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2025/02/24 - Briefing Packet
MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR THE WEEK OF February 24, 2025 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion, and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. CoU���� . 1854 4�°�x aa��rA BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of February 24, 2025 1854 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly *This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020-Special Meetings. Monday, February 24, 2025 Zoom link available on the Mason County website Commission Chambers Times are subject to change,depending on the amount of business presented 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion 10:00 A.M. Executive Session—RCW 42.30.1100)(c)Real Estate 10:15 A.M. Central Services—Mark Neary 10:40 A.M. Public Works—Loretta Swanson Utilities&Waste Management 11:10 A.M. Public Health—David Windom Commissioner Discussion—as needed Commission meetings are live streamed at http://www.masonwebtv.com/and public comment is accepted via email msmithkmasoncountywa.gov;mail to Commissioners Office,411 N 5'Street,Shelton,WA 98584;or phone at(360)427-9670 ext.419. If you need to listen to the Commission meeting via telephone,please provide your telephone number to the Commissioners' office no later than 4:00 p.m.the Friday before the meeting. If special accommodations are needed,contact the Commissioners'office at Shelton(360)427-9670 ext.419 Briefing Agendas are subject to change,please contact the Commissioners' office for the most recent version. Last printed 02/20/25 at 10:30 AM �r�ON CO& Mason County Administrator 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 419 Mason County Commissioner Briefing Items from County Administrator February 24, 2025 Specific Items for Review Parks Advisory Board applications—McKenzie Smith Mason County Career Fair—Mary Ransier January 2025 financial report—Jennifer Beierle Housing Authority Executive Director salary Memorandum of Understanding—Mark Neary Animal control services through Joint Animal Services Commission—Mark Neary Administrator Updates Commissioner Discussion Commissioner calendar updates *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: McKenzie Smith Ext: 589 Department: Central Services Briefing: Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): February 24,2025 Agenda Date(s): Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Parks and Trails Advisory Board Applications Background/Executive Summary: The Parks&Trails Advisory Board consists of seven-members serving four-year terms with one alternate and is appointed by the Board of County Commissioners. Every effort is made to fill the Board with two members from each of the three Commission districts with one"at-large"member. The purpose of the Mason County Parks&Trails Advisory Board is to provide guidance, direction, and recommendations regarding the planning, acquisition,development, and operations of parks,trails, facilities,and programs serving the needs of Mason County. Currently there is one open position. Budget Impact(amount, funding source,budget amendment, etc.): N/A Public Outreach: News Release Requested Action: Interview or appoint an applicant to the Parks and Trails Advisory Board. Attachment(s)• Applications Entry#: 15-Parks and Trails Advisory Board Status: Submitted Submitted: 12/12/2024 5:31 PM Advisory Board Name: Parks and Trails Advisory Board Commissioner Randy Neatherlin, Sharon Trask, Kevin Shutty. Mark ECEIV.E Neary and McKenzieSmith Name: DEC 13 2024 Today's Date: Bernie Games 12/12/2024 BYE Address Voting Precinct: Phone Email ( Community Service: Employment: Matlock Grange#357,Shineing Hearts Foundation Mason County Park Host-Truman Glock Park, Retired FAA Reali Contracting Officer What do you perceive is the role or purpose of this advisory board? Providing input to various areas of horticulture,landscape management,farming techinques,time management, resources for the betterment of the variety of host parks that Mason County and surrou ding areas are involved What interest or skills do you wish to offer this advisory board? In my past life experinces, I have an AAS in Agri-Business,served as Enginering Aide in the USFS,and 7 years in the Seabees (Navy)as Engineering aide(EA2). As an EA-2,I was a draftsman,tested soill and payment for roads and foundations,and served in this branch in inventory control. In my career in Government(DOD,USFS,and FAA).FAA- I had an unlimited warrant in the asquistion of services for navigation aides land placement,property management,employee office space planner,urban developement in PNW 7 state regional area. I also served as a plumbers assitant,warehouse manager,chemical contol for noAus weeds, plant propogation,grap grower, cattle rancher,office manager,drawing library custodian,graphics illustrator and more. List any financial, professional,or voluntary affiliations that could create a potential conflict of interest: Currently the Park Host for Truman Glick Park,Matlock WA-I serve as i volunteer at this location. Required Training: Yes or No: Participation is dependent on attending certain trainings such as the Open Public Meetings Act(OPMA) Yes and Public Records Act(PRA)trainings at no cost to you: Will you be able to attend such trainings? How much time can you commit to Are you a U.S.citizen an *For Civil Service applications C NLY,what this advisory board: Mason County resident? is your political party? Weekly Yes Entry#: 18-Parks and Trails Advisory Board Status: Submitted Submitted: 1/8/2025 2:12 PM y Advisory Board Name: Parks and Trails Advisory Board Commissioners Randy Neathe ll. Sharon Trask and Pat Tarzwell. Mark Neary, McKenzie Smith E EIVE CAEsidl-Y- I __-_ -- Name: JAN O 9 2025 Today's Date: Ginger Kenyon 1/8/2025 BY, Address Voting Precinct: Phone Email ( Community Service: Employment: Adopt A Road Mason County Mason County Dept of Public Works;Engineering& Construction Tech.Been with Mason County for 6 Years What do you perceive is the role or purpose of this advisory board? Input on developing,aquission and of our county parks. What interest or skills do you wish to offer this advisory board? I am a grandmother and I have spent many hours in many parks in mutliple location throughout the United States.I have some ideas of what is good for our children and families who utilize our parks. I really think we need to bring back the old fashion outdoor activities for Mason County.I also have research skills and procurement background. List any financial, professional,or voluntary affiliations that could create a potential conflict of interest: I dont think there would be a conflict,though I am an employee of Mason County Puboic Works Required Training: Yes or No: Participation is dependent on attending certain trainings such as the Open Public Meetings Act(OPMA) Yes and Public Records Act(PRA)trainings at no cost to you. Will you be able to attend such trainings? How much time can you commit to Are you a U.S.citizen and *For Civil Service applications ONLY,what this advisory board: Mason County resident? is your political party? Monthly,Weekly Yes *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Mary Ransier Ext:422 Department: Human Resources Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): February 24,2025 Agenda Date(s): Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Mason County Career Fair—March 13,2025 9a-2p Background/Executive Summary: Mason County will be hosting its first career fair on March 13'from 9a-2p at the Public Works Building. The Public Works Building is located at 100 Public Works Drive Shelton,WA 98584. The public is invited to attend and learn about our diverse job opportunities and current openings, apply for jobs onsite, and sign up for alerts when new jobs are posted. Questions can be emailed to humanresourcesgmasoncountywa.gov. Budget Impact(amount, funding source,budget amendment, etc.): N/A Public Outreach: Print and social media Requested Action: N/A Attachment(s)• Career Fair Flyer fie 0 TNAV EI March 13th, 2025 ---CO, 9:00am - 2:00 m ` p 100 Public Works Drive Shelton, WA 98584 1Rs4 — ( `/ •.)• . III III . -FTFr .. I https://www.governmentjobs.com/careers/mosoncountgwo *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Jennifer Beierle Ext: 532 Department: Central Services Briefing: Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): February 24,2025 Agenda Date(s): Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Mason County Monthly Financial Report for January 2025 Background/Executive Summary: Review of Cash Balances, and Budget to Actual Revenues and Expenditures for all County Funds through January 2025. Budget Impact(amount, funding source,budget amendment, etc.): Budget to Actual Comparison of 2024&2025 Public Outreach: N/A Requested Action: N/A Attachment(s)• Mason County Monthly Financial Report for January 2025 °14 CO& JANUARY _ MASON COUNTY MONTHLY Y FINANCIAL REPORT 2025 J-.\Financials\2025 Financials\2025 January Financial Report JANUARY MASON COUNTY MONTHLY FINANCIAL REPORT 2025 2024 vs 2025 Current Expense Revenue Comparison Revenue Revenue Department Name 2024 Budget Collected Uncollected %2024 2025 Budget Collected Uncollected %2025 Actual dif 2024 Through End Revenue Through End Revenue vs 2025 of Month of Month WSU Extension 33,500 - (33,500) 0% 22,000 12,821 (9,179) 58% 12,821 Assessor 7,000 - (7,000) 0% 7,000 - (7,000) 0% - Auditor 1,339,314 82,640 (1,256,674) 6% 1,082,300 100,014 (982,286) 9% 17,373 Emergency Management 137,304 4,901 (132,403) 4% 51,033 - (51,033) 0% (4,901) Facilities&Grounds - - - 0% _ _ _ 00% _ Human Resources - - - 0% _ _ 0% - Clerk 394,752 13,597 (381,155) 3% 379,752 18,602 (361,150) 5% 5,006 Commissioners - 0% _ 0% - Support Services 96,299 100 (96,199) 0% 101,681 - (101,681) 0% (100) District Court 873,516 64,840 (808,676) 7% 871,817 88,776 (783,041) 10% 23,936 Community Development 2,716,206 291,789 (2,424,417) 11% 3,213,262 169,788 (3,043,474) 5% (122,001) Historical Preservation 13,000 918 (12,082) 7% 13,000 1,090 (11,910) 8% 172 Parks&Trails 49,000 1,125 (47,875) 2% 69,450 4,965 (64,485) 7% 3,840 Juvenile Court Services 1,356,216 138,405 (1,217,811) 10% 1,345,110 117,172 (1,227,938) 9% (21,233) Prosecutor 214,015 24,958 (189,057) 12% 238,314 9,511 (228,803) 4% (15,447) Child Support Enforcement 165,000 7,353 (157,647) 4% 179,558 - (179,558) 0% (7,353) Coroner 35,000 (35,000) 0% 55,000 - (55,000) 0% - Sheriff 936,596 94,719 (841,877) 10% 844,957 74,741 (770,216) 9% (19,977) Indigent Defense 240,767 84,985 (155,782) 35% 240,767 77,847 (162,920) 32% (7,139) Superior Court 111,951 11,624 (100,327) 10% 137,494 2,187 (135,307) 2% (9,437) Family Court 2,500 192 (2,308) 8% 2,500 184 (2,316) 7% (8) Therapeutic Court 685,446 25 (685,421) 0% 763,421 28,504 (734,917) 4% 28,479 Treasurer 29,228,834 1,455,369 (27,773,465) 5% 29,874,875 1,414,553 (28,460,322) 5% (40,817) Non Departmental 5,658,330 179,804 1 (5,478,526) 3% 4,723,426 320,233 (4,403,193) 7% 140,429 Totals $ 44,294,546 $ 2,457,344 1 $ (41,837,202) 6% $ 44,216,717 $ 2,440,988 $ (41,775,729) 6% (16,356) Unaudited `Benchmark for Month is 8.33% J:\Financials\2025 Financials\2025 January Financial Report 2 MASON COUNTY MONTHLY FINANCIAL J SU '` RY R. REPORT 2025 Treasurer Department Receipts Treasurer#001-260-000 2024 Budget 2024 YTD This Month %2024 2025 Budget 2025 YTD This Month %2025 REAL&PERSONAL PROPERTY TAXES 10,527,844 38,016 (10,317,206) 0% 10,664,230 44,638 44,638 0% SALES TAX TITLE PROPERTY - - 0 0% - 0 0% LOCAL RETAIL SALES&USE TAX 9,200,000 738,773 (8,789,516) 8% 9,500,000 785,859 785,859 8% LOCAL PUBLIC SAFETY-CITY 51,000 4,832 (49,095) 9% 53,000 4,576 4,576 9% CRIMINAL JUSTICE 1,000,000 87,336 (998,615) 9% 1,000,000 90,251 90,251 9% LEASEHOLD EXCISE TAX 35,000 76 (39,669) 0% 35,000 17 17 0% FOREST EXCISE TAX 250,000 - (502,304) 0% 250,000 - 0 0% FRANCHISE FEES 500,000 35,067 (371,277) 7% 420,000 0 0% PAYMENT IN LIEU OF TAX/B OF L 350,000 - (350,317) 0% 400,000 0 0% PUD PRIVILEGE TAX 880,000 (875,638) 0% 875,000 - 0 0% DNR OTHER TRUST 2 100 (368) 0% 70,100 65 65 0% CITY-COUNTY ASSISTANCE 1,750,000 (1,818,791) 0% 1,750,000 - 0 0% DNR PILT NAP/NRCA 3,525 - (2,690) 0% 2,500 - 0 0% CRIMINAL JUSTICE-COUNTIES 750,000 195,455 (575,003) 26% 750,000 198,728 198,728 26% ADULT COURT COST-JUVENILE OFFE 4,500 341 (3,481) 8% 4,000 325 325 8% MARIJUANA EXCISE TAX 133,000 - (141,537) 0% 145,000 - 0 0% DUI-OTHER CRIMINAL JUSTICE A 10,000 3,194 (3,436) 32% 10,000 1,982 1,982 20% LIQUOR/BEER EXCISE TAX 165,000 39,178 (126,512) 24% 165,000 37,505 37,505 23% LIQUOR CONTROL BOARD PROFITS 200,000 - (199,633) 0% 200,000 - 0 0% IN LIEU OF-CITY OF TACOMA 210,000 18,967 (208,634) 9% 230,000 0 0% TREASURER'S FEES 30 - 0 0% 10 0 0% TREASURER FEES CLEAN WATER DIS 1,850 (1,846) 0% 1,850 0 0% PAYMNT FOR SRVCS-MASON LK DIST 375 (397) 0% 400 0 0% PAYMNT FOR SRVCS-SPENCER LK FND 150 (160) 0% 150 0 0% PAYMNT FOR SRVCS-ISLAND LK FND - 0 0% - 0 0% CHARGES FOR SRVCS-MACECOM 1,600 - (1,632) 0% 1,800 - 0 0% RETURNED REMITTANCE(NSF)FEES 2,500 200 (3,320) 8% 3,500 285 285 8% REET COLLECTION FEES 145,000 8,471 (127,621) 6% 145,000 9,040 9,040 6% REET COLLECTIONS COSTS 8,500 583 (6,752) 7% 8,000 535 535 7% TREAS.FIRE PROTECTION ASSESSM 15,000 93 (14,749) 1% 15,000 110 110 1% TREAS OTHER WORD PROCESSING 150 - (33) 0% 50 - 0 0% 3 Treasurer Department Receipts Treasurer#001-260-000 2024 Budget 2024 YTD This Month %2024 2025 Budget 2025 YTD This Month %2025 PUBLIC DISCLOSURE CHGS SRVCS (100) 0% 0 0% DATA PROCESSING SERVICES (3) 0% 0 0% GAMBLING TAX PENALTY - - (704) 0% - 0 0% REAL&PERSONAL PENALTY 150,000 10,551 (103,728) 7% 125,000 9,470 9,470 8% PERSONAL PROP FILING PEN 30,000 292 (44,518) 1% 30,000 387 387 1% PENALTY ON REAL&PERSONAL PRO - - 0 0% - 0 0% FAILURE TO LIST PERSONAL PROP - - 0 0% - 0 0% INTEREST&OTHER EARNINGS 900,000 227,883 (2,324,494) 25% 950,000 162,412 162,412 17% INVESTMENT SERVICE FEES(TREAS. 35,000 3,099 (33,958) 9% 35,000 3,070 3,070 9% INT.ON CONT.NOTES-ACCTS.HELD,S 35,000 4,149 (57,519) 12% 35,000 3,616 3,616 10% LEASEHOLD EXCISE TAX INTEREST 10 0 (24) 0% 25 0 0 1% EXCISE INTEREST 100 67 (132) 67% 100 0 0 0% INV PURCHASED INT - 11,199 0% - 0 0% INTEREST ON DELINQUENT PR TAX 500,000 31,432 (460,579) 6% 500,000 57,483 57,483 11% RENTS/LEASES-DNR TRUST 20,000 - (15,979) 0% - 0 0% RENTS/LEASES-DNR TMBR TRUST 1 250,000 (165,048) 0% - 0 0% UNCLAIMED MONEY/PROCEEDS-SALES - - (91,770) 0% 375,000 (116) (116) 0% CASH ADJUSTMENTS/OVER-UNDER 500 (10) 1,535 -2% 500 (242) (242) -48% TAX DISTRIBUTION ROUNDING 100 (1) 94 -1% 100 (2) (2) -2% MISCELLANEOUS-OTHER REVENUE 100 - (115) 0% 100 0 0% STATE SHARED REVENUE - 3,217 3,217 - 0 0% ROAD DIVERSION 1,080,000 4,084 (1,074,090) 0% 1,080,000 4,512 4,512 0% LEASEHOLD EXCISE TAX 1,600 8 (3,728) 1% 2,000 2 2 0% TIMBER EXCISE TAX 10,000 - (57,256) 0% 20,000 - 0 0% DNR PILT NAP/NRCA - (307) 0% 300 0 0% DNR OTHER TRUST 2 50 - (42) 0% 50 - 0 0% OTHER INT-DNR INTEREST 50 9 (142) 18% 110 37 37 33% RENTS&LEASES/DNR OTHR TRST 1 1,200 - (1,794) 0% 2,000 7 7 0% RENTS&LEASES-DNR TMBR TRST 1 20,000 - (18,843) 0% 20,000 - 0 0% Grand Total $29,228,834 1,455,363 (29,969,060) 5% $29,874,875 1,414,553 $1,414,553 5% Unaudited *Benchmark for Month is 8.33% 4 MASON COUNTY MONTHLY FINANCIAL J UAPvY 20215 Y REPORT 2024 vs 2025 Current Expense Expenditure Comparison Expenditures Expenditures Unexpended 2024 Budget through End of Unex ended %2024 2025 Budget through End of Budget %2025 Actual 0 2n24 vs Department Name g g p g g g zozs Month Budget Authority Month Authority WSU Extension 394,210 10,401 383,809 3% 404,878 18,973 385,905 5% 8,572 i Assessor 1,511,722 198,005 1,313,717 13% 1,608,770 214,183 1,394,587 13% 16,177 Auditor 2,121,197 164,481 1,956,716 8% 2,297,149 1 158,287 2,138,862 7% (6,194) Emergency Management 529,965 29,231 500,734 6% 509,238 26,274 482,964 5% (2,957) Facilities&Grounds 1,691,493 123,593 1,567,900 7% 1,821,885 139,005 1,682,880 8% 15,412 HR/Risk Mngt 991,225 93,392 897,833 9% 1,028,667 72,342 956,325 7% (21,050) LEOFF 100,000 11,080 88,920 11% 100,000 6,575 93,425 7% (4,505) Clerk 1,161,360 84,496 1,076,864 7% 1,252,646 87,589 1,165,057 7% 3,093 Commissioners 396,975 30,264 366,711 8% 456,073 34,622 421,451 8% 4,357 Support Services 1,286,233 89,568 1,196,665 7% 1,277,239 134,193 1,143,046 11% 44,625 District Court 1,615,683 115,683 1,500,000 7% 1,793,513 116,699 1,676,814 7% 1,015 Community Develo ment 3,571,988 251,122 3,320,866 7% 3,849,252 222,332 3,626,920 6% (28,790) Historical Preservation 36,600 36,600 0% 31,750 684 31,066 2% 684 Parks&Trails 836,616 64,833 771,783 8% 967,075 61,014 906,061 6% (3,820) Juvenile Court Services 2,124,006 174,030 1,949,976 8% 2,317,544 181,536 2,136,008 8% 7,506 Prosecutor 2,320,074 149,240 2,170,834 6% 2,680,572 198,783 2,481,789 7% 49,544 Child Support Enforcement 167,560 8,489 159,071 5% 179,661 8,530 171,131 5% 40 Coroner 701,125 65,437 635,688 9% 722,175 51,067 671,108 7% (14,371) Sheriff 17,849,534 1,266,976 16,582,558 7% 19,424,170 1,579,068 17,845,102 8% 312,091 Courthouse Security 307,300 20,263 287,038 7% 307,300 47,356 259,944 15% 27,094 Indigent Defense 1,569,583 137,643 1,431,940 9% 2,192,793 187,027 2,005,766 9% 49,383 Superior Court 1,581,693 105,281 1,476,412 7% 1,696,064 119,976 1,576,088 7% 14,695 Family Court 2,500 - 2,500 0% 2,500 - 2,500 0% 0 Therapeutic Court 690,506 43,616 646,890 6% 763,843 56,144 707,699 7% 12,528 Murder Expenditures 0% - 0% 0 Treasurer 980,973 140,907 840,066 14% 1,053,704 143,468 910,236 14% 2,561 Non Departmental 6,858,237 421,565 6,436,672 6% 6,657,504 397,241 6,260,263 6% (24,324) Motor Pool - 0% - 0% 0 Transfers Out to Other Funds 565,046 65,791 499,255 12% 1,208,239 63,214 1,145,025 5% 1 (2,577) Totals $ 51,963,404 $ 3,865,390 $ 48,098,014 7% $ 56,604,204 $ 4,326,181 $ 52,278,023 8% 460,791 Unaudited *Benchmark for Month is 8.33% J:\Financials\2025 Financials\2025 January Financial Report 5 C) JANUARY 2025 Six Year Specific Revenue Streams Comparison 1/31/2020 1/31/2021 1/31/2022 1 113112023 1/31/2024 1/31/2025 Community Development Revenues 182,431 238,417 212,179 173,270 291,789 169,788 Detention &Correction Services 10,195 14,241 8,458 6,169 2,653 542 205.270.342.30. Current Expense Property Taxes 28,826 31,476 21,272 27,845 38,016 44,638 Road Diversion Property Tax 5,690 (13,091) (10,245) 2,894 4,084 4,512 County Road Property Tax 24,034 49,659 31,720 23,013 37,740 10,505,359 105.311.10.300000 Current Expense Sales Tax 455,734 571,995 678,071 762,083 738,773 785,859 001.260.000.313.11 Criminal Justice Taxes/Entitlements 247,826 265,834 2763054 279,197 286,326 291,286 see bottom of revenue Rural Sales &Use Tax Fund 623108 73,306 81,673 94,094 91,933 95,041 103-313.18 --'100000 so,000 so,oa0 _ 40,000 = j _ 20,000 -- Corn Srvcs-Homelessess Preven Filings 59,838 74,428 64,707 38,084 40,414 463838 117.000.200.341.27.: 100,000 so,000 I so,000 40,000 20,000 Lodging (Hotel/Motel)Tax 31,314 34,594 52,626 49,681 57,850 60,610 163-313.31 100,000 80,000 40,000 zo,000 0000 REET 1 Excise Tax Only 61,781 113,312 110,464 60,834 98,705 102,537 350-318.34.300000 REET 2 Excise Tax Only 61,781 113,312 110,464 60,834 98,705 102,537 120,000 1 00,00a ea,00a 60,o00 40,000 20,000 J:\Financials\2025 Financials\2025 January Financial Report 6 JANUARY MASON COUNTY MONTHLY /YSJ FINANCIAL REPORT 2025 REVENUE MONTH 12024 REVENUE F 2025 REVENUE DIFFERENCE JANUARY $ 738,772.98 $ 785,859.42 $ 47,086.44 FEBRUARY $ 830,025.00 $ (830,025.00) MARCH $ 674,440.00 $ (674,440.00) APRIL $ 701,660.00 $ (701,660.00) MAY $ 816,536.00 $ (816,536.00) JUNE $ 790,757.00 $ (790,757.00) JULY $ 860,266.00 $ (860,266.00) AUGUST $ 932,140.00 $ (932,140.00) SEPTEMBER $ 928,270.00 $ (928,270.00) OCTOBER $ 892,237.20 $ (892,237.20) NOVEMBER $ 892,796.00 $ (892,796.00) DECEMBER $ 799,899.78 $ (799,899.78) TOTAL COLLECTED REVENUE $ 9,857,799.18 $ 785,859.42 PROJECTED END OF YEAR REVENUE REVENUE BUDGETED $ 9,200,000.00 $ 9,500,000.00 $ 9,904,886.40 YET TO BE COLLECTED $ (8,714,140.58) ANTICIPATED INCREASE $ 404,886.40 12 MONTH ROLLING AVERAGE CHANGE 3.4% PRIOR MONTH 12 MO. ROLLING AVG CHANGE 2.6% J:\Financials\2025 Financials\2025 January Financial Report 7 Special Fund Cash Balances 1/31/2020 1/31/2021 1/31/2022 1/31/2023 1/31/2024 1/31/2025 Rural County Sales& Use Tax Fund (.09) 803,219 1,060,086 1,435,117 1,831,944 2,058,972 3,074,620 Auditor's O&M 257,577 303,295 398,463 444,378 426,604 469,065 County Roads Fund 10,057,716 10,441,108 8,316,623 10,487,999 12,446,614 13,296,430 Paths&Trails 271,959 280,861 289,497 300,458 316,818 333,646 Election Equipment Holding 162,418 234,483 270,081 298,201 132,724 166,627 Crime Victims 204,416 212,582 212,110 186,662 163,795 178,958 Victim Witness Activities 32,594 21,736 11,818 6,488 307 307 Historical Preservation Fund 29,691 Community Support Services Fund 858,917 1,283,964 682,330 1,999,515 2,116,105 1,992,146 Abatement/Repair/Demolition Fund 278,603 278,709 277,715 280,834 293,576 306,933 REET&Property Tax Admin Asst 74,072 69,272 80,740 83,836 74,211 59,956 National Forest Safety 25,186 16,030 5,068 24,500 33,824 46,102 Trial Court Improvement Fund 111,561 71,515 92,323 93,295 115,112 115,199 Sheriff Special Funds 246,597 Sheriff's Boating Program 118,702 155,717 83,383 84,495 56,942 Narcotics Investigation 94,308 97,772 94,647 93,579 91,584 Mason County Clean Water District 1 176,806 169,044 156,015 Public Health Fund 561,304 809,497 1,560,332 3,235,614 2,780,488 4,971,470 American Rescue Plan Act 5,020,970 7,516,683 4,545,449 632,019 Law Library 70,213 57,931 48,678 37,674 28,606 16,368 Lodging(Motel/Hotel)Tax Fund 757,681 800,887 1,150,317 1,725,799 2,121,841 2,500,024 Mental Health Tax Fund 1,243,591 1,455,596 1,684,373 2,116,225 2,465,948 2,646,363 Treasurer's M&O Fund 99,651 87,247 62,276 109,493 159,850 169,719 Veterans Assistance 54,940 95,550 155,518 210,688 259,204 312,342 Skokomish Flood Zone 89,486 24,133 15,370 11,032 33,127 Mason Lake Management District 112,230 73,732 68,982 68,689 97,510 125,996 Spencer Lake Management District 6,795 7,189 7,866 7,349 5,842 Island Lake Management District 29,692 30,271 29,110 26,062 13,486 13,430 Capital Improvement/Reet 1 Fund 1,897,767 2,392,611 1,692,403 2,061,860 1,991,310 2,770,882 Capital Improvement/Reet 2 Fund 2,868,849 3,266,226 4,334,032 5,270,681 5,270,090 6,909,184 Mason County Landfill 678,406 1,219,029 1,911,973 21729,733 3,654,663 5,052,209 N. Bay/Case Inlet Utility 1,171,898 1,519,283 1,867,378 2,358,613 3,170,791 3,713,936 Wastewater System Development 3,986 3,986 Rustlewood Sewer&Water 137,722 77,590 137,721 66,951 97,297 82,730 Beards Cove Water 481,661 552,316 612,757 929,275 999,640 1,103,429 Belfair WW&Water Reclamation 308,003 476,013 1,152,261 2,367,763 6,231,897 4,671,375 Reserve Landfill 460,814 444,891 443,552 442,935 450,339 443,674 Reserve Beards Cove Ulid 201,841 209,520 216,199 Storm Drain System Development 181,567 179,771 178,820 Information Technology 133,444 124,059 139,226 85,644 229,187 278,365 Equipment Rental & Revolving Fund 3,874,882 4,010,059 4,719,033 4,808,342 5,693,090 6,214,157 Unemployment Fund 138,729 180,388 178,843 214,556 215,940 276,538 TOTALS 28,972,885 32,584,035 39,712,686 52,795,123 59,042,880 63,254,580 �'AgpT1 co IN54 JANUARY 2025 Current Expense Recap 1/31/2020 1131/2021 1/31/2022 1/31/2023 1/31/2024 1/31/2025 General Fund Operating Reserves 6,817,603 10,044,540 9,614,040 10,191,954 11,249,909 12,229,352 Contingency Reserve 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 Technology Replacement Reserves 200,000 200,000 336,000 386,000 400,000 400,000 Equipment&Vehicle Replacement Reserves 525,000 525,000 1,040,500 790,000 1,000,000 1,000,000 Accrued Leave Reserve 530,805 347,742 502,000 413,000 500,000 500,000 Capital Reserve 5,000,000 51000,000 5,000,000 5,000,000 Current Expense Unreserved Cash 1,989,739 3,199,687 3,086,724 7,850,395 6,968,114 4,895,630 This Month Current Expense Cash 11,063,147 15,316,969 20,579,264 25,631,349 26,118,023 25,024,982 Adopted Budget on December 31st 49,581,229 53,464,511 62,188,434 68,492,402 72,294,546 70,816,717 Supplemental Appropriations Total Budget including Supplementals 49,581,229 53,464,511 62,188,434 68,492,402 72,294,546 70,816,717 Budgeted Beginning Fund Balance 11,636,958 14,000,000 21,500,000 26,000,000 28,000,000 26,600,000 Budgeted Ending Fund Balance 11,656,660 12,780,888 18,628,587 21,319,029 20,331,142 14,212,513 Revenue Budgets 37,944,271 39,464,511 40,688,434 42,492,402 44,294,546 44,216,717 Revenues thru This Month of each year 1,761,241 2,123,753 2,084,682 2,832,572 2,457,344 2,440,988 Budgeted Revenues Received 5% 5% 5% 7% 6% 6% Expenditure Budgets 37,924,569 40,683,623 43,559,847 47,173,373 51,963,404 56,604,204 Expenditures thru This Month of each year 2,857,835 2,998,751 3,246,033 3,922,708 3,865,390 4,326,181 Budgeted Expenditures Expended 8% 7% 7% 8% 7% 8% 8 N c�L'Vj. MASON COUNTY MONTHLY FINANCIAL JANUARY REPORT 2025 2024 vs 2025 Motor Pool Expenditure Comparison FUND OR DEPARTMENT 2024 Expenditures Unexpended %2024 2025 Expenditures Unexpended %2025 Budget through End of Budget Budget through End of Budget Month Authority Month Authority WSU 2,138 7 2,131 0.31% 2,210 7 2,203 0.30% ASSESSOR 32,200 2,282 29,918 7.09% 25,003 2,069 22,934 8.28% EMERGENCY MANAGEMENT 3,052 24 3,028 0.79% 4,180 17 4,163 0.42% FACILITIES&GROUNDS 60,219 4,832 55,387 8.02% 64,815 4,439 60,376 6.85% COMMUNITY SERVICES 62,864 4,274 58,590 6.80% 50,750 4,311 46,439 8.49% PARKS&TRAILS 43,392 4,578 38,814 10.55% 42,320 2,512 39,808 5.94% JUVENILE COURT SERVICES 17,571 589 16,983 3.35% 18,201 577 17,624 3.17% PROSECUTOR 7,128 7 7,121 0.09% 1,393 7 1,386 0.47% CORONER 50,978 1,372 49,606 2.69% 50,993 3,004 47,989 5.89% SHERIFF ADMIN 1,609,936 21,860 1,588,076 1.36% 1,761,781 82,572 1,679,209 4.69% MOTOR POOL 0 0% 0 0% Total 001 GENERAL FUND 1,889,478 39,823 1,849,655 2.11% 2,021,646 99,514 1,922,132 4.92% SHERIFF'S BOATING PROGRAM 0 0 0 0% 880 7 873 0.74% NARCOTICS INVESTIGATION FUND 0% 0% COMMUNITY SERVICES HEALTH 46,223 3,653 42,570 7.90% 77,658 5,738 71,920 7.39% AMERICAN RESCUE PLAN ACT 0 0% 0 0% TOTAL SPECIAL FUNDS 46,223 3,653 42,570 7.90% 78,538 5,7441 72,794 7.31% Total GENERAL FUND&SPECIAL FUNDS 1,935,701 43,476 1,892,2251 2.25%1 2,100,184 105,2591 1,994,9251 5.01% 2024 Expenditures Unexpended %2024 2025 Expenditures Unexpended %2025 TOTAL MOTOR POOL EXPENDITURES BY Budget through End of Budget Budget through End of Budget OBJECT CODE Month Authority Month Authority MOTOR POOL SALARIES& BENEFITS 273 -273 0% 0 0 0 0% MOTOR POOL SUPPLIES 10,150 0 10,150 0.00% 44,500 5,009 39,491 11.26% MOTOR POOL FUEL 401,5001 25,189 376,3111 6.27% 408,033 24,452 383,581 5.99% MOTOR POOL LEASE 997,655 15,252 982,403 1.53% 811,199 69,190 742,009 8.53% MOTOR POOL MAINT-MONTHLY 15,874 100 15,774 0.63% 37,821 785 37,036 2.07% MOTOR POOL REPAIRS& MISC. 101,467 2,663 98,804 2.62% 64,547 5,139 59,408 7.96% MOTOR POOL INSURANCE 27,354 0 27,354 0.00% 33,220 685 32,535 2.06% MOTOR POOL CAPITAL LEASE 0 0 0 0% 34,000 0 34,000 0.00% MOTOR POOL CAP UPFIT 381,701 0 381,701 0.00% 666,864 0 666,864 0.00% Total GENERAL FUND&HEALTH FUND 1 1,935,7011 43,476 1,892,2251 2.25% 2,100,184 105,259 1,994,925 5.01% Unaudited *Benchmark for month is 8.33% 10 MASON COUNTY MONTHLY FINANCIAL olk:� REPORT JANUARY 2025 2024 vs 2025 Special and Other Funds Revenue Comparison Revenue Kevenue Fund Fund Name 2024 Budget Collected Uncollected %2024 2025 Budget Collected Uncollected %2025 Actual dif 2024 No. Through End Revenue Through End Revenue vs 2025 of Month of Month 103 Sales&Use Tax 1,180,000 102,401 (11077,599) 9% 1,255,000 106,483 (1,148,517) 8% 4,083 104 Auditor's 0&M 85,250 5,648 (79,602) 7% 90,250 6,111 (84,139) 7% 463 105 County Road 23,521,200 1,533,465 (21,987,735) 7% 20,085,213 709,320 (19,375,893) 4% (824,145) 106 Paths&Trails 10,518 1,555 (8,963) 15% 15,600 2,285 (13,315) 15% 730 109 Election Equipment Holdings 53,000 3,048 (49,952) 6% 89,000 3,362 (85,638) 4% 315 110 Crime Victims 59,010 8,339 (50,671) 14% 59,010 14,658 (44,352) 25% 6,319 114 Victim Witness Activities 55,370 - (55,370) 0% 54,646 - (54,646) 0% - 117 Community Support Services 3,743,618 408,336 (3,335,282) 11% 4,594,841 384,205 (4,210,636) 8% (24,131 118 jAbatement 13,000 1,296 (11,704) 10% 15,600 1,140 (14,460) 7% (156) 120 REET&Property Tax Admin 25,000 1,706 (23,294) 7% 21,850 1,648 (20,202) 8% (58) 134 National Forest Safety 22,000 (22,000) 0% 24,000 - (24,000) 0% - 135 Trial Court Improvements 23,000 - 22,652 0% 23,000 (23,000) 0% 141 Sheriff's Boating Program 38,800 32,023 (6,777) 83% 55,463 - (55,463) 0% (32,023) 142 Narcotics Investigation Fund 6,500 25 (6,475) 0% 6,500 25 (6,475) 0% 0 145 Mason County Clean Water District 190,000 1,090 (188,910) 1% 190,000 1,325 (188,675) 1% 234 150 Community Services Health 4,156,136 443,035 (3,713,101) 11% 5,341,756 541,278 (4,800,478) 10% 98,244 155 American Rescue Plan Act 50,000 21,954 (28,046) 44% 50,000 3,931 (46,069) 8% (18,024) 160 Law Library 23,260 1,793 (21,467) 8% 23,260 2,526 (20,734) 11% 733 163 Lodging Tax(Hotel/Motel) 710,000 65,483 (644,517) 9% 880,000 68,562 (811,438) 8% 3,079 164 Mental Health 1,451,758 113,520 (1,338,238) 8% 1,454,701 115,536 (1,339,165) 8% 2,016 180 Treasurer's M&O Fund 231,800 42,019 (189,781) 18% 229,200 31,900 (197,300) 14% (10,119) 190 Veterans Assistance 152,467 1,674 (150,793) 1% 156,339 1,713 163,176 1% 39 192 Skokomish Flood Zone 6,414,540 - (6,414,540) 0% - - - 0% - 194 Mason Lake Mngmt Dist#2 43,675 485 (43,190) 1% 47,759 545 (47,214) 1% 59 195 Spencer Lake Mngmt Dist#3 17,185 61 (17,124) 0% 18,124 31 (18,093) 0% (30) 199 Island Lake Mngmt Dist#1 100 57 (43) 57% 500 49 (451) 10% (7) 350 REET 1 Capital Improvements 1,580,000 108,812 (1,471,188) 7% 2,281,470 113,157 (2,168,313) 5% 4,346 351 REET 2 Capital Improvements 1,700,000 125,580 (1,574,420) 7% 1,810,500 128,173 1 (1,682,327) 7% 2,593 402 Mason County Landfill 7,145,106 563,586 (6,581,520) 8% 7,155,539 619,878 (6,535,661) 9% 56,292 403 N.Bay/Case Inlet Utility 2,139,353 197,779 (1,941,574) 9% 2,397,965 181,981 (2,215,984) 8% (15,798) 411 Rustlewood Sewer&Water 556,436 95,368 (461,068) 17% 1,017,030 26,390 (990,640) 3% (68,978) 412 Beards Cove Water 268,334 28,097 (240,237) 10% 369,429 28,670 (340,759) 8% 573 413 Belfair WW&Water Reclamation 3,137,303 2,633,161 (504,142) 84% 3,211,402 96,758 (3,114,644) 3% (2,536,403) 428 Reserve Landfill 20,000 2,014 (17,986) 10% 13,109 1,674 (11,435) 13% (340) 500 Information Technology Dept 1,300,000 - (1,300,000) 0% 1,300,000 - (1,300,000) 0% - 501 Equipment Rental&Revolving 2,010,678 36,066 (1,974,612) 2% 2,156,656 25,078 (2,131,578) 1% (10,988) 502 1 Unemployment Fund 79,202 - (79,202) 0% 80,358 - (80,358) 0% Totals $ 62,213,599 6,579,477 $ (55,588,470) 11% $ 56,575,070 $ 3,218,392 1 $ (53,038,876) 6% 1 (3,361,085) J:\Financials\2025 Financials\2025 January Financial Report 11 MASON COUNTY MONTHLY FINANCIAL REPORT JANUARY 2025 2024 vs 2025 Special and Other Funds Expenditure Comparison Fund Expenditures Expenditures Fund Name 2024 Budget through End of Unexpended %2024 2025 Budget through End of Unexpended %2025 Actual 2024 No. Month Budget Authority Month Budget Authority vs 200 25 103 Sales&Use Tax 507,377 19 507,358 0% 683,143 22,200 660,943 3% 22,181 104 Auditor's 0&M 117,306 43,956 73,350 37% 126,661 46,105 80,556 36% 2,149 105 County Road 28,981,230 766,889 28,214,341 3% 23,536,399 1,736,820 21,799,579 7% 969,932 106 Paths&Trails 2,439 3 2,436 0% 2,546 - 2,546 0% (3) 109 Election Equipment Holdings 64,910 3 64,907 0% 100,841 - 100,841 0% (3) 110 Crime Victims 109,991 6,955 103,036 6% 113,717 6,022 107,695 5% (932) 114 Victim Witness Activities 60,317 - 60,317 0% 54,646 - 54,646 0% - 117 Community Support Services 3,743,818 410,990 3,332,828 11% 4,592,425 175,367 4,417,058 4% (235,623) 118 Abatement 54,312 2 54,310 0% 54,401 - 54,401 0% (2) 120 REET&Property Tax Admin 110,000 25,660 84,340 23% 101,850 25,495 76,355 25% (165) 134 National Forest Safety 52,000 150 51,850 0% 59,000 863 58,137 1% 713 135 Trial Court Improvements 53,847 1 53,846 0% 73,925 - 73,925 0% (1) 141 Sheriff's Boating Program 39,601 848 38,753 2% 55,030 3,449 51,581 6% 2,601 142 Narcotics Investigation Fund 5,958 76 5,882 1% 105,684 114 105,570 0% 38 145 1 Mason County Clean Water District 5,447 2 5,445 0% 192,354 - 192,354 0% (2) 150 Community Services Health 4,185,615 401,132 3,784,483 10% 5,352,870 308,722 5,044,148 6% (92,410) 155 American Rescue Plan Act 4,786,695 241,817 4,544,878 5% 2,050,000 14,092 2,035,908 1% (227,725) 160 Law Library 36,819 585 36,234 2% 38,035 2,349 35,686 6% 1,764 163 Lodging Tax(Hotel/Motel) 470,562 3,604 466,958 1% 1,073,466 3,592 1,069,874 0% (12) 164 Mental Health 715,137 46,157 668,980 6% 1,620,457 15,566 1,604,891 1% (30,591) 180 Treasurer's M&O Fund 366,704 8,718 357,986 2% 429,200 9,219 419,981 2% 501 190 Veterans Assistance 352,467 12,996 339,471 4% 426,339 15,443 410,896 4% 2,447 192 Skokomish Flood Zone 6,414,540 8,703 6,405,837 0% - - - 0% (8,703) 194 Mason Lake Mngmt Dist#2 103,675 1 103,674 0% 107,759 5,476 102,283 5% 5,475 195 Spencer Lake Mngmt Dist#3 27,185 0 27,185 0% 31,124 - 31,124 0% (0) 199 Island Lake Mngmt Dist#1 12,100 0 12,100 0% 12,500 - 12,500 0% (0) 350 REET 1 Capital Improvements 1,806,018 88,582 1,717,436 5% 4,725,787 278,619 4,447,168 6% 190,037 351 REET 2 Capital Improvements 3,239,187 746 3,238,441 0% 3,062,316 - 3,062,316 0% (746) 402 Mason County Landfill 61495,423 423,845 6,071,578 7% 7,794,103 478,416 7,315,687 6% 54,571 403 N.Bay/Case Inlet Utility 2,842,408 80,969 2,761,439 3% 2,621,952 86,928 2,535,024 3% 5,959 411 Rustlewood Sewer&Water 635,837 20,833 615,004 3% 956,096 24,551 931,545 3% 1 3,718 412 Beards Cove Water 335,681 16,630 319,051 5% 519,941 11,881 508,060 2% (4,749) 413 Belfair WW&Water Reclamation 2,527,344 65,890 2,461,454 3% 4,811,670 153,655 4,658,016 3% 87,764 428 Reserve Landfill 31,373 - 31,373 0% 252,001 470 251,531 0% 470 500 Information Technology Dept 1,372,546 120,835 1,251,711 9% 1,559,948 232,426 1,327,522 15% 111,591 501 Equipment Rental&Revolving 3,900,702 127,398 3,773,304 3% 2,880,765 105,095 2,775,670 4% (22,303) 502 Unemployment Fund 279,202 25,146 254,056 9% 280,358 8,727 271,631 3% (16,419) Totals $ 74,845,773 $ 2,950,139 $ 71,895,634 4% $ 70,459,309 $ 3,771,663 $ 66,687,646 5% 821,523 Unaudited *Benchmark for Month is 8.33% J:\Financials\2025 Financials\2025 January Financial Report 12 C MASON COUNTY MONTHLY FINANCIAL REPORT JANUARY 2025 OUTSTANDING COUNTY DEBT ORIGINAL APRX ORIGINATION LOAN INTEREST MATURITY NAME OF BOND OR LOAN YEAR AMOUNT RATE FUND BALANCE YEAR MASON COUNTY LTGO 2013 B-JAIL 2014 1,620,000 3.00% REET 1 350 790,000 2033 MAS0144-2-1 PUBLIC WORKS BOND FUND 2016 8,370,000 2.12% COUNTY ROADS 105 2,760,000 2027 N BAY CASE INLET LTGO REF 2017 2018 4,435,000 3.50% NORTH BAY SEWER 403 3,530,000 2042 WATER METER BEARDS COVE '18A 2019 166,000 2.75% BEARDS COVE WATER 412 151,068 2058 WATER METER BEARDS COVE '19 2019 107,400 3.13% BEARDS COVE WATER 412 99,261 2059 MASON COUNTY LTGO 2021 REF BOND 2021 3,167,955 1.06% BELFAIR SEWER 413 1,959,150 2030 MASON COUNTY LTGO 2020B REF BOND 2021 1,175,385 1.72% RUSTLEWOOD FUND 411 1,045,230 2048 MASON COUNTY LTGO 2020A REF BOND 2021 7,259,095 1.00% REET 1 350 & BELFAIR SEWER 413 4,091,055 2032 MASON COUNTY:BELFAIR SEWER EXT-DOC 2020 2,648,452 0.54% BELFAIR SEWER 413 2,434,433 2039 TOTAL COUNTY DEBT AT END OF MONTH 16,860,198 AS OF May 27, 2021 REMAINING NON VOTED DEBT CAPACITY 107,238,013 VOTED DEBT CAPACITY 95,923,650 REMAINING COUNTY DEBT CAPACITY 203,161,663 2025 January Financial Report 13 *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Mark Neary Ext: 530 Department: Central Services Briefing: Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): February 3 &24,2025 Agenda Date(s): February 18,2025 Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Memorandum of Understanding with Mason County Housing Authority for Executive Director Salary Background/Executive Summary: Mason County Housing Authority(MCHA)is requesting Mason County pay$85,000 per year plus cost-of- living increase for their Executive Director position. This will allow MCHA to fulfill its role of addressing homelessness and providing support for low-income housing. Budget Impact(amount,funding source,budget amendment, etc.): $85,000 per year plus a cost-of-living increase each year. Public Outreach: N/A Requested Action: Approval of the Memorandum of Understanding(MOU)with Mason County Housing Authority(MCHA)for Mason County to$85,000 per year plus cost-of-living increase for the MCHA Executive Director position. Attachment(s)• MOU MEMORANDUM OF UNDERSTANDING Between Mason County And Mason County Housing Authority For FINANCIAL ASSISTANCE TO SUPPORT THE SUCCESS OF RUNNING A VIABLE HOUSING AUTHORITY I PURPOSE This agreement is made and entered into between Mason County and Mason County Housing Authority. 2. RECITALS a. To help fulfill its role of addressing homelessness and providing support for low-income housing, Mason County Housing Authority provides support services on behalf of individuals and families in Mason County in need of affordable housing. b. Under RCW 35.83.050, "any city,town, or county located in whole or in part within the area of operation of a housing authority shall have the power from time to time to lend or donate money to such authority or to agree to take such action. Such housing authority, when it has money available therefor, shall make reimbursements for all such loans made to it". c. The Chair of Mason County Housing Authority is authorized to enter into an agreement with Mason County to support the activities of the Housing Authority. 3. AGREEMENT The parties hereby agree to the following understanding: a. Per RCW 35.83.050, Mason County agrees to donate eighty-five thousand dollars ($85,000) per year to the Mason County Housi*ngAuthori11111y for the next five(5)years to pay the salary of the Executive Director of the Mason County Housing Authority. b. Mason County agrees to give a yearly cost of living adjustment to the salary of the Executive Director of the Mason County Housing Authority. c. Mason County will review this agreement every two years. 4. WITNESS In witness thereof,the Mason County Housing Authority has agreed that this Memorandum of Understanding is to be executed by the Chair of the Mason County Housing Authority. Said agreement is to become effective and operative upon the date of the last signature hereto. APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Tim Whitehead,Chief Deputy Prosecuting Attorney Sharon Trask,Chair MASON COUNTY HOUSING AUTHORITY Pat Tarzwell,Vice-Chair Becky Cronquist,Chair of Mason County Housing Authority Randy Neatherlin,Commissioner Date Date *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Mark Neary Ext: 530 Department: County Administrator Briefing: Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): February 24,2025 Agenda Date(s): Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Animal Control Services Background/Executive Summary: Joint Animal Services Commission(JASCOM)has offered to contract with Mason County regarding animal control services. JASCOM provided three options: 1. Stage 1:As needed sheltering only for$50,000 and up to 125 animals per year. Pick up or drop off, housing and basic medical only. 2. Stage 2:Field response for$175,000,Monday through Friday from 8:00 a.m.to 5:00 p.m. No after- hour or weekend response. 3. Stage 3:Field response extended shifts/call types for$250,000, seven days a week from 8:00 a.m.to 5:00 p.m. No after-hour response. Animals will only be accepted from Mason County law enforcement. The earliest JASCOM could vote and approve a contract with Mason County is April 10,2025. JASCOM cannot offer complete sheltering at this time due to limited capacity;however,JASCOM is taking the appropriate steps to build a new shelter. Budget Impact(amount, funding source,budget amendment, etc.): $50,000 to $250,000 a year to be paid in monthly increments. Public Outreach: N/A Requested Action: Discussion only. Attachment(s)• Draft Cost of Services Stage 1: $50,000 up to 12S animals per year. Animal Services pick up from LE or drop off by LE to Animal Services. 1. Animal Services will take up to 125 animals a year.This contract is primarily for dogs and cats; any other type of animal would need to be approved by Animal Services leadership.The contract costs$50,000 per year,to be paid monthly for up to 125. 2. Animal Services will bill Mason County each month for services: $4,166.67 for 11 months and $4,166.63 for 1 month,for a total of$50,000 for the year. 3. Animal Services is suggesting a contract between Mason County and Animal Services that will be three one-year contracts that auto-renew. Mason County can cancel the contract at any time with 30 days' notice without penalty. 4. The $50,000 covers housing and basic medical only. If animals being housed by Animal Services require forensic exams (requested by Mason County) or medical care requiring outside vet care, those costs will be billed to Mason County. 5. Animal Services and Mason County will meet monthly for the first three months of the contract. After that, they will meet quarterly. Mason County can request additional meetings at any time. Scope of work and limitations. 1. Animal Services has up to a 24-hour response time. Animal Services will make every attempt to respond to calls the same day, but it may be up to 24 hours before Animal Services can respond. Primary jurisdictions (Lacey, Olympia,Tumwater, and Unincorporated Thurston County) are officer priority. 2. Animal Services will pick up and transport animals from Mason County to Animal Services seven days a week from 8 a.m.to 4:30 p.m. Any calls after 4:30 p.m. will be responded to the following day. 3. In extreme cases,Animal Services may not be able to respond for a limited amount of time due to staffing issues. In these extreme cases,Animal Services will notify Mason County. 4. Animal Services will only take animals from Mason County Law Enforcement. It will not accept stray animals from the public, owner surrenders, or owner-requested euthanasia. 5. Animal Services has the right to refuse an intake of more than five animals at once or more than eleven per month. Animal Services will work with Mason County to place up to 125 animals annually. Due to resource constraints,Animal Services cannot take more than five animals at a time or more than 11 animals in a month without approval from Animal Services Leadership. Example:If Mason County has a 60-dog impound and Animal Services has only taken 20 dogs so far for the year,Animal Services may refuse 55 of those dogs. Animal Services will make every attempt to help Mason County with placement and offer assistance in these extreme cases, but still reserves the right to refuse. 6. Animal Services cannot take any livestock or wildlife.Animal Services considered poultry as livestock. Animal Services may offer to help with poultry with the approval of leadership. 7. Animal Services will primarily take dogs and cats and has the right to refuse to intake other pet animals. Animal Services will attempt to help with other pet animals, such as rabbits, reptiles, birds, etc., as space allows with the approval of Animal Services leadership. Stage 2: $175,000 Monday—Friday from 8 PM to 5 PM. No after-hours or weekend response. JAS will respond to the following calls: - Animal Services will not take in stray animals picked up or found by LE or the public. Priority 1 1. ABANDONED ANIMAL-An animal reported being left by the owner or caretaker inside or outside a structure without access to food,water, or appropriate environmental conditions to allow continued health and protection from adverse conditions. 2. CAT/DOG HAS BITTEN A HUMAN -The animal has bitten a human and has broken the skin creating the possibility of fluid transfer.Joint Animal Services works in conjunction with the Thurston County Health Department on Bite1 type calls and acts as the entry level investigation regarding rabies possibilities and concerns. 3. CRUELTY TO ANIMALS (ALLEGED) -Cruelty to animals is generally defined as a person who knowingly, recklessly, or with criminal negligence inflicts unnecessary suffering or pain on an animal or forces a minor to do so. 4. DANGEROUS DOG AT LARGE -A dog previously designated through legal processes as a "Dangerous Dog" is not abiding by the required restrictions 5. MENACING 1-A dog has engaged in threatening behavior on public or private property(other than the animal owner's) and reasonably places a person in immediate physical harm to themselves or an animal under immediate control of that person. 6. PACK OF DOGS-A group of 2 or more dogs are running together and causing people to feel that they are at risk of injury or are affronted and/or alarmed. 7. PDD AT LARGE/IN VIOLATION -A dog that has been legally designated as "Potentially Dangerous" for is reported in violation of the restrictions set out in the designation. 8. POLICE ASSIST- Law Enforcement Officers at the state or local jurisdictional level and belonging to jurisdictions that contract with Joint Animal Services require assistance. 9. QUARANTINE VIOLATION - Field Services Officers are dispatched to a property to ensure that quarantine procedures are being adhered too 10. WELFARE 1-An animal is reported to be in circumstances that are a clear and immediate threat to its life.An owner may or may not be available on scene. Priority 2 1. MENACING 2-A person has suffered chronic or mildly threatening behavior by a dog, but the dog does not keep them from moving freely on their own or public property.The dog's address/owner is known. 2. WELFARE 2-A pet animal is reported to be in a wide variety of situations that are detrimental to its health and wellbeing.This animal is not in an immediate life threatening situation 3. CAT/DOG HAS BITTEN ANOTHER PET ANIMAL A dog or a cat has attacked and bitten another pet animal. 4. KILLED PET ANIMAL-An owned animal, often a dog or a cat, has killed another person's pet animal. 5. LIVESTOCK MENACED-A pet animal, often a dog, has been menacing animals of the livestock variety. Priority 3 1. MENACING 3-A person is either willing or unwilling to make a written statement regarding a dog that has shown menacing behavior.The complainant may or may not know where the dog or owner lives. 2. BARKING DOG - is defined as a dog that habitually or continually disturbs the peace and quiet of any individual or neighborhood by barking, whining, howling or making any other noise. 3. KILLED LIVESTOCK-An owned pet animal, often a dog or a cat, has killed livestock animals not belonging to the owner. Stage 3: $250,000 7 days a week from 8 PM to 5 PM. No after-hours response. JAS will respond to the following calls: - Animal Services will not take in stray animals picked up or found by LE or the public. - Highlighted call types are added to Stage 3. Priority 1 1. ABANDONED ANIMAL-An animal reported being left by the owner or caretaker inside or outside a structure without access to food,water, or appropriate environmental conditions to allow continued health and protection from adverse conditions. 2. CAT/DOG HAS BITTEN A HUMAN -The animal has bitten a human and has broken the skin creating the possibility of fluid transfer.Joint Animal Services works in conjunction with the Thurston County Health Department on Bite1 type calls and acts as the entry level investigation regarding rabies possibilities and concerns. 3. CRUELTY TO ANIMALS (ALLEGED)- Cruelty to animals is generally defined as a person who knowingly, recklessly, or with criminal negligence inflicts unnecessary suffering or pain on an animal or forces a minor to do so. 4. DANGEROUS DOG AT LARGE -A dog previously designated through legal processes as a "Dangerous Dog" is not abiding by the required restrictions 5. DOG IN HOT CAR-A person has made a complaint that there is a dog left unattended in a vehicle with unsafe hot temperatures which might be displaying signs of heat stress. 6. MENACING 1-A dog has engaged in threatening behavior on public or private property(other than the animal owner's) and reasonably places a person in immediate physical harm to themselves or an animal under immediate control of that person. 7. PACK OF DOGS-A group of 2 or more dogs are running together and causing people to feel that they are at risk of injury or are affronted and/or alarmed. 8. PDD AT LARGE/IN VIOLATION -A dog that has been legally designated as "Potentially Dangerous" for is reported in violation of the restrictions set out in the designation. 9. POLICE ASSIST- Law Enforcement Officers at the state or local jurisdictional level and belonging to jurisdictions that contract with Joint Animal Services require assistance. 10. QUARANTINE VIOLATION - Field Services Officers are dispatched to a property to ensure that quarantine procedures are being adhered too 11. WELFARE 1-An animal is reported to be in circumstances that are a clear and immediate threat to its life.An owner may or may not be available on scene. Priority 2 1. MENACING 2-A person has suffered chronic or mildly threatening behavior by a dog, but the dog does not keep them from moving freely on their own or public property.The dog's address/owner is known. 2. QUARANTINE CHECK- Field Services Officers are dispatched to a property to ensure that quarantine procedures are being adhered too. 3. WELFARE 2-A pet animal is reported to be in a wide variety of situations that are detrimental to its health and wellbeing.This animal is not in an immediate life threatening situation 4. CAT/DOG HAS BITTEN ANOTHER PET ANIMAL A dog or a cat has attacked and bitten another pet animal. 5. KILLED PET ANIMAL-An owned animal, often a dog or a cat, has killed another person's pet animal. 6. NUISANCE BEHAVIOR-A nuisance pet animal is a pet animal that 1. Soils or defecates on public/private property and waste is not immediately removed/disposed of by owner 2. Causes unsanitary/dangerous or offensive conditions 3.An uncontained female dog or cat in heat 4. Chases people including vehicles and bicycles 5.Trespasses on private property and property owner supplies written complaint to JAS and in the case of a cat, physically contains a cat. 7. DESTRUCTION OF PROPERTY-A dog or a cat is causing damage to the complainant's property. 8. LIVESTOCK MENACED-A pet animal, often a dog, has been menacing animals of the livestock variety. Priority 3 1. MENACING 3-A person is either willing or unwilling to make a written statement regarding a dog that has shown menacing behavior.The complainant may or may not know where the dog or owner lives. 2. BARKING DOG - is defined as a dog that habitually or continually disturbs the peace and quiet of any individual or neighborhood by barking, whining, howling or making any other noise. 3. KILLED LIVESTOCK-An owned pet animal, often a dog or a cat, has killed livestock animals not belonging to the owner. MASON COUNTY PUBLIC WORKS COMMISSIONER BRIEFING February 24, 2025 Action Items• • 2024 Notification of Final Cost for County Force Construction Projects—In Compliance with Chapter 36.77 RCW. • Amendment No. 1 to the Interlocal Agreement with Central Mason Fire- EMS adding fire protection and emergency medical services to Public Works Facility-Annual Cost $6,400. • Removal of three property liens in Belfair for failure to connect to the sanitary sewer system and replacing with a recorded notice against each property. Discussion Items: • TIP-CAP Outreach • Disposal of Animal Carcasses—Letter from Cowlitz County • Utility Water Leak Billing/Credit Procedure • Belfair Liens Commissioner Follow-Up Items: Upcoming Items• March 15, 2025 Lake Limerick Community Club Meeting— discuss pedestrian improvement options *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Mike Collins,PLS,PE, County Engineer Ext: 450 Department: Public Works Briefing: ❑x Action Agenda: ❑x Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): February 24,2025 Agenda Date(s): March 4,2025 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item: County Force Construction Projects-2024 Notification of Final Costs as per Chapter 36.77 RCW Background/Executive Summary: RCW 36.77.070 mandates that all construction projects carried out by county forces,which exceed $10,000,must be publicly advertised in the county newspaper. This advertisement must be issued before the project initializes,containing a brief description of the work along with the engineer's estimated cost. Once the project is completed, a second advertisement is required, detailing a brief description of the work performed, along with the actual costs incurred. In accordance with these requirements,Public Works is presenting a"Notification of Final Costs"for county force construction projects that were completed in the previous year. This notification ensures compliance with the statute by informing the public of the true and final costs of the projects. Additionally,the statute limits the total annual costs of projects performed in-house, setting a threshold for the county's expenditures in this area. This briefing item serves to provide the Board with the necessary information to meet these legal advertising obligations,fulfilling both transparency and statutory requirements. Budget Impact: N/A Public Outreach: All County Road Project(CRP's)resolutions are published in the Shelton Journal.When using County Forces to complete a CRP that is over$1 Ok, a notice of completion is posted in the Journal with estimated and final project cost as required by RCW. Requested Action: Recommend the Board execute the "Notification of Final Cost" of County Road Construction projects completed in 2024 performed by county forces. Attachments: 1. Notification of Final Cost BY ORDER OF THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY, WASHINGTON NOTIFICATION OF FINAL COST COUNTY ROAD CONSTRUCTION—2024 BE IT HEREBY ORDERED that the undersigned Board of County Commissioners of Mason County, Washington, gives official notification in conformance to RCW 36.77.070 of the actual construction expenditures for county force construction projects in Mason County for year 2024 where the estimated cost of the work exceeds $10,000. CRP/ COUNTY *ENGINEER'S COUNTY PROJECT COMPL. PROJ. # ROAD NAME ESTIMATE FORCES TOTAL DATE 2043 Bear-Creek Dewatto $ 1,860,000.00 $ 708,717.82 $ 939,461.93 10/2/2024 (Toonerville Bridge) 2055 Tahuya Blacksmith $ 108,990.00 $ 125,897.33 $ 127,335.43 7/16/2024 (Gravel Conversion) 2058 Beerbower Road $ 114,030.00 $ 118,600.37 $ 120,059.27 8/5/2024 (Gravel Conversion) **Total County Forces $953,215.52 * The preliminary cost estimate, covering the above-named project(s) was formerly ordered on the indicated days, as provided by RCW 36.77.070. ** This figure satisfies the requirement of RCW 36.77.065. Mason County's 2024 County Forces Construction limit was $1,260,423. DATED this day of ,2025. BOARD OF COMMISSIONERS CERTIFIED BY: MASON COUNTY,WASHINGTON MIKE COLLINS, PE County Engineer SHARON TRASK, Chair ATTEST: PAT TARZWELL ,Vice Chair MCKENZIE SMITH, Clerk of the Board RANDY NEATHERLIN, Commissioner APPROVE AS TO FORM TIM WHITEHEAD, Ch. DPA cc: Commissioners Finance JOURNAL: Publ.lt.:3/6/2025(Bill: Mason County Dept.of Public Works) *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Loretta Swanson,Director Ext:450 Department: Public Works Briefing: Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): February 24,2025 Agenda Date(s): March 4,2025 Internal Review: ❑ Finance ❑ Human Resources 0 Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item: Amending Interlocal Agreement No. 20204-15 with Central Mason Fire-EMS Background/Executive Summary: The County has contracted with Mason County Fire District 11,now known as Central Mason Fire- EMS (CMFE) for fire protection and emergency medical services for the Public Works Facility located off Hwy 101 through an interlocal agreement. The agreement with FD#11 was authorized by the Mason County Commissioners in April of 2022 and expired at the end of 2024. Public Works proposes amending the current Interlocal Agreement (ILA)with CMFE to include these ongoing services under the same terms as the previous agreements. The previous agreement with FD#11 was renewed on an annual basis. Including services in the current agreement with CMFE would change the duration from annual to"remain in effect until either party terminates"by giving a 10-day written notice. Budtet Impact: The fire protection and emergency medical services fee will remain at $6,400 per year and will be paid out of the road fund. Public Outreach: N/A Requested Action: Request the Board of Commissioner authorize the Chair to sign Amendment No. 1 to the Interlocal agreement with Central Mason Fire-EMS adding the provision of fire protection and emergency medical services for the Public Works facility. Attachment(s)• 1. ILA 2.Amendment/Attachment INTERLOCAL AGREEMENT BETWEEN MASON COUNTY AND CENTRAL MASON FIRE-EMS FOR PUBLIC WORKS DEPARTMENT REIMBURSABLE WORK, SUPPLIES AND SERVICES THIS INTERLOCAL AGREEMENT is made and entered into pursuant to the Interlocal Cooperation Act,Chapter 39.34 of the Revised Code of Washington,on the 9 1_day of April , 2024, by and between Central Mason Fire-EMS (hereinafter referred to as CMFE) and Mason County(hereinafter COUNTY)collectively referred to as PARTIES. WHEREAS, Revised Code of Washington Section 39.34.030 authorizes cooperative efforts between public agencies, and WHEREAS, the CMFE has expressed interest in ail Interlocal agreement with the COUNTY whereby the Mason COUNTY Public Works Department will provide reimbursable work,supplies,and services (including emergency assistance). WHEREAS,the COUNTY has expressed interest whereby CMFE will provide occasional winter snowplow assistance utilizing CMFE vehicle equipped with a COUNTY- owned plow. NOW, THEREFORE, in consideration of the mutual benefits and covenants herein the PARTIES agree as follows: I. PURPOSE OF AGREEMENT: The purpose of this agreement is for Mason COUNTY to a) provide the above-mentioned services to the CMFE when a work request has been approved by both parties, and b)the CMFE to provide occasional winter snowplow assistance. 2. ADMINISTRATION OF AGREEMENT: Each PARTY to this agreement shall have an AGREEMENT representative. Each PARTY may change its representative upon providing written notice to the other PARTIES. The PARTIES'representatives are as follows: To Mason COUNTY: To CMFE: Dept. of Public Works Central Mason Fire-EMS 100 W Public Works Drive 122 W Franklin Street Shelton, WA 98584 PO BOX 277 Shop/Fuel Station Services: Shelton,WA 98584 Attn: Pete Medcalf Attn:Jeff Snyder Email: pmedcalf2masoncountywagov Phone: 360-426-5533 Other Services: Email:jsnyder@cmfe.org Attn:Jeremy Seymour Phone: (360) 427-9670,Ext. 450 Email: iereinvs a,masoncountywa.Qov Agreement No.24-046 Page 1 3. DURATION OF AGREEMENT: This agreement shall take effect upon execution of the agreement by both COUNTY and dte CMFE and shall remain in effect until EITHER PARTY terminates by giving ten days written notice to the OTHER PARTY. 4. WORK REQUESTS:The CMFE will normally request work from the COUNTY Road Operations&Maintenance Manager Jeremy Seymour and/or ER&R Supervisor,Pete Medcalf. The request shall be made by an authorized representative of the CMFE by e-mail,fax or mail. Phone or verbal requests must be followed up with a written request. The COUNTY will only do work as authorized by the CMFE. 5. SCHEDULING:The COUNTY will normally schedule the work in discussion with the CMFE'S representative, giving due consideration to the immediacy of the CMFE'S need and workload of the COUNTY. 6. SHOP SERVICES: Service and repair charges will be on an hourly basis rounded to the nearest 15 minutes. The shop rate for service is an hourly rate set yearly,which is inclusive of documentation and reporting of all maintenance work and service work. Notification of shop/labor surcharge rate increases will be sent out at least 30 days prior to implementation of the new rates. Fees do not include Washington State sales tax which will be added to each invoice. In addition,the CMFE is to pay for all parts provided by the COUNTY from COUNTY stock(at COUNTYS cost)plus any costs associated with fluids,pick-up,and delivery,plus any mark-up as described below. Expenses outlined herein shall be paid by the in the manner set forth below: a) Costs of any parts that the COUNTY does not have in-stock may be directly billed to the CMFE. b) The cost of parts the COUNTY has in stock or are billed to the CMFE.This cost for parts and all labor services provided by the COUNTY will be directly billed. c) Fluids used and replaced will be billed at the normal rates paid by the CMFE plus a percentage mark-up set yearly,as well as fluid accountability requirements and any required disposal charges incurred by the COUNTY. d) Pick-up and delivery charges will be directly paid by the CMFE to the entity providing such services.For example, if towing is required,the CMFE will pay the towing company directly. Any services required after normal shop hours will be billed at overtime rates. Field repairs normally will include shop truck costs. Payment is due upon receipt of invoice and payment shall be expected in thirty (30) days from date of invoice. Invoices and payments are to be sent to the address and representative referred to in section 2. 7. FUEL STATION SERVICES:The COUNTY and the CMFE agree to the following when using the fuel station: a) The CMFE maybe permitted to fuel its vehicles utilizing the facility maintained by the COUNTY at the Public Works Facility. b) Fueling is only allowed to vehicles with exempt license plates and assigned vehicle pin numbers. Agreement No._ Page 2 c) The CMFE may have twenty-four-hour access to the fueling facility by special key card furnished by the COUNTY. COUNTY agrees to extend the same per gallon fuel costs as charged to Mason COUNTY(price of fuel is adjusted on a weekly basis)with a percentage per gallon of fuel surcharge in addition to the fiiel price for administrative and maintenance fees set yearly. Lost key cards shall be promptly reported to the COUNTY ER&R Supervisor. d) The CMFE agrees to accept responsibility for the use of and charges to issued account number. e) Mason COUNTY will invoice the fuel usage monthly. This bill will indicate date and time of purchase,product quantity,cost and cards used. Payment is requested within 30- days. 8. ALL OTHER REQUEST WORK,SUPPLIES OR SERVICES: The COUNTY and the CMFE agree to the following when using this service: a) The CMFE shall pay the COUNTY all actual costs(direct and indirect)for requested services; an estimate will be provided by the COUNTY to the CMFE agree to the following when using this service: if requested. b) The COUNTY shall invoice the CMFE agree to the following when using this service: detailing time and/or materials used by the COUNTY. c) Payment is due upon receipt of the invoice and payment shall be expected in thirty(30) days from the date of invoice. Invoices and payments are to be sent to the address and one of the representatives referred to in section 2. 9. SNOW PLOW SERVICES PROVIDED BY CMFE: a) The COUNTY shall provide the CMFE a plow and upfrt the CMFE vehicle at no charge. The COUNTY shall retain ownership of the plow. b) The COUNTY shall provide training to the CMFE prior to placing in service,including instructions for plow installation/removal,plow operation,and equipment safety check. c) The CMFE,to the fullest extent permissible by law,shall be solely responsible for any liability associated with performing plowing operations. The CMFE shall be liable for any damage to the plow and upfit equipment caused by the CMFE. d) The CMFE shall provide the COUNTY with a Certificate of Insurance demonstrating Commercial General Liability coverage of at least$1 million per occurrence, $2 million aggregate;auto liability of$2 million per occurrence,$4 million aggregate;and statutory workers compensation limits. e) The CMFE shall ensure that operators are subject to regular driver record checks and properly licensed to operate. t) The CMFE shall communicate with the COUNTY when they initiate any work on a County road. 10. HOLD HARMLESS AND INDEMNIFICATION: (A.)The CMFE agree to the following when using this service:shall hold harmless, indemnify and defend the COUNTY,its officers,officials,employees and agents,from and against any and all claims,actions,suits, liability,loss,expenses,damages,and judgments of any nature whatsoever, Including costs and attorney's fees in defense thereof,for injury,sickness,disability or death to persons or damage to property or business,caused by or arising out of the CMFE'S acts,errors or omissions in the Agreement No. Page 3 performance of this AGREEMENT. PROVIDED HOWEVER,that the CMFE'S obligation there under shall not extend to injury,sickness,death or damage caused by or arising out if the sole negligence of the COUNTY,its officers,officials,employees or agents. PROVIDED FURTHER,that in the event of the concurrent negligence of the PARTIES,the CMFE'S obligations hereunder shall apply only to the percentage of fault attributable to the CMFE, its employees or agents. (B.). With respect to the CMFE'S obligations to hold harmless, indemnify and defend provided for herein,but only as such obligations relate to claims,actions or suits filed against the COUNTY,the CMFE further agrees to waive its immunity under the State Industrial Insurance Law,Title 51,RCW,for any injury or death suffered by the CMFE'S employees caused by or arising out of the CMFE'S acts,errors or omissions in the performance of this AGREEMENT. This waiver has been mutually negotiated by the PARTIES. (C.) The CMFE'S obligations hereunder shall include,but are not limited to, investigating, adjusting and defending all claims alleging loss from action,error or omission or breech of any common law, statutory or other delegated duty by the CMFE,the CMFE'S employees,agents or subcontractors. 11. ASSIGNMENT,DELEGATION AND SUBCONTRACTING:The PARTIES shall perform the terms of the AGREEMENT using only their-bona fide employees or agents. 12. COMPLIANCE WITH LAWS: The PARTIES shall comply with all applicable federal, state and local laws,rules and regulations in performing this AGREEMENT. 13. NON-DISCRIMINATION POLICY: The COUNTY and the CMFE agree not to discriminate in the performance of this Agreement because of race, color, national origin, sex, sexual orientation, age, religion, creed, marital status, disabled or Vietnam era veteran status, or the presence of any physical,mental sensory handicap,or other status protected by law. 14. FILING:This document shall be filed with the COUNTY Auditor pursuant to RCW 39.34 or,alternatively, listed by subject on the COUNTY'S website. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. DATED this ot. , day of April ,2024. Agreement No. Page 4 BOARD OF COUNTY COMMISSIONERS CENTRAL MASON FIRE-EMS MASON COUNTY,WASMNGTON MASON COUNTY,WASIIINGTON Jeffrey S.Snyder By ATTEST: Si al e mu axtrrx� �� Clerk of the Maid Fire Chief Title APPROYED AS TO FORM: Ch.DPA RECOMMENDING APPROVAL: C TY Eug' eer - Agreement No. Page 5 Agreement No.2024-15 Amend.No.1 AMENDMENT NO. 1 TO INTERLOCAL AGREEMENT BETWEEN MASON COUNTY AND CENTRAL MASON FIRE-EMS FOR PUBLIC WORKS DEPARTMENT REIMBURSABLE WORK, SUPPLIES AND SERVICES This Amendment("Amendment") is made and entered into on day of , 2025 by and between Central Mason Fire-EMS (hereinafter referred to as CMFE) and Mason County (hereinafter COUNTY), collectively referred to as PARTIES. WHEREAS, the PARTIES entered into an Interlocal Agreement(the "Agreement")No. 2024-15, dated April 24, 2024, for the purpose of the COUNTY providing reimbursable work, supplies and services; and, WHEREAS, the PARTIES desire to amend the Agreement to add services to be provided by CMFE to property owned by Public Works, through the County, lying within the boundaries of the District. NOW, THEREFORE, in consideration of the mutual benefits and covenants contained herein, the PARTIES agree to amend the Agreement as follows: 1. Amendment of Services and additional Annual Service Fee The amendment is to add CMFE services, which are outlined in Attachment A (attached), with an annual cost of$6,400 to the COUNTY. 2. General Provisions All other terms and conditions of the Agreement, except as specifically amended herein, shall remain in full force and effect. IN WITNESS WHEREOF, the PARTIES hereto have executed this Amendment as of the day and year first above written. Amendment dated this day of 2025. CENTRAL MASON FIRE-EMS MASON COUNTY Jeff S. Snyder, Fire Chief Sharon Trask, Chair APPROVE AS TO FORM: Tim Whitehead, Ch. DPA Agreement No.2024-15 Amend.No.1 ATTACHMENT A AMENDMENT TO THE INTERLOCAL AGREEMENT BETWEEN MASON COUNTY AND CENTRAL MASON FIRE-EMS I. Beginning on the date of approval by both parties hereto, CMFE shall provide fire protection and emergency medical services to property owned by Public Works,through the County,lying within the boundaries of the District. 2. In consideration for receiving fire protection and emergency medical services,Public Works, through the County, shall pay CMFE the amount of$6,400.00 annually. 3. This agreement shall be effective upon the execution of Amendment No. 1 of Agreement No. 2024-15 by both COUNTY and CMFE and shall remain in effect until EITHER PARTY terminates by giving ten days' written notice to the OTHER PARTY. 4. This agreement is made pursuant to RCW 39.34.030&080. COUNTY and CFME shall each perform all services and carry out all responsibilities under the terms of this agreement as independent agencies and neither shall by virtue of this agreement be considered an agent or an agency of the other. 5. CFME and COUNTY shall indemnify and hold each other harmless from any loss, and from any causes of action, suite at law or equity or claims or damages or for any liability of any nature due to the actions of the other arising from the operation of this service. 6. It is mutually understood and agreed that no alteration or variation of the terms of this agreement shall be valid unless made in writing and signed by the PARTIES. *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From Richard Dickinson,PW Dep Director Ext: 652 Department: Public Works Briefing: 0 Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): February 24,2025 Agenda Date(s): March 4,2025 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item: Belfair Sewer Failure to Connect Back2round/Executive Summary: During a recent audit of utility accounts, the Public Works Finance Department identified three residential properties in Belfair that are not connected to the sanitary sewer system and are subjected to liens. Upon review of Mason County code with the Treasurer, staff recommends removing the liens and replacing with a recorded Notice. Lien Removal: Immediate steps should be taken to remove the liens from the affected properties. This will require proper documentation and filings to correct the error. Filing of Notices: A formal Notice should be filed for each of these properties, informing property owners of their failure to comply with sewer connection requirements. The Notice will specify a timeline for connecting to the system and outline the consequences of non-compliance. Budget Impact: Removing the liens and replacing them with notices will not impact the Belfair sewer budget. However, by not connecting to the sewer, the fund is not receiving three connection fees and monthly sewer charges. Public Outreach: Property owners should be notified of the error and the corrective actions being taken. A clear timeline for sewer connections should be provided, along with the potential for penalties if the connection is not made within the specified period. Requested Action: Request the Board authorize Public Works to remove the liens on the three properties and to file Notices against each property. Attachment(s) *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Loretta Swanson,Director Ext:450 Department: Public Works Briefing: Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): February 24,2025 Agenda Date(s): Discussion Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item: TIP-CAP 2025 Community Outreach Plan Background/Executive Summary: The Transportation Improvement Program—Citizens Advisory Panel(TIP-CAP)was established by the Board of County Commissioners in 1999. One of the TIP-CAP's duties is to"gather input from others on potential transportation projects and needs"and use this information to make recommendations on the 6- year Transportation Improvement Program(TIP). The purpose of today's briefing is to share proposed outreach share materials with Commissioners and gather suggestions and direction prior to proceeding. Budget Impact: TIP-CAP activities are supported through the road fund(staff support) and citizen volunteers. Public Outreach: Community outreach is accomplished several ways: 1. Members individually, informally share and gather information. 2. Advisory committee meetings are advertised and the public encouraged to attend. 3. Submit transportation improvement ideas on the TIP-CAP web page. 4. The page also includes a link to a previous outreach presentation. TIP-CAP proposes to use the attached Community Outreach Presentation to various groups throughout the year. TIP-CAP would also like to send out a short survey. Both are attached. Requested Action: Request the Board review outreach materials and share suggestions and outreach direction. Attachment(s)• Resolution 2022-044(sets forth TIP-CAP mission, goals, scope and membership) Community Outreach Presentation Community Transportation Survey MASON COUNTY RESOLUTION NO. 01 -OAA AMENDING RESOLUTION 53-14 TRANSPORTATION IMPROVEMENT PROGRAM—CITIZEN ADVISORY PANEL(TIP-CAP) A Resolution of the Board of County Commissioners (Board)of Mason County, State of Washington, setting forth the mission, goals, scope and membership for the Transportation Improvement Program -Citizens Advisory Panel (TIP-CAP). WHEREAS, a public hearing to adopt the 6-Year Transportation Improvement Program (TIP)is required in accordance with RCW 36.81.121 and WAC 136.16.010; and WHEREAS,the Board recognizes the need and added value associated with public involvement during the preparation of the 6-Year Transportation Improvement Program; and WHEREAS,the Board established a citizen advisory panel by Resolution No. 93-99 to assist in the preparation of the 6-Year TIP; and WHEREAS,the Board amended Resolution No. 93-99 with Resolution No. 35-10 to better clarify the mission and goals of TIP-CAP; and WHEREAS,the Board further refined and clarified the membership, mission,goals and charge of TIP- CAP with Resolution 53-14; and, WHEREAS,the Board would like to revise the membership terms in order to stagger appointment expirations, revise membership. BE IT RESOLVED by the Board of County Commissioners of Mason County,State of Washington, as follows: SECTION I: MISSION The mission of TIP-CAP is to represent citizen transportation interests throughout Mason County for all modes of travel during the development of the 6-Year TIP. SECTION II:GOALS The goal of TIP-CAP is to make transportation improvement investment recommendations to the Board of County Commissioners in an advisory capacity that strives to balance community priorities, county future land- use planning, safety and financial constraints. SECTION III: SCOPE TIP-CAPS scope of work includes: A. Gather input from others on potential transportation projects and needs. B. Align projects and needs with the County Comprehensive Plan. C. Develop, at a minimum, a bi-annual list for inclusion in the Priority Array. D. Review all projects, at a minimum, on a bi-annual basis and make recommendations to be presented to the Board of County Commissioners. E. Provide testimony during the public hearing process adopting the Annual and 6-Year TIP. Printed From Mason County D1 Printed from Mason County DMS SECTION IV: MEMBERSHIP Membership shall be comprised of nine voting positions. The Board of County Commissioners will strive to seek balanced representation on the advisory panel when appointing new members and consider the following: Three (3)from Commissioner District 1 ■ Two (2) representing the rural area, and ■ One (1) representing either the Belfair or Allyn Urban Growth Areas(UGAs) Three (3)from Commissioner District 2 ■ Two (2) representing the rural area, and ■ One (1) representing either the Hoodsport or Union Rural Activity Centers(RACs) Three (3)from Commissioner District 3 ■ Two (2) representing the rural area, and ■ One (1) representing either the incorporated City of Shelton or Shelton Urban Growth Area (UGA) A. Selection of Members:All members shall be appointed by the Mason County Board of Commissioners. B. Terms of Membership: Committee membership shall serve three years terms. Membership terms shall be staggered so that as near as one-third of the advisory memberships shall expire each year; this may require randomly selected members to serve for only two (2)years so that appointments expiring in a given year balance. Designation of terms shall be determined randomly or by years of successive terms. C. There shall be no limit to the number of terms a member may be appointed. SECTION V: MEETINGS Meetings will be held three to six times per year generally from January through June, and October. Meetings will be supported by Mason County Public Works staff. Dated this W"!�clav of 2022. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Sm( h, Clerk of the Board Kevin Shutty,Ch r APPROVED AS TO FORM: Sharon Trask, Vice Chair Tim Whitehead, Ch. D.P.A. e Randy Veatherlin, Commissioner Printed From Mason County DMA Printed from Mason County DMS Mason County Transportation Improvement Program Citizen Advisory Panel (TIP-CAP ) Community Outreach Januaryzozs r • j �. �� � r � any • a i '-f. � ,� :.,mod ! " { _ _ • E !tu .JN. • Road System Overview Agenda * County Road Construction Projects 2025 • Citizen TransportationPanel • Your • Your • • Questions ' State Red Crosby E Road System County Black owly ^�It* E Private W1 01 ige Overview Private Timber Dashed Grey ' National Forest Dashed Green ' Roads in Mason County area ^ ;__ z-�-� a�i��' s if combination of state, county, city, private, and national forest roads 01 • Mason County roads include • 617 miles of road ' • 97 Bridges r~ g ., • 31 miles of guardrail «l�•=-'' - , :- - • 3,339 Culvertso • Signs 9 939 Traffic control Sig , ; ��- - � a;t4 . ` '� I w• Construction Program Budget A combination of Federal, State, and County funding The annual Transportation Improvement Program (TIP) Budget County $217151090 $2,655,500 WA State $4,,697,800 $3,, 163,.264 Federal $4,699,640 $2,425,000 Note: Approximately $1 million is typically diverted to the Sheriff's Office for traffic Total $ 12, 112,530 $8,243,764 enforcement and support requirements. * As adopted by the Mason County Board of County Commissioners on Sept 26, 2023, Resolution 2023-053, and Sept 24, 2024, Resolution # 2024-052 4' i - County Road Projeects 4 } • Road preservation • Bridge repair and replacement • Safety enhancements • Gravel Road Conversion to Chip Seal • Pre-Design efforts for Future Years • Culvert Replacement t 2025 Project List * 1 of 3 Roadway Work - • Bear Creek Dewatto Road _ • Skokomish Valley Rd Reconstruction �, - • Matlock-Brady Road ImprovementY • Cloquallum Rd Improvement Project • Projects County-Wide Small Capital Proj Y p * As adopted by the Mason County Board of County Pavement Overlay by Mason Commissioners on Sept 24, 2024, Resolution # 2024-052 County • • Paved • • ' • by 2025 ProjectLi 2 f . _ _st o 3 Bridge Replacement / Repair - • Tahuya Post Office Bridge • Bolling Bridge • Programmatic Bridge Repair Safety Enhancements : _.. • Neighborhood Roadway Safety Grants * As adopted b the Mason Count Board of Count p Y Y Y _ Commissioners on Sept 24, 2024, Resolution # 2024-052 2025 Li f st 3 0 3 .i. Gravel Conversion : • Eells Hill, Tahuya Blacksmith, Ellis, �S Yates, and Maples Roads vz - _ J E Planning Projects: s. a � R� ' i'. • Johns Prairie Rd/SR 3 Intersection Gravel Conversion Rasor Road Extension • Belfair Connector - Log Yard Road • Belfair Connector - Romance Hill • WSDOT/County Intersection * As adopted by the Mason County Board of County Feasibility Commissioners on Sept 24, 2024, Resolution # 2024-052 TransportationPanel Citizen Transportation Improvement Program Citizen Advisory Panel (TIP-CAP) • Advises Board County Commissioners ( BOCC) on transportation topics • 9-member panel, 3-year terms, 3 from each Commissioner District • Three vacancies currently exist (District 2 x2, District 3 x1) • TIP-CAP focuses on County roads, not State, private, city, or forest • However, all state roads connect to county roads... • Key duties • Annually review the County Six-Year Transportation Improvement Plan • The Transportation projects supporting the Mason County Comprehensive Plan • Conduct community outreach to inform neighbors of transportation actions • Gather community input & provide feedback Your Role / Your Voice • Voice your transportation priorities or concerns • Fill out the card and give it to us or send it in • TIP-CAP is working to develop aweb-based survey • Volunteer, or Voluntell a friend, to join TIP-CAP • Now fora 5-minute Workshop • As table team, talk and record your top transportation topics / concerns • We will collect the survey cards in 5-minutes and briefly review them • If possible, we will try to address a couple of topics listed DIVE ' C�tCLISTS _ti SPACE Questions and Discussion y» ' > > 1 Mason County Transportation Survey This survey is being conducted by a citizen advisory group (TIP-CAP) whose members are appointed by the Board of Mason County Commissioners. One of the TIP-CAP's duties is to gather input on potential transportation projects and needs and use this information to make recommendations on the 6-year Transportation Improvement Program (TIP). The purpose of the survey is to gather your opinions on the Mason County transportation system and share them with staff and the Board of County Commissioners. Your opinions can help shape how future transportation investments are made. This survey should take 10 minutes or less to complete. All results are anonymous. (To learn more about the Mason County roads and TIP-CAP, please visit the Mason County website at MasonCountyWA.gov and then click on the "Government" button and scroll down to "TIP-CAP" under"Advisory Panels". There are three openings on the TIP-CAP panel for anyone who is interested in getting more involved with transportation topics in Mason County.) Multiple Choice Questions 1. What grade do you give the road quality in Mason County? A B C D F ❑ ❑ ❑ ❑ ❑ 2. If you were in charge and could direct spending of$50,000 on one transportation issue, which of the follow would you fund? a. Increase road maintenance. b. Increase traffic signage. c. Construct more pedestrian/bike facilities. d. Increase traffic law enforcement. e. Improve road striping/other pavement marking. f. Pave more shoulders. g. Convert more gravel roads. 3. If the county could build one new road anywhere in the county, where should it be built? Open Ended Questions 4. What are your top priorities or concerns related to transportation (roads, bike/walking paths, etc.)? These might include safety concerns, projects you believe should be a top priority, a need for a new road, or any other transportation topic. a. b. C. d. e. 1. What transportation areas do you like or are going well in Mason County? a. b. C. Demographic Questions 1. Map Drop to identify your location. 2. What age group are you in? a. 16-25 years old b. 26-35 years old c. 36-45 years old d. 46-55 years old e. 56-65 years old f. 66-75 years old g. 76+ years old 3. Average daily miles that you drive? a. 0-10 miles per day b. 10-20 miles per day c. 20-40 miles per day d. 40-60 miles per day e. 60+ miles per day �cz CO DEPARTMENT OF PUBLIC WORKS Cr L 1600—13th Avenue South Kelso,WA 98626 _ TEL (360)577-3030 Board of County Commissioners FAX (360)636-0845 Steve Rader District 1 ,v Washington Relay Service 711 or(888)833-8633 Steven L.Ferrell District 2 Richard R.Dahl District 3 �gSIN III NG(G� www•co.cowlitz.wa.us/235/Public-Works February 12, 2025 RE C E WE D FEB 18 2025 Richard Dickinson Mason County utilltias to, Mason County Public Works 100 W Public Works Drive Shelton, WA 98589 SUBJECT: Interlocal Agreement Cowlitz County and Mason County for Disposal of Certain Solid Wastes Dear Mr. Dickinson: This letter is intended to clarify the scope of"Acceptable Waste" and "Excluded Wastes" under the above-referenced Interlocal Agreement. Under the Interlocal Agreement, Mason County has a duty to "exercise best efforts to assure to Cowlitz County on an ongoing basis that only Acceptable Waste is tendered to Cowlitz County for disposal." Section 3. To that end, Mason County is responsible for "establishing and maintaining a program of operating and monitoring procedures to prevent the transportation or delivery to the Landfill of Excluded Waste" and "advising its drivers and its Transfer Station operators of Cowlitz County's prohibition on delivery of Excluded Waste." Section 3. Section 1.1 of the Interlocal Agreement defines "Acceptable Waste" as "those Certain Solid Wastes as defined herein which are not Excluded Wastes and that conform to Cowlitz County's waste acceptance criteria for disposal at the Landfill, as determined by applicable regulations, Cowlitz County policies, and permit conditions associated with the Cowlitz County's Landfill." Section 1.5(e) of the Interlocal Agreement defines "Excluded Wastes" to include waste that "Cowlitz County reasonably believes would present a significant risk to human health or the environment, cause a nuisance,or otherwise create or expose Cowlitz County to significant liability." The disposal of animal carcasses at the Headquarters Landfill has created a nuisance and exposes Cowlitz County to significant liability (including, without limitation, liability under the Bald and Golden Eagle Protection Act). Accordingly, animal carcasses are "Excluded Wastes" under the Interlocal Agreement and animal carcasses should not be delivered to Headquarters Landfill under the Interlocal Agreement.' t Mason County also has a duty to pay or reimburse Cowlitz County for any and all costs,damages and/or fines incurred as a result of or relating to Mason County's tender or delivery of Excluded Wastes to the Landfill.Section 3. Mason County Public Works Disposal of Certain Solid Wastes Page 2 of 2 If you have any questions, please do not hesitate to contact me directly. Sincerely, .(�;)a-- Mike Moss, Director of Public Services Cowlitz County MM:ec *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From Richard Dickinson,PW Dep Director Ext: 652 Department: Public Works Briefing: 0 Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): February 24, 2025 Agenda Date(s): Discussion Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item: Review Draft Water Leak Credit Policy BacklZround/Executive Summary: Beard's Cove and Rustlewood water system customers are now billed based on actual consumption, where previously they paid a flat rate. An unexpected water leak may result in an unusually high water bill. Public Works proposes adopting a formal policy to address water leak credits for residential and commercial customers who experience water leaks and promptly correct the situation. In addition to providing relief to customers, this practice will help promote responsible water usage and timely repairs. The policy's primary objective is to establish guidelines and criteria for providing water leak credits to customers who can demonstrate they have a water leak that led to excessive consumption and promptly resolved the situation. Budget Impact• The policy will have a limited financial impact on the water utility funds revenue, as credits will only be issued under certain conditions and within reasonable limits. It will also reduce the likelihood of customers requesting large adjustments or disputing their water bills. Public Outreach: Upon approval, staff will proceed with an update of the county code. Additionally, the policy will be communicated to all customers via the county website, bill inserts, and other communication channels. Requested Action: Request the Board of Commissioners review the proposed policy for water leak credits. Attachment(s)• 1. Draft Water Leak Credit Policy 2. Draft Water Leak Adjustment Form Mason County Public Works Utilities and Waste Management Water Leak Credit Policy I. Purpose: This policy establishes guidelines for offering water leak credits to residential and commercial customers within Mason County Public Works Utilities and Waste Management service areas. The policy provides a process for granting credits to customers who experience significant water leaks that result in unusually high-water consumption, ensuring fair treatment while maintaining accountability for water usage. II. Eligibility for Water Leak Credits: 1. A water leak credit will be granted when a customer experiences a significant water leak beyond their control, leading to a substantial increase in water consumption. 2. To qualify for a credit, the customer must provide sufficient evidence of the leak, which may include: o Receipts for leak repairs. o A professional plumber's assessment. o A documented inspection confirming the leak and its resolution. 3. The water leak credit will apply only to the portion of the bill resulting from the leak, not the entire water bill. III. Leak Reporting Process: 1. Customers must notify the Public Works Finance Department of a water leak as soon as it is detected and before the end of the applicable billing cycle. 2. A formal request for a water leak credit must be submitted within 30 days from the date the leak is discovered or repaired(whichever is applicable). 3. The department will review the request, along with all supporting documentation, to determine eligibility for the credit. IV. Calculation of Water Leak Credit: 1. The credit will be calculated based on the difference between the customer's average water consumption over a designated period(e.g., the previous 12 months) and the consumption during the period in which the leak occurred. 2. The credit will only apply to the excess water usage resulting from the leak. 3. A cap will be set on the amount of the credit to prevent abuse, including a maximum dollar amount or percentage of the bill that can be credited. V. Leak Repair Requirements: I. Customers must demonstrate that the leak has been repaired before a credit is issued. 2. The repair must be completed within a reasonable timeframe (e.g., 30 days) after the customer discovers the leak. 3. Proof of repair must be provided, such as an invoice from a licensed plumber or documentation confirming the leak's resolution. VI. Limitations on Credit: 1. Water leak credits may only be issued once every [specified number of years] for the same property to prevent frequent and recurrent requests. 2. Leaks occurring due to property neglect or preventable issues (such as failure to maintain plumbing systems)will not be eligible for credits. VII. Policy Administration: • The Public Works Finance Department is responsible for administering the water leak credit policy, including processing requests, reviewing supporting documentation, and determining eligibility. • The policy will be reviewed annually to assess its effectiveness and make any necessary adjustments. V III. Implementation: This policy is effective immediately upon adoption by the Board of Commissioners. The Public Works Finance Department will communicate the policy to all customers through appropriate channels, including bill inserts, the county website, and other public communications. MASON COUNTY UTILITIES&WASTE MANAGEMENT 100 W. Public Works Drive,Shelton,WA 98584 4 Phone:360-427-9670 ext.207 NC REQUEST FOR WATER LEAK ADJUSTMENT I am requesting Mason County Utilities&Waste reduce the water bill for this account,to the extent allowed by County Code, because of a leak beginning on (date) and repaired on (date). I,the undersigned, certify that the water lost from this leak was not used by anyone Name on Account: Account No.: Service Address: Mailing Address: Contact Phone Number: Was leak due to failure of internal plumbing(e.g. leaking faucet, leaking toilet, leaking appliance) YES NO Detail type of leak on customer's side of meter: Please attach documentation of repairs made and a brief description of repairs made: Signature: Date: / / Please return the signed and completed form to: Mason County Utilities&Waste, 100 W. Public Works Drive,Shelton,WA 98584 SAVE PAGE FOR CODE SECTION APPROVED BY BOCC on Leak Adjustment • MASON COUNTY rTi Public Health & Human Services Briefing February 24, 2024 Briefing Items Puget Sound Partnership (PSP) contract—Ian Tracy Code enforcement discussion and presentation—Ian Tracy Homeless service provider The Youth Connection presentation—Melissa Casey *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Ian Tracy Ext: 544 Department: Public Health Briefing: Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): February 24,2025 Agenda Date(s): March 4,2025 Internal Review: 0 Finance ❑ Human Resources 0 Legal ❑ IT N Risk ❑ Other (This is the responsibility of the requesting Department) Item• Puget Sound Partnership(PSP) Contract Background/Executive Summary: This contract with PSP provides Mason County Environmental Health with funding to conduct property surveys and disburse rebates and small grants to homeowners with septic systems that require maintenance or minor repairs. The contract will run through June 30,2027. Outreach will be targeted to locations with current water quality impairments. Budget Impact(amount,funding source,budget amendment, etc.): $214,474.00 Public Outreach: None at this time. Requested Action: Approval to allow the County Administrator to sign the contract with Puget Sound Partnership (PSP)in the amount of$214,474. Attachment(s)• Contract PUGETSOUND PARTNERSHIP Interagency Agreement Agreement Number: 2025-23 Title: High Risk OSS Inspection Reminder Plot This agreement is made and entered into pursuant to the Interlocal Cooperation Act, RCW 39.34, by and between the state of Washington, Puget Sound Partnership (PSP), and the below named agency, hereinafter referred to as "CONTRACTOR." CONTRACTOR INFORMATION Project Manager Mason County Environmental Health Vladimir Nekrutenko UBI: 232002101 415 N. 6th St. vnekrutenko(cDmasoncountywa.gov EIN: 91 6001354 Shelton, WA 98584 (360)427-9670 ext. 122 UEL SNAXPBGW4VR4 Type: Fiscal Contact: Casey Bingham caseyb(U_)masoncountywa.gov (360) 427-9670 ext. 562 PSP INFORMATION Project Manager PUGET SOUND PARTNERSHIP Monea Kerr PO Box 40900 monea.kerr(aD_psp.wa.gov Olympia, WA 98504 (360) 742-7147 PURPOSE The purpose of this contract is to prevent fecal coliform contamination in critical shellfish growing areas by ensuring the proper functioning of on-site sewage systems (OSS). The focus will be on protecting shellfish- growing waters especially those in in North Bay and Jones Cove in South Puget Sound and Annas Bay, Tahuya, and Lilliwaup in Hood Canal. To promote effective OSS operation, maintenance, and prevention of sewage discharges, Mason County will conduct and follow up on property surveys to identify OSS that may not be functioning properly and will provide incentives aimed at increasing OSS maintenance actions. These incentives will include riser rebates and small maintenance grants for covering inspections and pumping. Mason County, located within the Puget Sound, is a leading producer of shellfish in North America, with products exported worldwide. Protecting the water quality in the county's various inlets is crucial not only for the health and economy of the region but also for the communities connected to the global shellfish trade. Improper septic system maintenance and failures contribute to fecal contamination, and limited financial resources often prevent necessary corrective actions. By offering additional support, we can ensure the health and safety of communities consuming shellfish and further protect the integrity of vital watersheds. STATEMENT OF WORK The CONTRACTOR shall furnish the necessary personnel, equipment, material and/or service(s) and otherwise do all things necessary for or incidental to the performance of the work set forth in Exhibit B attached and incorporated herein. In the event that the CONTRACTOR is a Sub-Recipient (grantee), Exhibit B shall describe the activities of the Sub-Recipient that are eligible for reimbursement under the award or sub-award. PERIOD OF PERFORMANCE The period of performance under this agreement will be from the date of execution ( ) through June 30, 2027. No work shall commence under this agreement until it has been fully executed by both parties. COMPENSATION AND PAYMENT Compensation for the work provided in accordance with this agreement has been established under the terms of RCW 39.34.130. The parties have estimated that the cost of accomplishing the work herein will not exceed two hundred fourteen thousand four hundred seventy-four dollars ($214,474). Payment for satisfactory performance of the work shall not exceed this amount unless the parties mutually agree to a higher amount prior to the commencement of any work which will cause the maximum payment to be exceeded. AGREEMENT NO. 2025-23 Page 1 of 25 CONTRACTOR'S compensation for services rendered shall be in accordance with the Budget& Billing Procedures attached as Exhibit C. In the event that the CONTRACTOR is a Sub-Recipient, the total amount of the award or sub-award for reimbursable activities shall not exceed the above amount, also in accordance with the Budget& Billing Procedures attached as Exhibit C. FEDERAL FUNDING INFORMATION This Contract includes federal funding ® Yes ❑No CONTRACTOR is a Sub-Recipient for purposes of this agreement ® Yes ❑ No Federal Grant Federal Grant Award Federal Agency CFDA# CFDA Title Award Number Name Name 66.456 National Estuary CE-01J97401-0 Puget Sound Partnership Environmental Program Base and National Estuary Program Protection Agency IS/SCI TERMS AND CONDITIONS All rights and obligations of the parties to this contract shall be subject to and governed by the Terms and Conditions contained in the following exhibits, herein incorporated by reference. The contents of this Agreement include: 1. This contract cover sheet 2. Exhibit A—General Terms and Conditions 3. Exhibit B—Statement of Work 4. Exhibit C— Budget& Billing Procedures 5. Exhibit D - Lobbying Certification 6. Exhibit E—Sub-Recipient Federal Requirements • Attachment 1- Federal Assurances Form 424B (Rev 4-2012) • Attachment 2- Federal Funding Accountability and Transparency Act Data Collection (FFATA form ORDER OF PRECEDENCE In the event of an inconsistency in this agreement, the inconsistency shall be resolved by giving precedence in the following order: 1. Applicable Federal and State of Washington Statutes and regulations 2. This Agreement/Contract, including Exhibit A, General Terms and Conditions 3. Exhibit B, Statement of Work and Exhibit C, Budget& Billing Procedures 4. Any other Exhibit or provision, term or material incorporated herein by reference or otherwise incorporated ENTIRE AGREEMENT This agreement, including referenced exhibits and any other provision, term or material expressly incorporated by reference, represents all the terms and conditions agreed upon by the parties. No other statements or representations, written or oral, shall be deemed a part hereof. APPROVAL This agreement shall be subject to the written approval of the AGENCY'S authorized representative and shall not be binding until so approved. The agreement may be altered, amended, or waived only by a written amendment executed by both parties. This agreement is executed by the persons signing below, who warrant they have the authority to execute the agreement. AGREEMENT NO. 2025-23 Page 2 of 25 Mason County Environmental Health Puget Sound Partnership Date Brent Barnes Date Chief Operating Officer APPROVED AS TO FORM: /s Jonathan Thompson Assistant Attorney General December 5, 2013 Date AGREEMENT NO. 2025-23 Page 3 of 25 EXHIBIT A- GENERAL TERMS AND CONDITIONS Title: High Risk OSS Inspection Reminder Plot 1. DEFINITIONS As used throughout this contract, the following terms shall have the meaning set forth below: A. "AGENCY" means the Puget Sound Partnership (PSP)of the State of Washington, any division, section, office, unit or other entity of the AGENCY, or any of the officers or other officials lawfully representing that AGENCY. B. "AGENT" means the Director, and/or the delegate authorized in writing to act on the Director's behalf. C. "CONTRACTOR" means that firm, provider, organization, individual or other entity performing service(s) under this contract, and shall include all employees of the CONTRACTOR. D. "DEBARMENT" means an action taken by a Federal agency or official to exclude a person or business entity from participating in transactions involving certain federal funds. E. "EPA" means U.S. Environmental Protection Agency. F. "SUBCONTRACTOR" means one not in the employment of the CONTRACTOR, who is performing all or part of those services under this contract under a separate contract with the CONTRACTOR. The terms "SUBCONTRACTOR" and "SUBCONTRACTORS" means SUBCONTRACTOR(s) in any tier. G. "SUB-RECIPIENT" means a non-Federal entity that receives a subaward from a pass-through entity to carry out part of a Federal program; but does not include an individual that is a beneficiary of such program. A subrecipient may also be a recipient of other Federal awards directly from a Federal awarding agency. Guidance on distinguishing between a subrecipient and a contractor is provided in 2 CFR§200.330. Subrecipient and contractor determinations. 2. AMERICANS WITH DISABILITIES ACT (ADA) If the contract includes federal funding, the CONTRACTOR must comply with Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination against persons with disabilities by entities receiving Federal financial assistance. The CONTRACTOR may also be required to comply with the ADA, which provides comprehensive civil rights protection to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunications. 3. ADVANCE PAYMENTS PROHIBITED No payments in advance of or in anticipation of goods or services to be provided under this contract shall be made by the AGENCY. 4. AMENDMENT This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. 5. ASSIGNMENT The work to be provided under this Agreement, and any claim arising under this Agreement, is not assignable or delegable by either party in whole or in part, without the express prior written consent of the other party, which consent shall not be unreasonably withheld. 6. ASSURANCES The parties agree that all activity pursuant to this Agreement shall be in accordance with all applicable federal, state and local laws, rules, and regulations as they currently exist or as amended. AGREEMENT NO. 2025-23 Page 4 of 25 Exhibit A General Terms and Conditions Title: High Risk OSS Inspection Reminder Plot 7. CONFIDENTIALITY Confidential information: The CONTRACTOR shall not use or disclose any information that is identified as such, for any purpose not directly connected with the administration of this contract, except with prior written consent of the AGENCY, or as may be required by law. Each party will utilize reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties. However, the parties acknowledge that state and local agencies are subject to chapter 42.56 RCW, the Public Records Act. Personal Information (one form of confidential information): Personal information including, but not limited to, "Protected Health Information," collected, used, or acquired in connection with this contract shall be protected against unauthorized use, disclosure, modification or loss. CONTRACTOR shall ensure its directors, officers, employees, subcontractors or agents use personal information solely for the purposes of accomplishing the services set forth herein. CONTRACTOR and its subcontractors agree not to release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons personal information without the express written consent of the agency or as otherwise required by law. Any breach of this provision may result in termination of the contract and the demand for return of all personal information. The CONTRACTOR agrees to indemnify and hold harmless the AGENCY for any damages related to the CONTRACTOR'S unauthorized use of personal information. 8. CREDIT AND ACKNOWLEDGEMENT Reports, documents, signage, videos, or other media, developed as part of projects funded by EPA funded Agreements shall display both the EPA and Puget Sound Partnership logos and the following credit line: "This project has been funded wholly or in part by the United States Environmental Protection Agency under Assistance Agreement CE-01 J97401-0 to Mason County Environmental Health. The contents of this document do not necessarily reflect the views and policies of the Environmental Protection Agency, nor does mention of trade names or commercial products constitute endorsement or recommendation for use." 9. DEBARMENT AND SUSPENSION CONTRACTOR, by signature to this Contract, certifies that CONTRACTOR is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from participating in transactions (Debarred). CONTRACTOR shall comply with applicable federal agency debarment and suspension rules adopted pursuant to Office of Management and Budget guidance at 2 CFR Part 180, such as 2 CFR Part 1532 for the Environmental Protection Agency, which implement Executive Order 12549. CONTRACTOR acknowledges that failing to disclose the information required at 2 CFR 180.335 may result in the delay or negation of this contract, or pursuance of legal remedies, including suspension and debarment. CONTRACTOR shall not award subcontracts or subawards to persons (individuals or organizations) listed on the Excluded Parties List located at www.sam.gov/. CONTRACTOR agrees to include the above requirements in all subcontracts into which it enters. The CONTRACTOR shall immediately notify AGENCY if, during the term of this Contract, CONTRACTOR becomes Debarred. AGENCY may immediately terminate this Contract by providing CONTRACTOR written notice if CONTRACTOR becomes Debarred during the term hereof. 10. DISALLOWED COSTS CONTRACTOR is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its Subcontractors. 11. DISPUTES In the event that CONTRACTOR is a state agency and a dispute arises under this Agreement, either of the parties may request intervention by the Governor, as provided by chapter 43.17.330 RCW, in which event the Governor's process will control. In the event that a dispute arises under this Agreement, and the CONTRACTOR is not a state agency, it shall be determined by a Dispute Board in the following manner: Each party to this Agreement shall appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional AGREEMENT NO. 2025-23 Page 5 of 25 Exhibit A General Terms and Conditions Title: High Risk OSS Inspection Reminder Plot member to the Dispute Board. The Dispute Board shall evaluate the facts, Agreement terms, applicable statutes and rules, and make a determination of the dispute. The determination of the Dispute Board shall be final and binding on both parties. The cost of resolution will be borne as allocated by the Dispute Board or the Governor. 12. DUPLICATION OF BILLED COSTS The CONTRACTOR shall not bill the Agency for services performed under this contract, and the Agency shall not pay the CONTRACTOR if the CONTRACTOR is entitled to payment or has been or will be paid by any other source, including grants, for that service. 13. GEOSPATIAL DATA STANDARDS All geospatial data created must be consistent with Federal Geographic Data Committee (FGDC) endorsed standards. Information on these standards may be found at https://www.fgdc.gov/ 14. GOVERNING LAW AND VENUE This Agreement shall be construed and interpreted in accordance with the laws of the State of Washington and the venue of any action brought under this Agreement shall be in Superior Court for Thurston County. 15. HOTEL MOTEL FIRE SAFETY ACT The Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391, as amended by PL 105-85 in 1997), establishes a number of fire safety standards which must be met for hotels and motels. Pursuant to the Act, if applicable, and 15 USC 2225a if any portion of this contract will be paid with federal funds, CONTRACTOR agrees to ensure that all space for conferences, meetings, conventions, or training seminars funded in whole or in part with federal funds complies with the protection and control guidelines of the Hotel and Motel Fire Safety Act(PL 105-85, as amended). CONTRACTOR may search the Hotel- Motel National Master List at: https://apps.usfa.fema.gov/hotel to see if a property is in compliance (FEMA ID is currently not required), or to find other information about the Act. If necessary, the head of the Federal agency may waive this prohibition in the public interest. 16. INDEPENDENT CAPACITY The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. 17. INTELLECTUAL PROPERTY RIGHTS Unless otherwise provided, all materials produced under this contract shall be considered "works for hire" as defined by the U.S. Copyright Act 17 U.S.C. § 101, et seq., and shall be owned by the AGENCY. Where federal funding is involved, the awarding federal agency may have a proprietary interest in patent rights to any inventions that are developed by the CONTRACTOR as provided in 35 U.S.C. §§ 200-212 and 37 CFR part 401 and retains a royalty-free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use the work for Federal purposes, and to authorize others to do so. CONTRACTOR acknowledges that in accordance with 40 CFR 30.36 and 31.34, EPA has the rights to reproduce, publish, use, and authorize others to use copyrighted works or other data developed under this assistance agreement for Federal purposes. Examples of a Federal purpose include but are not limited to: (1) Use by EPA and other Federal employees for official Government purposes; (2) Use by Federal contractors performing specific tasks for the Government; (3) Publication in EPA documents provided the document does not disclose trade secrets (e.g. software codes) and the work is properly attributed to the recipient through citation or otherwise; (4) Reproduction of documents for inclusion in Federal depositories; (5) Use by State, tribal AGREEMENT NO. 2025-23 Page 6 of 25 Exhibit A General Terms and Conditions Title: High Risk OSS Inspection Reminder Plot and local governments that carry out delegated Federal environmental programs as "co-regulators" or act as official partners with EPA to carry out a national environmental program within their jurisdiction and; (6) Limited use by other grantees to carry out Federal grants provided the use is consistent with the terms of EPA's authorization to the other grantee to use the copyrighted works or other data. Under Item 6, the grantee acknowledges that EPA may authorize another grantee(s)to use the copyrighted works or other data developed under this grant as a result of: • the selection of another grantee by EPA to perform a project that will involve the use of the copyrighted works or other data or: • termination or expiration of this agreement. In addition, EPA may authorize another grantee to use copyrighted works or other data developed with Agency funds provided under this grant to perform another grant when such use promotes efficient and effective use of Federal grant funds. Materials means all items in any format and includes, but is not limited to, data, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions. Ownership includes the right to copyright, patent, register and the ability to transfer these rights. In the event the materials are not considered "works for hire" under the U.S. Copyright laws CONTRACTOR shall grant AGENCY, and any federal entity which provided federal funds used in this contract, retain a royalty-free, nonexclusive and irrevocable license to reproduce, publish, recover or otherwise use the material(s) or property and to authorize others to use the same for federal, state or local government purposes. Material which CONTRACTOR uses to perform the contract but is not created for or paid for by AGENCY is not"work made for hire"; however, CONTRACTOR grant the AGENCY a nonexclusive, royalty-free, irrevocable license to translate, reproduce, distribute, prepare derivative works, publicly perform, and publicly display, provided that such license shall be limited to the extent which CONTRACTOR has a right to grant such a license to use this material for AGENCY internal purposes at no charge to AGENCY. 18. INTERNATIONAL TRAVEL (including Canada) — FOR FEDERAL FUNDED AGREEMENTS ONLY All International Travel must be approved by the Office of International and Tribal Affairs (OITA) BEFORE travel occurs. Even a brief trip to a foreign country, for example to attend a conference, requires OITA approval. Please contact your EPA Project Officer as soon as possible if travel is planned out of the country, including Canada and/or Mexico, so that they can obtain appropriate approvals from EPA Headquarters. If you have questions, please contact your EPA Project Officer listed on the front page of the Award Document 19. LIGHT REFRESHMENTS and/or MEALS Unless the event(s) and all of its components are described in the approved workplan, the recipient agrees to obtain prior approval from EPA for the use of grant funds for light refreshments and/or meals served at meetings, conferences, training workshops, and outreach activities (events). The recipient must send requests for approval to the EPA Project Officer and include: 1) An estimated budget and description for the light refreshments, meals, and/or beverages to be served at the event(s); 2) A description of the purpose, agenda, location, length and timing for the event; and, 3) An estimated number of participants in the event and a description of their roles. Cost for light refreshments and meals for recipient staff meetings and similar day-to-day activities are not allowable under EPA assistance agreements. 20. LOBBYING PROHIBITED a. By signing this contract, CONTRACTOR agrees to comply with Title 40 CFR Part 34, New Restrictions on Lobbying, 31 U.S.C. § 1352, and 40 CFR Part 30 if applicable. CONTRACTOR AGREEMENT NO. 2025-23 Page 7 of 25 Exhibit A General Terms and Conditions Title: High Risk OSS Inspection Reminder Plot shall include the language of this provision in subcontracts that exceed $100,000 of federal funds and require all subcontractors to certify and disclose accordingly. b. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. c. No Federal appropriated funds shall be paid by or on behalf of the CONTRACTOR to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. d. If this contract includes federal funds exceeding $100,000, CONTRACTOR shall sign and submit to AGENCY Exhibit D, Attachment 2, PSP Certification Regarding Lobbying (based on EPA Form 6600-06 (Rev. 06/2008). If CONTRACTOR signed and submitted the PSP Certification Regarding Lobbying form during the procurement process for this contract it is not necessary to resubmit the certification. e. If CONTRACTOR expends non-federal funds in any amount to lobby as detailed in a., above, CONTRACTOR shall complete and submit to Standard Form LLL (Rev. 4/2012), Disclosure of Lobbying Activity. The form can be found at: http://www.epa.gov/ogd/AppKit/form/sfillin_sec.pdf. 21. LOBBYING AND LITIGATION a. All recipients i. The chief executive officer of this recipient agency shall ensure that no grant funds awarded under this assistance agreement are used to engage in lobbying of the Federal Government or in litigation against the U.S. unless authorized under existing law. The recipient shall abide by the Cost Principles available at 2 CFR 200 which generally prohibits the use of federal grant funds for litigation against the U.S. or for lobbying or other political activities. ii. The recipient agrees to comply with Title 40 CFR Part 34, New Restrictions on Lobbying. The recipient shall include the language of this provision in award documents for all subawards exceeding $100,000, and require that subrecipients submit certification and disclosure forms accordingly. iii. In accordance with the Byrd Anti-Lobbying Amendment, any recipient who makes a prohibited expenditure under Title 40 CFR Part 34 or fails to file the required certification or lobbying forms shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure. iv. Contracts awarded by a recipient shall contain, when applicable, the anti-lobbying provision as stipulated in the Appendix II to Part 200—Contract Provisions for Non-Federal Entity Contracts Under Federal Awards. v. Pursuant to Section 18 of the Lobbying Disclosure Act, the recipient affirms that it is not a nonprofit organization described in Section 501(c)(4) of the Internal Revenue Code of 1986; or that it is a nonprofit organization described in Section 501(c)(4) of the Code but does not and will not engage in lobbying activities as defined in Section 3 of the Lobbying Disclosure Act. Nonprofit organizations exempt from taxation under section 501(c)(4) of the Internal Revenue Code that engage in lobbying activities are ineligible for EPA subawards. 22. NONDISCRIMINATION a. Nondiscrimination Requirement. During the term of this Contract, Contractor, including any subcontractor, shall not discriminate on the bases enumerated at RCW 49.60.530(3). In addition, Contractor, including any subcontractor, shall give written notice of this nondiscrimination AGREEMENT NO. 2025-23 Page 8 of 25 Exhibit A General Terms and Conditions Title: High Risk OSS Inspection Reminder Plot requirement to any labor organizations with which Contractor, or subcontractor, has a collective bargaining or other agreement. b. Obligation to Cooperate. Contractor, including any subcontractor, shall cooperate and comply with any Washington state agency investigation regarding any allegation that Contractor, including any subcontractor, has engaged in discrimination prohibited by this Contract pursuant to RCW 49.60.530(3). c. Default. Notwithstanding any provision to the contrary, Agency may suspend Contractor, including any subcontractor, upon notice of a failure to participate and cooperate with any state agency investigation into alleged discrimination prohibited by this Contract, pursuant to RCW 49.60.530(3). Any such suspension will remain in place until Agency receives notification that Contractor, including any subcontractor, is cooperating with the investigating state agency. In the event Contractor, or subcontractor, is determined to have engaged in discrimination identified at RCW 49.60.530(3), Agency may terminate this Contract in whole or in part, and Contractor, subcontractor, or both, may be referred for debarment as provided in RCW 39.26.200. Contractor or subcontractor may be given a reasonable time in which to cure this noncompliance, including implementing conditions consistent with any court-ordered injunctive relief or settlement agreement. d. Remedies for Breach. Notwithstanding any provision to the contrary, in the event of Contract termination or suspension for engaging in discrimination, Contractor, subcontractor, or both, shall be liable for contract damages as authorized by law including, but not limited to, any cost difference between the original contract and the replacement or cover contract and all administrative costs directly related to the replacement contract, which damages are distinct from any penalties imposed under Chapter 49.60, RCW. Agency shall have the right to deduct from any monies due to Contractor or subcontractor, or that thereafter become due, an amount for damages Contractor or subcontractor will owe Agency for default under this provision. 23. NONDISCRIMINATION and DISADVANTAGED BUSINESS ENTERPRISES In accordance with 40 CFR 33.106 and its Appendix A, the CONTRACTOR shall not discriminate on the basis of race, color, national origin or sex in the performance of this contract. The contractor shall carry out applicable requirements of 40 CFR part 33 in the award and administration of contracts awarded under EPA financial assistance agreements. Failure by the contractor to carry out these requirements is a material breach of this contract which may result in the termination of this contract or other legally available remedies. 24. PAYMENT TO CONSULTANTS EPA will limit its participation in salary rate (excluding overhead) paid to individual consultants retained by recipients or by a recipients' contractors or subcontractors shall be limited to the maximum daily rate for Level IV of the Executive Schedule (formerly GS-18), to be adjusted annually, unless a greater amount is authorized by law. This limitation applies to consultation services of designated individuals with specialized skills who are paid at a daily or hourly rate. This rate does not include transportation and subsistence costs for travel performed (the recipient will pay these in accordance with their normal travel reimbursement practices). All contracts between recipients and subrecipients and individual consultants are subject to the procurement standards in subpart D of 2 CFR part 200. Contracts or subcontracts with multi-employee firms for consulting services are not affected by the limitation described above, provided the contractor or subcontractor, rather than the recipient or subrecipient, selects, directs and controls individual employees providing consulting services. As of January 1, 2025, the limit is $93.53 per hour or$748.24 per day. (Calculations: 2025 Level IV Executive Schedule annual pay= $195,200/2087 = $93.53 per hour or $748.24 per day). 25. PROJECT APPROVAL The quality, extent and character of any and all work, deliverables and/or services to be performed under this agreement by the CONTRACTOR shall be subject to the review and approval of the AGENCY AGREEMENT NO. 2025-23 Page 9 of 25 Exhibit A General Terms and Conditions Title: High Risk OSS Inspection Reminder Plot through the Project Manager or other designated official. In the event that the AGENCY determines, that any work, deliverable, and/or service performed by the CONTRACTOR is unsatisfactory, the AGENCY may withhold reimbursement for the unsatisfactory work performed by the CONTRACTOR or require that the CONTRACTOR remediate their work product to get it to the satisfaction of the AGENCY. Such approval and satisfaction not be unreasonably withheld. The Parties may agree in the Statement of Work to specific approval, acceptance, and/or remediation terms. If the Statement of Work is silent on this topic, the Disputes provision, above, will govern the resolution process. 26. RECORDS MAINTENANCE The parties to this Agreement shall each maintain books, records, documents and other evidence that sufficiently and properly reflect all direct and indirect costs expended by either party in the performance of the service(s) described herein. CONTRACTOR shall retain such records for a period of six years following the date of final payment. At no additional cost, these records, including materials generated under the contract, shall be subject at all reasonable times to inspection, review or audit by the AGENCY, personnel duly authorized by the AGENCY, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If this contract exceeds $100,000 and any portion of the funding source is federal, the federal funding agency, the Comptroller General of the United States, or any duly authorized representatives shall have access to books documents, papers, and records of CONTRACTOR directly pertinent to this contract for purpose of making audits, examination, excerpts and transcriptions (40 CFR 30.48(d)). If any litigation, claim or audit is started before the expiration of the six(6)year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. 27. RECYCLED PAPER In accordance with Section 6002 of the Resource Conservation and Recovery Act (RCRA) (42 U.S.C. 6962) any State agency or agency of a political subdivision of a State which is using appropriated Federal funds shall comply with the requirements set forth. Regulations issued under RCRA Section 6002 apply to any acquisition of an item where the purchase price exceeds $10,000 or where the quantity of such items acquired in the course of the preceding fiscal year was $10,000 or more. RCRA Section 6002 requires that preference be given in procurement programs to the purchases of specific products containing recycled materials identified in guidelines developed by EPA. These guidelines are listed in 40 CFR 247. In accordance with the policies set forth in EPA Order 1000.25 and Executive Order 13423, Strengthening Federal Environmental, Energy and Transportation Management(January 24, 2007), Sub- Recipient agrees to use recycled paper and double sided printing for all reports which are prepared as part of this Agreement and delivered to EPA. This requirement does not apply to reports prepared on forms supplied by EPA, or to Standard Forms, which are printed on recycled paper and are available through the General Services Administration. 28. RESPONSIBILITIES OF THE PARTIES Each party to this Agreement hereby assumes responsibility for claims and/or damages to persons and/or property resulting from any negligent act or omissions on the part of itself, its employees, its officers, and its agents. Neither party assumes any responsibility to the other party for the consequences of any claim, act, or omission of any person, agency, firm, or corporation not a part to this Agreement. 29. SEVERABILITY If any term or condition of this Agreement is held invalid, such invalidity shall not affect the validity of the other terms or conditions of this Agreement. 30. STATE GRANT CYBERSECURITY (a)The recipient agrees that when collecting and managing environmental data under this assistance agreement, it will protect the data by following all applicable State law cybersecurity requirements. AGREEMENT NO. 2025-23 Page 10 of 25 Exhibit A General Terms and Conditions Title: High Risk OSS Inspection Reminder Plot (b) (1) EPA must ensure that any connections between the recipient's network or information system and EPA networks used by the recipient to transfer data under this agreement, are secure. (2)The recipient agrees that any subawards it makes under this agreement will require the subrecipient to comply with the requirements in (b)(1) if the subrecipient's network or information system is connected to EPA networks to transfer data to the Agency using systems other than the Environmental Information Exchange Network or EPA's Central Data Exchange. 31. SUBCONTRACTING Neither the CONTRACTOR nor any SUBCONTRACTOR shall enter into subcontracts for any of the work contemplated under this contract without obtaining prior written approval of the AGENCY. In no event shall the existence of the subcontract operate to release or reduce the liability of the contractor to the agency for any breach in the performance of the contractor's duties. This clause does not include contracts of employment between the contractor and personnel assigned to work under this contract. Additionally, the CONTRACTOR is responsible for ensuring that all terms, conditions, assurances and certifications set forth in this agreement are carried forward to any subcontracts 32. TERMINATION DUE TO FUNDING In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this contract and prior to normal completion, the AGENCY may terminate the contract under the "Termination for Convenience" clause, without the ten-day notice requirement, subject to renegotiation at the AGENCY'S discretion under those new funding limitations and conditions. Agency will reimburse CONTRACTOR for all expenses incurred, including non-cancelable expenses, up until the date of termination. 33. TERMINATION FOR CAUSE If for any cause either party does not fulfill in a timely and proper manner its obligations under this Agreement, or if either party violates any of these terms and conditions, the aggrieved party will give the other party written notice of such failure or violation. The responsible party will be given the opportunity to correct the violation or failure within 15 working days. If the failure or violation is not corrected, this Agreement may be terminated immediately by written notice of the aggrieved party to the other. 34. TERMINATION FOR CONVENIENCE Either party may terminate this Agreement upon 30 calendar days' prior written notification to the other party. If this Agreement is so terminated, the parties shall be liable only for the performance rendered or costs incurred, including NON-CANCELABLE expenses, in accordance with the terms of this Agreement prior to the effective date of termination. 35. TREATMENT OF ASSETS a. Title to all property furnished by the AGENCY shall remain in the AGENCY. Title to all property furnished by the CONTRACTOR, for the cost of which the CONTRACTOR is entitled to be reimbursed as a direct item of cost under this contract, shall pass to and vest in the AGENCY upon delivery of such property by the CONTRACTOR. Title to other property, the cost of which is reimbursable to the CONTRACTOR under this contract, shall pass to and vest in the AGENCY upon (i) issuance for use of such property in the performance of this contract, or(ii) commencement of use of such property in the performance of this contract, or(iii) reimbursement of the cost thereof by the AGENCY in whole or in part, whichever first occurs. b. Any property of the AGENCY furnished to the CONTRACTOR shall, unless otherwise provided herein or approved by the AGENCY, be used only for the performance of this contract. C. The CONTRACTOR shall be responsible for any loss or damage to property of the AGENCY that results from the negligence of the CONTRACTOR or which results from the failure on the part of the CONTRACTOR to maintain and administer that property in accordance with sound management practices. AGREEMENT NO. 2025-23 Page 11 of 25 Exhibit A General Terms and Conditions Title: High Risk OSS Inspection Reminder Plot d. If any AGENCY property is lost, destroyed or damaged, the CONTRACTOR shall immediately notify the AGENCY and shall take all reasonable steps to protect the property from further damage. e. The CONTRACTOR shall surrender to the AGENCY all property of the AGENCY prior to settlement upon completion, termination or cancellation of this contract. f. All reference to the CONTRACTOR under this clause shall also include CONTRACTOR'S employees, agents or SUBCONTRACTORS. 36. UTILIZATION OF DIVERSE BUSINESSES The State of Washington works towards providing the maximum practicable opportunity for small and diverse businesses in the performance of all State contracts. Contractor shall use genuine efforts to utilize race-or gender-neutral means to allow opportunities for small and diverse businesses to participate in subcontracts, where participation opportunities are present. Contractor shall make genuine efforts to ensure all available business enterprises, including small and diverse businesses, have equal opportunity for participation which might be presented under this Agreement. 37. WAIVER Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach. Any waiver shall not be construed to be a modification of the terms of this Agreement unless stated to be such in writing and signed by personnel authorized to bind each of the parties. AGREEMENT NO. 2025-23 Page 12 of 25 EXHIBIT B - STATEMENT OF WORK Title: High Risk OSS Inspection Reminder Plot PURPOSE: The purpose of this contract is to prevent fecal coliform contamination in critical shellfish growing areas by ensuring the proper functioning of on-site sewage systems (OSS). The focus will be on protecting shellfish-growing waters especially those in in North Bay and Jones Cove in South Puget Sound and Annas Bay, Tahuya, and Lilliwaup in Hood Canal. To promote effective OSS operation, maintenance, and prevention of sewage discharges, Mason County will conduct and follow up on property surveys to identify OSS that may not be functioning properly and will provide incentives aimed at increasing OSS maintenance actions. These incentives will include riser rebates and small maintenance grants for covering inspections and pumping. Mason County, located within the Puget Sound, is a leading producer of shellfish in North America, with products exported worldwide. Protecting the water quality in the county's various inlets is crucial not only for the health and economy of the region but also for the communities connected to the global shellfish trade. Improper septic system maintenance and failures contribute to fecal contamination, and limited financial resources often prevent necessary corrective actions. By offering additional support, we can ensure the health and safety of communities consuming shellfish and further protect the integrity of vital watersheds. The CONTRACTOR shall report in writing, delays, or adverse conditions that will materially affect their ability to meet project objectives or time schedules. This disclosure shall be accompanied by a statement of the action taken or proposed and any assistance needed by PSP to resolve the situation. Task Task/Activities/Description Deliverable/ Due Date/ Payment Outcome Timeframe Amount 1 Improve Water Quality and Shellfish Harvest in Mason Count 1.1 Project management and 1. Submit quarterly progress reports describing the Ongoing $15,259 admin services number of surveys conducted and number of parcels through evaluated in online RME, the number of deficiencies 6/30/2027 addressed, and the amount and types of financial assistance provided. Include the: vendor form, paid receipt(s)for all services, and pump or maintenance inspection report, if applicable, for all financial assistance provided. 2. Focus Hood Canal Coordinating Council funding ($123,000) on work in Hood Canal drainages/ shorelines and Alliance for Healthy South Sound Funding ($91,500) on work in South Sound drainages/ shorelines. Indicate amount of work done in Hood Canal drainages/shorelines and in South Puget Sound drainages/shorelines in reporting. 3. Submit quarterly invoices with quarterly reports. 4. Online project check-in meetings with PSP, AHSS, and/or HCCC as needed. 1.2 Pollution Identification and 1. Number of water quality surveys conducted. Ongoing $48,185 Correction. Conduct property 2. Number of properties with pollution sources through surveys to identify potential detected. 6/30/2027 sources of contamination. 3. Number of referrals to technical assistance providers Follow up on shoreline (e.g., Conservation District) properties, especially those in 4. Number of referrals to Code Enforcement. in North Bay and Jones Cove 5. Number of pollution sources corrected (this will be a in South Puget Sound and small number because often these take a long time to Annas Bay, Tahuya, and resolve) 6. Number of deficiencies investigated. AGREEMENT NO. 2025-23 Page 13 of 25 Exhibit B Statement of Work Title: High Risk OSS Inspection Reminder Plot Task Task/Activities/Description Deliverable/ Due Date/ Payment Outcome Timeframe Amount Lilliwaup in Hood Canal)to 7. Number of follow up letters sent. correct identified deficiencies. 8. Number of deficiencies resolved. 1.3 Develop rebate and vouchers 1. Rebate/voucher amounts available for OSS 1 month $3,974 program to reimburse inspections, pumping, maintenance and repairs. after the property owners for costs of 2. Criteria for rebate/voucher awards and process for contract is OSS inspections, pumping, determining when and where to issue rebates. signed maintenance, and repairs. 3. Template for rebate/voucher availability notices. 1.4 Distribute rebate/voucher 1. Number of rebate availability notices sent. Upon $147,056 availability notices and 2. Number and types of rebates issued. completion provide rebates/vouchers for of Task 1.3 OSS inspections, pumping, through maintenance and repairs 6/30/2027 consistent with criteria developed in Task 1d and focused to the extent appropriate on North Bay and Jones Cove in South Puget Sound and Annas Bay, Tahuya, and Lilliwaup in Hood Canal. Contract Total $214,474 PROGRAM SPECIFIC REQUIREMENTS/NARRATIVE Staffing Requirements: The PSP Executive Director or designee must approve project personnel changes. AGREEMENT NO. 2025-23 Page 14 of 25 EXHIBIT C - Budget& Billing Procedures Title: High Risk OSS Inspection Reminder Plot CONTRACT:2025-23 PROJECT TITLE:High Risk OSS Inspection Reminder Plot TASK 1 TOTAL Improve Water Quality and Shellfish Harvest in Mason County Job Classification UNIT RATE UNITS COST UNITS COST SALARY COST 2/5 Environmental Health Specialist HR S50.00 820 S 41,000 820 S 41,000 Finance Manager HR S60.00 40 S 2,400 40 S 2,400 Office Support HR S40.00 30 S 1,200 30 S 1,200 TOTAL SALARY 890 S 44,600 890 S 44,600 BENEFITS 5 Environmental Health Specialist HR 40% S 16,400 S 16,400 finance Manager HR 40% �S 960 S 960 Office Support HR 40% �S 480 S 480 TOTAL BENEFITS S 17,840 0 $ 17,840 OVERHEAD or INDIRECT 18.95% $ 8,452 $ 8,452 OTHER DIRECT COSTS(ODC) Rebates S - S 143,082 S 143,082 Total ODCs S 143,082 $ 143,082 SUPPPLIES Postage S - S 500 S 500 TOTAL SUPPLIES S 500 S 500 TOTAL COSTS S 214,474 $ 214,474 BILLING PROCEDURES The AGENCY shall reimburse the CONTRACTOR upon review and approval of work performed under the scope of this agreement and receipt of properly completed reimbursement requests. THE AGENCY will pay for work and expenses that occurred within the period of performance. The AGENCY reserves the right to withhold 10% of the payment under each reimbursement request until satisfactory completion of the project. Such satisfaction not be unreasonably withheld. Payment may be withheld if required work, services, progress reports and/or deliverables are not submitted to the satisfaction of the AGENCY. Such satisfaction not be unreasonably withheld. The AGENCY may terminate the agreement if the CONTRACTOR fails to comply with any term or condition of this contract. The AGENCY will pay indirect costs as approved in the budget. The CONTRACTOR may be required to submit a copy of their current federally approved indirect cost rate. The CONTRACTOR shall receive reimbursement for travel and other expenses as identified below or as authorized in advance by the AGENCY as reimbursable. Such expenses may include airfare (economy or coach class only), other transportation expenses, lodging and subsistence necessary during periods of required travel at the current state reimbursement rates (http://www.ofm.wa.gov/resources/travel.asp ). If the CONTRACTOR expends more than the amount of the AGENCY funding in this agreement in anticipation of receiving additional funds from the AGENCY, it does so at its own risk. The AGENCY is not legally obligated to reimburse the CONTRACTOR for costs incurred in excess of the AGENCY's approved budget. The CONTRACTOR must submit a monthly invoice voucher or equivalent document to the AGENCY by the 20th of each month for the previous month's billing (e.g. March invoice to be submitted by April 201h) UNLESS the AGREEMENT NO. 2025-23 Page 15 of 25 Exhibit C Budget& Billing Procedures Title: High Risk OSS Inspection Reminder Plot agreement has been identified as a "deliverable-based" contract with specific due date or special conditions that has been approved by the PSP Project Manager. Contractors must submit invoices within 30 days after the month of completion of deliverables to the PSP Project Manager for"deliverable-based" contracts. Payment for approved goods and/or services will be made by check, warrant or electronic fund transfer(EFT)within 30 days of receipt of the invoice. The CONTRACTOR must submit invoices for all work done within a fiscal year 30 days after the end of the fiscal year. Invoices shall be paid within 30 days after the final invoice has been submitted. BILLING CONDITIONS: All Subrecipients/Contractors must submit any budget changes to PSP for sufficient processing time of any amendment execution between PSP and the Contractor/1-1O. If information provided does not allow for sufficient processing time, PSP will not adjust or pay for any invoices or billing over the 10% of the total amount listed for each task or subtask even if the added total amounts for those tasks/subtasks does not exceed the total budget. BILLING DETAIL Each invoice voucher or equivalent document submitted to the AGENCY by the CONTRACTOR must include all necessary information for the AGENCY to verify all expenditures. At a minimum, the CONTRACTOR shall specify the following: 1. The PSP contract/agreement number. 2. The time-period during which the services were performed. 3. A description of purchases, work and services performed. 4. Total invoice amount. 5. Expenditure detail based on the approved budget. Supporting documentation must include the same level of detail as the approved budget, such as: a. Task Number b. Budget category (personnel, goods/services, subcontractors) c. Number of hours billed, if applicable and d. Hourly rate, if applicable. 6. A receipt must accompany any single expense in the amount of$50.00 or more. 7. If match is required: a. match requirement met during the billing period, and b. cumulative match requirement met 8. A progress report describing the deliverables completed during the reimbursement request period. The AGENCY shall not process payments if the CONTRACTOR fails to submit the required documentation. Submit reimbursement requests to: Puget Sound Partnership Fiscal Unit PO Box 40900 Olympia, WA. 98504 Submit all invoices electronically to pspfiscal(cDpsp.wa.-go v Payment shall be considered timely if made by the AGENCY within thirty(30) calendar days after receipt of properly completed reimbursement request. AGREEMENT NO. 2025-23 Page 16 of 25 PUGETSOUND .i PARTNERSHIP Exhibit D PSP Agreement#2025-23 CERTIFICATION REGARDING LOBBYING CERTIFICATION FOR CONTRACTS, GRANTS, LOANS AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including sub-contracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31 U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Mark Neary, County Administrator Typed Name & Title of Authorized Representative Signature and Date of Authorized Representative PSP form (rev 8/2013) based on EPA form 5500-06 (Rev. 06/2008) Previous editions are obsolete. AGREEMENT NO. 2025-23 Page 17 of 25 EXHIBIT E Puget Sound Partnership SUB-RECIPIENT FEDERAL REQUIREMENTS Title: High Risk OSS Inspection Reminder Plot 1. INTRODUCTION This Exhibit E contains provisions that are not listed on OMB Standard Form 424B (Rev 4- 2012). These provisions apply only to Sub-recipients. 2. AUDIT REQUIREMENTS Sub-recipient CONTRACTOR shall meet the provisions in Office of Management and Budget (OMB) Guidance, Subpart F, §200.501 (Audit Requirements), if the CONTRACTOR expends $750,000 or more in total Federal funds in a fiscal year. The $750,000 threshold for each year is a cumulative total of all federal funding from all sources. The CONTRACTOR shall forward a copy of the audit along with the RECIPIENT'S response and the final corrective action plan to AGENCY within ninety (90) days of the date of the audit report. For complete information on how to accomplish the single audit submissions, visit the Federal Audit Clearinghouse Web site: http://harvester.census.gov/facweb/ 3. COST PRINCIPLES/INDIRECT COSTS FOR STATE AGENCIES GRANT RECIPIENT agrees to comply with the cost principles of 2 CFR 200 Subpart E as appropriate to the award. In addition to the US Environmental Protection Agency's General Terms and Conditions "Indirect Cost Rate Agreements", if the recipient does not have a previously established indirect cost rate, it agrees to prepare and submit its indirect cost rate proposal in accordance with 2 CFR 200 Appendix VII. 4. CIVIL RIGHTS OBLIGATIONS This term and condition incorporates by reference the signed assurance provided by the recipient's authorized representative on Standard Form 424B. These assurances and this term and condition obligate the recipient to comply fully with applicable civil rights statutes and implementing EPA regulations. 5. CYBERSECURITY CONDITION The subrecipient(s) must comply with the recipient's requirements (section (b) (1) — EPA must ensure that any connections between the recipient' network or information system and EPA networks used by the recipient to transfer data under this agreement, are secure) if the subrecipients network or information system is connected to EPA networks to transfer data to the Agency using systems other than the Environmental Information Exchange Network or EPA's Central Data Exchange. 6. NON DISCRIMINATION AND DISADVANTAGED, MBE, WBE BUSINESS ENTERPRISES ADDITIONAL REQUIREMENTS CONTRACTOR agrees to comply with the requirements of EPA's Program for Utilization of Small, Minority, and Women's Business Enterprises in procurement, contained in 40 CFR, Part AGREEMENT NO. 2025-23 Page 18 of 25 33. CONTRACTOR shall include the following provision in all subcontracts involving use of federal funds: In accordance with 40 CFR 33.106 and its Appendix A, the CONTRACTOR shall not discriminate on the basis of race, color, national origin or sex in the performance of this contract. The contractor administration shall carry out applicable requirements of 40 CFR part 33 in the award of contracts awarded under EPA financial assistance agreements. Failure by the contractor to carry out these requirements is a material breach of this contract which may result in the termination of this contract or other legally available remedies. 7. DRUG FREE WORKPLACE CONTRACTOR (Sub-Recipient) shall make an ongoing, good faith effort to maintain a drug-free workplace pursuant to the specific requirements set forth in Title 2 CFR Part 1536 Subpart B. Additionally, in accordance with these regulations, the recipient organization shall identify all known workplaces under its federal award and keep this information on file during the performance of the award. CONTRACTORS who are individuals must comply with the drug-free provisions set forth in Title 2 CFR Part 1536 Subpart C. The consequences for violating this condition are detailed under Title 2 CFR Part 1536 Subpart E. Recipient can access the Code of Federal Regulations (CFR) Title 2 Part 1536 at: http://ecfr.gpoaccess.gov. 8. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) REPORTING REQUIREMENTS a. In order to comply with the FFATA, the Sub-Recipient shall complete the FFATA Data Collection Form (FFATA Data Collection Form, Exhibit E, Attachment 2) and return it to the AGENCY. The AGENCY will report basic agreement information, including the required UEI number, for all federally-funded agreements at www.fsrs.gov. The new 12-digit alphanumeric identifier is provided by SAM.gov registration to all entities who register to do business with the federal government (including the existing entities). This is the identifier which is replacing the use of the DUNS number. b. To comply with the act and be eligible to enter into this contract, your organization must have a Unique Entity Identifier (UEI) number. A UEI number provides a method to verify data about your organization. If you do not already have one, you may receive a UEI number by logging into www.SAM.gov and if required, complete an entity registration. c. Any sub-recipient that meets each of the below criteria must also report compensation for its five top executives, using AGENCY's Federal Funding Accountability and Transparency Act (FFATA) Data Collection Form if the sub-recipient meets the following criteria: • Receives more than $25,000 in federal funds under this award. • Receives more than 80 percent of its annual gross revenues from federal funds. • Receives more than $25,000,000 in annual federal funds. • The public does not have access to this information about the compensation of the senior executives of your organization through periodic reports filed under section 13(A) or 15(d) of the Securities and Exchange Act of 1934 (15 U.S.C. 78m(a), 78(d) or section 6104 of the Internal Revenue Code of 1986. See www.fsrs.gov for details of this requirement. If your organization falls into this above category, you must report the required information to AGENCY. AGREEMENT NO. 2025-23 Page 19 of 25 9. GEOSPATIAL DATA STANDARDS All geospatial data created must be consistent with Federal Geographic Data Committee (FGDC) endorsed standards. Information on these standards may be found at https://www.fgdc.gov/ 10. INTERNATIONAL TRAVEL (Including Canada All International Travel must be approved by the US Environmental Protection Agency's, Office of International and Tribal Affairs (OITA) BEFORE travel occurs. Even a brief trip to a foreign country, for example to attend a conference, requires OITA approval. Please contact your Partnership Project manager as soon as possible if travel is planned out of the country, including Canada and/or Mexico, so that they can submit a request to the EPA Project Officer if they approve of such travel. 11. LEP (Limited English Proficiency) Title VI As a recipient of EPA financial assistance, you are required by Title VI of the Civil Rights Act to provide meaningful access to LEP individuals. In implementing that requirement, the Sub- recipient agrees to use as a guide the Office of Civil Rights (OCR) document entitled "Guidance to Environmental Protection Agency Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons." The guidance can be found at http://frwebgate.access.gpo.gov/cqi-bin/getdoc.cgi?dbname=2004 register&docid=fr250n04-79.pd. In accepting this contract, the recipient acknowledges it has an affirmative obligation to implement effective Title VI compliance programs and ensure that its actions do not involve discriminatory treatment and do not have discriminatory effects even when facially neutral. The recipient must be prepared to demonstrate to EPA/PSP that such compliance programs exist and are being implemented or to otherwise demonstrate how it is meeting its Title VI obligations. For example, if CONTRACTOR's responsibilities under this contract include gathering public input on an environmental issue, CONTRACTOR's communication with the public should attempt to minimize barriers that interfere with the ability of LEP persons to meaningfully participate. 12. MANAGEMENT FEES Management fees or similar charges in excess of the direct costs and approved indirect rates are not allowable. The term "management fees or similar charges" refers to expenses added to the direct costs in order to accumulate and reserve funds for ongoing business expenses, unforeseen liabilities, or for other similar costs which are not allowable under this CONTRACT. Management fees or similar charges may not be used to improve or expand the project funded under this Agreement, except to the extent authorized as a direct cost of carrying out the scope of work. 13. PEER REVIEW The results of this project may affect management decisions relating to Puget Sound. Prior to finalizing any significant technical products the Principal Investigator (PI) of this project must solicit advice, review, and feedback from a technical review or advisory group consisting of relevant subject matter specialists. A record of comments and a brief description of how respective comments are addressed by the PI will be provided to the Project Monitor prior to releasing any final reports or products resulting from the funded study. AGREEMENT NO. 2025-23 Page 20 of 25 14. REIMBURSEMENT LIMITATION If CONTRACTOR expends more than the amount of the Environmental Protection Agency (EPA) funding in this agreement in anticipation of receiving additional funds from EPA, it does so at its own risk. EPA is not legally obligated to reimburse PSP, nor its sub-recipients, for costs incurred in excess of the EPA approved budget. 15. SEMI-ANNUAL AND ANNUAL PERFORMANCE REPORTS The Sub-recipient shall submit performance reports during the life of the project, as specified in the statement of work or work plan developed under this contract. In addition to the periodic performance reports, the recipient shall submit a final performance report, which is due 90 calendar days after the expiration or termination of the award, or as specified in the work plan or statement of work. The report shall be submitted to the PSP Project Officer and may be provided electronically. The report shall generally contain the same information as in the periodic reports, but should cover the entire project period. After completion of the project, the PSP Project Officer may waive the requirement for a final performance report if the PSP Project Officer deems such a report is inappropriate or unnecessary. 16. SIX GOOD FAITH EFFORTS, 40 CFR, PART 33, SUBPART C Pursuant to 40 CFR, Section 33.301, the recipient agrees to make the following good faith efforts whenever procuring construction, equipment, service and supplies under an EPA financial assistance agreement, and to require that subrecipients, loan recipients, and prime contractors also comply. Records documenting compliance with the six good faith efforts shall be retained: a) Ensure DBEs are made aware of contracting opportunities to the fullest extent practicable through outreach and recruitment activities. For Indian Tribal, State and Local Government recipients, this will include placing DBEs on solicitation lists and soliciting whenever they are potential sources. b) Make information on forthcoming opportunities available to DBEs and arrange time frames for contracts and establish delivery schedules, where the requirements permit, in a way that encourages and facilitates participation by DBEs in the competitive process. This includes, whenever possible, posting solicitations for bids or proposals for a minimum of 30 calendar days before the bid or proposal closing date. c) Consider in the contracting process whether firms competing for large contracts could subcontract with DBEs. For Indian Tribal, State and local Government recipients, this will include dividing total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by DBEs in the competitive process. d) Encourage contracting with a consortium of DBEs when a contract is too large for one of these firms to handle individually. e) Use the services and assistance of the SBA and the Minority Business Development Agency of the Department of Commerce. f) If the prime contractor awards subcontracts, require the prime contractor to take the steps in paragraph (a) through (e) of this section. 17. SUB-AWARDS If CONTRACTOR (Sub-Recipient) makes sub-awards under this contract, CONTRACTOR is responsible for selecting its sub-awardees and, if applicable, for conducting sub-award competitions. CONTRACTOR agrees to: AGREEMENT NO. 2025-23 Page 21 of 25 a. Establish all sub-award agreements in writing; b. Maintain primary responsibility for ensuring successful completion of the approved project (Sub-Recipient cannot delegate or transfer this responsibility to a sub-awardee); c. Ensure that any sub-awards comply with the standards in Section 210(a)-(d) of OMB Circular A-133, and are not used to acquire commercial goods or services for the sub- awardee; d. Ensure that any sub-awards to 501(c)(4) organizations do not involve lobbying activities; e. Monitor the performance of sub-awardees, and ensure sub-awardees comply with all applicable regulations, statutes, and terms and conditions which flow down in the sub- award; f. Obtain AGENCY's consent before making a sub-award to a foreign or international organization, or a sub-award to be performed in a foreign country; and g. Obtain approval from AGENCY for any new sub-award work that is not outlined in the approved work plan in accordance with 40 CFR Parts 30.25 and 31.30, as applicable. 18. TRAFFICKING IN PERSONS AND TRAFFICKING VICTIM PROTECTION ACT OF 2000 (TVPA) AS AMENDED IN 22 U.S.C. 7104(g) This provision applies only to a Sub-Recipient, and all sub-awardees of Sub-Recipient, if any. See page one (1) of this contract for determination of whether CONTRACTOR is a sub- recipient. Sub-Recipient shall include the following statement in all sub-awards made to any private entity under this Agreement. "You as the Sub-Recipient, your employees, sub-awardees under this award, and sub- awardees' employees may not engage in severe forms of trafficking in persons during the period of time that the award is in effect; procure a commercial sex act during the period of time that the award is in effect; or use forced labor in the performance of the award or sub-awards under this Award." Sub-Recipient, and all sub-awardees of Sub-Recipient must inform AGENCY immediately of any information you receive from any source alleging a violation of this prohibition during the award term. Federal agency funding this agreement may unilaterally terminate, without penalty, the funding award if this prohibition is violated, Section 106 of the Trafficking Victims Protection Act of 2000, as amended. 19. UNLIQUIDATED OBLIGATIONS (ULO) Sub-recipients, and all sub-awardees of Sub-Recipients, if any, should manage their agreement and subaward funding in ways that reduce the length of time that federal funds obligated and committed to subaward projects are unspent (not yet drawn down through disbursements to sub-recipients and sub-awardees). AGREEMENT NO. 2025-23 Page 22 of 25 View Burden Statement OMB Number:4040-0007 Expiration Date:01/31/2019 ASSURANCES - NON-CONSTRUCTION PROGRAMS Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden,to the Office of Management and Budget, Paperwork Reduction Project(0348-0040),Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY, NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance and Act of 1973, as amended(29 U.S.C.§794),which prohibits the institutional, managerial and financial capability discrimination on the basis of handicaps; (d)the Age (including funds sufficient to pay the non-Federal share of Discrimination Act of 1975,as amended(42 U. project cost)to ensure proper planning, management and S.C.§§6101-6107),which prohibits discrimination on the completion of the project described in this application. basis of age; (e)the Drug Abuse Office and Treatment Act of 1972(P.L. 92-255),as amended, relating to 2. Will give the awarding agency,the Comptroller General of nondiscrimination on the basis of drug abuse; (f)the the United States and, if appropriate,the State,through Comprehensive Alcohol Abuse and Alcoholism any authorized representative,access to and the right to Prevention,Treatment and Rehabilitation Act of 1970 examine all records, books, papers,or documents related (P.L.91-616),as amended, relating to nondiscrimination to the award;and will establish a proper accounting on the basis of alcohol abuse or alcoholism; (g)§§523 system in accordance with generally accepted accounting and 527 of the Public Health Service Act of 1912(42 standards or agency directives. U.S.C.§§290 dd-3 and 290 ee-3),as amended, relating to confidentiality of alcohol 3. Will establish safeguards to prohibit employees from and drug abuse patient records; (h)Title VIII of the Civil using their positions for a purpose that constitutes or Rights Act of 1968(42 U.S.C.§§3601 et seq.),as presents the appearance of personal or organizational amended, relating to nondiscrimination in the sale, rental conflict of interest,or personal gain. or financing of housing; (i)any other nondiscrimination provisions in the specific statute(s)under which application 4. Will initiate and complete the work within the applicable for Federal assistance is being made;and, 0)the time frame after receipt of approval of the awarding requirements of any other nondiscrimination statute(s) agency. which may apply to the application. 5. Will comply with the Intergovernmental Personnel Act of 7. Will comply,or has already complied,with the 1970(42 U.S.C.§§4728-4763)relating to prescribed requirements of Titles II and III of the Uniform Relocation standards for merit systems for programs funded under Assistance and Real Property Acquisition Policies Act of one of the 19 statutes or regulations specified in Appendix 1970(P.L. 91-646)which provide for fair and equitable A of OPM's Standards for a Merit System of Personnel treatment of persons displaced or whose property is Administration(5 C.F.R.900, Subpart F). acquired as a result of Federal or federally-assisted programs.These requirements apply to all interests in 6. Will comply with all Federal statutes relating to real property acquired for project purposes regardless of nondiscrimination.These include but are not limited to: Federal participation in purchases. (a)Title VI of the Civil Rights Act of 1964(P.L. 88-352) which prohibits discrimination on the basis of race,color or 8. Will comply,as applicable,with provisions of the Hatch national origin; (b)Title IX of the Education Amendments of Act(5 U.S.C.§§1501-1508 and 7324-7328)which limit 1972,as amended(20 U.S.C.§§1681- 1683,and 1685- the political activities of employees whose principal 1686),which prohibits discrimination on the basis of sex; (c) employment activities are funded in whole or in part Section 504 of the Rehabilitation with Federal funds. Previous Edition Usable Standard Form 424B(Rev.7-97) Authorized for Local Reproduction Prescribed by OMB Circular A-102 AGREEMENT NO. 2025-23 Page 23 of 25 9. Will comply, as applicable,with the provisions of the Davis- 13. Will assist the awarding agency in assuring compliance Bacon Act(40 U.S.C. §§276a to 276a-7),the Copeland Act with Section 106 of the National Historic Preservation (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Act of 1966, as amended (16 U.S.C. §470), EO 11593 Work Hours and Safety Standards Act(40 U.S.C. §§327- (identification and protection of historic properties), and 333), regarding labor standards for federally-assisted the Archaeological and Historic Preservation Act of construction subagreements. 1974 (16 U.S.C. §§469a-1 et seq.). 10. Will comply, if applicable, with flood insurance purchase 14. Will comply with P.L. 93-348 regarding the protection of requirements of Section 102(a)of the Flood Disaster human subjects involved in research, development, and Protection Act of 1973 (P.L. 93-234)which requires related activities supported by this award of assistance. recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of 15. Will comply with the Laboratory Animal Welfare Act of insurable construction and acquisition is$10,000 or more. 1966(P.L. 89-544, as amended, 7 U.S.C. §§2131 et seq.)pertaining to the care, handling, and treatment of 11. Will comply with environmental standards which may be warm blooded animals held for research,teaching,or prescribed pursuant to the following: (a)institution of other activities supported by this award of assistance. environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190)and 16. Will comply with the Lead-Based Paint Poisoning Executive Order(EO) 11514; (b)notification of violating Prevention Act(42 U.S.C.§§4801 et seq.)which facilities pursuant to EO 11738; (c)protection of wetlands prohibits the use of lead-based paint in construction or pursuant to EO 11990; (d)evaluation of flood hazards in rehabilitation of residence structures. floodplains in accordance with EO 11988; (e)assurance of 17. Will cause to be performed the required financial and project consistency with the approved State management compliance audits in accordance with the Single Audit program developed under the Coastal Zone Management Act Amendments of 1996 and OMB Circular No.A-133, Act of 1972(16 U.S.C. §§1451 et seq.); (f)conformity of "Audits of States, Local Governments,and Non-Profit Federal actions to State (Clean Air) Implementation Plans Organizations." under Section 176(c)of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g)protection of 18. Will comply with all applicable requirements of all other underground sources of drinking water under the Safe Federal laws, executive orders, regulations, and policies Drinking Water Act of 1974, as amended (P.L. 93-523); governing this program. and, (h)protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93- 19. Will comply with the requirements of Section 106(g)of 205). the Trafficking Victims Protection Act(TVPA)of 2000, as amended (22 U.S.C. 7104)which prohibits grant award 12. Will comply with the Wild and Scenic Rivers Act of recipients or a sub-recipient from (1) Engaging in severe 1968(16 U.S.C. §§1271 et seq.)related to protecting forms of trafficking in persons during the period of time components or potential components of the national that the award is in effect(2) Procuring a commercial wild and scenic rivers system. sex act during the period of time that the award is in effect or(3)Using forced labor in the performance of the award or subawards under the award. SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE County Administrator APPLICANT ORGANIZATION DATE SUBMITTED Mason County Environmental Health Standard Form 424E(Rev.7-97)Back AGREEMENT NO. 2025-23 Page 24 of 25 PUGETSOUND �w PARTNERSHIP 424B (Rev 4-2012) Federal Funding Accountability and Transparency Act Data Collection Form This award is supported by Federal Funds that require compliance with the Federal Funding Accountability and Transparency Act. The purpose of the Transparency Act is to make information available online so the public can see how Federal Funds are spent. To comply with the act and be eligible to receive this award, your organization must have a Unique Entity Identifier(UEI) number. If you do not already have one, you may receive a UEI number free of at www.SAM.gov and if required, complete an entity registration. The Puget Sound Partnership (PSP) also encourages registration with the System for Award Management(SAM)to reduce data entry by both PSP and your organization. You may register with SAM Free of Charge at www.sam.gov. Information about your organization and this grant will be reported by PSP to the Federal government as required by P.L 109-282. This information will then be made available to the public by the Federal Government on www.USASpending.gov. Subrecipient 1. Legal Name 2. UEI Number Mason County Environmental Health SNAXPBGW4VR4 3. Principle Place of Performance 415N6'" St 3a. City 3b. State Shelton Washington 3c. Zip +4 3d. Country 98584-3425 United State of America 4. Are you registered in SAM? ® Yes ❑ No If yes, skip to signature block. Sign, Date & Return 5. In the preceding fiscal year, did your organization: a. Receive 80%or more of annual gross revenue from Federal contracts, subcontracts, grants, loans, sub rants, loans and/or cooperative agreements, AND b. $25,000 or more in annual gross revenues from Federal contracts, subcontracts, grants, loans, sub rants, loans and/or cooperative agreements, AND c. Receives more than $25,000,000 in annual federal funds. d. The public does not have access to this information about the compensation of the senior executives of your organization through periodic reports filed under section 13(A) or 15(d) of the Securities and Exchange Act of 1934 (15 U.S.C. 78m(a), 78(d) or section 6104 of the Internal Revenue Code of 1986. ❑ No—skip to signature block. Sign, Date, & Return ❑ Yes —you must report the names and total compensation of the top 5 highly compensated officials of your organization Name of Official Total Compensation 1. $ Annually 2. $ Annually 3. $ Annually 4. $ Annually 5. $ Annually NOTE: Total compensation for the purposes of this requirement generally means the cash and non-cash value earned by the executive during the past fiscal year and includes salary and bonus; awards of stock; stock options and stock appreciation rights; and other compensation such as severance and termination payments, and value of life insurance paid on behalf of the employee, and as otherwise provided by FFATA and applicable OMB guidance. By signing this document, the Authorized Representative attests to this information Signature of Authorized Representative Date Printed Name of Authorized Representative Mark Neary AGREEMENT NO. 2025-23 Page 25 of 25 *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Ian Tracy Ext: 544 Department: Public Health Briefing: Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): February 24,2025 Agenda Date(s): Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources 0 Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Code Enforcement Discussion Background/Executive Summary: Mason County has received multiple complaints from the public regarding the slow process of code enforcement and the limited ability of staff to effect change on properties with significant challenges. The purpose of this briefing is to continue the discussion started with the Commissioners in August 2024. Budget Impact(amount, funding source,budget amendment): TBD Public Outreach (news release,community meeting, etc.): N/A Requested Action: Commissioner discussion. Attachments Code Enforcement Presentation _fit• 4116 VW pot" CODE ENFORCEMENT {y_ _ / a I i CODE Environmental Health ENFORCEMENT PROGRAMS • S ewage • Solid Waste • Food Community Development • Planning • Building • Fire z CASES 450 Complaints Received and Closed 400 Currently Open: 350 • 68 Sewage • 266 Solid Waste 300 • 256 DCD 250 200 150 100 50 0 2019 2020 2021 2022 2023 2024 ■EH Received ■EH Closed ■DCD Received DCD Closed 3 44 oil '`!': . ,_ i•. 1 •� 04/25/2n,, 09:5 7. • ti ' 3•- -,;• � �`�'' ..'��+.'y �� - .Lam -- ' '� • . - 04/ 25/2024 . 09 `49 p rit • e �' ' ,fir` `r '`•� � • -� •f •I • 'ram `q '` •*04%25%`2024 09:53 F.; ' •Q Tom_7•. 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", � �\ rA ` + < it - 1� �. f•'• \-�,�• �� , � � �.�+ .°� ��\ -, S' 3� -° � .,., f,ice• �,'� � �I L•_ _� _ I � .•.( +� _ -:w+T�►, �s.� '".•L � � � .l� If�,!:� .� ; �-)1 ]I++"`" T T •t ill -#-.=1-trc"� -_� F 1 1 � 1 fir.; � �• . � ;��' . ,��? _»1.-_,,� 7.7 zi 64 05/14/2024 12 07 05/14/2024 12 09 05/14/2024 12:10 1 Av _ Y r..w, ,may,�♦ - 1 Ali .. `.• ♦ {� - �� -♦ .-. i. r (� ..4 tz �/+ �'= t t 1 « r y: "'q }° t says• ---Mom_ IP u t; • - ,,` -•`;�, • . ' ;;;,©5%1 202.4 1°2 12 05/14/2024 12 15 7 - W� ENFORCEMENT PATHWAYS • Administrative Fines: AKA Health Officer fines (MCC 6.04.050 from RCW 70.06.070 > RCW70.05. 120) • Hearings Examiner: Objective quasi-judicial hearings and decisions. Can assess civil fines (MCC 15. 13.045). Unpaid fines may be collected as with unpaid property tax and could result in foreclosure (MCC 15. 13.050h). • Class C Civil Infractions: Fine issued by code enforcement staff. Adjudicated through district court. Often requires support from the Prosecutor's office (MCC 15. 13.020d > RCW 7.80). • Abatement: (MCC 6.72.090 & 15. 13.060) Unpaid abatement costs may be collected as with unpaid property tax and could result in foreclosure. 10 ik 4f-lie CHALLENGES • Past Practice f ` • Code Enforcement Staffing - • Prosecutor Resources i; •_ a ' osecuto • Judicial Support = - - - _ _-- - • Abatement Funds • Hearings Examiner Costs REQUESTS • Hearings Examiner cost $ 180,000.00 Annually. • $250,000.00 to start a Public Health Abatement Fund. Add funding mechanism to maintain the fund. • Commission approval to apply liens that could result in foreclosure. *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Melissa Casey Ext:404 Department: Public Health Briefing: Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): February 24,25 Agenda Date(s): Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Homeless Service Provider Presentation—The Youth Connection Background/Executive Summary: Susan Kirchoff,Executive Director of The Youth Connection,has prepared a 30-minute presentation for the Board describing 1)the organization's services, 2)how many people are served, 3)how many people exit the programs, and 4)how the organization is funded. Budget Impact(amount,funding source,budget amendment, etc.): N/A Public Outreach: N/A Requested Action: None; information only Attachment(s)• None