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2024/11/18 - Briefing Packet
MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR THE WEEK OF November 18, 2024 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion, and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. CoU���� . 1854 4�°�x aa��rA BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of November 18, 2024 1854 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly *This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020-Special Meetings. Monday,November 18, 2024 Zoom link available on the Mason County website Commission Chambers Times are subject to change,depending on the amount of business presented 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion 10:00 A.M. Executive Session—RCW 42.30.110(l)(c)Real Estate 10:30 A.M. Sheriff's Office—Chief Kevin Hanson 10:40 A.M. Indigent Defense—Peter Jones 10:45 A.M. Community Development—Kell Rowen 10:55 A.M. Public Health—David Windom 11:10 A.M. Public Works—Loretta Swanson Utilities&Waste Management 11:15 A.M. Support Services—Mark Neary 11:50 A.M. Lodging Tax Tourism Services Presentation Commissioner Discussion—as needed Commission meetings are live streamed at http://www.masonwebtv.com/and public comment is accepted via email msmithkmasoncountywa. og_v;mail to Commissioners Office,411 N 5'Street,Shelton,WA 98584;or phone at(360)427-9670 ext.419. If you need to listen to the Commission meeting via telephone,please provide your telephone number to the Commissioners' office no later than 4:00 p.m.the Friday before the meeting. If special accommodations are needed,contact the Commissioners'office at Shelton(360)427-9670 ext.419 Briefing Agendas are subject to change,please contact the Commissioners' office for the most recent version. Last printed 11/14/24 at 9:10 AM coU�a� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners From: Chief Kevin Hanson Ext. 369 Department: Jail Briefing: Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): November 18,2024 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Hiring and Outsourcing Jail Background/Executive Summary: Hiring continues. A new Corrections Deputy started November 1,2024;one Corrections Deputy is at the academy;one Control Room operator(CSO)is on extended leave; and one Corrections Deputy is on temporary modified duty working 'h shifts. Two Corrections Deputies and one CSO in background. Two vacant CSO positions and three open Corrections Deputy positions. A transition plan is being worked on to decrease the outsourcing population. That plan is depended on availability of trained Corrections Staff. There is close to enough staff to go back to increased local staffing and reduce the amount of sent for outsourcing. The intention is to not go back to booking restrictions. When the Nisqually inmates are brought back,the Jail will not be fully staffed or able to manage the local population at capacity. Budget Impact(amount, funding source,budget amendment): See spreadsheet. Public Outreach (news release,community meeting, etc.): N/A. Requested Action: Informational. Attachments Spreadsheet Nisqually Inmate Housing Last Name First Name Dates at Nisqually Dates at Mason County Dates at Nisqually Dates at Mason County Ahilon Escalante Seb 10/11/2023-02/29/2024 2/29/2024 Ahilon Perez Ines 07/24/2024-8/14/24 Allen Harold 6/14/2024-07/06/2024 Allen Harold 3/5/2024-3/18/2024 t 12/20/2023-12/20/2023 Alonzo Matrtin 07/24/2024- Anderson Jesse 08/13/2024- pez Bastian 07/24/2024-08/14/2024 8/14/2024 Angster Daniel 5/29/24-5/30/2024 Appleby John 5/1/2024-5/21/2024 Arbuckle Sterling 10/11/2023-12/12/2023 12/12/2023-12/21/2023 12/21/2023-05/17/2024 5/17/2024 Barker Robert 11/15/2023-12/31/23 Boyce Zachary 10/11/2023-12/08/2023 Boyce Zachary 05/01/2024-5/1/2024 Gregory 10/11/2023-10/20/2023 10/20/2023-10/25/2023 Brekke Bud 10/22/2024 04/09/2024-05/21/24 Browning Richard 9/13/24-10/3/24 Calmo Garcia Maudilio 07/24/2024-09/18/2024 Wo 07/24/2024-08/23/24 8/23/2024 Chapman Danny 06/25/2024-06/27/24 Clair Tysily 2/9/2024-03/04/2024 (Clark IJoshua 5/29/24- Cloud Justus 5/6/24-5/10/24 Coccia Johnath5glIlM 9/11/24-9/14/24 Conklin Stanley 5/13/2024-10/08/2024 `Conklin Schuyl" 6/25/2024-7/14 Conklin Schuyler 8/2/2024 J 5/23/2024-06/07/2024 07/09/2024-07/26/24 07/26/24- Cuzick Tylan 09/30/2024-10/09/2024 11/27/2023-12/19/2023 Dawson Cory 9/11/2024 4/23/2024-5/2/24 Deboer Zachary 5/6/2024 11/20/2023-11/21/2023 11/21/2023-11/22/2023 11/22/2023-12/02/2023 5/6/24-5/10/24 Chr 8/2/2024-8/12/2024 8/12/2024-8/12/2024 Dingman Beau 9/13/24-9/20/24 Brett 3/6/2024-08/08/2024 8/8/2024 Dunn Daniel 6/14/2024 Drosten Steven 3/12/2024-4/15/2024 4/15/2024 Egbert Scott 5/29/24-5/31/2024 Elmlund James 10/24/2023-11/15/2023 06/06/2024-06/25/2024 06/25/2024-06/27/2024 Englebright George 9/4/2024-10/14/2024 Evans Aaron 10/11/2023-11/17/2023 11/17/2023-11/21/2023 Ewing Koty 3/12/2024-6/17/2024 Floyd Trenton 10/11/2023-01/12/2024 1/12/2024-1/16/2024 1/16/2024-1/30/2024 1/30/2024-3/15/2024 Fouts Nathan 10/11/2023-10/27/2023 10/27/2023-12/27/2023 Gable Jesse 9/3/2024 Galvin Matthew 10/11/2023-01/04/2024 Garza Marichalar Victor 8/27/2024-09/24/2024 Giacchino Dan 03/25/2024-5/13/24 Gjurasic Mateo 8/16/2024 Goins Michael 10/22/2024 OF 07/09/2024-09/092024 2/9/2024-03/04/2024 Guzman Jesslynn 7/17/2024-10/10/2024 10/10/2024 MWia m 08/13/2024-09/12/2024 Hansen Nicholas 10/11/2023-10/24/2023 Hernandez Isacc 5/7/2024-5/16/24 Hess Ryan 4/22/24-06/04/2024 Holmgren Aimee 05/23/2024-08/3/2024 Homer Wyatt 7/17/2024-08/01/2024 Hoyle Alexande 10/11/2023-12/18/2023 12/18/2023-12/21/2023 12/21/2023-3/25/2024 03/25/2024- Hubbard Joseph 04/09/2024-06/07/2024 Hutzler Robert 5/9/2024-5/19/24 Jacobs Davante 10/11/2023-12/04/2023 12/04/2023-12/04/2023 Jaimes Oscar 4/22-24-5/22/2024 06/05/2024-06/25/2024 06/25/2024-07/02/2024 07/02/2024- 3/25/2024-05/23/2024 5/23/2024 Jeffery Aslan 8/27/2024 Johns Ryan 06/25/2024-07/15/2024 o ikon Kayla 01/30/2024-2/9/24 2/9/2024-2/16/2024 Johnston Jacob 08/13/2024-09/25/2024 Johnston Jordan 7/17/2024-08/07/2024 8/7/2024 Junk Lindsey 11/21/2023-1/8/2024 1/8/2024-01/11/2024 01/30/2024-02/05/2024 Junk Lindsey 5/15/2024-08/02/2024 8/2/2024 Karpf Kennedy 10/24/2023-12/27/2023 12/27/2023-01/05/2024 Kelly Logan 08/13/2024-8/15/24 Lagasa Tyler 3/26/2024-5/13/24 5/13/2024-5/15/2024 �Laeasa Tyler 5/15/2024-07/06/2024 Lagasa Tyler 8/27/2024 Cody 10/11/2023-2/3/24 LaRue Mark 8/27/2024 Lay Harold 10/22/2024 Lazard Joshua 5/9/2024-08/14/2024 8/14/2024 Lincoln Kierah 10/24/2023-11/3/2023 Lofgren Tanner 07/09/2024-09/17/2024 9/17/2024 Lomax Thomas 5/14/24-08/16/24 Lorenzo Verganza Fermin 07/24/2024-07/25/2024 Michael 10/11/2023-12/22/2023 James 4/22/24-4/26/2024 4/26/2024 Manning Sam 9/25/2024 Johnnie 3/5/2024-07/16/2024 Landon 5/6/2024-5/16/24 11/28/2023-1/2/2024 1/2/2024-01/08/2024 1/8/2024-1/19/2024 1/19/2024 Mathes Jonathan 9/4/2024 McCord Austin 04/09/2024- 6/14/2024-6/18/2024 McKinley Calvin 8/8/2024-10/22/2024 McLean Adam 06/25/2024- 5/7/24-5/24/24 5/15/2024-06/11/2024 1/16/2024-01/28/2024 Morris Joshua 07/09/2024- 10/23/2023-11/17/2023 11/17/2023-11/21/2023 Murphy-Hendrix Chad 09/30/2024-10/22/2024 4/23/24-05/23/24 Obrien William 10/11/2023-11/14/2023 Olsson Joshua 10/11/2023-10/20/2023 10/20/2023-10/23/2023 12/21/2023-03/22/2024 Ordonez Andres Rodolfo 10/23/2023-12/12/2023 12/12/2023 Ordway Joshua 5/29/24-07/26/2024 7/26/2024 Ordway Joshua 10/22/2024-10/24/2024 Pablo-Bautista 11/15/2023-11/16/2023 11/16/2023 &blo Perez 12/20/2023-4/15/2024 4/15/2024 Parece MAtthew 9/4/2024-10/1/24 5/1/2024-5/1/2024 Pattison Christopher 5/1/2024 Peterson IMIF� 5/14/24-05/23/24 Peters Benjamin 5/17/2024-07/16/2024 Perrott Jason 3/25/2024-05/15/24 Porter Noah 5/9/2024-05/23/24 Ramirez Kristan 4/23/24- Ranta Jeffrey 10/11/2023-10/31/2023 Reed Roderick 8/8/2024-10/02/2024 Reinhart Elijah 9/25/2024-10/04/2024 Rubio 10/11/2023-10/27/2023 10/27/2023 Saenz Garcia Ju 3/25/2024-06/07/2024 Santos 10/31/2023-11/14/2023 Shanin Lucas 10/10/2024 Sharp 9/4/2024-09/06/2024 Silva Leticia 5/15/2024 Skeens Curtis 10/10/2024 Sledge Nicholas 9/25/2024-10/01/2024 Smith 10/31/2023-11/27/2023 11/27/2023-11/28/2023 Smith Steven 4/23/24-4/26/2024 Sorrell Spencer 4/22/24 4/24/2024 Stewart Breanna 10/24/2023-07/15/2024 07/15/2024 07/17/2024 Stewart Breanna 7/17/2024-08/20/2024 08/20/2024-08/23/24 Terry Trinity 5/14/24-07/06/2024 Thomas Jesse 3/6/2024-3/22/2024 Thoreson Brian 11/16/2023-11/30/2023 Topinka 12/21/2023-03/21/2024 Tuitea Hanzel 09/30/2024-10/04/2024 5/14/24-07/17/2024 Upson Jerry 11/15/2023 Velasquez Ramirez Guadalupe 10/10/2024 2/6/2024-3/11/2024 3/11/2024 Webb Blaine 9/3/2024 711/21/2023-11/29/2023 Daniel6/14/2024 7/5/24 1/8/2024 2/12/2024 1/9/2024-02/20/2024 Williford David 5/6/2024- Williams William 12/27/2023-09/11/2024 9/11/2024 11/15/2023-11/27/2023 Zacarias-Bacilio nHector5/7/2024-05/17/2024 Zinga 12/21/2023-02/06/2024 Totals Month Days Amount ADP Nisqually ADP rail Avg staff per shift 2023 October 277 $ 36,010.00 9 33 3.35 November 476 $ 61,880.00 16 25 3.35 December 458 $ 54,990.00 15 24 3.35 2024 January 480 $ 62,380.00 15 23 3.7 February 410 $ 53,371.00 14 21 3.51 March 420 $ 54,600.00 14 24 3.9 April 510 $ 69,615.00 16.45 30 3.9 May 892 $ 121,894.00 30 34 3.31 June 764 $ 104,286.00 25 33 3.33 July 794 $ 108,381.00 26 38 3.5 August 774 $ 105,651.00 25 36 4.2 September 856 $ 116,844.00 28.5 38 4.5 coU�a� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners From: Chief Kevin Hanson Ext. 369 Department: Jail Briefing: Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): November 18,2024 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Lewis County Prisoner Housing Contract Renewal Background/Executive Summary: The Lewis County prisoner housing agreement is due to renew for 2025. The contract increases the daily housing rate from$94.27/day to $103.69/day. The term is for one additional year expiring December 31, 2025. Budget Impact(amount, funding source,budget amendment): None anticipated,contract is for emergency use only. Public Outreach (news release,community meeting, etc.): N/A. Requested Action: Approval of the Lewis County prisoner housing contract amendment increasing the daily housing rate from $94.27/day to $103.69/day and extending the expiration date to December 31,2025. Attachments Contract OFFICE OF THE LEWIS COUNTY Kevin M. Engelberison Undersheriff S E R I F F r Rick B. Van Wyck Field Operations Chief 346 W.Main Street`$HER10 Chehalis,WA 98532-1900 Chris J. Sweet Corrections Chief Phone: (360)748.9286•Fax; (360)740.1476 Robert R. Snaza www.lewlscountywa.gov/sheriff Gabriel J. Frase Sheriff Special Services Chief July 31, 2024 Mason County Sheriff's Office Sheriff Ryan Spurling 322 N. 31d Street Shelton, WA 98584 RE: 2025 Lewis County Jaii Inmate Daily Red Rates Dear Sheriff Spurting, This courtesy letter is to inform our jail housing customers of proposed daily bed rate increases for 2025. We are required by law to provide continuity of care to all individuals booked into our facility. Unfortunately, within the last few years we've experienced significant cost increase: to upheld the continuity of care requirement. Our facility has experienced significant cost percentage increases from our contract vendors for food, medical, as well as substance use/behavioral health treatment services. Across the board, all major services and operational costs have significantly increased. Starting January 1, 2025, we will be increasing our contract daily bed rate from $94.27 per bed day to $103.69 per bed day, a 10% increase. As we addressed last year, it is anticipated that we will continue to increase jail services an additional 5% to 10% per year moving forward to incrementally move us closer to the actual cost to mouse an inmate in our facility. If you have any questions regarding your Prisoner Housing Contract, daily bed rates, and/or jail- related issues, please contact Corrections Bureau Chief Chris J. Sweet or Captain Chris D. Tawes at (360) 740-2714. Thank you for a ers nding and cooperation, Robert R. S z , heriff cc: Undersheriff Kevin M. Engeibertson, Corrections Chief Chris J.Sweet, Corrections Captain Chris D.Tawas; File Lewis County Sheriffs Office Mission Statement: '.. Being a committed community partner,providing professional service to enhance the safety,security,and quality of life in Lewis County. OFFICE OF THE LEWIS COUNTY �. Kevin M. Engefbertson Undersheriff N r, Rick B. Van Wyck Or! E R I F F Field Operations Chief 345 W.Main Street Chris J. Sweet =SH�RiFf Chehalis,WA 98532-1900 Phone: (360)748-9286•Fax: (360)740-1476 Corrections Chief Robert R. Snaza www.lewiscountywa.gov/sheriN Gabriel J. Erase Sheriff "Public ' ' Professional Special Services Chief October 18, 2024 Mason County Sheriffs Office Attn: Sheriff Ryan Spurling 322 N. 311 Street Shelton, WA 98584 Re: 2025 Jail Bed Amendment Dear Sheriff Spurling, Enclosed please find two copies of the 2025 Amendment to the Interlocal Agreement for use.of Jail Facilities to include the 2025 bed rates. The Amendment is effective January 1, 2025. Please sign both copies and return both copies to: Lewis County Jail Attn: Carrie Breen 28 SW Chehalis Ave. Chehalis, WA 98532 A fully signed copy will be returned to you. Please feel free to contact me should you have any questions. Respectfully, ROBERT R. SNAZA, SHERIFF Chris J. Sweet Corrections Bureau Chief 360-740-2714 Cc:File Lewis County Sheriffs Office Mission Statement: Being a committed community panner,providing professional service to enhance the safety,security,and quality of life in Lewis County. AMENDEMENT TO iNTERLOCAL AGREEMENT FOR USE OF JAIL FACILITIES MASON COUNTY SHERIFF'S OFFICE AMENDMENT NO. 2 This INTERLOCAL AGREEMENT AMENDMENT is made and entered into between LEWIS COUNTY, a municipal corporation, with its offices at 28 SW CHEHALIS AVENUE, CHEHALIS WA 98532-1900, hereinafter"COUNTY", AND MASON COUNTY SHERIFF'S OFFICE, located at 411 N. 411 Street, Shelton, WA 98584, hereinafter"CONTRACT AGENCY". In consideration of the mutual benefits and covenants contained herein, the parties agree that the Interlocal Agreement executed on May 16, 2023, shall be amended as follows: 1. Subsection 4(a), Daily Rate shall be amended to read: In return for the County's housing of an inmate of the Contract Agency, the Contract Agency shall pay the County One hundred three dollars and sixty-nice cents ($103.69)for every calendar day said inmate is in the custody of the County. Such time period shall be measured from the time said inmate is transferred to the custody of the County and ends when the Contract Agency resumes custody. 2. Except as expressly provided in this Amendment to the Interlocal Agreement, all other terms and conditions of the original Interlocal Agreement remain in full force and effect. 3. Section 22, Duration shall be amended to read: This Agreement will remain effective through December 31 s�, 2025, unless terminated by either part under the terms set forth in Section 20 above. Nothing in this Agreement shall be construed to make it necessary for the Contracting Agency to continuously house inmates with the County. Executed this day of CONTRACT AGENCY: Mason County Sheriffs Office Lewis County Sheriffs Office By: Ryan Spurting, Sheriff By: Robert R. Snaza, Sheriff (Authorized Representative) (Authorized Representative) Signature: Signature: AMENDEMENT TO INTERLOCAL AGREEMENT FOR USE OF JAIL FACILITIES MASON COUNTY SHERIFF'S OFFICE AMENDMENT NO. 2 This iNTERLOCAL AGREEMENT AMENDMENT is made and entered into between LEWIS COUNTY, a municipal corporation, with its offices at 28 SW CHEHALIS AVENUE, CHEHALIS WA 98532-1900, hereinafter"COUNTY", AND MASON COUNTY SHERIFF'S OFFICE, located at 411 N. 4'h Street, Shelton, WA 98584, hereinafter"CONTRACT AGENCY". In consideration of the mutual benefits and covenants contained herein, the parties agree that the Interlocal Agreement executed on May 16, 2023, shall be amended as follows: 1. Subsection 4(a), Daily Rate shall be amended to read: In return for the County's housing of an inmate of the Contract Agency, the Contract Agency shall pay the County One hundred three dollars and sixty-nice cents ($103.69)for every calendar day said inmate is in the custody of the County. Such time period shall be measured from the time said inmate is transferred to the custody of the County and ends when the Contract Agency resumes custody. 2. Except as expressly provided in this Amendment to the Interlocal Agreement, all other terms and conditions of the original Interlocal Agreement remain in full force and effect. 3. Section 22, Duration shall be amended to read: This Agreement will remain effective through December 31s', 2025, unless terminated by either part under the terms set forth in Section 20 above. Nothing in this Agreement shall be construed to make it necessary for the Contracting Agency to continuously house inmates with the County. Executed this day of CONTRACT AGENCY: Mason County Sheriffs Office Lewis County Sheriff's Office By: Ryan Spurling, Sheriff By: Robert R. Snaza, Sheriff (Authorized Representative) (Authorized Representative) Signature: Signature: PEON COU��� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners From: Peter Jones Ext. 280 Department: Indigent Defense Briefing: FXI Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): November 18,2024 Agenda Date: December 3,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Lexis Nexis Contract Renewal Background/Executive Summary: This will renew the contract for Lexis Nexis services for Indigent Defense to mirror service available for the Prosecution and to satisfy requirements under the current Union contract. Budget Impact(amount, funding source,budget amendment): Already accounted for in the 2025 budget. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval to renew the Lexis Nexis contract for$744/month for the activation date through December 31, 2024; $999/month for January 1,2025 through December 31,2025; $1,049/month for January 1,2026 through December 31,2026; and$1,101/month for January 1,2027 through December 31,2027. Attachments Contract AMENDMENT LexisNexis LEXIS°/LEXIS°+/LEXIS°+AI FOR STATE/LOCAL GOVERNMENT (EXISTING SUBSCRIBER VERSION -TERM) "Subscriber" Name: Mason County,WA Public Defender Account Number: 4252LH996 "LN": LexisNexis, a division of RELX Inc. 1. Amendment This Amendment("Amendment")amends and supplements the terms of the Lexis Subscription Agreement previously entered into between LexisNexis,a division of RELX Inc.("LN")and Subscriber(the"Subscription Agreement"). This Amendment shall serve as Subscriber's acceptance of the General Terms & Conditions for Use of the Online Services in effect as of the date of this Amendment and displayed at: https://www.lexisnexis.com/en- us/terms/GovtAcademic/terms.page. 2. Certification 2.1. Subscriber certifies that the number of government professionals in Subscriber's organization is as set forth below. A"Government Professional User"is defined as an attorney,judge, librarian, researcher, investigator or analyst who is employed by the Subscriber. Number of Government Professional Users: 7 2.2. A"Support Staff User" is defined as a person who supports the Government Professional User, including, but not limited to: paralegals, interns, legal secretaries or other administrative support members. 1 ID's will be issued to support staff for each Government Professional User accounted for above. Support Staff Users will receive access at no additional charge. 2.3. Each LN ID must be issued for individual use by the Government Professional User or Support Staff User. 2.4. If Subscriber,at the time of signing this Amendment has 11 or more Government Professional Users,then Subscriber is required to notify LN if the number of Government Professional Users falls below 11. Subscriber shall,within 30 days of the staffing change, notify LN in writing. 2.5. Subscriber acknowledges that the pricing and menus provided to Subscriber in this Amendment depend in part on the number of Government Professional Users in Subscriber's organization. Subscriber certifies that as of the date Subscriber signs this Amendment there are the number of Government Professional Users in Subscriber's organization(the"Reference Number")as Subscriber has specified above. (a) At LN's request from time to time, Subscriber will certify in writing the then-current Reference Number. (b) If there is a change in the Reference Number during the Term, LN may,in its sole discretion on at least 30 days prior written notice to Subscriber, increase or decrease the Monthly Commitment by an amount that does not exceed,on a percentage basis,the change in the Reference Number. 3. Lexis+Product and Charges 3.1. This Section 3 amends the Subscription Agreement with respect to the Lexis+product offering described below.The term of Subscriber's commitment for the Lexis+ product offering will begin upon the date Subscriber's billing account ("Account Number")is activated ("Activation")and will continue for the last period set forth in Section 3.3 below(the "Committed Term"). Subscriber may not terminate this Amendment for convenience under the General Terms during the Committed Term. Notwithstanding the foregoing, Subscriber may terminate this Amendment during the Committed Term for a material breach by LN that remains uncured for more than 30 days after LN receives written notice from Subscriber identifying a specific breach. If Subscriber terminates this Amendment pursuant to this Section,then Subscriber will pay all charges incurred up to the date of termination. Lexis+Content&Features Product SKU Number Number of Users WA National Government Package 1537064 7 Lexis+ Practical Guidance-State& Local Government 1534660 7 Public Defender Premium Library 1534945 7 All Legislative Bill Histories 1509667 7 LNUS Amendment(SLG)1 4889-2121-3580 202310 v1 Page 1 of 4 AMENDMENT LexisNexis LEXIS°/LEXIS°+/LEXIS°+AI FOR STATE/LOCAL GOVERNMENT (EXISTING SUBSCRIBER VERSION -TERM) Core Public Records with Smartlinx Person, Business and Location Reports 1004801 7 Lexis for Microsot Office with Document Tools 1000761 7 3.2. In exchange for access to the Content, Feature and/or Service set forth above in Section 3.1, Subscriber will pay to LN the following amount(the"Monthly Commitment")during the periods set forth below. Committed Term Monthly Commitment Activation - 12/31/2024 $744 1/1/2025- 12/31/2025 $999 1/1/2026- 12/31/2026 $1049 1/1/2027- 12/31/2027 $1101 3.3. During the Term, LN may make content and features available to Subscriber that are not included in the Lexis+ Content described above at an additional charge ("Out of Plan Materials").Authorized Users trying to access Out of Plan Materials will be notified of the additional charges before the materials are displayed. If an Authorized User accesses the Out of Plan Materials,Subscriber will pay the transactional charge(s)displayed at the time of access. If Subscriber does not initial below, Out of Plan Materials will be excluded from Authorized User's search. To have Out of Plan Materials available for your Authorized Users, initial here (Initial) 3.4. Use of Lexis+ under this Amendment is available to Subscriber and its Authorized Users (defined in the General Terms). 3.5. LN may temporarily suspend access to Lexis+until all unpaid amounts are paid in full. No claims directly or indirectly related to this Amendment with respect to amounts billed or payments made under this Amendment may be initiated by Subscriber more than 6 months after such amounts were first billed to Subscriber. 4. Closed Offer The prices and other terms are subject to change if Subscriber has not submitted a signed original or copy on or before 9/30/2024. 5. Confidential Information Subject to any state open records or freedom of information statutes, this Amendment contains confidential pricing information of LN. Subscriber understands that disclosure of the pricing information contained herein could cause competitive harm to LN and will receive and maintain this Amendment in trust and confidence and take reasonable precautions against such disclosure to any third person. This Section 5 will survive the termination or expiration of this Amendment. 6. Support and Training During the Term, Subscriber,with the support of LN,agrees to encourage the effective use of Lexis+through: (a) Meaningful participation in additional ongoing programs presented by LN to update and train Authorized Users; (b) Authorize the periodic distribution of memos or other communications by LN and/or Subscriber to Authorized Users; and (c) The periodic review with LN of Subscriber's Authorized User's use of materials and training under this Amendment. LNUS Amendment(SLG)1 4889-2121-3580 202310 v1 Page 2 of 4 . AMENDMENT LexisNexis LEXIS°/LEXIS°+/LEXIS°+AI FOR STATE/LOCAL GOVERNMENT (EXISTING SUBSCRIBER VERSION -TERM) 7. Miscellaneous This Amendment does not bind either party until it has been accepted by both parties. Subscriber may accept this Amendment by signing below. LN will accept this Amendment by providing Subscriber with access to Lexis+or by signing below. LEXISNEXIS WILL NOT ACCEPT ANY CHANGES, CORRECTIONS OR ADDITIONS TO THIS AMENDMENT UNLESS SUCH CHANGES ARE EXPRESSLYACCEPTED BY LN IN WRITING. SUCH CHANGES WILL HAVE NO LEGAL EFFECT. AGREED TO AND ACCEPTED BY: Subscriber: Mason County,WA Public Defender [MUST BE COMPLETED BY SUBSCRIBER] Authorized Subscriber Signature: Printed Name: Job Title: Date: LexisNexis,a division of RELX Inc. 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LN's acceptance of this Addendum may be evidence by LN's fulfillment of this Addendum and the Agreement to which this Addendum supplements. AGREED TO AND ACCEPTED BY: Subscriber: Mason County,WA Public Defender [MUST BE COMPLETED BY SUBSCRIBER] Authorized Subscriber Signature: Name: Job Title: Date: LNUS Addendum(SLG)1 4866-6589-3889 202110 v1 Page 1 of 1 9. soN co�� Mason County Community Development Briefing November 18, 2024 Briefing Items Planning Advisory Commission(PAC) appointment and news release—Kell Rowen County-wide Planning Policies—Marissa Watson C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Kell Rowen,DCD Ext.286 Department: Choose an item. Briefing: ❑X Community Development Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): November 18,2024 Agenda Date: December 3,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Re-Appointment to the Planning Advisory Commission(PAC).And News Release for open Planning Commission seat. Background/Executive Summary: Bob Wilkerson has applied to be re-appointed to the Planning Advisory Commission(PAC). His current term expires January 2025. Terri Arcieri has stepped down from her term early,which is also set to expire January 2025. Staff is requesting to fill that open position through January 2029 Budget Impact None. Public Outreach News/Press Release and active recruitment. Requested Action: Place on the December 3,2024 Action Agenda to re-appoint Bob Wilkerson to the PAC. Read News Release for open position at the December 3,2024 BOCC meeting. Attachments Current PAC Roster News Release Mason County Planning Advisory Commission-2024 Position Comm Name Phone Mailing Address Initial Appointment Term Expires District No. 1 1 Jeff Carey 9/27/2022 1/31/2026 1 2 Will Harris 1/16/2024 1/31/2028 2 3 Brad Carlberg 5/23/2023 1/31/2026 at- 4 1/31/2029 Large 3 5 Bob Wilkerson 7/6/2021 1/31/2025 3 6 Mike Hill 1/16/2024 1/31/2028 2 7 Randy Lewis 7/2/2024 7/2/2028 Contact: Kell Rowen, Dept. of Community Services, Planning Division @ Ext. 286 Updated 1/16/24 �ASpN CpU��� NEWS RELEASE December 3, 2024 MASON COUNTY COMMISSIONERS' OFFICE 1854 411 N 5TH ST, BLDG 1, SHELTON,WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Planning Advisory Commission Vacancy Mason County is seeking one motivated and engaged individual to serve as a volunteer member of the Planning Advisory Commission. The Commission plays a crucial role over the next couple years in updating the County's Comprehensive Plan, which outlines the vision and goals for the County's future growth and development. There is one open seat represented as an At-Large position,meaning anywhere in the County. The Planning Advisory Commission is a seven-member citizen board appointed to advise the Board of County Commissioners on policies related to amendments to the Comprehensive Plan,Shoreline Master Program, Resource Ordinance, and other development regulations including making recommendations on rezone applications. The Commission typically meets at least once per month on the third Monday at 6:00 p.m., with special meetings scheduled as necessary. Appointed Commissioners normally serve a four-year term. The Commissioner District At-Large position will be filling a vacancy set to expire in January of 2025,and therefore we are setting the new expiration to January of 2029. Applications to serve on the board are being accepted until the position is filled, and should be submitted to the Mason County Commissioners,411 N. 5'St., Shelton,WA 98584. Application forms may be obtained from the Commissioner's Office, (360) 427-9670 ext. 419 or visit our website at www.masoncountywa.gov. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin, Kevin Shutty, Sharon Trask, Chair Commissioner Commissioner C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Marissa Watson Ext. 367 Department Community Development: Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): November 18,2024 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Countywide Planning Policies Background/Executive Summary: The Planning Advisory Commission(PAC)is in the process of reviewing and revising the Mason County Comprehensive Plan to meet Growth Management Requirements. The PAC reviewed and discussed the Countywide Planning Policies(CPPs) at their August 19ti', October 7ti', and November 6'2024 meetings. The draft CPPs were reviewed by County staff, state agencies, and tribes prior to PAC and public review. At the November 6,2024 meeting the PAC discussed the public comment matrix and made revisions to the document based on staff/consultant suggestions,PAC suggestions, and the suggestions of the public. The draft before the BOCC has many deletions to background information,this information is not disappearing but being moved to more appropriate locations such as the Introduction to the Comp Plan. The other important note is that staff and the consultant are suggesting that the Countywide Planning Policies be a stand-alone document and not Chapter 2 of the Comp Plan as it is currently situated. In most jurisdictions the CPPs are a standalone document adopted separately from the Plan in order to help guide the rest of the Comprehensive planning process. The PAC were presented with this suggested format,had no objection and are recommending(6-0)to the BOCC the approval of the Countywide Planning Policies as amended. Budget Impact(amount,funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): All meetings mentioned above were advertised in the Shelton-Mason County Journal,on the 2025 Comprehensive Plan Periodic Update project webpage, and to the project notification list. Requested Action: Approval to set a hearing for January 7,2025. Attachments: Draft Countywide Planning Policies Countywide Planning Policies & Objectives Page 1 of 22 The Role of the Countywide Planning Policies................................................................................3 Introduction.................................................................................................................................6 .............................................................................................................66 .................................................................................................77 PlanningPolicies................................................................................................................193+2 1:URBAN GROWTH........................................................................................................131312 2:REDUCE SPRAWL.......................................................................................................141413 3:TRANSPORTATION......................................................................................................151514 4:HOUSING...................................................................................................................161-645 5:ECONOMIC DEVELOPMENT........................................................................................171716 6:PROPERTY RIGHTS......................................................................................................181817 7:PERMITS.....................................................................................................................1B1i1-7 8:RESOURCE INDUSTRIES.............................................................................................181817 9:OPEN SPACE..............................................................................................................1948-1-7 10:ENVIRONMENT.........................................................................................................19+91-8 11:PUBLIC PARTICIPATION.............................................................................................202019 12:FACILITIES/SERVICES................................................................................................2020}9 13:HISTORIC PRESERVATION.........................................................................................212120 14:CLIMATE CHANGE AND RESILIENCY.........................................................................212120 15:SHORELINES OFTHE STATE......................................................................................22z2120 Page 2 of 22 The Role of the Countywide Planning Policies • These countywide planning policies shall be the foundation for the Mason County Comprehensive Plan. • As required by RCW 36.70A.120,all elements of the Comprehensive Plan and implementing regulations,including zoning maps,zoning regulations,and any amendments,shall be consistent with and implement these policies. • As required by RCW 36.70A.120,all planning,land use permitting actions,and capital budgeting decisions shall be made in conformity with the adopted Comprehensive Comprehensive planPlan. •--The Mason County Comprehensive Plan adopts-+ shall reference and be coordinated with the following functional plans:Shoreline Master Plan,Drainage,Floodplain,Schools, Special DisMiets,Economic Development,Parks and Recreation,Transportation, Watershed,Hazard Mitigation Plan,Puget Sound Action Plan the functional plans of Schools and Special Districts and any other functional or subarea plans adopted by Mason County. ,._.____h___:.._ I Commented[CHI]:Verify the intent to adopt by • All disputes over the proper interpretation of other functional plans and all implementing reference for each of these. regulations,including zoning maps and zoning regulations,shall be resolved in favor of the Cristina and Kirsten to recommend which should be interpretation which most clearly achieves Countywide Planning Policies. adopted by reference and which should be listed as —A definition section will be incorporated into the final Comprehensive Plan document with "consulted in this update." definitions for technical terms that are clearly articulated in Mason County Code or state or Identify which are GMA requirements and which are just federal statutes. If a specific term is not defined or referenced,it takes its normal and helpful information/implementation docs. customary meaning within the context of how it is used. Differentiate which elements are outside of the comp plan but are comp plan requirements. Page 3 of 22 Table 1. Crosswalk-Countywide Planning Policies and Comprehensive Plan Chapter Comprehensive Plan Countywide Planning Element Development Regulations Policy Policy Statement Chapter 3 Land Use MCC 17.07;17.10-17.17; #1 URBAN GROWTH Encourage development in urban areas where adequate public facilities and services exist 17.20-17.35;17.70 or can be provided in an efficient manner. Chapter 3 Land Use MCC 17.02;17.05;17.70; #2 REDUCE SPRAWL Reduce the inappropriate conversion of undeveloped land into sprawling, low-density 17.90 development. Chapter 8 Transportation MCC Title12 #3TRANSP0RTATI0N Encourage efficient multimodal transportation systems that are based on regional priorities and coordinated with county and city comprehensive plans. Chapter 5 Housing MCC 17.11;17.90 #4 HOUSING Encourage the availability of affordable housing to all economic segments of the population of this state,promote a variety of residential densities and housing types,and encourage preservation of existing housing stock. Chapter 10 Economic MCC 2.78;17.07;17.24 #5 ECONOMIC Development DEVELOPMENT Encourage economic development throughout the state that is consistent with adopted comprehensive plans,promote economic opportunity for all citizens of this state,especially for unemployed and for disadvantaged persons,promote the retention and expansion of existing businesses and recruitment of new businesses, recognize regional differences impacting economic development opportunities,(support safe and healthy working environments and living wages,,and encourage growth in areas experiencing insufficient Commented[MW2]:Revision noted in Comment Matrix economic growth,all within the capacities of the state's natural resources,public services,and public facilities. Chapter 3 Land Use MCC 17.01 #6 PROPERTY RIGHTS Private property shall not be taken for public use without just compensation having been made. The property rights of landowners shall be protected from arbitrary and discriminatory actions. Chapter 3 Land Use&Chapter MCC 15.05 #7 PERMITS Applications for both state and local government permits should be processed in a timely 10 Economic Development and fair manner to ensure predictability. Chapter 4 Rural MCC 8.52;17.02 #8 NATURAL RESOURCE aintain and enhance natural resource-based industries, __- Commented[CH3]:Suggest deleting the GMA goal title INDUSTRIES including productive timber, agricultural, and fisheries industries. Encourage the for consistency with the other goals listed in this table. conservation of productive forestlands and productive agricultural lands,and discourage incompatible uses. Chapter 3 Land Use,Chapter4 MCC 16.23;17.07;17.10; #9 OPEN SPACE Retain open space,enhance recreational opportunities,conserve fish and wildlife habitat, Rural,&Chapter 9 Parks 17.26 increase access to natural resource lands and water and develop new parks and recreation facilities and maintain existing._ Commented[MW4]:Revision noted in comment matrix Chapter 3 Land Use&Chapter MCC 8.52 Resource #10 ENVIRONMENT Protect the environment and enhance the Count 's Migh quality of life, 4 Rural Ordinance/Shorelines including,but not limited to.�ir and water quality,and the availability of water[ __- Commented[MWS]:Revision noted in comment matrix See Public Involvement Plan MCC 15.09.060 #11 CITIZEN PUBLIC Encourage the involvement of citizens in the planning process and ensure coordination Commented[KP6]:WDFW:Include language about PARTICIPATION between communities and jurisdictions to reconcile conflicts. updating the CAO to include best available science as it Chapter 7 Utilities MCC Title 13,Title 6 #12 PUBLIC FACITILES Ensure that those public facilities and services necessary to support development shall be becomes available. AND SERVICES adequate to serve the development at the time the development is available for occupancy and use without decreasing current service levels below locally established minimum standards. Page 4 of 22 Chapter 3 Land Use MCC 17.40 #13 HISTORIC Identify and encourage the preservation of lands,sites,and structures that have historical PRESERVATION or archaeological significance. Cha ter 12 Climate Resilience #14 CLIMATE CHANGE Ensure that comprehensive plans,development regulations,and regional policies,plans, and Hazard Mitigation)_______________________AND RESILIENCY and strategies under RCW 36.70A.210 and chapter 47.80 RCW adapt to and mitigate the _ _- Commented[CH7]:New Chapter 12 will be inserted effects of a changing climate prepare for climate impact scenarios_foster resiliency to _ before Plan Implementation and Monitoring. climate impacts and natural hazards;protect and enhance environmental,economic,and human health and safety;and advance environmental justice. Commented[MW8]:I'm wondering if it is confusing to include this portion since we are not mandated nor will we See Mason county Shoreline MCC 17.50 #15 SHORELINES OF For shorelines of the state,the goals and policies of the shoreline management act as set be concentrating on the greenhouse gas emissions/vehicle Master Program THE STATE forth in RCW 90.58.020 shall be considered an element of the county's or city's miles this time around. comprehensive plan. Commented[CH9]:Previously missing from crosswalk/goals-consider adding. Page 5 of 22 Introduction This chapter presents the Countywide Planning Policies used to develop Mason County's Comprehensive Plan.The policies in this document are organized and numbered based on the _..�irfifteen goals adopted in Washington's State's Growth Management Act(RCW 36.70A)to guide counties and cities in the development and adoption of comprehensive plans.Table 1 shows which Chapter of the County Comprehensive Plan provides additional information,statistics, maps,and other detail related to each policy. About Mason County n------- Commented[KP10]:Mention habitat connectivity, climate resilience and ecosystem services,to help Mason 6otinty is sittiated Mong the sotithwestern portion of Ptiget Sound,and eneom passe_5 w/flooding,thermal regulation,carbon sequestration. roughly 972 square miles.It borders jefferson e0t,&ity to the north,Grays I larbor 6otinty t�th. Reference w/in this section. both ThtrFston and Kitsap Gotimities.The Gity of Sheiton,the omiiy incorporated area in Mason _ _ __ - Commented[CHI 1]:Update with current area. Recent the County's total[arid area.Two Urban growth areas,Allyn�!.5�quare miies)and Belfaim-�8.91 annexations have increased this size. seltleffe llliies�are located in the northeast portion of the 6otinty adjacent to the eastern bordei Commented[CH12]:UGA and any boundary updates? between Mason and Kitsap 6otinbes.Two Native Ameriean Tribal Nations,the Skokomish and the Commented[CHI 3]:Confirm no changes. SqdaXill Island Tribes,have reservations within the boundaries of Mason 60tinty. Commented[CH14]:Confirm no changes. Three geological provinces combine to form Mason County.They include the Puget Sound LowLand, Commented[CHI 5]:Check Belfair Planned Action EIS the EXyrnpic Mountains,and the Biack I IiRs.AdditionaRy-,Sevenseven watersheds exist within Mason-Getintr.They incidde Case Iniet,Chehalis,Lower I lood Canal,Oakiand Bay-,Skokornish, Totten Little Skookurn,and West I'cod Canal.Mason GOdnty also incitides over 700 maies of sorne ofthe most pristine shommehme in the state,nearly 100 freshwater lakes,two major rivers,and a number of smailemm tributaries and ereeks. Mason 6otinty's rich nattiral resetirees and open spaeas dominate the E)etinty's landscape. 6ombaned national,state,and private forests edrrentiy accotint for over fifty(50)pereent of the land area that makes tip Mason 6ount)t.Mineral deposits tinderiie Mason 60tinty's top SoRmpstrK. Agricultural and aqdaCdltdre areas contribute both to the Gotinty's mattilrai beatity and its econormy. M88001 GOtIlity 8iSO iflCiddeS substamitiai open space.Open space within the Gotinty hosts wiidlife habitat,tj ideveioped natural areas,and E-nany developed pa,k and reereation sites.These open space areas are managed by federai,state,eotintr,n-itiniempai,aid private rrrr= Mason 6otinty's ciamate can be characterized as moderate-niaritinie,influenced by the Pacific Ocean,yet sheitered by the Olympic Mountains.Average temperattires range from a high of 78'F Page 6 of 22 rece Ves an average of 64 inches of Precipitation with average nlonthiy rainfaRs ranging f__ ...:_ 8 inch__ .__high 1 .:__�__:_�__i_ �__..__.. jtil�y of • i Commented[CH16]:Opportunity to add information about climate indicators and potential changes that may The-webtool provides data about Potentiai Changes HI eidniate that Plasen 60tinty May expel iellee. occur in the future. also*nereaseng drought events.eoupied w6th-8 redtiet*on*n snolymelk that contr'butes tO --�Inereases in stimmertime high temnerattires that i5ese human health resks as weR as T Commented[MW17]:I think these two points are very similar and could be combined process for developing the Gotint Economic Deveiopment 6otincR Beeted Offi6al Revievv Board(Board). Plason Gotidity Fire Marsha from both Plason E)otinty and the 6ity Mason Gotinty Growth ManagenientAdvisory Com iiitte-- the requirements of I louse BiR 1025 Pert Nstriets addition,the Board used a i ite'ati School:Bistftts process for preparing the EMPPs.The Sewer BistHefs Shelton,amid othem,ptibiie ageneie&.-S-ee Skokornish Tribal Nation The fim-st do-aft of the Gotimitywide #Ahte,Bist"ets and revisiomci period that ended"-i Plarch of 1992.The formai review pem"od for the GWPPs began in 6WPPs were revsed to reffeet input received throtigh the pubbe review process and the pubime on August 17,199-2-. Page 7 of 22 Page 8 of 22 TalbleS.Masoi GO unt,Plans Supporting the 2025-2G452016 2036 00...VMIMMI-Bilfte Plan Update FCh ommented[CH18]:Are there other plans missing from Topic Foundat*onai Rans Date of Ad is list? Commented[MW19R18]:Allyn Circulation Plan 2017, ----------------------- --------- - Belfair Mobility Plan 2018,Belfair UGA 2018 Basin Plan Commented[CH2O]:List Puget Sound Action Plan Commented[CH21]:Comprehensive Emergency Eeonornie Deveiopment Belfair Urban Growth Area Market Analyses,EcoNorthwest 2003 Management Plan Economic Deveiopment Targeted Giuster Identification and Strategic Alignment,Pacifie Mountain 2012 WorkforeeDevetopmertt __et __ ________ _AetkmtPtam 20H_ - Commented[KP22]:Add 2006 WRIA 16 Watershed Management Plan.14B and 15 are the active plans(but were not approved by Ecology). Discuss w/Public Health to determine which plan should be referenced. Commented[KP23]:Title revision proposed by Fire iotisin Plason County and Uty of Shelton I lotising Needs Assessment 2004 Marshal. Commented[MW24]:There is a more recent plan from 2019,and the Housing and Homelessness Coordinator will be updating this again(due 2025...?)based on the new requirements that tie it more directly to the Comp Plan https://www.masoncountywa.gov/forms/ ea Ith/homeless- Schd Waste Plason County Solid Waste Investment Needs 2016 housing-plan-2019-2024.pdSub-Area Southeast Mason Stilb-Area Ran 1994 Commented[MW25]:2024 Page 9 of 22 Page 10 of 22 V*s*c)n Statement nattirai views,and rurai enterprise.AlthOdgll rurai eharacter means different things to different resti,et ons and iiore privacy than in an tirban areal Urban Growth Areas that are vibrant econonide and sociai centers, the responsible operation of resouree based industries such as timber,mining, The Urban Growth Area-� Commented[CH26]:Reviewing feasibility of establishing a Union UGA. This is reflected in updated CPPs,below. commer6ai,hidtistiiai,and airport and bushiess hubs.Each WRi have a Compact Core area anchored by retaii,service indtisthes,government,hotishig and education faeffities.The regi-—i5l heafth center Qhelton�R[grow and eont*nde tO Serve as a regional heaith center serving the ___ -- Commented[KP27]:Shelton supports health services, but recognizes there should be other medical services out in The three UN-ban Grovvfl-i Areas vvR1 provide a strong employment and tax base. the County. Commented[CH28]:Updated per discussion w/City of The n u ra i Areas Shelton. agricuLtdre,aquacuLture incLuding shelffish and other fisheries industries,Christmas tree farming, and mining Industries wiLL provide the naturaL resource empLoyr-nent.RuraL Activity Centers and compatibLe businesses stich as cottage industries wiR continue to be encouraged and supported. The County"s abundance of naturaL attractions ineLuding mountains,Lakes,rivers,and wRdiife wR Commented[MW29]:I'm not sure we even have any master planned developments.,though provisions have 1 been on the books for a long time. Residentiai growth within the County wiK piiminrRy neetir in the Urban Growth Areas of Sheiton, BeHair and Myn.Mason Gotinty wiR offer a range of affordabLe ruraL and tirban housing choices __housing that provide affordabLe - Commented[CH30]:Should middle housing options be considered? Commented[MW31 R30]:There are a few more examples of middle housing that aren't currently mentioned/allowed in the Belfair and Allyn UGA codes that ' sIxII ' might be worth allowing.Would be interesting to hear from the developer/builder realm on this. areas. Commented[KP32]:Include reference to support affordability in both rental and homeownership The Enveronifflent and Open Space opportunities. Mason 6oti ity wiR proteet the adivi-o i i=ie it in a way that is compatibie with the needs of a growing. Page 11 of 22 greenways,estuaries,parks,traiis and earripgrotinds.This systern wili heip preserve the Gounty's needs of County residents. affected bv rnanv naturni d'sasters.aneithd*ng severe weather events.flooding.eartho ooerat'ons ing-wiR a iso conserve a n open space networkthatwOR ineitide wlidiffe habitat a nd corriderr� foRow ---`---..-_. • " Commented[CH33]:Drafted with information from 2023 Hazard Mitigation Plan. Will be revised with info from community survey. • _ Commented[KP34]:Revision proposed by Fire Marshal. Page 12 of 22 Planning Policies Mason County's Comprehensive Plan addresses each of the thirteen fifteen GMA goals according to the vision shared by County residents.The following discussion identifies the Countywide Planning Policies for Mason County organized by the GMA goal they address. 1: URBAN GROWTH GMA encourages concentrating development where adequate public facilities and services exist,or which can be provided within a reasonable amount of time.In conjunction with the City of Shelton, Mason County has adopted County-Wide Planning Policies(CWPP),some of which deal specifically with the issue of urban growth and are designed to ensure growth can be supported by adequate public infrastructure and services. 1.1. Designate-Maintain Urban Growth Areas around the incorporated City of Shelton and two unincorporated areas of Belfair and Allyn. Prioritize urban growths where infrastructure exists or,fnfrastru�is planned,as identified in an approved Capital Facilities Plan,or services can be reasonably and economically extended;where development does not conflict with natural resource uses:f here there is a sufficient supply of I ny, - Commented[MW35]:Revision noted in comment matrix seunddevelo able land to support urban densities and urban growth forecasted for the - Commented[CH36]:changing this to"developable" 20-year planning cycle,—hand where the community's vision has identified its area as an broadens potential exclusions to include lands with historic Urban Growth Area. cultural significance etc. woth:Frobes to esistim amiv new lJGA is sensitive ta:Frobai imterests Bind treaty Eights. 1.2. (Coordinate planning zoning and development standards in the Shelton Urban Growth Area with the City of Shelton to ensure consistency in development patterns,logical transition from urban to rural uses.adequate provision of infrastructure and services,and to facilitate annexation as envisioned in the Growth Management Act.Act. _ ,- Commented[CH37]:This policy opens the door to an Interlocal Agreement or similar tool that would delegate +-.2-.1.3. Mixed-use developments,multi-family developments,employment centers,and certain planning and permitting authorities to the City of other urban land uses are appropriate development to be encouraged within designated Shelton. This allows a more seamless transition to city Urban Growth Areas, n order to make efficient use of urban-level infrastructure and services and supports annexation consistent with the GMA. services and to protect rural character in the remainder of the County. 9-3:1.4. Encourage development in Urban Growth Areas where: • infrastructure exists or is planned;or • infrastructure is provided by the developer according to locally established minimum urban standards. Page 13 of 22 1.5. Encourage development in Urban Growth Areas where: • services,such as public transit,emergency response.fire protection,schools, and other public services,have adequate capacity;or • services can be expanded through County action or via private investment from the developer. 2: REDUCE SPRAWL GMA discourages the inappropriate conversion of undeveloped land into sprawling,low density development.Several of Mason County's CWPPs are designed to reduce the impacts of growth, including sprawl,in areas outside of Urban Growth Areas.-Rural areas now exist throughout Mason County and contribute to a large measure of the quality of life enjoyed by residents.These areas are characterized by low housing densities,wilderness and recreational living opportunities,and open space.Other rural qualities include tranquility,low traffic volumes,natural views,privacy,and rural enter rp ise. 2.1. �is�Designate rural areas in Mason Count�Rural areas include those portions of the County that lie outside designated growth areas.master planned communities. h,o ewne homeowner's associations,and destination resorts,and may have lower standards of infrastructure and service that reflect and maintain this rural character.Intensive development wilt be is discouraged in these rural areas due to the difficulty of providing cost-effective services and-,or because rural areas are character-defining features of Mason County the landscape wouid inipaet the eharaeter of the ectinty.Rural areas of Mason e0tinty should be designated as stich and protected from encroachment by development. 2-.1-.2.2. Rural development and accompanying water availability,including permit exempt wells,shall be consistent with protection of natural surface water flows and groundwater recharge. The eomprehensive Plan wait include a Rural Element protectinigTrotect-the Countv's rural character,lifestyles,and values. 2-.3-.2.4. Establish Level of Service Standarrdsstandards,timely development of essential infrastructure and provision of services,and adherence to design standards for rural and urban areas. Page 14 of 22 2-.4-.2.5. Establish a rural land use system that provides for continued vitality of ear activity centers that may become ttrbarrUrban grevvt+rGrowth areas Areas or incorporated communities.The categories of these areas include rural activity centers,hamlets,commercial centers,industrial areas,and tourist and recreational areas. 3:TRANSPORTATION GMA encourages the development of efficient,multi-modal transportation systems that are based on regional priorities and are coordinated with county and city comprehensive plans. 3.1. Coordinate multimodal transportation systems with neighboring counties,Tribes.and the City of Shelton to encourage efficiency and align transportation with regional priorities.Encourage efficient E-nulti modal transportation systems that are based on regional prierities and coordinated with ectinty and city Comprehensive plans.- 3.2. Establish Level of Service standards that encourage densities in Urban Growth Areas where services such as public transit,sidewalks,car-pooling,etc.,are available. 3.3. Establish multimodal Level of Service Standardsstandards,timely development of essential infrastructure,and adherence to design standards for rural and Urban Growth Areas. 3.4. Protect functions of designated high veitimehigh-volume corridors by restricting individual access points. 3-.4-.3.5. Promote safety and security for the multimodal transportation system. 3-.5-.3.6. Promote interconnecting street networks which provide alternative efficient routes. Commented[MW38]:Revision noted in comment matrix 3-.6 3.7. Develop policies and Eneearage encourage use of varied multi-modal transportation alternatives that support health and wellbeing through physical activity by providing bikeways,sidewalks,trails,public transit,ete and system connectivity as appropriate to location and terrain,especially in Urban Growth Areas,and accommodating the young,aging,and disabled. 3-.7-.3.8. Ensure that cooperative planning efforts continue with the Peninsula Regional Transportation Policy Organization and the County's Citizen Advisory Panel on the Transportation Improvement Program,and that policies of the County and the organization are consistent and coordinated,with the Comprehensive Plan as the guiding document for Mason County. 3.9. The County and the City and Urban Growth Area should work cooperatively with the Mason County Transit Authority(MCTA)to provide equitable public transit throughout the County. 3.10. Local and County transportation plans should considerinon-motorized methods of transportation in addition to rail-marine-and aviation transportation as an integral part of Commented[MW39]:Revision noted in comment matrix the area's transportation system. Page 15 of 22 3.11. Incorporate technological advances into transportation systems planning by encouragin¢ coordination among iurisdictions and Mason County Transit where feasible and applicable. 3.12. Encourage the development of transportation funding resources that support land use goals and strategies. 3$3.13. Protect transportation assets through proper operations,maintenance,and preservation activities to provide safe,efficient,and reliable movement of people.goods, and services. 4: HOUSING GMA re quires the Count to make adequate provision for � �� affordable Commented[MW40]:Hasn't updated legislation housing to all economic segments of the population,promotes a variety of residential densities and changed"encourage(s)"to"require(s)"? housing types,and encourages the preservation of existing the-housing stock. Commented[MW41]:Revision noted in comment matrix.PAC member Lewis requested revising this 4.1. Incentivize affordable housing,promote a variety of residential densities and housing statement. types,with a diversity of both rental and homeownership options,and encourage the preservation Of existing housinglstockl. Commented[KP42]:Reference diversity of rental and ownership options. 4-.1-.4.2. Coordinate processes for supporting affordable housing between Mason County and the City of Shelton. Define and establish the need for affordable housing countywide through creation of a collaborative City/County Housing Plan that provides for a mix of housing types for housing at all income levels.) - Commented[CH43]:This is an implementation action that could be moved to the Housing Element. 4.3. Encourage affordable housing through innovation including infill housing incentives, variety of lot sizes,mixed use,multifamily units,and density bonuses for affordable units.Selecting innovative techniques to support affordable housing should meet other Countywide Planning Policies for urban and rural development. 4-.2-.4.4. Encourage affordable housing in rural areas by utilizing the supply of existing piatted smaller lots which can meet applicable subdivision,environmental and building-development regulations;-,and by ensuring existing iegaity buiftthe lots retain their conforming status,and by allowing manufactured housing,mobile homes,micro or tiny homes and other options in both urban and rural areas.It Is recognized that the techniques for ancouraging affordabie housing wiR differ in rtirai and tirban areas. 4-.a-4.5. Encourage the preservation of historic structures for use as,or conversion to,single or multi-family housing. 4-.4:4.6. As part of a comprehensive program to address affordability,eliminate barriers.to construction of affordable housing in examine-eufrettt-local regulations -- Commented[CH44]:Barriers might include costs, and policies for impacts on housing eost.Prior to adoption of any new ordinance or permitting requirements,infrastructure gaps,etc. regulation affecting homebuilding,evaluate the impact on the provision of affordable housing options. Commented[KP45]:While there is focus on 80%AMI, 4.7. Affordable housing or households making below 80-percent of the Area Median --- we also need workforce housing that is 120%ofAMl. Income should be focused within the City of Shelton and unincorporated Urban Include language about this bracket,perhaps in a separate policy.Encouraging 80-120%in specific areas. Page 16 of 22 Growth Areas with should be convenient access to public transportation,major employment centers,and public services. 475-.4.8. Assess affordable housing needs will in both cftrurban and rural contexts and develop strategies to address housing affordabilitywiWthat reflect local definitions of affordable housing,urban and rural values,cost and availability of land,infrastructure cost and availability,the capacity of public services, private property rights,and broad-based eit'rzerr up blic involvement. of affordable and tow-ineome he ' +&..4.9. Housing plans and policies should prevent or mitigate the physical. economic,and cultural displacement of low-income households due to planning, public investments.private development,and market pressures. 5: ECONOMIC DEVELOPMENT GMA encourages economic development that is consistent with adopted comprehensive plans, promotes economic opportunity for alleitrzensresidents of the County,especially for unemployed and disadvantaged persons,1promotes safe and healthy working conditions for all,�nd encourages Commented[MW46]:Revision noted in comment matrix growth in areas experiencing insufficient economic growth,all within the capacities of the County's natural resources,public services,and public facilities. 5.1. Encourage economic development throughout the County that is consistent with the adopted Comprehensive Plan,, and promote economic opportunity for all Citizens residents of the County,especially for unemployed and disadvantaged persons,arrid eneetrrage includin encoura in investment in areas experiencing slower - Commented[KP47]:Revision proposed by Fire Marshal. economic growth,all within the capacities of Mason County's natural resources, public services,and public facilities. 5.2. Maintain and enhance natural resource-based industries including productive timber, agriculture,aquaculture,mining,and fisheries industries.Encourage the conservation of productive natural resources orlpotentiallyproductive natural resources and - Commented[CH48]:Should this be considered as a way discourage incompatible uses.Assure that adjacent land uses do not contribute to to address some of the growth sectors identified in the the demise of the long ter rrtlong-term commercially productive resource extraction Economic Development element? and agricultural lands forest,aquaculture,and agrietAttirai produetion ian and the sed resou rce-based industries associated with these areas.Support natural resource-based industries to shift towards more sustainable and regenerative practices in the context of a changing climate. 5.3. Establish coordinated incentives to promote economic development with respect to consistent with Vision Statements and Goals for each Urban Growth Area. 5.4. Promote economic development activities where services needed by such activities already exist or can be easily and economically provided. Coordinate with service providers to review economic development activities as early as possible. Page 17 of 22 5.5. Promote economic development where off-site impacts,such as transportation,can be effectively managed. 5.6. In environmentally sensitive areas,ensure land use permit processes control activities vvhieWthat may have a detrimental effect on public health,safety,or the environment,consistent with state and federal requirements. 5.7. Increase economic vitality in Mason County by stimulating the creation of jobs in tourism,trades,and other areas that provide livable wages in safe and healthy work environments and that promote economic diversity,stabilization,and maintenance of Commented[MW49]:Revision noted in comment matrix a high gaality environment. 5.8. Support school district,post-secondary,and higher education efforts including vocational education training,and education of a highly trained,technically skilled, multilin uat[opulation that aligns with key economic—development opportunities-and ,- Commented[MW50]:Revision noted in comment matrix industry sectors. 5$5.9. Facilitate investment in tourism by prioritizing establishment of hotels,event centers and other tourist facilities within the Urban Growth Areas. 6: PROPERTY RIGHTS GMA states,"Property rights of landowners shall be protected from arbitrary and discriminatory actions.Further,private property shall not be taken for public use withoutjust compensation having been made." 6.1. Non-conforming uses,structures,and parcel_ shall be allowed alterations and expansions when appropriate. 6 -6.2 If private property must be acquired for public purposes provide fair and market- based compensation negotiated during the acquisition process. 7: PERMITS Both GMA and Mason County express that applications for land use and planning permits be processed in a timely and fair manner to ensure predictability. 7.1. Applications for permits should be processed in a timely and fair manner to ensure predictability. 8: RESOURCE INDUSTRIES GMA recommends Counties maintain and enhance natural resource-based industries including productive timber,agriculture,aquaculture,mining,and fisheries industries,and encourage the conservation of productive forest lands and productive agricultural lands,and provide mitigation opportunities for incompatible uses. 8.1. Maintain an inventory of productive or potentially productive natural resource and agricultural lands and ensure ongoing regulatory protections for those lands. Page 18 of 22 8.2. Discourage the siting of incompatible land uses near natural resources,and agricultural lands.,and aquaculture farms. ______________________________________, Commented[KP51]:This statement could also be replicated up in the Environment section in relation to 87+-.8.3. Provide mitigation for incompatible land uses sited near natural resources and location near critical areas. agricultural lands. 9: OPEN SPACE GMA encourages the retention of open space and the development of recreational opportunities. GMA further encourages conservation of fish and wildlife habitat,and increased access to natural resource lands,water,and developed parks. GMA also—and requires mapping of open space (corridors.,with consideration given to habitat connectivity across jurisdictions. Commented[KP52]:Point out habitat connectivity,even across jurisdictions. 9.1. Designate and map open space areas incoordination with the tneerperated Ci of Shelton and unincorporated Urban Growth Areas.Criteria for designation shall include: • provides multiple use open space • environmentally unique and/-or fragile • separates incompatible land uses • consistency with the UGA's vision statement • traditional cultural places and landscapes. 9.2. Provide accessible public open space and protect environmentally important areas without compromising private property rights or treaty rights.: 9.3. Identify and prioritize open space areas,both urban and rural,which may be eenserved-for protection through acquisition,conservation easements,life estates, and/or conveyance to a land trust,and/or another method of conservation.Assure that private property rights and treaty rights are protected. 9.4. Encourage increased access to publicly owned natural resource lands.Protect existing public access to shorelines and water.Encourage acquisition of lands to provide additional public shoreline and water access,especially in underserved areas. 9.5. Encourage retention/maintenance of open space and the development of recreational opportunities like parks and public-use recreation areas appropriate for e hiking,horseback riding,and ofHeash dog exereist-.. 9-.5-.9.6. Create public and community access to land for the purpose of growing food. 0: ENVIRONMENT Commented[KP53]:Would like to include low impact development as a tool that can be used by developers. Can GMA strives to protect the environment and enhance the quality of life,including air and water build more density is these tools are used. Perhaps a new quality,and the availability of w ate. Policy 10.5 that"encourages"LID as a tool for stormwater treatment. Page 19 of 22 10.1.tn-ofdeftoTo protect public health and water quality,septic systems and/or appropriate alternative disposal systems will be installed where appropriate in rural areas,according to adopted County health codes.Alternative sewage collection and treatment systems should be considered as an option when public health is in jeopardy, arid—and/or to correct environmental damage and when consistent with land use designations in the Comprehensive Plan.Development permits and/or franchises for sewage treatment systems should be granted when consistent with the Comprehensive Plan. 10.2. Mason County and the cities thefein-City of Shelton shall protect drinking water supplies from contamination,ensure that water for development is both legally and physically available,and identify and reserve future supplies. 10.3. In environmentally sensitive areas,ensure land use permit processes control activities which-that may have a detrimental effect on public health,safety,environment,and physical integrity of the area consistent with state and federal requirements. 10.4. Encourage water reuse and reclamation for large-scale potable water users,such as golf courses,parks,and schools. 10.3.10.5. Consider the use of low impact development management strategies for land use and stormwater management for protecting water quality. 10.6. Discourage the siting of incompatible land uses near natural resources,agriculture Lands,and other environmentally sensitive critical areas. 10.7. Plan for and implement clean up of Mason County's contaminated sites. 11: CITIZEN PUBLIC PARTICIPATION GMA encourages the involvement of residents,property owners,and business owners in the planning process and coordination between communities and jurisdictions to reconcile conflicts. 11.1. Encourage the widespread community involvement of eitizens residents.property owners.and business in the planning process and coordinate between communities and jurisdictions to reconcile conflicts. 11.2. Mason County and the City of Shelton will maintain joint procedures for review of land development activities within the City's Urban Growth Area.l ,- Commented[CH54]:Revise if the City will be granted planning/permitting authority. 11�:11.3. Ensure that public participation is widespread to community members. 12: FACILITIES/SERVICES GMA strives to ensure that public facilities and services necessary to support development shall be adequate to serve the development at the time of occupancy without decreasing the level of service provided. 12.1. Ensure that those public facilities and services necessary to support development shaii mare adequate to serve the development at the time of occupancy without decreasing Page 20 of 22 current levels below locally established minimum standards. _- Commented[KP55]:consider revising this statement to of infrastructure and titiiities vvhere7rmc�. Consider assessing remove the word"require". Allow for flexibilty enough for development fees in the form of environmental mitigation fees or impact fees for public property owners. Services. - Commented[KP56]:Feedback from reviewer:I really understand what Kristin is saying.I think the word"require" 12.2. Mason County and the cities thercmCity of Shelton,shall develepmaintain—,wtth1mtbtie isn't clear on whom is required to do what.we always try to partieipatierr,a cooperative regional process to site essential public facilities of regional accommodate,but it's not always a simple process.Are we and statewide importance.The objective of the proeess shail be to ensure that SSuch talking about"coordinating"between agencies,or are we "requiring"from some particular group(developers, facilities are will be located se-alto protect environmental quality,optimize access and providers,county planners,etc?). usefulness to all jurisdictions,and equitably distribute benefitsf and burdens throughout the region or county. 12.3. Major public facilities that generate substantial travel demand should be sited along or near major transportation and public transit corridors. 12.4.Sharing of corridors for major utilities,trails,and other transportation rights of way is encouraged. 12.5.Advance waste reduction efforts through support of state and federal programs,artd through public information and education programs,and other available,appropriate methods. 13: HISTORIC PRESERVATION GMA states that jurisdictions should,"identify and encourage the preservation of lands,sites,and structures that have historical cultural or archeological significance". Commented[KP57]:Edit proposed by Historic Preservation Commission. 13.1.Support the efforts of the Mason County Historic Preservation Commission created to identify and actively encourage the conservation of Mason County's historic resources (MCC 17.40). 13.2. Identify and encourage the preservation of lands,sites,and structures that have historical or archeological significance through enforcement of regulations that implement the State's goals and objectives for historic preservation at the local level. 133:13.3. Consult with Tribes land other government entities lto ensure the protection of -- Commented[KP58]:edit proposed by HPC. archeologically and culturally significant lands,sites,and structures. 14: CLIMATE CHANGE AND RESILIENCY GMA requires jurisdictions to ensure that comprehensive plans development regulations and regional policies and plans address climate change and natural hazards foster resiliency,advance environmental justice,and protect and enhance environmental,economic,and human health in the face of a changing climate. 14.1. Continue coordinated hazard mitigation and community resilience planning efforts with the City of Shelton,Public Utility Districts 1 and 3.'Gentrai Mason Fire and E„ergcrrc� all fire districts serving Mason County nd other Interested agencies. - Commented[KP59]:Revision proposed by Fire Marshal. l Page 21 of 22 14.2. Plan for and consider the impacts of climate change on communities and industries in Mason County,including sea level rise,flooding,wildfires,and extreme weather events, on both existing and new development. 14.3.Support efforts to increase the resilience of public services and infrastructure,includinir transportation,utilities,emergency response,and others,by preparing for disasters and coordinating planning for continuity of operations,infrastructure and system recovery. 115:SHORELINES OF THE STATEI Commented[CH60]:Any desire to include this here? GMA strives to implement the Shoreline Management Act through consistency with a local Commented[MW61 R60]:I like tying the SMP in here Shoreline Master Program. Commented[CH62]:Critical areas in shorelines 15.1. Implement the Mason County or City Shoreline Master Program,as necessary. Page 22 of 22 NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing in Mason County Building I,Commission Chambers,411 North Fifth Street,Shelton, WA 98584 on January 7,2025 at 9:15 a.m. SAID HEARING will be to take public comment on the Countywide Planning Policies. Public testimony will be available in-person or via Zoom. The URL is available on the County website https://www.masoneogn. a._ov/ to sign into the meeting. Please use the "raise hand" feature to be recognized by the Chair to provide your testimony. You can also email testimony to msmithkmasoncountywa.gov or mail to the Commissioners' Office, 411 N 5d' St, Shelton, WA 98584; or call(360)427-9670 ext. 230. If special accommodations are needed, please contact the Commissioners' office, (360)427- 9670 ext. 419. DATED this 3rd day of December, 2024. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Bill: Community Development Department 615 W Alder St Shelton,Wa 98584 Cc: Commissioners Community Development Department Shelton Journal: Publ. 2t: December 12 & 19, 2024 • MASON COUNTY rTi Public Health & Human Services Briefing November 18, 2024 Briefing Items United We Care mental health technology—David Windom Advanced Registered Nurse Practitioner(ARNP) recruitment—Melissa Casey South Sound Shellfish recover grant—Ian Tracy coU�a� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners From: David Windom Ext. 260 Department: Public Health Briefing: Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): November 18,2024 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• United We Care Mental Health Technology Background/Executive Summary: This pilot program,which is a collaboration between United We Care and Mason County Public Health and Human Services, seeks to enhance mental health service access in rural communities. This approach integrates accessible technology with professional expertise to deliver personalized,continuous support to those in need. The goal is to expand access to personalized mental health resources and professional support in rural areas and offer ongoing and continuous access and support to personalized health resources and expert care. The pilot program will run from January 2025 to April 2025, focusing on delivering comprehensive mental health services that are sensitive to the needs and concerns of rural populations in the identified geographies. Budget Impact(amount, funding source,budget amendment): $200,000 in grant funding will be sought. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval to move forward with the United We Care Mental Health Technology pilot program and seek out$200,000 in grant funding. Attachments C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Melissa Casey Ext.404 Department: Public Health Briefing: 0 Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): November 18,2024 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance X❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Advanced Registered Nurse Practitioner(ARNP)Recruitment Background/Executive Summary: To further prevent transmission of infectious diseases and overdose fatalities, Public Health&Human Services has begun expansion of our harm reduction program to include wound care, STI/HIV/Hepatitis C testing, and treatment. An Advanced Registered Nurse Practitioner(ARNP) is required to provide direct access to clinical services. This position description was reviewed with input from Human Resources and determined that a contracted position is appropriate. The department will begin recruitment of a provider before the end of the calendar year. Budget Impact(amount, funding source,budget amendment): No impact to general fund;position funded by state DOH grant and Foundational Public Health Public Outreach (news release,community meeting, etc.): Recruitment will be posted via multiple platforms,professional networks, and listserves Requested Action: Information/Update Only Attachments ARNP Position Description POSITION DESCRIPTION R/A Title: Advanced Registered Nurse Department: Public Health & Human Services Practitioner ARNP Affiliation: Contractor Reports to: Public Health Director Exempt: Regular Driver: Y Supervises/Directs: None Non-Exempt: N/A DESCRIPTION: The ARNP is responsible for providing trauma-informed clinical services to improve the health and well-being of people who use drugs, including low-barrier access to wound care, infectious disease testing, STI and hepatitis C treatment, and medications for opioid use disorder. Services will be delivered in both office-based settings and through a variety of outreach settings, and may include street-and encampment outreach, mobile clinic-based services, and in-home services. The ARNP will work with a small interdisciplinary team to develop and implement clinical services through the county-run syringe service program and public health department clinic. ESSENTIAL JOB FUNCTIONS: Any one position may not include all the duties listed nor do the listed examples include all tasks which may be found in positions of this class.) • Develop and implement a new clinical program embedded in the syringe service program. • Provide trauma-informed care to marginalized populations, including people in active substance use, people with mental health challenges, and people experiencing homelessness. • Analyze medical history and evaluate and treat medical conditions, including ordering and interpreting diagnostic tests. • Initiate and manage treatments, including wound care and prescribing medications and controlled substances. • Provide testing for HIV/HCV/STIs and prescribe and manage treatment for STIs and HCV. • Provide services in a variety of settings, including weekly outreaches (mobile vehicle, street and encampment outreach, and/or home visits) and office-based settings • Promote health by advising patients about diet, behaviors, and disease prevention methods with a harm-reduction lens • Perform procedures within the scope of primary care and public health programs. • Refer patients to medical specialists for consultant services when necessary. • Share in the after-hours calls as appropriate. • Utilize an electronic health record (Ex. Athena) • Monitor and, where applicable, oversee relevant providers and care staff to ensure delivery of care. • Regular, reliable, and punctual attendance. Est. 2.2024 • Other duties as assigned Skill in: • Trauma informed care, using harm reduction principles • Verbal and written communication. • Interpersonal relationships • Problem-solving • Time management and organization • Punctual, responsive, and efficient • Perform job with professionalism and good judgement • Cultural competency with diverse patient populations Ability to: • Plan, develop, and implement new programs and services • Work interdependently as well as with a small interdisciplinary team • Drive a mid-size outreach vehicle, like an RV or mobile clinic vehicle • Receive and respond well to feedback. • Be comfortable providing independent medical services in the field via telemedical and in-person services. • Perform phlebotomy, administer injections, provide prescriptions OTHER JOB DUTIES: • May be required to obtain additional education as required to conduct business functions. MINIMUM QUALIFICATIONS: (Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job may be considered.) • Active ARNP or PA-C License in Washington State • Active DEA Certification • Active CPR Certification PREFERRED QUALIFICATIONS: • Previous experience working with people with substance use disorders. • Previous experience treating high-risk communicable diseases. • Fluency in Spanish LICENSES, CERTIFICATES,AND OTHER REQUIREMENTS: Valid Washington State driver's license WORKING CONDITIONS: (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Mason County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) Est. 2.2024 Duties are performed in an office setting with the need to remain stationary or move for extended periods, as well as in mobile outreach settings, which may include walking to deliver services in all weather conditions while carrying supplies. Essential sensory requirements include the ability to read computer keyboard, monitor, and documents; prepare and analyze documents; read extensively; recognize and assess non-verbal client behaviors during intake processes; recognize and assess verbal presentations of clients; receive and convey detailed information orally, by telephone and in person; convey accurate and detailed instructions by speaking to others in person and by telephone in English and/or Spanish. County Official Signature of Approval: Date: I have read and understand the above position description: Name: Date: Signature: Est. 2.2024 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Ian Tracy Ext. 544 Department: Public Health Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 11/18/2024 Agenda Date: 12/3/2024 Internal Review: ❑X Finance ❑ Human Resources © Legal ❑ Information Technology ❑X Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• South Sound Shellfish Recovery Grant Background/Executive Summary: Mason County has received a sub-recipient agreement from Pierce County for$248,000.00, expiring January 31,2027. This grant provides National Estuary Program funds to conduct water quality work in South Puget Sound(excludes Hood Canal)within Mason County. The majority of the funding will be used for pollution identification and correction work with a portion($37,000.00)going to Public Works to complete a feasibility study for upgrades to the Allyn Sewer system. Budget Impact(amount,funding source,budget amendment): $248,000.00 over 2yrs. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval for the Public Health and Human Services Director to sign the contract with Pierce County. Attachments Contract PLANNING & PUBLIC WORKS: SUBRECIPIENT Pierce County AGREEMENT FOR MASON COUNTY PUBLIC HEALTH & HUMAN SERVICES Title: South Sound Shellfish Recovery Contract Number: SC-111398 Start Date: 12/1/2024 End Date: 1/31/2027 Fiscal Year: The County reserves the right to extend this Agreement for additional periods. The decision to extend is subject to the availability of funding,the continued priority of need for a specific service,and satisfactory performance by the Subrecipient during the period specified in this Agreement. Notification of intent to extend Agreement for additional periods with the Subrecipient will occur prior to the expiration of this Agreement. CFDA(s): 66.123 FAIN(s): PC-01J89801-1 TOTAL AGREEMENT FUNDING NOT TO EXCEED: $248,000.00 Subrecipient Name: Mason County Public Health & Human Services Mailing Address: 415 North 61h Street, Shelton, WA 98584 Contact Name: Ian Tracy Title: Environmental Health Manager Phone: (360) 427-9670 x544 Email: Itracy@masoncountywa.gov Fiscal Contact: DUNS: 069580751 Agency UBI: 342-07-752 Fed Tax ID: 91-6001354 Planning& Public Works-SWM Contacts Contract Manager: Tina Basil Phone or Email: Tina.basil@piercecountywa.gov Program Contact: Barbara Ann Smolko Phone or Email: Barbaraann.smolko@piercecountywa.goy Fiscal Contact: Candace Achey Phone or Email: Candace.achev@piercecountywa.gov NOW,THEREFORE,for and in consideration of the mutual covenants,promises,and agreements contained herein,County and Subrecipient, referred to individually as a"Party"and collectively as the"Parties,"mutually agree that Subrecipient shall provide the services and comply with the requirements set forth herein and the attachments,incorporated by reference into this Agreement: EXHIBITS A:Scope of Work D:General Terms and Conditions B: Budget and Financial Requirements E: Federal Terms and Conditions C: Recordkeeping, Reporting and Audit Requirements F:Subaward Information This Agreement,including all Exhibits and other documents incorporated by reference,contains all the terms and conditions agreed upon by the Parties.No other understandings and representations,verbal or otherwise,regarding the subject matter of this Agreement shall be deemed to exist or bind the Parties.The Parties signing below warrant that they have read and understand this Agreement and have authority to enter this Agreement. David Windom Director Mason County Public Health Subrecipient Signature Printed Name and Title Date Deputy Prosecuting Attorney Date Finance Director Date Approved as to legal form only Planning and Public Works Director Date County Executive(over$250k) Date Subrecipient Agreement SC-111398 Page 1 of 24 EXHIBIT A—SCOPE OF WORK Subrecipient Mason County Public Health and Human Services (MCPH) has been granted a Subaward by Pierce County, reflected by the Total Agreement Amount set forth herein on page one (1) of this Agreement, of federal funds from the United States Environmental Protection Agency (the Awarding Agency), Washington State Department of Health (first pass-through entity), Pierce County (second pass-through entity). Subrecipient shall use these funds to implement the Agreement requirements set forth below. 1. BACKGROUND AND PURPOSE The South Sound Shellfish Recovery Project has identified over 32,000 acres of approved growing areas as well as nine Shellfish Protection Districts (SPD). The SPD areas were created when each experienced a classification downgrade by the Washington State Department of Health (DOH) due to bacterial pollution. Over 1,700 acres of shellfish growing area in the South Sound have the potential to be upgraded. This agreement is to provide a new round of funding from our Shellfish Strategic Initiative 2.0. Pierce County Surface Water Management (PCSWM) will prioritize preventing, identifying, and correcting sources of bacterial pollution for the purpose of upgrading previously downgraded shellfish growing areas in the South Puget Sound. 2. SUBRECIPIENT RESPONSIBILITIES Project task and subtask numbers reflect the reference numbers in Pierce County's agreement with the Department of Health and are not sequential. All progress reports and invoices should reference the task and/or subtask numbers used within this Scope of Work. Task 1: Project Development Subtask 1.1 Quality Assurance Project Plan (QAPP) Development Work-related to data collection or analysis may not begin until the Quality Assurance Project Plan (QAPP) is approved by the Washington State Department of Ecology's National Estuary Program Quality Coordinator (NEP QC). This is an EPA requirement. MCPH must work with the NEP QC to ensure the project meets quality assurance requirements per the contract terms and conditions. The NEP QC contact information can be found on this webpage: Quality assurance for grantees- Washington State Department of Ecology. Generally, projects that collect, analyze, or model environmental data or environmental conditions, require a NEP QC approved QAPP. If a QAPP is required, the NEP QC, Ken Nelson, knel461@ecy.wa.gov; will provide instructions and materials. Deliverable: • Completed Ecology-approved QAPP document. Task 2: Project Administration and Reporting Subtask 2.1 Progress Reporting and Invoicing • The subrecipient will submit quarterly progress reports by the specified target completion dates listed below. Quarterly reporting periods are: o Quarter 1: January 1— March 31 (Financial and Ecosystem Accounting Tracking System (FEATS) will serve as 15Y quarter report) Progress Report Due April 1. o Quarter 2: April 1—June 30; Progress Report Due July 15. o Quarter 3: July 1—September 30 (FEATS will serve as 3rd quarter report); Progress Report Due October 1. o Quarter 4: October 1— December 31; Progress Report Due January 15. Subrecipient Agreement SC-111398 Page 2 of 24 • Progress Reports shall include: o A description of: ■ Work completed for each task/subtask during the reporting period, including what deliverables were completed and submitted during the reporting period. ■ Total allowable spending by task. ■ Status for ongoing project tasks. ■ Challenges affecting task-specific or overall project completion date(s), scope of work, or costs. ■ Progress toward success measures. • Evidence of satisfactory completion of all reporting requirements or deliverables. • Upon contract completion, a final report and project invoice are due by January 31, 2027. The final report will describe the entire project, highlight project outcomes, and discuss lessons learned. Subtask 2.3 Data Reporting The subrecipient will report additional data requirements as determined by NEP. The subrecipient and the NEP Data and Information Coordinator, Abigail Ames abigail.ames@doh.wa.gov, will determine what data variables will be reported within 60 days of contract execution. Data reporting will be collected every six months with the FEATS reporting cycle. Deliverables: • Completed semi-annual reports following FEATS format. • Completed semi-annual reports following progress report format. • Completed final report. Task 3: Planning& Coordination The goal of this task is to establish the coordination and communication efforts necessary for effective partnerships and a fully functioning program. Subtask 3.2 Plan Development The Oakland Bay Shellfish Protection District (SPD) needs an updated closure response plan (CRP). Oakland Bay is the only remaining south-sound CRP that was developed prior to DOH's issuance of guidance for CRP contents. The updated CRP will be consistent with COH guidance and integrate appropriate elements of the South Sound Clean Water Partners Strategic Plan. Deliverables: • Updated Oakland Bay Closure Response Plan. Task 5: On-Site Pollution Identification and Correction This task will cover activities related to identifying and correcting pollution from on-site sewage systems in Mason County. These activities may include windshield surveys, reviewing septic records, site investigations, and collecting water quality sampling. Monitoring under this project may include both existing ambient monitoring stations, new ambient monitoring stations, and investigative sampling needed to identify pollution sources. MCPH will participate in DOH-sponsored Pollution Identification Correction (PIC) workshops and other trainings/events to share information and resources. Funding for participation in training or conferences for project staff under this grant must be pre-authorized by DOH and the County. Subrecipient Agreement SC-111398 Page 3 of 24 Subtask 5.2 Hotspot Identification and Correction MCPH will identify hotpots in Mason County. Hotspots are discrete, identifiable areas with proven or highly likely sources of bacterial pollution. Hotspots may be identified through water quality sampling results, dye testing, compliance reports, and other means. While the bacterial pollution may be caused by other sources, for those hot spots with failing septic systems as the most likely source, MCPH will work to correct those failures. (While financial assistance for OSS repairs is not part of this project, homeowners will be referred to whatever financial assistance programs are available. However, many corrections are likely to occur without financial assistance through the usual compliance process with homeowner-financed repairs.) Subtask 5.2.1 Summary Report MCPH will provide a summary report at the end of the project period identifying the number, location, and corrective actions taken to resolve hotspots. This may include referrals to other agencies if the hotspots result from non-septic sources such as livestock. MCPH will prepare and submit PIC flowcharts illustrating the referral process and responses to be followed once a hotspot has been identified. This is a final report providing details comparing completed work to activities described in an approved QAPP. Deliverables: • PIC Flowchart. • Identify approximately 15 hotspots in Mason County. • Correct 25 Failing Septic systems in Mason County. • Report number, location of sites referred, and corrective actions in Mason County. Task 7: Control Point Sources Project partners plan to address point sources in South Puget Sound, including wastewater from recreational boats and possible spills from outdated grinder pump stations. While shellfish harvest is not allowed near marinas or wastewater treatment plant outfalls, grinder pump stations may not be located near the system's outfall. Reducing or resolving waste is expected to benefit South Sound's marine water quality. Subtask 7.2 Mason County Grinder Facility Upgrade Mason County will complete a feasibility assessment and then a 30% design to replace existing wet sewer grinder facilities with dry grinder facilities in Mason County; (see Exhibit E). The wet grinder equipment is unreliable and increases the potential for wastewater overflows or spills. Once the feasibility, scoping, and design phases are complete, the actual construction of the replacement facilities will be completed as a future project. Deliverables: • Wet grinder feasibility study • 30% designs Task 8: Education and Outreach Education and outreach on bacterial pollution sources and pollution prevention actions such as on-site maintenance and farm management will be integrated into the project. Water quality reports notifying residents about water quality sampling results and conditions in their areas will be published and distributed. Subtask 8.1 Water Quality Report A water quality report will be prepared and published in Mason County. Water quality sampling results from MCPH, Squaxin Island Tribe, and DOH will be analyzed and converted to formats for easier comprehension by the public. Publication may include online and/or hard copy formats. DOH and the County will be given the opportunity to review the water quality report prior to publication. Subrecipient Agreement SC-111398 Page 4 of 24 Deliverable: • One water quality report. 3. REPORTING/DELIVERABLES 3.1. Minority Business Enterprise/Women Business Enterprise (MBE/WBE) Reporting.The subrecipients will submit MBE/WBE utilization reports each year as required by the federal terms and conditions included in this contract. Reports will be in the format located on the EPA webpage https://www.epa.gov/system/files/documents/2021-08/epa form 5700 52a.pdf and will include all qualifying purchases OR will clarify that no qualifying purchases were made. MBE/WBE reporting periods are from October 1 to September 30 annually. Reports are due to Barbara Ann Smolko barbaraann.smolko@piercecountywa.gov 15 calendar days after the end of each reporting period with the DOH Contract Manager copied. MBE/WBE Reporting due annually on October 15tn. 3.2. Recognition of EPA Funding. Reports documents, signage,videos, or other media, developed as part of projects funded by this assistance agreement shall contain the following statement: "This project has been funded wholly or in part by the United States Environmental Protection Agency under assistance agreement PC-01J89801 to the Washington State Department of Health.The contents of this document do not necessarily reflect the views and policies of the Environmental Protection Agency, nor does mention of trade names or commercial products constitute endorsement or recommendation for use." 4. COUNTY RESPONSIBILITIES 4.1. To accomplish the intent of this Agreement, as appropriate under the circumstances, County shall: 4.1.1. Provide administrative and financial oversight, direction, training, and technical assistance in accordance with established laws and regulations. 4.1.2. Monitor Subrecipient activities to ensure that the Subaward is used for authorized purposes, in compliance with Federal statutes, regulations, and the terms and conditions of the Subaward; and that Subaward Performance Measures are achieved. Subrecipient monitoring by County will conform with 2 CFR 200.332 and include, but not be limited to: 4.1.2.1. Reviewing financial and performance reports. 4.1.2.2. Ensuring Subrecipient takes timely and appropriate action on any and all deficiencies pertaining to this Agreement that are detected by County through audits and on-site reviews. 4.1.2.3. Issuing management decisions for applicable audit findings. 4.1.2.4. Resolving audit findings. 4.1.3. Verify that Subrecipient is audited as required by Subpart F of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200), as applicable. 4.1.4. Take enforcement action against Subrecipient for noncompliance. 4.1.5. Work with the National Estuary Program Quality Coordinator (NEP QC) to ensure the project meets quality assurance requirements per the contract terms and conditions. 4.1.6. Determine if a Quality Assurance Project Plan (QAPP) is required or a QAPP waiver is appropriate. This is an EPA requirement. Subrecipient Agreement SC-111398 Page 5 of 24 EXHIBIT B— BUDGET& FINANCIAL REQUIREMENTS 1. COMPENSATION 1.1. Funding is based on the services as set forth in the Scope of Work in this Agreement. The Subrecipient shall use all funds provided pursuant to this Agreement to support only the services as described within this Agreement and may not supplant other programs or fund sources. 1.2. Funding is contingent upon the receipt of funds by the County from state government, federal government, or other sources. If funding is withdrawn, reduced, suspended, or reallocated, after the effective date of this Agreement and prior to normal completion, the County will notify the Subrecipient per Section 1.2.1. In such instances, the County may terminate the Agreement, withdraw funding, or renegotiate the Agreement subject to those new funding limitations and conditions. If the source of funding for this Agreement is eliminated on a temporary or permanent basis, the County will not be responsible for reimbursing the Subrecipient for any work performed after the receipt of the notification. 1.2.1. Should a change in funding source occur or become necessary, the County shall notify the Subrecipient immediately, by issuing written notice to the Subrecipient, unless the Agreement is formally terminated in which the County will follow the termination process per the General Terms and Conditions in Exhibit D to this Agreement (GTC). The Subrecipient shall keep a copy of any notices on file with the Agreement as the record of change. 1.3. Funds shall not be obligated for: 1.3.1. Costs incurred prior to start date of this Agreement: 1.3.1.1. Any action subsequent to an order from the County for suspension or termination of the project except as may be reasonably necessary for the protection of life and property; or 1.3.1.2. Reimbursement requests that include ineligible or inappropriate costs pursuant to state or federal laws and regulations, or as defined in the GTC or Scope of Work. 1.3.2. The Subrecipient shall refund to the County any payment or partial payment expended by the Subrecipient, subcontractors, or consultants which is subsequently found to be ineligible, inappropriate, or illegal. 1.4. The Subrecipient shall provide services in the most effective, efficient, and economical manner possible. 1.5. The County agrees to pay the Subrecipient for services outlined in Exhibit A, Scope of Work, and in accordance with Exhibit B, Compensation and Financial Requirements. 1.6. It is understood that where applicable, funds provided by this Agreement are federal funds administered by the County and are subject to those regulations and restrictions normally associated with federal programs including: 2 CFR 200, Uniform Administrative Requirements, Costs Principles, and Audit Requirements for Federal Awards (formerly OMB Circular A-21, A-87, A- 102, A-110, A-122 and A-133), and other such uniform administrative requirements for grants-in- aid now in effect or which hereafter may be made applicable by local, state or federal laws or regulations. All of the above are incorporated in this Agreement by reference. 1.7. If program income is generated, the subrecipient is required to account for program income related to this project. Program income earned during the project period shall be retained by the Subrecipient Agreement SC-111398 Page 6 of 24 subrecipient and shall be added to funds committed to the project by EPA and the subrecipient and shall be used to further eligible project objectives. 1.8. Subrecipient is permitted to reallocate budget between tasks, if necessary, as described in the uniform guidance (§200.308) to better reflect spending requirements, subject to the County's written approval, and subject to the federal awarding agency's policy and the uniform guidance that would define requirements for prior written approval (§200.407) before implementation. 1.9. A transfer from one (1) or more line item(s) not exceeding ten percent (10%) of the existing line item, is allowed with a corresponding decrease in another line item(s). Such a transfer may not increase the total contract amount. The request and approval of such transfers may be communicated via email, but County approval must be obtained prior to spending funds. 1.10. A written letter of agreement may be used to communicate minor changes that exceed ten percent (10%). Minor changes include line-item adjustments to the contract budget or modifications to the day-to-day operating structure for services provided that do not impact the total contract amount. The letter of agreement must be signed by County Staff and the authorized signer of the agreement. 1.11. The maximum consideration for this Agreement is not to exceed $248,000.00, as set forth in the funding table below. Subrecipient shall monitor its monthly expenses and ensure those monthly expenses do not exceed the maximum consideration for this Agreement. Task Number& Name Task Budget Task 1: Project Development $0 Task 2: Project Administration & Reporting $6,000 Task 3: Planning&Coordination $10,000 Task 5: Onsite PIC $185,000 Task 7: Control Point Sources $37,000 Task 8: Education and Outreach $10,000 Total Budget $248,000 2. FEDERAL REQUIREMENTS 2.1. Subaward funds may only be used for costs applicable to this Agreement which are included in the approved budget. Subaward funds may not be used for general administration or operation of the Subrecipient and may not replace non-federal funds in any jointly funded project. 2.1.1. Subrecipient may provide an approved federally recognized indirect cost rate negotiated between the Subrecipient and the Federal Government. If no such rate exists, a de minimis indirect cost rate (10%) as defined in 2 CFR 200.414 Indirect (F&A) costs, paragraph (f), may be used. 2.2. In addition to other audit requirements set forth in this Agreement, Subrecipients who are not required to obtain a single or program-specific audit that meets the requirements of 2 CFR 200.500-507 or do not have audited financial statements prepared, are required at a minimum to have a reviewed financial statement prepared annually by an independent Certified Public Accountant (CPA). Audits and/or reviewed financial statements must be submitted to the County within thirty (30) calendar days of issuance. The review must be conducted in accordance with the Statements and Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants for non-profits or the Government Auditing Standards issued by the Comptroller General of the United States for government entities. 2.3. Federal Funding Accountability and Transparency ACT (FFATA). This contract is supported by federal funds that require compliance with the FFATA. The purpose of the FFATA is to make Subrecipient Agreement SC-111398 Page 7 of 24 information available online so the public can see how federal funds are spent. To comply with the act and be eligible to enter this contract, your organization must have a Unique Entity Identifier (UEI) number. A UEI number provides a method to verify data about your organization. If you do not already have one, you me receive a UEI number free of charge by contacting System for Award Management (SAM) at sam.gov. 3. REIMBURSEMENT PROCEDURE 3.1. Reimbursement requests shall only be for costs actually incurred per the approved budget and supported by documentation. The Subrecipient is prohibited from submitting requests for payment in excess of actual requirements for carrying out the Scope of Work. 3.2. Reimbursements shall be requested on a Payment Request (invoice) form. 3.2.1. The Subrecipient shall submit the invoice within thirty (30) working days following the month in which the Subrecipient has incurred expenditures for services and costs as outlined in this Agreement. The County shall issue payment no later than thirty (30) working days after the receipt of complete and accurate billing information as determined by the County. 3.2.2. Invoices shall be accompanied by documentation to support the amount of the request for reimbursement. The County shall not release payment until the Subrecipient provides all required documentation identified in this Agreement, including those identified as "reporting requirements." Submission of incomplete or inaccurate information on an invoice may delay the reimbursement process. Any delay in the reimbursement process resulting from incomplete or inaccurate information on an invoice will not be considered a breach of the Agreement. 3.2.3. The Subrecipient is prohibited from submitting request for payment in excess of actual requirements for carrying out the project. 3.2.4. Invoices shall be submitted to the following email address: pcpcontractservices@ piercecou ntywa.gov 3.2.5. The County reserves the right to amend, delete, or add to the invoice form as it deems necessary. Any revisions or changes to the invoice will be provided to the Subrecipient in a timely manner. 3.2.6. Advance payments prohibited. No payment in advance or in anticipation of services or supplies to be provided under this contract. 3.3. Due to County fiscal year end and Agreement closeout requirements, the Subrecipient shall: 3.3.1. Submit the final invoice for the calendar year (CY) in the month of January. The actual date will be determined and communicated to the Subrecipient by the County. 3.3.2. When the term of the Agreement ends in any month other than December, the Subrecipient shall submit the final billing for the Agreement, based on the date determined by the County. 3.3.2.1. The County will provide timely written notification, via a formal letter or an e- mail, of the submission requirements for these time frames. 3.3.3. Failure to follow the year end and/or final invoice instructions, may result in a delayed payment or nonpayment for the given month. EXHIBIT C—RECORDKEEPING, REPORTING &AUDIT REQUIREMENTS 1. RECORDKEEPING & REPORTING Subrecipient Agreement SC-111398 Page 8 of 24 1.1. Subrecipient shall maintain all records required by applicable federal, state, and local regulations and to demonstrate compliance with this Agreement. The public shall be granted reasonable access to all "public records" associated with this Agreement for up to six (6) years following the termination or expiration of this Agreement in accordance with, and subject to any limitations or exemptions under the Public Records Act, RCW 42.56, or any other applicable state or federal law. This Agreement is subject to review by any Federal or State auditor. County or its designees shall have the right to review and monitor the financial and service components of this Agreement by whatever means are deemed expedient by the County. Such review/right to access may occur with or without notice, and may include, but is not limited to, on-site inspection and inspection of all records or other materials which the County deems pertinent to this Agreement and its performance. Subrecipient shall preserve and maintain all financial records and records relating to performance of this Agreement for six (6) years after termination or expiration, and shall make them available for such review, within Pierce County, State of Washington, upon reasonable request. 1.2. Subrecipient shall maintain written policy and procedural manuals for all services, information systems, personnel, and accounting/finance in sufficient detail such that operations can continue should staff changes or absences occur. 1.3. Subrecipient shall establish and maintain in conformance with applicable accounting laws, regulations, and standards an accounting system that, at a minimum: 1.3.1. Adequately and separately identifies all funding sources and all application of funds associated with providing the required services including, but not limited to, local, state, and federal grants, fees, donations, federal funds, and all other funds, public or private. 1.3.2. Provides a means to gather fiscal data necessary to determine; a) the cost of a unit of service; b) the bid price; and c) if funds were generated in excess of allowable costs. 1.3.3. Accurately identifies all costs incurred by Subrecipient, even when no revenue is received from services. 1.4. Subrecipient shall maintain all records containing information pertaining to projects, contracts, grants, or sub-grant awards, and all authorizations, obligations, non-obligated balances, assets, outlays, liabilities, expenditures, and revenue. 1.5. Subrecipient shall maintain all books, records, documents, reports, and other evidence of accounting procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature expended in performance of this Agreement. Subrecipients shall maintain their fiscal books, records, documents, and other data in a manner consistent with relevant generally accepted accounting principles. 1.6. Upon reasonable request by County, Subrecipient shall provide to County any and all information, data, and other reporting, to the fullest extent permitted by law, that is required by the County to comply with federal, state, and local laws and to meet the County's reporting obligations. 1.7. In accordance with Agency Policy Directive Number FEM-2012-02, Policy to Assure the Competency of Organizations Generating Environmental Measurement Data under Agency-Funded Assistance Agreements, subrecipient shall maintain competency for the duration for the project period of this agreement. This will be documented during the annual reporting process. A copy is available online at http://www.epa.gov/fem/lab or a copy may be requested from contacting the County Project Manager Barbara Ann Smolko barbaraann.smolko@piercecountywa.gov. 1.8. All geospatial data created must be consistent with Federal Geographic Data Committee (FGDC) endorsed standards. Information on these standards may be found at wwww.fgdc.gov. Subrecipient Agreement SC-111398 Page 9 of 24 2. AUDITS 2.1. Subrecipient shall submit to the County's fiscal representative an independent audit engagement letter and satisfy the other conditions set forth below, as applicable: 2.1.1. Subrecipients that are required to have a Single Audit under 2 CFR 200 Subpart F must submit a copy of the independent audit engagement letter to the County upon execution of this Agreement. 2.1.2. When state funds are also to be paid under this Agreement, a Schedule of State Financial Assistance must also be included. 2.1.3. Subrecipient shall inform the County's fiscal representative in advance of the date and time of the independent auditor's exit interview with Subrecipient so that a County representative can be present if the County so desires. 2.1.4. Subrecipient shall submit the independent Certified Public Accountant (CPA) auditor's financial statement report, Single Audit reports and the management letter (collectively referred to as "reports") to the County within thirty (30) calendar days following the issuance of such reports. Further, Subrecipient shall: 2.1.4.1. Provide comments on any findings and recommendations in the reports, including a plan for corrective action for any findings. 2.1.4.2. Make available working papers of the reports to County. 2.1.5. Subrecipient shall include all relevant audit requirements in any subcontracts. 2.2. When Subrecipient is a state or local government entity, the Office of the State Auditor will conduct the audit. 2.3. Audits of non-profit organizations are to be conducted by a certified public accountant selected by the Subrecipient in accordance with 2 CFR 200.509. 2.4. In the event Subrecipient's independent auditor does not provide the assurances necessary to satisfy relevant legal audit requirements, County retains the right to request a full audit and Subrecipient will be responsible for any and all costs incurred in order to provide the required audit and assurances. 2.5. If Subrecipient receives an annual audit due to requirements other than stated in this Agreement, Subrecipient shall submit all reports from these audits to the County's fiscal representative in accordance with section 2.1.4 above. 2.6. For Subrecipients who are not required to obtain a Single Audit, County, at its discretion, may require the Subrecipient to obtain an independent review or an independent audit, at the Subrecipient's expense, conducted by an independent CPA. A Single Audit requirement may also apply. EXHIBIT D—GENERAL TERMS& CONDITIONS 1. Future Non-Allocation of Funds. Notwithstanding any other terms of this Agreement, if sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the County will not be obligated to make payment for services of amounts after the end of the fiscal period Subrecipient Agreement SC-111398 Page 10 of 24 through which funds have been appropriated and allocated, unless authorized by County ordinance. No penalty or expense shall accrue to the County in the event this provision applies. 2. Amendments. All amendments to this Agreement shall be in writing and approved by County. 3. Insurance and Bond. The insurance coverages specified in this paragraph are required. The Contractor shall, at the Contractor's own expense, procure and maintain for the duration of this contract, with an insurance carrier authorized or eligible under RCW Chapter 48.15 to do business in the State of Washington, the minimum coverages as outlined below: 3.1. Commercial General Liability (CGL): CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. 3.2. Automobile Liability: ISO form CA 0001 covering, Code 1 (any auto), or if Contractor has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage. 3.3. Professional Liability (Errors and Omissions): If the scope of services delivered pursuant to this contract involve professional services by a licensed professional or require professional standards of care, Professional Liability coverage with a limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate is required. 3.4. Workers Compensation: As statutorily required by the State of Washington. 3.5. Employers' Liability or Stop Gap Coverage: Employers' Liability with limits not less than $1,000,000 or an endorsement on the General Liability policy providing Stop Gap Coverage. If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, Pierce County requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: Additional Insured Status Pierce County, its officers, officials, employees, and volunteers are to be covered as additional insureds on all required policies with the exception of Professional Liability and Workers' Compensation. Pierce County requires a copy of the additional insured policy endorsement. Primary Coverage For any claims related to this contract, the Contractor's insurance coverage shall be primary and non- contributory. Coverage for commercial liability shall be at least as broad as ISO CG 20 0104 13 as respects Pierce County, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by Pierce County, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. This requirement shall also apply to any Excess policies. Umbrella or Excess Policy The Contractor may use Umbrella or Excess Policies to provide the liability limits as required in this agreement. This form of insurance will be acceptable provided that all of the Primary and Umbrella or Excess Policies shall provide all of the insurance coverages herein required, including, but not limited to, Subrecipient Agreement SC-111398 Page 11 of 24 primary and non-contributory, additional insured, Self-Insured Retentions (SIRS), indemnity, and defense requirements. The Umbrella or Excess policies shall be provided on a true "following form" or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance. No insurance policies maintained by Pierce County, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Contractor's primary and excess liability policies are exhausted. Notice of Cancellation In the event of nonrenewal, or cancellation of, or material change that would impact the Contractor's ability to comply with the insurance coverage required, forty-five (45) days written notice will be furnished to Pierce County prior to the date of, change or nonrenewal, such notice shall be sent to the Pierce County Risk Manager. Waiver of Subrogation Contractor hereby grants to Pierce County a waiver of any right to subrogation which any insurer of said Contractor may acquire against Pierce County by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not Pierce County has received a waiver of subrogation endorsement from the insurer. Self-Insured Retentions Self-insured retentions must be declared to and approved by Pierce County. Any and all deductibles and SIRs shall be the sole responsibility of Contractor and shall not apply to the Indemnified Additional Insured Parties. Pierce County reserves the right to obtain a copy of any policies and endorsements for verification. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of Washington with a current A.M. Best's rating of no less than A: VII. Occurrence and Claims Made Policies Each insurance policy shall be written on an "occurrence" form; except that insurance on a "claims made" form may be acceptable with prior approval by the Pierce County Risk Manager. If any of the required policies are approved by the Pierce County Risk Manager to provide coverage on a claims-made basis: 1. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. 2. Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. This requirement may be amended by the Pierce County Risk Manager. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase "extended reporting" coverage for a minimum of five (5) years after completion of contract work. Verification of Coverage Subrecipient Agreement SC-111398 Page 12 of 24 Contractor shall furnish Pierce County Risk Management with original certificates and amendatory endorsements, or copies of the applicable policy language effecting coverage required by this clause and a copy of the Declarations and Endorsements Pages of the CGL and any Excess policies listing all policy endorsements. All certificates and endorsements and copies of the Declarations & Endorsements pages are to be received and approved by Pierce County Risk Management before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. Pierce County reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Pierce County reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Subcontractors Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that Pierce County is an additional insured on insurance required from subcontractors. Special Risks or Circumstances Pierce County reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Any modification to these requirements shall be made in writing, by a mutually agreed amendment signed by both parties. Pierce County shall have no obligation to pay premiums. Pierce County shall have no obligation to report occurrences unless a claim has been properly filed pursuant to relevant provisions in the Revised Code of Washington (RCW). 4. Defend, Hold Harmless and Indemnity. 4.1. Subrecipient, and its officers, agents, employees, subcontractors, and/or consultants, agree to defend, indemnify and save harmless County and its appointed and elective officers and employees, from and against all loss or expense including, but not limited to,judgments, settlements, attorney's fees and costs by reason of any and all claims and demands upon the County, and its elected or appointed officials or employees, for damages because of personal or bodily injury, including death, at any time resulting therefrom, sustained by any person or persons, or on account of damage to property, including loss of use thereof, whether such injury to persons or damage to property is due to the negligence of the Subrecipient, its officers, agents, employees, subcontractors, and/or consultants, successor or assigns, or the County, or its appointed or elected officers, employees or agents, except only such injury or damage as shall have been occasioned by the sole negligence of the County, or its appointed or elected officials or employees. 4.1.1. The preceding section (4.1) is valid and enforceable only to the extent of Subrecipient's negligence where the damages arise out of services or work in connection with or collateral to, a contract or agreement relative to construction, alteration, repair, addition to, subtraction from, improvement to, or maintenance of, any building, highway, road, railroad, excavation, or other structure, project, development, or improvement attached to real estate, including moving and demolition in connection therewith, a contract or agreement for architectural, landscape architectural, engineering, or land surveying services, or a motor carrier transportation contract and where the damages are caused by Subrecipient Agreement SC-111398 Page 13 of 24 or result from the concurrent negligence of(i) the County or its agents or employees, and (ii) the Subrecipient or the Subrecipient's agents or employees. 4.2. With respect to performance of this Agreement and as to claims against the County, its officers, agents and employees, Subrecipient expressly waives its immunity under RCW 51, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement extend to any claim brought by or on behalf of any employee of Subrecipient. This waiver is mutually negotiated by the parties to this Agreement. 4.3. In addition to any other remedy authorized by law, County may retain so much of the money otherwise due Subrecipient as deemed necessary by the County to ensure indemnification until disposition has been made of such suits or claims subject to the provisions of this section. 4.4. No liability shall attach to the County by reason of entering into this Agreement, except as expressly provided herein. 4.5. Capital Projects 4.5.1. Subrecipient shall bear sole responsibility for damage to completed portions of the project and to property located off the project caused by erosion, siltation, run-off, or other related items arising during construction of the project. 4.5.2. Subrecipient shall also bear sole responsibility for any pollution of rivers, streams, ground water, or other waters which may occur as a result of construction operations. 4.5.3. Subrecipient shall exercise all necessary precautions throughout the life of the project to prevent pollution, erosion, siltation, and damage to property. S. Non-Discrimination. 5.1. During the performance of this Agreement, Subrecipient shall comply with federal, state, and local laws including, but not limited to: 5.1.1. Section 703, Titles VI and VII of the Civil Rights Act of 1964 [42 U.S.C. 2000d et seq.], the Civil Rights Act of 1991 [42 U.S.C. 1981], 5.1.2. The Americans with Disabilities Act of 1990 (ADA) [42 U.S.C. 12101 et seq.], 5.1.3. The Fair Housing Act, Title VIII of the Civil Rights Act of 1968 [42 U.S.C. 3601 et seq.] 5.1.4. Sections 503 and 504 of the Rehabilitation Act of 1973 [29 U.S.C. 793 and 794], the Age Discrimination in Employment Act of 1967 [29 U.S.C. 621], 5.1.5. The Age Discrimination Act of 1975 [42 U.S.C. 6102], 5.1.6. The Vietnam Era Veterans Readjustment Assistance Act of 1974 [38 U.S.C. 2011], 5.1.7. Any relevant Executive Order (E.O.) issued by the President of the United States, 5.1.8. The Washington State Law Against Discrimination [Chapter 49.60 RCW], and 5.1.9. Any related provisions of the Code of Federal Regulations (CFR), Washington Administrative Code (WAC) and Revised Code of Washington (RCW), or any subsequent amendments to these provisions. 5.2. Requirements of County's Equal Employment Opportunity Policy are incorporated by reference to this Agreement and include, but are not limited to, the following: 5.2.1. Subrecipient shall not discriminate against any employee or applicant for employment, nor conduct any unlawful employment practices because of race, color, religion, creed, Subrecipient Agreement SC-111398 Page 14 of 24 national origin, sex, sexual orientation, age, marital status, veteran status, the presence of any sensory, mental, or physical disability, or the use of a trained guide dog or service animal by a disabled person. This requirement does not apply, however,to a religious corporation, association, or educational institution with respect to the employment of individuals of a particular religion to perform work connected with the operation of such corporation, association, or educational institution, in pursuit of its activities. 5.2.2. Subrecipient will, in all solicitations or advertisements for employees placed by or on behalf of Subrecipient, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, sex, sexual orientation, age, marital status, veteran status, or the presence of any sensory, mental, or physical disability, genetic information, or the use of a trained guide dog or service animal by a disabled person. For newspaper advertisements, Subrecipient may state that Subrecipient is an Equal Opportunity Employer, instead of using the longer qualification. 5.2.3. Subrecipient will not, on the basis of race, color, religion, creed, national origin, sex, age, disability, sexual orientation, marital status, or veteran status: 5.2.3.1. Deny an eligible individual any services or other benefits provided under this Agreement, or any subcontracts awarded pursuant to this Agreement. 5.2.3.2. Provide any services or other benefits to an individual which are different or are provided in a different manner from those provided to others under this Agreement or any subcontracts awarded pursuant to this Agreement. 5.2.3.3. Subject an individual to unlawful segregation or separate treatment, or unlawful discriminatory treatment in any manner related to the receipt of any services and/or the use of the Subrecipient's facilities, or other benefits provided under this Agreement; nor 5.2.3.4. Deny any individual an opportunity to participate in any service provided by this Agreement or afford an opportunity to do so which is different from that afforded others under this Agreement. In determining: (i) the types of service or the benefits to be provided; (ii) the class of individuals to whom, or the situation in which, such services or other benefits will be provided; or (iii) the class of individuals to be afforded an opportunity to participate in any service or other benefits; the Subrecipient will not utilize criteria or methods of administration which have the effect of subjecting individuals to discrimination because of their race, color, religion, creed, national origin, sex, sexual orientation, age, marital status, veteran status, or the presence of any sensory, mental, or physical disability, or the use of a trained guide dog or service animal by a disabled person. 5.2.4. As required by Title II/III of the ADA regarding places of public accommodation, Subrecipient will ensure equal opportunity for individuals with disabilities to receive services. Subrecipient will make reasonable modifications to policies, practices, and procedures that deny equal access to individuals with disabilities. 6. Religious Activities. In accordance with the First Amendment of the United States Constitution and with Article 1, Section 11 of the Washington State Constitution, as a general rule, funds received under this Agreement may not be used for religious activities. The following restrictions and limitations apply to the use of funds provided by County under this Agreement: Subrecipient Agreement SC-111398 Page 15 of 24 6.1. Subrecipient may not engage in inherently religious activities, such as worship, religious instruction, or proselytization as part of the services funded under this Agreement. 6.2. Subrecipient may engage in inherently religious activities, but such activities must be separated in time or place from the services provided to beneficiaries under this Agreement and participation in such activities by individuals to receive services under this Agreement must be voluntary. 6.3. In performance of this Agreement, Subrecipient shall not discriminate against an individual beneficiary or a prospective beneficiary of services on the basis of religion or religious belief. 7. Drug-Free Workplace. Subrecipient shall maintain a written drug-free workplace policy in accordance with 45 CFR Part 76, notifying employees that the possession or use of a controlled substance is prohibited in the workplace, and specifying the actions which will be taken against employees for any violation of the policy. The policy shall be developed and prominently posted as soon as practically possible, but no later than sixty (60) calendar days after the effective date of this Agreement. 8. Payment of Taxes. Subrecipient shall pay all federal, state, and local taxes incurred by Subrecipient. Subrecipient shall require payment of all federal, state, and local taxes incurred by any of its subrecipients, contractors, consultants, and agents who are paid from funds provided under this Agreement or act in furtherance of this Agreement. Satisfactory performance of this section (8) is a condition precedent to payment by the County under this Agreement. 9. Independent Contractor Relationship. Subrecipient and County are and shall at all times be deemed independent contractors. Nothing herein shall be construed as creating the relationship of employer and employee, or principal and agent, between Subrecipient and County and the County or any of the Subrecipient's employees or agents. Subrecipient and County shall each retain all authority for services rendered, standards of performance, control of personnel, and other matters incident to the performance of services by Subrecipient and County, respectively, pursuant to this Agreement. 10. Assignability. No portion of this Agreement may be assigned to any other individual, firm, or entity without the prior express written approval of County. 11. No Third-Party Beneficiary. County does not intend by this Agreement to assume any contractual obligations to anyone other than Subrecipient, and Subrecipient does not intend by this Agreement to assume any contractual obligations to anyone other than County. County and Subrecipient do not intend that there be any third-party beneficiary to this Agreement. 12. Severability. In the event any term or condition of this Agreement, or application thereof to any person or circumstance is held invalid, such invalidity shall not affect other terms, conditions, or applications of this Agreement which can be given effect without the invalid term, condition, or application. To this end, the terms and conditions of this Agreement are declared severable. 13. Debarment. Subrecipient shall assure that its officers, agents, subcontractors, and consultants shall not fund, Agreement with, or engage the services of any consultant, subcontractor, supplier, or other party who is debarred, suspended, or otherwise ineligible to receive funds. Subrecipient certifies that Subrecipient is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in the Agreement by any federal department or agency. If requested by County, Subrecipient shall complete a certification to the terms of this section (13). 14. Dispute Resolution. Differences between Subrecipient and County arising under this Agreement shall be brought to the attention of the County at the earliest possible time in order that such matters may be settled, or other appropriate action may be promptly taken. Subrecipient and County shall meet and confer in good faith for the purpose of reaching a mutually satisfactory resolution of the dispute within fifteen (15) days of the date delivered or mailed postage paid to the County address identified on page one (1) of this Agreement, of said request. Subrecipient Agreement SC-111398 Page 16 of 24 15. Suspension &Termination. 15.1. County may, upon written notice to Subrecipient, immediately suspend or terminate this Agreement in whole or in part or withhold any payment to Subrecipient in whole or in part, whenever County, in its sole discretion, determines that such suspension or termination is in the County's interests. This includes, without limitation, the occurrence of any one or more of the following: 15.1.1. Expected or actual funding from the state, federal government, or other source(s) is withdrawn, reduced, or limited in any manner after the effective date of this Agreement and prior to its normal completion. 15.1.2. Performance of this Agreement is rendered unfeasible or impossible for any reason. 15.1.3. Subrecipient fails to comply with any of the terms or conditions of this Agreement or when Subrecipient fails to substantiate Subrecipient's compliance with this Agreement when requested to do so by County. 15.1.4. Subrecipient uses Agreement funds improperly or illegally. 15.1.5. Subrecipient provides materials, information, reports or documentation which are incomplete, incorrect, or false, either knowingly or negligently. 15.1.6. Subrecipient fails to provide services, information, reports, or documentation required by this Agreement in a timely and reasonable manner. 15.1.7. Subrecipient fails to resolve in a timely fashion audit finding(s) associated with this Agreement which could materially impact performance of this Agreement. 15.1.8. Subrecipient is unable to carry out the terms and conditions of this Agreement in compliance with applicable federal, state, or local law; or 15.1.9. Any illegal act by Subrecipient. 15.2. Whenever the Agreement is terminated in accordance with the above (section 15.1), Subrecipient shall be entitled to reimbursement for appropriate, approved, and eligible costs actually incurred by Subrecipient and supported by appropriate documentation prior to termination. Termination of this Agreement by County at any time during its term, whether for default or convenience, shall not constitute a breach by County. 15.3. County's forgiveness of Subrecipient's nonperformance of any provision of this Agreement in one (1) instance does not constitute a waiver of any provision of this Agreement, nor of future nonperformance of the same provision. 15.4. If Subrecipient receives a notice of termination from County, Subrecipient shall: 15.4.1. Cease performance under this Agreement to the extent specified in the notice of termination. 15.4.2. Place no further orders or agreements for goods, services, or facilities to complete the performance now terminated. 15.4.3. Assign to County all of Subrecipient's rights, title, and interest under the orders and agreements placed by Subrecipient to complete the performance now terminated. 15.4.4. Deliver or convey title to: 15.4.4.1. Any property produced by the work terminated. 15.4.4.2. Any usable personal property in which County has a secured interest. Subrecipient Agreement SC-111398 Page 17 of 24 15.4.4.3. Any usable property carried on the County's inventory. 15.4.4.4. Any real property in which County, or any entity names by County, has a secured interest. 15.4.5. Send a final request for reimbursement, supported by appropriate documentation, for the performance now terminated to County within thirty (30) calendar days of the date of termination. 15.5. Upon termination, County will: 15.5.1. Arrange to take delivery of property or the right, title, or interest of real property conveyed by Subrecipient in conjunction with this Agreement; and 15.5.2. Make final payment upon receipt of final billings for all authorized services, if Subrecipient has provided documentation that County's interests are fully protected. 15.6. The rights and remedies in this section (15) are in addition to any other rights and remedies provided by law or under this Agreement. 16. Close-Out. Subrecipient shall submit to County no later than 30 calendar days after the end of the period of performance of this Agreement all financial, performance, and other reports as required by this Agreement. 17. E-Verify Participation. Subrecipient shall comply with Pierce County Code 2.106.022, as applicable. Pierce County requires that all businesses which contract with the County for contracts more than $25,000 and of duration longer than 120 days, and are not specifically exempted by PCC 2.106.022, be enrolled in the Federal E-Verify Program. The requirement extends to every subrecipient meeting the same criteria. The subrecipient must provide certification of enrollment in the Federal E-Verify program to the County. The subrecipient will remain enrolled in the program for the duration of the Agreement. The subrecipient is responsible for verification of every applicable subrecipients. The County reserves the right to require a copy of the Memorandum of Understanding between the subrecipient(s) and the Department of Homeland Security upon request at any time during the term of the Agreement. Failure to provide this document could result in suspension of the project. The Federal E-Verify Program is a web-based application that can be accessed at: www.dhs.gov/everify. 18. Proprietary Software. In the event Subrecipient accesses County's proprietary software applications to perform any work under this Agreement, Subrecipient shall read and agree to the terms and conditions of the software license agreement, and shall not violate the terms and conditions of the software license agreement including, but not limited to: 18.1. The use of the software application shall be restricted to employees or subcontractors. 18.2. The Subrecipient shall not "pirate" or reverse engineer the software application; and/or 18.3. Otherwise use the application in anyway that may harm the County. 19. Subrecipient Assets. 19.1. Title to all property furnished by Subrecipient in performance of this Agreement shall remain with the regulating authority; and title to all property furnished by the County in performance of this Agreement shall remain with County. Subrecipient Agreement SC-111398 Page 18 of 24 19.2. Subrecipient shall obtain prior written approval by County when purchasing nonexpendable personal property if the cost of the personal property is to be reimbursed as a direct item of cost under this Agreement. This approval may be accomplished by inclusion in the Agreement Budget. 19.3. Title of all non-expendable personal property purchased by Subrecipient, the cost of which Subrecipient is reimbursed as a direct item of cost under this Agreement, shall pass to and vest in the County upon acceptance of such property by the Subrecipient. 19.4. Non-expendable personal property purchased by Subrecipient under the terms of this Agreement, in which title is vested in the County, shall not be rented, loaned, or otherwise passed to any person, partnership, corporation, association, or organization without the prior express written approval of the County. 19.5. Any non-expendable personal property furnished to, or purchased by, Subrecipient, title to which is vested in the County shall, unless otherwise provided herein or approved by the County, be used only for the performance of this Agreement. 19.6. As a precedent to reimbursement for the purchase of non-expendable personal property, title to which shall be vested in the County, Subrecipient agrees to provide all necessary information and documents in order for the County to execute such security agreements and other documents as shall be necessary for the County to protect its interest in such property in accordance with the Uniform Commercial Code as codified in Title 62A RCW. 19.7. The Subrecipient shall be responsible for any loss or damage to property of the County, including all expenses resulting from such loss or damage, which results from negligence, willful misconduct, or lack of good faith on the part of the Subrecipient, or which results from the failure on the part of the Subrecipient to maintain and administer the property in accordance with sound management practices. Furthermore, the Subrecipient shall ensure that all County property in its possession, when returned to the County, shall be in a like condition to that in which it was when furnished to the Subrecipient or the condition in which the property was when acquired by the Subrecipient through purchase, except that in all cases, reasonable wear and tear shall be allowed. 19.8. Within three (3) calendar days of discovery of loss or destruction of or damage to County property, Subrecipient shall notify the County in writing and include appropriate documentation (i.e., police, fire, or accident reports). Subrecipient shall take all reasonable steps to protect that property from further damage. 19.9. Within five (5) working days after termination, or completion of this Agreement, unless otherwise mutually agreed in writing between Subrecipient and County, Subrecipient shall surrender to County all property of the County. 19.10. County may, at its discretion, abandon in place any property in which title is vested in the County under the terms of this Agreement insofar as permitted by law, rule, or regulation. 19.11. Non-expendable personal property acquired by the Subrecipient, the cost of which is reimbursed by the County or the Subrecipient with funds provided through this Agreement, shall be subject to the same constraints, procedures, treatment, handling, disposition, and other matters as specified above. The Subrecipient shall take all steps necessary to ensure that the interest of the County in such property shall be protected and safeguarded. 19.12. Subrecipient will maintain property record cards and property identification tabs as may be directed by the County. This applies only to property purchased with federal, state, and/or County funds specifically designated for such purchase. Subrecipient Agreement SC-111398 Page 19 of 24 20. Licensing and Accreditation Standards. Subrecipient agrees to comply with all applicable federal, state, and local licensing requirements, all applicable accrediting or certification standards, and any other standards or criteria established by County to ensure quality of services, and to supply proof of said compliance upon demand. 21. Data Security. Subrecipient agrees to abide by and maintain adequate data security measures consistent with applicable laws and regulations and industry standards and best practices. The subrecipient agrees that when collecting and managing environmental data under this agreement it will comply under 2 CFR 200.331(d). 22. Confidentiality. Subrecipient, its employees, subcontractors, consultants, and their employees shall maintain the confidentiality of all confidential information provided by County in performance of this Agreement. Confidential information shall be subject to Chapter 42.56 RCW and Chapter 70.02 RCW, as well as other applicable Federal and State Laws and rules governing confidentiality. 23. Improper Influence. Subrecipient and County warrant that each did not and will not employ, retain, or Agreement with any person or entity on a contingent compensation basis for the purpose of seeking, obtaining, maintaining, or extending this Agreement. Each agrees, warrants, and represents that no gratuity whatsoever has been or will be offered or conferred with a view towards obtaining, maintaining, or extending this Agreement. 24. Conflict of Interest and Code of Conduct. County may, in its sole discretion, by written notice to Subrecipient, terminate this Agreement if it is found, after due notice and examination by County or its agent that there is a violation of chapter 42.23 RCW, or any similar statute involving the Subrecipient in the procurement of, or performance of this Agreement. In the event this Agreement is terminated as provided above, County shall be entitled to pursue the same remedies against Subrecipient as it could pursue in the event of a breach of this Agreement by Subrecipient. The rights and remedies of County provided for in this section (24) shall not be exclusive and are in addition to any other rights and remedies provided by this Agreement or law. The existence of facts upon which County makes a determination under this section (24) shall be an issue and may reviewed as provided in the Dispute Resolution section (14) above. 25. Applicable Law and Venue. This Agreement shall be governed, construed, and interpreted according to the laws of the State of Washington. In the event either Subrecipient or County deems it necessary to institute legal action or proceedings to enforce any right or obligation under this Agreement, Subrecipient and County agree that any such action or proceedings shall be brought in Pierce County Superior Court. Subrecipient and County shall be responsible for their own attorney's fees and costs. 26. Survivability. The terms and conditions contained in the Agreement that by their sense and context are intended to survive the expiration of this Agreement shall so survive. 27. Waiver. Waiver of any breach or condition of this Agreement shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this Agreement shall be held to be waived, modified, or deleted except by an instrument, in writing, signed by Subrecipient and County. 28. Entire Agreement. This written Agreement represents the entire Agreement between the Subrecipient and County and supersedes any prior oral statements, discussions, or understandings between Subrecipient and County. EXHIBIT E—FEDERAL TERMS & CONDITIONS Subrecipient Agreement SC-111398 Page 20 of 24 1. Without limitation as otherwise set forth in this Agreement, Subrecipient shall comply with all relevant Catalog of Federal Domestic Assistance (CFDA) Listing Requirements, as amended and supplemented. Specifically, but not by way of limitation, CFDA 21.027 has the following policy requirements: 1.1. 31 CFR Part 35, as amended by the Interim final rule published May 17, 2021, at 26786 FR Vol. 86, No. 93. or otherwise subsequently amended by Final Rule. 1.2. 2 CFR Part 200, including Subparts B through F 1.2.1. Additional Information: The following 2 CFR Policy requirements also apply to this assistance listing: 2 CFR Part 25, Universal Identifier and System for Award Management; 2 CFR Part 170, Reporting Subaward and Executive Compensation Information; and 2 CFR Part 180, OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Non-procurement). The following 2 CFR Policy requirements are excluded from coverage under this assistance listing: For 2 CFR Part 200, Subpart C, the following provisions do not apply to the SLFRF program: 2 CFR § 200.204 (Notices of Funding Opportunities); 2 CFR § 200.205 (Federal awarding agency review of merit of proposal); 2 CFR § 200.210 (Pre- award costs); and 2 CFR § 200.213 (Reporting a determination that a non-Federal entity is not qualified for a Federal award). For 2 CFR Part 200, Subpart D, the following provisions do not apply to the SLFRF program: 2 CFR § 200.308 (revision of budget or program plan); 2 CFR § 200.309 (modifications to period of performance); CFR § 200.305 (b)(8) and (9) (Federal Payment). 2. Without limitation as otherwise set forth in this Agreement, Subrecipient shall ensure that any procurement involving funds authorized by this Agreement complies with all applicable federal, state, and local laws and regulations, including but not limited to 2 CFR 200.318 through 200.327, as well as Appendix II to 2 CFR Part 200 (entitled "Agreement Provisions for Non-Federal Entity Contracts Under Federal Awards"). 3. The subrecipient agrees to comply with the current EPA general terms and conditions at: https://www.epa.gov/system/files/documents/2022- 09/fy 2022 epa general terms and conditions effective october 1 2022 or later.pdf 4. Will comply with the Animal Welfare Act of 1966 (P.L. 89-544), as amended, 7 USC 2131-2156 as well as the U.S Government Principles for the Utilization and Care of Vertebrate Animals used in Testing, Research, and Training (Federal Register 50(97):20864-20865. May 20, 1985). 5. Will comply with the Personal Responsibility and Work Opportunity Reconciliation Act (PRWORA) of 1996 (PL 104-193). 6. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. 4728-4763). 7. Will comply with the Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646). 8. Will comply with the Hatch Act (5 U.S.C. 1501-1508 and 7321-7328). 9. Will comply with the Davis Bacon Act (40 U.S.0 276a to 276a-7), The Copeland Act (40 U.S.C. 276c and 18 U.S.C. 874), and the Safety Standards Act (40 U.S.0 327-333). 10. Will comply with the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514, 11738, 11990, 1198. 11. Will comply with the Coastal Zone Management Act of 1972 (16 U.S.C. 1451 et seg0; conformity of Federal actions to State (Clear Air) Implementation Plans under section 176(c) of the Clear Air Act of 1955, as Subrecipient Agreement SC-111398 Page 21 of 24 amended (42 U.S.C. 7401 et seq); protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and protection of endangered species under the Endangered Species Act of 1973 as amended, (P.L. 93-205). 12. Will comply with the Wild Scenic Rivers Act of 1968 (16 U.S.C. 1721 et seq.). 13. Will comply with section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.) 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities. 15. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4801 et seq.). Subrecipient Agreement SC-111398 Page 22 of 24 Byrd Anti-Lobbying Amendment Compliance and Certification Form The following certification regarding payments to influence certain federal transactions are made per the provisions contained in FAR 52.203-11 and 52.203-12 and 31 U.S.C. 1352. 1. FAR 52.203-12, "Limitation on Payments to Influence Certain Federal Transactions" is hereby incorporated by reference into this certification. 2. Authorized Official of Subrecipient, on behalf of Subrecipient, hereby certifies to the best of his or her knowledge and belief that: a) No Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on his or her behalf in connection with the awarding of any Federal Agreement, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal Agreement, grant, loan, or cooperative agreement. b) If any funds other than Federal appropriated funds (including profit or fee received under a covered Federal transaction) have been paid, or will be paid, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, and officer or employee of Congress, or an employee of a Member of Congress on his or her behalf in connection with this solicitation, Authorized Official of Subrecipient shall complete and submit, along with the execution of this Agreement, OMB standard form LLL, Disclosure of Lobbying Activities, to County; and c) Authorized Official of Subrecipient will include the language of this Certification in all agreements with its subrecipients, contractors, consultants, and agents who are paid from funds provided under this Agreement or act in furtherance of this Agreement, as applicable in accordance with relevant federal law and regulations as may be amended and supplemented. 3. This certification is a material representation of fact upon which reliance is placed when this Agreement was made or entered into. Submission of this certification is a prerequisite for making or entering into this Agreement imposed by section 31 U.S.C. 1352. Any person making an expenditure prohibited under this provision or who fails to file or amend the disclosure form to be filed or amended by this provision, shall be subject to a civil penalty of not less than $10,000, and not more than $100,000, for each such failure. Signature of Subrecipient's Authorized Official David Windom Name of Subrecipient's Authorized Official Date Subrecipient Agreement SC-111398 Page 23 of 24 EXHIBIT F—SUBAWARD INFORMATION Subrecipient Name: Mason County Public Health Subrecipient Unique Identifier (SAM): ZLQHKM7CHCF3 Federal Award Identification Number (FAIN): PC-01J89801-1 Federal Award Date: 5/31/2022 Subaward Period of Performance Start and End Date: 12/1/2024 through 1/31/2027 Subaward Budget Period Start and End Date: 12/1/2024 through 1/31/2027 Amount of Federal Funds Obligated: $248,000.00 Total Amount of Federal Funds Obligated to Subrecipient $248,000.00 (including the current financial obligation): Total Amount of Federal Funds Committed to Subrecipient: $248,000.00 Federal Award Project Description: Provide new round of funding from Shellfish Strategic Initiative 2.0. Name of Primary Awarding Entity: United States Environmental Protection Agency Name of First Pass Through Entity: Washington State Department of Health Contact Information for Pierce County: Tina Basil, Contract & Monitoring Manager, (253) 798-2426, tina.basil@piercecountywa.gov CFDA Number: 66.123 CFDA Program Title: Puget Sound Action Agenda: Technical Investigations & Implementation Assistance Program Research and Development: No Indirect Cost Rate: 10% Subrecipient Agreement SC-111398 Page 24 of 24 DocuSign Certificate Of Completion Envelope Id:6DADC847834C435B94CC4FBFE4E07ACB Status:Sent Subject:SC-111398:South Sound Shellfish Recovery Source Envelope: Document Pages:24 Signatures:0 Envelope Originator: Certificate Pages:5 Initials:0 Karlee Iverson AutoNav: Enabled 1102 Broadway Envelopeld Stamping: Disabled Ste 101 Time Zone:(UTC-08:00)Pacific Time(US&Canada) Tacoma,WA 98402 karlee.iverson@piercecountywa.gov IP Address: 131.191.110.165 Record Tracking Status:Original Holder: Karlee Iverson Location:DocuSign 10/30/2024 7:16:58 AM karlee.iverson@piercecountywa.gov Signer Events Signature Timestamp David Windom Sent: 10/30/2024 7:20:59 AM dwindom@masoncountywa.gov Viewed: 10/30/2024 8:57:38 AM Director Mason County Public Health Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted:9/16/2021 3:02:39 PM ID:c26ffec4-Oef4-468c-9e60-bc6c1e4e84af Bruce Wagner ppwdirector@piercecountywa.gov Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 10/30/2024 8:15:09 AM ID:cOcce52e-4196-4ee1-95dc-572701a8fcc2 Gary Robinson Gary.Robinson@piercecountywa.gov Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 10/30/2024 8:17:57 AM ID:9d4e83c7-4c94-4e3a-a9f1-e1abe9707f55 Ian Northrip ian.northrip@piercecountywa.gov Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 10/25/2024 11:27:56 AM ID:009d7bd3-b596-4284-a67b-bffffd1cecc8 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Ashley Carabelos COPIED Sent: 10/30/2024 7:20:58 AM ashley.carabelos@piercecountywa.gov Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 10/30/2024 7:20:59 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on:4/6/2021 1:10:25 PM Parties agreed to: David Windom,Bruce Wagner,Gary Robinson,Ian Northrip ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, FPM_DocuSign_Procurement (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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MASON COUNTY PUBLIC WORKS COMMISSIONER BRIEFING November 18, 2024 Action Items• • Purchase of a pick-up broom attachment off of the NJPA (Sourcewell)joint cooperative purchasing contract#03211-JDC with Pape Machinery for$13,373.07 for U&W Management. • Requesting the Board of County Commissioners consider the following: 1. Interviewing Blair Schirman for reappointment to the Commissioner District 3 — Shelton UGA or City position. 2. Reappoint Blair Schirman to the Transportation Improvement Program Citizen Advisory Panel (TIP-CAP)to represent Commissioner District 3 —Rural for a three-year term expiring December 3, 2027. Discussion Items: Commissioner Follow-Up Items: Upcoming Items: 11/20/2024 Rasor Road Improvement District Public Mtg. 5:30—6:30pm North Mason High School Commons Area 12/17/2024 Public Hearing at 9:15am to consider Mason County Code changes to Chapters 2, 3, 13 and 17. C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Richard Dickinson Ext.450 Department: Utilities&Waste Management Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): November 18,2024 Agenda Date: December 3,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Purchase Pick-Up Broom Attachment Backi!round/Executive Summary: Public Works requests approval to purchase a pick-up broom attachment through the NJPA (Sourcewell)joint cooperative purchasing contract with Pape Machinery(Contract#011723- JDC) for the Utility&Waste Management division's skid steer. This attachment will significantly enhance our cleaning capabilities by efficiently sweeping up debris, garbage, and nails—common challenges at our solid waste facilities. It is suitable for various surfaces and may also be utilized at the county water and wastewater facilities. By utilizing this tool, we expect to improve efficiency in maintaining clean environments at our solid waste facilities. Budget Impact: The purchase of this attachment will come out of the Solid Waste fund 2024 budget. Public Outreach: N/A Requested Action: Recommend the Board authorize Public Works to purchase the pick-up broom attachment off of the NJPA(Sourcewell)joint cooperative purchasing contract#03211-JDC with Pape Machinery for$13,373.07. Attachments: 1. Quote 2. Pick-up Attachment picture IN DEERE ICI MACHINERY ,tuote Id: 31913743 Prepared For: BRIAN MATHEWS MASON COUNTY DEPARTMENT OF PUBLIC WORKS M Prepared By: GABE WARREN Pape Machinery, Inc. 426 South Fleet Street Montesano, WA 98563 Tel: 360-249-4114 Fax: 360-249-4113 Email: gabe.warren@papemachinery.com Date: 30 October 2024 Offer Expires: 29 November 2024 Confidential ®.JOHN DEERE i MACHINERY Quote Summary Prepared For: Prepared By: BRIAN MATHEWS GABE WARREN MASON COUNTY DEPARTMENT OF PUBLIC WORKS Pape Machinery, Inc. BRIAN MATHEWS 426 South Fleet Street 100 PUBLIC WORKS DR Montesano, WA 98563 SHELTON, WA 98584 Phone: 360-249-4114 gabe.warren@papemachinery.com This sale is subject to Pape's Terms and Conditions of Sale effective Quote Id: 31913743 on the date hereof, which are incorporated in full by this Created On: 30 October 2024 reference. The Terms and Conditions of Sale are available at www. Last Modified On: 30 October 2024 pape.comAerms, and will also be sent by mail or e-mail to the Expiration Date: 29 November 2024 purchaser upon request. Equipment Summary Selling Price Qty Extended JOHN DEERE BP84C 84" Pick-Up $ 12,314.06 X 1 = $ 12,314.06 Broom Equipment Total $ 12,314.06 Quote Summary Equipment Total $ 12,314.06 SubTotal $ 12,314.0 6 Sales Tax-(8.60%) $ 1,059.01 Total $ 13,373.07 Down Payment (0,00) Rental Applied (0.00) Balance Due $ 13,373.07 Salesperson : X Accepted By:X Confidential JOHN DEERE i Selling Equipment MACHINERY Quote Id: 31913743 Customer: MASON COUNTY DEPARTMENT OF PUBLIC WORKS JOHN DEERE BP84C 84" Pick-Up Broom Hours: Stock Number: Code Description Qty 0315KV BP84C 84" Pick-Up Broom Other Charges Freight Confidential SALES 2-1700 E(3/11) ' a MACHINERY ORDER REFERENCE NUMBER BILL TO SIC Cade: SHIP TO Name: Mason Co Public Works Buyer: Mason Co Public Works Address: 100 Public Works Dr Address: 100 Public Works OF City, State: Shelton,WA Zip: 98584 City: Shelton State: WA Zip: 98584 County: Mason County: Mason Customer No.: 200426 DELIVERY DATE(EST): Ph. No. Fax No. P.O. No. EQUIPMENT I MAKE MODEL EQUIP.# TRANSACTION INVENTORY SALE RPO NEW USED RENT SER.# ■ ❑ . El 1 I] Description: 84" PICK-UP BROOM $11,121.00 SOURCEWELL DISCOUNT-SOURCEWELL CONTRACT#011723-JDC -$1,556.94 FACTORY FREIGHT $1,250.00 PDI $750.00 LOCAL DELIVERY&TRAINING $750.00 Attachments: Del'y/F.O.B. AGREED $12,314.06 TRADE YEAR MAKE MODEL SERIAL NUMBER PRICE $ ax Exempt,Provide Certificate NA or enter Rate Below Sales Tax( o %) $0.00 Lienholder: Total Price $12,314.06 Trade-in Allowance: $0.00 Less(Est.)Payoff: $0.00 101. Net Trade in $0.00 BILL OF SALE:FOR TRADE-IN DESCRIBED HEREIN.WE CERTIFY THAT THERE IS NO LIEN,CLAIM,DEBT, Sales Tax 8.6 % $1,OS9.O1 MORTGAGE OR ENCUMBERANCE OF ANY KIND,NATURE OR DESCRIPTION AGAINST THIS PROPERTY NOW EXISTING,OF RECORD OR OTHERWISE AND THAT SAME IS FREE AND CLEAR AND IS MY/OUR SOLE AND $13,373.07 ABSOLUTE PROPERTY EXCEPT AS NOTED ABOVE, BUYERS SIGNATURE: X Down Payment $0.00 FINANCE ❑ FINANCED ❑ ON ACCOUNT ❑ CASH/COD Doc Fees $0.00 TERMS SUBJECT TO APPROVAL : Approx License Fee $0.00 Amount to Finance $13,373.07 Length of Term Est.PMT.W/Ins. INSURANCEAGENT: Est.Pmt.W/O Ins. ❑ NEW BASIC AS IS/NO WARRANTY ❑ (DESCRIBE) ❑ WARRANTY NEW EXTENDED USED EScRIBE) (DESCRIBE) This Sales Order is subject to additional terms and conditions on the Reverse side of this document. The undersigned Buyer agrees that It has read and understands the terms and conditions,warranty disclaimers,and limitations of liability set out In the additional terms and Conditions on the reverse side of this document and that the same are Included In and are part of this Sales Order as if set forth on the face hereof. PAPS.MACHINERY, Inc. BUYER (Store Address): 3607-20TH STREET EAST By: Title: TACOMA,WA 98424 By: Title: By: (253)922-8718 Title: Territory Mgr Date: Date: 10/31/24,8:55 AM Pick-Up Broom Attachments I John Deere US Find a Dealer Sign In = Search CZ Home > ••• > Pick-Up Brooms Compact Equipment Attachments 1 - b' •i Pick-Up Brooms Compact Equipment Attachments Pick-Up Brooms feature: • adjustable baffle, which increases hopper capacity by 22 percent, for greater sweeping impact in each pass • 26-inch diameter brush with standard 50/50 poly-wire segments • optional all-polypropylene brush segments are also available. Order Online Download Product Brochure https://www.deere.com/en/attachments-accessories-and-implements/construction-attachments/compact-construction-attachments/brooms/pick-up-bro... 1/3 10/31/24,8:55 AM Pick-Up Broom Attachments I Jahn Deere US Find a Dealer Optional accessories and attachments shown. See your dealer for available models, options, attachments and pricing. Product options and accessories may not be available in all regions. Features Expand All -I- Bristle replacement is quick and easy, with no tools required. -I- Ideal from light to heavy duty construction clean-up, street clean-up, and a va riety of ag applications -l- Increased hopper capacity • Heavy-duty, high-torque, bidirectional motor • Tool free brush adjustment \ How to Buy Product Brochures for Link Quik- List Start by contacting your Tatch TM Full Attachment Guide dealer directly. Or check Full Attachment Brochure With our out a select offering of Compact Construction Equip universal, compact equipment ment Guide self- attachments available to cleaning order online. Quik- ContactYour Dealer > Tatch Order Select Attachments easy- Online > attachment https:/Aw .deere.com/en/attachments-accessories-and-implements/construction-attachments/compact-construction-attachments/brooms/pick-up-bro.- 2/3 C A Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mike Collins,PLS,PE,Deputy Director/ Ext.450 County Engineer Department: Public Works Briefing: ❑x Action Agenda: ❑x Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): November 18, 2024 Agenda Date: December 3, 2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Approval to reappoint Blair Schirman to the Transportation Improvement Program Citizen Advisory Panel(TIP-CAP) Background/Executive Summary: Public Works received an Advisory Board Application from Blair Schirman who is seeking reappointment to the Transportation Improvement Program Citizen Advisory Panel (TIP-CAP)to represent Commissioner District 3 —Shelton UGA or City position. Blair Schirman`s current 2-year term appointment just expired on: November 8, 2024. Currently TIP-CAP has 4 of 9 membership positions filled. Member Representing Term I Phillip Wolff Commissioner District 1 —Rural 08/30/2024—08/30/2027 2 Tim Lincoln Commissioner District 1 —Rural 08/30/2022—08/30/2025 3 William Harris Commissioner District 1 —Belfair or Allyn UGA 11/7/2023 — 11/7/2026 4 Vacant Commissioner District 2—Rural 5 Vacant Commissioner District 2—Rural 6 Vacant Commissioner District 2—Hoods port or Union RACs 7 Don Po reba Commissioner District 3 —Rural 08/30/2022—08/30/2025 1 Vacant Commissioner District 3 —Rural 9 Blair Schirman Commissioner District 3—Shelton UGA or City 121312024-121312027 Budget Impact: N/A Public Outreach: Information regarding the Advisory Board,membership and vacant positions is available on the County website. Requested Action: Requesting the Board of County Commissioners consider the following: 1. interviewing Blair Schirman for reappointment to the Commissioner District 3 — Shelton UGA or City position. 2. reappoint Blair Schirman to the Transportation Improvement Program Citizen Advisory Panel(TIP-CAP)to represent Commissioner District 3 —Shelton UGA or City for a three-year term expiring December 3, 2027. Attachment: application ��6oH coav�A RECEIVED MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET NOV 0 8 2024 SHELTON WA 98584 - -= Fax 360-427-843T, Voice 360-427-9670, Ext. 419;275-4467 or 482-5269 lase MASON COUNTY PUBLIC WORKS I AM SEEKING APPOINTMENT TO 1 7 Caxn NAME: ADDRESS: & PHONE: CITY/ZIP: AREA IN THE COUNTY YOU LIVE) E-MAIL: ---------------------------------------------_-------_------------------------------------- COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE) Ti n CA� ITIESORMEMBERSHIPS) COMPANY: �1inNFt �1c� (�r�l VY eT� YRS POSITION: COMPANY: V" L' YRS POSITION: 3 -------------------------------------------------------------------------------------------- In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: 1 e e-t crT& W�e2.4 e2k0 (5 CA t n r3 aCt C' Q)Y)�cQ C-S C) W-N( l ty)-L C 1 Iyrc)✓t?' What interests, skills do you wish to offer the Board, Committee,or Council? ) ncA re,.. dn-,, l o) , p et c o n 'ZA- t^O \ Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) V 1 A Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Realistically, how much time can you s)tion? Quarterly Monthly Weekly Daily Office Use Only 01= / / I -I L{ Appointment Date Ignature Date Term Expire Date Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Loretta Swanson and Richard Dickinson Ext: 450 Department: Utilities & Waste Briefing: ☒ Action Agenda: ☐ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): November 18, 2024 Agenda Date(s): Click or tap here to enter text. Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: Belfair Sewer System - Regional Sewer Planning with the City of Bremerton Background/Executive Summary: City of Bremerton has requested sewer service for 160,000 GPD over the next 20 years, which is 16% of the total 1.0 MGD design capacity of the facility (subject to facility improvements and permit modifications). On 10/28 staff shared a draft ILA and water reclamation facility capacity exhibits with Commissioners to discuss key considerations for serving future customers. Commissioners shared thoughts, questions and provided direction. Staff then met with the City of Bremerton technical team to further review the draft ILA and schedule. The earliest the city could consider an ILA follows: 12/2 Staff upload materials 12/11 Council study session 12/18 Full council considers ILA County staff also met with legal counsel to review indemnification and risk/liability minimization. Budget Impact: Future capacity upgrades are needed to support UGA growth. Staff estimates there are approximately 117 ERU connections available before reaching the spray field permit limit. An estimated $1.3 – 1.4 million is needed to design upgrades. Public Outreach: N/A Requested Action: Recommend the Board hold Government to Government meetings with the Skokomish and Squaxin Tribes. Attachment(s): Draft Letter, County/City staff meeting meting notes 11/8/2024 Meeting Notes • Commitment to serve should be mutual o Want to avoid a situation where Bremerton can withdraw at anytime to build their own plant and leaves MC in a bad position • Bremerton should not have a cheaper ERU than MC, in order to not encourage people to build in Bremerton rather than MC. • We need a rate study. Evaluate costs for both KC and MC in the PSIC area • Define a service area for PSIC/Bremerton • O&M concerns. o MC needs to maintain the equipment and WWTP o Both parties maintain their respective equipment and infrastructure • Design standards: o Each party has their own standards • How do we meter so we can charge? o Mag meter? o Based on water usage through the meter? • Availability letter o Who would write them? • Need a section on administration • Proposed annual meeting to share data, discussion, reconcile, and make modifications to ILA based on concerns. • How to determine GFCs? • Commitment to reduce I&I for both parties since this can impact WWTP capacity • Biosolids o MC currently storing 1% solids wastewater. Gets transferred over from membrane. o Add some whereas language about how Bremerton can support MC biosolids handling. • Whereas The City and MC are collaborating…(to avoid a moratorium). o Discussion about what % of capacity would trigger expansion. Permit says 85%, Ned thinks it should be lower, 75%? o Need to recognize when we need to increase capacity to avoid moratium o Capacity will increase based on demand • Evaluate reclaimed water approach o Maybe we should be adding more reclaimed water infrastructure as part of construction. • What does Bremerton’s zoning allow for? o Look into this. MC Commissioners are concerned that PSIC will have big box stores and kill business in Belfair once we get sewer service at PSIC. • ILA Timeline for approval by Bremerton before end of year: Bremerton needs to upload ILA to our internal system by December 2 to be presented to December 11 study session and December 18 council. Attending: Loretta Swanson, Richard Dickinson, Mark Neary (Mason County) Ned Lever, Bill Davis (City of Bremerton) Skokomish Legal Department N 80 Tribal Center Road Skokomish Nation, WA 98584 11/15/2024 RE: Request for Government-to-Government Consultation Mason County - City of Bremerton Utility Extension Project Dear Chairman Miller and Mr. Lees, Thank you for requesting Government to Government consultation regarding the Belfair Water Reclamation Facility. Mason County is permitted to produce, distribute and use Class A reclaimed water within the Belfair UGA service area. Recent growth within the UGA is causing the county to begin a permit modification process to increase the reclaimed water discharge quantity, which currently is 0.125 MGD. As you know, the county is also considering whether to serve a portion of the southern Puget Sound Industrial Center (PSIC) within the City of Bremerton. We understand both actions are of tribal concern and wish to more fully discuss those concerns. We would also appreciate identifying any questions to be answered that will aid scoping for the upcoming permit modification process. Most importantly, we wish to ensure good communication as we initiate and continue through this process. Respectfully, Squaxin Island Tribe 10 SE Squaxin Lane Shelton, WA 98584 11/15/2024 RE: Request for Government-to-Government Consultation Mason County - City of Bremerton Utility Extension Project Dear Chairman Peters, Thank you for requesting Government to Government consultation regarding the Belfair Water Reclamation Facility. Mason County is permitted to produce, distribute and use Class A reclaimed water within the Belfair UGA service area. Recent growth within the UGA is causing the county to begin a permit modification process to increase the reclaimed water discharge quantity, which currently is 0.125 MGD. As you know, the county is also considering whether to serve a portion of the southern Puget Sound Industrial Center (PSIC) within the City of Bremerton. We understand both actions are of tribal concern and wish to more fully discuss those concerns. We would also appreciate identifying any questions to be answered that will aid scoping for the upcoming permit modification process. Most importantly, we wish to ensure good communication as we initiate and continue through this process. Respectfully, �reON CUV,�Tj Mason County Central Services ' 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 419 Mason County Commissioner Briefing Items from County Administrator November 18, 2024 Specific Items for Review North Mason Veterans' Service Officer office space lease—McKenzie Smith Non-Represented Class/Comp study—Mary Ransier Woodworkers Local Lodge W38 I.A.M. Corrections/Support Staff Collective Bargaining Agreement—Mary Ransier Woodworkers Local Lodge W38 I.A.M. Prosecuting Attorney Memorandum of Understanding—Mary Ransier American Rescue Plan Act(ARPA)Youth Connection contract amendment—Jennifer Beierle .09 funding application from Port of Grapeview—Jennifer Beierle 2025 Preliminary Budget Final Draft—Jennifer Beierle October 2024 Financial Report—Jennifer Beierle Request for Proposal results for Mason Lake Camp—Mark Neary Administrator Updates Commissioner Discussion Operation Green Light for Veterans proclamation—Cmmr. Trask PSON Co1j, Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners From: McKenzie Smith Ext. 589 Department: Support Services Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): November 18,2024 Agenda Date: December 3,2024 Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Office Space Lease Extension with Crossroads Housing for Veterans' Service Officers Background/Executive Summary: RCW 73.08.010 authorizes Counties to establish a Veterans' Assistance Program to address the needs of local indigent veterans and their families. The program is funded by the Veterans' Assistance Fund created under the authority of RCW 73.08.080. The Veterans'Advisory Board(VAB)was established under the authority of RCW 73.08.035 and administers the Veterans'Assistance Program. The office space lease agreement is for the use of office space and facilities located within Crossroad Housing's Belfair location at 140 NE State Route 300. The lease agreement will expire December 31,2024 and is available for renewal upon agreement by both parties. Both Crossroads and the Veterans' Service Officers(VSOs)wish to continue the lease for an additional year,expiring December 31,2025. Budget Impact(amount, funding source,budget amendment): $550 per month paid from Veterans' Assistance Fund 190. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval for the County Administrator to sign the lease agreement extension with Crossroads Housing to provide office space to Veterans' Service Officers(VSOs)from January 1,2025 through December 31,2025 in the amount of$550 per month payable from the Veterans' Assistance Fund 190. Attachments: Agreement c,Qeo�e n.,n o y c \ r Crossroads dousing "Moving Families Forward Since 1992" P. O. Box 1777/71 Sargison Loop, Shelton, WA 98584 (360) 427-6919 0 Fax (360) 427-3248 Amendment to Continue Lease between Mason County Veterans' Service Office, Tenant And Crossroads Housing, Landlord Currently, the above-named Tenant is leasing commercial office space (Office #10) at 140 NE State Route 300, Belfair, WA from the above-named landlord. The lease term is set to expire at 12:00 AM on January 1, 2025. It is the wish of the Tenant to continue this lease agreement through December 31, 2025. The Landlord consents to the continuation of this agreement and agrees to do so at the same monthly rent of $550.00, through the term ending December 31, 2025. All other terms and conditions contained in the original lease remain in place during the extended duration of this agreement. Crossroads Chair/Representative for Landlord Date Mason County VSO/DAV Ch. 22/Tenant Date County Administrator Date C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mary Ransier Ext.422 Department: Human Resources Briefing: ❑x Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): November 18,2024 Agenda Date: TBD Internal Review: ❑x Finance ❑x Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑No ❑ Tabled ❑No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Final recommendations for the 2024 Non-Represented Classification and Compensation Study Background/Executive Summary: Cabot Dow Associates(CDA)has provided recommendations as part of the 2024 Non-Represented Class/Comp Study.These include not only market adjustments,but titling,internal/external equity, compression issues,and FLSA status. Final recommendations based on application of the 2%ATB in 2025 and information from impacted departments are attached.CDA has recommended application of the market adjustments as follows: 1. If an employee's current monthly salary rate falls below Step 1 of their new salary range,they will be placed at Step 1 effective January 1,2025. These employees will remain eligible for regularly scheduled step increases on their anniversary date. 2. If an employee's current hourly rate falls within their new range,they will be placed on the closest step that is at or above the employee's current hourly rate effective January 1,2025. These employees will remain eligible for regularly scheduled step increases on their anniversary date. Another choice is to move an employee from their current step to the same step in the new range. Below are the budget impacts for each option in 2025. Budget Impact(amount,funding source,budget amendment): Moving employee to closest wage: $199,957.08 Moving employee to same step in new range: $275,008.61 Public Outreach (news release,community meeting, etc.): NA Requested Action: Decision on final recommendations and application of market adjustments to steps. Attachments Final recommendations Recommendations 2024 Mason County Non-Represented Classification and Compensation Study 2024 Non-Represented Salary Range Alignment RANGE CLASSIFICATION TITLE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 52 County Administrator Annual $ 151,652.40 $ 155,443.68 $ 159,329.52 $ 163,313.04 $ 167,395.92 $ 171,580.56 $ 175,869.84 $ 180,266.88 $ 184,773.60 $ 189,392.88 Monthly $ 12,637.70 $ 12,953.64 $ 13,277.46 $ 13,609.42 $ 13,949.66 $ 14,298.38 $ 14,655.82 $ 15,022.24 $ 15,397.80 $ 15,782.74 Semi-Monthly $ 6,318.85 6,476.82 6,638.73 $ 6,804.71 $ 6,974.83 $ 77 7,327.91 $ 7,511.12 7,698.90 7,891.37 51 Community Development Director Annual $ 124,852.08 $ 128,054.16 $ 131,337.36 $ 134,704.32 $ 138,159.12 $ 141,700.80 $ 145,242.96 $ 148,874.40 $ 152,596.32 $ 156,411.12 Human Resources Director Monthly $ 10,404.34 $ 10,671.18 $ 10,944.78 $ 11,225.36 $ 11,513.26 $ 11,808.40 $ 12,103.58 $ 12,406.20 $ 12,716.36 $ 13,034.26 Public Health&Human Services Director Semi-Monthly $ 5,202.17 $ 5,335.59 $ 5,472.39 $ 5,612.68 $ 5,756.63 $ 5,904.20 $ 6,051.79 $ 6,203.10 $ 6,358.18 $ 6,517.13 Public Works&Utilities Director Undersheriff 50 Chief Public Defender Annual $ 115,052.75 $ 117,929.07 $ 120,877.30 $ 123,899.23 $ 126,996.71 $ 130,171.63 $ 133,425.92 $ 136,761.57 $ 140,180.61 $ 143,685.12 Monthly $ 9,587.73 $ 9,827.42 $ 10,073.11 $ 10,324.94 $ 10,583.06 $ 10,847.64 $ 11,118.83 $ 11,396.80 $ 11,681.72 $ 11,973.76 Semi-Monthly $ 4,793.86 4,913.71 5,036.55 5,162.47 5,291.53F126,996.71 .82 5,559.41 5,698.40 5,840.86 5,986.88 49 Annual $ 112,246.59 $ 115,052.75 $ 117,929.07 $ 120,877.30 $ 123,899,236.71 $ 130,171.63 $ 133,425.92 $ 136,761.57 $ 140,180.61 Monthly $ 9,353.88 $ 9,587.73 $ 9,827.42 $ 10,073.11 $ 10,324,943.06 $ 10,847.64 $ 11,118.83 $ 11,396.80 $ 11,681.72 Semi-Monthl $ 4,676.94 $ 4,793.86 $ 4,913.71 $ 5,036.55 $ 5,162,471.53 $ 5,423.82 $ 5,559.41 $ 5,698.40 $ 5,840.86 48 Annual $ 109,508.87 $ 112,246.59 $ 115,052.75 $ 117,929.07 $ 120,877,309.23 $ 126,996.71 $ 130,171.63 $ 133,425.92 $ 136,761.57 Monthly $ 9,125.74 $ 9,353.88 $ 9,587.73 $ 9,827.42 $ 10,073.11 .94 $ 10,583.06 $ 10,847.64 $ 11,118.83 $ 11,396.80 Semi-Monthl $ 4 562.87 4 676.94 4 793.86 4 913.71 5 036.552.47 5 291.53 5 423.82 5 559.41 5 698.40 47 County Engineer' Annual $ 106,837.92 $ 109,508.64 $ 112,162.80 $ 114,966.96 $ 117,865,202.00 $ 123,756.72 $ 126,828.00 $ 129,998.64 $ 133,248.48 Chief Criminal Deputyz Monthly $ 8,903.16 $ 9,125.72 $ 9,346.90 $ 9,580.58 $ 9,822.10 $ 10,061.00 $ 10,313.06 $ 10,569.00 $ 10,833.22 $ 11,104.04 Semi-Monthly $ 4,451.58 $ 4,562.86 $ 4,673.45 $ 4,790.29 $ 4,911.05 $ 5,030.50 $ 5,156.53 $ 5,284.50 $ 5,416.61 $ 5,552.02 46 IT Manager3 Annual $ 104,232.00 $ 106,837.92 $ 109,427.04 $ 112,162.80 $ 114,745.68 $ 117,787.20 $ 120,738.00 $ 123,734.40 $ 126,828.00 $ 129,998.64 Monthly $ 8,686.00 $ 8,903.16 $ 9,118.92 $ 9,346.90 $ 9,562.14 $ 9,815.60 $ 10,061.50 $ 10,311.20 $ 10,569.00 $ 10,833.22 Semi-Monthlv $ 4,343.00 4,451.58 4,559.46 4,673.45 4,781.07 4,907.80 5,030.75 5,155.60 5,284.50 5,416.61 45 Ch fCriminal Deputy Annual $ 101,689.68 $ 104,232.00 $ 106,758.24 $ 109,427.04 $ 112,110.96 $ 114,914.40 $ 117,793.44 $ 120,716.40 $ 123,734.40 $ 126,828.00 Jail Chief° Monthly $ 8,474.14 $ 8,686.00 $ 8,896.52 $ 9,118.92 $ 9,342.58 $ 9,576.20 $ 9,816.12 $ 10,059.70 $ 10,311.20 $ 10,569.00 Semi-Monthly $ 4,237.07 $ 4,343.00 $ 4,448.26 $ 4,559.46 $ 4,671.29 $ 4,788.10 $ 4,908.06 $ 5,029.85 $ 5,155.60 $ 5,284.50 44 Deputy Director Public Works/Utilities&Waste Mgmt Annual $ 99,245.52 $ 101,726.64 $ 104,223.36 $ 106,829.04 $ 109,441.44 $ 112,170.24 $ 114,974.16 $ 117,853.20 $ 120,799.44 $ 123,819.36 Central Services Manager Monthly $ 8,270.46 $ 8,477.22 $ 8,685.28 $ 8,902.42 $ 9,120.12 $ 9,347.52 $ 9,581.18 $ 9,821.10 $ 10,066.62 $ 10,318.28 Semi-Monthly 4,135.23 4,238.61 4,342.64 4,451.21 4,560.06 4,673.76 4,790.59 4,910.55 5,033.31 5,159.14 43 Chief-Jail Annual $ 96,816.48 $ 99,236.88 $ 101,660.16 $ 104,201.52 $ 106,742.40 $ 109,426.80 $ 112,140.48 $ 114,959.28 $ 117,833.28 $ 120,779.28 Chief Superior Court Administrators Monthly $ 8,068.04 $ 8,269.74 $ 8,471.68 $ 8,683.46 $ 8,895.20 $ 9,118.90 $ 9,345.04 $ 9,579.94 $ 9,819.44 $ 10,064.94 Budget&Finance Manager Semi-Monthly $ 4,034.02 $ 4,134.87 $ 4,235.84 $ 4,341.73 $ 4,447.60 $ 4,559.45 $ 4,672.52 $ 4,789.97 $ 4,909.72 $ 5,032.47 Chief Finance Officer' Chief Civil Deputy Buildinq Officiate 42 Annual $ 94,552.08 $ 96,915.84 $ 99276.00 $ 101757.84 $ 104223.36 $ 106,847.52 $ 109,516.32 $ 112,245.12 $ 115,051.44 $ 117,927.84 Monthly $ 7,879.34 $ 8,076.32 $ 8:273.00 $ 8:479.82 $ 8:685.28 $ 8,903.96 $ 9,126.36 $ 9,353.76 $ 9,587.62 $ 9,827.32 Semi-Monthly $ 3,939.67 4,038.16 $ 4,136.50 4,239.91 4,342.64 4,451.98 $ 4,563.18 4,676.88 4,793.81 4,913.66 41 Chief District Court Administrator' Annual $ 92,213.28 $ 94,518.48 $ 96,816.48 $ 99,236.88 $ 101,674.32 $ 104,208.72 $ 106,817.76 $ 109,486.56 $ 112,223.76 $ 115,029.36 Jail Lieutenant Monthly $ 7,684.44 $ 7,876.54 $ 8,068.04 $ 8,269.74 $ 8,472.86 $ 8,684.06 $ 8,901.48 $ 9,123.88 $ 9,351.98 $ 9,585.78 Patrol Lieutenant Semi-Monthly $ 3,842.22 $ 3,938.27 $ 4,034.02 $ 4,134.87 $ 4,236.43 $ 4,342.03 $ 4,450.74 $ 4,561.94 $ 4,675.99 $ 4,792.89 Facilities Managers 40 Engineering and Construction Manager" Annual $ 90,039.12 $ 92,290.08 $ 94,552.08 $ 96,915.84 $ 99,260.64 $ 101,750.16 $ 104,298.96 $ 106,907.52 $ 109,580.40 $ 112,319.76 Monthly $ 7,503.26 $ 7,690.84 $ 7,879.34 $ 8,076.32 $ 8,271.72 $ 8,479.18 $ 8,691.58 $ 8,908.96 $ 9,131.70 $ 9,359.98 Semi-Monthlv $ 3,751.63 3,845.42 3,939.67 4,038.16 4,135.86 4,239.59 4,345.79 4,454.48 $ 4,565.85 4,679.99 39 Annual $ 87,835.20 $ 90,030.96 $ 92,243.76 $ 94,550.16 $ 96,846.72 $ 99,260.64 $ 101,750.16 $ 104,298.96 $ 106,906.32 $ 109,579.20 Monthly $ 7,319.60 $ 7,502.58 $ 7,686.98 $ 7,879.18 $ 8,070.56 $ 8,271.72 $ 8,479.18 $ 8,691.58 $ 8,908.86 $ 9,131.60 Semi-Monthly $ 3,659.80 $ 3,751.29 $ 3,843.49 $ 3,939.59 $ 4,035.28 $ 4,135.86 $ 4,239.59 $ 4,345.79 $ 4,454.43 $ 4,565.80 38 County Surveyor" Annual $ 85,736.40 $ 87,879.60 $ 90,024.24 $ 92,274.96 $ 94,522.32 $ 96,906.48 $ 99,290.16 $ 101,794.56 $ 104,339.28 $ 106,947.84 DEM Manager Monthly $ 7,144.70 $ 7,323.30 $ 7,502.02 $ 7,689.58 $ 7,876.86 $ 8,075.54 $ 8,274.18 $ 8,482.88 $ 8,694.94 $ 8,912.32 Facilities-Manager Semi-Monthly $ 3,572.35 $ 3,661.65 $ 3,751.01 $ 3,844.79 $ 3,938.43 $ 4,037.77 $ 4,137.09 $ 4,241.44 $ 4,347.47 $ 4,456.16 Water&Wastewater Manager Bu ld ng Offic a1 Parks&Trails Manager12 Road Operations&Maintenance Manager Finance Mana er 11113 37 Community Health Manager Annual $ 83636.88 $ 85,728.00 $ 87820.08 $ 90,015.36 $ 92228.40 $ 94,521.60 $ 96891.60 $ 99,305.28 $ 101787.84 $ 104332.56 Environmental Health Manager Monthly $ 6:969.74 $ 7,144.00 $ 7:318.34 $ 7,501.28 $ 7:685.70 $ 7,876.80 $ 8:074.30 $ 8,275.44 $ 8:482.32 $ 8:694.38 Manager 13 Semi-Monthly $ 3,484.87 $ 3,572.00 $ 3,659.17 $ 3,750.64 $ 3,842.85 $ 3,938.40 $ 4,037.15 $ 4,137.72 $ 4,241.16 $ 4,347.19 Cabot Dow Associates Updated October 29,2024 Recommendations 2024 Mason County Non-Represented Classification and Compensation Study RANGE CLASSIFICATION TITLE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 36 Engineer III Annual $ 81,642.48 $ 83,683.68 $ 85,736.40 $ 87,879.60 $ 90,024.24 $ 92,288.16 $ 94,598.16 $ 96,966.24 $ 99,390.48 $ 101,875.20 Monthly $ 6,803.54 $ 6,973.64 $ 7,144.70 $ 7,323.30 $ 7,502.02 $ 7,690.68 $ 7,883.18 $ 8,080.52 $ 8,282.54 $ 8,489.60 Semi-Monthly $ 3,401.77 $ 3,486.82 $ 3,572.35 $ 3,661.65 $ 3,751.01 $ 3,845.34 $ 3,941.59 $ 4,040.26 $ 4,141.27 $ 4,244.80 35 Juvenile Court Services Deputy Administrator'" Annual $ 79,678.56 $ 81,670.32 $ 83,666.64 $ 85,758.24 $ 87,850.08 $ 90,039.12 $ 92,302.80 $ 94,612.80 $ 96,978.24 $ 99,402.48 Monthly $ 6,639.88 $ 6,805.86 $ 6,972.22 $ 7,146.52 $ 7,320.84 $ 7,503.26 $ 7,691.90 $ 7,884.40 $ 8,081.52 $ 8,283.54 Semi-Monthl $ 3,319.94 $ 3 402.93 $ 3 486.11 $ 3 573.26 $ 3 660.42 $ 3,751.63 $ 3 845.95 $ 3,942.20 $ 4 040.76 $ 4 141.77 34 Prosecutinq Attorney Administrative Manager's Annual $ 77,788.80 $ 79,733.76 $ 81,657.84 $ 83,699.52 $ 85,751.28 $ 87,894.96 $ 90,098.88 $ 92,348.64 $ 94,657.20 $ 97,023.84 Solid Waste Manager16 Monthly $ 6,482.40 $ 6,644.48 $ 6,804.82 $ 6,974.96 $ 7,145.94 $ 7,324.58 $ 7,508.24 $ 7,695.72 $ 7,888.10 $ 8,085.32 Semi-Monthly $ 3,241.20 $ 3,322.24 $ 3,402.41 $ 3,487.48 $ 3,572.97 $ 3,662.29 $ 3,754.12 $ 3,847.86 $ 3,944.05 $ 4,042.66 33 Juvenile Detention Manager17 Annual $ 75,884.64 $ 77,781.84 $ 79,678.56 $ 81,670.32 $ 83,666.64 $ 85,751.28 $ 87,894.96 $ 90,026.88 $ 92,351.28 $ 94,660.32 Chief Deputy Assessor" Monthly $ 6,323.72 $ 6,481.82 $ 6,639.88 $ 6,805.86 $ 6,972.22 $ 7,145.94 $ 7,324.58 $ 7,502.24 $ 7,695.94 $ 7,888.36 Chief Deputy Treasurer" Semi-Monthlv $ 3,161.86 $ 3,240.91 $ 3,319.94 $ 3,402.93 $ 3,486.11 $ 3,572.97 $ 3,662.29 $ 3,751.12 $ 3,847.97 $ 3,944.18 Chief Deputy Clerk18 Environmental Health Supervisors? Finance Manaqer 11'9 Risk Manager° 32 Project Support Services Manager Annual $ 74,100.72 $ 75,953.04 $ 77,803.92 $ 79,748.88 $ 81,672.72 $ 83,711.28 $ 85,810.80 $ 87,955.44 $ 90,154.32 $ 92,408.16 Equipment Maintenance Supervisors Monthly $ 6,175.06 $ 6,329.42 $ 6,483.66 $ 6,645.74 $ 6,806.06 $ 6,975.94 $ 7,150.90 $ 7,329.62 $ 7,512.86 $ 7,700.68 Road Operations&Maintenance Supervisor22 Semi-Monthlv $ 3,087.53 $ 3,164.71 $ 3,241.83 $ 3,322.87 $ 3,403.03 $ 3,487.97 $ 3,575.45 $ 3,664.81 $ 3,756.43 $ 3,850.34 31 6hief Deputy-61erk Annual $ 72,241.68 $ 74,047.68 $ 75,870.00 $ 77,766.96 $ 79,663.44 $ 81,642.48 $ 83,696.16 $ 85,795.68 $ 87,940.80 $ 90,139.20 Monthly $ 6,020.14 $ 6,170.64 $ 6,322.50 $ 6,480.58 $ 6,638.62 $ 6,803.54 $ 6,974.68 $ 7,149.64 $ 7,328.40 $ 7,511.60 Semi-Monthly $ 3,010.07 $ 3,085.32 $ 3,161.25 $ 3,240.29 $ 3,319.31 $ 3,401.77 $ 3,487.34 $ 3,574.82 $ 366420 $ 3,755.80 30 Engineerinq&Construction Assistant Manager23 Annual $ 70,561.44 $ 72,325.44 $ 74,085.60 $ 75,937.44 $ 77,788.80 $ 79,738.08 $ 81,702.24 $ 83,756.40 $ 85,850.40 $ 87,996.48 Ria!(Manage F Monthly $ 5,880.12 $ 6,027.12 $ 6,173.80 $ 6,328.12 $ 6,482.40 $ 6,644.84 $ 6,808.52 $ 6,979.70 $ 7,154.20 $ 7,333.04 Grant Writer Semi-Monthly $ 2,940.06 $ 3,013.56 $ 3,086.90 $ 3,164.06 $ 3,241.20 $ 3,322.42 $ 3,404.26 $ 3,489.85 $ 3,577.10 $ 3,666.52 Senior Epidemiologist' 29 Equ pmaRt Ma ntenanGe SUP8N Ger Annual $ 68,852.64 $ 70,574.16 $ 72,271.44 $ 74,078.16 $ 75,884.64 $ 77,803.92 $ 79,738.08 $ 81,732.72 $ 83,775.84 $ 85,870.56 Monthly $ 5,737.72 $ 5,881.18 $ 6,022.62 $ 6,173.18 $ 6,323.72 $ 6,483.66 $ 6,644.84 $ 6,811.06 $ 6,981.32 $ 7,155.88 Semi-Monthly $ 2,868.86 $ 2,940.59 $ 3,011.31 $ 3,086.59 $ 3,161.86 $ 3,241.83 $ 3,322.42 $ 3,405.53 $ 3,490.66 $ 3,577.94 13 Elections Administrator" gel d-Waste-Manage r Public Works Office Administrator" Human Resources Analysts' Clerk of the Board Finance Manaqer 121 28 Engineer 1128 Annual $ 67,202.88 $ 68,883.12 $ 70,561.44 $ 72,325.44 $ 74,085.60 $ 75,929.52 $ 77,848.80 $ 79,798.08 $ 81,793.20 $ 83,838.24 San aF€la demielegist Monthly $ 5,600.24 $ 5,740.26 $ 5,880.12 $ 6,027.12 $ 6,173.80 $ 6,327.46 $ 6,487.40 $ 6,649.84 $ 6,816.10 $ 6,986.52 Office Manager'7 Semi-Monthlv $ 2,800.12 $ 2,870.13 $ 2,940.06 $ 3,013.56 $ 3,086.90 $ 3,163.73 $ 3,243.70 $ 3,324.92 $ 3,408.05 $ 3,493.26 Therapeutic Court Program Manager'7 27 ThepaPBW G GeuFt RFegpapn Manage Annual $ 65,568.96 $ 67,208.16 $ 68,837.76 $ 70,558.80 $ 72,256.32 $ 74,085.60 $ 75,929.52 $ 77,819.28 $ 79,764.96 $ 81,759.12 Public Records Coordinator2a Monthly $ 5,464.08 $ 5,600.68 $ 5,736.48 $ 5,879.90 $ 6,021.36 $ 6,173.80 $ 6,327.46 $ 6,484.94 $ 6,647.08 $ 6,813.26 Epidemiologist29 Semi-Monthlv $ 2,732.04 $ 2,800.34 $ 2,868.24 $ 2,939.95 $ 3,010.68 $ 3,086.90 $ 3,163.73 $ 3,242.47 $ 3,323.54 $ 3,406.63 26 Engineers Annual $ 64,009.68 $ 65,609.76 $ 67,202.88 $ 68,883.12 $ 70,561.44 $ 72,301.20 $ 74,130.24 $ 75,989.76 $ 77,889.60 $ 79,836.96 Monthly $ 5,334.14 $ 5,467.48 $ 5:600.24 $ 5,740.26 $ 5,880.12 $ 6,025.10 $ 6,177.52 $ 6,332.48 $ 6,490.80 $ 6,653.08 Lead Judicial Assistant-Superior Court Semi-Monthly $ 2,667.07 $ 2,733.74 $ 2,800.12 $ 2,870.13 $ 2,940.06 $ 3,012.55 $ 3,088.76 $ 3,166.24 $ 3,245.40 $ 3,326.54 25 30 Annual $ 62,435.28 $ 63,996.00 $ 65,553.60 $ 67,192.56 $ 68,823.36 $ 70,546.80 $ 72,286.56 $ 74,115.36 $ 75,968.40 $ 77,867.52 a!GpeFat an31 Monthly $ 5,202.94 $ 5,333.00 $ 5,462.80 $ 5,599.38 $ 5,735.28 $ 5,878.90 $ 6,023.88 $ 6,176.28 $ 6,330.70 $ 6,488.96 31 Semi-Monthlv $ 2,601.47 $ 2,666.50 $ 2,731.40 $ 2,799.69 $ 2,867.64 $ 2,939.45 $ 3,011.94 $ 3,088.14 $ 3,165.35 $ 3,244.48 24 Noxious Weed Coordinator Annual $ 60,966.00 $ 62,490.00 $ 64,009.68 $ 65,609.76 $ 67,202.88 $ 68,882.88 $ 70,591.92 $ 72,376.56 $ 74,185.92 $ 76,040.64 Judicial Assistant/Family Law Facilitator Monthly $ 5,080.50 $ 5,207.50 $ 5,334.14 $ 5,467.48 $ 5,600.24 $ 5,740.24 $ 5,882.66 $ 6,031.38 $ 6,182.16 $ 6,336.72 Judicial Assistant/Official Court Recorder Semi-Monthly $ 2,540.25 $ 2,603.75 $ 2,667.07 $ 2,733.74 $ 2,800.12 $ 2,870.12 $ 2,941.33 $ 3,015.69 $ 3,091.08 $ 3,168.36 Executive Assistant Deputy Coroner32 23 Annual $ 59,465.76 $ 60,952.56 $ 62,435.28 $ 63,996.00 $ 65,553.60 $ 67,202.88 $ 68,882.88 $ 70,591.92 $ 72,356.88 $ 74,1657: Monthly $ 4,955.48 $ 5,079.38 $ 5,202.94 $ 5,333.00 $ 5,462.80 $ 5,600.24 $ 5,740.24 $ 5,882.66 $ 6,029.74 $ 6,180:4 Semi-Monthly $ 2,477.74 $ 2,539.69 $ 2,601.47 $ 2,666.50 $ 2,731.40 $ 2,800.12 $ 2,870.12 $ 2,941.33 $ 3,014.87 $ 3,090.24 22 Annual $ 58,057.20 $ 59,508.72 $ 60,966.00 $ 62,490.00 $ 64,024.80 $ 65613.84 $ 672,600.00 $ 68927.52 $ 70,650.72 $ 72,416.88 Monthly $ 4,838.10 $ 4,959.06 $ 5,080.50 $ 5,207.50 $ 5,335.40 $ 5:467.82 $ 56,050.00 $ 5:743.96 $ 5,887.56 $ 6,034.74 Sem i-Monthly $ 2,419.05 $ 2,479.53 $ 2,540.25 $ 2,603.75 $ 2,667.70 $ 2,733.91 $ 28 025.00 $ 2,871.98 1$ 2,943.78 $ 3 017.37 Cabot Dow Associates Updated October 29,2024 Recommendations 2024 Mason County Non-Represented Classification and Compensation Study RANGE CLASSIFICATION TITLE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 21 WIC Coordinator/Certifier Annual $ 56,632.32 $ 58,047.84 $ 59,465.76 $ 60,952.56 $ 62,450.40 $ 64,009.68 $ 65,598.96 $ 67,233.36 $ 68,914.08 $ 70,637.04 Monthly $ 4,719.36 $ 4,837.32 $ 4,955.48 $ 5,079.38 $ 5,204.20 $ 5,334.14 $ 5,466.58 $ 5,602.78 $ 5,742.84 $ 5,886.42 Semi-Monthly $ 2,359.68 $ 2,418.66 $ 2,477.74 $ 2,539.69 $ 2,602.10 $ 2,667.07 $ 2,733.29 $ 2,801.39 $ 2,871.42 $ 2,943.21 20 Therapeutic Courts Caseworker32 Annual $ 55,267.92 $ 56,649.60 $ 58,042.08 $ 59,493.12 $ 60,950.88 $ 62,465.04 $ 64,039.44 $ 65,628.96 $ 67,269.60 $ 68,951.28 Temp Therapeutic Courts Caseworker32 Monthly $ 4,605.66 $ 4,720.80 $ 4,836.84 $ 4,957.76 $ 5,079.24 $ 5,205.42 $ 5,336.62 $ 5,469.08 $ 5,605.80 $ 5,745.94 Senior Accounting Technician-Superior Court30 Semi-Monthly 2,302.83 2,360.40 2,418.42 2,478.88 2,539.62 2,602.71 2,668.31 2,734.54 2,802.90 2,872.97 19 Administrative Clerk Annual $ 53,933.04 $ 55,281.36 $ 56,632.32 $ 58,047.84 $ 59,465.76 $ 60,966.00 $ 62,480.16 $ 64,054.56 $ 65,656.08 $ 67,297.44 Deputy Ceroner Monthly $ 4,494.42 $ 4,606.78 $ 4,719.36 $ 4,837.32 $ 4,955.48 $ 5,080.50 $ 5,206.68 $ 5,337.88 $ 5,471.34 $ 5,608.12 Semi-Monthly $ 2,247.21 $ 2,303.39 $ 2,359.68 $ 2,418.66 $ 2,477.74 $ 2,540.25 $ 2,603.34 $ 2,668.94 $ 2,735.67 $ 2,804.06 18 Therapeutic Courts CasAwnrkA Annual $ 52,659.12 $ 53,975.52 $ 55,283.04 $ 56,665.20 $ 58,057.20 $ 59,496.24 $ 60,995.76 $ 62,510.40 $ 64,073.28 $ 65,675.04 Monthly $ 4,388.26 $ 4,497.96 $ 4,606.92 $ 4,722.10 $ 4,838.10 $ 4,958.02 $ 5,082.98 $ 5,209.20 $ 5,339.44 $ 5,472.92 Semi-Monthly $ 2 194.13 2 248.98 2 303.46 2 361.05 2 419.05 2 479.01 2 541.49 2,604.60 $ 2,669.72 2,736.46 17 Annual $ 51,369.60 $ 52,653.84 $ 53,948.16 $ 55,296.96 $ 56,647.68 $ 58,072.32 $ 59,511.12 $ 61,010.88 $ 62,536.08 $ 64,099.68 Monthly $ 4,280.80 $ 4,387.82 $ 4,495.68 $ 4,608.08 $ 4,720.64 $ 4,839.36 $ 4,959.26 $ 5,084.24 $ 5,211.34 $ 5,341.64 Semi-Monthly $ 2,140.40 $ 2,193.91 $ 2,247.84 $ 2,304.04 $ 2,360.32 $ 2,419.68 $ 2,479.63 $ 2,542.12 $ 2,605.67 $ 2,670.82 16 Administrative Assistant II-Human Resources Annual $ 50,139.84 $ 51,393.60 $ 52,659.12 $ 53,975.52 $ 55,283.04 $ 56,677.92 $ 58,087.44 $ 59,525.76 $ 61,014.00 $ 62,539.20 Monthly $ 4,178.32 $ 4,282.80 $ 4,388.26 $ 4,497.96 $ 4,606.92 $ 4,723.16 $ 4,840.62 $ 4,960.48 $ 5,084.50 $ 5,211.60 Semi-Monthly $ 2,089.16 $ 2,141.40 $ 2,194.13 $ 2,248.98 2,303.46 $ 2,361.58 2,420.31 2,480.24 $ 2,542.25 2,605.80 15 Annual $ 48,925.20 $ 50,148.48 $ 51,384.48 $ 52,668.96 $ 53,933.04 $ 55,267.92 $ 56,632.32 $ 58,057.20 $ 59,508.72 $ 60,996.24 Monthly $ 4,077.10 $ 4,179.04 $ 4,282.04 $ 4,389.08 $ 4,494.42 $ 4,605.66 $ 4,719.36 $ 4,838.10 $ 4,959.06 $ 5,083.02 Semi-Monthly $ 2,038.55 $ 2,089.52 $ 2,141.02 $ 2,194.54 $ 2,247.21 $ 2,302.83 $ 2,359.68 $ 2,419.05 $ 2,479.53 $ 2,541.51 14 Annual $ 47,741.52 $ 48,935.04 $ 50,125.20 $ 51,378.48 $ 52,629.36 $ 53,948.16 $ 55,297.92 $ 56,692.80 $ 58,110.24 $ 59,562.72 Monthly $ 3,978.46 $ 4,077.92 $ 4,177.10 $ 4,281.54 $ 4,385.78 $ 4,495.68 $ 4,608.16 $ 4,724.40 $ 4,842.52 $ 4,963.56 Semi-Monthly $ 1,989.23 $ 2,038.96 1 $ 2,088.55 $ 2,140.77 $ 2,192.89 $ 2,247.84 1 $ 2,304.08 $ 2,362.20 $ 2,421.26 1$ 2,481.78 13 Administrative Assistant I-Commissioners Annual $ 46,586.40 $ 47,751.12 $ 48,910.56 $ 50,133.36 $ 51,369.60 $ 52,644.24 $ 53,963.28 $ 55,313.04 $ 56,695.92 $ 58,113.36 Monthly $ 3,882.20 $ 3,979.26 $ 4,075.88 $ 4,177.78 $ 4,280.80 $ 4,387.02 $ 4,496.94 $ 4,609.42 $ 4,724.66 $ 4,842.78 Semi-Monthly $ 1,941.10 $ 1,989.63 $ 2,037.94 $ 2,088.89 $ 2,140.40 $ 2,193.51 $ 2,248.47 $ 2,304.71 $ 2,362.33 $ 2,421.39 12 Annual $ 45,462.00 $ 46,598.64 $ 47,741.52 $ 48,935.04 $ 50,125.20 $ 51,384.48 $ 52,674.24 $ 53,978.16 $ 55,327.68 $ 56,710.80 Monthly $ 3,788.50 $ 3,883.22 $ 3,978.46 $ 4,077.92 $ 4,177.10 $ 4,282.04 $ 4,389.52 $ 4,498.18 $ 4,610.64 $ 4,725.90 Semi-Monthly 1,894.25 $ 1,941.61 1,989.23 $ 2,038.96 $ 2,088.55 2,141.02 $ 2,194.76 $ 2,249.09 2,305.32 $ 2,362.95 11 Annual $ 44,367.84 $ 45,476.88 $ 46,586.40 $ 47,751.12 $ 48,910.56 $ 50,139.84 $ 51,399.60 $ 52,674.24 $ 53,991.12 $ 55,340.88 Monthly $ 3,697.32 $ 3,789.74 $ 3,882.20 $ 3,979.26 $ 4,075.88 $ 4,178.32 $ 4,283.30 $ 4,389.52 $ 4,499.26 $ 4,611.74 Semi-Monthly $ 1,848.66 $ 1,894.87 $ 1,941.10 $ 1,989.63 $ 2,037.94 $ 2,089.16 $ 2,141.65 $ 2,194.76 $ 2,249.63 $ 2,305.87 10 Customer Service Specialist Annual $ 43,317.60 $ 44,400.72 $ 45,462.00 $ 46,598.64 $ 47,741.52 $ 48,925.20 $ 50,155.20 $ 51,414.72 $ 52,700.16 $ 54,017.52 Monthly $ 3,609.80 $ 3,700.06 $ 3,788.50 $ 3,883.22 $ 3,978.46 $ 4,077.10 $ 4,179.60 $ 4,284.56 $ 4,391.68 $ 4,501.46 Semi-Monthly $ 1,804.90 $ 1,850.03 1,894.25 1,941.61 $ 1,989.23 2,038.55 2,089.80 2,142.28 2,195.84 $ 2,250.73 9 Annual $ 42,253.44 $ 43,309.44 $ 44,367.84 $ 45,476.88 $ 46,586.40 $ 47,741.52 $ 48,940.32 $ 50,155.20 $ 51,408.96 $ 52,694.16 Monthly $ 3,521.12 $ 3,609.12 $ 3,697.32 $ 3,789.74 $ 3,882.20 $ 3,978.46 $ 4,078.36 $ 4,179.60 $ 4,284.08 $ 4,391.18 Semi-Monthly $ 1,760.56 $ 1,804.56 $ 1,848.66 $ 1,894.87 $ 1,941.10 $ 1,989.23 $ 2,039.18 $ 2,089.80 $ 2,142.04 $ 2,195.59 8 Annual $ 41,248.56 $ 42,279.60 $ 43,287.60 $ 44,369.76 $ 45,462.00 $ 46,601.28 $ 47,756.16 $ 48,955.92 $ 50,179.92 $ 51,434.16 Monthly $ 3,437.38 $ 3,523.30 $ 3,607.30 $ 3,697.48 $ 3,788.50 $ 3,883.44 $ 3,979.68 $ 4,079.66 $ 4,181.66 $ 4,286.18 Semi-Monthly 1,718.69 1,761.65 1,803.65 1,848.74 $ 1,894.25 $ 1,941.72 1,989.84 2,039.83 $ 2,090.83 2,143.09 7 Annual $ 40,228.80 $ 41,234.40 $ 42,253.44 $ 43,309.44 $ 44,367.84 $ 45,462.00 $ 46,601.28 $ 47,786.40 $ 48,981.36 $ 50,205.84 Monthly $ 3,352.40 $ 3,436.20 $ 3,521.12 $ 3,609.12 $ 3,697.32 $ 3,788.50 $ 3,883.44 $ 3,982.20 $ 4,081.78 $ 4,183.82 Semi-Monthly $ 1,676.20 $ 1,718.10 $ 1,760.56 $ 1,804.56 $ 1,848.66 $ 1,894.25 $ 1,941.72 $ 1,991.10 $ 2,040.89 $ 2,091.91 6 Annual $ 39,284.88 $ 40,266.72 $ 41,263.68 $ 42,295.68 $ 43,317.60 $ 44,397.36 $ 45,506.88 $ 46,646.64 $ 47,812.80 $ 49,008.24 Monthly $ 3,273.74 $ 3,355.56 $ 3,438.64 $ 3,524.64 $ 3,609.80 $ 3,699.78 $ 3,792.24 $ 3,887.22 $ 3,984.40 $ 4,084.02 Semi-Monthly $ 1,636.87 1,677.78 1,719.32 1,762.32 1,804.90 $ 1,849.89 1,896.12 1,943.61 $ 1,992.20 $ 2,042.01 5 Annual $ 38,324.88 $ 39,282.96 $ 40,228.80 $ 41,234.40 $ 42,253.44 $ 43,317.60 $ 44,397.36 $ 45,506.88 $ 46,644.72 $ 47,810.64 Monthly $ 3,193.74 $ 3,273.58 $ 3,352.40 $ 3,436.20 $ 3,521.12 $ 3,609.80 $ 3,699.78 $ 3,792.24 $ 3,887.06 $ 3,984.22 Semi-Monthly $ 1596.87 $ 1,636.79 $ 1676.20 $ 1,718.10 $ 1,760.56 $ 1,804.90 $ 1,849.89 $ 1,896.12 $ 1,943.53 $ 1,992.11 4 Annual $ 37,425.36 $ 38,360.88 $ 39,284.88 $ 40,266.72 $ 41,263.68 $ 42,299.28 $ 43,362.96 $ 44,427.84 $ 45,538.56 $ 46,676.88 Monthly $ 3,118.78 $ 3,196.74 $ 3,273.74 $ 3,355.56 $ 3,438.64 $ 3,524.94 $ 3,613.58 $ 3,702.32 $ 3,794.88 $ 3,889.74 Semi-Monthly $ 1559.39 $ 1598.37 1636.87 $ 1677.78 $ 1719.32 $ 1762.47 $ 1806.79 $ 1851.16 1897.44 $ 1944.87 3 Annual $ 36,510.48 $ 37,422.96 $ 38,339.76 $ 39,298.32 $ 40,243.92 $ 41,263.68 $ 42,299.28 $ 43,362.96 $ 44,446.80 $ 45,558.24 Monthly $ 3,042.54 $ 3,118.58 $ 3,194.98 $ 3,274.86 $ 3,353.66 $ 3,438.64 $ 3,524.94 $ 3,613.58 $ 3,703.90 $ 3,796.52 Semi-Monthly $ 1,521.27 $ 1,559.29 $ 1,597.49 $ 1,637.43 $ 1,676.83 $ 1,719.32 $ 1,762.47 $ 1,806.79 $ 1,851.95 $ 1,898.26 2 Annual $ 35,626.08 $ 36,516.72 $ 37,410.00 $ 38,345.52 $ 39,284.88 $ 40,258.56 $ 41,278.56 $ 42,299.28 $ 43,356.72 $ 44,440.80 Monthly $ 2,968.84 $ 3,043.06 $ 3,117.50 $ 3,195.46 $ 3,273.74 $ 3,354.88 $ 3,439.88 $ 3,524.94 $ 3,613.06 $ 3,703.40 Semi-Monthly $ 1484.42 $ 1521.53 1558.75 $ 1597.73 $ 1636.87 1677.44 $ 1719.94 $ 1762.47 1806.53 1$ 1851.70 1 Central Shop Assistant Annual $ 34,786.08 $ 35,655.60 $ 36510.48 $ 37,422.96 $ 38324.88 $ 39,284.88 $ 40258.56 $ 41,278.56 $ 42310.80 $ 43,368.48 Monthly $ 2,898.84 $ 2,971.30 $ 3:042.54 $ 3,118.58 $ 3:193.74 $ 3,273.74 $ 3:354.88 $ 3,439.88 $ 3:525.90 $ 3,614.04 Semi-Monthl $ 1449.42 $ 1485.65 1521.27 $ 1559.29 1596.87 $ 1636.87 $ 1677.44 $ 1719.94 $ 1762.95 1807.02 Cabot Dow Associates Updated October 29,2024 Note# Initial Recommendations Note# Final Recommendations 1 County Engineer:$10,000 career incentive on base-y rated 1 Maintain Y Rate 2 Chief Criminal Deputy: Compression 2 Apply Market Adjustment 3 IT Manager: new position comp 3 Apply new range for IT Manager 4 Jail Chief: Internal Equity-Market Adjustment 4 Hold-additional review request Chief Superior Court Administrator: Chief implies that there is a "deputy"Superior Court Administrator.Title is neither necessary nor 5 common amongst comparables. 5 Hold-additional review request 6 Chief Finance Officer:$10,000 career incentive on base-y rated 6 Maintain Y Rate 7 Building Official:Compression 7 Apply Market Adjustment Chief District Court Administrator:Title review-Chief implies that there is a"deputy" District Court Administrator.Title is neither 8 necessary nor common amongst comparables. 8 Hold-additional review request 9 Facilities Manager: Market Adjustment 9 Apply Market Adjustment Engineering&Construction Manager:$10,000 career incentive on 10 base-y rated 10 Maintain Y Rate 11 County Surveyor:$10,000 career incentive on base-y rated 11 Maintain Y Rate Parks&Trails Manager: Insufficient matches-continue to slot with 12 Road &Maintenance Operations Manager 12 Apply slotting at Range 38 Finance Manager III:Series Finance Manager positions-Reclass Public Works Finance Manager and Public Health Finance Manager 13 to Finance Manager III 13 Apply reclasses Juvenile Court Services Deputy Administrator:Title review-suggest 14 "Juvenile Court Operations Manager" 14 Hold-additional review request Prosecuting Attorney Administrative Manager: Update to non- 15 exempt 1/1/2025 15 Maintain status as Exempt until2026 Solid Waste Manager: Market Adjustment-Update to non-exempt 16 1/1/2025 16 Apply Market Adjustment-Maintain status as Exempt until2026 Juvenile Detention Manager,Chief Deputy Assessor,Chief Deputy Treasurer, Environmental Health Supervisor, Elections Administrator, PW Office Admin., HR Analyst: Update to non- 17 exempt 1/1/2025 17 Apply exemption status change Chief Deputy Clerk: Internal Equity-Update to non-exempt 18 1/1/2025 18 Apply Market Adjustment and exemption status change Finance Manager II:Series Finance Manager positions-add job 19 class(non-exempt) 19 Create job class Risk Manager: Insufficient matches-slot with Finance Manager II- 20 update to non-exempt 1/1/2025 20 Apply Market Adjustment and exemption status change Equipment Maintenance Supervisor: Market Adjustment-update to 21 non-exempt 1/1/2025 21 Apply Market Adjustment and exemption status change Road Ops&Maintenance Supervisor: Internal Equity, Compression, 22 Market Adjustment-update to non-exempt 1/1/2025 22 Apply Market Adjustment and exemption status change Engineering&Construction Assistant Manager:$5,000 career 23 incentive on base-y rated, update to non-exempt 1/1/2025 23 Maintain Y Rate-additional review request Senior Epidemiologist: Market Adjustment-update to non-exempt 24 1/1/2025 24 Apply Market Adjustment and exemption status change Finance Manager I:Series Finance Manager positions-add job 25 class(non-exempt) 25 Apply reclass and exemption status change 26 Engineer II: EIT Certification should be a minimum qualification 26 Apply updated minimum qualification Therapeutic Court Program Manager: Market Adjustment-update 27 to non-exempt 1/1/2025 27 Apply Market Adjustment and exemption status change 28 Public Records Coordinator: Market Adjustment 28 Apply Market Adjustment 29 Epidemiologist: Market Adjustment 29 Apply Market Adjustment Financial Analyst(Superior Court): Based on body of work needs to 30 be re-classed to Senior Accounting Technician 30 Hold-additional review request Financial Analysts(Central Services): Based on body of work needs min quals updated to include Bachelor's degree-then reclass to 31 Finance Manager 1 31 Hold-additional review request Deputy Coroner,Therapeutic Courts Caseworker: Market 32 Adjustment 32 Apply Market Adjustment C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mary Ransier Ext.422 Department: Human Resources Briefing: 0 Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): November 18,2024 Agenda Date: November 19,2024 Internal Review: ❑ Finance 0 Human Resources 0 Legal ❑X Risk ❑ Information Technology ❑ Other This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑No ❑ Tabled ❑No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Approval of the October 1,2024—December 31,2028, Collective Bargaining Agreement(CBA) for Woodworkers Local Lodge W38 I.A.M Corrections/Support Staff. Background/Executive Summary: The exclusive representatives of Woodworkers Corrections/Support Staff have reached a tentative agreement with Mason County for the October 1,2024-2028 term. It is noted and commended to the Commissioner's that the parties reached this Agreement through a very collaborative negotiations process. Budget Impact (amount, funding source, budget amendment): Supplemental — Funded by Ending Fund Balance. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval to move the October 1,2024—December 31,2028 Collective Bargaining Agreement(CBA)for Mason County and Woodworkers Local Lodge W38 I.A.M Corrections/Support Staff to action agenda on November 19,2024. Attachments Collective Bargaining Agreement on file with Clerk of the Board. AGREEMENT October 1 , 2024 - December 31 , 2028 BY AND BETWEEN MASON COUNTY SHERIFFS OFFICE AND WOODWORKERS LOCAL LODGE W38 I.A.M. CORRECTIONS/SUPPORT STAFF oF MAClil/y�S�s9y O Oa �m a o a Ca a� Z n ?ell NI it S����O Collective Bargaining Agreement Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 1 TABLE OF CONTENTS PREAMBLE..........................................................................................................................................................1 ARTICLE 1 RECOGNITION ...........................................................................................................1 ARTICLE 2 UNION SECURITY.....................................................................................................1 ARTICLE 3 COMMITTEES.............................................................................................................2 ARTICLE 4 RIGHTS OF MANAGEMENT....................................................................................2 ARTICLE 5 DISCRIMINATION ......................................................................................................3 ARTICLE6 HIRING .........................................................................................................................3 ARTICLE 7 SENIORITY..................................................................................................................4 ARTICLE 8 CURTAILMENT AND RECALL.................................................................................4 ARTICLE 9 EVALUATION AND DISCIPLINE .............................................................................5 ARTICLE 10 GRIEVANCES............................................................................................................7 ARTICLE 11 WAGES AND ALLOWANCE....................................................................................9 ARTICLE 12 OVERTIME.................................................................................................................12 ARTICLE 13 EDUCATION COMPENSATION.............................................................................15 ARTICLE 14 ADDITIONAL COMPENSATION............................................................................15 ARTICLE 15 -VACATION .................................................................................................................17 ARTICLE 16 HOLIDAYS.................................................................................................................18 ARTICLE 17 SICK LEAVE..............................................................................................................20 ARTICLE 18 BEREAVEMENT LEAVE .........................................................................................21 ARTICLE 19 FAMILY & MILITARY LEAVE..................................................................................21 ARTICLE 20 SALARIES & SALARY NEGOTIATIONS..............................................................22 ARTICLE 21 INSURANCE..............................................................................................................23 ARTICLE 22 EMPLOYER RELATIONS........................................................................................24 ARTICLE 23 USE OF RESERVES &VOLUNTEERS................................................................24 ARTICLE 24 UNIFORM ALLOWANCE.........................................................................................25 ARTICLE 25 BULLETIN BOARD & PRESS RELEASES...........................................................26 ARTICLE 26 FALSE ARREST INSURANCE & CIVIL LIABILITY INSURANCE ....................26 ARTICLE 27 SAFETY COMMITTEE.............................................................................................26 Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 11 ARTICLE 28 SAVINGS CLAUSE...................................................................................................27 ARTICLE 29 DURATION AND TERMINATION...........................................................................27 ATTACHMENT A-WAGES..............................................................................................................29 ATTACHMENT A-WAGES (CONTINUED)...................................................................................30 ATTACHMENT "B„ - GRIEVANCE FORM......................................................................................32 Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 111 PREAMBLE This Agreement is entered into by and between the County of Mason, a political subdivision of the State of Washington, and the Mason County Sheriff's Office, acting through the elected sheriff, hereinafter jointly referred to as the "County" and the Woodworkers Local Lodge W38 I.A.M. hereinafter referred to as the "Union". The purpose of this Agreement is to provide and promote harmonious relations between the County and the Union, to establish equitable and peaceful procedures for the resolution of differences, and to establish salaries, wages, hours of work, and other terms and conditions concerning employees and employment. Job duties of Corrections and Support Staff will be in keeping with the duties outlined in the appropriate published job description, subject to the right retained by the Sheriff to assign other duties as necessary in accordance with written policy. ARTICLE 1 RECOGNITION The County recognizes the Union as the sole and exclusive bargaining agent for the purpose of negotiations concerning salaries, hours, and other conditions of employment for all the corrections/support staff in the Sheriff's Office, except the Sheriff's appointed positions pursuant to RCW 41.56.030. ARTICLE 2 UNION SECURITY 2.1 Membership No employee in the bargaining unit shall be required to become a member of the Union as a condition of employment. It is recognized that the Union is required both under law and under this Agreement to represent all the employees in the bargaining unit fairly and equally without regard to whether the employee is a member of the Union. 2.2 Union Dues and Fees The Employer shall make deductions for Union dues and/or service fees in the amount certified by the Union Secretary from the wages of each employee in the bargaining unit who executes a properly written authorization and such deductions shall be remitted each month to the Union. New employees other than provisional or emergency appointees shall be given thirty (30) days in which to authorize dues deductions. Union representatives shall be given time with each new employee to discuss Union membership, consistent with State Law. The Union agrees to supply the Employer, annually, with a statement of deduction to be withheld each month. The Employer shall make deductions for the current month's dues and/or service fees only and shall not be responsible for the collection of any dues or service fees that may be in arrears. Deductions shall be promptly transmitted to the Union by check payable to its order or EFT. Upon issuance and transmission of the check to the Union, the Employer's responsibility shall cease with respect to the deduction covered thereby. An employee may cancel their payroll deduction of dues and/or service fees by written notice to the Employer and/or the Union, either of whom will notify the other. The cancellation will become effective on the second payroll after receipt of the notice. 2.3 Maintenance The Union agrees to indemnify, defend, and hold harmless the County from any and all claims and actions that arise as a result of actions taken by the County in administering this Article of the Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 1 Agreement. The Union shall refund to the Employer any amounts paid in error on account of the check- off provision upon presentation of proper evidence thereof. If a dispute arises, the mechanism for resolution provided under RCW 41.56 will be followed. ARTICLE 3 COMMITTEES 3.1 A Union official who is an employee in the bargaining unit shall be granted reasonable time off with pay while conducting contract negotiations or meetings with the County. No more than three (3) Union officials/representatives shall be released from work at the same time, provided they are not all from the same scheduled shift, and an effort will be made in scheduling to minimize any operational impact on the County. 3.2 The County shall appoint a Negotiating Committee of one or more persons, which shall act on behalf of and under the guidance of the Board of County Commissioners. 3.3 The Union will appoint a member to serve as a Shop Steward. Each steward will be expected to perform their duties as a representative of the Union Members on their own time. However, it is recognized that from time to time, it will be necessary for the steward activities relating to the investigation and processing of complaints, disputes, and grievances to be conducted during work hours when permission has been granted by their immediate salaried supervisor. The County retains sole discretion on whether permission will be granted and will be evaluated based on the operational needs of the County. 3.4 The parties have the right to communicate with each other and provide notice on matters of concern using e-mail, written correspondence, and telephonic communications. Notice is deemed served if communicated to a member of Command Staff or Human Resources for the Employer or the Business Representative, Sub Local Chairperson, or Steward for the Union, who agree to ensure that their own constituents are notified and copied appropriately. The parties agree to respond within a reasonable timeframe. ARTICLE 4 RIGHTS OF MANAGEMENT Except as abridged by this contract, the Sheriff shall retain the exclusive right to exercise the customary functions of management, including, but not limited to: A. To determine the Mason County Sheriff's Office mission, policies, and set forth all standards of service offered to the public. B. To plan, direct, control and determine the operations or services to be conducted by the employees. C. To utilize personnel, methods, and means in the most appropriate and efficient manner possible. D. To manage and direct the employees of the Sheriff's Office. E. To hire, promote, transfer, train, evaluate performance and retain employees in positions of the Sheriff's Office. F. To establish work rules and rules of conduct. G. To determine the size and composition of the work force and to lay off employees in the event of lack of work or funds. If a layoff is imminent, due to a lack of funds or work, the Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 2 parties shall meet to discuss efforts to preserve the bargaining unit workforce and develop potential alternatives to curtailment. H. Determine the methods, maintenance, equipment, number and kinds of personnel, the job, work, or position content required to accomplish governmental operations and maintain the efficiency and safety of those operations. I. Determine and change the number and locations and types of operations, processes, and materials to be used in carrying out all County functions. J. Control departmental budgets and financial policies, including accounting procedures. K. Take whatever actions are necessary in emergencies or exigent circumstances to ensure the proper function of the Sheriff's Office. Exigent Circumstances are declared by the Sheriff or designee in writing and are circumstances which, through no fault of the employer, result in a situation that impacts safety or efficient operation. The Mason County Commissioners shall retain the authority to determine all items with budgetary impact, such as rates or pay, amount of vacation, sick leave and holidays, health insurance, life insurance, overtime rate, call back rate and uniform allowance. ARTICLE 5 DISCRIMINATION The County agrees not to discriminate against any member for their Union activity. It is the policy, intent, and purpose of both the County and the Union that there shall be no discrimination among employees as to color, race, religion, sex, age, national origin, physical disability, marital status, sexual orientation, and/or sensory imperfection unless due to a bona fide occupational qualification. ARTICLE 6 HIRING 6.1 Process The County has the right to hire new employees from any source, and all new employees will serve a probationary period of 365 calendar days, not including academy time, of regularly scheduled work on their job, which shall not include light-duty jobs. During the probationary period, the employee may resign or be terminated without cause or notice. An employee will be classified as a "regular employee" upon successful completion of the probationary period. The County may request an extension of the probationary period and the Union will not unreasonably deny that request. 6.2 New Classifications If new classifications are established by the Employer and added to the bargaining unit, if the duties of existing classifications are substantially changed, or if an Employee is appointed to a position substantially different than the Employee's classification, a proposed wage scale shall be assigned thereto, and the Employer shall forward the new or changed class and proposed wage to the Union for review. The contract will then be subject to reopening for the sole purpose of negotiating a wage for the class, and only if requested by the Union. If either party disagrees with the designation of a new or reclassified position, the parties recognize that the determination as to whether the position is included within the bargaining unit may be reviewed by PERC, upon petition by either party or jointly. Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 3 ARTICLE 7 SENIORITY 7.1 Definition Seniority, for the purpose of this Agreement, is an employee's length of continuous service with the County, dating from their date of hire into a regular position. Seniority within rank shall be determined by the date of promotion to such rank. 7.2 Seniority Preference The County recognizes the principles of seniority and qualifications considered for its employees. Unless otherwise stated herein, seniority will only be applied as the determining factor for: (a) shift bidding, (b) vacation bidding, (c) overtime preference within rank, and (d) computing layoff and reemployment rights. 7.3 Loss of Seniority Seniority and the employment relationship shall be considered severed and terminated if an employee: a. Resigns b. Is discharged for cause; c. Is absent from work for a period of three (3) consecutive days without prior notification; d. Is rehired after a break in service of more than thirty (30) days; e. Fails to report for work at the termination of a leave of absence or extension thereof; or f. Accepts gainful employment without permission while on leave of absence. Employees who are re-employed following the loss of their seniority shall be deemed a newly-hired employee for all purposes under this Agreement, except if an employee is recalled consistent with Article 8 and the time-lines therein, they shall regain the seniority that they had as of their last date of employment. The practice of allowing leave of absence returns with intact seniority will be administered under the same time frames provided for in Article 8. 7.4 Shift Bidding — Corrections Sergeants/Corporals/Deputies/CSOs Assigned to Control Room For the purposes of this section, a "work period" has been defined as a twenty-eight (28) day cycle under FLSA, section 7(k). Bidding shall commence on September 1 and close on September 30 of each year for the following year's schedule assignment. Employees will bid either days or nights for the bid period, which would be one (1) bid per year. The schedule shall be posted by the employer for a period of two (2) weeks prior to the beginning of the bid period to allow employees ample time to consider bid options. Where operational needs or special circumstances necessitate, an employee may be temporarily assigned to a shift other than which they bid for, provided a minimum of thirty (30) days notice has been given (if possible) and is seniority based. ARTICLE 8 CURTAILMENT AND RECALL 8.1 Notice In the event of a curtailment, the County will give a minimum of two (2)weeks' notice prior to the effective date of the curtailment. The County shall meet with the Union, upon request, to discuss possible alternatives to curtailment, but is not bound to adopt alternatives proposed. 8.2 Displacement Employees holding the least seniority within a classification will be curtailed first. Curtailed employees will be able to displace the junior employee in inverse order of classifications previously held without loss of seniority. (E.g., if a SGT is curtailed due to lack of work or reduction in that classification, the Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 4 SGT would be able to utilize their seniority to displace the junior Corrections Deputy. The SGT would assume seniority among Corrections Deputies where that employee would have been had they not been promoted to SGT) Employees with no displacement opportunities within their classification will be able to displace junior employees in other classifications within the unit based upon seniority and qualifications. Qualifications shall be based upon the job description and the determination by the County as to whether the employee could adequately assume the role and responsibilities associated with the position the employee seeks to move into. 8.3 Recall Employees must notify the County within three (3) calendar days of receipt of notice of recall whether they will return or not. Employees recalled will have up to seven (7) calendar days from notice of recall to return. No employee will be required to accept recall to a position not previously held. For recall to positions previously held, any employee that does not notify the County of intent to return or fails to return as scheduled will be considered a voluntary quit with loss of seniority for consideration in future openings. 8.4 Recall Seniority Employees will be recalled in seniority order, most senior first, to positions previously held or to any available opening which the employee is qualified to fill. The parties recognize the need to maintain an appropriate male/female officer ratio and will meet to discuss requirements that may be present at the time of recall. Employees accepting recall to a position, whether previously held or not, will retain rights to the initial vacancy curtailed should it become available for recall. Such rights shall be limited in duration to fourteen (14) months or expiration of certification(s), whichever is greater, required for the initial position from which the employee was curtailed. 8.5 Restoration of Benefits Employees recalled pursuant to Section 9.4, above, shall be placed at the same salary range and step, and time in step, in effect at the time of layoff. In addition, employees shall have the sick leave balance as of the date of layoff restored (unless the employee received a sick leave cash out at the time of layoff); and shall accrue vacation leave at the same accrual rate in effect as of the date of layoff; and the number of years of continuous county service at the time of layoff shall be credited towards eligibility for the longevity benefit. Employees recalled into regular part-time positions shall be subject to pro-rated benefits as described in other articles of this Agreement. ARTICLE 9 EVALUATION AND DISCIPLINE 9.1 Evaluation The purpose of evaluation is to help an Employee to be successful in performance and to understand the standards and goals of their position and their Department. The evaluation will assess and focus on the Employee's accomplishment of their job functions and the goals and standards of the position. Where the Employee does not meet the above, a plan for correction, training, or support should be developed with the Employee. All regular Employees should be formally evaluated in writing by their immediate Supervisor and/or Office head or designee during the probationary or trial service period and at least annually (at the date of hire or a common date) and, thereafter, in conjunction with the Sheriff's Policy in effect at the time of evaluation. Additionally, evaluation of job performance may occur at any time and on an ongoing basis. The evaluation may occur in various ways and may include coaching, counseling, or written assessment. Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 5 The evaluation process shall also include a review of the current job description. Evaluation shall not, by itself, constitute disciplinary action — disciplinary action must be specifically identified as such, in writing. Employees will be given a copy of the evaluation. Employees will be required to sign the evaluation, acknowledging its receipt. Evaluations are not grieveable, however, Employees may elect to provide a written response to the evaluation, which will be retained with the evaluation in the Employee's personnel file, and/or appeal any evaluation to review with their appropriate Command Staff Representative. 9.2 Discipline/Corrective Action The County has the right and responsibility to assure corrective action when appropriate and, in doing so, agrees to act in good faith in the discipline, dismissal, or demotion of any regular Employee, and any such discipline, dismissal, or demotion shall be made only for just cause. While the totality of the circumstances must be considered, generally"just cause" is defined as consistent with the"Seven Tests of Just Cause." The parties recognize that just cause requires progressive discipline. Progressive discipline may include: • oral reprimands, which will be documented; • written reprimands; • disciplinary transfer; • suspension with or without pay; • demotion; or • discharge. The intent of progressive discipline is to assist the Employee with performance improvement or to correct misconduct. Progressive discipline shall not apply where the offense requires more serious discipline in the first instance. Both the sequencing and the steps of progressive discipline are determined on a case-by-case basis, given the nature of the problem. All disciplinary actions shall be clearly identified as such in writing. The Employee will be requested to sign the disciplinary action. The Employee's signature thereon shall not be construed as an admission of guilt or concurrence with the discipline. Employees shall have the right to provide a written response to any written disciplinary action to be included in the personnel file, which, together with the action, will be retained in the personnel file, for so long as the disciplinary action is retained. A copy of all disciplinary notices shall be provided to the Employee before such material is placed in their personnel file. Employees disciplined or discharged shall be entitled to utilize the grievance procedure. If, as a result of the grievance procedure utilization, just cause is not shown, personnel records shall be cleared of reference to the incident that gave rise to the grievance. The Employer will notify the Union in writing within three (3)calendar days after any notice of discharge. The failure to provide such notice shall not affect such discharge but will extend the period within which the affected Employee may file a grievance. Any suspension or discharge is not made on the basis of a grievance within three (3) calendar days from the time thereof shall be considered as waived. The Employer recognizes the right of an Employee who reasonably believes that an investigatory interview with a Supervisor may result in discipline to request the presence of a Union representative at such an interview, provided such is neither a material witness nor the subject of the investigation. Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 6 Upon request, the Employee shall be afforded a Union representative. The Employer will delay the interview for a reasonable period of time in order to allow a Union representative an opportunity to attend. If a Union representative is not available or delay is not reasonable, the Employee may request the presence of a bargaining unit witness. (Weingarten rights) Employees shall also have a right to a notice and a determination meeting prior to any disciplinary action which may result in an economic loss or suspension. The Employer must provide a notice and statement in writing to the Employee identifying the performance violations or misconduct alleged, a copy of the investigative file for review (if requested), and a finding of fact and the reasons for the proposed action. The Employee shall be given an opportunity to respond to the charges in a meeting with the Employer and shall have the right to Union representation during that meeting, upon request. (Loudermill rights) No Employee shall be compelled by the County to give self-incriminating information, either verbal or written, during any criminal investigation when such investigation involves allegations against the Employee nor in any internal investigation which could lead to a criminal charge against the Employee. Any refusal by an Employee to give self-incriminating information under these conditions will not result in the Employee's termination, suspension, reprimand, transfer, or any other form of disciplinary action by the County. (Garrity rights) The Employer shall endeavor to correct Employee errors or misjudgments in private, with appropriate Union representation if requested by the Employee. Discipline shall be subject to the grievance procedure in this Agreement as to whether or not such action (as to any post-probationary Employee) was for just cause. ARTICLE 10 GRIEVANCES 10.1 Purpose The purpose of this grievance procedure is to provide an equitable, orderly, and timely process for resolution of grievances without fear of discrimination and/or reprisal. 10.2 Election of Remedies Grievances concerning disciplinary matters governed by the Mason County Civil Service Rules may be processed as an appeal through the Civil Service Rules or as a grievance under this Agreement. The parties to this Agreement agree that a grievance cannot be processed through both the Civil Service appeal process and the grievance procedure under this Agreement. If the grievance is filed first as an appeal through Civil Service, it cannot be filed as a grievance under this Agreement. If the grievance is filed first as a grievance under this Agreement and is subsequently filed timely as an appeal under Civil Service procedures, the grievance shall be considered withdrawn and cannot be re-filed. 10.3 Definition The term "grievance" shall mean any dispute between the Employer and the Union or an employee covered by this Agreement, concerning the interpretation, application, claim, breach, or violation of the terms of this Agreement. Either the Union or the Employer may initiate a grievance. The Employer may not grieve the acts of individual Employees, but rather, only orchestrated acts or actions of authorized representatives believed to be in conflict with this Agreement. An Employer grievance will not be subject to Arbitration and may go to mediation. Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 7 The Union may initiate a Grievance at Step//anytime that it involves a group of Employees, as specified in Section 10.6. Such grievances may be referred to mediation services by mutual agreement prior to Arbitration. 10.4 Non-Retribution Employees will be unimpeded and free from restraint, interference, coercion, discrimination, or reprisal in seeking adjudication of their grievances. 10.5 Format Grievances shall be filed on a mutually agreed form (see Attachment"B")which specifies: (a) the facts; (b) the issue; (c) the date of the violation alleged; (d) the controlling contract provision and the section of the Agreement alleged to be violated; and (e) the remedy or relief sought. In the event a form filed is unclear or incomplete and not in compliance with this Section, the County shall make its best efforts to handle the grievance as it understands it. 10.6 Grievance Submissions Any employee of this bargaining unit or a Union representative/steward, with or without the aggrieved employee, may submit a grievance. The Union may in appropriate cases, submit an "institutional" or "general"grievance on its behalf. A grievance of interest to several employees may be filed as a"Group Grievance", directly to Step II of the grievance procedures, within the time limits set forth in Section 10.7. 10.7 Time Limits A grievance must be submitted pursuant to Step I of the grievance procedure as applicable herein, within fifteen (15) calendar days from the date of the occurrence of the alleged grievance or from the date that the grievant, any Union representative or steward knew, or through reasonable diligence should have known of the cause of the grievance. In the case of a grievance ripe for submission directly to Step 11, the aforementioned period will also apply. Upon mutual written agreement, the parties may extend any time limits stipulated in the grievance procedure for stated periods, with copies provided to the Union and the Employer. 10.8 Breach of Time Limits Failure by an employee or the union to comply with any time limitations of the procedures in this Article shall automatically constitute withdrawal of the grievance. Failure of the County to comply with any time limitations of a procedure of this Article shall automatically permit the aggrieved employee(s)to advance their grievance to the next step of this grievance procedure. 10.9 Grievance Procedure Step I (Supervisor): Before filing a written grievance, the grievant and/or the Union shall discuss the problem with the employee's Division Chief or designee within the period specified in Section 10.7. If the matter cannot be resolved verbally, the supervisor shall issue a written response within five (5) calendar days after such meeting, either granting or denying the grievance and provide the written response to the employee and Union. If this resolves the grievance, then no further action is necessary. If the grievance is not resolved at Step 1, it may be submitted to Step 11. Step II (Sheriff): The grievant and/or Union may present the grievance in the format specified in Section 10.5 to the Sheriff or their designee within ten (10) calendar days of the supervisor's written response in Step I or, in the case of a grievance ripe for submission directly to Step 11, within the time period specified in Section 10.7. The Sheriff shall meet with all concerned parties including the Union representative(s) within ten (10) calendar days of receipt of the grievance. The Sheriff shall issue a written response within ten (10)calendar days after such meeting, either granting or denying the grievance, and provide the written response to the employee and Union. If the grievance is not resolved at Step 11, it may be submitted to Step Ill. Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 8 Step III (Human Resources Director): The grievance (as was previously set forth in writing under Step II) may be submitted to the Human Resources Director or designee within five (5) calendar days of the Sheriff's written response in Step II. The Human Resources Director or designee shall meet with the Union within ten (10) calendar days of its receipt of the grievance. Within ten (10) calendar days of the meeting, the Human Resources Director or designee shall issue a written response to the Union regarding the grievance. Mediation: The parties may mutually agree to submit the matter to mediation. The moving party shall contact the proper authority, Public Employees Relations Commission ("PERC') or Federal Mediation & Conciliation Services ("FMCS'), and request a mediator and hearing date to be conducted within 30 calendar days in an attempt to resolve the matter. Should the mediator be unsuccessful in mediating a resolution s/he will provide an opinion as to what the likely outcome would be should the matter be pursued to arbitration. The mediator shall have no authority to modify the bargaining agreement or issue a binding resolution. Step IV: (Arbitration): If the grievance is not resolved at Step III, the grievance (as was previously set forth in writing under Step II), may be submitted to PERC within five (5) calendar days of the written response in Step III. PERC shall provide a list of five (5) arbitrators and the Union and the County shall strike names until an arbitrator is selected. Within thirty (30) calendar days, the arbitrator shall schedule a hearing on the matter. In connection with any proceedings of the arbitration held pursuant to the Agreement, it is understood as follows: a. The arbitrator shall have no power to render a decision that will add to, subtract from, alter, change, or modify the terms of this Agreement. b. The decision of the arbitrator shall be final, conclusive, and binding upon the County, the Union, and the employee(s) involved. c. The prevailing party shall be exempted from the costs of the arbitrator's fees. Each party shall bear the cost of presenting its own case. d. The arbitrator's decision shall be made in writing and shall be issued to the parties within thirty (30) calendar days after the case is submitted. ARTICLE 11 WAGES AND ALLOWANCE 11.1 Wages Salaries for all uniformed employees of the Mason County Sheriff's Office Corrections and Support Staff shall be established as listed in the wage scale as set forth in Attachment A. The salary of the Corporal Step 1 will be five (5%) percent above the top step of the Corrections Deputy, and the salary of the Corrections Sergeant Step 1 will be five (5%) percent above the top step Corporal. 11.2 Hours of Labor The normal work schedule for employees of this bargaining unit shall begin at the beginning of the employee's regular scheduled shift, after days off, as indicated herein: 1. Shifts: The normal work schedule shall be defined as: (a) Forty (40) hours of work, to consist of five (5) eight-hour (8) days, each day to consist of eight consecutive work hours in a twenty-four (24) hour period; or (b) Twelve (12) hour shift bid schedule broken down into thirteen (13), twenty-eight (28) day cycles (2080 annual hours). The schedule for CSOs assigned to the Control Room, Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 9 Corrections Deputies, Corporals, and Sergeants will be broken down into four (4) squads working twelve (12) hour shifts. L Kelly Day: Each employee working the twelve (12) hour shift schedule is entitled to one (1) Kelly Day for each twenty-eight (28) day cycle. Kelly Days will be assigned by each squad supervisor and will not be assigned on days when it will take overtime to backfill. This excludes times when a squad only has the minimum number of employees to appropriately staff the shift (ex. Only four (4) employees on a squad). The Kelly Days shall be posted on the schedule no less than twenty-eight (28) days prior to the next twenty-eight (28) day work cycle. Scheduled Kelly Days will not be changed once scheduled except by mutual agreement between the Scheduler and the Employee involved. Every effort will be made to accommodate the employee's requested day, providing no overtime is accrued by granting such accommodation. ii. Training: Each employee shall complete a four (4) hour training period each twenty- eight (28) day cycle. Training shall be contiguous with the employee's regularly scheduled workday unless the training is a make-up of a mandatory training session. Employees working the twelve (12) hour shift schedule shall be guaranteed a minimum of eight (8) hours off between a regular shift and training block. The employer will post training dates on the schedule sixty (60) days in advance of the training date. No training will occur on recognized holidays. Overtime or Comp time accrual will not be granted for make-up of mandatory training. 2. Sheriff's Office Support Staff: (a) CLERICAL SUPPORT WORKDAY /WORKWEEK: The workweek shall normally consist of five (5)workdays within a seven (7) consecutive day period beginning Sunday at 12:00 a.m. through Saturday at 11:59 p.m. The assignment of workdays and work schedules shall be determined by the Employer in order to meet business and customer service needs. (b) CLERICAL SUPPORT WORK SCHEDULES: For regular full-time employees,the workweek shall normally consist of forty (40) hours of time scheduled within a seven (7) consecutive day period beginning Sunday at 12:00 am through Saturday at 11:59 pm. Work hours for full-time employees covered by this Agreement shall normally be 8:00 a.m. to 5:00 p.m. unless the Employer establishes an alternate work schedule as described below: L The regular workweek shall normally consist of five (5) consecutive workdays, Monday through Friday. ii. The County may modify the regular workweek to support special purposes during specified periods of time, provided employees receive at least five (5) working days' notice of the schedule change. iii. The Employer may change employee work schedules with fifteen (15)working days' notice to the employee and their Union representative. Less than fifteen (15)working days' notice may be given if mutually agreed between the employee and the Division Chief. iv. Hours shall be extended outside of normal business hours as necessary to allow for uninterrupted and efficient operation. (c) FLEX TIME: Flexible starting and/or quitting times may be adopted, on a case-by-case basis, with mutual agreement between the employee and their Division Chief. These work schedule adjustments shall not result in the application of the overtime provisions. (d) ALTERNATE WORK SCHEDULE: Workweeks and work shifts of different numbers of hours and/or workdays may be established by the Department Head in order to meet business and Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 10 customer service needs. Employees may be assigned to an alternate work schedule with five (5) working days' notice from the Division Chief. An employee may request to work an alternate work schedule, which shall be subject to the approval of the Division Chief. The alternate work schedule shall not result in the application of the overtime provisions. 3. Community Service Officers/Evidence Technician/ASU Coordinator/Transport/ Animal Control Officers: The normal workweek shall consist of a forty (40) hour work schedule, with two (2) consecutive days off and holidays off. A 12-hour shift may be adopted for Community Service Officers upon approval of the Chief. 4. Control Room Operator: CSOs assigned to the Control Room and counted as minimum staff may be required to work weekends and holidays. S. Alternate Shifts: Sheriff's Office employees may be assigned to a 4-10 work schedule plan at the discretion of the Sheriff's administration. This is a system whereby an employee works four (4), 10-hour shifts and then receives three (3) days off. Overtime shall be paid at the rate of time-and-one-half (1'/2) after the tenth (10th) hour of work. Time after the tenth (10th) hour shall be accounted for in increments of fifteen (15) minutes and paid at the rate of time-and-one-half (11/2). By mutual agreement between the Sheriff and the Union, employees may be assigned to a 12-hour shift plan, or to a work plan, which the union may recommend due to exigent circumstances or for operational efficiency purposes. If either a 12-hour or a union- recommended plan is to be implemented, the parties agree to negotiate the particulars of how the plan will work prior to implementation. 11.3 Meal Periods Employees shall be entitled to lunch periods in accordance with State and Federal Labor Laws. a. Corrections Deputies (CD), for 8-hour employees, Evidence Technicians, Community Service Officers (CSO), and Animal Control Officers (ACO) shall be entitled to a thirty (30) minute paid lunch period. The lunch period will occur at the approximate midpoint of their shift, but not later than the fifth (5th) hour from the start the of shift. Unless out of the area on assignment, corrections employees shall remain on the premises of employment during their lunch period and be able to respond to incidents and operational requirements. The County shall provide CDs & CSOs assigned to the jail, with one (1) free meal per shift from the jail kitchen. b. Corrections Deputies on assignment away from the jail and out of the county during the authorized breakfast, lunch, and/or dinner period shall be entitled to reimbursement at the per-diem rate for the meal purchased. Corrections Deputies on assignment at Mason General Hospital during the authorized breakfast, lunch, and/or dinner period shall be authorized a meal from the hospital kitchen. The Corrections Deputies shall call the hospital kitchen to request the meal and the hospital shall bill the County directly. c. Clerical Support Staff employees shall be entitled to a one (1) hour non-paid lunch period, or the employee may choose to take a half (1/2) hour non-paid lunch period and leave a half (1/2) hour earlier at the end of their shift with supervisor approval. Employees shall be considered off duty during their lunch period and may leave the premises of employment for their meals. Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 11 11.4 Rest Periods Employees shall be entitled to paid rest breaks in accordance with State and Federal Labor Laws. Employees shall be permitted during their shift, for an eight (8) hour shift, to take two (2) fifteen (15) minute rest breaks, and for a twelve (12) hour shift, to take three (3)fifteen (15) minute rest periods. All breaks shall be taken as time permits and with supervisor approval. ARTICLE 12 OVERTIME Any regular full-time employee who performs work authorized by the County, in excess of their regularly scheduled hours per day, or in excess of forty (40) hours per week, depending on their scheduled workweek and shift, shall be entitled to overtime compensation. Unless expressly stated to the contrary herein, all employees, including those on the probationary phase, are eligible to perform overtime and shall be covered under the Fair Labor Standards Act (FLSA). Premium or overtime pay in this article shall not be duplicated or pyramided. An ASU Coordinator will be considered a Corrections Deputy for overtime purposes. 12.1 Rate of Pay Overtime work will be compensated at one and one-half (1'/2) times the regular rate of pay. Overtime hours shall be paid at the applicable overtime rate, in units of quarter hours (15 minutes), for any part worked thereof. The twelve (12) hour shift schedule shall receive overtime when working in excess of one hundred and sixty (160) hours in the twenty-eight (28) day cycle, and the forty (40) hour FLSA threshold shall not apply per Fair Labor Standards Act & US Code Title 29, Chapter 8, Section 207(k). Any hours worked in excess of an employee's regularly scheduled shift will be paid overtime. 12.2 Comp Time In lieu of cash overtime payments, where mutually agreed between the employee and the Employer, an employee may receive comp time. Comp time will be calculated just as the monetary rate for overtime, at one and one-half (1 '/2) times the regular rate of pay. Upon approval of the County, employees shall be permitted to cash out all or part of their accrued time in December of each year, which shall be paid at the employee's applicable rate of pay. Correction's staff shall be permitted to accrue up to 480 (four-hundred-eighty) hours of comp time. Support Staff employees shall be permitted to accrue up to 240 (two-hundred-forty) hours of comp time. The scheduling of comp time shall be done in the same manner as federal statute. Corrections and Support Staff employees hired on, or after January 1, 2020, shall be permitted to accrue up to eighty (80) hours of comp time, and no rollover comp time can be banked, and the allowed eighty (80) hours of accrued comp time must be used by December 15, or be paid out. 12.3 Call-In Pay The call-in process is initiated to provide immediate incidental overtime coverage for operational requirements (i.e., hospital transports and staffing shortage, illness, injury, etc.) occurring on the on- duty shift. Employees called back to duty after the completion of a regular shift, called in on their off- duty hours, or called in on their regular days off, shall be paid at the applicable overtime rate, and receive a minimum of two (2) hours of overtime. Employees shall be paid at the overtime rate, from the time of their acknowledgment of the call to the start of their shift. The two (2) hours minimum overtime provision does not apply to employees who are called in within two (2) hours of their regular starting time and work through their regular shift. In this case, employees shall be paid at the overtime rate from the time the call is acknowledged to the start of their regular shift. Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 12 12.4. Court Appearance Time spent by on-duty employees required to attend a court hearing or proceeding emanating from performance of official duties shall be considered as regular time worked. If the appearance requires the employee's presence beyond their normal workday, all time beyond the normal workday shall be paid at the overtime rate. Individuals called in on their time off to attend a court hearing or proceeding emanating from the performance of official duties shall be guaranteed three (3) hours of overtime. If, however, the employee is called in for the court appearance within one hour prior to their shift, the employee shall be paid from the time the employee acknowledges receiving the call-out to the start of their shift at the overtime rate. 12.5 Overtime Sign-Up Sheet All employees wanting to work voluntary overtime will request that the shift supervisor place their name on the overtime sign-up sheet. An employee may also request that the shift supervisor remove their name from the overtime sign-up sheet. Removal from the overtime sign-up sheet does not relieve employees of the obligation to work overtime already assigned to them. Newly hired employees may be required to perform overtime during their training but will not be placed on the overtime call-up sheet until they have successfully completed the training phase. The overtime sign-up sheet will contain the employee's name, seniority date, and rank. 12.6 Overtime Contact Log The shift supervisor will use an overtime contact log to record the overtime offer made to employees on the overtime sign-up sheet. Employees on the overtime sign-up sheet will be contacted in descending order of seniority within rank. Management retains the right to only have one supervisor on shift at a time, except in an exigent circumstance. 12.7 Overtime Categories and Distribution When staffing levels fall below minimum staffing levels, the method of overtime distribution, overtime shall be defined in two (2) categories: a. Incidental Overtime: This refers to unplanned and unscheduled work that becomes available with advance notice of one shift or less. If the vacancy is for a Sergeant, a Sergeant will be offered the position in descending order of seniority. The same process for a Corporal. If the Sergeant or Corporal positions cannot be filled by those of that perspective rank, then the position will be offered to employees on shift/going off shift in descending order of seniority. Vacancies for Corrections Deputies will be offered to employees on shift/going off shift in descending order of seniority. If the vacancy is voluntarily filled, the process stops. If no volunteers are found, employees on the overtime sign-up sheet are contacted in descending order of seniority and offered the overtime. If the vacancy remains unfilled after this step, the least senior Corrections Deputy or Qualified CSO on shift/going off shift shall be required to work the overtime. b. Scheduled Overtime: This refers to available work that is anticipated and which could be scheduled with advance notice that is greater than one work shift. If the vacancy is for a Sergeant, a Sergeant will be offered the position in descending order of seniority. The same process for a Corporal. If the Sergeant or Corporal positions cannot be filled by those of that perspective rank, then the position will be offered to employees on the overtime sign-up sheet in descending order of seniority. For Corrections Deputies scheduled overtime will be offered first, to employees on the overtime sign-up sheet in descending order of seniority. If the vacancy is voluntarily filled, the process stops. If the vacancy remains unfilled with one shift or less remaining prior to the scheduled overtime date, the vacancy will be filled using the incidental overtime process. If a Kelly Day results in staffing below minimum staffing levels, the employee using the Kelly Day shall have the first option to work it on overtime. Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 13 Posting of Scheduled Overtime Coverage: When scheduled overtime is known with fifteen (15) days or less prior notice, employees on the overtime sign-up sheet will be contacted telephonically or in person. When scheduled overtime is known more than fifteen (15) days in advance, the overtime coverage will be posted in writing. Scheduled overtime will not be posted more than sixty (60) days in advance of the scheduled overtime date. Limitation of Length of Consecutive Shift Assignments: No employee shall work more than sixteen (16) hours without eight (8) hours elapsing before working another shift. No employee will be ordered to work two (2) consecutive days of two (2) consecutive shifts, except in an emergency declared by the Sheriff or their designee. The Sheriff may require employees of the jail to begin each shift fifteen minutes early, depending on operational requirements. In case of an emergency declared by the Sheriff or their designee, as set forth in the Sheriff's Policy, any employee may be ordered to report for duty. Overtime Exclusion: The following employee categories are excluded from filling overtime vacancies unless otherwise stated herein: a. Employees on limited duty; the exception to this provision is when the following conditions simultaneously exist. Employees on limited duty status may fill overtime vacancies when; the vacancy remains unfilled after first contacting all physically capable (not on limited duty) employees on the overtime sign-up sheet, no other limited duty employee is scheduled to work on the shift where the vacancy exists, the employee can be effectively utilized to perform operational requirements without compromise to prescribed physical limitations, and officer safety. b. Employees on administrative leave (paid or unpaid). c. Employees on sick status. d. Employees on vacation status. Employees on vacation status may be called to fill overtime vacancies when the vacancy remains unfilled after first contacting all full- duty status employees on the overtime sign-up sheet. Vacationing employees will be given first consideration over limited-duty status employees if they are in the area. e. Employees requesting exclusion from voluntary overtime, if approved by the non- bargaining unit supervisor. 12.8 Jury Duty Employees called in for jury duty for any municipal, county, state, or federal court shall advise the County immediately. Employees scheduled for jury duty on their regular duty day shall be paid their regular rate of pay minus any compensation received from jury duty. Employees must provide documentation to the Mason County Sheriff's Office Payroll Section detailing the amount of compensation received, if any, for jury duty. 12.9 On Call An off-duty employee who is required to remain on-call on the employer's premises or at their place of residence or so close thereto that they cannot use the time effectively for their own purpose is considered working and shall be compensated at the overtime rate for the hours on-call. An off-duty employee who is not required to remain on-call on the employer's premises or at their place of residence but is merely required to maintain telephonic communications with their employer is not considered working. Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 14 ARTICLE 13 EDUCATION COMPENSATION 13.1 Compensation When an employee possesses a higher education degree additional compensation will be added to base rate and shall be paid at the following premium rate: Associate Degree 1.5 % Baccalaureate Degree 3.0 % Master's Degree 4.5 % To qualify, individuals must receive their degree from a nationally or regionally accredited institution as approved by the Sheriff. The above rates are not cumulative but will be paid at the single higher rate for which the employee qualifies. Any employee that would potentially see a reduction in stipend would be redlined until such time as the percent equals or becomes greater than current flat dollar amount — upon grandfathered employee's request to revise to percent. ARTICLE 14 ADDITIONAL COMPENSATION 14.1 Longevity Pay Mason County Sheriff Correction and Support Staff shall receive longevity pay in addition to their base pay as set forth below: Continuous Years of Service Monthly Amount 6t" through 10t" year $65.00 11t" through 14t" year $90.00 15t" through 19t" year $130.00 20t" through 24t" year $150.00 25t" year and over $165.00 14.2 Officer in Charge (OIC) An employee (including support staff) who is assigned for less than two (2) consecutive workweeks the responsibilities and duties of a position or rank above that which s/he normally holds, when no supervisor is assigned to the shift, shall be paid an officer-in-charge (OIC)shift differential in the amount of$3.00 per hour while working in that capacity. 14.3 Temporary Promotion An employee who has been specifically assigned to perform all of the significant duties of a higher level job classification by a Chief or designee, due to the absence of the employee who normally holds that position, and who performs such duties for five (5) or more consecutive days, shall be compensated on that step of the salary range of the higher job class that provides at least a five (5%) percent increase over their (the employee working out of class) current rate of pay. Pay for work in higher classification shall not be subject to the grievance procedure. 14.4 Assignment Pay Effective upon signing of this Agreement any Corrections Deputy who has been trained as an FTO and is assigned the duty of Field Training Officer to actively train, monitor, grade, or evaluate Corrections Deputies shall be paid three percent (3%) per month while certified and eligible for assignment to work in that capacity. The FTO Coordinator will also be paid the 3%Assignment Pay. No other compensation shall be received for any FTO functions performed. Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 15 14.5 Instructional Pay Any employee who is a certified instructor and assigned to train in the following areas: Defensive Tactics/Use of Force Tactics, EVOC, TD10 Spray, RIPP Restraints, Taser, First Aid/CPR, and Firearms/Range shall receive an additional $1.50 per hour while conducting training. Note: County does not see the need for paying 3% Assignment Pay to the assignments listed by the Union and stacking on the above premiums while conducting training. 14.6 Specialty Pay Additional duty incentives will be provided for the following functions: Billing or Supply $ 75.00 per month Classification Deputy or Medical Liaison $ 75.00 per month Jail DUI Alternative Program Coordinator $100.00 per month TAC $125.00 per month FTO Training Coordinator $ 75.00 per month 14.7 Bilingual Pay Eligible employees that possess bilingual fluency in a County-approved non-English language, and who use their bilingual skills in the performance of official duties, shall receive bilingual incentive pay as indicated herein: Bilingual Language Fluency $ 75.00 per month Bilingual Medical Certification $100.00 per month Bilingual Legal/Court Certification $125.00 per month Eligibility requirements: (a) The County shall determine if bilingual pay shall be utilized, the language(s) bilingual is payable for, and the number of employees eligible for bilingual pay. (b) Bilingual language fluency eligible employees are those who have taken and passed a language fluency test from an accredited institution and/or employees who have self-identified bilingual fluency that has been demonstrated on the job. Bilingual Medical and Legal/Court certification- eligible employees are those who have their bilingual skills tested and certified by an accredited institution. The County at its discretion may choose which certification(s) is a required and acceptable substitute, such as certification from other states. 14.8 Alternative Sentencing Unit (ASU) Coordinator Pay ASU Coordinators will receive specialty pay that is five percent (5%) above their regular rate of pay. 14.9 Shift Differential Any employee working between 1800 and 0600 hours shall receive a shift differential at a rate of one dollar ($1.00) per hour for the hours worked between 1800 and 0600 hours. Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 16 ARTICLE 15—VACATION 15.1 Definition For the purposes of Article 15, a "squad" is defined as Alternative Sentencing Unit and Transport/Custody. 15.2 Accrual Schedule Vacation leave shall accrue at the following rates: 1-3 years 96 hours per year 4-7 years 120 hours per year 8-9 years 144 hours per year 10-11 years 160 hours per year 12-14 years 176 hours per year 15-16 years 184 hours per year 17-19 years 192 hours per year 20+ years 200 hours per year 15.3 Probationary Employee Requirement Vacation leave accrued within the first twelve (12) months of employment cannot be utilized by an employee until they have completed their appointment probationary requirements unless approved by the Sheriff. Any employee terminating employment with the County within the twelve (12) month probationary period shall not be paid for Vacation leave accrual. 15.4 Maximum Accrual Vacation leave may be accrued to a maximum of four hundred (400) hours. No Vacation leave accrued will be added to an employee's Vacation leave benefit when the maximum accrual has been obtained unless for operational reasons the request for leave was denied by the Employer. In this instance, the employee may continue to accrue leave beyond the maximum so long as the employee utilizes enough leave to bring his or her leave accrual balance to equal or below the maximum accrual threshold within a timeframe mutually agreed to by the employee and their supervisor. 15.5 Vacation Bidding For purposes of vacation bidding, the transport unit shall bid as a separate squad with only one employee off on primary vacation. The year shall be considered from January 1 through December 31. Vacation bids will be approved at the discretion of the Sheriff or designated representative. Vacation bidding will start with a primary bidding process, and once that process has been completed, secondary leave requests will be accepted. Regularly scheduled days off will not be counted when computing the number of days bid for. Staff may include future accruals in their bid but must have sufficient time accrued to cover the vacation at the time the leave is taken. All leave requests will be responded to in writing within two (2)weeks. Upon receipt of a leave request, the Supervisor will initial the request with the date and time received and staffing levels, in the comments section, approve or deny the request, and return a copy to the employee. If no response is returned within two (2) weeks of receipt of the request, the leave time will be granted. After such leave time has been approved; the only reason for cancellation shall be if the Sheriff, or in their absence, the specified designee, declares an emergency as outlined in the Sheriff's Policy. Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 17 15.5.1 Corrections Staff Vacation Bidding: (a) Primary Vacation Bidding: Annual vacation "bidding window" is established for the purpose of allowing employees to use their seniority to schedule seniority vacation leave for the year. The bidding window shall begin when the shift bidding has been completed. i. The primary bidding window shall allow each employee to bid for vacation by seniority. Only one (1) employee per squad may be on leave at any given time for primary vacation bidding. When a holiday occurs during a bid vacation period, that day shall be taken as a holiday and will be included as part of the bid request. (b) Secondary Leave Requests (beginning January 1 and ending December 31: Leave requests submitted after the seniority bid period, shall be granted such leave on a first come first serve basis, provided the requested leave does not create overtime and can only be scheduled within 30 days of the intended use. 15.6 Separation Payout Other than within the first twelve (12) months of probationary employment, upon separation of an employee by resignation, layoff, dismissal, or death; the employee or beneficiary thereof shall be paid for unused Vacation leave at the rate of pay being paid at the time of separation. Cash payment for unused accrued annual leave upon separation by retirement will not be allowed in excess of two- hundred and forty (240) hours. Vacation leave pay shall include any applicable shift differential for employees scheduled or assigned for thirty (30) calendar days or longer to swing, graveyard, or night shifts. 15.7 Leave Accrual Any employee working less than full-time shall receive Vacation leave on a prorated schedule based on the hours they have worked, they must also meet the qualification for PIERS or LEOFF participation to have the annual leave accrual apply. An employee must work or be in a paid status a minimum of eighty (80) hours per month to receive Vacation leave accrual. Whereas the Union and the County recognize the importance of employees utilizing earned Vacation leave to promote and enhance their mental and physical well-being, employees shall attempt to use annual leave during the year in which it is earned. 15.8 Workers Compensation Consideration Time missed from work due to worker's compensation will be considered as time worked for vacation purposes for a maximum of twelve (12) months. ARTICLE 16 HOLIDAYS 16.1 Recognized Holidays The following is a list of the annual recognized holidays for employees of the Mason County Sheriff's Office. New Year's Day Veterans' Da Martin Luther King Day Thanksgiving Da Presidents' Day Day after Thanksgiving Memorial Day Christmas Eve Da Juneteenth Christmas Da Independence Day Two 2 Floating Holidays Labor Day Two 2 Premium Days Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 18 16.2 Holiday Pay: Hours Worked on a Holiday: If an employee is scheduled to work on a contract holiday, the employee shall be paid their regular salary in addition to time and one half for all hours scheduled and worked. For hours worked beyond their scheduled shift, employees will be paid pursuant to Article 12.1. a. Holiday Benefit Pay: Only applies when a contract holiday falls on an employee's RDO (Regular Day Off). In this case, the employee shall be entitled to straight-time hours equivalent to their regular scheduled shift at the time the holiday occurs. b. Working on RDO on Contract Holiday: When an employee works on their RDO, which is also a contract holiday, all hours worked shall be paid at double time at the employee's regular rate of pay. In addition to hours worked, the employee will receive holiday benefit pay. 16.3 Conflict Resolution Where there is a conflict or difference between either a federal or state-designated holiday, the parties may agree to honor either one, but not both. 16.4 Observed Periods Recognized Holidays will be observed in the following manner: a. Support Staff&Specialty Position Employees: When the holiday falls on a weekday, employees not required to work on a holiday shall be given the holiday off, and receive their regular rate of pay for the day in which the holiday falls. When a holiday falls on a Saturday, the preceding Friday shall be observed; when the holiday falls on a Sunday, the following Monday shall be observed as a paid holiday. b. Corrections Deputies: For Corrections Deputies not assigned to specialty positions, recognized holidays will be observed on the calendar date on which the holiday occurs. Employees hired before November 1, 2002, who are required to work a calendar holiday will be given the option of being paid time and one-half for hours worked or banking the hours worked as Holiday hours at the time and one-half rate. Employees hired November 1, 2002, or later, who are required to work on a calendar holiday will be paid time and one-half for hours worked. Upon separation of an employee by resignation, layoff, dismissal, or death; the employee or beneficiary thereof shall be paid for unused banked holiday hours at the rate of pay being paid at the time of separation. 16.6 Floating Holidays/Premium Time-Off In addition to the recognized holidays, employees are authorized two (2) paid floating holidays and two (2) days of paid premium time off annually. No change for the 2022 year. The change will be effective January 1, 2023. (a) Floating holidays and premium time-off shall be scheduled at the discretion of the employee with the approval of the supervisor, requiring one week's advance notice, which may be waived by the supervisor. (b) Floating holidays and premium time-off must be used or scheduled within the first three (3) quarters of the current calendar year, unless waived by the County, due to operational requirements preventing the employee from taking such days off. In such cases, the floating holidays and premium time off must be used at the earliest time available. Employees will be given an accounting of holiday and premium hours accrued on an annual basis, in time for utilization prior to potential loss. For those employees affected by minimum staffing requirements, floating holidays and premium days not used at the discretion of the employee, with approval of the supervisor, will be paid to the employee at the straight-time rate of pay at the end of the calendar year within which they accrued. Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 19 (c) On recognized holidays, minimum staffing levels will be maintained. Employees scheduled above minimum staffing levels on a recognized holiday shall be given the day off, first by volunteer and then by reverse seniority, and shall receive their regular salary only. ARTICLE 17 SICK LEAVE 17.1 Accrual Rate Per the Washington State Paid Sick Leave law, RCW 49.46, WAC 296-130 and, Initiative 1433, please refer to the Sick Leave Policy, in the Mason County Personnel Policy. Each employee shall receive eight (8) hours of sick leave for each full month of employment in the calendar year in which s/he is first employed and thereafter will receive eight(8) hours of sick leave for each month of employment in each successive calendar year. Sick leave that is not used shall accumulate except that such accumulation may not exceed one-thousand-two hundred (1,200) hours. Leave does not accrue nor may it be used until the first day following the pay period in which it is earned (no"negative" leave use during the period in which it is earned). 17.2 Sick Leave Usage Per the Washington State Paid Sick Leave law, RCW 49.46, in accordance with WAC 296-130 and Initiative 1433 and/or subsequent amendments, the County and the Union mutually agree to comply with all. Please see the Mason County Personnel Policy for authorized uses of Paid Sick Leave. 17.3 Sick Leave Payout For employees hired before January 1, 2011, payment for unused sick leave shall be made only in the following circumstances: a. Upon termination of employment with fifteen (15) years of continuous service with the County; b. Upon termination of employment with the County, when the termination is contemporaneous with retirement from the applicable Washington State Public Employees Retirement System; c. Upon the death of an employee, in which case payment shall be made to their estate. Employees hired on or after January 1, 2011, shall not be entitled to receive any sick leave cash out. 17.4 Absence of Sick Leave Accumulation When sickness occurs and no sick leave is accumulated, the employee may choose to: a. use vacation credits accrued to their credit in the absence of sick leave; b. take leave without pay; or c. use accumulated compensatory time IE banked holiday hours, if any. 17.5 Accrual Eligibility Any employee working a normal schedule, or any employee working fewer hours than a normal schedule but who maintains the eligibility requirement for PERS or PSERS, shall accrue sick leave. Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 20 ARTICLE 18 BEREAVEMENT LEAVE The County shall provide regular, full-time, and part-time employees with paid bereavement leave for up to three (3) days in the event of the death of an immediate family member. An additional two (2) days of sick leave may be taken if necessary for out-of-state travel, or other extensive travel upon approval by the Sheriff or designee. Immediate family for purposes of bereavement leave shall be as defined in Section 17.2 and, inclusive of aunt, uncle, nephew, or niece. ARTICLE 19 FAMILY & MILITARY LEAVE The County and the Union mutually agree to comply with all State and Federal Family Leave laws. For purposes of calculating leave availability, the twelve (12) month period is measured backward from the date an employee is approved for FMLA leave. Each time the employee takes FMLA during the twelve (12) month period, the leave will be subtracted from the twelve (12) weeks of available leave. If an employee has any questions regarding the State and Federal Family leave laws, they may contact the County's Human Resource Department for guidance. 19.1 Military Leave In addition to benefits granted under USERRA, Employees shall be allowed military leave as required by RCW 38.40.060 and as interpreted by the Court. This provides for twenty-one (21)working days of military leave per year (October 1 through September 30). 19.2 Family Leave/FMLA & FLA Family Medical leave will be allowed consistent with State and Federal law and with existing County policies and is initiated by the employee having a qualifying event. Please refer to the Family Leave Policy, chapter 7.7, in the Mason County Personnel Policy, per the Washington State Family Medical Leave Act and RCW 49.78. The Employer shall maintain the Employee's health benefits during this leave. If the Employee fails to return from leave for any reason other than the medical condition initially qualifying for the FMLA absence, the Employer may recover from the Employee the insurance premiums paid during any period of unpaid leave. If a leave qualifies under both federal and state law, the leave shall run concurrently. Ordinarily, the Employee must provide thirty (30) days' written advance notice to the Employer when the leave is foreseeable. The Employee should report qualifying events as soon as known and practicable. The combination of FMLA and other types of leave(s) is not precluded and leave utilizations are to be concurrent, with the intent that appropriate paid accruals are to be utilized first, consistent with other Articles of this Agreement. 19.2.1 Eligibility: Consistent with the federal Family and Medical Leave Act of 1993 (FMLA), and any amendments thereto, and the Washington State Family Leave Act of 2006 (WFLA), please refer to section 7.7, Family Leave, in the Mason County Personnel Policy for eligible uses. 19.2.2 Intermittent Leave: Personal medical leave, serious health condition leave, or serious illness or injury leave covered by family medical leave may be taken intermittently when certified as medically necessary. Employees must make reasonable efforts to schedule leave for planned medical treatments so as not to unduly disrupt the Employer's operations. Leave due to qualifying exigencies may also be taken on an intermittent basis. Requests for intermittent leave to care for and/or bond with a newborn, foster, or adopted child will be considered on a case- by-case basis. Before such intermittent leave is taken, the appointing authority or designee must approve the schedule to be worked. Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 21 19.3 Maternity Disability Leave Consistent with WAC 162-30-020, the Employer will grant a leave of absence for a period of temporary disability because of pregnancy or childbirth. This may be in addition to the leave entitlements of FMLA. This leave provides female Employees with the right to a leave of absence equivalent to the disability phase of pregnancy and childbirth. There is no eligibility requirement, however, the Employer has no obligation to pay for health insurance benefits while on this leave (unless utilized concurrently with FMLA or otherwise entitled under disability or sick leave paid status). Leave for temporary disability due to pregnancy or childbirth will be medically verifiable. There is no limit to the length of the disability phase, except for the right to medical verification and the right to a second opinion at the Employer's expense. At the end of the disability leave, the Employee is entitled to return to the same job or a similar job of at least the same pay. Employees must use their accrued vacation and sick leave, if any, during the leave period and, at their election, any accrued comp time. Once this paid leave is exhausted, the Employee's leave may be switched over to unpaid leave. 19.4 Washington State Paid Family Medical Leave Compliance The County and Union mutually agree to comply with all Washington State Paid Family&Medical Leave laws, per RCW 50A.04, and future amendments to the law. Eligible employees are covered by Washington's Family and Medical Leave Program, RCW 50A.04. 19.5 Union Leave Once approved, any employee selected to attend union training necessitating leave without pay shall be granted leave without pay by the County provided sufficient advance notice is given and is subject to minimum staffing and does not create the need for overtime coverage. The duration of such leave without pay will be limited to one (1) week per calendar year and no more than one (1) employee may be on leave without pay at any one time. An annual cap of three (3) employees per calendar year attending training shall be strictly enforced. ARTICLE 20 SALARIES & SALARY NEGOTIATIONS 20.1 Bargaining All collective bargaining with respect to wages, hours, and working conditions, shall be conducted by authorized representatives of the Union and of the County in open public meetings as required by law. 20.2 Negotiations The County does hereby agree that its designated committee will meet with Union representatives to consider and negotiate in good faith by both parties all requests and recommendations of the Union prior to adopting any salary schedule or making any amendments to the same. 20.3 Civil Service Board Notification The County will notify the Union of any requested or received Civil Service action regarding any classification, or proposed classification falling under the jurisdiction of this Agreement. Such notification will be provided immediately upon request by the County for a modification or re- determination. In cases where the Civil Service Board initiates an unsolicited modification to a classification, notice shall be given immediately upon receipt of the Civil Service Board's impending action. Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 22 20.4. No Strike/Lockout It is agreed by both parties that the right to strike for better wages and working conditions is not granted to uniformed employees (RCW 41.56.490). ARTICLE 21 INSURANCE 21.1 Employer Contribution The County shall contribute as below each month during the term of this Agreement for each eligible employee for medical, dental, vision, and life insurance coverage. a. Effective January 1, 2025 the contribution shall be increased to one thousand five hundred and seventy dollars ($1,570) per month during the term of this Agreement for each eligible employee for medical, dental, vision, and life insurance coverage. b. Effective January 1, 2026 the contribution shall be increased to one thousand six hundred and twenty-two dollars ($1,622) per month during the term of this Agreement for each eligible employee for medical, dental, vision, and life insurance coverage. c. Effective January 1, 2027 the contribution shall be increased to one thousand six hundred and seventy-four dollars ($1,674) per month during the term of this Agreement for each eligible employee for medical, dental, vision, and life insurance coverage. d. Effective January 1, 2028 the contribution shall be increased to one thousand seven hundred and twenty-six dollars ($1,726) per month during the term of this Agreement for each eligible employee for medical, dental, vision, and life insurance coverage. If any other bargaining unit or group of employees receive contributions greater than the above amounts the members of this bargaining unit will also receive those increased amounts on the same effective dates. In the event the Employer is subject to carrier plan design change or a penalty, tax, fine, or increased costs as a result of requirements or provisions of the ACA, not within the control of the Employer, the parties agree to meet and negotiate regarding the impacts of any such cost or plan design impacts and immediately bargain alternative provisions. Eligible employees are those working or compensated for eighty (80) man-hours (excludes vacation, sick, comp time payout upon separation) or more per month during the calendar year. Any monthly premium contribution required above the County's contribution shall be paid by a reduction of the necessary amount from each employee's salary. Time missed from work due to a worker's compensation claim will be considered as time worked for employee group insurance and vacation purposes for a maximum of twelve (12) months. 21.2 Employer Contribution Priority Order In the event the County's maximum monthly contribution is insufficient to provide 100% of the total employee group insurance premium as referenced above, the priority order of full County payment shall be as follows: (1) Vision, (2) Dental, and (3) Medical. 21.3 Employee Pay Deduction Any monthly premium contribution required above the County's contribution shall be paid by a reduction of the necessary amount from each employee's salary. Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 23 21.4 Workers Compensation Consideration Time missed from work due to worker's compensation will be considered as time worked for employee group insurance purposes for a maximum of twelve (12) months. 21.5 Employee Assistance Program (EAP) The County shall provide an Employee Assistance Program (EAP) benefit for all employees. 21.6 Washington State Long Term Care Trust Act Compliance The County and the Union mutually agree to comply with all Long-term Services and Supports Trust Program laws, per RCW 50B.04, and future amendments to the statute. ARTICLE 22 EMPLOYER RELATIONS 22.1 Confidentiality The Employer and the Union recognize the interest of maintaining confidentiality to the employee's personal information such as home address, home telephone numbers, personal wireless numbers, and identity of family members, therefore the Employer and the Union agree to take all reasonable lawful steps to assure confidentiality of these matters. 22.2 Written Policy The County has available for the Union a copy of its written policies and procedures on its website. The County agrees to bargain any policies and procedures, which affect wages, hours, and working conditions of the employees. 22.3 Employer Cooperation The County agrees to permit Union Committee members to use the inter-office mail system and email for matters related to meeting notifications and contract negotiations. The Union acknowledges such information is subject to the Public Records Disclosure Act, thereby negating any confidentiality of the correspondence or any transmittal between Union members through electronic means and inter-office mail. 22.4 Mandatory School and Training Sessions The Sheriff is permitted to conduct or direct the attendance of employees, and each employee shall attend, any school and training sessions as directed by the Sheriff. As required in the policy manual, or mandated by Washington State Law, each employee shall be responsible for obtaining and maintaining certification for matters required in the policy manual and mandated by law. The school, training, or certification referred to in the above, shall be mandatory upon each employee requiring the attendance of such employee whether on their off-duty or on-duty time, depending upon when such classes occur. Attendance during actual class time shall be considered working time and shall result in compensation at the applicable rate of pay. ARTICLE 23 USE OF RESERVES &VOLUNTEERS Unless otherwise agreed, it is the Sheriff's policy that reserve officers and volunteers will be used to support, but not supplant regular employees represented in this contract, in the performance of the mission of the Sheriff's Office. It is further understood that Reserve Officers and Volunteers may be used to support, but not supplant represented employees at special events and on holidays. Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 24 ARTICLE 24 UNIFORM ALLOWANCE 24.1 Uniforms & Equipment A quartermaster system of uniform acquisition will continue to be used by the County. Upon either completion of the academy, or lateral hire and acquisition from an outside agency or jurisdiction, members shall be issued the articles, which meet the Sheriff's Office standards, in accordance with the Uniform Policies of the Sheriff's Office. Management reserves the authority to revise the required uniform list as necessary and needed with the Sheriff retaining final decision-making authority on Office issued uniforms and equipment. Effective January 1, 2016, the County will provide a newly hired Corrections Deputy a County approved duty weapon or sidearm in accordance with County policy and procedures. All uniform items provided by the County to a member (including the weapon and/or sidearm issued under this provision and any accompanying magazines)shall be returned to the County upon separation from employment. a. Uniform Allowance: All Corrections and Support Staff employees shall receive a monthly uniform maintenance allowance of seventy-five dollars ($75.00). b. Replacement for Damaged Items: The County will replace County equipment, uniforms, and/or authorized personal items damaged or destroyed while on duty upon request by the deputy and approval by the County. Requests for replacement of articles set forth in this Section will be made to the Deputy's supervisor who will review the request and condition of the articles and make a recommendation on replacement to the Chief Deputy. The Chief Deputy will make the final, binding decision on the replacement of an article as established by County policy and procedure. The County shall also pay to replace soft body armor at intervals consistent with the manufacturer's instructions. For any new assignment requiring different uniforms, deputies may receive used clothing for use on a temporary basis. Uniform and/or equipment items that are seized pursuant to, or in furtherance of an official investigation, that will be held for an extended period of time for forensic examination, other testing, or in evidence, and where the need for immediate replacement of these items is essential to the return to duty of the deputy, will be replaced and/or provided on loan at the County's option with items of a like type and quality meeting office specifications by the County. 24.2 Optional Items The County shall not require employees to purchase, at employee expense, optional uniforms, or equipment items. Additionally, the County will not restrict or discourage employees from voluntarily purchasing and wearing optional equipment items authorized by the Sheriff's Policy. It is understood that optional items that do not meet appearance standards or serviceability requirements will be retired upon notice of failure to meet standards. 24.3 Basic Entry/Academy Items Newly hired Corrections Deputies attending the Criminal Justice Training Commission Academy (CJTC), will be provided, at the employer's expense, all required uniform items (athletic wear, etc.) required for attendance by the Academy. 24.4 Maternity Uniform Pregnant female employees will be provided appropriate maternity uniforms/apparel at county expense, or, at management's discretion, will be allowed to wear appropriate personal maternity clothing/apparel for duty. Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 25 ARTICLE 25 BULLETIN BOARD & PRESS RELEASES 25.1 Bulletin Board The County shall provide a portion of a bulletin board for Union notices. The Union agrees to keep the bulletin board in good order. 25.2 Press Releases All press releases are to be made by the Sheriff or his designated representative. ARTICLE 26 FALSE ARREST INSURANCE & CIVIL LIABILITY INSURANCE The County shall provide employees with liability coverage using commercial insurance or self- insurance. In the event of self-insurance, the County agrees to provide legal representation to employees requiring such representation only for the acts or wrongful acts committed within the scope of their duties during the enforcement of their legal responsibilities; and to pay damages awarded against employees for acts or wrongful acts committed within the scope of their duties during the enforcement of their legal responsibilities. ARTICLE 27 SAFETY COMMITTEE 27.1 Recognition and Duties The County and the Union recognize the desirability of reducing injuries arising out of employment to a minimum and further recognize that the problem can be solved only by cooperative effort. 27.2 Committee Allowances The Union shall elect bargaining unit members to a Safety Committee, which shall consist of not less than one (1) union member. The safety committee members will be appointed in writing and a copy of the appointment sent to the County. The Joint Safety Committee shall meet monthly. The County is not obligated to compensate off-duty employees attending Safety Committee Meetings. The Safety Committee members will be allowed to take approved time off from their regular work to conduct safety inspections, investigations, or to confer with County officials, without loss of pay. 27.3 Compliance The Safety Committee shall work with the Sheriff to ensure that working conditions are made and kept safe and in compliance with the safety laws, rules, and regulations of the State of Washington. 27.4 Dispute Resolution Process The County will make reasonable efforts to maintain working conditions in conformance with applicable Federal, State, and local health and safety laws and/or regulations. The bargaining unit representatives agree to bring to the attention of the County any conditions within the working environment deemed unsuitable under provisions of applicable laws or regulations. Should a dispute arise at the workplace regarding the interpretation of applicable directives or the nature of working conditions, or when there is no applicable law or regulation, and dispute arises, the issue shall be discussed with the Sheriff by the Safety Committee. If the issue remains unresolved, the matter will be referred to the Director of Human Resources. If the issue is not resolved at this step, the matter shall be referred to the Department of Labor and Industries for consultation, to ensure compliance with Washington Industrial Safety and Health Administration (WISHA) policy. Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 26 ARTICLE 28 SAVINGS CLAUSE Should any clause of this Agreement be found to be in violation of any law, all other provisions shall remain in full force and effect. ARTICLE 29 DURATION AND TERMINATION Unless otherwise indicated, this Agreement shall be effective upon the signing of the Agreement and shall remain in full force and effect up to and including the 31 st of December 2028. Either party may commence negotiations by filing a written notice to the other party pursuant to the provisions of RCW 41.56. By mutual agreement, the Agreement may be extended for a period of one year. Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 27 SIGNATURE PAGE IN WITNESS WHEREOF,the parties hereto have executed this Agreement this day of _ , 2024. BOARD OF COUNTY COMMISSIONERS' WOODWORKERS LOCAL MASON COUNTY W38, I.A.M. Randy Neatherlin, Chair Larry Bickett, Union Representative CIA Kevin Shutty, Commissioner Mitchell Chapman,W38 Local President Sharon Trask, Commissioner MASON COUNTY SHERIFF'S OFFICE Ryan Spurting, Mason County Sheriff ATTACHMENT A - WAGES Effective 10/1/2024 Financial Assistant 5.00%ATB, Evidence Technician 10.00%ATB. Support Specialist 1 II III 5.00%ATB, Community Service Officer 10.00% Advancement from one step to the next is annual and on the em to ee's s ep date Classification Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 FINANCIAL ASSISTANT $58,219.56 $60,616.58 $63,123.73 $65,667.42 $68,356.76 $69,723.86 $71,118.43 EVIDENCE TECHNICIAN $50,005.56 $52,267.25 $55,587.31 $59,117.78 $62,885.86 $64,143.55 $65,426.59 SUPPORT SPECIALIST 1 $45,211.57 $47,772.40 $50,334.48 $52,841.38 $55,378.01 $56,485.80 $57,615.52 SUPPORT SPECIALIST 11 $54,085.25 $55,237.90 $56,371.64 $57,470.36 $58,677.70 $59,851.26 $61,048.26 SSUPPORT SPECIALIST 111 $56,847.92 $58,056.01 $59,244.95 $60,398.10 $61,641.72 $62,874.50 $64,131.98 COMMUNITY SERVICE $46,217.42 $48,721.20 $51,186.43 $53,669.88 $56,244.94 $58,802.04 $61,503.29 OFFICER ACCOUNTANT $55,761.36 $56,959.92 $58,125.12 $59,237.76 $60,504.72 ANIMAL CONTROL OFFICER $45,914.40 $49,031.04 $52,237.92 $55,399.68 FOOD SERVICES $44,370.72 $45,464.16 $46,513.92 $47,592.48 $48,701.28 COORDINATOR Effective 1/1/2025 -2.00%ATB Advancement from one step to the next is annual and on the employee's step date Classification Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 FINANCIAL ASSISTANT $59,383.95 $61,828.92 $64,386.21 $66,980.77 $69,723.90 $71,118.34 $72,540.80 EVIDENCE TECHNICIAN $51,005.67 $53,312.59 $56,699.06 $60,300.14 $64,143.57 $65,426.42 $66,735.12 SUPPORT SPECIALIST 1 $46,115.80 $48,727.84 $51,341.17 $53,898.20 $56,485.57 $57,615.52 $58,767.83 SUPPORT SPECIALIST II $55,166.95 $56,342.65 $57,499.08 $58,619.77 $59,851.25 $61,048.29 $62,269.23 SSUPPORT SPECIALIST 111 $57,984.88 $59,217.13 $60,429.85 $61,606.06 $62,874.55 $64,131.99 $65,414.62 COMMUNITY SERVICE $47,141.77 $49,695.62 $52,210.16 $54,743.28 $57,369.83 $59,978.08 $62,733.35 OFFICER ACCOUNTANT $56,876.59 $58,099.12 $59,287.62 $60,422.52 $61,714.81 ANIMAL CONTROL OFFICER $46,832.69 $50,011.66 $53,282.68 $56,507.67 FOOD SERVICES $45,258.13 $46,373.44 $47,444.20 $48,544.33 $49,675.31 COORDINATOR Effective 1/1/2026 - 2.25% ATB Advancement from one step to the next is annual and on the employee's step date Classification Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 FINANCIAL ASSISTANT $60,720.09 $63,220.07 $65,834.90 $68,487.84 $71,292.69 $72,718.50 $74,172.97 EVIDENCE TECHNICIAN $52,153.30 $54,512.13 $57,974.79 $61,656.89 $65,586.80 $66,898.52 $68,236.66 SUPPORT SPECIALIST 1 $47,153.41 $49,824.22 $52,496.35 $55,110.91 $57,756.49 $58,911.87 $60,090.10 SUPPORT SPECIALIST II $56,408.21 $57,610.36 $58,792.81 $59,938.72 $61,197.90 $62,421.87 $63,670.28 SSUPPORT SPECIALIST III $59,289.54 $60,549.52 $61,789.52 $62,992.20 $64,289.23 $65,574.96 $66,886.45 COMMUNITY SERVICE $48,202.46 $50,813.78 $53,384.89 $55,975.00 $58,660.66 $61,327.59 $64,144.85 OFFICER ACCOUNTANT $58,156.31 $59,406.35 $60,621.59 $61,782.02 $63,103.40 ANIMAL CONTROL OFFICER $47,886.42 $51,136.92 $54,481.54 $57,779.10 FOOD SERVICES $46,276.44 $47,416.85 $48,511.69 $49,636.58 $50,793.00 COORDINATOR Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 29 ATTACHMENT A - WAGES (CONTINUED) Effective 1/1/2027 - 2.25% ATB Advancement from one step to the next is annual and on the employee's step date Classification Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 FINANCIAL ASSISTANT $62,086.29 $64,642.52 $67,316.18 $70,028.81 $72,896.77 $74,354.67 $75,841.86 EVIDENCE TECHNICIAN $53,326.75 $55,738.65 $59,279.22 $63,044.17 $67,062.51 $68,403.73 $69,771.99 SUPPORT SPECIALIST 1 $48,214.36 $50,945.27 $53,677.51 $56,350.91 $59,056.01 $60,237.38 $61,442.13 SUPPORT SPECIALIST 11 $57,677.39 $58,906.60 $60,115.64 $61,287.34 $62,574.86 $63,826.36 $65,102.86 SSUPPORT SPECIALIST III $60,623.56 $61,911.88 $63,179.78 $64,409.52 $65,735.74 $67,050.40 $68,391.40 COMMUNITY SERVICE $49,287.02 $51,957.09 $54,586.05 $57,234.44 $59,980.52 $62,707.46 $65,588.11 OFFICER ACCOUNTANT $59,464.83 $60,742.99 $61,985.58 $63,172.12 $64,523.22 ANIMAL CONTROL OFFICER $48,963.87 $52,287.50 $55,707.37 $59,079.13 FOOD SERVICES $47,317.66 $48,483.72 $49,603.21 $50,753.40 $51,935.84 COORDINATOR Effective 1/1/2028 - 2.25% ATB Advancement from one step to the next is annual and on the employee's step date Classification Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 FINANCIAL ASSISTANT $63,483.23 $66,096.97 $68,830.80 $71,604.46 $74,536.95 $76,027.65 $77,548.30 EVIDENCE TECHNICIAN $54,526.60 $56,992.77 $60,613.00 $64,462.67 $68,571.41 $69,942.82 $71,341.86 SUPPORT SPECIALIST 1 $49,299.18 $52,091.53 $54,885.26 $57,618.80 $60,384.77 $61,592.72 $62,824.58 SUPPORT SPECIALIST 11 $58,975.14 $60,232.00 $61,468.25 $62,666.30 $63,982.79 $65,262.46 $66,567.68 SSUPPORT SPECIALIST 111 $61,987.59 $63,304.90 $64,601.33 $65,858.74 $67,214.79 $68,559.03 $69,930.20 COMMUNITY SERVICE $50,395.98 $53,126.12 $55,814.24 $58,522.21 $61,330.08 $64,118.38 $67,063.85 OFFICER ACCOUNTANT $60,802.79 $62,109.71 $63,380.26 $64,593.49 $65,975.00 ANIMAL CONTROL OFFICER $50,065.56 $53,463.97 $56,960.79 $60,408.41 FOOD SERVICES $48,382.31 $49,574.61 $50,719.28 $51,895.35 $53,104.40 COORDINATOR Effective 10/1/2024 - 19.30% ATB Advancement from one step to the next is annual and on the employee's step date Classification Step 1 Step 2 Step 3 Step 4 Step 5 CORRECTIONS DEPUTY $69,475.55 $72,949.18 $76,596.90 $80,426.43 $84,447.79 CORRECTIONS SERGEANT $94,932.83 $96,831.13 $98,768.09 $100,743.41 $102,757.96 CORRECTIONS CORPORAL $88,673.02 $90,446.48 Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 30 Effective 1/1/2025 - 5% ATB Advancement from one step to the next is annual and on the employee's step date Classification Step 1 Step 2 Step 3 Step 4 Step 5 CORRECTIONS DEPUTY $72,949.33 $76,596.64 $80,426.74 $84,447.75 $88,670.18 CORRECTIONS SERGEANT $99,679.47 $101,672.69 $103,706.49 $105,780.58 $107,895.86 CORRECTIONS CORPORAL $93,106.67 $94,968.81 Effective 1/1/2026 - 2.25% ATB Advancement from one step to the next is annual and on the employee's step date Classification Step 1 Step 2 Step 3 Step 4 Step 5 CORRECTIONS DEPUTY $74,590.69 $ 78,320.07 $82,236.35 $86,347.82 $ 90,665.26 CORRECTIONS SERGEANT $101,922.26 $103,960.33 $106,039.89 $108,160.64 $110,323.51 CORRECTIONS CORPORAL $95,201.57 $97,105.61 Effective 1/1/2027 - 2.25% ATB Advancement from one step to the next is annual and on the employee's step date Classification Step 1 Step 2 Step 3 Step 4 Step 5 CORRECTIONS DEPUTY $76,268.98 $80,082.27 $84,086.66 $88,290.65 $92,705.23 CORRECTIONS SERGEANT $104,215.51 $106,299.43 $108,425.79 $110,594.26 $112,805.79 CORRECTIONS CORPORAL $97,343.60 $99,290.48 Effective 1/1/2028 - 2.25% ATB Advancement from one step to the next is annual and on the employee's step date Classification Step 1 Step 2 Step 3 Step 4 Step 5 CORRECTIONS DEPUTY $77,985.03 $81,884.12 $85,978.61 $90,277.19 $94,791.10 CORRECTIONS SERGEANT $106,560.36 $108,691.17 $110,865.37 $113,082.63 $115,343.92 CORRECTIONS CORPORAL $99,533.83 $101,524.52 Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 31 ATTACHMENT "B" - GRIEVANCE FORM CORRECTIONS AND SUPPORT STAFF GRIEVANCE FORM Formal Process/Date: STEWARD'S INFO: (Union Steward filing and representing grievant) Name: Work Phone: Facility: Assigned Shift: GRIEVANT'S INFO: (Member filing grievance) Name: Work Phone: Facility: Assigned Shift: GRIEVANCE INFO: Date of Incident: Contract Provision(s) Alleged Violated: (Article/Paragraph/ Policy): Remedy/Relief Sought: Statement (Issue/Facts): Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 32 GRIEVANCE FORM CONTINUATION SHEET *Attach continuation sheet(s) and statement(s) to this form as needed Employee Signature/Date: 20 Supervisor Signature/Date: , 20 Corrections/Support MCSO Collective Bargaining Agreement 2024-2028 33 PEON COU��� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners From: Mary Ransier Ext.422 Department: Human Resources Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): November 18,2024 Agenda Date: November 19,2024 Internal Review: ❑ Finance ® Human Resources ® Legal ❑ Information Technology ® Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Prosecuting Attorney Woodworkers Local Lodge W38,I.A.M Memorandum of Understanding Background/Executive Summary: The county will be applying a market adjustment to the Deputy Prosecuting Attorney I,II,and Senior classifications in the bargaining unit in accordance with Personnel Policy 5.2.1 Pay Adjustments. Budget Impact(amount, funding source,budget amendment): Supplemental—Funded by Ending Fund Balance Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the Prosecuting Attorney Woodworkers Local Lodge W38,I.A.M Memorandum of Understanding(MOU)for a market adjustment. Attachments MOU Memorandum of Understanding Between Mason County And Mason County Prosecuting Attorney Woodworkers Local Lodge W38, I.A.M. WHEREAS Mason County (the Employer) and Woodworkers Local Lodge W38, I.A.M (the Union)are parties to a collective bargaining agreement(and collectively referred to as the Bargaining Parties). WHEREAS the parties agree the County Personnel Policy section 5.2.1 Pay Adjustments states the following: "5.1.1 Pav Adjustments The Board of Countv Commissioners may grant a pay adjustment from time to time, raising the salaries of all classifications, a defined group of classifications, or a single classification. Such adjustments. if any. i+ill not normally change an employee's pay anniversan,date. The actual day of any pay,increase Shall be the P or 16"'of the month... " WHEREAS the Board of County Commissioners will be applying a market adjustment to the Deputy Prosecuting Attorneys I, II, and Senior. NOW THERFORE,the parties agree to a one-time, non-precedent setting, market adjustment of twenty, percent(20%)for the Deputy Prosecuting Attorney I, Deputy Prosecuting Attorney 11, and Senior Deputy Prosecuting Attorney classifications to be in effect December 1, 2024. Dated this day of . 2024. Approved as to form: Tim ite putt' Prosecuting Attorney FOR MASON COUNTY Commissioner Neatherlin, Chair FOR THE UNION Bickett, Business Representative Wood Workers Local Lodge W38, I.A.M. C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: 0 Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): November 18,2024 Agenda Date: December 3,2024 Internal Review: N Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: ARPA Contract Agreement#22-078 Amendment#2 with The Youth Connection Background/Executive Summary: The American Rescue Plan Act(ARPA)of 2021 provides $350 billion in emergency funding for eligible state, local,territorial, and tribal governments to respond to the COVID-19 emergency and bring back jobs. The US Treasury has given Mason County$12,968,901 of the ARPA grant money. The funds came in two installments and must be obligated by 12/31/2024 and expended by 12/31/2026. The total requests received for ARPA funds as of April 30th is $2,646,057 and Mason County had approximately$841,188 in completed projects to re-obligate to new projects. On May 21St, The Board of County Commissioners re-obligated those funds to 21 new projects. Contract Agreement#22-078 with The Youth Connection for$722,000, is for the acquisition and renovation of their new building. The renovation portion is to install an elevator to comply with the ADU requirements. The first amendment to this contract is to extend the expiration date of this project to June 30,2025. The Youth Connection is requesting to amend the"scope of work"to include some of the renovation costs to the first and second floors of The Youth Connection building. This will ensure all ARPA funds are spent on time. Budget Impact(amount, funding source,budget amendment):None Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of The Youth Connection contract amendment#2. Attachments: ARPA Contract Amendment#2 with The Youth Connection AMERICAN RESCUE PLAN ACT OF 2021 AGREEMENT#_22-078 AMENDMENT#2 Between MASON COUNTY and THE YOUTH CONNECTION THIS CONTRACT AMENDMENT is made and entered into by and between Mason County, hereinafter referred to as "COUNTY" and The Youth Connection hereinafter referred to as "RECIPIENT" for the Acquisition and Renovation Project herein referred to as "PROJECT". WHEREAS, The U.S. Treasury has allocated to Mason County federal stimulus funding under an amended Title VI of the Social Security Act to add sections 602 and 603, Subtitle M, Section 9901 of the Act, referred to in the Act as Coronavirus State and Local Fiscal Recovery Fund ("CSLFRF") for the limited purposes identified in the Interim Final Rule between U. S. Treasury and Mason County, identified as the Interim Final Rule ("IFR") or 31 CFR Part 35 RIN 1505-AC77 WHEREAS, ARPA authorizes the County to offer funding from receipted ARPA funds for certain cost projects in response to the COVID-19 public health emergency during the period of July 16, 2021, incurred by December 31, 2024, and expended by December 31, 2026, which may include expenditures incurred to respond directly to the emergency as well as expenditures incurred to respond to second-order effects of the emergency, such as providing economic support to those suffering from employment or business interruptions due to COVID-19, related business closures, investments to improve water, sewer and broadband infrastructure and support public health response. As required under Amendment Section 16, no amendment or modification to the Agreement will be effective without prior written consent of the authorized representatives of the parties. This Amendment is to include some of the renovation costs to the first and second floors of The Youth Connection building. These costs will not exceed the original contract amount. All other terms of the contract remain the same. All other items listed under"Scope of Services" in the original agreement remain the same. DATED this day of , 2024. RECIPIENT NAME MASON COUNTY,WASHINGTON Mark Neary, County Administrator Dated: Dated: APPROVED AS TO FORM: Tim White ead-,-Chief DP C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): November 18,2024 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Request for funding of.09 Rural County Sales&Use Tax Fund No.103 from the Port of Grapeview Background/Executive Summary: An application has been received for 2025 funding from the County's .09 Sales&Use Tax fund from the Port of Grapeview for$40,000. The Port of Grapeview is not currently listed on the CEDS list but could be added if the Board of County Commissioners chooses to do so. From RCW 82.14.370 -"Moneys collected under this section may only be used to finance public facilities* serving economic development purposes in rural counties and finance personnel in economic development offices**. The public facility must be listed as an item in the officially adopted county overall economic development plan***, or the economic development section of the county's comprehensive plan..." *"Public facilities"means bridges,roads, domestic and industrial water facilities, sanitary sewer facilities, earth stabilization, storm sewer facilities,railroads, electrical facilities,natural gas facilities,research, testing,training, and incubation facilities in innovation partnership zones designated under RCW 43.330.270,buildings, structures,telecommunications infrastructure,transportation infrastructure, or commercial infrastructure, and port facilities in the state of Washington. **"Economic development office" means an office of a county,port districts, or an associate development organization as defined in RCW 43.330.010,which promotes economic development purposes within the county. (Mason County Economic Development Office) ***Comprehensive Economic Development Strategy Project List(CEDS)that is adopted by resolution by the Commissioners. C Mason County Agenda Request Form Y Budget Impact(amount, funding source,budget amendment): $40,000 funding from.09 Fund No. 103 for the year 2025. Public Outreach (news release,community meeting, etc.): The County is required to circulate for comment. RCW 82.14.370(3)(b) states "...the county must consult with cities,towns,and port districts located within the county and the associate development organization serving the county to ensure that the expenditure meets the goals of chapter 130,Laws of 2004 and the requirements of(a) of this subsection" Requested Action: Request the Board review the application and decide whether or not to open up the .09 funding process again for the year 2025. Attachments .09 Funding Request from Port of Grapeview LOCAL ECONOMIC DEVELOPMENT PROGRAM APPLICATION Contact Name(s) Art WhitsorViean Farmer Address PO Box 3 Grapeview City, State, Zip Grapeview, WA, 98546 Fax & e-mail portofgrapeviewl@gmail.com& portofgrapeview3@gmail.com Signature and position of person authorizing submittal of application Port Commissioner 10/28/2024 Signature Position Date Project Title: 2025 Port of Grapeview Maintenance Budget Total Project Cost $40,000 Amount raised to date $ Is your request intended to fill a gap in funding (gap financing)? [x] Yes [ ] No Is this a phased project [ ] Yes [x] No, If yes number of phases number of years Requested loan amount $ Requested grant amount $40,000 1. Briefly describe the project, project start date, jurisdictions or private entities involved and their phases and timing, and which phases(s) of the project would be funded by loan or grant? This grant will pay for needed maintenance of the Port of Grapeview assets that need to be performed to protect the viability and use of those assets. 2. Explain how the project satisfies economic development and priorities. All of these asset sustainability projects will continue to protect the important South Sound regional shellfish IndbStry. 3. Will this project be a public facility which is listed in economic development plan officially adopted by the county? [x] Yes [ ] No 4. List engineering reports, permits, feasibility studies and environmental studies which have been completed and/or need to be completed. Periodic report prepared by Commissioner Whitson to the Port Administrator is a Professional Engineer who had a career as a Navy Civil Engineering Ofticer and Boeing Engineer evaluating infrastructure assets for repair and replacement. 5. Has other funding been secured? [ ] Yes [x] No. If yes, list source(s) of funding. 6. Please list other funding sources, which have been pursued or are currently pursued. Pursued the Port budget from sources which include tax revenues and ramp fees. 7. Please indicate the number of full-time, permanent jobs this project will create. Create in 1-3 Create in 4-5 years Create in 6-10 years Number of jobs retained This Port has no permanent FTEs; The Commissioners and Administrator are fractional FTE. Most of the work is done by part-time contractors and volunteers. 8. Please indicate the number of businesses that will directly benefit from the public facility. 3 local shellfish farms and Taylor Shellfish, the largest shellfish farm in the county as well as one of the largest employers. The 4 shellfish companies launch their boats almost daily all year round. 9. Please list other significant factors about the project that should be considered. This Port also supports numerous marine recreation activities such as fishing, kayaking and sailing. 10. List, in detail, how the money requested would be spent on the proposed project. These assets in order of need of repair or replacement include I)protecting the boat ramp foundation from failure due to erosion and scour($S,000), Z) the Port parking lot asphalt surface from failure ($I5,000), 3) the Port well buildings rebuilt and better insulated as well as one of the well pump needs to be replaced($16,000)and 4) move the current equipment storage building or build a new one so it is closer and more accessible to the Port boat ramp ($4,000). C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): November 18,2024 Agenda Date: Click or tap here to enter text. Internal Review: ❑X Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• 2025 Proposed Budget Draft Background/Executive Summary: The 2025 proposed summary budget includes the Board of County Commissioner's maintenance level budget as of November 18,2024. Budget Impact(amount, funding source,budget amendment): See Attached Public Outreach (news release,community meeting, etc.): The 2025 proposed budget summary and detail will be posted on the County's website: www.masoncountywa.gov by November 18,2024. The public is invited to comment throughout the budget process. Requested Action: Request the Board review the draft 2025 Mason County Budget for the General Fund by Department and all other County funds at the fund level. Attachments 2025 Mason County Summary Draft Budget as of November 18,2024: General Fund by Department& all County funds at the fund level Mason County 2025 Proposed Budget General Fund November 18, 2024 Salaries & Budgeted Dept. General Fund Department Revenues Benefits Operating Expenditures FTE's 001-000 Beginning Fund Balance 26,500,000 001-010 WSU 22,000 281,188 123,690 404,878 2.50 001-020 Assessor 7,000 1,364,677 244,093 1,608,770 13.00 001-030 Auditor 1,082,300 1,780,127 508,976 2,289,103 16.00 001-050 Emergency Management 46,358 395,712 108,851 504,563 3.00 001-055 Facilities & Grounds 654,020 1,167,865 1,821,885 6.00 001-057 Human Resources/ Risk Mgmt 666,397 362,270 1,028,667 6.00 001-058 LEOFF 98,400 1,600 100,000 001-070 Clerk 379,752 1,128,781 123,865 1,252,646 13.00 001-080 Commissioners 438,073 18,000 456,073 3.00 001-090 Support Services 101,681 1,238,524 38,715 1,277,239 9.65 001-100 District Court 871,817 1,522,596 270,917 1,793,513 12.20 001-125 Community Development 3,213,262 2,958,447 890,805 3,849,252 26.00 001-126 Historical Preservation 13,000 31,750 31,750 001-146 Parks &Trails 69,450 691,170 275,905 967,075 6.00 001-170 Juvenile Court Services 1,345,110 2,155,752 161,792 2,317,544 20.00 001-180 Prosecutor 238,314 2,317,342 160,568 2,477,910 16.00 001-185 Child Support Enforcement 179,558 161,961 17,700 179,661 1.00 001-190 Coroner 55,000 381,702 340,473 722,175 3.40 001-205 Sheriff 844,957 14,145,457 4,493,179 18,638,636 103.50 001-208 Courthouse Security 307,300 307,300 001-240 Office of Public Defense 240,767 1,180,219 1,012,574 2,192,793 9.00 001-250 Superior Court 137,494 1,392,007 304,057 1,696,064 9.65 001-255 Family Court 2,500 2,500 2,500 001-256 Therapeutic Court 763,421 349,773 414,070 763,843 3.22 001-260 Treasurer 29,843,767 864,804 188,900 1,053,704 8.00 001-300 Non Departmental 4,723,426 503,512 6,153,992 6,657,504 001-310 Transfers Out 1,208,239 1,208,239 001-320 Ending Fund Balance 15,077,647 Total General Fund Including BFB & EFB 70,680,934 36,670,641 18,932,646 70,680,934 290.12 Total Resources from Ending Fund Balance 11,422,353 Total General Fund Removing BFB & EFB 44,180,934 36,670,641 18,932,646 55,603,287 290.12 Mason County 2025 Proposed Budget Special and Other County Funds November 18,2024 Total Beg Fund Total Revenues Salaries& Ending Fund Expenditures Budgeted Fund Fund Name Balance Revenues &BFB Benefits Operating Balance &EFB FTE's 103 Sales Use Tax 2,850,000 1,255,000 4,105,000 683,143 3,421,857 4,105,000 104 Auditor's O&M 485,648 90,250 575,898 126,661 449,237 575,898 105 County Road 13,567,378 20,085,213 33,652,591 7,330,944 16,205,455 10,116,192 33,652,591 61.50 106 Paths&Trails 330,000 15,600 345,600 2,546 343,054 345,600 109 Election Equipment 241,502 89,000 330,502 100,841 229,661 330,502 110 Crime Victims 115,990 59,010 175,000 89,483 24,234 61,283 175,000 1.00 114 Victim Witness Activity 54,646 54,646 54,646 54,646 117 Community Support Services 1,076,460 4,594,841 5,671,301 224,255 4,368,170 1,078,876 5,671,301 2.00 118 Abatement 306,500 15,600 322,100 54,401 267,699 322,100 120 REET Property Tax 80,000 21,850 101,850 1,195 100,655 101,850 134 National Forest Safety 35,000 24,000 59,000 19,749 39,251 59,000 135 Trial Court Improvement 114,243 23,000 137,243 73,925 63,318 137,243 141 Sheriff's Boating Program 50,000 55,463 105,463 23,000 31,848 50,615 105,463 142 Narcotics Investigation Fund 100,000 6,500 106,500 105,684 816 106,500 145 Clean Water District 80,000 190,000 270,000 192,354 77,646 270,000 150 Community Services Health 1,600,000 5,341,756 6,941,756 3,553,942 1,798,928 1,588,886 6,941,756 30.00 155 American Rescue Plan Act 2,000,000 50,000 2,050,000 2,050,000 2,050,000 160 Law Library 14,775 23,260 38,035 8,017 30,018 38,035 0.06 163 Lodging Tax 2,200,000 880,000 3,080,000 1,073,466 2,006,534 3,080,000 164 Mental Health Tax 3,082,613 1,451,758 4,534,371 110,159 1,510,298 2,913,914 4,534,371 1.00 180 Treasurer's O&M 200,000 229,200 429,200 112,163 317,037 429,200 1.00 190 Veterans Assistance 270,000 155,000 425,000 425,000 425,000 194 Mason Lake Management 60,000 47,759 107,759 107,759 107,759 195 Spencer Lake Management 13,000 18,124 31,124 31,124 31,124 199 Island Lake Management 12,000 500 12,500 12,500 12,500 205 Public Works Facility Bond 991,525 991,525 991,525 991,525 215 MC LTGO 2013 Bond 126,214 126,214 126,214 126,214 250 MC LTGO 2008 Bond 235,858 235,858 235,858 235,858 350 REET 1 2,450,000 2,281,470 4,731,470 85,316 4,640,471 5,683 4,731,470 351 REET 2 6,300,000 1,810,500 8,110,500 79,411 2,982,905 5,048,184 8,110,500 402 Mason County Landfill 4,168,516 7,155,539 11,324,055 1,372,464 6,421,639 3,529,952 11,324,055 14.35 403 NBCI Sewer Utility 2,349,425 2,397,965 4,747,390 585,138 2,036,814 2,125,438 4,747,390 6.03 411 Rustlewood Sewer&Water 17,812 1,017,030 1,034,842 119,838 836,258 78,746 1,034,842 2.10 412 Beards Cove Water 965,153 369,429 1,334,582 168,019 351,921 814,642 1,334,582 0.91 413 Belfair WW&W Reclamation 4,272,585 3,211,402 7,483,987 423,057 4,388,613 2,672,317 7,483,987 2.56 428 Landfill Reserve 436,953 13,109 450,062 252,001 198,061 450,062 500 Information Technology 330,000 1,300,000 1,630,000 713,834 846,114 70,052 1,630,000 5.35 501 Equipment Rental&Revolving 5,318,471 2,156,656 7,475,127 751,680 2,129,085 4,594,362 7,475,127 6.55 502 Unemployment Fund 200,000 80,358 280,358 278,178 2,180 280,358 Total Special Funds 55,694,024 57,924,385 113,618,409 16,104,488 55,706,896 41,807,025 113,618,409 134.41 Total General Fund 26,500,000 44,180,934 70,680,934 36,670,641 18,932,646 15,077,647 70,680,934 290.12 Grand Total All Funds 82,194,024 102,105,319 184,299,343 52,775,129 74,639,542 56,884,672 184,299,343 424.53 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 11/18/2024 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Mason County Monthly Financial Report for October 2024 Background/Executive Summary: Review of Cash Balances, and Budget to Actual Revenues and Expenditures for all County Funds through October 2024. Budget Impact(amount, funding source,budget amendment): Budget to Actual Comparison of 2023 &2024 Public Outreach (news release,community meeting, etc.): N/A Requested Action: N/A Attachments Mason County Monthly Financial Report for October 2024 Q001, Cot, OCTOBER /85.t>tw MASON COUNTY MONTHLY FINANCIAL REPORT 2024 J:\Financials\2024 Financials\2024 October Financial Report *1854 1jMASON COUNTY MONTHLY FINANCIALs REPORT 2024 2023 vs 2024 Current Expense Revenue Comparison Revenue Revenue Collected Collected Actual dif 2023 Department Name 2023 Budget uncollected %2023 2024 Budget uncollected %2024 Through End Revenue Revenue Through End vs 2024 of Month of Month WSU Extension 20,000 36,129 16,129 181% 33,500 4,178 (29,322) 12% (31,951) Assessor 7,000 16,921 9,921 242% 7,000 9,386 2,386 134% (7,535) Auditor 1,172,200 876,735 (295,465) 75% 1,378,914 1,191,251 (187,663) 86% 314,516 Emergency Management 139,347 196,312 56,965 141% 137,304 73,621 (63,683) 54% (122,691) Facilities&Grounds - 1,256 1,256 0% - 4,192 - 0% 2,936 Human Resources - 132 132 0% - - 0% (132) Clerk 478,377 274,648 (203,729) 57% 414,856 218,218 (196,638) 53% (56,429) Commissioners - 0% _ 0% - Support Services 86,522 (86,522) 0% 96,299 2,088 (94,211) 2% 2,088 District Court 855,300 745,379 (109,921) 87% 873,516 815,116 (58,400) 93% 69,738 Community Development 2,666,374 2,324,126 (342,248) 87% 3,191,206 2,635,406 (555,800) 83% 311,279 Historical Preservation 20,000 11,309 (8,691) 57% 13,000 11,196 (1,804) 86% (113) Parks&Trails 53,235 64,911 11,676 122% 49,000 50,899 1,899 104% (14,012) Juvenile Court Services 1,366,600 1,317,372 (49,228) 96% 1,356,216 1,351,100 (5,116) 100% 33,728 Prosecutor 216,249 141,255 (74,994) 65% 214,015 190,835 (23,180) 89% 49,581 Child Support Enforcement 171,310 78,124 (93,186) 46% 165,000 82,117 (82,883) 50% 3,993 Coroner 35,000 63,426 28,426 181% 35,000 56,940 21,940 163% (6,486) Sheriff 1,167,789 661,902 (505,887) 57% 936,596 804,969 (131,627) 86% 143,067 Indigent Defense 240,767 142,221 (98,546) 59% 398,026 218,934 (179,092) 55% 76,712 Superior Court 195,846 149,697 (46,149) 76% 111,951 145,140 33,189 130% (4,557) Family Court 2,500 2,056 (444) 82% 2,500 2,040 (460) 82% (16) Therapeutic Court 776,228 401,601 (374,627) 52% 780,526 495,989 (284,537) 64% 94,389 Treasurer 28,417,341 27,433,057 (984,284) 97% 29,228,834 28,169,713 (1,059,121) 96% 736,656 Non Departmental 4,729,045 5,058,312 329,267 107% 5,658,330 4,751,024 (907,306) 84% (307,288) Totals $ 42,817,030 $ 39,996,880 $ (2,820,150) 93% $ 45,081,589 $41,284352 $ (3,801,428) 92% 1,287,472 F $ J:\Financials\2024 Financials\2024 October Financial Report 2 MASON COUNTY MONTHLY FINANCIAL OCTOER� REPORT 2024 Treasurer ©eparrnent Receipts Treasurer Tl001-260-000 2023 Budget 2023 YTD This Month %2023 2024 Budget 2024 YTD This Month %2024 REAL&PERSONAL PROPERTY TAXES 10,389,391 9,556,024 3,223,490 92% 10,527,844 9,836,055 3,461,621 93% SALES TAX TITLE PROPERTY - - 0 0% - 0 0% LOCAL RETAIL SALES&USE TAX 8,400,000 7,866,984 853,005 94% 9,200,000 8,165,104 892,237 89% LOCAL PUBLIC SAFETY-CITY 50,000 44,807 4,564 90% 51,000 45,602 4,723 89% CRIMINALJUSTICE 900,000 897,299 96,064 100% 1,000,000 928,022 100,170 93% LEASEHOLD EXCISE TAX 35,000 24,148 1,110 69% 35,000 30,896 118 88% FOREST EXCISE TAX 200,000 381,792 0 191% 250,000 294,693 0 118% FRANCHISE FEES 500,000 346,043 36,149 69% 500,000 246,637 0 49% PAYMENT IN LIEU OF TAX/B OF L 350,000 350,317 0 100% 350,000 402,009 0 115% PUD PRIVILEGE TAX 800,000 875,638 0 109% 880,000 861,135 0 98% DNR OTHER TRUST 2 100 368 0 368% 100 237,171 54,430 237171% CITY-COUNTY ASSISTANCE 2,500,000 1,574,780 0 63% 1,750,000 1,823,869 0 104% DNR PILT NAP/NRCA 4,000 - 0 0% 3,500 - 0 0% CRIMINALJUSTICE-COUNTIES 775,000 770,458 195,377 99% 750,000 788,365 198,778 105% ADULT COURT COST-JUVENILE OFFE 5,000 3,140 341 63% 4,500 3,349 325 74% CRIMINAL JST-MARIJUANA ENFORCE 125,000 104,319 0 83% 133,000 107,856 0 81% DUI-OTHER CRIMINAL JUSTICE A 17,000 6,630 3,194 39% 10,000 9,239 1,982 92% LIQUOR/BEER EXCISE TAX 165,000 165,690 37,728 100% 165,000 162,185 42,212 98% LIQUOR CONTROL BOARD PROFITS 200,000 149,557 0 75% 200,000 150,373 0 75% IN LIEU OF-CITY OF TACOMA 210,000 209,667 18,967 100% 210,000 193,460 19,346 92% TREASURER'S FEES 30 - 0 0% 30 - 0 0% TREASURER FEES CLEAN WATER DIS - 1,846 0 0% 1,850 1,846 0 100% PAYMNT FOR SRVCS-MASON LK DIST 375 397 0 106% 375 416 0 111% PAYMNT FOR SRVCS-SPENCER LK FND 150 160 0 107% 150 168 0 112% PAYMNT FOR SRVCS-ISLAND LK FND 100 - 0 0% - - 0 0% CHARGES FOR SRVCS-MACECOM 1,500 1,632 0 109% 1,600 1,712 0 107% RETURNED REMITTANCE(NSF)FEES 2,500 2,400 240 96% 2,500 2,720 440 109% REET COLLECTION FEES 170,000 117,074 10,434 69% 145,000 122,126 13,464 84% REET COLLECTIONS COSTS 10,000 6,346 584 63% 8,500 6,368 635 75% TREAS.FIRE PROTECTION ASSESSM 15,000 13,628 3,371 91% 15,000 13,920 3,712 93% TREAS OTHER WORD PROCESSING 200 30 2 15% 150 9 6 6% 3 Treasurer De .artrnent Recers p Treasurer#001-260-000 2023 Budget 2023 YTD This Month 90 2023 207.4 Budget 2024 YTD This Month %2024 PUBLIC DISCLOSURE CHGS SRVCS 100 0 0% - 0 0% DATA PROCESSING SERVICES 3 0 0% 100 0 0% GAMBLING TAX PENALTY - 550 (4) 0% - 363 0 0% REAL&PERSONAL PENALTY 150,000 98,103 3,457 65% 150,000 97,537 5,812 65% PERSONAL PROP FILING PEN 30,000 39,622 10,815 132% 30,000 29,102 8,737 97% PENALTY ON REAL&PERSONAL PRO - - 0 0% - 0 0% FAILURE TO LIST PERSONAL PROP - - 0 0% - 0 0% INTEREST&OTHER EARNINGS 250,000 2,002,022 232,276 801% 900,000 2,146,031 206,091 238% INVESTMENT SERVICEFEES(TREAS. 10,000 30,649 3,173 306% 35,000 31,474 3,137 90% INT.ON CONT.NOTES-ACCTS.HELD,S 10,000 51,268 4,836 513% 35,000 46,213 5,293 132% LEASEHOLD EXCISE TAX INTEREST - 16 1 0% 10 16 0 163% EXCISE INTEREST 100 102 4 102% 100 107 24 107% INV PURCHASED INT - (9,550) (2,008) 0% - (28,488) 0 0% INTEREST ON DELINQUENT PR TAX 600,000 418,103 26,152 70% 500,000 417,268 39,042 83% RENTS/LEASES-DNR TRUST 20,000 15,899 0 79% 20,000 - 0 0% RENTS/LEASES-DNR TMBR TRUST 1 250,000 165,048 0 66% 250,000 - 0 0% UNCLAIMED MONEY/PROCEEDS-SALES 100,000 91,770 0 92% - 7,464 2,862 0% CASH ADJUSTMENTS/OVER-UNDER 10 (1,327) 6 -13272% 500 (347) 22 -69% TAX DISTRIBUTION ROUNDING 10 (83) (17) -833% 100 (88) (17) -88% MISCELLANEOUS-OTHER REVENUE 100 115 0 115% 100 1,783 349 1783% STATE SHARED REVENUE - 0 - 0 0% ROAD DIVERSION 1,080,000 992,601 330,030 92% 1,080,000 1,006,334 350,188 93% LEASEHOLD EXCISE TAX 1,600 2,559 90 160% 1,600 (1,448) 13 -90% TIMBER EXCISE TAX 10,000 43,520 0 435% 10,000 (24,401) 0 -244% DNR PILT NAP/NRCA 1,275 - 0 0% 25 (307) 0 -1229% DNR OTHER TRUST 2 50 42 (2) 84% 50 25,785 5,878 51570% OTHER INT-DNR INTEREST 50 128 15 256% 50 (109) 5 -219% RENTS&LEASES/DNR OTHR TRST 1 3,800 1,785 0 47% 1,200 (1,137) 200 -95% RENTS&LEASES-DNR TMBR TRST 1 75,000 18,843 0 25% 20,000 (18,843) 0 -94% Grand Total $28,417,341 27,433,058 5,093,441 97% $29,228,834 28,169,713 $5,421,835 96% Unaudited*Benchmark for Month is 83.33% 4 dP&oµ ru�h.F MASON COUNTY MONTHLY FINANCIAL REPORT 2023 vs 2024 Current Expense Expenditure Comparison Expenditures Expenditures Unexpended 2023 Budget throw h End of Unex ended ' %2023 2024 Budget through End of Budget %2024 Actual 0 2023 vs Department Name g g p g g g zo24 Month Budget Authority Month Authority WSU Extension 386,072 301,081 84,991 78% 394,210 263,357 130,853 67% (37,724) Assessor 1,475,815 1,208,429 267,386 82% 1,515,062 1,217,658 297,404 80% 9,229 Auditor 1,964,162 1,490,082 474,080 76% 2,140,037 1,802,745 337,292 84% 312,663 Emergency Management 540,330 448,857 91,473 83% 525,965 383,084 142,881 73% (65,773) Facilities&Grounds 1,545,159 1,182,941 362,218 77% 1,691,493 1,203,884 487,609 71% 20,943 HR/Risk Mngt 926,434 644,467 281,967 70% 1,021,225 741,833 279,392 73% 97,367 LEOFF 100,000 78,285 21,715 78% 100,000 70,427 29,573 70% (7,858) Clerk 1,208,905 1,005,059 203,846 83% 1,174,700 911,047 263,653 78% (94,012) Commissioners 390,615 314,795 75,820 81% 436,995 333,750 103,245 76% 18,955 Support Services 1,064,379 842,030 222,349 79% 1,286,233 980,520 305,713 76% 138,490 District Court 1,526,343 1,167,449 358,894 76% 1,615,683 1,244,725 370,958 77% 77,276 Community Development 3,256,041 2,474,018 782,023 76% 4,046,988 2,593,258 1,453,730 64% 119,241 Historical Preservation 41,150 12,783 28,367 31% 36,600 18,609 17,991 51% 5,826 Parks&Trails 814,815 628,272 186,543 77% 857,712 628,398 229,314 73% 126 Juvenile Court Services 2,155,933 1,527,004 628,929 71% 2,126,006 1,633,639 492,367 77% 106,635 Prosecutor 2,188,840 1,525,071 663,769 70% 2,331,874 1,593,945 737,929 68% 68,874 Child Support Enforcement 174,363 83,775 90,588 48% 167,560 85,610 81,951 51% 1,834 Coroner 640,942 498,286 142,656 78% 714,465 523,295 191,170 73% 25,008 Sheriff 16,183,144 12,192,140 3,991,004 75% 17,855,129 13,825,335 4,029,794 77% 1,633,195 Courthouse Security 309,300 225,695 83,605 73% 307,300 242,524 64,776 79% 16,829 Indigent Defense 1,538,125 1,314,763 223,362 85% 1,601,613 1,735,047 (133,434) 108% 420,285 Superior Court 1,530,861 1,213,582 317,279 79% 1,581,693 1,202,388 379,305 76% (11,195) Family Court 2,500 2,500 - 100% 2,500 2,500 - 100% 0 Therapeutic Court 787,786 416,956 370,830 53% 785,586 475,262 310,324 60% 58,306 Murder Expenditures - - 0% - 0% 0 Treasurer 913,511 719,432 194,079 79% 994,313 771,349 222,964 78% 51,918 Non Departmental 5,884,219 5,146,344 737,875 87% 6,858,237 5,961,608 896,629 87% 815,264 Motor Pool - - 0% - 0% 0 Transfers Out to Other Funds 464,021 458,225 5,796 99% 565,046 88,183 476,863 16% (370,042) Totals $ 48,013,765 $ 37,122,321; $ 10,891,444 77% $ 52,734,225 $ 40,533,979 $ 12,200,246 77% 3,411,659 AW Unaudited *Benchmark for Month is 83,33% J:\FinancialsQ024 Financials\2024 October Financial Report 5 00' ', Six Year Specific Revenue Streams Comparison 10/31/2019 10/31/2020] 10/31/2021 10/31/2022 10/31/2023 T 10/31/2024 Community Development Revenues 1,735,161 1,900,109 2,543,175 2,121,960 2,324,126 2,635,406 Detention &Correction Services 133,756 97,307 99,904 93,084 51,908 24,037 205.270.342.30, Current Expense Property Taxes 9,195,836 9,168,070 10,276,915 10,369,582 9,556,024 9,836,055 Road Diversion Property Tax 1,985,359 1,956,994 995,972 981,127 992,601 1,006,334 County Road Property Tax 8,115,347 8,165,227 8,334,410 8,397,149 9,501,898 9,829,844 105.311.10.300000 Current Expense Sales Tax 4,990,391 5,527,799 6,927,433 7,612,898 7,866,984 8,165,104 001.260.000.313,11 Criminal Justice Taxes/Entitlements 1,419,377 1,508,774 1,669,497 1,454,036 1,781,845 1,836,830 see bottom ofrevenul Rural Sales & Use Tax Fund 675,373 708,515 849,454 912,101 947,387 978,565 103-313.18 1,000000 soo,o00 � s0o,oso 400,000 �. 200,000 -- Corn Srvcs-Homelessess Preven Filings 515,539 699,653 833,558 606,152 453,213 490,072 117.000.200.341.27.: 900,000 750,000 soo,aoo 450,000 --- - 300,000 750,000 Lodginq (Hotel/Motel)Tax 475,609 405,805 729,836 845,088 908,835 982,480 163-313.31 NO 1,oso,oso eoo,000 soo,000 zoo,000 REET 1 Excise Tax Only 1,088,604 1,343,874 1,798,775 1,645,812 1,280,232 1,383,447 350-318.34.300000 REET 2 Excise Tax Only 1,088,604 1,343,874 1,798,775 1,645,812 1,280,232 1,383,447 950,000 t,�so,000 1:50,000 50,000 '.. 910,000 000 750,000 '.. J:\Financials\2024 Financials\2024 October Financial Report 6 MASON COUNTY MONTHLY FINANCIAL REPORT REVENUE MONTH 2023 REVENUE 2024 REVENUE DIFFERENCE JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER TOTAL COLLECTED REVENUE REVENUE BUDGETED YET TO BE COLLECTED ANTICIPATED INCREASE $ 762,082.70 $ 761,133.57 $ 661,034.70 $ 675,943.00 $ 788, 344.00 $ 763, 504.00 $ 808, 992.00 $ 931, 329.00 $ 861,616.00 $ 853,005.00 $ 891,123.00 $ 770,182.00 $ 9,528,288.97 $ $ 8,400,000.00 $ (23,309.72) 68,891.43 13,405.30 25,717.00 28,192.00 27,253.00 51,274.00 811.00 66,654.00 39,232.20 PROJECTED END OF YEAR REVENUE 9,826,409.18 738,772.98 $ 830,025.00 $ 674,440.00 $ 701,660.00 $ 816,536.00 $ 790,757.00 $ 860,266.00 $ 932,140.00 $ 928,270.00 $ 892,237.20 $ 8,165,104.18 9,200,000.00 $ (1,034,895,82) 5,82) 626,409.18 J:\Financials\2024 Financials\2024 October Financial Report 7 n�oti CoUNr� '.. r 1,451 V OCTOBER 2024 Current Expense Recap ;10/31/2019 10/31/2020 10/31/2021 10131/2022 10/31/2023 10/31/2024 General Fund Operating Reserves 6,520,791 6,817,603 10,044,540 9,614,040 10,191,954 11,249,909 Contingency Reserve 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 Technology Replacement Reserves 200,000 200,000 264,295 336,000 386,000 400,000 Equipment&Vehicle Replacement Reserves 525,000 525,000 932,475 1,040,500 790,000 1,000,000 Accrued Leave Reserve 520,000 530,805 347,742 502,000 413,000 500,000 Capital Reserve 5,000,000 5,000,000 5,000,000 Current Expense Unreserved Cash 3,979,167 6,459,196 9,370,896 10,098,590 11,749,639 9,126,533 This Month Current Expense Gash 12744,958 15,532,604 21,959,947 27,591,130 29,530,593 28,276,443 Adopted Budget on December 31st 41,404,349 49,581,229 53,464,511 62,188,434 68,492,402 72,294,546 Supplemental Appropriations 263,253 407,320 142,422 275,304 980,661 312,712 Total Budget including Supplementals 41,667,602 49,988,549 53,606,933 62,463,738 69,473,063 72,607,258 Budgeted Beginning Fund Balance 5,786,719 11,636,958 14,000,000 21,694,824 26,656,033 28,000,000 Budgeted Ending Fund Balance 5,185,957 11,291,981 12,459,079 18,508,172 21,459,298 20,331,142 Revenue Budgets 35,880,883 38,351,591 39,606,933 40,768,914 42,817,030 45,081,589 Revenues thru This Month of each year 32,789,122 33,307,854 38,003,269 39,578,817 39,996,880 41,284,353 Budgeted Revenues Received 91%° 87% 96% 97% 93% 92%' Expenditure Budgets 36,481,645 38,696,568 41,147,854 43,955,566 48,013,765 52,734,225 Expenditures thru This Month of each year 28,067,774 29,911,166 32,421,692 35,095,388 37,122,321 40,533,979 Budgeted Expenditures Expended 77%° 77% 79% 80% 77% 77% 8 Special Fund Cash Balances 10/31/2019 10/31/2020 10/31/2021 10/31/2022 10/31/2023 10/31/2024 Rural County Sales&Use Tax Fund (.09) 675,187 887,143 1,310,531 2,203,520 2,219,923 2,848,261 Auditor's O&M 289,968 321,863 420,714 475,826 513,302 496,380 County Roads Fund 8,714,792 10,840,407 14,375,551 13,583,091 14,185,647 14,761,000 Paths&Trails 267,688 277,521 286,775 296,626 312,118 328,335 Election Equipment Holding 170,212 228,158 248,138 293,257 257,478 160,371 Crime Victims 198,982 204,868 216,736 190,355 166,326 176,843 Victim Witness Activities 22,587 23,688 21,951 14,281 307 307 Historical Preservation Fund 28,596 42,005 Community Support Services Fund 775,936 979,341 1,784,858 1,324,974 2,050,241 1,748,780 Abatement/Repair/Demolition Fund 277,643 279,006 277,700 278,411 289,775 303,443 Reserve for Technology Fund 92,891 REET&Property Tax Admin Asst 77,357 71,878 85,003 92,504 94,784 80,399 National Forest Safety 33,076 21,533 6,032 24,500 41,233 46,648 Trial Court Improvement Fund 106,480 120,199 86,681 87,655 109,499 136,694 Sheriff Special Funds 246,188 - Sheriffs Boating Program 111,329 109,920 62,240 55,006 60,831 Narcotics Investigation 86,738 98,061 94,374 93,395 91,699 Mason County Clean Water District 161,130 339,371 237,648 Public Health Fund 350,777 992,287 1,337,306 1,757,938 3,636,219 5,429,952 American Rescue Plan Act 5,577,461 10,506,420 5,392,194 1,588,521 Law Library 73,244 62,663 51,378 38,848 28,010 -18,412 Lodging(Motel/Hotel)Tax Fund 694,350 781,951 1,100,423 1,617,008 2,159,078 2,547,743 Mental Health Tax Fund 1,466,501 1,518,678 1,968,734 2,161,143 2,533,990 2,655,339 Treasurer's M&O Fund 80,522 190,420 139,429 106,192 136,386 216,211 Veterans Assistance 54,330 77,270 160,160 213,644 284,435 320,923 Skokomish Flood Zone 18,942 80,190 15,126 11,032 42,346 28,965 Mason Lake Management District 134,722 115,677 65,702 96,223 101,791 137,509 Spencer Lake Management District 1,060 6,059 20,882 22,272 22,490 Island Lake Management District 25,866 26,135 28,322 24,826 13,319 13,279 Capital Improvement/Reet 1 Fund 2,129,468 2,217,304 1,907,053 2,136,218 2,514,342 2,679,826 Capital Improvement/Reet 2 Fund 2,995,440 3,435,912 4,373,670 5,860,557 5,761,645 6,512,162 Mason County Landfill 620,106 845,847 1,736,805 2,914,412 3,270,711 4,639,449 N. Bay/Case Inlet Utility 862,728 1,380,148 1,863,967 2,288,679 3,053,812 3,612,210 N. Bay/Case Inlet Utility Reserve 362 - Wastewater System Development 3,986 3,986 Rustlewood Sewer&Water 159,891 77,904 197,959 77,589 4,188 124,963 Beards Cove Water 457,903 537,366 595,515 679,435 1,002,282 1,060,077 Belfair WW&Water Reclamation 305,866 594,261 1,839,865 1,547,218 4,634,381 5,854,973 Reserve Landfill 470,383 446,422 443,456 440,846 444,409 440,836 Reserve Beards Cove Ulid 199,214 206,906 213,395 221,980 Storm Drain System Development 184,069 180,256 178,847 178,355 Information Technology 345,883 175,320 438,752 376,880 581,901 804,542 Equipment Rental&Revolving Fund 3,719,230 2,094,620 1,289,294 4,565,713 5,548,336 5,948,976 Unemployment Fund 162,141 181,507 200,691 223,273 241,098 285,265 TOTALS 1 27493,509 30,719,767 45,058,022 i 57,248,060 62135,551 66,420,262 �PgoN' cp,Ny'J- MASON COUNTY MONTHLY FINANCIAL OCTOBER r REPORT 2024 2023 vs 2024 Motor Pool Expenditure Comparison: FUND OR DEPARTMENT 2023 Expenditures Unexpended %2023 2024 Expenditures Unexpended %2024 i Budget through End of Budget Budget through End of Budget Month Authority Month Authority WSU 4,790 5,283 -493 110.30% 2,138 1,774 364 82.96% ASSESSOR 32,9101 28,935 3,975 87.92% 32,200 23,283 8,917 72.31% EMERGENCY MANAGEMENT 2,540 1,574 966 61.95% 3,052 1,579 1,473 51.74% FACILITIES&GROUNDS 85,685 38,483 47,202 44.91% 60,219 58,388 1,831 96.96% COMMUNITY SERVICES 66,645 49,138 17,507 73.73% 62,864 46,136 16,728 73.39% PARKS&TRAILS 51,043 33,731 17,312 66.08% 43,392 35,010 8,382 80.68% JUVENILE COURT SERVICES 8,570 6,057 2,513 70.68% 17,571 6,388 11,183 36.35% PROSECUTOR 7,127 2,842 4,285 39.88% 7,128 391 6,737 5.48% CORONER 50,891 15,055 35,836 29.58% 50,978 14,392 36,586 28.23% SHERIFF ADMIN 1,354,357 882,280 472,077 65.14% 1,609,936 980,665 629,271 60.91% MOTOR POOL 0 0% 0 0% Total 001 GENERAL FUND 1,664,558 1,063,378 601,180 63.88% 1,889,478 1,168,006 721,472 61.82% SHERIFF'S BOATING PROGRAM 445 -445 0% 0 474 -474 0% NARCOTICS INVESTIGATION FUND 100 0% 0% COMMUNITY SERVICES HEALTH 47,172 41,175 5,997 87.29% 46,223 45,982 241 99.48% AMERICAN RESCUE PLAN ACT 0 0% 0 0% TOTAL SPECIAL FUNDS 47,172 41,720 5,552 88.44% 46,223 46,455 -232 100.50% Total GENERAL FUND&SPECIAL FUNDS 11,711,730 1,105,0991 606,731 64.56% 1,935,701' 1,214,461 721,240 62.74% 2023 Expenditures Unexpended %2023 2024 Expenditures' Unexpended' %2024 ' TOTAL MOTOR POOL EXPENDITURES BY OBJECT CODE Budget through End of Budget Budget through End of Budget Month Authority Month Authority MOTOR POOL SALARIES&BENEFITS 40,275 10,655 29,620 26.45% 9,907 -9,907 0% MOTOR POOL SUPPLIES 54,050 29,742 24,308 55.03% 10,150 65,559 -55,409 645.90% MOTOR POOL FUEL 402,0001 261,584 140,416 65.07% 401,500 275,311 126,189 68.57% MOTOR POOL LEASE 712,2721 567,767 144,505 79.71% 997,655 663,065 334,590 66.46% MOTOR POOL MAINT-MONTHLY 12,000 18,693 -6,693 155.77% 15,874 9,855 6,019 62.08% MOTOR POOL REPAIRS&MISC. 72,775 50,863 21,912 69.89% 101,467 73,288 28,179 72.23% MOTOR POOL INSURANCE 16,640 4,298 12,342 25.83% 27,354 6,495 20,859 23.74% MOTOR POOL CAPITAL LEASE 147,000 33,960 113,040 23.10% 0 24,316 -24,316 0% MOTOR POOL CAP UPFIT 254,718 127,536 127,182 50.07% 381,701 86,665 295,036 22.71% Total GENERAL FUND&HEALTH FUND 1 1,711,7301 1,105,099 606,631 64.56% 1,935,701 1,214,4611 721,240 62.74%` Unaudited*Benchmark for month is 8333% 10 MASON COUNTY MONTHLY FINANCIAL ' REPORT OCTOBER 2024 �r 2023'vs 2024 Special and Other Funds Revenue Comparison Revenue Revenue Fund %2023 2024 Budget %2024 Collected Uncollected Collected Uncollected Actualdif2023 Fund Name 2023 Budget No. Through End Revenue Through End Revenue vs 2024 of Month of Month 103 Sales&Use Tax 963,000 1,025,289 62,289 106% 1,180,000 1,083,739 (96,261) 92% 58,450 104 Auditor's 0&M 127,250 91,467 (35,783) 72% 85,250 97,808 1 12,558 115% 6,341 105 County Road 21,099,126 17,444,190 (3,654,936) 83% 23,524,200 17,306,655 (6,217,545) 74% (137,535) 106 Paths&Trails 9,707 15,032 5,325 155% 10,518 15,430 4,912 147% 398 109 Election Equipment Holdings 42,250 40,086 (2,164) 95% 53,000 79,509 26,509 150% 39,423 110 Crime Victims 59,010 57,825 (1,185) 98% 59,010 85,875 26,865 146% 28,050 114 Victim Witness Activities 51,191 14,182 (37,009) 28% 60,010 - (60,010) 0% (14,182) 117 Community Support Services 2,254,928 3,836,339 1,581,411 170% 3,743,618 3,489,365 (254,253) 93% (346,975) 118 Abatement 1,200 11,108 9,908 926% 13,000 12,857 1 (143) 99% 1,748 120 REET&Property Tax Admin 25,750 17,985 (7,765) 70% 25,000 18,004 °(6,996) 72/ 19 134 National Forest Safety 21,500 22,936 1,436 107% 22,000 24,750 2,750 113% 1,815 135 Trial Court Improvements 22,684 16,888 22,652 74% 23,000 22,392 (608) 97% S,504 141 Sheriff's Boating Program 38,800 - (38,800) 0% 38,800 71,246 32,446 184% 71,246 142 Narcotics Investigation Fund 6,500 44,143 37,643 679% 6,500 227 (6,273) 3% (43,916) 145 Mason County Clean Water District 190,000 165,140 (24,860) 87% 190,000 169,952 (20,048) 89% 4,812 150 Community Services Health 3,349,997 5,048,925 1,698,928 151% 4,556,136 6,763,381 1 2,207,245 148% 1,714,457 155 American Rescue Plan Act 22,500 281,728 259,228 1252% 50,000 524,155 474,155 1048% 242,427 160 Law Library 23,260 19,1S0 (4,110) 82% 23,260 21,249 (2,011) 91% 2,098 163 Lodging Tax(Hotel/Motel) 600,750 952,718 351,968 159% 710,000 1,056,035 346,03S 149% 103,317 164 Mental Health 1,414,765 1,352,010 (62,755) 96% 1,451,758 1,451,758 100% 99,748 180 Treasurer's M&O Fund 274,062 174,781 (99,281) 64% 240,155 240JSS 100% 65,374 190 Veterans Assistance 146,524 147,114 590 100% 152,467 152,467 100% 5,353 192 Skokomish Flood Zone 6,897,203 47,675 (6,849,528) 1% 6,414,540 - (6,414,540) 0% (47,675) 194 Mason Lake Mngmt Dist#2 39,990 38,538 (1,452) 96% 43,675 42,466 (1,209) 97% 3,928 195 Spencer Lake Mngmt Dist#3 16,036 15,255 (781) 95% 17,185 16,106 (1,079) 94% 851 199 Island Lake Mngmt Dist 41 100 903 803 903% 100 567 467 567% (336) 350 REET 1 Capital Improvements 1,866,000 1,366,113 (499,887) 73% 1,580,000 1,474,003 (105,997) 93% 107,891 351 REET 2 Capital Improvements 1,813,000 1,501,744 (311,256) 83% 1,700,000 1,636,764 (63,236) 96% 135,020 402 Mason County Landfill 7,216,147 S,644,811 (1,571,336) 78% 7,200,106 6,355,496 1 (844,610) 88% 710,685 403 N.Bay/Case Inlet Utility 2,390,624 1,982,544 (408,080) 83% 2,139,353 1,910,588 (228,765) 89% (71,955) 411 Rustlewood Sewer&Water 704,210 303,994 (400,216) 43% 631,436 395,111 (236,325) 63% 91,118 412 Beards Cove Water 367,564 244,477 (123,087) 67% 268,334 253,317 (15,017) 94% 8,840 413 Belfair WW&Water Reclamation 4,526,622 5,598,675 1,072,053 124% 2,848,504 4,578,079 1,729,575 161% (1,020,595) 428 Reserve Landfill 700 17,538 16,838 2505% 20,000 19,646 (354) 98% 2,108 429 Reserve Beards Cove ULID - - 0% - - 0% - 480 Storm Drain System Development - - 0% - 0% - 500 Information Technology Dept 1,151,233 1,151,255 22 100% 1,300,000 1,300,000 100% 148,745 501 Equipment Rental&Revolving 2,812,088 2,601,414 (210,674) 93% 2,010,678 1,890,429 (120,249) 94% (710,985) 502 Unemployment Fund 76,204 76,204 - 100% 79,202 79,202 100% 2,998 Totals $60,622,475 51,370,175; $ (9,223,852) 85% $62,470,795 62,638,785 $ (9,832,011)1 84% 1,268 609' J:\Financials\2024 Financials\2024 October Financial Report 1 MASON COUNTY MONTHLY FINANCIAL �. REPORT OC'TO ER 2024 2023 vs 2024 Special and Other Funds Expenditure Comparison Fund Expenditures: Expenditures Fund Name 2023 Budget through End of Unexpended %2023 2024 Budget through End of Unexpended %2024 Actual dif 2023 No. Month Budget Authority Month Budget Authority vs 2024 103 Sales&Use Tax 678,711 645,809 32,902 95% 792,509 642,068 150,441 81% (3,740) 104 Auditor's O&M 111,635 55,261 56,374 50% 117,306 66,341 50,966 57% 11,080 105 County Road 23,793,040 15,154,923 8,638,117 64% 26,198,341 15,219,971 10,978,370 58% 65,048 106 Paths&Trails 2,047 1,967 80 96% 2,439 2,361 78 97% 394 109 Election Equipment Holdings 51,642 77,669 (26,027) 150% 64,910 48,817 16,093 75% (28,852) 110 Crime Victims 106,491 80,251 26,240 75% 109,991 71,443 38,548 65% (8,808) 114 Victim Witness Activities 52,740 22,525 30,215 43% 60,317 - 60,317 0% (22,525) 117 Community Support Services 2,456,488 3,798,798 (1,342,310) 155% 3,743,818 3,859,343 (115,525) 103% 60,545 118 Abatement 54,155 1,241 52,914 2% 54,312 1,696 1 52,616 3% 455 120 REET&Property Tax Admin 110,750 19,060 91,690 17% 110,000 35,769 74,231 33% 16,708 134 National Forest Safety 36,500 6,203 30,297 17% 52,000 12,076 39,924 23% 5,874 135 Trial Court Improvements 53,715 684 53,031 1% 53,847 811 53,036 2% 128 141 Sheriff's Boating Program 42,083 28,383 13,700 67% 44,601 63,736 (19,135) 143% 35,353 142 Narcotics Investigation Fund 5,869 45,303 (39,434) 772% 5,958 2,158 3,800 36% (43,145) 145 Mason County Clean Water District 190,153 1,949 188,204 1% 195,447 100,259 95,188 51% 98,310 150 Community Services Health 4,077,531 3,640,841 436,690 89% 4,585,615 4,072,015 513,600 89% 431,174 155 American Rescue Plan Act 7,562,927 2,452,462 5,110,465 32% 4,847,385 3,733,019 1,114,366 77% 1,280,558 160 Law Library 34,856 29,314 5,542 84% 36,819 30,234 6,585 82% 920 163 Lodging Tax(Hotel/Motel) 988,514 467,622 520,892 47% 1,115,869 568,254 547,615 51% 100,632 164 Mental Health 1,464,058 855,278 608,780 58% 1,772,789 1,168,218 604,571 66% 312,941 180 Treasurer's M&O Fund 354,062 145,851 208,211 41% 366,704 101,502 265,202 28% (44,349) 190 Veterans Assistance 252,000 82,059 169,941 33% 352,467 102,710 249,758 29% 20,651 192 Skokomish Flood Zone 6,908,235 16,361 6,891,874 0% 6,414,540 12,865 6,401,675 0% (3,495) 194 Mason Lake Mngmt Dist#2 108,367 5,124 103,243 5% 140,701 1,982 138,719 1% (3,142) 195 Spencer Lake Mngmt Dist#3 23,876 823 23,053 3% 24,473 904 23,569 4% 81 199 Island Lake Mngmt Dist#1 26,078 13,562 12,516 52% 13,529 718 12,811 5% (12,844) 350 REET 1 Capital Improvements 2,101,804 1,163,581 938,223 55% 2,071,184 1,030,424 1,040,760 50% (133,157) 351 REET 2 Capital Improvements 2,103,875 936,307 1,167,568 45% 2,101,187 1,131,858 969,329 54% 195,552 402 Mason County Landfill 6,760,452 5,006,626 1,753,826 74% 6,552,423 5,236,880 1,315,543 80% 230,254 403 N.Bay/Case Inlet Utility 2,235,214 1,166,272 1,068,942 52% 2,843,908 1,352,359 1,491,549 48% 186,087 405 Wastewater System Development - - 0% - - 0% - 411 Rustlewood Sewer&Water 776,347 371,943 404,404 48% 636,387 292,911 343,476 46% (79,033) 412 Beards Cove Water 335,427 158,863 176,564 47% 355,731 181,412 174,319 51% 22,549 413 Belfair WW&Water Reclamation 7,142,083 3,579,755 3,562,328 50% 3,929,344 2,387,732 1,541,612 61% (1,192,022) 428 Reserve Landfill 300,950 14,583 286,367 5% 31,373 27,135 4,238 86% 12,553 429 Reserve Beards Cove ULID - - 0% - - 0% - 480 Storm Drain System Development - - 0% - - 0% 500 Information Technology Dept 1,261,915 821,435 440,480 65% 1,372,546 845,479 527,067 62% 24,044 501 Equipment Rental&Revolving 3,345,768 1,7791213 1,566,555 531. 3,231,269 1,725,955 1,505,314 53% (53,257) 502 Unemployment Fund 276,204 49,662 226,542 18% 320,288 35,024 285,264 11% (14,639) Totals $ 76,186,562 $ 42,697,560 $ 33,489,002 56% $ 74,722,327 'i$ 44,166,438 $ 30,555,889 59% 1,468878 .., now J:\Financials\2024 Financials\2024 October Financial Report 12 n oei vrtrYTA MASON COUNTY MONTHLY FINANCIAL REPORT OUTSTANDING COUNTY DEBT ORIGINAL APRX ORIGINATION LOAN INTEREST MATURITY NAME OF BOND OR LOAN YEAR AMOUNT RATE FUND BALANCE YEAR MASON COUNTY LTGO 2013 B-JAIL 2014 1,620,000 3.00% REST 1 350 870,000 2033 MAS0144-2-1 PUBLIC WORKS BOND FUND 2016 8,370,000 2.12% COUNTY ROADS 105 2,760,000 2027 N BAY CASE INLET LTGO REF 2017 2018 4,435,000 3.50% NORTH BAY SEWER 403 3,670,000 2042 WATER METER BEARDS COVE '18A 2019 166,000 2.75% BEARDS COVE WATER 412 152,408 2058 WATER METER BEARDS COVE '19 2019 107,400 3.13% BEARDS COVE WATER 412 99,261 2059 MASON COUNTY LTGO 2021 REF BOND 2021 3,167,955 1.06% BELFAIR SEWER 413 2,273,650 2030 MASON COUNTY LTGO 2020B REF BOND 2021 1,175,385 1.72% RUSTLEWOOD FUND 411 1,079,815 2048 MASON COUNTY LTGO 2020A REF BOND 2021 7,259,095 1.00% REET 1 350 & BELFAIR SEWER 413 4,807,080 2032 TOTAL COUNTY DEBT AT END OF MONTH 15,712,214 AS OF May 27, 2021 REMAINING NON VOTED DEBT CAPACITY 107,238,013 VOTED DEBT CAPACITY 95,923,650 REMAINING COUNTY DEBT CAPACITY 203,161,663 2024 October Financial Report 13 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mark Neary Ext. 530 Department: County Administrator Briefing: Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): November 18,2024 Agenda Date: TBD Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Review of proposals received in response to the Request for Qualifications(RFQ)for a feasibility study for the possible purchase of Mason Lake Camp Background/Executive Summary: Mason County has been approached by Green Diamond Resource Company to purchase the Mason Lake Camp located at 1052 E Mason Lake Drive W, Grapeview,WA. A RFQ was issued in September and two proposals have been received. ➢ BerryDunn- $99,523 ➢ Freiheit Architecture - $131,100 Budget Impact(amount, funding source,budget amendment): General Fund Public Outreach (news release,community meeting, etc.): N/A Requested Action: Permission to interview both companies and bring back recommendation Attachments Hard Copy of Proposals will be provided and available from the Clerk of the Board Proclamation Supporting Operation Green Light for Veterans November 7 — 3092024 WHEREAS,the residents of Mason County have great respect,admiration,and the utmost gratitude for all the men and women who have selflessly served our country and this community in the Armed Forces; and, WHEREAS,the contributions and sacrifices of those who served in the Armed Forces have been vital in maintaining the freedoms and way of life enjoyed by our citizens;and, WHEREAS, Mason County seeks to honor individuals who have made countless sacrifices for freedom by placing themselves in harm's way for the good of all;and, WHEREAS,Veterans continue to serve our community in the American Legion, Veterans of Foreign Wars, religious groups,civil service,and by functioning as County Veterans Service Officers; and, WHEREAS,approximately 200,000 service members transition to civilian communities annually; and, WHEREAS, studies indicate that 44-72 percent of service members experience high levels of stress during transition from military to civilian life; and, WHEREAS, active Military Service Members transitioning from military service are at a high risk for suicide during their first year after military service;and, WHEREAS, Mason County appreciates the sacrifices of our United States Military Personnel and believes specific recognition should be granted;and, NOW, THEREFORE, BE IT RESOLVED, with designation as a Green Light for Veterans County, the Board of Mason County Commissioners hereby declares the month of November a time to salute and honor the service and sacrifices of our men and women in uniform transitioning from active service;and, BE IT FURTHER RESOLVED, that in observance of Operation Green Light, the Mason County Board of County Commissioners encourages its citizens in patriotic tradition to recognize the importance of honoring all those who made immeasurable sacrifices to preserve freedom by displaying green lights in a window of their place of business or residence from November Th through November 30t',2024. Signed this 19t1i day of November,2024. Randy Neatherlin, Kevin Shutty, Sharon Trask, Chair Vice-Chair Commissioner C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Diane Zoren Ext. 747 Department: Support Services Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 11/18/24 Agenda Date: N/A Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology N Other (This is the responsibility of the requesting Department) Elections Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Presentation of tourism services provided Background/Executive Summary: Mason County uses lodging tax to fund tourism services contracts. The current contracts are as follows: ➢ Tourism Support Services(includes Visitor Information Centers—VIC's) o Shelton Chamber of Commerce(Shelton&Hoodsport locations)—2-year contract(2024/2025) - $94,500 each year o North Mason Chamber of Commerce(Belfair&Union locations) - 2-year contract(2024/2025) - $43,100 each year o Mason County Historical Museum(downtown museum) - 2-year contract(2024/2025) - $16,900 each year o Tourism Progressive Web Application- 1-year contract for 2024- $49,500 ➢ Tourism Marketing/Development& Small Festival Support o Northwest Event Organizers,Inc. (NEO) o Extended for 2024/2025 - $645,307 each year o Needs to go out for RFP in 2025 for 2026 services—see info below The contractors have been asked to provide information on the services they provide. Budget Impact(amount,funding source,budget amendment): see above—all paid from Fund 163— Lodging Tax Public Outreach (news release,community meeting, etc.): N/A Requested Action: None—Informational only Attachments:NEO quarterly report; Scope of Work for contracts EXHIBIT A SCOPE OF SERVICES NORTHWEST EVENT ORGANIZERS, INC. TOURISM PROGRESSIVE WEB APPLICATION Northwest Event Organizers, Inc. called "CONTRACTOR"will be responsible for the purchase, installation and development of the Tourism Progressive Web Application to include the following: 1) Interactive mapping, way finding and directions, transportation information, events, lodging, restaurants, weather, alerts and notifications. 2) Wild Side Guide integration —directories, dynamic information, video content, coupons and deals. 3) Create custom and preset itinerary builders that can send directly from the mobile app to text/email. 4) Visitor follow-up surveys. 5) The Application shall be active no later than March 31, 2024. 6) Reporting Requirements: Analyze, prepare and report key performance indicators (KPI) metrics on a quarterly basis. These metrics will include demographics (visitors and their marketing profile); visitor experience and visitor profile (what the visitors plan to do, plan to spend etc.) 7) CONTRACTOR will fulfill reporting requirements as defined in Revised Code of Washington RCW 67.28.1816 (2)(c)(i). Data to fulfill these reporting requirements will be submitted to Mason County no later than February 15 after contract year. Invoices for the Tourism Progressive Web Application shall not exceed $49,500 unless additional awards are made. EXHIBIT A SCOPE OF SERVICES 2024/2025 SHELTON-MASON COUNTY CHAMBER OF COMMERCE VISITOR INFORMATION CENTER SERVICES Shelton-Mason County Chamber of Commerce called"CONTRACTOR"will be responsible for providing the following services as well as others as detailed throughout this CONTRACT. CONTRACTOR will provide the following VISITOR INFORMATION CENTER services: 1. Maintain and operate three visitor information services at the following locations: a. Hoodsport Visitor Information Center, Hoodsport, WA. Space dedicated to Visitor Information: 1,200 sq. ft. Hours of operation are 35 hours per regular week, typically Thursday through Monday, 9:00 AM — 4:00 PM during the peak season (April —October); and Friday through Sunday, 10:00 A.M. — 4:00 PM the remainder of the year (October to April). b. Caboose #700 Railway Car, 230 W. Railroad Ave., Shelton, WA. Space dedicated to Visitor Information: 300 sq. ft. outfitted with video monitoring, typical hours of operation are Monday through Friday, 8:00 AM — 5:00 PM. c. Shelton Visitor Information, 215 W. Railroad Ave., Shelton, WA. Space dedicated to Visitor Information: 400 sq. ft. Hours of operation: 40 hours per regular week, typically Monday through Friday, 8:00 AM — 5:00 PM 2. Provide information and direct assistance to visitors requesting information about area events, parks, lodging, dining, retail and recreational services and opportunities available in Mason County. Assistance and information shall be provided to walk-in visitors and via telephone, mail or email/website inquiries. 3. Disseminate visitor information or relocation information materials via U.S. Priority Mail upon request. 4. Provide for sale U.S. Forest Service and National Park Service area maps, Washington State Parks Department Discover Passes at the Hoodsport Visitor Information Center. 5. Provide regular volunteer and staff training to maintain knowledge of parks and attractions, lodging opportunities and locations, area restaurants, recreational activities, special events and festivals and accurate information about required permits and passes for accessing recreational opportunities. 6. Shall provide the Tourism Contractor (NEO) with a comprehensive list of businesses/events that support tourism, including but not limited to: all lodging (hotels/motels, short-term rentals, campgrounds, etc.); dining establishments; events. This includes all activities (festivals, shopping, live music, etc.) and is due to the Tourism Contractor and shall be maintained through- out the contract. This comprehensive list shall include the areas of Shelton, Hoodsport and Lilliwaup and county-wide information is welcome. 7. Required to participate and promote to targeted audiences advocate training workshop(s), presented by Tourism Contractor (NEO), for branding and compliance with the"Wild Side" campaign — ExploreHoodCanal.com 8. All tourism branding is required to comply with the"Wild Side"campaign — ExploreHoodCa na I.com 9. Shall maintain technology hardware (i.e. tablets)/Wild Side Tourism progressive application for use by visitors. The COUNTY may provide a minimum amount of hardware as recommended by the Lodging Tax Advisory Committee. All hardware purchased with lodging tax is COUNTY property and shall be inventoried annually by the CONTRACTOR. 10. Shall provide tourism information updates to Tourism Contractor in support of the Wild Side Tourism progressive app —this includes but not limited to issues that could impact visitors such as events, traffic, trail and weather hazards or other emergency information that needs to be communicated to visitors. This information needs to be provided in a timely manner. 11. Provide quarterly reports that shall include but not be limited to the following information: • Number of hours of operation for the quarter • Number of visitors served in person, by phone and through mail and email communication. • Number of visitors served by location of origin, identified served per RCW 67.28.1816 2(c)(i) • Information provided in regards to Items 1-6, above. • VIC's Google Report • Future planning and goals • CONTRACTOR will fulfill reporting requirements as defined in Revised Code of Washington RCW 67.28.1816 (2)(c)(i). This information is due to the COUNTY no later than February 15 following the end of contract year. EXHIBIT A SCOPE OF SERVICES 2024/2025 NORTH MASON COUNTY CHAMBER OF COMMERCE VISITOR INFORMATION CENTER SERVICES North Mason County Chamber of Commerce called "CONTRACTOR"will be responsible for providing the following services as well as others as detailed throughout this CONTRACT. CONTRACTOR will provide the following VISITOR INFORMATION CENTER services: 1. Maintain and operate visitor information services at the following locations: 30 NE Romance Hill Road, Belfair, WA. Space dedicated to Visitor Information, 810. Hours of operation are 44 hours per regular week, typically Tuesday — Friday 9:00 AM —5:00 PM; Saturday 9:00 AM — 1:00 PM and Union @ Hunter Farms, one 10 x 10 building. This is open year-round but staffed by North Mason Chamber employees May through October, Friday-Sunday, 12-5 p.m. 2. Provide information and direct assistance to visitors requesting information about area events, parks, lodging, dining, retail and recreational services and opportunities available in Mason County. Assistance and information shall be provided to walk-in visitors and via telephone, mail or email/website inquiries. 3. Disseminate visitor information or relocation information materials via U.S. Priority Mail upon request. 4. Provide for sale U.S. Forest Service and National Park Service area maps, Washington State Parks Department Discover Passes in the North Mason Chamber of Commerce/Belfair Licensing Visitor Information Center. 5. Provide regular volunteer and staff training to maintain knowledge of parks and attractions, lodging opportunities and locations, area restaurants, recreational activities, special events and festivals and accurate information about required permits and passes for accessing recreational opportunities. 6. Shall provide the Tourism Contractor(NEO)with a comprehensive list of businesses/events that support tourism, including but not limited to: all lodging (hotels/motels, short-term rentals, campgrounds, etc.); dining establishments; events. This includes all activities (festivals, shopping, live music, etc.) and shall be maintained through-out the contract. This comprehensive list shall include the areas of Belfair, Union and Allyn and county-wide information is welcome. 7. Required to participate in advocate training workshop(s), presented by Tourism Contractor (NEO), for branding and compliance with the "Wild Side" campaign — ExploreHoodCanal.com and promote these workshops to targeted audiences 8. All tourism branding is required to comply with the"Wild Side" campaign — ExploreHoodCanal.com 9. Shall maintain technology hardware (i.e. tablets)/Mason County Tourism progressive application for use by to visitors. The COUNTY may provide a minimum amount of hardware as recommended by the Lodging Tax Advisory Committee. All hardware purchased with lodging tax is COUNTY property and shall be inventoried annually by the CONTRACTOR. 10. Shall provide tourism information updates to Tourism Contractor in support of the Wild Side Tourism App — this includes, but not limited to, issues that could impact visitors such as events, traffic, trail and weather hazards or other emergency information that needs to be communicated to visitors. This information needs to be provided in a timely manner. 11. Focus on Visit Union Facebook and Instagram to drive tourism to Union. 12. Provide quarterly reports that shall include but not be limited to the following information: • Number of hours of operation for the quarter • Number of visitors served in person, by phone and through mail and email communication. • Number of visitors served by location of origin, identified served per RCW 67.28.1816 2(c)(i) • Information provided in items 1 -6 of Scope of Work. • VIC's Google Report • Future planning and goals • CONTRACTOR will fulfill reporting requirements as defined in Revised Code of Washington RCW 67.28.1816 (2)(c)(i). This information is due to the COUNTY no later than February 15 following the end of contract year. EXHIBIT A SCOPE OF SERVICES 2024/2025 MASON COUNTY HISTORICAL SOCIETY MUSEUM Mason County Historical Society Museum called "CONTRACTOR"will be responsible for providing the following services as well as others as detailed throughout this CONTRACT. CONTRACTOR will provide the following Visitor Support Services: 1. Maintain and operate visitor information services at the Mason County Historical Society Museum, 427 West Railroad Ave, Shelton, WA. The Museum is typically open 29 hours per week. 2. Provide information and direct assistance to visitors requesting information about area events, parks, lodging, dining, retail and recreational services and opportunities available in Mason County. Assistance and information shall be provided to walk-in visitors and via telephone, mail or email/website inquiries. 3. Improve and enhance museum exhibits and create a rotation of temporary exhibits built around a variety of themes relevant to local history. 4. Increase marketing of the museum to attract visitors from outside of Mason County. 5. Disseminate visitor information via U.S. Priority Mail upon request. 6. Provide regular volunteer and staff training to maintain knowledge of parks and attractions, lodging opportunities and locations, area restaurants, recreational activities, special events and festivals. 7. Provide updated information about area events, lodging, dining and recreational experience opportunities to the County Tourism Marketing Contractor for inclusion on www.explorehoodcanal.com. 8. Required to participate and promote to targeted audiences advocate training workshop(s), presented by Tourism Contractor(NEO), for branding and compliance with the "Wild Side" campaign — ExploreHoodCanal.com 9. All tourism branding is required to comply with the"Wild Side" campaign — ExploreHoodCanal.com 10. Shall maintain technology hardware (i.e. tablets)/Mason County Tourism progressive application for use by visitors. The COUNTY may provide a minimum amount of hardware as recommended by the Lodging Tax Advisory Committee. All hardware purchased with lodging tax is COUNTY property and shall be inventoried annually by the CONTRACTOR. 11. Provide quarterly reports that shall include but not be limited to the following information: • Number of hours of operation for the quarter • Number of visitors served in person, by phone and through mail and email communication. • Number of visitors served by location of origin, identified served per RCW 67.28.1816 2(c)(i) • Details of exhibits and the museum marketing plan • Museum's Google Report • Future planning and goals • CONTRACTOR will fulfill reporting requirements as defined in Revised Code of Washington RCW 67.28.1816 (2)(c)(i). This information is due to the COUNTY no later than February 15 following the end of contract year. ATTACHMENT SCOPE OF SERVICES 2024/2025 NORTHWEST EVENT ORGANIZERS, INC. TOURISM DEVELOPMENT &SUPPORT OF LOCAL FESTIVALS & EVENTS Northwest Event Organizers, Inc. called "CONTRACTOR"will be responsible for providing the following Tourism Development& Marketing services and support of Local Festivals & Events as well as others as detailed throughout this CONTRACT. CONTRACTOR will provide the following Tourism Development & Marketing services: 1) CONTRACTOR will maintain/enhance existing tourism branding and optimize efficiency and effectiveness through local collaboration. 2) Maintain and continue to update the Mason County Tourism Website —www.explorehoodcanal.com. CONTRACTOR will provide new content and keep the website current while maintaining the established branding and design. The website shall be of cross-device design for the best quality browsing experience, on all mobile devices and regardless of the operating system. Ensure the proper technical elements are aligned with Search Engine Optimization (SEO) best practices. This includes items such as XML site map, title tagging, URL structure, duplicate content, errors management, etc. 3) Reporting Requirements: Analyze, prepare and report key performance indicators (KPI) metrics on a quarterly basis. These metrics will include month over month and year over year results and trends for Lodging Tax revenue, website activity, social activity and growth. The report will include information on tourism development strategies the CONTRACTOR has used to engage potential visitors and enhance the visitor experience and details on the support provided to local festivals and events. 4) CONTRACTOR will fulfill reporting requirements as defined in Revised Code of Washington RCW 67.28.1816 (2)(c)(i). Data to fulfill these reporting requirements will be submitted to Mason County no later than February 15 after contract year. 5) Provide print materials necessary to best serve visitors. This includes navigational maps and maps that provide recreation/tourism information. CONTRACTOR will provide details on print material to COUNTY and to LTAC members prior to producing print materials. 6) Increase tourism outreach of the existing brand —The Wild Side of Washington. This includes contributions to social media outlets, promotions and blogging and continue to integrate new video material into the marketing plan using the current branding and use innovative strategies to reach potential visitors. 7) Support and continue to expand Mason County's Wild Side concierge campaign. This includes the on-going maintenance of the Wild Side Tourism App and all software/user/maintenance fees. The Wild Side concierge campaign includes conducting training workshops for tourism advocates and connecting/networking with the community to gather fresh visitor information. 8) Coordinate communications with the Visitor Information Centers (VIC's) to encourage and assist with compliance of the Wild Side campaign. This may include regular virtual meetings with tourism advocates. 9) Create a toolkit to share with VIC's that includes QR codes and various tourism publications. 10) Create a digital packet for VIC's to use when responding to tourism requests. 11) Continue outreach efforts with area businesses by promoting offers and events, provide advice when called upon and strategize additional events with special focus on off-season growth. 12) Collaborate with tourism groups and associations to extend and enhance the reach of marketing campaigns via partnerships and optimize opportunities. Any membership fees shall be paid by the CONTRACTOR at no additional cost to the COUNTY. 13) Exhibit at events that target secondary and tertiary markets including but not limited to travel, scuba, paddling, shellfish/seafood &wine events. 14) In the event this contract is awarded to a different contractor all costs incurred by NEO associated with the transition are included in this contract amount. Invoices for Tourism Development& Marketing services shall not exceed $548,507 unless additional awards are made. In addition, the CONTRACTOR will provide the following LOCAL FESTIVAL& EVENT Support: 1) All Mason County festivals and events will receive marketing through blog writings, social posts, e-mail mentions, monthly eNewsletters and shall be included on the Mason County Tourism Website—www.explorehoodcanal.com and the Wild Side Tourism App 2) Communicate with the event organizers to determine the best media placements that can include print, radio, social, ferry advertising or other traditional or new media. Provide push notification about upcoming events. Provide on-site support at select festivals with the intent of increasing out-of-area tourism. This support includes hosting the Wild Side tent and gathering event assets including video, images, testimonials and event statistics. 3) Provide post-event support including posting photos/images and details about next year's event on the www.explorehoodcanal.com website and social media. 4) Create festivals and small events through partnerships with a special focus on off-season growth. 5) Reporting requirements. Provide the following metrics: attendance, media spend, and recommendations for improvements and growth. CONTRACTOR will fulfill reporting requirements as defined in Revised Code of Washington RCW 67.28.1816 (2)(c)(i). 6) A detailed inventory of all assets purchased under this CONTRACT shall be maintained by the CONTRACTOR and reported annually to the COUNTY by December 31. CONTRACTOR shall take appropriate steps to ensure all assets are protected and secure. Invoices for Festival and Small Event marketing shall not exceed $96,800 unless additional awards are made. MASON COUNTY TOURISM 12024 Q3 REPORT Prepared by Rachel Hansen, NEO Inc I October 15, 2024 LTAC Revenues Full year 2023$1,066,219.08 [2023 YT- $765,369.52 on94 YTr $837,107.65 (+9.37% yr/yr)] July$102389.48; August $125357.37 September$154029.19 Website traffic & referrals through Mason County channels Explorehoodcanal.com 2nd quarter activity +54K visitors. Website traffic increased over 2023, Top landing pages for this period in order of visits were "Allyn Days", "events", "Hoodstock Music" "Westcoast Oyster Shucking (OysterFest)", and "lodging" with settlement, pdxmonthly, scenicwa, tracingthefjord.com and masoncountywa.gov amongst the top referring websites (conversion to EHC). scenicwa.com. Shellfishtrail.org and Waterfalltrail.org continue to have strong integration and referral. Facebook & Instagram Explore Hood Canal's Facebook has +43 K followers and reached over 800K in the second quarter (up 3%) . Top areas continue to be SEA, PDX & 1-5 corridor. Most popular posts were video "stories" on events and attractions shared on Instagram and Facebook. OysterFest post had over 34K interactions. Increased traffic with Seattlemet and Portlandmonthly cobranding. Events Attended Grapeview Water Festival, Allyn Days (booth), Business Expo (booth) Yesteryear Car Show, Hoodstock (Emcee and media support), OysterFest (booth), WA State Tourism Conference Vancouver, WA). Current Projects st m=-v social Media Continuing to work with True Omni PWA application that we have Igo 19091 k h g11 2,711 been working on since December. Developing tractive itinerary i- c, knognRaeA ,,4.64 Av'�/p partnership with Slide that will be more customer facingthan "h-," I—I— partnership .Sha�e7 1 the PWA app. Chat/AI capability within this app is showing a great deal of promise and innovation. Again, although these two digital applications are being created simultaneously they will have unique applications and have infinite scope for added ....._....... .. features as we test the application. Ongoing campaign ($48K) with Seattle Met and Portland Monthly magazines for "omni campaign" on all platforms — social media, print, and web going well. Primary goal to promote events but subsidiary "inspiration" for area travel. 1 MASON COUNTY LTAC Q4 ScenicWA partnership on waterfall mapping and tour as well as work on similar mapping for shellfish. Continue video production of weekly events and video tourism "stories" of local sights, activities, events and featured tourism businesses. Posted on Youtube, website and cross-posted/boosted on social media. "October is Oyster Month" — a concise video about how to harvest oyster oysters oil a public beach (produced in September) trending well. Continue coordination with local groups to create off season events in Mason County. Upcoming goals are to focus on holiday event coordination throughout the month of December countywide — "Festival of The Firs." Purchased back cover inside of 1889 o support this campaign. May the Forest be with you this Holiday Season. is 44 MASON COUNTY 010 FESTIVAL �J A 1�7 • ►- J- q i. OF Rk SHELTON WASHINGTON AftV. LEE_ 111001M.— i :Fti`. L// 14TdIq ST f 7-0 - 4 /1//0 nW N►I S Q• 01 2 MASON COUNTY LTAC Q4 Website upgrades and intensive coding enhancements that have created a lot of traffic and interaction with site as well as encouraged providers to contact us about availability of posting their properties. 3 MASON COUNTY LTAC 04