your us;, are deductible for Federal Estate and gift tax purposes if they meet the applicable provisions of Code iuc:ti.ons 7.055, 2106, and 252.2. Contribution dpductiofls area allowable to donors only to the extent that their contribution, are gifts;, with no consideration ruceived. Tir_1(�t pur- -2- ThE PENINSULA HEALTH CARE chases and Similar payments in conjunction with fundraising events may not necessarily qualify ,r, d0ductible contributions, depending on the cirrum•- stances. See Revenue Ruling 67-246, published in Cumulative Bulletin 1967-2, can page 104, which stitr, forth quideli.ne, regarding the doducti.bili.ty, as chari- table contributions, of payments made by taxpayers for admission to or other participation in fundrait;ing activities for charity. In the heading of this letter we haver indicated whether you must file form 990, Return of Organization Exempt From Income Tax. If Yes is indi.cdted, you are required to file Form 990 only if your gross receipts each year are normally more than '$25,000, Howuver, if you recr!ive a Form 990 package in the mail, please file the return even if you do not exceed the gross receipts test. If you arc! not rvqui.r•ed to file, simply attach the label provided, chef k the box in the heading to indicate that your annual gross receipts are normally $2.9,000 or less,, and sign t•he return. If a return is required, it Must be filed by the 15th clay of the fifth manih .)ftc,r the end of your .annual accounting period. tl penalty of $10 ra day is charged when a return is filed late, unless there it reasonable cause for the det,ay„ However, thry m.lxi.mum penalty charged cannot exceed $5,000 or 5 per- cent of your gross, receiptr, for th(.' year, whichever is less. This penalty r)ay also bc' charged if a return i,s not cumpl(Ite, s,n plrariv be Cure your return i.5 complete before you File it. You are not required to file Federal income tax returns unless you are �.ubjvct to the tax On unrelated husinvss incomes undut section 5f.1 of -the Code. If you are subject to this tax, you must file an income tax return on Form 990-4, Exempt Organization Busines3 income Tax Return. 1n this letter we are not determining whethc,r any of your, present or proposed activities tyre unre- lated trade or hufiiniass cis defined in section 51.3 of the: Coder. You need an employer ident�lficaticn number even if you have no employees. If an employer identification numbor was, not entered on your appli-atlor, a number will be assigned to you and you will. be advi<,ed of it. Please u,e that number on all return7, you fi1.r and in all correspondence with the, Inteirnal, Revenue Service. If we have indicated in the heading of this lettr;)r that an addendum appliuii, the enclosed addendum i!, in inhegr,,l part of this, letter. Because this letter could help resolve any questions-, about your exempt status and foundation st,aFus, You should krrap 0: in your permanent records. We have sent a copy of this letter to your reprwsentative as indicated in your power of attornery. If you have any questions, please contact the person whose name and telephone numhar are shown in the heading of this letter. THE PENINSULA HEALTH ME Sincerely yours, C eL)A� a Mir.hael J. Quinn Mc;trict Ai,rv(-.tor HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract")is entered into as of March 28,2025,by and between Mason County(the"County"),and the McReavy House Museum of Hood Canal(the"Grantee"). McReavy House Museum of Hood Canal Mason County Attn:Jayni Kamin c/o Mason County Historic Preservation Commission P.O.Box 388 615 W Alder Street Union,WA 98592 Shelton,WA 98584 (360)239-6790 Attn:Luke Viscusi (360)427-9670 ext.282 RECITALS 1.The Grantee has applied for a grant in the amount of$5,000 towards preparation and installation of wood window casings and baseboards for the upstairs of the McReavy House Museum. 2.The County is granting up to the$4,000 requested for this project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for supporting local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound,the parties herein agree as follows: 1.Enga eg merit (a)The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on receipts and a final report documenting the completion of preparing and installing wood window casings and baseboards for the upstairs of the McReavy House Museum, as described in the scope-of-work (Exhibit"C"),which shall be performed by independent contractor(s). (b)The Grantee hereby accepts the engagement to have said work performed, to present receipts and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 28,2025,to September 28,2025 The Grantee may request a one-time six-month extension.Extension requests must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later than 5:00 p.m. four months from the date of the award(July 28,2025). 2025C 3.Grantee's Obligations (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit C. (b) Upon completion of the project the Grantee shall provide the County with receipts or other proof of payment (ie. bank statements) for reimbursement for the work approved by this grant award.At a minimum the receipts or other proof of payment shall include the organization's name, billing address, date of invoice (if applicable), date of payment, and details of expenses. Invoices without proof of payment or the aforementioned details will not be eligible for reimbursement. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c) Upon completion of the granted project,a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission. The final report shall summarize the project, its completion and outcomes. The final report shall also include before and after photographs of the completed project (if applicable). The final report shall be submitted to the Mason County Historic Preservation Commission,615 West Alder St,Shelton,WA 98584 within 10 calendar days of the authorized grant completion date(October 8,2025). (d) Grant recipients are required to comply with all local, state,and federal permit requirements,ordinances and laws.Non-compliance can result in the revocation of approved funding. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date 2025C EXHIBIT C McReavy House Museum of Hood Canal - $4,000.00 The McReavy House Museum of Hood Canal will use the funds to prepare and install wood window casings and baseboards for the upstairs of the McReavy House Museum. They will work with volunteers and local contractors to add the finishing touches to their restoration of the structure's upper story. Completion of this project will preserve the history of the McReavy family, provide a place that celebrates the Hood Canal community, and share Mason County's heritage with visitors. 2025C RECEIVED JAN 14 2J2_J Mason County Heritage Grant Application 615 W. Alder Street Applicant: McReavy House of Hood Canal Date:01/09/25 Mailing Address: PO Box 388 Union, WA 98592 Email: jaynikamin@yahoo.com Phone: 360-239-6790 Project Description Attached on Separate Page: Yes X No Total Project Cost: $6600.00 Grant Request Amount: $5000.00 Heritage grants are available to non-profits, government agencies and tribes. If your organization is a non-profit, please attach proof that your organization is currently registered with the Washington Secretary of State or is 501(c).(3). Proof of non-profit status is attached: Yes X No How many of the following categories does your project fall into? Please mark all that apply: Professional Development: Yes_ No X Public Education: Yes X No Small Capital Projects: Yes No Collections Management: Yes—No X Heritage Investigations: Yes No X Historic Preservation: Yes X No Does your organization have a current incomplete Heritage Grant project pending? Yes No X Does your organization have a previously approved six month time extension for an incomplete approved project? Yes No X Rev.0210112018 If your organization had a previously approved six month time extension,has one year elapsed since the completion of the project? Yes_ No_ Has the person completing this application read the Heritage Grant Guidelines published on the Mason County website? Yes X No Does your organization understand that this is a reimbursement grant not to exceed $5,000? Yes X No Does your organization have the funding ability to complete the project prior to reimbursement? Yes X No Signature of official for your organization(i.e. city official, organizational president, etc.): Date: / Signature of your organization's financial officer: Date: Rev.0210112018 Mason County Heritage Grant Application Proiect Description: Install Window Casings and Baseboards to the Upstairs Rooms and Hallway . Our grant request for 2025 is to install window casings and baseboards in the entire upstairs. When the McReavy House was renovated in the 1970s; the roof, box bay and third floor were removed and replaced with a flat sloped roof. Fortunately, most of the interior trim of the first floor was preserved. We have reinstalled most of the original trim on the first floor but unfortunately do not have. enough to install in the second floor. Last year we completed the drywall, taping, mudding and painting of the second floor. Now we would like to add the finishing touch to our restoration by installing new wood window casings, corner and base blocks and baseboards similar to the original woodwork. This project is vital to the completion of our restoration efforts. We have begun to host small gatherings and events at the house which we hope will become a revenue stream to support the upkeep of the home. We plan to use one of the upstairs bedrooms as a gallery for our expanding local art collection featuring such notable local artists as Waldo Chase, Paul Armstrong and Fritz Dalby. These rooms will also be used as breakout rooms for small groups as well as historical displays. Promotes heritage, preservation and history in Mason County-(25 points maximum)- The McReavy House of Hood Canal was built in 1890 by pioneer John McReavy. He platted Union City in 1889 with dreams of it becoming a railroad terminus for goods traveling between Port Townsend and Tacoma. The elegant mansion was a fitting capstone to the bustling metropolis he envisioned for Union City. Unfortunately, those dreams dissolved with the world-wide economic crash of 1893. McReavy built the first hotel in Union City, The Occidental Hotel; owned a mercantile and sawmill; as well as several logging operations throughout the Hood Canal area. He was a member of the 1889 Washington State Constitutional Convention and served as a legislator in the Territorial and first state legislature for many years. He served as the school superintendent, postmaster, hotel and store owner, and real estate agent during his time in Union. His home was the center of cultural, social and business activities in the Hood Canal area for many years. Our organization has been working to preserve and renovate the historic McReavy House for the last 9 years with the goal of preserving the history of this pioneering family and providing a special place that celebrates the unique spirit of Hood Canal and its community. This project will greatly contribute to our preservation efforts of the home, and our sharing of the history, and heritage of Mason County. Public benefit, shows public need and scope, and will increase public understanding, exposure and experience of Mason County history(20) pts. Maximum)- The McReavy House is likely the oldest existing residential structure on the lower Hood Canal. Restoring and maintaining the house will help keep the history of this important era alive . We are expanding our historical exhibits and gathering an expanding collection of artwork from local artists of the era. Tastefully decorated with antique furnishing and implements of the period a tour of the house gives visitors a delightful sense of stepping back in time . Last year we added another day to our tour schedule. We will continue offering tours of the mansion on both Saturdays and Sundays commencing on Memorial weekend and ending on Labor Day weekend. We will also be adding a Christmas open house on Saturday afternoons in December. By also offering small events at the home, we will share the history of the McReavy family and Union City with local residents as well as the many tourists who frequent the area. Applicant has the capacity to complete the project using professional standards 115 points maximum) Several of our volunteers are experienced carpenters and handymen. For this project we will hire a local finish carpenter to assist our volunteers. We will purchase the lumber which our volunteers will be staining in preparation for the installation by a local contractor. Our volunteers will also be refinishing the original hallway floor, and installing a picture rail, display lighting and new floor in the gallery room in preparation for the upcoming summer tours. Immediate need or opportunity and relates to applicants mission and/or goals(15 points) Our small but committed group of volunteers has worked tirelessly to procure materials and expertise when needed to achieve our mission. Every item or service has been donated to the house or purchased with donated funds. As we are such a small group, we have put our energy into the preservation of the house first then to restoring as much as we can within our limited budget rather than in fund raising. This grant will help us complete the interior of the house and help us meet our goal of creating a special place to preserve and celebrate the unique history of our illustrious founder and the Hood Canal. With the upstairs restoration complete we hope to be ready for ready for visitors by Memorial Day. Measurable outcomes-(10 points maximum)- Measurable outcomes will be the installation of the upstairs woodwork. Well-defined budget as well as effectively leveraged funding and support from other sources (total Project costs, i.e. grant amount plus hard and soft match; enhancing historic visibility) (10 Pts. Maximum)- The materials for the upstairs woodwork will be purchased from our restoration fund. This woodwork will be installed by a professional finish carpenter. We have received a bid of $6600 to complete this project. Economic benefit to Mason County(5 pts. Maximum)- Union envisions itself as a gateway destination, a jumping off point for people traveling to the Olympic Peninsula. Local businesses and the Alderbrook Resort are positioning themselves to increase the draw to the area. Creating another cultural and community venue to attract tourists and businesses to Union and the lower Hood Canal will assist in these efforts and have a positive impact on the local area and the region. The restored McReavy House will serve as the primary historical site of Union and Hood Canal, educating residents and visitors alike on the important historical role this region played in local and Washington state history. New Moulding System CoPNF—K i (3l�OCKS CASt`1 5 l'r�SE f�5� BLOCKS 13MRD Casings... for Windows and DooT-.q G.0 Linder Co 70 E Third ST Union,WA 98592 Bid for interior trim - McReavy House - Union, WA. SCOPE OF WORK: prepare and install wood trim including windows, base and doors downstairs and upstairs including labor, preparation, fasteners, filler and glue as needed. AREAS OF WORK:downstairs-kitchen, parlor, office area, miscellaneous areas Upstairs-stair landing, hall, bathroom, bedroom, large office, misc areas INCLUDES:all BASE where missing, build out window casing and install trim-all windows where missing; DOORS-fur out both sides and install trim both sides;WI NDOWS-fur out casings and install interior trim where missing. Trim materials and finishing by others BID AMOUNT-$6600 plus tax Greg Linder O j," 4 �►rATE S 14 ��4 Y*. .s:� c� T,be btate of ;A P 30a0bl'ttaton Secretary of State I,STEVE R. HOBBS,Secretary of State of the State of Washington and custodian of its seal, hereby issue this ' CERTIFICATE OF EXISTENCE OF THE MCREAVY HOUSE MUSEUM OF HOOD CANAL I CERTIFY that the records on file in this office show that the above named entity was formed under the laws of the State of Washington and that its public organic record was filed in Washington and became effective on 08/21/2006. I FURTHER CERTIFY that the entity's duration is Perpetual,and that as of the date of this certificate,the records of the Secretary of State do not reflect that this entity has been dissolved. I FURTHER CERTIFY that all fees, interest,and penalties owed and collected through the Secretary of State have been paid. I FURTHER CERTIFY that the most recent annual report has been delivered to the Secretary of State for filing and that proceedings for administrative dissolution are not pending. Issued Date: 01/14/2025 UBI Number: 602 642 447 STAPp Given raider my hand and the Seal of the State of Washington at Olympia,the State Capital LSteve R. Hobbs,Secretary of State Date Issued: 01/14/2025 Corporations and Charities Division W A S H I N G T O N MHiling address; s� �4 PO Box 40234 Secretary of State Olympia,WA98504-0234 Tel:360.725.0377 �°'�•v^`' Corporations&Charities Division www.sos_wa.gov/corporations CUSTOMER RECEIPT Payment Transaction: Work Order#:2025011400040095 Received Date:01/14/2025 Total Paid:$20.00 Payment Details: Cardholder Name/Payer Name Payment Type ldeadfyIng Number Payment Date Amount JAYNI KAMIN VISA 12879 1 01/14/2025 1 $20.00 Transaction Details: Name UBI#/Registration# Service Type Amount Processing Fce THE MCREAVY HOUSE MUSEUM OF 602 642 447 RECORDS/CERTIFICATE $20.00 $0.00 HOOD CANAL REQUEST HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract")is entered into as of March 28,2025,by and between Mason County(the"County"),and the Pickering Homemakers Club(the"Grantee"). Pickering Homemakers Club Mason County DBA: Pickering Community Club c/o Mason County Historic Preservation Commission Attn:Jonelle Adams 615 W Alder Street 151 E Community Club Rd Shelton,WA 98584 Shelton,WA 98584 Attn:Luke Viscusi (206)235-7830 (360)427-9670 ext.282 RECITALS 1.The Grantee has applied for a grant in the amount of$5,000 towards painting the exterior of the Grant School and shed,including labor,materials,and taxes. 2.The County is granting up to the$4,000 requested for this project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for supporting local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound,the parties herein agree as follows: 1.Enga eg ment (a)The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on receipts and a final report documenting the completion of painting the exterior of the Grant School and shed, including labor, materials,and taxes,as described in the scope-of-work(Exhibit"D"),which shall be performed by independent contractor(s). (b)The Grantee hereby accepts the engagement to have said work performed, to present receipts and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 28,2025,to September 28,2025 The Grantee may request a one-time six-month extension.Extension requests must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later than 5:00 p.m. four months from the date of the award(July 28,2025). 2025D 3.Grantee's Obligations (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit D. (b) Upon completion of the project the Grantee shall provide the County with receipts or other proof of payment (ie. bank statements) for reimbursement for the work approved by this grant award.At a minimum the receipts or other proof of payment shall include the organization's name, billing address, date of invoice (if applicable), date of payment, and details of expenses. Invoices without proof of payment or the aforementioned details will not be eligible for reimbursement. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c) Upon completion of the granted project,a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission. The final report shall summarize the project, its completion and outcomes. The final report shall also include before and after photographs of the completed project (if applicable). The final report shall be submitted to the Mason County Historic Preservation Commission,615 West Alder St,Shelton,WA 98584 within 10 calendar days of the authorized grant completion date(October 8,2025). (d) Grant recipients are required to comply with all local, state,and federal permit requirements,ordinances and laws.Non-compliance can result in the revocation of approved funding. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date 2025D EXHIBIT D Pickering Homemakers Club - $4,000.00 The Pickering Homemakers Club will use the funds to paint the exterior of the Grant School and shed, including labor, materials, and taxes. They will work with volunteers and professional painters to stop any further deterioration and repair damaged areas of the structures. Completion of this project will promote Mason County history by further preserving the Grant School property as a local hub for events and education. 2025D Mason County Heritage Grant Application Applicant: Rc k e r%rt a 4ome/r, kern 174 b Date:January 10, 2025 dbn 0ck-.,nIn j Coinvaun ;4 CLLc� Mailing Address:, 1"0/n M uoi&t"A( 2cOa S1 e 1 7'0/7 , W f4 9J'5Wy Eiiiaii.jadamsl3444@live.com Phone: 206-235-7830 Project Description Attached on Separate Page: YesX No Total Project Cost: 10,483 Grain Request Amount: 5,000 Heritage grants are available to non-profits, government agencies and tribes. if your organization is a non-profit,please attach proof that your organization is currently registered with the Washington Secretary of State or is 501(c).(3). Proof of non-profit status is attached: Yes X No How many of the following categories does your project fall into? Please mark all that apply: Professional Development: Yes_ No_ Public Education: Yes No Small Capital Projects: Yes X No Collections Management: Yes- No-Heritage Investigations: Yes No Historic Preservation: Yes No Does your organization have a current incomplete Heritage Grant project pending? Yes No X Does your organization have a previously approved six month time extension for an incomplete approved project? Yes No X Rev.02/01/2018 If your organization had a previously approved six month time extension,has one year elapsed since the completion of the project? Yes No X Has the person completing this application read the Heritage Grant Guidelines published on the Mason County website? Yes X No Does your organization understand that this is a reimbursement grant not to exceed $5,000? Yes X No Does your organization have the funding ability to complete the project prior to reimbursement? Yes X No Signature of official for your organization(i.e. city official,organizational president, etc.): Robyn Patterson Date: Jan. 13, 2025 Q Signature of your organization's financial officer: Jonelle Adams Q - 'i� Jan. 14, 2025 ? `'lf f1��PTate: Rev.02/01/2018 WASHINGTON Secretary of_State Filed Secretary of State ' Corporations &Charities Division State of washinb on Date Filed: 10/08/2024 Effective Date: 10/08/2024 UBI 4: 601 591 607 Annual Report BUSINESS INFORMATION Business Name: PICKERING HOMEMAKERS'CLUB.INC. UBI Number: 601 591 607 Business Type: NVA NONPROFIT CORPORATION Business Status: ACTIVE Principal Office Strcct Address: 151 E COMMUNITY CLUB RD,SHELTON,NVA,98584-9563,UNITED STATES Principal Office Mailing Address: 2736 GRAVELLY BEACH LOOP NW,OLYMPIA,WA,98502-8826,UNITED STATES Expiration Date: l t/30/2025 Jurisdiction: UNITED STATES,WASHINGTON FormatimvRegisttation Date: 11/06/1943 Period of Duration: PERPETUAL Inactive Date: Nature of Business: CHARITABLE,WA NON-PROFIT CHARITABLE NONPROFIT GROSS REVENUE CERTIFICATION Per RCW 24.03A.960 does the Nonprofit certify that its total gross revenue in the most recent fiscal year was less than$500,000? -Yes NONPROFIT CORPORATION'S EIN Nonprofit F_.N:91-1275293 REGISTERED AGENT CONSENT To change your Registered Agent,please delete the current Registered Agent below. Registered Agent Consent(Check One): I am the Registered Agent.Use my Contact Information. This document is a public record.For more information cisii S vktsus.a2.gnt'carrc \Nark Order N:2024I00800677781-1 Received(late:10/08/2U24 .Amount Received:S2o.aa I nm not the ItegisteredAgent.i declare under penalty of perjury that the WA Nonprofit Corporation has in its records a signed document containing the consent of the person or business named as registered agent to serve itt that capacity.I understand the WA Nonprofit Corporation must keep the signed consent document in its records,and must produce the document on request. RCW 23.95.415 requires that all businesses in Washington State have a Registered Agent. Some of ibis information is prepopulated from information previously provided.Please make changes as necessary to provide accurate information. REGISTERED AGENT RCW 23.95.410 Registered Agent Name Street Address 31afting Address PiCKERiNG HOMEMAKERS 151 E C'OMMUNI'fY CLUB RD,SIiELTON,WA, 2736 GRAVELLY BEACH LOOP NW,OLY�IPiA, CLUB 98584-9563,USA WA,98502-8826,USA PRINCIPAL OFFICE Phone: 2062357830 L'mail: JADAMSl3444(r LiV E.COM Street Address: 151 E COMMUNITY CLUB RD,SHTI TON,1h'A,98584-9563,USA Mailing Address: 2736 GRAVELLY BEACH LOOP NLV,OLYMPiA,WA,98502-8826,USA. GOVERNORS Title Type Entity Name First Name Last Name GOVERNOR INDIVIDUAL JONELLE ADAMS GOVERNOR INDIVIDUAL ROBYN PATfERSON NATURE OF BUSINESS • CHARITABLE • WA NON-PROFIT CHARITABLE REPORTING CHANGES FOR THE CHARITABLE NONPROFIT CORPORATION Dues the Nonprofit Corporation meet exemptions of reporting as outlined in RCW 24.03A,075? -Yes CONTROLLING INTEREST 1. Does this entity own(hold title)ical property in Washington,such as land or buildings,including leasehold improvements? -Yes 2. In the past 12 months,has there been a transfer of at least 16-2/3 percent of the ownership,stock,or other financial interest in the entity? -No a. if"Yes",in the past 36 months,has there been a transfer of controlling interest(50 percent or greater)of the ownership,stock,or other financial interest in the entity:? -No 3. if you answered"Yes"to question 2a,has a controlling interest transfer return been filed with the Depallnient of Revenue? -No You must subunit a Controlling interest Tramsfer Retwn form if you answered flEceycsa£to questions I and 2a. Failure to report a Controlling interest Transfer is subject to penalty provisions of RCW 82.45.220. This doemnent is a public record.For mote information visit www.sns.wa g ,o�ccuns Work Order 8:20241008OD677781-I Received Mae:1010812024 .amount Received:$20.UU ),or more infololation on Controlling Interest,visit w�ttiv.dor.tva gov/RF.ET. RETURN ADDRESS FOR THIS FILING Attention: JONELLE ADAMS Email: JADAMS13444(n1LIV1?.COM Address: 151 E.COMMUNITY CLUB ROAD,2736 GRAVELI:Y RFACH LP NW,OLYMPIA,WA,98502,USA UPLOAD ADDITIONAL DOCUMENTS Do you have additional documents to upload?-No AUTHORIZED PERSON -31 LEI I um an authorized person. Person Type: INDIVIDUAL First Name: JONELLE Last Name: ADAMS Title: TREASURER This document is hereby executed under Penalty of law and is to the best of my knowledge,true and correct. This document is u public record.For morc information visit 2MULie.t�•a.gov/cams Ww k Order M:2024100800677781-1 11cce1vtd Date:10/08/2024 Amount Received:$20.00 Mason County Heritage Grant Date of Grant Application: 1-9-2025 Organization: Pickering Homemakers Club Inc. dba—Pickering Community Club www.thegr_antschool.op Address: 151 E. Community Club Road—Shelton,WA 98584 President: Robyn Patterson Contact person and Mailing Address: Jonelle Adams,Treasurer—2736 Gravelly Beach Lp. NW, Olympia, WA 98502 Cell Phone: 206-235-7830 Email:jadams13444@live.com Mason County Heritage Grant Application for 2025 Applicant: Pickering Homemakers Club Inc. dba- Pickering Community Club Category: Small Capitol Improvement Project Description: The Pickering Community Club is seeking funds to paint the exterior of the Grant School and shed.These structures were last painted in 2006 and are in immediate need of paint.The original paint colors of the school and shed will remain the same.The school and shed body color is white, and all trim color is brown. What will the work entail? WORK Description: 1) Preparation Work To reduce costs, the Pickering Homemakers Club agrees to complete the required scraping and removal of all loose paint and to sand certain areas before painting begins. • Treat exterior with a Jomax/bleach solution. Power washing to clean the exterior. • Prime any raw exposed wood with Sherwin Williams Exterior Oil Based Wood Primer. • Repair or replace any rotten wood • Caulk all applicable joints on siding and trim, including where bottom siding meets the skirting around the school perimeter. 1 2)Painting Work • Apply two coats of Rodda Protector XL Exterior paint to siding, soffits, and trim. The area includes the main school building and shed. What materials will be used? All materials will be supplied By Epic Painting • Sherwin Williams Exterior Oil Based Wood Primer. • Rodda Protector XL Exterior paint Proiect Budget: 1) Labor and materials = $9,600 Sales Tax = 883 Total Budget $10,483 During the bid process,we leveraged our volunteer work force and negotiated a reduction in overall cost by completing the preparation work ourselves. This saved an estimated cost of$2,890. Final cost is$10,483. Pickering Community club will cover the difference between what the MCHC may award to us. The Pickering community club will contract Epic Painting(bid attached)which includes the reduction in costs. Request for Grant funding: $5,000 How does this project promote heritage, preservation,and the history of Mason County? The Pickering Community Club is responsible for the preservation of the Grant School property and supports promoting the history of Mason County.This project is a required part of maintaining the exterior of Grant School and shed which benefits the public to ensure these structures and property stands tall for another 100 years. The Pickering Community Club has strongly endorsed and continues to support the preservation and history of Mason County. In 1946, the Pickering Homemakers Club, alumni and residents of the surrounding neighborhoods were concerned about the future of an old one room schoolhouse called the "Grant School" established in 1914 and closed in 1942. The Pickering Homemakers Club had just incorporated in 1946 which gave it a solid community presence and they agreed to take over the stewardship of the old school with full responsibility for its upkeep and continued preservation.Subsequently, the property was then deeded to the Pickering Homemakers Club and their meetings and activities were located at the school. In 2002, the Pickering Homemakers Club filed for non-profit status (5016) and several years later changed their name to Pickering Community Club as filed with the Washington State Secretary. 2 As caretakers of The Grant School,the Pickering Community Club has the following goals: • To preserve the 1914 Grant School historic flavor for the Pickering neighborhood's use and enjoyment. • To ensure local citizens and neighbors can share in the preservation of The Grant School and agree to protect this historic building in Mason County. • To preserve and create a classroom museum available to school districts for educational school field trips. • To encourage community engagement and provide opportunities for citizens to visit and participate in the preservation of the Grant School. Through the interest, participation and monetary support of friends and neighbors in the Pickering area, Mason County Heritage Grant program, and Green Diamond Grants, the Grant school's history and structures are being preserved. Fund-raising for the restoration and improvement of The Grant School is an ongoing project. We wish to acknowledge past support from Mason County Historical Preservation Commission and the Green Diamond Corporation for funding past improvements which included: updating a bathroom, return of the original school bell to the roof-top, repair of 1916-era maps and map case, meeting room ceiling replacement, a new flagpole, reoiling of original wooden floors, rebuilding of three porch railings and new steps, repair of outside shed, a new roof, updated electrical for new heating and cooling system and new electrical outlets( exterior and interior), additional attic and floor insulation, and recent updated well building and tanks. Grant School is indeed being preserved for future generations to use and enjoy. Through Pickering Community Club projects and community volunteerism,the Grant School property is known as a local hub for community gatherings and fundraising events to help preserve this local treasure.The Grant School serves our community by providing a venue for monthly Club meetings, memorials, emergency preparedness meetings, community classes and family/social events. Our 2024 Summer Concert Series reached over 380 attendees,who enjoyed the school and playground.The Grant school was open to visitors to view the photo gallery collection, sit at the old school desks, play the vintage piano, write on the original chalk boards, ring the old school bell, view maps frorn 1914 and learn how a one room schoolhouse served grades 1-8. The Pickering Community Club also continues to promote Mason County history by offering field trips for surrounding school districts.Grade school students visit Grant School and learn how students were educated back in 1914. Students learn the history of the area by participating in hands-on- experiences,while pretending to be a student at Grant School.Volunteer members conduct hands-on learning experience to help students understand life in Mason County during the 1900's. Our photo gallery displays historic photos of Grant School's history from 1914- 1942.The gallery showcases the history of our Pickering pioneer families and celebrates the support and restoration of the Grant School by volunteer members. The Grant School brochure promotes Mason County history and showcases how preservation of this existing one-room schoolhouse is supported and maintained 3 by our volunteer organization and various grants including those through the Mason County Heritage Council. Does the applicant have the capacity to complete the project using professional standards? The Pickering Community Club has received previous grants and has proven capacity to complete past projects using professional standards and following grant procedures with final on time report filing. Past grants were received in 2011 ,2013, 2017, 2018, 2019, 2023 and 2024. What is the immediate need and relationship to our mission/goals? The Pickering Community Club is dedicated to the preservation of Grant School and has been conducting continuous restoration through fundraising events and writing grants to accomplish this goal. Over the years, we have completed several ambitious capital improvement projects which have drawn down our capital improvement reserve funds. Immediate need: Our membership participates in volunteer work groups to keep the school in working order, but painting the exterior of the school has been determined to require a professional painter to complete the work. The Grant school siding and trim has not been painted since 2006 and after a thorough inspection, requires immediate painting to stop any further deterioration and repair to some damaged areas. Chalking is a major issue that has been failing and needs our attention to stop future water damage. 4 ��� i r :1 i i -� r _ _ ~.\ f���. '� `� a.,�� _ �•`� .� v � . r ~��� `_, �_ �� ti s To reduce the cost of painting the school and shed, our dedicated group of volunteers will complete the required preparation work to remove peeling paint and sanding areas to bare wood. We hope our continued commitment to the long-term investment and preservation of the Grant School is worthy of your continued support. What are the measurable outcomes? The Pickering Community Club is committed to assuring that the work is completed with quality materials and done by an experienced and trusted local professional painter.The measurable outcomes are as follows: • Quality of materials used are rated as "Best in class" by durability and coverage • Chalking is completed with no gaps exposed—photos will be taken • Job site is left clean and neat—photos will be available (before and after) • Exterior trim is back rolled and hand brushed to ensure best coverage • Inspection of work will be completed and any "do overs" will be identified and completed before any payment is rendered What is the economic benefit to Mason County? The overall economic benefit to Mason County is by preserving and enhancing Grant School as a community facility for continued community use with available supportive resources. Over the past year, the Pickering Community Club has added an Emergency Preparedness goal to help map and establish neighborhood block watches for the Pickering Community. Using the Grant School as the headquarters for Emergency Preparedness events will assist Mason County with economic and safety benefits. Establishing these volunteer groups to be prepared to support emergency situations is an added economic benefit especially when Fire Departments and Police are understaffed and under resourced.Another addition in 2023 to support the Pickering Community,we have added an Automated external defibrillator(AED). Our members are taking online classes to learn how to use the AED and at every public or club meeting, we are updating attendees and visitors on Emergency Exit procedures, and location of AED. Pickering Community Club has provided ongoing support to Pioneer School District for various STEM projects grades 1-8, volunteer work parties, field trips,financial support and community engagement. 6 A`f a C A t11 le rli 4-- I Epic Painting 122 W. Roosevelt St. Shelton WA, 98584 360- 339-1463 Proposal for Pickering Homemakers Club January 10,2025 JOB Location: 151 E/Cornmunity Club Road Shelton WA. WORK Description: • Treat exterior with a Jomax/bleach solution. Power washing to clean the exterior. • Prime any raw exposed wood with Sherwin Williams Exterior Oil Based Wood Primer. • Caulk all applicable joints on siding and trim, including where bottom siding meets the skirting. • Repair or replace any rotten wood areas. • Apply two coats of Rodda Protector XL Exterior paint to siding, soffits, and trim. The area includes the main school building and shed. The proposal includes labor and materials for the above description of activities only. To reduce costs, the Pickering Homemakers Club agrees to complete required scraping and removing of all loose paint and sanding certain areas before painting begins. Total:$9,600+ sales tax(883,00)_ $10,483 Thank you Jason Hartmann Owner Epic Painting J INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 25DB CINCINNATI, OR 45201 APR 16 20U2 Employer Identification Number: Date: 91-1275293 DLN: 17053355012021 PICKERING HOMEMAKERS CLUB INC Contact Person: C/O JANICE E EDWARDS REBECCA S BOWDEN ID# 31183 4240 E PICKERINC3 RD Contact Telephone Number: SHELTON, WA 98584 (877) 829-5500 Accounting period Ending: December 31 Form 990 Required: Yen Addeacjvgl Applies: . _ No Dear Applicant: Based on information supplied, and assuming your operations %sill be as stated in your application For recognition of exemption, we have determined you are exempt from federal income tax under section 501(a) of the Internal Revenue Code as an organization described in section 501 (c) (1) . We have further determined that you are not a private foundation within the meaning of section 509 (a) of the Code, because you are an organizatiop described in sections 509(a) (1) and 170 (b) (1) (A) (vi) If your sources of support, or your purposes, character, or method of operation change, please let us know so we can consider the effect of the change on your exempt status and foundation status. In the case of an amend- ment to your organizational document or bylaws, please send us a copy of the amended document or bylaws. Also, you should inform us of all changes in your name or address. As of January 1, 1984, you are liable for taxes under the Federal insurance Contributions Act (social security taxes) on remuneration of $100 or more you pay to each of your employees during a calendar year. You are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA) Since you are not a private foundation, you are not subject to the excise taxes under Chapter 42 of the Code. However, if you are involved in an excess benefit transaction, that transaction might be subject to the excise taxes of section 4958. Additionally, you are not automatically exempt from other federal excise taxes. If you have any questions about excise, employment, or other federal taxes, please contact your key district office. Grantors and contributors may rely on this determination unless the Internal Revenue Service publishes notice to the contrary. However-, if you lose your section 509(a) (1) status, a grantor or contributor may not rely on this determination if he or she was in part responsible for, or was aware of, the act or failure to ar.t, or the substantial or material change on the Letter 947 (DO/CG) pZCKERII3G KUMEOWNERS CLUB INC part of the organization that resulted in your logs Of such status, or if he or she acquired knowledge that the Internal Revenue Service had given notice that you would no longer be classified as a section 509 (a) (1) organization. Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your, use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of Code sections 2055, 2106, and 2522 . Contribution deductions are allowable to donors only to the extent that their contributions are gifts, with no consideration received. Ticket pur- chases and similar payments in conjunction with fundraising events may not necessarily qualify as deductible contributions, depending on the circum- stances. See Revenue Ruling 67-246, published in Cumulative Bulletin 1967-2, on page 104, which sets forth guidelines regarding the deductibility, as charm• table contributions, of payments made by taxpayers for admission to or other participation in fundraising activities for charity. In the heading of this letter we have indicated whether you must file Form 990, Return of Organization Exempt From Income Tax. If Yes is indicated, you are required to File Form 990 only if your gross receipts each year are normally more than $25, 000. However, if you receive a Form 990 package in the mail, please file the return even if you do not exceed the gross receipts test. If you are not required to file, simply attach the label provided, check the box in the heading to indicate that your annual gross receipts are normally $2.5, 000 or less, and sign the return. If a return is required, it must be filed by the 15th day of the fifth month after the end of your annual accounting period. A penalty of $20 a day is charged when a return is filed late, unless there is reasonable cause for the delay. However, the maximum penalty charged cannot exceed $10, 000 or 5 percent of your gross receipts for the year, whichever is less. For organizations with gross receipts exceeding $1,000,000 in any year, the penalty is $100 per day per return, unless there is reasonable cause for the delay. The maximum penalty for an organization with gross receipts exceeding $1,000,000 shall not exceed $50,000. This penalty may also be charged if a return is not complete, so be sure your return is complete before you file it. You are required to make your annual information return, Norm 990 or Form 990-8Z, available for public inspection for three years after the later of the due date of the return or the date the return is filed. You are also required to make available for public inspection your exemption application, any supporting documents, and your exemption letter. Copies of these documents are also required to be provided to any individual upon written or in person request without charge other than reasonable fees for copying and postage. You may fulfill this requirement by placing these documents on the Internet. Penalties may be imposed for failure to comply with these requirements. Additional information is available in Publication 557, Tax-Exempt Status for Your organization, or you may call our toll free number Phown above. Letter 947 (DO/CG) PICKERING HOMEOWNERS CLUB INC You are not required to file federal income tax returns unless you are subject to the tax On unrelated business income under section 511 of the Code. If you are subject to this tax, you must file an income tax raturn on ,Form 99d-�, Exempt Organization Business Income 'tax Return. In this letter we are not determining whether any of your present or proposed activities are unre- lated trade or business as defined in section, 513 of the Code. You need an employer identification number even if you have no employees. If an employer identification number was not entered on your application, a number will be assigned to you and you will be advised of it. Please use that number on all returns you file and in all correspondence Internal Revenue Service. with the I If we have indicated in the heading of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. Because this letter could help resolve any questions about your exempt status and foundation status, you should keep it in your permanent records. If you have any questions, please contact the person whose name and telephone number are shown in the heading of this letter. Sincerely yours, G Steven T. Miller Director, Exempt Organizations Letter 947 (DO/CG) HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract")is entered into as of March 28,2025,by and between Mason County(the"County"),and the Skokomish Grange No. 379(the"Grantee"). Skokomish Grange No. 379 Mason County Attn: Chris Jorgensen c/o Mason County Historic Preservation Commission 6481 W Skokomish Valley Rd 615 W Alder Street Shelton,WA 98584 Shelton,WA 98584 (360)490-0325 Attn:Luke Viscusi (360)427-9670 ext.282 RECITALS 1.The Grantee has applied for a grant in the amount of$5,000 towards the purchase and installation of new flooring for the Middle Skokomish School. 2.The County is granting up to the$4,000 requested for this project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for supporting local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound,the parties herein agree as follows: 1.Enga eg ment (a)The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on receipts and a final report documenting the completion purchasing and installing new flooring for the Middle Skokomish School, as described in the scope-of-work (Exhibit "E"), which shall be performed by independent contractor(s). (b)The Grantee hereby accepts the engagement to have said work performed, to present receipts and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 28,2025,to September 28,2025 The Grantee may request a one-time six-month extension.Extension requests must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later than 5:00 p.m. four months from the date of the award(July 28,2025). 2025E 3.Grantee's Obligations (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit E. (b) Upon completion of the project the Grantee shall provide the County with receipts or other proof of payment (ie. bank statements) for reimbursement for the work approved by this grant award.At a minimum the receipts or other proof of payment shall include the organization's name, billing address, date of invoice (if applicable), date of payment, and details of expenses. Invoices without proof of payment or the aforementioned details will not be eligible for reimbursement. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c) Upon completion of the granted project,a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission. The final report shall summarize the project, its completion and outcomes. The final report shall also include before and after photographs of the completed project (if applicable). The final report shall be submitted to the Mason County Historic Preservation Commission,615 West Alder St,Shelton,WA 98584 within 10 calendar days of the authorized grant completion date(October 8,2025). (d) Grant recipients are required to comply with all local, state,and federal permit requirements,ordinances and laws.Non-compliance can result in the revocation of approved funding. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date 2025E EXHIBIT E Skokomish Grange No. 379 - $4,000.00 The Skokomish Grange No. 379 will use the funds to purchase and install new flooring in the main classroom and kitchen of the Middle Skokomish School. They will partner with a local contractor to restore the grange hall so that the community can resume use of the primary meeting room and kitchen. Repair and maintenance of the building will help Skokomish Grange No. 379 to further preserve and share the history of Mason County with community members who use the grange hall as a gathering space. 2025E DECEIVED JAN 13 2�i5 Mason County Heritage Grant Application C 15 Ud. Alder Street Applicant: S K0 Ko M I S!d GRAN(,f d 379 Date: 7 a 0a r wo,v Pd7oj,r/Sa► c(.8) ?,##r 11) 23 -79'6313C Mailing Address: 69YO W. S KolaO N ✓A'IrY 10 fhfe kv WA 9 fsc'`/ Email: CNBISSQ)fnAsaA✓Pd03, 0 4& Phone: 9 `/9,0 - 03as Project Description Attached on Separate Page: Yes No Total Project Cost: X j 0 17. C. 3 Grant Request Amount: �5 060. 06 Heritage grants are available to non-profits, government agencies and tribes. If your organization is a non-profit, please attach proof that your organization is currently registered with the Washington Secretary of State or is 501(c).(3). Proof of non-profit status is attached: Yes-d--No How many of the following categories does your project fall into? Please mark all that apply: Professional Development: Yes_ No Public Education: Yes_ Now Small Capital Projects: Yes_LNo Collections Management: Yes Now Heritage Investigations: Yes No Historic Preservation: Yes_,J-No Does your organization have a current incomplete Heritage Grant project pending? Yes No go'- Does your organization have a previously approved six month time extension for an incomplete approved project? Yes No Rev.02/01/2018 If your organization had a previously approved six month time extension, has one year elapsed since the completion of the project? Yes_ NoX Has the person completing this application read the Heritage Grant Guidelines published on the Mason County website? Yes-No Does your organization understand that this is a reimbursement grant not to exceed $5,000? Yes No Does your organization have the funding ability to complete the project prior to reimbursement'? Yes J' No Signature of official for your organization (i.e. city official, organizational president, etc.): 6F X,07wc 4 Date: � - 7 Signature of your organization's financial officer: Date: / — 7_ asp I Rev.0210112018 Mason County Heritage Grant Application Project Description: Replace Damaged Flooring of the Historic Classroom Kitchen This small capital project will consist of the purchase and installation of new flooring in the main classroom/kitchen of the historic Middle Skokomish School, now owned by Skokomish Grange# 379 . In the winter of 2022, the Skokomish Grange members learned that because of some issues stemming from burst pipes, and a degrading foundation, the county had red tagged the entire building forcing the Grange members to close the doors on the hall until the necessary repairs could be made. Moreover, the insurance company canceled their policy and refused to pay for any repairs. The entire community was devastated to learn of the closure of the beloved hall. A structural engineer was hired to review the damage and reported that the structure was sound and them gave a list of items that needed to be repaired to lift the county closure. Fortunately, local contractor, Steve Martinell, came to the rescue and using reserve funds of the Grange, has been lovingly restoring the hall to the point that the red tag designation of the building will soon be lifted, and the community can resume use of the building. The entire floor of the classroom/kitchen has been removed to replace decayed beams, underlayment has been replaced but funds are necessary to pay for the final flooring and installation. It is our hope to use these funds, if approved, to purchase new flooring and have Mr. Martinell install it restoring this room to its former glory. Promotes heritage preservation and history in Mason County-(25 points maximum)- The Middle Skokomish Schoolhouse was built in 1923 and served as the main schoolhouse for several generations of Skokomish Valley children. The schoolhouse consisted of two main classrooms (one classroom also housed the kitchen); and a gymnasium/community hall with a stage area which has served as a meeting room for the community for over 100 years. Many local families have held weddings, class reunions, family reunions and many community meetings in the hall. In 1959, most of the local schools were consolidated into the Shelton School District. The Skokomish Schoolhouse was then sold to local Grange #379 who has been the guardian of this historic building for years. The schoolhouse was designated a historic structure by the Mason County Historic Preservation Commission in 2016. Public benefit, shows public need and scope, and will increase public understanding, exposure and experience of Mason County history (20) pts. Maximum)- In recent years due to the degrading of the main channel of the Skokomish River Valley, residents have experienced many problems relating to the increased flooding of the Valley floor. In the 1980's many homes were bought out and destroyed by the county leaving the community in distress. The historic schoolhouse became the site of many community meetings as residents worked with local and state groups to find solutions that would restore the Skokomish River for future generations of people as well as salmon habitat and the health of Hood Canal. In 2006, the Skokomish Watershed Action Team was formed by local activists, Mason Conservation District, Skokomish Tribe, and Mason County government. The Grange Hall became the primary meeting place for this group for years.The SWAT,as they are called, have been working to improve natural processes in the upper and lower reaches of the Skokomish River with great success and have received national recognition for their efforts. The Skokomish Grange is a non-profit state organization which has been active since 1910 and has monthly meetings. The Grange has 35 members although only 10 are active. Since the closure of the building the Grange has been meeting in the Skokomish Valley Community Church. The Middle Skokomish Schoolhouse/Grange Hall is a great example of early 20"' century rural life . Repair and maintenance of this building is an important step to preserving and sharing the history of this bygone era and telling the story of Mason County. Applicant has the capacity to complete the project using professional standards (15 points maximum) The Grange has enlisted the help of a local contractor to complete the project. Immediate need or opportunity and relates to applicant's mission and/or goals (15 points) While this project is not necessary to restore occupancy of the building, it is an important project to prepare the building for future use as this room is the primary meeting room as well as the kitchen. The Grange Hall is very important to the vitality of the local community. It serves as an information center as well as gathering place for not only Grange members but the entire community. Measurable outcomes-(10 points maximum)- Measurable outcomes will be the completion of the installation of new flooring in the kitchen/classroom. Well-defined budget as well as effectively leveraged funding and support from other sources (total Project costs i.e. grant amount plus hard and soft match; enhancing historic visibility) (10 Pts. Maximum): Many of the materials used for the restoration have been donated but the flooring is one item that needed to be purchased new. We have received a bid of $7,017.60 to purchase and install new flooring. If we receive a grant of$5000 the balance of$2,017.60 will be paid out of reserve funds. Economic benefit to Mason County(5 pts. Maximum)- The Middle Skokomish Schoolhouse/ Grange Hall has been used extensively in recent years not only for community meetings and family reunions but also for weddings, concerts and meetings of the State and County Search and Rescue and SWAT.The rental fees have been used to maintain the building.The Grange organization supports the local school district, gives scholarships and represents the community at state events. The Middle Skokomish Schoolhouse/Grange Hall is a great stopping off point for visitors traveling to the National Forest and Olympic National Park. I R S Contirmatian jic�I►ie I SecurllV 'ro'o I Lipid 379 SKOKOMISH GRANGE Your Form 990-N(e-Postcard)has been submitted to Ilia IRS • Organization Name:WASHINGTON STATE GRANGE • EIN: 231663936 • Tax Year:2022 • Tnx Year Start Dato:05-01-2022 • Tax Year End Date:04-30-2023 • Suhmisslon ID: 1006552.0231616728360 • Filing Status Data:05.31-2023 • Fllintl Stahm:Accepted MANAGE FORM 990..N SUBMISSIONS 2 l;lJ, An)(iaral Filing Q ties l:ioul►ain•e Grange Naive and Number: _ -Sl ,01�0.44 l S f� :�`7 ! _-- Grange k:IN: -Bud of IRS Reporting Year(circle one): December 31 �ri130� Contact Name and Plione Number(this is Jbr any questions Fero) cony have): Name: Ko"o) Rot, w- `— Phone 1F: 3100 N ab- -Al�a� Yes, we would like State Grange to vile for its No, we will file on our own (please send a copy of your confirmation to State Grange) Our non-profit status has been revoked. (Effective elate if known 990N (ePosteard)Into: 1. Has your Grange terminated or gone out of business? Yes N`o 2. Are your gross receipts)normally$50,000 or less? as No I 3. Principal Officer for your Change: Name: W 1 LL1. WA i-ev- ., _A&As reR Address: _�: 1...-]� Office Use only: T 4l'e`da- ccept�d/Rejected L Karen itaga"I 6481 W skokoitilsh valley Rd :a, Shelton,WA 98684-6407 In Essentials,Unity In Non-Essentials,Liberty In All Things, Charity WASHINGTON STATE GRANGE 4'. 924 Capitol Way S #300 '� PO Box 1186 Olympia, WA 98507-1186 (360)943-9911 * FAX 1-360-357-3548 * 1-800-854-1635 January 27,2023 To: All Pomona and Subordinate Granges Re: Annual Filing of 990-N (ePostcard) Worthy Secretary/Treasurer, We are preparing to file the IRS 990 N (ePostcard)for the 2022 tax year. Please fill out the attached form and mail back to State Grange as soon as possible. By completing and returning this form, you will indicate whether your Grange wishes to file the report yourself or have the Washington State Grange submit your annual filing. All Granges need to complete the attached form annually. Even if we have filed for your Grange in the past,you must submit the questionnaire stating the preference for the current filing year. Your answers will help us accurately report information for your Grange to the IRS. If you have any questions regarding this letter please call Ferol (in office on Wednesdays and Fridays),as she will be handling the filing process. Fraternally, Tom Gwin,Master Washington State Grange In Essentials.Unity * In Non-Essentials,Liberty " In All Things, Charity 2 Annual Filing Questionnaire Grange Name and Number: Sl"�oKO,44 )S lJ �'� Grange EIN: Al- ri 5 6 �3 R3 (0 End of IRS Reporting Year(circle one): December 31 pnd 3U Contact Name and Phone Number(this is for any questions Ferol may have): Name: Kane v) Rot c) Q v.- Phone#: 3 60- N Wo - a 9-A Yes,we would like State Grange to file for us No, we will file on our own(please send a copy of your confirmation to State Grange) Our non-profit status has been revoked. (Effective date if known 990N (ePostcard)Info: 1. Has your Grange terminated or gone out of business? Yes CNJ j 2. Are your gross receipts normally$50,000 or less? 6S) No 3. Principal Officer for your Grange: Name: W %L L\k iN VW +R- Address: 2 a;x-, _ tJ a sk- S O Ka.M1s 1 f V Ly Office Use Only: File date: Accepted/Rejected J �b r � 1� i In Essentials, Unite' " In Non-Essentials, Liberty '` In All Things, Charity o v ...� w r t The National Grange - - - -- : � M CITATION OF COMMENDATION Ift "4 Mason County Heritage Grant Application Proiect Description: Replace Damaged Flooring;of the Historic Classroom/Kitchen This small capital project will consist of the purchase and installation of new flooring in the main classroom/kitchen of the historic Middle Skokomish School, now owned by Skokomish Grange If 379 . In the winter of 2022, the Skokomish Grange members learned that because of some issues stemming from burst pipes, and a degrading foundation,the county had red tagged the entire building forcing the Grange members to close the doors on the hall until the necessary repairs could be made, Moreover, the insurance company canceled their policy and refused to pay for any repairs. The entire community was devastated to learn of the closure of the beloved hall. A structural engineer was hired to review the damage and reported that the structure was sound and them gave a list of items that needed to be repaired to lift the county closure. Fortunately, local contractor, Steve Martinell, came to the rescue and using reserve funds of the Grange, has been lovingly restoring the hall to the point that the red tag designation of the building will soon be lifted and the community can resume use of the building. The entire floor of the classroom/kitchen has been removed to replace decayed beams, underlayment has been replaced but funds are necessary to pay for the final flooring and installation. It is our hope to use these funds, if approved, to purchase new flooring and have Mr. Martinell install it restoring this room to its former glory. Promotes heritag;e_rreservation and history in Mason County-(25 points maximum)- The Middle Skokomish Schoolhouse was built in 1923 and served as the main schoolhouse for several generations of Skokomish Valley children. The schoolhouse consisted of two main classrooms (one classroom also housed the kitchen); and a gymnasium/community hall with a stage area which has served as a meeting room for the community for over 100 years. Many local farnilies have held weddings, class reunions, family reunions and many community meetings in the hall. In 1959, most of the local schools were consolidated into the Shelton School District. The Skokomish Schoolhouse was then sold to local Grange 0379 who has been the guardian of this historic building for years. The school house was designated a historic structure by the Mason County Historic Preservation Commission in 2016. Public benefit, shows public need and scope, and will increase public understanding;, exposure and experience of Mason County.history(20)pts. Maximum)- In recent years due to the degrading of the main channel of the Skokomish River Valley, residents have experienced many problems relating to the increased flooding of the Valley floor. In the 1980's many homes were bought out and destroyed by the county leaving the community in distress. The historic schoolhouse became the site of many community meetings as residents worked with local and state groups to find solutions that would restore the Skokomish River for future generations of people as well as salmon habitat and the health of Hood Canal. In 2006, the Skokomish Watershed Action Team was formed by local activists, Mason Conservation District, Skokomish Tribe, and Mason County government. The Grange Hall became the primary meeting place for this group for years. The SWAT, as they are called, have been working to improve natural processes in the upper and lower reaches of the Skokomish River with great success and have received national recognition for their efforts. The Skokomish Grange is a non-profit state organization which has been active since 1910 and has monthly meetings. The Grange has 35 members although only 10 are active. Since the closure of the building the Grange has been meeting in the Skokomish Valley Community Church. The Middle Skokomish Schoolhouse/Grange Hall is a great example of early 20`r' century rural life . Repair and maintenance of this building is an important step to preserving and sharing the history of this bygone era and telling the story of Mason County. Applicant has the capacity to complete the project using professional standards(15 points maximum) The Grange has enlisted the help of a local contractor to complete the project. Immediate need or opportunity and relates to an ilicant's mission and/or goals(15 points) While this project is not necessary to restore occupancy of the building, it is an important project to prepare the building for future use as this room is the primary meeting room as well as the kitchen. The Grange Hall is very important to the vitality of the local community. It serves as an information center as well as gathering place for not only Grange members but the entire community. Measurable outcomes-(10 points maximum)- Measurable outcomes will be the completion of the installation of new flooring in the classroom/ kitchen . Well-defined budget as well as effectively leveraged funding and support from other sources_(total Project costs i.e. grant amount plus hard and soft match; e nhancing historic visibility) (10 Pts. Maximum)- Many of the materials used for the restoration have been donated but the flooring is one item that needed to be purchased new. We have received a bid of$7,017.60 to purchase and install new flooring. If we receive a grant of$5000 the balance of$2,017.60 will be paid out of reserve funds. Economic benefit to Mason COUntV(5 pts.Ma)(imum)_ 'The Middle Skokomish Schoolhouse/Grange I lall has been used extensively in recent years not only for community meetings and family reunions but also for weddings, concerts and meetings of the State and County Search and Rescue and SWAT. The rental fees are used to maintain the building. The Grange organization supports the local school district, gives scholarships and represents the community at state events. The Middle Skokomish Schoolhouse/Grange Hall is a great stopping off point for visitors traveling to the National Forest and Olympic National Park. f ! `` _` f - � - _ ..�`�� rA+� � ��Y�; ems, �'` �.. ��� J I � ,' �,� !. ',� ,, _ _ ' -_t � ,;�: i" � �. y � � .� � � i � �, ' 1 j � l r� t ��. I ca .. �.\- - - I ' �.� -.'w, ter.. ��� 111 - �� I_` `. ' �.N r .- Martinell Plaster and Drywall (Repair, I► ,l► ,�. License: MARTFPD825BH Date [VIII'a inell, Owner 501 Holly Ln 564-201-0020 Shelton, WA 98584 maitinellpdIIc@gmail.com Date Januan 16, 2024 Invoice COMPANY NAME, CONTA("U NAM(? Kim 00012158 EMAIL ADDRESS iavnikamin@vahoo.corn PHONE N U IVII BER (314) 330-4583 JOB ADDRESS Shelton Vallee Grange Shelton,WA 98584 DE'CAILS Purchase flooring wlicre needed 2,000.00 I,abor 2,500.00 Misc Expenses 500.00 Patch all areas where damaged Clean up Mcss NOTE: Job will take approximately 2 days for 3 guys. 1,450.00 Please n1ail all payments to: 501 holly Ln Shelton,WA 98584 x /� �,T YOU r T COST 6,450.00 1 Il to i-°I K 1 O V FOR Y 0 UR SALES TAX 8.8% 567.60 -BI SSP TOTAL DUI: 71017.60 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 CINCINNATI, OH 45201 Employer Identification Number: DJLe: AUG 15 2014 23-7563936 DLN: 17053231361013 SKOKOMISH 379 Contact Person: C/O KAREN RAGAN CUSTOMER SERVICE IDS# 31954 6491 W SKOKOMISH VALLEY RD Contact Telephone Number: SHELTON, WA 98584 (977) 929-5500 Accounting Period Ending: December 31 Form 990 Required: Yes Effective Date of Exemption: September 15, 2012 Contribution Deductibility: — Yes Addendum Applies: Yes Dear Applicant: We are pleased to inform you that upon review of your application for tax- exempt status we have determined that you are exempt from Federal income tax under section 501(c) (8) of the Internal Revenue Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. For important information about your responsibilities as a tax-exempt organization, go to www.irs.gov/charities. Enter 114221-NC" in the search bar to view Publication 4221-NC, Compliance Guide for Tax-Exempt Organizations (Other than 501 (c) (3) Public Charities and Private Foundations) , which describes your recordkeeping, reporting, and disclosure requirements. Sincerely, /--7 f � Director, Exempt Organizations I I I i I iLetter 948 1 SON Cov�;�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: Jennifer Beierle Ext: 532 Department: Central Services Briefing: Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 3/10/2025 Agenda Date(s): 3/18/2025 Internal Review: ❑X Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ® Other (This is the responsibility of the requesting Department)Audit Committee&Public Works Item: Updates to the County's purchasing and contracting policy. Background/Executive Summary: Mason County made a major overhaul to the purchasing policy in 2023 to be compliant with current procurement law.Now I am bringing forward some minor revisions to the current policy.The majority of changes were made by Public Works,the County's largest purchasing and contracting department.The revised policy draft has been circulated through the Audit Committee and the entire County for review. Budget Impact(amount,funding source,budget amendment, etc.): N/A Public Outreach: N/A Requested Action: Request the Board approve the updated purchasing and contracting policy and approve the updated resolution for the use of county small public works,consultant and vendor rosters Attachment(s)• Draft resolution,purchasing and contracting policy, and updated resolution for the use of county small public works, consultant and vendor rosters RESOLUTION NO. AMENDING RESOLUTION NO. 2023-078 AND AMENDING MASON COUNTY CODE TITLE 2, CHAPTER 2.21 MASON COUNTY PURCHASING AND CONTRACTING POLICY WHEREAS, the Board of Mason County Commissioners has "the care of the county property and the management of the county funds and business... per RCW 36.32.120, and; WHEREAS, it is in the best interest of Mason County to update the purchasing and contracting policy to guide county employees in the practice of procurement in compliance with federal and state laws and internal county guidelines. NOW,THEREFORE, BE IT RESOLVED, that the Board Mason County Commissioners does hereby adopt the Mason County Purchasing and Contracting Policy (Attachment A) to this resolution. DATED this day of 2025. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Pat Tarzwell, Commissioner Tim Whitehead,Chief DPA Randy Neatherlin, Commissioner ` )N CoU� 1854 Mason County Purchasing and Contracting Policy Chapter 1 — PURPOSE AND SCOPE 1.1 Purpose 1.1.1.The purpose of this procurement and contracting policy is to ensure that all persons involved in the procurement process follow applicable laws and maximize the value of products and services purchased with public funds consistent with the Mason County Conflict of Interest Policy, County Code Chapter 2.24. 1.1.2.This policy does not create any enforceable rights or causes of action in third parties and does not in any way limit the County's ability to procure goods and services or enter into contracts in accordance with state and federal law. If there is any conflict between this policy and state and federal law,the applicable state and federal law supersedes this policy. 1.1.3. Nothing in this policy prevents the County from complying with the terms and conditions of any grant, gift, or bequest which is otherwise consistent with federal, state, and local laws, provided the grant,gift or bequest does not obligate another Office or Department to incur unanticipated expenses without its approval by the affected Office or Department and the Board of County Commissioners(BOCC). 1.2 Scope 1.2.1.All elected officials, directors, employees, and agents of the County must comply with this policy except where otherwise governed by federal or state law. Offices and Departments may develop their own internal policies which may be more detailed or more stringent than the minimum County requirements listed in this policy. Chapter 2 - GENERAL PROCUREMENT AND CONTRACTING POLICY 2.1. All Offices and Departments must purchase goods and services in compliance with federal and state laws, County code, and all applicable rules and policies including Attachment A, B, C, & D Purchasing Policy Work Flow Elements attached and incorporated into this policy. 2.2.The purchase of goods and services and associated contracting shall comply with approved 1 budgetary authority or approved budget amendments. 2.3.All Offices and Departments must use the Total Cost of Acquisition (TCA) as defined in this policy to determine the dollar thresholds in applying this policy. 2.4.The County encourages competitive bidding. 2.5.The Board of County Commissioners delegates authority to elected officials, directors, or their designee to approve, award, execute and amend all contracts, except those listed in the Attachments to this policy, provided they do so in compliance with federal and state law and the provisions of this policy and its supporting procedures. In circumstances where contracting authority is unclear, or where there is a joint commitment, signatures of the Board and an elected official may be required. 2.6. Board approval is required for: 2.6.1.All contracts entered into by an Office/Department following a formal bidding or competitive request for proposals (RFP) as stated in the Procurement Policy Work Flow Elements, Attachments A, B, C& D; 2.6.2.All multi-year expenditure contracts, unless a non-appropriation clause is included in the contract; 2.6.3. All noncompetitive procurement contracts over$50,000; 2.6.4.All real property acquisitions and disposals, including leases; 2.6.5. All union labor agreements; 2.6.6. Interlocal agreements; 2.6.7. New grant applications so that the Board may evaluate the financial impact of the program and recognize new revenue and expenditure authority as necessary; 2.6.8. Recurring grant applications if there is a required County match; 2.6.9.Any contract that, by statute, must be approved by the governing body of the County. 2.6.10. All amendments for contracts requiring a formal bidding or competitive RFP that causes cumulative change orders/amendments that exceed 10%of the original amount of the contract. 2.7.The Board may waive the competitive bid requirements of this policy and in Attachment E for service contracts upon request of an elected official or department director, as permitted by state law. 2.8. Offices and Departments must not break any project into units or phases if it is done for the purpose of avoiding the dollar threshold of a contract that would require using one of the County Rosters or a competitive bid process. 2.9. Architectural and engineering (A&E) services must be procured pursuant to RCW 39.80. See Section D, Procurement Using Federal Funds, below,for A&E restrictions when using Federal funds. 2.10.The County is committed to providing Women and Minority Business Enterprises (WMBE) full access to County purchasing and contracting opportunities. Chapter 3 — PUBLIC WORK CONTRACTS (not limited to the Public Works Department- see definition of Public Work and RCW 39.04.010) 3.1. See Attachment A- Procurement Policy Workflow Elements for specific dollar limits and other requirements that apply to the following: 2 3.1.1. Under a specific dollar limit, an Office or Department may award Public Works Contracts without advertising, competitive bidding, and/or the alternate requirements of the Small Works Roster process (RCW 36.32.250). 3.1.2. Within specific dollar limits, an Office or Department may award Public Works Contracts through the Small Works Roster process, competitive bidding, or any other means so long as all legal requirements to enter into such contract are met.Those requirements include: 3.1.2.1. Obtaining a performance and payment bond or an acceptable substitute, and 3.1.2.2. Meeting prevailing wage and meeting retained percentage requirements, regardless of funding source. 3.1.2.3.Above a specific dollar amount, a competitive sealed bid process is required for Public Works Contracts. 3.1.2.4.Apprenticeship training programs are required for most public works over a certain dollar amount. See RCW 39.04.320 for guidelines and exceptions. Chapter 4 - CONTRACTS OTHER THAN PUBLIC WORKS 4.1. See Procurement Policy Workflow Elements,Attachments A, B, C, & D for specific dollar limits and other requirements that apply to the following: 4.1.1. Under a specific dollar limit, an Office or Department may authorize goods and/or services purchases without advertisement,formal competitive process or written contract(RCW 36.32.245). All such purchases must be for the business of the County, considering the best interests of the County and in conformance with policies published by the County, including the Financial Policies and Procedures. 4.1.2.Within specific dollar limits, an Office or Department may award contracts for goods and/or services without advertising or a formal sealed bid process, provided the vendor was selected pursuant to RCW 39.04.190 and the Mason County Purchasing Procedure (RCW 36.32.245). 4.1.3.Above a specific dollar amount, an Office or Department must issue a Request for Quotes (RFQ) or Request for Proposals (RFP). Chapter 5- INFORMATION TECHNOLOGY PURCHASES (RCW 39.04.270) 5.1.The Information Technology(IT) Steering Committee will establish all information technology equipment standards in accordance with County policy. If the desired purchase is included in the current standards,the IT Department will order through existing government contracts and the benefiting Department will make the purchase.The IT Department will maintain such contracts to ensure the best available technology pricing for the County. 5.2.All IT related purchases or leases require IT Department review-see Attachments B & C Information Technology Purchases. Chapter 6 - PROCUREMENT USING FEDERAL FUNDS 6.1. Federal Procurement Standards 6.1.1. When procuring goods or services using direct or indirect (pass-through) Federal award funds, Offices/Departments must utilize the procurement methods outlined in 3 this policy and Attachments A, B, C& D, and will also comply with Federal procurement standards outlined in §200.213, and §200.318 through §200.326 of 2 CFR 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (the "Uniform Guidance" or"Super Circular") 6.1.2. Refer to Attachment A for a comparison of Federal and non-federal procurement thresholds and authorized procurement methods. 6.1.3. Where there is a difference between County procurement policy and Federal procurement policy,the most restrictive policy will govern, in accordance with §200.319(c). 6.1.4. Offices and Departments will follow the grant guidelines in Financial Policies and Procedures Resolution when receiving and expending state and federal funds. 6.2. 2 CFR 200.324 Contract cost and price. 6.2.1.The non-Federal entity must perform a cost or price analysis in connection with every procurement action in excess of the Simplified Acquisition Threshold including contract modifications.The method and degree of analysis is dependent on the facts surrounding the particular procurement situation, but as a starting point, the non-Federal entity must make independent estimates before receiving bids or proposals. 6.2.2.The non-Federal entity must negotiate profit as a separate element of the price for each contract in which there is no price competition and in all cases where cost analysis is performed.To establish a fair and reasonable profit, consideration must be given to the complexity of the work to be performed,the risk borne by the contractor,the contractor's investment, the amount of subcontracting,the quality of its record of past performance, and industry profit rates in the surrounding geographical area for similar work. 6.2.3. Costs or prices based on estimated costs for contracts under the Federal award are allowable only to the extent that costs incurred or cost estimates included in negotiated prices would be allowable for the non-Federal entity under subpart E of 2 CFR 200.324. The non-Federal entity may reference its own cost principles that comply with the Federal cost principles. 6.2.4.The cost plus a percentage of cost and percentage of construction cost methods of contracting must not be used. 6.3. Suspension and Debarment 6.3.1. County Offices/Departments receiving federal awards must comply with debarment and suspension regulations implementing Executive Orders 12549 and 12689, 2 CFR Part 180, per§200.213. 6.3.2. County Offices/Departments will ensure and document that no agreement for goods or services is entered into with any entity or person (including subrecipients, contractors,vendors, and consultants)who has been disqualified (suspended or debarred)from participation in Federal programs or activities.This check may be done on SAM.gov(print out the confirmation with date), by checking L&I's debarred contractors list and documenting results, or by Certification (Attachment G). 6.3.3. County Offices/Departments will ensure that subrecipients, contractors,vendors, and consultants include suspension and debarment requirements in lower-tier agreements under the award. 6.4. Subrecipients vs. Contractors 4 6.4.1. County Offices/Departments must determine and document whether each agreement it intends to make for the disbursement of Federal program funds casts the party receiving the funds in the role of a subrecipient or a contractor, in accordance with the definitions outlined in §200.93 and §200.23, respectively, and the defining characteristics of each outlined in §200.330(a)-(c). 6.5. Subrecipient Risk Assessments and Monitoring 6.5.1. County Offices/Departments will evaluate each subrecipient's risk of noncompliance with Federal statutes, regulations, and the terms and conditions of the subaward in accordance with the risk factors outlined in §200.331(b)(1)-(4)to determine the appropriate levels of subrecipient monitoring and to determine whether additional subaward conditions should be imposed upon a subrecipient, per§200.207 and §200.331(c). 6.5.2. County Offices/Departments must conduct risk assessments prior to entering into any subaward and subsequent subaward amendment, and annually thereafter for the life of each subaward. 6.5.3. County Offices/Departments will monitor subrecipient financial and program performance to ensure that subawards are used for authorized purposes; that they are in compliance with Federal statutes, regulations, and the terms and conditions of the subaward; and that subaward performance goals are achieved, in accordance with §200.331(d), 6.5.4. Each subaward must be monitored in accordance with the grant requirements. Because the nature of grant funded activities varies depending on the program-specific needs and compliance requirements, Offices/Departments will use their best judgement in developing monitoring schedules and systems tailored to their programs' needs. 6.6. Subaward Agreements 6.6.1. Offices/Departments must obtain prior written approval from the Federal or pass- through funding agency to subaward out non-construction services using Federal funds, in accordance with §200.308(c)(1)(vi). 6.6.2. Each subrecipient agreement(subaward) and each subsequent modification or amendment must be clearly identified to the subrecipient as a subaward and provide the federal award information outlined in §200.331(a)(1)-(6). 6.6.3. Each subaward will include appropriate Single Audit Act requirements pursuant to 2 CFR 200, Subpart F, including: 6.6.3.1. Subrecipient compliance with the Single Audit Act of 1984, as modified. 6.6.3.2. Independent auditor access to the subrecipient's financial records. 6.6.3.3. Provision by the subrecipient of any required Single Audits to the County within the time limit set forth in the Single Audit Act. 6.6.3.4. Access by the County to review of the subrecipient's financial records, in the event a Single Audit is not required. 6.6.3.5. Notification by the subrecipient and voiding of the subaward in the event of subrecipient suspension or debarment. 6.6.3.6.Verification by the subrecipient of non-suspension and non-debarment status prior to issuing lower-tier subawards or contracts. 5 6.6.4. Offices/Departments will verify that subrecipients whose aggregate Federal award funding expended during the respective fiscal year equaled or exceeded $750,000, including direct and pass-through, were audited in accordance with §200.501. 6.6.5. Offices/Departments must review subrecipients' audit reports annually to ensure compliance in Federal program areas in which the Office/Department passed through Federal award funds to the subrecipient, per§200.331(f). 6.7. Subrecipient and Contractor Payments 6.7.1. Offices/Departments must ensure that payments are made to subrecipients and contractors in accordance with contract provisions (§200.305(b)(1) and will be made within 30 calendar days after receipt of the contractor billing unless there is reasonable belief that the request is improper, per§200.305(b)(3). 6.8. Conflicts of Interest 6.8.1. County employees must abide by the Ethics and Conflict of Interest Policy, County Code Chapter 2.24. 6.8.2.The procurement of any contract supported by a Federal award must also comply with the more restrictive provisions of§200.318(c)(1),whereby all officers, employees, and agents of the County participating in the procurement process, including selection, award, or administration of a contract, must not have any real or apparent conflicts of interest regarding a purchase or contract. 6.8.3. Offices/Departments must report suspected violations of this policy to the Financial Management Committee and/or Internal Auditor for thorough and impartial investigation. Determined violations will be subject to disciplinary action, as deemed appropriate by the Financial Management Committee and the respective Director/Elected Official, in consultation with the Department of Human Resources. 6.8.4.Violations of this section may be grounds for dismissal or forfeiture of office. 6.8.5. Employees found to be in violation may also be liable to the County for monetary penalties as allowable by state law, in addition to any civil or criminal liabilities or penalties that may be imposed by law enforcement. 6.8.6. Contracts entered into in violation of this policy will be voided. 6.9. Gifts and Gratuities 6.9.1. County officers, employees and agents involved in Federally supported procurement or contract administration must neither solicit nor accept gifts, including gratuities, favors, or anything of monetary value from contractors, subrecipients, or parties to subcontracts, per§200.318(c)(1). 6.10. Mandatory Disclosures 6.10.1. Offices/Departments must disclose in writing to the Federal awarding agency or pass-through entity all violations of Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the Federal award, in accordance with §200.113. 6.10.2. Disclosures must be made within 14 (fourteen) calendar days of violation determination. 6.11.Architectural and engineering (A&E) services have more restrictive Federal requirements than RCW 39.80. 6.11.1. Proposals: A procurement method in which either a fixed price or cost- reimbursement type contract is awarded. Proposals are generally used when conditions 6 are not appropriate for the use of sealed bids.They are awarded in accordance with the following requirements: 6.11.2. Requests for proposals must be publicized and identify all evaluation factors and their relative importance. Proposals must be solicited from an adequate number of qualified offerors.Any response to publicized requests for proposals must be considered to the maximum extent practical; 6.11.3.The non-Federal entity must have a written method for conducting technical evaluations of the proposals received and making selections; 6.11.4. Contracts must be awarded to the responsible offeror whose proposal is most advantageous to the non-Federal entity, with price and other factors considered; and 6.11.5.The non-Federal entity may use competitive proposal procedures for qualifications- based procurement of architectural/engineering(A&E) professional services whereby offeror's qualifications are evaluated and the most qualified offeror is selected, subject to negotiation of fair and reasonable compensation.The method,where price is not used as a selection factor, can only be used in procurement of A&E professional services. It cannot be used to purchase other types of services through A&E firms that are a potential source to perform the proposed effort. Chapter 7 - COOPERATIVE PURCHASING 7.1.The County recognizes that using bid processes and contracts awarded by another public agency (also known as "piggybacking") can achieve efficiency and greater volume discounts. The County encourages the use of these opportunities in accordance with the provisions of Chapter 39.34 RCW requiring the public agency that awarded the bid, proposal, or contract to comply with its own procurement requirements and to post the bid or solicitation on the internet.The County is required to have an interlocal agreement with the public agency per RCW 39.34. 7.2. Offices and Departments may search for such opportunities, including but not limited to State of Washington contracts, Federal and U.S. Community contracts, and contracts offered by other municipal corporations within the State of Washington which conform with Chapter 39.34 RCW and Chapter 39.32 RCW. 7.3.The County has adopted Resolution No. 2023-004,which allows purchasing of various supplies, materials, and equipment from federal contracts (RCW 39.32.090).This is not technically considered "piggybacking" as such purchases are exempt from bidding and are not subject to RCW 39.34.030. Chapter 8 - RESPONSIBILITIES PRIOR TO ONSITE WORK 8.1. Certificates of Insurance 8.1.1. Certificates of Insurance requirements must be stated during the solicitation process. During solicitation contact the Risk Manager to assure the appropriate insurance requirements are being addressed. Certificates of Insurance must be submitted with the contract prior to on-site work. 8.2.Washington State Contractor's License 8.2.1. It is the Office/Department's responsibility to verify a current Washington State Contractor's License and current Workers' Comp status. 7 8.2.2.The Office/Department will also verify that the contractor is not on the federal debarment listing. 8.3. Business License 8.3.1. It is the Office/Department's responsibility to verify current business with the Department of Revenue and the System for Award Management(SAM) on SAM.gov for a Federally funded project. Copies of the verification must be saved in the project file. 8.4. Prevailing Wage Requirements—Ongoing, Pursuant to RCW 39.12 8.4.1. Prior to Getting an Estimate or a Quote—Notify the vendor that they are to pay prevailing wages and a Certification of Compliance with Wage Payment Statutes is required; 8.4.2.After a Vendor has been selected—The vendor is required to file a "Statement of Intent to Pay Prevailing Wages" with the Department of Labor and Industries; 8.4.3.After the work is completed—The vendor must also file an "Affidavit of Wages Paid" with the Department of Labor and Industries. 8.4.4. Payment will not be released until certified intents and affidavits have been received. Chapter 9 - POLICY EXCEPTIONS 9.1. See Attachment E, Procurement Policy Exceptions and Exemptions. Chapter 10 - POLICY DEFINITIONS 10.1. See Attachment F, Procurement Policy Definitions. Chapter 11 - POLICY COMPLIANCE 11.1. Elected Officials, Directors and employees who are responsible for conducting procurements and working with contracts are expected to read, understand, and follow this policy. Directors and employees who violate this policy may be disciplined, up to and including termination. Elected Officials, Directors and employees who violate federal or state laws and regulations regarding contracting and purchasing are subject to RCW 39.30.020. 8 Attachment A - Procurement Policy Workflow Elements Public Work - not limited to Public Works Deportment-see definition of Public Work& RCW 39.04.010 Public Work Contracts Contracts Contracts Non-Federal Award Under$40,000 $40,000 to $350,000 Larger than $350,000 Federal Award Up to $10,000 Over$10,000 to $250,000 Larger than $250,000 Written Contract over$10,000 and for all leases Required (RCW 39.04.010) Required (RCW 39.04.010) Contract Review Non-standard only(Policy Only) Risk Management; Prosecuting Risk Management; Prosecuting Attorney Attorney Approvals Department Director or Elected Department Director or Elected BOCC(RCW 39.04.020) Official (RCW 39.04.020) Official (RCW 39.04.020) Bidding County Policy does not require Use Small Works Roster- Must have Formal Bid Required (RCW 39.04.010); competitive bids; Recommended to Scope of Work and estimate before Risk Management Review required get at least 3 bids sending invitation prior to going out to bid Advertising Not required per RCW 36.32.250 Use Small Works Roster-Contact all Required (RCW 39.04.020) vendors under selected category on roster(RCW 39.04.151-154) Bid Deposit At County's Discretion At County's Discretion Required (RCW 36.32.250) Award Soliciting Office/Dept. to responsible Soliciting Office/Dept to responsible BOCC or delegated Office/Dept. bidder with the lowest responsive bid bidder with the lowest responsive bid awards to responsible bidder with the (RCW 39.04.010; RCW 39.04.350) (RCW 39.04.010; RCW 39.04.350) lowest responsive bid (RCW 39.04.010; RCW 39.04.350) Execution of Contract Dept. Director or Elected Official Dept. Director or Elected Official per Dept. Director or Elected Official per (Policy Only) provisions of Award (Policy Only) provisions of Award (Policy Only) Identify Subcontractor(s) Not required Not required For contracts$1 million or more (RCW 39.30.060) Performance and Payment Bond Under$5,000- Not required.Above Required. Contractor may choose to Bond required from state-approved $5,000 Contractor may choose to have have the County hold 10%of funds surety company(RCW 39.08.010) the County hold 10%of funds earned earned in lieu of bond for$150,000 in lieu of bond for$150,000(RCW (RCW 39.08.010) 39.08.010) Prevailing Wage lRequired (RCW 39.12) 1 Required (RCW 39.12) Required (RCW 39.12) CONTINUE TO NEXT PAGE Retained Percentage Under$5,000- Not required. $150,000 $150,000 or less-Option to assess 5% Required unless funded by Federal or less-Option to assess risk and risk and determine reductions or Transportation Funds,then bond only determine reductions or waiver of waiver of retainage (RCW 39.04.152). (RCW 60.28.011) retainage (RCW 39.04.152) However, However, must be provided in bid must be provided in bid solicitation. solicitation. Otherwise 5% required Otherwise 5% required unless funded unless funded by Federal by Federal Transportation Funds,then Transportation Funds,then bond only bond only(RCW 60.28.011). (RCW 60.28.011). Intent/Affidavit Requirement Required. Under$5, 000-Combo Individual Intent/Affidavits Required Individual Intent/Affidavits Required Forms allowed Award Information Requirements Award Information, Including vendor RCW 39.04.200- Data Collection and Documentation related to the full name, contract amount, brief project notification - User must return to procurement process including files description shall be posted on County MRSC Small Works Roster after award and records will be maintained by Roster webpage. Documentation and input bid and award data and post department and available for review related to the full procurement on County Roster webpage. upon request. process including files and records, will be maintained by department and available for review upon request. Federal Funds Determine whether the recipient is: (a) a vendor or a subrecipient-subrecipients require special contract language, or (b) Debarred or suspended or otherwise excluded from or ineligible for participation in Federal programs. The County must also perform a contract cost and price analysis when using federal funds as outlined in this policy under Chapter 6 - Procurement Using Federal Funds, Section 2. Apprenticeship Training Programs Required for most public works over a certain dollar amount. See RCW 39.04.320 for guidelines and exceptions. Attachment 6 - Procurement Policy Workflow Elements Purchases of Materials, Equipment, Supplies and Leases of Equipment (RCW 36.32.245) Less than $10,000 $10,000 to $50,000 Greater than $50,000 Written Contract Not required, except for leases Not required, except for leases Required (RCW 36.32.245) Contract Review Not required, except for lease contracts Not required, except for lease contracts Risk Management; Prosecuting Attorney (lease contracts only) Approvals Elected Official or Department Director Elected Official or Department Director(RCW BOCC (RCW 36.32.245) (BOCC delegated by Policy) 39.04.190; BOCC delegated by Policy) Bidding Not required Formal bidding not required if using RCW RFQ/ RFP Competitive bids on bid 39.04.190 process (vendor list); obtain specifications required (RCW 36.32.245); telephone or written quotes from at least 3 Risk Management review required prior different vendors (RCW 39.04.190) to going out to bid Advertising Not required Vendor List-twice yearly adv. Vendor list Required (RCW 36.32.245) (RCW 39.04.190) Bid Deposit Not required Not required Recommended Award n/a Director or Elected Official to lowest BOCC to lowest responsive bidder clerk responsive responsible bidder, Document the will post the award for public inspection. quotes &the award by completing a form & register with Clerk of the BOCC. Clerk will post the awards for public inspection. (RCW 39.04.190) Execution of Contract n/a Elected Official or Dept. Director per Elected Official or Dept. Director per provisions of award provisions of award Federal Funds Determine where the recipient is: (a)A vendor or a subrecipient-Subrecipient requires special contract language (b)Debarred or suspended or otherwise excluded from or ineligible for participation in Federal assistance programs. Information Technology Information Technology Approval is required for all purchases that integrate into the County network.The Information Technology Purchase Department will determine if IT Steering Committee Approval is required -see Chapter 5 of the Policy. Attachment C - Procurement Policy Workflow Elements Contract for Services (Except for Architectural & Engineering (A&E) See Chapter 6.11 of Policy Body & Attachment D) Up to $10,000 $10,000 to $50,000 Greater than $50,000 Written Contract Not required Not required Required Contract Review Risk Management; Prosecuting Attorney Risk Management; Prosecuting Attorney not Risk Management; Prosecuting Attorney not required required Approvals Department Director or Elected Official Department Director or Elected Official BOCC (BOCC delegated by Policy) Bidding Not required. Refer to internal office/dept. Obtain telephone or written quotes from at Request for proposal (RFP) required procedures if applicable. least 3 different vendors Advertising Not Required Not Required Public Notice/notify vendors on the vendor list Bid Deposit Not Required Not Required Recommended Award Not Required Document the quotes &the award by Send documentation to the Clerk of the completing a form &forwarding it to the Cleck BOCC. Clerk will post for public of the BOCC. Clerk will post the award for inspection. public inspection. Execution of Contract Elected Official or Dept. Director Elected Official or Dept. Director Elected Official or Dept. Director Federal Funds Determine whether the recipient is: (a) A vendor or a subrecipient- subrecipient requires special contract language. (b) Debarred or suspended or otherwise excluded from or ineligible for participation in federal assistance programs. Health Care Providers HIPPA Language required in contract Information Technology Information Technology Approval is required for all purchases that integrate into the County network. The Information Technology Purchase Department will determine if IT Steering Committee Approval is required -see Chapter 5 of the Policy. Cooperative Purchasing of Construction Materials and Procurement of Goods and Services Allowed, also known as "piggybacking" Using other Public Agency Pursuant to Chapter RCW 39.34, including but not limited to State of Washington contracts, Federal and U.S. Community contracts, Contract and contracts offered by other municipal corporations within the State of Washington. A contract is required between the county and the vendor. Also, an interlocal agreement is required between the public agencies. Attachment D - Procurement Policy Workflow Elements Architectural & Engineering (A&E) - Chapter 39.80 RCW Up to$100,000 $100,000 to$500,000 Greater than $500,000 Written Contract Required Required Required Contract Review Risk Management; Prosecuting Risk Management; Prosecuting Risk Management; Prosecuting Attorney Attorney not required Attorney not required Approvals BOCC BOCC BOCC Bidding Request for Qualifications or Request for Qualifications or Request for Qualifications or Request Request for Proposals(RFQ/RFP) or Request for Proposals(RFQ/RFP) or for Proposals(RFQ/RFP) required. Use 3 Use Consultant Roster and provide a Use Consultant Roster and provide a or more evaluators(recommended)for written RFP/RFQ solicitation written RFP/RFQ solicitation scoring and determining rank. document/letter to a minimum of 1- document/letter to a minimum of 3- Qualification- Based Selection Criteria 3 selected firms. 1 or more 5 selected firms. 3 or more (QBS) per RCW 39.80.040 w/o evaluators. Qualification-Based evaluators. Qualification-Based interviews. Selection Criteria (QBS) per RCW Selection Criteria (QBS) per RCW Price cannot be included has to be 39.80.040 w/o interviews and 39.80.040 w/o interviews. Price negotiated after selection. negotiate a contract. Price cannot cannot be included has to be be included has to be negotiated negotiated after selection. after selection. Advertising Not Required Not Required Public Notice/County Website Bid Deposit Not Required Not Required Not Required Award Document the quotes&the award Document the quotes&the award Document the quotes&the award by by completing a form &forwarding by completing a form &forwarding completing a form &forwarding it to it to the Clerk of the BOCC. Clerk will it to the Clerk of the BOCC. Clerk will the Clerk of the BOCC. Clerk will post post the award for public inspection. post the award for public inspection. the award for public inspection. Execution of Contract Elected Official or Dept. Director Elected Official or Dept. Director Elected Official or Dept. Director Federal Funds Determine whether the recipient is: (a)A vendor or a subrecipient-subrecipient requires special contract language. (b) Debarred or suspended or otherwise excluded from or ineligible for participation in federal assistance programs. Health Care Providers HIPPA Language required in contract Information Technology Information Technology Approval is required for all purchases that integrate into the County network.The Purchase Information Technology Department will determine if IT Steering Committee Approval is required-see Chapter 5 of the Policy. Attachment E - Procurement Policy Exceptions and Exemptions Exempt from Procurement Policy Special Conditions Interfund agreements Comply with the Mason County Financial Policies and Procedures, Resolution No. 2021-088 Election materials and ballots Pursuant to RCW 36.32.245(4) Exempt from bidding and competitive solicitation only Auction Purchases Pursuant to RCW 39.30.045 Brokerage,securities, and debt transactions Pursuant to Mason County Investment and Debt Policies Emergency Purchases Pursuant to RCW 36.32.270 and RCW 39.04.280, must follow FEMA guidelines for declared Federal disasters Employment tests and employment test services Employment tests and employment testing services Expert Witnesses for legal proceedings Pursuant to RCW 39.26.125 Federal Highway Administration Blanket Proprietary Approvals for See https://wsdot.wa.gov/engineering-standards/design-topics/design-tools-and-support Washington State. Insurance Bonds Pursuant to RCW 39.04.280 Interlocal Agreements (Requires written contract regardless of dollar Pursuant to Chapter 39.34 RCW amount) Legal and public defender services Pursuant to RCW 36.32.245(6) Noncompetitive procurement (sole source): Purchases that are clearly Pursuant to RCW 39.04.280.The following steps are required to obtain Board approval for and legitimately limited to a single source of supply. Examples where a a noncompetitive procurement: sole source situation may exist: (1) Licensed, copyrighted, or (1) Conduct a screening process to justify the purchase of a specific good and service; patented products or services that only one vendor provides. (2) Document that the good or service is available only through one provider or (2) New equipment or products that must be compatible w/existing manufacturer(or distributor, and manufacturer so certifies); equipment that only one vendor provides. (3) (3) Document that the vendor certifies that the county is getting the lowest price it offers; Proprietary or custom-built software or information systems that only and one vendor provides. (4) (4) Draft a sole source resolution justification documenting why the particular product or Products or services where only one vendor meets the required service is mandatory and what efforts were made to find other vendors and present to the certificaitons or statutory requirements. Board for approval (5) Once approved, the Office/Department will place the order Park improvements or maintenance (Contracts with community service Pursuant to RCW 35.21.278 organizations) Performance based contracts for energy equipment Pursuant to Chapter 39.35A RCW Public depositaries Pursuant to RCW 36.48 Service Contracts with community, social service, health providers Use a Board-approved selection process(may include an adv. Board or committee) Special facilities or market conditions Pursuant to RCW 39.04.280 Water pollution control and/or solid waste handling facilities/services Pursuant to RCW 36.32.265 Attachment F - Procurement Policy Definitions Award The formal decision to accept a Bid or proposal. Bid An offer to perform a Contract for work and labor or supplying materials at a specified price.The response submitted by a bidder to an invitation for bids. Board Mason County Board of County Commissioners Code of Federal Regulations The Code of Federal Regulations(CFR)annual edition is the codification of the general and (CFR) permanent rules published in the Federal Register by the departments and agencies of the Federal Government. Competitive Bidding The offer of firm bids to supply specified services by individuals or firms competing for a contract. Competitive Sealed Bid A method of selecting the lowest responsive bid for a specific Public Work project.Written Bids are submitted by contractors based on plans and specifications in the Call for Sealed Bids.No negotiation with bidders is permitted. Contract Any agreement(other than a purchase order)between two or more parties stipulating obligations of one to another.It is a mutually binding legal relationship obligating the seller to furnish the product, materials,or services and the buyer to pay for them.To be enforceable,a Contract must contain five essential elements:an offer and acceptance of the offer;consideration;legal subject matter; competent parties;and essential terms and conditions. Contractor A vendor who has been awarded a contract for goods and/or services and has entered into a contract with Mason County. Contract Officer The County employee designated by the elected official or Department director to manage a Contract in compliance with this policy. Consultant A contractor or vendor offering or providing engineering,architectural,or other professional services. Cooperative Contract(also Group An agreement that utilizes Bids,proposals or Contracts awarded by another public agency to achieve Contract) efficient ,easier access,or greater volume discounts. County Mason County County Administrator The top executive position reporting to the Board of County Commissioners. Department A Mason County department established by the Board with an appointed director or a board or commission appointed by the Board. Emergency Purchases Purchases made to maintain safety,security,and/or preservation of County assets during exigent events,provided an emergency is declared by the Board or other lawful authority as soon as practicable. Exempted Public Work(XPW) Public Work Contracts less than$40,000.(RCW 36.32.250) Fleet Acquisitions The acquisition of any vehicle(such as cars,trucks,or trailers)that must be licensed according to state law for use on public roads,ride-on construction equipment(such as dozers,excavators,or pavers),and ride-on commercial-size equipment with wheels or tracks(such as lawn mowers,skid steer loaders,tractors,forklifts,and mobile work platforms). Grant Any gift,appropriation,donation,or advance by any donor,whether absolute or conditional,for any purpose.The County may be the donor(grantor)or the recipient(grantee). Information Technology(IT) The equipment,software and services used in storing,processing,copying,transmitting,and displaying all forms of electronic information.Information technology includes but is not limited to: equipment and services associated with personal computers,servers,laptops and portable computers,printers,and all associated peripheral devices.It also includes equipment and services associated with network components,backup systems,wireless networks,copy machines,fax machines,telephones,cell phones,software licenses,telecommunications equipment,imaging systems,and audio/visual/media systems.NOTE:Cabling and other IT related improvements to the infrastructure of a County owned or leased building is not included in this definition because such projects generally fall within the definition of a Public Work. Interlocal Agreement An agreement between the County and other public agency as defined under Chapter 39.34 RCW. Interfund Agreement A brief informal memo of understanding signed by the elected official or department director,which includes the scope of work and time period,may be written for work to be performed by one Count office/department for another County office/department.Interfund agreements are not considered a"purchase"or"contract"for the purposes of this policy. Office IThe office of a County elected official. Attachment F - Procurement Policy Definitions Ordinary Maintenance Includes work to maintain an asset that is performed on a regular basis(i.e.weekly,monthly,or annually),except for janitorial services which include work performed by janitors,waxers, sham ooers and window cleaners only. Piggybacking An alternative to conducting a public bidding process,pursuant to RCW 39.34.030 Procurement The combined functions of purchasing,inventory control,transportation,receiving,inspection,store keeping,and salvage and disposal operations. Procurement Process All activities involved in finding,agreeing to terms,and acquiring goods,services,infrastructure,and public work either purchased or leased,including but not limited to: -identifying the need to procure; -selecting vendors; -contracting and making purchases;and -managing contracts and vendors. Professional Services Contract A Contract for professional or technical expertise contracted to accomplish a specific study,project, task,or other work statement. Proposal An offer submitted by an vendor in response to a request for proposals and intended to be used as a basis for ne otiation for a contract. Public Building Service Janitorial service Contracts on public buildings and/or assets and cover only work performed by Maintenance Contracts janitors,waxers,shampooers,and window cleaners,pursuant to WAC 296-127-01308. Public Work All work involving construction,alteration,repair,or improvement,other than ordinary maintenance,executed at the cost of the County.This includes,but is not limited to,demolition, remodeling,renovation,road construction,building construction,ferry construction,and utility construction.In terms of building construction,it includes anything that is permanently affixed to the building.(RCW 39.04.010) Public Work Contract A Contract in writing for the execution of Public Work for a fixed or determinable amount awarded er rocedures required by state law,pursuant to RCW 39.04.010. Purchase Order A document generated by the County that authorizes a purchase transaction.When accepted by the seller,it becomes a contract binding on both parties.A purchase order sets forth the descriptions, quantities,prices,discounts,payment terms,date of performance or shipment,other associated terms and conditions,and identifies a specific seller. Request for Proposal(RFP) A method used to solicit written proposals for services.A RFP may include a Request for Excluding Engineering, Information,Request for Qualifications or other similar methods used to solicit proposals for Architecture,and other services.The intent of the RFP is to acquire,by the most advantageous and flexible method,the professional services described in services needed at the highest possible quality.Unlike most material Contracts,where the primary Chapter concern is cost,in service procurement evaluative factors are generally based on qualifications and 39.80 RCW) ability to do the job.A RFP differs from a Competitive Sealed Bid in three important ways: 1. It permits discussions and negotiations with competing proposers and allows changes in their proposals including price.Alterations by negotiation in the nature of a proposal and in prices may be made after proposals are opened. 2. It allows comparative evaluations to be made when selecting among acceptable proposals for Contract Awards. 3. It provides a flexible method of approaching a project which has limited specifications or requirements.The results wanted are known but there may not be a clear understanding of the specific requirements needed to identify how or what the methods may be,or what the services may entail. Responsible Bidder-Public Work At the time of bid submittal,comply with the criteria set forth in RCW 39.04.350.For other types of contracting,the same criteria apply excepting those only related to the construction of facilities. Responsive Bidder A bidder that has adequately addressed the requirements of the contract as set forth in the RFP/RFQ or other soliciting document.A bidder must be a Responsive Bidder in order to be considered a Responsible Bidder. Attachment F - Procurement Policy Definitions Risk Assessment The assessment of each subrecipient's risk of noncompliance with Federal statutes,regulations,and the terms and conditions of the subaward for purposes of determining the appropriate subrecipient monitoring,which may include consideration of such factors as: -The subrecipient's prior experience with the same or similar subawards; -The results of previous audits; -Whether the subrecipient has new personnel or new or substantially changed systems;and -The extent and results of other Federal awarding agency monitoring(e.g.,if the subrecipient also receives Federal awards directly from a Federal awarding agency). Small Business Small Public Work(SPW) A Public Work of$350,000 or less,Total Net Cost of Acquisition. Small Works Roster (RCW 39.04.151-154)A list of pre-qualified contractors used for the purpose of obtaining quotations and awarding Contracts for Public Work with an estimated cost of$350,000 or less,Total Net Cost of Acquisition. Standard Form Contract Written contracts specific to various types of commonly procured goods and services drafted by the Office of the Prosecuting Attorney,Civil Division.The Standard Form Contracts will be made available through the Risk Management Division of Human Resources. Subrecipient A non-Federal entity that receives a subaward from a pass-through entity to carry out part of a Federal program.An individual that is a beneficiary of a Federal program is not a subrecipient A non- federal entity may concurrently receive Federal awards as a recipient,a subrecipient and a contractor(2 CFR 200.93).Characteristics which support the classification of the non-Federal entity as a subrecipient include when the non-Federal entity:(1)determines who is eligible to receive what Federal assistance;(2)has its performance measured in relation to whether objectives of a Federal program were met;(3)has responsibility for programmatic decision making;(4)is responsible for adherence to applicable Federal program requirements specified in the Federal award;and(5)in accordance with its agreement,uses the Federal funds to carry out a program for a public purpose specified in authorizing statute,as opposed to providing goods or services for the benefit of the pass through entity(§200.330(a)(I)-(5)). Sustainability Using natural,financial,and human resources in a responsible manner that meets existing needs without compromising the ability of future generations to meet their own needs Total Cost of Acquisition(TCA) The total of sales price,sales or use tax,freight or shipping charges,installation or set up charges, security deposits,and any other charges applicable to the acquisition Interest to be paid over the term of the Contract and bargain purchase option amount will be included,where applicable,for leases and installation purchases. Total Net Cost of Acquisition Total Cost of Acquisition less trade-in or other applicable credit. (TNCA) Vendor A potential provider of goods and/or services. WMBE(Women and Minority Companies that are certified by the State Office of Minority and Women's Business Enterprises as Owned Business Enterprises) being owned at least 51%by a woman or minority.Some Departments also use the term HUB (Historically Underutilized Business)with the same definition. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS Primary Covered Transactions, required by the regulations implementing Executive Order 12549, Debarment and Suspension, Title 29 CFR Part 97.35 1. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principles: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency; b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connections with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statement, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charges by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph 1.b. of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. 2. Where the prospective primary participants are unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. This Certification is executed by the person(s) signing below who warrant they have authority to execute this Certification. CONTRACTOR: Name Title Date RESOLUTION NO. REPLACING RESOLUTION NO.2021-036 ESTABLISHING PROCUREMENT GUIDELINES FOR PUBLIC WORKS PROJECTS UNDER $40,000 AND USE OF THE COUNTY SMALL PUBLIC WORKS, CONSULTANT AND VENDOR ROSTERS A RESOLUTION OF MASON COUNTY,WASHINGTON, ON THE SUBJECTS OF ESTABLISHING A PROCURMENT GUIDELINES FOR PUBLIC WORKS PROJECTS UNDER$40,000 AND THE AUTHORITY TO USE THE ROSTER PROCESS TO AWARD SMALL PUBLIC WORKS CONTRACTS,A CONSULTANT SERVICES ROSTER FOR GENERAL CONSULTING AND OTHER PROFESSIONAL SERVICES,AND A VENDOR ROSTER FOR GOODS AND SERVICES. WHEREAS,RCW 36.32.250, authorized a county by order of the county legislative authority to dispense with competitive bids for public works projects valued less than$40,000 and allow use of the small works roster, consonant with RCW 39.04.151-154 for projects valued at$350,000 or less; and WHEREAS, chapter 39.80 RCW and other laws regarding contracting consulting services by municipalities allow certain contracts to be awarded by a consultant roster process; and WHEREAS,RCW 39.04.190,regarding purchase of materials, supplies,or equipment not connected to a public works project, allows certain purchasing contracts to be awarded using a vendor list. NOW,THEREFORE, THE BOARD OF COMMISSIONERS OF MASON COUNTY, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Resolution No. 2021-036 is hereby repealed and replaced with this Resolution. Section 2.. MRSC Rosters. Mason County has contracted with the Municipal Research and Services Center of Washington(MRSC)to have their official rosters hosted in the online database for County use for small public works contracts, consulting services, and vendor services developed and maintained by MRSC through MRSC Rosters. Section 3. Public Works Projects under$40,000.Mason County dispenses advertising and competitive bidding as allowed under RCW 36.32.250. A. Public Works, as defined by RCW 39.04.010,projects with an estimated cost of$40,000 or less(excluding sales tax)may be managed by the County without the need for formal advertisement or competitive bidding, in accordance with RCW 36.32.250. County departments may seek informal quotes from individual vendors. B. Seeking Quotes: While there is no requirement to seek multiple quotes, county departments are encouraged to obtain informal phone or email quotes from at least three vendors. This process will help ensure the County receives competitive pricing, although formal bidding is not required. C. Delegation of Authority and Documentation of Award Information The Board of County Commissioners delegates authority to county departments to award contracts for public works projects under$40,000.Award information, including the vendor's name,contract amount, and a brief project description,will be posted on the Page 1 of 6 County rosters webpage. Documentation related to the full procurement process, including files and records,will be maintained by the department that requested the services and will be available for review upon request. Section 4. Small Works Roster.Mason County adopts the following to use in the management and awards of small public works projects as allowed under RCW 39.04.152. A. Small Works, as defined by RCW 39.04.152 are public works projects estimated to cost $350,000 or less, excluding sales tax, for the construction,renovation,remodeling,repair, or improvement of real property. B. A Small Works Roster is a pre-established list of properly licensed contractors,registered to do business with the County under selected project types and(work)categories. C. The Small Works Roster process is an alternative to publicly advertising public work projects. D. Every small works contract is subject to the same public works bidding, award, and compliance requirements of chapter 39.04 RCW unless specifically included in RCW 39.04.151-154,this resolution,or the incorporated policies or procedures. E. Only those contractors registered with MRSC Rosters will be invited to bid on small works roster projects when using the alternative process. F. Invitations for bid shall include an estimate of the scope and nature of the work to be performed as well as materials and equipment to be furnished. However, detailed plans and specifications need not be included in the invitation. G. Small Works contracts will be awarded to a responsible contractor(RCW 39.04.350) submitting the lowest responsive bid,unless the Board of Commissioners authorize through formal resolution,the award of a contract to a responsible contractor submitting a higher bid based on specific advantages such as quality, experience, or alignment with project goals. H. Small Works bidding and award information will be entered by the County into the statewide small works roster platform immediately upon conclusion of each small works roster award. I. Small Works bidding and award data will be part of the County's procurement files and records, and all documents will be available for review with the requesting county department. J. Annual Notification and Invitation. At least once a year,MRSC shall, on behalf of the County publish in a newspaper of general circulation within the municipality's jurisdiction a notice of the existence of the small works roster and invite contractors to register on the statewide small works roster. Additionally, as required by RCW 39.04.151(1)(c),MRSC will notify the Office of Minority and Women's Business Page 2 of 6 Enterprise(OMWBE) directory of certified firms and invite small businesses to apply to the roster. K. MRSC shall add responsible contractors to the small works roster at any time that a contractor completes the online application provided by MRSC and meets minimum State requirements for roster listing. L. Award of Small Works Contracts. There may be two methods for awarding small works contracts. a. The Board considers the proposal received and awards the contract; or a. The Board may delegate authority to a County department to award projects for small works projects costing more than the authorized County department purchasing thresholds. M. Posting of Awards. In accordance with RCW 39.04.200, all small works contract awards will be posted to the County's website at least every two month. Section 5. Consultant Services Roster. Mason County adopts the use of the MRSC Rosters Consultant Roster(vendor list)to be used for the procurement and award of consultant services. A. Consultant Services.Consultant services can be"personal services"such as technical expertise, studies,project management,planning, or similar, or"architecture and engineering services"or"professional services"services as defined by chapter 39.80 RCW. For all services,the County reserves the right to procure using methods other than formal sealed bidding(low bid) as afforded under RCW 39.04.190. B. Soliciting to join the Consultant Roster. MRSC Rosters, as provided as part of their membership service,will publish twice a year, in a newspaper of general circulation within the municipality's jurisdiction, a notice of the existence of the Consultant Roster and solicit consultants to join on our behalf. (RCW 39.04.190(2)) C. Procuring Consultants.The County adopts the following as policies,procedures or similar when contracting for consultant services: 1. Personal Services. a. Personal consultants, firms and individuals that provide subject matter expertise, or services more intellectual in nature such as studies, accounting, legal,project management, or similar shall be procured using a Request for Proposal(RFP). Selection should be based on the best value provided to the County and include scoring on experience and expertise in the field or industry needed, a proposed approach to completing services, capabilities of the businesses staff,time, and cost to complete the work. 2. Professional Services. b. Professional architecture and engineering services shall be procured under the requirements of chapter 39.80 RCW,using the MRSC Consultant Roster. Procuring professionals will be through a Request for Qualification(RFQ) Page 3 of 6 and/or Request for Proposals (RFP)with Qualifications. Price and/or the cost of the professional services will be 10%or less of the overall score. Selection criteria should clearly define the scope of services and the details on how the County will determine the most qualified professional(or firm), which will be different depending on the County's need. Further, selection criteria shall include a plan, as appropriate,to include minority and women- owned firms, small business, and veteran-owned firms to the maximum extent practicable. 3. Electronic Submissions. As required by RCW 39.04.190(2),the County established the following procedure for securing written proposals or submittals for consultant services. a. Unless otherwise adopted,through establishment of an e-procurement tool,the County will use email communications to request and receive submissions. b. An RFQ or RFP shall be developed that will include at a minimum a description of the services needed,the time of performance,the scoring criteria with descriptions and relative weighting,the schedule with due dates, and any other relevant information. Attached to each RFQ or RFP shall be the intended contract to be signed. C. A selection committee will be formed with at least 3 staff members or members of the governing body,to review and score the submissions. The selection committee will sign statements attesting they have no conflicts of interest in the matter and all proceedings will be confidential until Award. d. A list of business will be pulled from the MRSC Rosters consultant roster under the category of need, and an email request will be sent only to the businesses on the roster list of businesses. e. Once submittals are received,the selection committee will review, score, and recommend award to the consultant scored the highest. f. Records. The original request,responses, scoring,and award documentation will be kept in the records and will be available upon request from requesting department. 4. Award of Consultant Contracts. There may be two methods for awarding consultant services contracts. b. The Board considers the proposal received and awards the contract; or c. The Board may delegate authority to a County department to award projects for consulting services for projects costing more than the authorized County department purchasing thresholds. D. Posting of Awards. In accordance with RCW 39.04.200, all consultant/services contract awards will be posted to the County's website at least every other month. Page 4 of 6 Section 6. Vendor Roster.Mason County adopts the use of the MRSC Rosters Vendor Roster (vendor list)to be used for the procurement and award of materials, supplies, equipment or similar. The following vendor list roster procedures are established for use by the County pursuant to RCW 39.04.190 and County Purchasing A. Purchase of materials,supplies,or equipment not connected to a public works project. The County is not required to use formal sealed bidding procedures to purchase materials, supplies,or equipment not connected to a public works project where the cost will not exceed the statutory threshold of the County as provided in RCW 39.4.190. The County will attempt to obtain the lowest practical price for such goods and services. B. Publication.At least twice per year,MRSC shall, on behalf of the County,publish in a newspaper of general circulation within the municipality's jurisdiction a notice of the existence of the vendor list roster and solicit the names of vendors for the vendor list roster. MRSC shall add vendors licensed to do business in the State of Washington to the Vendor Roster at any time when a vendor completes the online application and meets and minimum requirements. C. Electronic Quotations. The County shall use the following process to obtain written quotations from vendors for the purchase of materials, supplies, or equipment not connected to a public works project: 1. A written Invitation(to Bid or Quote)with description shall be drafted for the specific materials, supplies, or equipment to be purchased,including the number, quantity,quality, and type desired,the proposed delivery date,together with any evaluation criteria and any relevant information of the purchase. The contract intended to be signed by the successful vendor is also to be included in with the invitation. 2. County staff shall make a good faith effort to contact at least three(3)of the vendors on the roster to obtain written quotations from the vendors for the required materials, supplies, or equipment; 3. County staff shall not share written quotations received from one vendor with other vendors soliciting for the bid to provide the materials, supplies,or equipment; 4. A written record shall be made by County staff of each vendor's bid on the material, supplies, or equipment, and of any conditions imposed on the bid by such vendor; D. Determining the Lowest Responsible Bidder. The County shall purchase the materials, supplies, or equipment from the lowest responsible bidder,provided that whenever there is reason to believe that the lowest acceptable bid is not the best price obtainable, all bids may be rejected, and the County may call for new bids. E. Award. All of the bids or quotations shall be collected by the County staff, specifically the project manager shall create a written record of all bids or quotations received,which shall be made available by request after the award of the contract. Page 5 of 6 1. County staff shall then present all bids or quotations and their recommendation for award of the contract to the Board The Board shall consider all bids or quotations received,determine the lowest responsible bidder, and award the contract; or 2. The Board may delegate authority to a County department to award bids for materials, supplies or equipment costing more that the authorized County department purchasing thresholds in the County Purchasing and Contracting Policy. F. Posting of Awards. In accordance with RCW 39.04.200, all vendor contract awards will be posted to the County's website at least every other month. The posting will include the vendor awarded the contract,the amount of the contract, a brief description of the items purchased, and the date it was awarded. EFFECTIVE this_day of ,2025 BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: MCKENZIE SMITH,Clerk of the Board SHARON TRASK, Chair APPROVED AS TO FORM: PAT TARZWELL,Vice Chair TIM WHITEHEAD, Ch. DPA RANDY NEATHERLIN,Commissioner Page 6 of 6 SON Cov�;�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: Mike Collins,PLS,PE,County Engineer Ext:450 Department: Public Works Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): March 3,2025 Agenda Date(s): March 18 2025 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item: Mason County Public Works Annual Certification for Calendar Year 2024 Back2round/Executive Summary: Public Works has completed a draft of the County Road Administration Board forms for the Annual Certification for calendar year 2024. Among those forms, the following requires the Chair of the Board's signature. They are: 1) Annual Certification for- 2024 2) Certification of Expenditures for Traffic Law Enforcement—2024 3) Certification of Expenditures for Fish Passage Barrier Removal—2024 Once the Chair has executed these forms, Public Works will include them in the submittal to the County Road Administration Board(CRAB). Budget Impact: N/A Public Outreach: N/A Requested Action: Request the Board authorize the Chair to electronically sign the Annual Certification for Calendar Year 2024; Certification of Expenditures for Traffic Law Enforcement—2024; and Certification for Expenditures for Fish Passage Barrier Removal—2024 through the CRAB's reporting system(CARS). Attachments: 1. Draft Annual Certification—2024 2. Draft Certification of Expenditures for Traffic Law Enforcement—2024 3. Draft Certification of Expenditures for Fish Passage Barrier Removal—2024 Certification of Diversion and Road Fund Expenditures for Traffic Law Enforcement WAC 136-150-022 Mason 2024 Total Road Levy Budgeted Road Levy revenue(as listed on the Road Levy Certification-WAC 136-150-021): $10,563,441.00 Actual Road Levy revenue produced: $10,511,039.00 Road Levy Diversion Budgeted Road Levy Diversion(as listed on the Road Levy Certification-WAC 136-150-021): $1,080,000.00 Actual amount of Diverted Road Levy: $1,062,337.00 Was Diverted Road Levy deposited in a specific and identifiable account(RCW 36.82.040): Yes Traffic Law Enforcement Paid by Road Fund Expenditures Budgeted cost reimbursements and/or operating transfers from the Road Fund: Actual total amount of cost reimbursements and/or operating transfers from the Road Fund: Total Road Portion Traffic Law Enforcement Expenditures: $1,062,337.00 Total Traffic Law Enforcement Expense(ALL COUNTY FUNDS): $1,941,640.00 RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all revenues collected for road purposes only for such purposes, including traffic law enforcement, as are allowed by Article II, Section 40 of the Washington State Constitution,are eligible to receive funds from the Rural Arterial Trust Account. This form must be reviewed and certified (on the "April Engineer Certification")by: • County Sheriff • County Auditor OR Charter designated Chief Financial Officer • Char,Board of County Council/Commissioners OR County Executive Annual Certification Mason County 2024 General 1 During the reporting year the County Engineer performed the duties and had the responsibilities specified in RCW 36.80.030 Yes Explanation: 2 At any time during the reporting year was there a vacancy/change in the position of County Engineer?If so,were the - No procedures in WAC 136-12 followed? Explanation: 3 The processing of County Road Accident Reports during the reporting year complied with WAC 136-28 Yes Explanation: 4 Priority Programming techniques were applied to the ranking of all potential projects on the arterial road system in the Yes reporting year per WAC 136-14-020. Explanation: 5 Projects to which expenditures were charged were all on the originally adopted Annual Construction Program of the reporting Yes year and expenditures for maintenance and road equipment purchases and planned major repairs were consistant with originally adopted Annual Road Program or as amended per WAC 136-16-042 Explanation: 6 Attached Amendments 7 The county's construction by county forces limit for the reporting year computed by CRAB in accordance with RCW $1,269,572.50 36.77.065 8 The actual expenditure for construction by county forces as reported in the reporting year Annual Construction Report $953,216.00 9 Date of which a written Bridge and Inspection Report for the reporting year was furnished to the Legislative Authority as 2024-02-05 required by WAC 136-20-060 10 Uploaded Engineer's Stamped Cover/Title Page for the Bridge and Inspection Report 2024 Stamped Bridge Report Front PG.ndf Policies and Documents Policy WAC Date of Current Uploaded Version Resolution Re:Organization WAC 136-50-050(1) Yes Re:Complaint Handling WAC 136-50-050(2) Yes Re:Work for Others WAC 136-50-050(3) Yes Re:County Road Standards WAC 136-50-050(4) No 2024-05-07 Survey Monument Preservation WAC 136-50-050(5) No 2023-02-28 Priority Programming WAC 136-14-030 No 2004-06-03 ER&R Policy WAC 136-600-070 Yes 2024-068_-_Res_Adoption—of 2025_Budgef(1).pdf ER&R Policy(Adopted WAC 136-600-070 N/A N/A 2024 ERR Rates- based on 2022 Actuals.xlsx Records) — — — — — — ER&RPolicy(Adopting WAC 136-600-070 N/A N/A Resolution) Document WAC Due Date Date Of Adoption Date Sent to CRAB Six-Year Program 136-15-050 2023-12-31 2023-09-26 2023-11-09 Annual Construction Program&Report 136-16-040&136-300-090 2023-12-31 2023-09-26 2023-02-03 CAPP Program&Accomplishments Report 136-300-060&136-300-090 2023-12-31 2023-12-07 2023-02-07 Road Fund Budget Summary 2023-12-31 2023-12-07 2023-12-12 Maintenance Management Work Plan&Budget 136-11-040 2023-12-31 2023-12-07 2023-12-12 Road Levy Certification 136-150-021 2024-02-01 2024-03-12 2024-02-14 Certification of Diversion and Road Fund Exp.For Traffic Law Enforcement 136-150-022 2024-04-01 2024-03-12 2024-02-22 Engineer's Certification of Fish Barrier Removal Costs 136-150-023 2024-04-01 2024-03-12 2024-02-20 Certification of Road Fund Exp.for Marine Navigation and Moorage 136-150-025 2024-04-01 Annual Construction Report 136-16-050 2024-04-01 2024.03-25 2024-04-24 CAPP Report 136-300-090 2024-04.01 2024-03-25 2024-06-10 Maintenance Management Certification 136-11-050 2024-04-01 2024-02-19 2024-02-22 Annual Certifica0on 136-04-030 2024-04-01 2024-03-18 2024-03-20 Road Log Update 136-60-030 2024-04-01 2024-02-19 2024-02-22 PMS Certification for CAPA Eligibility 136-07-070 2024-12-31 2024-12-12 2024-12-16 ER&R Submittals:Adopted Rates 136-600-070 2024-12-31 2024-12-02 03/03/2025 1:20 PM ER&R Submittals:Adopting Resolution 136-600-070 2024-12-31 2025-12-02 Fish Passage Certification WAC 136-150-023 Mason 2024 Fish Passage Barrier Removal Projects Project Name Total Project Cost Cost Outside of ROW a% of Total Cost (25/o Allowed by WAC) Total Expenditures for Fish Passage Barrier Removal Outside County Rights-of-Way_ Total Annual Road Construction Budget: x 0.005 1/2%of Total Annual Road(Limit of"Outside of Right-of-Way"expense) $0.00 Total Expenditure for Fish Passage Barrier Removal Outside County Right-of-Way $0.00 RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all revenues collected for road purposes only for such purposes,including removal of barriers to fish passage and accompanying streambed and stream bank repair as specified and limited by RCW 36.82.070 ,as are allowed by Article II, Section 40 of the Washington State Constitution, are eligible to receive funds from the Rural Arterial Trust Account. SON Cov�;�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: Mike Collins,PLS,PE, County Engineer Ext: 450 Department: Public Works Briefing: ❑x Action Agenda: ❑x Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): March 3,2025 Agenda Date(s): March 18, 2025 Internal Review: ❑ Finance ❑X Human Resources ❑ Legal ❑ IT ❑X Risk ❑ Other (This is the responsibility of the requesting Department) Item: Updating Public Works Road Department Policies in Accordance with WAC 136-50-050 Background/Executive Summary: The county legislative authority is required to adopt, at a minimum, five written policies outlined in WAC 136-50-050 to ensure efficient and effective operations of the County Road Department. The policies are: 1. Organization, 2. Complaint handling, 3. Work for others, 4. Road standards(Ordinance 2024-028), and 5. Survey monument preservation(Resolution 2023-010). The Board adopted changes to survey monument preservation and road standards in 2023 and 2024. Staff now request an update to policies relating to organization, complaint handling and work for others. Resolution No. 54, adopted in the 1970s, and Resolution No. 26-90,adopted in the 1990s, fulfill the requirements of WAC 136-50-050(1)through(3), establishing policies for organizational approval, complaint handling,and work for others within the Public Works Road Department.Additionally,WAC 136-50-050(I)requires an updated organizational chart. Resolution No. 2020-52,originally adopted to establish the organizational chart,will be amended to reflect the current departmental structure. Budget Impact: N/A Public Outreach: N/A Requested Action: Request that the Board execute the resolution amending Mason County Code Section 2.52,replacing Resolutions No. 54 and 26-90,updating the Public Works Road Department policies for"Organization," "Handling Public Complaints&Requests," and"Work for Others," and amending Resolution 2020-52 to update the Public Works Department Organizational Chart,in compliance with WAC 136-50-050. Attachments: 1. Resolution 2. Attachments A through C 3. Exhibits A1,Al and B I RESOLUTION NUMBER 2025- REPLACING RESOLUTIONS NO. 54 AND 26-90 TO UPDATE POLICIES FOR THE PUBLIC WORKS ROAD DEPARTMENT IN COMPLIANCE WITH WAC 136-50-050 AND AMENDING RESOLUTION NO. 2020-52 TO REVISE THE PUBLIC WORKS DEPARTMENT ORGANIZATIONAL CHART WHEREAS,pursuant to WAC 136.50-050, the legislative authority of each county shall, at a minimum, adopt written policies for: • WAC 136-50-050(1) Organization • WAC 136-50-050(2) Complaint Handling • WAC 136-50-050(3) Work for Others • WAC 136-50-050(4) County Road Standards • WAC 136-50-050(5) Survey Monument Preservation for county road departments; and, WHEREAS, the County Engineer and the Mason County Public Works Director have updated the policies related to: • Organization • Complaint Handling • Work for Others; and, WHEREAS, the Board of Commissioners recognizes the need to update Mason County Code Section 2.52 to align with these changes; and, NOW, THEREFORE, BE IT RESOLVED by the Board of Mason County Commissioners: Section 1: Amendment of Mason County Code Section 2.52 Mason County Code Section 2.52 is hereby amended to incorporate updates to the organizational, complaint handling, and work for others related policies, in compliance with WAC 136-50-050. These amendments shall include: 1. Article I "Organization," adopted by Resolution 54, is amended as shown on Attachment A. 2. Article III "Handling Public Complaints &Requests," adopted by Resolutions 54 & 26-90, is amended as shown on Attachment B. 3. Article VI "Work for Others," adopted by Resolution 09-18, is amended as shown on Attachment C. Section 2: Adoption of the Organizational Chart 1. Resolution 2020-52 adopting the Public Works Department's organizational chart, is amended and incorporated into this resolution as shown on Exhibit A1. This updated chart reflects the revised structure of the Public Works Department, ensuring alignment with current operational needs and compliance with applicable regulations. 2. The written policy referred to in Article I "Handling Public Complaints & Requests" of Mason County Code Section 2.52, is hereby adopted as shown on Exhibit A2. Section 3: Adoption of Handling Complaints & Requests Policy The written policy referred to in Article III "Handling Complaints & Requests" of Mason County Code Section 2.52, is hereby adopted as shown on Exhibit B 1. ADOPTED this day of , 2025. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON McKenzie Smith, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Pat Tarzwell,Vice Tim Whitehead, Randy Neatherlin, Commissioner Ch. Deputy Prosecuting Attorney ATTACHMENT A Title 2-ADMINISTRATION AND PERSONNEL Chapter 2.52 ROAD DEPARTMENT POLICY Chapter 2.52 ROAD DEPARTMENT POLICY' 2.52.000 Purpose. Formatted:Font:(Default)+Body(Calibri),11 pt The purpose of this Chapter is to establish and adopt policies for the administration,maintenance,and construction of the county road system,in compliance with WAC 136-50-050.The following policies - Formatted:Font:(Default)+Body(Calibri),11 pt,Not have been established and are referenced in the county code: Bold 1. Organization:Refer to Chapter 2.52 Article 1 and policy(link), Formatted:Font:Not Bold 2. _Complaint Handling:Refer to Chapter 2.52 Article-2 and policy(link). Formatted:List Paragraph 3. Work for Others:Refer to Chapter 2.52,Article 3. 4. County Road Standards:Refer to Chapter 12.04nd olic a link Formatted:Font:(Default)+Body(Calibri),11 pt -------------- 5. Survey Monument Preservation:Refer to Chapter 12.29. Formatted:Font:(Default)+Body(Calibri),11 pt Formatted:Font:(Default)+Body(Calibri),11 pt Formatted:Font:Not Bold Article 1 libri Formatted:Font:(Default)+Body(Ca ),11 pt Formatted-Font:Not Bold Organization Formatted-Font:(Default)+Body(Calibri),11 pt Formatted:Font:(Default)+Body(Calibri),11 pt 2.52.010 Establishing Policy&eneFally. In accordance with WAC 136.50-050,the County Road Department is required to establish a written Organization Policy.This policy has been developed and the county legislative adopted by resolution,pursuant to-WAC 136-50- 050(1)of the"standards of good practice"of the county road administrative board.This referenced policy,which includes a chart,is available on the county website and available from Public Works or the Human Resources Department. due to emeFgencies OF fE)F expediency,all inteFFnediate peFsennpl shall he advised as IaFernptly as Possible.This L.nt.....-n„IiFF.k-Rt GFews r depaitwme ntn (Res (PaFt)dated r\..e..,.laeF 1 A 1070:Res 54(part' 1969:§!(I)of Res dated nA-Feh 24 1969) 'Editor's note(s)—Bridge and road specifications—See Title 12 of this code. Mason County,Washington,Code of Ordinances Created: 2025-01-10 14:48:45 [EST] (Supp.No.70,2-25,Update 1) Page 1 of 13 speGifically limited t tL oge 104M iR Se Ptie RS t 52 030 tL...ugh 2.52.150. 57 030 rnglnee. (Res (pa Ft)dated fleceF.beF 14 1970•Res CA L.a.N 1969;A 1(2a)of Res dated nAaFeh 24 loco\ r (Res (part)dated r1..c... beF 14 1070.Res CA(part),1969.§1(2b)of Res dated 11 A-Fch 24 1969 252.050 I..cation e RdGORStFUCtiORPI (Res (papt)dated rf..e....laeF 14 1970i Res CA(paFt) 1969.§1(2e)of Res dated M-Feh 24 1969\ 7 C7 060 flra ft-s an_inrnerAer Onspectien ef GOntFaCt GOR5tFUGtiOR.Seasonally,he Shall PeFferm design ef Fead PFE)jeCtS and keeping of Fecerds, the engineeF and utilities and right ef way agent. (Res (paFt)dated fleceF.beF 14 1070•Res CA(pa Ft) 1969;§1(2d)of Res dated I\Aar.-L.74 1969 7 C7 11CC Traffic r.-.rrelman The tFaffic patFelman shall make,mRstall and inspeet tFaffic SigRs and other traffic GOR401 appuFteRaRces way ageRt.He shall FARiRtRiR a tFaffir,central inventery beAk and FRRiRtPRRRPP FprAFd.He shall make at least Ave Created: 2025-01-10 14:48:44[EST] (Supp.No.70,2-25,Update 1) Page 2 of 13 eF the engineeF shall be paid at time and one 1.alf. (Dee (paFt)dated neeeFnbe.14 197-0:f.1(7e)eF Dew dated March 74 19691 The utility and Fight ef way agent shall augment and UtWiFe Fight Of Way FeGOFds,GE)RtaGt pFepeFty ewneFs and Regetiate feF FeqUiFed Fights ef way,scFeeR app"catieRS feF utility peFFRitS,make FeceFRFReRdatmORS FegaFdiR0 (Dee (part)dated Deeembe.14,1070:Dee [A(paFt) 1060.f.1(2f)eF Res.dated March 74 10601 7 C7 f RO A'eJee• / . eel e duple Rg eel a eL.'e. i (Dee (Pak)dated heeemlae.14,1070!Der CA(paFt) 1060.G 1 (2g)eF Der dated MaFGh 74 1974 7 C7 090 Serret-.r.. veweheFs f � (Dee (eaet)dated heee Fnbe.14 1970:Dee CA(paFt) 1969;§1 (2h)eF Dee dated MaFGh 24 196%1 7 C7 100 Qeekkeeper The beekkeepeF shall PFOcess daily t*FRe FepE)Fts,pFepare payrolls,and maiRtain warrant Fegister RRH d uplieatie..and ffiRtRPhieee (Dee (PaFt)dated heeemlae.14 1970i Der CA(paFt) 1969i G 1(7:)eF Der dated MaFeh 74 1(16(1\ 7 C7 17(1 Read r Rtendent The Fead supeFiRteRdeRt shall plan RRd diFPPt qPRqRRRI and special maiRteRance epeFatieRS,With ARd Fna*ntenance emeept that technical diFPGtiAR tA the traffie patFelFRan shall be issued by the eRgiReeF's effice.(Clese liaisen by ee-.elel.ee tFaffie is esseRtial.j Created: 2025-01-10 14:48:44[EST] (Supp.No.70,2-25,Update 1) Page 3 of 13 (Res (Pak)dated Ppee...h...14 1970:Res Cn(paFt) 1969;A 1(2j)of Res dated i aFGh 74 1969) The equipmeRt supeFiRteRdent shall supervise all shop and field epeFatieRS URdeF the eqUiPMRRt FPRtR'RRd (Res (part)dated Deco. beF 14 1970:Res CA(Pa Ft) 19692 f.1(2lo of Res dated MaFGh 24 1969\ 7 57 120 D..a � eF with the appreval �..t the Fea.d ...deRt / (Res (Pak)dated r\..e.,..laeF 14,1070!Res CA(paFt) 1060.f.1(21)of Res dated MaFeh 74 1969) (Res.(PaFt)dated Deco. beF 14,1070:Res CA(pan),1060.f.1(2Fn)of Res dated MaFch 74 10601 7 C7 1AC Stacks foreman (Res (pa Ft)dated DeEe FRbe.14,1070.f.1(2R)of Res dated March 74 19691 (Res (paFt)dated r\..e... beF 14,1070E Res CA(paFt) 1060.§1(2a)of Res dated Map&74 10601 Created: 2025-01-10 14:48:45 [EST] (Supp.No.70,2-25,Update 1) Page 4 of 13 7 C7t 160 T-en.n..r•FV r nts TerAPOWY reassignments te fill vacancies eFeated by the absenee ef I(ey empleyees will be Fnade by the Any extended FeassignmeRtq .,ill he referred to the beaF.d fn.^ ,^I (Res (n^.t),dated fl...•..n beF 14,19711•Res CA(paFt) 1969;§1 (paFt)of Res .dated illaFGh 74 19G!)1 Article 11 Handling*Eublic Complaints& Requests 2.52.317200 P-11a ^mil^t' Established policy. In accordance with WAC 136.50.050(2)of the"standards of good practice"of the county road administrative board,the County Road Department is required to establish a written complaint handling policy.This policy has been adopted by the County's legislative authority by resolution,ensuring compliance with the regulation. The current Handling Public Complaints&Requests Policy is hereby adopted by reference.This policy outlines the procedures and steps for handling public complaints and requests related to the county road system and other responsibilities of the Public,ensuring transparency,accountability and efficient resolution.tat � treated e9UFteeU5Iy and given the best e)(planation available.if the employee does net knew the facts OF reasons, he SheUld fFeely admit his ORability te explaiR and refeF W higher a6lthGFity.Obviously,there aFe qOFRP PoRditiGRq peri..,d of time Thpge faetq ghn--I,d he explained t the 2.52.205 Policy Availability�rcP� � '_� eeLa f,ead Tceuas—belpf ' ^^gem.«tee pi,A„'iN#� citm7pn ackc for assistance that is not the responsmbility of the department,staff will help by giving that person the namp of the individual an the appFapFiate effiGe who can;i-;qaqt-That R;;iy entail giving the G b tizian diFpctienq nn vihere the effire is lerated and it may also reqUiFe that staff call gaud office,fond out which employee can assist and gave that iRfAFFRation w the 6tizen (Res 26 on(Pak) 1990) Created: 2025-01-10 14:48:45 [EST] (Supp.No.70,2-25,Update 1) Page 5 of 13 (a) "Geunty eneineeF"FAeaR5.direnter eF publie..,erLr and/er neunt. pFepeny.The"degFee ef Fisk"iR eempaFiseR with the seFiewsness ef the passible less whieh might he sustaiRed is 4) Gemrm en CrneFg . rA\A) WateF ems (B) Qbst.��S(tFee aGFaSS Mad,nth (E) Ade.own 9F missiRg-step sign, ( ) A....FRaS$ef Fnate FW n elaje.t bInnl,:ng a peFtien of the t ,eled.. (2) SSeyeFe ee�geaeies (A1 �.dit�pnn�en h life OF thFreatl RiR �nl' \,-r�Ar�\r a,.ge;r. .n g-pd} ter. (B) 'pier.,eF emple..ee immediate li . Ta>• �e�U�,Tg�Rimc-via�cT'v.,Y'.vTrZ3t�n r (3) DisasteFeaaeegedaeiesi (A) The FOadWay ha5 been completely clesed because of;;MRSS Of FnR*PF4a'9F object completely blecidng traveled way.Glesure eF rne.d..,e.,neeessitates proper nerrectWe entiop (9) A-405s #i Mri. �a� �z-merge; (G) Fatalityofaniemplleyee. autheFkyT d Fe Fequests are: 4) Plet4ieatien 9f emeFgeeeies (2) Regaest fAF t: maintenance; (3) Reddest fe a d impFevement by Fnaj94MmA9F ee"st,astieAj evaluated ..A reen.p...nn.detinnr Fnr the eeunt.,engineerl. (5) GeaeFal eitiaeR eeneeFAS Feqwin ing depa,tmeataeetier. (Der 26 90(pa Ft) 1000) Fequest,and eanvey that iAfeFMati9l;(when at all passible)te the eitizen whq Makes the Fequest, (2) IgRGFe ne,reqUe5t,and likeWi5e,make 5UFe the citizen umderstands that their concerRs and input have been ed aeVeR :tWR.dn el'n y. .d n (Dew 26 90(paFt) 1[90:Der (paFt)dated Deeember 14,1070i§3(l)eF Der dated MaFG.74 196%\ 2.52.330 General p e.dwer Created: 2025-01-10 14:48:45 [EST] (Supp.No.70,2-25,Update 1) Page 6 of 13 'then eff'.P bpfn.n the.PRil nF t4.... OFI(5hi ft Fn F%ya Flin,d i.....ediately to the (4) TheTequcs1 feF spFvieps shallbe ateger+zed as: '!o1)ff Othe (33) DisasteFemeFgeasies shall be Feperted�^mptly-te-: ( ) The eea;rty e;r&eer, ah9 Shall rIPAMet: (4) Re#eF to Seet+eR 2.52.340 fAF ad':tieRal eaaeFgeaey=preeedares. (Dew 26 on(pa Ft) loon.Res (part)dated Dece beF 14,1070.§3171 of Res .dated MaFGI.74 loco\ Any emeffleney shall bet e d n ntl., i...me d:-.teaetmian;hall he taken a..fell yig- R) NOtify FnaiRtenaRce OF COn5tFUCtiE)R engineeF depending OR the type of erneFgency.They,in tLiFn Will notified P dkAel.,anal he...:II n ntly n tify the,. r ea messages,9F r shall Ratify these e PefeF to general preeedWes in Seetien 2.52.338 (Dew 26 90(paFt) 1[90:Res (paFt),dated DecembeF 14,1970:§3(3)of Res ,dated nna FGh 74 1969- R) ReGer.eall Fequests a;d^ teg9r+ze sv„cvs Created: 2025-01-10 14:48:45 [EST] (Supp.No.70,2-25,Update 1) Page 7 of 13 rnor €weFgeneyl9F r Q��9th�FS (^,-) Name, �F^ss,a„d4elephene numbeF of the peFsea making the Fequ2st; (B) Re eFd whether the the Fequest hag bPP... ,ed by letteF t..I....L. •�i (G) ReeeFd the Rawe of the pleyee(S)FeeeiymR�g-Feeluest; applicable; �P^ (E) GatheSuffi..O•...t i..F...m Rti RMAiP�F-the F..I.....:..5 F l� What is the Feeluest? r't �WheFe 45 the pFeb'v4'eFR ecateP lid:) When di.l the PF.ble FR Ort...: 2 (iv) What was the eause of the PF bliam? ( ) What asthe emtmzeR'Sisuggest;tPelye the pFablem..." Shall. ra.. plai..the p qpd artiRR tAthe f OEM) When the Feelbiest has been satisfied,a FeeeFd 9f game shall he filed in the engineeF'S e#i6P FRAd fk. ,.Ffi• e. (G) Leg9f all Feeluests shall be FRAiRtAmRPd (H) PFepaFe a fnFi...•I.ieh .•ill satisfy the above Reeds. (Res 26 90(.ak) i990.Res (pact)dated r\..e... beF 14,1970.G 3(4)of Res dated PA.FGh 24 1969- Copies of the board's policy are available for the public review at the Public Works Permit Center and are also accessible on the County website.,, �`I��t�`I""I set F...th heFe'.. .hall be P ntly pasted On the e4mee Af the •AepaFt.nent employees and t the g .al p blip (Res (pa Ft)dated Deee..beF 14,197-0:F.III(paFt)of Res dated MaFGh 24 19W. Created: 2025-01-10 14:48:45 [EST] (Supp.No.70,2-25,Update 1) Page 8 of 13 Article 111-V Work for Othersn 2.52.365 Public agencies. (a) Policy.Work may be performed for other agencies,political subdivisions,or units of local government of this state,for agencies,political subdivisions,or units of local government of other state-, Geunty.............ent when,and not before,each of the following conditions and/or requirements have been satisfied: That an appropriate written agreement:(a)has been approved by the department head or county engineer (b)has been approved and executed by Mason County,as specified herein,and(c)has been approved and executed by the requesting agency;and, That such agreement shall precede any work done for others by the county road department;and,that all work will be reviewed by the department head/county engineer or their designee to ensure that the performance of the work will neither interfere with nor interrupt the department's primary functions;and,that the work requested and the agreement approved conforms,in every aspect,to the State of Washington"Interlocal Cooperation Act". (b) Procedures—Public Agencies"nteFdepakmeptal.Public agencies^•etheF 69H14Y depa'meats requesting to have reimbursable work performed by the county road department shall submit an agreement,provided or approved by the county road department,to the department head/county engineer for review and recommended action. The agreement may be for a specific item of work or a general agreement may be executed for any work to be done during the term of the agreement.For work done during the term of the agreement,the general agreement shall be supplemented by individual requests for specific items of work.Individual work requests will be made by fax,email or letter and will be approved by the department head/-county engineer or their designee. (c) Procedures—Authorization.Agreements will be approved by the board of county commissioners.Work requests covered by an approved agreement shall be approved by the department head/-county engineer or their designee. (d) Procedures—Records.The county road department shall maintain all agreements for work requested by other public agencies and other county departments.All requested work under an approved agreement will be maintained with the original agreement to maintain complete fiscal records of the work activity. Created: 2025-01-10 14:48:45 [EST] (Supp.No.70,2-25,Update 1) Page 9 of 13 (e) Procedures—Filing.Agreement shall be filed with the county auditor or,alternatively,listed by subject on the public agency's web site or other electronically retrievable public source. (f) Procedures,Reimbursement.Charges for a project shall include the actual cost of labor and benefits, _ Formatted:Highlight materials,and equipment rental.Indirect costs shall be included at the rate determined by the Mason County Road Department. The public agency for whom the work has been accomplished shall reimburse Mason County by making payment to the Mason County Treasurer.The Mason County Treasurer shall deposit the funds in the county road fund.Said payment shall be mailed or delivered to Mason County within thirty days following submission of the billing statement by the county road department. (Res.595(part),1976). (Res.No.09-18,4-13-2018) 2.52.366 County departments. Whenever a department of the county desires work to be performed by the county road department,the department must submit a written request to the county engineer via email or hard copy.The request must describe+ag the work requested,financial considerations,and the expected timeline for performance or completion. The county engineer shall examine the request and based on the scope and feasibility of the work either: shall in writing(via email or hard copy)either approve,modify or disapprove the request.All such work performed by the county road department for and on behalf of other departments of the countyshall be on a reimbursable cost Formatted:Highlight basis in accordance with terms set forth in the request_and appFa ed by the beaFEJ.Payment shall be made to the Mason County Treasurer within thirty days following submission of the billing statement by the county road department.The Mason County Treasurer shall deposit the funds in the county road fund. Commissioners delegate approval of such requests that are within a department's established budgetary limits set by the Board.It is the department requesting these services from the county road department responsibility to ensure that the request is within its allocated budget before submitting it for approval. (Res.595(part),1976). 2.52.367 Recordkeeping. The county engineer or designee shall maintain appropriate records of all agreements for work requested by other public agencies and of all approved interdepartmental requests.4e 4al�Complete fiscal records of all such work shall be kept in the same manner as prescribed for normal road department activity. (Res.595(part),1976). (Res 595(pak) 1974. Created: 2025-01-10 14:48:45 [EST] (Supp.No.70,2-25,Update 1) Page 10 of 13 Title 2-ADMINISTRATION AND PERSONNEL Chapter 2.52-ROAD DEPARTMENT POLICY Article V Appendices Appendkes 2.52.370 Appendix"'—What.'s aR emergenej P it is impossible to define an emeFgeney in specific teFFn,;te iRclude all situations.GeneFally,aA"emeFgeney" FOS'("on eempaFiSeA vOith the qeFiewsness ef the passible less whieh might be sustained is the PFiFAP fartAF OR (1) Any FAaSS Af FREAPFiAl AF aR ebliect blocking a significant partion of the tFaveled way,panicularly when sight.yistaRee is limited I..........liti F...�.. li......ent uFfa.....eRditie RS e atheF. (3) Any condition eaused by any element,eF pa.t OF a.puFt......Ree of the..OURty Fead system Details#e sub o l�.,y Tam •�C li,.„geui-a„ad- ,,,;�t++�g�C�np.a;:.r r.epess"are as fgl (1) Shew name,addFess and telepheRe number ef ersep making e (3) DeseFibe�saff+eieRt detail but aasaariefly as pessibl—; (4) Deli.eF all tl Fee cep es to the eRg+aeeF's office PFE)FRmtly; (5) The white e9py isFetained in the engineeF'S e4iieeunti!aetieR;s eerrplete4j, elm ea. (9) The(pinlo repeFt of completed action will be stapled to the effice(white)eepy and filed,fE)F ene yeaF (b) Offiee Fellow Up.All"Complaint Repens"shall be handled in the engqnPPF'q effmcP;;q follows: (1-)—€ngineeF is immediately advised ef sefieeseeaaplaints; (2) PeFsea to investigate egmplaint is desigRated; Mason County,Washington,Code of Ordinances Created: 2025-01-10 14:48:45 [EST] (Supp.No.70,2-25,Update 1) Page 11 of 13 RRfinm RtiRR shall FAIL.. !`l apteF 2.76 DI IQI Ir WORKS IICDAQTAUNcommissioners.Initially,the depaFtment will be composed of an engineeFing division and a Utilities (2) The ffeSeRt county engineeF is assigned additional tempeFaFy duties as publie weFl(s directeF; (Res 301 (paFt) 1974 7 7G 02-0 Merit system, .1epa t..ent shall be Made I t:l the F Fed FneFit system is-.depted and OFRpl.McRted (Res 301 (part),1974 Mason County,Washington,Code of Ordinances Created: 2025-01-10 14:48:46 lesri (Supp.No.70,2-25,Update 1) Page 12 of 13 7 7c n]n I Ice of rawn►y engiReeFing staff and r a d department equipment and n el FneFnbeFs of the PFeseRt GOWRty eRgiReeFing staff te peFfeFFR ffeliMiRaFy eRgineeFiRg studies eR a paFt time basis and e..k4ieati9A by the P6119k•.9FkS.d:eGt9F 9f..r..pe F'.....,..n..te d ye--rhpFq (Res 301 (paFt) 1074 7 7c nCn Drel:minwy engineering studies The public wE)ri(q ilirpetgr iq authnrized te preeeed OR ffe"MiRaFy eneineeFing studies f9F public wE)FI(s by M.sen l`eunt..all as F:Aay be diFeete d by the b9aFd..f e......t.,nem.M:nn:9.ne fs (Res 301 (part),1974 7 7G ncn Pe .,It-,n►r event utherizatieR is f rqt AbtaiRe d from the hoard of eg nt., . Apr 'equi ekY Any maintenance ar epeFat en of a seweF,wateF eF drainage system that may be FequiFed shall be dene Created: 2025-01-10 14:48:46[EST] (Supp.No.70,2-25,Update 1) Page 13 of 13 EXHIBIT Al Legend Citizens of Mason County Approved by the Board of Commissioners Direct Line of Authority Board of County Commissioners Sharon Trask, Chair Date Commissioner -District 1 Statutory Requirements for - - - - - - - - - - - - - Commissioner-District 2 Reporting to County Engineer Commissioner-District 3 Pat Tarzwell,Vice Chair Provides HR Services to Deputy Director&County Engineer County Administrator Randy Neatherlin, Commissioner r Direct Statutory Authority Public Works&Utilities Director 1 FTE Fi UTILITIES&WASTE MANAGEMENT Person net Ana lyst County Engineer FINANCE ADMINISTRATION Geographical Deputy Director Public Works/U&W Mgmt.-1 FTE """""' 1 FTE 1 FTE - - Finance Manager-1 FTE Office Administrator-1 FTE Information Services Road/ER&R Accounting-2 FTE Administrative Assistant-3 FTE Analysts-2 FTE WATER&WASTEWATER Utilities Accounting-3-FTE Utility&Waste Manager-1 FTE Water&Wastewater Operators- 8 FTE SOLID WASTE OPERATIONS SURVEY ENGINEERING&CONSTRUCTION Solid Waste Operations Program Manager-1 FTE County Surveyor - 1 FTE Engineering&Construction Manger-1 FTE Solid Waste Attendants-6 FTE Party Chief-2 FTE Asst. Engineering&Construction Manager-1 FTE Solid Waste Operators-5 FTE Right of Way Agent- 1 FTE Engineer-4 FTE Engineering Construction Tech-3 FTE Engineer Intern -0.5 FTE Environmental Coordinator-1 FTE Sign Shop Foreman- 1 FTE Sign Shop-3 FTE ROAD OPERATIONS& MAINTENANCE/ER&R Road Oper. & Maintenance Manager-1 FTE ROAD OPERATIONS&MAINTENANCE Department of Public Works Road Operations& Maintenance Supervisor-3 FTE Organization Chart Equipment Operators- 13 FTE Truck Drivers-11 FTE Part Time Seasonal Help-(8) 0.5 FTE EQUIPMENT RENTAL& REVOLVING (ER&R) Equipment Maintenance Supervisor-1 FTE Mechanic-4 FTE Radio/Up-Fit Tech-1 FTE Part-Time Central Shop Assistant- .5 FTE MASON COUNTY PUBLIC WORKS ROAD DEPARTMENT EXHIBIT 131 Handling Public Complaints & Requests Policy Resolution No. Adopted: Purpose:This policy is established in accordance with WAC 136-10-050(3) of the "Standards of Good Practice" set forth by the County Road Administration Board. It is adopted to provide a standardized approach for handling complaints and requests made by citizens related to any services or activities conducted by the Department. 1. DEFINITIONS a) County Engineer: The official responsible for overseeing the public works operations, including maintenance and repair of infrastructure, responding to requests and complaints, and ensuring compliance with safety standards and regulations. b) Complaint: A citizen's expression of dissatisfaction regarding services, conditions, or actions taken by the Department of Public Works. c) Request: A formal inquiry or suggestion for services, maintenance, improvements, or policy clarification, including requests for new services or modifications to existing. d) Routine Maintenance: Scheduled, non-urgent tasks designed to maintain the quality and safety of infrastructure, such as road resurfacing, tree trimming along roadways, or routine inspections of utilities and waste management facilities. e) Non-Emergency Request: A request that does not pose immediate risk but still requires attention. Examples include pothole repair, general road maintenance, road condition concerns, or issues related to critical solid waste, water or sewer services. f) Emergency: A situation that immediately threatens public safety, property, or infrastructure requiring urgent action. Examples include road obstructions, water over roadways, missing stop signs, or issues related to solid waste, water, or sewer services. g) Disaster Emergency: A major event resulting in the loss or severe damage of infrastructure, such as the loss of a roadway, bridge, or utility failure, requiring immediate and coordinated action to mitigate widespread impact and restore essential services. 2. OBJECTIVES Employees of the Department of Public Works shall: 1) Investigate all requests promptly and responsibly, determining the necessary actions to address them and, whenever possible, communicate the findings and actions to the citizen making the request. 2) Ensure no request is overlooked and make certain that the citizen understands their concerns have been heard and valued. 3) Assess the urgency of the reported issues and take appropriate corrective action in alignment with department policies. 4) Maintain an electronic record of all requests, per state archive statutes and for future reference. 3.TYPES OF ISSUES OR REQUESTS The Department of Public Works handles a variety of requests and complaints. Below are the main categories, with examples of specific issues or services within each category: A. County Roads and Rights of Way Includes issues related to: • Potholes and road repairs • Road resurfacing or re-striping • Drainage issues (flooding on roads due to blocked culverts or poor drainage) • Traffic signs (installation, repair, or replacement of signs) • Overgrown vegetation or trees blocking roadways • Road closures or detours B. County Solid Waste Includes requests or complaints regarding: • Solid waste facility operations (landfill or transfer stations) C. Water/Wastewater or Septic Connections Includes issues related to: • Water quality concerns (contamination, discoloration, or pressure issues) • Sewer line repairs or blockages • Water main breaks or leaks • New water/sewer connections or disconnections • Septic system issues (inspections or maintenance) • Wastewater treatment plant concerns (operational issues or odor complaints) 4. RECEIVING COMPLAINTS & REQUESTS A. Submitting Complaints and Requests: • Citizens can submit complaints and requests through various methods: ■ online Mason County Contact Us ■ phone: (360) 427-9670 • (Solid Waste) Ext. 207; (Roads) Ext. 450 ■ in-person visits: 100 W Public Works Drive, Shelton, WA 98584 ■ After hours Non-Emergencies: (360) 426-4441 ■ After hours Emergencies: 911 • The following information and details are necessary to ensure a smooth process: ■ Name, address, email, and telephone number ■ Road name, and approximate mileposts (when applicable) ■ Solid waste, water or sewer station (when applicable) ■ Detailed information to answer the following questions: (i) What is the request? (ii) Where is the problem located? (iii) When did the problem originate? (iv) What was the cause of the problem? B. Categorizing and Prioritizing Requests • Categorization: Upon receiving a complaint or request, the Department will categorize as either: ■ Non-Emergency: Regular maintenance or service requests (e.g., potholes, road signs, road conditions). ■ Emergency: Requires immediate action (e.g., road closure, public safety risk). • Prioritization: ■ Non-emergency requests will be investigated, evaluated, and promptly corrected whenever possible and appropriate. Requests that must be scheduled into the maintenance or construction plans will be incorporated into the appropriate schedule where feasible. All work will be done expeditiously as possible but will remain dependent on resource availability and overall work priority. When appropriate, and/or requested, the citizen shall be contacted regarding the disposition of the request. ■ Emergency requests are prioritized and escalated immediately to relevant personnel for action to address the situation. C. Assignment: Once categorized the request or complaint, depending on the nature, will be: • Reported to management and may be evaluated by the director and/or deputy Director. • Assigned to the appropriate department staff using the Citizen Request software for tracking. D. Action: • The citizen tracking system is updated to reflect either resolution or that the complaint or request was determined to be outside the county's jurisdiction. E.Tracking and Documentation A. Citizen Request Information System: • All complaints and requests will be logged into and tracked in the Citizen Request system, which will record the following details: ■ Request date ■ Staff member that received request ■ Road name, number, and district ■ Request received by letter, telephone, email or in person ■ Request type ■ Directed to (assigned personnel) ■ Request Detail ■ Citizen name, address and contact information ■ Actions taken (investigation/completion), dates and by ■ Detailed notes of outcome or resolution provided S. Emergency Procedures A. Immediate Action: • Emergency complaints will be responded to immediately to ensure public safety. These will be reported directly to department staff, then logged into the Citizen Request system with a note of who was directly notified. • Employees or assigned personnel will take appropriate steps to mitigate the emergency. B. Notification to Authorities: • For large-scale emergencies (e.g., natural disasters, large accidents), the Director of Public Works/Deputy Director or their designees will notify emergency services and relevant authorities immediately. SON Cov�;�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From Kevin Guijosa, Solid Waste Manager Ext: 273 Department: Public Works Briefing: ❑x Action Agenda: ❑x Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): March 10, 2025 Agenda Date(s): March 18, 2025 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item: Updated request to purchase new John Deere 135 P-Tier Excavator for the Public Works Solid Waste Division Background/Executive Summary: On February 4,2025,the Commissioners approved Public Works'plan to trade in the 2019 John Deere 135G Excavator from Solid Waste for a$50,000 trade-in value and purchase a new John Deere 135 Excavator through the Sourcewell joint cooperative purchasing contract#011723-JDC with Pape Machinery for a total of$243,345.07 after the trade-in. However,before finalizing the trade-in,the boom on the county's existing excavator broke.Although the boom was subsequently repaired,Pape Machinery reduced the offered trade-in value from$50,000 to $35,000 due to the breakage. Given these circumstances,Public Works has decided to keep the current excavator as a backup unit. It will continue to be used for other duties at the transfer station, ensuring operational continuity and providing flexibility for backup when needed. Budget Impact• Without the trade-in,the cost of the excavator will be$281,332.48 through the Sourcewell joint cooperative purchasing contract with Pape Machinery. The purchase will be funded from the Solid Waste Fund#402. This price includes an adjustment on the warranty to lower the price of the machine. Public Outreach: N/A Requested Action: Request the Board authorize Public Works to purchase a new John Deere 135 Excavator from Pape Machinery through the Sourcewell joint cooperative purchasing contract#011723-JDC for a total cost of $281,332.48.The existing 2019 John Deere 135G Excavator will be retained for backup use and other duties at the Solid Waste facility. Attachment(s) 1. Equipment info 2. Quote JOHN DEERE 2 MACHINERY Quote Id: 29838751 Prepared For: MASON COUNTY PUBLIC WORKS 'a _ 4 P� Prepared By: CLAYTON EMERY Pape Machinery, Inc. 3607 20th Street East Tacoma, WA 98424 Tel: 253-922-8718 Fax: 253-922-3562 Email: cemery@papemachinery.com Date: 23 October 2023 Offer Expires: 31 July 2025 Confidential IJ JOHN DEERE ul MACHINERY Quote Summary Prepared For: Prepared By: MASON COUNTY PUBLIC WORKS CLAYTON EMERY 100 PUBLIC WORKS DR Pape Machinery, Inc. SHELTON, WA 98584 3607 20th Street East Business: 360-427-9670 Tacoma, WA 98424 Phone: 253-922-8718 cemery@papemachinery.com This sale is subject to Papd's Terms and Conditions of Sale effective Quote Id: 29838751 on the date hereof, which are incorporated in full by this Created On: 23 October 2023 reference. The Terms and Conditions of Sale are available at www. Last Modified On: 04 March 2025 pape.com/terms, and will also be sent bymail ore-mail to the Expiration Date: 31 July 2025 purchaser upon request. Equipment Summary Selling Price Qty Extended JOHN DEERE 135 P-Tier Excavator $253,609.28 X 1 = $253,609.28 -Sourcewell Contract#011723-JDC- 1FF135PAERF001755 Extended Warranty $4,800.00 X 1 = $4,800.00 Extended Warranty, 135 P, Powertrain And Hydraulics, 8000 Total Hours or 48 Total Months, $0 Deductible Sub Total $ 258,409.28 Equipment Total $ 258,409.28 Quote Summary Equipment Total $258,409.28 Doc Fee $ 700.00 SubTotal $259,109.28 Sales Tax-(8.60%) $ 22,223.20 Total $281,332.48 Down Payment (0.00) Rental Applied (0.00) Balance Due $281,332.48 Salesperson :X Accepted By :X JOHN DEERE Selling Equipment III MACHINERY Quote Id: 29838751 Customer: MASON COUNTY PUBLIC WORKS JOHN DEERE 135 P-Tier Excavator - Sourcewell Contract #011723-JDC - 1FF135PAERF001755 Hours: Stock Number: Code Description Qty 820OFF 135 P EXCAVATOR BASE MACHINE 1 Standard Options - Per Unit 170K JDLinkTM 1 0202 Destination Code- United States 1 0259 English Customer Delivery Packet 1 0401 Configuration 1 1 Dealer Attachments GROENEVELD Groeneveld Grease System 1 FLEX AIR Hydraulic Reversing Engine Fan 1 Value Added Services Extended Warranty WI JOHN DEERS Extended Warranty Extended Warranty Proposal PowerGardTM Protection Plan Excavators Date :March 4, 2025 Machine/Use Information Plan Description Price Manufacturer JOHN DEERE Plan Type: Extended Deductible: $ 0 Warranty Equipment Type Excavators Coverage: Powertrain And Quoted Price $4,800.00 Hydraulics Model 135 P Total Months: 48 Country US Total Hours: 8000 Date Quoted February 26,2025 MFWD/Tracks N Scraper Use ZExtended Warranty is available only gvough aNhodzed John Deere Dealers for John Deere Products,and may be purchased at any time before the products Standard Wananty,or Extended!Warranty expires. - Extended Warranty Proposal Prepared for: I have been offered this extended warranty and Customer Name- Please Print ❑✓ I ACCEPT the Extended Warranty I DECLINE the Extended Warranty Customer Signature If declined, I fully understand that any equipment listed above is not covered for customer expenses due to component failures beyond the original basic warranty period provided by John Deere. Note : This is not a contract. For specific Extended Warranty coverage terms and conditions, please refer to the actual Extended Warranty contract for more information and the terms, conditions and limitations of the agreement. What Extended Warranty is : The Extended Warranty Program is for the reimbursement on parts and labor for covered components that fail due to faulty material or original workmanship that occur beyond the John Deere Basic Warranty coverage period. The agreement is between Deere & Company and the owners of select John Deere Construction and Forestry equipment, who purchase the Extended Warranty Plans for the desired coverage as indicated in this proposal. What Extended Warranty is not : Extended Warranty is not insurance. It also does not cover routine maintainance or high wear items,or insurance- related risks/perils such as collision, overturn, vandalism, wind, fire, hail, etc. It does not cover loss of income during or after an equipment failure. See the actual product-specific Extended Warranty agreement for a complete listing of covered components, and limitations and conditions under the program. Features/Benefits: • Extended Warranty includes the following features and benefits under the program • Pays for parts and labor costs incurred on failed covered components(less any applicable deductibles), • Does not require pre-approval before repairs are made by the authorized John Deere dealership, • Payments are reimbursed directly to the dealership with no prepayment required by the contract holder. r 135 P- TIER EXCAVATOR WV a ' '- 4 ME \ OPTIONAL BACKFILL BLADE y • ._ Precision Construction _:7, : • �, This suite of construction technology delivers Productivity Solutions to help you get more done,more efficiently. z4 In-base JDLinkk'connectivity provides machine location, utilization data,and alerts to help you maximize productivity and efficiency.To maximize uptime and lower costs,JDLink also enables John Deere Connected Support".Dealers use \. .+._ Expert Alerts based on data from thousands of connected +� machines to proactively address conditions that may ' otherwise likely lead to downtime.Your dealer can also / monitor machine health and leverage remote diagnostics and programming capability to further diagnose problems - � and even update machine software without a time- consuming trip to the jobsite.* *Availability varies b region. turns not available in eve county . Y Y 9 P� 7 Y 17 ♦1 ' ♦goo 40 `'_'o•ooe ix 11 a y >, t �IdEALJ k241) SON Cov�;�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: Melissa Casey Ext:404 Department: Public Health Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 3/10/25 Agenda Date(s): 3/18/25 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item: Law Enforcement Assisted Diversion(LEAD)Contract K7135 Amendment Background/Executive Summary: The Health Care Authority is allocating additional funds to existing LEAD programs for SFY2025. The purpose of the ARPA Funds Enhancement is to bridge gaps in current programming and enhance the LEAD model. Enhancement strategies at this time emphasize a comprehensive site assessment conducted in partnership with the LEAD Technical Assistance team to determine strengths, areas for improvement, and future needs. Budget Impact(amount, funding source,budget amendment, etc.): No impact to General Fund; Health Care Authority grant increases LEAD program budget by$40,262 Public Outreach: N/A Requested Action: Move contract amendment to 3/18/25 action agenda for approval Attachments) HCA Contract K7135 Amendment 1 CONTRACT HCA Contract No.: K7135 Washington State � AMENDMENT Amendment No.: 1 fHealth Care uthority For LEAD Program Expansion Services THIS AMENDMENT TO THE CONTRACT is between the Washington State Health Care Authority and the party whose name appears below, and is effective as of the date set forth below. CONTRACTOR NAME CONTRACTOR doing business as (DBA) Mason County Public Health and Human Services n/a CONTRACTOR ADDRESS CONTRACTOR CONTRACT MANAGER 415 N 61h Street Name: Melissa Casey Shelton, WA 98584 Email: mcasey(a)-masoncountywa.gov AMENDMENT START DATE AMENDMENT END DATE CONTRACT END DATE July 1, 2023 June 30, 2025 June 30, 2025 Prior Maximum Contract Amount Amount of Increase Total Maximum Compensation $1,098,950 $40,262 $1,139,212 WHEREAS, HCA and Contractor previously entered into an Agreement for Law Enforcement Assisted Diversion (LEAD) Program Expansion Services, and; WHEREAS, HCA and Contractor wish to amend the Agreement pursuant to Section 7, Agreement Changes, Modifications and Amendments, to amend Schedule A in its entirety, to provide additional deliverables and funding for work to be done in SFY2025, to add associated federal subrecipient reporting and tracking forms, and to add a new nondiscrimination section; NOW THEREFORE, the parties agree the Agreement is amended as follows: 1. Section 1, Definitions, is amended to add a new definition, to read as follows: "Subrecipient" means a non-federal entity that expends federal awards received from a pass-through entity to carry out a federal program, but does not include an individual that is a beneficiary of such a program. A Subrecipient may also be a recipient of other federal awards directly from a federal awarding agency. As in 45 C.F.R. 75.2, or any successor or replacement to such definition, for any federal award from HHS; or 2 C.F.R. 200.93, or any successor or replacement to such definition, for any other federal award. 2. Section 4, Payment, is amended to increase Total Maximum Compensation by $40,262 from $1,098,950 to $1,139,212. 3. Section 13, Governance, is amended to read as follows: 13. Governance This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any applicable federal laws. The provisions of this Agreement will be construed to conform to those laws. Washington State Page 1 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, the inconsistency will be resolved by giving precedence in the following order: 13.1 Applicable state and federal statutes and rules; 13.2 Attachment 8, Substance Abuse and Mental Health Services Administration (SAMHSA), Federal Fiscal Year 2024 —Award Standard Terms; 13.3 Attachment 9, Federal Compliance, Certifications, and Assurances; 13.4 Schedule A, Statement of Work; and 13.5 Any other provisions of the agreement, including materials incorporated by reference. 4. A new Subrecipient section is added, to read as follows: 26. Subrecipient a. General. If the Contractor is a Subrecipient (as defined in 45 C.F.R. 75.2 and 2 C.F.R. 200.93) of federal awards, then the Contractor, in accordance with 2 C.F.R. 200.501 and 45 C.F.R. 75.501, shall: i. Maintain records that identify, in its accounts, all federal awards received and expended and the federal programs under which they were received, by Catalog of Federal Domestic Assistance (CFDA) title and number, award number and year, name of the federal agency, and name of the pass-through entity; ii. Maintain internal controls that provide reasonable assurance that the Contractor is managing federal awards in compliance with laws, Regulations, and provisions of contracts or grant agreements that could have a material effect on each of its federal programs; iii. Prepare appropriate financial statements, including a schedule of expenditures of federal awards; iv. Incorporate OMB Super Circular 2 C.F.R. 200.501 and 45 C.F.R. 75.501 audit requirements into all agreements between the Contractor and its Subcontractors who are Subrecipients; V. Comply with any future amendments to OMB Super Circular 2 C.F.R. 200.501 and 45 C.F.R. 75.501 and any successor or replacement Circular or Regulation; vi. Comply with the applicable requirements of OMB Super Circular 2 C.F.R. 200.501 and 45 C.F.R. 75.501 and any future amendments to OMB Super Circular 2 C.F.R. 200.501 and 45 C.F.R. 75.501, and any successor or replacement Circular or Regulation; and Washington State Page 2 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 vii. Comply with the Omnibus Crime Control and Safe streets Act of 1968, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act of 1990, Title IX of the Education Amendments of 1972, The Age Discrimination Act of 1975, and The Department of Justice Non- Discrimination Regulations, 28 C.F.R. Part 42, Subparts C.D.E. and G, and 28 C.F.R. Part 35 and 39. (Go to http://omp.gov/about/offices/ocr.htm for additional information and access to the aforementioned Federal laws and Regulations.) b. Single Audit Act Compliance. If the Contractor is a Subrecipient and expends $750,000 or more in federal awards from any and/or all sources in any fiscal year, the Contractor will procure and pay for a single audit or a program-specific audit for that fiscal year. Upon completion of each audit, the Contractor will: i. Submit to the Authority contact person the Data collection form and reporting package specified in OMB Super Circular 2 C.F.R. 200.501 and 45 C.F.R. 75.501, reports required by the program-specific audit guide (if applicable), and a copy of any management letters issued by the auditor; ii. Follow-up and develop corrective action for all audit findings; in accordance with OMB Super Circular 2 C.F.R. 200.501 and 45 C.F.R. 75.501, prepare a "Summary Schedule of Prior Audit Findings." c. Overpayments. If it is determined by HCA, or during the course of a required audit, that Contractor has been paid unallowable costs under this or any Program Agreement, Contractor will refund the full amount to HCA as provided in Section Error! Reference source not found., Overpayments to Contractors. d. Federal System for Award Management (SAM) and Unique Entity Identifier (UEI) Requirements. The Unique Entity Identifier (UEI) is the universal identifier assigned by the Federal System for Award Management (SAM) to uniquely identify an entity. SAM is the Federal repository of information for standard information about federal grants and contracts. Additional information about UEI and SAM may be found at the SAM internet site (https://www.sam.gov.). If the Contractor is identified as a Subrecipient in this Contract, the Contractor will register and maintain an active registration in SAM and obtain an UEI throughout the term of this Contract. The Contractor will: i. Provide HCA with an active and current registration and UEI number; ii. Renew its SAM registration annually to ensure an active registration status and UEI; and iii. Notify the HCA Contract Manager of any changes to the SAM registration or UEI, including lapses in active status or suspension, as soon as possible upon discovering the change. Washington State Page 3 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 5. A new Nondiscrimination section is added to read as follows: 27. Nondiscrimination 27.1 Nondiscrimination Requirement. During the term of this Contract, Contractor, including any subcontractor, shall not discriminate on the bases enumerated at RCW 49.60.530(3); Title VII of the Civil Rights Act, 42 U.S.C. §12101 et seq.; the Americans with Disabilities Act of 1990 (ADA), 42 U.S.C. §12101 et seq., and 28 C.F.R. Part 35. In addition, Contractor, including any subcontractor, shall give written notice of this nondiscrimination requirement to any labor organizations with which Contractor, or subcontractor, has a collective bargaining or other agreement. 27.2 Obligation to Cooperate. Contractor, including any subcontractor, shall cooperate and comply with any Washington state agency investigation regarding any allegation that Contractor, including any subcontractor, has engaged in discrimination prohibited by this Contract pursuant to RCW 49.60.530(3). 27.3 Default. Notwithstanding any provision to the contrary, HCA may suspend Contractor, including any subcontractor, upon notice of a failure to participate and cooperate with any state agency investigation into alleged discrimination prohibited by this Contract, pursuant to RCW 49.60.530(3). Any such suspension will remain in place until HCA receives notification that Contractor, including any subcontractor, is cooperating with the investigating state agency. In the event Contractor, or subcontractor, is determined to have engaged in discrimination identified at RCW 49.60.530(3), HCA may terminate this Contract in whole or in part, and Contractor, subcontractor, or both, may be referred for debarment as provided in RCW 39.26.200. Contractor or subcontractor may be given a reasonable time in which to cure this noncompliance, including implementing conditions consistent with any court-ordered injunctive relief or settlement agreement. 27.4 Remedies for Breach. Notwithstanding any provision to the contrary, in the event of Contract termination or suspension for engaging in discrimination, Contractor, subcontractor, or both, shall be liable for contract damages as authorized by law including, but not limited to, any cost difference between the original contract and the replacement or cover contract and all administrative costs directly related to the replacement contract, which damages are distinct from any penalties imposed under Chapter 49.60, RCW. HCA shall have the right to deduct from any monies due to Contractor or subcontractor, or that thereafter become due, an amount for damages Contractor or subcontractor will owe HCA for default under this provision. 6. Schedule A, Statement of Work, is amended in its entirety, attached, and incorporated herein. 7. Attachment 1, OWG and/or PCG Meetings Report, is hereby attached and incorporated herein. 8. Attachment 2, Technical Assistance (TA) Report, is hereby attached and incorporated herein. 9. Attachment 3, Monthly LEAD Program Monitoring Reports, is hereby attached and incorporated herein. 10. Attachment 4, Monthly LEAD Progress Summary Reports, is hereby attached and incorporated herein. 11. Attachment 5, Referral Reports ,is hereby attached and incorporated herein. Washington State Page 4 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 12. Attachment 6, SFY2025 ARPA Funds Enhancement Activities Status Report, is hereby attached and incorporated herein. 13. Attachment 7, Federal Subaward Identification, is hereby attached and incorporated herein. 14. Attachment 8, Substance Abuse and Mental Health Services Administration (SAMHSA), Federal Fiscal Year 2024 —Award Standard Terms, is hereby attached and incorporated herein. 15. Attachment 9, Federal Compliance, Certifications, and Assurances, is hereby attached and incorporated herein. 16. Effective Date. The execution of this Contract constitutes a ratification of the earlier agreement between the parties, the terms and conditions of which are contained herein. Accordingly, upon signature of both parties, this Contract is effective retroactive to July 1, 2023 ("Effective Date"), regardless of the date of execution. 17. All capitalized terms not otherwise defined herein have the meaning ascribed to them in the Agreement. 18. All other terms and conditions of the Agreement remain unchanged and in full force and effect. The parties signing below warrant that they have read and understand this Amendment and have authority to execute the Amendment. This Amendment will be binding on HCA only upon signature by both parties. CONTRACTOR SIGNATURE PRINTED NAME AND TITLE DATE SIGNED HCA SIGNATURE PRINTED NAME AND TITLE DATE SIGNED Washington State Page 5 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 SCHEDULE A-1 Statement of Work 1. Purpose The Contractor shall establish and operate a Law Enforcement Assisted Diversion (LEAD) Program that adheres to the core principles of the LEAD model and to expand availability of LEAD Programs statewide. 2. Background The LEAD model was used as a template to establish a pilot site. Four (4) pilot sites were established in the counties of Mason, Snohomish, Thurston, and Whatcom. In 2023, additional funding was provided to convert the pilot sites into an ongoing grant program, and to award contracts for jurisdictions in the state of Washington to apply for funding to scale existing projects or to launch new LEAD programs. LEAD is a field-based program involving case management and coordination with law enforcement. Contacts with Individuals often happen in the field (ex: someone camping in a park). Rather than law enforcement arresting Individuals, the LEAD contractor is contacted, and a LEAD Case Manager arrives at scene to evaluate the Individual's capacity and eligibility for LEAD services. Revised Code of Washington 3. Definitions 3.1 Division of Behavioral Health and Recovery or DBHR - A Division within the Health Care Authority that provides funding, training, and technical assistance to community-based providers for prevention, intervention, treatment, and recovery support services to people in need. 3.2 Law Enforcement Assisted Diversion, LEAD or Program - A model framework that supports community-based alternatives to jail and prosecution for people whose unlawful behavior stems from unmanaged substance use, mental health challenges, or extreme poverty. The LEAD model originated in Seattle in 2011 and is founded on evidence-based core principles that include advancing safety, health, and equity by equipping communities with improved ways to respond to issues flowing from unmet behavioral health needs and extreme poverty. LEAD is designed to provide care coordination for people with complex, ongoing, unmet behavioral health needs and/or income instability who may lack shelter/housing, income, food, health care, and social networks and for whom existing systems prove inaccessible, overly complicated, or insufficiently responsive. 3.3 LEAD Project Manager—A member of the Contractor's staff. 3.4 Lead Support Bureau —A national organization that provides strategic guidance and technical assistance to local entities and for implementation and administration of LEAD programs with fidelity to the LEAD core principles. Washington State Page 6 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 Schedule A-1 3.5 PDA (Purpose.Dignity.Action) — PDA provides TA for the LEAD site selection, implementation and evaluation. A third-party organization, which advocates for programs in Washington State, and serves as the parent organization supporting the national LEAD Support Bureau and LEAD efforts statewide. Prior to 2013, this organization was formerly known as the Public Defenders Association. 3.6 Recovery Navigator Program — RCW 71.24.115 outlines the scope of activities for the Recovery Navigator Program as a pre-arrest diversion program operated by the regional behavioral health administrative service organizations in Washington State. 4. The HCA Contract Manager shall: 4.1 Work together with the Contractor to ensure that the Contractor's administration of the Program adheres to LEAD standards and requirements. 4.2 Respond to questions and issues as applicable. 4.3 Coordinate the provision of TA and training. 4.4 Monitor program development and implementation, and ongoing operations. 5. The Contractor shall administer the LEAD Program in fidelity to the LEAD Model, as referenced in RCW 71.24.589, and in coordination with the HCA Contract Manager, including, but not limited to: 5.1 Align Program efforts with other pre-existing, similar work in the region (e.g. Recovery Navigator Program under RCW 71.24.115 and arrest and jail alternative under RCW 36.28a.455) 5.2 Develop case management standards required to maintain LEAD standards and requirements for the purposes of independent site evaluations. 5.3 Establish and maintain effective procedures, programs, and/or processes to ensure appropriate program operations and the submission of program monitoring reports to HCA associated with this Contract. 5.4 Implement referral functions, to include, but not limited to: 5.4.1 Using referrals to identify possible participants and track referral data related to participants of the LEAD Program, including the use of external referral links to receive referrals directly from partners and resources in the community who identify eligible participants. 5.4.2 Providing referrals to local community agencies for intensive case management services, including but not limited to the following: a. Substance use; b. Mental health; and c. Behavioral health assessment and treatment. Washington State Page 7 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 Schedule A-1 5.4.3 Monitoring the Program to ensure that referrals are sufficient to occupy the funded case managers within or near an average caseload of twenty (20) active participants per case manager, by June 30, 2025. 5.4.4 Provide the monthly count of referrals, in accordance with Section 8, Deliverables Table, and Attachment 4, Monthly LEAD Progress Summary Report, to demonstrate the number of individuals referred and the number of and the number of individuals newly admitted, to support the average caseload of twenty (20) per case manager. The HCA Contract Manager will determine the minimum number of referrals. 5.4.5 Utilizing the automation of notifications/alerts to maximize on efficiency of communication and processing of data related to the system. 5.4.6 Providing a periodic satisfaction survey to participants, officers, and stakeholders within the last quarter of the LEAD Program. Use the participant surveys to evaluate LEAD Program participation and engagement. 5.4.7 Completing Monthly LEAD Program Monitoring Reports, in accordance with Section 8, Deliverables Table, and Attachment 3, Monthly LEAD Program Monitoring Report template. 5.4.8 Upon request, participate in presentations to key state and local stakeholders on progress; 5.4.9 Implementing user accounts with trusted partners who may be providing services to participants on behalf of the case management company so the outcomes of those connections and services can be included in the data provided to HCA. 6. The Contractor shall coordinate with national LEAD Support Bureau for guidance on: 6.1 Training on policies and protocols for LEAD referrals and diversion-eligible offenses; 6.2 Develop and refine a LEAD Program Site Evaluation Plan, to the extent this is not provided for by other statewide evaluation initiatives, with the intent of yielding results that include but are not limited to: 6.2.1 Reduction in arrests, time spent in custody, and/or recidivism for the LEAD Program participants; 6.2.2 Increase access to and utilization of non-emergency community behavioral health and/or substance use services; 6.2.3 Reduction in the utilization in emergency services; 6.2.4 Increased resilience, stability, and well-being for LEAD Program participants; and 6.2.5 Reduction in cost for the justice system in comparison to processing cases as usual through the justice system. 6.3 Providing intensive case management services that shall adhere to the LEAD core principles recognized by the LEAD Support Bureau. Washington State Page 8 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 Schedule A-1 6.4 Maintaining the governance structure consisting of an executive committee, called the Policy Coordinating Group (PCG) and the Operational Work Group (OWG) to include, but not limited to: 6.4.1 The purpose of the PCG meetings is to support the development and modification of any overarching policies to reflect the program site's intentions and to develop the local vision for the program, including (but not limited to) eligibility criteria and referral policies. Membership may include, but is not limited to: a. Community-based organizations; b. Local government; c. Law enforcement making referrals to the LEAD Program; d. Prosecutors considering cases involving LEAD participants; e. LEAD Project Managers; f. Case managers assisting LEAD clients: g. Public health experts; and h. Organizations led by and representing individuals with past justice system involvement, and/or civil rights organizations addressing racial and/or disability justice. 6.4.2 The OWG shall be made up of members appointed by the PCG to facilitate the regular operations of the LEAD Program. 6.4.3 Ensure that the LEAD Program is managed to achieve expected outcomes that are measurable and will be used in the future to evaluate the performance and to ensure accountability for the use of this funding. 6.4.4 Coordination of care for LEAD participants, through identifying, monitoring, discussing, and addressing operational, administrative, and client-specific issues. 6.4.5 Schedule, convene, facilitate and keep records of meetings, scheduled at least monthly, in coordination with the HCA Contract Manager. a. Meetings may be scheduled as frequently as necessary to maintain the integrity and operation of LEAD. b. The Contractor shall schedule meeting dates and provide coordination of presenters and subject matter experts for the LEAD PCG meetings; c. The Contractor may work with PDA and the HCA Contract Manager to determine if an alternate schedule is needed. 6.4.6 Develop and provide an agenda to LEAD OWG and/or PCG members for each meeting; Washington State Page 9 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 Schedule A-1 6.4.7 Meeting members will only discuss participant situations during meetings, if those participants have provided a signed OWG or PCG release of information form to a member. a. Ensure that the LEAD Program is managed to achieve expected outcomes that are measurable and will be used in the future to evaluate the performance and to ensure accountability for the use of this funding. b. The LEAD Project Manager will meet at least monthly with the HCA Contract Manager. c. Provide all meeting agendas, minutes and pertinent documents to the HCA Contract Manager; d. Provide OWG and/or PCG Meeting Reports, in accordance with Section 8, Deliverables Table, and Attachment 1, OWG and/or PCG Meeting Report template. 6.5 TA 6.5.1 The LEAD Project Manager will participate in TA calls with the PDA Team at least once a month. 6.5.2 The LEAD Project Manager will provide TA Reports, in accordance with Section 8, Deliverables Table and Attachment 2, Technical Assistance (TA) Report template. 6.5.3 Follow guidance provided by PDA 6.6 Maintaining employees and/or contract clinical support positions, to include the following: 6.6.1 Outreach coordinator; 6.6.2 Clinical supervisor; and 6.6.3 Case manager. 7. The Contractor shall provide reports to the HCA Contract Manager to document additional work done in SFY2025 supported by American Rescue Plan Act (ARPA) funding, in accordance with Section 8, Deliverables Table, and Attachment 6, SFY2025 ARPA Funds Enhancement Activities Report. 8. Deliverables Table 8.1 The Contractor shall provide reports in accordance with the referenced Attachments, due dates and rates in section 6.4, Report Table. 8.1.1 The HCA Contract Manager shall provide templates to Contractor within ten (10) business days after Contract execution. 8.1.2 The HCA Contract Manager shall provide updated templates, as needed. 8.1.3 The Contractor shall use the current template and format to fulfill reporting deliverables. Washington State Page 10 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 Schedule A-1 8.2 The Contractor shall transmit all reports via the Washington Technology Solutions (WaTech) Managed File Transfer (MFT) portal, 8.3 The Contractor may invoice for indirect costs to cover administrative and operational expenses, as long as the Total Maximum Compensation noted for Deliverable #7 for the Contract is not exceeded. 8.4 Deliverables Table July 1, 2023 — June 30, 2025 # DELIVERABLE RATE DATE DUE DATE AMT RANGE General Operations, SFY2024-SFY2025 1. Submit copy of documentation $83,868 per July 2023 Within thirty 30 $83,868 demonstrating purchase of case documentatio through May from date the management software system n packet 2025 Contractor signs x 1 packet this Contract K7135. 2. Submit copies of LEAD PCG and $5,250 per July 2023, Due the 15th of $126,000 OWG meeting minutes detailing topics month x 24 through May each month, discussed, actions taken, and any months. 2025. following each future action items assigned. month of service. (Attachment 1) June 2025 With final 3. Submit reports demonstrating monthly $8,750 per invoice $210,000 TA calls with the PDA TA team. month x 24 months. (Attachment 2) 4. Submit monthly LEAD program $13,125 per $315,000 monitoring reports. month x 24 (Attachment 3) months. 5. Submit monthly LEAD progress $9,625 per $231,000 summary reports. month x 24 (Attachment 4) months. 6. Referral Report. Submit $23,187 per July 2023 July 1, 2023 $23,187 documentation demonstrating the report through May successful number of individuals x 1 report 2025 referred (minimum of 350)and the number of individuals admitted to support the average caseload of twenty(20) per case manager. (Attachment 5) 7. Indirect(administrative) costs report Variable rate July 2023, Due the 15th of $ 109,895 for up to 24 through May each month, months. 2025. following each month of service. With final June 2025 invoice Subtotal, General Operations, SFY2024-SFY2025 $1,098,950 Washington State Page 11 of 34 LEAD Services Health Care Authority FICA IAA K7135-1 Schedule A-1 July 1, 2023 — June 30, 2025 # DELIVERABLE RATE DATE DUE DATE AMT RANGE 8. SFY2025 ARPA Funds Enhancement Report 1: March 1, 2025 April 10, 2025 $40,262 Activities Status Report $36,235 through March (Attachment 6) 31, 2025 ............ Report 2: April 1, 2024 With final $4,027 through June invoice 30, 2025 Total Maximum Compensation for deliverables completed in SFY2024 and SFY2025 $1,139,212 Washington State Page 12 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 Schedule A-1 Attachment 1: OWG and/or PCG Meetings Reports 1. Purpose. Provide ongoing details and status of the activities of all local LEAD Policy Coordinating Group (PCG) and operational workgroup (OWG) meetings. 2. Format. Word document template as provided by HCA. 3. Com pone nts/Screenshot Kxxxx—Month and Year LEAD Monthly advisory meetings Report 1. How many meetings of your Policy Coordinating Group (PCG) were held during this report month?Please provide a narrative description of any actions taken or assigned tasks denoting future activities that came out of any meetings that took place. Also attach a copy of the meeting agenda showing date,time,participants,and topics. 2. How many meetings of your Operational Work Group (OWG) were held during this report month?Please provide a narrative description of any actions taken or assigned tasks denoting future activities that came out of any meetings that took place. Also attach a copy of the meeting agenda showing date,time,participants,and topics. Completed By: Date: Washington State Page 13 of 34 LEAD Services Health Care Authority HCA Contract#K7135-1 Attachment 1 Attachment 2: Technical Assistance (TA) Report 1. Purpose. The LEAD Project Manager will participate in TA calls with the HCA Contract Manager, at least once a month, to maintain the integrity and fidelity of LEAD. 2. Format: Word template as provided by HCA. 3. Components/Screenshot. Washington State Health Care Authority LEAD Program Technical Assistance Report Health Care Authority-Division of Behavioral Health and Recovery MONTHLY PROGRESS REPORT Report ont ear ❑July ❑August ❑September ❑October ❑November ❑December ❑ January❑February ❑March ❑April ❑May ❑June Year Name of individual completing Report: Please enter your response for each question below,for the month indicated. If the deliverable is incomplete,please list your Plan of Correction(POC)that includes lead person,actions to be taken, and target date for completion. 1. Did you participate in any Technical Assistance session with the LEAD-WA TA team in the month indicated? If no,please explain: If yes,please provide a short narrative that includes the dates and times,staff members involved,topics identified in advance,concerns that were identified during the TA sessions and steps to address those concerns,and action plan for moving forward. 2. Have any new training or informational materials been developed as part of presentations or outreach efforts for your program?If yes,please attach a copy of any such materials to this report. 3. Was there any communication or outreach with local stakeholders(whether organizations or individuals)during this reporting period? If no,please explain: If yes,please document the stakeholders involved and provide a summary of the communication: 4. Describe any other significant accomplishments or program milestones: 5. Summarize any barrier(s)encountered and plans to overcome the barrier(s)with timeline. 6. Please attach any other relevant written materials that are being developed or revised. Completed By: Date: Washington State Page 14 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 Attachment 2 Attachment 3: Monthly LEAD Program Monitoring Reports 1. Purpose. Demonstrate the LEAD program outcomes and progress through monitoring program metrics. 2. Format. Excel spreadsheet as provided by HCA Contract Manager 3. LEAD Program evaluation metrics. 3.1. Collect the number or individuals contacted through law enforcement response and/or social contact referrals. 3.2. Collect the number of individuals admitted into LEAD Program. 3.3. Aggregated demographics for individuals admitted, including but not limited to; 3.3.1. Race; 3.3.2. Gender; 3.3.3. Age; and 3.3.4. And housing status. 3.4. Aggregated numbers from the initial Contractor intake: 3.4.1. Self-reported behavioral health; 3.4.2. Employment status (ex: working, not working, job seeking activities); 3.4.3. Family status (to be developed with the Provider and approved by the HCA Contract Manager—goal to foster family connections and understand if someone needs to be connected) and; 3.4.4. Financial and income status (to be developed with the Provider and approved by the HCA Contract Manager). 3.5. Number of police contacts related to criminal behavior/suspected criminal behavior; 3.6. Number of arrests-categorize by type; 3.7. Number or warrants; 3.8. Number of criminal charges categorize by type; 3.9. Number of jail bookings; Washington State Page 15 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 Attachment 3 3.10. Number of jail bed days; 3.11. Number of visits to an emergency room; 3.12. Number of inpatient admits to hospital care; 3.13. Number of contacts with fire/Emergency Medical System (EMS); 3.14. Number of times team meets with participants-categorized by type: a. Case management, b. Peer counseling, c. Brief outreach; 3.15. Number of referrals to service-categorized by type: a. Mental health, b. Substance use disorder, c. Medical, d. Housing, e. Insurance, f. Benefits, g. Food, h. Shelter, i. Employment, j. Other components as approved by HCA Contract Manager. 3.16. Number of connections to services-categorized by type: a. Mental health, b. Substance use disorder, c. Medical, Washington State Page 16 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 Attachment 3 d. Housing, e. Insurance, f. Benefits, g. Food, h. Shelter, i. Employment, j. Other components, as approved by HCA Contract Manager. 3.17. Participant survey baseline: a. Six (6) months, b. One (1) year. Washington State Page 17 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 Attachment 3 Attachment 4: Monthly LEAD Progress Summary Reports 1. Purpose. Demonstrate the LEAD program outcomes and progress through high level summary information. 2. Format. Word document or Excel spreadsheet template as provided by HCA. 3. Components. 3.1. Number of individuals contacted through law enforcement response and/or social contact referrals during the report period. 3.2. Number of individuals currently admitted into LEAD Program. 3.3. Documentation demonstrating the successful number of individuals referred (minimum to be determined by HCA Contract Manager) and the number of individuals admitted to support the average caseload of twenty (20) per case manager. 3.4. Narrative description of any barriers identified that impact service provision and the plans and timeline developed to address them 3.5. Description of the number of days required between initial referral and participant receiving behavioral health assessment. 3.6. Staffing changes since the last reporting period with explanation of positions and locations impacted. 3.7. Participant success stories or programmatic accomplishments of note. 3.8. Significant accomplishments or achievements of programmatic growth. Washington State Page 18 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 Attachment 4 Attachment 5: Referral Reports 1. Purpose: Demonstrate the successful number of individuals referred (minimum of 350) and the number of individuals admitted to support the average caseload of twenty(20) per case manager. 2. Format: 3. Components: 3.1. How many individuals referred; 3.2. Number of active participants; 3.3. Current barriers; 3.4. Attempts to resolve barriers; 3.5. Any staffing changes, any success stories; and 3.6. TA needs. Washington State Page 19 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 Attachment 5 Attachment 6: SFY2025 ARPA Funds Enhancement Activities Status Report 1. Purpose: Enhance the current programing through helping to bridge gaps in supports that enhance and further the LEAD model. 2. Format: Word Document. 3. Components 3.1. Report 1: SFY2025 Plan — Due August 31, 2024 3.1.1. Narrative summary of service enhancement strategy. 3.1.2. Assessment of current services, challenges and opportunities. 3.1.3. Proposed plans to bridge gaps and enhance the LEAD model. 3.1.4. Estimated costs associated with enhancement work. 3.2. Report 2: SFY2025 Results— Due June 30 2025 3.2.1. Narrative summary of outcomes; 3.2.2. Examples of improvements to programing and implementation of strategies; 3.2.3. Self-reflection of lessons learned, and future needs. 3.2.4. Summary of actual expenditures. Washington State Page 20 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 Attachment 6 Attachment 7: Federal Subaward Identification K7135-1 1. Federal Awarding Agency Dept. of Health and Human Services Substance Abuse and Mental Health Services Administration (SAMHSA) 2. Federal Award Identification Number(FAIN) B08TIO83977 3. Federal Award Date 05-17-2021 4. Assistance Listing Number and Title 93.959 Block Grants for Prevention and Treatment of Substance Abuse 5. Is the Award for Research and Development? ❑Yes ❑ No 6. Contact Information for HCA's Awarding Teesha Kirschbaum,Assistant Director Official WA State Health Care Authority Division of Behavioral Health and Recovery Teesha.kirschbaumphca.wa.gov 360-725-5925 7. Subrecipient name (as it appears in SAM.gov) Mason County 8. Subrecipient's Unique Entity Identifier(UEI) SNAXPBGW4VR4 9. Subaward Project Description LEAD case management services 10. Primary Place of Performance 98584-3425 11. Subaward Period of Performance July 1,2023 -June 30, 2025 12. Amount of Federal Funds Obligated by this $40,262 Action 13. Total Amount of Federal Funds Obligated by $40,262 HCA to the Subrecipient, including this Action 14. Indirect Cost Rate for the Federal Award de minimus (10%) (including if the de minimis rate is charged) This Contract is subject to 2 CFR Chapter 1, Part 170 Reporting Sub-Award and Executive Compensation Information. The authorized representative for the Subrecipient identified above must answer the questions below. If you have questions or need assistance,please contact subrecipientmonitoringPhca.wa.gov. 1. Did the Subrecipient receive(1)80%or more of its annual gross revenue from federal contracts,subcontracts, grants, loans, subgrants, and/or cooperative agreements; and (2) $25,000,000 or more in annual gross revenues from federal contracts,subcontracts,grants,loans,subgrants,and/or cooperative agreements? ❑YES ❑ NO 2. Does the public have access to information about the compensation of the executives in your business or organization through periodic reports filed under section 13(a)or 15(d)of the Securities Exchange Act of 1934 (15 U.S.C.78m(a),78o(d))or section 6104 of the Internal Revenue Code of 1986? ❑YES ❑ NO Washington State Page 21 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 Attachment 7 ATTACHMENT 8 Substance Abuse and Mental Health Services Administration (SAMHSA) Federal Fiscal Year 2024—Award Standard Terms As identified in the Federal Subaward Identification attachment/s, this Contract includes funds HCA received through a grant from SAMHSA, a branch of the United States Department of Health and Human Services (HHS), awarded in Federal Fiscal Year 2024. HCA and the Contractor intend that this Contract conforms with the requirements of the SAMHSA grant. Contractor agrees to comply with the following pass-through terms and conditions, in addition to the terms and conditions of the Contract, for contract activities funded by the SAMHSA grant awarded in Federal Fiscal Year 2024. 1. Future Spending As indicated in the Notice of Award, recommended future support reflects total costs (direct plus indirect). Funding is subject to the availability of Federal funds, satisfactory progress and continued funding is in the best interest of the Federal government. 2. Non-Supplant Federal award funds must supplement, not replace (supplant) non-federal funds. Contractor must ensure that federal funds do not supplant funds that have been budgeted for the same purpose through non-federal sources. HCA may require Contractor to demonstrate and document that a reduction in non-federal resources occurred for reasons other than the receipt of expected receipt of federal funds. 3. Unallowable Costs Any costs incurred by Contractor prior to the start date of the Contract and/or costs not consistent with the terms and conditions of the Contract, including terms and conditions incorporated by reference, 45 CFR 75, and the HHS Grants Policy Statement, are not allowable under this Contract. 4. Conflicts of Interest Policy Consistent with 45 CFR§75.112, Contractor must establish and maintain written policies and procedures to prevent employees, consultants, and others (including family, business, or other ties) involved in activities supported by this Contract with HCA, from involvement in actual or perceived conflicts of interest. The policies and procedures must: A. address conditions under which outside activities, relationships, or financial interest are proper or improper; B. provide for advance disclosure of outside activities, relationships, or financial interest to a responsible organizational official; C. include a process for notification and review by the responsible official of potential or actual violations of the standards; and D. specify the nature of penalties that may be imposed for violations. 5. Administrative and National Policy Requirements Public policy requirements are requirements with a broader national purpose than that of the Federal sponsoring program or award that an applicant/recipient/subrecipient must adhere to as a prerequisite to and/or condition of an award. Public policy requirements are established by Washington State Page 22 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 Attachment 8 statute, regulation, or Executive order. In some cases, they relate to general activities, such as preservation of the environment, while, in other cases they are integral to the purposes of the award-supported activities. An application funded with the release of federal funds through a grant award does not constitute or imply compliance with federal statute and regulations. Contractor is responsible for ensuring that their activities comply with all applicable federal regulations, refer to Part II of the HHS Grants Policy Statement, available at: https://www.hhs.gov/sites/default/files/grants/grants/policies-regulations/hhsgpsl 07.pdf 6. Marijuana Restriction SAMHSA grant funds may not be used to purchase, prescribe, or provide marijuana or treatment using marijuana. See, e.g., 45 CFR§ 75.300(a) (requiring HHS to ensure that Federal funding is expended in full accordance with U.S. statutory and public policy requirements); 21 U.S.C. 812(c)(10)and 841 (prohibiting the possession, manufacture, sale, purchase or distribution of marijuana). 7. Executive Pay The Consolidated Appropriations Act, 2023 (Public Law No: 117-328) restricts the amount of direct salary to Executive Level II of the Federal Executive Pay scale. The Office of Personnel Management released new salary levels for the Executive Pay Scale and effective January 1, 2024, the salary limitation for Executive Level II is $221,900. Executive Senior Level (opm.gov) For awards issued prior to this change, if adequate funds are available in active awards, and if the salary cap increase is consistent with the institutional base salary, recipients and subrecipients may re-budget to accommodate the current Executive Level II salary level. However, no additional funds will be provided to these grant awards. 8. Promotional Items SAMHSA grant funds may not be used for Promotional Items. Promotional items include but are not limited to clothing and commemorative items such as pens, mugs/cups, folders/folios, lanyards, and conference bags. HHS Policy on the Use of Appropriated Funds for Promotional Items: https://www.hhs.gov/grants/contracts/contract-policies-regulations/spending-on-promotional- items/index.html 9. Acknowledgement of Federal Funding in communications and contracting For each publication that results from SAMHSA grant-supported activities, Contractor must include an acknowledgment of grant support using one of the following statements: "This publication was made possible by Grant Number B08TIO83977 from SAMHSA." "The project described was supported by Grant Number B08TI083977 from SAMHSA." Contractor also must include a disclaimer stating the following: "Its contents are solely the responsibility of the authors and do not necessarily represent the official views of the SAMHSA." Contractor must use the grant number from the applicable Federal Subaward Identification attachment to this Contract. Contractor should work with the HCA Contract Manager to ensure the statements required by this clause include the correct grant number. Washington State Page 23 of 34 LEAD Services Health Care Authority FICA IAA K7135-1 Attachment 8 10. Acknowledgement of Federal Funding at Conferences and Meetings A conference is defined as a meeting, retreat, seminar, symposium,workshop or event whose primary purpose is the dissemination of technical information beyond the non-Federal entity and is necessary and reasonable for successful performance under the SAMHSA grant. Disclaimer for Conference/Meeting/Seminar Materials: If a conference/meeting/seminar is funded by SAMHSA funds under this Contract, the Contractor must include the following statement on conference materials, including promotional materials, agenda, and internet sites: "Funding for this conference was made possible (in part) by SAMHSA. The views expressed in written conference materials or publications and by speakers and moderators do not necessarily reflect the official policies of the Department of Health and Human Services, nor does the mention of trade names, commercial practices, or organizations imply endorsement by the U.S. Government." 11. Rights in Data and Publications As applicable, Contractor agrees to the requirements for intellectual property, rights in data, access to research data, publications, and sharing research tools, and intangible property and copyrights as described in 45 CFR§ 75.322 and the HHS Grants Policy Statement. SAMHSA reserves a royalty-free, nonexclusive and irrevocable right to reproduce, publish, or otherwise use the work for Federal purposes, and to authorize others to do so. 12. Mandatory Disclosures Consistent with 45 CFR 75.113, Contractor must disclose in a timely manner in writing to the HCA Contract Manager and the HHS Office of Inspector General (OIG), all information related to violations, or suspected violations, of Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the Federal award. Contractor must disclose, in a timely manner, in writing to the HCA Contract Manager, HHS and the HHS OIG, all information related to violations, or suspected violations, of Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting a Federal award identified in this Contract with HCA. Disclosures must be sent in writing to HCA according to the Notice requirements of the Contract and to the HHS OIG at the following addresses: U.S. Department of Health and Human Services Office of Inspector General ATTN: Mandatory Grant Disclosures, Intake Coordinator 330 Independence Avenue, SW, Cohen Building, Room 5527, Washington, DC 20201 Fax: (202)205-0604 (Include"Mandatory Grant Disclosures" in subject line)or email: MandatoryGranteeDisclosures(a)oig.hhs.gov Failure to make required disclosures can result in any of the remedies described in 45 CFR 75.371 —Remedies for noncompliance, including suspension or debarment (see 2 CFR 180 & 376 and 31 U.S.C. 3321). Washington State Page 24 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 Attachment 8 13. Lobbying Restrictions Per 45 CFR§75.215, Contractor is subject to the restrictions on lobbying as set forth in 45 CFR§ 93. Lobbying with appropriated moneys, U.S. Code 18 § 1913 (2021), No part of the money appropriated by any enactment of Congress shall, in the absence of express authorization by Congress, be used directly or indirectly to pay for any personal service, advertisement, telegram, telephone, letter, printed or written matter, or other device, intended or designed to influence in any manner a Member of Congress, a jurisdiction, or an official of any government, to favor, adopt, or oppose, by vote or otherwise, any legislation, law, ratification, policy, or appropriation, whether before or after the introduction of any bill, measure, or resolution proposing such legislation, law, ratification, policy, or appropriation; but this shall not prevent officers or employees of the United States or of its departments or agencies from communicating to any such Member or official, at his/her request, or to Congress or such official, through the proper official channels, requests for any legislation, law, ratification, policy, or appropriations which they deem necessary for the efficient conduct of the public business, or from making any communication whose prohibition by this section might, in the opinion of the Attorney General, violate the Constitution or interfere with the conduct of foreign policy, counter-intelligence, intelligence, or national security activities. Violations of this section shall constitute as a violation of section 1352 (a) of Title 31. 14. Drug-Free Workplace The Drug-Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.) requires that all organizations receiving grants from any Federal agency agree to maintain a drug-free workplace. This requirement passes through HCA to the Contractor. The Contractor must comply with drug-free workplace requirements in Subpart B (or Subpart C, if the recipient is an individual) of part 382, which adopts the Governmentwide implementation (2 CFR §182) of sec. 5152-5158 of the Drug- Free Workplace Act of 1988 (Pub. L. 100-690, Title V, Subtitle D; 41 U.S.C. 701-707). Contractor will provide a drug-free workplace and will notify the HCA Contract Manager if an employee is convicted of violating a criminal drug statute. Failure to comply with these requirements may be cause for debarment. Government wide requirements for Drug-Free Workplace for Financial Assistance are found in 2 CFR§ 182; HHS implementing regulations are set forth in 2 CFR§ 382.400. 15. Civil Right Laws that prohibit discrimination Contractor must perform all work under the Contract in compliance with federal civil rights laws that prohibit discrimination on the basis of race, color, national origin, disability, age and, in some circumstances, religion, conscience, and sex (including gender identity, sexual orientation, and pregnancy). This includes taking reasonable steps to provide meaningful access to persons with limited English proficiency and providing programs that are accessible to and usable by persons with disabilities. The HHS Office for Civil Rights provides guidance on complying with civil rights laws enforced by HHS. See https://www.hhs.gov/civil-rights/for-providers/provider- obligations/index.html and https://www.hhs.gov/civil-rights/for- individuals/nondiscrimination/index.html. This includes taking reasonable steps to ensure that your project provides meaningful access to persons with limited English proficiency. For guidance on meeting your legal obligation to take reasonable steps to ensure meaningful access to your programs or activities by limited English proficient individuals, see https://www.hhs.gov/civil- rig hts/for-individuals/special-topics/limited- english-proficiency/fact-sheet-guidance/index.html and https://www.lep.gov. Washington State Page 25 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 Attachment 8 For information on your specific legal obligations for serving qualified individuals with disabilities, including providing program access, reasonable modifications, and taking appropriate steps to provide effective communication, see http://www.hhs.gov/ocr/civilrights/understanding/disability/index.htm1. HHS funded health and education programs must be administered in an environment free of sexual harassment, see https://www.hhs.gov/civil-rights/for-individuals/sex- discrimination/index.html. For guidance on administering your project in compliance with applicable federal religious nondiscrimination laws and applicable federal conscience protection and associated anti- discrimination laws,see https://www.hhs.gov/conscience/conscience- protections/index.html and https://www.hhs.gov/conscience/religious-freedom/index.html. 16. Trafficking Victims Protection Act of 2000(22 U.S.C. 7104(G)), as amended, and 2 CFR§ 175 The Trafficking Victims Protection Act of 2000 authorizes termination of financial assistance provided to a private entity, without penalty to the Federal government, if the recipient(HCA) or subrecipient (Contractor) engages in certain activities related to trafficking in persons. SAMHSA may unilaterally terminate this award, without penalty, if a private entity recipient, or a private entity subrecipient (Contractor), or their employees: A. Engage in severe forms of trafficking in persons during the period of time that the award is in effect; B. Procure a commercial sex act during the period of time that the award is in effect; or, C. Use forced labor in the performance of the award or subawards under the award. The text of the full award term is available at 2 CFR 175.15(b). 17. Confidentiality of Alcohol and Drug Abuse Patient Records The regulations (42 CFR 2) are applicable to any information about alcohol and other drug abuse patients obtained by a "program" (42 CFR 2.11), if the program is federally assisted in any manner(42 CFR§2.12b). Accordingly, all project patient records are confidential and may be disclosed and used only in accordance with 42 CFR§ 2. Contractor is responsible for assuring compliance with these regulations and principles, including responsibility for assuring the security and confidentiality of all electronically transmitted patient material. 18. Accessibility Provisions Contractor must perform all work under this Contract in compliance with Federal civil rights law. This means that Contractor must ensure equal access to programs funded by the SAMHSA grant without regard to a person's race, color, national origin, disability, age, and in some circumstances, sex and religion. This includes ensuring the programs are accessible to persons with limited English proficiency. The HHS Office for Civil Rights also provides guidance on complying with civil rights laws enforced by HHS. Please see: http://www.hhs.gov/ocr/civilrights/understanding/section1557/index.html. Contractor also has specific legal obligations for serving qualified individuals with disabilities. Please see- http://www.hhs.gov/ocr/civilrights/understanding/disability/index.htm1. Please contact the HHS Office for Civil Rights for more information about obligations and prohibitions under Federal civil rights laws at https://www.hhs.gov/civil-rights/index.htmI or call 1-800-368-1019 or TDD 1-800-537-7697. Washington State Page 26 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 Attachment 8 For further guidance on providing culturally and linguistically appropriate services, Contractor should review the National Standards for Culturally and Linguistically Appropriate Services in Health and Health Care at https:Hminoritvhealth.hhs.gov/omh/browse.aspx?lvl=1&lvlid=6. 19. Legislative Mandates Certain statutory provisions under P.L. 115-245, Department of Defense and Labor, Health and Human Services, and Education Appropriations Act, 2019, Division B, Title V, Title II, General Provisions limit the use of funds on SAMHSA grants, cooperative agreements, and contract awards, including this Contract with HCA. Such provisions are subject to change annually based on specific appropriation language that restricts the use of grant funds. The full text of P.L. 115- 245 is available at https://www.congress.gov/bill/115th-congress/house-bill/6157/text?Format=txt. 20. Executive Order 13410: Promoting Quality and Efficient Health Care in Federal Government Administered or Sponsored Health Care Programs This EO promotes efficient delivery of quality health care through the use of health information technology, transparency regarding health care quality and price, and incentives to promote the widespread adoption of health information technology and quality of care. Accordingly, if Contractor electronically exchanges patient level health information to external entities where national standards exist, Contractor must: A. Use recognized health information interoperability standards at the time of any HIT system update, acquisition, or implementation, in all relevant information technology systems supported, in whole or in part, through this agreement/contract. Please consult www.healthit.gov for more information, and B. Use Electronic Health Record systems(EHRs)that are certified by agencies authorized by the Office of the National Coordinator for Health Information Technology(ONC), or that will be certified during the life of the grant. 21. Audits If Contractor expends$750,000 or more in federal awards during the Contractor's fiscal year Contractor must have a single or program-specific audit conducted for that year in accordance with the provisions of 45 CFR 75.501. Guidance on determining Federal awards expended is provided in 45 CFR�75.502. Contractor is responsible for submitting their Single Audit Reports and workbooks (SF-SAC) electronically to the to the Federal Audit Clearinghouse (FAC)within the earlier of 30 days after receipt or nine months after the FY's end of the audit period. The FAC operates on behalf of the OMB. For specific questions and information concerning the submission process, visit the FAC at https://harvester.census.gov/facweb or call FAC at the toll-free number: (800)253-0696. Washington State Page 27 of 34 LEAD Services Health Care Authority FICA IAA K7135-1 Attachment 8 22. Ad Hoc Submissions Throughout the Contract term, SAMHSA may determine that a grant requires submission of additional information beyond the standard deliverables (45 CFR§ 75.364). Contractor agrees to provide accurate, timely information if requested by HCA to fulfill its requirements. This information may include, but is not limited to, the following: A. Payroll; B. Purchase orders; C. Contract documentation; and D. Proof of project implementation. 23. Cancel Year 31 U.S.C. 1552(a) Procedure for Appropriation Accounts Available for Definite Periods states the following: On September 30th of the 5th fiscal year after the period of availability for obligation of a fixed appropriation account ends, the account shall be closed and any remaining balances (whether obligated or unobligated) in the account shall be canceled and thereafter shall not be available for obligation or expenditure for any purpose. 24. Prohibition on certain tele-communications and video surveillance services or equipment As described in 2 CFR 200.216, Contractor is prohibited to obligate or spend grant funds received through this Contract (to include direct and indirect expenditures as well as cost share and program)to: A. Procure or obtain; B. Extend or renew a contract to procure or obtain; or C. Enter into contract(or extend or renew contract)to procure or obtain equipment, services, or systems that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Pub. L. 115-232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). D. For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company(or any subsidiary or affiliate of such entities). E. Telecommunications or video surveillance services provided by such entities or using such equipment. Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise, connected to the government of a covered foreign country. Washington State Page 28 of 34 LEAD Services Health Care Authority FICA IAA K7135-1 Attachment 8 ATTACHMENT 9 Federal Compliance, Certifications, and Assurances I. FEDERAL COMPLIANCE - The use of federal funds requires additional compliance and control mechanisms to be in place. The following represents the majority of compliance elements that may apply to any federal funds provided under this contract. For clarification regarding any of these elements or details specific to the federal funds in this contract, contact: Grace Burkhart. a. Source of Funds SABG-ARPA: This Contract is being funded partially or in full through Cooperative Contract number B08T1083977, the full and complete terms and provisions of which are hereby incorporated into this Contract. Federal funds to support this Contract are identified by the federal Assistance Listing Number(ALN) 93.959 in the amount of$40,262. The Contractor or Subrecipient is responsible for tracking and reporting the cumulative amount expended under HCA Contract K7135-1. b. Period of Availability of Funds SABG-ARPA: Pursuant to 45 CFR 92.23, Contractor or Subrecipient may charge to the award only costs resulting from obligations of the funding period specified in B08TIO83977 unless carryover of unobligated balances is permitted, in which case the carryover balances may be charged for costs resulting from obligations of the subsequent funding period. All obligations incurred under the award must be liquidated no later than 90 days after the end of the funding period. c. Single Audit Act: This section applies to subrecipients only. Subrecipient(including private, for-profit hospitals and non-profit institutions) shall adhere to the federal Office of Management and Budget (OMB) Super Circular 2 CFR200.501 and 45 CFR 75.501. A Subrecipient who expends$750,000 or more in federal awards during a given fiscal year shall have a single or program-specific audit for that year in accordance with the provisions of OMB Super Circular 2 CFR 200.501 and 45 CFR 75.501. d. Modifications: This Contract may not be modified or amended, nor may any term or provision be waived or discharged, including this particular Paragraph, except in writing, signed upon by both parties. 1. Examples of items requiring Health Care Authority prior written approval include, but are not limited to, the following: i. Deviations from the budget and Project plan. ii. Change in scope or objective of the Contract. iii. Change in a key person specified in the Contract. iv. The absence for more than one (1) months or a 25% reduction in time by the Project Manager/Director. v. Need for additional funding. vi. Inclusion of costs that require prior approvals as outlined in the appropriate costprinciples. vii. Any changes in budget line item(s)of greater than twenty percent(20%) of the total budget in this Contract. 2. No changes are to be implemented by the Sub-awardee until a written notice of approval is received from the Health Care Authority. e. Sub-Contracting: The Contractor or Subrecipient shall not enter into a sub-contract for any of the work performed under this Contract without obtaining the prior written approval of the Health Care Authority. If sub-contractors are approved by the Health Care Authority, the subcontract, shall contain, at a minimum, sections of the Contract pertaining to Debarred and Suspended Vendors, Lobbying certification, Audit requirements, and/or any other project Federal, state, and local requirements. f. Condition for Receipt of Health Care Authority Funds:Funds provided by Health Care Authority to the Contractor or Subrecipient under this Contract may not be used by the Contractor or Subrecipient as a match or cost-sharing provision to secure other federal monies without prior written approval by the Health Care Authority. Washington State Page 29 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 Attachment 9 g. Unallowable Costs: The Contractor or Subrecipient's expenditures shall be subject to reduction for amounts included in any invoice or prior payment made which determined by HCA not to constitute allowable costs on the basis of audits, reviews, or monitoring of this Contract. h. Supplanting Compliance: SABG: If SABG funds support this Contract, the Block Grant will not be used to supplant State funding of alcohol and other drug prevention and treatment programs. (45 CFR section 96.123(a)(10)). i. Federal Compliance: The Contractor or Subrecipient shall comply with all applicable State and Federal statutes, laws, rules, and regulations in the performance of this Contract, whether included specifically in this Contract or not. j. Civil Rights and Non-Discrimination Obligations: During the performance of this Contract, the Contractor or Subrecipient shall comply with all current and future federal statutes relating to nondiscrimination. These include but are not limited to: Title VI of the Civil Rights Act of 1964 (PL 88- 352), Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681-1683 and 1685-1686), section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794), the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101- 6107), the Drug Abuse Office and Treatment Act of 1972 (PL 92-255), the Comprehensive Alcohol Abuse and Alcoholism Prevention,Treatment and Rehabilitation Act of 1970 (PL 91-616), §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290dd-3 and 290ee-3), Title VIII of the Civil Rights Act of 1968(42 U.S.C. §§3601 et seq.), and the Americans with Disability Act (42 U.S.C., Section 12101 et seq.) http://www.hhs.gov/ocr/civiIrights. HCA Federal Compliance Contact Information Washington State Health Care Authority Post Office Box 42710 Olympia, Washington 98504-2710 Il. CIRCULARS `COMPLIANCE MATRIX' - The following compliance matrix identifies the OMB Circulars that contain the requirements which govern expenditure of federal funds. These requirements apply to the Washington State Health Care Authority (HCA), as the primary recipient of federal funds and then follow the funds to the sub-awardee, Mason County. The federal Circulars which provide the applicable administrative requirements, cost principles and audit requirements are identified by sub-awardee organization type. OMB CIRCULAR ENTITY TYPE ADMINISTRATIVE COST AUDIT REQUIREMENTS REQUIREMENTS PRINCIPLES State. Local and Indian OMB Super Circular 2 CFR 200.501 and 45 CFR 75.501 Tribal Governments and Governmental Hospitals Non-Profit Organizations and Non- Profit Hospitals Colleges or Universities and Affiliated Hospitals For-Profit Organizations Washington State Page 30 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 Attachment 9 III. STANDARD FEDERAL CERTIFICATIONS AND ASSURANCES - Following are the Assurances, Certifications, and Special Conditions that apply to all federally funded (in whole or in part) Contracts administered by the Washington State Health Care Authority. a. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION : The undersigned (authorized official signing for the contracting organization)certifies to the best of his or her knowledge and belief, that the contractor, defined as the primary participant in accordance with 45 CFR Part 76, and its principals: are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal Department or agency have not within a 3-year period preceding this contract been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft,forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; are not presently indicted or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in Section 2 of this certification; and have not within a 3-year period preceding this contract had one or more public transactions(Federal, State, or local)terminated for cause or default. Should the Contractor or Subrecipient not be able to provide this certification, an explanation as to why should be placed after the assurances page in the contract. The contractor agrees by signing this contract that it will include, without modification, the clause above certification in all lower tier covered transactions (i.e., transactions with sub-grantees and/or contractors)and in all solicitations for lower tier covered transactions in accordance with 45 CFR Part 76. b. CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS: The undersigned (authorized official signing for the contracting organization) certifies that the contractor will, or will continue to, provide a drug-free workplace in accordance with 45 CFR Part 76 by: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; Establishing an ongoing drug-free awareness program to inform employees about i. The dangers of drug abuse in the workplace; ii. The contractor's policy of maintaining a drug-free workplace; iii. Any available drug counseling, rehabilitation, and employee assistance programs; and iv. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 2. Making it a requirement that each employee to be engaged in the performance of the contract be given a copy of the statement required by paragraph (1) above; 3. Notifying the employee in the statement required by paragraph (1), above, that, as a condition of employment under the contract, the employee Will- i. Abide by the terms of the statement; and ii. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five (5) calendar days after such conviction; 4. Notifying the agency in writing within ten calendar days after receiving notice under paragraph (111)(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title,to every contract officer or other designee on whose contract activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s)of each affected grant; 5. Taking one of the following actions, within thirty (30) calendar days of receiving notice under paragraph (III) (b), with respect to any employee who is so convicted— Washington State Page 31 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 Attachment 9 i. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973,as amended; or ii. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; 6. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (1)through (V). For purposes of paragraph (V) regarding agency notification of criminal drug convictions, Authority has designated the following central point for receipt of such notices: Legal Services Manager WA State Health Care Authority PO Box 42700 Olympia, WA 98504-2700 c. CERTIFICATION REGARDING LOBBYING: Title 31, United States Code, Section 1352, entitled "Limitation on use of appropriated funds to influence certain Federal contracting and financial transactions," generally prohibits recipients of Federal grants and cooperative Contracts from using Federal (appropriated) funds for lobbying the Executive or Legislative Branches of the Federal Government in connection with a SPECIFIC grant or cooperative Contract. Section 1352 also requires that each person who requests or receives a Federal grant or cooperative Contract must disclose lobbying undertaken with non-Federal (nonappropriated) funds. These requirements apply to grants and cooperative Contracts EXCEEDING $100,000 in total costs (45 CFR Part 93). The undersigned (authorized official signing for the contracting organization) certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative Contract, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative Contract. 2. If any funds other than Federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative Contract, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities,"in accordance with its instructions. (If needed, Standard Form-LLL, "Disclosure of Lobbying Activities," its instructions, and continuation sheet are included at the end of this application form.) 3. The undersigned shall require that the language of this certification be included in the award documents for all subcontracts at all tiers (including subcontracts, subcontracts, and contracts under grants, loans and cooperative Contracts) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. d. CERTIFICATION REGARDING PROGRAM FRAUD CIVIL REMEDIES ACT (PFCRA): The undersigned (authorized official signing for the contracting organization)certifies that the statements herein are true, complete, and accurate to the best of his or her knowledge, and that he or she is aware that any false, fictitious, or fraudulent statements or claims may subject him or her to criminal, Washington State Page 32 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 Attachment 9 civil,or administrative penalties.The undersigned agrees that the contracting organization will comply with the Public Health Service terms and conditions of award if a contract is awarded. e. CERTIFICATION REGARDING ENVIRONMENTAL TOBACCO SMOKE: Public Law 103-227, also known as the Pro-Children Act of 1994 (Act), requires that smoking not be permitted in any portion of any indoor facility owned or leased or contracted for by an entity and used routinely or regularly for the provision of health, day care, early childhood development services, education or library services to children under the age of 18, if the services are funded by Federal programs either directly or through State or local governments, by Federal grant, contract, loan, or loan guarantee. The law also applies to children's services that are provided in indoor facilities that are constructed, operated, or maintained with such Federal funds. The law does not apply to children's services provided in private residence, portions of facilities used for inpatient drug or alcohol treatment, service providers whose sole source of applicable Federal funds is Medicare or Medicaid, or facilities where WIC coupons are redeemed. Failure to comply with the provisions of the law may result in the imposition of a civil monetary penalty of up to $1,000 for each violation and/or the imposition of an administrative compliance order on the responsible entity. By signing the certification,the undersigned certifies that the contracting organization will comply with the requirements of the Act and will not allow smoking within any portion of any indoor facility used for the provision of services for children as defined by the Act. The contracting organization agrees that it will require that the language of this certification be included in any subcontracts which contain provisions for children's services and that all sub- recipients shall certify accordingly. The Public Health Services strongly encourages all recipients to provide a smoke-free workplace and promote the non-use of tobacco products. This is consistent with the PHS mission to protect and advance the physical and mental health of the American people. f. CERTIFICATION REGARDING OTHER RESPONSIBILITY MATTERS 1. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective contractor shall submit an explanation of why it cannot provide the certification set out below.The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective contractor to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 2. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective contractor knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause of default. 3. The prospective contractor shall provide immediate written notice to the department or agency to whom this contract is submitted if at any time the prospective contractor learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549.You may contact the person to whom this contract is submitted for assistance in obtaining a copy of those regulations. 5. The prospective contractor agrees by submitting this contract that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by Authority. 6. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge Washington State Page 33 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 Attachment 9 and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 7. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, HCA may terminate this transaction for cause or default. CONTRACTOR SIGNATURE REQUIRED SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL: TITLE: PLEASE ALSO PRINT OR TYPE NAME: ORGANIZATION NAME:(if applicable) DATE: Washington State Page 34 of 34 LEAD Services Health Care Authority HCA IAA K7135-1 Attachment 9 SON Cov�;�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: Melissa Casey Ext:404 Department: Public Health Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 3/10/25 Agenda Date(s): 3/18/25 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item:North Mason Regional Fire Authority(SMRFA) Syndemic Clinical Services Background/Executive Summary: In January 2024,Public Health&Human Services was awarded funding through the WA Department of Health(DOH)to implement clinical services for Substance Use Mobile Outreach program participants. The first year of funding was dedicated to planning and development,which has encountered barriers to implementation. Due to the State's budget deficit,Public Health was notified by DOH on 2/18/2025 that funding will be rescinded for all contractually obligated clinical services—wound care, infectious disease testing and treatment, and induction of medications for opioid use disorder—if these services are not fully implemented by April 15th. While Public Health continues to recruit a clinical provider,North Mason Regional Fire Authority's Mobile Integrated Health Program seeks to contract with the County to provide the full scope of clinical services needed as a four-month pilot, in conjunction with their expansion of MIHP services with Central and South Mason Fire Departments. Budget Impact(amount, funding source,budget amendment, etc.): No impact to General Fund;program is already budgeted through state DOH contract Public Outreach: N/A Requested Action: Move contract to 3/18/25 action agenda for approval Attachment(s) North Mason Regional Fire Authority Syndemic Clinical Services Contract 2025 MASON COUNTY PROFESSIONAL SERVICES CONTRACT CONTRACT # This CONTRACT is made and entered into by and between Mason County, hereinafter referred to as "COUNTY" and North Mason Regional Fire Authority, hereinafter referred to as "CONTRACTOR." Contracted Entity North Mason Regional Fire Authority Address 490 NE Old Belfair Hwy City, State, Zip Code Belfair, WA 98528 Phone 360-275-6711 Ext 200 Primary Contact: Name, Title Beau Bakken, Fire Chief Primary Contact: E-mail bbakken(a-)north mason rfa.com Washington State UBI# 603350314 Federal EIN 46-4101262 Total Award/Contract Value $23,638 Contract Term March 1, 2025 — June 30, 2025 COUNTY and CONTRACTOR, as defined above, acknowledge, and accept the terms of this contract and EXHIBITS and have executed this contract on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this contract are governed by this contract including any [Special Conditions, General Terms and Conditions, Exhibits, etc.]. CONTRACTOR NAME BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Agency Name Sharon Trask, Chair Authorized Signature Date APPROVED AS TO FORM: Print Name & Title Date Tim Whitehead, Chief DPA Professional Services Contract (rev 01/2024) Pagel Special Conditions CONTRACTOR agrees to the following: The award of funds does not guarantee that the CONTRACTOR will receive funding if special conditions are not met. The following documents are requirements and must be received within 30 days of the contract award start date for the CONTRACTOR to submit an invoice and receive funding. If the agency has provided these documents under a previous contract, only updated documents need to be provided. For tracking purposes, please notify COUNTY on each item stating "no updates" if this is the case. 1. CONTRACT REQUIREMENTS to receive funding: a. Vendor Payment Form b. Certificate of Insurance (see requirements Exhibit B) Funding Source: Department of Health Contract #CLH31019 Infectious Disease Syndemic Prevention Services-SSP General Terms and Conditions Scope of Services: CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as identified in "Exhibit A Scope of Services," during the CONTRACT period. In the event that CONTRACTOR expends the total award specified in "Exhibit C Budget" before the end of the CONTRACT duration, CONTRACTOR remains liable to provide COUNTY the services as identified in "Exhibit A Scope of Services." No material, labor or facilities will be furnished by COUNTY, unless otherwise provided for in the CONTRACT. Term: Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be performed at the expense of CONTRACTOR and are not compensable under this CONTRACT unless both parties hereto agree to such provision in writing. The term of this CONTRACT may be extended by mutual consent of the parties; provided, however, that the CONTRACT is in writing and signed by both parties. Amendments and Extension: This CONTRACT may be amended by mutual agreement of the parties. Such amendment shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. The duration of this CONTRACT may be extended by mutual written consent of the parties, for a period of up to one year, and for a total of no longer than three years. Debarment Certification: Professional Services Contract (rev 01/2024) Page 2 The CONTRACTOR, by signature to this contract, certifies that the CONTRACTOR is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded in any Federal department or agency from participating in transactions. Independent Contractor: CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent contractor, and nothing herein contained shall be construed to create a relationship of employer-employee. All payments made hereunder and all services performed shall be made and performed pursuant to this CONTRACT by the CONTRACTOR as an independent contractor. CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in Exhibit C Budget and the CONTRACTOR is not entitled to any benefits including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any other rights or privileges afforded to employees of COUNTY. The CONTRACTOR represents that he/she/it maintains a separate place of business, serves clients other than COUNTY, will report all income and expense accrued under this CONTRACT to the Internal Revenue Service, and has a tax account with the State of Washington Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of Washington. CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or employees from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of the provisions of this paragraph. Taxes: CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on compensation earned pursuant to this CONTRACT. COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law. The CONTRACTOR must pay all other taxes, including, but not limited to, Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or personal property to which COUNTY does not hold title. COUNTY is exempt from Federal Excise Tax. Professional Services Contract (rev 01/2024) Page 3 No Guarantee of Employment: The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest any employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee of any sub-contractor by COUNTY at the present time or in the future. Accounting and Payment for CONTRACTOR Services: Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set forth in Exhibit C Budget. Where Exhibit C requires payments by the COUNTY, payment shall be based upon written claims supported, unless otherwise provided in Exhibit C, by documentation of units of work actually performed and amounts earned, including, where appropriate, the actual number of days worked each month, total number of hours for the month, and the total dollar payment requested, so as to comply with municipal auditing requirements. Acceptable invoices will be processed within 30 days of receipt. Unless specifically stated in Exhibit C or approved in writing in advance by the official executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the "Administrative Officer"), COUNTY will not reimburse the CONTRACTOR for any costs or expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where required, COUNTY shall, upon receipt of appropriate documentation, compensate the CONTRACTOR, no more often than monthly, in accordance with COUNTY's customary procedures, pursuant to the fee schedule set forth in Exhibit C. Fraud and Other Loss Reporting: CONTRACTOR shall report in writing all known or suspected fraud or other loss of any funds or other property furnished under this CONTRACT immediately or as soon as practicable. Billing Procedures and Payment: The funding awarded may only be used for eligible activities and expenses. COUNTY will pay CONTRACTOR upon acceptance of services provided and receipt of properly completed invoices, which shall be submitted to the COUNTY representative not more often than monthly. Exceptions to the single billing per month (or quarterly) can be made by the COUNTY on a case-by-case basis. The CONTRACTOR shall only be paid as a reimbursement of allowable costs incurred during each invoice period, according to the terms provided in Exhibit A, if CONTRACTOR performs the services and submits all reporting to a satisfactory level. The COUNTY may, in its sole discretion withhold payments by the Grantee for services rendered if the CONTRACTOR fails to satisfactorily comply with any term or condition of this Grant. No payments in advance or in anticipation of services or supplies to be provided under this Grant shall be made by the COUNTY. Withholding Payment: Professional Services Contract (rev 01/2024) Page 4 In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise adjudicated. Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to perform, and in no case more than ten (10) days after it determines to withhold amounts otherwise due. A determination of the Administrative Officer set forth in a notice to the CONTRACTOR of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord with the provisions of the Disputes clause of this CONTRACT. COUNTY may act in accordance with any determination of the Administrative Officer which has become conclusive under this clause, without prejudice to any other remedy under the CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay any amount so required to be paid and to charge the same to the account of the CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by COUNTY under this clause. Labor Standards: CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of Washington. Assignment and Subcontracting: The performance of all activities contemplated by this CONTRACT shall be accomplished by CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other individual, firm or entity without the express and prior written approval of COUNTY. Conflict of Interest: If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR or any of its employees involved in the performance of this CONTRACT shall have or develop an interest in the subject matter of this CONTRACT that is potentially in conflict with the COUNTY's interest, then CONTRACTOR shall immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an informed judgment as to Professional Services Contract (rev 01/2024) Page 5 whether or not COUNTY's interest may be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also terminate this CONTRACT according to the provisions herein for termination. Non-Discrimination in Employment: COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges of employment for all qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or applicant for employment on the grounds of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated during employment, without regard to their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Such action shall include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits, selection for training including apprenticeship, and participation in recreational and educational activities. In all solicitations or advertisements for employees placed by them or on their behalf, CONTRACTOR shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision shall not apply to contracts or sub-contractors for standard commercial supplies or raw materials, or to sole proprietorships with no employees. Non-Discrimination in Client Services: CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service or benefits under this CONTRACT; or subject an individual or business to segregation or separate treatment in any manner related to his/her/its receipt any service or services or other benefits provided under this CONTRACT; or deny an individual or business an opportunity to participate in any program provided by this CONTRACT. Waiver of Noncompetition: CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from performing work or providing supplies to COUNTY. Professional Services Contract (rev 01/2024) Page 6 Work Product: CONTRACTOR will provide COUNTY with all work product including; plans, data reports, prior to the release of the final payment for services. Patent/Copyright Infringement: CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand brought against COUNTY, to the extent such action is based on the claim that information supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and damages attributable to any such claims that are finally awarded against COUNTY in any action. Such defense and payments are conditioned upon the following: A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim. B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for COUNTY the right to continue using the information, in the event such claim of infringement, is made, provided no reduction in performance or loss results to COUNTY. Confidentiality: CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except upon the prior written consent of COUNTY or an order entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision. Right to Review: This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee shall have the right to review and monitor the financial and service components of this program by whatever means are deemed expedient by the Administrative Officer or by COUNTY's Auditor's Office. Such review may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and any and all communications with or evaluations by service recipients under this CONTRACT. CONTRACTOR shall preserve and maintain all financial records and records relating to the performance of work under this CONTRACT for six (6) years after CONTRACT termination, and shall make them available for such review, within Mason County, State of Washington, upon request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any inspections, audits, or program review by any individual, agency, or governmental unit whose purpose is to review the services provided within Professional Services Contract (rev 01/2024) Page 7 the terms of this CONTRACT. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative Officer as soon as it is practical. Insurance Requirements: At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements detailed in "Exhibit B Insurance Requirements." Insurance as a Condition of Payment: Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the CONTRACTOR's strict compliance with all insurance requirements under this CONTRACT. Payment to CONTRACTOR shall be suspended in the event of non- compliance. Upon receipt of evidence of full compliance, payments not otherwise subject to withholding or set-off will be released to CONTRACTOR. Industrial Insurance Waiver: With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this CONTRACT. CONTRACTOR Commitments, Warranties and Representations: Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to, any representation made prior to execution of this CONTRACT, whether or not incorporated elsewhere herein by reference, as to performance of services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or warranties. Defense and Indemnity Contract: Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees, agents and volunteers, harmless from and against any and all claims, damages, losses and expenses, including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any property (including the loss of use resulting there from) which 1) are caused in whole or in part by any act or omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based upon CONTRACTOR's or its subcontractors' use of, presence upon or Professional Services Contract (rev 01/2024) Page 8 proximity to the property of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim, damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee benefit act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter into this CONTRACT, are reflected in CONTRACTOR's compensation, and have been mutually negotiated by the parties. Participation by County — No Waiver. COUNTY reserves the right, but not the obligation, to participate in the defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of CONTRACTOR's indemnity obligations under this CONTRACT. Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR's indemnity obligations shall survive the completion, expiration or termination of this CONTRACT. Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify COUNTY on a basis equal to or exceeding CONTRACTOR's indemnity obligations to COUNTY. Compliance with Applicable Laws, Rules and Regulations: This CONTRACT shall be subject to all laws, rules, and regulations of the United States of America, the State of Washington, political subdivisions of the State of Washington and Mason County. CONTRACTOR also agrees to comply with applicable Federal, State, County or municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals. Administration Contract: COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Public Health and Human Services Director and his or her designee, as COUNTY's representative, hereinafter referred to as the Administrative Officer, for the purposes of administering the provisions of this CONTRACT, including COUNTY's right to receive and act on all reports and documents, and any auditing performed by the COUNTY related to this CONTRACT. The Administrative Officer for purposes of this CONTRACT is: Melissa Casey, Community Health Manager Mason County Public Health & Human Services 415 N. 6th Street Phone: 360-427-9670 Ext. 404 Fax: 360-427-7787 Professional Services Contract (rev 01/2024) Page 9 E-mail: mcasey(d)mason countywa.gov Financial Contact: Casey Bingham, Finance Manager Mason County Public Health & Human Services 415 N. 6th Street Phone: 360-427-9670 Ext. 562 Fax: 360-427-7787 E-mail: caseyb(o-)-masoncountywa.gov Notice: Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except service of process, notice shall be given by CONTRACTOR to COUNTY's Administrative Officer under this CONTRACT. Notices and other communication may be conducted via e-mail, U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services. Modifications: Either party may request changes in the CONTRACT. Any and all agreed modifications, to be valid and binding upon either party, shall be in writing and signed by both of the parties. Termination for Default: If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY's option, obtain performance of the work elsewhere. If the CONTRACT is terminated for default, CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT until all work called for has been fully performed. Any extra cost or damage to COUNTY resulting from such default(s) shall be deducted from any money due or coming due to CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by COUNTY by reason of such default. If a notice of termination for default has been issued and it is later determined for any reason that CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. Termination for Public Convenience: COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in its sole discretion, that such termination is in the interests of COUNTY. Whenever the CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual work performed in compliance Professional Services Contract (rev 01/2024) Page 10 with Exhibit A Scope of Service and Exhibit C Budget. An equitable adjustment in the CONTRACT price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time during the term, whether for default or convenience, shall not constitute breach of CONTRACT by COUNTY. Termination for Reduced Funding: COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its sole discretion, that such termination is necessary due to a decrease in available project funding including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope of Services and Exhibit C Budget. Disputes: 1 . Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. For objections that are not made in the manner specified and within the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive. 2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to extension of time for (1) any act or failure to act by the Administrative Officer of COUNTY, or (2) the happening of any event or occurrence, unless the CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim, and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR believes additional compensation or extension of time is due, the nature of the cost involved, and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and complete daily records of the work performed, labor and material used, and all costs and additional time claimed to be additional. 3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or extension of time, unless within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and before final payment by COUNTY, the CONTRACTOR has given COUNTY a detailed written statement of each element of cost or other compensation requested and of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extension of time claimed to be due. Arbitration: Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or controversy between the parties under, arising out of, or related to this CONTRACT or otherwise, including issues of specific Professional Services Contract (rev 01/2024) Page 11 performance, shall be determined by arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is covered by this CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief, equitable relief (including specific performance), or any other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding and an order confirming the award or judgment upon the award may be entered in any court having jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive remedy between them regarding any dispute presented or pled before the arbitrator. At the request of either party made not later than forty-five (45) days after the arbitration demand, the parties agree to submit the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided, that either party may decline to mediate and proceed with arbitration. Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior to a written request or demand for arbitration issued under this Agreement are not subject to arbitration. Venue and Choice of Law: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington and Mason County. Unless otherwise specified herein, this CONTRACT shall be governed by the laws of Mason County and the State of Washington. Severability: If any term or condition of this CONTRACT or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this CONTRACT are declared severable. Waiver: Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this CONTRACT shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such, or Professional Services Contract (rev 01/2024) Page 12 any other covenants or contracts, but the same shall be and remain in full force and effect. Order of Precedence: A. Applicable federal, state and county statutes, regulations, policies, procedures, federal Office of Management and Budget (OMB) circulars and federal and state executive orders. B. Funding source agreement(s) including attachments C. Special Conditions D. General Terms and Conditions E. Exhibit B, Insurance Requirements F. Exhibit A, Scope of Service G. Exhibit C, Budget Entire Contract: This written CONTRACT, comprised of the writings signed or otherwise identified and attached hereto, represents the entire CONTRACT between the parties and supersedes any prior oral statements, discussions or understandings between the parties. Professional Services Contract (rev 01/2024) Page 13 EXHIBIT A SCOPE OF SERVICES Program: Drug User Health Syndemic Clinical Services through the Substance Use Mobile Outreach of Mason County Program Descriptions: North Mason Regional Fire Authority's (NMRFA) Mobile Integrated Health Program will partner with Mason County Public Health and Human Services (MCPHHS) Substance Use Mobile Outreach Program to provide clinical services, including wound care, infectious disease testing and treatment (STIs and Hepatitis C, or HCV)), HIV testing and linkages to state-sponsored HIV/AIDS medical case management, medications for opioid use disorder (MOUD), and general wellness checks with an emphasis on early diagnosis and treatment of health challenges that commonly occur in people who use drugs or who experience behavioral health challenges. The program will provide linkages to primary or specialty follow-up care, behavioral health services, case management, and broader social and recovery support services with Mason County Mobile Outreach staff as per the DOH's Drug User Health contract. A 0.12 FTE Certified Physician's Assistant, a 0.03 FTE Psychiatric Nurse Practitioner, and a 0.40 FTE Licensed Practical Nurse will work with MCPHHS outreach staff to provide services in several modalities: home service, street/encampment outreach, office-based, and telehealth. An RN and Prevention Specialist may also be included in services at the north end of Mason County, within NMRFA's jurisdiction. NMRFA will give MCPHHS access to their electronic health records (her) so MCPHHS staff can book on-site appointments during Syringe Service Program (SSP) services. No additional licenses will be needed. NMRFA will report to MCPH every month by the 10t" of the month: • the number of wound care sessions, • the number of infectious disease tests conducted (HCV, HIV, gonorrhea-chlamydia, syphilis), • the number of participants started on HCV treatment, the number of participants inducted on MOUD, and • the number of all other diagnostic tests or general wellness exams. NMRFA will provide all equipment, diagnostic tests, and electronic equipment within the scope of the Mobile Integrated Health Program's (MIHP) services and the MIHP vehicle as needed. As part of the larger MIHP program with Central and South Mason Fire Districts, NMRFA will also provide referrals from the larger 911 emergency system. Professional Services Contract (rev 01/2024) Page 14 MCPHHS will provide wound care supplies, infectious disease and diagnostic tests, and clinical office space at 2300 Kati Ct. in Shelton. It will also provide staff for outreach, linkages to care, and navigation services as needed. Both parties will continue to utilize partnerships within the Mason County/adjacent counties network of behavioral health (substance use and mental health) providers, housing and social services providers, and broader social and recovery support services to provide holistic wrap-around care for program participants. NMRFA and MCPHHS will review the workflow mid-contract and adjust services and hours as needed within the capacity of both agencies. This contract may be renewable depending on funding. Professional Services Contract (rev 01/2024) Page 15 EXHIBIT B INSURANCE REQUIREMENTS A. MINIMUM Insurance Requirements: 1. Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. 2. Workers' Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits for CONTRACTOR's, no less than $1,000,000 per accident for all covered losses. 3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If CONTRACTOR or CONTRACTOR's employees will use personal autos in any way on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for each such person. 4. Professional Liability. Not less than $1,000,000 per claim. Coverage will apply to liability for professional error, act or omission, arising out of or in connection with the Contractor's Services under the Contract. B. Certificate of Insurance: A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within five (5) days of CONTRACT execution. C. Basic Stipulations: 1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional insureds COUNTY, its officials, employees and agents, using ISO endorsement CG 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the CONTRACTOR (hereinafter"indemnifying parties") to comply with these provisions. 2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any insurance proceeds, and to require all indemnifying parties to do likewise. Professional Services Contract (rev 01/2024) Page 16 3. All insurance coverage maintained or procured by CONTRACTOR or required of others by CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to COUNTY, or must specifically allow the named insured to waive subrogation prior to a loss. 4. All coverage types and limits required are subject to approval, modification and additional requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect COUNTY's protection without COUNTY's prior written consent. 5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to COUNTY, consisting of: a) certificate(s) of insurance evidencing all of the coverages required and, b) an additional insured endorsement to CONTRACTOR's general liability policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004. CONTRACTOR agrees, upon request by COUNTY to provide complete, certified copies of any policies required within 10 days of such request. COUNTY has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests. Any premium so paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted from sums due CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any other additional insured under these requirements to obtain proof of insurance required under this CONTRACT in no way waives any right or remedy of COUNTY or any additional insured, in this or in any other regard. 6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self-insurance available to COUNTY. 7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its obligations to COUNTY. If CONTRACTOR's existing coverage includes a self-insured retention, the self-insured retention must be declared to the COUNTY. The COUNTY may review options with CONTRACTOR, which may include reduction or elimination of the self-insured retention, substitution of other coverage, or other solutions. 8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or agents face an exposure from operations of any type pursuant to this CONTRACT. This obligation applies whether or not the CONTRACT is canceled or terminated for any reason. Termination of this obligation is not effective until COUNTY executes a written statement to that effect. 9. The limits of insurance as described above shall be considered as minimum requirements. Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain insurance with limits of liability that exceed the required limits or coverage that is broader Professional Services Contract (rev 01/2024) Page 17 than as outlined above, those higher limits and broader coverage shall be deemed to apply for the benefit of any person or organization included as an additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs and Sections of this CONTRACT. 10. None of the policies required herein shall be in compliance with these requirements if they include any limiting endorsement that has not been first submitted to COUNTY and approved of in writing. 11. The requirements in this Exhibit supersede all other sections and provisions of this CONTRACT to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 12. Unless otherwise approved by COUNTY, insurance provided pursuant to these requirements shall be by insurers authorized to do business in Washington and with a minimum A.M. Best rating of A-:VII. 13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this CONTRACT limits the application of such insurance coverage. 14. CONTRACTOR agrees require insurers, to provide notice to COUNTY thirty (30) days prior to cancellation of such liability coverage or of any material alteration or non-renewal of any such coverage, other than for non-payment of premium. CONTRACTOR shall assure that this provision also applies to any subcontractors, joint ventures or any other party engaged by or on behalf of contractor in relation to this agreement. Certificate(s) are to reflect that the issuer will provide thirty (30) days' notice to COUNTY of any cancellation of coverage. 15. COUNTY reserves the right at any time during the term of the CONTRACT to change the amounts and types of insurance required by giving the CONTRACTOR ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate CONTRACTOR's compensation. 16. Requirements of specific coverage features are not intended as limitation on other requirements or as waiver of any coverage normally provided by any given policy. Specific reference to a coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all-inclusive. 17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve COUNTY. Professional Services Contract (rev 01/2024) Page 18 EXHIBIT C BUDGET Submit monthly invoice requests electronically to Christina Muller-Shinn at shinn(a)_masoncountywa.gov by the 10t" of each month. Position Monthly Salary Monthly FTE Amount Benefits Requested Physician Assistant — Certified $10,732.05 $2,401.33 0.12 $6,304.00 Psychiatric Nurse Practitioner* $17,600.00 N/A 0.03 $1,760.00 Registered Nurse $9,819.33 $1,595.22 0 $0 Licensed Practical Nurse $7,280.00 $1,010.75 0.4 $13,265.00 Prevention Specialist $9,144.45 $2,401.33 0.05 $2,309.00 TOTAL $23,638.00 *Contract position without benefits/taxes paid Payment: In the event State, Federal, or local funding changes, the COUNTY reserves the right to amend the payment terms and the amount awarded in this contract. Approved invoices will be disbursed according to the vendor payment schedule of the County Auditor's Office. Refer to the Billing Procedures and Payment clause of this contract for additional information. All COUNTY provided templates must be used and not modified without the expressed, written permission from the COUNTY. The COUNTY has the right to change the reporting requirements with notification to the CONTRACTOR. Payment will be considered timely within 30 days of receipt of invoice. Professional Services Contract (rev 01/2024) Page 19 SON Cov�;�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: Melissa Casey Ext:404 Department: Public Health Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 3/10/25 Agenda Date(s): 3/18/25 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item: Consolidated Homeless Grant Local Government Application Background/Executive Summary: The Department of Commerce has released the 2025-2027 Consolidated Homeless Grant(CHG) Application Part 1 of a two-part application process. The CHG represents a collection of state fund sources—including document recording fees and state general funds—which must be used to develop and manage local homeless response systems. County governments are designated as Lead Grantees; a Lead Grantee cannot opt out of administering CHG funding or any of the administrative system requirements. Part 1 of the application is due by March 28,2025. Commerce has not provided a funding estimate at this time. Part 2 of the application will provide an award and budget worksheet when it is available, and part 2 will also collect subgrantee information. Budget Impact(amount, funding source,budget amendment, etc.): TBD Public Outreach: N/A Requested Action: Approval to submit Consolidated Homeless Grant Local Government Application Attachment(s) CHG Local Government Application Part 1 2023-2025 Funding Summary TABLE OF CONTENTS Introduction CHG Purpose Application Instructions FORM A Applicant Information FORM B Lead Grantee Certification INTRODUCTION Local Government Washington State Department of Homeless Housing Funding Application PART 1 commerce forthe Consolidated Homeless Grant (CHG) July 1,2025-June 30,2027 Submission Deadline:March 28,2025 by 5 p.m Dear Local Governments and Interested Parties, The Department of Commerce is proud to announce the release of the 2025-2027 Consolidated Homeless Grant(CHG)application.Since its inception in 2012, CHG has evolved from a modest base of$18 million—at a time when the document recording fee was not yet a permanent fund source—to an estimated$250 million in the last fund cycle.This remarkable growth reflects the unwavering advocacy of local government staff and nonprofit providers who have championed solutions and driven change to ensure resources better meet the needs of the people we serve.As we enter a new biennium facing the largest budget deficit since 2011,maintaining critical services will require a steadfast commitment and even more problem solving.Today,we are better prepared than ever,equipped with evidenced based strategies,deeper collaborations with community-based partners,and a state plan shaped by the voices of those with lived experience of homelessness and the providers who support them. What is the CHG Budget? Until the current state legislative session adjourns in late April,we won't know our final CHG budget.During this application period,we will share updated information on the House and Senate proposals along with what we learned from former Governor Inslee's proposed Budget.We are advising CHG grantees to prepare for a potential 20%reduction from the 2023-2025 CHG awards,although we remain hopeful for a more favorable outcome. This application is Part 1 of a two-part application process.Part 2 will provide an award and budget worksheet.Additionally,Part 2 will also collect subgrantee information,CHG funded projects including those identified as low barrier,and eviction prevention questions around subgranting with by and for organizations. We will send out Part 2 as soon as we can make it available. Document Recording Fees:How Were They Established? Established in 2005,the Washington State document recording fee created a dedicated funding source for homeless programs.This surcharge,applied to county real estate document recording transactions,is collected by local auditors who direct a portion to county governments while remitting the rest to the state. Under the statute that created the fee,counties must use the funds to develop and manage local homeless crisis response systems aligned with state policy goals.Counties are also tasked with creating local homeless plans in collaboration with community partners,identifying strategies to reduce homelessness,and submitting expenditure reports to the state. What Can the Grant Fund? The CHG was created in 2012 to streamline several funding sources into a single grant for county governments.Our goal has been to collaborate with counties and grantees to develop CHG guidance that aligns with statutory requirements and evidenced based practices.County governments,in turn,create programs to deliver the services.It's important to note that the CHG is not a"program"or a"homeless intervention."Rather,it represents a collection of state fund sources— including document recording fees and state general funds—with statutory requirements integrated into guidance that aligns with data driven approaches. To review details on allowable activities and administrative and system requirements,please see the draft 2025-2027 CHG guidelines.Final guidelines will be sent before the July 1 grant start. What is Role of Lead Grantees? County governments and nonprofit organizations are designated as Lead grantees.These organizations have key responsibilities for managing funds and,if applicable,additional duties when subgranting to other providers.Commerce assigns staff to support each Lead grantee,ensuring they have the tools and guidance necessary for successful grant administration.Before completing the CHG application,it is essential for applicants to fully understand the associated responsibilities outlined in the CHG Guidance and commit to meeting these requirements.The current guidelines and guideline changes to begin July 1,2025 can be found at this link:https://deptofcommerce.box.com/s/e4rv277s21imz01svcxcgd2pv2kthrp3. New Responsibilities Low barrier:Beginning in July 2025,80%of CHG funded projects will need to operate in accordance with the CHG Guidance's low barrier requirements(for more information,read CHG guidelines section 2.1.2).This will require Lead grantees to support subgrantees in reevaluating service delivery methods,potentially serving fewer people while dedicating more resources to stabilizing harder to serve populations. Prioritize preserving and maintaining emergency shelter beds:For the 2025-2027 grant period,CHG funds must prioritize preserving and maintaining existing emergency shelter bed inventory as reported to Commerce in the SFY 24 Annual Expenditure Report.The beds do not need to stay in the same projects as in 2023-2025,but the total number of emergency shelter beds must remain the same. Denial of funds or opting out of administrative system requirements:A Lead grantee cannot opt out of administering CHG funding or any of the administrative system requirements.(Note:some funding will continue to be optional,such as Permanent Supportive Housing for Chronic Homeless Families and Housing and Essential Needs for Foundational Community Support clients Bridge funds.)For example,if the State Operating Budget results in additional funding added to CHG,Lead grantees cannot decline funding intended for services in their county. The challenges ahead are significant,but so is our collective resolve.Commerce is committed to walking alongside you every step of the way,supporting your efforts to create a Washington where everyone has a safe and stable place to call home. CHG PURPOS The Homelessness Assistance Unit at the Department of Commerce administers state and federal funds to support homeless crisis response systems in WA State following the strategies outlined in Washington's 2024-2029 Homeless Housing Strategic Plan. The CHG is a critical resource in the crisis response system.People living unhoused become stably housed when the system is low barrier, trauma informed,culturally responsive,and Housing First oriented.A Housing First philosophy guides the crisis response system to connect people to stable housing as quickly as possible,without preconditions,because meeting the basic human need of a safe and decent place to live sets people up for greater wellness in all areas of life. People living unstably housed become stably housed when the system is oriented toward person-centered services which promote personal autonomy,choice,and build on the strengths and resources of those served through the crisis response system. We expect Commerce grantees,including county governments and nonprofits,to be leaders in their crisis response systems,facilitating partnership among service organizations,and promoting evidence-based,anti-racist practices. Grantees must respond to the disproportionality in access to services,service provision and outcomes and cannot simply rely on standard business practices to address inequity.Grantees have the responsibility to ensure all people eligible for services receive support and are served with dignity,respect and compassion regardless of circumstance,ability or identity. This includes marginalized populations,Black,Native and Indigenous,People of Color,immigrants,people with criminal records,people with disabilities,people with mental health and substance use vulnerabilities,people with limited English proficiency,people who identify as transgender,people who identify as LGBTQ+,and other individuals that may not access mainstream support. We are here to support your efforts.The Homelessness Assistance Unit provides access to continuous learning on trauma informed services, racial equity,LGBTQ+competency,and more.We can help you strategize outreach,coordinated entry and help you understand your data so we can meet Washington's vision that everyone experiencing homelessness and housing instability has swift and equitable access to stable APPLICATION INSTRUCTIONS This Excel workbook contains the information and forms needed to prepare a request for the Consolidated Homeless Grant(CHG) administered by the Department of Commerce (Commerce)for the state fiscal years 2026 and 2027.Yellow tabs are to be completed by the applicant. The non-yellow tabs are informational only.An introduction to the CHG Application can be found on the first tab titled "Introduction."This is part one of a two part application.The second application will provide the award, and collect budget, subgrantee, and eviction prevention program information. Submission This Application and accompanying signed Form B Lead Grantee Certification are due to Commerce no later than March 28,2025 by 5 p.m. Please submit one electronic submission of the entire Application (in Excel)and the signed and scanned Form B to the CHG contract manager for your county.As referenced on the Introduction tab and above, Commerce will provide an award and part two of the application when budget information is available. Commerce reserves the right to reduce or redistribute an allocation if insufficient information is provided in the application, ineligible activities are proposed, or if a grantee lacks demonstrated capacity to administer the grant. Preparation of an application does not guarantee that applicants will receive funds. CHG Contract Manager and Application Contact Leeanne Montoya leeanne.montova(cDcommerce.wa.gov Grays Harbor, King, Pacific,Spokane city and county,Walla Walla Esme Zavala-Montalvo esmeralda.zavala-montalvo(cDcommerce.wa.gov Grant, Island,Skagit,Snohomish,Whatcom,Yakima Tia Stoner tia.stoner(cDcom merce.wa.aov Benton-Franklin,Clark,Cowlitz, Kitsap, Lewis,Mason, Pierce,Thurston,Wahkiakum FORM A -Applicant Information Name of Organization/Department Mailing Address Physical Address(if different than mailing address) City Zip Code Statewide Vendor Number(SWV) Unified Business Number(UBI) County(ies)Served Contact Information Contact person for application: Name/title Phone Email Executive Other Program Manager Fiscal Data Manager If another person needs to be Person with signature authority Person who is the primary grant Person we will contact with Person we will contact with included in grant who will sign grant agreement via DocuSign with Commerce. contact with Commerce. questions about invoices. questions about data. correspondence with the primary contact. Name Title Phone Email DocuSign Information The Executive contact will be the DocuSign end signer, but if anyone else needs to be a recipient in the DocuSign routing process, please enter their name/title and email below in order of who needs to review/approve first. Program Manager and Other contact will be cc only unless included below. Name/Title 1 Email Name/Title 2 Email Name/Title 3 Email Name/Title 4 Email Name/Title 5 Email Notes for DocuSign or please let us know if your organization cannot sign through Docusign: Crisis Response System 1. Describe your organization's participation in the local continuum of care, local homeless planning group or local homeless provider network. 2. Describe the goals and strategies your county is using to respond to the disproportionality in access to services for marginalized populations? What data have you examined and where are you looking for information? r antin Part 2 of the CHG application will collect subgrantee information and projects funded ribe how you will ensure all CHG subgrantees will receive training on the CHG guidelines including low barrier housing projects, le housing interventions, progressive engagement, allowable expenses,training requirements, etc. 4. Describe how your organization will conduct a risk assessment and develop monitoring plans for each subgrantee within six months of the subgrant start date. (Updated July 1, 2025 CHG guidelines will require subgrantees must be monitored for program and fiscal compliance at least one time within the grant period.) Low Barrier Part 2 of the CHG application will collect low barrier projects and associated bed counts funded by CHG. 5. Describe your organization's process for determining no less than 80%of all CHG funded projects (programs and facilities)are low barrier. Organizational Capacity 6. Explain any organizational restructuring that occurred within the last 12 months that affect Commerce contracts. Provide details of the restructuring, the timeframe for which this has/is occurring and the status of the change. Make sure to discuss the following: Organizational changes Programmatic changes Business system changes (financial, human resources etc.) Other 7. Describe turnover in key positions during the past 12 months in those areas of the organization that administer or support homeless housing projects for the following categories. Describe your plan and timeframe for filling, training, or covering the duties of any vacant positions. Include the number of positions/FTEs for each category. Executive management Fiscal staff Audit Information 8.What is the last fiscal year your organization was audited for? Type of audit: A-133 Financial Statement Audit Financial Review Were there Findings or a Management Letter as a result of the last audit? No Yes, please detail: Local Government 9. Explain the role of county commissioners/city council in the following: Reviewing homeless crisis response system and homeless housing program outcomes Monitoring grant financial and program compliance Evaluating or assessing the performance of homeless housing management staff FORM B - Lead Grantee Certification Lead Grantee Applicant - Executive Signature I certify that the information presented in this application is true and correct to my best knowledge and authorize the submission to Commerce for consideration of funding as the Lead Grantee. Organization: Executive Signature Name (same as on Applicant Information): Title: Date Signature Scan and send signed Form B to your CHG Contract Manager via email with application. Electronic signatures are accepted. FY24-25 Homeless Response System Funding Summary (July 1, 2024—June 30, 2025) Project Type& FY24-25 Fund Intervention Program Description Service Provider(s) Funding Source(s) Crossroads Housing* $136,000 2163 (onsite ES) Temporary Emergency Shelter(ES)—Provides short-term,temporary overnight shelter for people Crossroads Housing $220,680 EHF Housing experiencing homelessness. Emergency shelters meet the immediate need for shelter,can (offsite ES) Interventions be facility-based,or operated through hotel/motel vouchers. Community Lifeline $250,000' 2163 Turning Pointe* $148,364 2163 The Youth Connection* $250,820 EHF Homeless Prevention/Eviction Prevention—Helps households who are at risk of Crossroads Housing $531,720.61 CHG homelessness to maintain or obtain stable housing and avoid homelessness.Services include housing-focused case management and temporary rent subsidies. The Youth Connection $261,911.59 CHG Rapid Re-housing—Quickly moves households from homelessness into permanent Crossroads Housing $948,998 CHG, EHF housing by providing move-in assistance,time-limited rent subsidies(up to 2 years),and Permanent housing-focused case management to maintain housing when the subsidy ends. The Youth Connection $165,000 EHF Housing New Horizons Interventions Permanent Supportive Housing—Subsidized, non-time limited housing with support $166,980 2163 services for homeless households that include a household member with a permanent Communities disability. Crossroads Housing $60,000 2163,CHG Housing and Essential Needs(HEN)—Provides access to essential needs items and potential rental assistance(Rapid Re-Housing or Eviction Prevention)for low-income Community Action individuals who are unable to work for at least 90 days due to a physical and/or mental Council $1,324,318 z CHG incapacity. Diversion/Coordinated Entry/Care Coordination—Resolve housing crisis before entering the homeless crisis response system;coordinate the care of households experiencing Crossroads Housing $240,000 2163 homelessness, reduce barriers to housing,connect with other resources that will Services Only contribute to housing stability,and enroll into programs that move households into The Youth Connection $172,000 2163 Interventions housing. Street Outreach—Engage people experiencing homelessness who are otherwise not accessing services for the purpose of connecting them with emergency shelter, housing,or Crossroads Housing $30,000 EHF other critical services. 'Contract Amendment#1 effective November 7,2023 reduces the remaining balance of the award by 20%.Total Amended Awarded=$173,441.38,pending successful completion of Re- Allocation Action Plan to restore reduced funding. 2State General Funds—awards are based on a single fiscal year and cannot roll over *Indicates agencies with offices in Shelton and Belfair State, Local, and Federal Funds There are several fund sources that help in response to homelessness.The information below provides an overview of the grants within Mason County. Funds are awarded and subcontracted through a Request for Proposal Process. Consolidated Homeless Grant The Consolidated Homeless Grant(CHG) has several different fund sources, including state general fund and document recording fees. CHG provides resources to fund homeless crisis response systems to support communities in ending homelessness. Grants are made to local governments and nonprofits. Homeless crisis response systems respond to the immediacy and urgency of homelessness and ensure that everyone has a safe and appropriate place to live. It is administered through the Housing Assistance Unit of the Washington State Department of Commerce. The grant has base funding to support programs such as emergency shelter,temporary housing, and rapid rehousing. There is an allocation to support permanent supportive housing for eligible families where the head of household must be chronically homeless and have a disability. The Housing and Essential Needs Program (HEN) represents about 75%of the award to help individuals qualified by the Department of Social and Health Services with time-limited rent assistance, services connected to housing stability, and limited essential needs items, such as personal hygiene and transportation. Community Action Council of Lewis-Thurston-Mason counties operates the HEN program while Crossroads Housing and The Youth Connection operate the other programs funded by the Consolidated Homeless Grant. Local Document Recording Fee(2163)—Homeless Housing and Assistance 2163 Funds (RCW 36.22.179) Homeless Housing and Assistance:The Homeless Housing Grant Program was created in Washington State by Engrossed Second Substitute House Bill(ESSHB) 2163 on August 1, 2005.The law created a document recording fee on certain documents to be utilized by local jurisdictions to reduce unsheltered homelessness and prevent homelessness for households under 50%AMI. Funds are obtained through an imposed surcharge on document recording fees of real property, dedicating funding to low-income and very low-income individuals.Administration of the grant funds are shared between local governments and the state. Eligible uses of the funds are to provide housing and shelter for homeless people including, but not limited to: Grants to operate, repair, and staff shelters;grants to operate transitional housing; partial payments for rental assistance; consolidated emergency assistance; overnight youth shelters; grants and vouchers designated for victims of human trafficking and their families; and emergency shelter assistance; and fund the homeless housing grant program. Emergency Housing Fund: July 1,2023—June 30,2025 The Department of Commerce has allocated $884,950 in Emergency Housing Funds(EHF)to Mason County for the 2024 fiscal year. The purpose of these funds is to maintain current levels of homeless subsidies and emergency housing capacity from sun-setting funds and will be allocated for continuation of Shelton Family Center's Permanent Housing: Centralized Rapid Rehousing and Emergency Shelter Programs and Crossroads Housing's Permanent Housing: Centralized Rapid Rehousing, Emergency Shelter, and Street Outreach programs. Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Marissa Watson Ext: 367 Department: Community Development Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): March 17, 2025 Agenda Date(s): April 1, 2025 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: 2025 Mason County Comprehensive Plan – Climate Element Grant Contract Amendment Background/Executive Summary: Mason County is the recipient of a climate grant administered through the Department of Commerce. The BOCC previously provided their approval of the grant contract and now that contract requires amendment There is no change in the amount of the grant or dates. The only changes are to the distribution amounts per deliverable and to update the last deliverable as a draft and not final document. The final draft of the Climate Element will be due December 31, 2025 and coincides with the due date for the entire Comprehensive Plan. A DocuSign version of the grant was distributed to the chair for signature, signature was also obtained from the appropriate Commerce signatory as well. Budget Impact (amount, funding source, budget amendment, etc.): N/A Public Outreach: N/A Requested Action: Approval for the Chair to sign the 2025 Mason County Comprehensive Plan – Climate Element Grant contract amendment moving the due date of the final draft of the Climate Element to December 31, 2025. Attachment(s): Amendment Amendment Contract Number: 24-63610-139 Amendment: 1 Local Government Division Growth Management Services 2023-2025 Climate Planning Grant 1. Contractor 2. Contractor Doing Business As (optional) Mason County 615 W. Alder St Shelton, WA 98584 N/A 3. Contractor Representative (only if updated) 4. COMMERCE Representative (only if updated) Marissa Watson Senior Planner (360) 427-9670 ext. 367 mwatson@masoncountywa.gov Noelle Madera Climate Operations Team Lead (509) 818-1040 noelle.madera@commerce.wa.gov PO Box 42525 1011 Plum St SE Olympia, WA 98504- 2525 5. Original Contract Amount (and any previous amendments) 6. Amendment Amount 7. New Contract Amount $125,000 No Change $125,000 8. Amendment Funding Source 9. Amendment Start Date 10. Amendment End Date Federal: State: X Other: N/A: Date of Execution June 30, 2025 11. Federal Funds (as applicable): N/A Federal Agency: N/A ALN: N/A 12. Amendment Purpose: The purpose of this amendment is to modify the scope of work and redistribute the budget among tasks. COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the terms of this Contract As Amended and attachments and have executed this Contract Amendment on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this Contract As Amended are governed by this Contract Amendment and the following other documents incorporated by reference: Contractor Terms and Conditions including Attachment “A-1” – Scope of Work, Attachment “B-1” – Budget. A copy of this Contract Amendment shall be attached to and made a part of the original Contract between COMMERCE and the Contractor. Any reference in the original Contract to the “Contract” shall mean the “Contract as Amended”. FOR CONTRACTOR FOR COMMERCE Sharon Trask, Commission Chair Mason County Date Mark K. Barkley, Assistant Director Local Government Division Date APPROVED AS TO FORM ONLY Sandra Adix Assistant Attorney General 3/20/2014 Date Docusign Envelope ID: B820869A-8A17-4ADD-9F85-E02F3324021B 3/11/2025 | 8:37 AM PDT 3/11/2025 | 9:52 AM PDT Amendment 2 This Contract is amended as follows: Attachment A Scope of Work is hereby replaced in its entirety by Attachment A-1 Scope of Work. Attachment B Budget is hereby replaced in its entirety by Attachment B-1 Budget. ALL OTHER TERMS AND CONDITIONS OF THIS CONTRACT REMAIN IN FULL FORCE AND EFFECT. Docusign Envelope ID: B820869A-8A17-4ADD-9F85-E02F3324021B Amendment 3 Attachment A-1: Scope of Work Mason County Scope of Work for Climate Planning—Climate Resilience Sub-Element Section Steps, Tasks, and Deliverables Description End Date Section 2: Climate Policy Creation Initiate Project 11/2023 – 01/2025 Task 2.1 Form Climate Policy Advisory Team Task 2.2 Establish engagement strategy that supports environmental justice. Review Comprehensive Plan PPP and revise as needed. Deliverable 1 In-Progress Climate Element Workbook Sections 2.1, 2.2 completed 01/31/2025 Resilience Sub- Element Sec. 3, Step 1 Explore Climate Impacts 12/2024 – 03/2025 Task 3.1.1 Identify community assets Use existing Mason County Critical Facilities & Critical Infrastructure Map and other sources. Task 3.1.2 Explore hazards and changes in the climate Use existing Mason County earthquake, flood, fire, landslide hazard, and liquefaction maps; UW’s Climate Mapping for a Resilient Washington webtool; NOAA’s Climate Resilience Toolkit and Climate Mapping for Resilience and Adaptation tool; and WA DOC’s climate website resources. Docusign Envelope ID: B820869A-8A17-4ADD-9F85-E02F3324021B Amendment 4 Task 3.1.3 Pair assets and hazards and describe exposure and consequences. Use existing Mason County Risk Assessment. Task 3.1.4 Identify priority climate hazards Deliverable 2 In-Progress Climate Element Workbook Sections S3 Task 1.1, S3 Task 1.2, S3 Task 1.3, and S3 Task 1.4 completed 03/15/2025 Resilience Sub- Element Sec. 3, Step 2 Audit Plans & Policies 02/2025 – 04/2025 Task 3.2.1 Review existing plans for climate gaps and opportunities. Review Comprehensive Plan and Hazard Mitigation Plan. Task 3.2.2 Determine next step; for each climate hazard identified in Task 3.1.4, complete Climate Workbook questionnaire. Deliverable 3 In-Progress Climate Element Workbook Sections S3 Task 2.1 and S3 Task 2.2 completed. 04/15/2025 Resilience Sub- Element Sec. 3, Step 3 Assess Vulnerability & Risk 04/2025 – 05/2025 Task 3.3.1 Assess sensitivity of community assets. Select appropriate indicators and develop assessment rules, including composites for multiple indicators. Task 3.3.2 Assess adaptive capacity of community assets. Select appropriate indicators and develop assessment rules, including composites for multiple indicators. Docusign Envelope ID: B820869A-8A17-4ADD-9F85-E02F3324021B Amendment 5 Task 3.3.3 Characterize vulnerability of community assets. Establish composite, qualitative rating using sensitivity and adaptive capacity ratings. Task 3.3.4 Characterize risk of community assets. For medium/high vulnerability assets. Task 3.3.5 Decide course of action. Meet with partners, stakeholders, and decision makers to accept risk or take action. Deliverable 4 In-Progress Climate Element Workbook Sections S3 Tasks 3.1-3.3 and S3 Tasks 3.4- 3.5 completed; documentation of applicable indicators/rules explained clearly. 05/15/2025 Resilience Sub- Element Sec. 3, Step 4 Pursue Pathways 05/2025 – 06/2025 Task 3.4.1 Adapt/expand existing goals where possible and develop new goals where needed. Task 3.4.2 Adapt/expand existing policies where possible and develop new policies where needed. Task 3.4.3 Identify policy co-benefits Deliverable 5 In-Progress Climate Element Workbook Section S3 Tasks 4.1-4.3 completed 06/15/2025 Resilience Sub- Element Sec. 3, Step 5 Integrate Goals & Policies 05/2025 – 06/2025 Task 3.5.1 Review and finalize resilience goals and policies. Task 3.5.2 Consult with partners and stakeholders. Docusign Envelope ID: B820869A-8A17-4ADD-9F85-E02F3324021B Amendment 6 Deliverable 6 Completed Climate Element Workbook Section S3 Step 5 completed 06/15/2025 Task 5 Planning Commission and City Council Meetings 04/2025 – 06/2025 Final Deliverable Deliverable 7 Draft Climate Element with Resilience goals and policies 06/30/2025 Docusign Envelope ID: B820869A-8A17-4ADD-9F85-E02F3324021B Amendment 7 Attachment B-1: Budget Deliverables Commerce Grant Funds 1 In -Progress Climate Element Workbook Sections 2.1, 2.1 completed $5,982.29 2 In -Progress Climate Element Workbook Sections S3 Task 1.1, S3 Task 1.2, S3 Task 1.3, and S3 Task 1.4 completed $25,000 3 In -Progress Climate Element Workbook Sections S3 Task 2.1 and S3 Task 2.2 completed $25,000 4 In -Progress Climate Element Workbook Sections S3 Tasks 3.1-3.3 and S3 Tasks 3.4-3.5 completed $20,000 5 In -Progress Climate Element Workbook Section S3 Tasks 4.1-4.3 completed $20,000 6 Completed Climate Element Workbook Section S3 Step 5 completed $10,000 7 Draft Climate Element with Resilience Goals & Policies $19,017.71 Contract Total $125,000 Docusign Envelope ID: B820869A-8A17-4ADD-9F85-E02F3324021B Commerce GMS programs - Contract review and routing form Reviewer Name Initials and Date Budget Analyst Corina Campbell NA – no change to the budget GMS Managing Director Dave Andersen Deputy Assistant Director – LGD Tony Hanson Internal routing form. Will be deleted after contract fully signed. Docusign Envelope ID: B820869A-8A17-4ADD-9F85-E02F3324021B 3/11/2025 | 8:33 AM PDTValerie Smith 3/11/2025 | 9:32 AM PDT Certificate Of Completion Envelope Id: B820869A-8A17-4ADD-9F85-E02F3324021B Status: Completed Subject: Complete with Docusign: Mason Co 24-63610-139 Climate Planning Amendment 1.pdf Division: Local Government Program: Climate ContractNumber: 24-63610-139 DocumentType: Contract Amendment Source Envelope: Document Pages: 8 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 2 Ashley Dofner AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 1011 Plum Street SE MS 42525 Olympia, WA 98504-2525 ashley.dofner@commerce.wa.gov IP Address: 198.239.106.129 Record Tracking Status: Original 3/11/2025 8:13:29 AM Holder: Ashley Dofner ashley.dofner@commerce.wa.gov Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: Washington State Department of Commerce Location: Docusign Signer Events Signature Timestamp Valerie Smith valerie.smith@commerce.wa.gov Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.239.157.122 Sent: 3/11/2025 8:19:50 AM Viewed: 3/11/2025 8:33:01 AM Signed: 3/11/2025 8:33:22 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Sharon Trask STrask@masoncountywa.gov Commissioner Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 216.235.103.241 Sent: 3/11/2025 8:33:26 AM Viewed: 3/11/2025 8:37:23 AM Signed: 3/11/2025 8:37:40 AM Electronic Record and Signature Disclosure: Accepted: 3/11/2025 8:37:23 AM ID: 4f2e2394-d154-4630-82bb-bd3efbb13c0b Tony Hanson tony.hanson@commerce.wa.gov Washington State Department of Commerce Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 147.55.149.139 Sent: 3/11/2025 8:37:41 AM Viewed: 3/11/2025 9:31:52 AM Signed: 3/11/2025 9:32:22 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Signer Events Signature Timestamp Mark Barkley mark.barkley@commerce.wa.gov Assistant Director Washington State Department of Commerce Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.239.157.65 Sent: 3/11/2025 9:32:23 AM Viewed: 3/11/2025 9:52:06 AM Signed: 3/11/2025 9:52:11 AM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp McKenzie Smith MSmith@masoncountywa.gov Chair Security Level: Email, Account Authentication (None) Sent: 3/11/2025 8:33:24 AM Electronic Record and Signature Disclosure: Accepted: 6/4/2024 9:23:04 AM ID: 82111dc4-ebba-4a24-92d0-6a025d84e002 Marissa Watson MWatson@masoncountywa.gov Security Level: Email, Account Authentication (None) Sent: 3/11/2025 8:33:25 AM Viewed: 3/11/2025 9:17:03 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Kell Rowen KRowen@masoncountywa.gov Security Level: Email, Account Authentication (None) Sent: 3/11/2025 8:33:26 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/11/2025 8:19:50 AM Certified Delivered Security Checked 3/11/2025 9:52:06 AM Signing Complete Security Checked 3/11/2025 9:52:11 AM Completed Security Checked 3/11/2025 9:52:11 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Washington State Department of Commerce (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.15 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 8/11/2020 4:44:12 PM Parties agreed to: Sharon Trask, McKenzie Smith Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Washington State Department of Commerce: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: docusign@commerce.wa.gov To advise Washington State Department of Commerce of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at docusign@commerce.wa.gov and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences. To request paper copies from Washington State Department of Commerce To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to docusign@commerce.wa.gov and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with Washington State Department of Commerce To inform us that you no longer wish to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to docusign@commerce.wa.gov and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guide- signing-system-requirements. Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that: You can access and read this Electronic Record and Signature Disclosure; and You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and Until or unless you notify Washington State Department of Commerce as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by Washington State Department of Commerce during the course of your relationship with Washington State Department of Commerce. Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: McKenzie Smith Ext: 589 Department: Central Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): March 17, 2025 Agenda Date(s): March 18, 2025 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: Appoint M. Dujon Johnson to the Mason County Housing Authority Board Background/Executive Summary: The Housing Authority of Mason County, doing business as the Mason County Housing Authority, was organized in 1972 and serves citizens with low income in Mason County. Budget Impact (amount, funding source, budget amendment, etc.): N/A Public Outreach: News Release, Interviews Requested Action: Approval to appoint M. Dujon Johnson to the Mason County Housing Authority Board (HA) for a five- year term expiring March 18, 2030. Attachment(s): Application SON Cov�;�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: Mark Neary Ext: 530 Department: Central Services Briefing: Action Agenda: Public Hearing: ❑X Special Meeting: ❑ Briefing Date(s): March 3,2025 Agenda Date(s): March 4&March 18,2025 Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Sale of Real Property at 7 Public Works Drive, Shelton,WA Parcel No. 42002-13-90070 for$465,000 Background/Executive Summary: Parcel no.42002-13-90070 was acquired in 2005 as a property exchange between Mason County Public Works and Manke Timber Company. This parcel was declared surplus by Resolution No. 32-19 on April 16,2019.The County surveyed this parcel at 6.1 acres. Mason County received an offer in the amount of $465,000 from David C. Bayley and or assigns. Budget Impact(amount, funding source,budget amendment, etc.): $465,000 increase to Mason County Road Fund. Public Outreach: Notice of Hearing on March 4, 2025. Requested Action: Approval to set a Public Hearing for Tuesday,March 18,2025, at 9:15 a.m.to consider sale of real property at 7 Public Works Drive, Shelton,WA,parcel no. 42002-13-90070 for$465,000 to David C. Bayley and or assigns. Attachment(s)• Notice of Hearing Resolution Purchase& Sale Agreement NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing in Mason County Building I,Commission Chambers,411 North Fifth Street,Shelton, WA 98584 on Tuesday,March 18,2025 at 9:15 a.m. SAID HEARING will be to take public comment on the sale of 7 Public Works Drive, Shelton, WA, parcel no. 42002-13-90070. Public testimony will be available in-person or via Zoom. The URL is available on the County website hops://www.masoncogptywa.gov/ to sign into the meeting. Please use the "raise hand" feature to be recognized by the Chair to provide your testimony. You can also email testimony to msmithkmasoncountywa.gov or mail to the Commissioners' Office, 411 N 5th St, Shelton, WA 98584; or call(360)427-9670 ext. 230. If special accommodations are needed, please contact the Commissioners' office, (360)427- 9670 ext. 419. DATED this Ott'day of March 2025. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Bill: Public Works 100 W Public Works Dr. Shelton,WA 98584 Cc: Commissioners Public Works Shelton Journal: Publ. 2t: March 6, 2025 &March 13,2025 RESOLUTION NO. APPROVAL OF SALE OF SURPLUS PROPERTY WHEREAS, Mason County owns the real property parcel no. 42002-13-90070 located at 7 Public Works Drive, Shelton,WA, 98584 that was declared surplus by Resolution No. 32-19 at a public hearing on April 16,2019; and WHEREAS, the Board of County Commissioners, upon the recommendation of the Property Manager, has determined that the property is surplus to the needs of the County; and WHEREAS,Mason County has received an offer to purchase the property at 7 Public Works Drive, Shelton,WA, 98584 in the amount of$465,000 from David C.Bayley and or assigns and a public hearing was held on Tuesday,March 18,2025 to consider the offer; NOW,THEREFORE,BE IT FURTHER RESOLVED by the Mason County Board of County Commissioners that the property described above (parcel no. 42002-13-90070)is approved at the price of$465,000 to David C. Bayley and or assigns; and BE IT FURTHER RESOLVED, that the proceeds of the sale of said property are to be dedicated first to any delinquent property tax obligations and related penalties, expenses and assessments; and next to reimbursement of the Property Management expenses; and finally,to Public Works; and BE IT FURTHER RESOLVED, that the Chair of the Commission is authorized to sign the related closing documents and the Property Manager initiate payment of 8% fee of sale price to the County's real estate agent. DATED this 18'day of March 2025. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board APPROVED AS TO FORM: Sharon Trask,Chair Tim Whitehead,Chief DPA Pat Tarzwell,Vice Chair Randy Neatherlin,Commissioner Authentisign ID:9& FGEE;EEIf141813B8)Og2988®64882 ©Commercial Brokers Association /S CBA ALL RIGHTS RESERVED `\'r%' Form:PS-1 A Purchase 8 Sale Agreement Rev.9/2024 Page 1 of 17 COMMERCIAL&INVESTMENT REAL ESTATE PURCHASE&SALE AGREEMENT SPECIFIC TERMS Reference Date:February 07,2025 WC 02 1 25 Offer Expiration Date:�255:00pm (the third day after Reference Date, if not completed) 1. PROPERTY:The Property is legally described on Exhibit A.Address: 7 w Public works Drive City of Shelton , Mason County,Washington. Tax Parcel No(s):420021390070 Included Personal Property: ❑ None; ❑ If on and used in connection with the Property, per Section 26(None, if not completed). 2. BUYER(S): David C.Bayley and or assigns a(n) 3. SELLER(S): Mason County Government a(n) 4. PURCHASE PRICE: $ 465,000.00 Four Hundred Sixty-Five Thousand Dollars Payable as: FK Cash; ❑ Financing (attach CBA Form PS FIN); ❑ Other: 5. EARNEST MONEY: $5,000.00 Dollars; Held by: ❑ Buyer Brokerage Firm; © Closing Agent Form of Earnest Money:❑Wire/Electronic Transfer; © Check; ❑ Note(attach CBA Form PS_EMN); ❑ Other: Earnest Money Due Date: X5 days after Mutual Acceptance; ❑ days after the Feasibility Contingency Date; or❑ 6. FEASIBILITY CONTINGENCY DATE: 60 Days from Mutual Accep (30 days after Mutual Acceptance if not completed.) 7. CLOSING DATE: ❑K June 30,2025 ; ❑ days after 8. CLOSING AGENT:Aegis Land Title,Colleen Reamer 9. TITLE INSURANCE COMPANY: Aegis Land Title and Escrow 10. DEED: ❑K Statutory Warranty Deed; or ❑ Bargain and Sale Deed. 11. POSSESSION: [9 on closing; ❑ Other: (on closing if not completed). 12. SELLER CITIZENSHIP(FIRPTA). Seller❑ is; © is not a foreign person for purposes of U.S. income taxation. 13. BUYER'S DEFAULT: (check only one)© Forfeiture of Earnest Money; ❑ Seller's Election of Remedies. 14. SELLER'S DEFAULT: (check only one)X Recover Earnest Money or Specific Enforcement; ❑ Buyer's Election of Remedies. 15. UNPAID UTILITIES: Buyer and Seller❑ Do Not Waive(attach CBA Form UA); ©Waive 16. AGENCY DISCLOSURE: Buyer represented by: ❑ Buyer Broker; ❑ Buyer/Listing Broker(limited dual agent); ❑X Unrepresented Seller represented by: 0 Listing Broker; ❑ Buyer/Listing Broker(limited dual agent); ❑ Unrepresented 17. BUYER BROKERAGE FIRM COMPENSATION: See Section 47. 18. EXHIBITS AND ADDENDA.The following Exhibits and Addenda are made a part of this Agreement: ❑ Earnest Money Promissory Note, CBA Form EMN ❑ FIRPTA Certification, CBA Form 22E ❑ Blank Promissory Note, LPB Form No.28A ❑ Assignment and Assumption, CBA Form PS-AS ❑ Blank Short Form Deed of Trust, LPB Form No. 20 © Addendum/Amendment, CBA Form PSA ❑ Blank Deed of Trust Rider, CBA Form DTR ❑ Utility Charges 7F] um, CBA Form UA OZ/1m/2025 INITIALS: Buyer Date Seller Date Buyer Date Seller Date Authentisign ID:911 EOEE7EER11:38888)092289664882 ©Commercial Brokers Association CBA ALL RIGHTS RESERVED t'v,' Form:PS 1A Purchase&Sale Agreement Rev.9/2024 Page 2 of 17 COMMERCIAL&INVESTMENT REAL ESTATE PURCHASE&SALE AGREEMENT (CONTINUED) ❑ Back-Up Addendum, CBA Form BU-A ❑ Vacant Land Addendum, CBA Form VLA ❑ Financing Addendum, CBA Form PS—FIN ❑ Tenant Estoppel Certificate, CBA Form PS_TEC ❑ Defeasance Addendum, CBA Form PS D ❑ Lead-Based Paint Disclosure, CBA Form LP-LS ❑ Other ❑ Other INITIALS: Buyer Date 02/10/2025 Seller Date Buyer Date Seller Date Authentisign ID:9& FOEg7EEF1a3813EM002289@®49®2 ©Commercial Brokers Association CBA ALL RIGHTS RESERVED ',v,` Form:PS-1 A Purchase&Sale Agreement Rev.912024 Page 3 of 17 COMMERCIAL&INVESTMENT REAL ESTATE PURCHASE &SALE AGREEMENT (CONTINUED) 19. IDENTIFICATION OF THE PARTIES.The following is the contact information for the parties involved in this Agreement: Bu er s : Sellers : Contact:David C.Bayley and or assigns Contact: Mason County Government Address: Address: Business Phone:(360)490-2492 Business Phone: (360)427-9670 Cell Phone: Cell Phone: Fax: Fax: Email:bayleyd@protonmail.com Emaila•andyn@co.mason.wa.us Buyer Brokerage Firm Listing Firm Name:Richard Beckman Rlty Group LLC Name: Richard Beckman Rlty Group LLC Assumed Name: Assumed Name: Buyer Broker: Listing Broker:Richard Beckman Firm Address:PO Bo.r 117 N sth Shelton WA 98584 Firm Address: 117 N 8th St Shelton WA 98584 Firm Phone:(360)426-5521 Firm Phone:(360)426-5521 Broker Phone: Broker Phone.(360)358-5567 Firm Email: mail@richardbeckman.com Firm Email:mail@richardbeckman.com Broker Email: Broker Email: i'ichard@richardbeckman.com Fax:(360)426-1645 Fax:(360)426-1645 CBA Office No..4537 9628 CBA Office No.: 4537 9628 Copy of Notices to Buyer to: Copy of Notices to Seller to: Name: Name: Company: Company: Address: Address: Business Phone: Business Phone: Fax: Fax: Cell Phone: Cell Phone: Email: Email: 02/1 m/2025 INITIALS: Buyer Date Seller Date Buyer Date Seller Date Authentisign ID:989fflEF05W>tiEINF.EIf1-138SEM002988844882 ©Commercial Brokers Association CBA ALL RIGHTS RESERVED ''v,` Form:PS 1A Purchase&Sale Agreement Rev.9/2024 Page 4 of 17 COMMERCIAL&INVESTMENT REAL ESTATE PURCHASE &SALE AGREEMENT (CONTINUED) GENERALTERMS 20. Purchase and Sale. Buyer agrees to buy and Seller agrees to sell the commercial real estate identified in Section 1 as the Property and all improvements thereon. Unless expressly provided otherwise in this Agreement or its Addenda, the Property shall include(i) all of Seller's rights, title and interest in the Property, (ii) all easements and rights appurtenant to the Property, (iii)all buildings, fixtures, and improvements on the Property, (iv) all unexpired leases and subleases; and (v) all included personal property. 21. Acceptance; Counteroffers. If this offer is not timely accepted, it shall lapse and the Earnest Money shall be refunded to Buyer. If either party makes a future counteroffer,the other party shall have until 5:00 p.m. on the day (if not filled in, the second day)following receipt to accept the counteroffer, unless sooner withdrawn. If the counteroffer is not timely accepted or countered, this Agreement shall lapse and the Earnest Money shall be refunded to Buyer. No acceptance, offer or counteroffer from Buyer is effective until a signed copy is received by Seller, the Listing Broker or the licensed office of the Listing Broker. No acceptance, offer or counteroffer from Seller is effective until a signed copy is received by Buyer, the Buyer Broker or the licensed office of the Buyer Broker. "Mutual Acceptance"shall occur when the last counteroffer is signed by the offeree, and the fully-signed counteroffer has been received by the offeror, his or her broker, or the licensed office of the broker. If any party is not represented by a broker, then notices must be delivered to that party and shall be effective when received by that party. 22. Earnest Money. Buyer Broker and Buyer Brokerage Firm are authorized to transfer Earnest Money to Closing Agent as necessary. Buyer Brokerage Firm shall deposit any check to be held by Buyer Brokerage Firm within 3 days after receipt or Mutual Acceptance,whichever occurs later. If the Earnest Money is to be held by Buyer Brokerage Firm and is over$10,000, it shall be deposited to:❑ the Buyer Brokerage Firm's pooled trust account(with interest paid to the State Treasurer); or❑ a separate interest bearing trust account in Buyer Brokerage Firm's name, provided that Buyer completes an IRS Form W-9 (if not completed, separate interest bearing trust account). The interest, if any, shall be credited at closing to Buyer. If this sale fails to close, whoever is entitled to the Earnest Money is entitled to interest. Unless otherwise provided in this Agreement, the Earnest Money shall be applicable to the Purchase Price. 23. Title Insurance. a. Title Report. Seller authorizes Buyer, its Lender, Listing Broker, Buyer Broker or Closing Agent, at Seller's expense, to apply for and deliver to Buyer a standard coverage owner's policy of title insurance from the Title Insurance Company. Buyer shall have the discretion to apply for an extended coverage owner's policy of title insurance and any endorsements, provided that Buyer shall pay the increased costs associated with an extended policy including the excess premium over that charged for a standard coverage policy, the cost of any endorsements requested by Buyer, and the cost of any survey required by the title insurer. If Seller previously received a preliminary commitment from a title insurer that Buyer declines to use, Buyer shall pay any cancellation fee owing to the original title insurer. Otherwise, the party applying for title insurance shall pay any title cancellation fee, in the event such a fee is assessed. INITIALS: Buyer Date 02/1 m/2025 Seller Date Buyer Date Seller Date Authentisign ID:9E9BEFHBNZEff?EEF14i8BB8)0028@BB658B2 ©Commercial Brokers Association /f CBA ALL RIGHTS RESERVED '.v.` Form:PS 1A Purchase&Sale Agreement Rev.912024 Page 5 of 17 COMMERCIAL&INVESTMENT REAL ESTATE PURCHASE&SALE AGREEMENT (CONTINUED) b. Permitted Exceptions. Buyer shall notify Seller of any objectionable matters in the title report or any supplemental report within the earlier of: (a) days (20 days if not completed) after receipt of the preliminary commitment for title insurance; or(b)the Feasibility Contingency Date. This Agreement shall terminate and Buyer shall receive a refund of the Earnest Money, less any costs advanced or committed for Buyer, unless within five (5) days of Buyer's notice of such objections Seller shall give notice, in writing, of its intent to remove all objectionable provisions before Closing. If Seller fails to give timely notice that it will clear all disapproved objections, this Agreement shall automatically terminate and Buyer shall receive a refund of the Earnest Money, less any costs advanced or committed for Buyer, unless Buyer notifies Seller within three(3) days that Buyer waives any objections which Seller does not agree to remove. If any new title matters are disclosed in a supplemental title report, then the preceding termination, objection and waiver provisions shall apply to the new title matters except that Buyer's notice of objections must be delivered within three(3) days of receipt of the supplemental report by Buyer and Seller's response or Buyer's waiver must be delivered within two (2) days of Buyer's notice of objections. The Closing Date shall be extended to the extent necessary to permit time for these notices. Buyer shall not be required to object to any mortgage or deed of trust liens, or the statutory lien for real property taxes, and the same shall not be deemed to be Permitted Exceptions; provided, however, that the lien securing any financing which Buyer has agreed to assume shall be a Permitted Exception. Except for the foregoing, those provisions not objected to or for which Buyer waived its objections shall be referred to collectively as the"Permitted Exceptions." Seller shall reasonably cooperate with Buyer and the title company to clear objectionable title matters and shall provide an affidavit containing the information and reasonable covenants requested by the title company. The title policy shall contain no exceptions other than the General Exclusions and Exceptions common to such form of policy and the Permitted Exceptions. c. Title Policy. At Closing, Buyer shall receive an ALTA Form 2006 Owner's Policy of Title Insurance with standard or extended coverage (as specified by Buyer)dated as of the Closing Date in the amount of the Purchase Price, insuring that fee simple title to the Property is vested in Buyer, subject only to the Permitted Exceptions ("Title Policy"), provided that Buyer acknowledges that obtaining extended coverage may be conditioned on the Title Company's receipt of a satisfactory survey paid for by Buyer. If Buyer elects extended coverage, then Seller shall execute and deliver to the Title Company on or before Closing the such affidavits and other documents as the Title Company reasonably and customarily requires to issue extended coverage. 24. Feasibility Contingency. Buyer's obligations under this Agreement are conditioned upon Buyer's satisfaction, in Buyer's sole discretion, concerning all aspects of the Property, including its physical condition; the presence of or absence of any hazardous substances; the contracts and leases affecting the Property; the potential financial performance of the Property; the availability of government permits and approvals; and the feasibility of the Property for Buyer's intended purpose. This Agreement shall terminate and Buyer shall receive a refund of the Earnest Money unless Buyer gives notice that the Feasibility Contingency is satisfied to Seller before 5:00pm on the Feasibility Contingency Date. If such notice is timely given, the feasibility contingency shall be deemed to be satisfied and Buyer INITIALS: Buyer Date 02/10/2025 Seller Date Buyer Date Seller Date Authentisign ID:9BF>6Eff.�ER138BB8)002;;@80BA8@2 ©Commercial Brokers Association /V CBA ALL RIGHTS RESERVED `'vr, Form:PS 1A Purchase&Sale Agreement Rev.9/2024 Page 6 of 17 COMMERCIAL&INVESTMENT REAL ESTATE PURCHASE&SALE AGREEMENT (CONTINUED) shall be deemed to have accepted and waived any objection regarding any aspects of the Property as they exist on the Feasibility Contingency Date. a. Books, Records, Leases,Agreements. Within days (3 days if not filled in) Seller shall deliver to Buyer or post in an online database maintained by Seller or Listing Broker, to which Buyer has been given unlimited access, true, correct and complete copies of all documents in Seller's possession or control relating to the ownership, operation, renovation or development of the Property, excluding appraisals or other statements of value, and including the following: statements for real estate taxes, assessments, and utilities for the last three years and year to date; property management agreements and any other agreements with professionals or consultants; leases or other agreements relating to occupancy of all or a portion of the Property and a suite-by- suite schedule of tenants, rents, prepaid rents, deposits and fees; plans, specifications, permits, applications, drawings, surveys, and studies; maintenance records, accounting records and audit reports for the last three years and year to date; any existing environmental reports; any existing surveys; any existing inspection reports; and "Vendor Contracts"which shall include maintenance or service contracts, and installments purchase contracts or leases of personal property or fixtures used in connection with the Property. Buyer shall determine by the Feasibility Contingency Date: (i)whether Seller will agree to terminate any objectionable Vendor Contracts; and (ii)whether Seller will agree to pay any damages or penalties resulting from the termination of objectionable Vendor Contracts. Buyer's waiver of the Feasibility Contingency shall be deemed Buyer's acceptance of all Vendor Contracts which Seller has not agreed in writing to terminate. Buyer shall be solely responsible for obtaining any required consents to such assumption and the payment of any assumption fees. Seller shall cooperate with Buyer's efforts to receive any such consents but shall not be required to incur any out-of-pocket expenses or liability in doing so. Any information provided or to be provided by Seller with respect to the Property is solely for Buyer's convenience and Seller has not made any independent investigation or verification of such information (other than that the documents are true, correct, and complete, as stated above) and makes no representations as to the accuracy or completeness of such information, except to the extent expressly provided otherwise in this Agreement. Seller shall transfer the Vendor Contracts as provided in Section 26. b. Access. Seller shall permit Buyer and its agents, at Buyer's sole expense and risk, to enter the Property at reasonable times subject to the rights of and after legal notice to tenants, to conduct inspections concerning the Property, including without limitation, the structural condition of improvements, hazardous materials, pest infestation, soils conditions, sensitive areas, wetlands, or other matters affecting the feasibility of the Property for Buyer's intended use. Buyer shall schedule any entry onto the Property with Seller in advance and shall comply with Seller's reasonable requirements including those relating to security, confidentiality, and disruption of Seller's tenants. Buyer shall not perform any invasive testing including environmental inspections beyond a phase I assessment or contact the tenants or property management personnel without obtaining Seller's prior written consent, which shall not be unreasonably withheld, conditioned or delayed. Buyer shall restore the Property and ovements to substantially the same condition they were in prior to inspection. Buyer shall 02/1 m/ZOZ5 INITIALS: Buyer Date Seller Date Buyer Date Seller Date Authentisign ID:9t£9)31111FOFGEI;EE9133 OSWO02MI3416862 ©Commercial Brokers Association CBA ALL RIGHTS RESERVED t'vr' Form:PS_1A Purchase&Sale Agreement Rev.9/2024 Page 7 of 17 COMMERCIAL &INVESTMENT REAL ESTATE PURCHASE&SALE AGREEMENT (CONTINUED) be solely responsible for all costs of its inspections and feasibility analysis and has no authority to bind the Property for purposes of statutory liens. Buyer agrees to indemnify and defend Seller from all liens, costs, claims, and expenses, including attorneys' and experts'fees, arising from or relating to entry onto or inspection of the Property by Buyer and its agents,which obligation shall survive closing. Buyer may continue to enter the Property in accordance with the terms and conditions set forth in this Section 24 after removal or satisfaction of the Feasibility Contingency only for the purpose of leasing or to satisfy conditions of financing. c. ❑ (check if applicable) Access Insurance. Notwithstanding anything in this Section 24 to the contrary, prior to entering the Property and while conducting any inspections pursuant to subsection (b)above, Buyer shall, at no cost or expense to Seller: (a) procure and maintain commercial general liability (occurrence) insurance in an amount no less than $2,000,000 on commercially reasonable terms adequate to insure against all liability arising out of any entry onto or inspections of the Property that lists Seller and Tenant as additional insureds; and (b) deliver to Seller prior to entry upon the Property certificates of insurance for Buyer and any applicable agents or representatives evidencing such required insurance. d. Buyer waives, to the fullest extent permissible by law, the right to receive a seller disclosure statement (e.g. "Form 17") if required by RCW 64.06 and its right to rescind this Agreement pursuant thereto. However, if Seller would otherwise be required to provide Buyer with a Form 17, and if the answer to any of the questions in the section of the Form 17 entitled "Environmental" would be "yes," then Buyer does not waive the receipt of the "Environmental"section of the Form 17 which shall be provided by Seller. 25. Conveyance. Title shall be conveyed subject only to the Permitted Exceptions. If this Agreement is for conveyance of Seller's vendee's interest in a Real Estate Contract, the deed shall include a contract vendee's assignment sufficient to convey after-acquired title. At Closing, Seller and Buyer shall execute and deliver to Closing Agent CBA Form PS-AS Assignment and Assumption Agreement transferring all leases and Vendor Contracts assumed by Buyer pursuant to Section 26(b) and all intangible property transferred pursuant to Section 26(b). 26. Personal Property. a. If this sale includes the personal property located on and used in connection with the Property,Sellerwill itemize such personal property in an Exhibit to be attached to this Agreement within ten(10)days of Mutual Acceptance. The value assigned to any personal property shall be $ (if not completed, the County-assessed value if available, and if not available, the fair market value determined by an appraiser selected by the Listing Broker and Buyer Broker). Seller warrants title to, but not the condition of, the personal property and shall convey it by bill of sale. b. In addition to the leases and Vendor Contracts assumed by Buyer pursuant to Section 25 above, this sale includes all right, title and interest of Seller to the following intangible property now or hereafter existing with respect to the Property including without limitation: all rights-of-way, rights of ingress or egress or other interests in, on, or to, any land, highway, street, road, or avenue, open or proposed, in, on, or across, in front of, abutting or adjoining the Property; all rights to utilities serving the Property; all drawings, plans, specifications and other architectural o ineering work product; all governmental permits, certificates, licenses, authorizations and 02/1m/2025 INITIALS: Buyer Date Seller Date Buyer Date Seller Date Authentisign ID:9E9MEF05NOEEEFEEF1438BB8)0132agEB49882 ©Commercial Brokers Association CBA ALL RIGHTS RESERVED `'v,, Form:PS 1A Purchase&Sale Agreement Rev.9/2024 Page 8 of 17 COMMERCIAL&INVESTMENT REAL ESTATE PURCHASE &SALE AGREEMENT (CONTINUED) approvals; all rights, claims, causes of action, and warranties under contracts with contractors, engineers, architects, consultants or other parties associated with the Property; all utility, security and other deposits and reserve accounts made as security for the fulfillment of any of Seller's obligations; any name of or telephone numbers for the Property and related trademarks, service marks or trade dress; and guaranties, warranties or other assurances of performance received. 27. Seller's Underlying Financing. Unless Buyer is assuming Seller's underlying financing, Seller shall be responsible for confirming the existing underlying financing is not subject to any"lock out"or similar covenant which would prevent the lender's lien from being released at closing. In addition, Seller shall provide Buyer notice prior to the Feasibility Contingency Date if Seller is required to substitute securities for the Property as collateral for the underlying financing (known as "defeasance"). If Seller provides this notice of defeasance to Buyer, then the parties shall close the transaction in accordance with the process described in CBA Form PS_D or any different process identified in Seller's defeasance notice to Buyer. 28. Closing of Sale. Buyer and Seller shall deposit with Closing Agent by 12:00 p.m. on the scheduled Closing Date all instruments and monies required to complete the purchase in accordance with this Agreement. Upon receipt of such instruments and monies, Closing Agent shall cause the deed to be recorded and shall pay to Seller, in immediately available funds, the Purchase Price less any costs or other amounts to be paid by Seller at Closing. "Closing" shall be deemed to have occurred when the deed is recorded and the sale proceeds are available to Seller. Time is of the essence in the performance of this Agreement. Sale proceeds shall be considered available to Seller, even if they cannot be disbursed to Seller until the next business day after Closing. Notwithstanding the foregoing, if Seller informed Buyer before the Feasibility Contingency Date that Seller's underlying financing requires that it be defeased and may not be paid off,then Closing shall be conducted in accordance with the three(3)-day closing process described in CBA Form PS—D. This Agreement is intended to constitute escrow instructions to Closing Agent. Buyer and Seller will provide any supplemental instructions requested by Closing Agent provided the same are consistent with this Agreement. 29. Closing Costs and Prorations. Seller shall deliver an updated rent roll to Closing Agent not later than two (2) days before the scheduled Closing Date in the form required by Section 24(a)and any other information reasonably requested by Closing Agent to allow Closing Agent to prepare a settlement statement for Closing. Seller certifies that the information contained in the rent roll is correct as of the date submitted. Seller shall pay the premium for the owner's standard coverage title policy. Buyer shall pay the excess premium attributable to any extended coverage or endorsements requested by Buyer, and the cost of any survey required in connection with the same. Seller and Buyer shall each pay one-half of the escrow fees. Any real estate excise taxes shall be paid by the party who bears primary responsibility for payment under the applicable statute or code. Real and personal property taxes and assessments payable in the year of closing; collected rents on any existing tenancies; expenses already incurred by Seller that relate to services to be provided to the Property after the Closing Date; interest; utilities; and other operating expenses shall be pro-rated as of Closing. Seller will be charged and credited for the amounts of all of the pro-rated items relating to the period up to and including 11:59 pm Pacific Time on the day preceding the Closing Date, and Buyer will be charged 02/1m/2025 INITIALS: Buyer Date Seller Date Buyer Date Seller Date Authentisign ID:99 F6EE?EEtf1�B888H)092&8@@84802 ©Commercial Brokers Association CBA ALL RIGHTS RESERVED ''v,, Form:PS 1A Purchase&Sale Agreement Rev.9/2024 Page 9 of 17 COMMERCIAL&INVESTMENT REAL ESTATE PURCHASE&SALE AGREEMENT (CONTINUED) and credited for all of the pro-rated items relating to the period on and after the Closing Date. If tenants pay any of the foregoing expenses directly, then Closing Agent shall only pro rate those expenses paid by Seller. Buyer shall pay to Seller at Closing an additional sum equal to any utility deposits or mortgage reserves for assumed financing for which Buyer receives the benefit after Closing. Buyer shall pay all costs of financing including the premium for the lender's title policy. If the Property was taxed under a deferred classification prior to Closing, then Seller shall pay all taxes, interest, penalties, deferred taxes or similar items which result from removal of the Property from the deferred classification. At Closing, all refundable deposits on tenancies shall be credited to Buyer or delivered to Buyer for deposit in a trust account if required by state or local law. Buyer shall pay any sales or use tax applicable to the transfer of personal property included in the sale. 30. Post-Closing Adjustments, Collections, and Payments. After Closing, Buyer and Seller shall reconcile the actual amount of revenues or liabilities upon receipt or payment thereof to the extent those items were prorated or credited at Closing based upon estimates. Any bills or invoices received by Buyer after Closing which relate to services rendered or goods delivered to the Seller or the Property prior to Closing shall be paid by Seller upon presentation of such bill or invoice. At Buyer's option, Buyer may pay such bill or invoice and be reimbursed the amount paid plus interest at the rate of 12% per annum beginning fifteen (15)days from the date of Buyer's written demand to Seller for reimbursement until such reimbursement is made. Notwithstanding the foregoing, if tenants pay certain expenses based on estimates subject to a post-closing reconciliation to the actual amount of those expenses, then Buyer shall be entitled to any surplus and shall be liable for any credit resulting from the reconciliation. Rents collected from each tenant after Closing shall be applied first to rentals due most recently from such tenant for the period after closing, and the balance shall be applied for the benefit of Seller for delinquent rentals owed for a period prior to closing. The amounts applied for the benefit of Seller shall be turned over by Buyer to Seller promptly after receipt. Seller shall be entitled to pursue any lawful methods of collection of delinquent rents but shall have no right to evict tenants after Closing. Any adjustment shall be made, if any, within 180 days of the Closing Date, and if a party fails to request an adjustment by notice delivered to the other party within the applicable period set forth above (such notice to specify in reasonable detail the items within the Closing Statement that such party desires to adjust and the reasons for such adjustment), then the allocations and prorations at Closing shall be binding and conclusive against such party. 31. Operations Prior to Closing. Prior to Closing, Seller shall continue to operate the Property in the ordinary course of its business and maintain the Property in the same or better condition than as existing on the date of Mutual Acceptance but shall not be required to repair material damage from casualty except as otherwise provided in this Agreement.After the Feasibility Contingency Date, Seller shall not enter into or modify existing rental agreements or leases (except that Seller may enter into, modify, extend, renew or terminate residential rental agreements or residential leases for periods of 12 months or less in the ordinary course of its business),service contracts, or other agreements affecting the Property which have terms extending beyond Closing without obtaining Buyer's consent, which shall not be withheld unreasonably. 32. Possession. Buyer shall accept possession subject to all tenancies disclosed to Buyer before the Feasibility Contingency Date. nM, 02/1m/2025 INITIALS: Buyer Date Seller Date Buyer Date Seller Date Aulhentisign ID:9I OFOEH F-EFiaB8B86>Og22886@6882 ©Commercial Brokers Association /V CBA ALL RIGHTS RESERVED ''v.` Form:PS 1A Purchase&Sale Agreement Rev.9/2024 Page 10 of 17 COMMERCIAL&INVESTMENT REAL ESTATE PURCHASE&SALE AGREEMENT (CONTINUED) 33. Seller's Representations. Except as disclosed to or known by Buyer prior to the satisfaction or waiver of the Feasibility Contingency, including in the books, records and documents made available to Buyer, or in the title report or any supplemental report or documents referenced therein, Seller represents to Buyer that, to the best of Seller's actual knowledge, each of the following is true as of the date hereof: (a) Seller is authorized to enter into the Agreement, to sell the Property, and to perform its obligations under the Agreement, and no further consent, waiver, approval or authorization is required from any person or entity to execute and perform under this Agreement; (b)The books, records, leases, agreements and other items delivered to Buyer pursuant to this Agreement comprise all material documents in Seller's possession or control regarding the operation and condition of the Property, are true, accurate and complete to the best of Seller's knowledge, and no other contracts or agreements exist that will be binding on Buyer after Closing; (c) Seller has not received any written notices that the Property or any business conducted thereon violate any applicable laws, regulations, codes and ordinances; (d) Seller has all certificates of occupancy, permits, and other governmental consents necessary to own and operate the Property for its current use; (e) There is no pending or threatened litigation which would adversely affect the Property or Buyer's ownership thereof after Closing; (f) There is no pending or threatened condemnation or similar proceedings affecting the Property, and the Property is not within the boundaries of any planned or authorized local improvement district; (g)Seller has paid (except to the extent prorated at Closing) all local, state and federal taxes (other than real and personal property taxes and assessments described in Section 29 above) attributable to the period prior to closing which, if not paid, could constitute a lien on Property (including any personal property), or for which Buyer may be held liable after Closing; (h) Seller is not aware of any concealed material defects in the Property except as disclosed to Buyer before the Feasibility Contingency Date; (i) There are no Hazardous Substances (as defined below) currently located in, on, or under the Property in a manner or quantity that presently violates any Environmental Law (as defined below); there are no underground storage tanks located on the Property; and there is no pending or threatened investigation or remedial action by any governmental agency regarding the release of Hazardous Substances or the violation of Environmental Law at the Property; Q)Seller has not granted any options nor obligated itself in any matter whatsoever to sell the Property or any portion thereof to any party other than Buyer; and (k) Neither Seller nor any of its respective partners, members, shareholders or other equity owners, is a person or entity with whom U.S. persons or entities are restricted from doing business under regulations of the Office of Foreign Asset Control ("OFAC") of the Department of the Treasury (including those named on OFAC's Specially Designated and Blocked Persons List)or under any statute or executive order;and(1)the individual signing this Agreement on behalf of Seller represents and warrants to Buyer that he or she has the authority to act on behalf of and bind Seller.As used herein,the term"Hazardous Substances"shall mean any substance or material now or hereafter defined or regulated as a hazardous substance, hazardous waste, toxic substance, pollutant, or contaminant under any federal, state, or local law, regulation, or ordinance governing any substance that could cause actual or suspected harm to human health or the environment ("Environmental Law"). The term "Hazardous Substances"specifically includes, but is not limited to, petroleum, petroleum by-products, and asbestos. If prior to Closing Seller or Buyer discovers any information which would cause any of the representations above to be false if the representations were deemed made as of the date of such discovery, then the party discovering the .. 02/10/2025 INITIALS: Buyer Date Seller Date Buyer Date Seller Date Authentisign ID:9E1;' .OF�EE,"EER1788883062�b@®®48@2 ©Commercial Brokers Association /� CBA ALL RIGHTS RESERVED `'v,, Form:PS 1A Purchase&Sale Agreement Rev.912024 Page 11 of 17 COMMERCIAL&INVESTMENT REAL ESTATE PURCHASE&SALE AGREEMENT (CONTINUED) information shall promptly notify the other party in writing and Buyer, as its sole remedy, may elect to terminate this Agreement by giving Seller notice of such termination within five (5) days after Buyer first received actual notice (with the Closing Date extended to accommodate such five (5) day period), and in such event, the Earnest Money Deposit shall be returned to Buyer. Buyer shall give notice of termination within five (5) days of discovering or receiving written notice of the new information. Nothing in this paragraph shall prevent Buyer from pursuing its remedies against Seller if Seller had actual knowledge of the newly discovered information such that a representation provided for above was false. 34. As-Is. Except for the express representations and warranties in this Agreement, (a) Seller makes no representations or warranties regarding the Property; (b)Seller hereby disclaims, and Buyer hereby waives, any and all representations or warranties of any kind, express or implied, concerning the Property or any portion thereof, as to its condition, value, compliance with laws, status of permits or approvals, existence or absence of hazardous material on site, suitability for Buyer's intended use, occupancy rate or any other matter of similar or dissimilar nature relating in any way to the Property, including the warranties of fitness for a particular purpose, tenantability, habitability and use; (c) Buyer takes the Property "AS IS" and with all faults; and (d) Buyer represents and warrants to Seller that Buyer has sufficient experience and expertise such that it is reasonable for Buyer to rely on its own pre-closing inspections and investigations. 35. Buyer's Representations. Buyer represents that Buyer is authorized to enter into the Agreement; to buy the Property; to perform its obligations under the Agreement; and that neither the execution and delivery of this Agreement nor the consummation of the transaction contemplated hereby will: (a) conflict with or result in a breach of any law, regulation, writ, injunction or decree of any court or governmental instrumentality applicable to Buyer; or(b) constitute a breach of any agreement to which Buyer is a party or by which Buyer is bound. The individual signing this Agreement on behalf of Buyer represents that he or she has the authority to act on behalf of and bind Buyer. 36, Claims. Any claim or cause of action with respect to a breach of the representations and warranties set forth herein shall survive for a period of nine (9) months from the Closing Date, at which time such representations and warranties (and any cause of action resulting from a breach thereof not then in litigation, including indemnification claims) shall terminate. Notwithstanding anything to the contrary in this Agreement: (a) Buyer shall not make a claim against Seller for damages for breach or default of any representation or warranty, unless the amount of such claim is reasonably anticipated to exceed$25,000; and (b) under no circumstances shall Seller be liable to Buyer on account of any breach of any representation or warranty in the aggregate in excess of the amount equal to $250,000, except in the event of Seller's fraud or intentional misrepresentation with respect to any representation or warranty regarding the environmental condition of the Property, in which case Buyer's damages shall be unlimited. 37. Condemnation and Casualty. Seller bears all risk of loss until Closing, and thereafter Buyer bears all risk of loss. Buyer may terminate this Agreement and obtain a refund of the Earnest Money if improvements on the Property are materially damaged or if condemnation proceedings are commenced against all or a portion of the Property before Closing, to be exercised by notice to Seller within ten (10) days after Seller's notice to Buyer of the occurrence of the damage or condemnation proceedings. Damage will be considered material if the cost of repair exceeds the lesser of 02/10/2025 INITIALS: Buyer Date Seller Date Buyer Date Seller Date Authenlisign ID:9t#f OFEE177EMMOM092668966892 ©Commercial Brokers Association /f CBA ALL RIGHTS RESERVED ''vr` Form:PS 1A Purchase&Sale Agreement Rev.912024 Page 12 of 17 COMMERCIAL &INVESTMENT REAL ESTATE PURCHASE&SALE AGREEMENT (CONTINUED) $100,000 or five percent (5%) of the Purchase Price. Alternatively, Buyer may elect to proceed with closing, in which case, at Closing, Seller shall not be obligated to repair any damage, and shall assign to Buyer all claims and right to proceeds under any property insurance policy and shall credit to Buyer at Closing the amount of any deductible provided for in the policy. 38. FIRPTA Tax Withholding at Closing.Closing Agent is instructed to prepare a certification(CBA or NWMLS Form 22E, or equivalent) that Seller is not a "foreign person" within the meaning of the Foreign Investment in Real Property Tax Act, and Seller shall sign it on or before Closing. If Seller is a foreign person, and this transaction is not otherwise exempt from FIRPTA, Closing Agent is instructed to withhold and pay the required amount to the Internal Revenue Service. 39. Notices. Unless otherwise specified, any notice required or permitted in, or related to, this Agreement (including revocations of offers and counteroffers) must be in writing. Notices to Seller must be signed by at least one Buyer and must be delivered to Seller and Listing Broker with a courtesy copy to any other party identified as a recipient of notices in Section 19. A notice to Seller shall be deemed delivered only when received by Seller and Listing Broker, or the licensed office of Listing Broker. Notices to Buyer must be signed by at least one Seller and must be delivered to Buyer, with a copy to Buyer Broker and with a courtesy copy to any other party identified as a recipient of notices in Section 19. A notice to Buyer shall be deemed delivered only when received by Buyer and Buyer Broker, or the licensed office of Buyer Broker. Buyer Broker and Listing Broker otherwise have no responsibility to advise parties of receipt of a notice beyond either phoning the represented party or causing a copy of the notice to be delivered to the party's address provided in this Agreement. Buyer and Seller shall keep Buyer Broker and Listing Broker advised of their whereabouts in order to receive prompt notification of receipt of a notice. If any party is not represented by a licensee, then notices must be delivered to and shall be effective when received by that party at the address, fax number, or email indicated in Section 19. Facsimile transmission of any notice or document shall constitute delivery. E-mail transmission of any notice or document(or a direct link to such notice or document)shall constitute delivery when: (i)the e-mail is sent to both Buyer Broker and Buyer Brokerage Firm or both Listing Broker and Listing Firm at the e-mail addresses specified on page two of this Agreement; or (ii) Buyer Broker or Listing Broker provide written acknowledgment of receipt of the e-mail (an automatic e-mail reply does not constitute written acknowledgment).At the request of either party, or the Closing Agent, the parties will confirm facsimile or e-mail transmitted signatures by signing an original document. 40. Computation of Time. Unless otherwise specified in this Agreement, any period of time in this Agreement shall mean Pacific Time and shall begin the day after the event starting the period and shall expire at 5:00 p.m. of the last calendar day of the specified period of time, unless the last day is a Saturday, Sunday or legal holiday as defined in RCW 1.16.050, in which case the specified period of time shall expire on the next day that is not a Saturday, Sunday or legal holiday. Any specified period of five (5) days or less shall not include Saturdays, Sundays or legal holidays. Notwithstanding the foregoing, references to specific dates or times or number of hours shall mean those dates, times or number of hours; provided, however, that if the Closing Date falls on a Saturday, Sunday, or legal holiday as defined in RCW 1.16.050, or a date when the county recording office is closed, then the Closing Date shall be the next regular INITIALS: Buyer Date 02/10/2025 Seller Date Buyer Date Seller Date Authentisign ID:BR F6EE;EEff1#i88BHt092a66®®4882 ©Commercial Brokers Association CBA ALL RIGHTS RESERVED ''v,` Form:PS_1A Purchase&Sale Agreement Rev.912024 Page 13 of 17 COMMERCIAL&INVESTMENT REAL ESTATE PURCHASE&SALE AGREEMENT (CONTINUED) business day. If the parties agree upon and attach a legal description after this Agreement is signed by the offeree and delivered to the offeror, then for the purposes of computing time, mutual acceptance shall be deemed to be on the date of delivery of an accepted offer or counteroffer to the offeror, rather than on the date the legal description is attached. 41. Assignment. Buyer's rights and obligations under this Agreement are not assignable without the prior written consent of Seller, which shall not be withheld unreasonably; provided, however, Buyer may assign this Agreement without the consent of Seller, but with notice to Seller, to any entity under common control and ownership of Buyer, provided no such assignment shall relieve Buyer of its obligations hereunder. If the words"and/or assigns"or similar words are used to identify Buyer in Section 2, then this Agreement may be assigned with notice to Seller but without need for Seller's consent. The party identified as the initial Buyer shall remain responsible for those obligations of Buyer stated in this Agreement notwithstanding any assignment and, if this Agreement provides for Seller to finance a portion of the purchase price, then the party identified as the initial Buyer shall guarantee payment of Seller financing. 42. Default and Attorneys' Fees. a. Buyer's default. In the event Buyer fails,without legal excuse, to complete the purchase of the Property,then the applicable provision as identified in Section 13 shall apply: i. Forfeiture of Earnest Money. Seller may terminate this Agreement and keep that portion of the Earnest Money that does not exceed five percent (5%) of the Purchase Price as liquidated damages as the sole and exclusive remedy available to Seller for such failure. ii. Seller's Election of Remedies. Seller may, at its option, (a) terminate this Agreement and keep that portion of the Earnest Money that does not exceed five percent(5%)of the Purchase Price as liquidated damages as the sole and exclusive remedy available to Seller for such failure, (b) bring suit against Buyer for Seller's actual damages, (c) bring suit to specifically enforce this Agreement and recover any incidental damages, or(d) pursue any other rights or remedies available at law or equity. b. Seller's default. In the event Seller fails, without legal excuse, to complete the sale of the Property, then the applicable provision as identified in Section 14 shall apply: i. Recover Earnest Money or Specific Enforcement. As Buyer's sole remedy, Buyer may either (a) terminate this Agreement and recover all Earnest Money or fees paid by Buyer whether or not the same are identified as refundable or applicable to the purchase price; or(b) bring suit to specifically enforce this Agreement and recover incidental damages, provided, however, Buyer must file suit within sixty (60) days from the Closing Date or from the date Seller has provided notice to Buyer that Seller will not proceed with closing, whichever is earlier. ii. Buyer's Election of Remedies. Buyer may, at its option, (a)bring suit against Seller for Buyer's actual damages, (b) bring suit to specifically enforce this Agreement and recover any incidental damages, or (c) pursue any other rights or remedies available at law or equity. c. Neither Buyer nor Seller may recover consequential damages such as lost profits. If Buyer or Seller institutes suit against the other concerning this Agreement, the prevailing party is entitled to reasonable attorneys'fees and costs. In the event of trial, the amount of the attorneys'fees shall be fixed by the court. The venue of any 02/1 m/ZOZ5 INITIALS: Buyer Lb Date Seller Date Buyer Date Seller Date Aulhenlisign ID:91939FUMMEE�EER14385B8)0028486848132 ©Commercial Brokers Association A CBA ALL RIGHTS RESERVED ''v,` Form:PS 1A Purchase&Sale Agreement Rev.912024 Page 14 of 17 COMMERCIAL&INVESTMENT REAL ESTATE PURCHASE&SALE AGREEMENT (CONTINUED) suit shall be the county in which the Property is located, and this Agreement shall be governed by the laws of the State of Washington without regard to its principles of conflicts of laws. 43. Miscellaneous Provisions. a. Complete Agreement. This Agreement and any addenda and exhibits thereto state the entire understanding of Buyer and Seller regarding the sale of the Property. There are no verbal or other written agreements which modify or affect the Agreement, and no modification of this Agreement shall be effective unless agreed in writing and signed by the parties. b. Counterpart Signatures. This Agreement may be signed in counterpart, each signed counterpart shall be deemed an original, and all counterparts together shall constitute one and the same agreement. c. Electronic Delivery and Signatures. Electronic delivery of documents (e.g., transmission by facsimile or email) including signed offers or counteroffers and notices shall be legally sufficient to bind the party the same as delivery of an original. At the request of either party, or the Closing Agent, the parties will replace electronically delivered offers or counteroffers with original documents. The parties acknowledge that a signature in electronic form has the same legal effect as a handwritten signature. d. Section 1031 Like-Kind Exchange. If either Buyer or Seller intends for this transaction to be a part of a Section 1031 like-kind exchange, then the other party agrees to cooperate in the completion of the like-kind exchange so long as the cooperating party incurs no additional liability in doing so, and so long as any expenses (including attorneys'fees and costs) incurred by the cooperating party that are related only to the exchange are paid or reimbursed to the cooperating party at or prior to Closing. Notwithstanding this provision, no party shall be obligated to extend closing as part of its agreement to facilitate completion of a like-kind exchanged. In addition, notwithstanding Section 41 above, any party completing a Section 1031 like-kind exchange may assign this Agreement to its qualified intermediary or any entity set up for the purposes of completing a reverse exchange. 44. Information Transfer. In the event this Agreement is terminated, Buyer agrees to deliver to Seller within ten (10)days of Seller's written request copies of all materials received from Seller and any non-privileged plans, studies, reports, inspections, appraisals, surveys, drawings, permits, applications or other development work product relating to the Property in Buyer's possession or control as of the date this Agreement is terminated. 45. Confidentiality. Until and unless closing has been consummated, Buyer and Seller shall follow reasonable measures to prevent unnecessary disclosure of information obtained in connection with the negotiation and performance of this Agreement. Neither party shall use or knowingly permit the use of any such information in any manner detrimental to the other party. 46. Agency Disclosure. Buyer Brokerage Firm, Buyer Brokerage Firm's Designated Broker, Buyer Brokerage Firm's Branch Manager(if any)and any of Buyer Brokerage's Firm's Managing Brokers who supervise Buyer Broker represent the same party that Buyer Broker represents. Listing Firm, Listing Firm's Designated Broker, Listing Broker's Branch Manager(if any), and any of Listing Firm's Managing Brokers who supervise Listing Broker represent the same party 02/1 m/2025 INITIALS: Buyer Date Seller Date Buyer Date Seller Date Authentisign ID:9&9HBFBMRBEE3EEF14)8888)002888964822 ©Commercial Brokers Association /S CBA ALL RIGHTS RESERVED t\"%' Form:PS 1A Purchase&Sale Agreement Rev.9/2024 Page 15 of 17 COMMERCIAL&INVESTMENT REAL ESTATE PURCHASE&SALE AGREEMENT (CONTINUED) that the Listing Broker represents. All parties acknowledge receipt of the pamphlet entitled "Real Estate Brokerage in Washington." 47. Buyer Broker's Compensation Disclosure. a. Compensation from Seller. The compensation offered and paid to Buyer Brokerage Firm by Seller for providing buyer brokerage services to Buyer related to the Property is: 5-C] Offered:4 % of purchase price; Paid: % of purchase price ❑ Offered: $ ; Paid: $ ❑ Offered: Other: ; Paid: Other: b. Compensation from Compensation from ListingFirm. The compensation offered and paid to Buyer Brokerage Firm by the Listing Firm for providing buyer brokerage services to Buyer related to the Property is: ❑X Offered: 8 % of purchase price; Paid: % of purchase price ❑ Offered: $ ; Paid: $ ❑ Offered: Other: ; Paid: Other: 48. Seller's Acceptance and Brokerage Agreement.Seller agrees to sell the Property on the terms and conditions herein. The Listing Firm's compensation shall be paid as specified in the listing or commission agreement. If there is no written listing or commission agreement, Seller agrees to pay to Listing Firm compensation of 8 % of the sales price or $ . The compensation to Buyer Brokerage Firm shall be paid as set forth in this Agreement. Seller and Buyer consent to Listing Firm and Buyer Brokerage Firm receiving compensation from more than one party and to the sharing of compensation between firms. Seller and Buyer hereby assign to Listing Firm and Buyer Brokerage Firm, as applicable, a portion of their funds in escrow equal to such compensation and irrevocably instruct the Closing Agent to disburse the compensation directly to the Firm(s). In any action by Listing Firm or Buyer Brokerage Firm to enforce this Section, the prevailing party is entitled to reasonable attorneys'fees and expenses.The Property described in attached Exhibit A is commercial real estate. Notwithstanding Section 45 above, the pages containing this Section, the parties' signatures and an attachment describing the Property may be recorded. Listing Broker and Buyer Broker Disclosure. EXCEPT AS OTHERWISE DISCLOSED IN WRITING TO BUYER OR SELLER, THE BUYER BROKER, LISTING BROKER, AND FIRMS HAVE NOT MADE ANY REPRESENTATIONS OR WARRANTIES OR CONDUCTED ANY INDEPENDENT INVESTIGATION CONCERNING THE LEGAL EFFECT OF THIS AGREEMENT, BUYER'S OR SELLER'S FINANCIAL STRENGTH, BOOKS, RECORDS, REPORTS, STUDIES, OR OPERATING STATEMENTS; THE CONDITION OF THE PROPERTY OR ITS IMPROVEMENTS; THE FITNESS OF THE PROPERTY FOR BUYER'S INTENDED USE; OR OTHER MATTERS RELATING TO THE PROPERTY, INCLUDING WITHOUT LIMITATION, THE PROPERTY'S ZONING, BOUNDARIES, AREA, COMPLIANCE WITH APPLICABLE LAWS (INCLUDING LAWS REGARDING ACCESSIBILITY FOR DISABLED PERSONS), OR HAZARDOUS OR TOXIC MATERIALS INCLUDING MOLD OR OTHER ALLERGENS. SELLER AND BUYER ARE EACH ADVISED TO ENGAGE QUALIFIED EXPERTS TO ASSIST WITH THESE DUE DILIGENCE AND FEASIBILITY MATTERS, AND ARE FURTHER ADVISED TO SEEK INDEPENDENT LEGAL AND TAX ADVICE RELATED TO THIS AGREEMENT. 02/1m/2025 INITIALS: Buyer Date Seller Date Buyer Date Seller Date Authentisign ID:9�>3F�EEEIF116896®0023�8®®DB®2 ©Commercial Brokers Association CBA ALL RIGHTS RESERVED ''vr` Form:PS_1A Purchase&Sale Agreement Rev.9/2024 Page 16 of 17 COMMERCIAL&INVESTMENT REAL ESTATE PURCHASE &SALE AGREEMENT (CONTINUED) IN WITNESS WHEREOF, the parties have signed this Agreement intending to be bound. Buyer David C.Bayley and om-assigns Buyer n Authentiswrr Printed name and type of entity Printed name and type of entity Buyer kV 08ayleyand0rA i9hs Buyer Signature and title Signature and title 02/10/2025 Date signed Date signed Seller Mason County Government Seller Printed name and type of entity Printed name and type of entity Seller Seller Signature and title Signature and title Date signed Date signed 02/1m/2025 INITIALS: Buyer Date Seller Date Buyer Date Seller Date Authenlisign ID:9�93iilIHl3f>SEEEF18Bf3ID002��8®®@6®2 ©Commercial Brokers Association CBA ALL RIGHTS RESERVED ''v,` Form:PS 1A Purchase&Sale Agreement Rev.912024 Page 17 of 17 COMMERCIAL&INVESTMENT REAL ESTATE PURCHASE&SALE AGREEMENT (CONTINUED) EXHIBIT A* [Legal Description] To ensure accuracy in the legal description, consider substituting the legal description contained in the preliminary commitment for title insurance or a copy of the Property's last vesting deed for this page. Do not neglect to label the substitution "Exhibit A." You should avoid transcribing the legal description because any error in transcription may render the legal description inaccurate and this Agreement unenforceable. 11— 02/1m/2025 INITIALS: Buyer k I Date Seller Date Buyer Date Seller Date Authenlisign ID:992MEZUBXGEE.EEffllB8BBM092248064882 ©Commercial Brokers � ," Association 2020 /W'Ll17NL ALL RIGHTS RESERVED CBA Form PSA Walmn Addendum/Amendment habyGnpupat to PSA Rev.7/2020 Page 1 of 1 ADDENDUMIAMENDMENT TO PURCHASE AND SALE AGREEMENT The following is part of the Purchase and Sale Agreement with Reference Date February 07,2025 (the"Agreement') betweenDavid C. Bayley and or assigns ("Buyer) and Mason County Government ("Seller") regarding the sale of the property located at 7 W Public Worn Drive Shelton WA 98584 (the"Property"). IT IS AGREED BETWEEN THE BUYER AND SELLER AS FOLLOWS: 1.This agreement is contingent upon the Mason County Commissioners approval of this purchase and sales agreement,in an open public meeting. 2.Buyer waives the right to receive a completed Washington State Seller Disclosure Statement. 3.Escrow shall be Aegis Land Title,Colleen Reamer. 4.Buyer shall pay for the Aegis Land Title Insurance policy. 5.Buyer shall pay all current and past due Association dues. 6.Mason County Commissioner Randy Neatherlin is a licensed real estate broker in the state of Washington. 7.Commissioner Randy Neatherlin will sign for Mason County. 8.Seller has never occupied the property. ALL OTHER TERMS AND CONDITIONS of the Agreement remain unchanged. 02/10/2025 INITIALS: Buyer Date Seller Date Buyer Date Seller Date Authentisign ID:9E ?MEE.EEtf1-1388BM002988®®4882 ALTA COMMITMENT FOR TITLE INSURANCE SCHEDULE A Order No.: 20192792 EXHIBIT "A" Legal Description: Lot 7 of Short Subdivision No. 3123, recorded December 4, 2018, in Volume 4 of Short Plats, page 56, Auditor's File No. 2103192, and being a portion of the West half(W'/2)of the Northeast quarter(NE '/)of Section two (2),Township twenty(20) North, Range four(4)West,W.M. Parcel No. 42002 13 90070 TOGETHER WITH and SUBJECT TO an easement for ingress, egress, drainage and utilities, 60 feet in width, including cul-de-sacs having radii of 50 feet, and including additional width for curves at angle points, as shown on the map of Short Subdivision No. 3123, recorded December 4, 2018, in Volume 4 of Short Plats, page 56,Auditor's File No. 2103192. Abbreviated Legal: Lot 7, SS#3123, W 1/2 NE 1/4 2-20-4 Parcel No(s): 42002-13-90070 Purported Address: None Assigned, Shelton,WA 98584 �C 02/10/25 This page is only a part of a 2016 ALTA®Commitment for Title Insurance. This Commitment is not valid without the Notice;the Commitment to Issue Policy;the Commitment Conditions;Schedule A;Schedule B,Part I-Requirements;and Schedule B,Part II-Exceptions. ORT Form 4690 WA A 08/01/16;TC 04/0218 Schedule A ALTA Commitment for Title Insurance Page 2 of 2