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2024/10/22 - Regular Packet
Board of Mason County Commissioners Draft Meeting Agenda Commission Chambers 411 N 5th St, Shelton, WA 98584 October 22, 2024 9:00 a.m. Commission meetings are live streamed at http://www.masonwebtv.com/ Regular Commission business meetings will be held in-person and via Zoom. Please click the Zoom meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized by the Chair to provide comment and testimony. Public comment and testimony can be provided in-person, via e-mail at msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call (360) 427- 9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting. 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 4.2 Employee Service Awards News Release 4.3 Mason County Parks and Trails Advisory Board Openings News Release 5. Open Forum for Citizen Input Please see above options to provide public comment; 3 minutes per person, 15-minute time limit. 6. Adoption of Agenda Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m. 7. Approval of Minutes – 8. Approval of Action Agenda Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered a separate item. 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant # 8107988-8108249 $1,975,690.01 Direct Deposit Fund Warrant # 110316-110724 $ 915,946.72 Salary Clearing Fund Warrant # 7008424-7008459 $1,217,309.24 8.2 Approval of the Settlement Agreement/Release of All Claims in the Eric Hood v Mason County lawsuit filed in Thurston County, Cause no. 24-2-03410-34. 8.3 Approval of the Resolution of Intent to execute a permanent and temporary easement on parcel no. 41901-12- 60000 to Northwest Pipeline LLC for installation of an anticorrosion facility and approval for the Chair to execute the permanent Facility Easement Agreement and temporary Construction Workspace Easement for a 20’ permanent and 20’ temporary easement along Cloquallum Road on parcel no. 41901-12-60000. 8.4 Approval to remove Dennis Hamilton from the Mason County Parks and Trails Advisory Board due to lack of attendance. 8.5 Approval to replace the Walker Park caretaker’s roof for the approximate cost of $10,000. 8.6 Approval of the following recommended Homeless Response System funding amounts: Crossroads Housing $112,000; Rental Assistance Fund $125,000; five-year plan facilitation $125,000; reserve $40,000; and approval to send rejection letters to New Horizons Communities, Community Action Council, and Shelton Family Center. 8.7 Approval to set a Public Hearing for Monday, December 2, 2024 at 9:00 a.m. to consider adoption of the 2025 Budget for Mason County; copies of the 2025 preliminary budget will be available to the public on Monday, November 18, 2024. 8.8 Approval to set a Public Hearing for Tuesday, November 19, 2024 at 9:15 a.m. to certify to the County Assessor the amount of taxes levied for Current Expense and County Road for 2025; an increase to the Current Expense and County Road property tax levies for 2025 may be considered. 8.9 Approval for the County Administrator to enter into contract with J.A. Morris for Building 10 District Court Phase 2 in the amount of $1,048,000. 8.10 Approval of the letter of support for the City of Shelton’s application for funding for the Connecting Housing to Infrastructure Program (CHIP). 9. Other Business (Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. No Public Hearings set for this time. 11. Board’s Calendar and Reports 12. Adjournment MASON COUNTY TO: Board of Mason County Commissioners Reviewed FROM: Ravyn Marshall Ext. 380 DEPARTMENT: Support Services Action Agenda DATE: October 22, 2024 No. 4.1 ITEM: Correspondence 4.1.1 Memo received from Wendy Smith,Executive Director Port of Shelton,with the certified tax levy for 2025 collection 4.1.2 Applications received from Dean Jewitt for Timberland Regional Library(TRL) Board of Trustees and Historic Preservation Commission Advisory Boards; and Jann Goodpaster for Historic Preservation Commission Advisory Board 4.1.3 Received Determination of Significance(DS)and Request for Comments on Scope of Non-Project Environmental Impact Statement(EIS)for the Pierce County Unified Sewer Plan Update 4.1.4 Received request for public comment from Southside School District in regard to meeting with Public Works and Right of Way Engineer about Collier Road safe solutions 4.1.5 Letter received from Peninsula Services regarding potential donation of surplus land to Peninsula Services 4.1.6 Washington State Liquor and Cannabis Board sent the following: Cannabis license application for Shelton Retail Enterprises LLC DBA Floyds; Liquor license applications for Burger Claim and More; and HK&JY Entertainment, Inc DBA Haru Sushi Teriyaki&Wok; Liquor license approval for Burger Claim and More; Cannabis renewal license applications for Newday Growery Group,LLC;NB Arlington LLC; CM1 LLC; and 4Front LLC; and Liquor license renewal applications for PS 27 Inc; Tres Agaves LLC; and Langdon,Eric S 4.1.7 Request received from Hoodsport Fire&EMS that the county review the building standards for roof snow load over Hoodsport Fire&EMS 4.1.8 Federal Energy Regulatory Commission sent the following letters regarding the 2023 Internal Review of the Owner's Dam Safety Program(ODSP) for the Cushman, Nisqually River, Cowlitz River and Wynoochee Projects; Twelfth Partl2D CSIR Recommendations Status Updates on the Cushman Project; and Emergency Action Plan(EAP) Status Report Follow-up plan and Schedule for the Cushman,Nisqually River, Cowlitz River and Wynoochee Projects 4.1.9 Received copy of Annual Notice of Value-Informational Mailing Insert from Patti McLean,Mason County Assessor Attachments: Originals on file with the Clerk of the Board. ECEIVE PORT ®F OCT 022024 #4FPMSTING ,SBI ® 9�POS.SIeI LIT.IES BY Commissioner Randy Neatherlin, Sharon Trask, Kevin Shutty: Mark Neary and McKenzie Smith Memo To: Mason County Assessor From: Wendy Smith, Executive Director Port of Shelton CC: Mason County Commissioners Date: 101212024 Re: Port of Shelton Tax Levy for 2025 I have attached a copy of the budget and levy resolutions passed by the Port of Shelton Commission on October 1, 2024 for your use in preparing the tax assessments for levies imposed in 2024 for collection in the year 2025. The certified.tax levy for 2025 collection in Resolution 24-07 is$890,000.00. Please call me if you have any questions about the Port's budget or levy for next year. I I 21 W Sanderson Way, Shelton,WA 98584 (360)426-1151 (360)427-0231 fax www.portofsholton.com i Port of Shelton . 2025 Operating and;Nonoperatiug.Budget-FINAL I ; 2025 Beginning Cash.and Investments,-January 1,2025•.- $ 6,746,320 Operating Revenues/Expenses Operating Revenues: Sanderson Field Revenues 1,491,700 Johns Prairie Revenues 754,000 Total Operating Revenues 2,245,700 Operating Expenses: Sanderson Field Expenses 291,250 Johns Prairie Expenses 99,400 General and Administrative Expenses 1,775,650 Total Operating Expenses 2,166,300 Net Operating Revenues and Expenses 79,400 Nonoperating Revenues/Expenses Nonoperating Revenues: Debt Proceeds (Notes Rec Prin/New Debt) 2,834,647 Other Nonrevenues 240,000 Capital Contributions 4,861,077 Interest Income 178,600 Property Taxes (Ad Valorem) 890,000 Miscellaneous Taxes 12,000 Proceeds on Sale of Assets 2,000 Insurance Proceeds -Fire 2,327,650 Other Nonoperating Revenues 1,000 Total Nonoperating Revenues 11,346,974 Nonoperating Expenses: Principal Paid on Long-Term Debt 196,269 Purchase of Capital Assets 12,190,300 Other Nonexpenses 240,000 Other Nonoperating Expenses 3,000 Interest Expense 45,842 Total Nonoperating Expenses 12,675,411 Net Nonoperating Revenue and Expenses (1,328,437) N t Increase(Decrease) in Cash'and Investments (1,249,037) Ending Cash'and+Investments-December 31,.2025' 10F 1 PORT OF SHELTON 2025 Capital Facility Plan - FINAL :Port. --- - - - - - Project ',No. 'Pro'ect:Title 2025, Notes_ Sanderson Field SF Taxiway Paving&Lighting-Engineering&Construction: 22,03.01 Grant-FAA#18-2022(eng)-2024(const) $ 3,670,328 Discretionary FAA w15%Match 23.03.01 Grant-WSDOT $ 195,149 1EEOT 5%Match No$150k Limit Port Cash(includes match requirement) $ - 212,723 Port 5%Match _Total SF Taxiway Paving&Lighting Project' $. 4,078.200-1_ -- ---- - _ -- - -- - ---_---- SF Airport Master Plan Update Grant-FAA AIP(BIL funding)#20-2024 $ 313,600 FAA-90%=$448k AIP Funding 23.05.01 Grant-WSDOT AIP(BIL funding) $ 17,500 WSDOT-5%of$500k=$25k Port Cash(includes match requirement) $ 17.500 Port 5%Match - Total SF Airport Master Plan Update Project:._$_ 348,600- __ SF Sanderson Substation-Feasibility Study: TBD Grant-EDA $ 100,000 EDA Grant-$3m grant ask;partially funded Match-PUDfunds $ 25,000 Port Match Requirement(25%)-cash from PUD Total SF Sanderson SubstatiomFeasibility Project' $ 125,000, - - - SF Siding/Roof/HVAC-450 BPL: 22.06.01 JPort Cash $ 150,000 JPortFundecl Total SF$itliug/Roof/HVAC Project: $ - 150,0 W',i- - -- SF Fire Building-Engineering&Construction: Grant-CERB Prospective Development Program $ 339,500 CERBGrant=$750k(7%allocation) 21.08.01 Loan-CERB 22.01.01 Prospective Development Program $ 1,067,000 CERB Loan=$2.25m(22%allocation) 23.04.01 Port Funds-Enduns Insurance S 3,443,500 Insurance Proceeds-estimated at$5.7m(use first before port cash) Port Cash(includes match requirement) $ - Port Match Requirement-$7,155,000(includes insurance funds) -Total SF Fire Building,Project: $ 4,850,000 SF Olympic Mountain Ice Cream Expansion-130 W Corp Rd: 24.07.01 Loan-CERB Committed Private Partner Program $ 1,750,002 CERB Loan=$1.75m(75%allocation)-anticipate 1st draw in 2025 Port Cash(includes match requirement) $ 275,000 Port Match Requirement(25%)-$500k _Total SF Olympic Mountain Ice Cream Expansion Project $-- _-,2;025,000 - SF Miscellaneous Project Funded with Port Cash: 24.03.01 SF Electrical Upgrades Bldg 1 $ 4,500 Port Funded-office space TBD SF 6 Plex Roof-Hangar 79 $ 50,000 Port Funded We ISF Capitalized Labor(With 2024 Alloc+75%2024 JP) $ 99,000 Port Funded - - - -- Total SF Misc Projects: $_ _153,500 1 - - __ - - - _SFOutsid6Fundtg $ - 7,478,077 SF Port Resources $ 4,252,223_ $FToWI $ 11,730 00. 1 of PORT OF SHELTON 2025 Capital Facility Plan - FINAL Port. (Project No.:_ 11 _ - 'Pro'ect Title. — --- _ _ __ '2025 _ _ _ -- -- --- 'Notes Johns Prairie JP Sewer Extension-Engineering Study: TBD I Grant-DOC Industrial Site Readiness S 200,000 DOC Grant-needs to be spent by 6.30.2025 Port Cash(includes match requirement) S - Port Funded-per WS no match required Total JPSewer Extension Engineering Study Project: :$ - 200,000'; JP Miscellaneous Project Funded with Port Cash: TBD 1JP AMR 8 AMI digital water meters $ 25,000 1 Port Funded n/a JJP Capitalized Labor(25%of 2024 JP Allocation) $ 5,000 1 Port Funded -. -. - Tot5IJP'Misc Projects: ,$- ; 30,000 ` - JPOutside Funding: $ 0200000 JP Port Resources $ 1 30,000 JP Total $ 230,000 Port-Wide Port-Wide 8 Maintenance Miscellaneous Funded with Port Cash: n/a Routine Capital $ 65,000 Port Funded TBD New Z Trac $ 20,000 Port Funded TBD New Electric Admin Vehicle $ 40,000 Port Funded-replaces KIA TBD New Electric Admin Charging Station $ 5.000 Port Funded-Level 2 charging station n/a Road Fund $ 65,000 Port Funded n/a Capital Reserve Fund $ 35,000 Port Funded - - ,Total Port•Witle.8 M9lntenence'MISC Projects:,$• ,'230,000 , - -- ` -' ,Port-Wide Outside.Funding - MisePort-Wide Port Resources $ 123 Mtsc PorbWide Total S 230,000 RECAP All Properties Summary 2025 Outside Funding '$ 7678.077' Port Funding $ 4,512,223 Total F,unding,A 1 P,roperties $S1211sq13001 Funding by Source Detail 2025 FAA(WSDOT Grants $ 4,196,577 EDA Grant $ 100,000 DOC Grant $ 200,000 CERB Loans $ 2,817,000 CERB Grants $ 339,500 PUD Match $ 25,000 Enduris Insurance Recovery $ 3,443,500 Port Funds $ 1,068,723 Total Funding by Source Detail $i12,180;3001 2 of PORT OF SHELTON RESOLUTION 24-0fi Resolution of the Port of Shelton Commission Providing for Acceptance, Approval, and Adoption of the Final Operating and Maintenance, and Capital Budget for 2025 Pursuant to RCW 53.35.030 WHEREAS, a Preliminary 2025 Operating and Capital Budget was prepared and presented in a public meeting of the Port of Shelton Commission on September 24, 2024; and WHEREAS, public notices were published in a newspaper of general circulation in Mason County during the weeks of September 16, 2024 and September 23, 2024 proclaiming the availability of the Proposed Final 2025 Operating and Capital Budget to taxpayers at the Port office and announcing a public hearing on the Final Budget on October 1, 2024, all in accordance with RCW 53.35.020 and 53.35.030; and WHEREAS, a public hearing was held on October 1, 2024 at 2:00 P.M., in the Port Commission Chambers after proper notice for a regular meeting of the Port Commission in the daily newspaper of general circulation in Mason County was given, and the Port Commission heard from all persons desiring to be heard on the matter of the Final Budget all in accordance with RCW 53.35.020 and RCW 53.35.030. NOW, THEREFORE BE IT RESOLVED, by the Port of Shelton Commission as follows. The Final Budget for Port Operations & Maintenance for 2025, appended hereto as part of this Resolution is Accepted and Approved. The Capital Budget, appended hereto as part of this Resolution, is Accepted and Approved, and all projects are funded at the budgetary funding levels shown therein. To the extent necessary the Capital Budget will amend the Port's Comprehensive Plan per RCW 53.20.010. This Resolution shall become effective immediately upon its adoption. ADOPTED by the Port of Shelton Commission at a regular meeting thereof held this 1st day of October, 2024. PORT OF SHELTON BOAR COMMISSIONERS r BY RICHARD TAYLO , airman By: � P� KRISTY43UCK, Com ' soner i By: I no, rELMILUND, Commissioner PORT OF SHELTON Resolution No. 24-07 A Resolution of the Port of Shelton Commission Adopting the Property Tax Levy for 2025 RCW 84.55.120 WHEREAS, the Port of Shelton Commission, having properly given notice of the public hearing held October 1, 2024 to consider the Port's current expense budget for the 2025 calendar year,pursuant to RCW 53.35.020 and 53.35.030;and WHEREAS, the district actual levy amount from the previous year was$862,851.62, and WHEREAS, the population of this district is more than 10,000,and NOW, THEREFORE, BE IT RESOLVED, by the Port of Shelton Commission, after hearing, and after duly considering all relevant evidence and testimony presented, and having reviewed all sources of revenue and examined all anticipated expenses and obligations, has determined that an increase is hereby authorized for the levy to be collected in the 2025 tax year; BE IT FURTHER RESOLVED, that the dollar amount of the increase over the actual levy amount from the previous year shall be $8,628.52. This increase represents 1% of the highest lawful levy of$862,851.82. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, solar, biomass, and geothermal facilities, any increase in value of state assessed property, and any annexations that have occurred and refunds made. BE IT FURTHER RESOLVED, that the 2025 tax Levy Certification amount submitted to Mason County shall be $890,000.00. This estimated amount includes additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, solar, biomass and geothermal facilities, any increase in the value of state assessed property, and any annexations that have occurred and refunds made for Port budget purposes. Adopted this 1st day of October, 2024. PORT OF SHELTON BOAR OF COMMISSIONERS B MCHAm7b TAYLOR,001man By: KRISTJ BUCK, Commissioner By. DAL-E ELMLUND, Commissioner Department of(7 Levy Certification Revenue C Submit this document, or something similar,to the county legislative Washington State authority on or before November 30 of the year preceding the year In which Form 64 0100 the levy amounts are to be collected. Courtesy copy may be provided to the county assessor. This form is not designed for the certification of levies under RCW 84.52.070. In accordance with RCW 84.52.020, I Richard H.Taylor (Name), Commission Chairman (Title),for JPort of Shelton (District name), son (Name of county) County legislative authority do hereby certify to theFM that the lCommissioners (Commissioners, Council, Board, etc.) of said district requests that the following levy amounts be collected in N125 (Year of collection) as provided in the district's budget, which was adopted following a public hearing held on October i,2024 (Date of public hearing). Regular levies Levy General levy Otherlevy* Total certified levy request 890,000.00 amount, which includes the amounts below. Administrative refund amount - Non-voted band debt amount Other* - i Excess levies General Enrichment Otherlevy* Levy (n/a for school Bond (school Cap. project districts) districts only) Total certified levy request amount, which includes the amounts below. Administrative refund amount Other* *Examples of other levy types may include EMS,school district transportation, or construction levies. Examples of other amoun may include levy error correction or adjudicated refund amount. Please include a description ien usi er" options. 1 Uc— ZU2�f Sign3tuy . Date: . f To request this document in a alter a format,please complete the form dorwa.goV/AccessibilityRequest or call 360-705-6705.Teletype users please dial 711. REV 64 0100 (8/23/22) Page 1 of 1 Entry#: 7-Timberland Regional Library(TRL) Board of Trustees Status: Submitted Submitted: 10/4/20247:35 AM 'COMM isSioner Ran dy NeathUrUri , Advisory Board Name: g Sharon Trask, Kevm ShuttyMark Timberland Regional Library(TRL) Board of Trustees Nearyand MCKenzle Smlth ' Name: ECEIVEn Today's Date: Dean Jewett OCT p y 2024 U 10/4/2024 Address 13 . Voting Precinct: Phone Email ( Community Service: Employment: Longtime school/teacher volunteer, 30 years in the Telecom field, Past little league coach,JV softball coach. Home security and automation. Community cleanup projects Comcast,AT&T contractor City Homeless task force. Self employed,General contractor,Food trucks,Commercial Civilian police interview board, building. What do you perceive is the role or purpose of this advisory board? To review current and new additions of material and make recommendations. To discuss with peers the offerings of programs new and existing. To collaborate with the existing board and provide perspective. Ultimately to offer a enjoyable experience to user's What interest or skills do you wish to offer this advisory board? Community and local preservation of our legacy/history. Open minded,ability to see and offer input on all sides of an issue. Conflict resolution skills. Project management skills. List any financial,professional,or voluntary affiliations that could create a potential conflict of interest: None noted Required Training: Yes or No: Participation is dependent on attending certain trainings such as the Open Public Meetings Act(OPMA) Yes and Public Records Act(PRA)trainings at no cost to you. Will you be able to attend such trainings? How much time can you commit to Are you a U.S.citizen and *For Civil Service applications ONLY,what this advisory board: Mason County resident? is your political party? Weekly Yes Republican Entry#: 8-Historic Preservation Commission Status: Submitted Submitted: 10/4/2024 8:12 AM Advisory Board Name: [Neary.a4�0 missioner Randy Neatherlin, Historic Preservation Commission on Trask, Kevin Shutty:;;Mark; ECEIVE T enzieSmith OCT 0 4 2024 Name: Today's Date: Dean Jewett BY:-- -- 10/4/2024 Address Voting Precinct: Phone Email ( Community Service: Employment: City homeless task force. 30 years in the Telecom industry. Civilian police interview board. Comcast,AT&T contractor. Past little league coach. Self employed,General contractor,Food trucks, JV softball volunteer coach. Commercial historic building owner. Community yIeanup. What do you perceive is the role or purpose of this advisory board? To review and advise as well as assist in the preservation of our local historic buildings. What interest or skills do you wish to offer this advisory board? General contractor, Historic building owner. Preserving local legacy. List any financial,professional,or voluntary affiliations that could create a potential conflict of interest: None noted Required Training: Yes or No: Participation is dependent on attending certain trainings such as the Open Public Meetings Act(OPMA) Yes and Public Records Act(PRA)trainings at no cost to you. Will you be able to attend such trainings? How much time can you commit to Are you a U.S.citizen and *For Civil Service applications ONLY,what this advisory board: Mason County resident? is your political party? Weekly Yes Republican Entry#: 9- Historic Preservation Commission Status: Submitted Submitted: 10/10/202410:44 AM Commissioner Randy Neatherlin, 0Advisory Board Name: Sharon Trask,Kevin Shutty. Mark Historic Preservation Commission Nearyand.McKenzie Smith EGEI @B' E P� Name: OCT 11 2024 Today's Date: Jann Goodpaster 8Y_ 10/1/2024 Address Voting Precinct: Phone Email ( Community Service: Employment: President, Mason County Historical Society Retired Vice chair, Mason County Historical Preservation Commission Insurance Market Regulatory Examiner Treasurer, Hoodsport Friends of the Library (10 years as a Director of Risk and Regulatory Examinations, 10 Years, Manager of Market Regulation,Oregon Insurance Division What do you perceive is the role or purpose of this advisory board? Do promote the preservation of historical buildings and places in a manner that may encourage economic growth. What interest or skills do you wish to offer this advisory board? Knowledge of Mason County History.Former committee work and oversight. List any financial, professional,or voluntary affiliations that could create a potential conflict of interest: None Required Training: Yes or No: Participation is dependent on attending certain trainings such as the Open Public Meetings Act(OPMA) Yes and Public Records Act(PRA)trainings at no cost to you. Will you be able to attend such trainings? How much time can you commit to Are you a U.S,citizen and *For Civil Service applications ONLY,what this advisory board: Mason County resident? is your political party? Monthly Yes Entry#: 6-Timberland Regional Library(TRL) Board of Trustees Status: Submitted Submitted: 9/18/2024 12:08 PM y �`N Advisory Board Name: SEP 2 0 2024 Timberland Regional Library(TRL) Board of Trustees /XV0 to W14 op s; Name: Today's Date: Nicole S Gonzalez Timmons 9/18/2024 Address Voting Precinct: Phone Email ( Community Service: Employment: NMSD School Director Current:Executive Assistant,Olympia School District (Previous: USS GW FRG Webmaster, USS GW Ombudsman, 2015-2024:Administrative Assistant;Online Learning Cub Scout Troop 4513 Public Relations Chair) Specialist;Online Learning Program Manager, Office of Superintendent of Public Instruction 2013-2015:Adjunct Instructor,Olympic College What do you perceive is the role or purpose of this advisory board? To support the Executive Director in achieving TRL's mission and vision.To ensure policies are current and adhered to.To assure the fiscal responsibility of TRL. What interest or skills do you wish to offer this advisory board? I have a great interest in reading, books,and libraries. I have a growing interest in civic duty and,community. I am organized and detail oriented. I was previously the library technician at Belfair Elementary School. List any financial,professional,or voluntary affiliations that could create a potential conflict of interest: None. Required Training: Yes or No: Participation is dependent on attending certain trainings such as the Open Public Meetings Act(OPMA) Yes and Public Records Act(PRA)trainings at no cost to you. Will you be able to attend such trainings? How much time can you commit to Are you a U.S.citizen and *For Civil Service applications ONLY,what this advisory board: Mason County resident? is your political party? Weekly Yes N/A ECEIVE OCT 0 7 2024 a� `o°�Q PLANNING& PUBLIC 2401 south 35'street,Room 2 ®. "ORKS 9Y. Tacoma,Washington98409-7460 PierceCountyWa.gov/PPW Jen Tetatzin,PE,PMP-Director Commissioner Randy Neatherlin, Sharon Trask, Kevin Shutty. Mark October 7, 2024 Neary and McKenzie Smith Kell I2cvcn, fV1GU i sca Watson, ort A SW0.n,7DY1 Ri U," I&r_4 MMUK RE: Pierce County Unified Sewer Plan Update Determination of Significance (DS) and Request for Comments on Scope of Non-Project Environmental Impact Statement (EIS) SEPA Application Number: 1043601 To Whom It May Concern, Enclosed/attached you will find a Determination of Significance (DS)and Request for Comments on Scope of Non-Project Environmental Impact Statement (EIS) for the Pierce County Unified Sewer Plan Update. Sincerely, Miranda Heimbuch Senior Planner MH:sw 10 Unified Sewer Plan EIS DS and Scoping Notice.docx a�` � `PLLA�NNING& PUBLIC 2401 South 35"'Street,Room 2 o RKS Tacoma,Washington 98409-7460 PierceCountyWa.gov/PPW Jen Tetatzin,PE,PMP-Director DETERMINATION OF SIGNIFICANCE (DS) AND REQUEST FOR COMMENTS ON SCOPE OF NON-PROJECT ENVIRONMENTAL IMPACT STATEMENT (EIS) Proposal Name: Pierce County Unified Sewer Plan Update Lead Agency/ Pierce County Planning and Public Works Department Proponent: Date of Issuance: October 7,2024 Agency Contact: Miranda Heimbuch,Planner 3 (253) 798-30941 miranda.heimbuch@piercecountywa.gov Application Number: 1043601 Location: Pierce County sewer service area Background and Purpose Pierce County Planning & Public Works is updating the Unified Sewer Plan (USP), which is an all-encompassing plan that aligns with the Pierce County Comprehensive Plan and will guide the County's Sewer Utility over the next 20 years. The USP describes the sewer service area and existing collection and treatment system, and outlines policies, goals, and plans that will guide future expansion and improvements.The USP also addresses elements required by the Washington State Department of Ecology, including the General Sewer Plan, NPDES and the Puget Sound Nutrient General Permit, and expansion of sustainability and resource recovery efforts (biosolids, biogas, and reclaimed water). Pierce County Planning & Public Works is updating the USP to provide wastewater service to a growing population and allow for the expansion and additional investments in wastewater infrastruture to service the increased demand and meet changing regulations. Additional details on the Unified Sewer Plan Update are available on the project website: Unified Sewer Plan Update I Pierce County WA- Official Website (piercecountywa gov) Determination The SEPA Responsible Official for Pierce County has determined that this proposal could have a significant adverse impact upon the environment. An Environmental Impact Statement (EIS) is required under RCW 43.21C. A "Non-Project" EIS will be prepared to inform the Unifed Sewer Plan Update. No construction is currently planned or proposed. Future project implementation will require separate project-level environmental review. Appeal Pursuant to RCW 43.21 C.075,and Section 18D.10.080 of Title 18D,and in accordance with Pierce County Code, 1.22,Appeals of Adminstrative Decision to the Examiner, any person aggrieved,or affected by any decision of an adminstrative official may file a notice of appeal.A notice of appeal, together with the appropriate appeal fee, shall be filed within 14 days of the data of an Adminstrative Official's decision, at the Public Services Building,Development Center,Planning and Public Works Department,2401, S 35th Street,Tacoma,Washington or filed electronically at this link: https://www.piercecouniywa.govn676/Adminstrative-Appeals.You should be prepared to make specific factual objections. Appeals must be filed within 14 days of the expiration of the comment deadline. Significant Impacts (Preliminary) The lead agency has identified the following areas for discussion in the EIS: • Earth, Soils, and Erosion • Surface Water, Ground Water, and Stormwater • Plants and Animals • Air Quality and Greenhouse Gas Emissions • Health and Equity • Land and Shoreline Use • Energy and Natural Resources • Transportation • Historical and Cultural Resources • Public Facilities and Utilities Alternatives An EIS is required to identify and analyze alternative approaches to meeting the goals of a proposal and are the basis for environmental analysis. Analyzing and comparing different alternatives provides information for the public and assists decision makers in selecting a preferred course of action.Three alternatives are included in the EIS: Alternative 1. No Action — The existing Pierce County Wastewater Utility service area and improvements adopted in the 2010 Pierce County USP would not change. Alternative 2. Continued Regional Treatment — Alternative 2 continues current regional wastewater treatment and conveyance practices but would allow the Wastewater Utility.to adjust to changing conditions, prepare for growth, and renew aging infrastructure by planning for and making new investments in wastewater treatment, conveyance infrastructure, and resource recovery. Alternative 3. Additional Subre ional Treatment—Alternative 3 would include many of the same investments described above under Alternative 2,but would also include the future implementation of subregional treatment, where technically and financially feasible, at 2-3 locations within the County service area. Scoping Scoping comments are due no later than 5:00 PM on November 7,2024 and may be submitted: • Email to the Pierce County Unified Sewer Plan update at: USP(a),PiereeCountvWa.gov • Online athttps://www.piercecountywa.gov/USP • In writing via US mail or hand delivered to: Pierce County Planning&Public Works—Sewer Division Attn: Miranda Heimbuch 9850 - 64a St. W. University Place, WA 98467 Agencies, affected tribes, and members of the public are invited to comment on the scope of the EIS. Scoping comments should focus on EIS alternatives, EIS elements, probable significant adverse impacts, and potential mitigation measures. The EIS public scoping comment period opens October 7, 2024. The deadline for submitting scoping comments is 5:00 PM on November 7, 2024. All comments related to project scoping must be submitted by this date. Comments may be submitted in writing.A valid physical mailing address is required to establish status as an official party of record. Get Involved To learn more about the proposal and share your feedback,please visit and subscribe to the project website Unified Sewer Plan Update I Pierce County,WA-Official Website(piercecountywa.gov). Responsible Official: Jeri Tetatzin,PE,PMP—Planning and Public Works Director 2401 South 35th Street, Suite 2 Tacoma, WA 98409 Date: 10/04/2024 SEPA Responsible Official: en T&44 zin,P.E. t=t;t=i OCT 0 7 2024 SEPA-1 Environmental Checklist w• corn�lsslogneFRandyi�Neatht�`rlin`;. Sharon TraskKevin Shu`ttyMark• . Nearyiamd McKen zieiSmitn'W Kzitl ��otNan,,'M'p,�=,'r,rU'�jNatsn�i:; Purpose of checklist NanSon, 'lZ,ch`ax�t Governmental agencies use this checklist to help determine whether the environmental impacts of your �K+P1Jon, proposal are significant.This information is also helpful to determine if available avoidance, minimization, or compensatory mitigation measures will address the probable significant impacts or if an environmental impact statement will be prepared to further analyze the proposal. Instructions for applicants This environmental checklist asks you to describe some basic information about your proposal. Please answer each question accurately and carefully,to the best of your knowledge. You may need to consult with an agency specialist or private consultant for some questions.You may use "not applicable"or"does not apply" only when you can explain why it does not apply and not when the answer is unknown.You may also attach or incorporate by reference additional studies reports. Complete and accurate answers to these questions often avoid delays with the SEPA process as well as later in the decision-making process. The checklist questions apply to all parts of your proposal, even if you plan to do them over a period of time or on different parcels of land.Attach any additional information that will help describe your proposal or its environmental effects.The agency to which you submit this checklist may ask you to explain your answers or provide additional information reasonably related to determining if there may be significant adverse impact. Instructions for lead agencies Please adjust the format of this template as needed.Additional information may be necessary to evaluate the existing environment, all interrelated aspects of the proposal and an analysis of adverse impacts.The checklist is considered the first but not necessarily the only source of information needed to make an adequate threshold determination. Once a threshold determination is made,the lead agency is responsible for the completeness and accuracy of the checklist and other supporting documents. Use of checklist for nonproject proposals For nonproject proposals (such as ordinances, regulations, plans and programs), complete the applicable parts of sections A and B, plus the Supplemental Sheet for Nonproject Actions(Part D). Please completely answer all questions that apply and note that the words "project," "applicant," and "property or site" should be read as "proposal," "proponent," and "affected geographic area," respectively.The lead agency may exclude (for non- projects) questions in "Part B: Environmental Elements"that do not contribute meaningfully to the analysis of the proposal. I https:/Iecology.wa.gov/Regulations-Permits/SEPA/Environmental-review/SEPA-guidance/Checklist-guidance SEPA Environmental checklist September 2023 Page 1 (WAC 197-11-960) A.Background Find help answering background questions' 1. Name of proposed project,if applicable: Pierce County Unified Sewer Plan Update 2. Name of applicant: Pierce County Planning and Public Works Department 3. Address and phone number of applicant and contact person: Miranda Heimbuch, Planner 3, 9850 64th Street West, University Place,WA 98467 4. Date checklist prepared: September 27, 2024 5. Agency requesting checklist: Pierce County Development Services 6. Proposed timing of schedule (including phasing, if applicable): DS/Scoping Notice publication October 7, 2024 7. Do you have any plans for future additions,expansion, or further activity related to or connected with this proposal? If yes, explain. No S. List any environmental information you know about that has been prepared, or will be prepared, directly related to this proposal. Future- Draft and Final Environmental Impact Statement 9. Do you know whether applications are pending for governmental approvals of other proposals directly affecting the property covered by your proposal? If yes, explain. 10. List any government approvals or permits that will be needed for your proposal,if known. 11. Give brief,complete description of your proposal, including the proposed uses and the size of the project and site.There are several questions later in this checklist that ask you to describe certain aspects of your proposal.You do not need to repeat those answers on this page. (Lead agencies may modify this form to include additional specific information on project description.) Pierce County Planning&Public Works is updating the Unified Sewer Plan(USP),which is an all- encompassing plan that aligns with the Pierce County Comprehensive Plan and will guide the County's Sewer Utility over the next 20 years. The USP describes the sewer service area and existing collection and treatment system,and outlines policies,goals,and plans that will guide future 2 httpsJ/ecology.wa.gov/Regulations-Permits/SEPA/Envirorunental-review/SEPA-guidance/SEPA-checklist- guidance/SEPA-Checklist-Section-A-Background SEPA Environmental checklist September 2023 Page 2 (WAC 197-11-960) expansion and improvements.The USP also addresses elements required by the Washington State Department of Ecology, including the General Sewer Plan, NPDES and the Puget Sound Nutrient General Permit,and expansion of sustainability and resource recovery efforts(biosolids, biogas, and reclaimed water). Pierce County Planning& Public Works is updating the USP to provide wastewater service to a growing population and allow for the expansion and additional investments in wastewater infrastruture to service the increased demand and meet changing regulations. Additional details on the Unified Sewer Plan Update are available on the projectwebsite: Unified Sewer Plan Update I Pierce County.WA-Official Website(piercecountywa.gov) An EIS is required to identify and analyze alternative approaches to meeting the goals of a proposal and are the basis for environmental analysis.Analyzing and comparing different alternatives provides information for the public and assists decision makers in selecting a preferred course of action.Three alternatives are included in the EIS: Alternative 1. No Action-The existing Pierce County Wastewater Utility service area and improvements adopted in the 2010 Pierce County USP would not change. Alternative 2. Continued Regional Treatment-Alternative 2 continues current regional wastewater treatment and conveyance practices but would allow the Wastewater Utility to adjust to changing conditions,prepare for growth, and renew aging infrastructure by planning for and making new investments in wastewater treatment,conveyance infrastructure,and resource recovery. Alternative 3.Additional Subregional Treatment-Alternative 3 would include many of the same investments described above under Alternative 2, but would also include the future implementation of subregional treatment,where technically and financially feasible,at 2-3 locations within the County service area. 12. Location of the proposal. Give sufficient information for a person to understand the precise location of your proposed project, including a street address, if any, and section, township,and range, if known. If a proposal would occur over a range of area, provide the range or boundaries of the site(s). Provide a legal description,site plan,vicinity map,and topographic map, if reasonably available.While you should submit any plans required by the agency,you are not required to duplicate maps or detailed plans submitted with any permit applications related to this checklist. Pierce County sewer service area B.Environmental Elements 1. Earth Find help answering earth questions3 a. General description of the site: 3 https://ecology.wa.gov/regulations-permits/sepatenvironmental-review/sepa-guidance/sepa-checklist- guidance/sepa-checklist-section-b-environmental-elements/environmental-elements-earth SEPA Environmental checklist September 2023 Page 3 (WAC 197-11-960) Circle or highlight one: Flat, rolling, hilly, steep slopes, mountainous,other: b. What is the steepest slope on the site (approximate percent slope)? c. What general types of soils are found on the site (for example, clay,sand,gravel, peat, muck)? If you know the classification of agricultural soils,specify them,and note any agricultural land of long-term commercial significance and whether the proposal results in removing any of these soils. d. Are there surface indications or history of unstable soils in the immediate vicinity? If so, describe. e. Describe the purpose,type,total area,and approximate quantities and total affected area of any filling, excavation,and grading proposed. Indicate source of fill. f. Could erosion occur because of clearing, construction,or use? If so,generally describe. g. About what percent of the site will be covered with impervious surfaces after project construction (for example, asphalt or buildings)? h. Proposed measures to reduce or control erosion,or other impacts to the earth, if any. 2. Air Find help answering air questions° a. What types of emissions to the air would result from the proposal during construction, operation,and maintenance when the project is completed? If any,generally describe and give approximate quantities if known. b. Are there any off-site sources of emissions or odor that may affect your proposal? If so,generally describe. °https://ecology.wa.gov/Regulations-Permits/SEPA/Environmental-review/SEPA-guidance/SEPA-checklist- guidance/SEPA-Checklist-Section-B-Environmental-elements/Environmental-elements-Air SEPA Environmental checklist September 2023 Page 4 (WAC 197-11-960) c. Proposed measures to reduce or control emissions or other impacts to air, if any: 3. Water Find help answering water questions' a. Surface: Find help answering surface water questions' 1. Is there any surface water body on or in the immediate vicinity of the site (including year-round and seasonal streams,saltwater, lakes,ponds,wetlands)? If yes, describe type and provide names. If appropriate,state what stream or river it flows into. 2. Will the project require any work over, in,or adjacent to (within 200 feet)the described waters? If yes, please describe and attach available plans. 3. Estimate the amount of fill and dredge material that would be placed in or removed from surface water or wetlands and indicate the area of the site that would be affected. Indicate the source of fill material. 4. Will the proposal require surface water withdrawals or diversions? Give a general description,purpose, and approximate quantities if known. S. Does the proposal lie within a 100-year floodplain? If so, note location on the site plan. 6. Does the proposal involve any discharges of waste materials to surface waters? If so, describe the type of waste and anticipated volume of discharge. s https://ecology.wa.gov/Regulations-Permits/SEPA/Environmental-review/SEPA-guidance/SEPA-checklist- gu idance/SEPA-Checklist-Section-B-Environmental-elements/Environmental-elements-3-Water 6 https://ecology.wa.gov/Regulations-Permits/SEPA/Environmental-review/SEPA-guidance/SEPA-cheeklist- guidance/SEPA-Checklist-Section-B-Environmental-elements/Environmental-elements-3-Water/Environmental- elements-Surface-water SEPA Environmental checklist September 2023 Page 5 (WAC 197-11-960) b. Ground: Find help answering around water questions' 1. Will groundwater be withdrawn from a well for drinking water or other purposes? If so,give a general description of the well, proposed uses and approximate quantities withdrawn from the well.Will,water be discharged to groundwater? Give a general description, purpose,and approximate quantities if known. 2. Describe waste material that will be discharged into the ground from septic tanks or other sources, if any(domestic sewage; industrial, containing the following chemicals...; agricultural; etc.). Describe the general size of the system,the number of such systems,the number of houses to,be served (if applicable), or the number of animals or humans the system(s) are expected to serve. c. Water Runoff(including stormwater): 1. Describe the source of runoff(including storm water) and method of collection and disposal, if any(include quantities, if known).Where will this water flow?Will this water flow into other waters? If so, describe. 2. Could waste materials enter ground or surface waters? If so,generally describe. 3. Does the proposal alter or otherwise affect drainage patterns in the vicinity of the site? If so, describe. d. Proposed measures to reduce or control surface,ground,and runoff water,and drainage pattern impacts, if any: 4. Plants Find help answering plants questions a. Check the types of vegetation found on the site: ❑ deciduous tree: alder, maple,aspen,other ❑ evergreen tree:fir, cedar, pine,other ❑ shrubs ❑ grass https:Hecology.wa.gov/Regulations-Permits/SEPA/Environmental-review/SEPA-guidance/SEPA-checklist- guidance/SEPA-Checklist-Section-B-Environmental-elements/Environmental-elements-3-W ater/Environmental- elements-Groundwater SEPA Environmental checklist September 2023 Page 6 (WAC 197-11-960) ❑ pasture. ❑ crop or grain ❑ orchards,vineyards,or other permanent crops. ❑ wet soil plants:cattail,buttercup, bullrush, skunk cabbage, other ❑ water plants:water lily, eelgrass, milfoil,other ❑ other types of vegetation b. What kind and amount of vegetation will be removed or altered? c. List threatened and endangered species known to be on or near the site. d. Proposed landscaping, use of native plants,or other measures to preserve or enhance vegetation on the site, if any. e. List all noxious weeds and invasive species known to be on or near the site. 5. Animals Find help answering animal questionsa a. List any birds and other animals that have been observed on or near the site or are known to be on or near the site. Examples include: • Birds: hawk, heron, eagle, songbirds,.other: • Mammals: deer, bear, elk, beaver, other: • Fish: bass,salmon,trout, herring,shellfish, other: b. List any threatened and endangered species known to be on or near the site. c. Is the site part of a migration route? If so, explain. d. Proposed measures to preserve or enhance wildlife, if any. s https://ecology.wa.gov/Regulations-Permits/SEPA/Environmental-review/SEPA-guidance/SEPA-checklist- guidance/SEPA-Checklist-Section-B-Environmental-elements/Environmental-elements-5-Animals SEPA Environmental checklist September 2023 Page 7 (WAC 197-11-960) e. List any invasive animal species known to be on or near the site. 6. Energy and natural resources Find help answering energy and natural resource questions9 a. What kinds of energy(electric, natural gas, oil,wood stove,solar) will.be used to meet the completed project's energy needs? Describe whether it will be used for heating, manufacturing,etc. b. Would your project affect the potential use of solar energy by adjacent properties? If so,generally describe. c. What kinds of energy conservation features are included in the plans of this proposal? List other proposed measures to reduce or control energy impacts, if any. 7. Environmental health Health Find help with answering environmental health guestionslo a. Are there any environmental health hazards, including exposure to toxic chemicals, risk of fire and explosion, spill, or hazardous waste,that could occur because of this proposal? If so,describe. 1. Describe any known or possible contamination at the site from present or past uses. 2. Describe existing hazardous chemicals/conditions that might affect project development and design.This includes underground hazardous liquid and gas transmission pipelines located within the project area and in the vicinity. 3. Describe any toxic or hazardous,chemicals that might be stored, used, or produced during the project's development or construction, or at any time during the operating life of the project. 4. Describe special emergency services that might be required. 9 https://ecology.wa.gov/Regulations-Permits/SEPA/Enviromnental-review/SEPA-guidance/SEPA-checklist- guidance/SEPA-Checklist-Section-B-Environmental-elements/Environmental-elements-6-Energy-natural-resou 10 https://ecology.wa.gov/Regulations-Permits/SEPA/Enviromnental-review/SEPA-guidance/SEPA-checklist- guidance/SEPA-Checklist-Section-B-Environmental-elements/Environmental-elements-7-Environmental-health SEPA Environmental checklist September 2023 Page 8 (WAC 197-11-960) 5. Proposed measures to reduce or control environmental health hazards,if any. b. Noise 1. What types of noise exist in the area which may affect your project(for example: traffic,equipment, operation, other)? 2. What types and levels of noise would be created by or associated with the project on a short-term or a long-term basis (for example:traffic,construction, operation, other)? Indicate what hours noise would come from the site)? 3. Proposed measures to reduce or control noise impacts, if any: 8. Land and shoreline use Find help answering land and shoreline use questions" a. What is the current use of the site and adjacent properties?Will the proposal affect current land uses on nearby or adjacent properties? If so, describe. b. Has the project site been used as working farmlands or working forest lands? If so, describe. How much agricultural or forest land of long-term commercial significance will be converted to other uses because of the proposal, if any? If resource lands have not been designated, how many acres in farmland or forest land tax status will be converted to nonfarm or nonforest use? 1. Will the proposal affect or be affected by surrounding working farm or forest land normal business operations,such as oversize equipment access,the application of pesticides,tilling, and harvesting? If so, how? c. Describe any structures on the site. d. Will any structures be demolished? If so,what? e. What is the current zoning classification of the site? https://ecology.wa.gov/Regulations-Permits/SEPA/Environmental-review/SEPA-guidance/SEPA-checklist- guidance/SEPA-Checklist-Section-B-Environmental-elements/Environmental-elements-8-Land-shoreline-use SEPA Environmental checklist September 2023 Page 9 (WAC 197-11-960) f. What is the current comprehensive plan designation of the site? g. If applicable,what is the current shoreline master program designation of the site? h. Has any part of the site been classified as a critical area by the city or county? If so, specify. i. Approximately how many people would reside or work in the completed project? j. Approximately how many people would the completed project displace? k. Proposed measures to avoid or reduce displacement impacts, if any. I. Proposed measures to ensure the proposal is compatible with existing and projected land uses and plans,if any. m. Proposed measures to reduce or control impacts to agricultural and forest lands of long-term commercial significance, if any: 9. Housing Find help answering housing questions a. Approximately how many units would be provided, if any? Indicate whether high, middle,or low-income housing. b. Approximately how many units, if any,would be eliminated? Indicate whether high, middle,or low-income housing. c. Proposed measures to reduce or control housing impacts,if any: 12 https://ecology.wa.gov/Regulations-Permits/SEPA/Environmental-review/SEPA-guidance/SEPA-checklist- gu idancelSEPA-Checklist-Section-B-Environmental-elements/Environrnental-elements-9-Housing SEPA Environmental checklist September 2023 Page 10 (WAC 197-11-960) I 10. Aesthetics Find help answering aesthetics guestions13 a. What is the tallest height of any proposed structure(s), not including antennas;what is the principal exterior building material(s) proposed? b. What views in the immediate vicinity would be altered or obstructed? c. Proposed measures to reduce or control aesthetic impacts,if any: 11. Light and glare Find help answering light and glare guestions34 a. What type of light or glare will the proposal produce?What time of day would it mainly occur? b. Could light or glare from the finished project be a safety hazard or interfere with views? c. What existing off-site sources of light or glare may affect your proposal? d. Proposed measures to reduce or control light and glare impacts, if any: 12. Recreation Find help answering recreation questions a. What designated and informal recreational opportunities are in the immediate vicinity? b. Would the proposed project displace any existing recreational uses? If so, describe. c. Proposed measures to reduce or control impacts on recreation, including recreation opportunities to be provided by the project or applicant,if any: 11 https:Hecology.wa.gov/Regulations-Permits/SEPA/Environmental-review/SEPA-guidance/SEPA-checklist- guidance/SEPA-Checklist-S ection-B-Environmental-elements/Environmental-elements-10-Aesthetics 14 https://ecology.wa.gov/Regulations-Permits/SEPA/Fnvironmental-review/SEPA-guidance/SEPA-checklist- guidance/SEPA-Checklist-Section-B-Enviromnental-elements/Environmental-elements-I 1-Light-glare SEPA Environmental checklist September 2023 Page 11 (WAC 197-11-960) 13. Historic and cultural preservation Find help answering historic and cultural preservation questions" a. Are there any buildings,structures,or sites, located on or near the site that are over 45 years old listed in or eligible for listing in national,state, or local preservation registers? If so,specifically describe. b. Are there any landmarks,features, or other evidence of Indian or historic use or occupation?This may include human burials or old cemeteries.Are there any material evidence, artifacts,or areas of cultural importance on or near the site? Please list any professional studies conducted at the site to identify such resources. c. Describe the methods used to assess the potential impacts to cultural and historic resources on or near the project site. Examples include consultation with tribes and the department of archeology and historic preservation, archaeological surveys, historic maps, GIS data,etc. d. Proposed measures to avoid, minimize,or compensate for loss,changes to, and disturbance to resources. Please include plans for the above and any permits that may be required. 14. Transportation Find help with answering transportation guestions16 a. Identify public streets and highways serving the site or affected geographic area and describe proposed access to the existing street system.Show on site plans, if any. b. Is the site or affected geographic area currently served by public transit? If so, generally describe. If not,what is the approximate distance to the nearest transit stop? c. Will the proposal require any new or improvements to existing roads,streets, pedestrian, bicycle, or state transportation facilities, not including driveways? If so, generally describe (indicate whether public or private). https://ecology.wa.gov/Regulations-Permits/SEPA/Environmental-review/SEPA-guidance/SEPA-checklist- guidance/SEPA-Checklist-Section-B-Environmental-elements/Environmental-elem ents-l3-Historic-cultural-p 16 https://ecology.wa.gov/Regulations-Permits/SEPA/Environmental-review/SEPA-guidance/SEPA-checklist- guidance/SEPA-Checklist-Section-B-Environmental-elements/Environmental-elements-14-Transportation SEPA Environmental checklist September 2023 Page 12 (WAC 197-11-960) d. Will the project or proposal use (or occur in the immediate vicinity of) water, rail, or air transportation? If so,generally describe. e. How many vehicular trips per day would be generated by the completed project or proposal? If known, indicate when peak volumes would occur and what percentage of the volume would be trucks (such as commercial and nonpassenger vehicles).What data or transportation models were used to make these estimates? f. Will the proposal interfere with,affect,or be affected by the movement of agricultural and forest products on roads or streets in the area? If so,generally describe. g. Proposed measures to reduce or control transportation impacts,if any: 15. Public services Find help answering public service guestions17 a. Would the project result in an increased need for public services (for example:fire protection, police protection, public transit, health care,schools, other)? If so, generally describe. b. Proposed measures to reduce or control direct impacts on public services,if any. 16. Utilities Find help answering utilities guestions18 a. Circle utilities currently available at the site:electricity, natural gas,water, refuse service,telephone, sanitary sewer,septic system, other: b. Describe the utilities that are proposed for the project,the utility providing the service,and the general construction activities on the site or in the immediate vicinity which might be needed. 11 https://ecology.wa.gov/regulations-permits/sepa/environmental-review/sepa-guidance/sepa-checklist- guidance/sepa-checklist-section-b-environmental-elements/environmental-elements-l5-public-services 18 https://ecology.wa.gov/regulations-permits/sepa/environmental-review/sepa-guidancelsepa-cheeklist- guidance/sepa-checklist-section-b-environmental-elements/environmental-elements-l6-utilities SEPA Environmental checklist September 2023 Page 13 (WAC 197-11-960) C.Signature Find help about who should sign19 The above answers are true and complete to the best of my knowledge. I understand that the lead agency is relying on them to make its decision. 9/27/2024 X Miranda Heimbuch Signed by.mheimbu Type name of signee: Miranda Heimbuch Position and agency/organization: Pierce County Planning& Public Works—Sewer Division Date submitted: September 27, 2024 D.Supplemental sheet for nonproject actions Find help for the nonproiect actions worksheet20 Do not use this section for project actions. Because these questions are very general, it may be helpful to read them in conjunction with the list of the elements of the environment. When answering these questions, be aware of the extent the proposal, or the types of activities likely to result from the proposal, would affect the item at a greater intensity or at a faster rate than if the proposal were not implemented. Respond briefly and in general terms. 1. How would the proposal be likely to increase discharge to water; emissions to air; production,storage, or release of toxic or hazardous substances; or production of noise? • Proposed measures to avoid or reduce such increases are: 2. How would the proposal be likely to affect plants,animals,fish, or marine life? • Proposed measures to protector conserve plants, animals,fish,or marine life are: 19 https://ecology.wa.gov/Regulations-Permits/SEPA/Enviromnental-review/SEPA-guidance/SEPA-checklist- guidance/SEPA-Checklist-Section-C-Signature 20 https://ecology.wa.gov/regulations-permits/sepa/environmental-review/sepa-guidance/sepa-checklist- guidance/sepa-checklist-section-d-non-prof ect-actions SEPA Environmental checklist September 2023 Page 14 (WAC 197-11-960) 3. How would the proposal be likely to deplete energy or natural resources? • Proposed measures to protect or conserve energy and natural resources are: 4. How would the proposal be likely to use or affect environmentally sensitive areas or areas designated (or eligible or under study)for governmental protection,such as parks,wilderness,wild and scenic rivers,threatened or endangered species habitat, historic or cultural sites,wetlands,floodplains,or prime farmlands? • Proposed measures to protect such resources or to avoid or reduce impacts are: S. How would the proposal be likely to affect land and shoreline use, including whether it would allow or encourage land or shoreline uses incompatible with existing plans? • Proposed measures to avoid or reduce shoreline and land use impacts are: 6. How would the proposal be likely to increase demands on transportation or public services and utilities? • Proposed measures to reduce or respond to such demand(s) are: 7. Identify, if possible,whether the proposal may conflict with local,state,or federal laws or requirements for the protection of the environment. SEPA Environmental checklist September 2023 Page 15 (WAC 197-11-960) ECEIVE _ Southside School District OCT 0 0 2024 161 SE Collier Road BY: Shelton,WA 98584 v (360)426-8437 sC8T8510EBOBCAts www.southsideschool.oru Commissioner Randy Neatherlin,' ^; Sharon Trask, Kevin Shutty. Mark .a Neary and McKenzie Smith LDI�D'Ytt�{�i SWanSon Tinos S�.h�tefer September 17,2024 ,, � K �-1;>,,�,�, Loretta and Lovejoy, Regarding my communications over the phone and email over the past several months: 1) Southside School District has requested that you resend us your Right of Way Engineer for another feasibility discussion about the following Collier Road safe solutions: • widening the west side of Collier Rd to include a right turn lane (southbound to Arcadia Rd.), • install flashing yellow warning lights at the intersection of Arcadia Rd/CollierBinns Swiger,and • install increased safety warning lights or warning signs on the northbound lane of Collier Rd from Arcadia toward Old Arcadia Rd. 2)Please note you are welcome to address the Southside School Board about the County's ideas for the safest possible egress to Southside School. Our next two Board meetings are Sept. 24th and Oct.22, both accessible over Zoom at 6:30PM. https://us02web.zoom.us/j/4434525334 3)The district does not support the County's multi-million dollar, labor intensive engineering solution to log and carve an access easement from Arcadia Rd to the back of the school property at this time. The adjoining neighbors also voiced, "do not support this solution." I met last week with Sheriff Spurling and described our safety needs in detail. He dispatched officers the following day. Several speeding tickets were issued on Arcadia Rd approaching Collier intersection, but could not catch a 50-mile/hr. speeder traveling Southbound on Collier Rd,right turn onto Old Arcadia--through the school zone(where I am directing traffic). The Sheriff is dispatching another Sheriff today to mitigate the speeding in the school zone. Please respond. I have copied my Board of Directors. They are all Southside neighbors. Respectfully, Paul Wieneke, Superintendent Southside School District EGEIVEft Peninsula Services gY -- Empowerment through Employment October 4,2024 Commissioner Randy Neatherlin,' Shar n Trask, Kevm Shutty Mark�f�- ou Neary a d;MKe�nzie Smrth +t - Mr. Mark Neary, Administrator ". 411 N. 51h Street —" Shelton, WA 98584 Subject: Potential donation of surplus land to Peninsula Services, a 501 (c)3 nonprofit organization. Parcels of land are located at the intersection on US 101 and SR 102, in Shelton north of the Port of Shelton. Dear Mr.Neary: I am grateful for this opportunity to present this request to you on behalf of Peninsula Services regarding one of our agency's greatest priorities during the existing tight housing market that continually squeezes out those who would benefit most from accessible, affordable housing: any and all individuals with differing abilities, including seniors,veterans and the workforce at large. You may be aware that our organization's partnership with Mason County,fostered by Chris Tibbs,CEO, has continued to evolve in Mason County over the past few years, and we have amplified our services model to benefit Mason County residents. At this time, we are committed to ensuring that affordable and accessible housing is available for our target population.The demand for housing has created a crisis, and our vision parallels Mason County's demand for multi-family housing growth. Our leadership believes that the surplus of land at the intersection of US 101 and SR 102,as identified above and owned by Mason County, is a perfect match for the community's identified need to build affordable housing. Peninsula Services requests your kind and favorable consideration of this request for a donation of the aforementioned surplus land parcels to support the development of affordable housing. This collaborative effort is destined to create a sustainable community while nurturing the desperate need for housing for diverse households with little. By delivering this favorable community impact through this collaborative effort, economic growth and stability in Mason County will follow for years to come. Thank you for your time and consideration of our request. I would be delighted to meet at your convenience to discuss this proposal further and explore the next steps as we work in collaboration to positively impact the community and its residents.- Kind regards, Holly James Holly James Senior Vice Presiden70HOushig 360-633-5948 cc: Randy Neatherlin Sharon Trask Kevin Shutty Offices;400 Warren Ave. * Suite 150 * Bremerton, WA 98337 Mail:PO Box5030 *Bremerton, WA98312 360-373-1446 * www.peninsulaservices.org v Washington State t ..' Liquor and Cannabis Board NOTICE OF CANNABIS LICENSE APPLICATION E V E IVE WASHINGTON STATE LIQUOR AND CANNABIS BOARD License Division - P.O. Box 43098 Commissioner Randy Neatherlin, Olympia,WA 98504-3098 OCT U 9 2024 U,Sharon Trask, Kevin Shutty. Mark Customer Service: (360) 664-1600 Fax: (360) 753-2710 Nearly and McKenzie Smith Website: http:/fleb.wa.gov BY Cannabis Board RETURN TO: Iocalauthority@sp.Icb.wa.gov TO:MASON COUNTY COMMISSIONERS DATE: 10/09/24 RE:ASSUMPTION APPLICANTS: From SHELTON RETAIL ENTERPRISES LLC DbaFLOYDS MEMENTO CREDERELLC GOAD,TIMOTHY License: 430798 -7B County:23 1977-02-05 UBI:605-575-819-001-0001 Tradename:SASHNS CANNABIS Loc Addr: 931 E JOHNS PRAIRIE RD SHELTON,WA 98584-1270 Mail Addr: 1001 COOPER POINT RD SW#1401 OLYMPIA,WA 9 8502-1 1 07 Phone No.: 404406-3054 TIMOTHY GOAD Privileges Applied For: CANNABIS RETAILER As required by RCW 69.50.331(7), the Liquor and Cannabis Board is notifying you that the above has applied for a cannabis license. You have 20 days from the date of this notice to give your input on this application. If we do not receive this notice back within 20 days,we will assume you have no objection to the issuance of the license. If you need additional time to respond,you must submit a written request for an extension of up to 20 days,with the reason(s)you need more time. If you need information on SSN,contact our Cannabis CHRI desk at(360)664-1704. vrs No 1.Do you approve of applicant? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 2.Do you approve of location?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 3.If you disapprove and the Board contemplates issuing a license,do you wish to request an adjudicative hearing before final action is taken? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ (See WAC 314-09-060 for information about this process) 4. If you disapprove,per RCW 69.50.331(7)you MUST attach a letter to the Board detailing the reason(s)for the objection and a statement of all facts on which your objection(s)are based. DATE SIGNATURE OF MAYOR,CITY MANAGER,COUNTY COMMISSIONERS OR DESIGNEE Washington Slate Liquor and Cannabis Board NOTICE OF LIQUOR LICENSE APPLICATION Commissioner Randy Neatherlin, E C E 6V E- WASHINGTON STATE LIQUOR AND CANNABIS BOARD Sharon Trask, Kevin Shutty. Mark License Division - P.O. Box43098 J L 0 6 2024 Olympia,WA 98504-3098 Neary and McKenzie Smith Customer Service: (360) 664-1600 Fax: (360) 753-2710 Liquor Board BY` Website: http://Icb.wa.gov TO:MASON COUNTY COMMISSIONERS RETURN TO: localauthority@sp.lcb.wa.gov RE:NEW APPLICATION DATE: 9/06/24 U BI:605-601-254-001-0001 License: 084392 -2N County:23 APPLICANTS: Tradename:BURGER CLAIM AND MORE INDUS LLC Address: 24171 NE STATE ROUTE 3 VIRK, KANWARDEEP BELFAIR WA 98528-9626 1959-1D-02 OSTAPCHUK,ALLA (Spouse) 1989-05-24 Phone No.: 916-225-2496 KANWARDEEP VIRK Privileges Applied For: TAKE OUT/DELIVERY ENDORSEMENT PREMIXED COCKTAILSMINE TO-GO GROWLERS TAKE OUT/DELIVERY SPIRITS/BR/WN REST LOUNGE+ As required by RCW 66.24.010(8), the Liquor and Cannabis Board is notifying you that the above has applied for a liquor license. You have 20 days from the date of this notice to give your input on this application. If we do not receive this notice back within 20 days,we will assume you have no objection to the issuance of the license. If you need additional time to respond,you must submit a written request for an extension of up to 20 days,with the reason(s)you need more time. If you need information on SSN,contact our CHRI desk at(360)664-1724. Ws NO 1.Do you approve of applicant? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 2.Do you approve of location? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 3. If you disapprove and the Board contemplates issuing a license,do you wish to request an adjudicative hearing before final action is taken? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ (See WAC 314-09-010 for information about this process) 4. If you disapprove,per RCW 66.24.010(8)you MUST attach a letter to the Board detailing the reason(s)for the objection and a statement of all facts on which your objection(s)are based. DATE SIGNATURE OF MAYOR,CITY MANAGER,COUNTY COMMISSIONERS OR DESIGNEE Washington State Liquor and Cannabis Board T OTICE OF LIQUOR LICENSE APPLICATION Commissioner Randy Neatherlin WASHINGTON STATE LIQUOR AND CANNABIS BOARD Sharon TI ask, Kevin Shutty. MarkK License Division - P.O. Box43098 Near. and McKenzieSmith ECEI "" E Olympia,WA 98504-3098 y -� Customer Service: (360) 664-1600 L iquor Board ' OCT 1 1 2024 Fax: (360) 753-2710 "+�' `�440'°L->_. . ..`r:: Website: http://Icb.wa.gov TO:MASON COUNTY COMMISSIONERS RETURN TO:localauthority@sp.lcb.wa.gov •BY• RE:ASSUMPTION DATE: 10/11/24 From HK&JY ENTERTAINMENT, INC Dba HARU SUSHI TERIYAKI&WOK APPLICANTS: YAY&YSH COMPANY, LLC License: 432009 -2N County:23 YI,YOUNG A UBI: 605-609-656-001-0001 1961-09-05 HONG, HANNA C Tradename:HARU SUSHI TERIYAKI&WOK 1990-06-27 Loc Addr: 23969 NE STATE ROUTE 3 STE A BELFAIR WA98528-9698 CRUMBLEY, BRENT (Spouse) 1995-02-10 Mail Addr: 23416 HIGHWAY 99 STE B EDMONDS WA 98026-9328 Phone No.: 360-275-1111 YOUNG A YI Privileges Applied For: BEERIWINE REST-BEERANINE OFF PREMISES As required by RCW 66.24.010(8), the Liquor and Cannabis Board is notifying you that the above has applied for a liquor license. You have 20 days from the date of this notice to give your input on this application. If we do not receive this notice back within 20 days,we will assume you have no objection to the issuance of the license. If you need additional time to respond,you must submit a written request for an extension of up to 20 days,with the reason(s)you need more time. If you need information on SSN,contact our CHRI desk at(360)664-1724. YES NO 1.Do you approve of applicant? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 2.Do you approve of location? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 3.If you disapprove and the Board contemplates issuing a license,do you wish to request an adjudicative hearing before final action is taken? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ (See WAC 314-09-010 for information about this process) 4.If you disapprove,per RCW 66.24.010(8)you MUST attach a letter to the Board detailing the reason(s)for the objection and a statement of all facts on which your objection(s)are based. DATE SIGNATURE OF MAYOR,CITY MANAGER,COUNTY COMMISSIONERS OR DESIGNEE QflWashington State Licensing and Regulation iiAPO Box 43098 uollfj Liquor and Cannabis Board Olympia WA 98504-3098 Phone—(360) 664-1600 Fax—(360) 753-2710 October 14, 2024 EGEIVEft Commissioner Randy Neatherlin, OCT 14 20240 Sharon Trask, Kevin Shutty. Mark INDUS LLC Neary and McKenzie Smith 24171 NE STATE ROUTE 3 BYL Liquor Board BELFAIR, WA 98528-9626 Re: BURGER CLAIM AND MORE 24171 NE STATE ROUTE 3 BELFAIR, WA 98528-9626 LICENSE#084392 - 2N U B 1605-601-254-001-0001 Your SPIRITS/BR/WN REST LOUNGE + license has been approved. This license is valid through October 31, 2025. Starting summer of 2023, Department of Revenue/Business License Services (DOR/BLS) will be sending business licenses and renewal notices to the email address you have on file with your Secure Access Washington (SAW) account. You can view or update your business locations email address at My DOR Upon renewal, the expiration date of the license may subsequently be prorated as necessary in accordance with chapter 19.02 RCW (Business Licensing). For questions regarding the issuance of your liquor license, please contact our customer service unit at(360) 664-1600. For questions regarding the renewal process, please contact Business Licensing at(360) 705-6741. You must post this letter in a public service area as your temporary operating permit. If you do not receive your Business License with liquor endorsements in 15 days, please contact Department of Revenue's Business Licensing Service/Specialty Licenses at (360) 705-6744. All employees involved in the sale and service of alcohol, their supervisors, and managers of the liquor licensed establishment must have a valid MAST permit within 60 days of employment. Persons under 21 years of age are not permitted in the lounge, except for musicians or employees who qualify under RCW 66.44.316. "Minors prohibited" signs must be posted at all restricted area entrances, and other locations as necessary, to clearly mark restricted area boundaries. Beer to be sold under this license must be purchased from a beer distributor or brewery. S/B/W Rest 9/3114 DECISIONS Page 2 License No. -084392 Wine sold under this license may be purchased from another retailer with a Wine Retailer Reseller endorsement. If you purchase spirits from a Spirits Retailer licensee,.you must keep records by stock- keeping unit (SKU) of all your purchases, including the identity of the seller and the quantities purchased. When applicable, you are obligated to meet all other requirements of state, county, and city laws and ordinances (such as sanitation, zoning, fire, safety and building codes, etc.). Your request for the outdoor or extended service area is approved subject to the following conditions: 1. You must have legal authority to use the alcohol service area including, but not limited to: ownership, leasehold rights, and/or a permit from your local jurisdiction for any service area on public property. 2. An employee must be dedicated to the area when patrons are present. 3. If the interior access is from an area classified by the Board as off limits to any person under the age of 21, people under the age of 21 are prohibited in the alcohol service area and minor restriction signs must be posted. 4. Any food service requirements for the license type apply to both indoor and outdoor service areas. 5. The alcohol service area must be enclosed with a barrier a minimum of 42 inches in height. Openings into and out of the alcohol service area cannot exceed 10 feet. If there is more than one opening along one side, the total combined openings may not exceed 10 feet. 6. Alcoholic beverages must be prepared in the areas of the premises authorized by the Board. 7. Lighting in the alcohol service area must comply with WAC 314-11-055. 8. The Board may withdraw this approval if problems arise. Alterations or changes in ownership require prior Board approval. If you wish to make such changes, please contact our office for assistance. Your liquor license can now be renewed online through Department of Revenue's Business Licensing Service. Information on how to do this will be included on your renewal notice. Shawnte 0reklsmo Liquor Licensing Specialist 360-664-1638 cc: Southwest Enforcement Mason County Commissioners File S/BAN Rest 9/3/14 ECEIVE Commissioner Randy Neather(in, OCT 15 2R4 Sharon Trask, Kevin Shutty. Mark Washington state Neary and McKenzie Smith Liquor and Cannabis Board BY. Cannabis Board MW P 0 BOX 43098 www.liq.wa.gov Fax H: (360) 753-2710 October 06, 2024 Dear Local Authority: RE: Cannabis License Renewal Applications in Your Jurisdiction - Your Objection. Opportunity Enclosed please find a list of marijuana licensed premises in your jurisdiction whose cannabis licenseswill expire in abount 90 days. This is your opportunity to object to these license renewal requests as authorized by RCW 69.50.331 (7) . 1 ) Objection to License Renewal To object to a cannabis license rnewal: This letter must: fax or mail a letter to the Washington State Liquor and Cannabis Board (WS.LCB) Licensing Division. o Detail the reason(s) for your objection, including a statement of all the facts upon which your objection or objections are based. o You may include attachments and supporting documents which contain or confirm the facts upon which your objections are based. o Please note that whether a hearing will be granted or not is within the Board's discretion per RCW 69.50.331 (7)(c) . Your letter of objection must be received by the Board's Licensing Division at least 30 days prior to the license . expiration date (WAG 314-55-165) . If you need additional time you must request that in writing. Please be aware, however, that it is within the Board's discretion to grant or deny any requests for extension of time to submiti objections. Your request for extension will be granted or denied in writing. If the objection is received within thirty days of the expiration date or the licensee has already renewed the license, the objection will be considered as a complaint and possible license revocation may be pursued by the enforcement division. A copy of your objection and any attachments and supporting materials will be made available to the licensee, therefore, it is the Local Authority's responsibility to redact any confidential or non-disclosable information (see RCW 42.56) prior to submission to the WSLCB. 2) Status of License While Objection Pending During the time an objection to a renewal is pending, the permanent marijuana license is placed on hold. 3) Procedure Following Licensing Division Receipt of Objection- After we receive your objection, our licensing staff will prepare a report for review by the Licensing Director. The report will include your letter of objection, as well as any attachments and supporting documents you send. The Licensing Director will then decide to renew the marijuana license, or to proceed with non-renewal. 4) Procedure if Board Does Not Renew License (WAC 314-55-165 (2) (b)) If the Board decides not to renew a license, we will notify the licensee in writing, stating the reason for this decision. The licensee also has the right to request a hearing to contest non-renewal of their cannabis license. If the licensee makes timely request for a hearing, we will notify you. The Board's Licensing Division will be required to present evidence at the at the hearing before an administrative law judge to support the non-renewal recommendation. You may present evidence in support of your objection or objections. The administrative law judge will consider all of the evidence and issue an initial order 9onoohei0gatb89rrdu&6vioNbe Board members have final authority to renew the cannabis license and will enter a final 5) Procedure if Board Renews License Over Your Objection (WAC 314-65.165 (2)(a)) If the Board decides to renew the license over your objection, you will be notified in writing. At that time, you may be given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If a hearing is held, you will be responsible for presenting evidence before an Administrative Law Judge in support of your objection to license renewal. The Board's Licensing Division will present evidence in support of license renewal. The Licensee may also participate and present evidence if the licensee desires. The administrative law judge will consider all of the evidence, and issue an initial order for the Board's review. The Board members have final authority to renew the cannabis license and will enter a final order announcing their decision. For questions about this process, contact the WSLCB Licensing Division at (360) 664-1600 or email us at localauthority@sp.lcb.wa.gov. Sincerely, Rebecca Smith Rebecca Smith, Director, Licensing and Regulation Division LIQ 864 07/10 C092080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE : 10/06/2024 LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF .MASON (BY ZIP CODE) FOR EXPIRATION DATE OF 20250331 LICENSE LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES 1 . NEWDAY GROWERY GROUP LLC SYNCHRONIC 416524 CANNABIS PRODUCER TIER 3 831 W GOLDEN PHEASANT RD CANNABIS PROCESSOR SHELTON WA 98584 0000 2 . NB ARLINGTON LLC NB ARLINGTON LLC 436262 CANNABIS PRODUCER TIER 3 450 W ENTERPRISE RD CANNABIS PROCESSOR SHELTON WA 98584 2807 3 . CN1 LLC CN1 LLC 413665 CANNABIS PRODUCER TIER"2 190 W PINE ACRES WAY CANNABIS PROCESSOR SHELTON WA 98584 8965 y 4 . 4FRONT LLC 4FRONT LLC 413627 CANNABIS PRODUCER TIER 3 135 HE WATERHILL RD CANNABIS PROCESSOR TAHUYA WA 98588 9760 ECEIVE Washington State OCT 15 2024 Liquor and Cannabis Board PO Box 43098 , Olympia WA 98504-3098, www.liq.wa.gov Fax H: (360) 763-2710 Commissioner RandyNeather(in, Sharon Trask, Kevin Shutty. Mark October 06, 2024 Neary and McKenzie Smith Dear Local Authority: Liquor Board RE: Liquor License Renewal Applications in Your Jurisdiction - Your Objection Opportunity Enclosed please find a list of liquor-licensed premises in your jurisdiction whose liquor licenses will expire in about 90 days. ' This is your opportunity to object to these license renewal requests as authorized by ROW 66.24.010 (8) . 1 ) , Objection to License Renewal To object to a liquor license renewal: fax or mail a letter to the Washington State Liquor and Cannabis Board (WS-LCB) Licensing Division. This letter must: o Detail the reason(s) for your objection, including a statement of all the facts upon which your objection or objections are based. You may include attachments and supporting documents which contain or confirm the facts upon which your objections are based. o Please note that whether a hearing will be granted or not is within the Board's discretion per ROW 66.24.010 (8)(d) . Your letter or fax of objection must be received by the Board's Licensing Division at least 30 days prior to the license expiration date. If you need additional time you must request that in writing. Please be aware, however, that it is within the Board's discretion to grant or deny any requests for extension of time to submit objections. Your request for extension will be granted or denied in writing. If objections are not timely received, they will not be considered as part of the renewal process. . A copy of your objection and any attachments and supporting materials Will be made available to the licensee, therefore, it is the Local Authority's responsibility to redact any confidential or non-dlsolosable information (see ROW 42.56) prior to submission to the WSLCB. 2) Status of License While Objection Pending During the time an objection to a renewal is pending, the permanent liquor license is placed on hold. However, temporary licenses are regularly issued to the licensee until's final decision is made by the Board. 3) Procedure Following Licensing Division Receipt of Objection After we receive your objection, our licensing staff will prepare a report for review by the Licensing Director. The report will include your letter of objection, as well as any attachments and supporting documents you send. The Licensing Director will then decide to renew the liquor license, or to proceed with non-renewal. 4) Procedure if Board Does Not Renew License If the Board decides not to renew a license, we will notify the licensee in writing, stating the reason for this decision. The licensee also has the right to request a hearing to contest non-renewal of their liquor license. ROW 66.24.010 (8) (d) . If the licensee makes a timely request for a hearing, we will notify you. The Board's Licensing Division will be required to present evidence at the hearing before an administrative law judge to support the non-renewal recommendation. You may present evidence in support of your objection or objections. The administrative law judge will consider all of the evidence and issue an initial order for the Board's review. The Board members have final authority to renew the liquor license and will enter a final order announcing their decision. J 5) Procedure if Board Renews License Over Your Objection If the Board decides to renew the license over your objection, you will be notified in writing. At that time, you may be given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If a hearing is held, you will be responsible for presenting evidence before an .AdministratiVe Law Judge in support of your objection to license renewal. The Board's Licensing Division will present evidence in support -of license renewal. The Licensee may also participate and present evidence if the licensee desires. The administrative law judge will consider all of the evidence; and issue an initial order for the Board's review. The Board members have final authority to renew the liquor license and will enter a final order announcing their decision. For questions about this process, contact the WSLCB Licensing Division at (360) 664.1600 or email us at localauthority@sp.lcb.wa.gov. -Sincerely, Rebecca Smith Rebecca Smith, Director, Licensing and Regulation Division LID 864 07)10 r C091080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE: 10/06/2024 LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON (BY ZIP CODE) FOR EXPIRATION DATE OF 20250131 LICENSE LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES 1 . PS 27 INC. ALLYN MARKET 361301. GROCERY STORE - BEER/WINE 18321 E STATE ROUTE 3 ALLYN WA 98524 7723 2 . TRES AGAVES, LLC TRES AGAVE 076158 SPIRITS/BR/WN REST LOUNGE + 23730 WE STATE BWY 3 STE D BELFAIR WA 98528 9814 3 . LANGDON, ERIC S CLOQUALLUM VINEYARD 088280 DOMESTIC WINERY < 250,000 LITERS 3905 W CLOQUALLUM RD SHELTON WA 98584 8772 HOODSPORT FIRE & EMS 240 N. Standstill Dr. S. Hoodsport, WA. 98548 Station (360)877-9882 Fax (360)877-6220 Email: kthomas@hoodsportfire.org Commissioner RandyNeathertin, EGEIE Sharon Trask, Kevin Shutty. Mark jy Neary and McKenzie Smith The Honorable Commissioner Randy Neatherlin Commissioner Kevin Shutty Commissioner Sharon Trask 411 North 5th Street Shelton,WA 98584 We request that the county review the building standards for roof snow load over Hoodsport Fire & EMS (HFE). The current map specifies 40 to 55 pounds per square foot and doesn't represent the risk of heavy snow loads over the fire district. Late December 2021 the Fire District experienced unseasonably cold and several small snow falls making travel difficult and setting up conditions for an unusually severe weather event. On the evening of January 3, 2022, HFE experienced heavy wet snowfall. By midnight, SR119 between mile 1 and 3 was completely impassable and closed by emergency responders for public safety, there were local power outages, and all secondary roads became blocked by deep heavy snow and hundreds of downed trees making emergency response all but impossible. The next morning power had returned but HFE had declared an emergency and a combination of emergency responders, fire responders, Block-Watch and CERT members began to survey the area. Recommendations were made to evacuate four homes due to obvious roof line deviation and other signs of imminent collapse—three of which ultimately collapsed. Many residents sought 1 refuge and self-evacuated or helped each other with often herculean efforts to clear their own roofs or adding temporary support posts on the interior. In addition, there were dozens of porch extensions, carports and a garage collapse that caused the death of one elderly man who was trapped underneath. General minor damage such as snow slides onto decks and damaged chimneys was witnessed across the fire district. We are thankful to Mason County agencies for their broader declaration of emergency as the melting snow turned into a broader low-elevation emergency. It was noteworthy that the most significant damage to homes and secondary structure was on the properties south of Dow Mountain which is bisected by lower standards for roof loads. Estimates were that there were over two feet of heavy snow and nearly three feet at the north end of Lake Cushman with even heavier snow at higher elevations(up to—1200') of homes on Dow Mountain. As our population continues to rise, including many into the higher elevations of the fire district, we recommend the county adopt an elevation-based snow load map to better reflect the risk of heavy snow loads. Respectfully, �&�L (��AL14-1 Gail Cochran Barb Bodin VA McDougall 2 I Lake Cushman Climate white paper. I was asked to provide a summation of heavy snow events at lake Cushman. Summation of Lake Cushman snow conditions. Observations: Snow records at Lake Cushman and the surrounding area include nearly complete records from 1924-1973 from Lake Cushman dam 1 at—740 feet elevation and a shorter period from 2014- 2023 at—780' about a quarter mile to the NE of the dam. The earlier record shows a significant snowpack at the dam of 58 inches in 1954, 52 inches in 1965,47 inches in 1969. The later record shows a peak snowpack of 25 inches in January 2022. There were no official records between 1974 and 2013, the next closest record Lake Cushman Power station 2,near sea level on Hood Canal recorded 22 inches of snow in December of 2008, and 20 inches in January of 1996. During that 2008 event it is likely that higher elevations, such as Lake Cushman, received more than 24 inches of snowpack. Anecdotal reports often suggest higher snowfall at the housing divisions towards the north end of Lake Cushman which is consistent with local meteorology and increased lift near the 5000+ foot mountains of the SE Olympic mountains such as Mount Ellinor. Local meteorology: Generally, snowfall and snowpack increase with elevation because of decreasing temperature. Two effects unique to the west slope of Hood Canal enhance this. Fraser river cold dry outflows that occur several times a winter creates a pool of drier air the settles into Puget Sound, approaching weather systems moist mid-level snow sublimates(turns into water vapor) from higher to lower elevation cools and saturates the lower air until snow reaches the surface. The other effect is weather systems with easterly low-level winds lift and cool as they approach the higher elevations west of Hood Canal. These local phenomena can have a profound effect on snow accumulations during marginal temperatures where Hoodsport might be at 37 with a rain snow mix and no accumulation but heavy accumulation of dense snow just a mile inland and above 400 feet. 3 Climate change: There has been a 1.5F warming over the general region which has likely shortened the length of the winter snow season, it is unclear how climate change will affect extreme snowfall events, though preliminary models suggest while becoming increasingly unlikely the intensity might even increase when such events do occur. (Quante et al, 2021). Equivalent precipitable water, Heavy dense snows of 3:1 commonly observed and snow observations consistent show packed snow ratios approaching 40% equivalent water. A conservative estimate at 40%equivalent water would be 25 pounds per square foot of snow load for each foot of depth. FEMA guideline and Gooch, CA. 1999, for snow load planning, suggested an upper range of 21 pounds per square foot for one foot of snow load. During the event of January 3, 2022 snow was measured at 25 inches south of Dow Mountain and anecdotal reports of up to 36 inches at the northern end of the development suggested the area was experiencing 50 to 75 pounds per square foot snow loads above 500' through the development. This estimate precludes homes on Dow Mountain over 1000 feet elevation which likely experiences even higher snow loads. Regionally studies have shown strong correlations between snow depth and elevation(e.g., Pool and Stuart-Smith, 2007) {//(/L Raymond Menard, M.S. Meteorology Resident of Hoodsport 4 References: DOC,NOAA. "Temperature and Precipitation Monthly Means."www.nwrfc.noaa.gov, www.nwrfc.noaa.gov/snow/snonlot.cp,i?MTCWI.Accessed 5 May 2024. FEMA P-957. Risk Management Series Snow Load Safety Guide. January 2013 Gooch, C.A. 1999. "Heavy Snow Loads."Dairy Facilities/Environmental Management Engineering, Cornell University. Ithaca, NY Quante, L., S. N. Willner, R. Middelanis, et al., 2021: Regions of intensification of extreme snowfall under future warming. Sci. Rep., 11, 16621, doi: ht_pt s://doi.org/10.1038/s4l598-021- 95979-4. NOAA. National Centers for Environmental Information. Daily Records for station 451934 CUSHMAN DAM NOAA. National Centers for Environmental Information. Daily Records for station 451934 CUSHMAN POWERHOUSE 2 NOAA.National Centers for Environmental Information. Daily Records for station GHCND:USIWAMS0028, HOODSPORT 3.7 WNW, WA US 5 FEDERAL ENERGY REGULATORY COMMISSION Office of Energy Projects Division of Dam Safety and Inspections —Portland Regional Office C�+ 1201 NE Lloyd Blvd, Suite 750 EC E Iu E Portland, Oregon 97232 Commissioner Randy SEP 0 9 202k (503) 552-2700 Neatherlin, Sharon Trask, Kevin Shutty. Mark Nearyand BY--— 8/29/2024 McKenzie Smith—F.E.R.C_ In reply refer to: P-460, P-1862, P-2016, P-6842 VIA Electronic Mail Mr. Chris Mattson Generation Manager Tacoma Public Utilities cmattson a()ci.tacoma.wa.us Subject: ODSP Internal Review, Cushman,Nisqually River, Cowlitz River, and Wynoochee Projects Dear Mr. Mattson: This letter is to acknowledge Mr. Paul Lennemann's June 28, 2024 letter transmitting the 2023 Internal Review of the Owner's Dam Safety Program (ODSP) for the Cushman, Nisqually River, Cowlitz River, and Wynoochee Projects, FERC Nos. 460, 1862, 2016, and 6842, respectively. Mr. Lennemann's submittal notes that a revised ODSP addressing the recommendations found in this review will be submitted to our office with the 2024 annual ODSP review, on or before March 31, 2025, and that an external ODSP audit will be conducted by December 1, 2025. This plan and schedule is accepted. As a reminder, 18 CFR § 12.65(b) requires you to submit the proposed auditor's statement of qualifications to our office for review, and obtain our acceptance thereof, in advance. Your ODSP is an important factor in maintaining the safety of your dam(s) and preventing a dam failure. For further information on improving your program, please visit: httns://www.ferc.aov/industries-data/hydropower/dam-safetv-and- inspections/owners-dam-safetyprogram-odsp. File your submittal using the Commission's eFiling system at hqps://www.ferc.gov/ferc-online/overview. When eFiling, select Hydro: Dam Safety and 2 Portland Regional Office from the eFiling menu. The cover page of the filing must indicate that the material was eFiled. For assistance with eFiling, contact FERC Online Support at FERCOnlineSupportAferc.gov, (866) 208-3676 (toll free), or(202) 502-8659 (TTY). • The ODSP is a living document that will require revision from time to time. As you make revisions, please re-submit the complete revised ODSP to the Commission, do _ not send individual pages or sections. Thank you for your continued cooperation and r interest in dam safety. If you have any questions, please contact your FERC project engineer at this office: Cushman and Wynoochee Projects Mr. Daniel Klein (503) 552-2707 Nisqually River Project Ms. Kelci Welty (503) 552-2728 Cowlitz River Project Mr. Christopher Humphrey (503) 552-2711 Sincerely, Digitally signed by D O U G LAS DOUGLAS JOHNSON J O H N S ON Date:2024.08.29 14:13:46-07'00' Douglas L. Johnson, P.E. Regional Engineer FEDERAL ENERGY REGULATORY COMMISSION Office of Energy Projects Division of Dam Safety and Inspections—Portland Regional Office 1201 NE Lloyd Blvd, Suite 750 Portland, Oregon 97232 Commissioner Randy ECEIVE Portland, Oregon Neatherlin, Sharon Trask, Kevin HP 0 9 2024 Shutty. Mark Neary and 8/28/2024 McKenzie Smith_F.E.R.C_ In reply refer to: P-460 VIA Electronic Mail Mr. Chris Mattson Generation Manager Tacoma Public Utilities cmattson(aki.tacoma.wa.us Subject: Twelfth Part12D CSIR Recommendations Status Updates, Cushman Project Dear Mr. Mattson: This letter is to acknowledge the following letters from Mr. Paul Lennemann regarding the Cushman Project, FERC No. 460: Letter Date Document(s) Transmitted May 21, 2024 Cushman No. 1 Twelfth Part I2D CSIR Recommendations Status Update May 21, 2024 Cushman No. 2 Twelfth Part 12D CSIR Recommendations Status Update We have reviewed the information provided and we note that several ongoing items indicate that schedules will be discussed during our October 23, 2024 annual meeting. We expect that some schedules will be updated based on the results of the portfolio risk analysis, and therefore will not be accepting these schedules until after our meeting. We have the following additional comments: Cushman No.1 1. We concur with the that the following recommendations have been completed: 1, 2, 3, 4, 6, 7, 8, 11, 15, 16, 17, 18, 20, 22, 23, and 41. 2. We concur that the Recommendation No. 5 has been superseded and is now closed. 2 3. Recommendation No. 9 is noted as complete with the inclusion of visual monitoring of the low-level-outlet on the monthly inspection checklist. Please include this updated checklist in Appendix A of the DSSMR. 4. We concur that Tacoma Power's actions to address the following recommendations are ongoing: 10, 12, 13, 14, 19, 21, 24-40, 43, 44, and 45. 5. Recommendation No. 42 is closed, no additional action is requested. Cushman No. 2 6. We concur with the that the following recommendations have been completed: 1, 2, 3, 4, 5, 7, 8, 9, 10, 11, 12, and 14. 7. We concur that the Recommendation No. 6 has been superseded and is now closed. 8. We concur that Tacoma Power's actions to address the following recommendations are ongoing: 13, 16-33. 9. Recommendation No. 15 is closed. No additional action is requested. As noted in Comment No. 3 above, please include the checklist your next DSSMR submittal. No additional response is requested at this time. File your submittals using the Commission's eFiling system at hgps://www.ferc.izov/ferc-online/overview. When eFiling, select Hydro: Dam Safety and Portland Regional Office from the eFiling menu. The cover page of the filing must indicate that the material was eFiled. For assistance with eFiling, contact FERC Online Support at FERCOnlineSupportAferc.gov, (866) 208- 3676 (toll free), or(202) 502-8659 (TTY). Thank you for your continued cooperation and interest in dam safety. If you have any questions, please contact Mr. Daniel Klein of this office at(503) 552-2707. Sincerely, Digitally signed D O U G LA S by DOUGLAS JOHNSON J O H N SO N Date:2024.08.28 15.04:10-07'00' Douglas L. Johnson, P.E. Regional Engineer FEDERAL ENERGY REGULATORY COMMISSION Office of Energy Projects Division of Dam Safety and Inspections —Portland Regional Off ice 1201 NE Lloyd Blvd, Suite 750 E(�E'yE Portland, Oregon 97232 Commissioner Randy (503) 552-2700 Neathertin, Sharon Trask, Kevin SEP 09 ZVp Shutty. Mark Neary and 8/29/2024 McKenzie Smith_F.E.R.C_ In reply refer to: P-460, P-1862, P-2016, and P-6842 VIA Electronic Mail Mr. Chris Mattson Generation Manager Tacoma Public Utilities cmattsonAci.tacoma.wa.us Subject: EAP Status Report Follow-up Plan and Schedule, Cushman, Nisqually River, Cowlitz River, and Wynoochee Projects Dear Mr. Mattson: This letter is to acknowledge Mr. Paul Lennemann's May 10, 2024 letter transmitting the Emergency Action Plan (EAP) Status Report Follow-up Plan and Schedule for the Cushman, Nisqually River, Cowlitz River, and Wynoochee Projects, FERC Nos. 460, 1862, 2016, and 6842, respectively. We have reviewed the information provided and have the following comments: 1. Comment Nos. 1 and 2 from our March 26, 2024 letter have been adequately addressed. 2. Regarding Comment No. 3, you note that this comment will be responded to in separate correspondence. We received your plan and schedule addressing Comment No. 3 on May 10, 2024. We are reviewing your submittal and will respond in a separate letter. No additional submittal is requested at this time. File future submittals using the Commission's eFiling system at bans://www.fere.gov/ferc-online/overview. When eFiling, select Hydro: Dam Safety and Portland Regional Office from the eFiling menu. The cover page of the filing must indicate that the material was eFiled. For assistance 2 with eFiling, contact FERC Online Support at FERC0nlineSpWort(Z4ferc.gov, (866) 208- 3676 (toll free), or(202) 502-8659 (TTY). Thank you for your continued cooperation and interest in dam safety. If you have any questions, please contact your FERC project engineer at this office: Cushman and Wynoochee Projects Mr. Daniel Klein (503) 552-2707 Nisqually River Project Ms. Kelci Welty (503) 552-2728 Cowlitz River Project Mr. Christopher Humphrey (503) 552-2711 Sincerely, Digitally signed by DOUGLAS DOUGLAS JOHNSON J O H N S O N Date:2024.08.29 14:14:32-07'00' Douglas L. Johnson, P.E. Regional Engineer Commissioner Randy Neatt erUri;; EGEIVE Sharon Trask, Kevin Shwtty Mark Nearviand McKenzie Smith o OCT t 9 z ' �P�N Tp ��7yGLBGLf'L gv' Mason County Clara Stiles _ Assessor Chief Deputy 411 N 5'"St. P O Box J Phone(360)427-9670 Shelton WA 98584 Fax(360)427-7792 Dear fellow Mason County Taxpayers, Enclosed,please find your 2025 Notice of Value.This notice represents value as of January 1s', 2024, for taxes payable in 2025,which was based upon 2023 and prior sales data. In accordance with state law, properties must be assessed at 100%of market value;this is based upon sales data of similar homes within your Area.Mason County is divided into 6 geographic areas for revaluation purposes. Each area is further divided into Neighborhoods representing similar properties for the purposes of mass analysis and updates. Based upon the 2023 and prior sales data, the value of the typical property increased by approximately 7%-10%. 1 encourage you to look at the sales data available on our county website for comparison. It is generally believed that property taxes are like sales tax, and any percentage increase in assessed value creates a similar percentage increase in property taxes.A 10%increase in assessed value is not equal to a 10%increase in tax. It is important to understand that the assessment is a direct result of market transactions that have taken place and serves as a leveling mechanism for property tax distribution to fund government services such as police and fire services,education.and health services, libraries, road maintenance,and other programs and projects that benefit the community at large. State law requires that all real property in the county be physically inspected at least once every six years. Everyyear, our dedicated field appraisers are tasked with inspecting thousands of parcels to review/update property characteristics to ensure accuracy and consistency throughout the county. Due to the volume of parcels,we do not schedule individual appointments. In accordance with WAC 458-07-015, physical inspection means,at a minimum, an exterior observation of the property to determine whether there have been any changes in the physical characteristics that affect value.The property improvement record must be appropriately documented in accordance with the findings of the physical inspection. In the event access is refused,the appraiser must estimate the - el gi t pp property value using available P&ASv lnl,eeli pub- ApprblA4e4S- information,which may not result in an' p accurate assessment. ® Starting in approximately November, a' you'llsee ourfield appraisers inspecting our next revaluation area,Area 2.This ty �i area includes the City of Shelton, Island Lake,Shelton Springs,Oak Park,State — Route 3, Bayshore,Johns Prairie, Shelton Matlock Rd, Dayton,Shelton Valley Rd,Sanderson Field,Arcadia, Mill F Creek,Totten Shores,and surrounding Lizzy Zigler, Russ Milarch, Caleb Cowles, and Gabe Anderson= areas. To perform these inspections,we'll visit your property in a clearly marked white county vehicle with exempt plates.Assessor staff will be wearing a reflector vest and county ID, as depicted in the photo above.We will knock on the door to introduce ourselves,then proceed with the inspection,which may include measuring and photographing the exterior of structures.Our staff will always be kind and respectful, and we request that you show them the same courtesy as they carryout their required duties. Due to several calls from concerned taxpayers, I would also like to take this opportunityto saythat we do not have volunteers, nor do we work on weekends.All physical inspections will take place within normal business hours, Monday—Friday, 8-5,by assessor staff as described above. We administer a variety of property tax relief programs,such as the Senior Citizen and People with Disabilities property tax exemption.This is an income-based program that reduces the annual property tax bill for qualifying senior citizens(61 years+)or people with disabilities.To qualify,you must occupy your home for more than 6 months per calendar year, and your combined disposable income cannot exceed $55,000(2023 income for 2024 relief). Prior years'statutory maximum was $40,000 for income received in 2020-2022,which provides property tax relief in tax years 2021-2023. Another way for potential property tax relief is based upon the use of the property,such as Current Use or Designated Forest Land.The Legislature created these programs to preserve land for agriculture,timber growth,and open space in areas where market value taxation would otherwise economically prohibit their continued use for those purposes. Property owners must apply for and be granted the reduction and may continue in the program until the use is changed or the owner elects to remove the property from the program.A non-refundable application fee of$600 per parcel is required with each application.This applies to all land classification programs,which includes Open Space, Farm &Agriculture,and Designated Forest Land. You may find applications and brochures for the programs mentioned above and more on our county website,www.masoncountywa.gov/assessor. If you disagree with your assessment,you may appeal to the local Board of Equalization (BOE), but it is highly encouraged to contact our office first to review your assessment. If a correction is discovered,you'll be issued a new Notice of Value. In the event you still disagree,you may contact the BOE to file a formal appeal petition. Petitions must be filed on or before July 1s`of the assessment year,or within 30 days of the valuation notice,whichever is later. Please refer to your notice for the last day to appeal. If you have any questions or concerns regardingyour 2025 Notice of Value, please contact my office; my dedicated team is standing by to assist.We are available Monday-Friday 9-4 to review your assessment or answer any questions regarding the property tax relief programs mentioned above. Respectfully, Patti McLean Mason County Assessor 5os Co ap NEWS RELEASE October 22, 2024 - MASON COUNTY COMMISSIONERS' OFFICE 1854 411 N 5TH ST, BLDG 1, SHELTON,WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Mason County Recognizes 25 Employees for Years of Service Mason County proudly recognizes 25 County employees for celebrating work anniversaries of 10 years or more of service to Mason County: Central Services Indigent Defense 20 Years of Service 25 Years of Service 10 Years of Service Pete Medcalf Ben Ramsfield Peter Jones Jennifer Beierle Ronald Sergi 10 Years of Service Grant Dishon 20 Years of Service Juvenile Court Jordan Ward Tammi Wright 25 Years of Service Kelly Asche Karon Antonsen Facilities and Grounds Sheriffs Office 10 Years of Service Prosecutor 25 Years of Service Doug Blair 20 Years of Service Danielle Drogmund Michael Dorcy Sean Dodge Health Services Tammy Reeves 25 Years of Service Public Works Todd Hilyard Kimberly Knapp 30 Years of Service Gary Albaugh 20 Years of Service 20 Years of Service Michael McIrvin Matthew Ledford Elizabeth Custis Sherman Cassidy 25 Years of Service 10 Years of Service Daniel Sorley Sunnie Evans Kevin Ward BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin, Kevin Shutty, Sharon Trask, Chair Vice-Chair Commissioner NEWS RELEASE cou October 8, 2024 MASON COUNTY COMMISSIONERS' OFFICE 411 N 5TH ST,BLDG 1, SHELTON,WA 98584 1854 r TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Mason County Parks and Trails Advisory Board Openings The Board of Mason County Commissioners is seeking applications from community members who are interested in serving on the Mason County Parks and Trails Advisory Board. The Mason County Parks and Trails Advisory Board provides recommendations to the Board of Commissioners regarding the planning, acquisition, and development of parks, trails, and related programs in Mason County. The Parks and Trails Advisory Board is a seven-member board appointed by the Mason County Commissioners.Ideally there would be two positions from each Commissioner District and one at- large position. If the vacancies cannot be filled with members from the respective districts as desired, at-large members residing anywhere in Mason County can be substituted. The intent is to provide equal geographic representation from throughout Mason County if possible. Currently there are four District 2 representatives and two District 3 representatives. There is one open position to fill. If you have an interest in parks,trails,or other outdoor recreational opportunities and would like to make a difference in your community you are encouraged to apply. The Mason County Parks and Trails Advisory Board meets the fourth Thursday of each month at 4:00 p.m. Interested citizens may obtain an application at the Mason County Commissioners' Office,411 North 5th Street, Shelton, or by calling Shelton 360-427- 9670 ext. 419 or by visiting the Mason County website at https://masoncountyEa.gov. Applications will be accepted until positions are filled. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin, Kevin Shutty, Sharon Trask, Chair Vice-Chair Commissioner C Mason County Agenda Request Form Y �1 t! To: Board of Mason County Commissioners From: Ravyn Marshall Ext. 380 Department: Support Services Briefing: ❑ Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): Click or tap here to enter text. Agenda Date: October 22,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.1 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Approval of Warrants& Treasurer Electronic Remittances Claims Clearing Fund Warrant#8107988-8108249 $ 1,975,690.01 Direct Deposit Fund Warrant# 110316-110724 $ 915,946.72 Salary Clearing Fund Warrant#7008424-7008459 $ 1,217,309.24 Background/Executive Summary: The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a)requires that the Board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD total $ 62,811,040.83 Direct Deposit YTD total $ 18,408,184.51 Salary Clearing YTD total $ 18,427,094.29 Requested Action: Approval of the aforementioned Claims Clearing Fund,Direct Deposit Fund, Salary Clearing Fund, and Treasurer Electronic Remittance warrants. Attachments Originals on file with Financial Services and the Treasurer's Office PEON COU��� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners From: Tim Whitehead Ext. 260 Department: AuditorBOCC/Prosecutor Briefing: ❑ Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): Click or tap here to enter text. Agenda Date: October 22,2024 Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.2 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Settlement Agreement/Release of All Claims Re: Public Records Lawsuit Background/Executive Summary: Plaintiff,Eric Hood filed a complaint alleging that Mason County violated the Public Records Act while responding to a records request he made in August of 2023. The lawsuit was filed in Thurston County Superior Court under cause#24-2-03410-34. Plaintiff will release all claims against Mason County related to his records request, as alleged in his complaint, in exchange for payment of$60,000. Budget Impact(amount, funding source,budget amendment): $60,000 Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval of the Settlement Agreement/Release of All Claims in the Eric Hood v. Mason County lawsuit filed in Thurston County, Cause#24-2-03410-34. Attachments Release of Claim SETTLEMENT AND RELEASE OF ALL CLAIMS BETWEEN MASON COUNTY AND ERIC HOOD This Settlement Agreement and Release of All Claims (hereinafter"Agreement") is entered into by and between Eric Hood(hereinafter referred to as "Hood") and Mason County (hereinafter referred to as "County")with regards to Thurston County Superior Court Cause Number 24-2-03410-34, "the Lawsuit". I. RECITALS A. Litigation. Hood is a citizen who requested records from the County on August 7, 2023. Believing that the County had not properly responded to his request, Hood commenced a civil action alleging violations of the Washington Public Records Act, chapter 42.56. B. Full and Final Settlement. The parties to this Agreement desire to settle and resolve, fully and finally, all claims of all parties to this Agreement which have been or could be alleged, or which otherwise arose or could arise, including the claims themselves, or other related events or transactions. C.All Claims Resolved. This Agreement expresses the full and complete settlement of any and all claims among the parties hereto. This Agreement is a settlement of disputed and unresolved claims and is not an admission of liability or damages by either of the parties, or of any facts or disputed legal issues bearing on liability and damages or on the defenses asserted to such allegations. II.AGREEMENTS A. Release in Full and Other Consideration from Hood 1. In consideration of the obligations performed by the County below and in consideration of the other agreements by the County as set forth in this Agreement, Hood does hereby release and fully discharge the County, and all its affiliates,parents, subsidiaries, insurers, agents, lawyers, officers and directors, servants,representatives, employees and former employees of any such released persons or entities (collectively, the "Released Parties") from any and all manner of claims, demands, liabilities, obligations, damages, causes of action or suits including but not limited to claims for discrimination or other personal injuries, including claims brought pursuant to the Washington Public Records Act, chapter 42.56 ("PRA"), whether known or unknown, whether suspected or unsuspected, which Hood, his heirs, executors, administrators, legatees, representatives, successors, transferees, and assigns may have as against the Released Parties, arising from or in any way connected with the above-described dispute. This release includes,but is not limited to all claims, demands, liabilities, obligations, damages, causes of action or suits, whether known or unknown, and whether suspected or unsuspected. This release extends to all matters alleged or asserted by Hood but is not limited thereby. This release covers any and all future damages or losses not known to the parties to this Agreement, but which may later be discovered in connection with the claims or demands which Hood, his heirs, executors, administrators, legatees, representatives, successors, transferees, and assigns can, shall, or may have by reason of any matter, cause, or thing whatsoever; and it specifically covers any losses which Hood may at any time incur that he claims are the result of nondisclosure in whole or in part by any Released Party, or that he claims are the result of the County 's actions or inactions, or the claims in the above-described dispute. 2. Upon execution of this agreement, Hood agrees to dismiss with prejudice the civil action pending under Thurston County Superior Court Cause Number 24-2-03410-34. 3. Upon execution of this Agreement, Hood agrees that all of Hood's records requests made to Mason County by him at any time up to the execution of the agreement are resolved and no further litigation will be initiated or penalties sought related to those records requests. 4. Hood further states and warrants that the payments and terms set forth herein constitute a full and complete satisfaction of the claims against the Released Parties, and that Hood will not file,pursue, or assert in any way, claims, demands, or causes of action against the Released Parties or any person,persons, or organizations in privity with them in connection with his claims against the County or any claims Hood could have asserted against the County. B. Consideration from County 1. County acknowledges that it did not comply with the Washington Stated Public Records Act, chapter 42.56 when responding to Hood's request dated August 7, 2023. 2. County will continue training its public records officers and stress the importance of correctly interpreting a request for records, including asking for clarification if necessary and making no assumptions about the requestor's intended meaning without confirming that intent with the requestor 3. County agrees to pay the amount of sixty thousand dollars ($60,000.00) to Hood in settlement of this dispute within 30 days of the execution of this Agreement. 3. In further consideration of the obligations performed by Hood and in consideration of the other agreements by Hood as set forth in this Agreement, the County does hereby release and fully discharge Hood, and all his insurers, agents, lawyers, servants, representatives, employees and former employees of any such released persons or entities (collectively, the "Hood Released Parties") from any and all manner of claims, demands, liabilities, obligations, damages, causes of action or suits related to claims brought pursuant to the Washington Public Records Act, Chapter 42.56 RCW, whether known or unknown, whether suspected or unsuspected, which the County and its, administrators, representatives, successors, transferees, and assigns may have as against the Hood Released Parties, arising from or in any way connected with the above-described dispute. This release includes,but is not limited to all claims, demands, liabilities, obligations, damages, causes of action or suits, whether known or unknown, and whether suspected or unsuspected and costs and attorney fees. This release extends to all matters alleged or asserted by the County but is not limited thereby. This release covers any and all future damages or losses not known to the parties to this Agreement,but which may later be discovered in connection with the claims or demands which the County, and its administrators, representatives, successors, transferees, and assigns can, shall, or may have by reason of any matter, cause, or thing whatsoever; and it specifically covers any losses which the County may at any time incur in whole or in part against any Released Party, or that it claims are the result of Hood's actions or inactions, or the claims in the above-described dispute. 4. Within 30 days of the execution of this Agreement, the County will file a stipulation and order with the court that is mutually agreed upon by both parties to dismiss the Lawsuit with prejudice. The County will provide a copy of the signed order to Hood within fourteen days of its execution. C.Additional Terms 1.Voluntary signature. It is understood and agreed that this Agreement has been executed knowingly and voluntarily and that each party to this Agreement has had full opportunity for consultation with legal counsel prior to signing this Agreement. This Agreement contains all material terms and conditions of settlement of the parties hereto. The terms of this Agreement are contractual and not merely a recital. Each party to this Agreement agrees that the party has had the opportunity to read this Agreement; has had the Agreement fully explained; understands and appreciates the Agreement's words and terms and their effect; and signs this Agreement voluntarily of his/its own free will and accord. 2. Binding effect. This Agreement and the above-described obligations are or will be binding upon, and inure to the benefit of, the parties hereto and their respective heirs, legatees, representatives, successors, transferees, and assigns. 3. Counterpart signatures. This Agreement may be signed by the parties in counterparts and all the counterparts together shall be considered the original of the single and same Agreement with the terms as set forth herein. 4. Costs and Fees. The parties shall bear their own costs, attorney fees, and other expenses in connection with this matter and/or the pursuit or defense of any claims released herein. 5. Governing Law. This Agreement and any and all matters arising hereunder shall be governed by and construed under and in accordance with the laws of the State of Washington, without reference to its choice-of-law or conflict-of-law principles, or rules that would direct the general application of the laws of another jurisdiction. 6. No Presumption Against Drafter. The terms, conditions, and other provisions of this Agreement have been negotiated between Hood and the County, each of whom had the opportunity to consult with legal counsel.No presumptions shall arise that this Agreement was prepared by one party or another. No term, clause, or language of this Agreement shall be interpreted against any particular party solely because that party drafted the Agreement or the language in question. 7. Severability. In the event that any one or more of the provisions of this Agreement shall be held invalid, illegal, or unenforceable in any respect by a court of competent jurisdiction, the validity, legality, and enforceability of the remaining provisions of this Agreement shall not in any way be affected or impaired thereby. By Eric Hood Date• By Randy Neatherlin Chair of the Mason County Board of County Commissioners, Date: C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Tina Lovejoy Schaefer, Ext.452 Right of Way Agent Senior Department: Public Works Briefing: ❑X Action Agenda: ❑x Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): October 7, 2024 Agenda Date: October 22, 2024 Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.3 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Northwest Pipeline LLC is proposing a 20-foot permanent easement and a 20-foot temporary easement adjacent to and along Cloquallum Road on Parcel#41901-12-60000. Background/Executive Summary: Northwest Pipeline LLC has approached Public Works about acquiring a 20-foot permanent easement and a 20-foot temporary easement for installation of a conventional impressed current cathodic protection system. Mason County currently owns parcel#41901-12-60000,which was acquired for a rock pit. Northwest Pipeline LLC stated the current gas pipeline adjacent to this parcel on the west services all of Mason County, and that a survey in 2023, determined the required cathodic protection along this segment is below the minimum threshold. This proposed cathodic protection system would run along Cloquallum Road outside of the right of way. The easement will be outside of the right of way to ensure that no other utilities will conflict with the anode system. The graphite anodes trench will be at a depth of 4 feet below grade for 300 feet in length. This location is ideal due to its ease of access for bi-monthly readings and its proximity to the existing gas pipeline. Budget Impact(amount, funding source, budget amendment): If the easements are granted the proceeds would be allocated to the Road Fund. Public Outreach (news release, community meeting, etc.): Not applicable. Requested Action: Recommend that the Board of County Commissioners approve a resolution of intent and authorize the Chair to execute both the permanent Facility Easement agreement and the temporary Construction Workspace Easement for a 20-foot permanent and a 20-foot temporary easement along Cloquallum Road on Parcel#41901-12-60000, allowing NW Pipeline LLC to install an anticorrosion facility for their gas pipeline. Attachments: 1. Resolution Notice of Intent(Execution of permanent and temporary easement) 2. Letter of proposal for Pipeline Anticorrosion Facility Installation/Exhibit Map 3. Purpose and Scope statement 4. Construction Workspace Agreement 5. Facility Easement 6. Determination of Value Worksheet 7. Exhibit map 8. Market Data Sheet for permanent and temporary easement RESOLUTION NO. NOTICE OF INTENT TO EXECUTE A PERMANENT AND TEMPORARY EASEMENT ON PARCEL#41901-12-60000 TO NORTHWEST PIPELINE LLC FOR INSTALLATION OF AN ANTICORROSION FACILITY WHEREAS, Mason County Public Works is the owner of the real property acquired under Auditor's File No: 111138, identified by the real property tax parcel number is 41901-12-60000, and described as follows: All that portion of Government Lot 1, Section 1, Township 19 North, Range 4 West W.M.,which lies North of the Northerly right of way line of the County road as the same is now constructed in use over and across said Government Lot 1, excepting therefrom, however, a strip of land 50 feet in width being 25 feet on each side of the center line of the Shelton Southwestern Railway Company's former right of way. WHEREAS,the property was acquired for the road department for use as a rock pit in 1945; and, WHEREAS,there is a proposal/request for a temporary and permanent easement on the real property by NW Pipeline LLC for installation of an anticorrosion facility for the adjacent gas pipeline; and, WHEREAS, the Board of County Commissioners has determined that the permanent and temporary easement grants are in the best interest to the County,as authorized by Mason County Code 3.40,shall be granted. Recommended final selling prices are to be approved by the Board of County Commissioners. NOW, THEREFORE,BE IT RESOLVED,that the Mason County Board of Commissioners hereby approves the request for both temporary and permanent easements and authorizes the final selling price of$1,800 for the easements. Dated this day of 2024. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair APPROVED AS TO FORM: Kevin Shutty,Vice Chair Tim Whitehead, Ch. DPA Sharon Trask, Commissioner cc: Assessor Auditor Willi ma s, July 16, 2024 1*make energy happen." Mason County Surplus Properties 411 N 5th St Shelton, WA98584 RE: PROPOSED PIPELINE ANTICORROSION FACILITY INSTALLATION ON MASON COUNTY TAX PARCEL 41901-12-60000 Dear Landowner, Williams-Northwest Pipeline("Williams") is an interstate pipeline company transporting natural gas through your property to distributors such as Cascade Natural Gas, Puget Sound Energy and other industrial customers throughout the Northwest. To protect its pipeline system from corrosion Williams employs an anticorrosion system, in addition to using a protective pipeline coating. To keep the system functioning optimally, additional anticorrosion facilities are needed on your property, adjacent to the existing pipeline easement to the west. The facilities consist of a buried steel cable attached to small buried zinc anodes. This system acts like zinc anodes on boats to transfer corrosion of the hull to the anodes. In this case, the corrosion of a pipeline is transferred to the buried anodes,which does not need to be replaced for about 20 years. With your permission by signature on a new facility easement, Williams plans to construct these facilities on your property later this year(late summer or fall). The project will require small trenching equipment along with construction workers and technicians. The project should take about a week to complete. Northwest Pipeline has assigned Land and Environmental Representatives to this project who can discuss its impact to your property. Northwest will complete its work in an environmentally responsible manner and with respect to you as the landowner. Should you have questions or if there are problems associated with Northwest's work, Northwest will take measures to respond to your concerns.We ask that you contact us with the details of your concerns in the manner noted below. (1) In the event that you have concerns or experience problems, please feel free to contact me, as the projects Land Representative, 253-202-5790. You can also reach me by e-mail at Rodney.Gregory@williams.com. I will respond within 48 hours of receiving a call or message from you. (2) If you are still not satisfied with the response, you may contact Northwest's Land Department Manager, Cory Crawford, at 817-773-8742 or by email at cory.crawford@williams.com. (3) If your issue cannot be resolved internally within Northwest, the Commission's Dispute Resolution Service ("DRS") Helpline may be reached by calling the DRS Helpline toll-free at 1-844-238-1560, by e- mail at ferc.adr@ferc.gov. For more information, the DRS website is https://www.ferc.gov/enforcement- legal/legal/alternative-dispute-resolution/dispute-resolution-service. Again, if you have any questions or concerns about this project, please feel free to call or email me at (425) 301-1068 or clay.gustaves@williams.com. I have also attached a construction map for reference. Sincerely,, I`odffety y n Vety Rodney Gregory-Land Agent .PROPOSED GROUND BED %CKHLL: , LOS LORESCO (DIODE DEPTH: X. OR X - � 'sue x F z at APII e,SI901 Im 9AANETT FAAI?L TRUST N APNY.4190175MI40 x i on EXISTING EASEMENT WORK AREA MASON COUNTY SU 8, � 8,677.3SE 020AC. APNY:3150T z NEWPEWAANENT WORK AREA 'NOYP ) E _ 7 2854 S F.10.07 AC. I • - S TEMPORARY EXTRA WORK AREA TEMPORARY EXT 33056 S.P.1003 AC. - 6,421.33F D r I U END PROPOSED on _ GROUND BE', ' m 20' i- ,BEGIN PROPOSED i GROUND SED - 1 / o' PROPOSED HEADER %Vd-UAMJ.V.HITE -T APN a.4190112001 L�NQ Existing Pipeline Centerline Permanent Right-of-Woy -- - Access Road — -^- -- Properly tine Temporary Extra work Area rypTE: - -AP ROVED New Permanent Work Area BECAUSE TIASE%NIBIT I NOT BASEODNA s _ PERMI I Z77ING PROPERTY BURVEY,THE ACTUALRIGRTdF-WAYAND BY.. CM DUE:OfyY1�2(YL4 Existing Easement Work Area WORKSPACE AREAS IAMIVARY SUGHRY FROM V,0AT 1901fOWN. 1 _ - 1. 11111=11-1.11111011,1, 1 1 •1 1 1 1 1 1, 1 NORTHWEST PIPELINE LLC STANWOOD LATERAL NATURAL GAS PIPELINE FACILITIES Purpose: Northwest Pipeline uses impressed current cathodic protection systems to protect the pipeline from corroding. The Department of Transportation specifies minimum levels of required cathodic protection along the entire length of pipeline. During a survey performed in 2023, areas along this segment of pipeline were determined to be below the minimum threshold. This location was chosen due to the proximity to existing purchase power and ease of access. Sites are remotely monitored, but also must be accessed bi-monthly to take readings of the output levels. Scope: Installation of a conventional impressed current cathodic protection system. Graphite anodes will be trenched in at a depth of 4' below grade for 300' in length and connected via trenched in wire to a new rectifier, for a total length of 600'. Another cable will be connected from the pipeline to the new rectifier within the existing Northwest Pipeline easement. A power drop from the local PUD will power the rectifier. The rectifier will be located within the existing Northwest Pipeline easement, on a newly installed utility pole. Name and Return Address: Northwest Pipeline LLC A.K.A.Williams Northwest Pipeline 22909 NE Redmond Fall City Road Redmond,WA 98053 Document Title(s) 1. Construction Workspace Agreement 2. Reference Numbers(s)of Documents Assigned or Released ADDITIONAL REFERENCE R'S ON PAGE Grantor(s) 1. Mason County 2. ADDITIONAL GRANTORS ON PAGE Grantee(s) 1. Northwest Pipeline LLC 2• ADDITIONAL GRANTEES ON PAGE Legal Description (abbreviated form:Le.lot,block,plat or section,township,range,quarter/quarter) All that portion of Government Lot one(1),Section one(1),Township nineteen(19) North, Range four(4),West,W.M., ADDITIONAL LEGAL IS ON PAGE Assessor's Property Tax Parcel/Account Number(s) Parcel ID#41901-12-60000 ADDITIONAL PARCEL R'SONPAGE THE AUDITOR/RECORDER W ILL RELY ON THE INFORMATION PROVIDED ON THIS FORM.THE STAFF WILL NOT READ THE DOCUMENT TO VERIFY THE ACCURACY OR COMPLETENESS OF THE INDEXING INFORMATION PROVIDED HEREIN. CONSTRUCTION WORKSPACE AGREEMENT For Ten Dollars($10.00)and other valuable consideration, Mason County,a Washington Municipal Corporation, whose address is 411 N 5TH ST, Shelton, WA 985842"Grantor") does grant to NORTHWEST PIPELINE LLC, a Delaware limited liability company, located at P.O. Box 58900, Salt Lake City, Utah 84158 ("Grantee"), its agents, contractors and employees, the right and privilege of temporarily using a parcel of land for the purpose of constructing a cathodic protection ground bed ("construction workspace"),which property is situated in Mason County, State of Washington, and more particularly described below: LOT 1 EX TR 1 & RIW//R/W Assessor Parcel Number 41901-12-60000 The approximate location of the construction workspace is designated on Exhibit"A" attached hereto and made a part of this agreement. It is understood and agreed by Grantor and Grantee that said construction workspace is to be used in connection with the construction of Grantee's buried cathodic protection facility. Upon completion of the above described work and final restoration of the construction workspace, Grantee's interest in said land will revert to Grantor, except as provided by separate instrument. Grantee agrees that within a reasonable time following the completion of its work and subject to weather and/or soil conditions, will as near as practicable restore said construction workspace to its original contours. Grantee will compensate Grantor for adequately documented damages, directly resulting from its work(i.e. loss of business, timber, growing crops, pasture and livestock). Damages to other real or personal property will be repaired by Grantee or the Grantor will be compensated for such repairs. Specific conditions,which will apply to the initial construction of facilities,are described in Exhibit "B"attached hereto and made a part of this agreement. Grantee will possess the above-described rights and such rights will be binding upon Grantor, its heirs, legal representatives and successors in title. Grantee will not be held liable for damages of any kind that arise due to the negligent acts or willful misconduct of the Grantor, its successors, assigns, permittee, agents or contractors. Grantor will not be held liable for damages of any kind that arise due to the negligent acts or willful misconduct of the Grantee, its successors, assigns, permittee, agents or contractors. Grantee shall indemnify,defend,and hold harmless Grantor, its officers,agents and employees, from and against any claims, damages, costs, expenses, or liabilities arising out of or in any way connected with this Construction Workspace Agreement including, without limitation, claims for loss or damage to any property, or for death or injury to any person or persons but only in proportion to and to the extent that such claims arise from the negligent or intentional acts or omissions of Grantee, its officers, agents, partners, invitees or employees. Grantor shall not be liable to Grantee if,for any reason whatsoever, Grantee's occupation or use of the premises shall be hindered or disturbed. WITNESS THE EXECUTION THIS—day of.2024 GRANTOR: MASON COUNTY, A WASHINGTON MUNICIPAL CORPORATION (Signature) (Print name and title) GRANTEE: NORTHWEST PIPELINE LLC, A DELAWARE LIMITED LIABILITY COMPANY Attorney-in-Fact Title Authorized Agent STATE OF WASHINGTON ) ss County of ) On this day of 20 before me personally appeared to me known to be the of Mason County a Municipal corporation that executed the foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said corporation,for the uses and purposes therein mentioned, and on oath stated that (he/she is) (they are) authorized to execute said instrument. GIVEN under my hand and official seal the day and year last above written. (SEAL) Notary Public in and for the State of Washington,residing at My commission expires STATE OF WASHINGTON ) ss County of ) On this day of 2024 before me personally appeared (name)as the (title) for , (company name)to me known to be the individual who executed the foregoing instrument as attorney in fact for Northwest Pipeline LLC, a Delaware limited liability company,principal therein described, and acknowledge to me that signed and sealed the said instrument as such attorney in fact for said principal, freely and voluntarily, and for the uses and purposes therein mentioned, and on oath stated that the power of attorney authorizing the execution of this instrument has not been revoked. GIVEN under my hand and official seal the day and year last above written. (SEAL) Notary Public in and for the State of Washington, residing at My commission expires EXHIBITA TEMPORARY P-ASEMENT OE6GV#0 a R0N i THE NORTHERLY 20.00 FEET OF THE SOUTHERLY 40.00 FEET OF THE ! FOLLOWING DESCRIBED MAIN TRACT LYING WESTERLY OF THE FOLLOWING DESCRIBED LINE; COMMENCING AT THE NORTH QUARTER CORNER OF SAID SECTION 1: THENCE SOUTH 00'25'35" EAST ALONG THE WEST LINE OF THE NORTHEAST QUARTER OF SAID SECTION 1 A DISTANCE OF 1072.60 FEET MORE OR LESS TO NORTH RIGHT OF WAY MARGIN OF WEST CLOQUALLEM ROAD AND THE SOUTHWEST CORNER OF SAID MAIN TRACT, SAID POINT BEING A POINT ON A CURVE THE RADIUS POINT OF WHICH BEARS NORTH 17'21'00 WEST A DISTANCE OF 970.00 FEET; THENCE NORTHEASTERLY ALONG SAID RIGHT OF WAY MARGIN AND CURVE TO THE LEFT THROUGH A CENTRAL ANGLE OF 03'09'07" AN ARC LENGTH OF 53.36 FEET; THENCE CONTINUING ALONG SAID RIGHT OF WAY MARGIN NORTH 69029'53" I EAST 84.59 FEET TO A POINT OF CURVE TO THE LEFT HAVING A RADIUS OF 970.00 FEET; THENCE ALONG SAID CURVE TO THE LEFT THROUGH A CENTRAL ANGLE OF 06'39'50" AN ARC LENGTH OF 112.82 FEET; THENCE CONTINUING ALONG SAID RIGHT OF WAY MARGIN NORTH 62-50-03" EAST 70.86 FEET TO THE BEGINNING OF SAID LINE, THENCE NORTH 27'09'57" WEST 40.00 FEET AND THE TERMINUS OF SAID LINE. MAIN TRACT DESCRIPTION: ALL THAT PORTION OF GOVERNMENT LOT ONE (1), SECTION ONE (1), TOWNSHIP NINETEEN (19) NORTH, RANGE FOUR (4) WEST ,W.M., WHICH LIES NORTH OF THE NORTHERLY RIGHT--OF-WAY LINE OF THE COUNTY ROAD AS SAME IS NOW CONSTRUCTED IN USE OVER AND ACROSS SAID GOVERNMENT LOT 1, EXCEPTING THEREFROM, HOWEVER, A STRIP OF LAND FIFTY (50) FEET IN WIDTH BEING TWENTY-FIVE (25) FEET ON EACH SIDE OF THE CENTER LINE OF THE SHELTON SOUTHWESTERN RAILWAY COMPANY'S FORMER RIGHT-OF-WAY. I ��!!.•gyp\NA%'- �Q 3 87 O : V G/SfE��•' PREPARED BY: �A`yQ EASTSIDE CONSULTANTS, INC. 1320 NW MALL ST., SUITE B ISSAQUAH WA 98027 PH:[425]392-5351 EXr►re►rt�' BASEMENT EXHIBIT I oo D I I TC4 i i,fili?f7`i{'_pi:i3 II ,AP1d• D D Z /,ffiiiff.�ri_!j(1i7i7 I r c� tO o I I TEMPORARY EXTRA WORK AREAL3 I f PERMANENT w 1 a, EASEMENT L2 20 C2 L1 b q 0' �- 11 C1 M �� 20 I AP" �,f9ofiao-oaa.� CURVE C) 03E 970.RADIUSLTA 00 �5336 � .P A69/.. 65 06-3950' 97 00 0 112.82 0 LINE DIRECTION I DISTANCE L1 W692953'E 1 84.59' L2 N62'50 03 E 70.86' G STOati� L3 S27'0957'E 40.06 EXHIBIT B CONSTRUCTION STIPULATIONS In accordance with the terms and conditions of the agreement,the Grantor and Grantee agree that the cathodic protection facilities will be constructed on Grantor's Property In accordance with the following terms and conditions: I.. Grantee will construct its cathodic protection facilities in compliance with engineering design and safety standards of the USDOT in force at the time of construction. 2. Grantee will remove all construction waste and debris after completion of construction activities. 3. Grantee will restore tine property after construction to as close to tine original condition as is practical. 4.Grantee will re-seed disturbed areas along the construction workspace with a seed mix native to the area or as specified by the Grantor here: 5. Grantee will restore all access roads or driveways disturbed by construction to condition equal to or better that existed prior to construction. Restoration will include final grading where necessary. G. Grantee will protect all survey monuments located within the ROW. In the event survey monuments are disturbed and/or destroyed, it will be the responsibility of the Grantee to re-establish and survey monuments in conformity with survey standards then currently established for the State of Washington . I RETURN ADDRESS NORTHWEST PIPELINE LLC A.K.A.WILLIAMS NORTHWEST PIPELINE, 22909 NE REDMOND FALL,CITY ROAD REDMOND,WA 98053 DOCUMENT TITLE(S) FACILPrY EASEMENT' GRANTOR(S) MASON COUNTY GRANTEE(S) NORTHWEST PIPELINE LLC Legal Description LOT 1 EX TR 1 &R/W//R/W Assessor's Property 'Pax Parcel/Account Number Parcel 1D#; 41901-12-60000 Name and Return Address: Northwest Pipeline LLC A.K.A.Williams Northwest Pipeline 22909 NE Redmond Fall City Road Redmond,WA 98053 Document Title(s) 1. Facility Easement 2. Reference Numbers(s) of Documents Assigned or Released ADDITIONAL REFERENCE M'S ON PAGE Grantor(s) 1. Mason County 2. ADDITIONAL GRANTORS ON PAGE Grantee(s) 1 Northwest Pipeline LLC 2. ADDITIONAL GRANTEES ON PAGE Legal Description(abbreviated form:i.e.lot,block,plat or section,township,range,quarter/quarter) All that portion of Government Lot one(1),Section one(1),Township nineteen (19)North, Range four(4),West,W.M., ADDITIONAL LEGAL IS ON PAGE Assessor's Property Tax Parcel/Account Number(s) Parcel ID N41901-12-60000 ADDITIONAL PARCEL WS ON PAGE THE AUDITORIRECORDER WILL RELY ON THE INFORMATION PROVIDED ON THIS FORM.THE STAFF WILL NOT READ THE DOCUMENT TO VERIFY THE ACCURACY OR COMPLETENESS OF THE INDEXING INFORMATION PROVIDED HEREIN. NORTHWEST PIPELINE LLC FACILITY EASEMENT it On this, the day of , 2024, for Ten Dollars($10.00)and other valuable consideration,_Mason County, a Washington Municipal Corporation,whose address Is 411 N 5TH ST. Shelton, WA 98584 ("Grantor"), does hereby grant,sell and convey to NORTHWEST PIPELINE LLC, P.O. Box 58900,Salt Lake City,Utah 84158.0900("Grantee"), its successors and assigns,a facility easement ("Easement') in order to locate,survey,construct,entrench,maintain,repair,replace,protect,inspect and operate a Cathodic Protection Site including ground bed anode,cable,rectifier,power pole and related facilities("Facilities") that are necessary for the protection of existing pipelines for the transportation of natural gas, Grantor warrants that it is the owner in fee simple of the land,situated in the County of Mason,State of Washington,to wit: LOT 1 EX TR 1 &R/W//R/W A legal description of the Easement is described in Exhibit"A"attached and made a part of this agreement. The Easement is located in close proximity to the existing pipelines and shall be designated by the survey known as Exhibit"A"attached hereto and made a pal of this agreement,encumbering approximately 6.623,6 square feet,The description of facilities is as follows. A cathodic protection station to provide a low resistance ground bed anode to which soil-generated current on Grantees natural gas pipelines may be directed,composed of necessary anodes,rectifier, service pole and underground cables,together with a connecting power line and service. This Easement conveys to Grantee the right of ingress and egress to and from,and accesson and within said Easement,with the right to use existing and future roads,fa•the purposes of surveying,constructing,inspecting, repairing,protecting,operating and maintaining said facilities,and the removal or replacement of same at will, either in whole or in pail("work"). Grantee shall have the right of exclusive use of any portion of said property occupied by Grantees Facilities which may be constructed on or above the surface. Grantee shall have the right to cut and keep clear all trees,brush,native growth or foliage and other obstructions that may,in the Grantee's opinion,endanger,hinder or conflict with the construction,operation, inspection,protection,maintenance and use of said Facilities within the Easement. Grantee shall possess the above-described rights and Easement,together with all rights necessary to operate, protect and maintain the facilities involved within the Easement granted to the Grantee,its successors and assigns. Grantee may assign the rights and Easement granted under this agreement,either in whole or in part,subject to the terms of this agreement,with such rights and Easement deemed as covenants running with the land and to be binding upon Grantor, Its heirs, legal representatives and successors in title. Grantee may at any time permanently abandon said Easement and,at its discretion,may remove,or abandon in place the Facilities constructed on it. Upon such abandonment notion,Grantee may,at its discretion,execute and record a reconvoyance and release of this Easement whereupon this Easement with all rights and privileges mutually granted,shall be fully canceled and terminated. Grantee shall indemnify and hold Grantor harmless from and against any and all loss,damage,or injury which may result from the construction,operation and maintenance of the facilities;provided,however,that said loss, damage,or injury does not arise out of or result from the actions of the Grantor,his/her agents or employees, Grantor agrees to indemnify Grantee against any environmental liability that predates the date of this Easement or that was caused solely by the Grantor's actions or functions. Grantee shall have the right to discharge or redeem for Grantor, in whole or in part,any mortgage,tax or other lien on said land and shall be subrogated to such lien and rights. It is mutually understood and agreed that this Easement and the attached Exhibits,as written,cover and include all of the agreements and stipulations between the parties and that no representations or statements,verbal or written,have been made modifying,adding to or changing the terms of this Easement. The terms,conditions and provisions of this agreement shall extend to and be binding upon the heirs, executors,administrators,personal representatives,successors and assigns of the parties. IN WITNESS WHEREOF the patties have EXECUTED THIS CONVEYANCE AND AGREEMENT THIS DAY OF 2024. (GRANTOR):MASON COUNTY (Signature) (Print name and title) NORTHWEST PIPELINE LLC (GRANTEE): Attorney-in-Fact Title Authorized Aeent ACKNOWLEDGMENT STATE OF WASHINGTON ) ss County of ) On this day of 20 before me personally appeared to me known to be the of Mason County a Municipal corporation that executed the foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that (he/she is) (they are) authorized to execute said instrument. GIVEN under my hand and official seal the day and year last above written. (SEAL) Notary Public in and for the State of Washington,residing at My commission expires ACKNOWLEDGMENT ATTORNEY-IN-FACT STATE OF WASHINGTON ) ss County of ) On this day of before me personally appeared (name)as the (title) for (company name)to me known to be the individual who executed the foregoing instrument as attorney in fact for Northwest Pipeline LLC, a Delaware limited liability company,principal therein described, and acknowledge to me that signed and sealed the said instrument as such attorney in fact for said principal, freely and voluntarily, and for the uses and purposes therein mentioned, and on oath stated that the power of attorney authorizing the execution of this instrument has not been revoked. GIVEN under my hand and official seal the day and year last above written. (SEAL) Notary Public in and for the State of Washington, residing at My commission expires ExHIBI A PERMANENT EASEMENT DESCRIPTION THE SOUTHERLY 20.00 FEET OF THE FOLLOWING DESCRIBED MAIN TRACT LYING WESTERLY OF THE FOLLOWING DESCRIBED LINE; COMMENCING AT THE NORTH QUARTER CORNER OF SAID SECTION 1; THENCE SOUTH 00'25'35" EAST ALONG THE WEST LINE OF THE NORTHEAST QUARTER OF SAID SECTION 1 A DISTANCE OF 1072.60 FEET MORE OR LESS TO NORTH RIGHT OF WAY MARGIN OF WEST CLOQUALLEM ROAD AND THE SOUTHWEST CORNER OF SAID MAIN TRACT, SAID POINT BEING A POINT ON A CURVE THE RADIUS POINT OF WHICH BEARS NORTH 17'21'00 WEST A DISTANCE OF 970.00 FEET; THENCE NORTHEASTERLY ALONG SAID RIGHT OF WAY MARGIN AND CURVE TO THE LEFT THROUGH A CENTRAL ANGLE OF 03'09'07" AN ARC LENGTH OF 53.36 FEET; THENCE CONTINUING ALONG SAID RIGHT OF WAY MARGIN NORTH 69'29'53" EAST 84.59 FEET TO A POINT OF CURVE TO THE LEFT HAVING A RADIUS OF 970.00 FEET; THENCE ALONG SAID CURVE TO THE LEFT THROUGH A CENTRAL ANGLE OF 06'39'50" AN ARC LENGTH OF 112.82 FEET; THENCE CONTINUING ALONG SAID RIGHT OF WAY MARGIN NORTH 62'50'03" EAST 70.86 FEET TO THE BEGINNING OF SAID LINE, THENCE NORTH 27'09'57" WEST 40.00 FEET AND THE TERMINUS OF SAID LINE. MAIN TRACT DESCRIPTION: ALL THAT PORTION OF GOVERNMENT LOT ONE (1), SECTION ONE (1), TOWNSHIP NINETEEN (19) NORTH, RANGE FOUR (4) WEST ,W.M., WHICH LIES NORTH OF THE NORTHERLY RIGHT-OF-WAY LINE OF THE COUNTY ROAD AS SAME IS NOW CONSTRUCTED IN USE OVER AND ACROSS SAID GOVERNMENT LOT 1, EXCEPTING THEREFROM, HOWEVER, A STRIP OF LAND FIFTY (50) FEET IN WIDTH BEING TWENTY-FIVE (25) FEET ON EACH SIDE OF THE CENTER LINE OF THE SHELTON SOUTHWESTERN RAILWAY COMPANY'S FORMER RIGHT-OF-WAY. ot WAStiJ .ni c see ° PREPARED 8Y• LAWS11 EASTSIDE CONSULTANTS, INC, 1320 NW MALL ST., SUITE 8 ISSAQUAH WA 98027 PH;(425)392-5351 EXH/B11"A EASHMENr EXHIBIT I W Ito is 390 APN: ZA 4:Ism l7?i11-oi33 I I APN: I I 1,1901126-o000 OD TEMPORARY �^ �I AREAA WORK o L3 w N PERMANENT w V \$ g EASEMENT L I APN: I 20' C2 1,1901750.011,0 Ll I 0 40, cl 20 QUP4�EM P� $ APN: t,19011.?0-0012 I ICUR I (- CiV 0 '09 DELTA ° RADIUS970.00 L53__6_ ���a WAn► C2 08'39 50 970.00 112,52 I LI E DIRECTION DISTANCE Lf 69'2953 E A4.59 L N62'50 03�___ 70.56 GIST� �' L3 27'0957 E _ A0,00 A5 ON. POWER SOURCE _ SUPPORT POLE FOR RECTIFIER & POWER DROP METER BASE & DISCONNECT RECTOR RMU U.G. POWER SOURCE JUNCIION NATURAL GROUND BOX FROM POWER CO. CAD WELD POSITIVE LEAD m 20 ANODES iv mpI� C0� �� NEGATIVE LEAD PIPFIFNE 2w (TtPMJQ TYPICAL GROUNDED William Determination of Value Worksheet Dah, 9/5/24 Property Ounce Moon Coun Tract, INA Address, 411 N STH ST County Parcel Number: 41901-02.60000 Zoning Code at Parcel Acreage 20.00 City,State,Zip: SHELTON WA 98584 Parcel Information Assessed Value of Land, $I55 280.00 Market Data Research Value Parcel 50.00 Assessed Value of Land(Per acre) 7 764.00 Market Data Research Vxloe Parcel(Per acre) 0.00 Assessed Value of Lend(Per sqft) 50.18 Market Data Research Value Parcel(Per syft) 0.00 Right of Way and Easement Information Contractual Ensement Costa Total Affected Acreage 0.3000 Total Rods o.00 Existing Easement Acreage 0.0000 Cost per Rod $1.00 Nesr Easement Acreage 0.1500 Easement $0.0 Temporary Workspace Acreage 0.1500 Imnnct Perceutngea Existing Easement Impact 25 Nee'Easement Impact IDo7. Temporary Workspace Area Impact 50% Values ConlmctualUlodss S0.0o Existing Easement $0.00 Neer Easement SI )64.60 Temporary Workstu eArea, S582.30 Access Roads: S0.00 Timber Vnluatlom SDoo Damages S000 Mis"llaneous: $0.00 Total Values: S1,746.90 ROUNDED f1 Rna nn Radnor Lmdcn udAamq•(p im rem.) Contmlor Land Repmmtdiee(pant a") l.mdo,rWASmq(tip none) Date CM,Nter lsnd Repreem,dire(sign mmn D.uc Lmd.,mdAanq(prim mane) Amho,ieod Sirens.(pout name) Lndo,rWASnq(up name) one Amhodead Slams.(ii,nume) Dde Dateofit"udk Work Order Number C1008673 Clink N. Check Date, OSED GROUND BED s KEIU.: _,_ LBS LORESCO SC-3 ANODE DEPTH: X' _ HEADER CABLE: #X, X" MIN. DEPTH Vl - z BARNETT FAMIL + Y3 • O APN q.41901759D133 d ' '. m - _ 3ARNETTF UST cn APN q 41901 • 00140 MASON COUNTY SURPLUS PRdP ATR. a _ Y MEN7 WORK AREA: ` APN#:41901128009 - ,: 0.20 AC. NEW PERMANENRWOR ARE �NORK AREA: 1Sr �. - :. 6,623.E S.F.10.15 AC TE•v1PORARY 6TRA WORK AREA. TEMPORARY EXTRA ffO KAR14: Y 3,305.6 S.F.I OX AC. 6,421.3 S.F.10T�AC. v • IT GROUND PROPOSED IT - GROUND RED' m 20' 4 A ,•BEGIN POPOSE w GRdUND R o' APN#;41901120 019 LEGEND Existing Pipeline Centerline .r• . . Permanent Right—of—Way Access Road -- Property Line �j_ —a „ ' --: --- l�L__/ Temporary Extra Work Area �f p NOTE: • � ' New Permanent Work Area BECAUSE THIS EXHIBIT J NOT BASED ON A V: PROPERTY SURVEY,THE,ACTUAL RIGHT-OF-WAY AND f Existing Easement Work Area WORKSPACE AREAS MA1jVARY.SLIGHTLY FROM �. WHAT IS SHOWN. ' NORTHWEST ALIGNMENT 2024 SHELTONGROUND BED SHELTON LATERAL PIPELINE(2433) MASON • • DATE,0412312024 ISSUED FOR BID PREILIMIN Ell, APPROVED FOR PERMITTING ,,:: " . , ,v: '� , , , Mason County DATE 9-11-2024 MARKET DATA SHEET FOR PERMANENT EASEMENT OFFER Parcel No. 41901-12-60000 Assessor's Land Value $155,280. Assessor's Acreage 20. Acres Value Divided by Acreage $155,280/20. _ $7,764.00 per acre Per Acre Value / 43,560 $7,764.00 /43,560 = $ 0.18 per sq. ft. Total Easement required 6534 sq. ft or .15 acre - 6534 sq. ft. x $0.18 = $1,176.12 From the above calculations, we have determined the square foot value of the property is $0.18 per square foot of land. Amount of Permanent Easement needed is 6534 sq. ft. Because this is a Permanent Easement, 100% of the market value is due. Minimum compensation for Permanent Easement is $500.00. Therefore, for the Permanent Easement value is $1180.00 rounded. Mason County Date — 9-11-2024 MARKET DATA SHEET FOR TEMPORARY CONSTRUCTION EASEMENT OFFER Parcel No. 41901-12-60000 Assessor's Land Value $155,280. Assessor's Acreage 20. Acres Value Divided by Acreage $155,280./20. _ $7,764.00 per acre Per Acre Value / 43,560 $7,764./43,560 = $ 0.18 per sq. ft. Total TCE required 6534 sq. ft or 0.15 acre. 6534 sq. ft. x $0.18 = $1176.12 From the above calculations, we have determined the square foot value of the property is $0.18 per square foot of land. The amount of Temporary Construction Easement needed is 6534 sq. ft. Because this is a Temporary Construction Easement, 10% of the market value: $1176.12 x .10 = $120.00 (rounded) for the Temporary Construction Easement offer. Minimum compensation for Temporary Construction Easements is $250.00. Therefore, for the use of Temporary Construction Easement, is $250.00 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Cassidy Perkins for John Taylor Ext. 535 Department: Parks&Trails Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 10/07/2024 Agenda Date: 10/22/2024 Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.4 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Mason County Parks and Trails Advisory Board member removal recommendation Background/Executive Summary: On September 26,2024,the Parks and Trails Advisory Board voted to remove Dennis Hamilton from the Board due to lack of attendance. Dennis has not attended a Parks meeting since February 2024. In the Parks and Trails Advisory Board—Board Operations and By-Laws,under the section Removal of Board Members,it states "The Parks and Trails Advisory Board may by a majority vote of its members submit a recommendation of removal to the Board of Commissioners for any board member who misses three consecutive meetings not due to sickness or health or who misses 50%or more of the board meetings in a calendar year." Budget Impact• None Requested Action: Approve removal of Dennis Hamilton from the Parks and Trails Advisory Board. Attachments By Laws, current members table Name Area District Shawn Fontane Allyn 1 Willaim"Bill"Long Hoods port 3 Jeanne Robinson Kamilche 2 Mendy Harlow Agate 3 Kathleen Geist Union 2 Steven Payne Union 2 MASON COUNTY PARKS AND TRAILS ADVISORY BOARD BOARD OPERATIONS AND BY-LAWS Officers. The officers of the board shall be a chairperson and vice-chairperson. The vice-chairperson shall serve in the absence of the chairperson. In the absence of both the chairperson and vice chairperson,the members present at such meeting shall elect a temporary chairman. The Staff Support person of the Parks and Trails Department shall serve as Clerk of the Board. The terms of office for chairperson and vice chairperson shall be for one year from January 1 through December 31 for chairperson pro tempore only for the meeting at which he/she is appointed. The chairperson is the chief executive of the board. He/she has all the powers and duties usually incident to such office and is responsible to appoint committees and to conduct the business of the board between regular meetings. The chairperson shall retain full right and responsibility of partaking in all deliberations and voting for good and sufficient reason. However,he/she does not have the right of casting an additional deciding vote. Nominations for officers shall be made orally at the regular December board meeting. Election shall be by majority vote between the nominees. Meetings. Regular meeting of the board shall be held at a place and time determined by majority vote of the board. In the event of the lack of a quorum at a regular or recessed meeting,the chairperson or vice chairperson or chairperson pro tempore, in that order, shall adjourn the meeting to another day,and it shall be a standing order that absentee members be advised of the determination to hold such recessed meetings. Special meeting may be called: 1. By action of the board at a regular or recessed meeting to another day. 2. By order of the chairperson or, in his/her absence,by the vice-chairperson. 3. By the written request of three or more members of the board. 4. By request of the Director or Designee written or phone notice for special meeting shall be provided to members of the board. July 26, 2024 Page 1 Meeting Protocol The Parks and Trails Advisory Board will include `Parliamentary Authority' that involves meetings being conducted utilizing `Robert's Rules of Order Newly Revised' as a non-binding guide. All board members will receive a copy of the Roberts Rules of Order. Minutes and Records. Minutes of all official meetings shall be kept and made part of a permanent public record. The official minutes of the board approved by motion shall be kept in a safe place in the park office and shall be made available to any citizen desiring to examine them during the hours when the office is open. Not later than three(3)days prior to the meeting of the board, each member shall receive a complete copy of the minutes of the previous meeting,including copies of any motions referred to therein. Motions. Motions considered by the board shall constitute a part of the minutes of the meeting,which such motion was considered,provided that the text of any such motion may be considered as being contained in the minutes when such minutes make a proper identifying reference to such motion. All motions shall be clearly identified by nature of subject matter and by date, so as to be clearly identifiable by reference. Quorum-Voting. A majority of the sitting membership constitutes a quorum for the conduct of regular business(attendance of four members). Voting is by"ayes"and"nayes"except where the members may require a ballot or roll call vote. Members shall disqualify themselves from voting on any matter which may involve a conflict with their business interests; and may abstain from voting for good and sufficient reasons which shall be announced to the meeting upon call of any member. At any meeting where there is less than a quorum,the members present shall have authority to establish a date for an adjourned meeting. By-laws may be amended by vote of two-thirds of the membership (five members). Formation of Agenda and Staff Reports for Regular Meetings. A copy of the agenda for every meeting of the Parks and Trails Advisory Board shall be provided each member not less than three(3) days prior to the date of the meeting at which such agenda is to be considered. The Director or Designee shall prepare the agenda. Park Board members may submit agenda items to the Director or Designee 10 days prior to meeting for consideration. July 26, 2024 Page 2 Hearings. Hearings conducted by the board shall conform to the provisions of law in the matter of public notice, time, and number and reporting. A formal hearing before the board which,for any reason cannot be completed at the time and place originally advertised,may be recessed to a later date and the announcement at such recessed meeting and the time and place of such recessed meeting shall constitute a sufficient notice to all parties concerned. Hearing procedures shall generally be as follows: 1. Chairperson and Director or Designee presents a summary introduction to the factual background of the subject for the information of the members. 2. Chairperson instructs the public regarding submission of factual,relevant and non-repetitive material and requests that each speaker states his/her name, address and interest in the subject. 3. Chairperson instructs the public and invites proponents to speak first, after which opponents and other interested parties may speak. Board members may pose questions through the chairperson at the close of each presentation. 4. Hearing closed by chairperson with an indication for the public of the procedures to be followed by the board. If for any reason a hearing cannot be completed at a single session,the adoption of a motion to recess to another time shall be deemed sufficient legal notice to all parties who may be affected. Visitor Participation at Board Meetings. The board meets and acts as a public advisory body and citizens are welcome to attend board meetings. Individuals or groups wishing to be heard may follow these procedures: 1. Correspondence or petitions or public input may be presented to the board under that item on the agenda. 2. Agenda requests for board action shall be filed with the Director or Designee 10 or more days before the board meeting. 3. At the discretion of the chairperson,visitors may comment on items listed on the agenda. Those wishing to comment should stand and identify themselves and comments should be directed to the board as a whole. Committees. From time to time the board may establish standing or advisory committees for the purpose of assisting the board in carrying out its responsibilities as well as obtain the broadest possible community involvement and representation. Removal of Board Members. The Parks and Trails Advisory Board may by a majority vote of its members submit a recommendation of removal to the Board of Commissioners for any board member who misses three consecutive meetings not due to sickness or health or who misses 50%or more of the board meetings in a calendar year. July 26, 2024 Page 3 Order of Business. 1. Call to order 2. Roll call 3. Determination of quorum 4. Disposition of minutes 5. Public hearings 6. Petitions from public 7. Unfinished business 8. Committee reports 9. New business 10. Staff reports 11. Adjournment SECTION 3 BOARD MEMBER RELATIONS An Effective Parks and Trails Advisory Board Member Should: 1. Be concerned with the importance of parks and trails activities. 2. Be willing and able to devote time and energy to board endeavors. 3. Be willing and able to make decisions in a group setting and be loyal to the democratic process and accept the will of the majority. 4. Be able to understand how groups function and is an open-minded listener treating others fairly and ethically. 5. Be able to weather criticism yet maintain firm convictions. 6. Be willing to take sides on controversy and be courageous when at the point of conflict. Board Members Relationship as an Individual: 1. Subordinate their personal interests for the good of the board. 2. Accept and support majority decisions of the board. 3. Identify problems but suspend judgment until facts are available. 4. Look creatively for alternate solutions to problems. 5. Express their opinions and let others express theirs openly. 6. Dedicate quality time to board meetings and departmental tasks July 26, 2024 Page 4 Board Members Relationship with the Director or Designee: 1. Work as a team with the Director or Designee to promote parks and trails facilities and programs throughout the county. 2. Call upon the Director or Designee for information, direction or to bring up an issue or concern. SECTION 4 ORGANIZATIONAL CHART-PARKS AND TRAILS DEPARTMENT Purpose. To provide an overview of the chain of command within the park system. Policy. The Director or Designee shall have available to the public an organizational chart which shall be updated as conditions change. The chart shall reflect the organization as it exists. SECTION 5 BOARD GOALS AND OBJECTIVES 5.1 CONCEPTS OF RECREATION Concepts of Public Interest in Recreation Resolved: That in order to lay the foundation for a sound public parks and recreation services for Mason County,the Park Board hereby adopts the following concepts of public interest in parks and recreation: 1. In order to be and to remain a useful healthy member of society, every individual needs some form of recreation. Among the ways which recreational needs may be satisfied are the following: a. Through opportunities for out-of-doors living, camping,hiking,fishing,boating,nature study and the like. b. Participation in unsupervised or supervised play,recreation and sports activities. c. Through special opportunities for recreation for persons with special needs. d. By membership and participation in social clubs,or interest groups. e. By utilizing craft or art skills,hobbies or games requiring skill. f. Through participation in various cultural activities or performing arts. July 26, 2024 Page 5 Every county resident has need of some or all of these kinds of recreational opportunities at various times and in varying amounts. 2 In order to provide every citizen of the county with the opportunity to satisfy his recreational needs,public agencies such as the Park Board should supply those facilities and services which are impossible or difficult for most individuals or small groups of people to provide for themselves, in terms of: a. A nearly equal variety of alternative choices in the use of leisure time. b. Easily accessible and usable open space waterfront and beach access areas. c. Special facilities such as play areas, swimming facilities,boat launches,hiking trails, and the like. d. Services,primarily leadership. General Purposes. The purpose of the Mason County Parks and Recreation Board is to maximize park and recreational opportunities and thereby improve the quality of life for all residents of the county. 5.2 BOARD GOALS AND OBJECTIVES 1. To adopt, support and communicate the philosophy that recreation means any activity,voluntarily engaged in,which contributes to the refreshment, enjoyment,education or entertainment of the individual and which contributes to a sense of self-worth. 2. To provide a variety of recreation opportunities for all citizens regardless of age, sex,race, or economic status. 3. To maintain full awareness of environmental concerns in the development and use of public lands and in the implementation of programs. 4. To establish and maintain written polices,practices and procedures that enable maximum opportunity for use and enjoyment of services. 5. To be responsive to the park and recreational needs and desires of individuals and groups, and to actively seek citizen input in the operation of the board. To create awareness through involvement. 6. To conduct and communicate board business in a manner that earns recognition as a highly ethical,responsible and honorable organization among employees,taxpayers, suppliers, governmental agencies press and the public at large. 7. To foster innovation by encouraging the board, advisory councils and staff to search for new and more effective ways of improving the board's operation. 8. To keep abreast of trends and changes that affect the level of service and utilize that information to increase contributions to the quality of life. July 26, 2024 Page 6 9. To develop and maintain effective leadership at the appointed,professional and volunteer levels. 10. To maintain an awareness of the political process and to participate in the development of legislation and/or other governmental regulations which affect the board's ability to meet its service responsibilities. 11. To support and participate in professional and governmental organizations which are in the interest of parks and recreation. 12. To coordinate, cooperate, assist, support and otherwise interact with private and public entities so as to maximize recreational opportunities in Mason County. 13. To take full and prompt advantage of potential economies and to aggressively seek new ways to finance operating expenses. July 26, 2024 Page 7 PEON COU��� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners From: Cassidy Krall for John Taylor Ext. 535 Department: Parks&Trails Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): October 7,2024 Agenda Date: October 22,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.5 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Walker Park Caretaker's Roof Replacement Background/Executive Summary: The caretakers building at Walker Park is in need of a new roof. The current roof is approximately 20 years old and is the original roof.Recently a large tree limb fell on it and caused structural damage to the plywood beneath the shingles so that will also need to be repaired in the process. Budget Impact(amount, funding source,budget amendment): Approximately$10,000—currently seeking quotes. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval to replace the caretaker's roof at Walker Park. Attachments C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Melissa Casey Ext.404 Department: Public Health Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 5/20/24,6/3/24, 8/5/24, 10/14/24 Agenda Date: 10/22/24 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.6 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Homeless Response System Special NOFO—Funding Recommendations Background/Executive Summary: The Department of Commerce Contract#24-46108-20 Amendment C,adding SFY25 CHG Standard and Local Document Report Fee Support funds,was approved by the Board on the 6/4/24 action agenda.A competitive RFP was released for a total of$512,085;the purpose of these funds is to further develop and expand programs that intersect with the Homeless Response System.Four agencies submitted proposals for six different programs;the Housing&Behavioral Health Advisory Board(HBHAB)made the initial recommendation to fund$110,000 for Shelton Family Center's Eviction Prevention Program,which was approved by the Board on the 8/16/24 action agenda. The HBHAB has made the following funding recommendations for the remaining$402,085: • Crossroads Housing o Shower Program-$12,000 o Diversion Fund- $25,000 o Eviction Prevention Rent-$75,000 • Rental Assistance Fund-$125,000 o $200,000 earmarked amount for Public Health to administer to programs via contract amendment when the need arises; $125,000 remaining • 5-Year Plan Facilitation-$125,000 • Reserve-$40,000 o Funding to remain available for future emergent needs • New Horizons Communities—Not recommended for funding • Community Action Council—Not recommended for funding • Shelton Family Center Training Program—Not recommended for funding C Mason County Agenda Request Form Y /A t! T Budget Impact(amount, funding source,budget amendment): Funding Source: Consolidated Homeless Grant Public Outreach (news release,community meeting, etc.): Followed the Request for Proposal Process with news releases and email blasts;Housing&Behavioral Health Advisory Board reviewed applications and made funding recommendations Requested Action: Approval of recommended funding amounts so that award/rejection letters can be sent to providers and contracts drafted Attachments None C( , Mason County Agenda Request Form To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 10/14/2024 Agenda Date: 10/22/2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.7 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Approval to set a public hearing for Monday,December 2,2024, at 9:00 a.m. to consider adoption of the 2025 budget for Mason County. Copies of the 2025 preliminary budget will be available to the public on November 18,2024. Background/Executive Summary: Pursuant to RCW 84.52.070,the Commissioners must hold a public hearing on the 2025 preliminary budget to allow taxpayers to"appear and be heard for or against any part of the budget". The public hearing also allows county departments to publicly testify if they so desire. Budget Impact(amount, funding source,budget amendment): 2025 Adopted Budget Public Outreach (news release,community meeting, etc.): The 2025 proposed budget will be posted on the County's website: www.masoncounta.gov by November 18,2024 Requested Action: Approval to set a public hearing on Monday,December 2,2024, at 9:00 a.m.to consider adoption of the 2025 budget for Mason County. Copies of the 2025 preliminary budget will be available to the public on November 18,2024. Attachments C Mason County Agenda Request Form Y /A t! ssTo: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: 0 Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 10/14/2024 Agenda Date: 10/22/2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.8 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Approval to set a public hearing for Tuesday,November 19, 2024, at 9:15 a.m.to certify to the County Assessor the amount of taxes levied for Current Expense and County Road for 2025. An increase to the Current Expense and County Road property tax levies for 2025 may be considered. Background/Executive Summary: Pursuant to RCW 84.52.070,the Commissioners must certify to the County Assessor the amount of taxes levied upon the property in the county for county purposes by adoption of a resolution, on or before the 15'day of December in each year, and on or before the first Monday in December the respective amounts of taxes levied by the board for each taxing district,within or coextensive with the county, for district purposes.. Budget Impact(amount, funding source,budget amendment): The estimated levies for Current Expense and County Road are included in the 2025 proposed budget. Public Outreach (news release,community meeting, etc.): The notice of public hearing will be advertised in the Shelton-Mason County Journal for two weeks prior to the hearing. Requested Action: Approval to set a public hearing on November 19,2024, at 9:15 a.m. to certify to the County Assessor the amount of taxes levied for county purposes and the amount of taxes levied for each taxing district for 2025.An increase to the Current Expense and County Road property tax levies for 2025 may be considered. Attachments Mason County Agenda Request Form To: Board of Mason County Commissioners From: Mark Neary Ext. 530 Department: Support Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): September 30, 2024 Agenda Date: October 22, 2024 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Approval to enter into a contract with J.A. Morris for Building # 10 District Court Phase 2 Background/Executive Summary: Helix Design Group is working with the County Administrator, District Court, Superior Court, Facilities, and IT to complete the design and bid documents for the second and final phase of construction on Building # 10 – District Court. Once complete, District Court, including probation services, will move out of the Courthouse into Building # 10. District Court is responsible for acquiring the necessary furniture and equipment (cubicles, desks, file cabinets, etc.) to outfit their space. On July 30, the County Administrator was approved to go out to bid for Phase 2 of the Building # 10 remodel. There were five alternates and four addendums. The bid opening was scheduled for September 24 at 3:30 p.m. Nine bids were received with one apparent low bidder. Helix Design Group, with the County Administrator, reviewed the bids and the apparent low bidder is J.A. Morris. Budget Impact (amount, funding source, budget amendment): $1.627 million budgeted in REET 1 ($830,000) and LATCF ($797,000). Contract amount is $1,048,000. Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval to enter into a contract with J.A. Morris for Building # 10 District Court Phase 2 in the amount of $1,048,000. Attachments: Draft contract DR A F T DRAFT AIA® Document A101® – 2017 Standard Form of Agreement Between Owner and Contractor where the basis of payment is a Stipulated Sum AIA Document A101 – 2017. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 11:46:11 ET on 10/04/2024 under Order No.2114572985 which expires on 10/03/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e -mail docinfo@aiacontracts.com. User Notes: (1984310101) 1 ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. The parties should complete A101®–2017, Exhibit A, Insurance and Bonds, contemporaneously with this Agreement. AIA Document A201®–2017, General Conditions of the Contract for Construction, is adopted in this document by reference. Do not use with other general conditions unless this document is modified. ELECTRONIC COPYING of any portion of this AIA® Document to another electronic file is prohibited and constitutes a violation of copyright laws as set forth in the footer of this document. AGREEMENT made as of the «22nd » day of October« » in the year 2024« » (In words, indicate day, month and year.) BETWEEN the Owner: (Name, legal status, address and other information) Mason County Support Services 411 N 5th St Shelton, WA 98584« »« » « » « » « » and the Contractor: (Name, legal status, address and other information) J.A. Morris Construction, LLC 2424 Evergreen Park Dr SW Olympia, WA 98502 « »« » « » « » « » for the following Project: (Name, location and detailed description) Mason County Court Remodel – Phase 2 Building 10 414 W Franklin St Shelton, WA 98584« » « » « » The Architect: (Name, legal status, address and other information) Helix Design Group 6021 12th St E. Ste. 201 Tacoma, WA 98424« »« » « » « » « » The Owner and Contractor agree as follows. Formatted: Superscript Formatted: Superscript DR A F T AIA Document A101 – 2017. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 11:46:11 ET on 10/04/2024 under Order No.2114572985 which expires on 10/03/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1984310101) 2 TABLE OF ARTICLES 1 THE CONTRACT DOCUMENTS 2 THE WORK OF THIS CONTRACT 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION 4 CONTRACT SUM 5 PAYMENTS 6 DISPUTE RESOLUTION 7 TERMINATION OR SUSPENSION 8 MISCELLANEOUS PROVISIONS 9 ENUMERATION OF CONTRACT DOCUMENTS EXHIBIT A INSURANCE AND BONDS ARTICLE 1 THE CONTRACT DOCUMENTS The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary, and other Conditions), Drawings, Specifications, Addenda issued prior to execution of this Agreement, other documents listed in this Agreement, and Modifications issued after execution of this Agreement, all of which form the Contract, and are as fully a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the entire and integrated agreement between the parties h ereto and supersedes prior negotiations, representations, or agreements, either written or oral. An enumeration of the Contract Documents, other than a Modification, appears in Article 9. ARTICLE 2 THE WORK OF THIS CONTRACT The Contractor shall fully execute the Work described in the Contract Documents, except as specifically indicated in the Contract Documents to be the responsibility of others. ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION § 3.1 The date of commencement of the Work shall be: (Check one of the following boxes.) [ « X » ] The date of this Agreement. [ « » ] A date set forth in a notice to proceed issued by the Owner. [ « » ] Established as follows: (Insert a date or a means to determine the date of commencement of the Work.) « » If a date of commencement of the Work is not selected, then the date of commencement shall be the date of this Agreement. § 3.2 The Contract Time shall be measured from the date of commencement of the Work. § 3.3 Substantial Completion § 3.3.1 Subject to adjustments of the Contract Time as provided in the Contract Documents, the Contractor shall achieve Substantial Completion of the entire Work: (Check one of the following boxes and complete the necessary information.) DR A F T AIA Document A101 – 2017. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 11:46:11 ET on 10/04/2024 under Order No.2114572985 which expires on 10/03/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1984310101) 3 [ «X » ] Not later than « » ( «150 » ) calendar days from the date of commencement of the Work. [ « » ] By the following date: « » § 3.3.2 Subject to adjustments of the Contract Time as provided in the Contract Documents, if portions of the Work are to be completed prior to Substantial Completion of the entire Work, the Contractor shall achieve Substantial Completion of such portions by the following dates: Portion of Work Substantial Completion Date § 3.3.3 If the Contractor fails to achieve Substantial Completion as provided in this Section 3.3, liquidated damages, if any, shall be assessed as set forth in Section 4.5. ARTICLE 4 CONTRACT SUM § 4.1 The Owner shall pay the Contractor the Contract Sum in current funds for the Contractor’s performance of the Contract. The Contract Sum shall be «One Million Forty-Eight Thousand » ($ «1,048,000 » ), subject to additions and deductions as provided in the Contract Documents. § 4.2 Alternates § 4.2.1 Alternates, if any, included in the Contract Sum: Item Price Additive Alternate No. 1 $71,400.00 Additive Alternate No. 2 $20,400.00 Additive Alternate No. 3 $11,400.00 Additive Alternate No. 4 $57,400.00 Additive Alternate No. 5 $3,400.00 § 4.2.2 Subject to the conditions noted below, the following alternates may be accepted by the Owner following execution of this Agreement. Upon acceptance, the Owner shall issue a Modification to this Agreement. (Insert below each alternate and the conditions that must be met for the Owner to accept the alternate.) Item Price Conditions for Acceptance § 4.3 Allowances, if any, included in the Contract Sum: (Identify each allowance.) Item Price § 4.4 Unit prices, if any: (Identify the item and state the unit price and quantity limitations, if any, to which the unit price will be applicable.) Item Units and Limitations Price per Unit ($0.00) § 4.5 Liquidated damages, if any: (Insert terms and conditions for liquidated damages, if any.) $500 for each consecutive calendar day that is in default after the Contract time.« » § 4.6 Other: DR A F T AIA Document A101 – 2017. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 11:46:11 ET on 10/04/2024 under Order No.2114572985 which expires on 10/03/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1984310101) 4 (Insert provisions for bonus or other incentives, if any, that might result in a change to the Contract Sum.) « » ARTICLE 5 PAYMENTS § 5.1 Progress Payments § 5.1.1 Based upon Applications for Payment submitted to the Architect by the Contractor and Certificates for Payment issued by the Architect, the Owner shall make progress payments on account of the Contract Sum to the Contractor as provided below and elsewhere in the Contract Documents. § 5.1.2 The period covered by each Application for Payment shall be one calendar month ending on the last day of the month, or as follows: « » § 5.1.3 Provided that an Application for Payment is received by the Architect not later than the «5th » day of a month, the Owner shall make payment of the amount certified to the Contractor not later than the «25th » day of the « » month. If an Application for Payment is received by the Architect after the application date fixed above, payment of the amount certified shall be made by the Owner not later than «thirty » ( «30 » ) days after the Architect receives the Application for Payment. (Federal, state or local laws may require payment within a certain period of time.) § 5.1.4 Each Application for Payment shall be based on the most recent schedule of values submitted by the Contractor in accordance with the Contract Documents. The schedule of values shall allocate the entire Contract Sum among the various portions of the Work. The schedule of values shall be prepared in such form, and supported by such data to substantiate its accuracy , as the Architect may require. This schedule of values shall be used as a basis for reviewing the Contractor’s Applications for Payment. § 5.1.5 Applications for Payment shall show the percentage of completion of each portion of the Work as of the end of the period covered by the Application for Payment. § 5.1.6 In accordance with AIA Document A201™–2017, General Conditions of the Contract for Construction, and subject to other provisions of the Contract Documents, the amount of each progress payment shall be computed as follows: § 5.1.6.1 The amount of each progress payment shall first include: .1 That portion of the Contract Sum properly allocable to completed Work; .2 That portion of the Contract Sum properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the completed construction, or, if approved in advance by the Owner, suitably stored off the site at a location agreed upon in writing; and .3 That portion of Construction Change Directives that the Architect determines, in the Architect’s professional judgment, to be reasonably justified. § 5.1.6.2 The amount of each progress payment shall then be reduced by: .1 The aggregate of any amounts previously paid by the Owner; .2 The amount, if any, for Work that remains uncorrected and for which the Architect has previously withheld a Certificate for Payment as provided in Article 9 of AIA Document A201–2017; .3 Any amount for which the Contractor does not intend to pay a Subcontractor or material supplier, unless the Work has been performed by others the Contractor intends to pay; .4 For Work performed or defects discovered since the last payment application, any amount for which the Architect may withhold payment, or nullify a Certificate of Payment in whole or in part, as provided in Article 9 of AIA Document A201–2017; and .5 Retainage withheld pursuant to Section 5.1.7. § 5.1.7 Retainage § 5.1.7.1 For each progress payment made prior to Substantial Completion of the Work, the Owner may withhold the following amount, as retainage, from the payment otherwise due: DR A F T AIA Document A101 – 2017. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 11:46:11 ET on 10/04/2024 under Order No.2114572985 which expires on 10/03/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1984310101) 5 (Insert a percentage or amount to be withheld as retainage from each Application for Payment. The amount of retainage may be limited by governing law.) «5% » § 5.1.7.1.1 The following items are not subject to retainage: (Insert any items not subject to the withholding of retainage, such as general conditions, insurance, etc.) « » § 5.1.7.2 Reduction or limitation of retainage, if any, shall be as follows: (If the retainage established in Section 5.1.7.1 is to be modified prior to Substantial Completion of the entire Work, including modifications for Substantial Completion of portions of the Work as provided in Section 3.3.2, insert provisions for such modifications.) « » § 5.1.7.3 Except as set forth in this Section 5.1.7.3, upon Substantial Completion of the Work, the Contractor may submit an Application for Payment that includes the retainage withheld from prior Applications for Payment pursuant to this Section 5.1.7. The Applica tion for Payment submitted at Substantial Completion shall not include retainage as follows: (Insert any other conditions for release of retainage upon Substantial Completion.) « » § 5.1.8 If final completion of the Work is materially delayed through no fault of the Contractor, the Owner shall pay the Contractor any additional amounts in accordance with Article 9 of AIA Document A201 –2017. § 5.1.9 Except with the Owner’s prior approval, the Contractor shall not make advance payments to suppliers for materials or equipment which have not been delivered and stored at the site. § 5.2 Final Payment § 5.2.1 Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the Contractor when .1 the Contractor has fully performed the Contract except for the Contractor’s responsibility to correct Work as provided in Article 12 of AIA Document A201–2017, and to satisfy other requirements, if any, which extend beyond final payment; and .2 a final Certificate for Payment has been issued by the Architect. § 5.2.2 The Owner’s final payment to the Contractor shall be made no later than 30 days after the issuance of the Architect’s final Certificate for Payment, or as follows: « » § 5.3 Interest Payments due and unpaid under the Contract shall bear interest from the date payment is due at the rate stated below, or in the absence thereof, at the legal rate prevailing from time to time at the place where the Project is located. (Insert rate of interest agreed upon, if any.) «One » % «1% » ARTICLE 6 DISPUTE RESOLUTION § 6.1 Initial Decision Maker The Architect will serve as the Initial Decision Maker pursuant to Article 15 of AIA Document A201–2017, unless the parties appoint below another individual, not a party to this Agreement, to serve as the Initial Decision Maker. DR A F T AIA Document A101 – 2017. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 11:46:11 ET on 10/04/2024 under Order No.2114572985 which expires on 10/03/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1984310101) 6 (If the parties mutually agree, insert the name, address and other contact information of the Initial Decision Maker, if other than the Architect.) « » « » « » « » § 6.2 Binding Dispute Resolution For any Claim subject to, but not resolved by, mediation pursuant to Article 15 of AIA Document A201–2017, the method of binding dispute resolution shall be as follows: (Check the appropriate box.) [ « X » ] Arbitration pursuant to Section 15.4 of AIA Document A201 –2017 [ « » ] Litigation in a court of competent jurisdiction [ « » ] Other (Specify) « » If the Owner and Contractor do not select a method of binding dispute resolution, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, Claims will be resolved by litigation in a court of competent jurisdiction. ARTICLE 7 TERMINATION OR SUSPENSION § 7.1 The Contract may be terminated by the Owner or the Contractor as provided in Article 14 of AIA Document A201–2017. § 7.1.1 If the Contract is terminated for the Owner’s convenience in accordance with Article 14 of AIA Document A201–2017, then the Owner shall pay the Contractor a termination fee as follows: (Insert the amount of, or method for determining, the fee, if any, payable to the Contractor following a termination for the Owner’s convenience.) « » § 7.2 The Work may be suspended by the Owner as provided in Article 14 of AIA Document A201 –2017. ARTICLE 8 MISCELLANEOUS PROVISIONS § 8.1 Where reference is made in this Agreement to a provision of AIA Document A201–2017 or another Contract Document, the reference refers to that provision as amended or supplemented by other provisions of the Contract Documents. § 8.2 The Owner’s representative: (Name, address, email address, and other information) «Mark Neary » «Mason County County Administrator » «mneary@masoncountywa.gov » «(360) 427-9670 ext, 530 » « » « » § 8.3 The Contractor’s representative: (Name, address, email address, and other information) «Paul Orth » DR A F T AIA Document A101 – 2017. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 11:46:11 ET on 10/04/2024 under Order No.2114572985 which expires on 10/03/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1984310101) 7 «Project Manager » «paul@jamorrisconstruction.com » «(360) 570-8515 » « » « » § 8.4 Neither the Owner’s nor the Contractor’s representative shall be changed without ten days’ prior notice to the other party. § 8.5 Insurance and Bonds § 8.5.1 The Owner and the Contractor shall purchase and maintain insurance as set forth in AIA Document A101 ™– 2017, Standard Form of Agreement Between Owner and Contractor where the basis of payment is a Stipulated Sum, Exhibit A, Insurance and Bonds, and elsewhere in the Contract Documents. § 8.5.2 The Contractor shall provide bonds as set forth in AIA Document A101 ™–2017 Exhibit A, and elsewhere in the Contract Documents. § 8.6 Notice in electronic format, pursuant to Article 1 of AIA Document A201 –2017, may be given in accordance with a building information modeling exhibit, if completed, or as otherwise set forth below : (If other than in accordance with a building information modeling exhibit, insert requirements for delivering notice in electronic format such as name, title, and email address of the recipient and whether and how the system will be required to generate a read receipt for the transmission.) « » § 8.7 Other provisions: « » ARTICLE 9 ENUMERATION OF CONTRACT DOCUMENTS § 9.1 This Agreement is comprised of the following documents: .1 AIA Document A101™–2017, Standard Form of Agreement Between Owner and Contractor .2 AIA Document A101™–2017, Exhibit A, Insurance and Bonds .3 AIA Document A201™–2017, General Conditions of the Contract for Construction .4 Building information modeling exhibit, dated as indicated below : (Insert the date of the building information modeling exhibit incorporated into this Agreement .) « » .5 Drawings Number Title Date Mason Co Courts Remodel_Bid Set_8.16.24 Mason Couty Court Remodel – Phase 2 5/24/24 .6 Specifications Section Title Date Pages Mason Co Courts Remodel Specifications 8.16.244 Mason County Building 10 Court Remodel – Phase 2 5/1/24 1-377 .7 Addenda, if any: Number Date Pages Mason County Courthouse Phase 2 Addendum No.1 8/19/24 1-5 Formatted: AIA Body Text Hanging DR A F T AIA Document A101 – 2017. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 11:46:11 ET on 10/04/2024 under Order No.2114572985 which expires on 10/03/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1984310101) 8 Mason County Courthouse Phase 2 Addendum No.2 8/22/24 1-4 Mason County Courthouse Phase 2 Addendum No. 3 9/12/24 1-2 A100 & A101_Mason Co Courts Remodel_Bid Addendum #3_091624 9/16/24 1-2 Mason County Courthouse Phase 2 Addendum No. 4 9/20/24 1 Portions of Addenda relating to bidding or proposal requirements are not part of the Contract Documents unless the bidding or proposal requirements are also enumerated in this Article 9. .8 Other Exhibits: (Check all boxes that apply and include appropriate information identifying the exhibit where required.) [ « » ] AIA Document E204™–2017, Sustainable Projects Exhibit, dated as indicated below: (Insert the date of the E204-2017 incorporated into this Agreement.) « » [ « » ] The Sustainability Plan: Title Date Pages [ « » ] Supplementary and other Conditions of the Contract: Document Title Date Pages .9 Other documents, if any, listed below: (List here any additional documents that are intended to form part of the Contract Documents. AIA Document A201™–2017 provides that the advertisement or invitation to bid, Instructions to Bidders, sample forms, the Contractor’s bid or proposal, portions of A ddenda relating to bidding or proposal requirements, and other information furnished by the Owner in anticipation of receiving bids or proposals, are not part of the Contract Documents unless enu merated in this Agreement. Any such documents should be listed here only if intended to be part of the Contract Documents.) « » This Agreement entered into as of the day and year first written above. OWNER (Signature) CONTRACTOR (Signature) « »« » « »« » (Printed name and title) (Printed name and title) DR A F T DRAFT AIA® Document A101® – 2017 Exhibit A Insurance and Bonds AIA Document A101 – 2017 Exhibit A. Copyright © 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 12:22:55 ET on 10/08/2024 under Order No.2114572985 which expires on 10/03/2025, is not for re sale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents ® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1197761099) 1 ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. This document is intended to be used in conjunction with AIA Document A201®– 2017, General Conditions of the Contract for Construction. Article 11 of A201®–2017 contains additional insurance provisions. ELECTRONIC COPYING of any portion of this AIA® Document to another electronic file is prohibited and constitutes a violation of copyright laws as set forth in the footer of this document. This Insurance and Bonds Exhibit is part of the Agreement, between the Owner and the Contractor, dated the «22nd » day of «October » in the year «2024 » (In words, indicate day, month and year.) for the following PROJECT: (Name and location or address) «Mason County Court Remodel – Phase 2 Building 10 » «414 W Franklin St – Shelton, WA 98584 » THE OWNER: (Name, legal status and address) «Mason County Support Services »« » «411 N 5th St – Shelton, WA 98584 » THE CONTRACTOR: (Name, legal status and address) «J. A. Morris Construction, LLC »« » «2424 Evergreen Park Dr SW – Olympia, WA 98502 » TABLE OF ARTICLES A.1 GENERAL A.2 OWNER’S INSURANCE A.3 CONTRACTOR’S INSURANCE AND BONDS A.4 SPECIAL TERMS AND CONDITIONS ARTICLE A.1 GENERAL The Owner and Contractor shall purchase and maintain insurance, and provide bonds, as set forth in this Exhibit. As used in this Exhibit, the term General Conditions refers to AIA Document A201™–2017, General Conditions of the Contract for Construction. ARTICLE A.2 OWNER’S INSURANCE § A.2.1 General Prior to commencement of the Work, the Owner shall secure the insurance, and provide evidence of the coverage, required under this Article A.2 and, upon the Contractor’s request, provide a copy of the property insurance policy or policies required by Section A.2.3. The copy of the policy or policies provided shall contain all applicable conditions, definitions, exclusions, and endorsements. § A.2.2 Liability Insurance The Owner shall be responsible for purchasing and maintaining the Owner’s usual general liability insurance. Formatted: Pattern: Clear (Light Gray) Formatted: Superscript DR A F T AIA Document A101 – 2017 Exhibit A. Copyright © 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 12:22:55 ET on 10/08/2024 under Order No.2114572985 which expires on 10/03/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1197761099) 2 § A.2.3 Required Property Insurance § A.2.3.1 Unless this obligation is placed on the Contractor pursuant to Section A.3.3.2.1, the Owner shall purchase and maintain, from an insurance company or insurance companies lawfully authorized to issue insurance in the jurisdiction where the Project is located, property insurance written on a builder's risk “all -risks” completed value or equivalent policy form and sufficient to cover the total value of the entire Project on a replacement cost basis. The Owner’s property insurance coverage shall be no less than the amount of the initial Contract Sum, plus the value of subsequent Modifications and labor performed and materials or equipment supplied by others. The property insurance shall be maintained until Substantial Completion and thereafter as provided in Section A.2.3.1.3, unless otherwise provided in the Contract Documents or otherwise agreed in writing by the parties to this Agreement. This insurance shall include the interests of the Owner, Contractor, Subcontractors, and Sub -subcontractors in the Project as insureds. This insurance shall include the interests of mortgagees as loss payees . § A.2.3.1.1 Causes of Loss. The insurance required by this Section A.2.3.1 shall provide coverage for direct physical loss or damage, and shall not exclude the risks of fire, explosion, theft, vandalism, malicious mischief, collapse, earthquake, flood, or windstorm. The insurance shall also provide coverage for ensuing loss or resulting damage from error, omission, or deficiency in construction methods, design, specifications, workmanship, or materials. Sub - limits, if any, are as follows: (Indicate below the cause of loss and any applicable sub -limit.) Causes of Loss Sub-Limit § A.2.3.1.2 Specific Required Coverages. The insurance required by this Section A.2.3.1 shall provide coverage for loss or damage to falsework and other temporary structures, and to building systems from testing and startup. The insurance shall also cover debris removal, including demolition occasion ed by enforcement of any applicable legal requirements, and reasonable compensation for the Architect’s and Contractor’s services and expenses required as a result of such insured loss, including claim preparati on expenses. Sub-limits, if any, are as follows: (Indicate below type of coverage and any applicable sub -limit for specific required coverages.) Coverage Sub-Limit § A.2.3.1.3 Unless the parties agree otherwise, upon Substantial Completion, the Owner shall continue the insurance required by Section A.2.3.1 or, if necessary, replace the insurance policy required under Section A.2.3.1 with property insurance written for the total value of the Project that shall remain in effect until expiration of the period for correction of the Work set forth in Section 12.2.2 of the General Conditions. § A.2.3.1.4 Deductibles and Self-Insured Retentions. If the insurance required by this Section A.2.3 is subject to deductibles or self-insured retentions, the Owner shall be responsible for all loss not covered because of such deductibles or retentions. § A.2.3.2 Occupancy or Use Prior to Substantial Completion. The Owner’s occupancy or use of any completed or partially completed portion of the Work prior to Substantial Completion shall not commence until the insurance company or companies providing the insurance under Section A.2.3.1 have consented in writing to the continuance of coverage. The Owner and the Contractor shall take no action with respect to partial occupancy or use that would cause cancellation, lapse, or reduction of insurance, unless they agree otherwise in writing. § A.2.3.3 Insurance for Existing Structures If the Work involves remodeling an existing structure or constructing an addition to an existing structure, the Owner shall purchase and maintain, until the expiration of the period for correction of Work as set forth in Section 12.2.2 of the General Conditions, “all-risks” property insurance, on a replacement cost basis, protecting the existing structure against direct physical loss or damage from the causes of loss identified in Section A.2.3.1, notwithstanding the undertaking of the Work. The Owner shall be responsible for all co-insurance penalties. § A.2.4 Optional Extended Property Insurance. The Owner shall purchase and maintain the insurance selected and described below. Formatted: AIA Agreement Body Text Formatted: AIA Agreement Body Text Formatted: AIA Agreement Body Text DR A F T AIA Document A101 – 2017 Exhibit A. Copyright © 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 12:22:55 ET on 10/08/2024 under Order No.2114572985 which expires on 10/03/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1197761099) 3 (Select the types of insurance the Owner is required to purchase and maintain by placing an X in the box(es) next to the description(s) of selected insurance. For each type of insurance selected, indicate applicable limits of coverage or other conditions in the fill point below the selected item.) [ « » ] § A.2.4.1 Loss of Use, Business Interruption, and Delay in Completion Insurance , to reimburse the Owner for loss of use of the Owner’s property, or the inability to conduct normal operations due to a covered cause of loss. « » [ « » ] § A.2.4.2 Ordinance or Law Insurance, for the reasonable and necessary costs to satisfy the minimum requirements of the enforcement of any law or ordinance regulating the demolition, construction, repair, replacement or use of the Project. « » [ « » ] § A.2.4.3 Expediting Cost Insurance, for the reasonable and necessary costs for the temporary repair of damage to insured property, and to expedite the permanent repair or replacement of the damaged property. « » [ « » ] § A.2.4.4 Extra Expense Insurance, to provide reimbursement of the reasonable and necessary excess costs incurred during the period of restoration or repair of the damaged property that are over and above the total costs that would normally have been incurred during the same period of tim e had no loss or damage occurred. « » [ « » ] § A.2.4.5 Civil Authority Insurance, for losses or costs arising from an order of a civil authority prohibiting access to the Project, provided such order is the direct result of physical damage covered under the required property insurance. « » [ « » ] § A.2.4.6 Ingress/Egress Insurance, for loss due to the necessary interruption of the insured’s business due to physical prevention of ingress to, or egress from, the Project as a direct result of physical damage. « » [ « » ] § A.2.4.7 Soft Costs Insurance, to reimburse the Owner for costs due to the delay of completion of the Work, arising out of physical loss or damage covered by the required property insurance: including construction loan fees; leasing and marketing expenses; additional fees, including t hose of architects, engineers, consultants, attorneys and accountants, needed for the completion of the construction, repairs, or reconstruction; and carrying costs such as property taxes, building permits, additional interest on loans, realty taxes, and insurance premiums over and above normal expenses. « » § A.2.5 Other Optional Insurance. The Owner shall purchase and maintain the insurance selected below. (Select the types of insurance the Owner is required to purchase and maintain by placing an X in the box(es) next to the description(s) of selected insurance.) DR A F T AIA Document A101 – 2017 Exhibit A. Copyright © 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 12:22:55 ET on 10/08/2024 under Order No.2114572985 which expires on 10/03/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1197761099) 4 [ « » ] § A.2.5.1 Cyber Security Insurance for loss to the Owner due to data security and privacy breach, including costs of investigating a potential or actual breach of confidential or private information. (Indicate applicable limits of coverage or other conditions in the fill point below.) « » [ « » ] § A.2.5.2 Other Insurance (List below any other insurance coverage to be provided by the Owner and any applicable limits.) Coverage Limits ARTICLE A.3 CONTRACTOR’S INSURANCE AND BONDS § A.3.1 General § A.3.1.1 Certificates of Insurance. The Without limiting the Contractor’s indemnification of Owner, the Contractor shall provide certificates of insurance acceptable to the Owner evidencing compliance with the requirements in this Article A.3 at the following times: (1) prior to commencement of the Work; (2) upon renewal or replacement of each required policy of insurance; and (3) upon the Owner’s written request. An additional certificate evidencing continuation of commercial liability coverage, including coverage for completed o perations, shall be submitted with the final Application for Payment and thereafter upon renewal or replacement of such coverage until the expiration of the periods required by Section A.3.2.1 and Section A.3.3.1. The certificates will show the Owner as an additional insured on the Contractor’s Commercial General Liability and excess or umbrella liability policy or policies . § A.3.1.2 Deductibles and Self-Insured Retentions. Self-insurance will not be considered to comply with these insurance specifications. Any “self-insured retention” must be declared and approved by Owner. Owner reserves the right to require the self-insured retention to be eliminated or replaced by a deductible. Self -funding, policy fronting or other mechanisms to avoid risk transfer are not acceptable. If Contractor has such a program, Contractor must fully disclose such program to Owner. The Contractor shall disclose to the Owner any deductible or self- insured retentions applicable to any insurance required to be provided by the Contractor. § A.3.1.3 Additional Insured Obligations. To the fullest extent permitted by law, the Contractor shall cause the commercial general liability coverage to include (1) the Owner, its Board officers, employees and agents, the Architect, and the Architect’s consultants as additional insureds for claims caused in whole or in part by the Contractor’s negligent acts or omissions during the Contractor’s operations; and (2) the Owner as an additional insured for claims caused in whole or in part by the Contractor’s negligent acts or omissions for which loss occurs during completed operations. The additional insured coverage shall be primary and non -contributory to any of the Owner’s general liability insurance policies and shall apply to both ongoing and completed op erations. To the extent commercially available, the additional insured coverage shall be no less than that provided by Insurance Services Office, Inc. (ISO) forms CG 20 10 07 04, CG 20 37 07 04, and, with respect to the Architect and the Architect’s consultants, CG 20 32 07 04. § A.3.2 Contractor’s Required Insurance Coverage § A.3.2.1 The Contractor shall purchase and maintain at its own expense and a form satisfactory to the Owner the following types and limits of insurance from an insurance company or insurance companies lawfully authorized to issue insurance in the jurisdiction where the Project is located. The Contractor shall maintain the required insurance until the expiration of the period for correction of Work as set forth in Section 12.2.2 of the General Conditions, unless a different duration is stated below : (If the Contractor is required to maintain insurance for a duration other than the expiration of the period for correction of Work, state the duration.) « » § A.3.2.2 Commercial General Liability § A.3.2.2.1 Commercial General Liability insurance for the Project written on an occurrence form , including premises, operations, products and completed operations hazard, contractual liability with policy limits of not less than « one million » ($ «1,000,000 » ) each occurrence, « five million » ($ «5,000,000 » ) general aggregate, and DR A F T AIA Document A101 – 2017 Exhibit A. Copyright © 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 12:22:55 ET on 10/08/2024 under Order No.2114572985 which expires on 10/03/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1197761099) 5 «five million » ($ «5,000,000 » ) aggregate for products-completed operations hazard, providing coverage for claims including .1 damages because of bodily injury, sickness or disease, including occupational sickness or disease, and death of any person; .2 personal injury and advertising injury; .3 damages because of physical damage to or destruction of tangible property, including the loss of use of such property; .4 bodily injury or property damage arising out of completed operations; and .5 the Contractor’s indemnity obligations under Section 3.18 of the General Conditions. § A.3.2.2.2 The Contractor’s Commercial General Liability policy under this Section A.3.2.2 shall not contain an exclusion or restriction of coverage for the following : .1 Claims by one insured against another insured, if the exclusion or restriction is based solely on the fact that the claimant is an insured, and there would otherwise be coverage for the claim. .2 Claims for property damage to the Contractor’s Work arising out of the products-completed operations hazard where the damaged Work or the Work out of which the damage arises was performed by a Subcontractor. .3 Claims for bodily injury other than to employees of the insured. .4 Claims for indemnity under Section 3.18 of the General Conditions arising out of injury to employees of the insured. .5 Claims or loss excluded under a prior work endorsement or other similar exclusionary language . .6 Claims or loss due to physical damage under a prior injury endorsement or similar exclusionary language. .7 Claims related to residential, multi-family, or other habitational projects, if the Work is to be performed on such a project. .8 Claims related to roofing, if the Work involves roofing. .9 Claims related to exterior insulation finish systems (EIFS), synthetic stucco or similar exterior coatings or surfaces, if the Work involves such coatings or surfaces . .10 Claims related to earth subsidence or movement, where the Work involves such hazards. .11 Claims related to explosion, collapse and underground hazards, where the Work involves such hazards. § A.3.2.3 Contractor shall maintain automobile insurance at least as broad as ISO form CA 00 01 covering bodily injury, death of any person and property damage for all activities of the Contractor arising out of ownership, maintenance and use of those motor vehicles or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owner or rented vehicles, Automobile Liability covering vehicles owned, and non-owned vehicles used, by the Contractor, with policy limits of not less than « one million » ($ «1,000,000 » ) combined single limit for pereach accident, for bodily injury, death of any person, and property damage arising out of the ownership, maintenance and use of those motor vehicles along with any other statutorily required automobile coverage. § A.3.2.4 The Contractor may achieve the required limits and coverage for Commercial General Li ability and Automobile Liability through a combination of primary and excess or umbrella liability insurance, provided such primary and excess or umbrella insurance policies result in the same or greater coverage as the coverages required under Section A.3.2.2 and A.3.2.3, and in no event shall any excess or umbrella liability insurance provide narrower coverage than the primary policy. The excess policy shall not require the exhaustion of the underlying limits only through the actual payment by the underlying insurers. § A.3.2.5 Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000 for Contractor’s employees in accordance with the laws of the State of Washington. In addition, Contractor shall require each subcontractor to similarly maintain Workers’ Compens ation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of Washington for all of the subcontractor’s employees.Workers’ Compensation at statutory limits. § A.3.2.6 Employers’ Liability with policy limits not less than « » ($ « » ) each accident, « » ($ « » ) each employee, and « » ($ « » ) policy limit. DR A F T AIA Document A101 – 2017 Exhibit A. Copyright © 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 12:22:55 ET on 10/08/2024 under Order No.2114572985 which expires on 10/03/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1197761099) 6 § A.3.2.7 Jones Act, and the Longshore & Harbor Workers’ Compensation Act, as required, if the Work involves hazards arising from work on or near navigable waterways, including vessels and docks § A.3.2.8 If the Contractor is required to furnish professional services as part of the Work, the Contractor shall procure Professional Liability insurance covering performance of the professional services, with policy limits of not less than «one million » ($ «1,000,000 » ) per claim and «two million » ($ «2,000,000 » ) in the aggregate. § A.3.2.9 If the Work involves the transport, dissemination, use, or release of pollutants, the Contractor shall procure Pollution Liability insurance, with policy limits of not less than «one million » ($ «1,000,000 » ) per claim and « two million » ($ «2,000,000 » ) in the aggregate. § A.3.2.10 Coverage under Sections A.3.2.8 and A.3.2.9 may be procured through a Combined Professional Liability and Pollution Liability insurance policy, with combined policy limits of not less than « » ($ « » ) per claim and « » ($ « » ) in the aggregate. § A.3.2.11 Insurance for maritime liability risks associated with the operation of a vessel, if the Work requires such activities, with policy limits of not less than « » ($ « » ) per claim and « » ($ « » ) in the aggregate. § A.3.2.12 Insurance for the use or operation of manned or unmanned aircraft, if the Work requires such activities, with policy limits of not less than « one million » ($ «1,000,000 » ) per claim and « two million» ($ «2,000,000 » ) in the aggregate. § A.3.3 Contractor’s Other Insurance Coverage § A.3.3.1 Insurance selected and described in this Section A.3.3 shall be purchased by Contractor at its own cost and expense from an insurance company or insurance companies lawfully authorized to issue insurance in the jurisdiction where the Project is located. The Contractor shall maintain the required insurance until the expiration of the period for correction of Work as set forth in Section 12.2.2 of the General Conditions, unless a different duration is stated below: (If the Contractor is required to maintain any of the types of insurance selected below for a duration other than the expiration of the period for correction of Work, state the duration.) « » § A.3.3.2 The Contractor shall purchase and maintain the following types and limits of insurance in accordance with Section A.3.3.1. (Select the types of insurance the Contractor is required to purchase and maintain by placing an X in the box(es) next to the description(s) of selected insurance. Where policy limits are provided, include the policy limit in the appropriate fill point.) [ « » ] § A.3.3.2.1 Property insurance of the same type and scope satisfying the requirements identified in Section A.2.3, which, if selected in this section A.3.3.2.1, relieves the Owner of the responsibility to purchase and maintain such insurance except insurance required by Section A.2.3.1.3 and Section A.2.3.3. The Contractor shall comply with all obligations of the Owner under Section A.2.3 except to the extent provided below. The Contractor shall disclose to the Owner the amount of any deductible, and the Owner shall be responsible for losses within the deductible. Upon request, the Contractor shall provide the Owner with a copy of the property insurance policy or policies required. The Owner shall adjust and settle the loss with the insurer and be the trustee of the pr oceeds of the property insurance in accordance with Article 11 of the General Conditions unless otherwise set forth below: (Where the Contractor’s obligation to provide property insurance differs from the Owner’s obligations as described under Section A.2.3, indicate such differences in the space below. Additionally, if a party other than the Owner will be responsible for adjusting and settling a loss with the insurer and acting as the trustee of the proceeds of property insurance in accordance with Article 11 of the General Conditions, indicate the responsible party below.) « » DR A F T AIA Document A101 – 2017 Exhibit A. Copyright © 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 12:22:55 ET on 10/08/2024 under Order No.2114572985 which expires on 10/03/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1197761099) 7 [ « » ] § A.3.3.2.2 Railroad Protective Liability Insurance, with policy limits of not less than « » ($ « » ) per claim and « » ($ « » ) in the aggregate, for Work within fifty (50) feet of railroad property. [ « » ] § A.3.3.2.3 Asbestos Abatement Liability Insurance, with policy limits of not less than « » ($ « » ) per claim and « » ($ « » ) in the aggregate, for liability arising from the encapsulation, removal, handling, storage, transportation, and disposal of asbestos -containing materials. [ « » ] § A.3.3.2.4 Insurance for physical damage to property while it is in storage and in transit to the construction site on an “all-risks” completed value form. [ « » ] § A.3.3.2.5 Property insurance on an “all-risks” completed value form, covering property owned by the Contractor and used on the Project, including scaffolding and other equipment. [ «X » ] § A.3.3.2.6 Other Insurance Contractor shall also procure and maintain, at its own expense, any additional kinds of insurance, which in its own judgement may be necessary for its proper protection and prosecution of the Work.(List below any other insurance coverage to be provided by the Contractor and any applicable limits.) Coverage Limits § A.3.4 Performance Bond and Payment Bond At such time as Contractor enters into a contract, they shall provide a Performance and Labor & Materials Payment Bond in the amount of one hundred percent (100%) of the awarded contract as security for the faithful performance and payment of all their obligations under the specifications. The Contractor will provide a maintenance bond guaranteeing work shall be free of any defective materials or workmanship which became apparent during the period of one (1) year following completion of the Contract. Bond shall be in the form acceptable to the Owner. Bond shall be in the amount of 50% of the contract price. Surety shall be licensed to conduct business in the State of Washington and are named in the cur rent list of “Surety Companies Acceptable in Federal Bonds” as published in the Federal Register by the Audit Staff Bureau of Accounts, US Treasury Department. The Contractor shall provide surety bonds, from a company or companies lawfully authorized to issue surety bonds in the jurisdiction where the Project is located, as follows : (Specify type and penal sum of bonds.) Type Penal Sum ($0.00) Payment Bond Performance Bond Payment and Performance Bonds shall be AIA Document A312™, Payment Bond and Performance Bond, or contain provisions identical to AIA Document A312™, current as of the date of this Agreement. ARTICLE A.4 SPECIAL TERMS AND CONDITIONS Special terms and conditions that modify this Insurance and Bonds Exhibit, if any, are as follows: 1. The sum of any Change Order added to this Agreement shall be calculated into the Penal Sum of the Performance Bond, and 50% of Change Order sum shall be calculated into the Payment Bond. 2. Contractor agrees to require all subcontractors or other parties hired for this project to provide the same insurance as required of Contractor, unless otherwise agreed to by Owner. The subcontractor’s general liability insurance shall add as additional insureds all parties to this Agreement using I SO form CG 20 10 Formatted: Pattern: Clear Formatted: Indent: Left: 0.5", No bullets or DR A F T AIA Document A101 – 2017 Exhibit A. Copyright © 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 12:22:55 ET on 10/08/2024 under Order No.2114572985 which expires on 10/03/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1197761099) 8 with an edition date prior to 2004. Contractor agrees to obtain certificates evidencing such coverage and make reasonable efforts to ensure that such coverage is provided as required here in. 3. The limits of insurance as described above shall be considered as minimum requirements. Should any coverage carried by the General Contractor or a subcontractor of any tier maintain insurance with limits of liability that exceed the required limits or coverage that is broader than as outlined above, those higher limits and broader coverage shall be deemed to apply for the benefit of any person or o rganization included as an additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs and Sections of this Agreement. 4. Requirements of specific coverage features are not intended as limitation on other requirements or as any coverage normally provided by any given policy. Specific reference to a coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all - inclusive, or to the exclusion of other coverage, or a waiver of any type. 5. All coverage typed and limits required are subject to approval, modification and additional requirement by the Owner, as the need arises. Contractor shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect Owner’s protection without Owner’s prior written consent. 6. The Owner reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial addition al cost to the Contractor, the Owner and Contractor may renegotiate Contractor’s compensation. 7. Contractor agrees to provide immediate notice to Owner of any claim or loss against the Contractor arising out of the work performed under this agreement. Owner assumes no ob ligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve the Owner. 8. The Owner and Contractor waive all rights against (1) each other and any of their subcontractors, sub- contractors, agents, and employees, each other, (2) the Architect and the Architect’s consultants; and (3) Separate Contractors, if any, and any of their subcontractors, sub -contractors, agents, and employees, for damages caused by fire, or other causes of loss, to the extent covered by property insurance required by the Agreement or other property insurance applicable to the Project, except such rights as they have to proceeds of such insurance.« » Formatted: Pattern: Clear Formatted: List Paragraph, No bullets or numbering Formatted: Pattern: Clear Formatted: List Paragraph, No bullets or numbering Formatted: Pattern: Clear Formatted: List Paragraph, No bullets or numbering Formatted: Pattern: Clear Formatted: List Paragraph, No bullets or numbering Formatted: Pattern: Clear Formatted: List Paragraph, No bullets or numbering Formatted: Pattern: Clear Formatted: List Paragraph, No bullets or numbering Formatted: Numbered + Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 0.25" + Indent at: 0.5" October 7, 2024 Director Mike Fong Washington Department of Commerce 1011 Plum Street SE P.O. Box 42525 Olympia, WA 98504-2525 Dear Director Fong, We are writing in support of the City of Shelton’s application for funding from the Connecting Housing to Infrastructure Program (CHIP). This application was developed in collaboration with a coalition of public and private partners, all of whom share the goal of expanding access to affordable housing in Mason County. Without the necessary funding to extend critical infrastructure, these projects will remain difficult to complete, and we will be unable to make the necessary progress to address our community’s housing needs. In 2022, Mason County conducted a Housing Needs Assessment (HNA), which identified long-term housing needs, barriers, and strategies. The report presented data showing the economic challenges many residents face, with more than 40 percent of households in the project area falling below the United Way’s ALICE threshold, unable to afford necessities. The HNA identified a gap of more than 1400 rental units in Mason County. In addition to policy-level changes, a key recommendation from the report was to invest in infrastructure, with CHIP funding specifically identified as a crucial opportunity to advance these projects. While this funding is vital for ensuring progress, it builds on significant work already undertaken by the developer. Dragonwheel Investment Group has demonstrated its commitment through extensive efforts, including design, engineering, SEPA compliance, and securing Hearings Examiner approval. Additionally, the City of Shelton and Mason County have collaborated to adopt shared Planned Unit Development (PUD) code language to encourage development in the Shelton Urban Growth Area, where density can be achieved, and access to transit, utilities, and services is optimal. In closing, we hope this letter reinforces the need for a positive funding decision for Shelton and its partners. Thank you for your consideration, and we look forward to continuing efforts with Commerce to improve access to housing in Mason County. Sincerely, Item 8.10