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Home My WebLink About2024/10/15 - Elected Official/Department Head Mason County Elected Official/Director Meeting Minutes Commission Chambers s, = 411 N 5tn St, Shelton, WA-98584 October 15, 2024 10:00 a.m. 1. Call to Order—The Chairperson called the Elected Official/Director meeting to order at 10:00 a.m. 2. County Administrator=Mark Neary 2.1 Building 10 Status Bids have been received and staff is working on a contract with J.A.Morris and Construction. Once construction has.been completed,District Court and Probation.can move in. 2.2 Support Services Organization Restructure Diane Zoren is retiring at the end of the year. An IT and Parks and Trails Manager position has been created. The Safety Committee will be transferred to Emergency Management 2.3 Public Records A reminder that Public Records must be processed and tracked correctly. The County has a Public Records Coordinator. The Public Records Policy will be updated. 2.4 Grant Writer Tanessa Noll was introduced. 3. 2025 Budget Update—Jennifer Beierle Budget preparation is well underway;Budget Workshops have been finished and the next workshop for Policy Level Requests(PLRs)has been scheduled for October.22,2024. The Public Hearing to adopt the budget will be scheduled for December 2,2024. 4. Elected Official and Director Updates 4.1 Assessor—Patti McLean A full-page Notice-of Value(NOV)has been sent out. The last date of appeal is November 12; last year 623 appeals were filed. The new field devices work well,photos can be taken and marked to the correct parcel. Next year Area.2—City of Shelton and outskirts towards Dayton will be inspected. Staff will be in marked County vehicles and wearing vests. The senior tax exemption income was increased to$55k. In 2024,253 seniors qualified for this exemption. Designated forest land,current use has been audited. 4.2 Auditor—Steve Duenkel 'Financial Services:Leo Kim;Chief Financial Officer,is defining projects and enhancing internal controls. Recording/Licensing:Passport services are fully integrated,and appointments are being booked. Fraud notify services are being promoted. Quarterly meetings are held with the North Mason Chamber of Commerce and Shelton Tabs and Titles to provide resources. Elections: Staff are prepared for the 2024 election and there has been successful implementation of security enhancements. The temporary vote center in Belfair will be opened and staff is working with Mason Transit for shuttle service. 4.3 Clerk—Charles Rhodes Staff are working upstairs in the old jail organizing and boxing files to go to State Archives. Charles is working with the new Grant Writer to attain a grant for imaging records. 4.4 Coroner—Jaime Taylor Investigators.are certified through the Washington State Criminal Justice Training Commission(CJTC) to be legal Medicolegal Forensic Investigators. One employee is Board certified,and the office is getting accredited for forensic death investigation. The Coroner's Office has been very busy. 4.5 District Court—Judge Steele Supreme Court is ruling on the Public Defense standards November 13,2024. District Court is working with Shelton Municipal Court to use their courtroom. Blake cases are being worked on;2,000 still need processed. A new case management system will be implemented in the spring. District Court is short staffed,and the Court Administrator is retiring. 4.6 Prosecutor—Michael Dorcy The Prosecutor's Office is down two attorneys and is trying to prioritize and triage. Keeping up with the normal workload has been incredibly difficult. 4.7 Sheriff—Ryan Spurling CTEL was implemented in the Jail and will help reduce complaints,fights,and lawsuits;it is already making an impact on inmates. Next year a Special Enforcement Team(SET)will be implemented in areas of the community that have a high volume of issues. Calls for service have increased. The Sheriff's Office is one of four agencies that are DARE certified. This is an updated program meant to be a decision model for mental health,bullying,and drugs. Gold classes will be held in the spring. The Sheriffs Office will combine training with the City of Shelton, Squaxin Island,and Skokomish police forces. Upcoming events include Toys for Tots and Shop with a Cop. The new command vehicle was unveiled at Oysterfest. 4.8 Superior Court—Judge Cobb,Judge Goodell,Judge Stevens Tirsa Butler is'now a Judge,and an offer has been made to anew Court Commissioner. Superior Court is preparing for District Court to move. 4.9 Treasurer—Lisa Frazier The second half of taxes is due October 31,2024. The Treasurer's Office is working with Financial Services and Jennifer Beierle on the Chart of Accounts(COA). The project is taking longer than anticipated and is in a critical transition stage. 4.10 Indigent Defense—Peter Jones Supreme Court is ruling on the Public Defense standards November 13,2024 which will require a massive expansion of the Indigent Defense department and will impact the entire criminal justice system. There are not enough attorneys in that state. Most cases are addiction-related and will be 2 October 15 , 2024 Elected Official /'Director Minutes dismissed. 4.I 1 Central Services—Diane Zoren IT Security:Incident Response Plans were sent out to County staff to identify what department needs are in case of a cybersecurity attack. An hour-long outage is planned for early 2025. Average outage times are two weeks. Reminder to complete cyber awareness training. Mason County website redesign:on track to be completed by beginning of 2025. Motor Pool: cleanliness of vehicles has'been an issue. If an incident-happens in:a County vehicle,staff has 24 hours.to turn in a report. Summit Towing is the new towing company.-.The needs of new vehicles need to be discussed. 4.12 Community Development-Kell Rowen Inspectors inAhe•field have-successfully transitioned to digital,correction notices are filed immediately. The Building Official position is vacant,and enforcement staff need to be added on the building side. The office will be closed all day for all-staff training on October 31,2024. 4.13 Human Resources-Mary Ransier Contracts are settled for-2024. Three contracts will need to be negotiated in 2025. The Learn program in NEOGOV is being implemented. 4.14 Public Health.and Human Services Dave Windom Open House for Building 13 was a success. Clinical services will be coming soon to the new building— family planning, STD testing,etc. Mobile Health and Mental Mobile Health will b-&expanded..A room has been set up with microphone and cameras for podcast or video production to help get messaging out to-the County. Reminder to get your flu shot. Some COVID test kits are still available.. 4.15 Public Works&Utilities and Waste—Loretta Swanson Public Works is going through its records:to shred,document,and/or archive. The Finance Manager has implemented financial controls,separation of duties,etc.and is working With Human Resources on position conversion. Accomplishments'include creating the first Road Improvement District in-many years,getting a new solid waste contract in place,and signing the Public Works Board loan for the Belfair sewer extension. 4.16 WSU Extension—Lisa DeWall Current.programs include Through the Garden Gate for gardening skills,food safety,and food preservation. Reminder to check your pressure gauge annually. The:new year for 4-H began-October 1, an achievement night and bingo was held. Teens are kicking off for.a technology event at the Great Wolf Lodge. Master Gardner and Noxious Weeds had booths at Oysterfest: Members are needed for the Noxious Weed Control Board. Small Farins is hosting a.cultivating success program. 5. Adjournment—The meeting adjourned at 11:18 a.m. 3 October 15 , 2024 Elected Official / Director Minutes �� BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON QXI/>7ilP �IYV\�JD�fI McKenzie mith, Clerk of the Board athertd, Chair Kevin Shnfty,Vi Sharon Trask, Commissioner 4 October 15 , 2024 Elected Official / Director Minutes