HomeMy WebLinkAbout2025/01/13 - Briefing Board of Mason County Commissioners' Briefing Minutes
Mason County Commission Chambers,411 N 51h Street,Shelton,WA 98584
Week of January 13,2025
Monday,January 13,2025
9:00 A.M. Closed Session—RC W 42.30.140(4)Labor Discussion
Commissioners Neatherlin,Tarzwell,and Trask met in closed session for labor negotiation from 9:45
a.m.to 10:50 a.m. Tim Whitehead,Mark Neary,Christopher Pinkston,Cabot Dow,and Lindsey Smith
were also in attendance.
10:00 A.M. Planning Advisory Commission Interviews
Commissioners Neatherlin,Shutty,and Trask attended in person.
• .Khirstie Rose and Ronald Tevin Medley were interviewed for the Planning Advisory Commission.
Joel Galbraith was unable to attend and will be interviewed.Monday;January 27,2025.
10:30 A.M. Pacific Mountain Workforce Development Council—William Westmoreland,CEO
Commissioners Neatherlin, Shutty,and Trask attended in person.
• William shared the 2023-2024 Annual Report and the 2024-2028 Pacific Mountain Workforce
Development plan. Cmmr.Neatherlin asked that more services be provided in-person in.Belfair,
Hoodsport,Lilliwaup,and Tahuya. William explained that since the pandemic,it has been more
beneficial to work with individuals where they are coming from by assisting in the format that works
best for the job seeker.
11:00 A.M. Prosecuting Attorney—Michael Dorcy
Commissioners Neatherlin, Shutty,and Trask attended in person.
• Michael discussed the importance of increasing the Chief Deputy Prosecuting Attorney's position
salary to 85%of that set for the Superior Court Judge by the Washington Citizens'Commission on
Salaries for Elected Officials. Approved to move forward.
11:05 A.M. Public Health—David Windom
Commissioners Neatherlin,Shutty,and Trask attended in person.
• David provided information regarding the United.We Care Pilot Project to address the health-related
social needs.of our community,particularly behavior health. This would require the-one-time use of
$200,000 of Treatment Sales Tax(TST)funding from the available balance of more than$2,000,000
and allow the Public Health Director to sign a contract with United We Care for implementation of the
pilot program. Cmmr.Trask asked which committee this will fall under in the Legislature and wants to
inform the Senate and the House Representatives to make them aware of this pilot project. Cmmr.
Trask also would like to see if the Department of Emergency'Management(DEM)alert system can be
used for local missing persons when they occur. Approved to move forward.
• David announced that Jessica Todorovich will serve as interim Secretary of the Department of Health.
• David stated the Board of Health will meet on Tuesday,January 28,2025 and a new Chair will be
appointed at that meeting.
11:15 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Neatherlin, Shutty,and Trask attended in person.
• Tina"Lovejoy"Schaefer discussed Road Vacation Order No.423 to vacate all that portion of the old
.alignment of Johns Prairie Road lying Northerly of the new alignment and Westerly of Johns Creek
Drive,and adjacent to Parcel B as delineated on Auditor's File No.454652 and as shown on the
official map of County Road Project# 1010,all lying within the Northeast quarter of the Southwest
quarter,in Section 5,Township 20 North,Range 3 West,W.M. Approved to move forward.
• Mike Collins requested to create County Road Project(CRP)numbers for road improvement projects
on Matlock Brady Road and Cloquallum Road,the Blevins Road Evergreen Estates water extension,
and gravel road conversion project for Maples Road. The Evergreen Estates Water Extension is now
an engineering project for Public Works. Approved to move forward.
January 13,2025• -Page 1 of 3
Board of Mason County Commissioners' Briefing Minutes
Mason County Commission Chambers,411 N 51 Street,Shelton,WA 98584
• Mike shared the request for Public Works to purchase bridge structures for the Portman,Danny Walker,
and Crisman Bridge maintenance projects located on Beeville Loop Road through the Washington
State contract with the Department of Enterprise Services (DES). A portion of Beeville Loop Road has
been closed due to a failed bridge and there is no plan for future replacement at this time. Approved to
move forward.
• Loretta shared the new Transportation Improvement Program Citizens'Advisory Panel(TIP-CAP)
Chair is Will Harris and Vice-Chair is Phil Wolfe for 2025.
• Loretta shared there will be a luncheon at the North Mason Chamber in Belfair on Wednesday,January
22,2025 from 11:30 a.m.—1:00 p.m.to share the latest plans for transportation and maintenance and
projects such as the WSDOT freight corridor and public input will be accepted.
• Loretta provided an update regarding Soutirside School,Public Works will limb trees and blade right-
of-way areas to improve safety. The school will look at possible grants to purchase flashing pedestrian
signs that Public Works will install to create a safer cross walk and will add dedicated walking guards.
• Loretta reported that she spoke to Robert Thorns regarding the telephone service outages in the
Satsop/Maple Glen area. Addresses of concern were provided and it was explained that Lumen
Technologies does not have an outage map and must rely on reported outages. Copper wire service
will be phased out within the next ten(10)years and customers will need to look at alternative options
for communication service.
11:30 A.M. Central Services—Mark Neary
Commissioners Neatherlin,Shutty,and Trask attended in person.
• Todd Canon announced that an Incident Response Test will be conducted on Wednesday,January 15,
2025 at 11 a.m.and will consist of an exercise to conduct County business in the event of a loss of
network/internet access. The event is designed to evaluate the effectiveness of the county's incident
response plans and identify areas for improvement. MACECOM will not be included in this test,and
the Sheriff's Office can cancel this outage exercise if necessary. The event will be posted on the
County website and social media for public awareness. Management is encouraged to meet with their
staff to discuss operations during the event and identify any gaps in service that may occur and how to
work through'any service issues in preparation for an inevitable future event.
• Nichole Wilston explained that Resolution 2021-060 Receipt of Claims for Damages Resolution needs
to be amended to update the business hours for Human Resources/Risk Management to 8:00 a.m.to
4:00 p.m. Approved to move forward.
• Nichole explained that Resolution 27-19 and Title 2 Chapter 2.46 should be amended to designate the
Risk Manager as the ADA Coordinator for Mason County. Approved to move forward.
• Nichole shared that Resolution 2022-009—Washington Counties.Risk Pool(WCRP)Member County
Appointments and Designations should be amended to remove former Commissioner Kevin Shutty and
add Commissioner Pat Tarzwell as the Alternate Director,remove Kelly Frazier and add John Taylor,
DEM Manager as the Safety Officer,and update the County Position for Nichole Wilston to the correct
title,Risk Manager. Approved to move forward.
• Jennifer Beierle presented the 2025 Budget Supplemental Appropriations and Amendments Calendar
and recommended adding an additional meeting in the later part of December in order to approve any
final budget amendments for the year. It was agreed to add a special meeting on December 16,2025.
• Jennifer presented the December 2024 financial report. Current Expense revenue$45,869,673 at
106%. Treasurer Department receipts$31,991,376 at 1039. Current Expense expenditure$48,917,407
at 90%. Six-year specific revenue streams:Community Development$3,248,383;Detention and
Correction$27,369;Current Expense property tax$10,514,416;Road Diversion property tax
$1,075,890;County Road property tax$10,511,039;Current Expense sales tax$9,857,799;Criminal
Justice taxes$2,064,443;Rural Sales and Use$1,180,522;Homelessness Prevention filings$586,164;
Lodging tax$1,143,715;and Real Estate Excise Tax 1 and 2$1,612,520 each. Total collected revenue
$9,857,799.18;revenue budgeted$9.2 million;and projected end of year revenue$9,857,799.18.
Current Expense cash$28,863,109. Special Fund cash$63,763,505. Motor Pool expenditure
$1,458,727 at 75%. Special and Other Funds revenue$60,374,235 at 86%. Special and Other Funds
expenditure$54,648,199.at 67%. Outstanding County debt$16,860,198 and.remaining debt capacity
$203,161,663.
January 13,2025 1 Page 2 of 3
Board of Mason County Commissioners' Briefing Minutes
Mason County Commission Chambers,411 N 5t'Street,Shelton,WA 98584
• Mark explained that the new management jobs identified during the reorganization have not yet been
filled and requested that the employees currently receiving lead pay to cover during this process
continue to receive this until those management positions are filled. Approved to move forward.
• Mark reported that he had a recent meeting with Becky Cronquist,Housing Authority,regarding an
updated Memorandum of Understanding(MOU)and would like to provide an update at a briefing on
February 3,2025. Ms.Cronquist will attend to answer any questions.
• Cmmr.Trask requested that an upcoming opening in Community Development be filled early to allow
for cross-training.
• Cmmr.Neatherlin reported that he will be providing information regarding animal control and possible
options for Commissioner discussion.
Respectfully submitted,
McKenzie SnYith,
Clerk of the Board
(Prepared by Cami Olson)
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask, Pat Tarzwell, 4Rd,Neat rli ,
Chair Vice-Chair Commissioner
January 13,2025 1 Page 3 of 3