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HomeMy WebLinkAboutHood Canal School District and Mason County Improvement Projects - Contract MEMORANDUM OF UNDERSTANDING Hood Canal School District and Mason County ` Track and Field Improvement Project and Multipurpose Field Improvement Project 1.1 PARTIES " - C) This Memorandum of Understanding (MOU) is entered into between Hood Canal School District No. 404 (DISTRICT) and the Mason County (COUNTY). The above entities are collectively referred to as the PARTIES. 1.2 PURPOSE AND USE and DESCRIPTION OF PROJECT The PARTIES agree.that the purpose and use of this MOU is to facilitate a cooperative relationship to renovate an existing track and soccer/football field located on property held by the Hood Canal School District in Mason County that can be used for school and community use specific to the grant applications as detailed below. COUNTY has agreed to serve as the Primary Sponsor for two Washington State Recreation and Conservation Office (RCO) grants for project total of $915,550. The first application is 16-2034D Washington Wildlife and Recreation Program/Local Parks-Hood Canal Track and Field Improvements requesting $457,775 in grant funds and providing $457,775 in required matching funds. The second application is a Youth Athletic Facilities grant 16-1929 Hood Canal Multipurpose Field Improvements requesting $250,000 in grant funds. If both grants are awarded the DISTRICT's required matching funds will be reduced to $207,775. The PARTIES agree that the project will provide for community-wide, public, outdoor recreation use on an equal or greater basis than the DISTRICT's use. It is understood that the DISTRICT will have priority use of the track and field use during school hours which, more often than not, is outside the normal demand for public use. If an RCO grant application(s) is awarded, COUNTY and the DISTRICT agree to negotiate a comprehensive joint use agreement that coordinates the use of the track and field for by the DISTRICT and the general public per RCO grant program requirements. The DISTRICT agrees to post signs that clearly define the project site's availability for general public recreational use. COUNTY has agreed to coordinate the scheduling of the field use through the Facilities, Parks and Trails Department. The DISTRICT agrees that the track and field improved with RCO grant funds will continue to function as originally funded into perpetuity or as required by the grant(s) funding source unless approved by RCO following a request submitted jointly by COUNTY and the DISTRICT. The DISTRICT will be solely responsible for remediating any changes made without prior approval as requested by RCO. 1.3 TERM The term of this MOU shall be from the date of the last signature into perpetuity after the project is completed unless otherwise agreed by RCO. 1.4 COUNTY'S PRIMARY RESPONSIBILITIES • Serve as the primary sponsor and fiscal agent for grant applications as well as grant contract(s) should they be awarded. • Administer the grant in compliance with RCO and COUNTY requirements, policies and procedures. • Ensure the DISTRICT's compliance with grant contract terms and conditions. • Provide the DISTRICT with project support as able and appropriate. • Additional responsibilities will be further in project sub-recipient agreement(s), joint use agreement(s) and other agreements as applicable. 1.5 DISTRICT'S PRIMARY RESPONSIBILITIES • Function as project manager for field renovation and development in conjunction with COUNTY's designated staff. • Provide the required grant match in cash and/or in-kind match as allowed per RCO guidelines. • Enter into and agree to remain in compliance with grant sub-recipient contract(s) with COUNTY per RCO and COUNTY requirements, policies and procedures. • Cover any additional costs associated with completing the project(s) as required and contracted including overruns and extra work. • Procure project services, material and contractors in compliance with RCO guidelines and manuals. • Maintain the track and field per RCO requirements throughout the life of the project. • Additional responsibilities will be defined in project sub-recipient agreement(s), joint use agreement(s) and other agreements as applicable. 1.6 COMMUNITY OFFICIALS INVOLVED Officials involved in the joint-use facility planning for DISTRICT includes elected members of the Hood Canal School District No. 404 Board of Directors. Officials involved in the joint-use facility planning for COUNTY includes elected Mason County Commissioners. 1.7 TERMINATION This MOU may not be terminated by either of the PARTIES unless allowed and approved by RCO. COUNTY and the DISTRICT hereby execute this MOU as of the date and year last written below. HOOD CANAL SCHOOL DISTRICT No. 404 BOARD OF COUNTY COMMISSIONERS BOARD OF DIRECTORS MASON COUNTY, WASHINGTON Date Date I Board Member District No. 1 Terri Jeffreys, Chair r Date Board Member-District No. 2 APPROVED AS TO FORM: M Date �^ Board Member District No. 3 Tim Whitehead, Chief DPA f Date Board Member District No. 4 Date Member At-Large