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Home My WebLink About2024/10/21 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of October 21,2024 Monday,October 21;2024 9:00 A.M. Closed Session:-RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin;Shutty,and Trask met in closed-session for labor negotiation from 9:00 a.m.to 10:00 a.m. Mark Neary,Mary Ransier,Christopher Pinkston,Cabot Dow,and Lindsey Smith were also in attendance. 16:00 A.M. Community Development—Kell Rowen Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Kell discussed the furniture,carpet,paint,'and ceiling tile update in the Permit Center for an estimated cost of over$65,000. • Marissa Watson requested to set a Public Hearing for Tuesday,December 3,2024 at 9:15 a.m. for the Capital Improvement Program 2025-2030(Appendix A of the Capital Facilities Element). Approved to move forward. 10:10 A.M. Public Health-David Windom Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Melissa Casey discussed the draft Ordinance regarding House Bill 1590 adopting Local Sales &Use Tax for affordable housing. • Ian Tracy shared the Mason County Clean Water District annual water quality report and news release. Approved to move forward. 10:20 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.. r Richard Dickinson shared the news release for 2025 solid waste rate increases for the Belfair, Eells Hill,Hoodsport,and Union transfer stations. Approved to move forward. • Tina"Lovejoy"Schaefer shared Road Vacation No.420,to vacate all portions of Wildwood, Bay, Brook,Canal;Park Streets,and Sixth Ave,lying within, and Fifth and Seventh Avenue, adjacent to,Resultant Parcel 1 of Boundary Line Agreement under Auditor's File 2132998 and 2132272. Approved to move forward. 10:45 A.M. Support Services—Mark Neary Commissioners Neatherlin,.Shutty,and.Trask were.inattendance via Zoom. • Mary Ransier discussed adding hourly positions to the Non-Represented Salary Scale. :Approved to move forward. • Jennifer Beierle presented the 2024 September financial report. Current Expense revenue, $34,129,889 at 76%. Treasurer Department receipts$22,747,.878'at 78%. Current Expense expenditure$34,467,852 at 65%. Six-year specific revenue streams:Community Development revenue$2,423,194;Detention and Correction services$9,762;Current Expense property tax,$6,374,434;Road Diversionproperty tax$656,146;County Road property tax$6,398,209;Current Expense sales tax$6,374,434;Criminal Justice tax $1,535,575;Rural Sales and Use tax$873,107;Homelessness prevention filings$433,350; Lodging tax$837,108;and Real Estate Excise Tax(REET) 1 and 2$1,234,181 each. Total collected revenue$7,272,866.98;revenue budgeted$9.2 million;and projected end of year revenue$9,787,176.98. Current Expense cash$27,283,590. Special Fund cash$64,785,503. Motor Pool expenditure$1,104,372 at 57.05%. Special and Other Funds revenue October 21,2024-Page 1 $44,635,242 at 71%. Special and Other Funds expenditure$38,099,530 at 51%. Total County debt$15,712;214 and remaining County debt capacity$203,161,663. • Jennifer shared the request to use Local Assistance and Trial Consistency Funds (LATCF)in the amount of$795,769.30 to help fund the remodel of building 10 and to pay for furniture and equipment that Superior Court needs. Approved to move forward. • John Taylor discussed the letter of support for Washington Department of Fish and Wildlife's water access program grant proposal for the redevelopment of the Spencer Lake water access area. Approved to move forward. • Mark shared the Washington State Association of Counties(WSAC)BEAD grant contract in the amount of$37,500. This would be split between Hood Canal Communications and Public Utility District No.3 for.$18,750 each. Approved to move forward. Tuesday,October 22,2024 9:30 A.M. 2025 Budget Workshop—Jennifer Beierle Commissioners Neatherlin, Shutty,and Trask were in attendance via Zoom. • Jennifer shared beginning fund balance$26.5 million;revenue$70,478,994;salaries and benefits$36,325,067;operating$18,063,700;expenditures$70,478,994;budgeted FTEs 287.62. PLRs$3,702,903. • Assessor o Overtime,$5k. Maintenance. • Auditor o Chief Deputy Auditor$128,903. Tabled. 0 1 FTE Financial Services Officer$102,445. Change existing.5 FTE to 1 FTE for approx.$45k. Maintenance. o Equipment and supplies for Financial Services Officer position$2,455. Tabled. o Extra help wage increases$3,258. This needs to go through the Non-Rep Study. o Overtime for additional staff member$1,400. Denied. • Emergency Management o Overtime for projected training,exercises,and night meetings$3,800. Tabled. • Facilities o Professional services—panic buttons due to change in vendor$8,000. Maintenance. Human Resources o Overtime for non-exempt employees$5,000. Tabled. 0 Human Resources travel$3,500. Tabled. o . Human Resources training$5,000. Tabled. o Risk Management travel$7,500. Tabled. o Risk Management training$500. Tabled. • Clerk o Overtime training new employees$14,572. Tabled. • District Court 0 1 FTE Deputy Administrator$123,169. Denied,unless shadow position. o Overtime to implement new case management system$20,000. One-time item specific expense,maintenance. o IT trackable equipment for new case management system$30,000. 2024 expense from Trial Court Improvement. o Trackable tools/equipment for furniture and equipment for Building 10$100,000. Maintenance. • Community Development o Permit Assistance Center upgrades$65,000. Tabled. • Parks and Trails 0 1 FTE Maintenance II$80,010. Denied. October 21,2024-Page 12 o Extra help$13,245. Maintenance. o Capital equipment for tractor and UTVs$51,500. Maintenance. • Juvenile Court " o .5 FTE$46,576. Maintenance. o .5 FTE$46,576. Maintenance. o Extra help adjustment with new.5 FTE-positions$(53,000). Maintenance. o Minor equipment to replace dilapidated cabinetry$48,000. Maintenance. • Sheriff o 1 FTE Civil Deputy$121,275. Tabled. o 1 FTE Pro ACT Sergeant$155,100. Tabled. o 1 FTE Administrative Lieutenant$129,360. Tabled. o Patrol overtime$173,000. Denied. o Patrol holiday overtime$70,000. Denied. o Motor pool lease for three.white-fleet vehicles$36,000..Tabled. o Overtime$2,000. Denied. o Overtime$1,000. Denied. o Capital equipment for storage building for evidence yard$50,000. Maintenance. o Motor pool capital upfit for three white-fleet vehicles$30,000. Tabled." o Holiday overtime$3,000. Denied. o Transport Sergeant$115,889. Tabled. o Holiday overtime$20,000. Denied. . o Professional services forNisqually costs$1,190,000. Denied. • Public Defense o 1 FTE Attorney$110,007. Tabled. 0 1 FTE Attorney$72,357. Tabled. o Adult felony contract$208,800. Maintenance. o Adult felony investigator$66,330. Maintenance. o Adult misdemeanor contract$198,000. Maintenance. o Adult misdemeanor investigator$15,274. Maintenance. • Superior Court o Miscellaneous Court Commissioner$2,571. Tabled. o ITA Court Commissioner$21,557. Tabled. o Two-year pilot program Domestic Status Conference Commissioner$7,087. Maintenance. o Bailiff pay increase$1,297.Tabled. o Equipment/furniture for lower level two replacement$68,500. Maintenance. • Transfer Out o Transfer from General Fund to Rustlewood$100,000. Maintenance. • County Road o Capital machinery and equipment two F550s,paint striping machine,two F250s $761,000. Maintenance. o Land improvements County Shop planning,satellite maintenance yards,asset replacement,and equipment storage shed$270,000. Maintenance, less asset replacement. o Capital software for mobile shelving unit,conference audio/visual system,`HVAC repairs $235,000. Maintenance. • Elections Equipment b Machinery and equipment$36,000 revenue and expense. Tabled. • Trial Court Improvement o Capital equipment furniture for Building 10$95,000. Denied. • American Rescue Plan Act o Transfer out to Belfair Wastewater$175,000. Denied,planned for 2024. October 21,2024-Page 3 • Mason County Landfill o Minor facility improvements transfer station booth upgrades$415,000. Maintenance. o Capital machinery and equipment$724,000. Maintenance. • North Bay Sewer o Minor facility improvements$520,000. Maintenance. o Department of Commerce"Rochester"water and sewer upgrades grant$192,500 revenue. Maintenance. • Rustlewood Sewer and Water o Facility plan updates$120,000. Maintenance. o Water system plan$425,000. Maintenance. o Transfer in from General Fund$100,000. Maintenance. o Water system grant funding$420,000. Maintenance. • Beards Cove o Water meter installations AC pipe replacement$100,000. Maintenance. o Hydrant replacement$62,500. Maintenance. o Intersection improvement grant$99,910 revenue. Maintenance. • Belfair Sewer o Loan principle$162,256. Maintenance. o Loan interest$13,143. Maintenance. o Capital building improvements$860,000. Maintenance. o Architecture/engineering$200,000. Maintenance. o Belfair sewer extension to PSIC$1,615,000. Maintenance. o Insurance reimbursement$455,000 revenue. Maintenance. o Transfer in—ARPA. Denied,planned for 2024. • Equipment Rental and Revolving o Transfer in from ARPA$170,000. Maintenance. 2:00 P.M. Non-Represented Compensation Study Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Alexandra Sheeks,Cabot Dow Associates,shared the 2024 Mason County Non- Represented Compensation Study Recommendations Overview presentation. Topics included comp study process:preliminary results update,market status,2022-2024 comparison,and comp study process:preliminary recommendations. Respectfully submitted, McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS r R dy,Neathe 'n, Kevin Shutty, Sharon Trask, Chair Vice-Chair Commission October 21,2024-Page 4