Loading...
HomeMy WebLinkAbout2024/11/25 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR THE WEEK OF November 25, 2024 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion, and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. CO 1854 oo BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of November 25, 2024 1854 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly *This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020-Special Meetings. Monday,November 25, 2024 Zoom link available on the Mason County website Commission Chambers Times are subject to change,depending on the amount of business presented 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion 10:00 A.M. Executive Session—RCW 42.30.110(1)(c)Real Estate 10:45 A.M. Public Health—Dave Windom 10:50 A.M. Community Development—Kell Rowen 11:00 A.M. Public Works—Loretta Swanson 11:10 A.M. Support Services—Mark Neary Commissioner Discussion—as needed Commission meetings are live streamed at hLtp://www.masonwebtv.com/and public comment is accepted via email msmith(&masoncountywa.gov;mail to Commissioners Office,411 N 5'Street,Shelton,WA 98584;or phone at(360)427-9670 ext.419. If you need to listen to the Commission meeting via telephone,please provide your telephone number to the Commissioners' office no later than 4:00 p.m.the Friday before the meeting. If special accommodations are needed,contact the Commissioners'office at Shelton(360)427-9670 ext.419 Briefing Agendas are subject to change,please contact the Commissioners' office for the most recent version. Last printed 11/21/24 at 1:57 PM Briefing November 25, 2024 Briefing Items →Clean Water District Advisory Committee Application – Ian Tracy →Dispute Resolution Center contract – Melissa Casey *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Ian Tracy Ext: 544 Department: Public Health Briefing: Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): November 25,2024 Agenda Date(s): December 3,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Clean Water District Advisory Committee Application—Teri King Background/Executive Summary: Teri King is a former citizen member of the advisory committee whose appointment expired on October 26,2024.Teri has applied to renew her appointment for an additional 3-year period. We have not received any competing applications for this vacancy. Budget Impact(amount,funding source,budget amendment, etc.): N/A Public Outreach: N/A Requested Action: Approval to place the re-appointment of Teri King to the Mason County Clean Water District Advisory Committee on the December 3, 2024 action agenda. Attachment(s)• Application 4�cN co MASON COUNTY NORTH FIFTH STREET RS �CEIVE 411 NOV ' 5 2024 SHELTON WA 98584 Fax 360-427-8437; Voice 360-427-9670, Ext. 419,275-4 emmIssioner Randy Neat hertin, __= haron Fir ask, Kevin Shutty. Mark rau ea nd McKenzie Smith I AM SEEKING APPOINTMENT TO Ma,,; jt uw 0/_4tt u>akrer Is�'VIG{ ADDRESS: �� ( � PHONE: CITY2IP:' VOTING PRECINCT: I WORK PHONE: (OR AREA IN THE COUNTY YOU LIVE) E-MAIL: - COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE) (ACTIVITIES OR MEMBERSHIPS) COMPANY: U tJ W.o r W A--SAL W 70 tJ YRS 4-7- y�✓S SA�17H sr�A �TA^R Y �1 \J 5 F kFT_ r -1,ST ALO-G SCvvt�,, o� w+�-t N U�rlk POSITION: CAiLi i -jtL(,, Iut}crhahoyts � \N�_Sa4t lbN COMPANY: NDAA; YRS I A-0-- MA�iOt�S CbU1.)T`/ titAS'C�IR- ���- POSffION: hQuAc.ul--rts2c CDo�D(N•ATt�2 �� oQr �h a.I�n ----- G0!9nRv>`rT r�LG<YN - - In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: -(0 7eo�1pi r��Lk> :t,. CE I �FE t- c- IF Occ- (LEl�p�2t, lc� q tau ASV �S nF -(4C c1-54W WAIF--� &KID ITs hSS�ssMem+T ;t7 suPPo2T ewAti VJA1-02- ati� c�anwn�ulr-� �bt7CdflCtory � t�tII.JC� Lt ail WJ�12 What interests, skills do you wish to offer the Board, Committee, or Council? A %-0%,JCol CM2�-2 Inr w&-tj=T�L go-tVa I AV-k5S AZvD y AiAuC - 1 Covt.,TY STk`tIc AIQQ ) VODi5l�-At_ 1.VV� 'fb S0PCO cI-�A-PJ wA-M>2 Aor1v �T�>G� kr.,t� nk&&V tvtT-Y Uctkrlo Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) I 4xjr, 1-IowJC otytt,-y2 -t1-tA-rQ -"Ar7 ©F & �dZOr�E12T`y owNE�12 1At Iug�ot.I C9-)vwTY T4rYttvy9 . Your participation is dependent upon completing certain virtual trainings made available by the County(such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you. Would you be able to complete such trainings? Realistically, how much time can you 1 s position? Quarterly Monthly Weekly Daily Office Use Only I I IS 17 oZ 4 Appointment Date'_ Signature D TcTn Expire Date. Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Melissa Casey Ext: 404 Department: Public Health Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): 11/25/24 Agenda Date(s): 12/3/24 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other (This is the responsibility of the requesting Department) Item: Dispute Resolution Center Contract Background/Executive Summary: Lead and subgrantees of the Consolidated Homeless Grant (CHG) are required to coordinate with the local Dispute Resolution Center (DRC) as a pathway of collaboration and negotiation to prevent evictions and maintain positive landlord relationships. Public Health & Human Services seeks to contract with the DRC of Thurston & Mason Counties to provide conciliation and mediation for cases between landlords or property managers and tenants that relate to individuals who are at risk of becoming homeless or who receive subsidies and/or case management to maintain housing stability. Conflict resolution, facilitation, and renter certification trainings will also be provided and will be open to the public, landlords, case managers, and other homeless service provider agency staff. These services further support our homeless crisis response system by keeping people housed and by providing professional development opportunities for our service provider workforce. Budget Impact (amount, funding source, budget amendment, etc.): No impact to general fund; already budgeted out of CHG Emergency Housing Fund Public Outreach: N/A Requested Action: Approval of the Dispute Resolution Center contract in the amount of $44,500 for lead and subgrantees of the Consolidated Homeless Grant (CHG) for a term of December 1, 2024 through June 30, 2025. Attachment(s): Contract 9. `SON coy`' Mason County Community Development Briefing November 25, 2024 Briefing Items Addition of the Camp Robbinswold Property to the MC Historic Register—Luke Viscusi Approval to amend the scope of the 2024 Heritage Grant Award to Skokomish Grange No. 379—Luke Viscusi Historic Preservation Commission Certificate of Service for David Dally—Luke Viscusi *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Luke Viscusi on behalf of the Mason County Ext•282 Historic Preservation Commission Department: Community Development Briefing: ❑X Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): November 25,2024 Agenda Date(s): December 3,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item: Addition of the Camp Robbinswold Property to the Mason County Historic Register. Background/Executive Summary: On October 28,2024,the Girl Scouts of Western Washington made application to place the Camp Robbinswold property on the Mason County Historic Register.While there are three parcels that make up the whole property, and numerous structures on said parcels,the application identifies the significance of four contributing elements: the Rotunda(built in 1941),the Dining Hall(built in 1940),the Kathy Husband Staff House(built in the early 1940's), and the Honeymoon Shack(built in the mid 1920's). During a public hearing held during the Mason County Historic Preservation Commission's regular meeting on November 14,2024,the application was reviewed for significance. The Historic Preservation Commission ultimately found that the property meets the historic significance criteria# 1,2,4, and 5 of Mason County Code 17.40.050(a). The threshold for placement on the Mason County Historic Register is to meet at least two significance criteria,which this property meets. MCC 17.40.050(b)(4) states: "If the [Historic Preservation] commission finds that the nominated property is eligible for the Mason County historic register,the [Historic Preservation] commission shall make a recommendation to the Mason County board of commissioners that the property be listed in the Mason County local register with the owner's consent." It is the recommendation of the Historic Preservation Commission that the Camp Robbinswold property be listed on the Mason County Historic Register. Budl4et impact(amount, funding source,budget amendment, etc.): None. Public Outreach: The Mason County Historic Preservation Commission meeting agenda was posted in Mason County Building I,Mason County Building VIII,and on the Mason County Historic Preservation Commission's web page.Representatives from the Jamestown S'Klallam, Skokomish, Squaxin Island, and Suquamish Tribes were all notified of the application and meeting. Public notice of the application and meeting was posted on the property, on both sides of N U.S. Highway 101, and posted in the Shelton-Mason County Journal.All public notice for the meeting was done in compliance with the Open Public Meetings Act (RCW 42.30). Requested Action: Approval to accept and certify the addition of the Camp Robbinswold property on the Mason County Historic Register. Attachment(s)• • Camp Robbinswold Historic Register Application(Condensed) • Mason County Historic Register Approval Form MASON COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT MASON COUNTY HISTORIC REGISTER A) Identification Property Name: Camp Robbinswold Address: 39580 Highway 101 City: Lilliwaup, WA 98555 county: Mason B) Site Access (Describe site access, restrictions, etc) Private camp owned by Girl Scouts of Western Washington. Access is restricted to members and guests attending various activities including resident camp, work parties, troop camping, etc. Q Property Owner(s): Name: Girl Scouts of Western Washington Address: 5601 6th Ave S., Ste 150 City: Seattle State:WA zip: 98108 Phone: 800-541 -9852 D) Applicant: Name: Nichole Franko Address: 5601 6th Ave S, Ste 150 City: Seattle State: WA zip: 98108 Phone: 800-541 -9852 E) Legal Boundary Description and Boundary Justification Tax Parcel No. Parcel Vs:324114160000(86.9 acres); 324120060000(394.7 acres);332413206000(93.2 acres) Township: 24 Range: 3W Section: 13 Plat/Lot/Block 1 &2 MASON COUNTY HISTORIC REGISTER F) Category of Property (Choose One) Building X Structure District Object (Statue, etc.) Cemetery/Burial site Historic Site (Site of an important event) Archaeological site Traditional cultural property (Spiritual or creation site) Cultural landscape (Habitation, agricultural, industrial, recreational, etc) G) Area of Significance — Check as many as apply Any building, structure, site, object or district may be designated for inclusion in the Mason County Historic Register if it is significantly associated with the history, architecture, archaeology, engineering, or cultural heritage of the community; if it has integrity; is at least 50 years old, or is of lesser age and has exceptional importance; and if it falls in at least two (2) of the following categories: X 1. Is associated with events that have made a significant contribution to the broad patterns of national, state or local history. Explain: See addendum 1 , items 1 X 2. Embodies the distinctive architectural characteristics of a type, period, style, or method of design or construction, or represents a significant and distinguishable entity whose components may lack individual distinction. Explain: See addendum 1 , items 1 and 2 3. Is an outstanding work of a designer, builder, or architect who has made a substantial contribution to the art. Explain: X 4. Exemplifies or reflects special elements of the Mason County's cultural, special, economic, political, aesthetic, engineering, or architectural history. Explain: See attached addendum 1, Item 5 5. Is associated with the lives of persons significant in national, state, or local history including person(s) significant in local Tribal history. Explain: 6. Has yielded or may be likely to yield important archaeological information related to history or prehistory. (Archaeological sites are further regulated under WAC 25-48 —Archaeological Excavation and Removal Permit, RCW 27.44— Indian Graves and Records and RCW 27.53 —Archaeological Sites and Resources). Explain: 7. Is a building or structure removed from its original location but which is significant primarily for architectural value, or which is the only surviving structure significantly associated with a historic person or event. Explain: 8. Is a birthplace or grave of a historical figure of outstanding importance and is the only surviving structure or site associated with that person. Explain: 9. Is a cemetery, which derives it primary significance from age, from distinctive design features, or from association with historic events, or cultural patterns. Explain: 10. Is a reconstructed building that has been executed in a historically accurate manner on the original site. Explain: 11. Is a creative and unique example of folk architecture and design created by persons not formally trained in the architectural or design professions, and which does not fit into formal architectural or historical categories. Explain: H) Property Description: (Please attach site map showing building location, etc.) Site Map page 8. The camp fronts Hood Canal for approximately 1 mile, along Highway 101 , south of mile marker 316. Hwy 101 bisects the property, which extends along the other side of the highway up into the woods. I) Significance Summary: See page 3 7) Date of construction: Early 1930's to 1941 K) Building Style(i.e.Art Deco,Colonial,Gothic,Queen Anne,Craftsman,Tudor,etc.) Adirondack lean to, Swiss Chalet, National Park Service Rustic, Northwest Typical L) Roof style: Cedar shake M) Cladding (Exterior Covering): Cedar or Douglas Fir N) Form (i.e.agricultural,commercial,single-family,etc.): Camp / Rustic 0) Current/Historic Use (i.e.domestic,commerce,government,education,agriculture/defense, transportation,etc.)This property has been used for Girl Scout camping since 1929 P) Documentation Xerox and attach any information or evidence that supports the property's significance. Written Sources(Books, articles, newspapers): See attached Ora/History/Interviews: P) Map and Photographs Attach copies of historic maps or photos if a vailable, and current photos(5 x 7 B& W). Include a current map -appropriate U.S.G.S. map and parcel map - with the location of the property and its boundaries clearly marked. Nichole F ra n k� Digitally signed by Nichole Franko Applicant Signature: Date:2024.11.08 11:54:14-08'00' Digitally signed by Nichole Franko Owner Signature (if different):Nichole Franks Date:2024.11.08 11:54:28-08'00' Date Submitted: 11/8/2024 For Office Use Only: Date Application Received by County: I () /),g Public Hearing Date: County Action Taken: �&Cq� Historic Preservation Commission: lQQ\=rnme. I Iq Im-4 Board of County Commission: Is associated with events that have made a significant contribution to the broad patterns of national, state or local history. Helena Robbins, who grew up a self-described tomboy in Minnesota, moved with her family to Seattle in 1926 in order for her husband, Harry M. Robbins, to develop the Hood Canal area once owned by his father. In 1928, upon discovering that there were Girl Scout troops in the Seattle area, but no sanctioned council, she took it upon herself to rally support for a local council while simultaneously arranging with her husband's company, the Hama Hama Logging Company, to use part of their Hood Canal waterfront for the Seattle Girl Scouts first organized resident camp. In 1935 the council purchased the first 538 acres, creating a space for girls to practice their outdoor skills, commune with nature, and learn more about themselves and what they can accomplish. They began creating spaces for Girl Scouts to camp, areas carved out of the woods to set up tents and temporary shelters. When it became clear that this piece of Northwest paradise was to become more than a temporary location, the newly formed Girl Scout Council began to solicit for donations for a permanent dining hall. The community heeded the call, raising the money to create, in Mason County, along the shores of Hood Canal, a place that girls could return to year after year to learn, laugh, create, relax, sing and make memories and friendships, all vital part of Girl Scout traditions alive at Camp Robbinswold to this day. Embodies the distinctive architectural characteristics of a type, period,style, or method of design or construction,or represents a significant and distinguishable entity whose components may lack individual distinction. There is a core area of Camp Robbinswold we feel worthy of historic designation on the property. This is the area of permanent structures, three of which are still residing in their original locations, consisting of four buildings of historic significance from which the rest of the camp grew outward, and are still integral to the daily flow of camp life. These legacy buildings are of different styles, but all very much in keeping with northwest architecture using local building materials such as cedar shakes and large timbers from the Mason County area, and all still in their original locations along the shores of Hood Canal. First is the 'Rotunda' This octagonal structure with a steep roof pitch was built in 1941 in a style referred to as 'National Park Service Rustic; designed by the architectural firm Lytel and Shorett. It is characterized by large timber supports, an impressive and large river stone fireplace, and a unique shake roof, utilizing 32"shake boards, all of which encompass a completely open floor plan used for outdoor cooking, dancing and community gatherings of up to 140 people. The impressive stone fireplace and chimney built by a mason well known on the Olympic Peninsula, Henry Ruben Allen, a member of the Skokomish tribe. Allen was a mason, artist and carver who lived along the Skokomish River. The second building is the Dining Hall. Built in 1940 and modeled after a Swiss chalet, designed by the architectural firm Lytel and Shorett. This Seattle firm was active from the 1930s until 1942 and also supervised construction of the dining hall. This structure is reminiscent of many northwest, all-wood post and beam structures with large-beamed trusses made to appear hand hewn, supporting a steep pitched roof identical to that of the adjacent Rotunda. Mr. W. 0. Hamilton and Mr. Glen Andrews split the shakes for the roof and cut the hand-hewn timbers for beams inside the building. The rustic superstructure and roof create an impressive ceiling for the open dining area from which you can look up and see the individual cedar shakes of the roof, highlighted with a large stone fireplace. Other unique features of this room are the natural light provided by several dormers and a fully windowed pop-out in the dining hall. The exterior is finished with horizontal wood siding. The specifications for the building of the dining hall called for'A//lumber for finish carpentry shall be made from good, sound, old growth, well-seasoned stock and kind. Lumber for finish carpentry shall be Douglas fir. Mandatory first-class job of exterior finish carpentry."An exterior porch section is highlighted by a wood railing and ornate top rail. The third building is the 'Kathy Husband'Staff House. This structure was also completed in the early 1940's in a style similar to the lodge building with a shake board roof and horizontal exterior cedar siding. Its original use was as a caretaker's cabin, and more recently as housing for seasonal staff. While some significant changes were made to this building over the years, including the removal of the fireplace and chimney, this building is one of the three core building built specifically for the purpose of a Girl Scout Camp. The fourth building is lovingly referred to as the Honeymoon Shack. This is a log cabin built it the mid- 1920's to accommodate the Harry Robbins family while he oversaw Hama Hama Lumber Company operations.A builder was hired to erect this Adirondack style shelter which originally sat on the beach above the high tide line. The Robbins family lived in Minnesota at the time and would use this cabin in the summer months, taking a train to Seattle and driving to the property for extended summer stays. Over the years this building has been used for a variety of purposes including many years as summer lodging for camp counselors and for storage. By 1989 the structure had fallen into serious disrepair with the back wall and the roof needing to be replaced. A group of teenage campers spent two weeks dismantling the log building, piece by numbered piece, pouring a footing, replacing the back wall with logs from the property, reassembling the three original log walls, and hand-splitting shakes to complete the roof. Exemplifies or reflects special elements of the Mason County's cultural,special,economic, political, aesthetic,engineering,or architectural history. Camp Robbinswold sits upon land that exemplifies both Washington State and Mason County history. Nestled along the shores of Hood Canal, the land was initially recognized for its timber. The Hama Hama Timber company logged the land, changing forever the makeup of the property. As the timber value diminished Helena Robbins recognized that the true value of the land was what it could bring to generations of young girls throughout Washington. Countless adults consider Camp Robbinswold to be an integral part of their youth, a spot where they learned to sail or cook over afire, where they sang songs and made lifelong friendships and memories. Generations of girls and women have passed through this land. Along the shores of Hood Canal they learned to love the water, learned to love the land, and importantly learned from it, and then went on to create their lives, becoming artists, scientists, successful entrepreneurs, politicians and so much more. Significance Summary When Helena Robbins moved with her family to Seattle in 1926 she didn't realize what that move would create. She set in motion a Girl Scout council coming up on its 1001h anniversary. She began a camping tradition that allowed young women to connect to the land at a point in time where women were expected to stay close to home. In creating the first organized resident camp in Washington for young women she ensured that they had the space and support to set up tents and was fundamental in obtaining the support needed for creating permanent structures that allow for spaces where girls can practice life skills. Countless adults consider Camp Robbinswold to be an integral part of their youth, a spot where they learned to sail or cook over afire, where they took on new challenges and practiced resiliency, where they sang songs and made lifelong friendships and memories. Generations of girls and women have passed through this land. For over eighty years women and girls have loved these buildings that have served as residences, classrooms, laboratories, dining halls, choir rooms and meeting places for lifelong learning. 9 / _i� 1 fay'. �' �• � ✓ 1 �T F ��• � I � _ '-� / � �(`` �_���tt i-_- • _ \DiYiY�Z�irLCL�—\ �� .-.�r �--_—�IIY T'•,<'' . J ` y f "'.��.\ � •ram�.` ra7 �� ��,�_' _ //<-�-- y� •�-� / \`v � � /���. '1 � � � '� � �_ - �j✓' 447Lhlwl'•iYDICATtJNS '_..:.:2.'G.�.:•.Y•1/GGr..L1'/UL•SYA/EG!'.S• � r /3!' / \ ' .� .I.� '.1. — ,� ® ,c...s, IE IL UT diI.r1rr Ar I� I •�r� r.e.u.I.r� I.A�.u� � 1i•.� .... [wh.r PAL L. 11 1�7 l!L' CA MiFF f L'il"1 fA LAN I� cy� Ufa �l '�C �1f� m tf� �t t�1 1n R� I� -•� �1 I� R� ` .I•�}�c • v�A 3 O I a IV (a!-7�N • C&4Q P IP Q lye ®W N s w�M- Ir' '� 5'LA. 1r -W YL E 6 �R..�- s C O V W S A ud. mft.vow"w..� Aglow low- IIII legal e@LOP � �9 II ' � `— ,.•. pia Xmas OMEN IIII SEEN an IIII Ems ■EM INS III SEEN ���� '� ■��I ;,.� G mail ' _ t _ 1 v-• � 1 I _ 1 ' I F - a.ram.v_•C;.'•YS - \ ' -- - ''- -..:,c,e'O<-�---_ --� I •J..-� t.• r_ � may. r `''' `' �o;cy<.- _ �a�� •yy .t• 4 t!'J '� 1 f• 1�- �� I 1�' 1 � 1 , I - Y-o\' 4'. r ,i �1 � �� \�:sea. -f;� � .(r� I �I • _ •SLC7 'On \' \ . _co�� � -- ` f`•lir =-CMG-� �_ r II r I� I i�C,'<C _ ..�...a \l� �•���/) / �- 0 - '�l- n k-ti � cw. /_. � � - - _ `_- �' .-`, - •r +gel'� s+-a� - ASS:A 1 ) 1 1 -- ��c.... ..:�_ �..� �•�y �r" --.rf♦`,/ h ak' .t -. � 'fit' JT• .,,-- - I 1i �r �- Y_ ' '1- � I I I � 7.e e•.c' cal_ <-i�"e..r. `� /fir\ �+` - ' ��•-- ---t- --� •.w �`.-.z i`s-'cr �` � i . 1 v _ lei-.6'-.P O<rG II1�\\,\•'• / y/,ta.o r.•♦ -!{-, 7` •fs�• ,_ _ � �Y r�0• y~..i�•i P!e -!S� - •-; —prYF�-c -�.�- u ��/U�;l�' . / ; t , SfL _ .. .�/'�:'• /s l� G.MPFIIL5 1 00ING T - °;�• �f ,K - _ l -1 + l,�1 ;�' - '� ' �i�. of - •.�..1:' ff14� S 1(f r • �ay �i +n •• r_•7 •h 4' 4'1 mil, � •��. �• ',. la` ', '( f ,L �l �f/ .1 1r .4 A � Cs• �- .Jy j -'r mac-: Reconstruction of Log Cabin aeeonstrucUon of a 6S year old log Cabo esa Ne focus of • two rwsk suser Csar esa- ■ton a[ Mobbltuwold for eight ca.tette anJ cenlor Soouts. The log cabin near the Little Creek unit Ras been a familiar sight to nobbinavold caaFerr, fora long time It was bent in 1925 by _ 1- Marty and Malmo sobb►ns and used as a r vac.cation 'cot until the Seattle King County Girl Scout Council saqulred the property 'R' -- frost the rlbbbins in 1928. -- R'r Little Creak q►rls [void Ns I1's ll' a Cabin Ln desperate need of attention after many years of neglect. The roer had caved (� 3 . r1 Ar in and the back wall and fouftdatlotu were _ ` p - baJly deteriorated. �•.7 - _ - - - ^ The 'cabin builders' dismantled the cabin L very carefully. earklnq the position of ♦ - , sack log. The site -as Cleared and forms '1,S`t-� a for a cesent foaLLon were built after uwd Vour Lnq and finishing the wwent the girl■ .Celt two days cutt►nq, peeling. and notch- Ing replacement logs for the cabin. with a aoaeLtatlon of nw logs, old lows. and new found 'Girl Scout ausclas' the cabin began to rise. The •lilacs back wall and - saweral other logy needed to be replaced.but moat of the 65 year old logs were In good condl Uon and could be reused. T ruttlnq a new, ref on affordeJ the girl - - constracUon crew the CpportuAlty to learn - cow to put on a shale root as well an to Hard-spllt all the ahaitem from cedar blocks '/'r' - •_�"� - . donated by Meleru Rabbina' wen Bart. f y►l 2V0 weeks of fnnried building Interspersed p s with wiry other camp activities, such as swi=Lrtq and '. fires, flew by. with the �4ar i last spokes being nailed on the roof as the :. f _ f•1-rr`.:. --""_ . . ` parents bsTan arriving to pick up the Juatl- �� - _ .r-�•� _ - _ _ . flably proud cabin builders. _ -� `ter _ ► - , i*oeo particlpatlnq word r-l—' ' - LsurLO sear - Bellevras p• ►.nlll• Brower - Lynnwood - Carolyn Burrow - Kingston '--_ - _ ✓-_" _ _ _ __ - Itichalle Burrws - Bellevue Tracl Davis - Seattle _ _ _ w - Catharine Goldlrew - Sequlm awrlda Wyatt - rant - Deana wade - Seattle our hats ate off to you for a )oD well donee MASON COUNTY HISTORIC REGISTER APPROVAL Historic Property: Camp Robbinswold Address: 39580 N U.S. Highway 101, Lilliwaup, WA 98555 Tax Parcel No. 32411-41-60000, 32412-00-63000, and 32413-20-60000 MASON COUNTY HISTORIC PRESERVATION COMMISSION RECOMMENDATION As required under Chapter 17.40 of the Mason County Code, the Mason County Historic Preservation Commission held a public hearing to consider the request for nomination of the above property to the Mason County Historic Register. It is the recommendation of the Historic Preservation Commission that the property __X__ does _____does not meet the Mason County Historic Register criteria. ______________________________________ __________________ Chair, MC Historic Preservation Commission Date MASON COUNTY CERTIFICATION I hereby certify that the above referenced property is: __X__ entered in the Mason County Historic Register __X__ determined eligible for the Mason County Historic Register _____ determined not eligible for the Mason County Historic Register _____ removed from the Mason County Historic Register _____ other _______________________________________ ___________________ Chair, Mason County Board of Commissioners Date of Action *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Luke Viscusi on behalf of the Mason County Ext•282 Historic Preservation Commission Department: Community Development Briefing: ❑X Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 11/25/2024 Agenda Date(s): 12/03/2024 Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• The Mason County Historic Preservation Commission is seeking approval to amend the scope of a 2024 Mason County Heritage Grant awarded to the Skokomish Grange No. 379 for$5,000.00. This amount was previously budgeted for and would not be changed by the amended contract. Background/Executive Summary: In the winter of 2022,the Middle Skokomish School(Skokomish Grange No. 379) suffered enough damage that Mason County Building Department placed a red tag on the building,deeming it un-usable. Repairs to the grange hall have been made but more are still needed before the Mason County Building Department will allow the grange hall to reopen. Earlier this year,the BOCC awarded Skokomish Grange No. 379 with a 2024 Mason County Heritage Grant in the amount of$5,000.00. The scope of the grant included repair of the grange hall floors. Since the grant was awarded, Skokomish Grange No. 379 learned that to open the grange hall up again,they need to repair ceiling tiles. To prioritize the most pertinent need,the Skokomish Grange No. 379 requested that the scope of the project be changed from the purchase and installation of new flooring to instead be the purchase and installation of new ceiling tiles.While the floors will still need to be repaired,they are not a necessity to for re-opening the grange hall. A request letter from the Skokomish Grange No. 379 and bid from a local contractor were submitted to the Mason County Historic Preservation Commission.At their November 2024 monthly meeting,the Mason County Historic Preservation Commission voted to forward an Amended Heritage Grant Contract to the BOCC for approval. Budget Impact(amount,funding source,budget amendment, etc.): The BOCC previously approved$5,000.00 to be granted for the Skokomish Grange No. 379.No change to the budget of the project or the Historic Preservation Commission is being proposed. Public Outreach: None Requested Action: Approval of the Amended Heritage Grant Contract for the Skokomish Grange No. 379, as discussed above, for a total amount of$5,000.00. Attachment(s)• • Amended Grant Contract with Scope of Work(Amended Exhibit"F") • Amended 2024 Mason County Heritage Grant Application from Skokomish Grange No. 379 • Memo from Tim Whitehead approving contract • Memo from Nichole Wilston approving contracts AMENDED HERITAGE GRANT CONTRACT This Amended Heritage Grant Contract(this"Amended Contract")is entered into as of the date signed by all parties at the bottom of this Amended Contract,by and between Mason County(the"County"),and the Skokomish Grange No.379(the"Grantee"). Skokomish Grange No.379 Mason County Attn: Chris Jorgenson c/o Mason County Historic Preservation Commission 2320 W Skokomish Valley Rd 615 W Alder Street Shelton,WA 98584 Shelton,WA 98584 (360)426-2426 Attn:Luke Viscusi (360)427-9670 ext.282 RECITALS 1.The Grantee originally applied for a grant in the amount of$5,000 towards the purchase and installation of new flooring for the Middle Skokomish School. The Grantee's amended application includes a grant in the amount of$5,000 towards the purchase and installation of new ceiling tiles for the Middle Skokomish School. 2.The County is granting up to the$5,000 requested for this amended project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for support local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound,the parties herein agree as follows: 1.Enga eg merit (a)The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on an invoice and a final report of the completion of purchasing and installing new ceiling tiles for the Middle Skokomish School, as described in the amended scope-of-work (Amended Exhibit 'F"), which shall be performed by independent contractor(s). (b)The Grantee hereby accepts the engagement to have said work performed, to present an invoice and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date signed by all parties at the bottom of this Amended Contract,and unless modified by the mutual written agreement of the parties,shall continue until March 27,2025. The Grantee has already requested a one-time six-month extension. The extension request was submitted to the Mason County Historic Preservation Commission on July 22,2024. 2024F-Amended 3.Grantee's Obligations (a) The Grantee shall provide an amended scope-of-work, consistent with the grant application, which shall be attached to this contract as Amended Exhibit F. (b) Upon completion of the amended project the Grantee shall provide the County with an invoice for reimbursement for the work approved by this grant award. At a minimum the invoice shall include the organization's name, remittance address, date, details of expenses (paid receipts), invoice total and program or grant being billed. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c) Upon completion of the amended project, a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission. The final report shall summarize the amended project, its completion and outcome. The final report shall be submitted to the Mason County Historic Preservation Commission, 615 West Alder St, Shelton, WA 98584 within 10 calendar days of the authorized grant completion date(April 7,2024). (d) Grant recipients are required to comply with all local, state,and federal permit requirements,ordinances and laws.Non-compliance can result in the revocation of approved funding. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date 2024F-Amended AMENDED EXHIBIT F Skokomish Grange No. 379 - $5,000.00 The Skokomish Grange No. 379 will use the funds to purchase and install new ceiling tiles for the Middle Skokomish School. They will partner with a local contractor to restore the grange hall so that the community can resume use of the structure. Repair and maintenance of the building will help Skokomish Grange No. 379 to further preserve and share the history of Mason County with community members who use the grange hall as a gathering space. 2024F-Amended RECEIVED J A N 18 2024 Mason County Heritage Grant Application r , 15 K Alder Street Applicant: S f�0 Ka n,v�S'h C OA N&E 3?ci —Date:Date: O 1- 17 - mac'z 3 ",/u.N-PROtrk-7ISSe, LO) -rm I D�A3-7S-4,-3 9 3 C, Mailing Address: SO K O.titt 1'H V)--/ fu), C L e I hit wet, lk -V Email: 'Vm-evLynocia, ��cfc , cow, Phone: 3�o -`f:k6 Project Description Attached on Separate Page: Yes No Total Project Cost: � 7.v i -7, & 3 Grant Request Amount: S: Ovo Heritage grants are available to non-profits, government agencies and tribes. If your organization is a non-profit, please attach proof that your organization is currently registered with the Washington Secretary of State or is 501(c).(3). Proof of non-profit status is attached: Yes Y No How many of the following categories does your project fall into? Please mark all that apply: Professional Development: Yes_ No 'Y Public Education: Yes_ No X Small Capital Projects: Yes' C No Collections Management: Yes—No Y Heritage Investigations: Yes Now Historic Preservation: Yes_( No Does your organization have a current incomplete Heritage Grant project pending? Yes No_. Does your organization have a previously approved six month time extension for an incomplete approved project? Yes_No_'L Rev.02/01/2018 If your organization had a previously approved six month time extension, has one year elapsed since the completion of the project? Yes_ No Has the person completing this application read the Heritage Grant Guidelines published on the Mason County website? Yes No Does your organization understand that this is a reimbursement grant not to exceed $5,000? Yes. No Does your organization have the funding ability to complete the project prior to reimbursement? Yes Y No Signature of official for your organization (i.e. city official, organizational president, etc.): Date: _,A Signature of your organization's financial officer: Date: ( t Rev.0210112018 -?" NOV 14 2024 Skokomish Grange #379 The winter of 2022, our community grange hall suffered enough damage that Mason County Building Department placed a red tag on the building, deeming it un-usable. After a couple years of work and some fund raising, we are almost to the point where Mason County Building Department will allow us to reopen. Just a few more repairs are needed. Earlier this year the Mason County Historical Society was gracious enough to award the grange with a $5000.00 grant to repair the floors. Since that time, we have learned that in order to get the grange opened up again we only need to repair some ceiling tiles and make some bathroom repairs. Our board members are kindly asking the board permission to reallocate this grant money from repairing the floors, to repairing the ceiling. The floors will still need to be done at later date, but not a necessity to open up. Once we are open, we can continue to fund raise to help replenish our funds. I have attached a bid from a local contractor for what he will charge to fix our ceiling. This came out to $5,222.40 The building was constructed in 1923 as Middle Skokomish School and closed in 1959. The Skokomish Grange #379 organization bought the school and has always supported the building. The grange is a non-profit state organization. We have been active since 1910 and conduct monthly meetings. We currently have thirty-five (35) members and ten (10) that are active participants. We incur dues, taxes, quarterly dues and other miscellaneous expenses. The hall is listed under the Mason County Historic Preservation Registry and is also a Washington State School Historical site, therefore preserving the hall is very important to the community. The grange organization supports local schools, gives scholarships and supports the community. The Skokomish Grange Hall is a very important to the Grange association and to the community. We appreciate any donation you can give to help save our building and reopen for public use and for the grange members. We again thank you for your consideration, Skokomish Grange#379 C/O Karen Ragan, Secretary 6481 W Skokomish Valley Road Shelton, Washington 98584 Skokomish Grange #379 Non-Profit 501c (8) Tax ID#23-7563936 Martinell Plaster and Drywall Repair, LLC License: MARTIPD825BH Dale Martinell, Owner 501 Holly Ln 564-201-0020 Shelton, WA 98592 martinellpollc@gmail.com Date October 2,2024 Estimate OMPANY NAME CONTACT NAME KevGary Sytsmain 00012241 EMAIL ADDRESS bri&557@hcc.net PHONE NUMBER (360)490-8930 JOB ADD Shelton, Grange Shelton,WA 98584 Purchase Material to Do Job Cover 100%Floors,Walls,Windows and Doors Hang Sheetrock Scrap Out Apply 1 st coat mud Apply 2nd coat mud Apply 23rd coat mud PVA and texture with medium orange peel. Clean up our mess Note: This is going to take 6 to 7 Days to complete 4,800.00 Send Check to 501 Holly Ln, Shelton,WA 98584 IW_THANK YOU Reseller Permit COST 4,800.00 FOR YOUR on File. SALES TAX 8.8% 422.40 RT TCTNF CC t Yes LVJ/Jil. M-."". I No TOTAL DUE 59222.40 (AIRS Confirmation Home aqLuriW Profi e I LQgout 379 SKOKOMISH GRANGE Your Form 990-N(e-Postcard)has been submitted to the IRS • Organization Name:WASHINGTON STATE GRANGE • EIN:237563936 • Tax Year:2022 • Tax Year Start Date:05-01-2022 • Tax Year End Date:04-30-2023 • Submission ID: 10065520231516728360 • Filing Status Date:05-31-2023 • Filing Status:Accepted MANAGE FORM 990-N SUBMISSIONS 2 1.1*131 17 102 Annual Filing Questionnaire Grange Name and Number: --- ` f'9 6,44 l S Grange EIN: A-s— 9 5 3 q2 End of IRS Reporting Year(circle one): December 31 661 30 Contact Name and Phone Number(this is for any questions Ferol may have): Name: K��'e�� R R9 Q vim. Phone#: Yes, we would like State Grange to file for us No,we will file on our own(please send a copy of your confntmation to State Grange) Our non-profit status has been revoked. (Effective date if known ) 990N(ePostcard)Info: 1. Has your Grange terminated or gone out of business? Yes (&0 2. Are your gross receipts normally $50,000 or less'? es No 3. Principal Officer for your Grange: Name: W�L L VW W e-f--, -S2 ILL Ag-r IEV Address: a�.� W e 44-r_ SKO KO M)X.l j lA Office Use Only: We-date: �s ctd/Rejected t c ; K ga aren Rans h:�_ 6481 W Skokomish valley W shelton,WA 98584-6407 In Essentials,Unity In Non-Essentials,Liberty * In All Things, Charity WASHINGTON STATE GRANGE 924 Capitol Way S #300 y PO Box 1186 * Olympia, WA 98507-1186 (360)943-9911 * FAX 1-360-357-3548 * 1-800-854-1635 January 27, 2023 To: All Pomona and Subordinate Granges Re: Annual Filing of 990-N (ePostcard) Worthy Secretary/Treasurer, We are preparing to file the IRS 990-N (ePostcard) for the 2022 tax year. Please fill out the attached form and mail back to State Grange as soon as possible. By completing and returning this form,you will indicate whether your Grange wishes to file the report yourself or have the Washington State Grange submit your annual filing. All Granges need to complete the attached form annually. Even if we have filed for your Grange in the past,you must submit the questionnaire stating the preference for the current filing year. Your answers will help us accurately report information for your Grange to the IRS. If you have any questions regarding this letter please call Ferol (in office on Wednesdays and Fridays), as she will be handling the filing process. Fraternally, Tom Gwin, Master Washington State Grange In Essentials, Unity In Non-Essentials, Liberty ., In All Things, Charity 2 Annual Filing Questionnaire Grange Name and Number: Sv-s/bKy M )S IY � g Grange EIN: Al- `i( 5 6 3 q3 (o End of IRS Reporting Year(circle one): December 31 pri130 Contact Name and Phone Number(this is for any questions Ferol may have): Name: Kc�revl Ra q Q vim. Phone#: 3100-' W Xo- 'A 9 a( Yes,we would like State Grange to file for us No, we will file on our own(please send a copy of your confirmation to State Grange) Our non-profit status has been revoked. (Effective date if known ) 990N(ePostcard)Info: 1. Has your Grange terminated or gone out of business? Yes C_NN 2. Are your gross receipts normally $50,000 or less? 6S) No 3. Principal Officer for your Grange: Name: W L L\k P(\ VW u' TR ���►S'7��R Address: � ��.z� u)_eak S OKOMIS1j_�'Ly J Office Use Only: File date: Accepted/Rejected �J In Essentials, Unity x In Non-Essentials, Liberty In All Things, Charity NO The National Gage CITATION OF COMMENDATION .w Graye zz Z�- .- z - m it 1W; =mod= �' tc I* =''dam " I Luke Viscusi From: Tim Whitehead Sent: Monday, November 18, 2024 2:57 PM To: Luke Viscusi Subject: RE:Amended Contract for Historic Preservation That will work, Luke. Thanks Timothy W Whitehead Mason County Prosecutor's Office Chief Deputy Prosecuting Attorney P: (360)427-9670 ext.417 F: (360)427-7554 From: Luke Viscusi <LViscusi@masoncountywa.gov> Sent: Monday, November 18, 2024 2:37 PM To:Tim Whitehead <TimW@masoncountywa.gov> Subject:Amended Contract for Historic Preservation Hey Tim, Would you be able to take a quick read through of this contract I drafted.We have a grantee that asked to amend just the scope of their grant contract, and the Historic Preservation Commission voted to approve the amendment. I am trying to get this on the next BOCC briefing, so my deadline is Wednesday(11/20) at noon. Please let me know if you have any questions. Sincerely, Luke Viscusi (he/him) I Planner Mason County Department of Community Development Office#360-427-9670 ext. 282 Cell #360-490-3103 LViscusi@MasonCountVWA.gov 1 *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Luke Viscusi on behalf of the Historic Ext•282 Preservation Commission Department: Community Development Briefing: ❑X Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 11/25/2024 Agenda Date(s): 12/03/2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Certificate of Service for David Dally Background/Executive Summary: In honor of his 4 years of dedicated service and contributions to the community,the Mason County Historic Preservation Commission would like to recognize David Dally. David's hard work and dedication in helping protect and preserve the County's important preservation- related resources during his service as a commissioner on the Historic Preservation Commission has been invaluable. Throughout grant application reviews,historic plaque applications,general research into historic properties and resources,budget discussions, and all while navigating mid-and post-pandemic meetings, David's efforts have made a positive impact on the preservation of Mason County's historic resources. In recognition of his service as an honorable and valued member of the Mason County Historic Preservation Commission,he should be awarded a Certificate of Service. Budget Impact(amount, funding source,budget amendment, etc.): None. Public Outreach: None. Requested Action: That the Board of County Commissioners recognize David Dally with a Certificate of Service. Attachment(s)• None. Action Items: → Purchase Water Wastewater Utilities software from AllMax Software, LLC in the amount of $32,915 Discussion Items: ▪ Rasor Road community outreach meeting report ▪ Rustlewood Utility Customer meeting report ▪ SR 3/Gorst Planning and Environmental Linkages (PEL) Study – TAC representation and Board updates ▪ Belfair WRF SCADA Commissioner Follow-Up Items: Upcoming Items: 12/17/2024 Public Hearing at 9:15 am to consider Mason County Code changes to Chapters 2, 3, 13 and 17. MASON COUNTY PUBLIC WORKS COMMISSIONER BRIEFING November 25, 2024 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Richard Dickinson, Deputy Director U&W Ext: 199 Department: Public Works Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): November 25, 2024 Agenda Date(s): December 3, 2024 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☒ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: Water Wastewater Utilities Software Purchase Background/Executive Summary: Public Works – Utilities and Waste Management are requesting authorization to purchase and implement two Software Suites that will significantly enhance the efficiency, accountability and compliance of our operations within the Water and Wastewater Utilities. These systems will streamline asset management, improve labor tracking, ensure regulatory compliance, and centralize key data for better decision making and reporting. Budget Impact (amount, funding source, budget amendment, etc.): Combined costs of both systems are $32,915. There are sufficient funds available to cover the costs for 3 seats, the software, installation and startup. Public Outreach: N/A Requested Action: Request the Board authorize the Public Works Department to purchase Water Wastewater Utilities software from AllMax Software, LLC in the amount of $32,915 Attachment(s): 1. AllMax Quotes: a. Operator 10 SW b. Anterro CMMS SW Mason County, Washington - Antero 3 Seats Mason County, Washington 423 North 5th Street Shelton, Washington 98584 United States Loretta Swanson lorettas@masoncountywa.gov +13604279670 ext 769 Richard Dickinson rdickinson@masoncountywa.gov Ralph Scott rscott@masoncountywa.gov 541-973-6699 Reference: 20240920-084503248 Quote created: September 20, 2024 Quote expires: November 19, 2024 AllMax Software PO Box 121 Roundhead, OH 43346 United States Prepared by: Daryll Dorman Sales Manager ddorman@allmaxsoftware.com +15676010637 Total $9,600.00 PRODUCTS & SERVICES QUANTITY PRICE Antero CMMS 1 $6,600.00 Antero CMMS - Add User 2 $3,000.00 AllMax Annual MSP Subscription - New (Locally Hosted) 1 $0.00 after 100% discount Online Service Hourly Rate 2 $0.00 after 100% discount SUMMARY One-time subtotal $9,600.00 after $3,588.00 discount Total $9,600.00 Total contract value $9,600.00 Comments 3 Seats of Antero Annual MSP 100% Discounted for Year 1 Purchase terms Signature Before you sign this quote, an email must be sent to you to verify your identity. Find your profile below to request a verification email. Richard Dickinson rdickinson@masoncountywa.gov [sig|req|signer1 ] Mason County, Washington - Operator10 3 Seats Mason County, Washington 423 North 5th Street Shelton, Washington 98584 United States Loretta Swanson lorettas@masoncountywa.gov +13604279670 ext 769 Richard Dickinson rdickinson@masoncountywa.gov Ralph Scott rscott@masoncountywa.gov 541-973-6699 Reference: 20240920-120902823 Quote created: September 20, 2024 Quote expires: November 19, 2024 AllMax Software PO Box 121 Roundhead, OH 43346 United States Prepared by: Daryll Dorman Sales Manager ddorman@allmaxsoftware.com +15676010637 Total $23,315.00 PRODUCTS & SERVICES QUANTITY PRICE Operator10 - Wastewater 1 $4,565.00 Operator10 - Wastewater - Add User 2 $1,500.00 after 50% discount Premier Setup 1 $15,000.00 after 25% discount Operator10 - Wastewater - OPC/DDE Interface 1 $2,250.00 PRODUCTS & SERVICES QUANTITY PRICE AllMax Annual MSP Subscription - New (Locally Hosted) 1 $0.00 after 100% discount SUMMARY One-time subtotal $23,315.00 after $9,682.00 discount Total $23,315.00 Total contract value $23,315.00 Comments 3 Seats of Operator10 with SCADA Integration Purchase terms Signature Before you sign this quote, an email must be sent to you to verify your identity. Find your profile below to request a verification email. Richard Dickinson rdickinson@masoncountywa.gov [sig|req|signer1 ] .fre0" CUV,�Tj Mason County Central Services 4 411 N 5th Street Ail y Shelton, WA 98584 (360) 427-9670 ext. 419 Mason County Commissioner Briefing Items from County Administrator November 25, 2024 Specific Items for Review Civil Service appointment—Becky Rogers State Homeland Security Program(SHSP)FY-24 grant—John Taylor REET 1 and 2 Maintenance Report—Jennifer Beierle Employee Group activities—Kelly Frazier Amend the Mason County Salary Commission Resolution—Mark Neary Memorandum of Understanding with City of Shelton for court calendars—Mark Neary Administrator Updates Commissioner Discussion Commissioner calendar updates *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Becky Rogers Ext:268 Department: Human Resources Briefing: Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): December 2,2024 Agenda Date(s): December 17,2024 Internal Review: ❑ Finance ® Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Appointment of Eric Gough to the Civil Service Commission to fill a six-year term ending 12/31/2030 Background/Executive Summary: The Civil Service Commission consists of three members selected by the County Commissioners. Sue Ickes, Civil Service Chairperson,will not be seeking reappointment at the end of her term on 12/31/2024. One position will become vacant on January 1,2025. Budget Impact(amount, funding source,budget amendment, etc.): None—This is a volunteer position. Public Outreach: A News Release, dated January 16, 2024,was circulated. One application has been received. Requested Action: Approval to appoint Eric Gough to the Civil Service Commission to fill a six-year term ending 12/31/2030. Attachment(s): News Release—Civil Service Commission;Application Commissioner Randy Neatherlin, Sharon Trask, Kevin Shutty. Mark �p80N COOA,TA Neary and McKenzie Smith MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET SHELTON WA 98584 �r Fax 360-427-8437, Voice 360-427-9670, Ext 419;275-4467or482-5269 raw ��D0 I AM SEEKING APPOINTMENT TO Civil Service Commission NAME: Eric Gough PHONE: ADDRESS: WORK PHONE: C,TY,Z,P: Are you a US citizen, Mason County resident for prior two years, and voter of the County? Yes Q No❑ EMAIL: POLITICAL PARTY: COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE) (ACTIVITIES OR MEMBERSHIPS) COMPANY: PSNS, 25yrS YRS POSITION: Nuclear Engineering Supervisor COMPANY: YRS POSrrION: In your words, what do you perceive is the role or purpose of the Civil Service Commission? My understanding is that the commission establishes and maintains a merit-based employment system for Deputies and other employees in the Sheriffs Office. My role would be to ensure that offers for employment and promotions would be based on merit. This is important to ensure that advancement is fair, which contributes to a healthy work environment and higher morale. What interests, skills do you wish to offer the Civil Service Commission? Cd[ical thinking,assessment,attention to detail,honesty,integrity and leadership. Throughout my 25-year career at the Shipyard, I have been on many hiring panels for mid-level and upper-level managers and I'm very familiar with the Federal Government's merit-based employment system. Please list any financial, professional, or voluntary affiliations which may influence or affect your position on the Civil Service Commission (i.e. create a potential conflict of interest) None Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Government Trainings Act, Open Public Meetings Act and Public Records Act). The trainings would be at no cost to you. Would you be able to attend such trainings? Yes Meetings are held the third Thursday of each month at 5 pm in the Mason County Building 9- Human Resources Conference Room at 423 N. 5th Office Use Only St, Shelton, WA. Are you available to attend these meetings? Appointment Date Eric Gough DIg6 ad aIlyslg^ byEncGough Term Expire Date g Dale:2024.08.17 16701:03 4)TxY Signature Date C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Tammi Wright for John Taylor Ext. 806 Department: Emergency Management Briefing: ❑x Action Agenda: x❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): November 25,2024 Agenda Date: December 3,2024 Internal Review: ❑ Finance ❑ Human Resources ❑x Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑No ❑ Tabled ❑No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: State Homeland Security Program (SHSP) FY-24 Grant Contract#E25-209 for$19,580 from Washington State Military Department (EMD) and US Department of Homeland Security. Performance period is from 09/01/2024 to 10/31/2025. Background/Executive Summary: The Mason County Emergency Management Division is part of Homeland Security Region 3 (Mason, Lewis, Thurston, Grays Harbor and Pacific Counties). This is an annual grant received from the US Department of Homeland Security pass-through Washington State Military Department(EMD) and then to the Homeland Security Regions. At our Regional level, the funding distribution formula involving a base amount and population. Mason County has received the yearly SHSP Grant since 2003. The funding for this grant has increased by $3,238. This year's grant amount is $19,580 (2023- $16,342). The grant fund will support the purchase of multiband radios to integrate with the RIOS gateway, installation and testing of the equipment for the Mason County Sheriff's Office (MCSO). Budget Impact(amount,funding source,budget amendment): Increase 2025 budget revenue for Emergency Management and spending authority for the grant amount $19,580. Public Outreach (news release,community meeting, etc.): Review of contract by Chief Deputy Prosecuting Attorney Tim Whitehead. Requested Action: Approval of the State Homeland Security Program (SHSP) FY-24 Grant Contract#E25-209 for C Mason County Agenda Request Form Y /A t! $19,580 from Washington State Military Department(EMD) and US Department of Homeland Security for the performance period of September 1, 2-24, to October 31, 2025. Attachments Homeland Security Grant Agreement, Signature Authorization Form, and Debarment Form. Washington Military Department HOMELAND SECURITY GRANT PROGRAM AGREEMENT FACE SHEET 1 Subrecipient Name and Address: 2. Grant Agreement Amount: 3. Grant Agreement Number Mason County $19,580 E25-209 Emergency Management 100 W Public Works Drive Shelton,WA 98584-9714 4. Subrecipient Contact, phone/email: 5. Grant Agreement Start Date: 6. Grant Agreement End Date: Tammi Wright, 360-427-9670 Ext.800 September 1, 2024 October 31,2025 tammiw@masoncountywa.gov 7. Department Contact,phone/email: 8. Unique Entity Identifier(UEI): 9. UBI#(state revenue): Jocelyn Overby,253-512-7226 SNAXPBGW4VR4 232-002-101 jocelyn.overby@mil.wa.gov 10. Funding Authority: Washington Military Department he Department)and the U.S.Department of Homeland Security(DHS) 11 Federal Funding Identification#: 12. Federal Award Date: 13. Assistance Listings#&Title: EMW-2024-SS-05028 9/19/2024 1 97.067-24HSGP(SHSP) 14. Total Federal Award Amount: 15. Program Index#&OBJ/SUB-OBJ: 16. EIN $12,381,602.00 743SB, 743SC,743SH,743SL,743SQ,743SZ/NZ 91-6001354 17. Service Districts: 18. Service Area by County(ies): 19 Women/Minority-Owned, State BY LEGISLATIVE DISTRICTS: 35 Mason Certified: ❑ N/A ❑ NO BY CONGRESSIONAL DISTRICTS: 6, 10 ❑ YES, OMWBE# 20. Agreement Classification 21. Contract Type(check all that apply): ❑ Personal Services ❑ Client Services ❑x Public/Local Gov't ❑ Contract Z Grant ❑ Agreement ❑ Research/Development ❑ A/E ❑ Other ❑ Intergovernmental(RCW 39.34) ❑ Interagency 22. Subrecipient Selection Process: 23. Subrecipient Type(check all that apply) ❑ "To all who apply&qualify" ❑ Competitive Bidding ❑ Private Organization/Individual ❑ For-Profit ❑ Sole Source ❑ A/E RCW ❑ N/A ® Public Organization/Jurisdiction ❑ Non-Profit ❑ Filed w/OFM? ❑ Advertised? ❑ YES ❑ NO ❑ CONTRACTOR 0 SUBRECIPIENT❑ OTHER 24. PURPOSE&DESCRIPTION. The objective of the Federal Fiscal Year(FFY)2024 Homeland Security Grant Program(24HSGP)is to fund state,local,tribal,and territorial efforts to prevent,protect against,and respond to terrorist attacks,and prepare the nation for threats and hazards that pose the greatest risk to the security of the United States.24HSGP provides funding to implement investments that build,sustain,and deliver the core capabilities essential to achieving the National Preparedness Goal of a prepared and resilient nation.24HSGP supports core capabilities across the five mission areas of prevention, protection, mitigation, response, and recovery based on allowable costs. HSGP is comprised of three interconnected grant programs:State Homeland Security Program(SHSP),Urban Areas Security Initiative(UASI),and Operation Stonegarden (OPSG). Together, these grant programs fund a range of preparedness activities, including planning, organization, equipment purchase, training,exercises,and management and administration. The Department is the Recipient and Pass-through Entity of the 24HSGP DHS Award Letter for Grant No.EMW-2024-SS-05028("Grant"),which is incorporated in and attached hereto as Attachment C and has made a subaward of Federal award funds to the Subrecipient pursuant to this Agreement.The Subrecipient is accountable to the Department for use of Federal award funds provided under this Agreement. IN WITNESS WHEREOF, the Department and Subrecipient acknowledge and accept the terms of this Agreement, including all referenced attachments which are hereby incorporated, and have executed this Agreement as of the date below. This Agreement Face Sheet; Special Terms & Conditions (Attachment A),General Terms and Conditions(Attachment B); DHS Award Letter EMW-2024-SS-05028 (Attachment C),Work Plan(Attachments D-1,D- 2, Budget (Attachment E), Timeline (Attachment F); Build America, Buy America Act Self-Certification (Attachment G) and all other documents and attachments expressly referenced and incorporated herein contain all the terms and conditions agreed upon by the parties and govern the rights and obligations of the parties to this Agreement.No other understandings,oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties. In the event of an inconsistency in this Agreement,unless otherwise provided herein,the inconsistency shall be resolved by giving precedence in the following order 1. Applicable Federal and State Statutes and Regulations 4.Special Terms and Conditions 2. DHS/FEMA Award and program documents 5.General Terms and Conditions,and, 3. Work Plan,Timeline,and Budget 6.Other provisions of the Agreement incorporated by reference. WHEREAS, the parties have executed this Agreement on the day and year last specified below. FOR THE DEPARTMENT: FOR THE SUBRECIPIENT: Signature Date Signature Date Regan Anne Hesse, Chief Financial Officer Mark Neary, County Administrator Washington Military Department Mason County BOILERPLATE APPROVED TO FORM: AP TO FORM icable): Dierk Meierbachtol 09/04/2024 Z N Assistant Attorney General Signature Date r DHS-FEMA-HSGP-SHSP-FY24 Page 1 of 47 Mason County, E25-209 Attachment A SPECIAL TERMS AND CONDITIONS ARTICLE I. KEY PERSONNEL The individuals listed below shall be considered key personnel for point of contact under this Agreement. Any substitution of key personnel by either party shall be made by written notification to the current key personnel. SUBRECIPIENT DEPARTMENT Name Tammi Wright Name Jocelyn Overby Title Senior EM Coordinator Title Program Coordinator Email Tam miW masoncount wa. ov Email jocelyn.overby@mil.wa.gov Phone 360-427-9670 Ext. 800 Phone 253-512-7226 Name John Taylor Name Gail Cram Title Emergency Manager Title Program Manager Email jtaylor@masoncountywa.gov Email gaii.cram@mil.wa.gov Phone 360-427-9670 Ext. 806 Phone 1 253-512-7472 Name Diane Zoren Name Grant Miller Title Central Services Manager Title Program Assistant Email dlz@masoncountywa.gov Email grant.miller@mil.wa.gov Phone 360-427-9670 Ext. 747 Phone 253-512-7061 ARTICLE II. ADMINISTRATIVE AND/OR FINANCIAL REQUIREMENTS The Subrecipient shall comply with all applicable state and federal laws, rules, regulations, requirements and program guidance identified or referenced in this Agreement and the informational documents published by DHS/FEMA applicable to the 24HSGP Program, including, but not limited to, all criteria, restrictions, and requirements of "The U.S. Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) Fiscal Year 2024 Homeland Security Grant Program" (hereafter"the NOFO"), the Preparedness Grants Manual FM 207-23-0001 April 2024 (hereafter "the Manual"), the DHS Award Letter for the Grant, and the federal regulations commonly applicable to DHS/FEMA grants, all of which are incorporated herein by reference. The DHS Award Letter is incorporated in this Agreement as Attachment C. The Subrecipient acknowledges that since this Agreement involves federal award funding, the period of performance may begin prior to the availability of appropriated federal funds. The Subrecipient agrees that it will not hold the Department, the state of Washington, or the United States liable for any damages, claim for reimbursement, or any type of payment whatsoever for services performed under this Agreement prior to distribution of appropriated federal funds, or if federal funds are not appropriated or in a particular amount. A. STATE AND FEDERAL REQUIREMENTS FOR DHS/FEMA PREPAREDNESS GRANTS: The following requirements apply to all DHS/FEMA Preparedness Grants administered by the Department. 1. SUBAWARDS & CONTRACTS BY SUBRECIPIENTS a. The Subrecipient must make a case-by-case determination whether each agreement it makes for the disbursement of 24HSGP funds received under this Agreement casts the party receiving the funds in the role of a subrecipient or contractor in accordance with 2 CFR 200.331. b. If the Subrecipient becomes a pass-through entity by making a subaward to a non-federal entity as its subrecipient: i. The Subrecipient must comply with all federal laws and regulations applicable to pass- through entities of 24HSGP funds, including, but not limited to, those contained in 2 CFR 200. ii. The Subrecipient shall require its subrecipient(s) to comply with all applicable state and federal laws, rules, regulations, requirements and program guidance identified or referenced in this Agreement and the informational documents published by DHS/FEMA applicable to the 24HSGP Program, including, but not limited to, all criteria, restrictions, and requirements of the NOFO, the Manual, the DHS Award Letter for the Grant in Attachment C, and the federal regulations commonly applicable to DHS/FEMA grants. DHS-FEMA-HSGP-SHSP-FY24 Page 2 of 47 Mason County, E25-209 iii. The Subrecipient shall be responsible to the Department for ensuring that all 24HSGP federal award funds provided to its subrecipients are used in accordance with applicable federal and state statutes and regulations, and the terms and conditions of the federal award set forth in Attachment C of this Agreement. iv. The Subrecipient must follow their own policies and procedures to eliminate or reduce the impact of conflicts of interest when making subawards, adhering to any applicable federal or state statutes or regulations. Any real or potential conflicts of interest must be reported to the Department in writing upon discovery. 2. BUDGET, REIMBURSEMENT, AND TIMELINE a. Within the total Grant Agreement Amount, travel, subcontracts, salaries, benefits, printing, equipment, and other goods and services or other budget categories will be reimbursed on an actual cost basis upon completion unless otherwise provided in this Agreement. b. The maximum amount of all reimbursement requests permitted to be submitted under this Agreement, including the final reimbursement request, is limited to and shall not exceed the total Grant Agreement Amount. c. If the Subrecipient chooses to include indirect costs within the Budget(Attachment E), additional documentation is required based on the applicable situation. As described in 2 CFR 200.414 and Appendix VII to 2 CFR 200: i. If the Subrecipient receives direct funding from any Federal agency(ies), documentation of the rate must be submitted to the Department Key Personnel per the following: A. More than $35 million, the approved indirect cost rate agreement negotiated with its federal cognizant agency. B. Less than $35 million, the indirect cost proposal developed in accordance with Appendix VI of 2 CFR 200 requirements. ii. If the Subrecipient does not receive direct federal funds (i.e., only receives funds as a subrecipient), the Subrecipient must either elect to charge a de minimis rate of ten percent (10%) or 10% of modified total direct costs or choose to negotiate a higher rate with the Department. If the latter is preferred, the Subrecipient must contact Department Key Personnel to request approval from FEMA per 2 CFR 200.102(b). d. For travel costs, the Subrecipient shall comply with 2 CFR 200.475 and should consult their internal policies, state rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as now existing or amended, and federal maximum rates set forth at https://www.gsa.gov, and follow the most restrictive. If travel costs exceed set state or federal limits, travel costs shall not be reimbursed without prior written approval by Department Key Personnel. All international travel requires prior FEMA approval. e. Reimbursement requests will include a properly completed State A-19 Invoice Form and Reimbursement Spreadsheet (in the format provided by the Department) detailing the expenditures for which reimbursement is sought. Reimbursement requests must be submitted to ReimbursementsC@-mil.wa.gov no later than the due dates listed within the Timeline (Attachment F). Reimbursement request totals should be commensurate to the time spent processing by the Subrecipient and the Department. f. Receipts and/or backup documentation for any approved items that are authorized under this Agreement must be maintained by the Subrecipient consistent with record retention requirements of this Agreement and be made available upon request by the Department and auditors. g. The Subrecipient must request prior written approval from Department Key Personnel to waive or extend a due date in the Timeline (Attachment F). Waiving or missing deadlines serves as an indicator for assessing an agency's level of risk of noncompliance with the regulations, requirements, and the terms and conditions of the Agreement and may increase required monitoring activities. For waived or extended reimbursement due dates, all allowable costs should DHS-FEMA-HSGP-SHSP-FY24 Page 3 of 47 Mason County, E25-209 be submitted on the next scheduled reimbursement due date contained in the Timeline. Any request for a waiver or extension of a due date in the Timeline will be treated as a request for Amendment of the Agreement. This request must be submitted to the Department Key Personnel sufficiently in advance of the due date to provide adequate time for Department review and consideration and may be granted or denied within the Department's sole discretion. h. All work under this Agreement must end on or before the Grant Agreement End Date, and the final reimbursement request must be submitted to the Department within the time period notated in the Timeline (Attachment F) except as otherwise authorized by either (1) written amendment of this Agreement or (2) written notification from the Department to the Subrecipient to provide additional time for completion of the Subrecipient's subproject(s). If funds are not required, the Subrecipient shall notify the Department Key Personnel. i. All costs for equipment and supplies must be incurred, and items received, before the Grant Agreement End Date. j. Failure to submit timely, accurate, and complete reports and reimbursement requests as required by this Agreement (including, but not limited to, those reports in the Timeline [Attachment F]) will prohibit the Subrecipient from being reimbursed until such reports are submitted and the Department has had reasonable time to conduct its review. k. Final reimbursement requests will not be approved for payment until the Subrecipient is current with all reporting requirements contained in this Agreement. I. For SHSP and UASI Subrecipients, a written amendment will be required if the Subrecipient expects cumulative transfers among subproject totals, as identified in the Budget(Attachment E), to exceed ten percent (10%) of the Grant Agreement Amount. If a Subrecipient has only one subproject, cumulative transfers among solution areas within the subproject that exceed ten percent (10%) of the Grant Agreement Amount shall require an amendment to this Agreement. Any changes to budget totals not in compliance with this paragraph will not be reimbursed without approval from the Department. m. For OPSG Subrecipients, any deviations from the approved, direct budget categories will require additional federal approvals and possibly a written amendment. n. Subrecipients shall only use federal award funds under this Agreement to supplement existing funds and will not use them to replace (supplant) non-federal funds that have been budgeted for the same purpose. The Subrecipient may be required to demonstrate and document that the reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds. 3. REPORTING a. With each reimbursement request, the Subrecipient shall report how the expenditures, for which reimbursement is sought, relate to the Work Plan (Attachments D-1, D-2) activities in the format provided by the Department. b. With the final reimbursement request, the Subrecipient shall submit to the Department Key Personnel a final report (in the format provided by the Department) describing all completed activities under this Agreement. c. The Subrecipient shall comply with the Federal Funding Accountability and Transparency Act (FFATA) and related OMB Guidance consistent with Public Law 109-282 as amended by section 6202(a) of Public Law 110-252 (see 31 U.S.C. 6101 note) and complete and return to the Department an Audit Certification/FFATA Form. This form is required to be completed once per calendar year, per Subrecipient, and not per agreement. The Department's Contracts Office will request the Subrecipient submit an updated form at the beginning of each calendar year in which the Subrecipient has an active agreement. d. To document compliance with the National Incident Management System (NIMS), the Subrecipient shall complete the annual NIMS survey conducted by Washington Emergency Management Division (EMD). DHS-FEMA-HSGP-SHSP-FY24 Page 4 of 47 Mason County, E25-209 4. NIMS COMPLIANCE a. The National Incident Management System (NIMS) identifies concepts and principles that answer how to manage emergencies from preparedness to recovery regardless of their cause, size, location, or complexity. NIMS provides a consistent, nationwide approach and vocabulary for multiple agencies or jurisdictions to work together to build, sustain, and deliver the core capabilities needed to achieve a secure and resilient nation. b. Consistent implementation of NIMS provides a solid foundation across jurisdictions and disciplines to ensure effective and integrated preparedness, planning, and response. NIMS empowers the components of the National Preparedness System, a requirement of Presidential Policy Directive 8, to guide activities within the public and private sector and describes the planning, organizational activities, equipping, training, and exercising needed to build and sustain the core capabilities in support of the National Preparedness Goal. c. In order to receive federal preparedness funding from the Department, the Subrecipient must ensure and maintain adoption and implementation of NIMS. See Agreement Attachment A,Article II section 3.d. for associated reporting requirements. The list of objectives used for progress and achievement reporting can be found at https://www.fema.gov/emergency-managers/nims/implementation-training. 5. EQUIPMENT AND SUPPLY MANAGEMENT a. The Subrecipient and any non-federal entity to which the Subrecipient makes a subaward shall comply with 2 CFR 200.317 through 200.327, and all Washington State procurement statutes, when procuring any equipment or supplies under this Agreement, 2 CFR 200.313 for management of equipment, and 2 CFR 200.314 for management of supplies, to include, but not limited to: i. Upon successful completion of the terms of this Agreement, all equipment and supplies purchased through this Agreement will be owned by the Subrecipient, or a recognized non- federal entity to which the Subrecipient has made a subaward, for which a contract, subrecipient grant agreement, or other means of legal transfer of ownership is in place. ii. All equipment, and supplies as applicable, purchased under this Agreement will be recorded and maintained in the Subrecipient's inventory system. iii. Inventory system records shall include: A. Description of the property; B. Manufacturer's serial number, model number, or other identification number C. Funding source for the property, including the Federal Award Identification Number (FAIN) (Face Sheet, Box 11) D. Assistance Listings Number(Face Sheet, Box 13) E. Who holds the title; F. Acquisition date; G. Cost of the property and the percentage of federal participation in the cost; H. Location, use and condition of the property at the date the information was reported; I. Disposition data including the date of disposal and sale price of the property. iv. The Subrecipient shall take a physical inventory of the equipment, and supplies as applicable, and reconcile the results with the property records at least once every two years. Any differences between quantities determined by the physical inspection and those shown in the records shall be investigated by the Subrecipient to determine the cause of the difference. The Subrecipient shall, in connection with the inventory, verify the existence, current utilization, and continued need for the equipment. V. The Subrecipient shall be responsible for any and all operational and maintenance expenses and for the safe operation of the equipment and supplies including all questions DHS-FEMA-HSGP-SHSP-FY24 Page 5 of 47 Mason County, E25-209 of liability. The Subrecipient shall develop appropriate maintenance schedules and procedures to ensure the equipment, and supplies as applicable, are well-maintained and kept in good operating condition. vi. The Subrecipient shall develop a control system to ensure adequate safeguards to prevent loss, damage, and theft of the property. Any loss, damage, or theft shall be investigated, and a report generated and sent to the Department's Key Personnel. vii. The Subrecipient must obtain and maintain all necessary certifications and licenses for the equipment. viii. If the Subrecipient is authorized or required to sell the property, proper sales procedures must be established and followed to ensure the highest possible return. For disposition, if upon termination or at the Grant Agreement End Date, when original or replacement supplies or equipment acquired under a federal award are no longer needed for the original project or program or for other activities currently or previously supported by a federal awarding agency, the Subrecipient must comply with the following procedures: A. For Supplies: If there is a residual inventory of unused supplies exceeding $5,000 in total aggregate value upon termination or completion of the project or program and the supplies are not needed for any other federal award, the Subrecipient must retain the supplies for use on other activities or sell them, but must, in either case, compensate the federal government for its share. The amount of compensation must be computed in the same manner as for equipment. B. For Equipment: 1) Items with a current per-unit fair-market value of five thousand dollars ($5,000) or less may be retained, sold, transferred, or otherwise disposed of with no further obligation to the federal awarding agency. 2) Items with a current per-unit fair-market value in excess of five thousand dollars ($5,000) may be retained or sold. The Subrecipient shall compensate the federal awarding agency in accordance with the requirements of 2 CFR 200.313 (e) (2). C. Notify Department Key Personnel to initiate the disposition process by the federal awarding agency. ix. Records for equipment shall be retained by the Subrecipient for a period of six (6) years from the date of the disposition, replacement, or transfer. If any litigation, claim, or audit is started before the expiration of the six- (6-) year period, the records shall be retained by the Subrecipient until all litigation, claims, or audit findings involving the records have been resolved. b. The Subrecipient shall comply with the Department's Purchase Review Process, which is incorporated by reference and made part of this Agreement. No reimbursement will be provided unless the appropriate approval has been received. c. Allowable equipment categories for the grant program are listed on the Authorized Equipment List (AEL) located on the FEMA website at https://www.fema.gov/qrants/guidance-tools/authorized- equipment-list. It is important that the Subrecipient and any non-federal entity to which the Subrecipient makes a subaward regard the AEL as an authorized purchasing list identifying items allowed under the specific grant program; the AEL includes items that may not be categorized as equipment according to the federal, state, local, and tribal definitions of equipment. The Subrecipient is solely responsible for ensuring and documenting purchased items under this Agreement are authorized as allowed items by the AEL at time of purchase. If the item is not identified on the AEL as allowable under the grant program, the Subrecipient must contact the Department Key Personnel for assistance in seeking FEMA approval rior to acquisition. DHS-FEMA-HSGP-SHSP-FY24 Page 6 of 47 Mason County, E25-209 d. Equipment might require more than one waiver. The Subrecipient must contact the Department Key Personnel for assistance in identifying what waivers are needed and in seeking FEMA approval prior to acquisition. e. Equipment purchases (those with a current per-unit fair market value in excess of $5,000) must be identified and explained to the Department. Use, management, and disposition of such equipment is subject to requirements outlined in 2 CFR 200.313. Before making such purchases, the Subrecipient should analyze the cost benefits of purchasing versus leasing equipment, especially high-cost items and those subject to rapid technical advances. f. Unless expressly provided otherwise, all equipment must meet all mandatory regulatory state and DHS/FEMA adopted standards to be eligible for purchase using federal award funds. g. If funding is allocated to support emergency communications activities, the Subrecipient must ensure that all projects comply with SAFECOM Guidance on Emergency Communications Grants, located at https://www.cisa.gov/safecom/funding, including provisions on technical standards that ensure and enhance interoperable communications. h. Effective August 13, 2020, FEMA recipients and subrecipients, as well as their contractors and subcontractors, may not obligate or expend any FEMA award funds to: i. Procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system; ii. Enter into, extend, or renew a contract to procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system; or iii. Enter into, extend, or renew contracts with entities that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition regarding certain telecommunications and video surveillance services or equipment is mandated by section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019(FY 2019 NDAA), Pub. L. No. 115-232(2018) and 2 CFR 200.216, 200.327, 200.471, and Appendix 11 to 2CFR200. Recipients and subrecipients may use DHS/FEMA grant funding to procure replacement equipment and services impacted by this prohibition, provided the costs are otherwise consistent with the requirements of the Manual and the NOFO. Per subsections 889(f)(2)-(3) of the FY 2019 NDAA, and 2 CFR 200.216, covered telecommunications equipment or services means: i. Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation, (or any subsidiary or affiliate of such entities); ii. For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities) iii. Telecommunications or video surveillance services provided by such entities or using such equipment; or iv. Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. i. For OPSG Subrecipients, items budgeted as equipment in an approved Operations Order should be marked prominently with "Purchased with DHS funds for Operation Stonegarden Use" when practicable. DHS-FEMA-HSGP-SHSP-FY24 Page 7 of 47 Mason County, E25-209 j. The Subrecipient must pass through equipment and supply management requirements that meet or exceed the requirements outlined above to any non-federal entity to which the Subrecipient makes a subaward of federal award funds under this Agreement. 5. ENVIRONMENTAL AND HISTORICAL PRESERVATION a. The Subrecipient shall ensure full compliance with the DHS/FEMA Environmental Planning and Historic Preservation (EHP) Program. EHP program information can be found at https://www.fema.gov/qrants/guidance-tools/environmental-historic all of which are incorporated in and made a part of this Agreement. b. Projects that have historical impacts or the potential to impact the natural or built environment, including, but not limited to, construction of communication towers; modification or renovation of existing buildings, structures and facilities; installation of sonar system; or new construction, including replacement of facilities, must participate in the DHS/FEMA EHP review process prior to project initiation. Modification of existing buildings, including minimally invasive improvements such as attaching monitors to interior walls, and training or exercises occurring outside in areas not considered previously disturbed also require a DHS/FEMA EHP review before project initiation. c. The EHP review process involves the submission of a detailed project description that includes the entire scope of work, including any alternatives that may be under consideration, along with supporting documentation so FEMA may determine whether the proposed project has the potential to impact environmental resources and/or historic properties. d. The Subrecipient agrees that, to receive any federal preparedness funding, all EHP compliance requirements outlined in applicable guidance must be met. The EHP review process must be completed and FEMA approval must be received by the Subrecipient before any work is started for which reimbursement will be later requested. Expenditures for projects started before completion of the EHP review process and receipt of approval by the Subrecipient will not be reimbursed. 6. PROCUREMENT The Subrecipient shall comply with all procurement requirements of 2 CFR 200.317 through 200.327 and as specified in the General Terms and Conditions (Attachment B, A.10). a. For all contracts expected to exceed the simplified acquisition threshold, per 2CFR200.1, the Subrecipient must notify the Department. The Department may request pre-procurement documents, such as request for proposals, invitations for bids and independent cost estimates. This requirement must be passed on to any non-federal entity to which the Subrecipient makes a subaward, at which point the Subrecipient will be responsible for requesting and reviewing pre- procurement documents. b. For all sole source contracts expected to exceed the micro-purchase threshold per 2 CFR 200.1, the Subrecipient must submit justification to the Department for review and approval. This requirement must be passed on to any non-federal entity to which the Subrecipient makes a subaward, at which point the Subrecipient will be responsible for reviewing and approving sole source justifications to any non-federal entity to which Subrecipient makes any award. c. The Subrecipient as well as its contractors and subcontractors must comply with the Build America, Buy America Act (BABAA), which was enacted as a part of the Infrastructure Investment and Jobs Act §§ 70901-70297, Pub. L. No. 117-58 (2021); and Executive Order 14005, Ensuring the Future is Made in All of America by All of America's Workers. BABAA requires any infrastructure project receiving federal funding must ensure: i. All iron and steel used in the project are produced in the United States. This means all manufacturing processes, from initial melting stage through the application of coatings, occurred in the United States. ii. All manufactured products must be produced in the United States. For a manufactured product to be considered produced in the United States, the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States must DHS-FEMA-HSGP-SHSP-FY24 Page 8 of 47 Mason County, E25-209 be greater than 55% of the total cost of all minimum amount of domestic content of manufactured product, unless subject to another standard. iii. All construction materials are manufactured in the United States. This means that all manufacturing processes for construction material occurred in the United States. Additionally, applicable infrastructure projects are subject to domestic preference requirements. A domestic preference does not apply to non-infrastructure spending under an award that also includes a covered project. A domestic preference applies to an entire infrastructure project, even if it is funded by both federal and non-federal funds under one or more awards. i. Domestic preferences under BABAA only apply to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a domestic preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of or permanently affixed to the structure. ii. Infrastructure, for the purposes of BABAA, includes, at a minimum, the structures, facilities, and equipment for, in the United States, roads, highways and bridges; public transportation; dams, ports, harbors and other maritime facilities; intercity passenger and freight railroads; freight and intermodal facilities; airports; water systems, including drinking water and wastewater systems; electrical transmission facilities and systems; utilities; broadband infrastructure; and buildings and real property. Infrastructure includes facilities that generate, transport, and distribute energy. iii. The Subrecipient's contractors and their subcontractors who apply or bid for an award for an infrastructure project subject to the domestic preference requirement in the BABAA shall file a required certification to the Subrecipient with each bid or offer for an infrastructure project unless a domestic preference requirement is waived by FEMA. Contractors and subcontractors must certify that no federal financial assistance funding for infrastructure projects will be provided unless all the iron, steel, manufactured projects, and construction materials used in the project are produced in the United States. BABAA, Pub. L. No. 117- 58, §§ 70901-52. Contractors and subcontractors shall also disclose any use of federal financial assistance for infrastructure projects that does not ensure compliance with BABAA domestic preference requirement. Such disclosures shall be forwarded to the Subrecipient who will forward them to the Department who, in turn, will forward the disclosures to FEMA. The Build America, Buy America Act Self-Certification form is included herein as Attachment G. If the Subrecipient is interested in applying for a waiver, the Subrecipient should contact the Department Key Personnel to determine the requirements. All waiver requests must include a detailed justification for the use of goods, products, or materials mined, produced, or manufactured outside the United States and a certification that there was a good faith effort to solicit bids for domestic products supported by terms included in requests for proposals, contracts, and nonproprietary communications with potential suppliers. 7. SUBRECIPIENT MONITORING a. The Department will monitor the activities of the Subrecipient from award to closeout. The goal of the Department's monitoring activities will be to ensure that subrecipients receiving federal pass- through funds are in compliance with this Agreement, federal and state audit requirements, federal grant guidance, and applicable federal and state financial regulations, as well as 2 CFR Part 200 Subpart F. b. To document compliance with 2 CFR Part 200 Subpart F requirements, the Subrecipient shall complete and return to the Department an Audit Certification/FFATA form. Reporting requirements are referenced in section 3.c. DHS-FEMA-HSGP-SHSP-FY24 Page 9 of 47 Mason County, E25-209 c. Monitoring activities may include, but are not limited to: i. Review of financial and performance reports; ii. Monitoring and documenting the completion of Agreement deliverables; iii. Documentation of phone calls, meetings (e.g., agendas, sign-in sheets, meeting minutes), e- mails and correspondence; iv. Review of reimbursement requests and supporting documentation to ensure allowability and consistency with Agreement Work Plan (Attachments D-1, D-2), Budget (Attachment E), and federal requirements; v. Observation and documentation of Agreement-related activities, such as exercises, training, events, and equipment demonstrations; and vi. On-site visits to review equipment records and inventories,to verify source documentation for reimbursement requests and performance reports, and to verify completion of deliverables. d. The Subrecipient is required to meet or exceed the monitoring activities, as outlined above, for any non-federal entity to which the Subrecipient makes a subaward as a pass-through entity under this Agreement. e. Compliance will be monitored throughout the performance period to assess risk. Concerns will be addressed through a Corrective Action Plan. 8. LIMITED ENGLISH PROFICIENCY (CIVIL RIGHTS ACT OF 1964 TITLE VI) a. The Subrecipient must comply with the Title VI of the Civil Rights Act of 1964 (Title VI) prohibition against discrimination on the basis of national origin, which requires that subrecipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. FEMA Policy FP-256-23-001 (www.fema.gov/sites/default/files/documents/fema )policy-lanquage-access.pdf) further stresses this requirement applies to anyone awarded FEMA funding. Providing meaningful access for persons with LEP may entail providing language assistance services, including oral interpretation and written translation. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (August 11, 2000), requires federal agencies to issue guidance to recipients, assisting such organizations and entities in understanding their language access obligations. DHS published the required recipient guidance in April 2011, DHS Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition against National Orig Discrimination Affecting Limited English Proficient Persons, 76 Fed. Reg. 21755-21768, (April 18, 2011). The Guidance provides helpful information such as how a recipient can determine the extent of its obligation to provide language services, selecting language services, and elements of an effective plan on language assistance for LEP persons. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance at https://www.dhs.gov/quidance-published- help-department-supported-organizations-provide-meaningful-access-people-limited and additional resources on https://www.lep.gov. b. Subrecipients are encouraged to perform and document their analysis of the most appropriate language assistance services necessary to ensure a LEP individual has meaningful access to the Subrecipient's programs and activities. The analysis should consider i. The number or proportion of LEP individuals eligible to be served or likely encountered by the program ii. The frequency with which LEP individuals come in contact with the program iii. The nature and importance of the program, activity, or service provided by the program to people's lives iv. The resources available to the program and costs B. HSGP SPECIFIC REQUIREMENTS The objectives of the HSGP are to (1) build and sustain core capabilities, including Law Enforcement and Terrorism Prevention Activities and the National Priority Areas; (2) address capability gaps identified in DHS-FEMA-HSGP-SHSP-FY24 Page 10 of 47 Mason County, E25-209 the Threat and Hazard Identification and Risk Assessment (THIRA) and Stakeholder Preparedness Review (SPR) process; and (3) implement a comprehensive and coordinated approach to address enduring security needs of communities that includes planning, training and awareness campaigns, equipment and capital projects, and exercises. 1. The Subrecipient must use HSGP funds only to perform tasks as described in the Work Plan (Attachments D-1, D-2), as approved by the Department, and in compliance with this Agreement. a. SHSP-funded projects must assist state, local, tribal, and territorial efforts to build, sustain, and deliver the capabilities necessary to prevent, prepare for, protect against, and respond to acts of terrorism. b. UASI-funded projects must assist high-threat, high-density Urban Area efforts to build, sustain, and deliver the capabilities necessary to prevent, prepare for, protect against, and respond to acts of terrorism. c. OPSG-funded projects must support enhanced cooperation and coordination among Customs and Border Protection, United States Border Patrol, and federal, state, local, tribal, and territorial law enforcement agencies to support joint efforts to secure the United States' borders along routes of ingress/egress to and from international borders, to include travel corridors in states bordering Mexico and Canada, as well as states and territories with international water borders. State, local, tribal, and territorial law enforcement agencies utilize their inherent law enforcement authorities to support the border security mission and do not receive any additional authority by participating in OPSG. d. State agencies, including law enforcement, must comply with RCW 43.17.425 and may not use agency funds (including this grant), facilities, property, equipment, or personnel, to investigate, enforce, cooperate with, or assist in the investigation or enforcement of any federal registration or surveillance programs or any other laws, rules, or policies that target Washington residents solely on the basis of race, religion, immigration, or citizenship status, or national or ethnic origin, except as provided in RCW 43.17.425 (3). 2. The Budget (Attachment E) may include the following caps and thresholds: a. If funds are allotted for Management and Administration (M&A), such expenditures must be related to administration of the grant. The maximum percentage of the Grant Agreement Amount that may be used for M&A costs when allocated under this Agreement shall not exceed five percent(5%) but may be less. b. At least thirty percent(35%) of the combined HSGP award allocated under SHSP and UASI must be dedicated to law enforcement terrorism prevention activities (LETPA). To meet this requirement, the Subrecipient has agreed, at a minimum, to meet the LETPA percentage indicated in the Budget. If the Subrecipient anticipates spending less than the indicated amount, a budget amendment is required. c. The maximum percentage of the Grant Agreement Amount that may be used for personnel expenses under this Agreement is identified in the Budget. If the Subrecipient anticipates spending more on personnel costs, an amendment is required. Additional approval steps may also be required before the personnel percentage can be increased. 3. If funding is allocated to a Fusion Center investment, the Subrecipient must ensure all Fusion Center analytical personnel demonstrate qualifications that meet or exceed competencies identified in the Common Competencies for state, local, and tribal intelligence analysts, which outlines the minimum categories of training needed for intelligence analysts. All training to ensure baseline proficiency in intelligence analysis and production must be completed within six (6) months of hiring unless the analyst has previously served as an intelligence analyst for a minimum of two (2) years. Proof of satisfaction of this requirement must be accessible to the Department Key Personnel as applicable. 4. If funding is allocated to non-DHS FEMA training, the Subrecipient must request prior written approval from the Department Key Personnel before attending the training. The Department will coordinate approval with the State Training Point of Contact. Pursuant to DHS/FEMA Grant Programs Directorate Information Bulletin No. 432, Review and Approval Requirements for Training DHS-FEMA-HSGP-SHSP-FY24 Page 11 of 47 Mason County, E25-209 Courses Funded Through Preparedness Grants, https://www.fema.gov/sites/default/files/2020- 04/Training Course Review and Approval IB Final 7 19 18.pdf the training must fall within the FEMA mission scope and be in alignment with the Subrecipient's Emergency Operations Plan. This requirement only applies to training courses and does not include attendance at conferences. Furthermore, additional federal approvals are required for courses that relate to Countering Violent Extremism. 5. For SHSP and UASI, Subrecipients are required to complete the annual Nationwide Cybersecurity Review (NCSR) https://www.cisecuritV.org/ms-isac/services/ncsr to benchmark and measure progress of improvement in their cybersecurity posture. However, if the Subrecipient receives State and Local Cybersecurity(SLCGP)funding, they do not have to report completion under SHSP and/or UASI but only under SLCGP. 6. Except for an elevated National Terrorism Advisory System alert, prior written approval is required before SHSP and UASI funds may be used for operational overtime. Requests must be submitted to the Department Key Personnel in advance of the expenditure to ensure all additional approval steps can be met. 7. To gather data for the required FEMA deliverables (i.e., Stakeholder Preparedness Review [SPR], Threat Hazard Identification and Risk Assessment [THIRA]), EMD is piloting a three-year County Emergency Preparedness Assessment (CEPA) process with workshops, occurring in a third of the 39 counties each calendar year 2024-2026. SHSP Subrecipient must participate in a CEPA workshop located in their county and in any follow-on data calls to receive SHSP funding. 8. UASI Subrecipients shall participate in the annual UASI SPR and THIRA process. C. DHS TERMS AND CONDITIONS As a subrecipient of 24HSGP funding, the Subrecipient shall comply with all applicable DHS terms and conditions of the 24HSGP Award Letter and its incorporated documents for the Grant, which are incorporated in and made a part of this Agreement as Attachment C. DHS-FEMA-HSGP-SHSP-FY24 Page 12 of 47 Mason County, E25-209 Attachment B Washington Military Department GENERAL TERMS AND CONDITIONS Department of Homeland Security (DHS)/ Federal Emergency Management Agency (FEMA) Grants A.1 DEFINITIONS As used throughout this Agreement, the terms will have the same meaning as defined in 2 CFR 200 Subpart A (which is incorporated herein by reference), except as otherwise set forth below: a. "Agreement" means this Grant Agreement. b. "Department" means the Washington Military Department, as a state agency, any division, section, office, unit or other entity of the Department, or any of the officers or other officials lawfully representing that Department. The Department is a recipient of a federal award directly from a federal awarding agency and is the pass-through entity making a subaward to a Subrecipient under this Agreement. C. "Monitoring Activities" means all administrative, financial, or other review activities that are conducted to ensure compliance with all state and federal laws, rules, regulations, authorities and policies. d. "Subrecipient" when capitalized is primarily used throughout this Agreement in reference to the non-federal entity identified on the Face Sheet of this Agreement that has received a subaward from the Department. However, the definition of"Subrecipient" is the same as in 2 CFR 200.1 for all other purposes. A.2 ADVANCE PAYMENTS PROHIBITED The Department shall make no payments in advance or in anticipation of goods or services to be provided under this Agreement. Subrecipient shall not invoice the Department in advance of delivery and invoicing of such goods or services. A.3 AMENDMENTS AND MODIFICATIONS The Subrecipient or the Department may request, in writing, an amendment or modification of this Agreement. However, such amendment or modification shall not be binding, take effect or be incorporated herein until made in writing and signed by the authorized representatives of the Department and the Subrecipient. No other understandings or agreements, written or oral, shall be binding on the parties. The Agreement performance period shall only be extended by (1) written notification of DHS/FEMA approval of the Award performance period, followed up with a mutually agreed written amendment, or(2) written notification from the Department to the Subrecipient to provide additional time for completion of the Subrecipient's project(s). A.4 AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, 42 U.S.C. 12101 ET SEQ. AND ITS IMPLEMENTING REGULATIONS ALSO REFERRED TO AS THE "ADA" 28 CFR Part 35. Except as provided herein, the Subrecipient must comply with the ADA, which provides comprehensive civil rights protection to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunication. If the ADA does not apply to the Subrecipient because the Subrecipient is a federal recognized Indian Tribe, then the acceptance by the Tribe of, or acquiescence to, these General Terms and Conditions does not change or alter its inapplicability to the Indian Tribe. The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does not already exist. A.5 ASSURANCES The Department and Subrecipient agree that all activity pursuant to this Agreement will be in accordance with all the applicable current federal, state and local laws, rules, and regulations. DHS-FEMA-HSGP-SHSP-FY24 Page 13 of 47 Mason County, E25-209 A.6 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, OR INELIGIBILITY As federal funds are a basis for this Agreement, the Subrecipient certifies that the Subrecipient is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this Agreement by any federal department or agency. The Subrecipient shall complete, sign, and return a Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion form located at http://mil.wa.gov/emergency-management- division/grants/requiredgrantforms.Any such form completed by the Subrecipient for this Agreement shall be incorporated into this Agreement by reference. Further, the Subrecipient agrees to comply with all applicable federal regulations concerning the federal debarment and suspension system, including 2 CFR Part 180. The Subrecipient certifies that it will ensure that potential contractors or subrecipients or any of their principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in "covered transactions" by any federal department or agency. "Covered transactions" include procurement contracts for goods or services awarded under a non-procurement transaction (e.g., grant or cooperative agreement) that are expected to equal or exceed $25,000, and subawards to subrecipients for any amount. With respect to covered transactions, the Subrecipient may comply with this provision by obtaining a certification statement from the potential contractor or subrecipient or by checking the System for Award Management(_https://sam.gov/SAMn maintained by the federal government. The Subrecipient also agrees not to enter into any arrangements or contracts with any party on the Washington State Department of Labor and Industries' "Debarred Contractor List' (https://secure.Ini.wa.gov/debarandstrike/ContractorDebarList.aspx). The Subrecipient also agrees not to enter into any agreements or contracts for the purchase of goods and services with any party on the Department of Enterprise Services' "Debarred Vendor List" (http://www.des.wa.gov/services/Contractin.Purchasing/Business/PagesNendor-Debarment.aspx). A.7 CERTIFICATION REGARDING RESTRICTIONS ON LOBBYING As required by 44 CFR Part 18, the Subrecipient hereby certifies that to the best of its knowledge and belief: (1) no federally appropriated funds have been paid or will be paid by or on behalf of the Subrecipient to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement; (2) that if any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Agreement, grant, loan, or cooperative agreement, the Subrecipient will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; (3) and that, as applicable, the Subrecipient will require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all Subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into and is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. A.8 COMPLIANCE WITH APPLICABLE STATUTES, RULES AND DEPARTMENT POLICIES The Subrecipient and all its contractors and subrecipients shall comply with, and the Department is not responsible for determining compliance with, any and all applicable federal, state, and local laws, regulations, executive orders, OMB Circulars, and/or policies. This obligation includes, but is not limited to: nondiscrimination laws and/or policies, Energy Policy and Conservation Act(PL 94-163, as amended), the Americans with Disabilities Act (ADA), Age Discrimination Act of 1975, Title VI of the Civil Rights Act of 1964, Civil Rights Act of 1968, the Robert T. Stafford Disaster Relief and Emergency Assistance Act, (PL 93-288, as amended), Ethics in Public Service (RCW 42.52), Covenant Against Contingent Fees (48 CFR Section 52.203-5), Public Records Act (RCW 42.56), Prevailing Wages on Public Works (RCW 39.12), State Environmental Policy Act(RCW 43.21 C), Shoreline Management Act of 1971 (RCW 90.58), State Building Code (RCW 19.27), Energy Related Building Standards (RCW 19.27A), Provisions in Buildings for Aged and Handicapped Persons (RCW 70.92), and safety and health regulations. DHS-FEMA-HSGP-SHSP-FY24 Page 14 of 47 Mason County, E25-209 In the event of noncompliance or refusal to comply with any applicable law, regulation, executive order, OMB Circular or policy by the Subrecipient, its contractors or subrecipients, the Department may rescind, cancel, or terminate the Agreement in whole or in part in its sole discretion. The Subrecipient is responsible for all costs or liability arising from its failure, and that of its contractors and subrecipients, to comply with applicable laws, regulations, executive orders, OMB Circulars or policies. A.9 CONFLICT OF INTEREST No officer or employee of the Department; no member, officer, or employee of the Subrecipient or its designees or agents; no member of the governing body of the jurisdiction in which the project is undertaken or located; and no other official of the Subrecipient who exercises any functions or responsibilities with respect to the project during his or her tenure, shall have any personal or pecuniary gain or interest, direct or indirect, in any contract, subcontract, or the proceeds thereof, for work to be performed in connection with the project assisted under this Agreement. The Subrecipient shall incorporate, or cause to incorporate, in all such contracts or subawards, a provision prohibiting such interest pursuant to this provision. A.10 CONTRACTING & PROCUREMENT a. The Subrecipient shall use a competitive procurement process in the procurement and award of any contracts with contractors or subcontractors that are entered into under the original agreement award. The procurement process followed shall be in accordance with 2 CFR Part 200.318, General procurement standards, through 200.327, Contract provisions. As required by Appendix I I to 2 CFR Part 200, all contracts entered into by the Subrecipient under this Agreement must include the following provisions, as applicable: 1) Contracts for more than the simplified acquisition threshold currently set at $250,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. 2) All contracts in excess of $10,000 must address termination for cause and for convenience by the non-federal entity including the manner by which it will be affected and the basis for settlement. 3) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of"federally assisted construction contract" in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity' (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." 4) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141- 3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or Subrecipient must DHS-FEMA-HSGP-SHSP-FY24 Page 15 of 47 Mason County, E25-209 be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. 5) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations(29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. 6) Rights to Inventions Made Under a Contract or Agreement. If the federal award meets the definition of"funding agreement" under 37 CFR §401.2 (a) and the recipient or Subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or Subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,"and any implementing regulations issued by the awarding agency. 7) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended—Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). 8) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the government-wide exclusions in the System for Award Management(SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. 9) Byrd Anti-Lobbying Amendment(31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. 10) Procurement of recovered materials — As required by 2 CFR 200.323, a non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency(EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds DHS-FEMA-HSGP-SHSP-FY24 Page 16 of 47 Mason County, E25-209 $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. 11) Notice of federal awarding agency requirements and regulations pertaining to reporting. 12) Federal awarding agency requirements and regulations pertaining to copyrights and rights in data. 13) Access by the Department, the Subrecipient, the federal awarding agency, the Comptroller General of the United States, or any of their duly authorized representatives to any books, documents, papers, and records of the contractor which are directly pertinent to that specific contract for the purpose of making audit, examination, excerpts, and transcriptions. 14) Retention of all required records for six years after the Subrecipient has made final payments and all other pending matters are closed. 15) Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871). 16) Pursuant to Executive Order 13858 "Strengthening Buy-American Preferences for Infrastructure Projects," and as appropriate and to the extent consistent with law, the non- Federal entity should, to the greatest extent practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States, as required in 2 CFR Part 200.322, in every contract, subcontract, purchase order, or sub-award that is chargeable against federal financial assistance awards. 17) Per 2 C.F.R. § 200.216, prohibitions regarding certain telecommunications and video surveillance services or equipment are mandated by section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 115- 232 (2018). b. The Department reserves the right to review the Subrecipient's procurement plans and documents and require the Subrecipient to make changes to bring its plans and documents into compliance with the requirements of 2 CFR Part 200.317 through 200.327. The Subrecipient must ensure that its procurement process requires contractors and subcontractors to provide adequate documentation with sufficient detail to support the costs of the project and to allow both the Subrecipient and Department to make a determination on eligibility of project costs. C. All contracting agreements entered into pursuant to this Agreement shall incorporate this Agreement by reference. A.11 DISCLOSURE The use or disclosure by any party of any information concerning the Department for any purpose not directly connected with the administration of the Department's or the Subrecipient's responsibilities with respect to services provided under this Agreement is prohibited except by prior written consent of the Department or as required to comply with the state Public Records Act, other law or court order. A.12 DISPUTES Except as otherwise provided in this Agreement, when a bona fide dispute arises between the parties and it cannot be resolved through discussion and negotiation, either party may request a dispute resolution board to resolve the dispute. A request for a dispute resolution board shall be in writing, state the disputed issues, state the relative positions of the parties, and be sent to all parties. The board shall consist of a representative appointed by the Department, a representative appointed by the Subrecipient, and a third party mutually agreed upon by both parties. The determination of the dispute resolution board shall be final and binding on the parties hereto. Each party shall bear the cost for its member of the dispute resolution board and its attorney fees and costs and share equally the cost of the third board member. DHS-FEMA-HSGP-SHSP-FY24 Page 17 of 47 Mason County, E25-209 A.13 LEGAL RELATIONS It is understood and agreed that this Agreement is solely for the benefit of the parties to the Agreement and gives no right to any other party. No joint venture or partnership is formed as a result of this Agreement. To the extent allowed by law, the Subrecipient, its successors or assigns, will protect, save and hold harmless the Department, the state of Washington, and the United States Government and their authorized agents and employees, from all claims, actions, costs, damages or expenses of any nature whatsoever by reason of the acts or omissions of the Subrecipient, its subcontractors, subrecipients, assigns, agents, contractors, consultants, licensees, invitees, employees or any person whomsoever arising out of or in connection with any acts or activities authorized by this Agreement. To the extent allowed by law, the Subrecipient further agrees to defend the Department and the state of Washington and their authorized agents and employees in any litigation; including payment of any costs or attorneys' fees for any claims or action commenced thereon arising out of or in connection with acts or activities authorized by this Agreement. This obligation shall not include such claims, costs, damages or expenses which may be caused by the sole negligence of the Department; provided, that if the claims or damages are caused by or result from the concurrent negligence of(1)the Department, and (2) the Subrecipient, its agents, or employees, this indemnity provision shall be valid and enforceable only to the extent of the negligence of the Subrecipient, or the Subrecipient's agents or employees. Insofar as the funding source, FEMA, is an agency of the Federal government, the following shall apply: 44 CFR 206.9 Non-liability. The Federal government shall not be liable for any claim based upon the exercise or performance of, or the failure to exercise or perform a discretionary function or duty on the part of a federal agency or an employee of the Federal government in carrying out the provisions of the Stafford Act. A.14 LIMITATION OF AUTHORITY—AUTHORIZED SIGNATURE The signatories to this Agreement represent that they have the authority to bind their respective organizations to this Agreement. Only the Department's Authorized Signature representative and the Authorized Signature representative of the Subrecipient or Alternate for the Subrecipient, formally designated in writing, shall have the express, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of this Agreement. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by both parties' Authorized Signature representatives, except as provided for time extensions in Article A.3. Further, only the Authorized Signature representative or Alternate for the Subrecipient shall have signature authority to sign reimbursement requests, time extension requests, amendment and modification requests, requests for changes to projects or work plans, and other requests, certifications and documents authorized by or required under this Agreement. A.15 LOSS OR REDUCTION OF FUNDING In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Agreement and prior to normal completion or end date, the Department may unilaterally reduce the work plan and budget or unilaterally terminate all or part of the Agreement as a "Termination for Cause" without providing the Subrecipient an opportunity to cure. Alternatively, the parties may renegotiate the terms of this Agreement under "Amendments and Modifications" to comply with new funding limitations and conditions, although the Department has no obligation to do so. A.16 NONASSIGNABILITY Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by the Subrecipient. A.17 NONDISCRIMINATION During the performance of this agreement, the Subrecipient shall comply with all federal and state nondiscrimination statutes and regulations. These requirements include, but are not limited to: a. Nondiscrimination in Employment: The Subrecipient shall not discriminate against any employee or applicant for employment because of race, color, sex, sexual orientation, religion, national origin, DHS-FEMA-HSGP-SHSP-FY24 Page 18 of 47 Mason County, E25-209 creed, marital status, age, Vietnam era or disabled veteran status, or the presence of any sensory, mental, or physical handicap. This requirement does not apply, however, to a religious corporation, association, educational institution or society with respect to the employment of individuals of a particular religion to perform work connected with the carrying on by such corporation, association, educational institution or society of its activities. b. The Subrecipient shall take action to ensure that employees are employed and treated during employment without discrimination because of their race, color, sex, sexual orientation religion, national origin, creed, marital status, age, Vietnam era or disabled veteran status, or the presence of any sensory, mental, or physical handicap. Such action shall include, but not be limited to, the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment selection for training, including apprenticeships and volunteers. A.18 NOTICES The Subrecipient shall comply with all public notices or notices to individuals required by applicable local, state and federal laws and regulations and shall maintain a record of this compliance. A.19 OCCUPATIONAL SAFETY/HEALTH ACT and WASHINGTON INDUSTRIAL SAFETY/HEALTH ACT (OSHA/WISHA) The Subrecipient represents and warrants that its workplace does now or will meet all applicable federal and state safety and health regulations that are in effect during the Subrecipient's performance under this Agreement. To the extent allowed by law, the Subrecipient further agrees to indemnify and hold harmless the Department and its employees and agents from all liability, damages and costs of any nature, including, but not limited to, costs of suits and attorneys' fees assessed against the Department, as a result of the failure of the Subrecipient to so comply. A.20 OWNERSHIP OF PROJECT/CAPITAL FACILITIES The Department makes no claim to any capital facilities or real property improved or constructed with funds under this Agreement, and by this subaward of funds does not and will not acquire any ownership interest or title to such property of the Subrecipient. The Subrecipient shall assume all liabilities and responsibilities arising from the ownership and operation of the project and agrees to defend, indemnify, and hold the Department, the state of Washington, and the United States government harmless from any and all causes of action arising from the ownership and operation of the project. A.21 POLITICAL ACTIVITY No portion of the funds provided herein shall be used for any partisan political activity or to further the election or defeat of any candidate for public office or influence the approval or defeat of any ballot issue. A.22 PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION The assistance provided under this Agreement shall not be used in payment of any bonus or commission for the purpose of obtaining approval of the application for such assistance or any other approval or concurrence under this Agreement provided, however, that reasonable fees or bona fide technical consultant, managerial, or other such services, other than actual solicitation, are not hereby prohibited if otherwise eligible as project costs. A.23 PUBLICITY The Subrecipient agrees to submit to the Department prior to issuance all advertising and publicity matters relating to this Agreement wherein the Department's name is mentioned, or language used from which the connection of the Department's name may, in the Department's judgment, be inferred or implied. The Subrecipient agrees not to publish or use such advertising and publicity matters without the prior written consent of the Department. The Subrecipient may copyright original work it develops in the course of or under this Agreement; however, pursuant to 2 CFR Part 200.315, FEMA reserves a royalty- free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use the work for government purposes. Publication resulting from work performed under this Agreement shall include an acknowledgement of FEMA's financial support, by the Assistance Listings Number(formerly CFDA Number), and a statement that the publication does not constitute an endorsement by FEMA or reflect FEMA's views. A.24 RECAPTURE PROVISION In the event the Subrecipient fails to expend funds under this Agreement in accordance with applicable federal, state, and local laws, regulations, and/or the provisions of the Agreement, the Department DHS-FEMA-HSGP-SHSP-FY24 Page 19 of 47 Mason County, E25-209 reserves the right to recapture funds in an amount equivalent to the extent of noncompliance. Such right of recapture shall exist for the life of the project following Agreement termination. Repayment by the Subrecipient of funds under this recapture provision shall occur within 30 days of demand. In the event the Department is required to institute legal proceedings to enforce the recapture provision, the Department shall be entitled to its costs and expenses thereof, including attorney fees from the Subrecipient. A.25 RECORDS a. The Subrecipient agrees to maintain all books, records, documents, receipts, invoices and all other electronic or written records necessary to sufficiently and properly reflect the Subrecipient's contracts, subawards, grant administration, and payments, including all direct and indirect charges, and expenditures in the performance of this Agreement (the "records"). b. The Subrecipient's records related to this Agreement and the projects funded may be inspected and audited by the Department or its designee, by the Office of the State Auditor, DHS, FEMA or their designees, by the Comptroller General of the United States or its designees, or by other state or federal officials authorized by law, for the purposes of determining compliance by the Subrecipient with the terms of this Agreement and to determine the appropriate level of funding to be paid under the Agreement. C. The records shall be made available by the Subrecipient for such inspection and audit, together with suitable space for such purpose, at any and all times during the Subrecipient's normal working day. d. The Subrecipient shall retain and allow access to all records related to this Agreement and the funded project(s) for a period of at least six (6) years following final payment and closure of the grant under this Agreement. Despite the minimum federal retention requirement of three(3)years, the more stringent State requirement of six (6) years must be followed. A.26 RESPONSIBILITY FOR PROJECT/STATEMENT OF WORKIWORK PLAN While the Department undertakes to assist the Subrecipient with the project/statement of work/work plan (project) by providing federal award funds pursuant to this Agreement, the project itself remains the sole responsibility of the Subrecipient. The Department undertakes no responsibility to the Subrecipient, or to any third party, other than as is expressly set out in this Agreement. The responsibility for the design, development, construction, implementation, operation and maintenance of the project, as these phrases are applicable to this project, is solely that of the Subrecipient, as is responsibility for any claim or suit of any nature by any third party related in any way to the project. Prior to the start of any construction activity, the Subrecipient shall ensure that all applicable federal, state, and local permits and clearances are obtained, including, but not limited to, FEMA compliance with the National Environmental Policy Act, the National Historic Preservation Act, the Endangered Species Act, and all other environmental laws, regulations, and executive orders. The Subrecipient shall defend, at its own cost, any and all claims or suits at law or in equity, which may be brought against the Subrecipient in connection with the project. The Subrecipient shall not look to the Department, or to any state or federal agency, or to any of their employees or agents, for any performance, assistance, or any payment or indemnity, including, but not limited to, cost of defense and/or attorneys' fees, in connection with any claim or lawsuit brought by any third party related to any design, development, construction, implementation, operation and/or maintenance of a project. A.27 SEVERABILITY If any court of rightful jurisdiction holds any provision or condition under this Agreement or its application to any person or circumstances invalid, this invalidity does not affect other provisions, terms or conditions of the Agreement, which can be given effect without the invalid provision. To this end, the terms and conditions of this Agreement are declared severable. A.28 SINGLE AUDIT ACT REQUIREMENTS (including all AMENDMENTS) The Subrecipient shall comply with and include the following audit requirements in any subawards. Non-federal entities, as Subrecipients of a federal award, that expend $750,000 or more in one fiscal year of federal funds from all sources, direct and indirect, are required to have a single or a program- specific audit conducted in accordance with 2 CFR Part 200 Subpart F. Non-federal entities that spend less than $750,000 a year in federal awards are exempt from federal audit requirements for that year, DHS-FEMA-HSGP-SHSP-FY24 Page 20 of 47 Mason County, E25-209 except as noted in 2 CFR Part 200 Subpart F. As defined in 2 CFR Part 200, the term "non-federal entity" means a state, local government, Indian tribe, institution of higher education, or nonprofit organization that carries out a federal award as a recipient or subrecipient. Subrecipients that are required to have an audit must ensure the audit is performed in accordance with Generally Accepted Government Auditing Standards (GAGAS) as found in the Government Auditing Standards (the Revised Yellow Book) developed by the United States Comptroller General and the OMB Compliance Supplement. The Subrecipient has the responsibility of notifying its auditor and requesting an audit in compliance with 2 CFR Part 200 Subpart F, to include the Washington State Auditor's Office, a federal auditor, or a public accountant performing work using GAGAS, as appropriate. Costs of the audit may be an allowable grant expenditure as authorized by 2 CFR Part 200.425. The Subrecipient shall maintain auditable records and accounts so as to facilitate the audit requirement and shall ensure that any subcontractors also maintain auditable records. The Subrecipient is responsible for any audit exceptions incurred by its own organization or that of its subcontractors. Responses to any unresolved management findings and disallowed or questioned costs shall be included with the audit report. The Subrecipient must respond to Department requests for information or corrective action concerning audit issues or findings within 30 days of the date of request. The Department reserves the right to recover from the Subrecipient all disallowed costs resulting from the audit. After the single audit has been completed, and if it includes any audit findings, the Subrecipient must send a full copy of the audit and its Corrective Action Plan to the Department at the following address no later than nine (9) months after the end of the Subrecipient's fiscal year(s): Contracts Office Washington Military Department Finance Division, Building #1 TA-20 Camp Murray, WA 98430-5032 OR Contracts.Office(a)m il.wa.gov The Department retains the sole discretion to determine whether a valid claim for an exemption from the audit requirements of this provision has been established. Conducting a single or program-specific audit in compliance with 2 CFR Part 200 Subpart F is a material requirement of this Agreement. In the absence of a valid claim of exemption from the audit requirements of 2 CFR Part 200 Subpart F, the Subrecipient's failure to comply with said audit requirements may result in one or more of the following actions in the Department's sole discretion: a percentage of federal awards being withheld until the audit is completed in accordance with 2 CFR Part 200 Subpart F; the withholding or disallowing of overhead costs; the suspension of federal awards until the audit is conducted and submitted; or termination of the federal award. A.29 SUBRECIPIENT NOT EMPLOYEE The Subrecipient, and/or employees or agents performing under this Agreement, are not employees or agents of the Department in any manner whatsoever. The Subrecipient will not be presented as nor claim to be an officer or employee of the Department or of the state of Washington by reason hereof, nor will the Subrecipient make any claim, demand, or application to or for any right, privilege or benefit applicable to an officer or employee of the Department or of the state of Washington, including, but not limited to, Workers' Compensation coverage, unemployment insurance benefits, social security benefits, retirement membership or credit, or privilege or benefit which would accrue to a civil service employee under Chapter 41.06 RCW; OFM Reg. 4.3.1.1.8. It is understood that if the Subrecipient is another state department, state agency, state university, state college, state community college, state board, or state commission, that the officers and employees are employed by the state of Washington in their own right. If the Subrecipient is an individual currently employed by a Washington State agency, the Department shall obtain proper approval from the employing agency or institution before entering into this contract. A statement of"no conflict of interest" shall be submitted to the Department. A.30 TAXES, FEES AND LICENSES DHS-FEMA-HSGP-SHSP-FY24 Page 21 of 47 Mason County, E25-209 Unless otherwise provided in this Agreement, the Subrecipient shall be responsible for, pay and maintain in current status all taxes, unemployment contributions, fees, licenses, assessments, permit charges and expenses of any other kind for the Subrecipient or its staff required by statute or regulation that are applicable to Agreement performance. A.31 TERMINATION FOR CONVENIENCE Notwithstanding any provisions of this Agreement, the Subrecipient may terminate this Agreement by providing written notice of such termination to the Department Key Personnel identified in the Agreement, specifying the effective date thereof, at least thirty (30) days prior to such date. Except as otherwise provided in this Agreement, the Department, in its sole discretion and in the best interests of the state of Washington, may terminate this Agreement in whole or in part ten (10) business days after emailing notice to the Subrecipient. Upon notice of termination for convenience, the Department reserves the right to suspend all or part of the Agreement, withhold further payments, or prohibit the Subrecipient from incurring additional obligations of funds. In the event of termination, the Subrecipient shall be liable for all damages as authorized by law. The rights and remedies of the Department provided for in this section shall not be exclusive and are in addition to any other rights and remedies provided by law. A.32 TERMINATION OR SUSPENSION FOR LOSS OF FUNDING The Department may unilaterally terminate or suspend all or part of this Grant Agreement, or may reduce its scope of work and budget, if there is a reduction in funds by the source of those funds, and if such funds are the basis for this Grant Agreement. The Department will email the Subrecipient ten (10) business days prior to termination. A.33 TERMINATION OR SUSPENSION FOR CAUSE In the event the Department, in its sole discretion, determines the Subrecipient has failed to fulfill in a timely and proper manner its obligations under this Agreement, is in an unsound financial condition so as to endanger performance hereunder, is in violation of any laws or regulations that render the Subrecipient unable to perform any aspect of the Agreement, or has violated any of the covenants, agreements or stipulations of this Agreement, the Department has the right to immediately suspend or terminate this Agreement in whole or in part. The Department may notify the Subrecipient in writing of the need to take corrective action and provide a period of time in which to cure. The Department is not required to allow the Subrecipient an opportunity to cure if it is not feasible as determined solely within the Department's discretion. Any time allowed for cure shall not diminish or eliminate the Subrecipient's liability for damages or otherwise affect any other remedies available to the Department. If the Department allows the Subrecipient an opportunity to cure, the Department shall notify the Subrecipient in writing of the need to take corrective action. If the corrective action is not taken within ten (10) calendar days or as otherwise specified by the Department, or if such corrective action is deemed by the Department to be insufficient, the Agreement may be terminated in whole or in part. The Department reserves the right to suspend all or part of the Agreement, withhold further payments, or prohibit the Subrecipient from incurring additional obligations of funds during investigation of the alleged compliance breach, pending corrective action by the Subrecipient, if allowed, or pending a decision by the Department to terminate the Agreement in whole or in part. In the event of termination,the Subrecipient shall be liable for all damages as authorized by law, including, but not limited to, any cost difference between the original Agreement and the replacement or cover Agreement and all administrative costs directly related to the replacement Agreement, e.g., cost of administering the competitive solicitation process, mailing, advertising and other associated staff time. The rights and remedies of the Department provided for in this section shall not be exclusive and are in addition to any other rights and remedies provided by law. If it is determined that the Subrecipient: (1) was not in default or material breach, or (2) failure to perform was outside of the Subrecipient's control, fault or negligence, the termination shall be deemed to be a termination for convenience. A.34 TERMINATION PROCEDURES In addition to the procedures set forth below, if the Department terminates this Agreement, the Subrecipient shall follow any procedures specified in the termination notice. Upon termination of this DHS-FEMA-HSGP-SHSP-FY24 Page 22 of 47 Mason County, E25-209 Agreement and in addition to any other rights provided in this Agreement, the Department may require the Subrecipient to deliver to the Department any property specifically produced or acquired for the performance of such part of this Agreement as has been terminated. If the termination is for convenience, the Department shall pay to the Subrecipient as an agreed upon price, if separately stated, for properly authorized and completed work and services rendered or goods delivered to and accepted by the Department prior to the effective date of Agreement termination, the amount agreed upon by the Subrecipient and the Department for(i) completed work and services and/or equipment or supplies provided for which no separate price is stated, (ii) partially completed work and services and/or equipment or supplies provided which are accepted by the Department, (iii) other work, services and/or equipment or supplies which are accepted by the Department, and (iv)the protection and preservation of property. Failure to agree with such amounts shall be a dispute within the meaning of the "Disputes" clause of this Agreement. If the termination is for cause, the Department shall determine the extent of the liability of the Department. The Department shall have no other obligation to the Subrecipient for termination. The Department may withhold from any amounts due the Subrecipient such sum as the Department determines to be necessary to protect the Department against potential loss or liability. The rights and remedies of the Department provided in this Agreement shall not be exclusive and are in addition to any other rights and remedies provided by law. After receipt of a notice of termination, and except as otherwise directed by the Department in writing, the Subrecipient shall: a. Stop work under the Agreement on the date, and to the extent specified, in the notice; b. Place no further orders or contracts for materials, services, supplies, equipment and/or facilities in relation to this Agreement except as may be necessary for completion of such portion of the work under the Agreement as is not terminated; C. Assign to the Department, in the manner, at the times, and to the extent directed by the Department, all of the rights, title, and interest of the Subrecipient under the orders and contracts so terminated, in which case the Department has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and contracts; d. Settle all outstanding liabilities and all claims arising out of such termination of orders and contracts, with the approval or ratification of the Department to the extent the Department may require, which approval or ratification shall be final for all the purposes of this clause; e. Transfer title to the Department and deliver in the manner, at the times, and to the extent directed by the Department any property which, if the Agreement had been completed, would have been required to be furnished to the Department; f. Complete performance of such part of the work as shall not have been terminated by the Department in compliance with all contractual requirements; and g. Take such action as may be necessary, or as the Department may require, for the protection and preservation of the property related to this Agreement which is in the possession of the Subrecipient and in which the Department has or may acquire an interest. A.35 MINORITY AND WOMEN-OWNED BUSINESS ENTERPRISES In accordance with the legislative findings and policies set forth in Chapter 39.19 RCW, the state of Washington encourages participation in all its contracts by MWBE firms certified by the Office of Minority and Women's Business Enterprises (OMWBE). To the extent possible, the Subrecipient will solicit and encourage minority-owned and women-owned business enterprises who are certified by the OMWBE under the state of Washington certification program to apply and compete for work under this contract. Voluntary numerical MWBE participation goals have been established and are indicated herein: Minority Business Enterprises: (MBE's): 10% and Woman's Business Enterprises (WBE's): 6%. DHS-FEMA-HSGP-SHSP-FY24 Page 23 of 47 Mason County, E25-209 A.36 VENUE This Agreement shall be construed and enforced in accordance with, and the validity and performance shall be governed by, the laws of the state of Washington. Except for as provided herein, venue of any suit between the parties arising out of this Agreement shall be the Superior Court of Thurston County, Washington, and the Subrecipient, by execution of this Agreement, acknowledges the jurisdiction of the courts of the state of Washington. Provided,that if the Subrecipient is a federally recognized Indian Tribe, the parties agree that, in the event either party to this Agreement commences any suit relating to or arising from the Agreement, the United States District Court for the Western District of the State of Washington shall have the sole and exclusive jurisdiction over such proceeding. If the court lacks federal subject matter jurisdiction, then the Tribe agrees to waive its sovereign immunity from suit for the limited purpose of permitting the State to enforce the terms of this Agreement in the Superior Court of Washington under Washington law, and venue for such suit shall be the Superior Court of Thurston County, Washington. This limited waiver of sovereign immunity is solely for the benefit of the State. This limited waiver of sovereign immunity shall not be for, nor shall it be construed as for, the benefit of any other person or entity, and the Tribe does not waive its immunity with respect to any action brought by, or on behalf of, any other entity or person. A.37 WAIVERS No conditions or provisions of this Agreement can be waived unless approved in advance by the Department in writing. The Department's failure to insist upon strict performance of any provision of the Agreement or to exercise any right based upon a breach thereof, or the acceptance of any performance during such breach, shall not constitute a waiver of any right under this Agreement. DHS-FEMA-HSGP-SHSP-FY24 Page 24 of 47 Mason County, E25-209 Attachment C 24HSGP Award Letter EMW-2024-SS-05028 Award Letter U.S.Department of Homeland Security Washington,D.C.20472 Effective date:09/19/2024 ' FEMA Gail Cram MILITARY DEPARTMENT,WASHINGTON STATE BUILDING 1 MILITIA DR STATE FINANCIAL SERVICES CAMP MURRAY,WA 98430 EMW-2024-SS-05028 Dear Gail Cram, Congratulations on behalf of the Department of Homeland Security,your application submitted for the Fiscal Year(FY)2024 Homeland Security Grant Program,has been approved in the amount of $12,381,602.00 in Federal funding.This award of federal assistance is executed as a Grant. Before you request and receive any of the Federal funds awarded to you,you must establish acceptance of the award through the FEMA Grants Outcomes(FEMA GO)system. By accepting this award,you acknowledge that the terms of the following documents are incorporated into the terms of your award: • Award Summary• included in this document • Agreement Articles-included in this document • Obligating Document-included in this document • Fiscal Year(FY)2024 Homeland Security Grant Program(HSGP)Notice of Funding Opportunity • The Preparedness Grant Manual(PGM) Please make sure you read,understand,and maintain a copy of these documents in your official file for this award. Sincerely, PAMELA WILLIAMS Assistant Administrator,Grant Programs Region 4 DHS-FEMA-HSGP-SHSP-FY24 Page 25 of 47 Mason County, E25-209 Award Summary Program: Fiscal Year 2024 Homeland Security Grant Program Recipient: MILITARY DEPARTMENT,WASHINGTON STATE UEI-EFT: D2EJRGZ2PLG8-0001 DUNS number: 8088833830001 Award number: EMW-2024-SS-05028 Summary description of award The Fiscal Year (FY)2024 Homeland Security Grant Program (HSGP)is one of three grant programs that constitute the DHS/FEMA focus on enhancing the ability of state, local, tribal, and territorial governments, as well as nonprofits,to prevent,protect against, respond to,and recover from terrorist attacks.These grant programs are part of a comprehensive set of measures authorized by Congress and implemented by DHS to help strengthen the Nation's communities against potential terrorist attacks.Among the five basic homeland security missions noted in the DHS Strategic Plan,the HSGP supports the goal to Strengthen National Preparedness and Resilience. Amount awarded table The amount of the award is detailed in the attached Obligating Document for Award. Approved scope of work After review of your application, FEMA has approved the below scope of work.Justifications are provided for any differences between the scope of work in the original application and the approved scope of work under this award. You must submit scope or budget revision requests for FEMA's prior approval,via an amendment request,as appropriate per 2 C.F.R.§200.308 and the FY2024 HSGP NOFO. due to new system inclusion of information with no context, pages 4-58 not included—available on request Agreement Articles Program: Fiscal Year 2024 Homeland Security Grant Program Recipient:MILITARY DEPARTMENT,WASHINGTON STATE UEI-EFT: D2EJRGZ2PLG8-0001 DUNS number.8088833830001 Award number: EMW-2024-SS-05028 DHS-FEMA-HSGP-SHSP-FY24 Page 26 of 47 Mason County, E25-209 Table of contents Article 1Assurances, Administrative Requirements,Cost Principles, Representations, and Certifications Article 2General Acknowledgements and Assurances Article 3Acknowledgement of Federal Funding from DHS Article 4Activities Conducted Abroad Article SAge Discrimination Act of 1975 Article 6Americanswith Disabilities Act of 1990 Article 713est Practices for Collection and Use of Personally Identifiable Information Article 8Civil Rights Act of 1964--Title VI Article 9Civil Rights Act of 1968 Article Copyright 10 Article Debarment and Suspension 11 Article Drug-Free Workplace Regulations 12 Article Duplicative Costs 13 Article Education Amendments of 1972(Equal Opportunity in Education Act)— Title IX 14 Article E.O. 14074—Advancing Effective, Accountable Policing and Criminal Justice Practices 15 to Enhance Public Trust and Public Safety Article Energy Policy and Conservation Act 16 Article False Claims Act and Program Fraud Civil Remedies 17 Article Federal Debt Status 18 Article Federal Leadership on Reducing Text Messaging while Driving 19 Article Fly America Act of 1974 20 Article Hotel and Motel Fire Safety Act of 1990 21 Article John S. McCain National Defense Authorization Act of Fiscal Year 2019 22 Article Limited English Proficiency (Civil Rights Act of 1964, Title VI) 23 Article Lobbying Prohibitions 24 Article National Environmental Policy Act 25 Article Nondiscrimination in Matters Pertaining to Faith-Based Organizations 26 Article Non-Supplanting Requirement 27 Article Notice of Funding Opportunity Requirements 28 Article Patents and Intellectual Property Rights 29 Article Procurement of Recovered Materials 30 Article Rehabilitation Act of 1973 31 DHS-FEMA-HSGP-SHSP-FY24 Page 27 of 47 Mason County, E25-209 Article Reporting of Matters Related to Recipient Integrity and Performance 32 Article Reporting Subawards and Executive Compensation 33 Article Required Use of American Iron, Steel, Manufactured Products,and Construction 34 Materials Article SAFECOM 35 Article Terrorist Financing 36 Article Trafficking Victims Protection Act of 2000(TVPA) 37 Article Universal Identifier and System of Award Management 38 Article USA PATRIOT Act of 2DO1 39 Article Use of DHS Seal, Logo and Flags 40 Article Whistleblower Protection Act 41 Article Environmental Planning and Historic Preservation (EHP) Review 42 Article Applicability of DHS Standard Terms and Conditions to Tribes 43 Article Acceptance of Post Award Changes 44 Article Disposition of Equipment Acquired Under the Federal Award 45 Article Prior Approval for Modification of Approved Budget 46 Article Indirect Cost Rate 47 Article Summary Description of Award and Sub-programs 48 Article HSGP Performance Goal 49 Article OPSG Program Performance Goal So Article Operation Stonegarden Program Hold 51 DHS-FEMA-HSGP-SHSP-FY24 Page 28 of 47 Mason County, E25-209 Article 1 Assurances,Administrative Requirements, Cost Principles, Representations, and Certifications I. Recipients must complete either the Office of Management and Budget (OMB) Standard Form 424E Assurances A Non-Construction Programs, or OMB Standard Form 424D Assurances T Construction Programs,as applicable.Certain assurances in these documents may not be applicable to your program and the DHS financial assistance office(DHS FAO) may require applicants to certify additional assurances. Applicants are required to fill out the assurances as instructed by the federal awarding agency. Article 2 General Acknowledgements and Assurances Recipients are required to follow the applicable provisions of the Uniform Administrative Requirements,Cost Principles, and Audit Requirements for Federal Awards in effect as of the federal award date and located at 2 C.F.R. Part 200 and adopted by DHS at 2 C.F.R. §3002.10.All recipients and subrecipients must acknowledge and agree to provide DHS access to records, accounts, documents, information,facilities,and staff pursuant to 2 C.F.R.§200.337. I.Recipients must cooperate with any DHS compliance reviews or compliance investigations. II. Recipients must give DHS access to examine and copy records, accounts, and other documents and sources of information related to the federal financial assistance award and permit access to facilities and personnel.III.Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports.IV. Recipients must comply with all other special reporting, data collection, and evaluation requirements required by law, federal regulation, Notice of Funding Opportunity, federal award specific terms and conditions,and/or federal awarding agency program guidance.V. Recipients must complete the DHS Civil Rights Evaluation Tool within thirty(30) days of receiving the Notice of Award for the first award under which this term applies. Recipients of multiple federal awards from DHS should only submit one completed tool for their organization, not per federal award. After the initial submission, recipients are required to complete the tool once every two (2)years if they have an active federal award, not every time a federal award is made.Recipients must submit the completed tool, including supporting materials, to CivilRightsEvaluation@hq.dhs.gov.This tool clarifies the civil rights obligations and related reporting requirements contained in these DHS Standard Terms and Conditions. Subrecipients are not required to complete and submit this tool to DHS.The evaluation tool can be found at https://www.dhs.gov/publication/dhs-civil-rights-evaluation-tool. DHS Civil Rights Evaluation Tool I Homeland Security.The DHS Office for Civil Rights and Civil Liberties will consider, in its discretion, granting an extension to the 30-day deadline if the recipient identifies steps and a timeline for completing the tool. Recipients must request extensions by emailing the request to CivilRightsEvaluation@hq.dhs.gov prior to expiration of the 30-day deadline. Article 3 Acknowledgement of Federal Funding from DHS Recipients must acknowledge their use of federal award funding when issuing statements, press releases, requests for proposal, bid invitations, and other documents describing projects or programs funded in whole or in part with federal award funds. DHS-FEMA-HSGP-SHSP-FY24 Page 29 of47 Mason County, E25-209 Article 4 Activities Conducted Abroad Recipients must coordinate with appropriate government authorities when performing project activities outside the United States obtain all appropriate licenses,permits,or approvals. Article 5 Age Discrimination Act of 1975 Recipients must comply with the requirements of the Age Discrimination Act of 1975, Pub.L.No.94-135(codified as amended at 42 U.S.C. §6101 et seq.),which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance. Article 6 Americans with Disabilities Act of 1990 Recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act,Pub. L. No. 101-336(1990)(codified as amended at 42 U.S.C. §§ 12101 12213),which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation,and certain testing entities. Article 7 Best Practices for Collection and Use of Personally Identifiable Information Recipients who collect personally identifiable information(PII)as part of carrying out the scope of work under a federal award are required to have a publicly available privacy policy that describes standards on the usage and maintenance of the PII they collect. DHS defines PII as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual.Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as useful resources respectively. Article 8 Civil Rights Act of 1964—Title VI Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964, Pub.L. No.88-352(codified as amended at 42 U.S.C.§2000d et sett.),which provides that no person in the United States will,on the grounds of race,color,or national origin, be excluded from participation in, be denied the benefits of,or be subjected to discrimination under any program or activity receiving federal financial assistance.DHS implementing regulations for the Act are found at 6 C.F.R. Part 21. Recipients of an award from the Federal Emergency Management Agency(FEMA) must also comply with FEMA's implementing regulations at 44 C.F.R.Part 7. Article 9 Civil Rights Act of 1968 Recipients must comply with Title A If of the Civil Rights Act of 1968, Pub. L.No.90- 284 (codified as amended at 42 U.S.C.§3601 et seq.)which prohibits recipients from discriminating in the sale, rental,financing,and advertising of dwellings, or in the provision of services in connection.therewith,on the basis of race, color, national origin,religion, disability, familial status, and sex,as implemented by the U.S. Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units—i.e.,the public and common use areas and individual apartment units(all units in buildings with elevators and ground-floor units in buildings without elevators)--be designed and constructed with certain accessible features. (See 24 C.F.R. Part 100, Subpart D.) DHS-FEMA-HSGP-SHSP-FY24 Page 30 of 47 Mason County, E25-209 Article 10 Copyright Recipients must affix the applicable copyright notices of 17 U.S.C.§§401 or 402 to any work first produced under federal awards and also include an acknowledgement that the work was produced under a federal award(including the federal award number and federal awarding agency).As detailed in 2 C.F.R.§200.315,a federal awarding agency reserves a royalty-free, nonexclusive,and irrevocable right to reproduce,publish,or otherwise use the work for federal purposes and to authorize others to do so. Article 11 Debarment and Suspension Recipients must comply with the non-procurement debarment and suspension regulations implementing Executive Orders(E.O.) 12549 and 12689 set forth at 2 C.F.R. Part 180 as implemented by DHS at 2 C.F.R.Part 3000.These regulations prohibit recipients from entering into covered transactions(such as subawards and contracts)with certain parties that are debarred,suspended,or otherwise excluded from or ineligible for participation in federal assistance programs or activities. Article 12 Drug-Free Workplace Regulations Recipients must comply with drug-free workplace requirements in Subpart B(or Subpart C, if the recipient is an individual)of 2 C.F.R.Part 3001,which adopts the Government-wide implementation (2 C.F.R.Part 182)of the Drug-Free Workplace Act of 1988(41 U.S.C. §§8101-8106). Article 13 Duplicative Costs Recipients are prohibited from charging any cost to this federal award that will be included as a costor used to meetcost sharing or matching requirements of any other federal award in either the current or a prior budget period. (See 2 C.F.R. § 200.403(f)).However,recipients may shift costs that are allowable under two or more federal awards where otherwise permitted by federal statutes, regulations,or the federal financial assistance award terms and conditions. Article 14 Education Amendments of 1972(Equal Opportunity in Education Act)—Title IX Recipients must comply with the requirements of Title IX of the Education Amendments of 1972, Pub.L. No. 92-318(codified as amended at 20 U.S.C.§ 1681 et seq.),which provide that no person in the United States will,on the basis of sex, be excluded from participation in, be denied the benefits of,or be subjected to discrimination under any educational program or activity receiving federal financial assistance.DHS implementing regulations are codified at 6 C.F.R. Part 17.Recipients of an award from the Federal Emergency Management Agency(FEMA)must also comply with FEMA's implementing regulations at 44 C.F.R. Part 19. Article 15 E.O. 14074—Advancing Effective,Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety Recipient State,Tribal, local,or territorial law enforcement agencies must comply with the requirements of section 12(c)of E.O. 14074.Recipient State,Tribal, local,or territorial law enforcement agencies are also encouraged to adopt and enforce policies consistent with E.Q. 14074 to support safe and effective policing. DHS-FEMA-HSGP-SHSP-FY24 Page 31 of 47 Mason County, E25-209 Article 16 Energy Policy and Conservation Act Recipients must comply with the requirements of the Energy Policy and Conservation Act,Pub. L.No. 94-163(1975) (codified as amended at 42 U.S.C. §6201 et seq.), which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. Article 17 False Claims Act and Program Fraud Civil Remedies Recipients must comply with the requirements of the False Claims Act, 31 U.S.C.§§ 3729-3733,which prohibit the submission of false or fraudulent claims for payment to the Federal Government.(See 31 U.S.C. §§3801-3812,which details the administrative remedies for false claims and statements made.) Article 18 Federal Debt Status All recipients are required to be non-delinquent in their repaymentof any federal debt. Examples of relevant debt include delinquent payroll and other taxes,audit disallowances,and benefit overpayments.(See OMB Circular A-129.) Article 19 Federal Leadership on Reducing Text Messaging while Driving Recipients are encouraged to adopt and enforce policies that ban text messaging while driving recipient-owned, recipient-rented, or privately owned vehicles when on official government business or when performing any work for or on behalf of the Federal Government. Recipients are also encouraged to conduct the initiatives of the type described in Section 3(a)of E.O. 13513. Article 20 Fly America Act of 1974 Recipients must comply with Preference for U.S.Flag Air Carriers(a list of certified air carriers can be found at:Certificated Air Carriers List I US Department of Transportation, https://www.transportation.gov/policy/aviation-policy/certificated-air- carriers-list)for international air transportation of people and property to the extentthat such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974, 49 U.S.C. §40118,and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981,amendment to Comptroller General Decision B-138942. Article 21 Hotel and Motel Fire Safety Act of 1990 Recipients must ensure that all conference, meeting, convention,or training space funded entirely or in part by federal award funds complies with the fire prevention and control guidelines of Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. §2225a. Article 22 John S. McCain National Defense Authorization Act of Fiscal Year 2019 Recipients, subrecipients, and their contractors and subcontractors are subject to the prohibitions described in section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019,Pub. L. No. 115-232(2018)and 2 C.F.R. §§ 200.216, 200.327, 200.471,and Appendix II to 2 C.F.R. Part 200.The statute m as it applies to DHS recipients, subrecipients,and their contractors and subcontractors prohibits obligating or expending federal award funds on certain telecommunications and video surveillance products and contracting with certain entities for national security reasons. DHS-FEMA-HSGP-SHSP-FY24 Page 32 of 47 Mason County, E25-209 Article 23 Limited English Proficiency(Civil Rights Act of 1964, Title VI) Recipients must comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.)prohibition against discrimination on the basis of national origin,which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency(LEP)to their programs and services. For additional assistance and information regarding language access obligations,please refer to the DHS Recipient Guidance: https://www.dhs.gov/guidance-published-help-department-supported-organizations- provide-meaningful-access-people-limited and additional resources on httpY/www.lep.gov. Article 24 Lobbying Prohibitions Recipients must comply with 31 U.S.C.§ 1352 and 6 C.F.R. Part 9, which provide that none of the funds provided under a federal award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency,a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action related to a federal award or contract, including any extension,continuation, renewal, amendment, or modification. Per 6 C.F.R. Part 9, recipients must file a lobbying certification form as described in Appendix A to 6 C.F.R. Part 9 or available on Grants.gov as the Grants.gov Lobbying Form and file a lobbying disclosure form as described in Appendix B to 6 C.F.R. Part 9 or available on Grants.gov as the Disclosure of Lobbying Activities(SF-LLL). Article 25 National Environmental Policy Act Recipients must comply with the requirements of the National Environmental Policy Act of 1969, Pub.L. No.91-190 (1970)(codified as amended at 42 U.S.C.§4321 et seq.) (NEPA)and the Council on Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions of NEPA,which require recipients to use all practicable means within their authority, and consistent with other essential considerations of national policy,to create and maintain conditions under which people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future generations of Americans. Article 26 Nondiscrimination in Matters Pertaining to Faith-Based Organizations It is DHS policy to ensure the equal treatment of faith-based organizations in social service programs administered or supported by DHS or its component agencies, enabling those organizations to participate in providing important social services to beneficiaries.Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19 and other applicable statues, regulations, and guidance governing the participations of faith- based organizations in individual DHS programs. Article 27 Non-Supplanting Requirement Recipients of federal awards under programs that prohibit supplanting by law must ensure that federal funds supplement but do not supplant non-federal funds that,in the absence of such federal funds,would otherwise have been made available for the same purpose. DHS-FEMA-HSGP-SHSP-FY24 Page 33 of 47 Mason County, E25-209 Article 28 Notice of Funding Opportunity Requirements All the instructions, guidance, limitations,scope of work, and other conditions set forth in the Notice of Funding Opportunity(NOFO) for this federal award are incorporated by reference.All recipients must comply with any such requirements set forth in the NOFO. If a condition of the NOFO is inconsistent with these terms and conditions and any such terms of the Award, the condition in the NOFO shall be invalid to the extent of the inconsistency.The remainder of that condition and all other conditions set forth in the NOFO shall remain in effect. Article 29 Patents and Intellectual Property Rights Recipients are subject to the Bayh-Dole Act, 35 U.S.C.§200 et seq.and applicable regulations governing inventions and patents, including the regulations issued by the Department of Commerce at 37 C.F.R.Part 401 (Rights to Inventions Dade by Nonprofit Organizations and Small Business Firms under Government Awards, Contracts, and Cooperative Agreements)and the standard patent rights clause set forth at 37 C.F.R. §401,14. Article 30 Procurement of Recovered Materials States, political subdivisions of states,and their contractors must comply with Section 6002 of the Solid Waste Disposal Act, Pub. L. No.89-272(1965) (codified as amended by the Resource Conservation and Recovery Act at 42 U.S.C.§ 6962) and 2 C.F.R. §200.323.The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency(EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition. Article 31 Rehabilitation Act of 1973 Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, Pub. L. No. 93-112 (codified as amended at 29 U.S.C.§794), which provides that no otherwise qualified handicapped individuals in the United States will, solely by reason of the handicap, be excluded from participation in,be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. Article 32 Reporting of Matters Related to Recipient Integrity and Performance If the total value of any currently active grants, cooperative agreements, and procurement contracts from all federal awarding agencies exceeds$10,000,000 for any period of time during the period of performance of the federal award,then the recipient must comply with the requirements set forth in the government-wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII,the full text of which is incorporated by reference. Article 33 Reporting Subawards and Executive Compensation For federal awards that equal or exceed$30,000, recipients are required to comply with the requirements set forth in the government-wide award term on Reporting Subawards and Executive Compensation set forth at 2 C.F.R.Part 170, Appendix A, the full text of which is incorporated by reference. DHS-FEMA-HSGP-SHSP-FY24 Page 34 of 47 Mason County, E25-209 Article 34 Required Use of American Iron, Steel, Manufactured Products, and Construction Materials Recipients of an award of Federal financial assistance from a program for infrastructure are hereby notified that none of the funds provided under this award may be used for a project for infrastructure unless: (1)all iron and steel used in the project are produced in the United States—this means all manufacturing processes,from the initial melting stage through the application of coatings, occurred in the United States; (2)all manufactured products used in the project are produced in the United States-- this means the manufactured product was manufactured in the United States; and the cost of the components of the manufactured product that are mined, produced,or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product,unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation; and (3)all construction materials are manufactured in the United States—this means that all manufacturing processes for the construction material occurred in the United States.The Buy America preference only applies to articles, materials, and supplies thatare consumed in, incorporated into, or affixed to an infrastructure project.As such, it does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment,that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project. Waivers When necessary, recipients may apply for, and the agency may grant,a waiver from these requirements.The agency should notify the recipient for information on the process for requesting a waiver from these requirements. (a)When the Federal agency has determined that one of the following exceptions applies,the awarding official may waive the application of the domestic content procurement preference in any case in which the agency determines that:(1) applying the domestic content procurement preference would be inconsistent with the public interest;(2) the types of iron, steel, manufactured products, or construction materials are not produced in the United States in sufficient and reasonably available quantities or of a satisfactory quality;or(3)the inclusion of iron, steel, manufactured products,or construction materials produced in the United States wi II increase the cost of the overall project by more than 25 percent. A request to waive the application of the domestic content procurement preference must be in writing. The agency will provide instructions on the format,contents, and supporting materials required for any waiver request.Waiver requests are subject to public comment periods of no less than 15 days and must be reviewed by the Made in America Office.There may be instances where an award qualifies, in whole or in part,for an existing waiver described at"Buy America" Preference in FEMA Financial Assistance Programs for Infrastructure I FEMA.gov.Definitions The definitions applicable to this term are set forth at 2 C.F.R.§ 164.3, the full text of which is incorporated by reference. Article 35 SAFECOM Recipients receiving federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications.The SAFECOM Guidance is updated annually and can be found at Funding and Sustainment( CISA. DHS-FEMA-HSGP-SHSP-FY24 Page 35 of 47 Mason County, E25-209 Article 36 Terrorist Financing Recipients must comply with E.O. 13224 and applicable statutory prohibitions on transactions with,and the provisions of resources and support to,individuals and organizations associated with terrorism. Recipients are legally responsible for ensuring compliance with the E.O.and laws. Article 37 Trafficking Victims Protection Act of 2000 (TVPA) Recipients must comply with the requirements of the government-wide financial assistance award term which implements Trafficking Victims Protection Act of 2000, Pub.L.No. 106-386,§ 106 (codified as amended at 22 U.S.C. § 7104). The award term is located at 2 C.F.R.§ 175.15, the full text of which is incorporated by reference. Article 38 Universal Identifier and System of Award Management Recipients are required to comply with the requirements set forth in the government. wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A. the full text of which is incorporated reference. Article 39 USA PATRIOT Act of 2001 Recipients must comply with requirements of Section 817 of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001 (USA PATRIOT Act),which amends 18 U.S.C.§§ 175-175c. Article 40 Use of DHS Seal, Logo and Flags Recipients must obtain written permission from DHS prior to using the DHS seals, logos,crests,or reproductions of flags, or likenesses of DHS agency officials.This includes use of DHS component (e.g., FEMA, CISA,etc.)seals, logos, crests,or reproductions of flags, or likenesses of component officials. Article 41 Whistleblower Protection Act Recipients must comply with the statutory requirements for whistleblower protections at 10 U.S.0§470141 U.S.C.§4712. DHS-FEMA-HSGP-SHSP-FY24 Page 36 of 47 Mason County, E25-209 Article 42 Environmental Planning and Historic Preservation (EHP) Review DHS/FEMA funded activities that may require an Environmental Planning and Historic Preservation (EHP)review are subject to the FEMA EHP review process. This review does not address all federal, state, and local requirements.Acceptance of federal funding requires the recipient to comply with all federal, state and local laws. DHS/FEMA is required to consider the potential impacts to natural and cultural resources of all projects funded by DHS/FEMA grant funds,through its EHP review process, as mandated by:the National Environmental Policy Act; National Historic Preservation Act of 1966, as amended; National Flood Insurance Program regulations;and any other applicable laws and executive orders.General guidance for FEMA's EHP process is available on the DHS/FEMA Website at: https://www.fema.gov/grants/guidance-tods�onvironmental-historic.Specific applicant guidance on how to submit information for EHP review depends on the individual grant program and applicants should contact their grant Program Officer to be put into contact with EHP staff responsible for assisting their specific grant program.The EHP review process must be completed before funds are released to carry out the proposed project;otherwise, DHS/FEMA may not be able to fund the project due to noncompliance with EHP laws,executive orders, regulations,and policies. If ground disturbing activities occur during construction, applicant will monitor ground disturbance,and if any potential archaeological resources are discovered the applicantwill immediately cease work in thatarea and notify the pass-through entity, if applicable,and DHS/FEMA. Article 43 Applicability of DHS Standard Terms and Conditions to Tribes The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon recipients and flow down to sub-recipients as a matter of law, regulation, or executive order. If the requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application to Indian tribes,then the acceptance by Tribes of,or acquiescence to, DHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe.The execution of grant documents is not intended to change, alter,amend,or impose additional liability or responsibility upon the Tribe where it does not already exist. Article 44 Acceptance of Post Award Changes In the event FEMA determines that an error in the award package has been made,or if an administrative change must be made to the award package, recipients will be notified of the change in writing.Once the notification has been made, any subsequent requests for funds will indicate recipient acceptance of the changes to the award. Please call FEMA Grant Management Operations at(866)927-5646 or via e-mail to: ASK-GMD@fema.dhs.gov if you have any questions. Article 45 Disposition of Equipment Acquired Under the Federal Award For purposes of original or replacement equipment acquired under this award by a non-state recipient or non-state sub-recipients, when that equipment is no longer needed for the original project or program or for other activities currently or previously supported by a federal awarding agency, you must request instructions from FEMA to make proper disposition of the equipment pursuant to 2 C.F.R.section 200.313. State recipients and state sub-recipients must follow the disposition requirements in accordance with state laws and procedures. DHS-FEMA-HSGP-SHSP-FY24 Page 37 of 47 Mason County, E25-209 Article 46 Prior Approval for Modification of Approved Budget Before making any change to the FEMA approved budget for this award, you must request prior written approval from FEMA where required by 2 C.F.R.section 200.308. For purposes of non-construction projects, FEMA is utilizing its discretion to impose an additional restriction under 2 C.F.R.section 200.308(f) regarding the transfer of funds among direct cost categories, programs,functions, or activities. Therefore,for awards with an approved budget where the federal share is greater than the simplified acquisition threshold (currently$250,000), you may not transfer funds among direct cost categories,programs, functions, or activities without prior written approval from FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent(10%)of the total budget FEMA last approved. For purposes of awards that support both construction and non-construction work,FEMA is utilizing its discretion under 2 C.F.R. section 200.308(h)(5) to require the recipient to obtain prior written approval from FEMA before making any fund or budget transfers between the two types of work.You must report any deviations from your FEMA approved budget in the first Federal Financial Report(SF-425)you submit following any budget deviation, regardless of whether the budget deviation requires prior written approval. Article 47 Indirect Cost Rate 2 C.F.R. section 200.211(b)(15) requires the terms of the award to include the indirect cost rate for the federal award.If applicable, the indirectcost rate forthis award is stated in the budget documents or other materials approved by FEMA and included in the award file. Article 48 Summary Description of Award and Sub-programs The purpose of the FY 2024 HSGP is to support state and local efforts to prevent terrorism and other catastrophic events and to prepare the Nation for the threats and hazards that pose the greatest risk to the security of the United States. The HSGP provides funding to implement investments that build, sustain,and deliver the 32 core capabilities essential to achieving the National Preparedness Goal of a secure and resilient Nation.Among the five basic homeland security missions noted in the DHS Quadrennial Homeland Security Review, HSGP supports the goal to Strengthen National Preparedness and Resilience.The building, sustainment,and delivery of these core capabilities are not exclusive to any single level of government, organization,or community, but rather, require the combined effort of the whole community.This HSGP award consists of State Homeland Security Program(SHSP) funding in the amount of$5,571,852.00, Urban Area Security Initiative(UASI)funding in the amount of$5,609,750.00 (Seattle Area,$5,609,750),and Operation Stonegarden (OPSG) funding in the amount of$1,200,000.00.The following counties shall receive OPSG subawards for the following amounts: Adams, $55,000;Clallam, $140,000; Island, $90,000; Lower Elwha Tribe, $65,000; Makah Tribe, $65,000; Okanogan,$90,000; Pend Oreille, 140,000; San Juan, $90,000; Spokane, $110,000;Stevens,$140,000; Swinomish Tribe, $50,000;Whatcom, $165,000. These grant programs fund a range of activities, including planning,organization, equipment purchase, training, exercises,and management and administration across all core capabilities and mission areas. DHS-FEMA-HSGP-SHSP-FY24 Page 38 of 47 Mason County, E25-209 Article 49 HSGP Performance Goal In addition to the Biannual Strategy Implementation Report (BSIR) submission requirements outlined in the Preparedness Grants Manual, recipients must demonstrate howthe grant-funded project addressed the core capability gap associated with this project and identified in the Threat and Hazard Identification and Risk Analysis(THIRA)or Stakeholder Preparedness Review (SPR)or sustains existing capabilities as applicable.The capability gap reduction must be addressed in the Project Description of the BSIR for each project. Article 50 OPSG Program Performance Goal In addition to the Biannual Strategy Implementation Report (BSIR) submission requirements outlined in the Preparedness Grants Manual, recipients must demonstrate how the grant-funded project addressed the core capability gap associated with this project and identified in the Threat and Hazard Identification and Risk Analysis (THIRA)or Stakeholder Preparedness Review (SPR)or sustains existing capabilities as applicable.The capability gap reduction or capability sustainment must be addressed in the Project Description of the BSIR for each project. Article 51 Operation Stonegarden Program Hold The recipient is prohibited from drawing down OPSG funding under this award or reimbursing OPSG subrecipients of this award until each unique, specific,or modified county level, tribal, or equivalent Operations Order or Fragmentary Order(FRAGO) has been reviewed by FEMA/GPD and Customs and Border Protection/United States Border Patrol (CBP/USBP). The recipientwill receive the official notification of approval from FEMA/GPD. DHS-FEMA-HSGP-SHSP-FY24 Page 39 of 47 Mason County, E25-209 Obligating document 1.Agreement 2. 3. Recipient 4.Type of 5.Control No. No. Amendment No. Action WX05787N2024T, EMW-2024- No. 116001095 JAWARD WX05786N2024T, SS-05028 N/A WX05785N2024T 6.Recipient Name and Address 7. Issuing FEMA Office 8. Payment Office and MILITARY DEPARTMENT, and Address Address ASHINGTON STATE Grant Programs Directorate FEMA, Financial AMP MURRY BUILDING 1 500 C Street, S.W. Services Branch AMP MURRAY,WA 98430 Washington DC, 20528- 500 C Street, S.W., 7000 �ashington oom 723 1-866-927-5646 DC,20742 .Name of Recipient 9a. Phone 10.Name of FEMA Project 10a. Phone Project Officer No. Coordinator No. Gail Cram 253- Homeland Security Grant Program 1-877-585- 5127472 Grant Program 3242 11. Effective Date of 12.Method of 13.Assistance 14.Performance This Action Payment Arrangement Period 09/19/2024 OTHER-FEMA COST 01/2027 to 08//31/2027 O REIMBURSEMENT Budget Period 09/01/2024 to 08/31/2027 16.Description of Action a.(Indicate funding data for awards or financial changes) Program AccountingPrigr Amount Cumulative Assistance Data Current Total Name Total warded This Non-Federal i Abbreviation Listing No.(ACCS ward Action +or(-) ward Commitment Code) 024-FA- HSGP 97.067 GG02- $0.00 $1,200,000.00 $1,200,000.00 See Totals P410-xxxx- 101-D 024-FA- HSGP 97.067 GH01 $0.00 $5,609,750.00 5,609,750.00 See Totals P410-booc- 101-D 024-FA- HSGP 97.067 GG01 000c- $0.00 $5,571,852.00 ,571,852.00 See Totals 101-D Totals$0.00 $12,381,602.00$12,381,602-001W.00 b.To describe changes other than funding data or financial changes,attach schedule and check here: WA I DISASTER PROGRAMS! RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE(3) COPIES OF THIS DOCUMENT TO FEMA(See Block 7 f0F This field is not applicable for digitally signed grant agreements 17.RECIPIENT SIGNATORY OFFICIAL(Name and Title) DATE Gail Cram 10/04/2024 18. FEMA SIGNATORY OFFICIAL(Name and Title) DATE PAMELA WILLIAMS,Assistant Administrator,Grant Programs Region 4 09/19/2024 DHS-FEMA-HSGP-SHSP-FY24 Page 40 of 47 Mason County, E25-209 Attachment D-1 24SHSP ENDURING SECURITY NEEDS (EN) Work Plan Mason County Emergency Management SHSP Enduring Security Needs (EN) Local The State is divided into nine Homeland Security (HLS) Regions which differ in geography (marine to desert), major industry (large business to agricultural), and population (dense urban settings to rural). Each region develops projects to address their specific risks and hazards which sustain previously built capabilities or to close identified gaps. The HLS Regions have identified several key projects that sustain the core capabilities of Community Resilience, Intelligence & Information Sharing, Interdiction & Disruption, Mass Care Services, Mass Search & Rescue Operations, On-scene Security, Protection, & Law Enforcement, Operational Communication, Operational Coordination, Planning, Public Information &Warning, and Screening, Search & Protection. Projects focus on effective planning, organizing, equipping, training, and exercising to build, sustain, and deliver capabilities necessary to prevent, prepare for, protect against, and respond to acts of terrorism. As communicated in the SPR, capability gaps have been identified in: Community Resilience: (1) There is a large segment of the population that has not taken action to prepare for emergencies. (2) There is a need to collaborate with and build capacity in CERT. (3) There is a need for staffing to meet public outreach needs. Intelligence & Information Sharing: (1) Local funding for sustainment of intelligence analysts continues to be a challenge. Interdiction & Disruption: (1) There is a need to replace expiring and upgrade law enforcement equipment. (2) There is a lack of developed policies, plans, procedures, mutual aid agreements, strategies, and other publications, including the collection and analysis of intelligence and information. (3) There is a need for tactical law enforcement operations training and exercises. Mass Care Services: (1) Local responders lack the necessary equipment/supplies to support mass care site locations services during disaster conditions. Mass Search & Rescue Operations: (1) There is a need for equipment and supplies for rescue services (structural collapse). (2) There are critical job vacancies expected for Structural Collapse and Heavy Rescue Technicians. (3) There is a need for equipment to conduct search and rescue efforts. On-scene Security, Protection, & Law Enforcement: (1) There is a need to replace expiring and upgrade law enforcement equipment. (2) There is a need for equipment, supplies, and systems for response personnel. Operational Communication: (1) There is a need for operational communication equipment. (2) There is a lack of emergency backup communications. (3) There is a need to coordinate the acquisition and deployment of communications equipment, personnel, and resources to establish temporary communication capabilities. Operational Coordination: (1) There is a lack of adequate EOC staffing. (2) EOCs need adequate numbers of phones, multifunction copy/scan/print/fax devices, copiers, computers. (3) There is a need for integrated training and exercises to facilitate unified command operations. (4) There is a need for making information easily accessible in an EOC. Planning: (1) There is a need to evaluate and update plans. (2) Planning concepts and efforts need to be better coordinated. DHS-FEMA-HSGP-SHSP-FY24 Page 41 of 47 Mason County, E25-209 (3) There is a need for integrated training and exercising. (4) There is a need for corrective action programs to implement and track areas for improvement identified during tests, exercises, or real-world incidents. Public Information &Warning: (1) There is a need for an updated unified public education strategy to include coordinated public messaging procedures, policies, and training. (2) There is a need for messaging to be inclusiveness of the entire public. (3) There is a need for establishing lines of communication. Screening, Search & Detection: (1) There is a lack of first responder equipment to detect CBRNE dangers. This regional investment funds salaries, benefits, equipment, training and exercise support costs, translation services, and outreach supplies. Homeland Security (HLS) Region 3 is comprised of Grays Harbor, Lewis, Mason, Pacific, and Thurston counties. The HLS Region 3 investment supports projects that address the core capabilities of Mass Care Services; Mass Search & Rescue Operations; On-scene Security, Protection, & Law Enforcement; Operational Communications; Operational Coordination; Planning; Public Information &Warning; and Screening, Search, & Detection. Projects include: (1) Regional training and exercise to support HLS Region 3 efforts (2) Translation services and messaging about public health emergencies such as bioterrorism (3) Special teams equipment and accessories (4) EOC operations and readiness (5) Interoperable communications equipment (6) Outreach supplies and support of the public alert system(s) (7) Protection for soft targets SUBPROJECTS (SP). SP#1 Mason County Sheriff's Office Multi Band Radios SOLUTION AREA PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL $0.00 1 $0.00 $19,580.00 $0.001 $0.00 $19,680.00 CORE CAPABILITY BEING ADDRESSED Operational Communications NEXUS TO TERRORISM This project supports the ability to communicate between various elements on an incident scene of a potential terrorist attack. This is critical to protecting soft targets/crowded places, enhancing information sharing at a tactical level, and addressing emerging threats, and combating terrorism, both domestic and foreign efforts on US soil. WHY IS THE WORK NEEDED? CAPABILITY GAP IDENTIFIED Gaps in equipment, supplies, and systems that comply with relevant standards in Interoperable Communications between responders. ACTIVITIES TO BE PERFORMED - Procure equipment(multiband radios systems) - Integrate radio systems with the RIOS gateway - Install equipment - Test equipment DHS-FEMA-HSGP-SHSP-FY24 Page 42 of 47 Mason County, E25-209 ASSOCIATED DELIVERABLES/OUTPUTS The ability to integrate virtually any radio system into one-point communications to provide interoperability addressing the identified issue of the various frequencies and bands used regionally. DESIRED OUTCOMES This project will play a large role in enhancing the protection of soft targets/crowded places. These radios will network Fire, EMS, Law Enforcement and Event Security into one communications network; enhancing coordinated response in the event of an attack. To combat domestic violent extremism, seamless and coordinated communication is also key. DHS-FEMA-HSGP-SHSP-FY24 Page 43 of 47 Mason County, E25-209 Attachment D-2 The Subrecipient has not been allocated National Priority Project funding under this Agreement, so there is no associated Work Plan. DHS-FEMA-HSGP-SHSP-FY24 Page 44 of 47 Mason County, E25-209 Attachment E 24SHSP Budget Overview Mason County Emergency Management TOTAL AGREEMENT AMOUNT $19,580.00 AMOUNT TOTAL LETPA $19,580.00 100% of the agreement total TOTAL PERSONNEL $0.00 0% of the agreement total ENDURING NEEDS (EN) SUBPROJECT BUDGET TITLE AMOUNT SP #1 Mason County Sheriff's Office Multi Band Radios $19,580.00 EN M&A $0.00 EN SUBTOTAL $19,580.00 EN INDIRECT $0.00 EN TOTAL $19,580.00 DHS-FEMA-HSGP-SHSP-FY24 Page 45 of 47 Mason County, E25-209 Attachment F 24SHSP TIMELINE Mason County Emergency Management DATE TASK September 1, 2024 Grant Agreement start date December 31, 2024 Complete Nationwide Cybersecurity Review (NCSR) January 2, 2025 Estimated date work scheduled October 31, 2025 Grant Agreement end date December 15, 2025 Submit Final Reimbursement Request and Closeout Report HSGP Performance Period: September 1, 2024 to August 31, 2027 DHS-FEMA-HSGP-SHSP-FY24 Page 46 of 47 Mason County, E25-209 Attachment G BUILD AMERICA, BUY AMERICA ACT SELF-CERTIFICATION The undersigned certifies, to the best of their knowledge and belief, that: The Build America, Buy America Act (BABAA) requires that no federal financial assistance for"infrastructure" projects is provided "unless all of the iron, steel, manufactured products, and construction materials used in the project are produced in the United States." Section 70914 of Public Law No. 117-58, §§ 70901-52. The undersigned certifies that for the Insert Project Name and Location that the iron, steel, manufactured products, and construction materials used in this contract are in full compliance with the BABAA requirements including: 1. All iron and steel used in the project are produced in the United States. This means all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. 2. All manufactured products purchased with FEMA financial assistance must be produced in the United States. For a manufactured product to be considered produced in the United States, the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55% of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation. 3. All construction materials are manufactured in the United States. This means that all manufacturing processes for the construction material occurred in the United States. "The [Contractor or Subcontractor], , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the [Contractor or Subcontractor] understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any." Signature of[Contractor's or Subcontractor's] Authorized Official Enter Name and Title Name and Title of[Contractor's or Subcontractor's] Authorized Official DHS-FEMA-HSGP-SHSP-FY24 Page 47 of 47 Mason County, E25-209 Washington Military Department Contract Number: E25-209 Debarment, Suspension, Ineligibility or Voluntary Exclusion Certification Form NAME Doing business as(DBA) Mason County Emergency Management ADDRESS Applicable Procurement WA Uniform Business Federal Employer Tax 100 W Public Works Dr. or Solicitation#,if any: Identifier(UBI) Identification#: Shelton, WA 98584 NA 232-002-101 91-6001354 This certification is submitted as part of a request to contract. Instructions For Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier Covered Transactions READ CAREFULLY BEFORE SIGNING THE CERTIFICATION. Federal regulations require contractors and bidders to sign and abide by the terms of this certification, without modification, in order to participate in certain transactions directly or indirectly involving federal funds. 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the department, institution or office to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances. 4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under the applicable CFR, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under applicable CFR, debarred, suspended, ineligible, or voluntarily excluded from covered transactions, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non-procurement Programs. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business activity. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under applicable CFR, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier Covered Transactions The prospective lower tier participant certifies, by submission of this proposal or contract, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this form. Bidder or Contractor Signature: Date: Print Name and Title: Mark Neary, County Administrator Washington Military Department Contract Number:E25-209 FEDERAL DEBARMENT, SUSPENSION INELIGIBILITY and VOLUNTARY EXCLUSION (FREQUENTLY ASKED QUESTIONS) What is "Debarment, Suspension, Ineligibility, and Voluntary Exclusion"? These terms refer to the status of a person or company that cannot contract with or receive grants from a federal agency. In order to be debarred, suspended, ineligible, or voluntarily excluded, you must have: • had a contract or grant with a federal agency, and • gone through some process where the federal agency notified or attempted to notify you that you could not contract with the federal agency. • Generally, this process occurs where you, the contractor, are not qualified or are not adequately performing under a contract, or have violated a regulation or law pertaining to the contract. Why am I required to sign this certification? You are requesting a contract or grant with the Washington Military Department. Federal law (Executive Order 12549) requires Washington Military Department ensure that persons or companies that contract with Washington Military Department are not prohibited from having federal contracts. What is Executive Order 12549? Executive Order 12549 refers to Federal Executive Order Number 12549. The executive order was signed by the President and directed federal agencies to ensure that federal agencies, and any state or other agency receiving federal funds were not contracting or awarding grants to persons, organizations, or companies who have been excluded from participating in federal contracts or grants. Federal agencies have codified this requirement in their individual agency Code of Federal Regulations (CFRs). What is the purpose of this certification? The purpose of the certification is for you to tell Washington Military Department in writing that you have not been prohibited by federal agencies from entering into a federal contract. What does the word "proposal" mean when referred to in this certification? Proposal means a solicited or unsolicited bid, application, request, invitation to consider or similar communication from you to Washington Military Department. What or who is a "lower tier participant'? Lower tier participants means a person or organization that submits a proposal, enters into contracts with, or receives a grant from Washington Military Department, OR any subcontractor of a contract with Washington Military Department. If you hire subcontractors, you should require them to sign a certification and keep it with your subcontract. What is a covered transaction when referred to in this certification? Covered Transaction means a contract, oral or written agreement, grant, or any other arrangement where you contract with or receive money from Washington Military Department. Covered Transaction does not include mandatory entitlements and individual benefits. Sample Debarment, Suspension, Ineligibility, Voluntary Exclusion Contract Provision Debarment Certification. The Contractor certifies that the Contractor is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this Contract by any Federal department or agency. If requested by Washington Military Department, the Contractor shall complete a Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion form. Any such form completed by the Contractor for this Contract shall be incorporated into this Contract by reference. SIGNATURE AUTHORIZATION FORM (SAF) WASHINGTON MILITARY DEPARTMENT Camp Murray, Washington 98430-5122 Please read instructions on page 2 before completing this form. NAME OF ORGANIZATION DATE SUBMITTED Mason County Emergency Management 11/19/2024 GRANT PROGRAM -Acronyms Accepted AGREEMENT NUMBER(S) FY24-SHGP (SHSP) E25-209 1. AUTHORIZING AUTHORITY PHYSICAL SIGNATURE E-SIGNATURE PRINT OR TITLE &TERM OF OFFICE TYPE NAME (If applicable) Randy Neatherlin Chair Kevin Shutty Commissioner Sharon Trask Commissioner 2. AUTHORIZED TO SIGN AGREEMENTS / AMENDMENTS PHYSICAL SIGNATURE E-SIGNATURE PRINT OR TITLE &TERM OF OFFICE TYPE NAME (If applicable) ...... Mark Neary County Administrator John Taylor DEM Manager 3. AUTHORIZED TO SIGN REQUESTS FOR REIMBURSEMENT PHYSICAL SIGNATURE E-SIGNATURE PRINT OR TITLE &TERM OF OFFICE TYPE NAME (If applicable) Tammi Wright Sr. EM Coordinator ..w" John Taylor DEM Manager c . SAF Revised 5/8/2024 Page of 1 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): November 25,2024 Agenda Date: Click or tap here to enter text. Internal Review: ® Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Real Estate Excise Tax(REET)report to be adopted with the County Budget Background/Executive Summary: RCW 82.46.015 (REET 1)and RCW 82.46.037 (REET 2)authorizes the use of REET funds for maintenance of capital projects, as defined in RCW 82.46.035(5), so long as the county prepares a report that meets certain requirements. The County must prepare and adopt the report as part of its regular,public budget process. Budget Impact(amount,funding source,budget amendment): See Attached Public Outreach(news release,community meeting,etc.): The public is invited to comment throughout the budget process. Requested Action: Request the Board review the draft REET report. Attachments: Draft Real Estate Excise Tax(REET) 1 and 2 Funding Report ATTACHMENT B:TO RESOLUTION No. , 2025 MASON COUNTY ADOPTED BUDGET To: Mason County Board of County Commissioners From:Jennifer Beierle, Budget&Finance Manager Date: December 2, 2024 Subject: RCW 82.46.015 and RCW 82.46.037 Real Estate Excise Tax Funding Report Purpose: The purpose of this report is to account for the Real Estate Excise Tax(REET) usage in the County's operating and capital budgets. Background: RCW 82.46.015(REET 1)and RCW 82.46.037(REET 2) requires REET usage information be reported with the operating budget to qualify the County to use REET for maintenance of capital projects in the annual operating budget. REET may be used for the maintenance of REET eligible capital projects, up to the greater of$100,000 or twenty-five percent of available funds, but not to exceed $1,000,000 per year(each for REET 1 and for REET 2). Each year, a county using REET for maintenance of capital projects must adopt a report that satisfies four requirements as listed below: 1. Demonstrate that a county has or will have adequate funding from all sources of public funding to pay for all capital projects, as defined in RCW 82.46.010, identified in its capital facilities plan for the succeeding two-year period: Mason County's Preliminary Capital Budget for the succeeding two-year period totals $38,215,000, as shown in the following table: 2025-2026 Capital Budget Fund 2025 2026 Two Year Tot aI County&Admin Buildings 4,161,000 403,000 4,564,000 Parks and Trails 2,008,000 1,302,000 3,310,000 CountyRoad&Road Facilities 8,740,000 5,489,000 14,229,000 Solid Waste 1,009,000 847,000 1,856,000 Water,Wastewater,&Stormwater 5,161,000 9,095,000 14,256,000 Total: 21,079,000 17,136,000 38,215,000 The Planned revenue sources to fully fund the Preliminary Capital Budget in 2025-2026 are detailed in the following table: 2025-2026 Capital Improvement Program Revenue Sources Two Year County&Admin Buildings 2025 2026 Total REE171 4,161,000 403,000 4,564,000 Subtotal: 1 4,163,025 405,026 4,564,000 Two Year Parks and Trails 2025 2026 Total REET2 1,958,000 1,302,000 3,260,000 Grants 50,000 50,000 Subtotal: 2,008,000 1,302,000 3,310,000 Two Year County Road&Road Facilities 2025 2026 Total State Funds 4,789,265 500,000 5,289,265 Federal Funds 2,589,235 4,004,000 6,593,235 Local Funds 1,361,500 985,000 2,346,500 Subtotal: 8,740,000 5,489,000 14,229,000 Two Year Solid Waste 2025 2026 Total Solid Waste Revenues 1,009,000 847,000 1,856,000 Subtotal: 1,009,000 847,000 1,856,000 Two Year Water,Wastewater,&Stormwater 2025 2026 Total Water,Wastewater,&StormwaterRevenues 1,362,000 1,324,000 2,686,000 Other Funding(grants,loans,other entities) 3,849,000 5,097,000 8,946,000 .09 Sales&Use Tax 450,000 450,000 900,000 REET2 862,000 862,000 197249000 Subtotal: 6,523,000 7,733,000 1492569000 Total Revenue Sources: 1 22,443,025 15,776,026 1 3892159000 2. Identify how REET revenues were used by the county during the prior two-year period: The following table shows 2023 actual and 2024 projected uses of REET,and summarizes total REET uses in 2023 and 2024: REEI'1 Uses Fund/Project 2023 Actuals 2024 Projected Two Year Total Operating&Maintenance Uses 90,626 576,277 666,903 Capital Facilities 1,113,355 338,772 1,452,127 Purchase ofland 170,978 Transferout forFacilityBond Payments 304,731 265,166 569,897 Total REET I Uses: 1,679,689 1,180,215 2,688,926 REM Uses Fund/Project 2023 Actuals 2024 Projected Two Year Total Operating&Maintenance Uses 49,397 120,679 170,076 Parks Capital Improvements 46,740 213,605 260,345 Transfer Out to Rustlewood Utility 62,000 62,000 124,000 Transfer Out to Belfair Sewer Utility 800,000 800,000 1,600,000 Total REET2 Uses: 958,137 1,196,285 2,154,422 3. Identify how funds authorized for allowed maintenance purposes will be used during the succeeding two-year period: The 2025-2026 Operating Budget includes amounts for approved maintenance as shown in the following table: REETPlanned Maintenance Uses REET 2025 Budgeted 2026 Budgeted Two Year Total REET1 Facilities Maintenance 299,329 302,113 601,442 REM Parks Maintenance 192,316 196,083 388,399 Total REETMaintenanceUses: 491,645 498,196 989,841 4. Identify what percentage of funding for capital projects within the county is attributable to REET compared to all other sources of capital project funding: As shown in the table under Requirement 1,the 2025-2026 Capital Budget includes $38,215,000 from all sources. Of this amount, $9,548,000 or 24.98% is from REET revenue either collected in 2025-2026 or in prior years. *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Mark Neary Ext: 530 Department: County Administrator Briefing: Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): November 25,2024 Agenda Date(s): December 3,2024 Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Amend Resolution#2024-027—Salary Commission to Establish Staggered Terms Background/Executive Summary: Resolution 2024-002 established the Mason County Citizens'Commission on Salaries for Elected Officials(Salary Commission)pursuant to RCW 36.17.024. The 10-member Salary Commission began meeting on March 25,2024 and made a recommendation to the County Commissioners setting the salaries for elected officials for 2025 and 2026.The salaries went into effect May 1,2024. In this process,the Salary Commission determined that staggering the member's terms would benefit future meetings for salary setting by maintaining some historical knowledge/experience on the Commission. The Salary Commission convened on November 12,2024 to discuss how to stagger terms and are recommending that half of each group(Commissioner appointed and lot-drawn)serve an initial term ending December 31,2026 and the remaining positions serve an initial term ending December 31,2027. Thereafter, all members serve for two years with a limit of two terms. It is also recommended that the Salary Commission set salaries annually for the succeeding year. Making these changes allow for half the Salary Commission to have experience in the salary setting process. Budget Impact(amount, funding source,budget amendment, etc.): None Public Outreach: N/A Requested Action: Approval to amend Resolution no. 2024-027 for the Salary Commission to establish staggered terms. Attachment(s)• Resolution Resolution No. A RESOLUTION AMENDING RESOLUTION 2024-027 MASON COUNTY CITIZENS' COMMISSION ON SALARIES FOR ELECTED OFFICIALS TO STAGGER THE SALARY COMMISSION MEMBER TERMS AND SET SALARIES ON AN ANNUAL BASIS WHEREAS, consistent with the provisions of RCW 36.17.024, the Board of Mason County Commissioners created the Mason County Salary Commission; and, WHEREAS, on April 22,2024 the Mason Coun, Salary Commission set the 2025 and 2026 salaries for the County Commissioners and the Assessor,Auditor, Clerk, Coroner, Treasurer and Sheriff, and, WHEREAS, for continuity and efficiena it has been determined that the terms of the Salary Commission members should be staggered and beginning in 2026(for 2027 salaries)salaries should be set on an annual basis; and NOW, THEREFORE, BE IT RESOLVED, by the Board of Mason County Commissioners to amend Section 2: Terms as follows: SECTION 1: ESTABLISHMENT OF THE MASON COUNTY CITIZENS' COMMISSION ON SALARIES Consistent with the provisions of RCW 36.17.024 there is hereby created a Mason County Citizens' Commission on Salaries (Commission) which shall set the salaries of the County Commissioners and the Assessor, Auditor, Clerk, Coroner, Treasurer and Sheriff based on their study and analysis of the relationship of the salaries to the duties / statement of work for each office and fix the salary for each position. Except as provided in this resolution, the Commission shall be solely responsible for its organization, and shall enjoy the fullest cooperation of all elected officials, departments, and agencies of the County. The Commission will consist of ten(10)members. The composition of the Commission shall be as follows: a. Six of the ten members shall be selected by lot by the County Auditor from among those registered voters eligible to vote at the time persons are selected for appointment to full terms on the Commission under Section 2—Terms. The County Auditor shall select two commission members living in each County Commissioner district. The County Auditor shall establish policies and procedures for conducting the selection by lot. The policies and procedures shall include but not be limited to, those for notifying persons selected for and for providing a new selection from a County Commissioner's district if a person selected from the district declines appointment to the Commission or,if,following the person's appointment,the persons position on the Commission becomes vacant before the end of the person's term of appointment. b. The remaining four of the ten commission members must be residents of Mason County and shall be appointed by a majority vote of the Board of County Commissioners. The persons selected under this subsection shall have experience in the field of personnel management or a related field. c. Members of the Commission may not include any officer, official, or employee of Mason County whose salary will be studied in the Commission's responsibilities set forth hereinafter, nor any"immediate family member: of such officer, official or employee. "Immediate family member"as used in this subsection means the parents, spouse, siblings, children,or dependent relatives of the officer, official or employee, whether or not living in the household of the officer, official, or employee. SECTION 2: TERMS AppeipAments to the Commission shall be for-tefms of two yeafs with the first tefm ending Deeember-3 1, 2026. Thereafter-,all mem er-s shall sefve for-two years. No per-son may be appointed to mor-e than two such to s. For the lot-drawn positions, three of the six selected positions shall serve an initial term ending December 31, 2026 The remaining three positions shall serve an initial term ending December 31, 2027. For the appointed positions, two of the four appointments shall serve an initial term ending December 31, 2026. The remaining two positions shall serve an initial term ending December 31, 2027. Thereafter, all members shall serve for two years. No person may be appointed to more than two terms. No member of the Commission shall be removed by the Board of County Commissioners during his or her term of office unless for cause of incapacity, incompetence, negligence of duty, or malfeasance, or for a disqualifying change of residence. Removal will require a majority vote of the Board of County Commissioners. SECTION 3: VACANCIES Upon a vacancy in any position on the Commission a successor shall be selected to and appointed to fill the unexpired term in the same manner as the initial appointment and the appointee shall fill the expired term. The selection and appointment shall be concluded within thirty days of the date the position becomes vacant and shall be conducted in the same manner as for the original appointment. SECTION 4: OFFICERS The Commission shall elect a Chair, Vice Chair, Secretary and such other officers as deemed necessary. The Chair or his or her designee shall preside over all meetings and shall be a voting member of the Commission. SECTION 5: RULES REGULATIONS AND ASSISTANCE The Commission shall be subject to the provisions of the Open Meetings Act Chapter 42.30 RCW. The Commission shall meet annually;however,the Commission may meet as frequently as it deems necessary. It shall keep minutes of all meetings and shall further adopt bylaws for the transaction of business. The setting of salaries shall be by an affirmative vote of not less than seven members. The Auditor's Office staff working with the Human Resources Director of the County shall assist the Commission by providing information and other such assistance as the Commission requests. SECTION 6: COMPENSATION—EXPENSES The members of the Commission shall serve without compensation and/or per diem,however they will be reimbursed for their mileage costs. SECTION 7: POWERS AND DUTIES OF THE COMMISSION a. The Commission shall prepare a schedule of salaries for the Board of Commissioners and other elected officials for the succeeding two-calendar years. b. The Commission shall set salaries of the County Commissioners and other Elected Officials. Any change in salary shall be filed by the Commission with the County Auditor no later than May 1, 2024, and beginning in 2026, no later than May Pt every two years thereafter... The Commission Chair shall sign each salary schedule filed,certifying that the schedules have been prepared and filed in accordance with this resolution, state law, and any rules, if any, of the Commission. Salaries filed shall become effective and incorporated into the county budget without further action of the Board of County Commissioners or the salary commission and become effective January I st of the following calendar year. If the initial determination of salaries, after the Commission is formed, results in an increase in the salary to an elected official, that increase shall take effect immediately upon filing of the salary with the County Auditor payable as follows: 30 days after filing with the County Auditor when no referendum petition is filed; upon a determination by the County Auditor that a referendum petition is insufficient or invalid; upon approval of a vote of the people. All subsequent increases in salary shall take effect on January 1st of the year following the filing with the County Auditor. c. Salary increases established by the Commission shall be effective as to all County Commissioners and Elected Officials regardless of their term in office. d. The action of fixing the salary of the County Commissioners and Elected Officials shall supersede any other provision of county ordinance related to budgets or fixing of salaries. e. Salary decreases established by the Commission shall become effective as to incumbent County Commissioners and Elected Officials at the commencement of their next subsequent terms in office. SECTION 8: REFERENDUM Salary increases and decreases shall be subject to referendum petition by the people of Mason County pursuant to the process detailed in RCW 36.17.024(8)(b)(9)and(10). SECTION 9: SEVERABILITY If any provision of this resolution or its application to any person or circumstance is held invalid, the remainder of the resolution or the application of the provision to other persons or circumstances is not affected. DATED this day of 92024. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Randy Neatherlin,Chair APPROVED AS TO FORM: Kevin Shutty,Vice-Chair Tim Whitehead,Chief Deputy Prosecuting Attorney Sharon Trask,Commissioner Salary Commission Goal: Establish staggered terms to allow for half the commission to have experience with the salary setting process Color Legend: Color coded boxes reflect the group of salary commissioners involved in setting the salary for the succeeding year Current Resolution Recommended Proposal Salary Year Salary Year Salary Year Group A ay-26 Group B Group A Term May 2026 Group B Term District 1 2025-26 27-28 202525 District 1 25-24 2027 025025L 7 District 2 2025-26 27-28 2025-28 District 2 2025-26 2027 2025-27 Distrcit 3 2025-26 27-28 2025-28 Distrcit 3 2025-26 2027 2025-27 Commissioner Appointed 2025-26 27-28 2025-28 Commissioner Appointed 2025-26 2027 2025-27 Commissioner Appointed 20 27-28 2025-28 Commissioner Appointed 2025-26 2027 2025-27 May-27 District 1 2027-28 29-30 District 1 2027-28 2028 2029 2028-29 District 2 2027-28 29-30 District 2 2027-28 2028 2029 2028-29 Distrcit 3 2027-28 29-30 Distrcit 3 ' 2027-28 2028 2029 2028-29 Commissioner Appointed 2027-28 29-30 Commissioner Appointed 2027-28 2028 2029 2028-29 Commissioner Appointed 2027-28 29-30 Commissioner Appointed 2027-28 2028 2029 2028-29 May-29 R May-30 District 1 - 31-32 2029-30 District 1 2029-30 2030 2031 2030-31 District 2 2029-30 31-32 2029-30 District 2 2029-30 2030 2031 2030-31 Distrcit 3 2029-30 31-32 2029-30 Distrcit 3 2029-30 2030 2031 2030-31 Commissioner Appointed 2029-30 31-32 2029-30 Commissioner Appointed12029-30 2029-30 2030` 2031 2030-31 Commissioner Appointed 12029-30 31-32 2029-30 Commissioner Appointed 2030 2031 2030-31 Ir May-31 May-32 District 1 2031-32 2032 2033 2032-33 District 2 2031-32 2032 2033 2032-33 Distrcit 3 2031-32 2032 2033 2032-33 Commissioner Appointed 2031-32 2032 2033 2032-33 Commissioner Appointed 2031-32 2032 2033 2032-33 *1854 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Mark Neary Ext: 530 Department: Central Services Briefing: Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 11/25/24 Agenda Date(s): 12/03/24 Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ IT ® Risk ❑ Other (This is the responsibility of the requesting Department) Item• MOU between the City of Shelton and Mason County wherein the location at 525 w. Cota St., Shelton, WA 98584,will provide Courtroom space during the construction of the District Court facility at 414 W. Franklin Street, Shelton,WA 98584. Background/Executive Summary: The Mason County District Court will be allowed to hold several of its court calendars in the Shelton Municipal Court. Those calendars will be determined by the presiding judge of the Mason County District Court and the presiding Judge of the Shelton Municipal Court. This is based upon the consideration that each court has traditionally granted the other court the use of each other's facilities. The County is turning Building 10 over to the Contractor mid-January through April,2025 to complete Phase 2 of the remodel project. Budget Impact(amount, funding source,budget amendment, etc.): None Public Outreach: N/A Requested Action: Bring the MOU forward for approval at the next Regular Meeting,December 3,2024. Attachment(s)• MOU Between City of Shelton and Mason County l s x s i s i MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF SHELTON AND COUNTY OF MASON x Memorandum of Understanding (MOU) is made and entered into by the City of Shelton and the County of Mason. The purpose of this MOU is the City of Shelton located at 525 W. Cota St., Shelton, WA. 98584, 3 will provide Courtroom space during the construction of the District Court facility located at 414 W. Franklin Street, Shelton, WA. 98584. Parties agree to the following: 1. The Mason County District Court will be allowed to hold several of its court calendars in the Shelton Municipal.Court. Those calendars will be determined by the presiding judge of the Mason County District Court and the presiding Judge of the Shelton Municipal Court. This is based upon the consideration that each court has traditionally granted the other court to use each other's facilities. 3 2. Nothing in this agreement shall be construed as authorizing the Mason County District Court from imposing a schedule which interferes with the operations of the Shelton Municipal Court. This agreement specifically does not prevent the Shelton Municipal Court from re-arranging its scheduling of its calendars. i 3. The area authorized by this agreement shall be the areas of the City Building assigned to the Shelton Municipal Court. The Mason County District Court understands that all facilities outside the area under the direct control of the Shelton Municipal Court are under the control of the City of Shelton executive branch and agreements will need to be reached with that branch in order for the County to make use of any of those parts of the building. 3 4. The County will provide the security for the Mason County District Court Calendars. The security will be unarmed. 5. Each party shall indemnify and hold harmless the other,its officers,agents,judges,elected officials, appointed officials and employees from all liability, loss of damage, including costs of defense they may suffer as a result of claims, demands, actions, damages, costs of judgements which result from each party's own intentional or negligent acts relating to services provided pursuant to this Agreement. I 1 i s 3 6. Each party to this Agreement shall maintain its own insurance and/or sell•-insurance liu• its liabilities from damage to property and/or injuries to persons ariSiM�_, out of its activities associated with this Agreement as it deems reasonable appropriate and prudent. The maintenance. or lack thereof. of insurance and/or sell'-insurance shall not limit the liability of the indemnilvin^ party(s). 7. Mason County District Cotu•t employees will provide the clerk duties liar these District Court calendars and will record proceedings onto its own disks. Approved by: Marl: Ziegler, City Manager Randy Ncathcrlin, Chair. I3OCC Judge Stephen D. Greer -- --- Tim Whitehead. Chief Civil DIIA -- — Judge George A. Steele -- - p