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2025/02/04 - Regular Packet
PS0rA� Board of Mason County Commissioners Draft Meeting Agenda Commission Chambers 411 N 5th St, Shelton, WA 98584 February 4, 2025 1854 9:00 a.m. Commission meetings are live streamed at hqp://www.masonwebtv.com/ Regular Commission business meetings will be held in-person and via Zoom. Please click the Zoom meeting link posted on the Mason County homepage and use the"raise hand"feature to be recognized by the Chair to provide comment and testimony. Public comment and testimony can be provided in-person,via e-mail at msmithng,masoncountywa.gov;mail in to the Commissioners'Office at 411 N 5t'St,Shelton,WA 98584;or call(360)427- 9670 ext.419. If you need to listen to the Commission meeting via telephone,please provide your telephone number to the Commissioners'Office no later than 4:00 p.m.the Friday before the meeting. 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 4.2 Allyn Urban Growth Area(UGA)Community Input Meeting Reschedule News Release 5. Open Forum for Citizen Input Please see above options to provide public comment; 3 minutes per person, 15-minute time limit. 6. Adoption of Agenda Items appearing on the agenda after `Item 10.Public Hearings"may be acted upon before 9:15 a.m. 7. Approval of Minutes—No minutes at this time. 8. Approval of Action Agenda Items listed under `Action Agenda"may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered a separate item. 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant#8110308-8110601 $1,520,095.88 Direct Deposit Fund Warrant# 113190-113593 $ 999,746.04 Salary Clearing Fund Warrant#7008654-7008680 $ 677,685.38 8.2 Approval of the lead pay requests for Christ Pinkston from January 1,2025 through January 31,2025 and for Todd Cannon,Carl"Bud"Olson,and Tammi Wright from February 1,2025 until management positions within those departments are filled. 8.3 Approval of the Acknowledgement of Receipt for the Treasurer's 2024 Refund Report. 8.4 Approval of the Resolution to cancel uncollectible personal property taxes. 8.5 Approval for the Sheriff's Office to convert a Deputy position to a Sergeant position to serve as the supervisor in the Administrative Division. 8.6 Approval of the Order of Sale allowing the Mason County Treasurer to schedule an online auction with Bid4Assets.com to sell certain Tax Title properties. 8.7 Approval of the Interlocal Agreement between Thurston-Mason Behavioral Health Administrative Service Organization(TMBH-ASO)and Mason County to allow TMBH-ASO to fund judicial services provided by Mason County for individuals detained due to behavioral health disorders at$817 per case not to exceed $175,000 for a period of January 1,2025 through December 31,2025. 8.8 Approval to create,post,and fill one full time equivalency(FTE)Maintenance II to a Maintenance III and fill one 0.5 FTE Seasonal Maintenance position within the Facilities Department. 8.9 Approval to extend the agreement with North Mason Little League for food and beverage concessions at Sandhill Park for one year expiring March 1,2026. 8.10 Approval for Public Works to trade-in Solid Waste's 2019 John Deere 135G Excavator for a$50,000 trade-in value and purchase a new John Deere 135 Excavator off of the Sourcewell joint cooperative purchasing contract#011723-JDC with Pape Machinery for cost of$243,345.07 after trade-in. 8.11 Approval to accept a resignation in lieu of termination from Teri Myers effective June 14,2023 and to approve the Release and Hold Harmless Agreement to release and forever discharge Mason County,its officers,agents, employees,agencies,and departments from any and all existing and future claims,damages and causes of action foreseen and unforeseen of any nature whatsoever arising out of their employment. 9. Other Business(Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. No Public Hearings set for this time. 11. Board's Calendar and Reports 12. Adjournment MASON COUNTY TO: Board of Mason County Commissioners Reviewed FROM: Ravyn Marshall Ext. 380 DEPARTMENT: Support Services Action Agenda DATE: February 4, 2025 No. 4.1 ITEM: Correspondence 4.1.1 Received the following from Federal Energy Regulatory Commission regarding the Cushman No. 1 Development, Cushman Project: DSSMP and STID Revisions; Dam Safety Inspection Reports; Twelfth CSIR; Debris Removal Ramp Project; GIR Recommendations for Cushman and Cowlitz River Projects 4.1.2 Received the following from Washington State Liquor and Cannabis Board: Special Occasion License for Mason County Search and Rescue and Karen Hilburn Cancer Fund; letter regarding Cannabis Excise Tax Disbursements;Notice of Cannabis License Application for 420 Growers and Processors LLC Attachments: Originals on file with the Clerk of the Board. FEDERAL ENERGY REGULATORY COMMISSION Office of Energy Projects Division of Dam Safety and Inspections—Portland Regional Office 1201 NE Lloyd Blvd, Suite 750 t . Portland, Oregon 97232 AN 16 2025 (503) 552-2700 ri 0 1/7/2025 Commissioners Randy Neatherlin, Sharon Trask and Pat Tarzwell. In reply refer to: .Mark Neary, McKenzie Smith F.E.R.0 P-460 VIA Electronic Mail Mr. Chris Mattson Generation Manager Tacoma Public Utilities cmattson(a)ci.tacoma.wa.us Subject: DSSMP and STID Revisions, Cushman Project Dear Mr. Mattson: This letter is to acknowledge Mr. Paul Lennemann's May 13, 2024, letter transmitting a response to March 14, 2024 FERC comments on Dam Safety Surveillance and Monitoring Plan (DSSMP) and Supporting Technical Information Document (STID) Revisions for the Cushman Project, FERC No. 460. We have reviewed the information provided and our comments have been adequately addressed. We have the following additional comments: 1. Regarding Comment No. 6, Mr. Lennemann proposes a yearly schedule without dates for all Tacoma Power project STID revisions. As this letter is specifically related to the Cushman Project, the STID revisions for Cushman No. 1 and Cushman No. 2 are accepted as December 31, 2025 and December 31, 2030, respectively. If not already completed,please propose schedules for STID revisions for the other Tacoma Power Projects under separate letter or letters for each project, and identify all outstanding Independent Consultant and FERC comments that Tacoma Power will address in the proposed STID revisions. 2. Regarding Comment No. 9, as discussed with Tacoma Power Staff, please continue to provide update submittals of the Digital Project Archive (DPA) through the Tacoma Power SharePoint site when DPA files exceed the capacity of the Commission's eFiling system. 2 File the STID with the Digital Project Archive (DPA) using the Commission's eFiling system at hgps://www.ferc.gov/ferc-online/overview. You must also submit one hard copy of the STID to this office. Both the electronic and hard copy must be entire copies of the STID, do not send individual pages or sections. When eFiling, select Hydro: Dam Safety and Portland Regional Office. The Digital Project Archive (DPA) must be submitted electronically. If the DPA cannot be eFiled, contact the project engineer to discuss options for transmitting the DPA to the Commission. For more information in transmitting the DPA, see Chapter 15 of the Engineering Guidelines here: http s://www.fere.gov/industries-datglydropower/dam-safety-and-inspections/eng- guidelines. The cover page of the filing must indicate that the material was eFiled. For assistance with eFiling, contact FERC Online Support at FERCOnlineSupport(a ferc.gov, (866) 208-3676 (toll free), or (202) 502-8659 (TTY). Thank you for your continued cooperation and interest in dam safety. If you have any questions, please contact Mr. Daniel Klein of this office at (503) 552-2707. Sincerely, DOU^L^S Digitally signed by V /-1�7 DOUGLAS /"JOHNSON J O H N SO N-Dare::z025.01.07 16:20:31 -06'00' Douglas L. Johnson, P.E. Regional Engineer J r � 8�, DAM SAFETY INSPECTION REPORT FEDERAL ENERGY REGULATORY COMMISSION AN 21 2025 OFFICE OF ENERGY PROJECTS DIVISION OF DAM SAFETY AND INSPECTIONS ___ Portland Regional Office Project Name: Cushman Hydroelectric Project Project No. 460-WA Licensee: City of Tacoma(Tacoma Power) Location: North Fork Skokomish Olympic NF, Mason Washington (River) (County) (State) Dev. Development NATDAM Hazard I FERC Internal Performance No. # Potential Measure 01 Cushman No. WA00145 High Under Remediation 1 Under Investigation WA83070 High Cushman No. 1 Spillway Report From 07/25/2023 to 09/10/2024 Period: Project Daniel Klein, P.E. Engineer• Accompanied Tacoma Power:Paul Lennemann(CDSE),Matt Wilson(Deputy CDSE), By: Brad Ennis, Jon Sigafoos, and Josh Gile. FERC: Jim McHenry, Erin Williams, Eric.Kennedy, and Bruce Brand (FERC Consultant). Board of Consultants: Omid Abdi; Donald Bruce, Glenn Tarbox, and Drew Kennedy. Weather: Cloudy, low 40s degrees F This document contains Critical Energy Infrastructure Information (CEII) and therefore the contents are not public and have been classified as CEII in eLibrary. ° Commissioners Randy Neatherlin, Sharon Trask and Pat Tarzwell. 1. .Mark Neary, McKenzie Smith REAL DAM SAFETY INSPECTION REPORT FEDERAL ENERGY REGULATORY COMMISSION AN 1 6 2025 OFFICE OF ENERGY PROJECTS r S DIVISION OF DAM SAFETY AND INSPECTIONS Portland Regional Office J Project Name: Cushman Hydroelectric Project Project No. 460-WA Licensee: City of Tacoma (Tacoma Power) Location: North Fork Skokomish Olympic NF, Mason Washington (River) (County) (State) FERC Internal Dev. NATDAM Hazard Performance No. Development # Potential Measure 02 Cushman Dam No. 2 WA00146 High Under Investigation Report From 07/25/2023 to 07/31/2024 Period: Inspected By: Daniel Klein, P.E. Accompanied Paul Lennemann•(CDSE), Matt Wilson(Deputy CDSE), Mike McCoy, By: Jon Sigafoos;.Andrew Vamess, Hakeem Shibly, and Jonah Marne; all with Tacoma Power. Weather: Cloudy, High 60s degrees F This document contains Critical Energy Infrastructure Information (CEII) and therefore the contents are not public and have been classified as CEII in eLibrary. Commissioners Randy Neatherlin, Sharon Trask and Pat Tarzweli. Mark Neary, McKenzie Smith F.E.R.0 FEDERAL ENERGY REGULATORY COMMISSION Office.-off Energy Projects Division of Dam Safety and Inspections—Portland Regional Office 1201 NE Lloyd Blvd, Suite 750 Portland, Oregon 97232 Commissioners Randy Neatherlin, EGEIV (503) 552-2700 Sharon Trask and Pat Tarzwell. JAN 17 2025 Mark Neary, McKenzie Smith 1/6/2025 F.E.R.0 BY:------- -- =; In reply refer to: _ P-460 - i VIA Electronic Mail Mr. Chris Mattson v5 Generation Manager Tacoma Public Utilities cmattsonna,ci.tacoma.wa.us Subject: Twelfth CSIR Cushman No.. 1 Development, Cushman Project Dear Mr. Mattson: ; This letter is to:ackngwledge the following letters from Mr. Paul Lennemann transmitting informatipfixelated to the-.Twelfth Consultant's Safety Inspection Report (CSIR) for the CushmanNo• 1 Development of the Cushman Project, FERC No. 460. Letter Date y Submitted Documents) September 30, 2022 `' ''' Twelfth G$IR November 28, 2022 Plan and Schedule for Addressing the Independent Consultants'`(ICs') Recommendations The Twelfth CSIR for the Cushman No. 1 Development is generally acceptable, though we have identified minor issues:where the CSIR does not provide all of the information required by 18 CFR, Part 12, Subpart D, 12.37 (c) and Chapter 14, Appendix H of the Commission's Engineering Guidelines. These issues would not affect the conclusions or recommendations. Given that we have implemented a revised Part 12D program and associated Guidelines, and the Thirteenth Part 12D Inspection for the Cushman No. 1 Development will be a Comprehensive Assessment (CA), no further action is required. We recognize that Tacoma Power is improving the Supporting Technical Information Document (STID) and the associated Digital Project Archive (DPA) by developing a complete re-write to meet Chapter 15 of the FERC Engineering Guidelines. Therefore, we will provide comments on the revisions to the STID as they are submitted 2 and will not provide comments on the existing STID at this time. The STID and DPA revisions must be completed with ample time for IC Team review, to meet the scope of the CA as established in 18 CFR § 12.37 and as noted in Chapter 16 of the Engineering Guidelines. • Your current plan and schedule for addressing the Independent Consultants' recommendations is acceptable. ' File the STID with the Digital Project Archive (DPA) using the Commission's eFiling system at https://www.ferc.izov/ferc-online/overview. You must also submit one hard copy of the STID to this office. Both the electronic and hard copy must be entire copies of the STID, do not send individual pages or sections. When eFiling, select Hydro: Dam Safety and Portland Regional Office. The Digital Project Archive (DPA) must be submitted electronically. If the DPA cannot be eFiled, contact the project engineer to discuss options for transmitting the DPA to the Commission. For more information in transmitting the DPA, see Chapter 15 of the Engineering Guidelines here: httos://www.fern.gov/industries-datAydropower/dam-safety-and-inspections/en¢- guidelines. The cover page of the filing must indicate that the material was eFiled. For assistance with eFiling, contact FERC Online Support at FERCOnlineSupport(ZUerc.gov, (866) 208-3676 (toll free), or (202) 502-8659 (TTY). Thank you for your continued cooperation and interest in dam safety. If you have any questions, please contact Mr. Daniel Klein of this office at 503-552-2707. Sincerely, f Digitally signed by DOUGLAS,�OHNSOUG N J O H NSON-oate:-202a.0t.06 1 16:00:20-08-00- Douglas L. Johnson, P.E. Regional Engineer FEDERAL ENERGY REGULATORY COMMISSION Office of Energy Projects Division of Dam Safety and Inspections —Portland Regional Office 1201 NE Lloyd Blvd, Suite 750 rJACN EQV Portland, Oregon 97232 Commissioners Randy Neatherlin, 17 2025 U (503) 552-2700 Sharon Trask and Pat Tarzwell. Mark Neary, McKenzie Smith 1/7/2025 F.E.R.0 In reply refer to: P-460 VIA Electronic Mail Mr. Chris Mattson Generation Manager Tacoma Public Utilities cmattson(@ci.tacoma.wa.us Subject: Debris Removal Ramp Project, Cushman No. 1 Development, Cushman Project Dear Mr. Mattson: This letter is to acknowledge Mr. Paul Lennemann's July 11, 2024 letter transmitting design documentation for the Debris Removal Ramp Project for the Cushman No. 1 Development of the Cushman Project, FERC No. 460. We have reviewed the information provided and have the following comments: 1. A licensed civil engineer should be on site to confirm excavation is adequate prior to placement of materials. 2. The plans and specifications do not specify the required capacity of the geogrid. A geogrid product of adequate strength to conservatively meet the parameters of the provided design calculations is required. 3. The plans and specifications note that only hand-operated compaction equipment will be operated within three feet of wall, with uniform 8-inch lifts and a specified 95% maximum density (ASTM D698). As referenced in the design calculations, the 2009 Geotechnical Report concluded that soils in this location are silty sands. If potential backfill material is encountered that varies from this classification, the { lift thickness should be reduced, and care should be taken to remove larger aggregate from backfill material being placed within three feet of the wall. 4. Please resubmit the design package with included copies of all environmental permits and documentation of consultations (e.g., JARPA and SEPA permits). 2 5. The fish habitat mitigation plan notes securing large logs within the reservoir for fish habitat immediately upstream of the spillway gates and on the downstream side of the debris boom. Additional detail is required to assure that the logs will be adequately secured to prevent the possibility of a loose log affecting spillway gate operation. Include specific details of log dimensions and securing hardware. Include a proposed inspection plan to assure that the logs will remain secure. Within 60 days of the date of this letter,please respond to the comments above, or submit a plan and schedule to do so. File your submittal using the Commission's eFiling system at httos://www.fere.gov/fere-online/overview. When eFiling, select Hydro: Dam Safety and Portland Regional Office from the eFiling menu. The cover page of the filing must indicate that the material was eFiled. For assistance with eFiling, contact FERC Online Support at FERCOnlineSupportt7a,ferc.gov, (866) 208-3676 (toll free), or (202) 502-8659 (TTY). Thank you for your continued cooperation and interest in dam safety. If you have any questions, please contact Mr. Daniel Klein of this office at (503) 552-2707. Sincerely, C Digitally signed by DOUGLAS DOUGLAS �,yJOHNSON J O H N S O N-Date:;2025.01.07 1 16:19:57-08-00- Douglas L. Johnson, P.E. Regional Engineer' 14 FEDERAL ENERGY REGULATORY COMMISSION Office of Energy Projects Division of Dam Safety and Inspections—Portland Regional Office 1201 NE Lloyd Blvd, Suite 750 Portland, Oregon 97232 Commissioners Randy Neatherlin, F_ONE E (503) 552-2700 Sharon Trask and Pat Tarzwell. r AN 2 2025 Mark Neary, McKenzie Smith 1/14/2025 F.E.R.0 BY._ -` In reply refer to: P-460, P-2016 VIA Electronic Mail _Mr. Chris Mattson_ Generation Manager Tacoma Public Utilities cmattsonaci.tacoma.wa.us Subject: GIR Recommendations due by December 31, 2028, Cushman and Cowlitz River Projects Dear Mr. Mattson: This letter is to acknowledge Mr. Paul Lennemann's November 27, 2024 letter requesting extensions of time to address some Gate Inspection Report (GIR) recommendations for the Cushman Project and Cowlitz River Project, FERC Nos. 460 and 2016, respectively. The requested extensions of time are specifically related to recommendations associated with the Cushman No. 2 and Mossyrock Developments. We have reviewed your submittal and have the following comments: 1. Concerning Cushman No. 2 Development Gates: In response to the FERC January 9, 2023 letter Comment No. 1, Mr. Lennemann initially proposed a plan and schedule to install additional anodes to the spillway gates during the- next full-height gate test on or before December 31, 2026. Mr. Lennemann's letter explains that a full-height gate test was conducted in September of 2024 without the work being conducted as materials were not available when the work was performed. Mr. Lennemann also notes that on March 7, 2023, Tacoma Power's cathodic protection consultant inspected the system and recommended that the sacrificial anodes be replaced within the next five years. While you explained that you could not complete the work in 2024, there appears to be no reason that Tacoma Power cannot perform full-height gate tests before they are due. This would allow you to complete the maintenance in 2025 or 2026, in advance of the original due date. Therefore, your request is denied. 2 2. In response to the proposed plan and schedule changes concerning the Mossyrock Development Gates: a. The revised plan and schedule to fully address GIR recommendations GM-2 and GM-14 by December 31, 2028 is generally acceptable. This extension of time accommodates ongoing gate and dam stability studies and the proposed delay will not negatively affect project safety. However, we note that GM-14 recommends proactively replacing existing obsolete components with newer components that are widely available and more robust. It is unclear why this non-structural work is being tied to analyses and gate remediation. Tacoma Power should consider expediting these non-structural component replacements. b. We agree_that GIR recommendation GM-13 does not apply to the Mossyrock Project and may be considered closed. c. The revised plan and schedule to fully address our March 23, 2022 letter Comments Nos. 2 and 3 by December 31, 2028, is acceptable. This extension of time accommodates ongoing gate and dam stability studies, and the proposed delay will not negatively affect project safety. No additional submittal is requested at this time. File your submittal using the Commission's eFiling system at h`ptt s://www.ferc.gov/ferc-online/overview.When eFiling, select Hydro: Dam Safety and Portland Regional Office from the eFiling menu. The cover page of the filing must indicate that the material was eFiled. For assistance with eFiling, contact FERC Online Support at FERCOnlineSupport5.ferc.gov, (866) 208- 3676 (toll free), or (202) 502-8659 (TTY). - Thank you for your continued cooperation and interest in dam safety. If you have any questions, please contact Mr. Daniel Klein or Mr. Chris Humphrey of this office at (503) 552-2707 or (503) 552-2711, respectively. - -- - - - - -- - - -- - — Sincerely, - - - - — — - - i'Digitally signed by D O U G LAS'DOUGLAS ��JOHNSON J O H N S O.N-fiate:2025.01.14 1f 15:36:21 -08'00' Douglas L. Johnson; P.E. Regional Engineer Received 1/16/2025 Commissioners Randy Neatherlin, Sharon Trask and Pat Tarzwell. Mark Neary and McKenzie Smith Liquor Board URGENT WASHINGTON STATE LIQUOR AND CANNABIS BOARD - LICENSE SERVICES 1025 UNION AVE SE - P O Box 43075 Olympia WA 98504-3075 specialoccasions@lcb.wa.gov Fax: 360-753-2710 TO: MASON COUNTY COMMISSIONERS JANUARY 14, 2025 SPECIAL OCCASION #: 093229 MASON COUNTY SEARCH AND RESCUE PO BOX 3144 SHELTON, WA 98584 DATE: JANUARY 25, 2025 TIME: 6 PM TO 10 PM PLACE: THE HUB - 111 NE OLD BELFAIR HWY, BELFAIR CONTACT: DAVID L COHEN (DOB: 12.9.1956) 9165494999 SPECIAL OCCASION LICENSES _Licenses to sell beer on a specified date for consumption at a specific place. * _License to sell wine on a specific date for consumption at a specific place. * _Beer/Wine/Spirits in unopened bottle or package in limited quantity for off premise consumption. * _Spirituous liquor by the individual glass for consumption at a specific place. If return of this notice is not received in this office within 20 days from the above date, we will assume you have no objections to the issuance of the license. If additional time is required please advise. 1. Do you approve of applicant? YES NO 2. Do you approve of location? YES NO 3. If you disapprove and the Board contemplates issuing a license, do you want a hearing before final action is taken? YES NO OPTIONAL CHECK LIST EXPLANATION YES NO LAW ENFORCEMENT YES NO HEALTH & SANITATION YES NO FIRE, BUILDING, ZONING YES NO OTHER: YES NO If you have indicated disapproval of the applicant, location or both, please submit a statement of all facts upon which such objections are based. DATE SIGNATURE OF MAYOR, CITY MANAGER, COUNTY COMMISSIONERS OR DESIGNEE *LESS THAN 20 DAYS. PLEASE EMAIL SPECIALOCCASIONS@LCB.WA.GOV* Received 1/23/2025 Commissioners Randy Neatherlin, Sharon Trask and Pat Tarcwell. Mark Neary,McKenzie Smith Liquor Board WASHINGTON STATE LIQUOR AND CANNABIS BOARD - LICENSE SERVICES 1025 UNION AVE SE - P O Box 43075 Olympia WA 98504-3075 specialoccasions@lcb.wa.gov Fax: 360-753-2710 TO: MASON COUNTY COMMISSIONERS JANUARY 23, 2025 SPECIAL OCCASION #: 090366 KAREN HILBURN CANCER FUND 2625 LACROSSE CT SHELTON, WA 98592 DATE: APRIL 6, 2025 TIME: 4:00 PM - 7:30 PM PLACE: ALDERBROOK RESORT - 10 E ALDERBROOK DR, UNION CONTACT: KELLE OBLIZALO (DOB: 1.28.1970) 360-490-0902 SPECIAL OCCASION LICENSES * _Licenses to sell beer on a specified date for consumption at a specific place. * _License to sell wine on a specific date for consumption at a specific place. * —Beer/Wine/Spirits in unopened bottle or package in limited quantity for off premise consumption. * _Spirituous liquor by the individual glass for consumption at a specific place. If return of this notice is not received in this office within 20 days from the above date, we will assume you have no objections to the issuance of the license. If additional time is required please advise. 1. Do you approve of applicant? YES NO 2. Do you approve of location? YES NO 3. If you disapprove and the Board contemplates issuing a license, do you want a hearing before final action is taken? YES NO OPTIONAL CHECK LIST EXPLANATION YES NO LAW ENFORCEMENT YES NO HEALTH & SANITATION YES NO FIRE, BUILDING, ZONING YES NO OTHER: YES NO If you have indicated disapproval of the applicant, location or both, please submit a statement of all facts upon which such objections are based. DATE SIGNATURE OF MAYOR, CITY MANAGER, COUNTY COMMISSIONERS OR DESIGNEE Received 1/22/2025 Commissioners Randy Neathedin, Sharon Trask and Pat T-11. Mark Neary and McKenzie Smith Cannabis Board Washington State Liquor and Cannabis Board January 21, 2025 Re: Washington State Liquor and Cannabis Board, Local Authority Check-in — Excise Tax Disbursements To Whom it May Concern: The Liquor and Cannabis Board (LCB) is reaching out to all local jurisdictions to share an overview of the cannabis excise tax disbursements from Fiscal Year 2016 through 2024. The excise tax was levied through cannabis retailers within Washington State, per the Revised Code of Washington's (RCW's) 69.50.535 and 69.50.540. For context, the legislature legalized the production, processing, and sale of cannabis for recreational use within a tightly regulated market in 2012. Since legalization, the merge of the medical market into the recreational market passed in 2015, which also changed the three-tier tax structure of 25% at each tier to the current 37% collected through cannabis retailer sales. The passing of Senate Bill 2870 in 2020 for social equity in cannabis allotted up to forty-six (46) retail cannabis stores that were forfeiture, revoked, or canceled by the LCB, or retail licenses that were not previously issued. Additionally, Senate Bill 5080 which passed in 2023, expanded the social equity in cannabis program to include one hundred (100) processors, ten (10) producers, and add fifty-two (52) retail licenses to the State of Washington's cap of Cannabis businesses. The Cannabis Social Equity Program serves to reduce barriers and promote equity and participation in Washington State's adult-use cannabis market for those who have been most adversely impacted by the War on Drugs. There is an opportunity to aid in the success of this program by continuing collaborations, sharing of information, and the agency being readily available to discuss any questions or concerns. For more information about the program please visit our website https://Icb.wa..qov/se/cannabis-social-equity. We understand times can be rough right now, specifically with the state budget, but we want to make sure the local jurisdictions are aware of these benefits that could help your community. Click on the following link that will take you to a chart that includes all counties, cities, and towns disbursements by year FY16-FY24-Distributions.xlsx. Also visit the Dedicated Cannabis Dashboard on our website https://Icb.wa.gov/research/cannabis-account. If you have any questions, comments, or concerns, please feel free to reach out to me via email or by phone. I have included my contact information below and am looking forward to continuing conversations with you. Sincerely, Sarah Worley WA State Liquor and Cannabis Board Cannabis Social Equity Case Manager (360)974-9373 sarah.worle 1cb.wa.go Washington State Liquor and Cannabis Board NOTICE OF CANNABIS LICENSE APPLICATION Received 1/22/2025 WASHINGTON STATE LIQUOR AND CANNABIS BOARD Commissioners Randy Neatherlin, License Division - P.O. Box 43098 Sharon Trask and Pat Tarzwell. Olympia,WA 98504-3098 Mark Neary, McKenzie Smith Customer Service: (360) 664-1600 Cannabis Board Fax: (360) 753-2710 Website: http://Icb.wa.gov RETURN TO: localauthority@sp.lcb.wa.gov TO: MASON COUNTY COMMISSIONERS DATE: 1/18/25 RE: CHANGE OF LOCATION APPLICATION from 420 GROWERS AND PROCESSORS 4710 E ELK TO HIGHWAY RD STE A ELK,WA 99009-8752 APPLICANTS: License: 412200 -7B County:23 420 GROWERS AND PROCESSORS LLC UBI: 603-461-228-001-0002 DENNEY, JERRY KAYE Tradename:420 GROWERS& PROCESSORS 1947-08-28 New Loc: 190 W PINE ACRES WAY UNIT B SHELTON,WA 98584-8965 Mail: 4710 E ELK TO HIGHWAY RD ELK, WA 99009-8752 Phone No.: 509-701-4967 JERRY DENNEY Privileges Applied For: CANNABIS PRODUCER TIER 2 CANNABIS PROCESSOR As required by RCW 69.50.331(7) the Liquor and Cannabis Board is notifying you that the above has applied for a cannabis license. You have 20 days from the date of this notice to give your input on this application. If we do not receive this notice back within 20 days, we will assume you have no objection to the issuance of the license. If you need additional time to respond,you must submit a written request for an extension of up to 20 days,with the reason(s)you need more time. If you need information on SSN, contact our Cannabis CHRI desk at(360) 664-1704. YES NO 1. Do you approve of applicant? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 2. Do you approve of location? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 3. If you disapprove and the Board contemplates issuing a license, do you wish to request an adjudicative hearing before final action is taken? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ (See WAC 314-55-160 for information about this process) 4. If you disapprove,per RCW 69.50.331(7)(c)you MUST attach a letter to the Board detailing the reason(s) for the objection and a statement of all facts on which your objection(s) are based. DATE SIGNATURE OF MAYOR,CITY MANAGER,COUNTY COMMISSIONERS OR DESIGNEE NEWS RELEASE February 4, 2025 MASON COUNTY COMMISSIONERS’ OFFICE 411 N 5TH ST, BLDG 1, SHELTON, WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: ALLYN UGA COMMUNITY INPUT MEETING - RESCHEDULED The Mason County Community Development Department previously ran an advertisement in the North Bay Review regarding a community input meeting for the Allyn UGA. The meeting dates advertised were February 6, 2025 and February 13, 2025. Staff has had to reschedule the meetings. The new meeting date is February 27, 2025 and is scheduled to run from 6pm to 8pm. The focus for this meeting will be the Allyn Urban Growth Area zoning and development regulations, any comments on land use within the UGA are welcome. The meeting will be held at the Port of Allyn Meeting Room, address 18560 E State Route 3, Allyn, Wa 98524. This meeting is part of the County’s community outreach plan for the Comprehensive Plan Periodic Update process. Additional information on the update process can be found on the County website, project page Mason County 2025 Comprehensive Plan Update. Questions can be directed to the project manager, Marissa Watson at mwatson@masoncountywa.gov. BOARD OF MASON COUNTY COMMISSIONERS ______________________ Sharon Trask, Chair ______________________ Pat Tarzwell, Vice-Chair ______________________ Randy Neatherlin, Commissioner *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. 8.1 From: Ravyn Marshall Ext: 380 Department: Central Services Briefing: ❑ Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): Click or tap here to enter text. Agenda Date(s): February 4,2025 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Approval of Warrants &Treasurer Electronic Remittances Claims Clearing Fund Warrant#8110308-8110601 $ 1,520,095.88 Direct Deposit Fund Warrant# 113190-113593 $ 999,746.04 Salary Clearing Fund Warrant#7008654-7008680 $ 677,685.38 Direct Deposit Fund Warrant# 113188-113189 were VOIDS from 1/10/2025 Background/Executive Summary: The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a)requires that the Board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD total $ 3,263,197.80 Direct Deposit YTD total $ 2,008,592.59 Salary Clearing YTD total $ 2,014,629.03 Budget Impact(amount, funding source,budget amendment, etc.): See above. Public Outreach: N/A Requested Action: Approval of the aforementioned Claims Clearing Fund,Direct Deposit Fund, Salary Clearing Fund, and Treasurer Electronic Remittance warrants. Attachment(s)• Originals on file with Financial Services and the Treasurer's Office; copies on file with the Clerk of the Board *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. 8.2 From: Mark Neary Ext: 530 Department: Central Services Briefing: Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 13,2025 Agenda Date(s): February 4,2025 Internal Review: ❑ Finance © Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Lead Pay Background/Executive Summary: In 2024 the Commissioners approved an organizational chart that shows the conversion of the Department of Emergency Management(DEM)Manager and addition of a Parks and Trails Manager and IT Manager. This reorg removed all lead positions in those departments. At this time,both the IT Manager and Parks Manager positions have not been filled,and the DEM Manager still oversees both DEM and Parks and Trails. This has created a need for lead positions. Budget Impact(amount, funding source,budget amendment, etc.): See attached. Public Outreach: N/A Requested Action: Approval of the lead pay requests for Christ Pinkston from January 1,2025 through January 31,2025 and for Todd Cannon,Carl"Bud"Olson,and Tammi Wright from February 1,2025 until management positions within those departments are filled. Attachment(s)• Lead Pay Request Forms Out of Class/Lead Pay Request Form Working in a Higher Class/Lead Pay requests must be submitted on this form to Human Resources for review and approval before moving forward. Refer to the Personnel Policy or applicable CBA for additional requirements, clarification, or information. Type of Pay Request Union Status Lead Pay Non-Union Was the opportunity posted in accordance with the CBA? N/A Name Christopher Pinkston Department Employee Current Job Title Human Resources Administrative Assistant II Proposed Increase (% Additional funding Funding Source orrange) needed? 10% No Effective Date End Date January 1, 2025 January 31, 2025 What specific job duties is or will this employee be performing outside of their current position description? Managing the NEOGov Learn project and leading the Human Resources team by directing activities, tasks, and ensuring the project meets milestones. Attach job description of higher Requestor's Email Requestor's Supervisor Email class mneary@masoncountywa.go mneary@masoncountywa.gov v County Administrator Approval Approve Out of Class/Lead Pay Request Form Working in a Higher Class/Lead Pay requests must be submitted on this form to Human Resources for review and approval before moving forward. Refer to the Personnel Policy or applicable CBA for additional requirements, clarification, or information. Type of Pay Request Union Status Lead Pay Union Union Was the opportunity posted in accordance with Engineer's Guild the CBA? Yes Name Todd Cannon Department Employee Current Job Title Information Services Network Engineer Proposed Increase (% Additional funding Funding Source orrange) needed? 500 Fund 10% No Effective Date End Date February 1, 2025 Until IT Management position is posted and filled. What specific job duties is or will this employee be performing outside of their current position description? Provide day-to-day leadership of IT staff, coordinate the daily activities for IT, monitor the IT budget, manage purchase of IT equipment and software, advise administration on the technology needs of the County, and respond to after-hours phone calls for IT. Attach job description of higher Requestor's Email Requestor's Supervisor Email class mneary@masoncountywa.go mneary@masoncountywa.gov v County Administrator Approval Approve Out of Class/Lead Pay Request Form Working in a Higher Class/Lead Pay requests must be submitted on this form to Human Resources for review and approval before moving forward. Refer to the Personnel Policy or applicable CBA for additional requirements, clarification, or information. Type of Pay Request Union Status Lead Pay Union Union Was the opportunity posted in accordance with Teamsters - General Services the CBA? Yes Name Carl "Bud" Olson Department Employee Current Job Title Parks Maintenance IV Proposed Increase (% Additional funding Funding Source orrange) needed? 146 Fund 10% No Effective Date End Date February 1, 2025 Until Parks Manager position is posted and filled What specific job duties is or will this employee be performing outside of their current position description? At this time, the Parks and Trails Manager position is 0.5 FTE split between two departments. A Parks and Trails staff member is needed to act as Lead while the Manager performs in their other capacity. Specific duties include assuming initial Lead responsibilities to allow the Manager to concentrate on other duties, being the initial point of contact for the public's interactions with Parks and Trails, being assigned initial lead for all departmental projects, and coordinating with participating partners. Lead will draft initial project reviews, conduct site assessments, estimate project costs based on on-site analysis, submit written recommendations to the Manager for project implementation with supporting documentation to justify decisions, oversee beginning implementations, and create and conduct project briefings as necessary. Attach job description of higher Requestor's Email Requestor's Supervisor Email class mneary@masoncountywa.go mneary@masoncountywa.gov v County Administrator Approval Approve Out of Class/Lead Pay Request Form Working in a Higher Class/Lead Pay requests must be submitted on this form to Human Resources for review and approval before moving forward. Refer to the Personnel Policy or applicable CBA for additional requirements, clarification, or information. Type of Pay Request Union Status Lead Pay Union Union Was the opportunity posted in accordance with AFSCME the CBA? Yes Name Tammi Wright Department Employee Current Job Title Support Services Senior Emergency Management Coordinator Proposed Increase (% Additional funding Funding Source orrange) needed? 050 Fund 10% No Effective Date End Date February 1, 2025 Until Management position(s) are filled and/or changed to 1 FTE What specific job duties is or will this employee be performing outside of their current position description? At this time, the current Manager's position is a 0.5 FTE requiring a Lead to be available to act in minor roles in their absence. The Lead will activate the Emergency Operations System (EOS)when the Manager is not present. Attach job description of higher Requestor's Email Requestor's Supervisor Email class mneary@masoncountywa.go mneary@masoncountywa.gov v County Administrator Approval Approve *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. 8.3 From: Lisa Frazier Ext:484 Department: Treasurer Briefing: Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 27,2025 Agenda Date(s): February 4,2025 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Acknowledgment of Receipt—2024 Property Tax Refunds Background/Executive Summary: RCW 84.69.020 states in part that the county treasurer shall make all refunds to be determined by this section,and by the first Monday in February of each year,report to the county legislative authority a list of all refunds made under this section during the previous year. Budget Impact(amount, funding source,budget amendment, etc.): Impact already reflected in 2024 budget for the county current expense, special funds and junior taxing districts Public Outreach: None Requested Action: Board Acknowledgment of receipt of the 2024 Refund Report Attachment(s)• Acknowledgment Receipt,Exhibit"A"2024 Refund Report MASON COUNTY BOARD OF COMMISSIONERS ACKNOWLEDGMENT OF RECEIPT According to RCW 84.69.020, the county treasurer shall make all refunds to be determined by this section, and by the first Monday in February of each year, report to the county legislative authority a list of all refunds made under this section during the previous year. The list is to include the name of the person receiving the refund, the amount of the refund, and the reason for the refund. The Mason County Board of Commissioners hereby acknowledges they are in receipt of the attached Treasurer's Refund Report (attachment"A")to support the refunds made to taxpayers during the year of 2024. Dated this , day of February, 2025. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Sharon Trask, Chair Pat Tarzwell, Vice-Chair Randy Neatherlin, Commissioner ATTEST: McKenzie Smith, Clerk of the Board Cc: Mason County Treasurer TREASURER'S ANNUAL REFUND REPORT ATTACHMENT "A" Number of Refunds........................................... 287 Total Taxpayer refunds............................................ $ 460,303.08 Total Treasurer refunds............................................. $ 67,865.35 Total Amount of Refunds.......................................... $ 528,168.43 Reason for tax refunds as follows: Acreage Correction................................... 0 Administrative Segregation......................... 2 Apprasial Review....................................... 0 Assessment Roll Correction......................... 7 Board of Equalization................................. 6 Boundary Line Adjustment.......................... 0 Combination of Parcels.............................. 1 Destroyed Property.................................... 12 DFL/Open Space....................................... 2 Disabled Persons Exemption........................ 12 Double Assessment.................................... 3 Erroneous Assessment................................. 0 Erroneous Payment.................................... 3 Fire Patrol Cancel...................................... 1 Manifest Error............................................. 20 Misc. Change............................................ 0 Now Exempt Property................................. 9 Posting Error............................................... 12 Reappraisal Request.................................. 0 Segregation.............................................. 6 Senior Exemption....................................... 184 State Board of Tax Appeals......................... 3 Taxes Paid Twice........................................ 4 TOTAL 287 TREASURER'S ANNUAL REFUND REPORT ATTACHEMENT"A" TOTAL I TAXPAYER I TREASURER $ 528,168.43 $ 460,303.08 1 $ 67,865.35 Amount Amount The Youth Connection Administrative Seg $ 379.95 $ 3,018.85 Mason County Treasurer Administrative Seg $ 1,321.76 Kenneth Waltos Assessment Roll Correction $ 1,773.98 D Paul Mastenbaugh MD Ttee Tamara Matsenbaugh Crdt Shl Tr Assessment Roll Correction $ 1,082.73 Adam Timmerman Assessment Roll Correction $ 120.45 North Forty Lodging, LLC dba Alderbrook Resort & Spa Assessment Roll Correction $ 11,176.82 Angie Simpson Assessment Roll Correction $ 723.85 Corelogic Tax Service Assessment Roll Correction $ 1,651.17 Corelogic Tax Service Assessment Roll Correction $ 1,212.95 Eric J Hougan Board of Equalization $ 122.40 Tom Shearing Trucking, LLC Board of Equalization $ 3,081.70 Raymond Family Limted Partner Gary & Jeffery Raymond Board of Equalization $ 133.88 Hoang Ngoc & Rosa Maria Nguyen Board of Equalization $ 123.72 Peter D Lentz & Donald P Lentz Jr Board of Equalization $ 1,139.44 Corelogic Tax Service Board of Equalization $ 376.21 Mason County Treasurer Combination of Parcels $ 155.36 Stacie & Steven Aldapa, Stacie Schmidt Aldapa Destroyed Property $ 20.61 ETC FBO Ruth & Laurence Russell Destroyed Property $ 73.25 Michelle White Destroyed Property $ 609.57 Corelogic Tax Service Destroyed Property $ 2,656.41 Vince Kurz Destroyed Property $ 795.73 Karen E Craggett Destroyed Property $ 171.97 Corelogic Tax Service Destroyed Property $ 296.55 Deanna Aminoff aka D Fleeman Destroyed Property $ 309.85 Steve F & Elizabeth Ptacek Destroyed Property $ 753.16 Land Title Co of Mason County & Corelogic Tax Service Destroyed Property $ 218.52 Susan L Hammock & Land Title Company of Mason County Destroyed Property $ 72.21 Mason County Treasurer Destroyed Property $ 385.70 Kenneth D Larson DFL/Open Space $ 582.17 David R Whisnant DFL/Open Space $ 109.32 $ 1,159.41 Theodore Gotterbarm Disabled Persons Exemption $ 983.30 $ 132.82 Lereta, LLC Disabled Persons Exemption $ 1,605.68 Calvin Mann Disabled Persons Exemption $ 816.84 Dena Carlisle-Williams Disabled Persons Exemption $ 1,109.13 $ 23.50 Deborah G Will Disabled Persons Exemption $ 8,570.07 Corelogic Tax Service Disabled Persons Exemption $ 1,427.73 Tiffany L Campbell Rep Payee for Jennifer Bowers Disabled Persons Exemption $ 304.20 Tami B McAnany Disabled Persons Exemption $ 479.69 Corelogic Tax Service Disabled Persons Exemption $ 661.04 Paula M & Kennon L Cooper Disabled Persons Exemption $ 168.01 Corelogic Tax Service Disabled Persons Exemption $ 2,631.03 Christine Semanko &Shayne Semanko Disabled Persons Exemption $ 850.89 $ 688.98 Corelogic Tax Service Double Assessment $ 1,301.43 Jeffrey & Deanne R Shattuck Double Assessment $ 229.15 JR Peterson MD Inc Trust, Liberio Castro, Liberio & Cathie Castro, and Micaela Guillen Hernandez Double Assessment $ 540.72 Andrea N Martin Erroneous Payment $ 10,594.95 WFP Rentals LLC Erroneous Payment $ 1,097.75 Mason County Treasurer Erroneous Payment $ 364.28 James M & Justin Joel Gillen Julie L Ayala Fire Patrol Cancel $ 47.00 John C James Manifest Error $ 6,183.11 Roy W & Suzanne L Carlson Manifest Error $ 3,094.53 Jeff Schaller Manifest Error $ 2,394.36 William G Combs & Frances Robinson James Robinson Frances Robinson Manifest Error $ 101.21 Mason County Treasurer Manifest Error $ 1,589.43 Mason County Treasurer Manifest Error $ 4,841.08 Robet & Cheryl Sigman Manifest Error $ 36.61 Samantha Glover Manifest Error $ 1,156.60 Jennifer Goo Manifest Error $ 2,774.80 Mason County Treasurer Manifest Error $ 558.29 Wayne M & Jody L Gripp Manifest Error $ 1,217.73 Therese Montgomery Manifest Error $ 2,341.17 Dave & Nancy Bayley and The Terre Bonne Living Trust Manifest Error $ 171.10 Olympia Tax & Business Consulting LLC Manifest Error $ 4.98 Nersida Hodzic Manifest Error $ 0.69 Ryan LLC Paying for Starbucks Corp Manifest Error $ 224.20 Daniel F & Debra S Stewart & Corelogic Tax Service Manifest Error $ 646.76 Ana H Esteban Pedro Manifest Error $ 127.09 Corelogic Tax Service Manifest Error $ 3,980.51 D A & Jennifer M Smythe Manifest Error $ 3,784.64 Geoffrey & Jamie Mitchell Now Exempt Property $ 24.39 Squaxin Island Tribe Now Exempt Property $ 14,051.17 Squaxin Island Tribe Now Exempt Property $ 4,437.55 Deborah L & Jeff L Carey Now Exempt Property $ 76.52 Amber Bastedo and Cagle Andersen Thurston-Mason Behavioral Health Organization, LLC Now Exempt Property $ 2,778.10 Renee Sanvick Now Exempt Property $ 4.43 Creekside Apartments Now Exempt Property $ 2,665.05 Deanna &Tyler Parent Now Exempt Property $ 328.35 Ad-West Realty Services, Inc & Jason Robinett Now Exempt Property $ 10,797.25 Mason County Treasurer Posting Error $ 600.00 Jonathan Stanley & Dorothy Atchley Posting Error $ 231.94 $ 797.84 Mason County Treasurer Posting Error $ 554.28 Mason County Treasurer Posting Error $ 3,203.25 Mason County Treasurer Posting Error $ 1,732.64 Mason County Treasurer Posting Error $ 345.73 Mason County Treasurer Posting Error $ 440.34 Mason County Treasurer Posting Error $ 27,565.66 Mason County Treasurer Posting Error $ 1,387.04 Mason County Treasurer Posting Error $ 820.16 Mason County Treasurer Posting Error $ 199.59 Mason County Treasurer Posting Error $ 283.40 Mason County Treasurer Segregation $ 3,316.01 Mason County Treasurer Segregation $ 824.33 Mason County Treasurer Segregation $ 271.34 William H & Leslie K Randall Segregation $ 50.36 Bayside Redi-Mix, LLC Segregation $ 372.25 Mason County Treasurer Segregation $ 1,323.39 Steve C Sonsteng Senior Exemption $ 5,220.85 Dennis & Shirley Harrington Senior Exemption $ 2,983.22 Corelogic Tax Service Senior Exemption $ 1,273.97 Corelogic Tax Service Senior Exemption $ 1,914.67 Martin Goit Senior Exemption $ 2,528.46 Donna J Holmes Senior Exemption $ 6,566.14 Nancy J Kimball Senior Exemption $ 11,347.08 Corelogic Tax Service Senior Exemption $ 5,237.96 Dennis S & Laura M Campbell Senior Exemption $ 2,968.47 Wells Fargo Senior Exemption $ 1,329.16 Bradley Worthington-White Senior Exemption $ 2,123.02 Ingersoll Land Trust Senior Exemption $ 389.07 Daniel Peterson Senior Exemption $ 5,431.03 Gerald L & Carol L Tucker Senior Exemption $ 485.55 Corelogic Tax Service Senior Exemption $ 1,247.96 Marie Lisa Manaois Rathburn & Alec Rathburn Senior Exemption $ 4,833.92 Susan Perrault Senior Exemption $ 316.72 Ronald D & Marilyn A Christensen Senior Exemption $ 3,167.66 $ 1,251.52 Julie Kay Cook Senior Exemption $ 1,506.26 Mary Hobart & Bruce D Hobart Senior Exemption $ 3,664.08 $ 309.74 Lereta Tax Service Senior Exemption $ 2,509.00 Lereta Tax Service Senior Exemption $ 1,790.24 Gary L & April L Montgomery Senior Exemption $ 1,200.37 Carla Rieker & Bonnie Townsley Senior Exemption $ 5,319.82 Lon Miri Thompson & Sharon Lee Bartlett Senior Exemption $ 598.48 Pamela Jean Limburg Senior Exemption $ 3,868.33 Edith & Donna Edwards Senior Exemption $ 1,405.18 Sherry Baker Senior Exemption $ 1,771.24 Lois M & Neil A Duran Senior Exemption $ 666.42 Gilbert R Pacheco & Sarah B Russell Senior Exemption $ 510.05 Roger King & Helen Tollefson Senior Exemption $ 927.16 Nona Ruth Nelson Senior Exemption $ 2,427.63 Floyd & Cindy L Petersen Senior Exemption $ 3,882.30 Daniel J Williams Senior Exemption $ 476.19 C White Senior Exemption $ 100.52 Frank W & Paula Andersen Steffen Senior Exemption $ 1,561.91 Betty M Christiansen Senior Exemption $ 719.10 Elizabeth A Moon Senior Exemption $ 747.37 Vera M Sutton Senior Exemption $ 147.27 Terri Couraud Senior Exemption $ 2,252.68 Uritza Gaspar & Juan Tovar Senior Exemption $ 4,435.97 Carl E Larsen & Elizabeth Holscher Senior Exemption $ 7,777.21 Corelogic Tax Service Senior Exemption $ 2,453.41 Paula L Richmond Senior Exemption $ 1,356.96 $ 8,135.91 Roland M Cuzick Senior Exemption $ 1,775.72 Patricia Fear Senior Exemption $ 412.05 Wells Fargo Tax Service Senior Exemption $ 1,044.73 Cynthia A Preston Senior Exemption $ 594.01 Richard Jr & Marilyn R Harris Senior Exemption $ 95.47 Margaret & Edward Whitney Senior Exemption $ 1,663.05 Corelogic Tax Service Senior Exemption $ 3,642.57 Arthur L & Dorothy M Fredson Senior Exemption $ 2,405.54 Corelogic Tax Service Senior Exemption $ 181 .58 Shawn Russell & Elainejoy Elarde Mellgren Senior Exemption $ 93.69 Robert L & Laura R Genoe Senior Exemption $ 1,607.34 Lereta, LLC Senior Exemption $ 918.02 Corelogic Tax Service Senior Exemption $ 975.86 Roger Pearson Senior Exemption $ 2,554.12 Luke A Wilkins Senior Exemption $ 489.34 Estate of Mauri Seehawer & Brent R Seehawer Senior Exemption $ 2,352.61 James F & Kari A Tinsley Senior Exemption $ 725.72 Lu Anne M Price Senior Exemption $ 334.02 Marvin Hansen Senior Exemption $ 1,067.22 Corelogic Tax Service Senior Exemption $ 519.11 Michael L Ewen Senior Exemption $ 709.03 Corelogic Tax Service Senior Exemption $ 2,429.66 Corelogic Tax Service Senior Exemption $ 482.95 Corelogic Tax Service Senior Exemption $ 122.09 Corelogic Tax Service Senior Exemption $ 268.60 Scott A Robertson Senior Exemption $ 13.04 William Schaal Senior Exemption $ 1,719.87 Betty Vaughn and Nannette Trevino Senior Exemption $ 2,063.85 Corelogic Tax Service Senior Exemption $ 4,643.16 Lester Christiansen Senior Exemption $ 169.97 Tommy E Dill Senior Exemption $ 543.58 Pauline Nichols Senior Exemption $ 4,021.93 Estate of Vernal F Stratton and David A Stratton Senior Exemption $ 1,622.59 Tammie Zilkey Senior Exemption $ 400.48 David D Johnson Senior Exemption $ 881.69 Lereta LLC Senior Exemption $ 140.01 Corelogic Tax Service Senior Exemption $ 3,197.02 Corelogic Tax Service Senior Exemption $ 1,240.02 Greg &Shirley J Hasbrouck Senior Exemption $ 208.27 D & C Keogh Senior Exemption $ 227.76 Corelogic Tax Service Senior Exemption $ 922.08 Pamela Torres Senior Exemption $ 810.27 Robert & Vicki L Van Slyke Senior Exemption $ 606.88 Janet E &Timothy B Williams Senior Exemption $ 2,792.27 James C Robinson Senior Exemption $ 275.07 Marilyn Vogler Senior Exemption $ 1,009.45 Judy K Feasel Senior Exemption $ 7,439.67 John Selgren Senior Exemption $ 1,381.87 Davis A Leadbetter Senior Exemption $ 291.16 Kerrie J Rugg Senior Exemption $ 58.44 Lourdes C Puderbaugh Senior Exemption $ 200.51 Andrew Morse Senior Exemption $ 2,440.59 Ron Klemm Senior Exemption $ 4,375.84 Gayle T Sparber Senior Exemption $ 510.00 Anita L LaMont Senior Exemption $ 323.93 Corelogic Tax Service Senior Exemption $ 346.74 Lereta LLC Senior Exemption $ 536.27 Richard N & Kimberley Howard Senior Exemption $ 7,321.84 Pattie J Cristelli Senior Exemption $ 242.53 Cathy Jennings-Sargent Senior Exemption $ 3,898.90 Deborah AL Neovivo Senior Exemption $ 437.78 Corelogic Tax Service Senior Exemption $ 406.16 Advantage Escrow Service Senior Exemption $ 1,510.52 Corelogic Tax Service Senior Exemption $ 737.53 Patrick M & Ann Mc Ginness Senior Exemption $ 438.62 Nila & Edward F Legault Senior Exemption $ 925.27 Larry or Kathleen Kirchoff Senior Exemption $ 753.67 June O'Brien Senior Exemption $ 1,682.30 Richard & Carol Braunschweig Senior Exemption $ 1,571.19 Douglas E Leadbetter Senior Exemption $ 1,413.93 James Strom Senior Exemption $ 4,579.58 Denise McMorrow Senior Exemption $ 1,193.18 Bonnie Salisbury Senior Exemption $ 659.22 Corelogic Tax Service, Chicago Title Insurance Co, & Wells Fargo Senior Exemption $ 2,342.86 Elizabeth G Souza Senior Exemption $ 133.72 Lereta LLC Senior Exemption $ 387.03 Christopher V Harris Senior Exemption $ 781.53 Corelogic Tax Service Senior Exemption $ 1,374.72 Corelogic Tax Service & Wells Fargo Senior Exemption $ 5,334.15 Flornece I Center Senior Exemption $ 206.08 Tawny Kitz Senior Exemption $ 1,282.77 Corelogic Tax Service Senior Exemption $ 234.60 Ivan W Cunningham Senior Exemption $ 627.74 Kathleen Butler Senior Exemption $ 972.53 Corelogic Tax Service Senior Exemption $ 1,011.26 Bruce A Ulrigg Senior Exemption $ 820.19 Julie A Van Cleve Senior Exemption $ 1,073.86 Marlene F Schlittler Senior Exemption $ 1,022.23 Corelogic Tax Service Senior Exemption $ 7,364.83 Patricia Pearson Senior Exemption $ 521.11 Susan Lockyear Senior Exemption $ 1,105.12 Thomas D Jordan Senior Exemption $ 2,538.22 Olympia Federal Savings Senior Exemption $ 709.45 Roy D Thompson Senior Exemption $ 251.39 Corelogic Tax Service Senior Exemption $ 1,049.26 LD & DJ Bankson Senior Exemption $ 1,151.25 Ruth B Carder Senior Exemption $ 677.80 Laura & Wayne Hendrickson Senior Exemption $ 1,298.17 Teresa L Stoddard Senior Exemption $ 2,494.56 Robert A & Carol J Bovee Senior Exemption $ 8.04 $ 89.65 Margo Terrell Senior Exemption $ 289.90 Elizabeth G Souza Senior Exemption $ 379.88 KF &SL Schuster Senior Exemption $ 6,879.07 Diane M Krogh Senior Exemption $ 365.40 Ann Kirvan Senior Exemption $ 5,089.53 Caroll J & Leo J Morand Senior Exemption $ 869.29 Joseph R Adams & Louise M & Joseph R Adams Senior Exemption $ 647.20 Stephen G &Shao Mei Christensen Senior Exemption $ 355.97 Catherine A May Senior Exemption $ 1,250.51 PennyMac Loan Services LLC Senior Exemption $ 898.06 Royce Tivel Senior Exemption $ 37.84 Candis Frederick Senior Exemption $ 3,708.54 Robyn Donaldson Senior Exemption $ 1,237.43 Amanda Robinson Senior Exemption $ 715.61 Phillip K Hanford Senior Exemption $ 2,065.62 Triad Financial Services & Lereta LLC Senior Exemption $ 1,038.05 Kathy A Jonas Senior Exemption $ 535.81 Chris H Kim & Sang C Kim Senior Exemption $ 622.59 Kathryn Pruett Senior Exemption $ 1,802.61 Corelogic Tax Service Senior Exemption $ 1,932.04 Lereta LLC Senior Exemption $ 1,001.52 Patricia E Moore Senior Exemption $ 1,429.19 Susan L Dumont Senior Exemption $ 2,949.72 Timothy R Lovgren Senior Exemption $ 2,076.89 Corelogic Tax Service Senior Exemption $ 1,143.30 Corelogic Tax Service Senior Exemption $ 1,442.68 Corelogic Tax Service Senior Exemption $ 1,056.64 Corelogic Tax Service Senior Exemption $ 1,561.02 Corelogic Tax Service Senior Exemption $ 2,544.31 Alan L Holm Senior Exemption $ 77.74 Corelogic Tax Service Senior Exemption $ 3,648.28 Corelogic Tax Service Senior Exemption $ 1,120.66 John Eliasen Senior Exemption $ 873.75 Leonard Brook Lawless Senior Exemption $ 71.46 Billy R & Alison W Deroche Senior Exemption $ 1,375.48 George R & April L Eberheart Senior Exemption $ 5,911.95 Carmen E Caporale POD Senior Exemption $ 421.92 Wiston Nathaniel Martin & Lereta LLC Senior Exemption $ 5,752.17 Craig Jon & Michele Ethier Anderson Senior Exemption $ 3,111.26 Steven L Keppert Senior Exemption $ 151 .40 Corelogic Tax Service State Board of Tax Appeals $ 727.92 Foong Soon Cheong State Board of Tax Appeals $ 1 1 1.30 Charles B Henderson State Board of Tax Appeals $ 797.46 Cindy & Howard Hospitality Inc Taxes Paid Twice $ 8,544.14 Rebecca Meadows Groom Taxes Paid Twice $ 2,969.17 B & C Close Taxes Paid Twice $ 174.07 $ 174.07 Tyson Kruger Taxes Paid Twice $ 426.97 *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. 8.4 From: Lisa Frazier Ext:484 Department: Treasurer Briefing: Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 27,2025 Agenda Date(s): February 4,2025 Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Resolution to cancel"Uncollectible Personal Property Taxes" Background/Executive Summary: RCW 84.56.240 states in part that if the county treasurer is unable for the want of goods to chattels whereupon to levy,to collect by distress or otherwise,the taxes, or any part thereof,which may have been assessed upon the personal property of any person or corporation...........,the treasurer shall file with the county legislative authority,on the first day of February following, a list of such taxes. Budget Impact(amount, funding source,budget amendment, etc.): Property tax revenue loss to county current expense, special funds and junior taxing districts in the approximate amount of$2,106.62. Public Outreach: None Requested Action: Approval of the Resolution to cancel"Uncollectible Personal Property Taxes". Attachment(s)• Resolution Uncollectible Personal Property Taxes,Exhibit A Resolution No. 2025 Uncollectible Personal Property Taxes Affidavit of Mason County Treasurer Elisabeth (Lisa) Frazier WHEREAS, RCW 84.56.240 states in part that if the county treasurer is unable for the want of goods or chattels whereupon to levy,to collect by distress or otherwise,the taxes, or any part thereof, which may have been assessed upon the personal property of any person or corporation........., the treasurer shall file with the county legislative authority, on the first day of February following, a list of such taxes. THEREFORE, pursuant to RCW 84.56.240, 1 Elisabeth (Lisa) Frazier, Mason County Treasurer, and or my deputy entrusted with the collection of the taxes have made a diligent search and inquiry for goods and chattels wherewith to make such taxes, and was unable to make or collect the same as shown on attachment "A". NOW THEREFORE,the Mason County Board of County Commissioner's hereby accepts the affidavit of the Mason County Treasurer and hereby approves the cancellation of uncollectible personal property taxes as shown on attachment"A". Dated this , day of February 2025. BOARD OF MASON COUNTY COMMISSIONERS ATTESTED TO: Sharon Trask, Commissioner and Chair Elisabeth (Lisa) Frazier, Mason County Treasurer Pat Tarzwell,Vice Chair ATTESTED TO: Randy Neatherlin, Commissioner Mckenzie Smith, Clerk of the Board APPROVED AS TO FORM: Tim Whitehead, Chief Deputy Prosecuting Attorney 1 2025 UNCOLLECTIBLE PERSONAL PROPERTY TAXES AFFIDAVIT OF MASON COUNTY TREASURER ELISABETH (LISA) FRAZIER ATTACHMENT"A" PARCEL# NAME DESCRIPTION YEAR TAXES 10-04489 BRUNGARDT& LOWE,ATTYS AT LAW Services-Professional(65) 2024 $28.38 2023 $25.09 REASON Uncollectible/Equipment gone 2023 No response to tax obligation letters- no equipment left to distrain. Mason County Treasurer's office has exhausted all efforts to collect the 2023 through 2024 taxes. $53.47 10-05990 PLANNED PARENTHOOD Services-Profess iona1(65) 2022 $228.06 REASON Uncollectible/ Business closed 2021 Unable to contact owner or locate equipment Mason County Treasurer's office has exhausted all efforts to collect the 2022 taxes. $228.06 i 10-06799 REDBOX AUTOMATED RETAIL LLC Services-Business(63) 2024 $212.81 REASON Uncollectible/Business closed Company filed Chapter 7 Bankruptcy 2024 Mason County Treasurer's office has exhausted all efforts to collect the 2024 taxes. $212.81 10-06985 DAHMAN GLASS LLC Trade-Auto(55) 2024 $23.36 REASON Uncollectible/Business closed 2/28/2023 Unable to contact owner and all equipment gone Mason County Treasurer's office has exhausted all efforts to collect the 2024 taxes. $23.36 10-07013 THE RICE BOWL Services-Contract(66) 2024 $45.88 REASON Uncollectible/Business closed 10/2023 Taxes based on Assessor's Unable to contact owner- business not operating Estimate of value Mason County Treasurer's office has exhausted all efforts to collect the 2024 taxes. $45.88 AL M 10-07512 WINQUIST HAULING INC Transportation-Motor Vehicle(42) 2024 $18.53 2023 $7.58 REASON Uncollectible/Business moved 2023 Taxes based on Assessor's Unable to contact owner-Account Retired Estimate of value Mason County Treasurer's office has exhausted all efforts to collect the 2023 and 2024 taxes. $26.11 10-07540 JENNINGS, PHILLIP ANDREW Services-Contract(66) 2024 $13.03 2023 $15.34 REASON Uncollectible/Closed 2022 per DOR Unable to contact owner or locate equipment Mason County Treasurer's office has exhausted all efforts to collect the 2023 through 2024 taxes. $28.37 10-07620 TRIPLE R FARMS Marijuana Grow Operations(86) 2024 $335.91 REASON Uncollectible/Business closed 2024 New owner states previous owner fled the state with all equipment. Mason County Treasurer's office has exhausted all efforts to collect the 2024 taxes. $335.91 10-07743 PATRIOT FENCE LLC Services-Contract(66) 2024 $10.01 REASON Uncollectible/Closed 5/31/2023 Unable to contact owner Mason County Treasurer's office has exhausted all efforts to collect the 2024 taxes. $10.01 10-07746 BD CARPENTRY LLC Services-Contract(66) 2024 $13.40 2023 $15.76 REASON Uncollectible/No equipment Taxes based on Assessor's Per Business Owner- No equipment Estimate of value Mason County Treasurer's office has exhausted all efforts to collect the 2023 and 2024 taxes. $29.16 10-07812 SOMSIRI THAI RESTAURANT Trade-Eating&Drinking(58) 2024 $24.48 REASON Uncollectible/Sold 9/2023 Taxes based on Assessor's Per new owner-All equipment destroyed Estimate of value Mason County Treasurer's office has exhausted all efforts to collect the 2024 taxes. $24.48 10-07857 KNAPP DRILLING INC Services-Contract(66) 2024 $329.00 REASON Uncollectible/Closed 12/28/2023 Taxes based on Assessor's Unable to contact owner Estimate of value Mason County Treasurer's office has exhausted all efforts to collect the 2024 taxes. $329.00 10-07901 TMM BUILDERS LLC Services-Contract(66) 2024 $21.46 2023 $23.41 REASON Uncollectible/Closed 12/7/2023 per DOR Taxes based on Assessor's LNI expired 2021 - Unable to contact owner Estimate of value Mason County Treasurer's office has exhausted all efforts to collect the 2023 and 2024 taxes. $44.87 10-07909 ROBERTS LAWN AND HOME CARE LLP Services-Contract(66) 2024 $56.39 REASON Uncollectible/Closed 6/2023 Unable to contact owner Mason County Treasurer's office has exhausted all efforts to collect the 2024 taxes. $56.39 10-07924 DOGCON AUTO LLC Trade-Auto(55) 2024 $20.99 2023 $13.24 REASON Uncollectible/Closed 2023 Taxes based on Assessor's Sheriff's Service- business closed at situs location Estimate of value Mason County Treasurer's office has exhausted all efforts to collect the 2023 and 2024 taxes. $34.23 10-08018 SACRED SPHYNX INK Services-Personal(62) 2024 $16.63 2023 $18.71 REASON Uncollectible/Closed 2024 per online search Taxes based on Assessor's Unable to contact owner after multiple attempts Estimate of value Mason County Treasurer's office has exhausted all efforts to collect the 2023 and 2024 taxes. $35.34 10-08033 ANAYA SAHAGUN PROPERTIES LLC Trade-Eating&Drinking(58) 2024 $35.03 REASON Uncollectible/Closed 7/31/2024 per DOR Taxes based on Assessor's New Owner at location 2023- Unable to contact Estimate of value Mason County Treasurer's office has exhausted all efforts to collect the 2024 taxes. $35.03 10-08074 HAIR BY BOBBI LLC Services-Personal(62) 2024 $26.11 REASON Uncollectible/Closed 12/31/2023 Taxes based on Assessor's Unable to contact owner Estimate of value Mason County Treasurer's office has exhausted all efforts to collect the 2024 taxes. $26.11 10-08093 ALL SEASONS LANDSCAPING OF MASON COUNTY Services-Contract(66) 2024 $44.75 REASON Uncollectible/Closed 2/5/2024 per DOR Taxes based on Assessor's Unable to contact owner-all correspondence returned Estimate of value Mason County Treasurer's office has exhausted all efforts to collect the 2024 taxes. $44.75 10-08244 PROCTOR PUB LLC Trade-Eating &Drinking(58) 2024 $34.25 REASON Uncollectible/Sold 2023 Taxes based on Assessor's Unable to contact after multiple attempts Estimate of value Mason County Treasurer's office has exhausted all efforts to collect the 2024 taxes. $34.25 10-08260 REDBOX AUTOMATED RETAIL LLC Services-Business(63) 2024 $160.80 REASON Uncollectible/Business Closed Company filed Chapter 7 Bankruptcy 2024 Mason County Treasurer's office has exhausted all efforts to collect the 2024 taxes. $160.80 Emor- 10-08412 BLACK DOG FARM WA LLC Commercial-Food(21) 2024 $6.28 REASON Uncollectible/Closed 12/31/2022 per DOR Taxes based on Assessor's Unable to contact owner in regards to equipment Estimate of value Mason County Treasurer's office has exhausted all efforts to collect the 2024 taxes. $6.28 10-08419 RED OX RANCH LLC Services-Contract(66) 2024 $7.44 REASON Uncollectible/Closed 6/30/2023 per DOR Taxes based on Assessor's Owner states no equipment-just license Estimate of value Mason County Treasurer's office has exhausted all efforts to collect the 2024 taxes. $7.44 10-08420 GOOEY DUCK LLC Resource-Fishing(84) 2024 $6.69 2023 $8.08 REASON Uncollectible/No Equipment Taxes based on Assessor's Per Owner-Consulting business- no equipment Estimate of value Mason County Treasurer's office has exhausted all efforts to collect the 2023 and 2024 taxes. $14.77 10-08451 SONRAIS GENERAL CONTRACTOR LLC Services-Contract(66) 2024 $6.28 2023 $7.74 REASON Uncollectible/No Return on Sheriff Service Taxes based on Assessor's Unable to verify equipment Estimate of value Mason County Treasurer's office has exhausted all efforts to collect the 2023 and 2024 taxes. $14.02 10-08525 ROCKY BROOK RANCH LLC Marijuana Grow Operations(86) 2024 $32.24 REASON Uncollectible/Closed 2023 Taxes based on Assessor's Unable to contact owner after multiple attempts Estimate of value Mason County Treasurer's office has exhausted all efforts to collect the 2024 taxes. $32.24 10-08529 TINY DANCER ORGANICS LLC Marijuana Grow Operations(86) 2024 $32.44 REASON Uncollectible/Closed 11/30/2023 per DOR Taxes based on Assessor's Account created 2022 for 2023 - no verification or Estimate of value contact from owner. Mason County Treasurer's office has exhausted all efforts to collect the 2024 taxes. $32.44 10-08533 GOOD JOB FARMS, LLC Marijuana Grow Operations(86) 2024 $24.29 REASON Uncollectible/Closed 2/28/2023 per DOR Taxes based on Assessor's Account created 2022 for 2023-no verification or Estimate of value contact from owner. Mason County Treasurer's office has exhausted all efforts to collect the 2024 taxes. $24.29 10-08535 KAI'DRO K2 LLC Marijuana Grow Operations(86) 2024 $26.54 REASON Uncollectible/Sold 12/31/2023 Taxes based on Assessor's Unable to contact owner after multiple attempts Estimate of value Mason County Treasurer's office has exhausted all efforts to collect the 2024 taxes. $26.54 10-08543 AMAZINGARDENS LLC Marijuana Grow Operations(86) 2024 $32.24 REASON Uncollectible/Closed 11/30/2023 per DOR Taxes based on Assessor's Account created 2022 for 2023 - no verification or Estimate of value contact from owner. Mason County Treasurer's office has exhausted all efforts to collect the 2024 taxes. $32.24 10-08552 SALTY HAIR LLC Trade-General Merchandise(53) 2024 $21.15 REASON Uncollectible/Closed Taxes based on Assessor's Resell permit expired 2023- No contact from Owner Estimate of value Mason County Treasurer's office has exhausted all efforts to collect the 2024 taxes. $21.15 10-08559 HAWKS VIEW, LLC Services-Finance/Insurance/ 2024 $45.83 RealEstate(61) REASON Uncollectible/Closed 3/31/2024 per DOR Account created 2022 for 2023 - unable to contact Taxes based on Assessor's owner. Mason County Treasurer's office Estimate of value has exhausted all efforts to collect the 2024 taxes. $45.83 10-08578 E&JS PRECISION PAINTING LLC Services-Contract(66) 2024 $30.99 REASON Uncollectible/Closed 9/2023 per DOR Taxes based on Assessor's Account created 2022 for 2023- no verification or Estimate of value contact from owner. Mason County Treasurer's office has exhausted all efforts to collect the 2024 taxes. $30.99 19 Total Cancellation $2,106.62 *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. 8.5 From: Undersheriff Travis Adams Ext: 313 Department: Sheriffs Office Briefing: Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 27,2025 Agenda Date(s): February 4,2025 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Conversion of a deputy position to a sergeant position to serve as the supervisor in the Administrative Division under Chief Beyer. Background/Executive Summary: In the process of preparing the 2025 budget the MCSO Command Staff discussed with the BOCC the success of our supervisory position in the Administrative Division. The position was staffed for the 2024 calendar year by supervisors from the patrol division as a proof-of-concept. This supervisor provided direct oversight to the staff in the Administrative Division which allowed Chief Deputy Beyer to focus her work more directly on high liability duties, such as the high volume of Public Disclosure Requests, and the work she does directly with the Risk Manager in HR to manage lawsuits. In addition to the first-line supervisory duties,the individual in this position also assists the Chief Deputy with managing the PDR workload, an area of high liability for the MCSO and the county in general. Based on the critical need to maintain this position,we had asked the BOCC for a deputy position as a"place holder"until we determined whether this position should be a corporal or a sergeant,with the intent to come back after the beginning of the year to ask for a position conversion. The BOCC agreed with this proposition and graciously gave us the deputy"place holder"position. We have determined that for operational reasons it is best to have a sergeant in this supervisory position. This is based upon the need for supervisory experience which is best matched to the"sergeant"job description. The position not only needs to have supervisory oversight of the personnel within the Administrative Division,but this person also needs to have sufficient rank within the patrol division in order to have the authority necessary to ensure the civil process is carried out. Budget Impact(amount, funding source,budget amendment, etc.): The approximate difference between a step 3 deputy and a step 1 sergeant is $25,678 annually. Public Outreach: N/A Requested Action: Approval to convert a Deputy position to a Sergeant position to serve as the supervisor in the Administrative Division. Attachment(s)• N/A *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. 8.6 From: McKenzie Smith Ext: 589 Department: Central Services Briefing: Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 27,2024 Agenda Date(s): February 4,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Order of Sale for 2025 Tax Title Auction to Sell Parcels on Bid4Assets.com Background/Executive Summary: Pursuant to RCW 36.35.120,real property acquired by foreclosure of delinquent taxes may be sold by order of the County legislative authority if it is deemed in the County's best interests to sell the real property. The first step to begin the process is for the Commissioners to approve an Order of Sale. The Treasurer will then arrange an online sale with Bid4Assets.com. Budget Impact(amount, funding source,budget amendment, etc.): If all parcels sold for the minimum bid(excluding listing and recording fees)the total would be$49,642.99. This amount would first go towards delinquent taxes,penalties,and any other fees owed for the parcel. After the sale,these parcels will go back onto the tax roll. Should any parcels not sell,they will be listed with Richard Beckman Realty,LLC. Recording fee: $304.50 per parcel(estimated two pages of recorded documents) Affidavit fee: $10.00 per parcel Public Outreach: If approved,the notice will be emailed to any interested parties that have signed up for notification as well as posted on the County website,Facebook page,and various postings by Bid4Assets.com. Requested Action: Approval of the Order of Sale allowing the Mason County Treasurer to schedule an online auction with Bid4Assets.com to sell certain Tax Title properties. Attachment(s)• Order of Sale 1 OUTSTANDING TAX TITLE PROPERTY LIST UPDATED 9/30/2021 Sale Date Auditor File# Parcel Number Legal Description Lids Taxes&Costs December2,1911 26422 32002-12-60140 Tax 114, 2-20-3 Unknown COMMENTS: Not available for Surplus Per RCW 79.94.150 Prohibits the sales of tidelands, except to other public entities as may be authorized. Page 367, May 27, 1925 AF#45369 12207-34-60020 S1/2 SE SE SW, 7-22-1 Unknown COMMENTS: Not Surplused Yet 1926-29 1 axes1926-29 Taxes$34.71 Int$68.69 Costs$4.00 Total April 16, 1938 85806 22201-00-62200 Tax 520-A, Tax 552* 1-22-2 $135.17 Not available for Surplus Per RCW 79.94.150 Prohibits the sales of tidelands, except to other public entities as may be authorized. 1956-62 1 axes$8b.13 int$79.20, Costs November 30, 1962 196333 31923-32-60160 1/2 Interest Tax 1116, 23-19-3 Total$166.93 of avai a e or Surplus Per IMM.94.1150 Prohibits the sales of tidelands, except to other public entities as may be authorized. 1986-89 Taxes$384.76 Int$141.48 Costs December 15, 1989 502870 12209-34-00060 Tr 6 of SE SW,9-22-1 $84.07 Total $610.31 o itus: Adjacent to Quail HillRoad a air 2021 Note from Richard Beckman Co Contract Realtor- Unmarketable 1/4 int,Allyn, Block 80 Vac Sherwood Ave 10'Wide 1986-89 Taxes$6.28 Int$2.24 Costs$84.07 December 15, 1989 502871 12220-50-80901 Adj Lot 6 Total $92.59 o Situs Address, Vacant Land 2021 Note from Richard Beckman Co Contract Realtor- Unmarketable *note into Patti &Ciara 2 1993-96 Taxes$460.90 Int$154.12 Costs December 13, 1996 639762 32303-21-70360 Tax 936-C Ex, 3-23-3 $196.00 Total $811.02 Not Available for Surplus RCW 79.94.150 Prohibits the sales of tidelands, except to other public entities as may be authorized 2000-01 River Haven Dues 1994-1997 Taxes$5.67 Int$25.98 Costs December 5, 1997 658426 61930-51-00001 Lot 1, Riverhaven $40.00 $249.00 Total $330.65 River has changed course and has overtaken most of this lot. Septic tank sits in river. - -Tax$27.99 Int/Pen $11.07 Costs January 19, 2010 1952095 32018-52-01902 Reed's Addition to Shelton Blk: 1 Lot: 9 S 125' EX 45' $1,066.00 Total $1,105.06 Note: roper y was surp usse on - Did no COMMENTS: No Situs Address: Driveway sell at Tax Title Sale 11/15/19 or 12/6/19 SURPLUSED 9/17/2019 1/144th Interest in Govt Lot 1 Section 35 Township 20 2007-2011Tax$126.86 Int/Pen $54.37 Costs January 6, 2012 1984200 22035-23-00000 Range 2 $1,077.45, Total $1,258.58 COMMENTS: No Situs Address,Vacant Land Squaxin Island -County should contact Tribe to transfer ownership oSectionTax$196.48 Int/Pen ost 2069901 31908-31-03010 Township 19 Range 3 $1,227.20 Total $1,472.45 Note: Property was surp usse on 7 -Did not COMMENTS: Situs Address: Unavailable sell at Tax Title Sale 7/9/21 or 7/23/2021 SURPLUSED 4/27/2021 Francis SheltonLots: 7- Section 19 2014-2018Tax$10,408.51Int/Pen March 15, 2019 2108083 32019-50-19907 Township 20 Range 3 Costs$2,335.03 Total $17,087.85 SitusAddress: 215 S 2ND St, Shelton Pantatorium Cleaners (Ecology Issues) - Tax$79.50 Int/Pen$31.07 Costs March 15, 2019 2108088 42212-24-80910 Tax 391 EX Section 12 Township 22 Range 4 $2,237.11 Total $2,347.68 Not available for Surplus Per IRCW 79.94.150 Prohibits the sales of tidelands, except to other public entities as may be authorized. 2013-2019 Tax$2,707.19 Int/Pen Costs$5,395.63 MCHD Lien $38,014.00 Total May 10, 2019 2110343 22129-75-00060 Tr 6 of Survey 6/1 Section 29 Township 21 Range 2 $47,065.48 Note: Property was surp usse on -Did not MMENTS: Situs Addre 140 E Royce Road Grapeview sell at Tax Title Sale 7/9/21 or 7/23/2021 SURPLUSED 4/27/2021 3 0f S 42UU'ot I ax 1200 Section 7 Township 22 2U16-2U19Tax$863.65 Int/Pen$352.43 Costs March 6, 2020 2130521 32207-00-73002 Range 3 $3,066.46 Total $4,282.54 of avai a e or Surplus erlT=94.150 Prohibits the sales of tidelands, except to other public entities as may be authorized. - Tax$390.88 Int/Pen$635.94 Costs March 6, 2020 2130522 32330-51-56001 Lilliwaup Blk: 56 Lots: 1-8 $3,066.46 Total $5,281.41 Not available for Surplus Per RGW 79.94.150 Prohibits the sales of tidelands, except to other public entities as may be authorized. 1986-89 Taxes$23.87 Int$8.59 Costs $84.07 December 15, 1989 502873 42212-51-10903 1/4 Int, Hoodsport McReavy's Add Block 10 Tract 4 Total$116.53 1990-93 Taxes$28.28 Int$10.81 Costs February 25, 1994 583870 42212-51-10901 1/4 Int, Hoodsport McReavy's Add Block 10,Tract 4 $122.00 Total $161.09 COMMENTS: Now Parcel 42212-51-10901 Property interests have been combined NOTE: PARCEL#42212-51-10901 HAS BEEN DELETED -FURTHER RESEARCH SHOWS THAT THESE PARCELS WERE FOR A VACATED ALLEY THAT PURSUANT TO LAW ATTACHED TO OTHER REAL PROPERTY-THESE WERE DOUBLE ASSESSMENTS. ASSESSOR'S OFFICE HAS CORRECTED THE TAX ROLLS -DO NOT SELL. ORDER OF SALE STATE OF WASHINGTON } COUNTY OF MASON WHEREAS, the real property; described below, was heretofore, acquired by Mason County for delinquent taxes under foreclosure suit, and a deed for said real property was duly and regularly executed by the Mason County Treasurer in accordance with the laws of the State of Washington; and WHEREAS, the Board of County Commissioners of Mason County deem it to be in the best interest of said County to sell the said real property hereinbefore described. NOW, THEREFORE, IT IS HEREBY ORDERED by the Mason County Board of Commissioners, State of Washington, that the County Treasurer be and is hereby directed to sell, in conformity with the requirements of the laws of the State of Washington, the following described parcels of real property at not less than the minimum prices specified after each respective parcel. Parcel Number Legal Description (attach legal description for each parcel) Minimum Bid 32018-52-01902 Reed's Addition to Shelton Blk: 1 Lot: 9 S 125' EX 45' $1,105.06 31908-31-03010 W 10' of S 209 E 1/2 E 1/2 NE SW Section 8 Township 19 Range 3 $1,472.45 22129-75-00060 Tr 6 of Survey 6/1 Section 29 Township 21 Range 2 $47,065.48 THIS ACTION WAS ENTERED upon Commissioners' records and dated at Shelton, Washington, on the O day of February, 2025. ATTEST: McKenzie Smith, Clerk of the Board Sharon Trask, Chair Order of Sale Received by the Mason County Treasurer Mason County Treasurer Date *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. 8.7 From: Jennifer Beierle Ext: 532 Department: Central Services Briefing: Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 27,2025 Agenda Date(s): February 4,2025 Internal Review: ❑X Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item: Thurston-Mason Behavioral Health Administrative Service Organization(TMBH-ASO)Interlocal Agreement Background/Executive Summary: The Interlocal Agreement will allow the Thurston-Mason Behavioral Health Administrative Service Organization(TMBH-ASO)to fund judicial services provided by the Clerk's Office, Superior Court, Prosecutor's Office, and Office of Public Defense for individuals involuntarily detained due to behavioral health disorders per RCW 71.05 and RCW 71.24. The county-wide rate per case is $817 for a period of January 1,2025 through December 31, 2025 not to exceed$175,000. Budget Impact(amount, funding source,budget amendment, etc.): Up to $175,000 Public Outreach: N/A Requested Action: Approval of the Interlocal Agreement between Thurston-Mason Behavioral Health Administrative Service Organization(TMBH-ASO)and Mason County to allow TMBH-ASO to fund judicial services provided by Mason County for individuals detained due to behavioral health disorders at$817 per case not to exceed$175,000 for a period of January 1,2025 through December 31,2025. Attachment(s)• Interlocal Agreement THURSTON-MASON BEHAVIORAL HEALTH ADMINISTRATIVE SERVICE ORGANIZATION (TMBH-ASO) INTERLOCAL AGREEMENT (ILA) WITH Entity: Mason County Contact: Mark Neary Title: County Administrator I Phone: (360)427-9670 ext. 530 Email: mneary@masoncountywa.gov I Mailing Address: 411 N 5t" Street, Shelton WA 98584 I ILA Number: 2025-MC-ILA Start Date: January 1, 2025 End Date: December 31, 2025 III III Thurston-Mason BH-ASO Contacts: Tara Smith, Finance Director Phone: 360.763.5809 Email: tara.smith@tmbho.org Joe Avalos, Executive Director Phone: 360.763.5801 Email: Joe.avalos@tmbho.org Mailing Address: 670 Woodland Square Loop SE Ste 301 Lacey WA 98503 11 TOTAL FUNDING FOR ILA PERIOD: $175,000 I _ 11 INCORPORATION OF EXHIBITS AND ATTACHMENTS I The Provider shall provide services and comply with the requirements set forth in the following attached exhibits, attachments,or any other materials which are incorporated herein by reference.To the extent that the terms and conditions of any Exhibit or Attachments conflicts with the terms and conditions of this base contract,the terms of this Contract shall control. ❑X Exhibit C: Business Associate Agreement(BAA) I III This ILA is entered into in counterpart or duplicate copies,and any signed counterpart or duplicate copy shall be equivalent to a signed original for all purposes, between Thurston Mason Behavioral Health Administrative Service Organization, hereinafter"TMBH- ASO"and Mason County hereinafter"Contractor." This ILA governs the work to be and supersedes and replaces any previously executed general terms and conditions, program contracts,or other agreements as of the start date below. Contractor Signature: Printed Name and Title: Date: Thurston-Mason BWASO Signature: Printed Name and Title: Date: Joe Avalos, Executive Director IApproved as to Form by, Fred A.Johnson,TMBH-ASO Legal Counsel, February 15, 2022 I 2025_MC-ILA Page 1 of 8 THIS AGREEMENT, is made and entered by and between Mason County hereinafter referred to as "COUNTY" and the Thurston-Mason Behavioral Health Administrative Services Organization, a quasi-governmental entity formed pursuant to the Interlocal Cooperation Act, chapter 39.34 RCW, hereinafter referred to as "TMBH-ASO." 1. PURPOSE The purpose of this Agreement is to define and fund judicial services provided by the Mason County Clerk's Office, the Mason County Superior Court, the Mason County Prosecutor's Office and the Mason County Office of Public Defense for those individuals involuntarily detained to Mason County due to a behavioral health disorder per chapters 71.05 and 71.24 RCW. 2. DURATION OF AGREEMENT This Agreement shall be effective January 1, 2025, and shall terminate on December 31, 2025, unless otherwise amended. This agreement may be extended for a period not to exceed three (3) months for the purpose of accommodating amendments and revisions pursuant to a renewal or replacement of this agreement. The Extension shall be in writing and agreed upon by the County and TMBH-ASO prior to the termination date set forth herein. This agreement supersedes any other agreement for the reimbursement of judicial services for individuals involuntarily detained effective on or after January 1, 2025. 3. SERVICES Services to be provided are those defined in chapters 71.05 and 71.24 RCW. Involuntary Treatment Court will be provided as established by a majority vote of the sitting judges of Mason County Superior Court hearings and may be held either remotely via approved video streaming service or in person at the location of the Evaluation and Treatment Facility. Jury trials shall be held at the Mason County Courthouse. The location of the Evaluation and Treatment Facility is: a. Mason County Evaluation and Treatment Facility 307 West Cota St., Shelton, WA 98584 The Court shall operate two to three days a week or as necessary to meet the statutory requirements. Days and hours shall be determined by TMBH-ASO, the Treatment Provider at the Facility location and Superior Court. Additionally, at this site, the judges of the Mason County Superior Court by majority vote may authorize behavioral health commissioners, appointed pursuant to RCW 71.05.135, to perform any or all of the following duties: a. Receive all applications, petitions, and proceedings filed in the Superior Court for the purpose of disposing of them pursuant to this chapter; 2025_MC-ILA Page 2 of 8 b. Investigate the facts upon which to base warrants, subpoenas, orders to directions in actions, or proceedings filed pursuant to this chapter; c. For the purpose of this chapter, exercise all powers and perform all the duties of a Court Commissioner appointed pursuant to RCW 2.24.010; d. Hold hearings in proceedings and make written reports of all proceedings under this chapter which shall become a part of the record of Superior Court; e. Provide such supervision in connection with the exercise of its jurisdiction as may be ordered by the presiding judge; and f. Cause the orders and findings to be entered in the same manner as orders and findings are entered in cases in the superior court. 4. FUNDING Funding for court services shall be in accordance with RCW 71.05.730: A countywide rate per case of$817.00 is set for the period January 1, 2025 through December 31, 2025. The rate is based on an average of the expenditures per case for judicial services for civil commitment cases within the county over the past three years, excluding indirect costs. A civil commitment case, also known as a petition, is defined in RCW 71.05.730(3)(a): all judicial hearings related to a single episode of hospitalization or less restrictive alternative treatment, except that the filing of a petition for a one hundred eighty-day commitment which shall be considered to be a new case regardless of whether there has been a break in detention. The number of filings shall be documented and submitted with each invoice. The total amount of this contract shall not exceed $175,000. Thurston Mason BH-ASO reserves the right to withhold payment until such time that adequate back up documentation is provided to support the invoice. The number of filings will be reviewed every six months to evaluate the need to adjust the contract maximum amount for the total number of filings expected. The Mason County Clerk is authorized to provide information in order for TMBH-ASO to pay for Mason County for judicial services as provided for in RCW 71.05 and related audit functions or for seeking reimbursement for judicial services as provided for in RCW 71.05.73.0 from the BH- ASO that serves the county residence of the individual who is the subject of the Civil Commitment Case and related audit functions. Mason County Clerk, if provided in the court file, is authorized to provide: 1. Name of Person 2. Date of Birth 3. Case Number 4. Date of Hearing 5. Type of Hearing 2025_MC-ILA Page 3 of 8 6. Facility 7. Judicial Officer 8. Clerk 9. Prosecuting Attorney 10. Defense Attorney 5. INVOICING FOR SERVICES RENDERED The COUNTY will provide a quarterly invoice for services provided to TMBH-ASO. Invoices must be accompanied by case filing information. The invoice is due by the loth of the month following the end of the quarter. Invoices shall be submitted to invoices(a-)-tmbho.org. 6. COMPLIANCE WITH LAWS Each Party shall comply with all applicable federal, state, and local laws, rules, and regulations and will maintain all necessary certifications, licenses, and accreditation that may be required to perform such Party's obligations under this Agreement. Pursuant to RCW 71.05.740, all behavioral health administrative service organizations in the state of Washington must forward historical behavioral health involuntary commitment information retained by the organization, including identifying information and dates of commitment to the authority. As soon as feasible, the behavioral health administrative services organizations must arrange to report new commitment data to the authority within twenty-four hours. Commitment information under this section does not need to be resent if it is already in the possession of the authority. Behavioral health administrative services organizations and the authority shall be immune from liability related to the sharing of commitment information under this section. The Clerk of the Court must share commitment hearing outcomes in all hearings under this chapter with the local behavioral health Administrative Services Organization that serves the region where the Superior Court is located, including in cases in which the Designated Crisis Responder investigation occurred outside the region. The hearing outcome data must include the name of the facility to which the person has been committed 7. CONFIDENTIALITY The Parties shall use Personal Health Information (PHI) only for the purpose of the services outlined in this Agreement. TMBH-ASO, county employees, or any other service provider shall not disclose, transfer, or sell any such information to any other Party, except as provided by law, or in the case of PHI, without the written prior consent of the person to whom the PHI pertains. The Parties also agree not to use or disclose PHI other than as permitted or required by this Agreement, HIPAA, and the Health Information Technology for Economic and Clinical Health Act (HITECH). The Parties shall use and disclose PHI only if such use or disclosure, respectively, is in compliance with federal and state local laws, including, but not limited to codes of conduct governing the individual parties. The Parties shall maintain the confidentiality of all PHI and other information gained by reason of this Agreement and shall return or certify the destruction of such information if requested in writing by the Party to this Agreement that provided the information. 2025_MC-ILA Page 4 of 8 TMBH-ASO and Clerk shall protect all PHI, records, and data from unauthorized disclosure in accordance with all applicable federal, state, and local laws regarding HIPAA confidentiality requirements. 8. HOLD HARMLESS AND INDEMNIFICATION Each Party to this Agreement shall be responsible for its own wrongful and negligent acts or omissions, or those of its officers, officials, agents, or employees to the fullest extent required by law, and shall indemnify, defend, and hold the other Party harmless from and against all claims, suits, actions, liabilities, losses, expenses, damages, and judgments including costs and attorney's fees, for injury, illness, disability, or death to any person or persons or damage to property caused by, arising out of, or resulting from the performance of this Agreement by the Party, that Party's officers, officials, agents, and/or employees. In the case of negligence of more than one Party, any damages allowed shall be levied in proportion to the percentage of negligence attributable to each Party, and each Party shall have the right to seek contribution from the other Party in proportion to the percentage of negligence attributable to the other Party. 9. INSURANCE Each Party shall, at its own cost and expense, obtain and maintain in force during the term of this Agreement professional and general liability insurance with limits of$1,000,000 per occurrence, $3,000,000 annual aggregate. Such insurance shall be provided by insurance company(ies) or self-insurance mutually acceptable to the parties. Each Party shall provide the other with a certificate of insurance (or copy of the insurance policy) verifying such coverage upon the other Party's request. 10. THIRD PARTY CLAIMS HOLDING A. The Party seeking indemnification hereunder shall promptly notify the other Party from whom indemnification is sought in writing of any claim asserted against it and promptly deliver a true copy of any summons or other process, pleading or notice issued in any lawsuit or claim. B. Where acceptance of its obligation to indemnify is deemed proper by the indemnifying Party, said Party reserves the right to control the investigation, trial and defense of such lawsuit or action (including all negotiations to effect settlement), any appeal arising from it and employ or engage attorneys of its own choice. C. The Party seeking indemnification may, at its sole cost, participate in such investigation, trial and defense of such lawsuit or action and any appeal arising from same. D. Each Party to this Agreement, its employees, agents, servants and representatives shall provide full cooperation to the other at all times during the pendency of the claim or lawsuit, including, without limitation, providing one another with all available information concerning the claim. 2025_MC-ILA Page 5 of 8 11. NONDISCRIMINATION TMBH-ASO, its assignees, delegates or subcontractors shall not discriminate against any person in the performance of any of its obligations hereunder on the basis of race, color, creed, ethnicity, religion, national origin, age, sex, marital status, veteran status, sexual orientation or the presence of any disability. Implementation of this provision shall be consistent with RCW 49.60.400. 12. WITHDRAWAL Any party hereto shall have the right to withdraw from this Agreement at any time, PROVIDED that the remaining party to this Agreement shall have received written notification of the other party's intention to withdraw at least 120 days prior to the proposed effective date of such withdrawal; and PROVIDED FURTHER, that such notification is received at least 120 days prior to the expiration of the current fiscal year period. 13. PROHIBITION AGAINST ASSIGNMENT The obligations and duties under this Agreement shall not be assigned, delegated, or subcontracted to any other person, firm or entity without the prior express written consent of the TMBH-ASO. 14. CHOICE OF LAW, JURISDICTION AND VENUE A. This Agreement has been and shall be construed as having been made and delivered within the State of Washington, and it is agreed by each party hereto that this Agreement shall be governed by the laws of the State of Washington, both as to its interpretation and performance. B. Any action at law, suit in equity, or judicial proceeding arising out of this Agreement shall be instituted and maintained only in any of the courts of competent jurisdiction in Thurston County. 15. SEVERABILITY If a court of competent jurisdiction holds any part, term or provision of this Agreement to be illegal, or invalid in whole or in part, the validity of the remaining provisions shall not be affected, and the parties' rights and obligations shall be construed and enforced as if the Agreement did not contain the particular provision held to be invalid. If any provision of this Agreement is in direct conflict with any statutory provision of the State of Washington, that provision which may conflict shall be deemed inoperative and null and void insofar as it may conflict and shall be deemed modified to conform to such statutory provision. 2025_MC-ILA Page 6 of 8 16. COUNTERPARTS This Agreement may be signed in counterpart or duplicate copies, and any signed counterpart or duplicate copy shall be equivalent to a signed original for all purposes. This Agreement shall be effective upon its execution by the two named Parties. 17. FILING OF AGREEMENT A copy of this Agreement shall be filed with the County Auditor of Mason County or, alternatively, listed by subject on a public agency's web site or other electronically retrievable public source, as required by RCW 39.34.040. 18. AMENDMENT All amendments to this Agreement shall be in writing and mutually agreed upon and signed by both Parties. 19. TERMINATION This Agreement may be terminated by either party by giving (120) one hundred days written notice of termination to the other Party. 20. ENTIRE AGREEMENT The parties agree that this Agreement is the complete expression of its terms and conditions. Any oral or written representations or understandings not incorporated in this Agreement are specifically excluded. 21. NOTICES Any notices shall be effective if personally served upon the other Party or if mailed by registered or certified mail, return receipt requested, to the addresses set out on the cover page. Notice may also be given by facsimile with the original to follow by regular mail. Notice shall be deemed to be given three days following the date of mailing or immediately if personally served. For service by facsimile, service shall be effective upon receipt during working hours. If a facsimile is sent after working hours, it shall be effective at the beginning of the next working day IN WITNESS WHEREOF, the parties have executed this Agreement by authorized officials thereof on the day of 2025. 2025_MC-ILA Page 7 of 8 Board of County Commissioners Thurston-Mason Behavioral Health Mason County, Washington Administrative Services Organization Governing Board Chair Chair Vice Chair Vice Chair Commissioner Commissioner Approved as to Form Tim Whitehead, Chief Deputy Prosecuting Attorney 2025_MC-ILA Page 8 of 8 *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. 8.8 From: Kelly Frazier Ext: 519 Department: Facilities&Grounds Briefing: Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 28,2025 Agenda Date(s): February 4,2025 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Approval to reclassify one full time equivalency(FTE)Maintenance II to a Maintenance III and extend one .5 FTE Seasonal Maintenance position to Facilities Department. Background/Executive Summary: The Facilities Manager requests the approval of a seasonal maintenance(5 month)position(no benefits other than required taxes)to increase the seasonal maintenance position from 0 to 1 due to an increase in work assignment of fleet management within the department and the addition of Building 10,Building 11, Building 12, and Building 13. This request involves a.5 FTE increase(seasonal). This position already has a job class and BARS line as this position has been filled in previous years. The Facilities Manager also requests to reclassify an already authorized Maintenance II position to a Maintenance III position to assist with the increased workload within the department.This change does not involve an increase in FTE. Budget Impact(amount, funding source,budget amendment,etc.): Maintenance Seasonal Position: 2025 $17,230.34(Wages&Benefits) Maintenance II to Maintenance IJI: 2025 $4,487.00(Wages&Benefits) Public Outreach: N/A Requested Action: Approval to place on the action agenda to create,post,and fill one full time equivalency(FTE) Maintenance II to a Maintenance III and fill one .5 FTE Seasonal Maintenance position within the Facilities Department. Attachment(s): --�N �k 6 '� -D Facilities & Grounds Add .5 FTE / Seasonal Temporary 5 months or less, no beneftis.. *except required taxes Hourly wage = $16.7034 an hour 5 months @ 173.333 average hours a month = 867 hours $14,481 .85 WAGES = 867 hours X $16.7034 per hour = $14,481 .85 $897.88 FICA/SOCIAL SECURITY - required $209.99 MEDICARE -- required $8.80 EAP - required $1 ,591 .82 L&I based on 867 Hours - required $40.00 WA PD FMLA - required $17,230.34 Total Budget Impact including required taxes Maintenance II to a III $3,834.00 Increased Salary $652.65 Increased befit dollars associated with salary increase $4,486.65 Total Budget Impact to change from II to a III 30 orb 0 C5 l t? a 0(� .00co .00 *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. 8.9 From: Cassidy Krall for John Taylor Ext: 535 Department: Parks&Trails Briefing: Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 1/27/25 Agenda Date(s): 2/4/25 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item:North Mason Little League Concessions Contract Extension Background/Executive Summary: Wherein the previous contract extension expires March 2025 with the option to extend for the 2025-2026 season upon mutual written agreement,it is provided that it shall be extended for 1 year commencing on March 1, 2025. Budget Impact(amount,funding source,budget amendment, etc.):N/A Public Outreach: N/A Requested Action: Approve the 1-year North Mason Little League Concessions Contract Extension and place on the February 4, 2025 agenda. Attachment(s): Original contract and most recent contract extension Mason County and North Mason Little League SERVICE CONTRACT This CONTRACT is made and entered into by and between Mason County, hereinafter referred to as"COUNTY"and North Mason Little League, referred to as"CONTRACTOR"collectively referred to as"parties." RECITALS: WHEREAS, COUNTY desires to retain a person or firm to provide the following service: Food and beverage concessions at Sandhill County Park; and WHEREAS,CONTRACTOR warrants that it is qualified and competent to render the aforesaid services. NOW,THEREFORE,for and in consideration of the CONTRACT made the parties agree to the following: Special Conditions Concession Site: CONTRACTOR will operate and manage the COUNTY provided concession stand at Sandhill County Park. CONTRACTOR will not make any alterations, additions or improvements to the site without prior approval from the Parks and Trails Manager or designee. Concessions by Contract: Through this CONTRACT COUNTY grants concessions by contract, not lease. CONTRACTOR understands that concession contracts only confer permission to occupy and use the premises for concession purposes. Compliance: 1, CONTRACTOR shall comply with and perform the services in accordance with all applicable Federal, State, and County laws including, without limitation, ail codes, ordinances, standards and policies, as now existing or hereafter adopted or amended, including but not limited to the following: Federal, State, and local health, safety and licensing laws relating to the sale of concession goods; County codes. 2. CONTRACTOR is solely responsible for collecting and remitting sales tax and all other applicable governmental charges as required by the Washington State Department of Revenue (DOR) or other state or County agencies. Vendors will be solely responsible for remitting Leasehold excise Tax payments to the DOR. 3.CONTRACTOR may not sell,transfer or give the concession rights to anyone else without prior written approval from COUNTY. 4. CONTRACTOR agrees to allow and cooperate with any inspections by COUNTY prior to, during the season, at the conclusion of seasonal operations and other times as requested. 5. Concessions area is for concessions sales only and is not to be used for storage of items other than what is necessary for concession operations. 6. CONTRACTOR will comply with all Mason County Department of Public Health requirements ifor food and beverage concession services and food handling. IIPage ):\DLZ\Ross\Psrks\Fees-field Use Policy12022-2023 Vendor Agreement NMLL for Sandhill.rtf Printed From Mason County DIMS Printed from Mason County DMS Service Provision: CONTRACTOR will provide services at regularly scheduled games,tournaments, special events and daily activities as mutually agreed with COUNTY, This CONTRACT does not grant exclusive rights to distribute services or products at the parks.As determined by COUNTY additional vendors may be contracted to provide food, beverage and other services during tournaments and/or special events as required to meet the needs of participants. COUNTY may elect to give CONTRACTOR the right of first refusal to provide the additional services. Compensation: CONTRACTOR will remit$900.00 to COUNTY at the end of the recreational season. Customer Service: CONTRACTOR will ensure that its volunteers, agents or representatives provide quality customer service and treat all customers with courtesy and respect, Employee Appearance: CONTRACTOR will ensure that volunteers are appropriately dressed and appear neat and sanitary. Staffing: CONTRACTOR will ensure that the concession services is adequately staffed preventing undue delays to the public in the form of long and/or slow-moving service lines. Menu and Pricing: COUNTY reserves the right to request menu and/or pricing changes including but not limited to: adding items, limiting items, removing items. Removal of Equipment: CONTRACTOR will remove its equipment and supplies from the concession stand at the end of the recreational season or upon notification from COUNTY due to contract termination. Maintenance: CONTRACTOR at its sole cost and expense shall maintain the concession stand, equipment and concession site including maintaining a clean and sanitary appearance. Signs: CONTRACTOR will not place signs other than on the concession stand or food truck without the prior approval of the Parks and Trails Manager or designee. General Conditions Term: The performance period for this CONTRACT is the 2022 and 2023 recreational season.The COUNTY reserves the option, at COUNTY s sole discretion,to extend this contract for up to three additional years. Independent Contractor: CONTRACTOR's services shall be fumished by the CONTRACTOR as an independent contractor, and nothing herein contained shall be construed to create a relationship of employer-employee. -- - __ -J:1DLZ\RossTarks\Fees-Field Use Policy\2022-2023 Vendor Agreement NMLL for Sandhill.rtf 21Page Printed From Mason County DMS Printed from Mason County DMS Taxes: CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or State income taxes.Where required by State or Federal law,the CONTRACTOR authorizes COUNTY to withhold for any taxes other than income taxes(i.e., Medicare),All compensation received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on compensation earned pursuant to this CONTRACT. Labor Standards: CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited to those pertaining to payment of wages and working conditions, in accordance with ROW 39.12,040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990;the Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of Washington. Assignment and Subcontracting: No portion of this CONTRACT may be assigned or subcontracted to any other individual or entity without the express and prior written approval of COUNTY. Non-Discrimination in Employment: COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges of employment for all qualified applicants and employees without regard to race, color, creed, religion,national origin,sex, sexual orientation,age, marital status,disability,or veteran status. CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or applicant for employment on the grounds of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall take affirmative action to ensure that applicants are employed, and treated during employment,without regard to their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Such action shall include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits, selection for training including apprenticeship, and participation in recreational and educational activities. In all solicitations or advertisements for employees placed by them or on their behalf, CONTRACTOR shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision shall not apply to contracts or subcontractors for standard commercial supplies or raw materials, or to sole proprietorships with no employees. 3 1 P a g e I:\DLZ\Ross\Parks\Fees-Field Use Policy\2022-2023 Vendor Agreement NMLL for Sandhill.rtf Printed From Mason County DMS Printed from Mason County DMS Non-Discrimination in Client Services: CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an Individual or business any service or benefits under this CONTRACT; or subject an individual or business to segregation or separate treatment in any manner related to histherlits receipt any service or services or other benefits provided under this CONTRACT; or deny an individual or business an opportunity to participate in any program provided by this CONTRACT. Right to Review: This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee shall have the right to review and monitor the financial and service components of this program by whatever means are deemed expedient by the Administrative Officer or by COUNTY's Auditor's Office. Such review may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and any and all communications with or evaluations by service recipients under this CONTRACT. CONTRACTOR shall preserve and maintain all financial records and records relating to the performance of work under this CONTRACT for six(6)years after CONTRACT termination, and shall make them available for such review,within Mason County, State of Washington, upon request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any inspections, audits,or program review by any individual, agency, or governmental unit whose purpose is to review the services provided within the terms of this CONTRACT. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative Officer as soon as it is practical. Insurance Requirements: At a minimum,CONTRACTOR shall provide insurance that meets or exceeds the requirements detailed in "Exhibit A Insurance Requirements." Proof of Insurance: A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within five(5)days of CONTRACT execution. Industrial Insurance Waiver: With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of Washington,the Industrial Insurance Act,for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT extend to any claim brought by or on behalf of any employee of CONTRACTOR.This waiver is mutually negotiated by the parties to this CONTRACT. CONTRACTOR Commitments,Warranties and Representations: Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to, any representation made prior to execution of this CONTRACT,whether or not incorporated elsewhere herein by reference, as to performance of services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or warranties. 41Page ]:IDLZVtosslParks\Fees-Field Use Policy\2022-2023 Vendor Agreement NNILL for Sandhill.rtf Printed From Mason County DMS Printed from Mason County DMS Defense and Indemnity Contract: 1. Indemnificabon by CONTRACTOR.To the fullest extent permitted by law, CONTRACTOR agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees, agents and volunteers, harmless from and against any and all claims,damages, losses and expenses, including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any property(including the Foss of use resulting therefrom)which 1)are caused in whole or in part by any act or omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers or C,ONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or Indirectly arising out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based upon CONTRACTOR's or its subcontractors' use of, presence upon or proximity to the property of COUNTY,This indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim, damage, loss or expense is caused by the sole negligence of COUNTY, This indemnification obligation of the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee benefit act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter into this CONTRACT, are reflected in CONTRACTOR's compensation, and have been mutually negotiated by the parties, 2. Participation by County—No Waiver, COUNTY reserves the right, but not the obligation,to participate in the defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of CONTRACTOR's indemnity obligations under this CONTRACT, 3. Survival of CONTRACTOR's Indemnity Obligations, CONTRACTOR agrees all CONTRACTOR's indemnity obligations shall survive the completion, expiration or termination of this CONTRACT. 4. Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify COUNTY on a basis equal to or exceeding CONTRACTOR's indemnity obligations to COUNTY. Compliance with Applicable Laws, Rules and Regulations: This CONTRACT shall be subject to all laws, rules, and regulations of the United States of America,the State of Washington, political subdivisions of the State of Washington and Mason County, CONTRACTOR also agrees to comply with applicable Federal, State, County or municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals. Administration of Contract: COUNTY hereby appoints,and CONTRACTOR hereby accepts, the Mason County s Mason County Facilities, Parks and Trails Manager and his or her designee, as COUNTYs representative, hereinafter referred to as the Administrative Officer,for the purposes of administering the provisions of this CONTRACT, including COUNTY s right to receive and act on all reports and documents, and any auditing performed by the COUNTY related to this CONTRACT. The Administrative Officer for purposes of this CONTRACT is: Diane Zoren Central Services Manager 411 North 5� Street Shelton,WA 98584 Phone: 360-427-9670 Ext. 747 E-mail: dlztaamasoncountvwa.gov 51Page I:\DLZ\Ross\Parks\Fees-Field Use Policy@022-2023 Vendor Agreement NNSL for Sandhill.rtf Printed From Mason County DMS Printed from Mason County DMS CONTRACTOR's Primary Contact's Information: Meghan Lucas North Mason Little League, P. 0. Box 1739 Belfair,WA 98528 Phone: 360-463-1232 E-mail• northmasonll.president(aDamail.com Notice: Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except service of process, notice shall be given by CONTRACTOR to COUNTY s Administrative Officer under this CONTRACT. Notices and other communication may be conducted via e-mail, U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services. Modifications: Either party may request changes in the CONTRACT.Any and all agreed modifications,to be valid and binding upon either party, shall be in writing and signed by both of the parties. Termination for Default: If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit of creditors,COUNTY may,by depositing written notice to CONTRACTOR in the U.S. mail,terminate the CONTRACT, and at COUNTY'S option,obtain performance of the work elsewhere.CONTRACTOR shall bear any extra expenses incurred by COUNTY in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by COUNTY by reason of such default. If a notice of termination for default has been issued and it is later determined for any reason that CONTRACTOR was not in default,the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. Termination for Public Convenience: COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in Its sole discretion, that such termination is in the interests of COUNTY. Termination of this CONTRACT by COUNTY at any time during the term,whether for default or convenience, shall not constitute breach of CONTRACT by COUNTY. Disputes: Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the CONTRACT shall be brought to the attention of COUNTY at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. Arbitration: Other than claims for injunctive relief brought by a party hereto(which may be brought either in court or pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or controversy between the parties under, arising out of, or related to this CONTRACT or otherwise, including issues of specific performance, shall be determined by arbitration in Shelton,Washington, under the applicable American Arbitration Association (AAA) rules in effect on the date hereof,as modified by this CONTRACT.There shall be one arbitrator selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or 61Page S:\DLZ\Ross\Parks\Fees-Field Use Policy\2022-2023 Vendor Agreement NtaL for Sandhill.rtf Printed From Mason County DIMS Printed from Mason County DMS any other group having similar credentials.Any issue about whether a claim is covered by this CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief, equitable relief(including speck performance), or any other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding and an order confirming the award or judgment upon the award may be entered in any court having jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive remedy between them regarding any dispute presented or pled before the arbitrator. At the request of either party made not later than forty-five(45)days after the arbitration demand, the parties agree to submit the dispute to nonbinding mediation,which shall not delay the arbitration hearing date; provided, that either party may decline to mediate and proceed with arbitration. Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought within six(6)years after the initial occurrence giving rise to the claim, dispute or issue for which arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior to a written request or demand for arbitration issued under this CONTRACT are not subject to arbitration. Venue and Choice of Law: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this CONTRACT,the venue of such action of litigation shall be in the courts of the State of Washington and Mason County. Unless otherwise specified herein, this CONTRACT shall be governed by the laws of the State of Washington. Severability: If any term or condition of this CONTRACT or the application thereof to any person(s)or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end,the terms and conditions of this CONTRACT are declared severable, Waiver: Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior pr subsequent breach. No term or condition of this CONTRACT shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall be and remain in full force and effect. Order of Precedence: A. Applicable federal, state and county statutes, regulations, policies, procedures,federal Office of Management and Budget (OMB) circulars and federal and state executive orders. B. Exhibit A Insurance Requirements C. Special Conditions D. General Condition 1aDLt:lRoss\ParkslPees-Field Use Poticy12022-2023 Vendor Agreement NM1.L for Sandhill.rtf 71Page -inted From Mason County DIMS Printed from Mason County DMS Entire Contract: This written CONTRACT comprised of the writings signed or otherwise identified and attached hereto, represents the entire CONTRACT between the parties and supersedes any prior oral statements,discussions or understandings between the parties. IN WITNESS WHEREOF,COUNTY and CONTRACTOR have executed this CONTRACT as of the date and year last written below. NORTH MASON LITTLE LEAGUE BOARD OF COUNTY COMMISSIONERS W�� 14-S" MASON COUNTY,WASHINGTON .441, L Ted ots� Ma r Neary,County Administrator Dated: -Z-1V Dated: Z/8 ZZ APPROVED AS TO FORM h head pq / rinted From Mason County DMS l:��Z�Ros9lPerksV-ees=FVWi"V9APZ DMS EXHIBIT A INSURANCE REQUIREMENTS A. MINIMUM Insurance Requirements: 1. Commercial General Liability Insurance using Insurance Services Office"Commercial General Liability"policy form CO 00 011 with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than$1,000,000 per occurrence for all covered losses and no less than$2,000,000 general aggregate,for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. 2. Workers'Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits for CONTRACTOR's, with two(2) or more employees and/or volunteers, no less than$110001000 per accident for all covered losses. 3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non owned and hired autos,or the exact equivalent. Limits shall be no less than$1100%000 per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If CONTRACTOR or CONTRACTOR's employees will use personal autos in any way on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for each such person. 4. Excess or Umbrella Liability Insurance(Over Primary)if used to meet limit requirements, shall provide coverage at least as broad as specked for the underlying coverages. Such policy or policies shall include as insureds those covered by the underlying policies, including additional insureds. Coverage shall be"pay on behalf, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to COUNTY for injury to employees of CONTRACTOR, subcontractors or others involved in the Work. The scope of coverage provided is subject to approval of COUNTY following receipt of proof of insurance as required herein. B.Certificate of Insurance: A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within five(5)days of CONTRACT execution. C. Basic Stipulations: 1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional insureds COUNTY, its officials, employees and agents, using ISO endorsement CO 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all subcontractors,and anyone else involved in this CONTRACT on behalf of the CONTRACTOR (hereinafter"indemnifying parties")to comply with these provisions. 2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any insurance proceeds, and to require all indemnifying parties to do likewise. 3. All insurance coverage maintained or procured by CONTRACTOR or required of others by I CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to COUNTY, or must specifically allow the named insured to waive subrogation prior to a loss. 1:0LZXRosskParkslFees-Field Use Policy12022-2023 Vendor Agreement NMLL for Sandhill.rtf 911' age Printed From Mason County DMS Printed from Mason County DMS 4.All coverage types and limits required are subject to approval, modification and additional requirements by COUNTY.CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect COUNTYs protection without COUNTY's prior written consent, 5 CONTRACTOR agrees upon request by COUNTY to provide complete,certified copies of any policies required within 10 days of such request. COUNTY has the eight, but not um sohe duty by o obtain any insurance it deems necessary to protect CO Its interests.NTRACTOR oAndedude from sums due paid COUNTY shall be charged to and promptly pa Y CONTRACTOR.Any actual or alleged failure on the part of COUNTY or any other additional insured under these requirements to obtain proof of insurance required under this CONTRACT in no way waives any right or remedy of COUNTY or any additional insured, in this or in any other regard. 6. It is acknowledged by the parties of this CONTRACT that all insurance coverage and on a primary be provided by CONTRACTOR or indemnifying party, is intended to apply first non-contributing basis in relation to any other insurance or self-insurance available to COUNTY. 7, CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to self-insure its obligations to COUNTY. If CONTRACTOR's existing coverage includes a self- insured retention,the self-insured retention must be declared to the COUNTY.The COUNTY may review options with CONTRACTOR,which may include reduction or elimination of the self- insured retention, substitution of other coverage, or other solutions, 8. CONTRACTOR will renew the required coverage annually as long as COUNTY,pursuant to o this r its employees or agents face an exposure from operations of any type CONTRACT.This obligation applies whether or not the CONTRACT is canceled or terminated for any reason.Termination of this obligation is not effective until COUNTY executes a written statement to that effect. g,The limits of insurance as described above shall be considered as minimum requirements. Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain insurance with limits of liability that exceed the required limits or coverage that is broader than as outlined above,those higher limits and broader coverage shall be deemed to apply for the benefit of any person or organization included as an additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs and Sections of this CONTRACT. 10. None of the policies required herein shall be in compliance with these requirements if of hey include any limiting endorsement that has not been first submitted to COUNTY and approved in writing. 11. The requirements in this Exhibit supersede all other sections and provisions of this CONTRACT to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 12. Unless otherwise approved by COUNTY, insurance provided pursuant to these requirements shall be by insurers authorized to do business in Washington and with a minimum A.M. Best rating of A-:VI. IOIPage 1:\DLZ\Ross\Parks\Fees-Field Use Policy\2022-2023 vendor Agreement NNEL for Sandhill.rtf Printed From Mason County DMS Printed from Mason County DMS 13, All insurance coverage and limits provided by CONTRACTOR and available or applicable to this CONTRACT are intended to apply to the full extent of the policies. Nothing contained in this CONTRACT limits the application of such insurance coverage. 14. CONTRACTOR agrees to provide prompt notice to COUNTY of any notice of cancellation of any required policy or of any material alteration or non-renewal of any such policy, other than for non-payment of premium. CONTRACTOR shall assure that this provision also applies to any of its employees, agents or subcontractors engaged by or on behalf of CONTRACTOR in relation to this CONTRACT. 16.COUNTY reserves the right at any time during the term of the CONTRACT to change the amounts and types of insurance required by giving the CONTRACTOR ninety (90)days advance written notice of such change, If such change results in substantial additional cost to the CONTRACTOR,the COUNTY and CONTRACTOR may renegotiate CONTRACTOR's compensation. 16. Requirements of specific coverage features are not intended as limitation on other requirements or as waiver of any coverage normally provided by any given policy. Speck reference to a coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all-inclusive. 17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against CONTRACTOR arising out of the work performed under this CONTRACT, COUNTY assumes no obligation or liability by such notice, but has the right (but not the duty)to monitor the handling of any such claim or claims if they are likely to involve COUNTY. eydY1 11 P a g e Printed FedffoM rjl-A[lt ,022-ffMV !dr Agreement NNILL for Sandhill.rtf Printed from Mason County DMS J �J'�/'J Mason County Parks & Trails Department 411 North 51h Street Shelton, WA 98584 360-427-9670 Extension 535 Ix cI SERVICE CONTRACT EXTENSION AGREEMENT This Extension Agreement is made and effective March 1, 2025 BETWEEN: Mason County MCRA Park And: North Mason Little League Concession. Wherein the original contract agreement expires in March 2025 with the option to extend for the 2025-2026 season upon mutual written agreement, it is provided that it shall be extended for 1 year commencing on March 1, 2025. The extension shall be on the same terms and conditions as set out in the original contract. Mark Neary Troy Olson County Administrator North Mason Little League t��oN Coo Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. 8.10 From Kevin Guijosa, Solid Waste Manager Ext: 273 Department: Public Works Briefing• 0 Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 27,2025 Agenda Date(s): February 4,2025 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item: Purchase of a new John Deere 135 P-Tier Excavator for the Public Works Solid Waste Division Background/Executive Summary: After a thorough evaluation of the current excavator's condition and consideration of both repair and replacement options, it is recommended to purchase a new John Deere 135 Excavator for the Eells Hill Transfer Station. The existing excavator has exceeded 10,000 operating hours, surpassing the expected service life of 7,000 to 10,000 hours per John Deere's guidelines. The estimated repair costs for the current machine are $196,805.58, with an additional $9,700 per month required to rent a replacement unit during the repair period. Given the machine's age and extensive wear, replacing it with a new unit is a more cost-effective option. The John Deere 135 Excavator is priced at $273,430.08 with a $50,000 trade-in allowance for the existing unit. This brings the total purchase cost, including tax and delivery, to $243,345.07. The new excavator will be compatible with our existing attachments and specifically designed to handle solid waste at the transfer station. This new excavator ensures continued operational efficiency and eliminates rental costs and disruption to service when the current unit is down. Budget Impact• The excavator will be purchased off of the Sourcewell joint cooperative purchasing contract from Pape Machinery. New Excavator: $273,430.08 Trade-in Revenues $ (50,000.00) Doc Fee $ 700.00 Sales Tax $ 19,214.99 Remaining Balance $243,345.07—Budgeted through Solid Waste Fund#402 Public Outreach: N/A Requested Action: Request the Board authorize Public Works to trade-in Solid Waste's 2019 John Deere 135G Excavator for a$50,000 trade-in value and purchase a new John Deere 135 Excavator off of the Sourcewell joint cooperative purchasing contract# 011723-JDC with Pape Machinery for cost of $243,345.07 after trade-in. Attachment(s) 1. Equipment info 2. Quote JOHNDEERE III MACHINERY Quote Id: 29838751 Prepared For: MASON COUNTY PUBLIC WORKS IS i4' Prepared By: CLAYTON EMERY Pape Machinery, Inc. 3607 20th Street East Tacoma, WA 98424 Tel: 253-922-8718 Fax: 253-922-3562 Email: cemery@papemachinery.com Date: 23 October 2023 Offer Expires: 31 July 2025 Confidential JOHN DEERE iLwil lil MACHINERY Quote Summary Prepared For: Prepared By: MASON COUNTY PUBLIC WORKS CLAYTON EMERY 100 PUBLIC WORKS DR Pape Machinery, Inc. SHELTON, WA 98584 3607 20th Street East Business: 360-427-9670 Tacoma, WA 98424 Phone: 253-922-8718 cemery@papemachinery.com This sale is subject to Pape's Terms and Conditions of Sale effective Quote Id: 29838751 on the date hereof, which are incorporated in full by this Created On: 23 October 2023 reference. The Terms and Conditions of Sale are available at www. Last Modified On: 13 January 2025 Pape com/terms, and will also be sent by mail ore-mail to the Expiration Date: 31 July 2025 purchaser upon request. Equipment Summary Selling Price Qty Extended JOHN DEERE 135 P-Tier Excavator $257,302.08 X 1 = $257,302.08 -Sourcewell Contract#011723-JDC Extended Warranty $ 16,128.00 X 1 = $ 16,128.00 Extended Warranty, 135 P, Comprehensive, 10000 Total Hours or 60 Total Months,$200 Deductible Sub Total $ 273,430.08 Equipment Total $ 273,430.08 Trade In Summary Qty Each Extended 2019 JOHN DEERE 135G FT4 EXCAVATOR- 1 $50,000.00 $ 50,000.00 1FF135GXPKF501753 PayOff $0.00 Total Trade Allowance $60,000.00 Trade In Total $50,000.00 Quote Summary Equipment Total $273,430.08 Trade In $ (50,000.00) Doc Fee $700.00 SubTotal $224,130.08 Sales Tax-(8.60%) $ 19,214.99 Total $243,345.07 Down Payment (0.00) Rental Applied (0.00) Balance Due $243,345.07 Salesperson : X Accepted By:X Confidential ®JOHNDEERE 91,11 Selling Equipment MACHINERY Quote Id: 29838751 Customer: MASON COUNTY PUBLIC WORKS JOHN DEERE 135 P-Tier Excavator - Sourcewell Contract #011723-JDC Hours: Stock Number: Code Description Qty 820OFF 135 P EXCAVATOR BASE MACHINE 1 Standard Options-Per Unit 170K JDLinkTI 1 0202 Destination Code- United States 1 0259 English Customer Delivery Packet 1 0401 Configuration 1 1 Dealer Attachments GROENEVELD Groeneveld Grease System 1 FLEX AIR Hydraulic Reversing Engine Fan PAPE Pape' Custom Built Counter Weight Value Added Services Extended Warranty i ii I Confidential JOHN DEERE ICI Trade In MACHINERY Quote Id: 29838751 Customer: MASON COUNTY PUBLIC WORKS 2019 JOHN DEERE 135G FT4 EXCAVATOR SN# 1FF135GXPKF501753 Machine Details Description Net Trade Value 2019 JOHN DEERE 135G FT4 EXCAVATOR $ 50,000.00 SN#1FF135GXPKF501753 Your Trade In Description Confidential �JOHN DEERE Extended Warranty Extended Warranty Proposal PowerGardTm Protection Plan Excavators Date :January 13, 2025 Machine/Use Information Plan Description Price Manufacturer JOHN DEERE Plan Type: Extended Deductible: $200 Warranty Equipment Type Excavators Coverage: Comprehensive Quoted Price $ 16,128.00 Model 135 P Total Months: 60 Country Us Total Hours: 10000 Date Quoted January 6,2025 MFWD/Tracks N Scraper Use Ederded Warranty is avallable only(hough authorized John Deere Dealers(m J"Deere Preducts,ard may be purchased at any time before the pmduers Standard Waffanty,w Extended Warranty expires Extended Warranty Proposal Prepared for: I have been offered this extended warranty and Customer Name-Please Print F✓ I ACCEPT the Extended Warranty I DECLINE the Extended Warranty ------------------- Customer Signature a t declined, I fully understand that any equipment listed above is not covered for customer expenses due to component failures beyond the original basic warranty period provided by John Deere. Note : This is not a contract. For specific Extended Warranty coverage terms and conditions, please refer to the actual Extended Warranty contract for more information and the terms, conditions and limitations of the agreement. What Extended Warranty is The Extended Warranty Program is for the reimbursement on parts and labor for covered components that fail due to faulty material or original workmanship that occur beyond the John Deere Basic Warranty coverage period. The agreement is between Deere & Company and the owners of select John Deere Construction and Forestry equipment,who purchase the Extended Warranty Plans for the desired coverage as indicated in this proposal. What Extended Warranty is not: Extended Warranty is not insurance. It also does not cover routine maintainance or high wear items,or insurance- related risks/perils such as collision, overturn, vandalism, wind, fire, hail, etc. It does not cover loss of income during or after an equipment failure. See the actual product-specific Extended Warranty agreement for a complete listing of covered components, and limitations and conditions under the program. FeatureslBenefits: • Extended Warranty includes the following features and benefits under the program • Pays for parts and labor costs incurred on failed covered components(less any applicable deductibles), • Does not require pre-approval before repairs are made by the authorized John Deere dealership, • Payments are reimbursed directly to the dealership with no prepayment required by the contract holder. Confidential i 135 P- TIER EXCAVATOR I � � 1 6fi J -n 1_ U O J OPTIONAL BACKFILL BLADE 4 r ;t Precision Construction This suite of construction technology delivers Productivity Solutions to help you get more done,more efficiently. a� c '• In-base JDLinkk'connectivity provides machine location, y utilization data,and alerts to help you maximize productivity �. _ � �a„ •; _ and efficiency.To maximize uptime and lower costs,JDLink also enables John Deere Connected Support".Dealers use f._ Expert Alerts based on data from thousands of connected f-���� machines to proactively address conditions that may ^a ' otherwise likely lead to downtime.Your dealer can also monitor machine health and leverage remote diagnostics and programming capability to further diagnose problems and even update machine software without a time- consuming trip to the jobsite.* 'Availability varies by region.Options not available in every country. 4r ' ♦�®o�4. vim♦®e 4�40 P 1, ` *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. 8.11 From: Mark Neary Ext: 530 Department: Human Resources Briefing: ❑ Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): Click or tap here to enter text. Agenda Date(s): February 4,2025 Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ IT ❑X Risk ❑ Other (This is the responsibility of the requesting Department) Item• Approval to accept a resignation in lieu of termination from Teri Myers effective June 14,2023 and to approve the Release and Hold Harmless Agreement to release and forever discharge Mason County,its officers, agents, employees,agencies, and departments from any and all existing and future claims, damages and causes of action foreseen and unforeseen of any nature whatsoever arising out of their employment. Background/Executive Summary: The approval of this Release and Hold Harmless Agreement is a compromise of any and all existing and/or future claims,damages and causes of action of any kind and that the payment made is not to be construed as an admission of liability on the part of the party or parties hereby released, and that the said Releasee deny liability therefor,and further that such shall not be a basis for claims for indemnity, contribution or breach of any Federal, state,local law. Requested Action: Approval to accept a resignation in lieu of termination from Teri Myers effective June 14,2023 and to approve the Release and Hold Harmless Agreement to release and forever discharge Mason County,its officers, agents, employees,agencies, and departments from any and all existing and future claims, damages and causes of action foreseen and unforeseen of any nature whatsoever arising out of their employment. Attachment(s)• Release and Hold Harmless Agreement on file with Clerk of the Board.