HomeMy WebLinkAbout2024/09/30 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of September 30,2024
Monday,September 30,2024
9:60 A.M. Executive Session—RCW 42.30.110 (1)(i)Potential Litigation
Commissioners Neatherlin,Shutty,and Trask met in executive session for potential litigation
from 9:00 a.m.to 9:30 a.m. Michael Dorcy,Tim Whitehead,Steve Duenkel,Mark Neary,
McKenzie Smith,Cami Olson,Leo Kim,and Jennifer Greenfield were also in attendance.
9:30 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
Commissioners Neatherlin, Shutty,and Trask met in closed session for labor negotiation from
rom 9:30 a.m.to 10:00 a.m.-Mark Neary,-Mary Ransier,Christopher Pinkston,Jennifer
Greenfield,Cabot Dow,and Lindsey Smith were also in attendance.
10:00 A.M. Executive Session—RCW 42.30.110(1)(c)Real Estate Offer .
Commissioners Neatherlin,Shutty,and Trask met in executive session for discussion of a real
estate offer from 10:00 a.m.-to 10:30 a.m. Mark Neary and Jennifer Greenfield were also in
attendance.
10:30 A.M. WSU Extension—Heidi Steinbach
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Heidi shared the amendment to the Interagency Agreement with the Washington State
Department of Agriculture and Mason County Noxious Weed Control Board to help fimd the
purchase of equipment and increased staff hours on knotweed control. Approved to move
forward.
10:35 A.M. Indigent Defense&Sheriff's Office—Peter Jones&Jason Dracobly
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Peter requested-a 2024 budget amendment in the amount.of$600,000 to cover contract cost
increases. Approved to move forward.
•. Jason requested to move Salaries and Benefits to Operating in the amount of up to$1,000,000
leaving capacity to move an additional.budget amount up to$50,000 until the end of 2024 and
a budget amendment in the amount of$300,000 in the event the budget movement is not
adequate to.cover the Nisqually costs. Approved to move forward.
10:45 A.M. Community Development—Kell Row en
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Kell requested to close the permit center for an all-day all-staff training day on Thursday,
October 31,2024. Approved to move forward.
•. Kell discussed the rezone request of 325 acres from Rural Residential 10(RR10)to Rural
Residential 5 (RR5)in the Belfair Urban Growth Area(UGA). Approved to move forward.
• Marissa Watson shared the Capital Improvement Program(CIP)2025-2030 Appendix A of.
the Capital Facilities Element progress update.
• Marissa discussed the 2025_Mason County Comprehensive Plan Periodic update.
11:05 A.M. Public Health—David Windom
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
September 30,2024-Page 1
• Melissa Casey provided an update on Community Lifeline and its reduced funding status.
Erin Martinache,Community Lifeline,provided additional information and answered
Commissioner questions.
11:20 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
• Tina"Lovejoy"Schafer shared Road Vacation No.419 for Lot 15,in Block 1,in the Plat of
Pirate's Cove,as recorded in Volume 5 of plats,page 30,as dedicated on May 9, 1960.
Approved to move forward.
• Mike Collins requested to convert the Central Stores Specialist job position to a Mechanic job
position. Approved to move forward.
• Mike shared the Private Line Occupancy(PLO)permit request from Todd Lucas for a
proposed residential septic transport line underneath North Shore Road. Approved to move
forward.
• Mike discussed the Resolution updating the designation of County primitive roads. Approved
to move forward.
• Mike shared that the Shetland Road right of way has not been secured yet. Work on the road
has been postponed to next year.
11:35 AM. Support Services—Mark Neary
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• McKenzie Smith discussed updates to the Veterans' Advisory Board(VAB)Policy including
general language updates and assistance changes. Approved to move forward.
• McKenzie shared Nicole Gonzalez-Timmons application to the Timberland Regional Library
Board of Trustees to fill an unexpired term ending December 31,2031.
• John Taylor discussed the expired lease agreement with the Department of Natural Resources
(DNR)for Mason Lake County Parks Aquatic Lease#20-010218 and shared the Joint Aquatic
Resources Permit Application(JARPA)Form that will be submitted to the DNR. Approved
to move forward.
• John shared that a park host is needed for Mason County Recreation Area(MCRA).
Approved to move forward.
• Mark shared the letter of support for Public Utility District No.3's applications for the Energy
Programs in Communities(EPIC)grant through the Washington State Department of
Commerce to upgrade the Pioneer substation which serves the Pioneer School District,
Shorecrest,Agate,Timberlakes,Spencer Lake,Phillips Lake,Harstine Island and other
communities. Approved to move forward.
• Mark discussed the bid results for Building 10 remodel.
11:55 A.M. Break
12:05 P.M. Review of 2024/2025 Projects and Priorities—Community Development
- Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Kell discussed and provided updates on quarterly reports,the scanning project,long-range
planning,short-term rentals,the 2024-2025 Comprehensive Plan,2021 IBC code,the Land
Division Planner position,code enforcement, SmartGov,the Permit Assistance Center,and
the Building Official position.
12:35 P.M. Review of 2024/2025 Projects and Priorities—Public Health
Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom.
September 30,2024-Page 2
• Melissa shared the logic model and work plan for the following activities:recruit baseline
caseload of 500 Women,Infant,and Children(WIC)clients and expand services;expand
Mobile Outreach to include syringe exchange and clinical services;update and implement
subcontract monitoring and risk assessment policies and procedures;promote immunizations
to improve childhood vaccination rates;coordinate Request for Proposals(RFP)to fill gaps in
behavioral health services; identify and develop key performance indicators for all programs;
and conduct quantitative and qualitative analysis of program deliverables and outcomes to
measure impact of interventions and program activities.
• Dave shared the logic model and work plan for the following Environmental Health activities:
full online permitting services for all permit types;full online sewage contractor licenses;
train new hires within six months of hire;revise and amend County Code 6.64 for Group B
Water System Regulations;implement new food program inspection software;revise and
amend County Code 6.68 for Water Adequacy regulations;amend County Code to allow
abatement of solid waste;provide incentives for staff to attaui RS/REHS;revise County Code
,Title 6; increase number of solid waste facilities inspected;create and fill-new Assistant
Environmental Health Manager position;Clean Water District(CWD)bylaws approved;
establish schedule of regular field days;implement paperless process for filing Environmental
Health land records;establish updated Standard Operating Procedures(SOP).for water quality
program;write closure response plan for Hood Canal no.5 and 6;revise County Code 6.72
Solid Waste;research rabies clinic;and investigate and implement solutions to code
enforcement challenges.
Tuesday,October 1,2024
9:00 A.M. Overview of 2024 Budget—Jennifer Beierle
Commissioners Neatherlin,Shutty,and Trask were in attendance.
• Jennifer shared the Beginning Fund Balance at$26.5 million;total projected General Fund
revenue$43,978,994;_salaries and benefits$36,310,92%operating$18,063,700; expenditures
$53,374,625;total from Ending Fund Balance$10,395,631; and full-time employees(FTEs)
287.62. Policy Level Requests(PLRs)_$3,618,403. Special Fund Beginning Fund Balance
$55,693,123;revenue$112,562,014;salaries and benefits$16,085,776;operating without
salaries and benefits$96,476,238;and expenditures$112,462,014.
9:10 A.M. Support Services—Mark Neary
Commissioners Neatherlin,Shutty,and Trask were in attendance.
• Emergency Management
o Overtime for training courses,exercises,and night meetings$3,800.
• Human Resources
o Overtime for non-exempt employees$5,000.
o Travel and training$16,500.
• Parks and Trails
o 1 FTE Maintenance 11 position$80,010.
o Extra help$13,245.
o Tractor and UTVs$51,500.
9:25 A.M. Public Works—Loretta Swanson
Commissioners Neatherlin,Shutty,and Trask were in attendance.
• County Road
o Capital machinery and equipment:two F550s with snow package,paint striping machine,
and two F250s$761,000.
September 30,2024-Page 3
o Land improvements: County shop planning,satellite maintenance yard,asset
replacement,and equipment storage shed$270,000.
o Capital software:mobile shelving unit,conference audio/visual system,and HVAC
repairs$235,000.
• Mason County Landfill
o Minor facility improvements:transfer station booth upgrades,Eells Hill transfer station
improvements,and Belfair transfer station improvements$415,000.
o Capital machinery and equipment:planned equipment replacement$724,000.
• North Bay Sewer
o Minor facility improvements:general sewer plan updates,Victor Creek main
replacement,DO and TSS probe replacement,control screen replacement,and
programming upgrade$520,000.
o Incoming revenue for Department of Commerce"Rochester"grant$192,500.
• Rustlewood
o Professional services:facility plan updates$120,000.
o Water system upgrades and facility plan,water study and outfall repairs,other grant
funding$425,000.
o Transfer in from the General Fund$100,000.
o Water system grant funding$420,00.
• Beards Cove
o Water meter installations AC pipe replacement$100,000.
o Hydrant replacement$62,500.
o . Miscellaneous other revenue for intersection improvement grant$99,910.
• Belfair Sewer
o Loan principle$162,256.
o Loan interest$13,143.
o Capital building improvement$860,000.
o Architecture and engineering$200,000.
o Belfair sewer extension to PSIC$1,615,000.
o Miscellaneous revenue for insurance reimbursement$455,000.
o Transfer in for American Rescue Plan Act(ARPA)$175,000.
• Equipment Rental and Revolving
o Capital machinery and equipment$170,000.
9:55 A.M. Sheriff s Office—Sheriff Spurling&Undersheriff Adams
Commissioners Neatherlin,Shutty,and Trask were in attendance.
• Sheriff's Office
o Civil Service Deputy position$121,275.
o Pro ACT Sargeant position$155,100.
o Admin Lieutenant position$129,360.
o Patrol overtime$173,000.
o Holiday patrol overtime$70,000.
o Motor Pool lease$36,000.
o Overtime$3,000.
o Capital equipment for storage building for evidence yard/SWAT$50,000.
o Motor Pool capital upfit for three white fleet vehicles(WFV) $30,000.
o Transport Sargeant position$115,889.
o Holiday overtime$20,000.
o Professional services for Nisqually$1,190,000.
Respectfully submitted,
September 30,2024-Page 4
McKenzie Smith,
Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
0_qh--
16an6 Nea erli i, Kevin Shutty, S aron Tras c,
Chair Vice-Chair Commission
September 30,2024-Page 5