HomeMy WebLinkAbout2025/03/04 - Regular PacketBoard of Mason County Commissioners
Draft Meeting Agenda
Commission Chambers
411 N 5th St, Shelton, WA 98584
March 4, 2025
9:00 a.m.
March 4.2
Commission meetings are live streamed at http://www.masonwebtv.com/
Regular Commission business meetings will be held in-person and via Zoom.
Please click the Zoom meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized
by the Chair to provide comment and testimony. Public comment and testimony can be provided in-person, via e-mail at
msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call (360) 427-
9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the
Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting.
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Correspondence and Organizational Business
4.1 Correspondence
5. Open Forum for Citizen Input
Please see above options to provide public comment; 3 minutes per person, 15-minute time limit.
6. Adoption of Agenda
Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m.
7. Approval of Minutes – February 10 and February 24, 2025 Briefing Minutes and February 18, 2025 Regular
Minutes
8. Approval of Action Agenda
Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be
removed from the Action Agenda and considered a separate item.
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8111070-8111212 $1,149,270.64
Direct Deposit Fund Warrant # 114005-114420 $ 999,535.36
Salary Clearing Fund Warrant # 7008718-7008745 $ 685,786.98
8.2 Approval to convert two unfilled permanent part-time positions in Juvenile Detention to one single permanent
full-time position with full benefits.
8.3 Approval of the Notification of Final Cost of County Road construction projects completed in 2024 performed
by County forces in the amount of $953,215.52.
8.4 Approval for the Chair to sign the amendment to the Interlocal Agreement with Central Mason Fire –
Emergency Medical Services (EMS) adding the provision of fire protection and emergency medical services
for the Public Works facility.
8.5 Approval for Public Works to remove liens on three properties and file formal notice against each property.
8.6 Approval for the County Administrator to sign the Puget Sound Partnership (PSP) contract for the amount of
$214,474.
8.7 Approval to set a Public Hearing for Tuesday, March 18, 2025, at 9:15 a.m. to consider sale of real property
at 7 Public Works Drive, Shelton, WA, parcel no. 42002-13-90070 for $465,000 to David C. Bayley and or
assigns.
8.8 Approval to appoint Bernie Games to the Mason County Parks and Trails Advisory Board for a four (4)-year
term expiring March 4, 2029.
9. Other Business (Department Heads and Elected Officials)
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony.
No Public Hearings set for this time.
11. Board’s Calendar and Reports
12. Adjournment
MASON COUNTY
TO: Board of Mason County Commissioners Reviewed
FROM: Ravyn Marshall Ext. 380
DEPARTMENT: Support Services Action Agenda
DATE: March 4, 2025 No. 4.1
ITEM: Correspondence
4.1.1 Letter received from the Federal Energy Regulatory Commission regarding Board of
Consultants No. 1 Arch Dam Stability Investigation,Cushman No. 1 Development,
Cushman Project.
4.1.2 Notice received from Washington State Liquor and Cannabis Board regarding
Special Occasion License for Martha Reed Foundation.
4.1.3 Letter received from Perry Brestel regarding his support for Mason County to
purchase Green Diamond property on Mason Lake and restoring public access.
4.1.4 Application received from Taylor Jacobs for Lodging Tax Advisory Committee.
4.1.5 Letter received from Vertical Bridge informing us of their closure on the previously
announced tower transaction with Verizon.
4.1.6 Notice received from Comcast regarding a programming advisory.
4.1.7 Notice received from Mason County PUD 3 regarding pole inspections in our area.
Attachments: Originals on file with the Clerk of the Board.
FEDERAL ENERGY REGULATORY COMMISSION
Office of Energy Projects
Division of Dam Safety and Inspections—Portland Regional Office
1201 NE Lloyd Blvd, Suite 750
Portland, Oregon 97232
ECE'VE (503) 552-2700
FEB 14 2025 2i5i2025
BY In reply refer to:
Commissioners Randy Neatherlin, P-460
Sharon Trask and Pat Tarzwell.
VIA Electronic Mail Mark Neary, McKenzie Smith
F.E.R.0
Mr. Chris Mattson
Generation Manager
-- Tacoma PublicUtilities --
cmattson6a,ci.tacoma.wa.us
Subject: Board of Consultants No. 1 Arch Dam Stability Investigation, Cushman No. 1
Development;.Cushman Project
Dear Mr. Mattson:
This letter is to acknowledge the following letters from Mr. Paul Lennemann
regarding the Cushman No. 1 Development of the Cushman Project, FERC No. 460:
Letter Date Document(s) Transmitted
August 23, 2024 Board of Consultants (BOC) Meeting No. 1 Agenda and
Supporting Documents
October 10, 2024 BOC Meeting No. 1 Board Report and Meeting Minutes
December 2, 2024 Arch Dam Stability Investigation Plan and Schedule to
BOC Meeting No. 1 Recommendations
We have reviewed the submitted documentation and have the following comments:
1. We note that the initial meeting was successful at familiarizing the BOC with
the project condition and history and highlighted the importance of expediting
the wingwall anchoring as an interim risk reduction measure. We have no
comments on the BOC No. 1 agenda and supporting documents.
2. We have reviewed the BOC Report No. 1 and we concur with the
recommended tasks as noted the Section 3 of the Report. '
3. We have reviewed the plan and schedule provided and the following scheduled
action items are accepted, though we strongly encourage you to expedite the
work so the drilling plan can be submitted sooner than August 1, 2025:
2
Item Due Date Status
Memo—Existing Anchor Evaluation &Utilization 12/31/24 In FERC review
Memo—Identifying Coarse Model Data Gas 3/24/25 Outstanding
Memo—Simplified Modeling Approach 3/24/25 Outstanding
3D Geo-Model Presentation—Progressive Submission 8/l/25 Outstanding
Simplified Dam Modeling Update—30% Design 8/1/25 Outstanding
Drilling Program Plan PP 8/1/25 Outstandin
New IRRM Anchor Desi U date—30% Desi 8/1/25 Outstandin
4. The plan and schedule notes that the DPP will be submitted for BOC and
FERC review by August 1, 2025. In the next update,to the look-ahead
schedule, please include a target date to commence drilling.
- - 5-The proposed schedule notes three potential virtual"BOG"meetings which, as of—
the date of this letter, have not been scheduled, with the first potentially being
conducted in February of 2025. Please consider scheduling this initial meeting
as soon practicable.
File your submittal using the Commission's eFiling system at
https://www.ferc.gov/fere-online/overview. When eFiling, select Hydro: Dam Safety and
Portland Regional Office from the eFiling menu. The cover page of the filing must
indicate that the material was eFiled. For assistance with eFiling, contact FERC Online
Support at FERCOnlineSupportnferc.¢ov, (866) 208-3676 (toll free), or(202) 502-8659
(TTI).
Thank you for your continued cooperation and interest in dam safety. If you have
any questions, please contact Mr. Daniel Klein of this office at (503) 552-2707.
Sincerely,
F Digitally signed by
- -- --- -- - - - - - ---- - --
DOUGLAS;DOUGIAS
JOHNSON=JbHNSo -
Datei'2025.02.05
�t 15:31.21 -08-00'
Douglas L. Johnson, P.E.
Regional Engineer
Received 2118125
Commissioners Randy Neath,din,
Pat Tar-ell and Sharon Trask.
Mark Neary,McKenzie Smith
Liquor Board
WASHINGTON STATE LIQUOR AND CANNABIS BOARD - LICENSE SERVICES
1025 UNION AVE SE - P O Box 43075
Olympia WA 98504-3075
specialoccasions@lcb.wa.gov Fax: 360-753-2710
TO: MASON COUNTY COMMISSIONERS FEBRUARY 11, 2025
SPECIAL OCCASION #: 092211
MARTHA REED FOUNDATION
726 SUNSET COURT
SHELTON, WA 98584
DATE: MAY 31, 2025 TIME: 4:30 PM TO 10 PM
PLACE: OUR COMMUNITY CREDIT UNION - 2948 OLYMPIC HWY N, SHELTON
CONTACT: TANYA FRAZIER (DOB: 10.1.1981) 360-790-5732
SPECIAL OCCASION LICENSES
* _Licenses to sell beer on a specified date for consumption at a
specific place.
* _License to sell wine on a specific date for consumption at a
specific place.
* _Beer/Wine/Spirits in unopened bottle or package in limited
quantity for off premise consumption.
* _Spirituous liquor by the individual glass for consumption at a
specific place.
If return of this notice is not received in this office within 20 days from the above
date, we will assume you have no objections to the issuance of the license. If
additional time is required please advise.
1. Do you approve of applicant? YES NO
2. Do you approve of location? YES NO
3. If you disapprove and the Board contemplates issuing a
license, do you want a hearing before final action is
taken? YES NO
OPTIONAL CHECK LIST EXPLANATION YES NO
LAW ENFORCEMENT YES NO
HEALTH & SANITATION YES NO
FIRE, BUILDING, ZONING YES NO
OTHER: YES NO
If you have indicated disapproval of the applicant, location or both,
please submit a statement of all facts upon which such objections are based.
DATE SIGNATURE OF MAYOR, CITY MANAGER, COUNTY COMMISSIONERS OR DESIGNEE
Commissioners Randy Neatherlin,
r+
Sharon Trask and Pat Tarzwell.
r
CEIVE Mark Neary, McKenzie Smith
EB 18 2025
13 February 2025
Dear Commissioner Trask,
As an owner of property on Mason Lake (5610 E Mason Lake Dr West), I
would like to indicate my support for the county to purchase the Green
Diamond property on Mason Lake. I would be willing to pay a property tax
increase so the county could purchase the property. As long as the county
would keep ALL the shoreline open for public access.
And while I'm addressing public access to Mason Lake... I was very
disappointed when the-boat ramp at the North-end of the-lake-had logs-
cabled to the beach preventing people from hand launching kayaks,
canoes, etc. Now people hand launching small vessels have to use the
boat ramp. This makes an already busy boat ramp even worse. Not to
mention people even use the ramp for swimming, since there is no other
public access. People swimming and power boats are a bad combination.
Please consider restoring public access to the beach at the boat ramp.
1",- 4-�-
Perry Brestel
Recieved 2/19/25
Commissioners Randy Neatherlin,
Pat Tar—ell and Sharon Trask.
Mark Neary,McKenzie Smith
�eoN coa�aA MASON COUNTY COMMISSIONERS
411 NORTH FIFTH STREET
SHELTON WA 98584
_-— Fax 360-427-8437; Voice 360-427-9670, Ext. 419;275-4467 or 482-5269
1854
]AM SEEKING APPOINTMENT TO Lodging Tax Advisory Council
NAME: Taylor Jacobs
ADDRESS: PHONE:
CITY/ZIP: VOTING PRECINCT: WORK PHONE:
(OR AREA IN THE COUNTY YOU LIVE) E-MAIL:
-------------------------------------------------------------------------------------------
COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE)
(ACTIVITIES OR MEMBERSHIPS) COMPANY: Self Employed. Stoa Lodging YRS
I have -,Prvpd rommunitiPs wherever my wife
and I have lived, whether that is through non POSITION: Owner
profit work or faith based organization.
COMPANY: YRS
POSITION:
--------------------------------------------------------------------------------------------
In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying:
Stewarding financial and natural resources for the promotion of tourism in Mason County, in order to benefit all visitors
and business owners in the tourism space.
What interests, skills do you wish to offer the Board, Committee, or Council?
I have I.AlOrked in hotel operations, development and asset management for aver 10 years 1 currently own and operate
the Glen Ayr Resort in Hoodsport, WA.
Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board:
(i.e. create a potential conflict of interest)
1 ewn Glen A r Resort in Hoodsport, W
Your participation is dependent upon attending certain trainings made available by the County during regular business hours
(such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you. Would you be
able to attend such trainings? Yes
Realistically, how much time can you give to this position?
Quarterly X Monthly Weekly Daily
Office Use Only
2/14/2025 Appointment Date
Signature Date
Term Expire Date
I
i
pGf1�
NEUTnpL'
Commissioners Randy Neatherlin,
Ver �rle Sharon Trask and Pat Tarzwell. ~
950 W.Bethany Dr.#700 Mark Neary, McKenzie Smith
Allen,TX75013 ✓� vYV"-"'�W --
__ - - - ECEIVE
February 3,2025 9 FEB 19 2025
Mason County,Washington $V•-- - - - --
c/o Frank Pinter
411 North 5th Street
Shelton,Washington,98584
RE: VB Site ID: US-WA-5335
—Verizon-Site ID; 000230126-------- --- - - -
Site Address: 100 West Public Works Drive,Shelton,WA,98584(the"Site")
Dear Mason County,Washington:
Since our letter in November,we are pleased to inform you that Vertical Bridge and Verizon have
closed on the previously announced tower transaction,giving us the exclusive rights to lease,
operate,and manage your site.
Although Verizon will continue to make payments under the lease until the transition is finalized
and Vertical Bridge takes over the payments directly,we wanted to provide you with information
regarding additional opportunities available to our landlord partners.
At Vertical Bridge,we understand the importance of building strong,collaborative relationships
and are committed to creating mutually beneficial opportunities,such as our Ground Lease Buyout
(GLBO)program. Our GLBO program is designed to provide you with financial flexibility,
immediate benefits,and confidence in working with a trusted partner. If you participate in the
GLBO program,you may be eligible to,receive an immediate lump sum or structured cash payment
for your cell tower lease. Many of our valued landlords have leveraged these funds to achieve
significant financial milestones,such as paying off debt,funding education,expanding their
businesses,or pursuing other investment opportunities.,
Visit our website at www.verticalbridge.com/glbo or scan the QR code below to complete the form
and submit your information.We'll help you evaluate the program's advantages and determine the _
optimal solution tailored to your specific needs.
Thank you,and we look forward to working with you.
❑� 0
r� b •
EGE'VE Commissioners Randy Neatherlin,
Sharon Trask and Pat Tarzwell.
Ravyn Marshall FEB 21 2025 Mark Neary, McKenzie Smith
From: BY— n::s iamisorr'<Jamison_Harris@comcast.com>
Sent: Thursday, February 20, 2025 3:20 PM
To: Harris,Jamison
Subject: Programming Advisory- STV and UK Ceasing Operations
Caution: External Email Warning!This email has originated from outside of the Mason County
Network. Do not click links or open attachments unless you recognize the sender, are expecting the
email, and know the content is safe. If a link sends you to a website where you are asked to validate
using your Account and Password, DO NOT DO SO! Instead, report the incident.
February 20, 2025
RE: Programming Advisory-STV and UK Ceasing Operations
Dear Franchise Administrator:
As part of our ongoing commitment to keep you and our customers informed about changes to XfinityTV
services,we wanted to notifyyou that two (2) channels currently carried on the Xfinity line-up are ceasing
operations and will no longer be available to viewers:
• SporTV(part of the Brazilian TV package) is ceasing operations on February 28, 2025.
• Universal Kids is ceasing operations on March 6, 2025.
As a result, these channels will no longer be available as part of our lineup as of the dates listed above.
As a function of this change,we will implement a channel slate (advising of unavailability) on the
impacted channels and will include mention of the changes on www xfinity.comfprogramming_changea
to help keep our customers informed.
We knowyou may have questions about these changes. If can be of any further assistance,please
contact me at(206)571-7198 or iamison harris(cDcomc8st com.
lvv*tir--��
Manager, Government&Regulatory Affairs
Comcast—Pacific Northwest Region
410 ValleyAve NW Bld C
Puyallup WA 98371
Mobile-206-571-7198
i
O
Mason PUD 3 Pole Inspection In Your Area
PUD
P.O.Box 2148 Shelton WA 98584.5043 Commissioners Randy Neatherlin,
Sharon Trask and Pat Tarzwell.
Mark Neary, McKenzie Smith
ECEI VE
MASON CO FACILITIES AND PARKS
411 n5TH ST FEB 21 2025
SHELTON WA 98584-3466
IIIIIIdIhuIIIh4PIhIIIPthrPhllluuhlhludll
Dear Customer-
Mason PUD 3 will be inspecting, testing, and treating the PUD's distribution and service poles along the right of
way and on private property in your area. This project is set to begin March 2025 and will last until the end of
October. The PUD takes pride in ongoing maintenance of its distribution system. Inspecting and testing these wood
poles is a necessary step to ensure safe, reliable, and sustainable service to our customers.
If you have a PUD pole on your property, our inspection crews will need to gain access to your property. If you
have a locked gate requiring a key or use of a keypad for access,please contact our customer service department at
360-426-8255, or at hello @masonpud3.org to verify that we have a current key or gate code on file.
In some cases, a pole will require a simple visual inspection, while in others it will require digging below the ground
line and applying a treatment to.extend the life of the pole. If a pole is deemed unsafe, requiring replacement and an
interruption in service, customers affected by the outage will be notified in advance either by letter or a knock at the
door. As always, the PUD recommends that you protect your electronics with surge protectors.
Here is an overview of the project:
-Description of Work: Pole inspection,test, and treatment of PUD 3 wood poles. ,
-Where: Shorecrest area including Daniels Road and Agate Loop; Kamilche Point area including Kamilche Road,
Kamilche Point and Bloomfield Road;Matlock/Schafer Park area including Shelton Matlock Road,Ford Road,
Beeville Road, Kelly Hall Road, Cougar Smith Road,Boundary Road,Plug Mill Road, Cloquallum Road and
Spaulding Road.
-Why: To ensure the safety, reliability, and longevity of the PUD's electric system.
-Who is Doing the Work: Mason PUD 3 employees
-When: Starting March 3, 2025—October 31, 2025
-Impacts to Residents: Possible lane closures,noise, work in the right of way, on private property, and rare power
outages.
-Contact for Questions: Brian Schneidmiller,Mason PUD 3 Joint Use Administrator, Project Manager,
360-432-5261 orbrians@masonpud3.org.
We thank you in advance for your patience.
I
Justin Holzgrove
Director of Engineering and Utility Services
Board of Mason County Commissioners' Briefing Minutes
Mason County Commission Chambers,411 N 5"Street,Shelton,WA 98584
Week of February 10, 2025
Monday,February 10,2025
9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
Commissioners Tarzwell and Trask met in closed session for labor negotiation from 9:00 a.m.to 10:00
a.m. Mark Neary,Mary Ransier Christopher Pinkston,Cabot Dow,and Lindsey Smith were also in
attendance.
10:00 A.M. Superior Court—Paddy McGuire
Commissioners Tarzwell and Trask were in attendance via Zoom.
• Paddy and Jamie Bailey discussed converting two unfilled permanent part-time positions in Juvenile
Detention into a single permanent full-time position with full benefits. Approved to move forward.
10:10 A.M. Community Development—Kell Rowen
Commissioners Tarzwell and Trask were in attendance via Zoom.
• Marissa Watson provided an update on the short-term rental regulations review process which is
currently before the Planning Advisory Commission(PAC). The PAC decided to recommend putting
this review process on hold until the Comprehensive Plan(Comp Plan)draft is available. A final draft
of the Comp Plan will be available by December 2025. It was agreed to set aside the Short-Term
Rental regulations until after the Comp Plan is available at the end of 2025.
10:25 A.M. Central Services—Mark Neary
Commissioners Tarzwell and Trask were in attendance via Zoom.
• Mark explained that the Washington State Department of Commerce biannually requests the County
contract with an Associate Development Organization(ADO)to increase the support and coordination
of community and economic development services in communities. The recommended ADO is the
Mason County Economic Development Council for the 2025-2027 Biennium. Approved to move
forward.
• Jennifer Beierle shared the 2025 Oath of Credit Card Inventory requesting the County Administrator
sign. Cmmr.Trask asked the Audit Committee to look at per diem for travel and provide the pros and
cons. Approved to move forward.
• John Taylor explained that the upcoming course"NIMS Overview for Senior Officials(Executives,
Elected&Appointed)"will cover the basics of the National Incident Management System(NIMS)and
the Incident Command System(ICA). The course will also include the FEMA Disaster Financial
Management Guide. The training course is scheduled for February 19,2025 at Public Works. A
handout was provided to the Commissioners.
• Tanessa Noll provided an update on the Grant Work in progress,explaining that she is currently
working with the Sheriff's Office on an application for a grant on Mental Health Field Response,
housing,recreation/land,and an additional records grant for the Clerk's office.
• Tanessa provided an update on two grants that are in process for Ecology's Aquatic Invasive Plants
Management grant and a Clean Building Performance grant.
10:45 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Tarzwell and Trask were in attendance via Zoom.
• Loretta requested approval to apply for the Flood Control Assistance Account Program(FCAAP)
grant,which provides financial support to counties for flood hazard management and mitigation
projects. The grant will be used to update the Skokomish Comprehensive Flood Hazard Management
Plan. Approved to move forward.
• Tina"Lovejoy"Schaefer presented the Mason County Hearing Examiner's recommended findings on
Road Vacation No.420,which recommended approval to grant the vacation of the right-of-way as
petitioned, subject to the conditions contained in the Findings of Fact,Conclusions of Law and
Recommendation of the Hearing Examiner dated December 26,2024. Approved to move forward.
February 10,2025 I Page 1 of 2
Board of Mason County Commissioners' Briefing Minutes
Mason County Commission Chambers,411 N 5"Street,Shelton,WA 98584
• Richard Dickinson provided information regarding a recent requirement by the United States
Environmental Protection Agency(EPA)to inventory all materials used for water service lines from
the main to the meter(public side)and the meter to the building(private side). The work to inventory
the"public side"has been completed and now a letter has been mailed to the property owners of
Beard's Cove land Rustlewood to collect the remaining data for the"private side"inventory.
Respectfully submitted,
McKenzie Smith,
Clerk of the Board
(prepared by Cami Olson)
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask, Pat Tarzwell, Randy Neatherlin,
Chair Vice-Chair Commissioner
February 10,2025 I Page 2 of 2
Board of Mason County Commissioners' Briefing Minutes
Mason County Commission Chambers,411 N 5"Street,Shelton,WA 98584
Week of February 24, 2025
Monday,February 24, 2025
9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
Commissioners Neatherlin,Tarzwell,and Trask met in a closed session for labor negotiation from 9:00
a.m.to 10:00 a.m. Tim Whitehead,Mark Neary,Mary Ransier,Christopher Pinkston,Cabot Dow,and
Lindsey Smith were also in attendance.
10:00 A.M. Executive Session—RCW 42.30.110(1)(c)Real Estate
Commissioners Neatherlin,Tarzwell,and Trask met in an executive session for real estate from 10:00
a.m.to 10:15 a.m. Mark Neary was also in attendance.
10:15 A.M. Central Services—Mark Neary
Commissioners Neatherlin,Tarzwell,and Trask were in attendance.
• McKenzie Smith shared the applications received from Bernie Games and Ginger Kenyon for the
Parks Advisory Board. Cmmr.would like to interview both applicants.
• Mary Ransier discussed the upcoming Mason County Career Fair scheduled for Thursday,March 13,
2025 from 9:00 a.m.to 2:00 p.m. Mary invited more departments to participate.
• Jennifer Beierle presented the January 2025 financial report. Current Expense revenue$2,440,988 at
6%. Treasurer department receipts$1,414,553 at 5%. Current Expense expenditure$4,326,181 at 8%.
Six-year specific revenue streams: Community Development revenue$169,788;Detention and
Correction services$542;Current Expense property tax$44,638;Road Diversion property tax$4,512;
County Road property tax$43,641;Current Expense sales tax$785,859;Criminal Justice tax$291.86;
Rural Sales and Use tax$95,041;Homelessness prevention filings$46,838;Lodging tax$60,610;and
Real Estate Excise Tax(REET) 1 and 2$102,537 each. Total collected revenue$785,859.42;revenue
budgeted$9.2 million;and projected end of year revenue$9,904,886.40. Special Fund cash
$63,254,580. Current Expense cash$25,024,982. Motor Pool expenditure$105,259 at 5.01%.
Special and other fund revenue$3,218,392 at 6%. Special and other fund expenditure$3,771,663 at
5%. Total County debt$16,860,198;remaining debt capacity$203,161,663.
• Mark discussed the Memorandum of Understanding(MOU)request from the Mason County Housing
Authority for$85,000 per year plus a cost-of-living increase each year for the Executive Director
salary. Tabled.
• Cmmr.Neatherlin discussed animal control services through Joint Animal Services Commission
(JASCOM). There are three"stages"available: stage 1 for$50,000/year;stage 2 for$175,000/year;
and stage 3 for$250,000/year. Cmmr.Neatherlin suggested stage 2 with provisions for emergency
weekend services to be capped and will reach out to JASCOM for negotiations to bring back at a later
briefing.
• Kelly Frazier discussed the honorary naming of Building 1 for William Hunter and inviting the family
to attend the unveiling on Tuesday,March 18,2025 around 10:00 a.m.
10:40 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Neatherlin,Tarzwell,and Trask were in attendance.
• Mike Collins shared the Notification of Final Costs for the 2024 County force construction projects per
RCW 36.77. Total cost was$953,215.52. Approved to move forward.
• Loretta discussed amending the Interlocal Agreement(ILA)with Central Mason Fire-EMS(CMFE)to
add services to be provided by CMFE for the annual cost of$6,400. Approved to move forward.
• Richard Dickinson discussed removing the liens on three residential properties for not connecting to
the Belfair sanitary sewer system and replacing the lien with a recorded notice. Approved to move
forward.
• Loretta discussed the Transportation Improvement Program Citizens Advisory Panel(TIP-CAP)
outreach plan.Presentation slides included the road system overview,construction program budget;
County road construction projects for 2025,citizen transportation panel,roles and voices,and an
opportunity for questions. Also shared was the Mason County Transportation Survey.
February 24,2025 1 Page 1 of 2
Board of Mason County Commissioners' Briefing Minutes
Mason County Commission Chambers,411 N 5"Street,Shelton,WA 98584
• Loretta shared the letter from the Cowlitz County Department of Public Works regarding the Interlocal
Agreement between Cowlitz County and Mason County for disposal of certain solid wastes. Animal
carcasses are an"excluded waste"and shall not be delivered to Headquarters Landfill.
• Richard shared the review draft of the Water Leak Credit Policy regarding unexpected water leaks for
Beard's Cove and Rustlewood. Cmmr.Tarzwell every three years,special circumstances.
• Loretta discussed the Bremerton Interlocal Agreement. Cmmr.Neatherlin requested to postpone this
discussion. Tabled.
11:10 A.M. Public Health—David Windom
Commissioners Neatherlin,Tarzwell,and Trask were in attendance.
• Ian Tracy shared the Puget Sound Partnership(PSP)contract providing Environmental Health with
funding to conduct property surveys and disburse rebates and small grants to homeowners with septic
systems that require maintenance or minor repairs in the amount of$214,474. Approved to move
forward.
• Ian presented a Code Enforcement presentation. Topics included code enforcement programs,cases,
enforcement pathways,challenges,and requests.
• Melissa Casey introduced Susan Kirchoff,Executive Director of The Youth Connection,who will
share a presentation describing the organization's services,people served,people exiting the
program(s),and how the organization is funded at the next briefing.
Respectfully submitted,
McKenzie Smith,
Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask, Pat Tarzwell, Randy Neatherlin,
Chair Vice-Chair Commissioner
February 24,2025 I Page 2 of 2
Board of Mason County Commissioners
Proceedings
Commission Chambers
411 N 51h St, Shelton, WA 98584
February 18, 2025
1. Call to Order—The Chair called the regular meeting to order at 9:00 a.m.
2. Pledge of Allegiance—Kevin Shutty led the flag salute.
3. Roll Call—Absent: Commissioner District 1 —Randy Neatherlin; Present: Commissioner
District 2—Pat Tarzwell; Commissioner District 3 —Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Received notice from Washington State Liquor and Cannabis Board the following: Special
Occasion Liquor License for Salish Sea Rotary Club of Mason County;Cannabis License
Application from Higher Ground Cannabis LLC;Cannabis License Renewal Applications
from Memento Credere LLC and Goldcast LLC;Liquor License Renewal Applications
from Jason&J Investment Corp; Sugar Tap Holdings,Inc;Lotus Garden Inc; Sunshine's
Produce&Propane;Jesalva IV,Inc;Alert Aesthetics LLC;Borden,Incorporated;Hot
Springs LLC;Anderson Resources Incorporated;Freitas,Neil Patrick;Downtown Union,
LLC;Il Canale LLC and Anaya-Sahagun 1,Inc.
4.1.2 Received letter from Squaxin Island Tribe regarding consultation for the Bremerton-
Mason County Sewer Expansion Project.
4.1.3 Received application from Christopher Kay for the Housing Authority Advisory
Board
4.2 Kevin Guijosa read the Solid Waste Free Dump Vouchers news release.
5. Open Forum for Citizen Input
Kevin Shutty,Executive Director,Mason County Economic Development Council(EDC),
introduced Annette Roth,new director of the Pacific Salish Economic Development District in
which Mason County EDC partners. Ms. Roth provided a brief statement of the work she will be
doing for the four-county district she represents-Mason,Thurston,Grays Harbor and Pacific
Counties and looks forward to working towards economic development opportunities and growth
within this region.
Ken VanBuskirk,Belfair,announced that he has been selected to serve on the Washington State
Department of Transportation(WSDOT) State Route 3 (SR3)Gorst area Planning Advisory
Committee. Mr.VanBuskirk explained that he has sent the Board of County Commissioners
(BOCC)an email about a project that is being discussed to restore the breach in Roessel Road
near Theler Wetland. Mr.VanBuskirk requested that the BOCC consider vacating Roessel Road
along the wetland to protect that area instead of allowing restoration of that roadway.
6. Adoption of Agenda
Cmmr.Tarzwell/Trask moved and seconded to adopt the agenda as published. Motion carried
unanimously. Neatherlin-absent; Tarzwell-aye; Trask-aye.
7. Approval of Minutes
Approval of the December 17,2024,January 7,2025,January 21,2025 and February 4,2025 Regular
Minutes,January 21,2025 Finance Committee Minutes and January 27,2025 and February 3,2025
Briefing Minutes.
Cmmr.Tarzwell/Trask moved and seconded to adopt the December 17,2024,January 7,2025,
January 21,2025 and February 4,2025 Regular Minutes; January 21,2025 Finance Committee
Minutes and January 27,2025; and February 3,2025 Briefing Minutes.Motion carried
unanimously. Neatherlin—absent; Tarzwell—aye; Trask—aye.
8. Approval of Action Agenda
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant#8110602-8111069 $ 2,923,480.19
Direct Deposit Fund Warrant#113594-114004 $ 975,489.58
Salary Clearing Fund Warrant#7008681-7008717 $ 1,294,679.95
Treasurer Electronic Remittance $ 1,588,060.18
8.2 Approval to appoint Joel Galbraith to the Planning Advisory Commission(PAC)for a four-year
term expiring February 18,2029.
8.3 Approval of the Memorandum of Understanding(MOU)with the Mason County Housing Authority
(MCHA)for Public Health staff to provide clerical services.
(MGRA)for-Masen County to donate $85,000 per yeaf-plus eest of 4ving iner-eases fef the next
8.5 Approval of the Professional Services Contracts with Taschner Law Office,PLLC to serve as
contracted Public Defense Attorneys for District Court and Superior Court for 2025.
8.6 Approval to Amend Community Lifeline Contract#23-040 re-allocating$4,086.03 to the Overnight
Shelter Aids budget category for successfully obtaining a permit from the City of Shelton to
increase bed capacity to 54 beds.
8.7 Approval of the Memorandum of Understanding with Superior Court Judges approving Extra-Help
Juvenile Detention Officers to be compensated at one and one-half(1 ''/z)times for hours worked on
holidays recognized in the Mason County Personnel Policies.
8.8 Approval to authorize the Chair to electronically sign the Road Levy Certification for 2025 through
the County Road Administration Board(CRAB)reporting system(CARS).
8.9 Approval of the Resolution setting a hearing date with the Hearing Examiner for Wednesday,March
26,2025,at 1:00 p.m.via zoom to consider public comment on Road Vacation No.422. (Exhibit
A,Resolution No.2025-011)
8.10 Approval to accept the recommendation of the Hearing Examiner and grant the vacation of the
right-of-way as petitioned, subject to the conditions contained in the Findings of Fact, Conclusions
of Law, and Recommendations of the Hearing Examiner for Road Vacation no. 420. (Exhibit B,
Resolution No.2025-012)
8.11 Approval to authorize Public Works to apply for the Flood Control Assistance Account Program
grant in the amount of$300,000($75,000 local match and$225,000 grant award).
8.12 Approval to designate the Mason County Economic Development Council as Mason County's
Associate Development Organization (ADO)for the 2025-2027 Biennium.
8.13 Approval of the 2025 Oath of Credit Card Inventory, and for the County Administrator to sign the
document.
Cmmr.Tarzwell/Trask moved and seconded to approve action items 8.1 through 8.13 with the
prior removal of item 8.4. Motion carried unanimously. Neatherlin-absent; Tarzwell-aye;
Trask-aye.
9. Other Business(Department Heads and Elected Officials)
2 1 February 18 , 2025 Commission Minutes
No other business.
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA
meeting restrictions are in place.
No Public Hearing set for this time.
11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past
week and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:24 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY,WASHINGTON
McKenzie Smith, Clerk of the Board Sharon Trask, Chair
(Prepared by Cami Olson)
Pat Tarzwell,Vice-Chair
Randy Neatherlin, Commissioner
3 1 February 18 , 2025 Commission Minutes
SON Cov�;��
Mason County
Agenda Request Form
1854
To: Board of Mason County Commissioners Item No.
From: Ravyn Marshall Ext: 380
Department: Central Services Briefing: ❑
Action Agenda:
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): Click or tap here to enter text. Agenda Date(s): March 4,2025
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(This is the responsibility of the requesting Department)
Item•
Approval of Warrants &Treasurer Electronic Remittances
Claims Clearing Fund Warrant#8111070-8111212 $ 1,149,270.64
Direct Deposit Fund Warrant# 114005-114420 $ 999,535.36
Salary Clearing Fund Warrant#7008718-7008745 $ 685,786.98
Direct Deposit Fund Warrant# 113188-113189 were VOIDS from 1/10/2025
Background/Executive Summary:
The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing
Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a)requires that
the Board enter into the minutes of the County Commissioners the approval of claims listing warrant
numbers.
Claims Clearing YTD total $ 7,335,948.63
Direct Deposit YTD total $ 3,983,617.53
Salary Clearing YTD total $ 3,995,095.96
Budget Impact(amount, funding source,budget amendment, etc.):
See above.
Public Outreach:
N/A
Requested Action:
Approval of the aforementioned Claims Clearing Fund,Direct Deposit Fund, Salary Clearing Fund, and
Treasurer Electronic Remittance warrants.
Attachment(s)•
Originals on file with Financial Services and the Treasurer's Office; copies on file with the Clerk of the
Board
*1854
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Paddy McGuire and Jamie Bailey Ext:206
Department: Superior Court Briefing:
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): February 10,2025 Agenda Date(s): Click or tap here to enter text.
Internal Review: ® Finance ® Human Resources ® Legal ❑ IT ❑ Risk ❑ Other
(This is the responsibility of the requesting Department)
Item:
The union contract requires benefits for new,unfilled permanent part-time positions in Juvenile Detention
requiring a change in plans.
Background/Executive Summary:
During the 2025 budget process,we asked to convert a portion of the funding for on-call positions to
create two permanent part-time positions,hoping to make staff scheduling easier.We requested the
positions be without benefits to minimize the cost. The Board approved that request and funded it for 125
hours a month each. After posting the positions and interviewing,we were told the Teamsters contract
requires paying benefits, so the hiring process is on hold. The Juvenile Detention manager has been
regularly taking shifts when no extra help is available, and her position is now overtime-eligible, creating
the potential for large costs. The options as we see them are a)not fill the PPT positions and continue to
have the manager cover shifts(cost unknown),b)get funding to pay benefits in the mid-year
supplemental budget(full-year cost$39,808), or c)convert the PPT positions to a single full-time position
(full-year savings of$7,985). The single full-time position will provide less flexibility, so we ask that the
$7,985 savings be allocated to extra help.
Budget Impact(amount,funding source,budget amendment, etc.):
See above
Public Outreach:
None
Requested Action:
Convert the two unfilled permanent part-time positions in Juvenile Detention to a single permanent full-
time position with full benefits. Reallocate the savings to the Juvenile Detention extra help.
Attachment(s)•
Option c) spreadsheet
Department: Juvenile
Bargaining Unit: Teamsters
Position Title:
Start Date 1/1/2025
Grade/Step 3
2025 Budget
Impact
Annual Salary $ 49,968
Total Salaries &Wages: $ 49,968
FICA $ 3,823
PSERS 2 $ 5,462
WA Paid FMLA $ 370
Industrial Insurance (rate/hr) $ 5,640
Medical (Monthly) $ 18,864
Teamsters Pension $ 1,040
Total Benefits: $ 35,198
Total Salary& Benefits Budget
Impacts: $ 85,166
.5 Extra Help 46,576.00
.5 Extra Help 46,576.00
93,152.00
Salary& Benefit Savings: $ (7,985.77)
*1854
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Mike Collins,PLS,PE, County Engineer Ext: 450
Department: Public Works Briefing: ❑x
Action Agenda: ❑x
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): February 24,2025 Agenda Date(s): March 4,2025
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(This is the responsibility of the requesting Department)
Item: County Force Construction Projects-2024
Notification of Final Costs as per Chapter 36.77 RCW
Background/Executive Summary:
RCW 36.77.070 mandates that all construction projects carried out by county forces,which exceed
$10,000,must be publicly advertised in the county newspaper. This advertisement must be issued before
the project initializes,containing a brief description of the work along with the engineer's estimated cost.
Once the project is completed, a second advertisement is required, detailing a brief description of the
work performed, along with the actual costs incurred.
In accordance with these requirements,Public Works is presenting a"Notification of Final Costs"for
county force construction projects that were completed in the previous year. This notification ensures
compliance with the statute by informing the public of the true and final costs of the projects.
Additionally,the statute limits the total annual costs of projects performed in-house, setting a threshold
for the county's expenditures in this area. This briefing item serves to provide the Board with the
necessary information to meet these legal advertising obligations,fulfilling both transparency and
statutory requirements.
Budget Impact:
N/A
Public Outreach:
All County Road Project(CRP's)resolutions are published in the Shelton Journal.When using
County Forces to complete a CRP that is over$1 Ok, a notice of completion is posted in the
Journal with estimated and final project cost as required by RCW.
Requested Action:
Recommend the Board execute the "Notification of Final Cost" of County Road Construction projects
completed in 2024 performed by county forces.
Attachments:
1. Notification of Final Cost
BY ORDER OF
THE BOARD OF COUNTY COMMISSIONERS OF
MASON COUNTY, WASHINGTON
NOTIFICATION OF FINAL COST
COUNTY ROAD CONSTRUCTION—2024
BE IT HEREBY ORDERED that the undersigned Board of County Commissioners of Mason
County, Washington, gives official notification in conformance to RCW 36.77.070 of the actual
construction expenditures for county force construction projects in Mason County for year 2024
where the estimated cost of the work exceeds $10,000.
CRP/ COUNTY *ENGINEER'S COUNTY PROJECT COMPL.
PROJ. # ROAD NAME ESTIMATE FORCES TOTAL DATE
2043 Bear-Creek Dewatto $ 1,860,000.00 $ 708,717.82 $ 939,461.93 10/2/2024
(Toonerville Bridge)
2055 Tahuya Blacksmith $ 108,990.00 $ 125,897.33 $ 127,335.43 7/16/2024
(Gravel Conversion)
2058 Beerbower Road $ 114,030.00 $ 118,600.37 $ 120,059.27 8/5/2024
(Gravel Conversion)
**Total County Forces $953,215.52
* The preliminary cost estimate, covering the above-named project(s) was formerly
ordered on the indicated days, as provided by RCW 36.77.070.
** This figure satisfies the requirement of RCW 36.77.065. Mason County's 2024
County Forces Construction limit was $1,260,423.
DATED this day of ,2025.
BOARD OF COMMISSIONERS
CERTIFIED BY: MASON COUNTY,WASHINGTON
MIKE COLLINS, PE County Engineer SHARON TRASK, Chair
ATTEST: PAT TARZWELL ,Vice Chair
MCKENZIE SMITH, Clerk of the Board RANDY NEATHERLIN, Commissioner
APPROVE AS TO FORM
TIM WHITEHEAD, Ch. DPA
cc: Commissioners
Finance
JOURNAL: Publ.lt.:3/6/2025(Bill: Mason County Dept.of Public Works)
*1854
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Loretta Swanson,Director Ext:450
Department: Public Works Briefing:
Action Agenda:
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): February 24,2025 Agenda Date(s): March 4,2025
Internal Review: ❑ Finance ❑ Human Resources 0 Legal ❑ IT ❑ Risk ❑ Other
(This is the responsibility of the requesting Department)
Item: Amending Interlocal Agreement No. 20204-15 with Central Mason Fire-EMS
Background/Executive Summary:
The County has contracted with Mason County Fire District 11,now known as Central Mason Fire-
EMS (CMFE) for fire protection and emergency medical services for the Public Works Facility
located off Hwy 101 through an interlocal agreement.
The agreement with FD#11 was authorized by the Mason County Commissioners in April of 2022
and expired at the end of 2024. Public Works proposes amending the current Interlocal Agreement
(ILA)with CMFE to include these ongoing services under the same terms as the previous
agreements.
The previous agreement with FD#11 was renewed on an annual basis. Including services in the
current agreement with CMFE would change the duration from annual to"remain in effect until
either party terminates"by giving a 10-day written notice.
Budtet Impact:
The fire protection and emergency medical services fee will remain at $6,400 per year and will be
paid out of the road fund.
Public Outreach:
N/A
Requested Action:
Request the Board of Commissioner authorize the Chair to sign Amendment No. 1 to the Interlocal
agreement with Central Mason Fire-EMS adding the provision of fire protection and emergency
medical services for the Public Works facility.
Attachment(s)•
1. ILA
2.Amendment/Attachment
INTERLOCAL AGREEMENT
BETWEEN MASON COUNTY AND CENTRAL MASON FIRE-EMS
FOR
PUBLIC WORKS DEPARTMENT
REIMBURSABLE WORK, SUPPLIES AND SERVICES
THIS INTERLOCAL AGREEMENT is made and entered into pursuant to the Interlocal
Cooperation Act,Chapter 39.34 of the Revised Code of Washington,on the 9 1_day of
April , 2024, by and between Central Mason Fire-EMS (hereinafter referred to as
CMFE) and Mason County(hereinafter COUNTY)collectively referred to as PARTIES.
WHEREAS, Revised Code of Washington Section 39.34.030 authorizes cooperative
efforts between public agencies, and
WHEREAS, the CMFE has expressed interest in ail Interlocal agreement with the
COUNTY whereby the Mason COUNTY Public Works Department will provide reimbursable
work,supplies,and services (including emergency assistance).
WHEREAS,the COUNTY has expressed interest whereby CMFE will provide
occasional winter snowplow assistance utilizing CMFE vehicle equipped with a COUNTY-
owned plow.
NOW, THEREFORE, in consideration of the mutual benefits and covenants herein the
PARTIES agree as follows:
I. PURPOSE OF AGREEMENT: The purpose of this agreement is for Mason COUNTY to
a) provide the above-mentioned services to the CMFE when a work request has been
approved by both parties, and
b)the CMFE to provide occasional winter snowplow assistance.
2. ADMINISTRATION OF AGREEMENT: Each PARTY to this agreement shall have an
AGREEMENT representative. Each PARTY may change its representative upon providing
written notice to the other PARTIES. The PARTIES'representatives are as follows:
To Mason COUNTY: To CMFE:
Dept. of Public Works Central Mason Fire-EMS
100 W Public Works Drive 122 W Franklin Street
Shelton, WA 98584 PO BOX 277
Shop/Fuel Station Services: Shelton,WA 98584
Attn: Pete Medcalf Attn:Jeff Snyder
Email: pmedcalf2masoncountywagov Phone: 360-426-5533
Other Services: Email:jsnyder@cmfe.org
Attn:Jeremy Seymour
Phone: (360) 427-9670,Ext. 450
Email: iereinvs a,masoncountywa.Qov
Agreement No.24-046
Page 1
3. DURATION OF AGREEMENT: This agreement shall take effect upon execution of the
agreement by both COUNTY and the CMFE and shall remain in effect until EITHER PARTY
terminates by giving ten days written notice to the OTHER PARTY.
4. WORK REQUESTS:The CMFE will normally request work from the COUNTY Road
Operations&Maintenance Manager Jeremy Seymour and/or ER&R Supervisor,Pete Medcalf.
The request shall be made by an authorized representative of the CMFE by e-mail,fax or mail.
Phone or verbal requests must be followed up with a written request. The COUNTY will only
do work as authorized by the CMFE.
5. SCHEDULING:The COUNTY will normally schedule the work in discussion with the
CMFE'S representative, giving due consideration to the immediacy of the CMFE'S need and
workload of the COUNTY.
6. SHOP SERVICES: Service and repair charges will be on an hourly basis rounded to the
nearest 15 minutes. The shop rate for service is an hourly rate set yearly,which is inclusive of
documentation and reporting of all maintenance work and service work. Notification of
shop/labor surcharge rate increases will be sent out at least 30 days prior to implementation of
the new rates. Fees do not include Washington State sales tax which will be added to each
invoice. In addition,the CMFE is to pay for all parts provided by the COUNTY from COUNTY
stock(at COUNTYS cost)plus any costs associated with fluids,pick-up,and delivery,plus any
mark-up as described below. Expenses outlined herein shall be paid by the in the manner set
forth below:
a) Costs of any parts that the COUNTY does not have in-stock may be directly billed to
the CMFE.
b) The cost of parts the COUNTY has in stock or are billed to the CMFE.This
cost for parts and all labor services provided by the COUNTY will be directly billed.
c) Fluids used and replaced will be billed at the normal rates paid by the CMFE
plus a percentage mark-up set yearly,as well as fluid accountability requirements and
any required disposal charges incurred by the COUNTY.
d) Pick-up and delivery charges will be directly paid by the CMFE to the entity
providing such services.For example, if towing is required,the CMFE will
pay the towing company directly.
Any services required after normal shop hours will be billed at overtime rates. Field repairs
normally will include shop truck costs. Payment is due upon receipt of invoice and payment
shall be expected in thirty (30) days from date of invoice. Invoices and payments are to be sent
to the address and representative referred to in section 2.
7. FUEL STATION SERVICES:The COUNTY and the CMFE agree to the following
when using the fuel station:
a) The CMFE maybe permitted to fuel its vehicles utilizing the facility maintained by the
COUNTY at the Public Works Facility.
b) Fueling is only allowed to vehicles with exempt license plates and assigned vehicle pin
numbers.
Agreement No._
Page 2
c) The CMFE may have twenty-four-hour access to the fueling facility by special key card
furnished by the COUNTY. COUNTY agrees to extend the same per gallon fuel costs as
charged to Mason COUNTY(price of fuel is adjusted on a weekly basis)with a
percentage per gallon of fuel surcharge in addition to the fiiel price for administrative and
maintenance fees set yearly. Lost key cards shall be promptly reported to the COUNTY
ER&R Supervisor.
d) The CMFE agrees to accept responsibility for the use of and charges to issued account
number.
e) Mason COUNTY will invoice the fuel usage monthly. This bill will indicate date and
time of purchase,product quantity,cost and cards used. Payment is requested within 30-
days.
8. ALL OTHER REQUEST WORK,SUPPLIES OR SERVICES: The COUNTY and the
CMFE agree to the following when using this service:
a) The CMFE shall pay the COUNTY all actual costs(direct and indirect)for requested
services; an estimate will be provided by the COUNTY to the CMFE agree to the
following when using this service: if requested.
b) The COUNTY shall invoice the CMFE agree to the following when using this service:
detailing time and/or materials used by the COUNTY.
c) Payment is due upon receipt of the invoice and payment shall be expected in thirty(30)
days firm the date of invoice. Invoices and payments are to be sent to the address and
one of the representatives referred to in section 2.
9. SNOW PLOW SERVICES PROVIDED BY CMFE:
a) The COUNTY shall provide the CMFE a plow and upfit the CMFE vehicle at no charge.
The COUNTY shall retain ownership of the plow.
b) The COUNTY shall provide training to the CMFE prior to placing in service,including
instructions for plow installation/removal,plow operation,and equipment safety check.
c) The CMFE,to the fullest extent permissible by law,shall be solely responsible for any
liability associated with performing plowing operations. The CMFE shall be liable for
any damage to the plow and upfit equipment caused by the CMFE.
d) The CMFE shall provide the COUNTY with a Certificate of Insurance demonstrating
Commercial General Liability coverage of at least$1 million per occurrence, $2 million
aggregate;auto liability of$2 million per occurrence,$4 million aggregate;and statutory
workers compensation limits.
e) The CMFE shall ensure that operators are subject to regular driver record checks and
properly licensed to operate.
t) The CMFE shall communicate with the COUNTY when they initiate any work on a
County road.
10. HOLD HARMLESS AND INDEMNIFICATION: (A.)The CMFE agree to the
following when using this service:shall hold harmless, indemnify and defend the COUNTY,its
officers,officials,employees and agents,from and against any and all claims,actions,suits,
liability,loss,expenses,damages,and judgments of any nature whatsoever, Including costs and
attorney's fees in defense thereof,for injury,sickness,disability or death to persons or damage to
property or business,caused by or arising out of the CMFE'S acts,errors or omissions in the
Agreement No.
Page 3
performance of this AGREEMENT. PROVIDED HOWEVER,that the CMFE'S obligation
there under shall not extend to injury,sickness,death or damage caused by or arising out if the
sole negligence of the COUNTY,its officers,officials,employees or agents.
PROVIDED FURTHER,that in the event of the concurrent negligence of the PARTIES,the
CMFE'S obligations hereunder shall apply only to the percentage of fault attributable to the
CMFE, its employees or agents. (B.). With respect to the CMFE'S obligations to hold
harmless, indemnify and defend provided for herein,but only as such obligations relate to
claims,actions or suits filed against the COUNTY,the CMFE further agrees to waive its
immunity under the State Industrial Insurance Law,Title 51,RCW,for any injury or death
suffered by the CMFE'S employees caused by or arising out of the CMFE'S acts,errors or
omissions in the performance of this AGREEMENT. This waiver has been mutually negotiated
by the PARTIES. (C.) The CMFE'S obligations hereunder shall include,but are not limited to,
investigating, adjusting and defending all claims alleging loss from action,error or omission or
breech of any common law, statutory or other delegated duty by the CMFE,the
CMFE'S employees,agents or subcontractors.
11. ASSIGNMENT,DELEGATION AND SUBCONTRACTING:The PARTIES shall
perform the terms of the AGREEMENT using only their•bona fide employees or agents.
12. COMPLIANCE WITH LAWS: The PARTIES shall comply with all applicable federal,
state and local laws,rules and regulations in performing this AGREEMENT.
13. NON-DISCRIMINATION POLICY: The COUNTY and the CMFE agree not to
discriminate in the performance of this Agreement because of race, color, national origin, sex,
sexual orientation, age, religion, creed, marital status, disabled or Vietnam era veteran status, or
the presence of any physical,mental sensory handicap,or other status protected by law.
14. FILING:This document shall be filed with the COUNTY Auditor pursuant to RCW 39.34
or,alternatively, listed by subject on the COUNITY'S website.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and
year first above written.
DATED this ot. ,day of April ,2024.
Agreement No.
Page 4
BOARD OF COUNTY COMMISSIONERS CENTRAL MASON FIRE-EMS
MASON COUNTY,WASHINGTON MASON COUNTY,WASHINGTON
Jeffrey S.Snyder
By
ATTEST:
mu
Si al e
Clerk of the board Fire Chief
Title
APPROYED AS TO FORM:
Ch.DPA
RECOMMENDING APPROVAL:
C TY Eug' eer -
Agreement No.
Page 5
Agreement No.2024-15
Amend.No.1
AMENDMENT NO. 1
TO INTERLOCAL AGREEMENT
BETWEEN
MASON COUNTY AND CENTRAL MASON FIRE-EMS
FOR PUBLIC WORKS DEPARTMENT
REIMBURSABLE WORK, SUPPLIES AND SERVICES
This Amendment("Amendment") is made and entered into on day of , 2025
by and between Central Mason Fire-EMS (hereinafter referred to as CMFE) and Mason County
(hereinafter COUNTY), collectively referred to as PARTIES.
WHEREAS, the PARTIES entered into an Interlocal Agreement(the "Agreement")No. 2024-15,
dated April 24, 2024, for the purpose of the COUNTY providing reimbursable work, supplies and
services; and,
WHEREAS, the PARTIES desire to amend the Agreement to add services to be provided by CMFE to
property owned by Public Works, through the County, lying within the boundaries of the District.
NOW, THEREFORE, in consideration of the mutual benefits and covenants contained herein, the
PARTIES agree to amend the Agreement as follows:
1. Amendment of Services and additional Annual Service Fee
The amendment is to add CMFE services, which are outlined in Attachment A
(attached), with an annual cost of$6,400 to the COUNTY.
2. General Provisions
All other terms and conditions of the Agreement, except as specifically amended herein, shall
remain in full force and effect.
IN WITNESS WHEREOF, the PARTIES hereto have executed this Amendment as of the day and
year first above written.
Amendment dated this day of 2025.
CENTRAL MASON FIRE-EMS MASON COUNTY
Jeff S. Snyder, Fire Chief Sharon Trask, Chair
APPROVE AS TO FORM:
Tim Whitehead, Ch. DPA
Agreement No.2024-15
Amend.No.1
ATTACHMENT A
AMENDMENT TO THE INTERLOCAL AGREEMENT
BETWEEN
MASON COUNTY AND CENTRAL MASON FIRE-EMS
I. Beginning on the date of approval by both parties hereto, CMFE shall provide fire protection and
emergency medical services to property owned by Public Works,through the County,lying
within the boundaries of the District.
2. In consideration for receiving fire protection and emergency medical services,Public Works,
through the County, shall pay CMFE the amount of$6,400.00 annually.
3. This agreement shall be effective upon the execution of Amendment No. 1 of Agreement No.
2024-15 by both COUNTY and CMFE and shall remain in effect until EITHER PARTY
terminates by giving ten days' written notice to the OTHER PARTY.
4. This agreement is made pursuant to RCW 39.34.030&080. COUNTY and CFME shall each
perform all services and carry out all responsibilities under the terms of this agreement as
independent agencies and neither shall by virtue of this agreement be considered an agent or an
agency of the other.
5. CFME and COUNTY shall indemnify and hold each other harmless from any loss, and from any
causes of action, suite at law or equity or claims or damages or for any liability of any nature due
to the actions of the other arising from the operation of this service.
6. It is mutually understood and agreed that no alteration or variation of the terms of this agreement
shall be valid unless made in writing and signed by the PARTIES.
*1854
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From Richard Dickinson,PW Dep Director Ext: 652
Department: Public Works Briefing: 0
Action Agenda: 0
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): February 24,2025 Agenda Date(s): March 4,2025
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(This is the responsibility of the requesting Department)
Item: Belfair Sewer Failure to Connect
Back2round/Executive Summary:
During a recent audit of utility accounts, the Public Works Finance Department identified three
residential properties in Belfair that are not connected to the sanitary sewer system and are
subjected to liens. Upon review of Mason County code with the Treasurer, staff recommends
removing the liens and replacing with a recorded Notice.
Lien Removal: Immediate steps should be taken to remove the liens from the affected
properties. This will require proper documentation and filings to correct the error.
Filing of Notices: A formal Notice should be filed for each of these properties, informing
property owners of their failure to comply with sewer connection requirements. The Notice will
specify a timeline for connecting to the system and outline the consequences of non-compliance.
Budget Impact:
Removing the liens and replacing them with notices will not impact the Belfair sewer budget.
However, by not connecting to the sewer, the fund is not receiving three connection fees and
monthly sewer charges.
Public Outreach:
Property owners should be notified of the error and the corrective actions being taken. A clear
timeline for sewer connections should be provided, along with the potential for penalties if the
connection is not made within the specified period.
Requested Action:
Request the Board authorize Public Works to remove the liens on the three properties and to file
Notices against each property.
Attachment(s)
*1854
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Ian Tracy Ext: 544
Department: Public Health Briefing:
Action Agenda:
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): February 24,2025 Agenda Date(s): March 4,2025
Internal Review: 0 Finance ❑ Human Resources 0 Legal ❑ IT N Risk ❑ Other
(This is the responsibility of the requesting Department)
Item•
Puget Sound Partnership(PSP) Contract
Background/Executive Summary:
This contract with PSP provides Mason County Environmental Health with funding to conduct property
surveys and disburse rebates and small grants to homeowners with septic systems that require
maintenance or minor repairs. The contract will run through June 30,2027. Outreach will be targeted to
locations with current water quality impairments.
Budget Impact(amount,funding source,budget amendment, etc.):
$214,474.00
Public Outreach:
None at this time.
Requested Action:
Approval to allow the County Administrator to sign the contract with Puget Sound Partnership (PSP)in
the amount of$214,474.
Attachment(s)•
Contract
PUGETSOUND
PARTNERSHIP Interagency Agreement
Agreement Number: 2025-23
Title: High Risk OSS Inspection Reminder Plot
This agreement is made and entered into pursuant to the Interlocal Cooperation Act, RCW 39.34, by and
between the state of Washington, Puget Sound Partnership (PSP), and the below named agency,
hereinafter referred to as "CONTRACTOR."
CONTRACTOR INFORMATION Project Manager
Mason County Environmental Health Vladimir Nekrutenko UBI: 232002101
415 N. 6th St. vnekrutenko(cDmasoncountywa.gov EIN: 91 6001354
Shelton, WA 98584 (360)427-9670 ext. 122 UEL SNAXPBGW4VR4
Type:
Fiscal Contact:
Casey Bingham
caseyb(U_)masoncountywa.gov
(360) 427-9670 ext. 562
PSP INFORMATION Project Manager
PUGET SOUND PARTNERSHIP Monea Kerr
PO Box 40900 monea.kerr(aD_psp.wa.gov
Olympia, WA 98504 (360) 742-7147
PURPOSE
The purpose of this contract is to prevent fecal coliform contamination in critical shellfish growing areas by
ensuring the proper functioning of on-site sewage systems (OSS). The focus will be on protecting shellfish-
growing waters especially those in in North Bay and Jones Cove in South Puget Sound and Annas Bay,
Tahuya, and Lilliwaup in Hood Canal. To promote effective OSS operation, maintenance, and prevention of
sewage discharges, Mason County will conduct and follow up on property surveys to identify OSS that may
not be functioning properly and will provide incentives aimed at increasing OSS maintenance actions.
These incentives will include riser rebates and small maintenance grants for covering inspections and
pumping.
Mason County, located within the Puget Sound, is a leading producer of shellfish in North America, with
products exported worldwide. Protecting the water quality in the county's various inlets is crucial not only for
the health and economy of the region but also for the communities connected to the global shellfish trade.
Improper septic system maintenance and failures contribute to fecal contamination, and limited financial
resources often prevent necessary corrective actions. By offering additional support, we can ensure the
health and safety of communities consuming shellfish and further protect the integrity of vital watersheds.
STATEMENT OF WORK
The CONTRACTOR shall furnish the necessary personnel, equipment, material and/or service(s) and
otherwise do all things necessary for or incidental to the performance of the work set forth in Exhibit B
attached and incorporated herein.
In the event that the CONTRACTOR is a Sub-Recipient (grantee), Exhibit B shall describe the activities of
the Sub-Recipient that are eligible for reimbursement under the award or sub-award.
PERIOD OF PERFORMANCE
The period of performance under this agreement will be from the date of execution ( )
through June 30, 2027. No work shall commence under this agreement until it has been fully
executed by both parties.
COMPENSATION AND PAYMENT
Compensation for the work provided in accordance with this agreement has been established under the terms
of RCW 39.34.130. The parties have estimated that the cost of accomplishing the work herein will not exceed
two hundred fourteen thousand four hundred seventy-four dollars ($214,474). Payment for satisfactory
performance of the work shall not exceed this amount unless the parties mutually agree to a higher amount
prior to the commencement of any work which will cause the maximum payment to be exceeded.
AGREEMENT NO. 2025-23 Page 1 of 25
CONTRACTOR'S compensation for services rendered shall be in accordance with the Budget& Billing
Procedures attached as Exhibit C.
In the event that the CONTRACTOR is a Sub-Recipient, the total amount of the award or sub-award for
reimbursable activities shall not exceed the above amount, also in accordance with the Budget& Billing
Procedures attached as Exhibit C.
FEDERAL FUNDING INFORMATION
This Contract includes federal funding ® Yes ❑No
CONTRACTOR is a Sub-Recipient for purposes of this agreement ® Yes ❑ No
Federal Grant Federal Grant Award Federal Agency
CFDA# CFDA Title Award Number Name Name
66.456 National Estuary CE-01J97401-0 Puget Sound Partnership Environmental
Program Base and National Estuary Program Protection Agency
IS/SCI
TERMS AND CONDITIONS
All rights and obligations of the parties to this contract shall be subject to and governed by the Terms and
Conditions contained in the following exhibits, herein incorporated by reference. The contents of this
Agreement include:
1. This contract cover sheet
2. Exhibit A—General Terms and Conditions
3. Exhibit B—Statement of Work
4. Exhibit C— Budget& Billing Procedures
5. Exhibit D - Lobbying Certification
6. Exhibit E—Sub-Recipient Federal Requirements
• Attachment 1- Federal Assurances Form 424B (Rev 4-2012)
• Attachment 2- Federal Funding Accountability and Transparency Act Data Collection (FFATA
form
ORDER OF PRECEDENCE
In the event of an inconsistency in this agreement, the inconsistency shall be resolved by giving precedence
in the following order:
1. Applicable Federal and State of Washington Statutes and regulations
2. This Agreement/Contract, including Exhibit A, General Terms and Conditions
3. Exhibit B, Statement of Work and Exhibit C, Budget& Billing Procedures
4. Any other Exhibit or provision, term or material incorporated herein by reference or otherwise
incorporated
ENTIRE AGREEMENT
This agreement, including referenced exhibits and any other provision, term or material expressly
incorporated by reference, represents all the terms and conditions agreed upon by the parties. No other
statements or representations, written or oral, shall be deemed a part hereof.
APPROVAL
This agreement shall be subject to the written approval of the AGENCY'S authorized representative and
shall not be binding until so approved. The agreement may be altered, amended, or waived only by a
written amendment executed by both parties.
This agreement is executed by the persons signing below, who warrant they have the authority to execute
the agreement.
AGREEMENT NO. 2025-23 Page 2 of 25
Mason County Environmental Health Puget Sound Partnership
Date Brent Barnes Date
Chief Operating Officer
APPROVED AS TO FORM:
/s Jonathan Thompson
Assistant Attorney General
December 5, 2013
Date
AGREEMENT NO. 2025-23 Page 3 of 25
EXHIBIT A-
GENERAL TERMS AND CONDITIONS
Title: High Risk OSS Inspection Reminder Plot
1. DEFINITIONS
As used throughout this contract, the following terms shall have the meaning set forth below:
A. "AGENCY" means the Puget Sound Partnership (PSP)of the State of Washington, any division,
section, office, unit or other entity of the AGENCY, or any of the officers or other officials lawfully
representing that AGENCY.
B. "AGENT" means the Director, and/or the delegate authorized in writing to act on the Director's behalf.
C. "CONTRACTOR" means that firm, provider, organization, individual or other entity performing
service(s) under this contract, and shall include all employees of the CONTRACTOR.
D. "DEBARMENT" means an action taken by a Federal agency or official to exclude a person or
business entity from participating in transactions involving certain federal funds.
E. "EPA" means U.S. Environmental Protection Agency.
F. "SUBCONTRACTOR" means one not in the employment of the CONTRACTOR, who is performing
all or part of those services under this contract under a separate contract with the CONTRACTOR.
The terms "SUBCONTRACTOR" and "SUBCONTRACTORS" means SUBCONTRACTOR(s) in any
tier.
G. "SUB-RECIPIENT" means a non-Federal entity that receives a subaward from a pass-through entity
to carry out part of a Federal program; but does not include an individual that is a beneficiary of such
program. A subrecipient may also be a recipient of other Federal awards directly from a Federal
awarding agency. Guidance on distinguishing between a subrecipient and a contractor is provided in
2 CFR§200.330. Subrecipient and contractor determinations.
2. AMERICANS WITH DISABILITIES ACT (ADA)
If the contract includes federal funding, the CONTRACTOR must comply with Section 504 of the
Rehabilitation Act of 1973, which prohibits discrimination against persons with disabilities by entities
receiving Federal financial assistance. The CONTRACTOR may also be required to comply with the
ADA, which provides comprehensive civil rights protection to individuals with disabilities in the areas of
employment, public accommodations, state and local government services, and telecommunications.
3. ADVANCE PAYMENTS PROHIBITED
No payments in advance of or in anticipation of goods or services to be provided under this contract shall
be made by the AGENCY.
4. AMENDMENT
This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
5. ASSIGNMENT
The work to be provided under this Agreement, and any claim arising under this Agreement, is not
assignable or delegable by either party in whole or in part, without the express prior written consent of the
other party, which consent shall not be unreasonably withheld.
6. ASSURANCES
The parties agree that all activity pursuant to this Agreement shall be in accordance with all applicable
federal, state and local laws, rules, and regulations as they currently exist or as amended.
AGREEMENT NO. 2025-23 Page 4 of 25
Exhibit A
General Terms and Conditions
Title: High Risk OSS Inspection Reminder Plot
7. CONFIDENTIALITY
Confidential information: The CONTRACTOR shall not use or disclose any information that is identified as
such, for any purpose not directly connected with the administration of this contract, except with prior
written consent of the AGENCY, or as may be required by law. Each party will utilize reasonable security
procedures and protections to assure that records and documents provided by the other party are not
erroneously disclosed to third parties. However, the parties acknowledge that state and local agencies
are subject to chapter 42.56 RCW, the Public Records Act.
Personal Information (one form of confidential information): Personal information including, but not limited
to, "Protected Health Information," collected, used, or acquired in connection with this contract shall be
protected against unauthorized use, disclosure, modification or loss. CONTRACTOR shall ensure its
directors, officers, employees, subcontractors or agents use personal information solely for the purposes
of accomplishing the services set forth herein. CONTRACTOR and its subcontractors agree not to
release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons personal
information without the express written consent of the agency or as otherwise required by law. Any
breach of this provision may result in termination of the contract and the demand for return of all personal
information. The CONTRACTOR agrees to indemnify and hold harmless the AGENCY for any damages
related to the CONTRACTOR'S unauthorized use of personal information.
8. CREDIT AND ACKNOWLEDGEMENT
Reports, documents, signage, videos, or other media, developed as part of projects funded by EPA
funded Agreements shall display both the EPA and Puget Sound Partnership logos and the following
credit line: "This project has been funded wholly or in part by the United States Environmental Protection
Agency under Assistance Agreement CE-01 J97401-0 to Mason County Environmental Health. The
contents of this document do not necessarily reflect the views and policies of the Environmental
Protection Agency, nor does mention of trade names or commercial products constitute endorsement or
recommendation for use."
9. DEBARMENT AND SUSPENSION
CONTRACTOR, by signature to this Contract, certifies that CONTRACTOR is not presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal
department or agency from participating in transactions (Debarred). CONTRACTOR shall comply with
applicable federal agency debarment and suspension rules adopted pursuant to Office of Management
and Budget guidance at 2 CFR Part 180, such as 2 CFR Part 1532 for the Environmental Protection
Agency, which implement Executive Order 12549. CONTRACTOR acknowledges that failing to disclose
the information required at 2 CFR 180.335 may result in the delay or negation of this contract, or
pursuance of legal remedies, including suspension and debarment.
CONTRACTOR shall not award subcontracts or subawards to persons (individuals or organizations)
listed on the Excluded Parties List located at www.sam.gov/. CONTRACTOR agrees to include the above
requirements in all subcontracts into which it enters. The CONTRACTOR shall immediately notify
AGENCY if, during the term of this Contract, CONTRACTOR becomes Debarred. AGENCY may
immediately terminate this Contract by providing CONTRACTOR written notice if CONTRACTOR
becomes Debarred during the term hereof.
10. DISALLOWED COSTS
CONTRACTOR is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its Subcontractors.
11. DISPUTES
In the event that CONTRACTOR is a state agency and a dispute arises under this Agreement, either of
the parties may request intervention by the Governor, as provided by chapter 43.17.330 RCW, in which
event the Governor's process will control.
In the event that a dispute arises under this Agreement, and the CONTRACTOR is not a state agency, it
shall be determined by a Dispute Board in the following manner: Each party to this Agreement shall
appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional
AGREEMENT NO. 2025-23 Page 5 of 25
Exhibit A
General Terms and Conditions
Title: High Risk OSS Inspection Reminder Plot
member to the Dispute Board. The Dispute Board shall evaluate the facts, Agreement terms, applicable
statutes and rules, and make a determination of the dispute. The determination of the Dispute Board shall
be final and binding on both parties.
The cost of resolution will be borne as allocated by the Dispute Board or the Governor.
12. DUPLICATION OF BILLED COSTS
The CONTRACTOR shall not bill the Agency for services performed under this contract, and the Agency
shall not pay the CONTRACTOR if the CONTRACTOR is entitled to payment or has been or will be paid
by any other source, including grants, for that service.
13. GEOSPATIAL DATA STANDARDS
All geospatial data created must be consistent with Federal Geographic Data Committee
(FGDC) endorsed standards. Information on these standards may be found at
https://www.fgdc.gov/
14. GOVERNING LAW AND VENUE
This Agreement shall be construed and interpreted in accordance with the laws of the State of
Washington and the venue of any action brought under this Agreement shall be in Superior Court for
Thurston County.
15. HOTEL MOTEL FIRE SAFETY ACT
The Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391, as amended by PL 105-85 in 1997),
establishes a number of fire safety standards which must be met for hotels and motels. Pursuant to the
Act, if applicable, and 15 USC 2225a if any portion of this contract will be paid with federal funds,
CONTRACTOR agrees to ensure that all space for conferences, meetings, conventions, or training
seminars funded in whole or in part with federal funds complies with the protection and control guidelines
of the Hotel and Motel Fire Safety Act(PL 105-85, as amended). CONTRACTOR may search the Hotel-
Motel National Master List at: https://apps.usfa.fema.gov/hotel to see if a property is in compliance (FEMA
ID is currently not required), or to find other information about the Act.
If necessary, the head of the Federal agency may waive this prohibition in the public interest.
16. INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this Agreement shall
continue to be employees or agents of that party and shall not be considered for any purpose to be
employees or agents of the other party.
17. INTELLECTUAL PROPERTY RIGHTS
Unless otherwise provided, all materials produced under this contract shall be considered "works for hire"
as defined by the U.S. Copyright Act 17 U.S.C. § 101, et seq., and shall be owned by the AGENCY.
Where federal funding is involved, the awarding federal agency may have a proprietary interest in patent
rights to any inventions that are developed by the CONTRACTOR as provided in 35 U.S.C. §§ 200-212
and 37 CFR part 401 and retains a royalty-free, nonexclusive, and irrevocable right to reproduce, publish,
or otherwise use the work for Federal purposes, and to authorize others to do so.
CONTRACTOR acknowledges that in accordance with 40 CFR 30.36 and 31.34, EPA has the rights to
reproduce, publish, use, and authorize others to use copyrighted works or other data developed under
this assistance agreement for Federal purposes.
Examples of a Federal purpose include but are not limited to: (1) Use by EPA and other Federal
employees for official Government purposes; (2) Use by Federal contractors performing specific tasks for
the Government; (3) Publication in EPA documents provided the document does not disclose trade
secrets (e.g. software codes) and the work is properly attributed to the recipient through citation or
otherwise; (4) Reproduction of documents for inclusion in Federal depositories; (5) Use by State, tribal
AGREEMENT NO. 2025-23 Page 6 of 25
Exhibit A
General Terms and Conditions
Title: High Risk OSS Inspection Reminder Plot
and local governments that carry out delegated Federal environmental programs as "co-regulators" or act
as official partners with EPA to carry out a national environmental program within their jurisdiction and; (6)
Limited use by other grantees to carry out Federal grants provided the use is consistent with the terms of
EPA's authorization to the other grantee to use the copyrighted works or other data.
Under Item 6, the grantee acknowledges that EPA may authorize another grantee(s)to use the
copyrighted works or other data developed under this grant as a result of:
• the selection of another grantee by EPA to perform a project that will involve the use of the
copyrighted works or other data or:
• termination or expiration of this agreement.
In addition, EPA may authorize another grantee to use copyrighted works or other data developed with
Agency funds provided under this grant to perform another grant when such use promotes efficient and
effective use of Federal grant funds.
Materials means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or
sound reproductions. Ownership includes the right to copyright, patent, register and the ability to transfer
these rights.
In the event the materials are not considered "works for hire" under the U.S. Copyright laws
CONTRACTOR shall grant AGENCY, and any federal entity which provided federal funds used in this
contract, retain a royalty-free, nonexclusive and irrevocable license to reproduce, publish, recover or
otherwise use the material(s) or property and to authorize others to use the same for federal, state or
local government purposes.
Material which CONTRACTOR uses to perform the contract but is not created for or paid for by AGENCY
is not"work made for hire"; however, CONTRACTOR grant the AGENCY a nonexclusive, royalty-free,
irrevocable license to translate, reproduce, distribute, prepare derivative works, publicly perform, and
publicly display, provided that such license shall be limited to the extent which CONTRACTOR has a right
to grant such a license to use this material for AGENCY internal purposes at no charge to AGENCY.
18. INTERNATIONAL TRAVEL (including Canada) — FOR FEDERAL FUNDED
AGREEMENTS ONLY
All International Travel must be approved by the Office of International and Tribal Affairs (OITA) BEFORE
travel occurs. Even a brief trip to a foreign country, for example to attend a conference, requires OITA
approval. Please contact your EPA Project Officer as soon as possible if travel is planned out of the
country, including Canada and/or Mexico, so that they can obtain appropriate approvals from EPA
Headquarters. If you have questions, please contact your EPA Project Officer listed on the front page of
the Award Document
19. LIGHT REFRESHMENTS and/or MEALS
Unless the event(s) and all of its components are described in the approved workplan, the recipient
agrees to obtain prior approval from EPA for the use of grant funds for light refreshments and/or meals
served at meetings, conferences, training workshops, and outreach activities (events). The recipient must
send requests for approval to the EPA Project Officer and include:
1) An estimated budget and description for the light refreshments, meals, and/or beverages to be
served at the event(s);
2) A description of the purpose, agenda, location, length and timing for the event; and,
3) An estimated number of participants in the event and a description of their roles.
Cost for light refreshments and meals for recipient staff meetings and similar day-to-day activities are not
allowable under EPA assistance agreements.
20. LOBBYING PROHIBITED
a. By signing this contract, CONTRACTOR agrees to comply with Title 40 CFR Part 34, New
Restrictions on Lobbying, 31 U.S.C. § 1352, and 40 CFR Part 30 if applicable. CONTRACTOR
AGREEMENT NO. 2025-23 Page 7 of 25
Exhibit A
General Terms and Conditions
Title: High Risk OSS Inspection Reminder Plot
shall include the language of this provision in subcontracts that exceed $100,000 of federal funds
and require all subcontractors to certify and disclose accordingly.
b. This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who
fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and
not more than $100,000 for each such failure.
c. No Federal appropriated funds shall be paid by or on behalf of the CONTRACTOR to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement.
d. If this contract includes federal funds exceeding $100,000, CONTRACTOR shall sign and
submit to AGENCY Exhibit D, Attachment 2, PSP Certification Regarding Lobbying (based on
EPA Form 6600-06 (Rev. 06/2008). If CONTRACTOR signed and submitted the PSP
Certification Regarding Lobbying form during the procurement process for this contract it is
not necessary to resubmit the certification.
e. If CONTRACTOR expends non-federal funds in any amount to lobby as detailed in a., above,
CONTRACTOR shall complete and submit to Standard Form LLL (Rev. 4/2012), Disclosure of
Lobbying Activity. The form can be found at:
http://www.epa.gov/ogd/AppKit/form/sfillin_sec.pdf.
21. LOBBYING AND LITIGATION
a. All recipients
i. The chief executive officer of this recipient agency shall ensure that no grant funds awarded under this
assistance agreement are used to engage in lobbying of the Federal Government or in litigation against
the U.S. unless authorized under existing law. The recipient shall abide by the Cost Principles available at
2 CFR 200 which generally prohibits the use of federal grant funds for litigation against the U.S. or for
lobbying or other political activities.
ii. The recipient agrees to comply with Title 40 CFR Part 34, New Restrictions on Lobbying. The recipient
shall include the language of this provision in award documents for all subawards exceeding $100,000,
and require that subrecipients submit certification and disclosure forms accordingly.
iii. In accordance with the Byrd Anti-Lobbying Amendment, any recipient who makes a prohibited
expenditure under Title 40 CFR Part 34 or fails to file the required certification or lobbying forms shall be
subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure.
iv. Contracts awarded by a recipient shall contain, when applicable, the anti-lobbying provision as
stipulated in the Appendix II to Part 200—Contract Provisions for Non-Federal Entity Contracts Under
Federal Awards.
v. Pursuant to Section 18 of the Lobbying Disclosure Act, the recipient affirms that it is not a nonprofit
organization described in Section 501(c)(4) of the Internal Revenue Code of 1986; or that it is a nonprofit
organization described in Section 501(c)(4) of the Code but does not and will not engage in lobbying
activities as defined in Section 3 of the Lobbying Disclosure Act. Nonprofit organizations exempt from
taxation under section 501(c)(4) of the Internal Revenue Code that engage in lobbying activities are
ineligible for EPA subawards.
22. NONDISCRIMINATION
a. Nondiscrimination Requirement. During the term of this Contract, Contractor, including any
subcontractor, shall not discriminate on the bases enumerated at RCW 49.60.530(3). In addition,
Contractor, including any subcontractor, shall give written notice of this nondiscrimination
AGREEMENT NO. 2025-23 Page 8 of 25
Exhibit A
General Terms and Conditions
Title: High Risk OSS Inspection Reminder Plot
requirement to any labor organizations with which Contractor, or subcontractor, has a collective
bargaining or other agreement.
b. Obligation to Cooperate. Contractor, including any subcontractor, shall cooperate and comply
with any Washington state agency investigation regarding any allegation that Contractor,
including any subcontractor, has engaged in discrimination prohibited by this Contract pursuant
to RCW 49.60.530(3).
c. Default. Notwithstanding any provision to the contrary, Agency may suspend Contractor,
including any subcontractor, upon notice of a failure to participate and cooperate with any state
agency investigation into alleged discrimination prohibited by this Contract, pursuant to RCW
49.60.530(3). Any such suspension will remain in place until Agency receives notification that
Contractor, including any subcontractor, is cooperating with the investigating state agency. In the
event Contractor, or subcontractor, is determined to have engaged in discrimination identified at
RCW 49.60.530(3), Agency may terminate this Contract in whole or in part, and Contractor,
subcontractor, or both, may be referred for debarment as provided in RCW 39.26.200.
Contractor or subcontractor may be given a reasonable time in which to cure this
noncompliance, including implementing conditions consistent with any court-ordered injunctive
relief or settlement agreement.
d. Remedies for Breach. Notwithstanding any provision to the contrary, in the event of Contract
termination or suspension for engaging in discrimination, Contractor, subcontractor, or both,
shall be liable for contract damages as authorized by law including, but not limited to, any cost
difference between the original contract and the replacement or cover contract and all
administrative costs directly related to the replacement contract, which damages are distinct
from any penalties imposed under Chapter 49.60, RCW. Agency shall have the right to deduct
from any monies due to Contractor or subcontractor, or that thereafter become due, an amount
for damages Contractor or subcontractor will owe Agency for default under this provision.
23. NONDISCRIMINATION and DISADVANTAGED BUSINESS ENTERPRISES
In accordance with 40 CFR 33.106 and its Appendix A, the CONTRACTOR shall not discriminate on the
basis of race, color, national origin or sex in the performance of this contract. The contractor shall carry
out applicable requirements of 40 CFR part 33 in the award and administration of contracts awarded
under EPA financial assistance agreements. Failure by the contractor to carry out these requirements is a
material breach of this contract which may result in the termination of this contract or other legally
available remedies.
24. PAYMENT TO CONSULTANTS
EPA will limit its participation in salary rate (excluding overhead) paid to individual consultants retained by
recipients or by a recipients' contractors or subcontractors shall be limited to the maximum daily rate for
Level IV of the Executive Schedule (formerly GS-18), to be adjusted annually, unless a greater amount is
authorized by law. This limitation applies to consultation services of designated individuals with
specialized skills who are paid at a daily or hourly rate. This rate does not include transportation and
subsistence costs for travel performed (the recipient will pay these in accordance with their normal travel
reimbursement practices).
All contracts between recipients and subrecipients and individual consultants are subject to the
procurement standards in subpart D of 2 CFR part 200. Contracts or subcontracts with multi-employee
firms for consulting services are not affected by the limitation described above, provided the contractor or
subcontractor, rather than the recipient or subrecipient, selects, directs and controls individual employees
providing consulting services.
As of January 1, 2025, the limit is $93.53 per hour or$748.24 per day.
(Calculations: 2025 Level IV Executive Schedule annual pay= $195,200/2087 = $93.53 per hour or
$748.24 per day).
25. PROJECT APPROVAL
The quality, extent and character of any and all work, deliverables and/or services to be performed under
this agreement by the CONTRACTOR shall be subject to the review and approval of the AGENCY
AGREEMENT NO. 2025-23 Page 9 of 25
Exhibit A
General Terms and Conditions
Title: High Risk OSS Inspection Reminder Plot
through the Project Manager or other designated official. In the event that the AGENCY determines, that
any work, deliverable, and/or service performed by the CONTRACTOR is unsatisfactory, the AGENCY
may withhold reimbursement for the unsatisfactory work performed by the CONTRACTOR or require that
the CONTRACTOR remediate their work product to get it to the satisfaction of the AGENCY. Such
approval and satisfaction not be unreasonably withheld. The Parties may agree in the Statement of Work
to specific approval, acceptance, and/or remediation terms. If the Statement of Work is silent on this topic,
the Disputes provision, above, will govern the resolution process.
26. RECORDS MAINTENANCE
The parties to this Agreement shall each maintain books, records, documents and other evidence that
sufficiently and properly reflect all direct and indirect costs expended by either party in the performance of
the service(s) described herein. CONTRACTOR shall retain such records for a period of six years
following the date of final payment.
At no additional cost, these records, including materials generated under the contract, shall be subject at
all reasonable times to inspection, review or audit by the AGENCY, personnel duly authorized by the
AGENCY, the Office of the State Auditor, and federal and state officials so authorized by law, regulation
or agreement. If this contract exceeds $100,000 and any portion of the funding source is federal, the
federal funding agency, the Comptroller General of the United States, or any duly authorized
representatives shall have access to books documents, papers, and records of CONTRACTOR directly
pertinent to this contract for purpose of making audits, examination, excerpts and transcriptions (40 CFR
30.48(d)).
If any litigation, claim or audit is started before the expiration of the six(6)year period, the records shall
be retained until all litigation, claims, or audit findings involving the records have been resolved.
27. RECYCLED PAPER
In accordance with Section 6002 of the Resource Conservation and Recovery Act (RCRA) (42 U.S.C.
6962) any State agency or agency of a political subdivision of a State which is using appropriated Federal
funds shall comply with the requirements set forth. Regulations issued under RCRA Section 6002 apply
to any acquisition of an item where the purchase price exceeds $10,000 or where the quantity of such
items acquired in the course of the preceding fiscal year was $10,000 or more. RCRA Section 6002
requires that preference be given in procurement programs to the purchases of specific products
containing recycled materials identified in guidelines developed by EPA. These guidelines are listed in 40
CFR 247.
In accordance with the policies set forth in EPA Order 1000.25 and Executive Order 13423,
Strengthening Federal Environmental, Energy and Transportation Management(January 24, 2007), Sub-
Recipient agrees to use recycled paper and double sided printing for all reports which are prepared as
part of this Agreement and delivered to EPA. This requirement does not apply to reports prepared on
forms supplied by EPA, or to Standard Forms, which are printed on recycled paper and are available
through the General Services Administration.
28. RESPONSIBILITIES OF THE PARTIES
Each party to this Agreement hereby assumes responsibility for claims and/or damages to persons and/or
property resulting from any negligent act or omissions on the part of itself, its employees, its officers, and
its agents. Neither party assumes any responsibility to the other party for the consequences of any claim,
act, or omission of any person, agency, firm, or corporation not a part to this Agreement.
29. SEVERABILITY
If any term or condition of this Agreement is held invalid, such invalidity shall not affect the validity of the
other terms or conditions of this Agreement.
30. STATE GRANT CYBERSECURITY
(a)The recipient agrees that when collecting and managing environmental data under this assistance
agreement, it will protect the data by following all applicable State law cybersecurity requirements.
AGREEMENT NO. 2025-23 Page 10 of 25
Exhibit A
General Terms and Conditions
Title: High Risk OSS Inspection Reminder Plot
(b) (1) EPA must ensure that any connections between the recipient's network or information system and
EPA networks used by the recipient to transfer data under this agreement, are secure.
(2)The recipient agrees that any subawards it makes under this agreement will require the
subrecipient to comply with the requirements in (b)(1) if the subrecipient's network or information system
is connected to EPA networks to transfer data to the Agency using systems other than the Environmental
Information Exchange Network or EPA's Central Data Exchange.
31. SUBCONTRACTING
Neither the CONTRACTOR nor any SUBCONTRACTOR shall enter into subcontracts for any of the work
contemplated under this contract without obtaining prior written approval of the AGENCY. In no event
shall the existence of the subcontract operate to release or reduce the liability of the contractor to the
agency for any breach in the performance of the contractor's duties. This clause does not include
contracts of employment between the contractor and personnel assigned to work under this contract.
Additionally, the CONTRACTOR is responsible for ensuring that all terms, conditions, assurances and
certifications set forth in this agreement are carried forward to any subcontracts
32. TERMINATION DUE TO FUNDING
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after
the effective date of this contract and prior to normal completion, the AGENCY may terminate the contract
under the "Termination for Convenience" clause, without the ten-day notice requirement, subject to
renegotiation at the AGENCY'S discretion under those new funding limitations and conditions. Agency will
reimburse CONTRACTOR for all expenses incurred, including non-cancelable expenses, up until the date
of termination.
33. TERMINATION FOR CAUSE
If for any cause either party does not fulfill in a timely and proper manner its obligations under this
Agreement, or if either party violates any of these terms and conditions, the aggrieved party will give the
other party written notice of such failure or violation. The responsible party will be given the opportunity to
correct the violation or failure within 15 working days. If the failure or violation is not corrected, this
Agreement may be terminated immediately by written notice of the aggrieved party to the other.
34. TERMINATION FOR CONVENIENCE
Either party may terminate this Agreement upon 30 calendar days' prior written notification to the other
party. If this Agreement is so terminated, the parties shall be liable only for the performance rendered or
costs incurred, including NON-CANCELABLE expenses, in accordance with the terms of this Agreement
prior to the effective date of termination.
35. TREATMENT OF ASSETS
a. Title to all property furnished by the AGENCY shall remain in the AGENCY. Title to all property
furnished by the CONTRACTOR, for the cost of which the CONTRACTOR is entitled to be
reimbursed as a direct item of cost under this contract, shall pass to and vest in the AGENCY
upon delivery of such property by the CONTRACTOR. Title to other property, the cost of which is
reimbursable to the CONTRACTOR under this contract, shall pass to and vest in the AGENCY
upon (i) issuance for use of such property in the performance of this contract, or(ii)
commencement of use of such property in the performance of this contract, or(iii) reimbursement
of the cost thereof by the AGENCY in whole or in part, whichever first occurs.
b. Any property of the AGENCY furnished to the CONTRACTOR shall, unless otherwise provided
herein or approved by the AGENCY, be used only for the performance of this contract.
C. The CONTRACTOR shall be responsible for any loss or damage to property of the AGENCY that
results from the negligence of the CONTRACTOR or which results from the failure on the part of
the CONTRACTOR to maintain and administer that property in accordance with sound
management practices.
AGREEMENT NO. 2025-23 Page 11 of 25
Exhibit A
General Terms and Conditions
Title: High Risk OSS Inspection Reminder Plot
d. If any AGENCY property is lost, destroyed or damaged, the CONTRACTOR shall immediately
notify the AGENCY and shall take all reasonable steps to protect the property from further
damage.
e. The CONTRACTOR shall surrender to the AGENCY all property of the AGENCY prior to
settlement upon completion, termination or cancellation of this contract.
f. All reference to the CONTRACTOR under this clause shall also include CONTRACTOR'S
employees, agents or SUBCONTRACTORS.
36. UTILIZATION OF DIVERSE BUSINESSES
The State of Washington works towards providing the maximum practicable opportunity for small and
diverse businesses in the performance of all State contracts. Contractor shall use genuine efforts to utilize
race-or gender-neutral means to allow opportunities for small and diverse businesses to participate in
subcontracts, where participation opportunities are present. Contractor shall make genuine efforts to
ensure all available business enterprises, including small and diverse businesses, have equal opportunity
for participation which might be presented under this Agreement.
37. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach.
Any waiver shall not be construed to be a modification of the terms of this Agreement unless stated to be
such in writing and signed by personnel authorized to bind each of the parties.
AGREEMENT NO. 2025-23 Page 12 of 25
EXHIBIT B -
STATEMENT OF WORK
Title: High Risk OSS Inspection Reminder Plot
PURPOSE:
The purpose of this contract is to prevent fecal coliform contamination in critical shellfish growing areas by
ensuring the proper functioning of on-site sewage systems (OSS). The focus will be on protecting
shellfish-growing waters especially those in in North Bay and Jones Cove in South Puget Sound and
Annas Bay, Tahuya, and Lilliwaup in Hood Canal. To promote effective OSS operation, maintenance, and
prevention of sewage discharges, Mason County will conduct and follow up on property surveys to
identify OSS that may not be functioning properly and will provide incentives aimed at increasing OSS
maintenance actions. These incentives will include riser rebates and small maintenance grants for
covering inspections and pumping.
Mason County, located within the Puget Sound, is a leading producer of shellfish in North America, with
products exported worldwide. Protecting the water quality in the county's various inlets is crucial not only
for the health and economy of the region but also for the communities connected to the global shellfish
trade. Improper septic system maintenance and failures contribute to fecal contamination, and limited
financial resources often prevent necessary corrective actions. By offering additional support, we can
ensure the health and safety of communities consuming shellfish and further protect the integrity of vital
watersheds.
The CONTRACTOR shall report in writing, delays, or adverse conditions that will materially affect their
ability to meet project objectives or time schedules. This disclosure shall be accompanied by a statement
of the action taken or proposed and any assistance needed by PSP to resolve the situation.
Task Task/Activities/Description Deliverable/ Due Date/ Payment
Outcome Timeframe Amount
1 Improve Water Quality and Shellfish Harvest in Mason Count
1.1 Project management and 1. Submit quarterly progress reports describing the Ongoing $15,259
admin services number of surveys conducted and number of parcels through
evaluated in online RME, the number of deficiencies 6/30/2027
addressed, and the amount and types of financial
assistance provided. Include the: vendor form, paid
receipt(s)for all services, and pump or maintenance
inspection report, if applicable, for all financial
assistance provided.
2. Focus Hood Canal Coordinating Council funding
($123,000) on work in Hood Canal drainages/
shorelines and Alliance for Healthy South Sound
Funding ($91,500) on work in South Sound drainages/
shorelines. Indicate amount of work done in Hood
Canal drainages/shorelines and in South Puget
Sound drainages/shorelines in reporting.
3. Submit quarterly invoices with quarterly reports.
4. Online project check-in meetings with PSP, AHSS,
and/or HCCC as needed.
1.2 Pollution Identification and 1. Number of water quality surveys conducted. Ongoing $48,185
Correction. Conduct property 2. Number of properties with pollution sources through
surveys to identify potential detected. 6/30/2027
sources of contamination. 3. Number of referrals to technical assistance providers
Follow up on shoreline (e.g., Conservation District)
properties, especially those in 4. Number of referrals to Code Enforcement.
in North Bay and Jones Cove 5. Number of pollution sources corrected (this will be a
in South Puget Sound and small number because often these take a long time to
Annas Bay, Tahuya, and resolve)
6. Number of deficiencies investigated.
AGREEMENT NO. 2025-23 Page 13 of 25
Exhibit B
Statement of Work
Title: High Risk OSS Inspection Reminder Plot
Task Task/Activities/Description Deliverable/ Due Date/ Payment
Outcome Timeframe Amount
Lilliwaup in Hood Canal)to 7. Number of follow up letters sent.
correct identified deficiencies. 8. Number of deficiencies resolved.
1.3 Develop rebate and vouchers 1. Rebate/voucher amounts available for OSS 1 month $3,974
program to reimburse inspections, pumping, maintenance and repairs. after the
property owners for costs of 2. Criteria for rebate/voucher awards and process for contract is
OSS inspections, pumping, determining when and where to issue rebates. signed
maintenance, and repairs. 3. Template for rebate/voucher availability notices.
1.4 Distribute rebate/voucher 1. Number of rebate availability notices sent. Upon $147,056
availability notices and 2. Number and types of rebates issued. completion
provide rebates/vouchers for of Task 1.3
OSS inspections, pumping, through
maintenance and repairs 6/30/2027
consistent with criteria
developed in Task 1d and
focused to the extent
appropriate on North Bay and
Jones Cove in South Puget
Sound and Annas Bay,
Tahuya, and Lilliwaup in
Hood Canal.
Contract Total $214,474
PROGRAM SPECIFIC REQUIREMENTS/NARRATIVE
Staffing Requirements: The PSP Executive Director or designee must approve project personnel
changes.
AGREEMENT NO. 2025-23 Page 14 of 25
EXHIBIT C -
Budget& Billing Procedures
Title: High Risk OSS Inspection Reminder Plot
CONTRACT:2025-23
PROJECT TITLE:High Risk OSS Inspection Reminder Plot
TASK 1 TOTAL
Improve Water Quality
and Shellfish Harvest in
Mason County
Job Classification UNIT RATE UNITS COST UNITS COST
SALARY COST 2/5 Environmental Health Specialist HR S50.00 820 S 41,000 820 S 41,000
Finance Manager HR S60.00 40 S 2,400 40 S 2,400
Office Support HR S40.00 30 S 1,200 30 S 1,200
TOTAL SALARY 890 S 44,600 890 S 44,600
BENEFITS 5 Environmental Health Specialist HR 40% S 16,400 S 16,400
finance Manager HR 40% �S 960 S 960
Office Support HR 40% �S 480 S 480
TOTAL BENEFITS $ 17,840 0 S 17,840
OVERHEAD or INDIRECT 18.95% $ 8,452 S 8,452
OTHER DIRECT COSTS(ODC) Rebates S - S 143,082 S 143,082
TotalODCs $ 143,082 $ 143,082
SUPPPLIES Postage S - S 500 S Soo
TOTAL SUPPLIES S 500 $ 500
TOTAL COSTS S 214,474 $ 214,474
BILLING PROCEDURES
The AGENCY shall reimburse the CONTRACTOR upon review and approval of work performed under the scope
of this agreement and receipt of properly completed reimbursement requests.
THE AGENCY will pay for work and expenses that occurred within the period of performance. The AGENCY
reserves the right to withhold 10% of the payment under each reimbursement request until satisfactory completion
of the project. Such satisfaction not be unreasonably withheld.
Payment may be withheld if required work, services, progress reports and/or deliverables are not submitted to the
satisfaction of the AGENCY. Such satisfaction not be unreasonably withheld.
The AGENCY may terminate the agreement if the CONTRACTOR fails to comply with any term or condition of
this contract.
The AGENCY will pay indirect costs as approved in the budget. The CONTRACTOR may be required to submit a
copy of their current federally approved indirect cost rate.
The CONTRACTOR shall receive reimbursement for travel and other expenses as identified below or as
authorized in advance by the AGENCY as reimbursable. Such expenses may include airfare (economy or coach
class only), other transportation expenses, lodging and subsistence necessary during periods of required travel at
the current state reimbursement rates (http://www.ofm.wa.gov/resources/travel.asp ).
If the CONTRACTOR expends more than the amount of the AGENCY funding in this agreement in anticipation of
receiving additional funds from the AGENCY, it does so at its own risk. The AGENCY is not legally obligated to
reimburse the CONTRACTOR for costs incurred in excess of the AGENCY's approved budget.
The CONTRACTOR must submit a monthly invoice voucher or equivalent document to the AGENCY by the 20th
of each month for the previous month's billing (e.g. March invoice to be submitted by April 201h) UNLESS the
AGREEMENT NO. 2025-23 Page 15 of 25
Exhibit C
Budget& Billing Procedures
Title: High Risk OSS Inspection Reminder Plot
agreement has been identified as a "deliverable-based" contract with specific due date or special conditions that
has been approved by the PSP Project Manager. Contractors must submit invoices within 30 days after the month
of completion of deliverables to the PSP Project Manager for"deliverable-based" contracts. Payment for approved
goods and/or services will be made by check, warrant or electronic fund transfer(EFT)within 30 days of receipt of
the invoice. The CONTRACTOR must submit invoices for all work done within a fiscal year 30 days after the end
of the fiscal year. Invoices shall be paid within 30 days after the final invoice has been submitted.
BILLING CONDITIONS:
All Subrecipients/Contractors must submit any budget changes to PSP for sufficient processing time of any
amendment execution between PSP and the Contractor/1-1O. If information provided does not allow for sufficient
processing time, PSP will not adjust or pay for any invoices or billing over the 10% of the total amount listed for
each task or subtask even if the added total amounts for those tasks/subtasks does not exceed the total budget.
BILLING DETAIL
Each invoice voucher or equivalent document submitted to the AGENCY by the CONTRACTOR must include all
necessary information for the AGENCY to verify all expenditures. At a minimum, the CONTRACTOR shall
specify the following:
1. The PSP contract/agreement number.
2. The time-period during which the services were performed.
3. A description of purchases, work and services performed.
4. Total invoice amount.
5. Expenditure detail based on the approved budget. Supporting documentation must include the same
level of detail as the approved budget, such as:
a. Task Number
b. Budget category (personnel, goods/services, subcontractors)
c. Number of hours billed, if applicable and
d. Hourly rate, if applicable.
6. A receipt must accompany any single expense in the amount of$50.00 or more.
7. If match is required:
a. match requirement met during the billing period, and
b. cumulative match requirement met
8. A progress report describing the deliverables completed during the reimbursement request period.
The AGENCY shall not process payments if the CONTRACTOR fails to submit the required documentation.
Submit reimbursement requests to:
Puget Sound Partnership
Fiscal Unit
PO Box 40900
Olympia, WA. 98504
Submit all invoices electronically to pspfiscal(cDpsp.wa.-go
v
Payment shall be considered timely if made by the AGENCY within thirty(30) calendar days after receipt of
properly completed reimbursement request.
AGREEMENT NO. 2025-23 Page 16 of 25
61 PUGETSOUND
PARTNERSHIP
Exhibit D
PSP Agreement#2025-23
CERTIFICATION REGARDING LOBBYING
CERTIFICATION FOR CONTRACTS, GRANTS,
LOANS AND COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form
to Report Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award
documents for all sub-awards at all tiers (including sub-contracts, sub-grants, and contracts
under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by section 1352, title 31 U.S. Code. Any person
who fails to file the required certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
Mark Neary, County Administrator
Typed Name & Title of Authorized Representative
Signature and Date of Authorized Representative
PSP form (rev 8/2013) based on EPA form 5500-06 (Rev. 06/2008) Previous editions are obsolete.
AGREEMENT NO. 2025-23 Page 17 of 25
EXHIBIT E
Puget Sound Partnership
SUB-RECIPIENT FEDERAL REQUIREMENTS
Title: High Risk OSS Inspection Reminder Plot
1. INTRODUCTION
This Exhibit E contains provisions that are not listed on OMB Standard Form 424B (Rev 4-
2012). These provisions apply only to Sub-recipients.
2. AUDIT REQUIREMENTS
Sub-recipient CONTRACTOR shall meet the provisions in Office of Management and Budget
(OMB) Guidance, Subpart F, §200.501 (Audit Requirements), if the CONTRACTOR expends
$750,000 or more in total Federal funds in a fiscal year. The $750,000 threshold for each year
is a cumulative total of all federal funding from all sources. The CONTRACTOR shall forward a
copy of the audit along with the RECIPIENT'S response and the final corrective action plan to
AGENCY within ninety (90) days of the date of the audit report. For complete information on
how to accomplish the single audit submissions, visit the Federal Audit Clearinghouse Web site:
http://harvester.census.gov/facweb/
3. COST PRINCIPLES/INDIRECT COSTS FOR STATE AGENCIES
GRANT RECIPIENT agrees to comply with the cost principles of 2 CFR 200 Subpart E as
appropriate to the award.
In addition to the US Environmental Protection Agency's General Terms and Conditions
"Indirect Cost Rate Agreements", if the recipient does not have a previously established indirect
cost rate, it agrees to prepare and submit its indirect cost rate proposal in accordance with 2
CFR 200 Appendix VII.
4. CIVIL RIGHTS OBLIGATIONS
This term and condition incorporates by reference the signed assurance provided by the
recipient's authorized representative on Standard Form 424B. These assurances and this term
and condition obligate the recipient to comply fully with applicable civil rights statutes and
implementing EPA regulations.
5. CYBERSECURITY CONDITION
The subrecipient(s) must comply with the recipient's requirements (section (b) (1) — EPA must
ensure that any connections between the recipient' network or information system and EPA
networks used by the recipient to transfer data under this agreement, are secure) if the
subrecipients network or information system is connected to EPA networks to transfer data to
the Agency using systems other than the Environmental Information Exchange Network or
EPA's Central Data Exchange.
6. NON DISCRIMINATION AND DISADVANTAGED, MBE, WBE BUSINESS ENTERPRISES
ADDITIONAL REQUIREMENTS
CONTRACTOR agrees to comply with the requirements of EPA's Program for Utilization of
Small, Minority, and Women's Business Enterprises in procurement, contained in 40 CFR, Part
AGREEMENT NO. 2025-23 Page 18 of 25
33. CONTRACTOR shall include the following provision in all subcontracts involving use of
federal funds:
In accordance with 40 CFR 33.106 and its Appendix A, the CONTRACTOR shall not
discriminate on the basis of race, color, national origin or sex in the performance of this contract.
The contractor administration shall carry out applicable requirements of 40 CFR part 33 in the
award of contracts awarded under EPA financial assistance agreements. Failure by the
contractor to carry out these requirements is a material breach of this contract which may result
in the termination of this contract or other legally available remedies.
7. DRUG FREE WORKPLACE
CONTRACTOR (Sub-Recipient) shall make an ongoing, good faith effort to maintain a drug-free
workplace pursuant to the specific requirements set forth in Title 2 CFR Part 1536 Subpart B.
Additionally, in accordance with these regulations, the recipient organization shall identify all
known workplaces under its federal award and keep this information on file during the
performance of the award.
CONTRACTORS who are individuals must comply with the drug-free provisions set forth in Title
2 CFR Part 1536 Subpart C.
The consequences for violating this condition are detailed under Title 2 CFR Part 1536 Subpart
E. Recipient can access the Code of Federal Regulations (CFR) Title 2 Part 1536 at:
http://ecfr.gpoaccess.gov.
8. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA)
REPORTING REQUIREMENTS
a. In order to comply with the FFATA, the Sub-Recipient shall complete the FFATA Data
Collection Form (FFATA Data Collection Form, Exhibit E, Attachment 2) and return it to the
AGENCY. The AGENCY will report basic agreement information, including the required UEI
number, for all federally-funded agreements at www.fsrs.gov. The new 12-digit
alphanumeric identifier is provided by SAM.gov registration to all entities who register to do
business with the federal government (including the existing entities). This is the identifier
which is replacing the use of the DUNS number.
b. To comply with the act and be eligible to enter into this contract, your organization must
have a Unique Entity Identifier (UEI) number. A UEI number provides a method to verify
data about your organization. If you do not already have one, you may receive a UEI
number by logging into www.SAM.gov and if required, complete an entity registration.
c. Any sub-recipient that meets each of the below criteria must also report compensation for
its five top executives, using AGENCY's Federal Funding Accountability and Transparency
Act (FFATA) Data Collection Form if the sub-recipient meets the following criteria:
• Receives more than $25,000 in federal funds under this award.
• Receives more than 80 percent of its annual gross revenues from federal funds.
• Receives more than $25,000,000 in annual federal funds.
• The public does not have access to this information about the compensation of the
senior executives of your organization through periodic reports filed under section 13(A)
or 15(d) of the Securities and Exchange Act of 1934 (15 U.S.C. 78m(a), 78(d) or section
6104 of the Internal Revenue Code of 1986.
See www.fsrs.gov for details of this requirement. If your organization falls into this above
category, you must report the required information to AGENCY.
AGREEMENT NO. 2025-23 Page 19 of 25
9. GEOSPATIAL DATA STANDARDS
All geospatial data created must be consistent with Federal Geographic Data Committee
(FGDC) endorsed standards. Information on these standards may be found at
https://www.fgdc.gov/
10. INTERNATIONAL TRAVEL (Including Canada
All International Travel must be approved by the US Environmental Protection Agency's, Office
of International and Tribal Affairs (OITA) BEFORE travel occurs. Even a brief trip to a foreign
country, for example to attend a conference, requires OITA approval. Please contact your
Partnership Project manager as soon as possible if travel is planned out of the country,
including Canada and/or Mexico, so that they can submit a request to the EPA Project Officer if
they approve of such travel.
11. LEP (Limited English Proficiency) Title VI
As a recipient of EPA financial assistance, you are required by Title VI of the Civil Rights Act to
provide meaningful access to LEP individuals. In implementing that requirement, the Sub-
recipient agrees to use as a guide the Office of Civil Rights (OCR) document entitled "Guidance
to Environmental Protection Agency Financial Assistance Recipients Regarding Title VI
Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons."
The guidance can be found at
http://frwebgate.access.gpo.gov/cqi-bin/getdoc.cgi?dbname=2004 register&docid=fr250n04-79.pd.
In accepting this contract, the recipient acknowledges it has an affirmative obligation to
implement effective Title VI compliance programs and ensure that its actions do not involve
discriminatory treatment and do not have discriminatory effects even when facially neutral. The
recipient must be prepared to demonstrate to EPA/PSP that such compliance programs exist
and are being implemented or to otherwise demonstrate how it is meeting its Title VI obligations.
For example, if CONTRACTOR's responsibilities under this contract include gathering public
input on an environmental issue, CONTRACTOR's communication with the public should
attempt to minimize barriers that interfere with the ability of LEP persons to meaningfully
participate.
12. MANAGEMENT FEES
Management fees or similar charges in excess of the direct costs and approved indirect rates
are not allowable. The term "management fees or similar charges" refers to expenses added to
the direct costs in order to accumulate and reserve funds for ongoing business expenses,
unforeseen liabilities, or for other similar costs which are not allowable under this CONTRACT.
Management fees or similar charges may not be used to improve or expand the project funded
under this Agreement, except to the extent authorized as a direct cost of carrying out the scope
of work.
13. PEER REVIEW
The results of this project may affect management decisions relating to Puget Sound. Prior to
finalizing any significant technical products the Principal Investigator (PI) of this project must
solicit advice, review, and feedback from a technical review or advisory group consisting of
relevant subject matter specialists. A record of comments and a brief description of how
respective comments are addressed by the PI will be provided to the Project Monitor prior to
releasing any final reports or products resulting from the funded study.
AGREEMENT NO. 2025-23 Page 20 of 25
14. REIMBURSEMENT LIMITATION
If CONTRACTOR expends more than the amount of the Environmental Protection Agency
(EPA) funding in this agreement in anticipation of receiving additional funds from EPA, it does
so at its own risk. EPA is not legally obligated to reimburse PSP, nor its sub-recipients, for costs
incurred in excess of the EPA approved budget.
15. SEMI-ANNUAL AND ANNUAL PERFORMANCE REPORTS
The Sub-recipient shall submit performance reports during the life of the project, as specified in
the statement of work or work plan developed under this contract.
In addition to the periodic performance reports, the recipient shall submit a final performance
report, which is due 90 calendar days after the expiration or termination of the award, or as
specified in the work plan or statement of work. The report shall be submitted to the PSP Project
Officer and may be provided electronically. The report shall generally contain the same
information as in the periodic reports, but should cover the entire project period. After
completion of the project, the PSP Project Officer may waive the requirement for a final
performance report if the PSP Project Officer deems such a report is inappropriate or
unnecessary.
16. SIX GOOD FAITH EFFORTS, 40 CFR, PART 33, SUBPART C
Pursuant to 40 CFR, Section 33.301, the recipient agrees to make the following good faith
efforts whenever procuring construction, equipment, service and supplies under an EPA
financial assistance agreement, and to require that subrecipients, loan recipients, and prime
contractors also comply. Records documenting compliance with the six good faith efforts shall
be retained:
a) Ensure DBEs are made aware of contracting opportunities to the fullest extent
practicable through outreach and recruitment activities. For Indian Tribal, State and
Local Government recipients, this will include placing DBEs on solicitation lists and
soliciting whenever they are potential sources.
b) Make information on forthcoming opportunities available to DBEs and arrange time
frames for contracts and establish delivery schedules, where the requirements permit, in
a way that encourages and facilitates participation by DBEs in the competitive process.
This includes, whenever possible, posting solicitations for bids or proposals for a
minimum of 30 calendar days before the bid or proposal closing date.
c) Consider in the contracting process whether firms competing for large contracts could
subcontract with DBEs. For Indian Tribal, State and local Government recipients, this will
include dividing total requirements when economically feasible into smaller tasks or
quantities to permit maximum participation by DBEs in the competitive process.
d) Encourage contracting with a consortium of DBEs when a contract is too large for one of
these firms to handle individually.
e) Use the services and assistance of the SBA and the Minority Business Development
Agency of the Department of Commerce.
f) If the prime contractor awards subcontracts, require the prime contractor to take the
steps in paragraph (a) through (e) of this section.
17. SUB-AWARDS
If CONTRACTOR (Sub-Recipient) makes sub-awards under this contract, CONTRACTOR is
responsible for selecting its sub-awardees and, if applicable, for conducting sub-award
competitions. CONTRACTOR agrees to:
AGREEMENT NO. 2025-23 Page 21 of 25
a. Establish all sub-award agreements in writing;
b. Maintain primary responsibility for ensuring successful completion of the approved project
(Sub-Recipient cannot delegate or transfer this responsibility to a sub-awardee);
c. Ensure that any sub-awards comply with the standards in Section 210(a)-(d) of OMB
Circular A-133, and are not used to acquire commercial goods or services for the sub-
awardee;
d. Ensure that any sub-awards to 501(c)(4) organizations do not involve lobbying activities;
e. Monitor the performance of sub-awardees, and ensure sub-awardees comply with all
applicable regulations, statutes, and terms and conditions which flow down in the sub-
award;
f. Obtain AGENCY's consent before making a sub-award to a foreign or international
organization, or a sub-award to be performed in a foreign country; and
g. Obtain approval from AGENCY for any new sub-award work that is not outlined in the
approved work plan in accordance with 40 CFR Parts 30.25 and 31.30, as applicable.
18. TRAFFICKING IN PERSONS AND TRAFFICKING VICTIM PROTECTION ACT OF 2000
(TVPA) AS AMENDED IN 22 U.S.C. 7104(g)
This provision applies only to a Sub-Recipient, and all sub-awardees of Sub-Recipient, if any.
See page one (1) of this contract for determination of whether CONTRACTOR is a sub-
recipient. Sub-Recipient shall include the following statement in all sub-awards made to any
private entity under this Agreement.
"You as the Sub-Recipient, your employees, sub-awardees under this award, and sub-
awardees' employees may not engage in severe forms of trafficking in persons during the
period of time that the award is in effect; procure a commercial sex act during the period of time
that the award is in effect; or use forced labor in the performance of the award or sub-awards
under this Award."
Sub-Recipient, and all sub-awardees of Sub-Recipient must inform AGENCY immediately of
any information you receive from any source alleging a violation of this prohibition during the
award term.
Federal agency funding this agreement may unilaterally terminate, without penalty, the funding
award if this prohibition is violated, Section 106 of the Trafficking Victims Protection Act of 2000,
as amended.
19. UNLIQUIDATED OBLIGATIONS (ULO)
Sub-recipients, and all sub-awardees of Sub-Recipients, if any, should manage their agreement
and subaward funding in ways that reduce the length of time that federal funds obligated and
committed to subaward projects are unspent (not yet drawn down through disbursements to
sub-recipients and sub-awardees).
AGREEMENT NO. 2025-23 Page 22 of 25
View Burden Statement OMB Number:4040-0007
Expiration Date:01/31/2019
ASSURANCES - NON-CONSTRUCTION PROGRAMS
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for
reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and
reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of
information, including suggestions for reducing this burden,to the Office of Management and Budget, Paperwork Reduction
Project(0348-0040),Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND
IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY,
NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the
awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances.
If such is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance and Act of 1973, as amended(29 U.S.C.§794),which prohibits
the institutional, managerial and financial capability discrimination on the basis of handicaps; (d)the Age
(including funds sufficient to pay the non-Federal share of Discrimination Act of 1975,as amended(42 U.
project cost)to ensure proper planning, management and S.C.§§6101-6107),which prohibits discrimination on the
completion of the project described in this application. basis of age; (e)the Drug Abuse Office and Treatment Act
of 1972(P.L. 92-255),as amended, relating to
2. Will give the awarding agency,the Comptroller General of nondiscrimination on the basis of drug abuse; (f)the
the United States and, if appropriate,the State,through Comprehensive Alcohol Abuse and Alcoholism
any authorized representative,access to and the right to Prevention,Treatment and Rehabilitation Act of 1970
examine all records, books, papers,or documents related (P.L.91-616),as amended, relating to nondiscrimination
to the award;and will establish a proper accounting on the basis of alcohol abuse or alcoholism; (g)§§523
system in accordance with generally accepted accounting and 527 of the Public Health Service Act of 1912(42
standards or agency directives. U.S.C.§§290 dd-3 and 290
ee-3),as amended, relating to confidentiality of alcohol
3. Will establish safeguards to prohibit employees from and drug abuse patient records; (h)Title VIII of the Civil
using their positions for a purpose that constitutes or Rights Act of 1968(42 U.S.C.§§3601 et seq.),as
presents the appearance of personal or organizational amended, relating to nondiscrimination in the sale, rental
conflict of interest,or personal gain. or financing of housing; (i)any other nondiscrimination
provisions in the specific statute(s)under which application
4. Will initiate and complete the work within the applicable for Federal assistance is being made;and, 0)the
time frame after receipt of approval of the awarding requirements of any other nondiscrimination statute(s)
agency. which may apply to the application.
5. Will comply with the Intergovernmental Personnel Act of 7. Will comply,or has already complied,with the
1970(42 U.S.C.§§4728-4763)relating to prescribed requirements of Titles II and III of the Uniform Relocation
standards for merit systems for programs funded under Assistance and Real Property Acquisition Policies Act of
one of the 19 statutes or regulations specified in Appendix 1970(P.L. 91-646)which provide for fair and equitable
A of OPM's Standards for a Merit System of Personnel treatment of persons displaced or whose property is
Administration(5 C.F.R.900, Subpart F). acquired as a result of Federal or federally-assisted
programs.These requirements apply to all interests in
6. Will comply with all Federal statutes relating to real property acquired for project purposes regardless of
nondiscrimination.These include but are not limited to: Federal participation in purchases.
(a)Title VI of the Civil Rights Act of 1964(P.L. 88-352)
which prohibits discrimination on the basis of race,color or 8. Will comply,as applicable,with provisions of the Hatch
national origin; (b)Title IX of the Education Amendments of Act(5 U.S.C.§§1501-1508 and 7324-7328)which limit
1972,as amended(20 U.S.C.§§1681- 1683,and 1685- the political activities of employees whose principal
1686),which prohibits discrimination on the basis of sex; (c) employment activities are funded in whole or in part
Section 504 of the Rehabilitation with Federal funds.
Previous Edition Usable Standard Form 424B(Rev.7-97)
Authorized for Local Reproduction Prescribed by OMB Circular A-102
AGREEMENT NO. 2025-23 Page 23 of 25
9. Will comply, as applicable,with the provisions of the Davis- 13. Will assist the awarding agency in assuring compliance
Bacon Act(40 U.S.C. §§276a to 276a-7),the Copeland Act with Section 106 of the National Historic Preservation
(40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Act of 1966, as amended (16 U.S.C. §470), EO 11593
Work Hours and Safety Standards Act(40 U.S.C. §§327- (identification and protection of historic properties), and
333), regarding labor standards for federally-assisted the Archaeological and Historic Preservation Act of
construction subagreements. 1974 (16 U.S.C. §§469a-1 et seq.).
10. Will comply, if applicable, with flood insurance purchase 14. Will comply with P.L. 93-348 regarding the protection of
requirements of Section 102(a)of the Flood Disaster human subjects involved in research, development, and
Protection Act of 1973 (P.L. 93-234)which requires related activities supported by this award of assistance.
recipients in a special flood hazard area to participate in the
program and to purchase flood insurance if the total cost of 15. Will comply with the Laboratory Animal Welfare Act of
insurable construction and acquisition is$10,000 or more. 1966(P.L. 89-544, as amended, 7 U.S.C. §§2131 et
seq.)pertaining to the care, handling, and treatment of
11. Will comply with environmental standards which may be warm blooded animals held for research,teaching,or
prescribed pursuant to the following: (a)institution of other activities supported by this award of assistance.
environmental quality control measures under the National
Environmental Policy Act of 1969 (P.L. 91-190)and 16. Will comply with the Lead-Based Paint Poisoning
Executive Order(EO) 11514; (b)notification of violating Prevention Act(42 U.S.C.§§4801 et seq.)which
facilities pursuant to EO 11738; (c)protection of wetlands prohibits the use of lead-based paint in construction or
pursuant to EO 11990; (d)evaluation of flood hazards in rehabilitation of residence structures.
floodplains in accordance with EO 11988; (e)assurance of 17. Will cause to be performed the required financial and
project consistency with the approved State management compliance audits in accordance with the Single Audit
program developed under the Coastal Zone Management Act Amendments of 1996 and OMB Circular No.A-133,
Act of 1972(16 U.S.C. §§1451 et seq.); (f)conformity of "Audits of States, Local Governments,and Non-Profit
Federal actions to State (Clean Air) Implementation Plans Organizations."
under Section 176(c)of the Clean Air Act of 1955, as
amended (42 U.S.C. §§7401 et seq.); (g)protection of 18. Will comply with all applicable requirements of all other
underground sources of drinking water under the Safe Federal laws, executive orders, regulations, and policies
Drinking Water Act of 1974, as amended (P.L. 93-523); governing this program.
and, (h)protection of endangered species under the
Endangered Species Act of 1973, as amended (P.L. 93- 19. Will comply with the requirements of Section 106(g)of
205). the Trafficking Victims Protection Act(TVPA)of 2000, as
amended (22 U.S.C. 7104)which prohibits grant award
12. Will comply with the Wild and Scenic Rivers Act of recipients or a sub-recipient from (1) Engaging in severe
1968(16 U.S.C. §§1271 et seq.)related to protecting forms of trafficking in persons during the period of time
components or potential components of the national that the award is in effect(2) Procuring a commercial
wild and scenic rivers system. sex act during the period of time that the award is in
effect or(3)Using forced labor in the performance of the
award or subawards under the award.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE
County Administrator
APPLICANT ORGANIZATION DATE SUBMITTED
Mason County Environmental Health
Standard Form 424E(Rev.7-97)Back
AGREEMENT NO. 2025-23 Page 24 of 25
PUGETSOUND
�w PARTNERSHIP
424B (Rev 4-2012) Federal Funding Accountability and Transparency Act Data Collection Form
This award is supported by Federal Funds that require compliance with the Federal Funding Accountability and
Transparency Act. The purpose of the Transparency Act is to make information available online so the public can see how
Federal Funds are spent. To comply with the act and be eligible to receive this award, your organization must have a Unique
Entity Identifier(UEI) number. If you do not already have one, you may receive a UEI number free of at
www.SAM.gov and if required, complete an entity registration.
The Puget Sound Partnership (PSP) also encourages registration with the System for Award Management(SAM)to reduce
data entry by both PSP and your organization. You may register with SAM Free of Charge at www.sam.gov. Information
about your organization and this grant will be reported by PSP to the Federal government as required by P.L 109-282. This
information will then be made available to the public by the Federal Government on www.USASpending.gov.
Subrecipient
1. Legal Name 2. UEI Number
Mason County Environmental Health SNAXPBGW4VR4
3. Principle Place of Performance
415N6'" St
3a. City 3b. State
Shelton Washington
3c. Zip +4 3d. Country
98584-3425 United State of America
4. Are you registered in SAM? ® Yes ❑ No If yes, skip to signature block. Sign, Date & Return
5. In the preceding fiscal year, did your organization:
a. Receive 80%or more of annual gross revenue from Federal contracts, subcontracts, grants, loans,
sub rants, loans and/or cooperative agreements, AND
b. $25,000 or more in annual gross revenues from Federal contracts, subcontracts, grants, loans,
sub rants, loans and/or cooperative agreements, AND
c. Receives more than $25,000,000 in annual federal funds.
d. The public does not have access to this information about the compensation of the senior executives
of your organization through periodic reports filed under section 13(A) or 15(d) of the Securities and
Exchange Act of 1934 (15 U.S.C. 78m(a), 78(d) or section 6104 of the Internal Revenue Code of 1986.
❑ No—skip to signature block. Sign, Date, & Return
❑ Yes —you must report the names and total compensation of the top 5 highly compensated officials of your
organization
Name of Official Total Compensation
1. $ Annually
2. $ Annually
3. $ Annually
4. $ Annually
5. $ Annually
NOTE: Total compensation for the purposes of this requirement generally means the cash and non-cash value
earned by the executive during the past fiscal year and includes salary and bonus; awards of stock; stock
options and stock appreciation rights; and other compensation such as severance and termination payments,
and value of life insurance paid on behalf of the employee, and as otherwise provided by FFATA and applicable
OMB guidance.
By signing this document, the Authorized Representative attests to this information
Signature of Authorized Representative Date Printed Name of Authorized Representative
Mark Neary
AGREEMENT NO. 2025-23 Page 25 of 25
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Mark Neary Ext: 530
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☒
Special Meeting: ☐
Briefing Date(s): March 3, 2025 Agenda Date(s): March 4 & March 18, 2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Sale of Real Property at 7 Public Works Drive, Shelton, WA Parcel No. 42002-13-90070 for $465,000
Background/Executive Summary:
Parcel no. 42002-13-90070 was acquired in 2005 as a property exchange between Mason County Public
Works and Manke Timber Company. This parcel was declared surplus by Resolution No. 32-19 on April
16, 2019. The County surveyed this parcel at 6.1 acres. Mason County received an offer in the amount of
$465,000 from David C. Bayley and or assigns.
Budget Impact (amount, funding source, budget amendment, etc.):
$465,000 increase to Mason County Road Fund.
Public Outreach:
Notice of Hearing on March 4, 2025.
Requested Action:
Approval to set a Public Hearing for Tuesday, March 18, 2025, at 9:15 a.m. to consider sale of real
property at 7 Public Works Drive, Shelton, WA, parcel no. 42002-13-90070 for $465,000 to David C.
Bayley and or assigns.
Attachment(s):
Notice of Hearing
Resolution
Purchase & Sale Agreement
NOTICE OF HEARING
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold
a public hearing in Mason County Building I, Commission Chambers, 411 North Fifth Street, Shelton,
WA 98584 on Tuesday, March 18, 2025 at 9:15 a.m.
SAID HEARING will be to take public comment on the sale of 7 Public Works Drive,
Shelton, WA, parcel no. 42002-13-90070.
Public testimony will be available in-person or via Zoom. The URL is available on the County
website https://www.masoncountywa.gov/ to sign into the meeting. Please use the “raise hand”
feature to be recognized by the Chair to provide your testimony. You can also email testimony to
msmith@masoncountywa.gov or mail to the Commissioners’ Office, 411 N 5th St, Shelton, WA
98584; or call (360) 427-9670 ext. 230.
If special accommodations are needed, please contact the Commissioners' office, (360) 427-
9670 ext. 419.
DATED this 4th day of March 2025.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
__________________________________
McKenzie Smith, Clerk of the Board
Bill: Public Works
100 W Public Works Dr.
Shelton, WA 98584
Cc: Commissioners
Public Works
Shelton Journal: Publ. 2t: March 6, 2025 & March 13, 2025
RESOLUTION NO. _____________
APPROVAL OF SALE OF SURPLUS PROPERTY
WHEREAS, Mason County owns the real property parcel no. 42002-13-90070 located at 7 Public Works Drive,
Shelton, WA, 98584 that was declared surplus by Resolution No. 32-19 at a public hearing on April 16, 2019; and
WHEREAS, the Board of County Commissioners, upon the recommendation of the Property Manager, has
determined that the property is surplus to the needs of the County; and
WHEREAS, Mason County has received an offer to purchase the property at 7 Public Works Drive, Shelton, WA,
98584 in the amount of $465,000 from David C. Bayley and or assigns and a public hearing was held on Tuesday, March
18, 2025 to consider the offer;
NOW, THEREFORE, BE IT FURTHER RESOLVED by the Mason County Board of County Commissioners that
the property described above (parcel no. 42002-13-90070) is approved at the price of $465,000 to David C. Bayley and
or assigns; and
BE IT FURTHER RESOLVED, that the proceeds of the sale of said property are to be dedicated first to any
delinquent property tax obligations and related penalties, expenses and assessments; and next to reimbursement of the
Property Management expenses; and finally, to Public Works; and
BE IT FURTHER RESOLVED, that the Chair of the Commission is authorized to sign the related closing
documents and the Property Manager initiate payment of 8% fee of sale price to the County’s real estate agent.
DATED this 18th day of March 2025.
ATTEST:
________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief DPA
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
__________________________________
Sharon Trask, Chair
__________________________________
Pat Tarzwell, Vice Chair
__________________________________
Randy Neatherlin, Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: McKenzie Smith Ext: 589
Department: Choose an item. Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): March 3, 2025 Agenda Date(s): March 4, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Appoint Bernie Games to the Mason County Parks & Trails Advisory Board
Background/Executive Summary:
The Parks & Trails Advisory Board consists of seven-members serving four-year terms with one alternate
and is appointed by the Board of County Commissioners. Every effort is made to fill the Board with two
members from each of the three Commission districts with one “at-large” member.
The purpose of the Mason County Parks & Trails Advisory Board is to provide guidance, direction, and
recommendations regarding the planning, acquisition, developments, and operations of parks, trails,
facilities, and programs serving the needs of Mason County.
Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
News Release
Requested Action:
Approval to appoint Bernie Games to the Mason County Parks & Trails Advisory Board for a four (4)-
year term expiring March 4, 2029.
Attachment(s):
Letter
MASON COUNTY
BOARD
OF
COMMISSIONERS
1ST District
RANDY NEATHERLIN
2nd District
PAT TARZWELL
3rd District
SHARON TRASK
Mason County Building 1
411 North Fifth Street
Shelton, WA 98584-3400
(360) 427-9670 ext. 419
Fax (360) 427-8437
March 4, 2025
Bernie Games
Dear Bernie,
We are pleased to announce that we have appointed you to serve on the Mason
County Parks and Trails Advisory Board to fill an unexpired four-year term
ending March 4, 2029.
Cassidy Krall is the staff contact and will provide you with meeting information.
If you need to contact her, please call (360) 427-9670 ext. 535 or email her at
ckrall@masoncountywa.gov. The link to the Mason County Parks and Trails
Advisory Board website can be found at
https://masoncountywa.gov/government/advisory_boards/parks_and_trails/inde
x.php.
The Parks and Trails Advisory Board normally meets the 4th Tuesday of each
month at 4:00 p.m. in the Commission Chambers in Building 1.
The Mason County Boards and Commissions Handbook can be found at:
https://masoncountywa.gov/Documents/Government/Advisory%20Boards/boar
ds_commissions_handbook.pdf.
As a Board member, we ask that you become familiar with the Open Public
Meetings Act (OPMA) and the Public Records Act (PRA). Our Advisory Boards
are subject to these regulations. The link to the online training can be found at
http://www.atg.wa.gov/open-government-training. Please view Lessons 2 and 3
as soon as you are able. Once you have viewed these trainings, please contact
Anne White for documentation purposes.
We appreciate your willingness to serve on the important board and are certain
you will provide valuable input.
Thank you for your service to our community,
___________________
Sharon Trask,
Chair
___________________
Pat Tarzwell,
Vice-Chair
___________________
Randy Neatherlin,
Commissioner