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2024/10/08 - Regular Packet
Board of Mason County Commissioners Draft Meeting Agenda Commission Chambers 411 N 5th St, Shelton, WA 98584 October 8, 2024 9:00 a.m. October 8.2 Commission meetings are live streamed at http://www.masonwebtv.com/ Regular Commission business meetings will be held in-person and via Zoom. Please click the Zoom meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized by the Chair to provide comment and testimony. Public comment and testimony can be provided in-person, via e-mail at msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call (360) 427- 9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting. 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 5. Open Forum for Citizen Input Please see above options to provide public comment; 3 minutes per person, 15-minute time limit. 6. Adoption of Agenda Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m. 7. Approval of Minutes – September 9, September 16, and September 23, 2024 Briefing Minutes and September 10 and September 24, 2024 Regular Minutes 8. Approval of Action Agenda Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered a separate item. 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant # 8107718-8107987 $1,341,267.66 Direct Deposit Fund Warrant # 109912-110315 $ 930,675.61 Salary Clearing Fund Warrant # 7008398-7008423 $ 628,446,40 Treasurer Electronic Remittance $ 191,510.19 8.2 Approval for the Clerk’s Office to upgrade from the Next-Generation jury system to the Web-Generation jury system. 8.3 Approval of the Substance Use Mobile Outreach of Mason County Home Service Program expansion proposal. 8.4 Approval for Public Health to host an open house/ribbon cutting for Building 13 on Friday, October 11, 2024. 8.5 Approval of the Lead Pay requests for Kathy Chausse, Community Development Program Support Technician; Genie McFarland, Community Development Senior Permit Specialist; Mariah Frazier, Community Development Office Specialist; Julie Cheney, Community Development Planner; Scott Ruedy, Community Development Senior Planner; and Joshua Luck, Community Development Building Inspector IV. 8.6 Approval of the Memorandum of Understanding (MOU) with Teamsters Local 252 Prosecuting Attorney Support Staff to address the Western Conference of Teamsters Pension Trust required language amendments. 8.7 Approval of the ABA Cleaning Services contract amendment for additional cleaning services and a two (2) year contract extension ending December 31, 2026 for the total cost of $208,835. 8.8 Approval to grant Public Utility District No. 3 (PUD 3) with an easement for parcel no. 12221-75-00110 for the purpose of installing a new power pole, as well as a tree trimming permit for any brush clearing needed to do so. 8.9 Approval for the Chair to sign the 2025 Take-Home Vehicle requests for Erin Tesch, Kelly Frazier, Jeremy Seymour, Grant Dishon, Rod LaRue, Roy Beierle, Pete Medcalf, and John Ronald. 8.10 Approval of the letters of request for Public Utility District No. 1’s applications for the Energy Programs in Communities (EPIC) grant through the Washington State Department of Commerce for two grid resiliency projects – Seal Rock OH to URD line conversion and Jorstad Substation. 8.11 Approval of amendment no. 2 to the Interagency Agreement no. K3547 between Washington State Department of Agriculture, Mason County, and Mason County Noxious Weed Control Board to transfer $4,000 from contracted services to supplies, equipment, and travel and salaries, wages, and benefits. 8.12 Approval of the movement of up to $1,000,000 in the 2024 Sheriff’s Office budget from salaries and benefits to operating, leaving capacity to move an additional budget amount up to $50,000 until the end of 2024 per Resolution No. 26-17; approval of a 2024 budget amendment of $300,000 in the Sheriff’s Office to cover outsourcing costs to Nisqually; and approval of a 2024 budget amendment of $600,000 to the Office of Public Defense to cover contract cost increases. 8.13 Approval to set a Public Hearing for Tuesday, November 5, 2024 at 9:15 a.m. to consider the rezone of 325 acres from Rural Residential 10 (RR10) to Rural Residential 5 (RR5). 8.14 Approval of the Resolution setting a hearing date with the Hearings Examiner for Wednesday, November 20, 2024 at 1:00 p.m. via Zoom to consider public comment on Road Vacation No. 419. 8.15 Approval for Public Works to convert a Central Stores Specialist job position to a Mechanic job position. 8.16 Approval of the Private Line Occupancy (PLO) permit granting permission for the proposed septic transport line to cross under North Shore Road for address 11241 NE North Shore Road in Belfair for on parcel no. 32224-50-00051 to parcel no. 32224-50-00005. 8.17 Approval of the Resolution designating certain low volume unpaved County access roads as primitive County roads. 8.18 Approval of the Resolution amending the Mason County Veterans’ Advisory Board (VAB) Operating Policy and Procedures per the recommendation of the Veterans’ Advisory Board. 8.19 Approval to submit the Joint Aquatic Resources Permit Application (JARPA) Form to the Department of Natural Resources (DNR) for aquatic use authorization on DNR-managed aquatic lands. 8.20 Approval of the letter of support for Public Utility District No. 3’s applications for the Energy Programs in Communities (EPIC) grant through the Washington State Department of Commerce to upgrade the Pioneer substation which serves the Pioneer School District, Shorecrest, Agate, Timberlakes, Spencer Lake, Phillips Lake, Harstine Island and other communities. 8.21 Approval of the Resolution increasing the Mason County Parks Field Use Rates by 3.1% beginning January 1, 2025. 8.22 Approval of the Walker Park Host agreement with Scott and Kris Hewitt from October 3, 2024 through December 31, 2026. 8.23 Approval of the Mason County Recreational Area (MCRA) Park Host agreement with Kerry and Lucia Goodwin from October 3, 2024 through December 31, 2026. 8.24 Approval to participate in Washington Counties Risk Pool’s (WCRP) optional $5 million excess of $20 million policy for October 1, 2024 through January 1, 2026. 9. Other Business (Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. No Public Hearings set for this time. 11. Board’s Calendar and Reports 12. Adjournment Entry#: 6-Timberland Regional Library(TRL) Board of Trustees Status: Submitted Submitted: 9/18/2024 12:08 PM Advisory Board Name: SEP 2 0 2024 Timberland Regional Library(TRL) Board of Trustees !85 /j{{ Name: Today's Date: Nicole S Gonzalez Timmons 9/18/2024 Address Voting Precinct: Phone Email ( Community Service: Employment: NMSD School Director Current: Executive Assistant,Olympia School District (Previous:LISS GW FRG Webmaster, USS GW Ombudsman, 2015-2024:Administrative Assistant;Online Learning Cub Scout Troop 4513 Public Relations Chair) Specialist;Online Learning Program Manager, Office of Superintendent of Public Instruction 2013-2015:Adjunct Instructor,Olympic College What do you perceive is the role or purpose of this advisory board? To support the Executive Director in achieving TRL's mission and vision.To ensure policies are current and adhered to.To assure the fiscal responsibility of TRL. What interest or skills do you wish to offer this advisory board? I have a great interest in reading, books, and libraries. I have a growing interest in civic duty and community. I am organized and detail oriented. I was previously the library technician at Belfair Elementary School. List any financial,professional,or voluntary affiliations that could create a potential conflict of interest: None. Required Training: Yes or No: Participation is dependent on attending certain trainings such as the Open Public Meetings Act(OPMA) Yes and Public Records Act(PRA)trainings at no cost to you. Will you be able to attend such trainings? How much time can you commit to Are you a U.S.citizen and *For Civil Service applications ONLY,what this advisory board: Mason County resident? is your political party? Weekly Yes N/A I ;Commissioner Randy Neatherlin, Sharon Trask, Kevin Shutty. Mark �Nearyand McKenzie Smith I 2 SEP 19 2024 3 �s�C 4 -^ 5 6 IN THE SUPERIOR COURT OF THE STATE OF WASHINGTON 7 IN AND FOR THE COUNTY OF THURSTON 8 FRIENDS OF OAKLAND BAY, ) 9 ) NO. 24-2-03229-34 Petitioner, ) 10 V. ) NOTICE OF APPEARANCE 11 ) Clerks Action Requested] MASON COUNTY;TAYLOR SHELLFISH ' ) [ 4 ] 12 FARMS, ) 13 Respondents. ) 14 �STON COUNTY SUPERIOR COURT CLERK; and 15 TO: T T 16 TO: ALL PARTIES AND THEIR COUNSEL OF RECORD. TAKE NOTICE that Samuel W.Plauche, Jesse DeNike, 17 YOU WILL PLEASE 18 and Diani Taylor Eckerson of Plauch6& Carr LLP, do hereby appear in the above - 19 captioned matter on behalf of Respondent Taylor Shellfish Company,Inc. The 20 undersigned attorneys request that all papers and pleadings herein, except original process, 21 be served at the address stated below. 22 This appearance does not constitute a waiver of any defenses, including but not 23 limited to those based on: 24 Lack of jurisdiction over the subject matter; 25 PLAUCHE&CARR LLP j 1218 3rd Ave,Suite 2000 l Seattle,WA 98101 Phone: 206-588-4188 Fax: 206 588-4255 NOTICE OF APPEARANCE-1 �I it I Insufficiency of process; 2 Insufficiency of service of process; 3 Failure to state a claim upon which relief may be granted; and 4 Failure to join a party under Rule 19. 5 6 DATED this 17th day of September, 2024. 7 PLAUCHt& CARP,LLP 8 By: s/Jesse DeNike Samuel W.PlaucM, WSBA#25476 9 Jesse DeNike, WSBA#39526 10 Diani Taylor Eckerson, WSBA#52620 1218 Third Ave Ste 2000 11 Seattle, WA 98101 Telephone: 206-5 88-4188 12 billy@plauchecarr.com iesse@plauche,arr.com 13 diani@plauchecarr.com 14 Attorneys for Petitioner Taylor Shellfish Company, Inc. 15 16 17 I 18 19 20 21 22 23 24 25 i PLAUCHE&CARR LLP 1218 31 Ave,Suite 2000 Seattle,WA 98101 Phone: 206-588-4188 NOTICE OF APPEARANCE-2 Fax: 206-588-4255 I DECLARATION OF SERVICE 2 The undersigned hereby certifies under penalty of perjury of the laws of the State 3 of Washington,that on the 17th day of September, 2024 she caused a true and correct 4 copy of the foregoing document to be served upon the following,via the manner 5 6 indicated below: 7 Counsel for Petitioner Friends of Oakland Bay [X]Via USPS Mail Zachary Griefen 8 David Bricklin 9 Bricklin &Newman,LLP 123 NW 36th St, Ste 205 10 Seattle,WA 98107 11 Mason County [X] Via USPS Mail 411N5thSt 12 Shelton, WA 98584 13 14 EXECUTED this 17th day of September, at Seattle, Washington. 15 s/Aimee L. Muul Aimee L.Muul,Legal Assistant 16 17 18 19 20 21 22 23 24 25 � I ji I PLAUCHE&CARR LLP 1218 3.d Ave,Suite 2000 ' Seattle,WA 98101 9 Phone: 206-588-4188 �l NOTICE OF APPEARANCE-3 Fax: 206-5884255 t BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of September 9,2024 Monday,September 9,2024 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin,Shutty,and Trask met in closed session for labor negotiation from 9:00 a.m.to 9:30 a.m. Mark Neary,Mary Ransier,Christopher Pinkston,Cabot Dow,and Lindsey Smith were also in attendance. 9:30 A.M. Executive Session—RCW 42.30.110(1)(i)Potential Litigation Commissioners Neatherlin,Shutty,and Trask met in executive session for potential litigation from 9:30 a.m.to 10:00 a.m. Tim Whitehead,Mark Neary,and Nichole Wilston were also in attendance. 10:00 A.M. Executive Session—RCW 42.30.110(1)(c) Sale Price of Real Estate Commissioners Neatherlin,Shutty,and Trask met in executive session for discussion of sale price for real estate from 10:00 a.m.to 10:15 a.m. Mark Neary was also in attendance. 10:15 A.M. WSU Extension—Dan Teuteberg Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Dan presented the Washington State University(WSU)Extension Summer 2024 report. 10:20 A.M. Support Services—Mark Neary Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • John Taylor discussed the activation and deactivation of the declaration of state of emergency for Jefferson County in response to the 2620 Wildland Fire west of Brinnon,Washington, north of Duckabush Road,on Mt.Jupiter. • John shared the Resolution rescinding Resolution no.2024-031 deactivating the state of disaster for Mason County Fire Protection District no. 12. Approved to move forward. • Jennifer Beierle presented the draft 2025 Budget adoption calendar and discussed potential dates for the 2025 Budget Workshop. October 1 beginning at 9:00 a.m. and October 10 beginning at 10:00 a.m.were selected. • Mark discussed extending the real estate contract with Richard Beckman Realty. Approved to move forward. 9:00 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Mike Collins shared the County Road Administration Board(CRAB)Rural Arterial Trust Account(RATA)funding for Bear Creek Dewatto Road($608,000)and Cloquallum Road ($1,314,000). Approved to move forward. Respectfully submitted, McKenzie Smith, Clerk of the Board Page I 1 BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin, Kevin Shutty, Sharon Trask, Chair Vice-Chair Commission Page 12 BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of September 16,2024 Monday,September 16,2024 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin,Shutty,and Trask met in closed session for labor negotiation from 9:00 a.m.to 10:00 a.m. Mark Neary,Christopher Pinkston,Cabot Dow,and Lindsey Smith were also in attendance. 10:00 A.M. Community Development—Luke Viscusi Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Luke shared the Mason County Historic Preservation Commission(HPC)open position news release. Approved to move forward. 10:05 A.M. Support Services—Mark Neary Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Diane Zoren shared the request from Skookum Rotary to use the Mason County Recreational Area(MCRA)bleachers for Oysterfest. Approved to move forward. • Jennifer Beierle presented the August 2024 financial report. Current Expense revenue $30,543,326 at 68%. Treasurer department receipts$20,118,641 at 69%. Current Expense expenditure$31,080,367 at 59%. Six-Year specific revenue streams: Community Development revenue$2,261,852;Detention and Correction services$9,307;Current Expense property taxes$6,226,108;Road Diversion property tax$641,353;County Road property$6,253,836;Current Expense sales tax$6,344,596;Criminal Justice tax$1,395,874; Rural Sales and Use tax$763,613;Homelessness Prevention filings$381,734;Lodging tax $683,078;and Real Estate Excise Tax(BEET) 1 and 2$1,079,752 each. Total collected revenue$6,344,596.98;projected end of year revenue$9,720,522.98;revenue budgeted$9.2 million. Current Expense cash$27,275,644. Special Fund cash$64,322,874. Motor Pool expenditure$977,808 at 50.51%. Special and Other Funds revenue$40,290,176 at 64%. Special and Other Funds expenditure$34,567,831 at 46%. Total outstanding County debt $15,698,626;remaining debt capacity$203,161,663. • Mark requested to hold an Elected Official/Director meeting in October. • Mark shared the Request for Qualifications(RFQ)for a feasibility study for the potential purchase of Mason Lake campgrounds. Approved to move forward. • Mark discussed extending the real estate services contract with Richard Beckman Real Estate for an additional two years. Approved to move forward. • Cmmr. Shutty discussed the Mobile Integrated Health Program(MIHP)proposal from North Mason Regional Fire Authority(NMRFA)to provide mobile health services in the southern and central areas of Mason County. Approved to move forward. 10:30 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Richard Dickinson requested on-call engineering services for the 2024-2026 calendar years with an annual maximum payout not to exceed$200,000. Approved to move forward. • Loretta shared the project completion amendment to the Public Works Board construction loan for the Belfair sewer extension. Approved to move forward. • Loretta shared the Franchise Agreement application from River Haven Recreation to construct,operate,and maintain their water system along W Haven Drive. Approved to move forward. Page I 1 • Richard introduced Ralph Scott,new Utilities and Waste Manager. 10:50 A.M. Review of Department 2024/2025 Projects and Priorities—Public Works/Utilities Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Loretta reviewed the goals,progress,and look ahead for Public Works. Key topics included solid waste,water and sewer utilities,road construction,road operations,miscellaneous items, equipment rental and revolving,administration,and finance. Respectfully submitted, McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin, Kevin Shutty, Sharon Trask, Chair Vice-Chair Commission Page 12 BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of September 23,2024 Monday,September 23,2024 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin,Shutty,and Trask met in closed session for labor negotiation from 9:00 a.m.to 9:30 a.m. Mark Neary,Christopher Pinkston,Jennifer Greenfield,Cabot Dow, and Lindsey Smith were also in attendance. 9:30 A.M. Clerk—Charles Rhodes Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Charles requested to upgrade the jury system from Next-Generation to Web-Generation for $55k paid from the Jury Services line. This will be a budget supplemental. $61k with sales tax. Approved to move forward. 9:35 A.M. Public Health—David Windom Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Melissa Casey discussed the Substance Use Mobile Outreach of Mason County Home Service Program expansion proposal. Transportation and mobility is one of the biggest challenges. • Melissa requested to host an open house for Building 13 on Friday,October 11,2024. Approved to move forward. • Cmmr.Trask discussed Non-Governmental Organization(NGO)management. 9:45 A.M. Support Services—Mark Neary Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Mary Ransier discussed the lead pay requests for the following Community Development staff: Kathy Chausse,Program Support Technician;Genie McFarland, Senior Permit Specialist;Mariah Frazier,Office Specialist;Julie Cheney,Planner; Scott Ruedy, Senior Planner;and Joshua Luck,Building Inspector IV. Approved to move forward. • Mary shared the Memorandum of Understanding(MOU)for Teamsters Local 252 Prosecuting Attorney Support Staff language amendments. Approved to move forward. • Kelly Frazier discussed renewing and amending the janitorial services contract with ABA Cleaning Services,LLC. The total cost would be$208,835 and would extend the contract to December 31,2026. Approved to move forward. • Diane Zoren shared Public Utility District(PUD)No. 3's request for an easement to replace two existing poles along State Route 302. Approved to move forward. • Mark shared the take home vehicle requests for Erin Tesch,Kelly Frazier,Jeremy Seymour, Grant Dishon,Rod LaRue,Roy Beierle,Pete Medcalf,and John Ronald. Approved to move forward. • Mark shared the request for letters of support from PUD 1's applications for the Energy Programs in Communities(EPIC)grant through the Washington State Department of Commerce for two grid resiliency projects—Seal Rock OH to URD line conversion and Jorstad Substation. Approved to move forward. • Mark provided an update for BCRA. Tuesday, September 24,2024 10:00 A.M. Code Enforcement Workshop—Ian Tracy Commissioners Neatherlin,Shutty,and Trask were in attendance. Page I 1 • Ian provided a Code Enforcement presentation. Topics included: code enforcement programs under Environmental Health and Community Development,case statistics from 2019-2023, enforcement pathways,challenges,and goals. 11:00 A.M. Non-Represented Class/Comp Study Workshop—Alexandria Sheetz&Mary Ransier Commissioners Neatherlin,Shutty,and Trask were in attendance. • Alexandria provided a PowerPoint presentation on the 2024 Mason County Non-Represented Compensation Study Review. Topics included Cabot Dow Associations background, presentation outline,background,comp study process—objectives,comp study process— classification review,salary study process—selecting comparables,comp study process— comparing positions,comp study process—preliminary results,market status,and study process—next steps. Respectfully submitted, McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin, Kevin Shutty, Sharon Trask, Chair Vice-Chair Commission Page 12 Board of Mason County Commissioners Proceedings Commission Chambers 411 N 51h St, Shelton, WA 98584 September 10, 2024 1. Call to Order—The Chairperson called the regular meeting to order at 9:00 a.m. 2. Pledge of Allegiance—Cmmr. Shutty led the flag salute. 3. Roll Call—Present: Present: Commissioner District 1 —Randy Neatherlin; Commissioner District 2—Kevin Shutty; Commissioner District 3 —Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent in the following: applications for special occasion liquor licenses for Shelton Skookum Rotary Foundation and Hood Canal Salmon Enhancement Group and an application for liquor license for Assumption HK& JY Entertainment,Inc. 4.1.2 Terry Lauber sent in an application for the Transportation Improvement Program Citizens Advisory Panel(TIP-CAP). 4.1.3 Federal Energy Regulatory Committee sent confirmation for environmental inspections for the Wynoochee and Cushman Hydroelectric projects and deflection monitoring program revision plan and schedule for the Cushman project. 4.2 Auditor Duenkel presented the 2025 Preliminary Budget. 5. Open Forum for Citizen Input Susan Kirchoff,Executive Director for The Youth Connection,briefly shared information about the two centers in Belfair and Shelton. Susan represents the non-profit homeless response system working to create a change and find a solution for the County's homeless issue. There was an increase of homeless across the nation in 2023. The outlook on homelessness must be changed. Tamra Ingwaldson,member of New Horizon Communities,works to provide permanent supportive housing for the chronically homeless and also partners with the Shelton Veterans Village. Tamra highlighted an article shared by The Jolt's announcing that Thurston County is the fifth community nationwide to collect real-time quality data on single adults experiencing homelessness. 6. Adoption of Agenda Cmmr.Trask/Shutty moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes Cmmr.Shutty/Trask moved and seconded to adopt the August 12 and August 19,2024 Briefing Minutes and July 30 and August 13,2024 Regular Minutes as presented. Motion carried unanimously. N-aye; S-aye; T-aye. 8. Approval of Action Agenda 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant#8107159-8107370 $1,999,501.00 Direct Deposit Fund Warrant# 109090-109503 $ 916,791.52 Salary Clearing Fund Warrant#7008336-7008361 $ 614,319.68 Treasurer Electronic Remittance $ 464,082.81 8.2 Approval of the Resolution cancelling outstanding warrants not presented within one year of their issue. (Exhibit A,Resolution No.2024-050) 8.3 Approval of the Mason County Vendor Data Access agreement ensuring that external vendors comply with County security standards. 8.4 Approval of the Information Technology(IT)Incident Response Policy. 8.5 Approval to appoint Katherine Diane McLean to the Board of Equalization(BOE)for an unexpired term ending May 31,2026. 8.6 Approval for the Chair to sign the State v.Blake Reimbursement Agreement between the Washington State Administration Office of the Courts(AOC)and Mason County. 8.7 Approval of the Private Line Occupancy(PLO)permit for Mary Ruth Mann's application for electric and waterlines along the North Shore Road serving parcel numbers 32220-50-03003 and 32220-50-03004. Cmmr.Shutty/Trask moved and seconded to approve action items 8.1 through 8.7. Motion carried unanimously. N-aye; S-aye; T-aye. 9. Other Business(Department Heads and Elected Officials) Mark Neary,County Administrator,asked that the County be diligent around phishing attempts. 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting restrictions are in place. No Public Hearings set for this time. 11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:27 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair Kevin Shutty,Vice-Chair Sharon Trask, Commissioner 21September 10 , 2024 Commission Minutes Board of Mason County Commissioners Proceedings Commission Chambers 411 N 51h St, Shelton, WA 98584 September 24, 2024 1. Call to Order—The Chairperson called the regular meeting to order at 9:00 a.m. 2. Pledge of Allegiance—Cmmr. Shutty led the flag salute. 3. Roll Call—Present: Present: Commissioner District 1 —Randy Neatherlin; Commissioner District 2—Kevin Shutty; Commissioner District 3 —Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Washington State Department of Transportation(DOT) sent a letter regarding pedestrian improvements for State Route 106 in Union. 4.1.2 Washington State Liquor and Cannabis sent in the following: cannabis license renewal notices for Belfair Cannabis Company and T&W Brothers Farm LLC;liquor license renewal notices for Sunlit Canyon Cellars,Quality Food Center# 101,Model T Pub& Eatery,Jarrell's Cove Marina,The Ridge Motorsports Park,and Third Generation Limerick Market. 4.1.3 City of Bremerton sent a letter requesting a formalized agreement for regional wastewater service for the Belfair Urban Growth Area(UGA)and southern portion of the Puget Sound Industrial Area. 4.2 Cimnr. Shutty read the Mason County Historic Preservation Commission(HPC)Open Positions news release. 5. Open Forum for Citizen Input Dean Jewett, Shelton,discussed the homeless encampments and contamination from those encampments. Many camps are unsanctioned and illegal,there needs to be cleanup and continual follow-up to ensure compliance. 6. Adoption of Agenda Cmmr.Shutty/Trask moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes No minutes at this time. 8. Approval of Action Agenda 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant#8107317-8107717 $2,232,261.12 Direct Deposit Fund Warrant# 109504-109911 $ 889,008.86 Salary Clearing Fund Warrant#7708362-7008397 $1,196,268.02 8.2 Approval of the Resolution rescinding Resolution No.2024-031 to deactivate the state of disaster for Mason County Fire Protection District No. 12. (Exhibit A,Resolution No.2024- 051) 8.3 Approval for the Chair to execute the County Road Administration Board(CRAB)Rural Arterial Program(RAP)project prospectus contracts for the Bear Creek Dewatto Road culvert replacement project at milepost 6.18 and the Cloquallum Road improvement project from milepost 6.60 to milepost 7.80. 8.4 Approval for the County Administrator to issue a Request for Qualifications(RFQ)for a feasibility study for the possible purchase of Mason Lake Camp. 8.5 Approval for the Chair to sign the Professional Services contract extension for Real Estate Services with Richard Beckman Realty Group,LLC for a two-year extension set to expire October 27,2026. 8.6 Approval for the Public Works Director to procure and execute an on-call agreement for Engineering services for the 2024-2026 calendar years,with an option for the Public Works Director to extend an additional year,the contract annual maximum payout not to exceed $200,000 without Board approval. 8.7 Approval for the Chair to sign the project completion amendment to the Public Works Board contract no.PC20-96103-157 for the Belfair sewer extension. 8.8 Approval to set a Public Hearing for Tuesday,November 5,2024 at 9:15 a.m.to consider approving the franchise agreement between Mason County and River Haven Recreation,Inc.to construct,operate,and maintain their water system along West Haven Drive(Schafer Park Road). 8.9 Approval to award funding from the .09 Rural County Sales and Use Tax Fund No. 103 to the Economic Development Council(EDC)in the amount of$115,000. 8.10 Approval of the contract with North Mason Regional Fire Authority(NMRFA)to expand the Mobile Integrated Health Program(MIHP)in the amount of$150,000. Cmmr.Trask/Shutty moved and seconded to approve action items 8.1 through 8.10 with the removal of item 8.2 and 8.9 for separate discussion and vote. Motion carried unanimously. N- aye; S-aye; T-aye. Item 8.2 Mark Neary,County Administrator, shared this Resolution rescinds the declaration of disaster for Mason County Fire Protection District No. 12. Trina Young,Fire Protection District No. 12 Commissioner, shared the support of rescinding the declaration of disaster and gave a brief history on why the declaration of disaster was declared as well as new accomplishments. Shutty/Trask moved and seconded to approve the Resolution rescinding Resolution No. 2024- 031 to deactivate the state of disaster for Mason County Fire Protection District No. 12. Motion carried unanimously. N-aye; S-aye; T-aye. Item 8.9 Trask/Neatherlin moved and seconded to approve the award funding from the.09 Rural County Sales and Use Tax Fund No. 103 to the Economic Development Council(EDC)in the amount of $115,000. Motion carried. N-aye; S-abstain; T-aye. 9. Other Business(Department Heads and Elected Officials) Richard Dickinson introduced Ralph Scott,new Wastewater Manager. Ralph gave a brief background on his career. 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting restrictions are in place. 2 1 September 24 , 2024 Commission Minutes 10.1 Public Hearing to consider adopting the Resolution approving the 2025 Annual Construction Program. Staff: Mike Collins(Exhibit B,Resolution No.2024-052) David Smith,Public Works,requested the adoption of the 2025 Annual Construction Program per RCW 36.81.121 and 36.81.130. Annual 2025 expenditures are estimated to be$8 million which includes $2.65 million from the Road Fund and$5.58 million from outside sources. The projects typically consist of road paving,gravel conversion, and bridge work. On July 10, the Transportation Improvement Program Citizens Advisory Panel(TIP-CAP)reviewed and approved the Annual Construction Program. Phil Wolff,Chair for TIP-CAP, shared his thanks and approval. Cmmr. Shutty/Trask moved and seconded to approve the Resolution adopting the 2025 Annual Construction Program. Motion carried unanimously. N-aye; S-aye; T-aye. 10.2 Public Hearing to consider adopting the Resolution approving the Six-Year Transportation Improvement Program(TIP)for 2025-2030. Staff: Mike Collins(Exhibit C,Resolution No. 2024-053) David Smith,Public Works,shared the primary funding sources for funding include surface transportation funds,rural arterial funds,bridge replacement funds, and highway safety improvement project funds. These projects are typically not funded out past the annual construction program year. Phil Wolff,Chair for TIP-CAP,shared his thanks and approval. Cmmr. Shutty/Trask moved and seconded to approve the Resolution adopting the Six- Year Transportation Improvement Program for 2025-2030 along with addition of ensure copies go to entities... Motion carried unanimously. N-aye; S-aye;T-aye. 11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:49 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair Kevin Shutty,Vice-Chair Sharon Trask, Commissioner 3 1 September 24 , 2024 Commission Minutes C Mason County Agenda Request Form Y 1 t! To: Board of Mason County Commissioners From: Danielle Thompson Ext.419 Department: Support Services Briefing: ❑ Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): Click or tap here to enter text. Agenda Date: October 8,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.1 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Approval of Warrants& Treasurer Electronic Remittances Claims Clearing Fund Warrant#8107718- 8107987 $ 1,341,267.66 Direct Deposit Fund Warrant# 109912-110315 $ 930,675.61 Salary Clearing Fund Warrant#7008398-7008423 $ 628,446.40 Treasurer Electronic Remittance $ 191,510.19 Macecom 09.06.24 $ 175,685.95 Mental Health 09.10.24 $ 1,261.44 Dispute Resolution to Surcharge 09.10.24 $ 1,085.00 Current Expense 09.30.24 $ 26.61 Road Div-Current Expense 09.30.24 $ 2.51 Veterans Assistance 09.30.24 $ 0.36 County Road 09.30.24 $ 24.55 Mental Health 09.30.24 $ 0.57 C.E. 09.17.24 $ 5,598.00 Trial Court Improvement 09.17.24 $ 5,598.00 Mason County Landfill 09.26.24 $ 1,327.20 Background/Executive Summary: The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a)requires that the Board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. C Mason County Agenda Request Form Y /A t! Claims Clearing YTD total $ 60,835,350.82 Direct Deposit YTD total $ 17,492,237.79 Salary Clearing YTD total $ 17,209,785.05 Treasurer Electronic Remittance YTD total $ 10,350,738.06 Requested Action: Approval of the aforementioned Claims Clearing Fund,Direct Deposit Fund, Salary Clearing Fund, and Treasurer Electronic Remittance warrants. Attachments Originals on file with the Auditor/Financial Services; copies on file with the Clerk of the Board PEON COU��� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners From: Charles Rhodes Ext. 344 Department: Superior Court Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): September 23,2024 Agenda Date: October 8,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ® Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.2 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Web-Generation Jury System Background/Executive Summary: Budget Amendment Budget Impact(amount, funding source,budget amendment): This will be paid from the Jury Services line. Public Outreach (news release,community meeting,etc.): Requested Action: Approval to upgrade from Next-Generation to Web-Generation jury system. Attachments: Server Requirements/Supported Browsers Upgrade Cost Summary Replacement Module Jury Arm Summons County Connectivity Diagram JURY+Web Generation JURY SYSTEMS I N C O R P O R A T E D Server Requirements &Supported Browsers � :i.S Rev 2.0 01/30/2017 09:45AM C:1UserslKatolDocuments\JSIITECHREF\Hardware RequirementslJury+Web Generation Server Requirements.doc For JURY+ Web Generation (Version: 8.0.0) Web Server (DMZ) (This server is only needed if end-users want to access Web Gen outside of LAN) Supported Operating Systems: Windows 7 SP1, Windows 8,Windows 8.1, Windows Server 2003, Windows Server 2008 R2 SP1,Windows Server 2008 R2 SP2,Windows Server 2012 R2, Windows Server 2016 Hardware Requirements: • Processors: Intel Dual Xeon Processors 3.0 GHz or faster. • RAM: 4GB minimum • Windows Server 2008 R2 SP1 recommended minimum. • Hard Drive: 7200 RPM hard drive or better. 40GB of available hard disk space • Connection Minimum: 100 megabits, Ethernet, CAT 5 Web Application Server (internal network) This server will communicate directly to the Database server. Supported Operating Systems: Windows 7 SP1, Windows 8, Windows 8.1, Windows Server 2003,Windows Server 2008 R2 SP1,Windows Server 2008 R2 SP2,Windows Server 2012 R2, Windows Server 2016 Hardware Requirements: • Processors: Intel Dual Xeon Processors 3.0 GHz or faster. • RAM: 16GB minimum (if SQL Server is on this server then 20GB minimum) • Windows Server 2008 R2 SP1 recommended minimum. • Hard Drive: 7200 RPM hard drive or better. 80GB of available hard disk space • Connection Minimum: 100 megabits, Ethernet, CAT 5 Supported Browsers Browser Version Comments Internet Explorer 8 and higher Version 7 should work but might have cursor issues when enhanced security is turned on.Version 6 does not work at all. Firefox 10 and higher Chrome 10 and higher Safari 4 and higher Database Requirements*: • Intel Xeon Processor 3.0 GHz or faster • RAM: 4GB minimum, 8 GB recommended • Hard Drive: 7200 RPM hard drive or better. 50GB of available hard disk space • Connection Minimum: 100 megabits, Ethernet, CAT 5 *Database sizes are based on juror volumes found in typical installations. JURY SYSTEMS I N C O R P O R A T E D Exhibit A(August 12, 2024 Valid for 90 Days) Mason, WA-Web Generation Upgrade Cost Summary Description Qty Price Cost a. JURY+ License Fees Web Generation Base License Fee 1 $22,500 $22,500 Concurrent User License Fees 1. Block of 3 Full Use User licenses 1 $6,500 $6,500 b. Total JURY+ License Fees $29,000 c. Application Foundation License 0 $2,363 $0 d. Client Upgrade Discount on JURY+ License Fees (b. above) 1 50.00% ($14,500) Equipment/Hardware e. Scanner Hardware 1. Digital Wand Kits 0 $320 $0 2. Laser Scanner gun and cable 0 $1,070 $0 f. Sales Tax on a. thru e. (CA only) 0 0.000% $0 Services g. Project Management 1 $6,000 $6,000 h. Installation 1 $2,000 $2,000 i. Software Customization 1 $3,000 $3,000 Total Non-Training Costs $25,500 j. Training Charges (days) 3 $1,1001 $3,300 k. Training Expenses Estimated 1 $1,8001 $1,800 Total Training Costs $5,100 Maintenance Current Annual Maintenance Prepaid $10,400 Premium Maintenance on Web Generation 1 22.0% $6,380 Premium Maintenance on Application Foundation License 0 22.0% $0 Adjusted Annual Maintenance $16,780 Grand Total Less Prepaid Maintenance $47,380.00 TERMS Non-training Costs Due Upon Receipt of Order 50% $12,750.00 Non-training Costs Due Upon Installation 40% $10,200.00 Non-training Costs Due 30 Days After Installation 10% $2,550.00 Training Costs Due upon Completion $5,100.00 Increase in Annual Maintenance $0.00 Grand Total $30,600.00 Notes: Your current annual maintenance on JURY+ Next Generation will not increase as a result of the upgrade unless you need to purchase the Application Foundation License. If you have JURY+ Web Solution, the license is not needed. 1985 Yosemite Avenue, Suite 135 Simi Valley, CA 93063 www.jurysystems.com Exhibit A(September 11, 2024-Valid for 90 Days) Mason, WA-JURY+Address Replacement Module Description I Qty I Price Cost a. +ARM License Fee (20,001 - 50,000 pus Summons Annq 1 1 $7,0001 $7,000 Total License Fees $7,000.00 b. First Year Premium Maintenance on +ARM 1 1 1 22.00%1 $1,260 Total Maintenance Fees $1,260.00 Grand Total $8,260.00 TERMS License Fees Due Upon Receipt of Order 1 50%1 $3,500.00 License Fees Due Upon receipt of Programs by Customer 1 50%1 $3,500.00 First Year Premium Maintenance on JURY+ARM will be prorated $1,260.00 to coincide with annual renewal for JURY+ Next Generation Grand Total $8,260.00 *This cost proposal has been discounted due to your recent purchases. ? County Connectivity Diagram 8 Web Generation&Web Solution PROD VIEW Option 1 Internet 8 Internet Internet https://??? https://www.mapquestapi.com Email and/or Text sent to Juror Color Key: Jurors New Items Jurors Important Information Optional Port443(SSL)https Existing Items DMZ Minimum Hardware Requirements for WebSol Web Server. Web Server Processors:Intel Dual Xeon Processors 3.0 GHz or faster. RAM:4GB "DMZWeb" 1.Apache Hire Windows Server2012 R2 recommended minimum or higher Win2019 2.Visual C++2016 SP1 30GB of free space ?.?.?.7 Note:Has Its installed TCP/IP Port 8009 Minimum Hardware Requirements for WebSol Web App Server. Processors:Intel Dual Xeon Processors 3.0 GHz or faster. RAM:12GB(8GB=Prod;4GB=Trng) Web Application Server "WebSo/App" LAN Windows Server 2012 R2 recommended minimum or higher Win2019 77 Hard Drive:7200 RPM hard drive or better.60GB of free space 1.Tomcat ....?.? 2.Java/JDK Runtime Note:No IIS installed 3.Microfocus Runtime Wehsol PROD http://WebsolApp/bo/signin 4.Jury+Web Solution PROD DBc 5.Web Service/Access Module PROD SMTP IP 6.Jury+Web Solution TRNG 7.Web Service/Access Module TRNG 1DSC WebGen&SQL Server DB Server "WebGenApp" SQL 201?DB Server Portion Win2019 IP 1.Jury+WebSol:jp_WEB Note:No Its installed jp_WEB_TRNG 2.Jury+WG/NG:jp_PROD, jp_TRNG Port 2006 WebGen Application Portion ODSC&1DBC 1.Tomcat 2.Java/JDK Runtime 3.Microfocus Runtime Port 25? 4.JURY+Mileage Service Port8s S.Jury+WebGen PROD 6.Jury+Archive PROD(Doc Upload) oj Port 2006 7.Jury+WebGen TRNG 8.Jury+Archive TRNG(Doc upload) NextGen Application Portion 1.JURY+sql v8.101 2.Background Processing Minimum Hardware Requirements for WebGen Server: Processors:Intel Dual Xeon Processors 3.0 GHz or faster. RAM:32GB(4GB=SQL;BGB=WG PROD;BGB=WG TRNG;4GB=P2P;4GB=Doc Upload PROD; ® WebGen PROD http://WebGenApp/login 4GB=Doc Upload TRNG) Windows Server 2012 R2 recommended minimum. ® Hard Drive:50OGB of available hard disk space. — JURY+Workstations JURY SYSTEMS Doc:\lib\clients\OWebGen Visio\CGene6c_WebGen Websol_SQL-20ptions Architecture.VSD 03/03/21 02:00pm � ? County Connectivity Diagram Web Generation&Web Solution TRNG VIEW Option 1 Internet 8 Internet CEmaiil DtoJuror https://??? https://www.mapquestapi.com Color Key: Jurors New Items Jurors Important Information Optional Port 443(SSL)https Existing Items DMZ Minimum Hardware Requirements for WebSol Web Server. Web Server Processors:Intel Dual Xeon Processors 3.0 GHz or faster. Ill FP RAM:4GB "DMZWeb" 1.Apache Windows Server 2012 R2 recommended minimum or higher Win2019 2.Visual C++2016 SP1 30G13 of tree space ? Note:Has IIS installed TCP/IP Port 8009 Minimum Hardware Requirements for WebSol Web App Server. Processors:Intel Dual Xeon Processors 3.0 GHz or faster. RAM:12GB(8GB=Prod;4GB=Trng) Web Application Server "WebSo/App" LAN Windows Server 2012 R2 recommended minimum or higher Win2019 Hard Drive:7200 RPM hard drive or better.60GB of free space 1.Tomcat 2.Java/JDK Runtime Note:No IIS installed 3.Microfocus Runtime I 4.Jury+Web Solution PROD 5.Web Service/Access Module PROD SMTP IP Websol TRNG http://WebSolApp:808o/bo/signin 6.Jury+Web Solution TRNG MDB7.Web Service/Access Module TRNG ((�� WebGen&SQL Server DB Server fs_I-WebGenApp" SQL 201?DB Server Portion lI�CJJ Win2019 JDBC 1.Jury+WebSol:jp_WEB Note:No IIS installed lir jp_WEB_TRNG 2.Jury+WG/NG:jp_PROD, jp_TRNG WebGen Application Portion 1.Tomcat Port2007 ODBC&JDBC 2,Java/JDK Runtime 3.Microfocus Runtime Part 25? 4.JURY+Mileage Service Pon as 5.Jury+WebGen PROD 6.Jury+Archive PROD(Doc Upload) 7.Jury+WebGen TRNG 8.Jury+Archive TRNG(Doc upload) orc mo NextGen Application Portion 1.JURY+sql v8.101 2.Background Processing Minimum Hardware Requirements for WebGen Server. Processors:Intel Dual Xeon Processors 3.0 GHz or faster. RAM:32GB(4GB=SQL;8GB=WG PROD;BGB=WG TRNG;4GB=P2P;4GB=Doc Upload PROD; Q © 4GB=Doc Upload TRNG) Windows Server 2012 R2 recommended minimum. ® WebGen TRNG http://WebGenApp:82/lo8in Hard Drive:500GB of available hard disk space. J U RY+Workstations U3JURY SYSTEMS i � COIPOR.Tea Doc:\Iib\clients\OWebGen Visio\OGeneric_WebGen_WebSol_SQL-20ptions_Architecture.VSD 03/03/2102:00pm � ? County Connectivity Diagram Web Generation &Web Solution PROD VIEW Option 2 Internet Internet 8 Internet https://??? https://www.mapquestapi.com Email and/or Text sent to Juror Color Key: Jurors New Items Jurors Important Information Optional Port 443(SSL)https 8 Existing Items V DMZ Minimum Hardware Requirements for WebSol Web Server. Web Server Processors:Intel Dual Xeon Processors 3.0 GHz or faster. HTTP RAM:4GB "DMZWeb" 1.Apache Windows Server 2012 R2 recommended minimum or higher Win2019 2.Visual C++2016 SP1 30GB of free space ?.?.?.? Note:Has 115 installed TCP/IP Port 8009 Minimum Hardware Requirements for WebSol Web App Server: Processors:Intel Dual Xeon Processors 3.0 GHz or faster. 'WebS.M RAM:12GB(8GB=Prod;4GB=Trng) WebSol Application Server pp�� LAN Windows Server 2012 R2 recommended minimum or higher Win2019 Hard Drive:7200 RPM hard drive or better.6OGB of free space 1.Tomcat ?.?.?.? 2.Java/JDK Runtime Note:No IIS installed Websol PROD http://WebSolApp/bo/signin 3.Microfocus Runtime !� 4.Jury+Web Solution PROD OB S.Web Service/Access Module PROD SMTP IP 6.Jury+Web Solution TRNG 7.Web Service/Access Module TRNG DBC "DB Server LL-0 SQL 201?DB Server Portion Win2019 1.Jury+WebSol:jp_W EB Note:No IIS installed jp_WEB_TRNG 10, 2.Jury+wG/NG:jp_PROD, jp_TRNG WebGen Application Server Port 2006 WebGen Application Portion "WebGenApp" ODSC&JDBC Win2019 1.Tomcat 2.Java/JDK Runtime ? Sin Note:No IIS installed 3.Microfocus Runtime Port 25? 4.JURY+Mileage Service Port 8s 61 S.Jury+WebGen PROD 6.Jury+Archive PROD(Doc upload) Port 2006 7.Jury+WebGen TRNG B.Jury+Archive TRNG(Doc upload) NextGen Application Portion 1.JURY+sql v8.101 Minimum Hardware Requirements for WebGen Server. Processors:Intel Dual Xeon Processors 3.0 GHz or faster. 2.Background Processing RAM:28GB(8GB=WG PROD;BGB=WG TRNG;4GB=P2P;4GB=Doc Upload PROD;4GB=Doc Upload TRNG) WebGen PROD http://WebGenApp/login Database support via SQL Management Windows Server 2012 R2 recommended minimum. ® Studio(SSMS) Hard Drive:50OGB of available hard disk space. JURY+Workstations .JURY SYSTEMS 1NC0AP0RAtto Doc:\lib\clients\OwebGen Visio\OGeneric_WebGen_WebSol_SQL-20ptions_Architecture.VSD 03/03/2102:00pm � ? County Connectivity Diagram Web Generation &Web Solution TRNG VIEW Option 2 Internet Internet Internet https://www.mapquestapi.com Color Key: Jurors https://.?..? � Email and/or Text sent to Juror New Items A Jurors :3 Important Information tl Optional Port 443(SSQ https 8 Existing Items V DMZ Minimum Hardware Requirements for WebSol Web Server. Web Server Processors:Intel Dual Xeon Processors 3.0 GHz or faster. RAM:4GB "DMZWeb" 1.Apache HTTP Windows Server 2012 R2 recommended minimum or higher Win2019 2.Visual C++2016 SP1 30GB of free space ?,?,?.? Note:Has Its installed TCP/IP Port 8009 Minimum Hardware Requirements for WebSol Web App Server: Processors:Intel Dual Xeon Processors 3.0 GHz or faster. RAM:12GB(8GB=Prod;4GB=Trng) WebSol Application Server "WebS.1App" LAN Windows Server 2012 R2 recommended minimum or higher Win2019 Hard Drive:7200 RPM hard drive or better.60GS of free space 1.Tomcat ???? 2.Java/JDK Runtime Note:No[IS installed 3.Microfocus Runtime 4.Jury+Web Solution PROD 5.Web Service/Access Module PROD SMTP IP Websol PROD http://WebSolApp:8080/bo/signin 6.Jury+Web Solution TRNG ODBC 7.Web Service/Access Module TRNG "DB Server" SQL 201?DB Server Portion Win2019 ???? 1.Jury+WebSol:jp_W EB Note:No IIS installed 1DBc jp_WEB_TRNG 2.Jury+WG/NG:jp_PROD, jp_TRNG WebGen Application Server ODBC&1DBC WebGen Application Portion "WebGenApp" 1.Tomcat Win2019 Port2007 2.Java/JDK Runtime ?.?.?.? Note:No Its installed 3,Microfocus Runtime 4.JURY+Mileage Service Port 85 port 25? 5.Jury+WebGen PROD 6.Jury+Archive PROD(Doc Upload) 7.Jury+WebGen TRNG 10 S.Jury+Archive TRNG(Doc Upload) 4 Port2007 NextGen Application Portion 1.JURY+sql v8.101 Minimum Hardware Requirements for WebGen Server: Processors:Intel Dual Xeon Processors 3.0 GHz or faster. 2.Background Processing RAM:28GB(8GB=WG PROD;8GB=WG TRNG;4GB=P2P;4GB=Doc Upload PROD;4GB=Doc Upload TRNG) ® WebGen PROD http://WebGenApp/login Database support via SQL Management Windows Server 2012 R2 recommended minimum. Studio(SSMS) Hard Drive:50OGB of available hard disk space. JURY+Workstations .JURY SYSTEMS I N c o A V o R A T f D Doc\lib\clients\OWeb6en Visia\OGeneric_WebGen_Websol_sQL-20ptions_Architecture.VSD 03/03/21 02:OOpm . ...rr"� C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Melissa Casey Ext.404 Department: Public Health Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): September 23,2024 Agenda Date: October 8,2024 Internal Review: ❑ Finance ❑ Human Resources © Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.3 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Substance Use Mobile Outreach of Mason County Home Service Program Expansion Proposal Background/Executive Summary: Public Health and Human Services proposes to incorporate a home service model to expand current Substance Use Mobile Outreach of Mason County(SUMOMC)activities,allowing us to reach individuals who are categorically more medically vulnerable, at higher risk of overdose,and may have the least connection to and access to treatment and social services. The services offered will be the same as those provided in the existing SUMOMC programming,with the addition of clinical services:harm reduction,naloxone,hygiene,and wound care supplies; STI/HIV/Hepatitis C screening and linkages to follow-up care;and referrals and/or warm handoffs to prevention, substance use disorder or mental health treatment,medical,and broad social and recovery support services.MCPHHS will partner with other established community programs with similar service models and a complimentary scope of services to reduce unnecessary duplication and increase seamless linkages to care. Budget Impact(amount,funding source,budget amendment): None; expansion funded by Washington Department of Health Public Outreach (news release,community meeting, etc.): Briefed to Mason County Board of Health on 9/17/24,approved to move forward to BoCC for approval. Proposal and policies&procedures reviewed and approved by Risk Management and Legal. Requested Action: Approval of the Substance Use Mobile Outreach of Mason County Home Service Program expansion proposal. Attachments Home Service Proposal Community Health Home&Field Service Policies&Procedures Home Service Policies&Procedures Substance Use Mobile Outreach of Mason County Five-Year Report MASON COUNTY Public Health & Human Services Substance Use Mobile Outreach of Mason County Home Service Program Expansion Proposal Proposal: Incorporate home service as part of the Substance Use Mobile Outreach model to increase alignment with Mason County Public Health and Human Services (MCPHHS) policy of striving to make programs and services accessible to all Mason County residents by meeting them where they are. As part of Mason County's commitment to combat simultaneous epidemics of overdose, bacterial and soft tissue infections, sexually transmitted diseases, HIV, and viral hepatitis by adopting a syndemic approach, MCPHHS proposes to incorporate a home service model to expand current Substance Use Mobile Outreach activities to improve health outcomes of some of the most marginalized members of our rural community. This is an integral part of the clinical service expansion funded by the WA Department of Health Syndemic grant, which seeks to reduce barriers to accessing lifesaving services. Since 2017, MCPHHS has offered harm reduction home services for overdose prevention education, naloxone distribution, wound care supplies, and linkages to care; this proposed expansion would allow a broader scope of services and increased access to wraparound services. Home service will involve Mobile Outreach staff making appointments with participants one day a week and delivering service interventions at the participants' locations via a county vehicle. Services offered will be the same as existing Mobile Outreach programming, with the addition of clinical services, which are currently in the planning stage. Staff will provide harm reduction, naloxone, hygiene, and wound care supplies; STI/HIV/Hepatitis C screening and linkages to follow-up care; and referrals and/or warm handoffs to prevention, substance use disorder or mental health treatment, medical, and broad social and recovery support services. Once MCPHHS's full syndemic clinical program is implemented, additional services may be added under the clinical supervision of Mason County's Health Officer. MASON COUNTY Public Health & Human Services WHY? Many parts of Mason County are very rural, which presents significant barriers to care for individuals with limited transportation or mobility challenges. Expanding the program to include home service would allow us to reach individuals who have been categorically more medically vulnerable, at higher risk of overdose, and may have the least connection and access to treatment and social services. These same individuals would likely benefit the most from MCPHHS's clinical services, and by increasing engagement with them, we can facilitate direct linkages to those services. In expanding the program to include home service, MCPHHS is following the lead of other agencies and programs that have found this to be a very effective model for mitigating the barriers people experiencing behavioral health challenges have in accessing care in our rural area, especially for those with mobility and transportation difficulties. Several Mason County behavioral health programs utilize home visits as a standard component of their programs, as do neighboring county harm reduction programs. MCPHHS will partner with other established community programs with similar service models and a complimentary scope of services to reduce unnecessary duplication and increase seamless linkages to care. Of 43 surveyed participants, 79% said the people they know who would like to utilize harm reduction services had difficulty getting to Mobile Outreach sites as they currently are; all cited transportation and/or mobility issues as the reason. It should be noted that of the participants who regularly engage in services, over half also reported having difficulty getting to sites, with lack of transportation being the reason. WHO? Participants will be primarily individuals with transportation and mobility barriers who use drugs, experience complex health challenges, and are chronically underserved. This is likely to serve elderly and isolated individuals more reliably than other models; additionally, this form of engagement will address participants' concerns about the visibility and stigma of accessing services in our small communities. MASON COUNTY Public Health & Human Services The following are testimonials from current participants about current barriers to attaining services and how expanding to include home service would improve the program's accessibility: "I have a problem getting out sometimes. Public transit is hard with my mobility issues." "Rides, people don't have rides." "That would be awesome. You would have tons more people." "Home visits would be really good. Buses are so periodic. It's hard to get back if you miss one, then you're stuck for hours." "There's people in their 60S who can't come because they can't get up & go." "If you guys did home service that would make all the difference in the world." "That'd be really cool for the people who don't have a car." HOW? The funding comes from the WA DOH Syndemic grant, which is expected to last five years and fund operations for the Substance Use Mobile Outreach of Mason County and the clinical service expansion. MCPHHS will pilot the program using a phased approach. Initially, it will expand home service by operating one day a week. Depending on the program's success, this may be scaled up. MCPHHS will leverage existing partnerships if needed to increase capacity. MCPHHS staff will adhere to Community Health's Field and Home Service Policies and Procedures, as well as the additional Home Service Policies and Procedures that detail additional safety training requirements and precautions. The Home Service Policies and Procedures have been reviewed and approved by Mason County Risk Management and Deputy Prosecutor Tim Whitehead. MASON COUNTY Revised 3/1 /24 Disseminated 3/19/24 Public Health&Human Services POLICIES & PROCEDURES Community Health Field & Home Services POLICY: Mason County Public Health & Human Services strives to make programs and services accessible to all Mason County residents by meeting them where they are; it is a department priority to protect the safety of staff delivering services at locations outside of the organization setting, including public settings, home visits, and street-level outreach. PROCEDURES: I. Before Field or Home Service A. Staff complete all relevant safety trainings and/or certifications required by their programs, contracts, and/or grants and provide documentation to Community Health Manager for retention in personnel file. B. All services delivered outside of the organization settings at Mason County Public Health & Human Services (415 N 6th St, Shelton,WA 98584) or Mason County WIC(3101 N Shelton Springs Rd, Shelton WA 98584) are scheduled in advance and documented. C. The safety of any plan to provide service to an individual in the community is carefully assessed before scheduling the planned service.The number of staff and other resources needed to facilitate safety should be considered, including but not limited to: a) The extent to which staff members are familiar with the individual, the individual's environment, and other people likely be present in that environment. b) The extent to which staff members are aware of the individual, environmental, or other risk factors that might contribute to unpredictability. c) The time of day, season, and so forth during which services are provided. d) The nature of the service to be provided and the individual's likely response to the service or task to be accomplished. D. Ensure proper documentation of the day's schedule and locations/addresses: a) Outlook Calendar b) Department In/Out Board II. During Field or Home Service A. Staff will travel to the destination in a Community Health or Mason County Motorpool Vehicle unless pre-authorization to use a personal vehicle is obtained by the Community Health Manager or designated back-up. B. Staff will bring their Mason County Identification Badge, business cards, and County- provided cellular phone. Public Health & Human Services-branded garments should also be worn as appropriate. C. Staff will mark their status as Out on the department In/Out Board, indicate Return Time, and document their location when working outside the office setting in the Notes. D. If staff are delayed from returning to the office by the expected Return Time: MASON COUNTY Revised 3/1 /24 Disseminated 3/19/24 Public Health&Human Services POLICIES & PROCEDURES Community Health Field & Home Services a) During business hours 8:00 am—4:30 pm: Call Mason County Public Health & Human Services front desk Ext 400 to notify clerical staff and have the In/Out Board updated to reflect accurate Return Time and Notes. b) After hours: Call or text Community Health Manager or designated back-up. c) All incidents that trigger safety concerns and/or require intervention by law enforcement, Emergency Medical Services, Crisis, Co-Responders,the Designated Crisis Responder(DCR), and so forth must be reported immediately to the Community Health Manager or designated back-up so that the incident can be properly documented and reported to the Human Resources Department. III. Emergency Procedures A. Inlury and Illness Incident Report a) This form must be completed by every Mason County employee who experiences an occupational accident or illness, whether or not injuries were sustained.The purpose of this form is to ensure immediate documentation and communication of an accident/incident to the department, Human Resources, Risk Manager, and others involved in general safety and health standards.This form must be completed within 24 hours of the accident and submitted to the supervisor, copy should be forwarded to the Human Resources Department. Human Resources must receive the completed report within seven calendar days from the date of accident/incident to comply with new OSHA regulations and documentation requirements. B. Incident Reporting Form a) This form is used to report damage to county property OR damage to a non- employee's property sustained on county property or at a county work site OR injury sustained by a non-employee on county property or at county work site OR workplace violence incidents. Policy Procedure The term "home service" encompasses any home or location 1. From here on,the term "home service" includes all programming and served during this Mobile Outreach of locations served for this program component, even if the location is an Mason County pilot programming agreed-upon public location and not an actual home. component. 1. Staff will utilize a Mason County vehicle for all home service activities. 2. A travel first aid kit will be kept in the vehicle.This kit includes Mobile Outreach home service will adhesive strips, gauze pads, a large wound pad,triangular bandages, utilize a Mason County vehicle. adhesive tape, exam gloves, eye wash, eye pads, antiseptic wipes, first aid and burn cream packets, triple antibiotic ointment packets, scissors,forceps, and first aid instructions. 1. Two staff are required for all home/location service visits. 2. Staff may consist of two MCPHHS employees, or one MCPHHS employee and one employee from a partnering agency that has an Inter-Local Agreement or Memorandum of Understanding detailing home service partnership and has adequate liability coverage (see below policy, "Adequate coverage will be maintained to cover Staffing minimums are two MCPHHS and all partnering agencies" below). individuals. 3. If two trained staff members are not available, home service will be canceled for the day. 4. An Inter-Local Agreement and/or Memorandum of Understanding will be produced that details the personnel of partnering agencies riding in a county vehicle,the scope of services, and the appropriate coverage for a certificate of insurance. 1. MCPHHS is adequately covered via county-wide risk pool insurance. Adequate coverage will be 2. MCPHHS will be adequately covered to provide all clinical services maintained to cover MCPHHS and all offered in the home service program: HIV/viral hepatitis/STI antibody partnering agencies to cover testing(scope of clinical services TBD based on implementation of programmatic activities for liability syndemic clinical services program, health officer approval, and reasons. provider's level of experience/comfortability). 3. All partnering agencies will carry their own liability, professional liability,vehicle, and workers compensation. Updated 9/9/2024 1. The required training must be completed annually by all staff participating in the home service program.The required training is listed below. 2. MCPHHS management will ensure adequate training records and compliance annually; will forward to Human Resources for retention in employee's personnel file in MUNIS. 3. The following trainings will be taken by all Substance Use Mobile Outreach staff annually: • Situational Awareness Staff will attain additional safety • De-escalation training to reduce adverse or . Marty Smith training—modules include: dangerous situations annually. o Creating a Culture of Safety o Centering o Personal Safety Techniques o Show of Strength Techniques o Dealing with the Aftermath o Safety During Outreaches o Working in Emergency Rooms o Working in Correctional Settings o Keeping the Inpatient Unit Safe o A Safe Office Space 1. The Syndemic Home Services folder in the Public Health secured network will contain a document logging participants or locations deemed unsafe,which will be password-protected. 2. If a staff member identifies suspicious or potentially dangerous behavior and/or environment, and a safe environment cannot be ensured to the best of staff's ability, services will be ended, and staff Substance Use Mobile Outreach staff will leave immediately. will utilize all training and experience to avoid potentially violent situations. 3. If a staff or volunteer feels threatened, they will immediately call 911 for assistance. 4. If a location is deemed unsafe, staff will no longer visit it and will log the location. Participants must meet staff at an agreed-upon public location for future services. 5. If a participant is deemed unsafe, staff will no longer make appointments with said participant, and the person and contact information will be logged. Updated 9/9/2024 1. Participants will call the day of home service between 8:30 and 11:30 am to schedule a home service visit via staff phone and detail what supplies and (possibly clinical services) referrals/connections to resources they need. Intake questions will be asked at this time. 2. The "unsafe participant or location" document will be kept open while the staff takes appointments. Staff will cross-reference that list for every appointment made. 3. Staff will determine the route based on location and number of participants. 4. As a safety measure, staff will enter the route, addresses, contact Mobile Outreach home services will information, and anticipated arrival time in red on a secured MCPHHS conduct services using the domain (Outlook Calendar). procedures as follows. 5. Staff will then assemble harm reduction and clinical supplies and appropriate referral/connection to resources for each participant. 6. Staff will keep a live GPS tracker(with an emergency alert/panic button) on a person or in the vehicle as an additional safety measure. **see following Policy, in progress** 7. Staff will leave for the home service route and change each stop's color or status upon completion on the secured domain to allow management to monitor safety. 8. Staff will call the next scheduled participant to give them an ETA when leaving an appointment. 1. GPS tracking information will only be accessible to MCPHHS director and management to ensure the County is protecting personal health information/HIPAA compliant. 2. **Confirm that GPS records are not disclosable under the Public Record Act. 3. GPS equipment will not be used to observe and/or monitor employee a performance for performance management or to be accessed as GPS tracking this Policy is still being documentation in the employee evaluation process. The County's MCPHHS opped and researched by designated personnel may review data from the GPS equipment MCPHHS and Risk Management** concerning investigations from reported incidents, employee misconduct or security violations or incidents.Any discipline that may be imposed against the employee because of the misconduct investigation shall be in accordance with the applicable provisions of the Collective Bargaining Agreement. Should an incident involving employee misconduct be observed during the review of GPS data, discipline resulting from the incident shall be consistent with any applicable provisions of the Collective Bargaining Agreement. Updated 9/9/2024 4. The reception equipment will be securely located within the premises, under the absolute control of the IT Department and Department Head or designee. No other staff will be permitted access to the GPS data without authorization in writing by the Department Head or designee. The recorded data is subject to all applicable statutes under the Public Records Act. Updated 9/9/2024 SUBSTANCE USE MOBILE OUTREACH PW- FIVE YEAR REPORT 11/2018-12/2023 L PARTICIPANT BREAKDOWN • 749 Unique individuals served InmTnt ~ • 2236 Engagements ,;.�-+ ► Each participant was exchanging for an average of 3.7 people • 8% of engagements did not receive syringes. Of these, 57% ' received naloxone p • Total syringes exchanged: 1,113,824 • 19% of individuals received a Behavioral Health referral 21% of individuals received a Recovery Support referral (mostly F `- medical and dental) �a .GI DEMOGRAPHICS • Age • >10% 18-25 • 29% 26-35 32% 36-45 • 23% 46-55 > • 12% 56-65 �+ _ • >10% 66+ Race f, 72% White , • 23% American Indian/Alaskan Native • > 10% each Asian/Pacific Islander, African American, and Q�d Hispanic/Latino �o= % • Gender AT • 47% Female ?y� • • 53% Male , A • SITE USAGE • 20% Belfair 24% Skokomish • 55% Kamilche RISK FACTORS, BEHAVIORS, AND NEEDS 17% Experienced or knew someone who experienced an OD in last 30 t days • 54% Of visits received naloxone • In 2023, MCPH distributed 2,643 naloxone kits, and received reports of 444 successful opioid overdose reversals--most of this was from Mobile Outreach participants 45% Of participants were new to MCPH naloxone program and/or received training • 72% Of naloxone engagement's were for refills • 56% Of visits received fentanyl test strips 56% Of visits received wound care supplies Over the last several years, the County has invested heavily across all sectors to address this epidemic at every level. These programs include the law enforcement co-responders, crisis response, overdose prevention, arrest diversion with LEAD, increased substance use disorder and mental health services in the jail, re-entry services, intensive case management and access to medications for opioid use disorder—just to name a few. The Substance Use Mobile Outreach's specific goal is to keep people alive and to help prevent the harms associated with drug use: communicable disease transmission, bacterial and soft tissue infections, and overdose, while providing a direct connection into intensive harm reduction case management and behavioral health and social services. This program addresses tertiary prevention, directly aimed at reducing morbidity and mortality. The Substance Use Mobile Outreach program primarily works with people in active use, who may not be quite ready to work with treatment programs or are unable to access them. We are often the first line of contact people have when entering the system. However, several of our participants are not actually in active use but need our other services, primarily naloxone and linkages to care. ......................................................................................................................................... We asked some participants to share what this program has meant to them or how it has been impactful: "[1 feel safe] with you guys. Nowhere else. You're kind. I can tell by the tone of your voice, the way you look at me. You truly listen. You take the time to listen. You don't judge me; you help me when I need it." "[1 feel safe] with you guys. You're really helpful and nice, make sure I get what I need. The thing is that you're nice, that's what brought me back." "The wound care nurse was impressed with us—I say "us" cause you helped so much—about how well we took care of my wounds. It isn't infected even though I've had them for over a year." "I was clean for ten months after thirty-one years of using. That's a miracle. I did relapse but that's ok, I'm trying to go to treatment now but for the right reasons. I'm waiting until I'm ready cause I don't want to waste resources. I tell everyone that the exchange is who got me into treatment. You struck up the conversation about it and helped get me there." "Well, I can say that I spent last night at a store's parking lot just so I wouldn't miss you." "You've helped me help a lot of people who didn't feel safe coming." Christina Muller-Shinn Program Coordinator cmuller-Shinn@masoncountywa.gov 360-463-7949 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Melissa Casey Ext.404 Department: Public Health Briefing: Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): August 26&September 23,2024 Agenda Date: October 8,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.4 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Open House—Building 13 Community Health&Vital Records Background/Executive Summary: Vital Records and Community Health have moved into the new location at 2300 Kati Court, Suite A, Shelton,WA 98584(County Building 13). To celebrate the new location and this successful partnership with Mason Health,Public Health&Human Services would like to schedule an Open House/Ribbon Cutting celebration on Friday, October 11'. Budget Impact(amount, funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): None Requested Action: Approval to host Open House/Ribbon Cutting for Building 13 Attachments N/A C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mary Ransier Ext.422 Department: Human Resources Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): September 23,2024 Agenda Date: October 8,2024 Internal Review: ❑ Finance X❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.5 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Lead Pay Annual Review Background/Executive Summary: As part of the 2025 Budget process,lead pays are reviewed annually for ongoing need,essential functions, and financial impact. Attached are the requests received. Budget Impact(amount,funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the Lead Pay requests for Kathy Chausse,Community Development Program Support Technician; Genie McFarland,Community Development Senior Permit Specialist;Mariah Frazier, Community Development Office Specialist;Julie Cheney,Community Development Planner; Scott Ruedy,Community Development Senior Planner; and Joshua Luck,Community Development Building Inspector IV. Attachments Lead Pay Request List Was the opportunity posted in accordance Additional with the Proposed funding Funding Effective Union CBA? Name Department Employee Current Job Title Increase needed? Source Date End Date What specific job duties is or will this employee be performing outside of their current position description? Requester's Email Lead and direct cash handling procedures for permit techs and office specialists.Leads staff in policies and procedures for internal controls of finance. Teamsters- Lead staff over on-line permitting revenue(and refunds)with third-party vendor for both DCD and EH departments.Lead over internal and external General Yes Kathy Chausse Community Development Program Support Technician 10% No l/l/2025 12/31/2025 audits.Lead contact for budget manager,auditor's office,treasurer's office and other outside agencies and public.Manages department budget via krowen@masoncountywa.gov Services coordination of expenditures allocated to personnel,maintenance and operations,and grant programs.Lead fiance to the Historic Preservation Board over budget,grants and monthly reporting Teamsters- General Yes Genic McFarland Community Development Senior Permit Specialist 10% No 1/l/2025 12/31/2025 Manage the workload and assignments of other permit specialists. krowm@,masoncountywa.gov Services Teamsters- Geneml Yes Mariah Frazier Community Development Office Specialist 10% No I/l/2025 12/31/2025 Manage the office specialist workload and the scanners/scanning project(ARPA funded through 2026). krowm@,masoncountywa.gov Services Teamsters- SmartGov manager.Continue the ongoing clean-u of smart ov and continue buildom for on-line permitting, a erless inspections and electronicpenit General Yes Julie Cheney Community Development Planner 10% No 1/l/2025 12/31/2025 g g g p g p g p F p owm@,masoncountywa.gov Services records. Responsibility of all commercial development review and permitting includir. ❑ Preparation of reports and information related to commercial development within the three Urban Growth Areas and the rural areas of the county. ❑ Act as staff lead to the Hearing Examiner for all Type III permits related to commercial development. ❑ Attendance at project feasibility meetings and on-site evaluation of conditions for future development or rebuild.Investigates inquiries from specific developers related to feasibility and project flow. ❑ Prepare technical reports,letters,and contracts and maintain records of work performed. Teamsters- ❑ As directed;trains front line and planning staff related to application of permitting and specific technical subjects related to code General Yes Scott Racily Community Development Senior Planner 10% No 1/1/2025 12/31/2025 administration and application and the use of Smartgov and Bluebeam permitting and plan review software. krowm@,masoncountywa.gov Services ❑ Trains other employees in the subject of commercial plan review technical provisions and statutes including,state and federal codes,SEPA Rules and RCW's and WAC as applicable to codes and various subjects related to legal aspects of codes administration. ❑ Evaluates and reviews feasibility for various projects related to pre-submittal with customers to determine compliance with codes MCC,State Codes and other RCW's. ❑ Acts as the facilitator to commercial pre-application submittals with various stakeholders providing internal and external customer care to submittal and completion. ❑ Provides review and assistance for recommendations of altemate methods of meeting development regulations to meet the intent of each related code. Teamsters- Geneml Yes Joshua Luck Community Development Building Inspector IV 10% No 1/1/2025 12/31/2025 Same as last request krowen@masoncountywa.gov Services C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mary Ransier Ext.422 Department: Human Resources Briefing: 0 Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): September 23,2024 Agenda Date: October 8,2024 Internal Review: ❑ Finance 0 Human Resources © Legal ❑ Information Technology 0 Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.6 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Teamsters Local 252 Prosecuting Attorney Support Staff Language Amendments Background/Executive Summary: The County and Teamsters Local 252 representing Prosecuting Attorney Support Staff entered into a Collective Bargaining Agreement for June 1,2024-December 31,2028.The agreement requires amendments to the Western Conference of Teamsters Pension Trust language in Article 17. Budget Impact(amount, funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the Memorandum of Understanding with Teamsters Local 252 Prosecuting Attorney Support Staff to address the Western Conference of Teamsters Pension Trust required language amendments. Attachments MOU Docusign Envelope ID:825F2BB0-6FD9-42BD-B4AD-BEF87EDC7DFA Memorandum of Understanding Between Mason County Prosecutors Support Staff And Teamsters Union Local 252 Mason County(Employer)and Teamsters Local252(Union)are parties to a Collective Bargaining Agreement(and collectively referred to as the Bargaining Parties). The parties, upon written notice, by the Western Conference of Teamsters Pension Trust recognize the need to amend and update the existing contractual language in the Teamsters Union Local and Prosecutors Support Staff Collective Bargaining Agreement 06/01/2024—12/31/2028, specifically Article 17.2,Section 17.2.1 concerning"Teamsters Pension". In the Prosecutor Support Staff Collective Bargaining Agreement Pension Section 17.2.1 it states: "Effective June 1,2024 the Employer agrees to remit the following amounts(based upon Employees payroll diversion)to the Western Conference of Teamsters Pension Trust on account of each member of the bargaining unit(through Employee payroll diversion)for each hour for which compensation is paid. The hourly contribution rate shall be as follows: Effective June 1,2024: $.50 per compensable hour The total amount due for each calendar month shall be remitted in a lump sum not later than ten (10)days after the last business day of each month. The Employer agrees to abide by such rules as may be established by the Trustees of said Trust to facilitate the determination of the hours for which contributions are due, the prompt and orderly collection of such amounts and the accurate reporting and recording of such hours and such amounts paid on account of each member of the bargaining unit. Failure to make all payments herein provided for within the time specified shall be a breach of this Agreement. Employees may collectively elect to divert all or part of their annual cost-of-living increase and/or part of their current base wage into the Western Conference of Teamsters Pension Trust.Any monies diverted from the annual cost-of-living increase shall include, in the calculation of the diversion, all Employer roll-up costs. In the event such decision is made, the increased contribution shall be reflected in an amendment and attached to this agreement. Docusign Envelope ID:825F2BB0-6FD9-42BD-B4AD-BEF87EDC7DFA As agreed upon by both the Employer and the Union there shall be no Employer contribution to the Teamsters Pension fund for the duration of this CBA. Employees shall be allowed to divert a voted on amount of funds." Now therefore,the Pension Section 17.2.1 shall state: ""Effective June 1,2024 the Employer agrees to remit the following amounts(based upon Employee's payroll diversion)to the Western Conference of Teamsters Pension Trust on account of each member of the bargaining unit(through Employee payroll diversion)for each hour for which compensation is paid. The hourly contribution rate shall be as follows: Effective June 1,2024: $.50 per compensable hour The total amount due for each calendar month shall be remitted in a lump sum not later than ten (10)days after the last business day of each month. The Employer agrees to abide by such rules as may be established by the Trustees of said Trust to facilitate the determination of the hours for which contributions are due, the prompt and orderly collection of such amounts and the accurate reporting and recording of such hours and such amounts paid on account of each member of the bargaining unit. Failure to make all payments herein provided for within the time specified shall be a breach of this Agreement. Employees may collectively elect to divert all or part of their annual cost-of-living increase and/or part of their current base wage into the Western Conference of Teamsters Pension Trust.Any monies diverted from the annual cost-of-living increase shall include, in the calculation of the diversion, all Employer roll-up costs. In the event such decision is made, the increased contribution shall be reflected in an amendment and attached to this agreement. The Union is familiar with the process the County utilizes when it transmits information and funds to the Trust pursuant to section 17.2.1 and agrees that it is acceptable, and this agreement will not affect that process. Dated this day of , 2024. FOR THE UNION: Signed by: ocuSigned by: FD Vtcun, 24FE387E664AD._. Dane Bonnell, Business Agent Brian Blaisdell, Secretary-Treasurer Teamsters Union Local 252 Teamsters Union Local252 Docusign Envelope ID:825F2BB0-6FD9-42BD-B4AD-BEF87EDC7DFA FOR MASON COUNTY: Randy Neathertin, Chair Sharon Trask, Commissioner Kevin Shutty, Commissioner Approved as to form: ehead, Chie Deputy Prosecuting Attorney PEON COU��� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners From: Kelly Frazier Ext. 519 Department: Facilities Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): September 23,2024 Agenda Date: October 8,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.7 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: ABA Janitorial Services Contract Renewal Background/Executive Summary: Mason County has facilities located throughout the County. The current contract for janitorial services ends December 31,2024. Facilities is asking to renew the ABA janitorial services contract for two(2)additional years' extending the end date to December 31,2026. Mason County has also added a new building at 521 Kati Court(Building 13)to house Mason County Public Health and Human Services. Facilities is asking for a contract amendment to include the new building for janitorial services. Budget Impact(amount, funding source,budget amendment): Janitorial services are on ongoing annual cost for the County,the total amendment is$980 a month not to exceed$11,760 a year. The total cost of the contract is$208,835. Compensation for services provided will not exceed the total approved in the 2025 Budget. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the ABA Cleaning Services contract amendment for additional cleaning services and a two(2) year contract extension ending December 31,2026. Attachments Bid Amendment Bond Certificate of Insurance Contract Additional Services Addendum #1 This Additional Services Addendum #1 ("Addendum #1") dated as of _10/1/2024_ (the "Addendum #1 Effective Date"), is to that certain agreement for ABA Cleaning Services, LLC Professional Services Contract (the "Agreement") dated _10/1/2024_ (the "Agreement Effective Date") between Mason County and ABA Cleaning Services, LLC ("ABA"). Defined terms utilized in this addendum,unless otherwise defined in this addendum,shall havethe meaning ascribed to such terms in the Agreement. RECITALS WHEREAS, pursuant to the Section 8 of the Agreement, Mason County desires to obtain from ABA certain Additional Services as described in this Addendum#1; and WHEREAS,ABA desires to undertake the performance of such Additional Services as set forth in this Addendum#1; NOW, THEREFORE, in consideration of the promises and mutual agreements of the parties herein expressed, and intending to be legally bound hereby,the parties agree as follows: 1. The term of this Addendum#1 will commence on the Addendum#1 Effective Date and, unless earlier terminated as provided in the Agreement or this Addendum #1, will expire on the _12/31/2026 anniversary of the Addendum #1 Effective Date. This Addendum #1 may be extended on one or more occasions by mutual written agreement of the Parties. The provisions of the Agreement will continue to apply to this Addendum #1 notwithstanding the earlier expiration or other termination of the Agreement. 2. During the term of this Addendum#1,ABA will provide to Mason Countythe Services described in the attached Exhibit A. ABA will perform the Addendum #1 Services in accordance with the Exhibit A in the Agreement. 3. For the Services provided by ABA under this Addendum #1, Mason County will pay to ABA the amounts specified in the attached Exhibit B. The charges hereunder will be subject to the payment requirements in accordance with the provisions in Exhibit B of the Agreement. 5. Except as may be contrary to the express terms of this Addendum #1, performance of this Addendum#1 by both parties shall be subject to the terms and conditions of the Agreement. Page 1 of 4 IN WITNESS WHEREOF, the parties have executed this Addendum #1 by their authorized representatives as of the date first set forth above. ABA Cleaning Services, LLC BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Owner County Administrator Date Date Approved as to Form: Tim Whitehead, Chief DPA Page 2 of 4 Exhibit to Addendum #1 This Exhibit A contains a list of additional building cleaning expectations and frequency for the Services being provided pursuant to the Agreement. #of Times per #of Days for Quarterly- Annually- Location Daily Tasks weel<forWeekly yes/no yes/no Tasks Building 13 2 days,T T 1 day Yes Yes 2300 Kai Ct,Ste.A Page 3 of 4 Exhibit 8 to Addendum #1 Compensation:ABA will be compensated for the services as detailed in Exhibit A of this Addendum #1 at a monthly rate of$980.00, not to exceed an annual total of$11,760. Page 4 of 4 MASON COUNTY and ABA Cleaning Services LLC PROFESSIONAL SERVICES CONTRACT This CONTRACT is made and entered into by and between Mason County, hereinafter referred to as"COUNTY" and ABA Cleaning Services LLC, referred to as"CONTRACTOR." RECITALS: WHEREAS, COUNTY issued a Request for Proposals (RFP) seeking the services of a well- qualified company to provide janitorial services for County facilities; and i WHEREAS, CONTRACTOR submitted a proposal that was reviewed by a Review Team; and WHEREAS, CONTRACTOR warrants that it is qualified and competent to render the aforesaid services. NOW, THEREFORE, for and in consideration of the CONTRACT made, and the payments to be made by COUNTY, the parties agree to the following: Special Conditions: 9. Background Checks, Fingerprinting and CJIS Vendor Training: A. All employees and/or other company representatives must pass a Washington State Patrol background check prior to providing services. CONTRACTOR must provide copies of the reports as requested by COUNTY. B. All CONTRACTOR's employees or other representatives who will be working at COUNTY's facilities under this CONTRACT must submit to fingerprinting within 30 days of the start of this CONTRACT or, for new employees or representatives within 30 days of their start date with CONTRACTOR. C. All CONTRACTOR's employees or other representatives who will be working at COUNTY's facilities under this CONTRACT complete and pass Criminal Justice Information System (CJIS) Vendor Training within 30 days of the start of this CONTRACT or, for new employees or i representatives within 30 days of their start date with CONTRACTOR. D. Fingerprinting and CJIS Vendor Training is to be coordinated with the Facilities, Parks and Trails Manager or his designee. 2. Uniforms and ID Badges: CONTRACTOR's employees and other representatives must wear a readily identifiable company uniform and'photo ID badge. CONTRACTOR may provide a company ID badge with photo or can request COUNTY to provide. Issuing of COUNTY provided ID badges are to be coordinated with Facilities, Parks and Trails Manager or his designee. 3. Employee List: ' CONTRACTOR must provide the Facilities Manager or his designee with a complete list of all individuals who will be;providing janitorial services including employee, supervisors, owner(s) and other company representatives. CONTRACTOR must update the list prior to allowing anyone who is not on the list access to County facilities. Failure to comply with this requirement will be subject to a penalty up to$200 per occurrence and/or termination of the CONTRACT without notice. 1 4. Appearance and Demeanor: All employees and other company representatives of the CONTRACTOR must maintain a professional appearance and demeanor. 5. Communication: CONTRACTOR must ensure that employees are able to understand written and oral instructions as provided by COUNTY staff and represent 6. Facilities: Shelton- A. Building 1-411 North 5th Street - 16,400 sq.ft. B. Building 2-410 North 4th Street- 2,000 sq.ft. C. Building 3-426 West Cedar Street- 7,000 sq.ft. D. Building 4-303 North 4th Street- 2,500 sq.ft. E. Building 5-521 West Alder Street - 1,300 sq.ft. F. Building 6-414 North 5th Street- 2,100 sq.ft. G. Building 7-521 North 4th Street- 3,900 sq.ft. H. Building 8-615 West Alder Street- 10,700 sq.ft. I. Building 9-423 North 5th Street- 1,700 sq.ft. J. Building 10 —414 W Franklin Street—22,000 sq. ft. K. Sheriffs Office-322 North 3rd Street - 8,500 sq.ft. L. Church House— 321 N 3' Street— 1,000 sq. ft. M. Courthouse-419 North 4th Street- 16,350 sq.ft. N. Public Works/Building 1 and 2-100 West Public Works Drive - 28,000 sq. ft. o. Memorial Hall-210 West Franklin Street -4,000 sq.ft. Belfair- P. N. Sheriffs North Precinct—490 NE Old Belfair Highway - 3,000 sq.ft, Q. Public Works -600 Beck Road, Belfair, WA 98584 - 80 sq. ft 7. Services and Frequencies: CONTRACTOR will provide services as detailed in the Scope of Work Exhibit A. 8. Modifications, Additions and Reductions in Service Level and Frequency: A. COUNTY reserves the right to add, modify, reduce or delete work from any contracts executed with the CONTRACTOR. B. Upon mutual agreement the service and frequency level for the facilities can be adjusted as needed. C. Any associated cost adjustment will be determined by the Facilities Manager or designee. D. Adjustments in the value of$5,000 or less will be documented in written form and do not require a formal amendment to this CONTRACT. E. Adjustments and/or the additional work in excess of a $5,001 value must be executed as a formal Amendment to this CONTRACT. 9. Cost Increases: Except as detailed in 8, Modifications, Additions and Reductions in Service Level and Frequency, no cost increases will be allowed during the first term of the CONTRACT. Costs may be negotiated annually if the COUNTY elects to renew the CONTRACT. 2 10. Inspections: Facilities Manager or his designee will conduct inspections of the janitorial services provided on a monthly to quarterly basis as warranted by CONTRACTOR 's performance. Sub-standard work or skipped or missed tasks will be addressed with the CONTRACTOR. Failure to remedy the issues in an expedient manner will have consequence including withheld payments and/or CONTRACT termination for cause. 11. Deficiencies in Quality or Quantity of Work: A. CONTRACTOR shall satisfactorily complete all services as set forth in the contract. If the Contractor fails to execute the work in accordance with the CONTRACT, and/or a dispute arises as to the quality and/or quantity of the work completed, the COUNTY reserves the right to withhold payment based on the task cost per occurrence. B. Any deficiencies in,the work shall be brought to the attention of the CONTRACTOR or his/her employees by the Facilities Manager or designee or other authorized COUNTY representative. To the extent possible, the CONTRACTOR or his/her employees shall correct deficiencies on the same day or the following workday. When noted deficiencies have been corrected to the satisfaction of the Facilities Manager or designee the completed work shall be considered acceptable unless the same or similar deficiencies occur on a continuous basis. . 12. Safety Precautions: CONTRACTOR and his/her employees and other company representatives shall exercise all necessary precautions to protect pedestrian traffic and all public and private property from injury or damage caused by the CONTRACTOR's operations. Signs, tape and/or barricades shall be used as necessary to mark wet/waxed areas, or to indicate restrooms or other facilities are temporarily closed for janitorial service. Any practice deemed hazardous shall be immediately halted upon verbal or written notification. 13. Material Safety Data Sheets (MSDS): CONTRACTOR must provide and have readily available MSDS for all products used in the performance of the work. CONTRACTOR must ensure that the MSDS sheets and other information required to;do the job is provided for employees in a language they understand. 14. Industry Standards: It shall be the responsibility of CONTRACTOR to ensure that his/her employees complete the services in a manner consistent with the best management practices of the service industry, and that they are properly trained in the safe use and application of all materials and equipment used at County facilities. CONTRACTOR is employees may be required to have additional training for site specific operations, including construction, hazards, preservation, safety, and/or security, that will be agreed upon by the Facilities Manager or designee and the CONTRACTOR . at the time of CONTRACT award. 15. Lost or Mis-used Keys and Alarm Codes: CONTRACTOR must provide strict key control for any and all COUNTY issued keys and alarm . codes. A lost key may result in the need to re-key all locks, doors and gates which the CONTRACTOR will be responsible for reimbursing the COUNTY up to a maximum cost of $100,000. It is recommended that CONTRACTOR include Lost Key insurance coverage. CONTRACTOR is responsible for ensuring that employees or other company representatives do not mis-use keys or:alarm codes such as providing access to unauthorized individuals or accessing areas where janitorial services are not required. 3 16. Security: The work involved will often be in facilities with secured access, or areas closed to the public except during normal business hours. CONTRACTOR 's employees shall maintain the security of these areas by locking them immediately upon entering the facility and again when leaving the facility after completing the janitorial services. Prior to leaving the facility, CONTRACTOR 's employees will make a final check of all windows, exterior doors, gates or other access points to the building or site to ensure they have been locked and that all lights except night lights, have been turned off. 17. Alarms and Security Systems: For those facilities equipped with burglar or other surveillance equipment, the CONTRACTOR 's employees shall be responsible for disarming the alarm immediately upon entering the facility and "setting" the alarm when leaving the facility. COUNTY reserves the right to deduct $100.00 from payments to the CONTRACTOR for each security failure that constitutes a potential hazard to a COUNTY facility, or where a false alarm is caused as a result of CONTRACTOR 's employee not properly operating the building's security system. 18. Entry Prohibited: CONTRACTOR will be responsible for ensuring that employees and other representatives of the Company do not enter areas where "Do Not Enter" signs have been posted particularly in the County's courthouses. 19. Removal of Property: CONTRACTOR and his/her employees shall not remove or consume any property belonging to the COUNTY, County employees or other contractors working for COUNTY. This includes any articles that may be deposited for disposal in recycling or trash containers. CONTRACTOR and his/her employees shall not use any County property, including computers, fitness equipment, telephones, FAX or copy machines, ladders, lifts, tools or other equipment, without the approval of the Facilities Manager or designee or other authorized COUNTY representative 20 Supplies, Equipment and Tools: A. CONTRACTOR will provide; all cleaning supplies, tools, equipment, cleaning rags and other items not specifically provided by County, B. COUNTY will provide; paper products including towels, toilet seat covers, toilet paper, hand soap and other consumable products. 21. COUNTY Provided Supplies and Equipment: CONTRACTOR and his/her employees shall not abuse the use of any COUNTY supplied material or equipment. Doing so may be grounds for immediate removal of the particular employee or, in more severe cases, termination of the CONTRACT, 22. Reporting Repairs, Damage and Hazards: CONTRACTOR and his/her employees and other company representatives shall immediately report any observed needs for repairs, damage or potential hazards to the Facilities Manager or designee or other authorized COUNTY representative. Damage and potential hazards include, but are not limited to, broken fixtures or pipes, building or system damage or needed repairs, HVAC issues, leaks, smells or smoke. 23. Drug-Free, Smoke-Free Campus: Mason County is a drug-free, smoke-free campus. Contractor will ensure that employees comply with these requirements. 4 2.4. Bonding Requirements: CONTRACTOR will provide COUNTY with a $10,000 Performance Bond or letter of credit from a bank or other approved financial institution. General Conditions Scope of Services: i CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as identified in "Exhibit A(Scope-of-Services," during the CONTRACT period. No material, labor or facilities will be furnished by COUNTY, unless otherwise provided for in the CONTRACT. Performance Period:! The initial performance period will be January 1, 2024 to December 31, 2024 with up to three (3) additional years based on the CONTRACTOR's performance. I Term: Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be performed at the expense of CONTRACTOR and are not compensable under this CONTRACT unless both parties hereto agree to such provision in writing. The term of this CONTRACT may be extended by mutual consent of the parties; provided, however, that the CONTRACT is in writing and signed by both parties Compensation: i CONTRACT total amount is not to exceed $197,075 unless modified as allowed in Special Conditions#8. Modifications, Additions and Reductions in Service Level'and Frequency: Independent Contractor: A. CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent contractor, and nothing herein contained shall be construed to create a relationship of employer-employee. All payments made hereunder and all services performed shall be made and performed pursuai t to this CONTRACT by the CONTRACTOR as an independent contractor. B. CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in Exhibit B Compensation and the CONTRACTOR is not entitled to any benefits including, but i not limited to: vacation(pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any other rights or privileges afforded to employees of COUNTY, The CONTRACTOR represents that he/she/it maintains a separate place of business, serves clients other than COUNTY, will report all income and expense accrued under this CONTRACT to the Internal Revenue Service, and has a tax account with the.State of Washington Department of Revenue for payment of all sales and use and Business and Occupation'taxes collected by the State of Washington. I , C. CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or ! employees from any loss or expense, including, but not limited to, settlements,judgments, setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of the provisions of this paragraph. Taxes: A. CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation 5 received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on compensation earned pursuant to this CONTRACT. B. COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law. The CONTRACTOR must pay all other taxes, including, but not limited to, Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or personal property to which COUNTY does not hold title. COUNTY is exempt from Federal Excise Tax. No Guarantee of Employment: The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest any employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee of any sub-contractor by COUNTY at the present time or in the future. Accounting and Payment for CONTRACTOR Services: A. Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set forth in "Exhibit B Compensation." Where Exhibit "B" requires payments by the COUNTY, payment shall be based upon written claims supported, unless otherwise provided in Exhibit "B," by documentation of units of work actually performed and amounts earned, including, where appropriate, the actual number of days worked each month, total number of hours for the month, and the total dollar payment requested, so as to comply with municipal auditing requirements. Acceptable invoices will be processed within 30 days of receipt. B. Unless specifically stated in Exhibit "B" or approved in writing in advance by the official executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the "Administrative Officer"). COUNTY will not reimburse the CONTRACTOR for any costs or expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where required, COUNTY shall, upon receipt of appropriate documentation, compensate the CONTRACTOR, no more often than monthly, in accordance with COUNTY's customary procedures, pursuant to the fee schedule set forth in Exhibit"B." Withholding Payment: In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise adjudicated. Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to perform, and in no case more than ten (10) days after it determines to withhold amounts otherwise due. A determination of the Administrative Officer set forth in a notice to the CONTRACTOR of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord with the provisions of the Disputes clause of this CONTRACT. COUNTY may act in accordance with any determination of the Administrative Officer which has become conclusive under this clause, without prejudice to any other remedy under the 6 CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay any amount so required to be paid and to charge the same to the account of the CONTRACTOR, (3)tol set off any amount so paid or incurred from amounts due or to become due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a;claim under the Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by COUNTY under this clause. Labor Standards: 1 CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited to those pertaining to payment of wages and working conditions, in accordance ' with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the. Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of Washington. Prevailing Wage Contractor agrees to comply with Prevailing Wage requirements, RCW 39.12, and to file all required forms, certifications, and affidavits necessary to comply with Federal and State laws. before payment shall �e made to the Contractor. The State of Washington prevailing wage rates'applicable for this public works project, which is located in Mason County, may be found at the following website address of the Department of Labor and Industries: ttps://Ini.wa.gov/licensing-permits/public-works-projects/prevailing-wage- rates/ Based on the proposal'submittal deadline for these services,the applicable effective date for prevailing wages for this project is September 29, 2023. A copy of the applicable prevailing wage rates is also available for viewing at the Mason County Commissioners' Office, 411 North 5t' Street, Shelton, WA 98584. Upon request, the County will mail a hard copy of the i applicable prevailing wages for this project. Janitorial contracts require annual wage updates after the initial contract effective date. Debarment Contractor certifies that to the best of its knowledge and belief they are not presently debarred, i suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency. Assignment and Sub Icontracting: The performance of all activities contemplated by this CONTRACT shall be accomplished by CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other individual, firm or entity without the express and prior written approval of COUNTY. Conflict of Interest: If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR or any of its employees involved in the performance of this CONTRACT shall have or develop an interest in the subject matter of this CONTRACT that is potentially in conflict with the COUNTY's interest, then CONTRACTOR shall immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an 7 i I informed judgment as to whether or not COUNTY's interest may be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also terminate this CONTRACT according to the provisions herein for termination. Non-Discrimination in Employment: A. COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges of employment for all qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or applicant for employment on the grounds of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status, except where such constitutes a bona fide occupational qualification. B. Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated during employment, without regard to their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Such action shall include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits, selection for training including apprenticeship, and participation in recreational and educational activities. In all solicitations or advertisements for employees placed by them or on their behalf, CONTRACTOR shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. C. The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision shall not apply to contracts or sub-contractors for standard commercial supplies or raw materials, or to sole proprietorships with no employees. Non-Discrimination in Client Services: CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service or benefits under this CONTRACT; or subject an individual or business to segregation or separate treatment in any manner related to his/her/its receipt any service or services or other benefits provided under this CONTRACT; or deny an individual or business an opportunity to participate in any program provided by this CONTRACT. Confidentiality: CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except upon the prior written consent of COUNTY or an order entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision. Right to Review: This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee shall have the right to review and monitor the financial and service components of this program by whatever means are deemed expedient by the Administrative Officer or by 8 i COUNTY's Auditor's Office. Such review may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and any and all communications with or evaluations by service recipients under this CONTRACT. CONTRACTOR shall preserve and maintain all financial records and records relating to the performance of work under this CONTRACT for six (6) years after CONTRACT termination, and shall make them available for such review, within Mason County, State of Washington, upon request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any inspections, audits, or program review by any individual, agency, or governmental unit whose purpose is to review thb services provided within the terms of this CONTRACT. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative Officer as soon as it is practical. Insurance Requirements: At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements detailed in "Exhibit C Insurance Requirements." Insurance as a Condition of Payment: Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the CONTRACTOR's strict compliance with all insurance requirements under this CONTRACT. Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt of evidence of full compliance, payments not otherwise subject to withholding or set-off will be released to CONTRACTOR. Proof of Insurance: A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within five (S) days of CONTRACT execution. Industrial Insurance Waiver: With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and i agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this CONTRACT. CONTRACTOR Commitments, Warranties and Representations: Any written commitment received from CONTRACTOR concerning this CONTRACT shall be 1 binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable,for damages to COUNTY. A commitment includes, but is not limited to, any representation made prior to execution of this CONTRACT, whether or not incorporated elsewhere herein by reference, as to performance of services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or warranties. i Defense and Indemnity Contract: A. Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees, agents and volunteers, harmless from and against any and all claims, damages, losses and 'expenses, including but not limited to court costs, attorney's fees and 9 i alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any property (including the loss of use resulting therefrom) which 1) are caused in whole or in part by any act or omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based upon CONTRACTOR's or its subcontractors' use of, presence upon or proximity to the property of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim, damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee benefit act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter into this CONTRACT, are reflected in CONTRACTOR's compensation, and have been mutually negotiated by the parties. B. Participation by County — No Waiver. COUNTY reserves the right, but not the obligation, to participate in the defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of CONTRACTOR's indemnity obligations under this CONTRACT. C. Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR's indemnity obligations shall survive the completion, expiration or termination of this CONTRACT. D. Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify COUNTY on a basis equal to or exceeding CONTRACTOR's indemnity obligations to COUNTY. Compliance with Applicable Laws, Rules and Regulations: This CONTRACT shall be subject to all laws, rules, and regulations of the United States of America, the State of Washington, political subdivisions of the State of Washington and Mason County. CONTRACTOR also agrees to comply with applicable Federal, State, County or municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals. Administration of Contract: COUNTY hereby appoints, and CONTRACTOR hereby accepts COUNTY's Facilities Manager and his or her designee, as COUNTY's representative, hereinafter referred to as the Administrative Officer, for the purposes of administering the provisions of this CONTRACT, including COUNTY's right to receive and act on all reports and documents, and any auditing performed by the COUNTY related to this CONTRACT. The Administrative Officer for purposes of this CONTRACT is: Kelly Frazier Mason County Facilities Manager 411 North 51" Street Shelton, WA 98584 Phone: 360-427-9670 Ext. 519 E-mail: KeIIyF c(Dmasoncountywa.gov CONTRACTOR's Primary Contact Information: Nolvia Tello (253) 355-7980 E-mail: abacleaninclservicesllc@gmail,com 10 i I Notice: Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except service of process, notice shall be given by CONTRACTOR to COUNTY's Administrative Officer under this CONTRACT. Notices and other communication may be conducted via e-mail, U.S. mail, fax; hand-delivery or other generally accepted manner including delivery services. i Modifications: Either party may request changes in the CONTRACT. Any and all agreed modifications, to be valid and binding upon either party, shall be in writing and signed by both of the parties. Termination for Default: A'' If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit of creditors, COUNT`( may, by depositing written notice to CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY's option, obtain performance of the work elsewhere. if the CONTRACT is terminated for default, CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT until all work called for has been fully performed. Any extra cost or damage to COUNTY resulting from such default(s) shall be deducted from.any money due or coming due to CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by COUNTY by reason of such default. B. if a notice of termination for default has been issued and it is later determined for any reason that CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. Termination for Public Convenience: COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in its sole discretion, that such termination is in the interests of COUNTY. Whenever the CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope-of-Services and Exhibit B Compensation. An equitable adjustment in the CONTRACT price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time during the term, whether for default or convenience, shall not constitute breach of CONTRACT by COUNTY. i Termination for Reduced Funding: COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its sole discretion, that such termination is necessary due to a decrease in available services funding including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope-of-Services and Exhibit B Compensation. 1 Disputes: A. Differences betweenithe CONTRACTOR and COUNTY, arising under and by virtue of the AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order i 11 1 i that such matters may be settled or other appropriate action promptly taken. For objections that are not made in the manner specified and within the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive. B. CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to extension of time for (1) any act or failure to act by the Administrative Officer of COUNTY, or (2) the happening of any event or occurrence, unless the CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim, and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR believes additional compensation or extension of time is due, the nature of the cost involved, and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and complete daily records of the work performed, labor and material used, and all costs and additional time claimed to be additional. C. CONTRACTOR shall not be entitled to claim any such additional compensation, or extension of time, unless within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and before final payment by COUNTY, the CONTRACTOR has given COUNTY a detailed written statement of each element of cost or other compensation requested and of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extension of time claimed to be due. Arbitration: A. Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or controversy between the parties under, arising out of, or related to this CONTRACT or otherwise, including issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is covered by this CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief, equitable relief(including specific performance), or any other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding and an order confirming the award or judgment upon the award may be entered in any court having jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive remedy between them regarding any dispute presented or pled before the arbitrator. At the request of either party made not later than forty-five (45) days after the arbitration demand, the parties agree to submit the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided, that either party may decline to mediate and proceed with arbitration B. Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior to a written request or demand for arbitration issued under this Agreement are not subject to arbitration. Venue and Choice of Law: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of 12 EXHIBIT A SCOPE OF SERVICES 1. CONTRACTOR will schedule a facility orientation meeting with the Facilities Manager or designee on or before December 22, 2023 2. CONTRACTOR will provide services as noted in the below "Building Cleaning Expectations/Frequency" detail. Closets, storage rooms, mechanical rooms, IT rooms and electrical rooms are not included in the services and will not be cleaned. 3. CONTRACTOR will collect and remove trash from each centralized receptacle from each building or floor for multi-storied buildings Monday-Friday with the exception of the following facilities: Public Works/Shelton, Sheriff's North Precinct and Public Works/Belfair. 4. Cleaning frequency and or services may be adjusted as mutually agreed upon by CONTRACTOR and COUNTY. BUILDING CLEANING EXPECTATIONS/FREQUENCY Location # of Days # of Quarterly- Annually for Daily Times yes/no - yes/no Tasks per week for All Shelton, unless Weekly noted Tasks Building 1 5 days, M-F 1 day Yes Yes 411 N. 5th Street Building 2 2 days, T T 1 day Yes Yes 410 N. 4th Street Building 3 3 days, 1 day Yes Yes 426 W. Cedar Street MWF Building 4 2 day, TT 1 day Yes Yes 303 N. 4th Street Building 5 1 day, W 1 day Yes Yes 521 W. Alder Street Building 6 2 days, T T 1 day Yes Yes 414 N. 5th Street Building 7 3 days, 1 day Yes Yes 521 N. 4th Street MWF Building 8 5 days, M-F 1 day Yes Yes 615 W. Alder Street Building 9 2 days, T T 1 day Yes Yes 423 N. 5th Street Building 10 3 days, 1 day Yes Yes 414 W Franklin Street MWF Building 12 1 day, W 1 day Yes Yes 126 W Kneeland Street Sheriff's Office 3 days, 1 day Yes Yes 322 N. 3rd Street MWF Church House 1 day, W 1 day Yes Yes 321 N. 3rd. Street Court House 5 days, M-F 1 day Yes Yes 419 N. 4th Street Public Works 3 days, 1 day Yes Yes Buildings 1 and 2 MWF 100 W. Public Works Drive Memorial Hall 1 day, W 1 day Yes Yes 210 W. Franklin Street Belfair 1 day 1 day Yes Yes Sheriff's N. Precinct 490 NE Old Belfair Highway Belfair 1 day 1 day Yes Yes Public Works 600 Beck Road Dust/wipe: General kitchen cleaning: -tables,counters,chairs,file cabinets,light switches,door handles, -clean and disinfect all counters,outsides of cabinets,appliances,sink fixtures,and horizontal surfaces,glass doors,and windows tables -general hallways and corridor walls -sweep and wet mop all hard floor surfaces Spot clean: -vacuum carpeted areas -fingerprints,smudges,stains,and spills as needed -spot check and clean touch points -remove cobwebs -straighten/arrange chairs in conference,break,and meeting rooms Empty trash/recycling bins: -secure facility prior to leaving -al]rooms,open areas,hallways,corridors, General restroom cleaning: -sanitize all toilets,urinals,and wash basins dining/lunchroom areas,kitchen area,receptions area, Aemployee cubicles,and all restroom receptacles -sweep,damp mop,and disinfect floors -replace trash liners whenever stained,soiled,tom,and/or removed -clean mirrors,faucets,exposed pipes,dispensers,counters,and door handles Entry way/outside clean up: -fill all dispensers -sweep within 10'of each entrance -spot clean windows and entry way doors -remove trash and debris from 10'of entrances -empty outside trash cans within 10'of entrances Clean/wipe chrome fixtures: -drinking fountains(2x per week or as needed) -faucets(2x per week or as needed) W -clean and disinfect toilet stall doors and walls(minimum Ix per week or as needed) ,3 If applicable: -cleaning of elevator cab(vacuum,wipe down panels,rails,walls,etc.2-3x per week) -dusting of vending machines Deep dusting of: W -horizontal surfaces,moldings,blinds,picture frames,cloth panels,HVAC vents,grills,and recesses,ceiling vents,frills, and recesses d -strip and wax floors where appropriate -carpet shampooing C s~ Exhibit B COMPENSATION A. Compensation: CONTRACTOR will be compensated for the services as detailed in Exhibit A Scope of Services for an annual total not-to-exceed $197,075. B. Requests for Payment: 1. CONTRACTOR can submit invoices for payment on a monthly or quarterly basis. 2. At a minimum the invoice is to include: performance period; date of submission; CONTRACTOR's name, remittance address and phone number; cleaning service charges for the performance period; invoice total; and any additional applicable information. 3. Submit via e-mail or hard copy as preferred to: Kelly Frazier Mason County Facilities Manager 411 North 5th Street Shelton, WA 98584 Phone: 360-427-9670 Ext. 519 E-mail: kellyf(a)co.mason.wa.us 4. Payment will be made to CONTRACTOR within thirty (30) days of the receipt of a complete and accurate invoice EXHIBIT C INSURANCE REQUIREMENTS A. MINIMUM Insurance Requirements: 1. Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent and shall cover liability arising from premises, operations, independent contractors, products-completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability, and $2,000,000 products-completed operations aggregate limit. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 02 11 85. There shall be no endorsement or modification of the Commercial General Liability insurance for liability arising from explosion, collapse or underground property damage. 2. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If CONTRACTOR or CONTRACTOR's employees will use personal autos in any way on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for each such person. If necessary, the policy shall be endorsed to provide contractual liability coverage. 4. Employee Dishonesty coverage endorsed for third party fidelity coverage for COUNTY or endorsed to cover County Property with limits not less than $1,000,000 per occurrence and $2,000,000 aggregate. 5. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Such policy or policies shall include as insureds those covered by the underlying policies, including additional insureds. Coverage shall be "pay on behalf', with defense costs payable in addition to policy limits. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to COUNTY for injury to employees of CONTRACTOR, subcontractors or others involved in the Work. The scope of coverage provided is subject to approval of COUNTY following receipt of proof of insurance as required herein. B. Certificate of Insurance: A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY prior to CONTRACT start date. C. Basic Stipulations: 1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional insureds COUNTY, its officers, officials, employees and volunteers, with respect to the work performed for the County using ISO endorsement CG 20 10 10 01 and Additional Insured-Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent coverage. CONTRACTOR also agrees to require all contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the CONTRACTOR (hereinafter"indemnifying parties") to comply with these provisions. 2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any insurance proceeds, and to require all indemnifying parties to do likewise. 3. All insurance coverage maintained or procured by CONTRACTOR or required of others by CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to COUNTY or must specifically allow the named insured to waive subrogation prior to a loss. 4. All coverage types and limits required are subject to approval, modification and additional requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect COUNTY's protection without COUNTY's prior written consent. 5. CONTRACTOR agrees, upon request by COUNTY to provide complete, certified copies of any policies required within 10 days of such request. COUNTY has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests. Any premium so paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted from sums due CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any other additional insured under these requirements to obtain proof of insurance required under this CONTRACT in no way waives any right or remedy of COUNTY or any additional insured, in this or in any other regard. 6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self-insurance available to COUNTY. 7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its obligations to COUNTY. If CONTRACTOR's existing coverage includes a self- insured retention, the self-insured retention must be declared to the COUNTY. The COUNTY may review options with CONTRACTOR, which may include reduction or elimination of the self- insured retention, substitution of other coverage, or other solutions. 8. CONTRACTOR will renew the required coverage annually as long as COUNTY, its officers, officials, employees or volunteers face an exposure from operations of any type pursuant to this CONTRACT. This obligation applies whether or not the CONTRACT is canceled or terminated for any reason. Termination of this obligation is not effective until COUNTY executes a written statement to that effect. 9. The limits of insurance as described above shall be considered as minimum requirements. Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain insurance with limits of liability that exceed the required limits or coverage that is broader than as outlined above, those higher limits and broader coverage shall be deemed to apply for the benefit of any person or organization included as an additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs and Sections of this CONTRACT. 10. None of the policies required herein shall be in compliance with these requirements if they include any limiting endorsement that has not been first submitted to COUNTY and approved of in writing. 11. The requirements in this Exhibit supersede all other sections and provisions of this CONTRACT to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 12. Unless otherwise approved by COUNTY, insurance provided pursuant to these requirements shall be by insurers authorized to do business in Washington and with a minimum A.M. Best rating of A-: VII. 13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this CONTRACT limits the application of such insurance coverage. 14. CONTRACTOR agrees require insurers, to provide notice to COUNTY thirty (30) days prior to cancellation of such liability coverage or of any material alteration or non-renewal of any such coverage, other than for non-payment of premium. CONTRACTOR shall assure that this provision also applies to any subcontractors, joint ventures or any other party engaged by or on behalf of contractor in relation to this agreement. Certificate(s) are to reflect that the issuer will provide thirty (30) days' notice to COUNTY of any cancellation of coverage. 15. COUNTY reserves the right at any time during the term of the CONTRACT to change the amounts and types of insurance required by giving the CONTRACTOR ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate CONTRACTOR's compensation. 16. Requirements of specific coverage features are not intended as limitation on other requirements or as waiver of any coverage normally provided by any given policy. Specific reference to a coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all-inclusive. 17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes no obligation or liability by such notice but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve COUNTY. D. Bonding Requirements: CONTRACTOR will provide COUNTY with a $10,000 Performance Bond or letter of credit from a bank or other approved financial institution. Said bond or letter of credit will be provided to COUNTY prior to CONTRACT start date. the State of Washington and Mason County. Unless otherwise specified herein, this CONTRACT shall be governed by the laws of Mason County and the State of Washington. Severability: If any term or condition of this CONTRACT or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this CONTRACT are declared severable. Waiver: Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this CONTRACT shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall be and remain in full force and effect. Order of Precedence: A. Applicable federal, state and county statutes, regulations, policies, procedures, federal Office of Management and Budget (OMB) circulars and federal and state executive orders. B. Funding source agreement(s) including attachments C. Exhibit C Insurance Requirements D. Special Conditions E. General Conditions F. Exhibits A and B Entire Contract: This written CONTRACT, comprised of the writings signed or otherwise identified and attached hereto, represents the entire CONTRACT between the parties and supersedes any prior oral statements, discussions or understandings between the parties. IN WITNESS WHEREOF, COUNTY and CONTRACTOR have executed this CONTRACT as of the date and year last written below. ABA Cleaning Services LLC BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Nolvia Tello, Corporate Officer Sharon Trask, Chair Dated: Dated: APPROVED AS TO FORM: Tim Whitehead, Chief DPA 13 Department of Labor and Industries srar�• CONTINUOUS Contractor's Registration Section o "%. PO Box44450 Olympia WA 98504-4450 „ - CONTRACTOR'S SURETY BOND Olympia .� Ffi ;o� (O tional UBI No. 603165835 Registration No. Bond No. ABACLCS 872LG 46-CF812217 Required by the Contractor's Registration Act RCW 18.27 (MUST BE TYPED) ABA CLEANING SERVICES LLC doing business as as Principal,and The North River Insurance Company ,a corporation organized and existing under the laws of the State of New Jersey and authorized to transact surety business in the State of Washington,as Surety,by this bond bind ourselves and our heirs,executors,administrators,successors,and assigns,jointly and severally, to pay the State of Washington $6,000 dollars lawful money of the United States of America. The Principal has applied for a Certificate of Registration, from the Contractor's Registration Section of the Washington State Department of Labor and Industries,to carry on the business of a contractor in the State of Washington. The Principal is required by chapter 18.27 of the Revised Code of Washington(RCW)to furnish a bond in the penal sum of $6,000 dollars with good and sufficient surety. The bond must be conditioned as required by RCW 18.27.040. If the Principal, in compliance with the provisions of chapter 18.27 RCW,pays all(1)wages and benefits to persons furnishing labor to the Principal,(2)amounts that ay be adjudged against the Principal by reason of breach of contract including negligent or improper work in the conduct of the contracting business,(3)persons who furnish labor and materials or rent or supply equipment to the Principal,and(4)taxes and contributions due to the State of Washington,the obligation of the Principal and the Surety shall be null and void. If the Principal does not pay the above claims,the bond shall remain in full force and effect. In no case shall the Surety be liable for any claim not included in RCW 18.27.040. Any person that has a claim against the Principal,arising from the failure of the Principal to pay any of the four items referred to in paragraph 3, may bring suit upon this bond in the superior court of the county in which the work was done, or of any county in which the court has jurisdiction over the Principal. The suit must be brought within the time and the manner required by RCW 18.27.040. The aggregate liability of the Surety under this bond for claims against this bond shall not exceed the penal sum of this bond. No extension by continuation certificate,reinstatement,reissue,or renewal of this bond shall increase the liability of the Surety. If the claims against the bond that are pending at any one time exceed the remainder of the aggregate liability minus the amounts previously paid by the Surety because of other claims against this bond, the claims shall be satisfied in accordance with the provisions of RCW 18.27.040. This bond shall become effective on 02 /28 /2023 and shall be void if not filed with the Contractor's Registration Section by 04/ 29 / 2023 and shall remain in force continuously unless the Surety gives written notice to the Director of Labor and Industries of its intent to cancel the bond. A cancellation or revocation of the bond or withdrawal of the Surety from the bond suspends the registration issued to the registrant until a new bond or reinstatement notice has been filed and approved as provided in the statute. IN WITNESS OF THIS CONTRACT,the Principal and surety have affixed their hands and seals this date: 02 / 27 / 2023 Principal's Name Surety's Name and Seal ABA CLEANING SERVICES LLC The North River Insurance Company BY: BY: CRUM&FORSTER' ot, 04.07.21 F625-003-000 surety bond 1-08 —.--... POWER OF ATTORNEY THE NORTH RIVER INSURANCE COMPANY PRINCIPAL OFFICE-MORRISTOWN,NEW JERSEY KNOW ALL MEN BY THESE PRESENTS:That North River Insurance Company,a corporation duly organized and existing under the laws of the state of New Jersey,has made,constituted and appointed,and does hereby make,constitute and appoint: Kenda Wannemaker each,its true and lawful Attorney(s)-In-Fact,with full power and authority hereby conferred in its name,place and stead,to execute,acknowledge and deliver:Any and all bonds and undertakings of surety and other documents that the ordinary course of surety business may require,and to bind The North River Insurance Company thereby as fully and to the same extent as if such bonds or undertakings had been duly executed and acknowledged by the regularly elected officers of The North River Insurance Company at its principal office,in amounts or penalties not exceeding:Unlimited. This Power of Attorney limits the act of those named therein to the bonds and undertakings specifically named therein,and they have no authority to bind The North River Insurance Company except in the manner and to the extent therein stated. This Power of Attorney is granted pursuant to Article IV of the By-Laws of The North River Insurance Company as now in full force and effect, and consistent with Article III thereof,which Articles provide,in pertinent part: Article IV,Execution of Instruments-Except as the Board of Directors may authorize by resolution,the Chairman of the Board,President,any Vice-President,any Assistant Vice President,the Secretary,or any Assistant Secretary shall have power on behalf of the Corporation: (a) to execute,affix the corporate seal manually or by facsimile to,acknowledge,verify and deliver any contracts,obligations,instruments and documents whatsoever in connection with its business including, without limiting the foregoing, any bonds, guarantees, undertakings, recognizances, powers of attorney or revocations of any powers of attorney, stipulations,policies of insurance, deeds, leases, mortgages, releases,satisfactions and agency agreements, (b) to appoint,in writing,one or more persons for any or all of the purposes mentioned in the preceding paragraph(a),including affixing the seal of the Corporation. Article III, Officers, Section 3.11, Facsimile Signatures. The signature of any officer authorized by the Corporation to sign any bonds, guarantees,undertakings,recognizances,stipulations,powers of attorney or revocations of any powers of attorney and policies of insurance issued by the Corporation may be printed,facsimile,lithographed or otherwise produced. In addition,if and as authorized by the Board of Directors,dividend warrants or checks,or other numerous instruments similar to one another in form,may be signed by the facsimile signature or signatures,lithographed or otherwise produced,of such officer or officers of the Corporation as fiom time to time may be authorized to sign such instruments on behalf of the Corporation. The Corporation may continue to use for the put-poses herein stated the facsimile signature of any person or persons who shall have been such officer or officers of the Corporation,notwithstanding the fact that he may have ceased to be such at the time when such instruments shall be issued. IN WITNESS WHEREOF,The North River Insurance Company has caused these presents to be signed and attested by its appropriate officer and its corporate seal hereunto affixed this 101 day of March,2016. THE NORTH RIVER INSURANCE COMPANY Yip tNy Fa, rtef AnthonyR.Slimowicz,Executive Vice President State of New Jersey} County of Morris ) On this I0'"day of March 2016,before me,a Notary public of the State of New Jersey,came the above named officer of The North River Insurance Company,to me personally known to be the individual and officer described herein,and acknowledged that he executed the foregoing instrument and affixed the seal of The North River Insurance Company thereto by the authority of his office.SONIA SCALA leala— NOTARY PUBLIC OF NEW JERSEY Sonia Scala (Notary Public) MY COMMISSION EXPIRES 3/25/2024 No.2163686 1,the undersigned officer of The North River Insurance Company,a New Jersey corporation,do hereby certify that the original Power of Attorney of which the foregoing is a full,true and correct copy is still in force and effect and has not been revoked. IN WITNESS WHEREOF,I have hereunto set my hand and affixed the corporate seal of The North River Insurance Company on the 28 day of February 2023 THE NORTH RIVER INSURANCE COMPANY ��. W i a�e�' Peter M.Quinn,Senior Vice President ' ® DATE(MM/DD/YYYY) A�o CERTIFICATE OF LIABILITY INSURANCE 08/23/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Heidi Hacker Strong Family Insurance PHONE F� 811 Cleveland Ave Ste 105 : (360)812-6466 ac No:(360)699-1971 Mount Vernon,WA 98273 aDDRESS: Heidi@strongfamins.com License#: 970973 INSURERS AFFORDING COVERAGE NAIC# INSURERA: Ohio Security Insurance Company 24082 INSURED INSURERS: Progressive Casual Insurance Company 11770 ABA CLEANING SERVICES LLC INSURERC: Ohio Casualty Insurance Company 24074 6108 E Portland Ave INSURER D: Tacoma,WA 98404 INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER: 00000323-1030953 REVISION NUMBER: 135 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE POLICY NUMBER MMIDD MMIDD A X COMMERCIAL GENERAL LIABILITY Y Y BKS60294014 09/0612024 09/06/2025 EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE DAMAGE TO RENTED OCCUR PREMISES Ea occurrence $ 1,000,000 MED EXP(Anyone person) $ 15,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY�jE�T LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: WA STOP GAP $ 1 000 000 B AUTOMOBILE LIABILITY Y Y 03876312-3 07/15/2024 07115/2025 Ee accNdeD SINGLE LIMIT $ 2,000,000 IANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY X AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident `' X UMBRELLA LIAB I X I OCCUR Y Y US060294014 09/06/2024 09/06/2025 EACH OCCURRENCE $ 4 000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 4,000,000 DED I X I RETENTION$ 10000 $ WORKERS COMPENSATION A BKS60294014 os/os/zoza 09/06/2025 STATUTE X EROTH STOP GAP AND EMPLOYERS'LIABILITY IN ANY PROPRIETOR/PARTNERIEXECUTIVE Y❑ NIA E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Project:MC 23.099 The certificate holder and Project Owner are additional insured for general liability, including completed operations per the attached endorsement CG8810 0413 which includes Waiver of subrogation with Primary&non-contributory wording. Per Project Aggregate applies per attached endorsement CG88701208. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN MASON COUNTY FACILITIES MANAGER ACCORDANCE WITH THE POLICY PROVISIONS. 411 N 5TH ST Shelton,WA 98584 AUTHORIZED " REPRESENTATIVE HMH ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Printed by HMH on 08/23/2024 at 04:54PM COMMERCIAL GENERAL LIABILITY CG 85 83 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED CONTRACTORS - PRODUCTS/COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. Paragraph 2. under Section II—Who Is An Insured is amended to include as an insured any person or organization whom you have agreed to add as an additional insured in a written contract or written agreement.Such person or organization is an additional insured but only with respect to liability for "bodily injury"or"property damage": 1. Caused by"your work" performed for that additional insured that is the subject of the written contract or written agreement; and 2. Included in the"products-completed operations hazard". However: a) The insurance afforded to such additional insured only applies to the extent permitted by law; and b) If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured The insurance provided by this endorsement applies only if the written contract or written agreement is signed prior to the"bodily injury"or"property damage". We have no duty to defend an additional insured under this endorsement until we receive written notice of a"suit" by the additional insured as required in Paragraph b. of Condition 2. Duties In The Event Of Occurrence, Offense, Claim Or Suit under Section IV—Commercial General Liability Conditions. B. With respect to the insurance provided by this endorsement, the following are added to Paragraph 2. Exclusions under Section I—Coverage A—Bodily Injury And Property Damage Liability: This insurance does not apply to: 1. "Bodily injury"or"property damage"that occurs prior to you commencing operations at the location where such"bodily injury" or"property damage"occurs. 2. `Bodily injury'or"property damage" arising out of the rendering of, or the failure to render, any professional architectural, engineering or surveying services including: a. The preparing, approving or failure to prepare or approve, maps, shop drawings, opinions, reports, surveys,field orders, change orders or drawing and specifications; and b. Supervisory, inspection, architectural or engineering activities. ©2013 Liberty Mutual Insurance CG 85 83 04 13 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 1 of 2 C. With respect to the insurance afforded by this endorsement, exclusion I. Damage To Your Work of Paragraph 2. Exclusions under Section I—Coverage A—Bodily Injury And Property Damage Liability is replaced by the following: 1. Damage To Your Work "Property damage"to"your work"arising out of it or any part of it and included in the"products- completed operations hazard". D. With respect to the insurance afforded to these additional insureds,the following is added to Section II— Limits of Insurance: If coverage provided to the additional insured is required by a contract or agreement,the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declaration. whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. E. With respect to the insurance afforded by this endorsement, Section IV—Commercial General Liability Conditions is amended as follows: 1. The following is added to Paragraph 2. Duties In The Event Of Occurrence,Offense, Claims Or Suit: An additional insured under this endorsement will as soon as practicable: a. Give written notice of an "occurrence"or an offense that may result in a claim or"suit" under this insurance to us; b. Tender the defense and indemnity of any claim or"suit"to all insurers whom also have insurance available to the additional insured; and C. Agree to make available any other insurance which the additional insured has for a loss we cover under this Coverage Part. d. We have no duty to defend or indemnify an additional insured under this endorsement until we receive written notice of a "suit" by the additional insured. 2. Paragraph 4. of Section IV—Commercial General Liability Conditions is amended as follows: a. The following is added to Paragraph a. Primary Insurance: If an additional insured's policy has an Other Insurance provision making its policy excess, and you have agreed in a written contract or written agreement to provide the additional insured coverage on a primary and noncontributory basis, this policy shall be primary and we will not seek contribution from the additional insured's policy for damages we cover. b. The following is added to Paragraph b. Excess Insurance: When a written contract or written agreement, other than a premises lease,facilities rental contract or agreement, an equipment rental or lease contract or agreement, or permit issued by a state or political subdivision between you and an additional insured does not require this insurance to be primary or primary and non-contributory, this insurance is excess over any other insurance for which the additional insured is designated as a Named Insured. Regardless of the written agreement between you and an additional insured,this insurance is excess over any other insurance whether primary, excess, contingent or on any other basis for which the additional insured has been added as an additional insured on other policies. ©2013 Liberty Mutual Insurance CG 85 83 04 13 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 2 of 2 COMMERCIAL GENERAL LIABILITY CG 88 10 04 13 With respect to coverage afforded by this endorsement, the provisions of the policy apply unless modified by THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. the endorsement. A. NON-OWNED AIRCRAFT COMMERCIAL GENERAL LIABILITY EXTENSION Under Paragraph 2.Exclusions of Section I-Coverage A-Bodily Injury And Property Damage Liability, exclusion g.Aircraft,Auto Or Watercraft does not apply to an aircraft provided: This endorsement modifies insurance provided under the following: 1. It is not owned by any insured; COMMERCIAL GENERAL LIABILITY COVERAGE PART 2. It is hired, chartered or loaned with a trained paid crew; 3. The pilot in command holds a currently effective certificate, issued by the duly constituted authority of INDEX the United States of America or Canada,designating her or him a commercial or airline pilot; and 4. It is not being used to carry persons or property for a charge. SUBJECT PAGE However, the insurance afforded by this provision does not apply if there is available to the insured other valid and collectible insurance, whether primary, excess(other than insurance written to apply specifically NON-OWNED AIRCRAFT 2 in excess of this poli cy),cy), contingent or on any other basis,that would also apply to the loss covered under this provision. NON-OWNED WATERCRAFT 2 B. NON-OWNED WATERCRAFT PROPERTY DAMAGE LIABILITY-ELEVATORS 2 Under Paragraph 2.Exclusions of Section I-Coverage A-Bodily Injury And Property Damage Liability, EXTENDED DAMAGE TO PROPERTY RENTED TO YOU(Tenant's Property Damage) 2 Subparagraph (2)of exclusion g.Aircraft,Auto Or Watercraft is replaced by the following: This exclusion does not apply to: c MEDICAL PAYMENTS EXTENSION 3 (2) A watercraft you do not own that Is: EXTENSION OF SUPPLEMENTARY PAYMENTS-COVERAGES A AND B 3 (a) Less than 52 feet long; and s (b) Not being used to carry persons or property for a charge. ADDITIONAL INSUREDS-BY CONTRACT,AGREEMENT OR PERMIT 3 C. PROPERTY DAMAGE LIABILITY-ELEVATORS PRIMARY AND NON-CONTRIBUTORY- ADDITIONAL INSURED EXTENSION 5 1. Under Paragraph 2.Exclusions of Section I-Coverage A-Bodily Injury And Property Damage Liabil- Ity,Subparagraphs (3),(4)and(6)of exclusion j.Damage To Property do not apply if such"property ADDITIONAL INSUREDS-EXTENDED PROTECTION OF YOUR"LIMITS OF INSURANCE" 6 damage" results from the use of elevators. For the purpose of this provision, elevators do not include vehicle lifts. Vehicle lifts are lifts or hoists used in automobile service or repair operations. WHO IS AN INSURED-INCIDENTAL MEDICAL ERRORSfMALPRACTICE AND WHO IS AN INSURED-FELLOW EMPLOYEE EXTENSION -MANAGEMENT EMPLOYEES 6 2. The following is added to Section IV-Commercial General Liability Conditions, Condition 4.Other Insurance,Paragraph b.Excess insurance: NEWLY FORMED OR ADDITIONALLY ACQUIRED ENTITIES 7 The insurance afforded by this provision of this endorsement is excess over any property insurance, whether primary, excess,contingent or on any other basis. FAILURE TO DISCLOSE HAZARDS AND PRIOR OCCURRENCES 7 D. EXTENDED DAMAGE TO PROPERTY RENTED TO YOU(Tenant's Property Damage) `s KNOWLEDGE OF OCCURRENCE,OFFENSE,CLAIM OR SUIT 7 3 e If Damage To Premises Rented To You is not otherwise excluded from this Coverage Part LIBERALIZATION CLAUSE 7 1. Under Paragraph 2.Exclusions of Section I-Coverage A-Bodily Injury and Property Damage Liability: a. The fourth from the last paragraph of exclusion j.Damage To Property is replaced by the follow- BODILY INJURY REDEFINED 7 ing: EXTENDED PROPERTY DAMAGE g Paragraphs (1),(3)and(4)of this exclusion do not apply to"property damage- (other than damage by fire,lightning, explosion, smoke, or leakage from an automatic fire protection system)to: WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US- 8 (1) Premises rented to you for a period of 7 or fewer consecutive days: or WHEN REQUIRED IN A CONTRACT OR AGREEMENT WITH YOU (11) Contents that you rent or lease as part of a premises rental or lease agreement for a period of more than 7 days. Paragraphs (1),(3)and (4)of this exclusion do not apply to"property damage" to contents of premises rented to you for a period of 7 or fewer consecutive days. A separate limit of insurance applies to this coverage as described in Section III -Limits of Insurance. ® 2013 Liberty Mutual Insurance 0 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office,Inc..with its permission. Page 1 of 8 CG 83 10 04 13 Includes copyrighted material of Insurance Services Office.Inc.,with its permission. Page 2 of 8 b. The last paragraph of subsection 2.Exclusions is replaced by the following: b. Premises or facilities rented by you or used by you: or Exclusions c.through n.do not apply to damage by fire, lightning, explosion, smoke or leakage c. The maintenance, operation or use by you of equipment rented or leased to you by such person or from automatic fire protection systems to premises while rented to you or temporarily occupied by organization; or you with permission of the owner. A separate limit of insurance applies to Damage To Premises d. Operations performed by you or on your behalf for which the state or political subdivision has Rented To You as described in Section III-Limits Of Insurance. issued a permit subject to the following additional provisions: 2. Paragraph 6.under Section III-Limits Of Insurance is replaced by the following: (1) This insurance does not apply to"bodily injury". "property damage", or"personal and ad- 6. Subject to Paragraph 5.above. the Damage To Premises Rented To You Limit is the most we will vertising injury" arising out of the operations performed for the state or political subdivision: pay under Coverage Afor damages because of"property damage" to: (2) This insurance does not apply to"bodily injury' or"property damage" included within the a. Any one premise: "completed operations hazard". -_ (1) While rented to you; or (3) Insurance applies to premises you own, rent, or control but only with respect to the following (2) While rented to you or temporarily occupied by you with permission of the owner for hazards: damage by fire, lightning, explosion, smoke or leakage from automatic protection sys- (a) The existence, maintenance, repair, construction, erection, or removal of advertising tems; or x signs, awnings, canopies, cellar entrances, coal holes, driveways, manholes, marquees, s =_ b. Contents that you rent or lease as part of a premises rental or lease agreement. hoist away openings, sidewalk vaults, street banners, or decorations and similar expo- 3. As regards coverage provided by this provision D.EXTENDED DAMAGE TO PROPERTY RENTED TO surest or YOU(Tenant's Property Damage)-Paragraph 9.a.of Definitions is replaced with the following: (b) The construction, erection, or removal of elevators; or 9.a.A contract for a lease of premises. However, that portion of the contract for a lease of premises (c) The ownership, maintenance, or use of any elevators covered by this insurance. that indemnifies any person or organization for damage by fire, lightning, explosion, smoke, or leakage from automatic fire protection systems to premises while rented to you or temporarily However. occupied by you with the permission of the owner, or for damage to contents of such premises 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and that are included in your premises rental or lease agreement, is not an"insured contract". 2. If coverage provided to the additional insured is required by a contract or agreement, the insur- E. MEDICAL PAYMENTS EXTENSION ante afforded to such additional insured will not be broader than that which you are required by s If Coverage C Medical Payments is not otherwise excluded, the Medical Payments provided by this policy the contract or agreement to provide for such additional insured. are amended as follows: With respect to Paragraph 1.a. above, a person's or organization's status as an additional insured Under Paragraph 1.Insuring Agreement of Section I-Coverage C-Medical Payments,Subparagraph under this endorsement ends when: (b)of Paragraph a.is replaced by the following: (1) All work, including materials, parts or equipment furnished in connection with such work, on (b) The expenses are incurred and reported within three years of the date of the accident; and the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed: or F. EXTENSION OF SUPPLEMENTARY PAYMENTS -COVERAGES A AND B (2) That portion of"your work" out of which the injury or damage arises has been put to its 1. Under Supplementary Payments-Coverages A and B.Paragraph 1.b.is replaced by the following: intended use by any person or organization other than another contractor or subcontractor b. Up to$3,000 for cost of bail bonds required because of accidents or traffic law violations arising engaged in performing operations for a principal as a part of the same project. out of the use of any vehicle to which the Bodily Injury Liability Coverage applies. We do not have With respect to Paragraph 1.b. above, a person's or organization's status as an additional insured to furnish these bonds. under this endorsement ends when their written contract or written agreement with you for such premises or facilities ends. s 2. Paragraph 1.d.is replaced by the following: s z d. All reasonable expenses incurred b the insured at our request to assist us in the investigation or With respects to Paragraph 1.c.above,this insurance does not apply to any"occurrence" which takes defense of the clam or"suit', including actual loss of earnings ups $500 day because time place after the equipment rental or lease agreement has expired or you have returned such equipment to the lessor. off from work. The insurance provided by this endorsement applies only if the written contract or written agreement G. ADDITIONAL INSUREDS-BY CONTRACT,AGREEMENT OR PERMIT is signed prior to the"bodily injury" or"property damage". 1. Paragraph 2.under Section II-Who Is An Insured is amended to include as an insured any person or We have no duty to defend an additional insured under this endorsement until we receive written organization whom you have agreed to add as an additional insured in a written contract, written notice of a"suit" by the additional insured as required in Paragraph b.of Condition 2.Duties In the agreement or permit Such person or organization is an additional insured but only with respect to Event Of Occurrence, Offense,Claim Or Suit under Section IV-Commercial General Liability Condi- liability for"bodily injury", "property damage" or"personal and advertising injury" caused in whole tions. or in part by: a. Your acts or omissions, or the acts or omissions of those acting on your behalf, in the performance of your on going operations for the additional insured that are the subject of the written contract or written agreement provided that the"bodily injury" or"property damage" occurs, or the"per- sonal and advertising injury" is committed, subsequent to the signing of such written contract or written agreement; or ® 2013 Liberty Mutual Insurance ® 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office,Inc..with its permission. Page 3 of 8 CG 88 10 04 13 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 4 of 8 2. With respect to the insurance provided by this endorsement, the following are added to Paragraph 2. b. The following is added to Paragraph b.Excess Insurance: Exclusions under Section I-Coverage A-Bodily Injury And Property Damage Liability: When a written contract or written agreement, other than a premises lease,facilities rental contract or This insurance does not apply to: agreement, an equipment rental or lease contract or agreement, or permit issued by a state or political subdivision between you and an additional insured does not require this insurance to be primary or a. 'Bodily injury" or"property damage" arising from the sole negligence of the additional insured. primary and non-contributory, this insurance is excess over any other Insurance for which the addi- b. "Bodily injury" or"property damage" that occurs prior to you commencing operations at the tional insured is designated as a Named Insured. location where such"bodily injury" or"property damage" occurs. Regardless of the written agreement between you and an additional insured, this insurance is excess c. "Bodily injury", "property damage" or"personal and advertising injury" arising out of the render- over any other insurance whether primary, excess, contingent or on any other basis for which the ing of,or the failure to render, any professional architectural, engineering or surveying services, additional insured has been added as an additional insured on other policies. including: ee 1. ADDITIONAL INSUREDS-EXTENDED PROTECTION OF YOUR"LIMITS OF INSURANCE" (1) The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions. This provision applies to any person or organization who qualifies as an additional insured under any form reports, surveys,field orders, change orders or drawings and specifications; or " or endorsement under this policy. (2) Supervisory, inspection, architectural or engineering activities. This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in 1. The following is added to Condition 2.Duties In The Event Of Occurrence,Offense,Claim or Suit: the supervision, hiring, employment, training or monitoring of others by that insured, if the "occur-rence" which caused the "bodily injury" or"property damage", or the offense which caused the An additional insured under this endorsement will as soon as practicable: _ "personal and advertising injury", Involved the rendering of,or the failure to render, any professional a. Give written notice of an"occurrence' or an offense that may result in a claim or"suit" under architectural, engineering or surveying services. this insurance to us; e "^ d. "Bodily injury" or"property damage" occurring after: b. Tender the defense and indemnity of any claim or"suit" to all insurers whom also have c (1) All work, including materials, parts or equipment furnished in connection with such work, on insurance available to the additional insured; and the project (other than service, maintenance or repairs) to be performed by or on behalf of the e. Agree to make available any other insurance which the additional insured has for a loss we additional insured(s) at the location of the covered operations has been completed; or cover under this Coverage Part. its d. We have no duty to defend or indemnify an additional insured under this endorsement until (2) That portion of"your work" out of which the injury or damage arises has been put to R we receive written notice of a"suit' 6y the additional insured. intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. 2. The limits of insurance applicable to the additional insured are those specified in a written contract or written agreement or the limits of insurance as stated in the Declarations of this policy and e. Any person or organization specifically designated as an additional insured for ongoing operations defined in Section III-Limits of Insurance of this policy, whichever are less. These limits are by a separate ADDITIONAL INSURED -OWNERS, LESSEES OR CONTRACTORS endorsement is- inclusive of and not in addition to the limits of insurance available under this policy. sued by us and made a part of this policy. 3. With respect to the insurance afforded to these additional Insureds, the following is added to Section III J. WHO IS AN INSURED-INCIDENTAL MEDICAL I MALPRACTICE WHO IS AN INSURED-FELLOW EMPLOYEE EXTENSION-MANAGEMENT EMPLOYEES -Limits Of Insurance: if coverage provided to the additional insured is required by a contract or agreement, the most we will Paragraph 2.a.(1)of Section II-Who Is An Insured is replaced with the following: pay on behalf of the additional insured is the amount of insurance: (1) "Bodily injury" or"personal and advertising injury": a. Required by the contract or agreement or b. Available under the applicable Limits of Insurance shown in the Declarations; (a) To you,to your partners or members you area partnership or joint venture), to your members (if to you are a limited liability company), to a co-"employee" while in the course of his or her employ- s whichever is less. s ment or performing duties related to the conduct of your business, or to your other*volunteer This endorsement shall not increase the applicable Limits of Insurance shown in the Declaratio ns. s workers" while performing duties related to the conduct of your business; H. PRIMARY AND NON-CONTRIBUTORY ADDITIONAL INSURED EXTENSION (b) To the spouse, child, parent, brother or sister of that oo-"employee" or"volunteer worker" as a This provision applies to any person or organization who qualifies as an additional insured under any form consequence of Paragraph(1)(a)above; or endorsement under this policy. (c) For which there is any obligation to share damages with or repay someone else who must pay damages because of the injury described in Paragraphs(1)(a)or(b)above;or Condition 4.Other Insurance of SECTION IV-COMMERCIAL GENERAL LIABILITY CONDITIONS is amend- ed as follows: (d) Arising out of his or her providing or tailing to provide professional health pre services. However, if you are not in the business of providing professional health pre services or providing profes- a. The following is added to Paragraph a.Primary Insurance: sional health pre personnel to others, or if coverage for providing professional health pre ser- vices is not otherwise excluded by separate endorsement, this provision (Paragraph (d))does not If an additional insured's policy has an Other Insurance provision making its policy excess,and you apply. have agreed in a written contract or written agreement to provide the additional insured coverage on a primary and noncontributory basis,this policy shall be primary and we will not seek contribution from Paragraphs(a)and(b)above do not apply to"bodily injury" or"personal and advertising injury" caused by the additional insured's policy for damages we cover. an"employee" who is acting in a supervisory capacity for you.Supervisory capacity as used herein means the"employee's' job responsibilities assigned by you, includes the direct supervision of other'employ- ees" of yours. However. none of these "employees" are Insureds for"bodily injury" or'personal and ® 2013 Liberty Mutual Insurance ® 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office,Inc..with its permission. Page 5 of 8 C 88 10 04 13 Indudeseopyrighted material of Insurance Services Office.Inc..with its permission. Page 6 of 8 advertising injury" arising out of their willful conduct, which is defined as the purposeful or willful intent to cause"bodily injury' or"personal and advertising injury", or caused in whole or in part by their intoxica- tion by liquor or controlled substances. The coverage provided by provision J.is excess over any other valid and collectable insurance available to your"employee". K. NEWLY FORMED OR ADDITIONALLY ACQUIRED ENTITIES Paragraph 3.of Section II-Who Is An Insured is replaced by the following: 3. Any organization you newly acquire or form and over which you maintain ownership or majority interest, will quality as a Named Insured if there is no other similar insurance available to that organization. However. a. Coverage under this provision is afforded only until the expiration of the policy period in which the entity was acquired or formed by you; b. Coverage A does not apply to"bodily injury" or"property damage" that occurred before you acquired or formed the organization; and c. Coverage B does not apply to "personal and advertising injury" arising out of an offense committed before you acquired or formed the organization. d. Records and descriptions of operations must be maintained by the first Named Insured. No person or organization is an insured with respect to the conduct of any current or past partnership, joint o S venture or limited liability company that is not shown as a Named Insured in the Declarations or qualifies as an insured under this provision. L. FAILURE TO DISCLOSE HAZARDS AND PRIOR OCCURRENCES Under Section IV-Commercial General Liability Conditions,the following is added to Condition 6.Repre- sentations: R Your failure to disclose all hazards or prior'occurrences" existing as of the inception date of the policy shall not prejudice the coverage afforded by this policy provided such failure to disclose all hazards or prior"occurrences is not intentional. M. KNOWLEDGE OF OCCURRENCE,OFFENSE,CLAIM OR SUIT Under Section IV-Commercial General Liability Conditions,the following is added to Condition 2.Duties In The Event of Occurrence, Offense,Claim Or Suit: Knowledge of an"occurrence", offense, claim or"suit" by an agent, servant or"employee" of any insured shall not in itself constitute knowledge of the insured unless an insured listed under Paragraph 1.of Section II-Who Is An Insured or a person who has been designated by them to receive reports of "occurrences", offenses, claims or"suits" shall have received such notice from the agent, servant or "employee". fi a N. LIBERALIZATION CLAUSE If we revise this Commercial General Liability Extension Endorsement to provide more coverage without additional premium charge,your policy will automatically provide the coverage as of the day the revision is effective in your state. O. BODILY INJURY REDEFINED Under Section V-Definitions, Definition 3.is replaced by the following: 3. "Bodily Injury" means physical injury, sickness or disease sustained by a person. This includes mental anguish, mental injury, shock,fright or death that results from such physical injury, sick- ness or disease. ® 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 7 of 8 COMMERCIAL UMBRELLA CU64950421 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS - FOLLOWING FORM This endorsement modifies insurance provided under the following: COMMERCIAL UMBRELLA COVERAGE FORM The following is added to Condition 16. Transfer Of Rights Of Recovery Against Others To Us under Section VI -Conditions: We have the right to recover our payments from anyone liable for an injury or damage covered by this policy. To the extent that right has been waived in "underlying insurance", we will waive any right of recovery we may have against a person or organization because of payments we make under this policy. Any such waiver, however, will not be any broader than that provided by such "underlying insurance". © 2020 Liberty Mutual Insurance CU 64 95 04 21 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 1 of 1 COMMERCIAL GENERAL LIABILITY CG 88 70 12 08 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CONSTRUCTION PROJECT(S) - GENERAL AGGREGATE LIMIT (PER PROJECT) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. For all sums which the insured becomes legally obligated to pay as damages caused by 'occurrences" under Section I - Coverage A - Bodily Injury And Property Damage Liability, and for all medical ex- penses caused by accidents under Section I - Coverage C Medical Payments, which can be attributed only to ongoing operations at a single construction project away from premises owned by or rented to you: 1. A separate Construction Project General Aggregate Limit applies to each construction project, and that limit is equal to the amount of the General Aggregate Limit shown in the Declarations . 2. The Construction Project General Aggregate Limit is the most we will pay for the sum of all damages under Coverage A, except damages because of "bodily injury" or "property damage" included in the "products-completed operations hazard", and for medical expenses under Cov- erage C regardless of the number of: a. Insureds; b. Claims made or "suits" brought; or c. Persons or organizations making claims or bringing "suits". 3. Any payments made under Coverage A for damages or under Coverage C for medical expenses shall reduce the Construction Project General Aggregate Limit for that construction project. Such payments shall not reduce the General Aggregate Limit shown in the Declarations nor shall they reduce any other Construction Project General Aggregate Limit for any other construction project. 4. The limits shown in the Declarations for Each Occurrence, Fire Damage and Medical Expense continue to apply. However, instead of being subject to the General Aggregate Limit shown in the Declarations, such limits will be subject to the applicable Construction Project General Aggregate Limit. B. For all sums which the insured becomes legally obligated to pay as damages caused by 'occurrences" under Section I - Coverage A - Bodily Injury And Property Damage Liability, and for all medical ex- penses caused by accidents under Section I - Coverage C Medical Payments, which cannot be attrib- uted only to ongoing operations at a single construction project away from premises owned by or rented to you: 1. Any payments made under Coverage A for damages or under Coverage C for medical expenses shall reduce the amount available under the General Aggregate Limit or the Products-Completed Operations Aggregate Limit, whichever is applicable; and 2. Such payments shall not reduce any Construction Project General Aggregate Limit. C. When coverage for liability arising out of the "products-completed operations hazard" is provided, any payments for damages because of "bodily injury" or "property damage" included in the "products- completed operations hazard" will reduce the Products-Completed Operations Aggregate Limit, and not reduce the General Aggregate Limit nor the Construction Project General Aggregate Limit. D. If the applicable construction project has been abandoned, delayed, or abandoned and then restarted, or if the authorized contracting parties deviate from plans, blueprints, designs, specifications or timetables, the project will still be deemed to be the same construction project. E. The provisions of Section III - Limits Of Insurance not otherwise modified by this endorsement shall continue to apply. CG 88 70 12 08 Includes copyrighted material of ISO Properties,Inc.,with its permission. Page 1 of 1 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Cassidy Perkins for John Taylor Ext. 535 Department: Parks&Trails Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): September 23,2024 Agenda Date: October 8,2024 Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.8 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Mason County Parks and Trails Easement with Mason County PUD3 for parcel no. 12221-75-00110 Background/Executive Summary: PUD3 would like to replace two existing poles along State Route 302 in their current locations and install a new one between the two. The new pole between the two existing would allow them to raise the lines running parallel with State Route 302 as well as a line that is crossing the highway. That new pole is staked out there,but the brush has grown up around the staked location. This pole is the one PUD3 would like to place on the Mason County Parks property(parcel no. 12221-75-00110)and would need an easement for. PUD3 has created the easement document attached for us to sign should we decide to move forward. Budget Impact: None Requested Action: Approval to grant PUD3 with an easement for parcel no. 12221-75-00110 for the purpose of installing a new power pole, as well as a tree trimming permit for any brush clearing needed to do so. Attachments Easement Easement Map Tree Trim Permit Return to: Mason PUD 3 PO Box 2148 Shelton, WA 98584 S0180468/WO414921 EASEMENT GRANTOR: MASON COUNTY PARKS DEPARTMENT IF GRANTEE: MASON PUD 3 SITUS: SEC 21,TOWNSHIP 22, RANGE 1 j PARCEL No. 12221-75-00110 The undersigned hereby grants and conveys to Mason PUD 3 a perpetual nonexclusive easement under, upon & over the following described property;for the purpose of installing, laying, constructing, renewing, replacing, upgrading, operating,and maintaining electric and communication utilities, public and private. The utility facilities shall be installed in a good and workmanlike manner and the premises restored as nearly as practicable to the same condition it was prior to the utility facilities being placed. The Grantor shall retain the use of the land for purposes not inconsistent with installation,operation,or maintenance of the facilities,except that no structures will be constructed over, upon or under said facilities. THE FOLLOWING DESCRIBED REAL ESTATE,SITUATED IN MASON COUNTY,STATE OF WASHINGTON: TRACTS 11-17 OF SURVEY VOL. 5 PAGE 31, RECORDED UNDER AUDITOR FILE NO. 360771, ALL SITUATED IN THE NE QUARTER OF THE NE QUARTER OF SECTION 21,TOWNSHIP 22 NORTH, RANGE 1 WEST,W.M. IN THE COUNTY OF MASON, IN THE STATE OF WASHINGTON. APPROXIMATE LOCATION OF EASEMENT ON PARCEL 12221-75-00110 IS AS SHOWN ON EXHIBIT A: IN WITNESS WHEREOF,we have hereunto set our hands and seals. X MARK NEARY,COUNTY ADMINISTRATOR STATE OF WASHINGTON, } } ss. County of } On this day personally appeared before me Mark Neary,known to be the County Administrator of Mason County in Washington State, that executed the foregoing instrument, and acknowledge that they signed and sealed said instrument as their free and voluntary act and deed of said corporation for the uses and purposes therein mentioned, and on oath stated that they are authorized to execute said instrument. Given under my hand and official seal, this day of 20 X Notary Public in and for State of Washington, residing at County. Commission Expires: / /20 Commission# ----------------------------------------------------------------------- Insert notary stamp in box above - Overhead power& fiber lines Pole with 12221-75-00110 transformer, -guy&anchor Overhead power& fiber lines LEGAL DISCLAIMER; THIS MAP(OR DATA PRODUCT)IS FOR PLANNING, EXHIBIT 'A' ILLUSTRATIVE,OR REPRESENTATIVE PURPOSE ONLY. IT IS NOT INTENDED TO BE USED FOR SCALE: N.T.S. DEPT. OF ENGINEERING DESCRIPTION,CONVEYANCE,AUTHORITATIVE DEFINITION OF LEGAL BOUNDARY,OR PROPERTY DATE: 09/03/24 Parcel # TITLE.MASON COUNTY PUD#3 IN NO WAY WO#: 414921 GUARANTEES THE RELIABILITY,ACCURACY,OR Mason County COMPLETENESS OF THE DATA CONTAINED WITHIN DESIGNED BY: JWW 12221-75-00110 Public Utility District No. 3 THESE DRAWINGS. FURTHERMORE,M.C. PUD#3 SHEET 1 OF 1 ASSUMES NO LIABILITY FOR ANY ERRORS OR S. 21 T. 22N R. 1 W W.M. OMISSIONS IN THIS MAP OR DATA. REVISION NO. 0 PUBLIC UTILITY DISTRICT NO. 3 OF MASON COUNTY TREE TRIMMING AND/OR REMOVAL PERMIT The undersigned Mason County Park Department grants to PUBLIC UTILITY DISTRICT NO. 3 of Mason County, Washington, the right to construct and use and do all things necessary for the operation and maintenance of, and/or to remove, and to keep clear, circuits for carrying electric power together with any and all supporting structures, and appurtenances thereto, upon, across, over and/or under the following described property in Mason County, Washington. The District is further permitted to remove trees if necessary. Signed:_ Permit Location: E State Route 302 Parcel#12221-75-00110 Home Address: Permit Obtained By: Mason PUD 3 Range 1 Township 22 Section 21 1/4 Section Work Order Number: 414921 Parcel Number: 12221-75-00110 d Adata\misc\treeremvform.doc C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mark Neary Ext. 530 Department: Support Services Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): September 23,2024 Agenda Date: October 8,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.9 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• 2025 Take-Home Vehicle Requests Background/Executive Summary: Take-Home Vehicles are only to be assigned to those meeting the IRS requirements of qualified nonpersonal use vehicles as identified in Publication 5137, or meeting the Emergency Response, Specialized Equipment,or Economic Benefit as defined by IRS and outlined in the Mason County Personnel Policy, Chapter 13,Vehicle Use Policy. Budget Impact(amount, funding source,budget amendment): Estimated County take home vehicle costs are included in the 2025 proposed budget. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval for the Chair to sign the 2025 Take-Home Vehicle requests for Erin Tesch,Kelly Frazier, Jeremy Seymour, Grant Dishon,Rod LaRue,Roy Beierle,Pete Medcalf,and John Ronald0 Attachments Take-Home Vehicle Request Forms i I Employee Name Y g _Department Title/Position 1V i CWnr _0" -7 n kn P i gy,Division Vehicle No&Type r County of Residence _Masinikl Primary Work Station __ .-f,(-(-04 - S)U V K Current Odometer Reading _ q/q q_y Daily Commute Miles Mileage outsite of County(if 0 Daily Business Miles C tO Q applicable) j Number of emergency call-outs in previous years: April 1-Sept.30: )"S Oct.I-March 31: f 3 i Per Mason County Personnel Policy adopted April 2017,Resolution 19-17,requests to authorize Take-Hone vehicles must meet at least one of the following criteria. fi Emergency Response: The employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee is called out at least 12 times per quarter. A"call-out"is defined as a directive to an employee to report to work site I during off duty time. Documentation listing the number and nature of call-outs for the six month period from the prior year, In addition,there must be an explanation of why alternate transpiration cannot be used and why a County vehicle cannot be picked up from a designated County parking area. Attach aif Justification and back-up documentation to this form. Economic Benefit. There is an economic benefit to the County.This means the cost of travel reimbursement would exceed the costs associated with Take-Home vehicle, A calculation of this benefit must be submitted with the Take-Home Vehicle request, The cost of lost productivity cannot be part of the calculation,Attached ali justiflcatlon and back-up documentation to thisform. Special Equipment: The Employee has the primary responsibility for responding to emergency situations which require Immediate response to protect life or property and the employee needs a special vehicle and or carries specialized equipment other than communications equipment In order to perform their work outside of normal working hours. A description of this equipment must be submitted with Take-Home Vehicle requests. Attach aft Justifications and back-up documentation to this ❑ form. Union contract; Collective bargaining agreement may provide general language for department director to approve Take-Home Vehicle assignment. Provide union name,contract number,and attached a copy of relevant contract language, Union Local: i I i Note:A County owned Fake-Nome Vehicle Is a fringe benefit that generates a tax liability.if your request fora Take-Home Vehicle assignment is approved,you are requited to check with payroll to determine your liability. Requestor'sSignature Date I have read and understand the County Polic overning Take-Home vehicles and County Vehicle use. !certify that this request meets the requirements. � _Z7 2, i epartment Dire or Date `"7. " c I certify that thi request meets the requirements of the County Policy and recommended the BOCC approve the request. v ❑ Approved ❑ Denled i Chair of DOCC Date .Please submit this form to the Risk Manager by September 30th of each year, original to nlsk Management Payroll i Take-Home Log 3 i I� ii I i ehicle Take-Home Assignment Authorization Request Employee Name Kelly Frazier Department Facilities Motor Pool Title/Position Facilities and grounds Motor Pool Manager Division support services Vehicle No&Type 2024 dodge 1500#347 County of Residence Mason Primary Work Station 423 N 5lh Street Current Odometer Reading 3647 Daily Commute Miles 8 miles Mileage outsite of County(if Daily Business Miles 50+ applicable) Number of emergency call-outs in previous years: April 1-Sept.30: Oct.1-March 31: Per Mason County Personnel Policy adopted April 2017,Resolution 19-17,requests to authorize Take-Home vehicles must meet at least one of the following criteria. 717 Emergency Response: The employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee is called out at least 12 times per quarter. A"call-out"is defined as a directive to an employee to report to work site during off duty time. Documentation listing the number and nature of call-outs for the six month period from the prior year. In addition,there must be an explanation of why alternate transpiration cannot be used and why a County vehicle cannot be picked up from a designated County parking area. Attach all justification and back-up documentation to this form. ❑ Economic Benefit: There is an economic benefit to the County.This means the cost of travel reimbursement would exceed the costs associated with Take-Home vehicle. A calculation of this benefit must be submitted with the Take-Home Vehicle request. The cost of lost productivity cannot be part of the calculation. Attached all justification and back-up documentation to this form. Special Equipment: The Employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee needs a special vehicle and or carries specialized equipment other than communications equipment in order to perform their work outside of normal working hours. A description of this equipment must be submitted with Take-Home Vehicle requests. Attach all justifications and back-up documentation to this form.❑ Union Contract: Collective bargaining agreement may provide general language for department director to approve Take-Home Vehicle assignment. Provide union name,contract number,and attached a copy of relevant contract language. Union Local: Note:A County owned Take-Home Vehicle is o fringe benefit that generates a tax liability.If your request for a Take-Home Vehicle assignment is approved,you are requited to check with payroll to determine your liability. / 1 2 fi—a— Q/2i 9/11/24 Requestor's Sig ture Date I have read and understand the County Policy governing Take-Home vehicles and County Vehicle use. I certify that this request meets the requirements. Department Director Date I certify that this request meets the requirements of the County Policy and recommended the BOCC approve the request. ❑ Approved ❑ Denied Chair of BOCC Date *Please submit this form to the Risk Manager by September 30th of each year. Original to Risk Management Payroll Take-Home Log 1 • Take-Home 1 1 ' 1 Assignment ' • Authorization a1 Request Employee Name Jeremyseymour Department publicvrorks Title/Position oporalions manager Division roads Vehicle No&Type 160,ford truck County of Residence mason Primary Work Station public works Current Odometer Reading 131000 Daily Commute Miles to Mileage outsite of County(if Daily Business Miles iso applicable) Number of emergency call-outs in previous years: April 1-Sept.30: 10 Oct.1-March 31: 20 Per Mason County Personnel Policy adopted April 2017,Resolution 19.17,requests to authorize Take-Home vehicles must meet at least one of the following criteria. ❑ Emergency Response: The employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee is called out at least 12 times per quarter. A"call-out"is defined as a directive to an employee to report to work site during off duty time. Documentation listing the number and nature of call-outs for the six month period from the prior year. In addition,there must bean explanation of why alternate transpiration cannot be used and why a County vehicle cannot be picked up from a designated County parking area.Attach all Justification and back-up documentation to this form, ❑ Economic Benefit: There Is an economic benefit to the County.This means the cost of travel reimbursement would exceed the costs associated with Take-Home vehicle. A calculation of this benefit must be submitted with the Take-home Vehicle request. The cost of lost productivity cannot be part of the calculation.Attached all justification and back-up documentation to this form. Special Equipment: The Employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee needs a special vehicle and or carries specialized equipment other than communications equipment in order to perform their work outside of normal working hours. A description of this equipment must be submitted with Take-Home Vehicle requests. Attach all justifications and back-tip documentation to this ❑ form. Union Contract: Collective bargaining agreement may provide general language for department director to approve Take-Home Vehicle assignment. Provide union name,contract number,and attached a copy of relevant contract language. Union Local: Note;A County owned Take-Hone Vehicle is a fringe benefit that generates a tax liability.if your request for a Take-Home Vehicle assignment Is approved,you are re uited to check with payroll to determine your liability. R esto sS no re Date ave r ad nd nd rstand the County Policy governing Take-Home vehicles and County Vehicle use. I certify that this request meets the requirements. Department Director Date I certify that this request meets the requirements of the County Policy and recommended the BOCC approve the request. T ❑ Approved ❑ Denied Chalr of OOCC Date •Please submit this form to the Risk Manager by September 30th of each year. Original to Risk Management Payroll Take Home Log Vehicle Take-Rome a < , s Assignment Authorization Request , a Employee Name T-r`lrvYf d Department (/q CL Title/Position 1 c'A SueDivision �L U rya Vehicle No&Type i 2 County of Residence Primary Work Station � �� t�� Current Odometer Reading 5 Z 0 y S� Daily Commute Miles 2-1 $� Mileage outsite of County(if Daily Business Miles 2 0 O applicable) Number of emergency call-outs in previous years: April 1-Sept.30: Oct.1-March 31: Per Mason County Personally policy adopted April 2017 resolution..........,requests to authorize Take-Home vehicles must meet at least of of the following criteria. ❑ Emergency Response: The employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee is called out at least 12 times per quarter. A"call-out"is defined as a directive to an employee to report to work site during off duty time. Documentation listing the number and nature of call-outs for the six month period from the prior year. In addition,there must be an explanation of wily alternate transpiration cannot be used and why a County vehicle cannot be picked up from a designated County parking area. Attach all Justification and back-tip documentation to this form. ❑ Economic Benefit: There is an economic benefit to the County.This means the cost of travel reimbursement would exceed the costs associated with Take-Home vehicle. A calculation of this benefit must be submitted with the Take-Home Vehicle request. The cost of lost productivity cannot be part of the calculation. Attached all justification and back-up documentation to this form. Special Equipment: The Employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee needs a special vehicle and or carries specialized equipment other than communications equipment in order to perform their work outside of normal working hours. A description of this equipment must be submitted with Take-Home Vehicle requests. Attach all Justifications and back-tip documentation to this form. ❑ Union Contract: Collective bargaining agreement may provide general language for department director to approve Take-Home Vehicle assignment. Provide union name,contract number,and attached a copy of relevant contract language. Union local: Note:A County o►v led T ke-Home Velikle Is a fringe benefit that generates a tax liability.If your request for a Take-Home Vehicle assignment is approved,you ar requl to check i t11 payroll to determine your liability. Reques(qpr*jchurg, V Date I have read and unders nd the County Policy governing Take-Home vehicles and County Vehicle use. I certify that this request meets the requirements. Department D)rector Date I certify that this request meets the requirements of the County Policy and recommended the BOCC approve the request. 100 ❑ Approved ❑ Denied Chair of BOCC Date 'Please submit this form to the Risk Manager by September 30th of each year. Original to Risk Management Payroll Take-Ilome Log Vehicle Take-Home Assignment Authorization Request Employee Name u Department le,If Title/Position c,2dl ox Division �r6/�c �✓�zt/�f i Vehicle No&Type leo County of Residence !hf o.0/ Primary Work Station /g£IAiJ g fCurrent Odometer Reading s:�7 V[ Daily Commute Miles y0 Mileage outsite of County(if Daily Business Miles 0 0 applicable) Number of emergency call-outs in previous years: April 1-Sept.30: Oct.1-March 31: '(3 Per Mason County Personnel Policy adopted April 2017,Resolution 19-17,requests to authorize Take-Home vehicles must meet at least one of the following criteria. Emergency Response: The employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee is called out at least 12 times per quarter. A"call-out"is defined as a directive to an employee to report to work site during off duty time. Documentation listing the number and nature of call-outs for the six month period from the prior year. In addition,there must be an explanation of why alternate transpiration cannot be used and why a County vehicle cannot be picked up from a designated ❑ Economic Benefit: County parking area. Attach all justification and back-up documentation to this form. There is an economic benefit to the County.This means the cost of travel reimbursement would exceed the costs associated with Take-Home vehicle. A calculation of this benefit must be submitted with the Take-Home Vehicle request. The cost of lost productivity cannot be part of the calculation. Attached all justification and back-up documentation to this form. Special Equipment: The Employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee needs a special vehicle and or carries specialized equipment other than communications equipment in order to perform their work outside of normal working hours. A description of this equipment must be submitted with Take-Home Vehicle requests. Attach all justifications and back-up documentation to this form. ElUnion Contract: Collective bargaining agreement may provide general language for department director to approve Take-Home Vehicle assignment. Provide union name,contract number,and attached a copy of relevant contract language. Union Local: Note:A County owned Take-Home Vehicle is a fringe benefit that generates a tax liability.If your request for a Take-Home Vehicle assignment is approved,y uu re re Gited to check with payroll to determine your liability. Requestor's Signature Date I have read anA understand the County Policy governing Take-Home vehicles and County Vehicle use. I certify that this request meets the requirements. Depar'&ffentDirector Date ' I certify that this request meets the requirements of the County Policy and recommended the BOCC approve the request. ❑ Approved ❑ Denied Chair of BOCC Date *Please submit this form to the Risk Manager by September 30th of each year. Original to Risk Management Payroll Take-Home Log I Vehicle Take-Home ' l Assignment ' Authorization ' 1 Request Employee Name ae� t5�ierie Department _PL4 ;C tJJA- Title/Position LtRerDivision P ,I'S Vehicle No&Type vid County of Residence Primary Work Station pji.yA( Current Odometer Reading 1 '7 L i 00 Daily Commute Miles 284 Mileage outsite of County(if Daily Business Miles ) 0 5 applicable) Number of emergency call-outs in previous years: April 1-Sept.30: 16 Oct.1-March 31: 7 Per Mason County Personnel Policy adopted April 2017,Resolution 19-17,requests to authorize Take-Home vehicles must meet at least one of the following criteria. ❑ Emergency Response: The employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee is called out at least 12 times per quarter. A"call-out"is defined as a directive to an employee to report to work site during off duty time. Documentation listing the number and nature of call-outs for the six month period from the prior year. In addition,there must be an explanation of why alternate transpiration cannot be used and why a County vehicle cannot be picked up from a designated ❑ Economic Benefit: County parking area. Attach all justification and back-up documentation to this form. There is an economic benefit to the County.This means the cost of travel reimbursement would exceed the costs associated with Take-Home vehicle. A calculation of this benefit must be submitted with the Take-Home Vehicle request. The cost of lost productivity cannot be part of the calculation. Attached all Justification and back-up documentation to this form. Special Equipment: The Employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee needs a special vehicle and or carries specialized equipment other than communications equipment in order to perform their work outside of normal working hours. A description of this equipment must be submitted with Take-Home Vehicle requests. Attach all justifications and back-up documentation to this form. ❑ Union Contract: Collective bargaining agreement may provide general language for department director to approve Take-Home Vehicle assignment. Provide union name,contract number,and attached a copy of relevant contract language. Union Local: Note:A County owned Take-Home Vehicle is a fringe benefit that generates a tax liability.if your request fora Take-Home Vehicle assignment is approved,you are requit I to cl eck with payroll to determine your liability. Requestor's ature Date I have re441 and un rstand the County Policy governing Take-Home vehicles and County Vehicle use. I certify that this request meets the requirements. Imo& ?A-/?� Department Lrector Date +' " I certify that this request meets the requirements of the County Policy and recommended the BOCC approve the request. ❑ Approved ❑ Denied Chairof BOCC Date *Please submit this form to the Risk Manager by September 30th of each year. Original to Risk Management Payroll Take-Home Log i li Vehicle Take-Home As �jAnthorizafion Request Employee Name c -i H Department C 2 Title/Position $' Division Vehicle No&Type /g/ F/S'U County of Residence S' A Primary Work Station titer co t;gcs �! ,S`�P Current Odometer Reading Daily Commute Miles /Z Mileage outsite of County(if Daily Business Miles applicable) Number of emergency call-outs in previous years: April 1-Sept.30: Oct.1-March 31: Per Mason County Personally policy adopted April 2017 resolution..........,requests to authorize Take-Home vehicles must meet at least of of the following criteria. ❑ Emergency Response: The employee has the primary responsibility for responding to emergency situations which require Immediate response to protect life or property and the employee is called out at least 12 times per quarter. A"call-out"Is defined as a directive to an employee to report to work site during off duty time. Documentation listing the number and nature of call-outs for the six month period from the prior year. In addition,there must bean explanation of why alternate transpiration cannot be used and why a County vehicle cannot be picked up from a designated County parking area. Attach all Justification and back-up documentation to this form. ❑ Economic Benefit: There is an economic benefit to the County.This means the cost of travel reimbursement would exceed the costs associated with Take-Home vehicle. A calculation of this benefit must be submitted with the Take-Home Vehicle request. The cost of lost productivity cannot be part of the calculation. Attached all Justification and back-up documentation to this form. Speclal Equipment: The Employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee needs a special vehicle and or carries specialized equipment other than communications equipment in order to perform their work outside of normal working hours. A description of this equipment must be submitted with Take-Home Vehicle requests. Attach all Justifications and back-up documentation to this form. ❑ Union Contract: Collective bargaining agreement may provide general language for department director to approve Take-Home Vehicle assignment. Provide union name,contract number,and attached a copy of relevant contract language. Union Local: Note:A County owned Take-Home Vehicle Is a fringe benefit that generates a tax lability.if your request for a Take-Home Vehicle assignment is approved,you are requited to check with payroll to determine your liability. 4&Peze� ?_ /0 Requestor's Signature Date I hha%ve�read ddannd u erstand the County Policy governing Take-Home vehicles and County Vehicle use. I certify that this request meets the requirements. Depart en rector Date I certify that this request meets the requirements of the County Policy and recommended the BOCC approve the request. ❑ Approved ❑ Denied Chalr of BOCC Date "Please submit this form to the Risk Manager by September 30th of each year. Otiglnal to Risk Management Payroll Take-Home Log VehWLTake-Home Assignment Authorization li Employee Name 4 4cL Department o Title/Position slams s �i✓/c.a4r Division Vehicle No&Typed County of Residence Primary Work Station //ron Current Odometer Readingr' r Daily Commute Miles /{/ Mileage outsite of County(if Daily Business Miles _5V Air) applicable) Number of emergency call-outs in previous years: April 1-Sept.30: Oct.1-March 31: Per Mason County Personnel Policy adopted April 2017,Resolution 19-17,requests to authorize Take-Home vehicles must meet at least one of the following criteria. ❑ Emergency Response: The employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee is called out at least 12 times per quarter. A"call-out"is defined as a directive to an employee to report to work site during off duty time. Documentation listing the number and nature of call-outs for the six month period from the prior year. In addition,there must be an explanation of why alternate transpiration cannot be used and why a County vehicle cannot be picked up from a designated ❑ Economic Benefit: County parking area. Attach all justification and back-up documentation to this form. There is an economic benefit to the County.This means the cost of travel reimbursement would exceed the costs associated with Take-Home vehicle. A calculation of this benefit must be submitted with the Take-Home Vehicle request. The cost of lost productivity cannot be part of the calculation. Attached all justification and back-up documentation to this form. ❑ Special Equipment: The Employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee needs a special vehicle and or carries specialized equipment other than communications equipment in order to perform their work outside of normal working hours. A description of this equipment must be submitted with Take-Home Vehicle requests. Attach all justifications and back-up documentation to tills ❑ form. Union Contract: Collective bargaining agreement may provide general language for department director to approve Take-Home Vehicle assignment. Provide union name,contract number,and attached a copy of relevant contract language. Union Local: Note:A County owned Take-Horne Vehicle is a fringe benefit that generates a tax liability.If your request for a Take-Home Vehicle assignment is approved,you are requited to check with payroll to determine your liability. Re pt or's Signature Date I have read and un KrItand the County Policy governing Take-Home vehicles and County Vehicle use. I certify that this request meets the requirements. Departm rector Date + I certify that t this request meets the requirements of the County Policy and recommended the BOCC approve the request. ❑ Approved r ❑ Denied Chair of gOCC Date Please submit this form to the Risk Manager by September 30th of each year. Original to Risk Management Payro!l Take•hlome Log PEON COU��� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners From: Mark Neary Ext. 530 Department: County Administrator Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): September 23,2024 Agenda Date: October 8,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.10 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Letters of Support for PUD 1 Background/Executive Summary: Public Utility District(PUD)No. 1 is applying for the Energy Programs in Communities(EPIC)grant through the Washington State Department of Commerce for two grid resiliency projects—Seal Rock OH to URD line conversion and Jorstad Substation. Both projects are important for Mason County due to the lines being vulnerable to natural hazards such as landslides,wind and snow events, and fallen trees. These grid resilience projects will harden the power grid and mitigate identified hazards and reduce pressure on electric rates. Budget Impact(amount, funding source,budget amendment): None Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the letters of request for Public Utility District No. 1's applications for the Energy Programs in Communities(EPIC)grant through the Washington State Department of Commerce for two grid resiliency projects—Seal Rock OH to URD line conversion and Jorstad Substation. Attachments Letters PSpN COU��1 October 8,2024 Washington State Department of Commerce Washington Grid Resilience Program 1854 EPICGrants(&commerce.wa.gov MASON COUNTY Re:Mason County PUD No. 1's Grid Resiliency Project—Jorstad Substation BOARD OF Dear Selection Committee, COMMISSIONERS The Mason County Board of County Commissioners would like to lend our support of Mason County Public Utility District (PUD) No. 1's Department of Energy's Grid Resilience State and 1ST District Tribal Formula Grants application to fund their grid resiliency project, which includes the design RANDY NEATHERLIN and construction of a middle-mile substation at Jorstad Creek in Lilliwaup,Washington. This project is important for Mason County residents on the Hood Canal because that area 2°d District experiences frequent and long-lasting power outages due to the terrain of U.S.Highway 101 and the KEVIN SHUTTY Olympic National Forest. This stretch of line is vulnerable to natural hazards like landslides,wind and snow events,and most commonly,fallen trees from the rainforest canopy. 3'District SHARON TRASK Currently there is a 35-mile stretch of power lines that run along Hwy 101 from Hoodsport to Mt. Walker in Brinnon. When one section goes out of power,the entire stretch goes out. During two large storm events in 2022,these customers were out of power for over three days the first time and over two days the second time because there is no redundant power supply. With a middle mile Mason County Building 1 substation,most of these customers could have been back in service in less than 24 hours. Additionally,the PUD's Hoodsport Substation and the Jefferson County substation are old(1960's) 411 North Fifth Street and both must be taken completely offline for the PUD to perform their maintenance. This middle mile substation would improve the resilience of the local power grid and enable the PUD to keep Shelton,WA 98584-3400 most customers in power under most circumstances thanks to a redundant power feed. It also will allow the PUD to be more efficient and proactive in the necessary maintenance that these other older (360)427-9670 ext.419 substations need. The ability to feed into Hoodsport frees up capacity on their southern end substation that feeds the Skokomish Indian Tribe, the Skokomish Valley, and the town of Union, Fax(360)427-8437 which helps keep more customers in service during storm events. very customer on the PUD 1 system will benefit from this middle mile substation and increased resiliency of PUD 1's grid and from reducing pressure on electric rates. We hope you will agree and select Mason PUD 1's project for funding. They have been a fantastic public partner for Mason County and have a proven track record of getting projects done. Sincerely, Randy Neatherlin, Kevin Shutty, Sharon Trask, Chair Vice-Chair Commissioner PSpN COU��1 October 8,2024 Washington State Department of Commerce Washington Grid Resilience Program 1854 EPICGrants(&commerce.wa.gov MASON COUNTY Re:Mason County PUD No. 1's Grid Resiliency Project—Seal Rock OH to URD Line Conversion BOARD OF Dear Selection Committee, COMMISSIONERS The Mason County Board of County Commissioners would like to lend our support of Mason County Public Utility District (PUD) No. 1's Department of Energy's Grid Resilience State and 1ST District Tribal Formula Grants application to fund their grid resiliency project,which includes construction RANDY NEATHERLIN of a critical power line conversion project at Seal Rock, along U.S. Highway 101 in Brinnon, Washington. 2°d District This project is important for PUD 1's customers on the Hood Canal because the area experiences KEVIN SHUTTY frequent and long-lasting power outages due to the terrain of U.S.Highway 101 and the Olympic National Forest. This stretch of line is vulnerable to natural hazards like landslides,wind and 3'District snow events,and most commonly,fallen trees from the rainforest canopy. SHARON TRASK This grid resilience project would harden the power grid and mitigate identified hazards on the Hood Canal,most notably extreme weather events and wildfire. Every customer on the PUD 1 system will benefit from this Seal Rock line conversion and increased resiliency of PUD 1's grid Mason County Building 1 and from reducing pressure on electric rates. We hope you will agree and select Mason PUD 1's project for funding. They have been a fantastic 411 North Fifth Street public partner for Mason County and have a proven track record of getting projects done. Shelton,WA 98584-3400 Sincerely, (360)427-9670 ext.419 Fax(360)427-8437 Randy Neatherlin, Kevin Shutty, Sharon Trask, Chair Vice-Chair Commissioner C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Heidi Steinbach,Noxious Weed Program Ext. 592 Coordinator Department: WSU Extension Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): September 30,2024 Agenda Date: October 8,2024 Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ Information Technology ® Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.11 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Amendment No. 2 to Interagency Agreement(Contract No. K3547)Between Washington State Department of Agriculture and Mason County and its Mason County Noxious Weed Control Board Background/Executive Summary: The Mason County Noxious Weed Control Board has amended a funding agreement with Washington State Department of Agriculture. This amendment is transferring$4,000 from contracted services to supplies, equipment and travel and salaries,wages and benefits. This will help fund the purchase of equipment and increase staff hours spent on knotweed control. Budget Impact(amount, funding source,budget amendment): This will have no additional impact to the current 2024 budget. This amendment will transfer$4,000 from contracted services to supplies,equipment and travel and salaries,wages and benefits. $1,401 will be added to supplies,equipment and travel. $2,475 will be added to salaries,wages and benefits. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of Amendment No.2 to Interagency Agreement no.K3547 between Washington State Department of Agriculture,Mason County,and Mason County Noxious Weed Control Board. Attachments Amendment No. 2 to Interagency Agreement(Contract No. K3547)between Washington State Department of Agriculture and Mason County Noxious Weed Control Board. Current Interagency Agreement Contract No.K3547 (expires June 30',2025) DocuSign Envelope ID:61E85D61-64F3-4518-97F7-A99BEE76AEB4 Contract Number: K3547 INTERAGENCY AGREEMENT BETWEEN WASHINGTON STATE DEPARTMENT OF AGRICULTURE AND MASON COUNTY AND ITS AGENT MASON COUNTY NOXIOUS WEED CONTROL BOARD THIS AGREEMENT is made and entered into by and between the Washington State Department of Agriculture (WSDA) and Mason County and its agent, Mason County Noxious Weed Control Board. IT IS THE PURPOSE OF THIS AGREEMENT to provide Mason County and its agent, Mason County Noxious Weed Control Board, funding for a project to control invasive knotweed species within the riparian corridors of Mason County. THEREFORE, IT IS MUTUALLY AGREED THAT: STATEMENT OF WORK Mason County through its agent, Mason County Noxious Weed Control Board, shall furnish the necessary personnel, equipment, material and/or service(s) and otherwise do all things necessary for or incidental to the performance of the work set forth in Attachment "A" which is attached hereto and incorporated herein. PERIOD OF PERFORMANCE Regardless of the date of signature and subject to its other provisions, this Agreement shall begin on July 1, 2021 and end on June 30, 2023, unless terminated sooner or extended by WSDA as provided herein through a properly executed amendment. PAYMENT Compensation for the work provided in accordance with this Agreement has been established under the terms of RCW 39.34.130. The parties have determined that the cost of accomplishing the work herein will not exceed $20,000.00. Only reasonable costs identified in Attachment "A", incurred directly related to the Mason County Knotweed Control and Eradication Program, will be reimbursed to Mason County under this Agreement. Payment for satisfactory performance of the work shall not exceed this amount unless the parties mutually agree in writing to a higher amount prior to the commencement of any work that will cause the maximum payment to be exceeded. Compensation for service(s) shall be as set forth in accordance with the budget in Attachment "B" which is attached hereto and incorporated herein. Projects in riparian habitats will begin at the farthest upstream infestation and continue downstream. This funding may not be used downstream of a landowner that has not given written permission for entry and treatment (Attachment C). Any deviation requires prior written permission from WSDA. BILLING PROCEDURE Mason County shall submit properly completed invoices quarterly to the WSDA Agreement administrator. Reference WSDA Contract Number K3547 on all invoices. Payment to Mason Page 1 of 6 DocuSign Envelope ID:61E85D61-64F3-4518-97F7-A99BEE76AEB4 Contract Number: K3547 County for approved and completed work will be made by warrant or account transfer by WSDA within 30 days of receipt of the properly completed invoice. If Mason County does not have an invoice template to request payment, Mason County can request a copy of a Certified State Invoice Voucher (Form A-19) from WSDA. Upon expiration of the Agreement, any claim for payment not already made shall be submitted within 30 days after the expiration date or the end of the fiscal year, whichever is earlier. In no case can this be more than 10 days past the end of the biennium. DUPLICATION OF BILLED COSTS Mason County shall not bill WSDA for services performed under this contract, and WSDA shall not pay Mason County, if Mason County has been or will be paid by any other source, including grants, for that service. FUNDING CONTINGENCY In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Agreement and prior to completion of the work in this Agreement, WSDA may: a. Terminate this Agreement with 10 days advance notice. If this Agreement is terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. b. Renegotiate the terms of the Agreement under those new funding limitations and conditions. c. After a review of project expenditures and deliverable status, extend the end date of this Agreement and postpone deliverables or portions of deliverables. Or, d. Pursue such other alternative as the parties mutually agree to writing. RECORDS MAINTENANCE The parties to this Agreement shall each maintain books, records, documents and other evidence that sufficiently and properly reflect all direct and indirect costs expended by either party in the performance of the services described herein. Documents must also support performance and costs of any nature expended in the performance of this Agreement. These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents and other material relevant to this Agreement will be retained for six years after expiration of the Agreement and the Office of the State Auditor, federal auditors and any persons duly authorized by the parties shall have full access and the right to examine any of these materials during this period. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. Records and other documents, in any medium, furnished by one party to this Agreement to the other party, will remain the property of the furnishing party, unless otherwise agreed. The receiving party will not disclose or make available this material to any third parties without first giving notice to the furnishing party and giving it a reasonable opportunity to respond, consistent Page 2 of 6 DocuSign Envelope ID:61E85D61-64F3-4518-97F7-A99BEE76AEB4 Contract Number: K3547 with applicable laws. Each party will utilize reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties. RIGHTS IN DATA Unless otherwise provided, data that originates from this Agreement shall be "works for hire" as defined by the U.S. Copyright Act of 1976 and shall be owned by WSDA. Data shall include, but not be limited to, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes and/or sound reproductions. Ownership includes the right to copyright, patent, register, and the ability to transfer these rights. INDEPENDENT CAPACITY The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. AGREEMENT ALTERATIONS AND AMENDMENTS This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. SUBCONTRACTING "Subcontractor" means one not in the employment of a party to this Agreement, who is performing all or part of those services under this Agreement under a separate contract with a party to this Agreement. The terms "subcontractor" and "subcontractors" mean subcontractor(s) in any tier. Except as otherwise provided in the Agreement, Mason County shall not subcontract any of the contracted services without the prior approval of WSDA. Mason County is responsible to ensure that all terms, conditions, assurances and certifications set forth in this Agreement are included in any and all Subcontracts. Any failure of Mason County or its Subcontractors to perform the obligations of this Agreement shall not discharge Mason County from its obligations under this Agreement. TERMINATION FOR CONVENIENCE Either party may terminate this Agreement upon 30 days' prior written notification to the other party. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of the Agreement prior to the effective date of termination. TERMINATION FOR CAUSE If for any cause, either party does not fulfill in a timely and proper manner its obligations under this Agreement, or if either party violates any of these terms and conditions, the aggrieved party will give the other party written notice of such failure or violation. The responsible party will be given the opportunity to correct the violation or failure within 15 working days of receipt of written notice. If the failure or violation is not corrected, this Agreement may be terminated immediately upon receipt of written notice of the aggrieved party to the other. CONFLICT OF INTEREST WSDA may, by written notice to Mason County, terminate this Agreement if it is found after due notice and examination by the Director of the Department of Agriculture, and/or the designee Page 3 of 6 DocuSign Envelope ID:61E85D61-64F3-4518-97F7-A99BEE76AEB4 Contract Number: K3547 authorized in writing to act on the Director's behalf, that there is a violation of the State Ethics Law, chapter 42.52 RCW; chapter 42.23 RCW; or any similar statute involving Mason County in the procurement of or performance under this Agreement. Unless stated otherwise, the signatory of this Agreement is the Director's designee. In the event this Agreement is terminated as provided above, WSDA shall be entitled to pursue the same remedies against Mason County and its agent, Mason County Noxious Weed Control Board, as it could pursue in the event of a breach of the Agreement by Mason County or its agent, Mason County Noxious Weed Control Board. The rights and remedies of WSDA provided for in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law. The existence of facts upon which the Director of the Department of Agriculture, and/or the designee authorized in writing to act on the Director's behalf, makes any determination under this clause shall be an issue and may be reviewed as provided in the "Disputes" clause of this Agreement. DISPUTES In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in the following manner: Each party to this Agreement shall appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the facts, agreement terms and applicable statutes and rules and make a determination of the dispute. The determination of the Dispute Board shall be final and binding on the parties hereto. GOVERNING LAW AND VENUE This Agreement shall be construed and interpreted in accordance with the laws of the state of Washington and the venue of any action brought under this Agreement shall be in Superior Court for Thurston County. ASSURANCES The parties agree that all activity pursuant to this Agreement shall be in accordance with all applicable federal, state and local laws, rules, and regulations as they currently exist or as amended. LICENSING, BONDING, INDUSTRIAL INSURANCE AND OTHER INSURANCE COVERAGE Mason County and its agent, Mason County Noxious Weed Control Board, shall ensure that all contractors hired to perform services under this Agreement shall comply with all applicable licensing and bonding requirements for the type of service to be performed, and with the provisions of Title 51, Industrial Insurance. Mason County and its agent, Mason County Noxious Weed Control Board, shall also ensure that all contractors provide proof of an adequate amount of commercial general liability insurance coverage for the activities to be performed under any subcontract. ORDER OF PRECEDENCE In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order: a. Applicable state and federal statutes and rules; b. Terms and conditions contained within this Contract; c. Plan of Work (Attachment A); d. Budget (Attachment B); Page 4 of 6 Mason County Agenda Request Form To: Board of Mason County Commissioners From: Nichole Wilston Ext. 643 Department: Human Resources Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): October 7, 2024 Agenda Date: October 8, 2024 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☒ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Washington Counties Risk Pool Policy and Liability Program Background/Executive Summary: This would allow Mason County to participate in Washington Counties Risk Pool’s (WCRP) optional $5 million excess of $20 million policy that puts Mason County’s liability program coverage at $25 million. The coverage is for October 1, 2024 through January 1, 2026. Budget Impact (amount, funding source, budget amendment): The optional excess $5 Million is expected to decrease by -4% from the previous year’s premium and is budgeted in non-departmental. Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval to participate in Washington Counties Risk Pool’s (WCRP) optional $5 million excess of $20 million policy for October 1, 2024 through January 1, 2026. Attachments: