HomeMy WebLinkAbout2024/09/30 - Briefing PacketMASON COUNTY COMMISSIONER BRIEFING INFORMATION
FOR THE WEEK OF
September 30, 2024
In the spirit of public information and inclusion, the attached is a draft of information for
Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion, and is not all inclusive of
what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
Commission meetings are live streamed at http://www.masonwebtv.com/ and public comment is accepted
via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA
98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via
telephone, please provide your telephone number to the Commissioners’ office no later than 4 :00 p.m. the
Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at
Shelton (360) 427-9670 ext. 419
Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent
version.
Last printed 09/27/24 at 10:17 AM
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of September 30, 2024
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
*This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may
attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings.
Monday, September 30, 2024
Zoom link available on the Mason County website
Commission Chambers
Times are subject to change, depending on the amount of business presented
9:00 A.M. Executive Session – RCW 42.30.110 (1)(i) Potential Litigation
9:30 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
10:00 A.M. Executive Session – RCW 42.30.110(1)(c) Real Estate Offer
10:30 A.M. WSU Extension – Heidi Steinbach
10:35 A.M. Indigent Defense & Sheriff’s Office – Peter Jones & Jason Dracobly
10:45 A.M. Community Development – Kell Rowen
11:05 A.M. Public Health – David Windom
11:20 A.M. Public Works – Loretta Swanson
Utilities & Waste Management
11:35 A.M. Support Services – Mark Neary
11:55 A.M. Break
12:05 P.M. Review of Department 2024/2025 Projects and Priorities – Community Development
12:35 P.M. Review of Department 2024/2025 Projects and Priorities – Public Health
Commissioner Discussion – as needed
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Heidi Steinbach, Noxious Weed Program
Coordinator
Ext. 592
Department: WSU Extension
Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 30, 2024
Agenda Date: Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☒ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Amendment No. 2 to Interagency Agreement (Contract No. K3547) Between Washington State
Department of Agriculture and Mason County and its Agent Mason County Noxious Weed Control Board
Background/Executive Summary:
The Mason County Noxious Weed Control Board has amended a funding agreement with Washington
State Department of Agriculture. This amendment is transferring $4,000 from contracted services to
supplies, equipment and travel and salaries, wages and benefits. This will help fund the purchase of
equipment and increase staff hours spent on knotweed control.
Budget Impact (amount, funding source, budget amendment):
This will have no additional impact to the current 2024 budget. This amendment will transfer $4,000 from
contracted services to supplies, equipment and travel and salaries, wages and benefits. $1,401 will be
added to supplies, equipment and travel. $2,475 will be added to salaries, wages and benefits.
Public Outreach (news release, community meeting, etc.):
n/a
Requested Action:
Approval to place Amendment No. 2 of Contract K3547 on action agenda for approval and signature.
Attachments:
Amendment No. 2 to Interagency Agreement (Contract No. K3547) between Washington State
Department of Agriculture and Mason County Noxious Weed Control Board.
Current Interagency Agreement Contract No. K3547 (expires June 30th, 2025)
Contract Number: K3547
Page 1 of 6
INTERAGENCY AGREEMENT
BETWEEN
WASHINGTON STATE DEPARTMENT OF AGRICULTURE
AND
MASON COUNTY
AND ITS AGENT
MASON COUNTY NOXIOUS WEED CONTROL BOARD
THIS AGREEMENT is made and entered into by and between the Washington State
Department of Agriculture (WSDA) and Mason County and its agent, Mason County Noxious
Weed Control Board.
IT IS THE PURPOSE OF THIS AGREEMENT to provide Mason County and its agent,
Mason County Noxious Weed Control Board, funding for a project to control invasive knotweed
species within the riparian corridors of Mason County.
THEREFORE, IT IS MUTUALLY AGREED THAT:
STATEMENT OF WORK
Mason County through its agent, Mason County Noxious Weed Control Board, shall furnish the
necessary personnel, equipment, material and/or service(s) and otherwise do all things
necessary for or incidental to the performance of the work set forth in Attachment “A” which is
attached hereto and incorporated herein.
PERIOD OF PERFORMANCE
Regardless of the date of signature and subject to its other provisions, this Agreement shall
begin on July 1, 2021 and end on June 30, 2023, unless terminated sooner or extended by
WSDA as provided herein through a properly executed amendment.
PAYMENT
Compensation for the work provided in accordance with this Agreement has been established
under the terms of RCW 39.34.130. The parties have determined that the cost of accomplishing
the work herein will not exceed $20,000.00. Only reasonable costs identified in Attachment “A”,
incurred directly related to the Mason County Knotweed Control and Eradication Program, will
be reimbursed to Mason County under this Agreement.
Payment for satisfactory performance of the work shall not exceed this amount unless the
parties mutually agree in writing to a higher amount prior to the commencement of any work that
will cause the maximum payment to be exceeded. Compensation for service(s) shall be as set
forth in accordance with the budget in Attachment “B” which is attached hereto and incorporated
herein.
Projects in riparian habitats will begin at the farthest upstream infestation and continue
downstream. This funding may not be used downstream of a landowner that has not
given written permission for entry and treatment (Attachment C). Any deviation requires
prior written permission from WSDA.
BILLING PROCEDURE
Mason County shall submit properly completed invoices quarterly to the WSDA Agreement
administrator. Reference WSDA Contract Number K3547 on all invoices. Payment to Mason
DocuSign Envelope ID: 61E85D61-64F3-4518-97F7-A99BEE76AEB4
Contract Number: K3547
Page 2 of 6
County for approved and completed work will be made by warrant or account transfer by WSDA
within 30 days of receipt of the properly completed invoice. If Mason County does not have an
invoice template to request payment, Mason County can request a copy of a Certified State
Invoice Voucher (Form A-19) from WSDA. Upon expiration of the Agreement, any claim for
payment not already made shall be submitted within 30 days after the expiration date or the end
of the fiscal year, whichever is earlier. In no case can this be more than 10 days past the
end of the biennium.
DUPLICATION OF BILLED COSTS
Mason County shall not bill WSDA for services performed under this contract, and WSDA shall
not pay Mason County, if Mason County has been or will be paid by any other source, including
grants, for that service.
FUNDING CONTINGENCY
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any
way after the effective date of this Agreement and prior to completion of the work in this
Agreement, WSDA may:
a. Terminate this Agreement with 10 days advance notice. If this Agreement is terminated,
the parties shall be liable only for performance rendered or costs incurred in accordance
with the terms of this Agreement prior to the effective date of termination.
b. Renegotiate the terms of the Agreement under those new funding limitations and
conditions.
c. After a review of project expenditures and deliverable status, extend the end date of this
Agreement and postpone deliverables or portions of deliverables. Or,
d. Pursue such other alternative as the parties mutually agree to writing.
RECORDS MAINTENANCE
The parties to this Agreement shall each maintain books, records, documents and other
evidence that sufficiently and properly reflect all direct and indirect costs expended by either
party in the performance of the services described herein. Documents must also support
performance and costs of any nature expended in the performance of this Agreement. These
records shall be subject to inspection, review or audit by personnel of both parties, other
personnel duly authorized by either party, the Office of the State Auditor, and federal officials so
authorized by law. All books, records, documents and other material relevant to this Agreement
will be retained for six years after expiration of the Agreement and the Office of the State
Auditor, federal auditors and any persons duly authorized by the parties shall have full access
and the right to examine any of these materials during this period.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the
records shall be retained until all litigation, claims, or audit findings involving the records have
been resolved.
Records and other documents, in any medium, furnished by one party to this Agreement to the
other party, will remain the property of the furnishing party, unless otherwise agreed. The
receiving party will not disclose or make available this material to any third parties without first
giving notice to the furnishing party and giving it a reasonable opportunity to respond, consistent
DocuSign Envelope ID: 61E85D61-64F3-4518-97F7-A99BEE76AEB4
Contract Number: K3547
Page 3 of 6
with applicable laws. Each party will utilize reasonable security procedures and protections to
assure that records and documents provided by the other party are not erroneously disclosed to
third parties.
RIGHTS IN DATA
Unless otherwise provided, data that originates from this Agreement shall be “works for hire” as
defined by the U.S. Copyright Act of 1976 and shall be owned by WSDA. Data shall include,
but not be limited to, reports, documents, pamphlets, advertisements, books, magazines,
surveys, studies, computer programs, films, tapes and/or sound reproductions. Ownership
includes the right to copyright, patent, register, and the ability to transfer these rights.
INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this Agreement
shall continue to be employees or agents of that party and shall not be considered for any
purpose to be employees or agents of the other party.
AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by mutual agreement of the parties. Such amendments shall
not be binding unless they are in writing and signed by personnel authorized to bind each of the
parties.
SUBCONTRACTING
“Subcontractor" means one not in the employment of a party to this Agreement, who is
performing all or part of those services under this Agreement under a separate contract with a
party to this Agreement. The terms "subcontractor" and "subcontractors" mean subcontractor(s)
in any tier.
Except as otherwise provided in the Agreement, Mason County shall not subcontract any of the
contracted services without the prior approval of WSDA. Mason County is responsible to
ensure that all terms, conditions, assurances and certifications set forth in this Agreement are
included in any and all Subcontracts. Any failure of Mason County or its Subcontractors to
perform the obligations of this Agreement shall not discharge Mason County from its obligations
under this Agreement.
TERMINATION FOR CONVENIENCE
Either party may terminate this Agreement upon 30 days’ prior written notification to the other
party. If this Agreement is so terminated, the parties shall be liable only for performance
rendered or costs incurred in accordance with the terms of the Agreement prior to the effective
date of termination.
TERMINATION FOR CAUSE
If for any cause, either party does not fulfill in a timely and proper manner its obligations under
this Agreement, or if either party violates any of these terms and conditions, the aggrieved party
will give the other party written notice of such failure or violation. The responsible party will be
given the opportunity to correct the violation or failure within 15 working days of receipt of
written notice. If the failure or violation is not corrected, this Agreement may be terminated
immediately upon receipt of written notice of the aggrieved party to the other.
CONFLICT OF INTEREST
WSDA may, by written notice to Mason County, terminate this Agreement if it is found after due
notice and examination by the Director of the Department of Agriculture, and/or the designee
DocuSign Envelope ID: 61E85D61-64F3-4518-97F7-A99BEE76AEB4
Contract Number: K3547
Page 4 of 6
authorized in writing to act on the Director’s behalf, that there is a violation of the State Ethics
Law, chapter 42.52 RCW; chapter 42.23 RCW; or any similar statute involving Mason County in
the procurement of or performance under this Agreement. Unless stated otherwise, the
signatory of this Agreement is the Director’s designee.
In the event this Agreement is terminated as provided above, WSDA shall be entitled to pursue
the same remedies against Mason County and its agent, Mason County Noxious Weed Control
Board, as it could pursue in the event of a breach of the Agreement by Mason County or its
agent, Mason County Noxious Weed Control Board. The rights and remedies of WSDA
provided for in this clause shall not be exclusive and are in addition to any other rights and
remedies provided by law. The existence of facts upon which the Director of the Department of
Agriculture, and/or the designee authorized in writing to act on the Director’s behalf, makes any
determination under this clause shall be an issue and may be reviewed as provided in the
“Disputes” clause of this Agreement.
DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute
Board in the following manner: Each party to this Agreement shall appoint one member to the
Dispute Board. The members so appointed shall jointly appoint an additional member to the
Dispute Board. The Dispute Board shall review the facts, agreement terms and applicable
statutes and rules and make a determination of the dispute. The determination of the Dispute
Board shall be final and binding on the parties hereto.
GOVERNING LAW AND VENUE
This Agreement shall be construed and interpreted in accordance with the laws of the state of
Washington and the venue of any action brought under this Agreement shall be in Superior
Court for Thurston County.
ASSURANCES
The parties agree that all activity pursuant to this Agreement shall be in accordance with all
applicable federal, state and local laws, rules, and regulations as they currently exist or as
amended.
LICENSING, BONDING, INDUSTRIAL INSURANCE AND OTHER INSURANCE COVERAGE
Mason County and its agent, Mason County Noxious Weed Control Board, shall ensure that all
contractors hired to perform services under this Agreement shall comply with all applicable
licensing and bonding requirements for the type of service to be performed, and with the
provisions of Title 51, Industrial Insurance. Mason County and its agent, Mason County
Noxious Weed Control Board, shall also ensure that all contractors provide proof of an adequate
amount of commercial general liability insurance coverage for the activities to be performed
under any subcontract.
ORDER OF PRECEDENCE
In the event of an inconsistency in the terms of this Agreement, or between its terms and any
applicable statute or rule, the inconsistency shall be resolved by giving precedence in the
following order:
a. Applicable state and federal statutes and rules;
b. Terms and conditions contained within this Contract;
c. Plan of Work (Attachment A);
d. Budget (Attachment B);
DocuSign Envelope ID: 61E85D61-64F3-4518-97F7-A99BEE76AEB4
Contract Number: K3547
Page 5 of 6
e. Permission to Enter Private Land and Waiver of Liability (Attachment C); and
f. Any other provisions of the Agreement, including material incorporated by
reference.
ASSIGNMENT
Mason County and its agent, Mason County Noxious Weed Control Board, are responsible for
ensuring that all terms, conditions, assurances and certifications set forth in this Agreement are
carried forward to any subcontracts. In no event shall the existence of any subcontract operate
to release or reduce the liability of Mason County and its agent, Mason County Noxious Weed
Control Board, to WSDA for any breach in the performance of Mason County and its agent
Mason County Noxious Weed Control Board’s duties.
WAIVER
A failure by either party to exercise its rights under this Agreement shall not preclude that party
from subsequent exercise of such rights and shall not constitute a waiver of any other rights
under this Agreement. Waiver of any default or breach shall not be deemed to be a waiver of
any subsequent default or breach. Any waiver shall not be construed to be a modification of the
terms of this Agreement unless stated to be such in writing signed by an authorized
representative of the party and attached to the original Agreement.
SEVERABILITY
If any term or condition of this Agreement is held invalid, such invalidity shall not affect the
validity of the other terms or conditions of this Agreement.
ALL WRITINGS CONTAINED HEREIN
This Agreement contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be
deemed to exist or to bind any of the parties hereto.
DocuSign Envelope ID: 61E85D61-64F3-4518-97F7-A99BEE76AEB4
Contract Number: K3547
Page 6 of 6
CONTRACT MANAGEMENT
The Agreement administrator for each of the parties shall be responsible for and shall be the
contact person for all communications and billings regarding the performance of this Agreement.
The Agreement administrator for WSDA is:
Jonathan Still, Knotweed Coordinator
Washington State Dept. of Agriculture
Plant Protection Division
PO Box 42560
Olympia, Washington 98504-2560
(360) 280-6363
jstill@agr.wa.gov
The Agreement administrator for Mason County is: Patricia Grover, Coordinator
Mason County Noxious Weed Control
Board
303 N. 4th Street
Shelton, Washington 98584
(360) 427-9670 ext. 592
Fax: (360) 427-7264
patriciag@co.mason.wa.us
All communications between the parties relating to this Agreement and any billings and
payments will be directed to those persons. Either party may change administrators by notifying
the other in writing.
IN WITNESS WHEREOF, the parties have executed this Agreement.
STATE OF WASHINGTON MASON COUNTY
DEPT. OF AGRICULTURE
By: By:
Title: Title:
Date: Date:
DocuSign Envelope ID: 61E85D61-64F3-4518-97F7-A99BEE76AEB4
Coordinator, MC Noxious Weed Control Board
8/17/2021 | 12:02 PM PDT8/17/2021 | 12:07 PM PDT
Assistant Director
Contract Number: K3547
Page 1 of 2
ATTACHMENT A
Plan of Work
Mason County
and its agent Mason County Noxious Weed Control Board
Project for Knotweed Control
July 1, 2021 to June 30, 2023
County Knotweed Control Criteria:
Mason County through its agent, Mason County Noxious Weed Control Board, will conduct
control work on knotweed infestations located within the riparian corridors of Mason County.
The control of any knotweed species not located in a riparian corridor requires written
permission from the WSDA knotweed coordinator prior to any treatments or work completed.
Treatment of these areas will utilize funding allotted by the state legislature for control of
knotweed species during the 2022-2023 state fiscal biennium. Control shall include field survey
directly associated with areas to be treated.
Minimum work specifications: workers will be hired or contracted to treat knotweed infestations
known or discovered in the area identified above. Mason County knotweed control employees
or contractors will use an integrated weed management approach, in conjunction with the best
management practice for the control of invasive knotweed species. Projects in riparian habitats
will begin at the farthest upstream infestation and continue downstream. This funding may not
be used downstream of a landowner that has not given written permission for entry and
treatment (Attachment C). Funding stops where permission stops. All control methods will
be employed consistent with the laws, rules and regulations of Washington State, Mason
County, the Noxious Emergent Plant Management Environmental Impact Statement (EIS) first
published in November 1993, and all subsequent amendments to the EIS.
Mason County, or subcontractors to Mason County, must enter into a contract with WSDA
under which Mason County, or subcontractors to Mason County, act as limited agents to carry
out noxious and quarantine weed control for WSDA under the “Aquatic Noxious Weed Control
National Pollutant Discharge Elimination System Waste Discharge General Permit” (NPDES
permit) prior to the performance of any activity pursuant to this Agreement that discharges
herbicides directly into streams or rivers, or indirectly into streams, rivers, estuaries, wetlands,
along lake shorelines, or in other wet areas. Herbicide treatments may only occur at times
allowed under provisions of the NPDES permit and must comply with conditions specified in
such permit.
The crew will work closely with the county noxious weed coordinator and the WSDA Knotweed
Control Coordinator, and be active in the field from July 1, 2021 to June 30, 2023, as allowed by
the variable growth season of knotweed and any required preparation or conclusion times.
Work will only take place on property for which the Mason County Noxious Weed Control Board
has obtained prior written permission for entry and treatment, utilizing the permission form
provided by WSDA (Attachment C) or any applicable permission form approved by WSDA, from
the landowner or tenant. Mason County Noxious Weed Control Board will also provide access
to these properties for the WSDA Knotweed Control Coordinator. Changes made to any
permission form must be approved by WSDA prior to the performance of any work on that
property undertaken under terms of this Agreement.
DocuSign Envelope ID: 61E85D61-64F3-4518-97F7-A99BEE76AEB4
Contract Number: K3547
Page 2 of 2
Work Crew and Work Hours:
The knotweed control crew will work or be under contract with the county noxious weed control
board during the specified period, dedicating their time to controlling knotweed in the project
area.
The control crew will have one crew leader who will be responsible for coordinating the crew’s
work, and who will maintain ongoing contact with the county noxious weed coordinator and the
WSDA Knotweed Control Coordinator.
Equipment:
The knotweed control crew will use all available tools for control, including manual controls and
herbicide applications, to control knotweed infestations in Mason County. The control crew may
use equipment provided by other agencies, provided the county noxious weed coordinator and
the WSDA Knotweed Control Coordinator agree to the usage of the equipment and materials.
Program Needs Provided by WSDA:
WSDA may furnish the knotweed control crew with herbicide, public information fliers, public
notification signs, and other equipment as the WSDA Knotweed Control Coordinator deems
necessary. All unexpended items remain the property of WSDA.
Expenditures:
The funds provided for the county knotweed control crew will primarily go towards salaries and
benefits, travel, supplies and equipment expenses for the crewmembers. All supplies furnished
by WSDA will be used in Washington State and under the supervision of county personnel. An
inventory list will be furnished to WSDA upon request. Items such as computer programs,
models, food and beverage, or other costs not specified in this document will not be reimbursed
unless the expenditure is specifically authorized in advance in writing by WSDA.
Coordination:
The Mason County Knotweed Control Program will be coordinated with state, local and private
control efforts.
Deliverables:
The county noxious weed coordinator will submit a written report to the WSDA Agreement
administrator, documenting the work conducted in Mason County, as follows: A season ending
report is due December 1, 2021 and December 1, 2022, which will include the following: date(s)
of control activities, map of project area(s), the type of control conducted, solid acres of
knotweed treated, acres of knotweed protected, number of river miles worked, number of
landowners assisted, and photo documentation of selected sites, including before and after
treatment photos. The county noxious weed coordinator will supply WSDA with all geographic
information system data that is generated as a result of this Agreement. Final payment under
this Agreement will not be made until the season ending report is accepted by WSDA.
These deliverables are separate from and in addition to any reporting requirements associated
with limited agent status under WSDA’s Aquatic Noxious Weed Control NPDES General Permit
coverage.
DocuSign Envelope ID: 61E85D61-64F3-4518-97F7-A99BEE76AEB4
Contract Number: K3547
Page 1 of 1
ATTACHMENT B
Budget
Mason County
and its agent Mason County Noxious Weed Control Board
Knotweed Control Project
July 1, 2021 to June 30, 2023
Total payment to Mason County and its agent Mason County Noxious Weed Control Board will
not exceed $20,000.00 in fiscal biennium 2023 (i.e., July 1, 2021 through June 30, 2023).
1. Salaries and benefits…………. ........................................................................ $17,000.00
2. Supplies, equipment, and travel ......................................................................... $2,150.00
3. Indirect (cannot exceed 5% of salaries and benefits) ............................................ $850.00
TOTAL: .................................................................................................... $20,000.00
Reimbursement for travel expenditures shall not exceed allowable costs as set forth in
Washington State travel regulations, contained in the Office of Financial Management State
Administrative and Accounting Manual, Chapter 10, Section 90.
DocuSign Envelope ID: 61E85D61-64F3-4518-97F7-A99BEE76AEB4
Contract Number: K3547
ATTACHMENT C
Permission to Enter Private Land and Waiver of Liability
Mason County
and its agent Mason County Noxious Weed Control Board
Project for Knotweed Control
PERMISSION TO ENTER PRIVATE LAND AND WAIVER OF LIABILITY
THIS AGREEMENT INCLUDES PERMISSION TO ENTER PRIVATE PROPERTY AND A WAIVER
OF CERTAIN CLAIMS OF LIABILITY. READ CAREFULLY BEFORE SIGNING.
This Permission to Enter Private Land and Waiver of Liability is made between the Mason County Noxious Weed
Control Board, hereafter referred to as “the Board,” and ___________________________________, hereafter
referred to individually or collectively as “the property owner(s).”
INTRODUCTION
1. The control and eradication of noxious weeds on public and private lands is in the public interest and the
presence of invasive knotweeds (Polygonum spp.) on private lands threatens wildlife habitat and provides
a source for renewed infestation of other private and public lands. Effective eradication of knotweeds
requires concerted effort on both public and private lands to protect our natural resources.
2. The Board and its agents desire to perform activities to eradicate and/or control knotweed on public and
private lands within Mason County. These activities are authorized and carried out under one or more of
the following chapters: 17.04 RCW, 17.06 RCW, 17.10 RCW, and 17.24 RCW.
3. The property owner(s) is/are the sole owner of property located at __________________________________
_______________ in Mason County, Washington, hereafter referred to as “the property.”
4. The property owner(s) is/are interested in and benefited by the eradication and/or control of knotweed on
the property.
5. The property owner(s) and the Board desire to memorialize an agreement for the purpose of eradication
and/or control of knotweed on the property.
AGREEMENT
1. Permission. In consideration of the benefits described above, the property owner(s) grant permission to
the Board and its agents, contractors, cooperators and employees to enter onto the property from July 1,
2021 to December 31, 2025 to perform activities to eradicate and/or control knotweed on the property. The
property owner(s) acknowledge and agree that these activities may include the application of herbicide to
the property.
The property owner(s) also grant permission to agents, contractors, cooperators and employees of the
Washington State University and/or the Washington State Department of Agriculture to enter onto the
property from July 1, 2021 to December 31, 2025 for the purpose of monitoring and evaluating the success
of knotweed eradication and/or control activities.
2. Expiration and Revocation. The Board and its agents, contractors, cooperators and employees are
permitted to enter the property on all of the above dates and until December 31, 2025, or until this
permission is revoked, whichever occurs first. The property owner(s) may revoke this permission by
DocuSign Envelope ID: 61E85D61-64F3-4518-97F7-A99BEE76AEB4
Contract Number: K3547
presenting a written letter of revocation to the Board. The revocation is effective five (5) business days
after receipt by the Board.
3. Liability Waiver. The purpose of entry onto the property is to perform activities to eradicate and/or control
knotweed. The property owner(s) expressly agree to hold harmless the Board, the Washington Department of
Agriculture (WSDA), and the agents, contractors, cooperators and employees of the Board, or WSDA, and to
waive any claim of liability against the Board, WSDA, and the agents, contractors, cooperators and employees
of the Board, or WSDA, for any injury, damage, or harm which is the logical and intended consequence of
activities properly performed to eradicate and/or control knotweed.
The Board and its agents, contractors, cooperators and employees agree to waive any claim of liability against
the landowner for any injury, damage, or harm which is not the consequence of the landowner’s negligence.
As to any other act or omission of either party under this agreement, each party shall be responsible for its own
acts or omissions and those of its officers, employees and agents under this agreement. No party to this
agreement shall be responsible to the other for the acts or omissions of entities or individuals not a party to this
agreement.
4. Entire Agreement. This Permission to Enter Private Land and Waiver of Liability contains the entire
agreement between the parties with regard to the matters set forth herein.
5. Applicable Law. This Permission to Enter Private Land and Waiver of Liability shall be construed and
interpreted according to the laws of the State of Washington.
BY THE SIGNATURE BELOW, THE PROPERTY OWNER(S) DECLARE THAT THE TERMS OF THIS
PERMISSION TO ENTER PRIVATE LAND AND WAIVER OF LIABILITY HAVE BEEN
COMPLETELY READ AND FULLY UNDERSTOOD AND VOLUNTARILY ACCEPTED AND
EXPRESSLY WAIVE ANY CLAIM THAT THIS PERMISSION TO ENTER PRIVATE LAND AND
WAIVER OF LIABILITY IS NOT FAIRLY AND KNOWINGLY MADE.
Property Owner(s)/Legal Representative:
Property Owner(s) Mailing Address: _____________________________________________________ Street
City County Zip
Telephone Number(s): ________________________________________________________
______________
(PRINT) Name of property owner Signature of property owner Date
______________
(PRINT) Name of property owner Signature of property owner Date
______________
(PRINT) Name of property owner Signature of property owner Date
______________
(PRINT) Name of authorized representative, Signature of authorized representative, Date
Mason County Noxious Weed Control Board Mason County Noxious Weed Control Board
Contact information for the Mason County Noxious Weed Control Board: Patricia Grover, (360) 427-9670 ext. 592
303 N. 4th Street
Shelton, WA 98584
DocuSign Envelope ID: 61E85D61-64F3-4518-97F7-A99BEE76AEB4
Contract Number: K3547
Page 1 of 1
AMENDMENT NO. 2
CONTRACT NO. K3547
BETWEEN
WASHINGTON STATE DEPARTMENT OF AGRICULTURE
AND
MASON COUNTY
AND ITS AGENT
MASON COUNTY NOXIOUS WEED CONTROL BOARD
Contract number K3547, including any subsequent modifications thereto, between the
Washington State Department of Agriculture and Mason County and its agent Mason County
Noxious Weed Control Board , is hereby amended under the provisions of the Agreement
Alterations and Amendments clause and by the mutual consent of all parties hereto, as
follows:
• Remove $4,000.00 from “Contracted Services”
• Add $1,400.00 to “Supplies, equipment, and travel”
• Add $2,475.00 to “Salaries and benefits”
• Add $125.00 to “Indirect”
• Funds available July 1, 2023, to June 30, 2025:
1. Contracted Services………………………………………………………..$0.00
2. Salaries and benefits..………………….…………………………...$15,975.00
3. Supplies, equipment, and travel……………………………………..$3,225.00
4. Indirect (cannot exceed 5% of salaries and benefits) …..….……….$800.00
Total funds available July 1, 2023, to June 30, 2025 : $20,000.00
Contract K3547 Total $40,000.00
ALL OTHER TERMS AND CONDITIONS OF THIS AGREEMENT REMAIN IN FULL FORCE
AND EFFECT.
IN WITNESS WHEREOF, the parties have executed this amendment.
WASHINGTON STATE MASON COUNTY
DEPARTMENT OF AGRICULTURE
BY: BY:
TITLE: TITLE:
DATE: DATE:
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Jason Dracobly, Chief Criminal Deputy, and
Peter Jones, Chief Public Defender
Ext. 532
Department: Choose an item.
Sheriff’s Office and Office of Public Defense
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 30, 2024
Agenda Date: October 8, 2024
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Budget Amendment for Sheriff’s Office and Office of Public Defense, and Movement from Salaries and
Benefits to Operating for the Sheriff’s Office
Background/Executive Summary:
The County is experiencing a staffing crisis in certain hard-to-fill positions which has led to increased
operating costs.
The Sheriff’s Office has been contracting with Nisqually since 2023 due to low staffing levels at the jail.
The Nisqually Jail Service Agreement to house inmates of Mason County in the Nisqually Detention and
Correction Center for the rate of $130 per inmate per day was approved by the Board. Through August of
2024 the Sheriff’s Office has spent over $627,000. The cost is anticipated to be over $400,000 between
September and December as the staffing level continues to be low and it is anticipated that we will need
to send inmates to Nisqually for the foreseeable future.
The Office of Public Defense is also in a staffing crisis with both county employees and contract work. In
January, the Board approved misdemeanor contract hourly rate increases from $75 to $100 an hour and
Superior Court defense contract increases from $100 to $125 an hour. In addition, the county employees
have seen large incentive salary increases and there are no funds available to move to operating for the
contract work.
Budget Impact (amount, funding source, budget amendment):
The Sheriff’s Office is asking to move Salaries and Benefits to operating in the amount of up to
$1,000,000. In addition, the Sheriff’s Office is asking for a budget amendment in the amount of $300,000
in the event the budget movement is not adequate to cover the Nisqually costs.
The Office of Public Defense is asking for a 2024 budget amendment in the amount of $600,000.
Mason County
Agenda Request Form
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
1. Approval of the movement of up to $1,000,000 in the 2024 Sheriff’s Office budget from salaries and
benefits to operating, leaving capacity to move an additional budget amount up to $50,000 until the end of
2024, as per Resolution No. 26-17.
2. Approval of a 2024 budget amendment of $300,000 in the Sheriff’s Office to cover outsourcing costs
to Nisqually.
3. Approval of a 2024 budget amendment of $600,000 to the Office of Public Defense to cover contract
cost increases.
Attachments:
Mason County Community Development
Briefing
September 30, 2024
Briefing Items
→ All staff meeting – Kell Rowen
→ Overton rezone request – Kell Rowen
→ Capital Improvement Program 2025-2030 – Marissa Watson
→ 2025 Mason County Comprehensive Plan Periodic Update – Marissa Watson
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Kell Rowen
Ext. 286
Department: Community Development
Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 30, 2024
Agenda Date: Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
All-Staff Meeting for DCD
Background/Executive Summary:
The Department of Community Development requests office closure for the day of Thursday, October 31,
2024, for an All-Staff Training Day to be held at DCD.
Budget Impact (amount, funding source, budget amendment):
None
Public Outreach (news release, community meeting, etc.):
Notice will be made on the website, office door and outgoing phone message.
Requested Action:
Discussion and approval to close the Permit Assistance Center from 8:00 a.m. to 4:30 p.m. on October 31,
2024, for training purposes.
Attachments:
Draft Agenda
DRAFT ALL-STAFF AGENDA
Date: October 31, 2024 / Time: 8:00 a.m. to 4:00 p.m. / 615 W. Alder St.
Time Topic/Discussion Item Facilitator
8:00 a.m. Coffee chat, opening remarks Kell
8:15 Code Enforcement and coordination; Implementing SB 5290 Kell & Josh
10:15 Break All
10:30 General SG Q&A Julie et al.
11:00
Reminders: Stop Clock; Preparing to Issue/Waiting for Pick-up &
making plans public; scanning to upload submittals
All
11:30 Team Lunch: Small Bites potluck All
12:00
Team Building Exercise The Voluntolders:
Trish & Scott
1:00 –
Breakout #1
Permit Techs & Planning
Complete submittals for land use permits (5290 compliant)
Scott
Building: WUI; Virtual Inspections Randy & Josh
Clerical: Scheduling; Pre-apps; electronic management Mariah
2:15 Break All
2:30 –
Breakout #2
Permit Techs, Clerical & Building
Commercial intake; Scanning intakes; records management
Mariah, Josh &
Genie
Planning: Shoreline monitoring; SPTH; Ecology & Enforcement Kell & Marissa
4:00 p.m. End -
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Kell Rowen
Ext. 286
Department: Community Development
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 30, 2024
Agenda Date: October 8, 2024
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item: Applicant requested rezone of 325 acres from Rural Residential 10 (RR10) to Rural Residential 5
(RR5).
Background/Executive Summary: The applicant/property owner has requested to rezone 64 parcels
totaling 325 acres from Rural Residential 10 (RR10) to Rural Residential 5 (RR5). All but one parcel is 5
acres (or slightly smaller) in size. There is one parcel that is 10 acres in size and has the only potential for
doubling current density allowances. Location is in northeast corner of the County, south of the Belfair
Urban Growth Area and north of State Route 302 and North Bay. All parcels reside in Section 9, Range
1W; Township 22N.
The PAC, at their September 2024 meeting, recommended (unanimously) that the BOCC approve the
request to rezone.
Budget Impact (amount, funding source, budget amendment): N/A
Public Outreach (news release, community meeting, etc.): All property owners within 300 feet of the
subject parcels were notified by mail, on August 30, 2024 informing them of the proposal to rezone the
properties. In addition, Public Notice of the PAC public hearing was published in the Mason Shelton
Journal on September 5 and 12, 2024.
This meeting of the BOCC to brief was advertised on the home page of the Mason County website and
subsequent requests for action will also be advertised on the home page under the corresponding agenda
as well as the Mason Shelton Journal on October 24 and 31, 2024.
Requested Action: Place on the October 8, 2024 agenda to set a public hearing for November 5, 2024.
Attachments: Map with current zoning.
Mason County WA GIS Web Map
Esri, HERE, Garmin, (c) OpenStreetMap contributors, and the GIS user
community
County Boundary
No Filled
Tax Parcels (Zoom in to 1:30,000)
Sections
Townships
8/30/2024, 4:30:40 PM
0 0.25 0.50.13 mi
0 0.4 0.80.2 km
1:16,322
Mason County disclaims accuracy, reliability, or timeliness of website info, not liable for losses from reliance on it. https://www.masoncountywa.gov/disclaimer.php
Mason County WA GIS Web Map Application
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Marissa Watson
Ext. 367
Department: Community Development
Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 30, 2024
Agenda Date: Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item: Capital Improvement Program 2025-2030 (Appendix A of the Capital Facilities Element)
Background/Executive Summary: During this cycle of the Capital Improvement Program review the
Planning Advisory Commission voted to form a sub-committee, the CIP Sub-Committee. The sub-
committee was formed in order to perform a more thorough review of the document, meet with County
staff in a less formal setting for review and education regarding capital project choices and financing, and
finally to form topics for the inclusion in a recommendation letter to the BOCC. Planning staff has
worked with Public Works, Parks and Trails, Facilities, Finance, and Support Services to update and
bring forth the draft CIP prior to the BOCC decision on the 2025 preliminary budget. Bringing the CIP
before the BOCC prior to the budget decision provides another layer of public engagement and
recommendation. The CIP Sub-Committee drafted a recommendation letter that was approved by the
PAC at their September 16, 2024 meeting. The PAC is recommending approval of the 2025-2030 CIP as
is, but makes a list of recommendations for future capital project planning and financing and
communication of that information within future CIP documents.
Budget Impact (amount, funding source, budget amendment): N/A
Public Outreach (news release, community meeting, etc.): Public notice for the public hearings with the
PAC were provided via the Shelton Mason Journal. Public notice for the hearing with the BOCC will also
be through the Shelton Mason Journal and posted on the main page of the County website within the
agendas.
Requested Action: Update only, staff will come back for approval to schedule a hearing to coincide more
closely with the 2025 budget adoption.
Attachments: Draft Appendix A: Capital Improvement Program 2025-2030, PAC Recommendation
Letter to the BOCC, and CIP Sub-Committee Pilot Process Memo.
To: Planning Advisory Commission
From: Marissa Watson, Senior Planner
CC: Loretta Swanson (PW); Diane Zoren (Support Services); Jenn Bierle (Finance);
Kell Rowen (DCD); Mariah Frazier (DCD)
Date: June 17, 2024
Re: Capital Improvement Program (CIP) subcommittee formation and pilot review
program
Requested Action: During the June 17, 2024 regular meeting PAC members
form three person sub-committee . Sub-committee to p erform review of the
2025-2030 Capital Improvement Program and drafting of a letter of
recommendation to be brought back to the PAC for approval to submit to the
BOCC.
COMMENTS: Planning staff previously engaged the Planning Advisory Commission in a work
session to get feedback on Capital Improvement Program decision matrix
examples. The desire for the matrix was to generate a document that would
help the PAC and public understand each department’s decision-making
process when submitting projects for the 6-year financing period. The work
session did not include an official decision; staff indicated that feedback to
present to the CIP staff group was the only request.
In between the work session with the PAC and the meeting with County staff,
planning staff researched nearby jurisdictions for their process of reviewing an
annual Capital Improvement Program. This research along with PAC feedback
was communicated at the staff meeting.
The consensus from County staff was that implementing a decision matrix with
which staff would have to perform scoring and weighting that score would be
difficult to perform at this time with the current limited resources. Planning staff
suggested another review process that is similar to the city of Olympia.
Pilot Review Process:
The annual CIP review would be performed by a PAC sub-committee . The sub-
committee may only be required during years when the PAC has a heavy
schedule, while in other years the full PAC may be able to review each step
that the sub-committee would.
The sub-committee is made up of three members. PAC would hold a meeting
to form this sub-committee (June 17th) and appoint three members that
volunteer and are interested in the review of the document, forming questions
for staff to respond to, and ultimately drafting a letter to the BOCC with topics
for County Commissioners to consider as well as recommendations for future
Capital Improvement Program cycles. The purpose of the letter is to provide
recommendations to the BOCC “before” they make any decisions on the
annual capital facility budget, as well as becoming a record of the PAC
recommendations for future points of reference.
2
The criteria from the example decision matrix that was reviewed previously can
be used to form a guidance document on how to draft the letter of
recommendation to the BOCC. A few PAC members believed that the criteria
categories of “executability”, “funding sources”, and “plan/regulation
consistency” were important factors when reviewing the CIP projects. These
categories as well as others could be used to form a guidance document for
drafting recommendations.
This year (2024) would be a pilot year and the schedule would be a little tighter
than usual. The PAC may remember we just recommended approval of the
2024-2029 CIP a few months ago. Ideally, for the review process proposed, we
should have action by the PAC in August. This year September would be the
earliest we could achieve action on this agenda item, and this is taking into
account that the sub-committee would have three of their own meetings in
addition to three regular PAC meetings.
Below I have outlined a schedule that would be required of the sub-committee
to implement this pilot process this year. Also, included is the agenda for each
of those meetings, regarding the CIP only. Some of the regular PAC meetings
will also include other agenda items.
Meeting Date PAC or Sub-
Committee Agenda
June 12, 2024
PAC Joint mtg.
with TIP-CAP
Review draft TIP-CAP, listen
to presentation, provide any
input. This will tie in the
connection between, TIP-CAP,
CIP, and Comp Plan & will be
helpful when drafting
recommendation letter later
June 17, 2024 PAC Review this Pilot Program &
form sub-committee
July 8, 2024 Sub-Committee
1st mtg. discuss approach to
review, divide out capital
facility program info for each
member to review & form
questions for dept staff
July 22, 2024
Sub-Com provide questions
for dept. staff (emailed to
Marissa)
July 31, 2024
Dept. Staff provide responses
to questions (emailed to
Marissa)
August 5, 2024 Sub-Committee
2nd mtg. County staff
responsible for submitting CIP
info and answering questions
to be present, for any
questions they were not able
to answer within the timeline
and for additional questions
that may come up.
August 19, 2024 PAC
PAC Hearing on CIP – allow
for Public Comment. Main
purpose is public comment.
The sub-committee will come
back to PAC with a letter to the
BOCC with their overall
consensus of the current CIP,
recommendations for the
current CIP (and possibly
future CIP drafts).
3
August 21, 2024 Sub-Committee
3rd mtg. This meeting is used
to form topics for the draft
letter that would be submitted
to the BOCC as the PACs
recommendation.
One member is chosen to draft
the letter.
September 4, 2024 Draft Recommendation Letter
to planning staff
September 16, 2024 PAC
PAC to review the draft
recommendation letter
regarding the 2025-2030 CIP –
take action to approve the CIP
recommendation letter for
submittal to the BOCC.
September 23, 2024 Brief BOCC
September 24, 2024 Set Hearing
October 22, 2024 Public Hearing
JANUARY FEBRUARY MARCH APRIL MAY JUNE
M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S
1 2 3 4 5 6 7 1 2 3 4 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 1 2
8 9 10 11 12 13 14 5 6 7 8 9 10 11 4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9
15 16 17 18 19 20 21 12 13 14 15 16 17 18 11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14 15 16
22 23 24 25 26 27 28 19 20 21 22 23 24 25 18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 19 20 21 22 23
29 30 31 26 27 28 29 25 26 27 28 29 30 31 29 30 27 28 29 30 31 24 25 26 27 28 29 30
JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER
M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S
1 2 3 4 5 6 7 1 2 3 4 1 1 2 3 4 5 6 1 2 3 1
8 9 10 11 12 13 14 5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13 4 5 6 7 8 9 10 2 3 4 5 6 7 8
15 16 17 18 19 20 21 12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20 11 12 13 14 15 16 17 9 10 11 12 13 14 15
22 23 24 25 26 27 28 19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27 18 19 20 21 22 23 24 16 17 18 19 20 21 22
29 30 31 26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31 25 26 27 28 29 30 23 24 25 26 27 28 29
30 30 31
Special mtg
Reg. PAC mtg
Sub-Com mtg
Materials/Notes Due
sub-com
Response Due Staff
All PAC Members
Sub-Committee Only
From: Mason County Planning Advisory Commission (PAC) as of 09/16/2024
To: The Mason County Board Of Commissioners
Subject: Review of the Mason County Draft Capital Improvements Program 2025 to 2030
Chairman of the Mason County Board Of Commissioners,
The Mason County planning staff provided the Planning Advisory Commission with both initial
subsequent revised drafts of the proposed 2025 2030 Capital Improvement Program (CIP) “Appendix A”.
Because of its size and complexity in the regular scheduled meeting of June 17, 2024 the PAC created
the CIP Subcommittee. The PAC tasked the subcommittee with reviewing the proposed 2025-2030 CIP
in greater detail then time was available for the full membership of the PAC to review. Once reviewed the
subcommittee was to present to the full PAC membership the subcommittee’s findings and conclusions.
The following text summary was presented and voted on 09/16/2024 at a regular scheduled PAC
meeting. The PAC’s vote was unanimous in favor of recommending approval of the proposed 2025 2030
CIP “Appendix A” and while the PAC Chair only votes in the event of a tie vote he too reviewed and
concurred with this document.
As approved and created by the PAC on June 17, 2024, the CIP Subcommittee reviewed at length the
draft CIP 2025-30 “Appendix A” that outlines the following major categories of capital facilities within
Mason County:
1. Water & Wastewater
2. Solid Waste
3. County & Administrative Buildings
4. Stormwater Management & Habitat Improvements
5. Transportation Facilities
6. Parks, Open Space & Trails
The objective of the CIP Subcommittee was to review the draft CIP 2025 to 2030 and to report back to
the PAC on their observations. The observations are intended to help the PAC decide on a
recommendation to the Mason County Board of County Commissioners (BOCC).
The subcommittee members acknowledge and thank the time an effort put forward by many county staff
professionals to assist our subcommittee’s efforts.
To accomplish the task, the subcommittee divided the six major categories amongst us three committee
members at the first subcommittee meeting. Prior to the second meeting subcommittee members
developed questions for county staff members to answer. At the second subcommittee meeting, the
answers that were provided by staff were reviewed along with conducting discussions with staff
members. At the third subcommittee meeting, the members discussed and agreed to the general content
of this letter.
Based on the subcommittee’s review and data provided by staff members, the subcommittee
recommends the draft CIP 2025 to 2030 be accepted “as-is”. We recommend the PAC review the rest of
this report and forward the draft CIP to the BOCC for their review and approval with the following
observations:
1. The subcommittee is unable to substantiate the priority of the projects within each of the six major
categories. The subcommittee believes that most, if not all, the projects need to occur. However, the
lack system plans (e.g., Water & Wastewater and County Administrative Buildings) and deviations
from approved plans (e.g., Parks, Open Space & Trails) makes a definitive assessment challenging.
Staff professionals do support the projects as presented, although some fine tuning of the draft CIP is
on-going based on additional information available to staff. The County Administrator noted in one
meeting that current staff levels focus efforts on day-to-day operations and make longer term
planning difficult. We believe developing medium- and long-term system/facility plans, that include
operational requirements, would provide a more supportable budget basis. Recommendation:
develop system plans where none exist today and publish amendments to existing plans when
substantial changes occur prior the next full revision.
2. Many project description / scope statements are general and lack specific scope (e.g., build a
maintenance shop) and/or include open-ended statement (e.g., other improvements as needed).
Multi-year projects lack year-by-year scope efforts and do not state if each individual year is a stand-
alone effort or if approval of the first-year mandates approval of future years to complete the project.
The County Administrator stated in one meeting that the county’s default policy towards capital
facilities generally is we will fix it when it fails. While we appreciate the challenges, having open-
ended or vague project descriptions can result in poor cost estimates and unintended scope creep.
Recommendation: require defined project descriptions (e.g., build a 3,000-sf maintenance shop with
an overhead crane) for the execution year plus one (e.g., require projects in 2025 and 2026 for this
CIP to have more definition).
3. With the subcommittees review of the Mason County’s CIP appendix A, along with our interpretation
and understanding of the Department of Commerce’s ‘Capital Facilities Planning Guidebook,
specifically with Water, Wastewater & Stormwater with what documentation was provided & available
so far we are unable to see how the list of projects is either sufficient or required to support Mason
County’s current Comprehensive Plan related to land use and population growth allocations within
both the UGA’s and the rural lands of Mason County. Recommendation: going forward begin to
follow the processes outlined in the Department of Commerce’s ‘Capital Facilities Planning
Guidebook project by project and category by category.
4. The Subcommittee`s assessment of the buildings category in years 2024/2025 can be approved as
is. For years 2026-2030 considering the nature of these individual projects our recommendation
would be to provide a more detailed definition and scope as each budget year approaches (25/26)
(26/27) (27/28) (28/29) (29/30) when a better assessment of the individual project needs for the next
budget year can be better determined by planning commission staff.
Sincerely,
Jeff Carey
Capital Facilities Subcommittee Chair
Bob Wilkerson
Mason County Planning Advisory Commission Chair
APPENDIX A: CAPITAL IMPROVEMENT PROGRAM 20242025-2029203
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 1
MASON COUNTY COMPREHENSIVE PLAN 2016-2036
INTRODUCTION
This document is an appendix to the Mason County Comprehensive Plan’s Capital Facilities Element; together the Capital Facilities
Element and this Capital Improvement Program form the County’s Capital Facilities Plan. This program depicts how the County will
address the requirement of RCW 36.70A.070(3)(d) which calls for “[…]at least a six-year plan that will finance such capital facilities
within projected funding capacities and clearly identifies sources of public money for such purpose”.
The Capital Improvement Program was previously combined with the Capital Facilities Element. Due to the requirement to update the
CIP annually, concurrent with the County capital budget, the Department extracted the CIP information to include in this appendix for
ease of editing and evaluation going forward. This document should be referenced for the most current CIP information.
The Capital Facilities Element addresses all other requirements of RCW 36.70A.070 regarding what a “capital facilities plan” shall
consist of. Within the Capital Facilities Element there is a more detailed narrative regarding the County’s capital facility inventory
though this CIP briefly describes that inventory prior to each project expenditure table summary.
Criteria for Inclusion in the Capital Improvement Program
Projects included in the Mason County Capital Improvement Program are intended to create new facilities or to modify existing
facilities to provide for larger capacities accommodating growth projections. The County has currently not set specific criteria for
inclusion in this project financing appendix. This is a topic that should be discussed during the Capital Facilities Element periodic
update in 2024-2025 and prior to the next annual update of this document.
Critical Issues for the Current Update
The current planning period continues to see a need for planning and development in regard to wastewater collection and treatment
facilities in the Belfair and Allyn Urban Growth Areas. The work performed through the Belfair Planned Action EIS, completed in 2022,
allocated additional population growth to this area which will expedite the need for wastewater treatment plant expansion, the
planning is estimated as needed no later than 2031. Public Works has anticipated this need and has plans to start design and
development documents sooner. Another critical issue for Belfair in this planning period is to pay off the debt from earlier phases of
the sewer system expansion. The North Bay Case Inlet Water Reclamation Facility needs an updated facility plan to evaluate options
for providing additional capacity in the Allyn UGA and surroundings. It is estimated that the system is at, or nearing design capacity.
In recent years the Allyn UGA has experienced residential growth at the center and within the outskirts of Lakeland Village. There is
also a need to replace aging and unsafe structures utilized by employees at the solid waste transfer station, as well as upgrades to
several PROST (Parks, Recreation, Open Space, and Trails) facilities.
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 2
Summary of Cost and Revenue Estimates for the
Current Capital Improvement Program
The total projected 6-year revenue from funding sources
utilized for capital projects, REET I, REET II, and .09 Sales Tax, is
estimated at $29,155,21229,439,000 32,341,000 for this
planning period. The figure “Funding Revenue 2024 2025 –
20292030” indicates the composition of what can reasonably
be expected as revenue from established funds. This total does
not indicate additional funding that may be acquired through
grants, loans, utility rates, etc. The proceeding pages contain
project sheets with more detailed information on funding
sources for each capital facility or service. The second chart
indicates what percentage of the total estimated expenditures
for the planning period is dedicated to specific categories of
facilities or services. The total estimated expenditure for the
planning period is $62,314,00041,515,000.
The ability to understand the degree of difference between
future dedicated funding and planned future costs allows the
County a chance to strategize how deficiencies can be
addressed, lessening the number of surprises during the
annual budget cycles.
Mason County functions according to an annual budget cycle,
thus cost estimates and funding for the first year in the
indicated planning period have been reviewed and approved
by the commissioners concurrently or prior to this 6-year
Capital Improvement Program (financing plan). The five years
beyond the approved budget cycle are reasonably accurate,
though the uncertainty of grant and loan funding has the
potential to require future budget amendments.
Figure 1: CIP Revenue Composition
Figure 2: CIP Expenditure Composition
REET 1
33%
REET 2
40%
.09 Sales Tax
27%
Funding Revenue 2025 ‐2030
REET 1
REET 2
.09 Sales Tax
36%
5%
14%
20%
3%
22%
CIP Expenditures 2025 ‐2030
Water & Wastewater
Solid Waste
County
Administration
Stormwater
Transportation
Parks and Recreation
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 3
Revenue Projections and Available Funding
In the recent past revenue projections in this analysis typically assumed REET would continue to increase at 3.5% with an interest
income of .35%, but interest rates have jumped dramatically making interest revenue unusually high. REET 1 & 2 continue a revenue
projection increase at 3.5%. but Iinterest income as part of the overall revenue each year increaseis projected to bes from
approximately an average of 5.3-5.15.195% for REET 1 and to 13 approximately 11-12%% for REET 2. The .09 Sales Tax Credit has
increased in the near past, annually at 3.5%, with an interest income of .25%. The actual interest income in 2022 2023 was 2.237.81%
of the revenue and for this planning period is projected to increase between 7.37.2%-6.9%.to make up 9% of the .09 Sales Tax
revenue.
The REET I funding indicated in Table 1 below is the projected funding available for capital projects minus that portion of REET I that
is used for Interfund Payment for Services, State Audit Fees, Capital Projects Salaries & Benefits, Professional Services, Bond debt
repayment on the building at 3rd and Pine, and regular transfer out to LTGO 2013. The last bond debt payment on 3rd and Pine is set
for the end of 2027 and the LTGO 2013 jail bond last payment will be due at the end of 2033.
The REET 2 funding indicated in Table 1 below is the projected funding available for capital projects minus that portion of REET 2 that
is used for Interfund Charge for Services/Budget and Finance, State Audit Fees, transfer to the Rustlewood sewer and water fund,
transfer to the Belfair Wastewater fund, and maintenance costs to equipment. The Belfair Sewer debt payoff is planned for late 2027,
this will free up a substantial amount of REET 2 for future projects planned in this CIP.
The .09 Sales Tax Credit funding in Table 1 below is the projected funding available for capital projects minus that portion of .09 that
is used for Interfund Payment for Services, Economic Development Council, Belfair Wastewater Reclamation System Loan Repayment,
and Annual payments to the City of Shelton for Regional Sewer. The last payment to the City of Shelton occurs in 2026, the end of the
original 20-year agreement. Though theThe conclusion of these payments provides for greater capital project funding. The .09 Sales
Tax Credit funding was extended by SHB 1267 with a new expiration date of December 31, 2054., it will be short-lived as the .09 Sales
Tax Credit for rural counties is set to end in the year 2032.
Financial Planning Highlight for 20242025-2029 2030 Capital Improvement Program
It will be especially important in 2025, 2026, and 2027 for grants and loans to be secured for water and wastewater facility projects as
REET 2 will be greatly utilized for the payoff of the Belfair Sewer System Debt in those same years. The REET 2 plan will needas
currently outlined for 2025-2030 should not require additional funding of $2,347,650, $935,887, $2,230,373, and $4,106,000 for 2025,
2026, 2027, and 2029 respectively as previously found in the 2024-2029 CIP. This funding to supports the planning and construction
for Parks, Recreation, Open Space, and Trails and Water and Wastewater Facilities.
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 4
The six yearsix-year planning period for 20242025-2029 2030 estimates $62,314,00041,515,000 in capital project costs with
$30,100,00026,440,000 of funding planned from the American Rescue Plan Act (ARPA), Road Fund, Belfair Waste Water Reserve,
secured grants, utility rates, federal funding, adjacent jurisdiction and tribe funding, and unsecured grants/loans (Table 2.1). An
additional $23,613,00032,341,000 of funding from the REET 1, REET 2, and .09 Sales Tax would be applied to the capital project costs
(Table 1). This 6 year6-year planning period, as currently laid out, results in a deficit surplus of $8,601,00013,009,00017,266,000 in
combined funding. This deficit surplus will grow tobe reduced to $19,528,000 5,109,000 if the grants, and loans, adjacent jurisdiction
and tribe funding to be secured for this plan, remain unsecured.
Table 1. 2024 2025 – 2029 2030 Projected Total Funding for the Planning Period (in thousands)
2024 2025
Fund
Beginning
Balance
6-Year
Projected
Revenue
Fees/Services/Salaries
& Benefits/Debts
Total
Funding
REET I 1,9722,450 10,33611,433 (3,5283,256) 8,78010,627
REET 2 5,0006,300 11,10312,997 (7,4816,385) 8,62212,912
.09
Sales
Tax
2,3002,850 7,7168,201 (3,8052,249) 6,2118,802
Total 9,27211,600 29,15532,631 (14,81411,890) 23,61332,341
Table 2. 2024 2025 – 2029 2030 Planned Capital Project Costs (in thousands)
20242025 20252026 20262027 20272028 20282029 20292030 Total
Water &
Wastewater 3,3844,561 2,3251,977 4,1785,204 7,4751,000 856802 2,4061,346 ***20,62414,890
Solid Waste 1,009465 375847 650205 10075 30 *1,5902,166
County & Admin.
Bldgs. 2,5263,621 1,440413 535450 405415 405415 525435 6,0215,6895,749
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 5
Stormwater Mgmt
& Habitat Imprv. 6,400600 7,118 600 *6,4008,318
Transportation
Facilities 210270 150400 200 200100 100 100 **9601,170
Parks, Rec., Open
Space, & Trails 1,0002,008 5,32460 1,2423,694 2,593577 8,4471,017 8,1131,866 *26,7199,222
Total Project Costs 13,98512,069 9,61410,815 6,80510,353 10,8231,267 9,9432,364 11,1443,747 62,31441,515
*Projects also utilize grant/loan funding **Projects utilize the Road Fund ***Belfair Sewer System Debt and Repairs (only project in service category requesting REET and .09 Sales Tax funds)
Table 2.1 Other Funding (in thousands)
20242025 20252026 20262027 20272028 20282029 20292030 Total
Grants/Loans (to be secured) 0720 1,2264,413 2,8561,880 3,800655 665630 2,380581 10,9278,879
Utility Rates 1,5561,362 6501,324 722379 125420 191202 26261 3,2703,948
Other (ARPA, Road Fund,
grants/loans (secured), Belfair
WW Reserve, federal funding,
funding other jurisdiction &
Tribes)
8,9034,158 1,5005,205 1,4503,950 3,850100 100 100 15,90313,613
Total 10,4596,240 3,37610,942 5,0286,209 7,7751,175 956932 2,506942 30,10026,440
Facility/System Inventory and Project Summary
The following tables are summaries of projects under each system/facility category. Details of financing and project descriptions are
found in the project worksheets in another section of this Appendix. These tables each have a short description of the facility
inventory and future needs with more detailed and comprehensive discussion located in Chapter 6: Capital Facilities Element.
Details of financing and project descriptions are found in the project worksheets in another section of this Appendix. Financing the
planned utility improvements requires the use of grants, loans, utility fees, system development charges, developer contributions, and
capital reserves. The specific combination of funds and the availability of grants and loans will affect user rates for each system as well
as the timing on projects. The ability to initiate specific projects will be assessed annually based on the urgency of need, reserve funds
available, and commitments from funding agencies to provide grants and/or loans. The decision about whether or not to proceed
with any planned project is the decision of the Mason County Board of Commissioners for consideration in the annual budgeting and
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 6
rate setting process. To the extent possible, projects will be funded through: Rate revenues (capital reserves), grants, low interest
loans, developer contributions, and County issued revenue bonds.
Each project cost worksheet identifies the accuracy of the estimated costs shown, based on the following scale:
“Planning Level” – The least accurate of costs estimates, in the range of + or – 40%. Cost estimates at this level are usually based on a
project concept and some assessment of relative scale, or annual program amounts commensurate with a level of activity sufficient to
accomplish the intent of the program over time.
“Design Report” – Moderate accuracy, in the range of + or – 30%. Based on design report evaluation of options and an assessment of
project elements and associated costs.
“Engineer’s Estimate” – Most accurate estimate, in the range of + or 15%. These estimates are based on a project design or significant
completion of design work.
Inventory and Future Needs Public Water Systems
Public water systems owned and operated by the County include Beard’s Cove in Belfair, outside of the urban growth area, and
Rustlewood Water System serving a small community along Pickering Passage within Grapeview, Wa. The Beard’s Cove water system
main line is in need of replacement; design and replacement will be funded by grants administered respectively by the Wa
Department of Commerce and Department of Health. Isolation valve replacements at the intersection of Larson and Larson Lake as
well as replacing associated AC Piping and valves between Larson and Larson Lake to Jolly Roger Rd. is planned for the remainder of
2024. Estimated costs for these replacements is $250k and the funding breakout is $100k from ARPA funds for valve replacement at
Larson/Larson, $50k from a Commerce Grant (Supplemental Budget Award) for AC pipe replacement, and an addition $100k from a
Commerce Grant for the AC pipe replacement as well. This replacement endeavor will be supported by a new water system plan and
installation of isolation and blow-off valves. These two projects will help the County fulfill requirements needed for funding the main
line replacement in the future. The Rustlewood water system is also in need of an updated plan as well as several system
replacements and improvements over the next six years.
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 7
Table 3. Public Water Systems
Capital Projects Total (in
thousands) 20242025 20252026 20262027 20272028 20282029 20292030
Beard’s Cove Water System Upgrades
(AC pipe design and replacement) 18061395 300100 75100 596 200530 635105 560
Beard’s Cove Water System Upgrades
(Repainting of water reservoirs) 200 200
Beard’s Cove Water System Upgrades
(Update Beard’s Cove System Plan) 25 25
Rustlewood Water System Upgrades
(Isolation valve replacement) 572100 383100 138 25 26
Rustlewood Water System Upgrades
(VFD upgrade) 225 225
Rustlewood Water System Upgrades
(Discrete sample station installation) 35 35
Total Capital Project Expenditures 2,3781,980 683485 213100 596200 225530 635105 26560
Inventory and Future Needs Wastewater Systems/Facilities
County-owned and operated sanitary sewer and treatment facilities are currently comprised of the North Bay Case Inlet Water
Reclamation Facility, Rustlewood Wastewater Treatment Plant, and the Belfair Water Reclamation Facility. The North Bay Case Inlet
Water Reclamation Facility is located in Allyn, Wa outside of the urban growth area. The current needs for this facility include an
updated comprehensive water reclamation facility plan addressing capacity issues, system conditions, and cost estimates for
maintenance and capital improvements. Another current need of this facility is an updated computer control system. The Rustlewood
Wastewater Treatment Facility is located in Grapeview, Wa along Pickering Passage. This system will eventually need a comprehensive
system study to address the system conditions and estimates for maintenance and capital improvements. The Belfair Water
Reclamation Facility is located in Belfair, Wa within the urban growth area. The facility is currently being expanded with new gravity
and force main in the northern extents of the UGA due to a large housing project; this expansion may also provide additional service
to the Puget Sound Industrial Center area along with many larger parcels in that area that could be used for housing and commercial
development. A long-standing issue with this system has been the lack of utilization and thus the lack of utility rates to help support
continued maintenance and growth of the facility. Some of the current needs for this budget cycle include new aeration system,
SCADA CPU replacement, pump rebuild, Belfair Sewer Extensionextension, and architecture and engineering services at Log Yard road
and Romance Hill, WRF reclaim capacity design and two new membranes in existing bays.
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 8
Table 4. Wastewater Systems/Facilities
Capital Projects Total (in
thousands) 20242025 20252026 20262027 20272028 20282029 20292030
Rustlewood Waste Water
System Upgrades (Engineering
Report/Facilities Plan)
576125 156 250 110 125 30 30
Rustlewood Waste Water
System Upgrades (Upgrade
Process & Control Components)
100 5 5 90
Rustlewood Waste Water
System Upgrades (Water
Quality Nutrient Reduction Plan)
110 110
Rustlewood Waste Water
System Upgrades (Sampling &
QAPP)
100 20 80
North Bay Treatment Plant
Upgrades (General Sewer &
Facility Plan)
2,605320 655320 200 1,250 500
North Bay Treatment Plant
Upgrades (Process Monitoring
Equipment Replacement)
20 20
North Bay Treatment Plant
Upgrades (Replace Final Effluent
Filters)
200 200
North Bay Treatment Plant
Upgrades (Design/Construction
of WRF Expansion)
2,030 980 525 525
North Bay Treatment Plant
Upgrades (Utility Relocate) 200 200
Belfair Collection & WRF System
Expansion (Log Yard Rd Ext.) 2,40075 20075 350 1,850
Belfair Collection & WRF System
Expansion (Romance Hill Ext.) 100 100
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 9
Belfair Collection & WRF System
Expansion (Design collection
sys., WRF, and use/disposal)
1600 1600
Belfair Collection & WRF System
Expansion (2 new membranes) 400 200 200
Belfair WRF Component
Replacements (Membrane
Replacement)
339 167 172
Belfair Treatment Plant
Expansion 5,265 440 412 622 3600 191
Belfair Sewer Debt &
Maintenance 7,4007191 1,2501426 1,2501425 1,2503824 3,650173 172 171
Total Capital Project
Expenditures
18,24612,91
0 2,7014,076 2,1121,877 3,5825,004 7,250470 221697 2,380786
Inventory and Future Needs Solid Waste Management
Mason County’s solid waste system consists of the larger Eells Hill Transfer Station in Shelton, Wa and three smaller “drop box”
locations in Belfair, Union, and Hoodsport, Wa. The Comprehensive Solid Waste Management Plan is currently being updated for
2023.requires updating and is included in this 6 year funding cycle. The last version from 2018 did identify some minor facility updates
and maintenance issues, as well as a need to review increased operational and capacity demands that will occur due to the growth in
the County overall as well as the concentrated growth projected for the Belfair UGA. The current needs for this budget cycle include a
complete master site plan design for the Eells Hill Transfer Station, determine future needs for Belfair Transfer Station, replacement of
the booths, tipping floor at all stations within the Eells Hill Transfer Station and equipment. This cycle includes funding for the Eells
Hill landfill post-closure activities.
Table 5. Solid Waste Management
Capital Projects Total (in
thousands) 20242025 20252026 20262027 20272028 20282029 20292030
Belfair Transfer Station Site Imp. 150 150 75 75
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 10
Capital Projects Total (in
thousands) 20242025 20252026 20262027 20272028 20282029 20292030
Comprehensive Solid Waste Mgmt.
Plan 10090 7530 25 30 30
Eells Hill Post-Closure Activities 30215 30215
Eells Hill Transfer Station Imp. 100200 200 100
Replace Drop Box Covers 450470 470 450
Replace Eells Hill Equipment 400681 424 100257 200 100
Transfer Station Booth Upgrades 360 360140 120 100
Total Capital Project Expenditures 1,5902,166 4651009 375847 650205 10075 30
Inventory and Future Needs County and Administrative Buildings
The last studies evaluating the space needs of County and Administrative Buildings were drafted in 2008 and 2012, a new
comprehensive overview is needed. Many buildings have morphed inside to accommodate the growth and movement of different
departments. With more advanced technology readily available to the County, several departments have implemented projects to
scan all records required for retention and then purge physical copies to state archives. These endeavors have allowed departments to
rid their office spaces of bulky filing cabinets making way for additional space. Building 8 will gain more office space on the first floor
with the movement of the Community Health and Human Services division of Public Health to 2300 Kati Ct., Suite A Shelton, Wa.
Continued population growth in the County will spur on the need for additional staffing and thus greater space needs. With theThe
movement of the North Precinct of the Mason County Sheriff’s Office into the old North Mason Regional Fire District building has
also opened, there have also been discussions regarding other County departments and a greater presence inhavingestablishing
satellite offices in this area.
Table 6. County and Administrative Buildings
Capital Projects Total (in
thousands) 20242025 20252026 20262027 20272028 20282029 20292030
Building #1 150185 50 15 1520 2025 25 2550
Building #2 80 530 305 530 305 5 5
Building #3 229187 144107 10 1015 15 2520 2520
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 11
Capital Projects Total (in
thousands) 20242025 20252026 20262027 20272028 20282029 20292030
Building #4 13595 10 5525 2510 10 2515 1025
Building #5 75 10 10 1020 20 205 510
Building #6 8875 2825 10 1510 1510 10 10
Building #7 85 1510 1020 1015 1510 1520 2010
Building #8 190200 1560 5520 2030 4030 30 30
Building #9 85 10 1015 1510 1025 2515 1510
Building #10 21302100 2000 5020 20 20 20 20
Building #11 190170 3010 50 50 20 20 20
Building #12 65107 1557 10 10 10 10 10
Building #13 60 10 10 10 10 10 10
Mason County Jail Improvement 275295 1065 6540 40 4050 6050 6050
Courthouse Improvements 15101500 1000 1000 200100 100 100 100
Juvenile Detention Improvements 15260 1710 2510 2510 2510 3010 3010
Sheriff’s Office Improvements 350210 80110 20 5020 5020 7520 7520
Memorial Hall 5260 27 53 510 5 510 5
North Mason County Facilities 180120 5020 1020 1020 1020 4020 6020
Total Capital Project Expenditures 6,0215,6895,749 2,5263,621 1,440413 535450 455415 540415 525435
Inventory and Future Needs Stormwater Management & Habitat Improvement
Mason County and the Skokomish Tribe (Local Sponsors) are partnering with the Army Corps of Engineers to construct five ecosystem
restoration projects within the Skokomish River watershed. The five projects are: Confluence Levee Removal, Wetland Restoration at
River Mile 9, Wetland Restoration at Grange, Side Channel Reconnection, and Upstream Large Woody Debris Installation. Mason
Conservation District is re-evaluating the Skokomish River Ecosystem Restoration project in greater detail, schedule and cost should
be available in 2025. Costs presented are the local share (35%). Fish passage projects at six different sites are also proposed.
Table 7. Stormwater Management & Habitat Improvement
Capital Projects Total Project
Cost 20242025 20252026 20262027 20272028 20282029 20292030
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 12
Skokomish River Ecosystem
Restoration 6,4007400 6,4007400
Skokomish Floodplain Reconnection &
Road Improvement 4832 4832
Little Skookum Inlet Tributaries Fish
Passage 3486 600 2286 600
Total Capital Project Expenditures 6,4008,318 6,400600 7118 600
Inventory and Future Needs Transportation Facilities
The Transportation Element and TIP Cap can be referenced for the majority of the transportation needs for the County, this CIP
includes the needs and financing for the facilities that house the materials and equipment that help to service, create, and upgrade
the roads within the County. This six-year program also includes maintenance to the administrative offices of Public Works.
Table 8. Transportation Facilities
Capital Projects Total (in
thousands) 20242025 20252026 20262027 2027202
8
2028202
9 20292030
North County Shop Site Planning 40 40 40
Public Works Campus Improvements 710 210 100 100 100 100 100
Public Works Equipment Storage Shed 210 10 200
Satellite Maintenance Yard Development 210 10 100 100 100
Total Capital Project Expenditures 9601,170 210270 150400 200 200100 100 100
Inventory and Future Needs Parks, Recreation, Open Space, and Trails
Table 3 of the Capital Facilities Element (Chapter 6 of the Mason County Comprehensive Plan) is a comprehensive inventory of the
parks in Mason County including federal, state, private, and County-owned. The latest Parks, Recreation, Open Space, and Trails plan
of 2022 lists planned improvements for facilities, as well as proposed new parks and trail facilities. There is a need for not only
improving many of the County’s existing facilities but also acquiring more acreage and facilities to grow with the population
projections. The program for the next six years includes the projects listed below and in more detail in the project worksheets.
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 13
Table 9. Parks, Recreation, Open Space, and Trails
Capital Projects
Total
(in
thousands)
20242025 20252026 20262027 20272028 20282029 20292030
Belfair Skate Park 666 666
Coulter Creek Park Development 1,848140180 1,848140180
Foothills County Park 849 849
Harvey Rendsland County Part
Planning and Improvement 180171 180171
Jacoby Park (Shorecrest)
Improvements 558648 558648 558
Latimer’s Landing Boat Ramp 1,000680760 1,000680760
Mason County Recreation
(MCRA) Improvements 8,4372351500 50 1851450 8,437
Mason Lake Boat Launch
Renovations 206273 206273
Menards Landing County Park 374126 126 374
North Bay Trail Project 1,035 1,035
Phillips Lake County Park 10 10 10
Sandhill Park Renovation 5,3241483 **5,324 4351483
Sunset Bluff Park Development 198369 924369 198
SW Area Park Study – Truman
Glick Improvements 364364 60 364304
Trails Development and Shelton
to Belfair Trail Program 2,400 2,400
Union Park Improvements 2,023635 63635 2,023
Union Street Ends Park at Orre
Nobles 5 5
Walker Park Improvements 1,2421188 7951188 1,242
Total Capital Project
Expenditures 26,7199,222 1,0002,008 5,32460 1,2423,694 2,593577 8,4471,017 8,1131,866
*Grants **Combination REET 2 and Grants
Chapter 6: Capital Facilities – Appendix A
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Page 14
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
Rates -reservoir inspection and
water system plan update
25 75 7525
Other (ARPA) 100 100
DOH Grants(unsecured)-AC
Pipe/Iso valve replacement
100 596 200530 635105 560 1,4311295
Grants (unsecured)-reservoir
painting
200 200 200
Commerce Grant (secured)Loans 100 100
Total Funding 300125100 75100 596200 200530 635105 560 180616201395
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 100
Other Professional Services (i.e. design, planning, etc.) 25
Machinery/Equipment
Construction 14951295
Total: 16201395 *Planning Estimate
Fund: 412 – Beard’s Cove Water System
Project Description: Isolation valve replacements ahead of AC pipe replacement, AC pipe design and replacement,
repainting of water reservoir, and update of the Beard’s Cove Water System plan to inform future facility needs and
timeline for implementation.AC pipe design and replacement.
Project Justification: Replacement of aging water system parts needed to ensure water availability and quality of
water is not downgraded.
Project Name: Beard’s Cove Water System Upgrades
Chapter 6: Capital Facilities – Appendix A
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Page 15
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 2025 2026 2027 2028 2029 2030 Total
Grants (unsecured)-reservoir painting 200 200
Total Funding 200 200
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.) 200
Machinery/Equipment
Construction
Total: 200 *Planning Estimate
Fund: 412 – Beard’s Cove Water System
Project Description: Isolation valve replacements ahead of AC pipe replacement, AC pipe design and replacement,
repainting of water reservoir, and update of the Beard’s Cove Water System plan to inform future facility needs and
timeline for implementation.Repainting of water reservoir.
Project Justification: Replacement of aging water system parts needed to ensure water availability and quality of
water is not downgraded.
Project Name: Beard’s Cove Water System Upgrades
Chapter 6: Capital Facilities – Appendix A
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Page 16
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 2025 2026 2027 2028 2029 2030 Total
Utility Rates 25 25
Total Funding 25 25
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 15
Other Professional Services (i.e. design, planning, etc.) 10
Machinery/Equipment
Construction
Total: 25 *Planning Estimate
Fund: 412 – Beard’s Cove Water System
Project Description: Isolation valve replacements ahead of AC pipe replacement, AC pipe design and replacement,
repainting of water reservoir, and update of the Beard’s Cove Water System plan to inform future facility needs and
timeline for implementation.Update of the Beard’s Cove Water System plan to inform future facility needs and
timeline for implementation.
Project Justification: Replacement of aging water system parts needed to ensure water availability and quality of
water is not downgraded
Project Name: Beard’s Cove Water System Upgrades
Chapter 6: Capital Facilities – Appendix A
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Page 17
COST ASSUMPTIONS (in thousands) SPENT TO DATE (in
thousands)
6-Year Planning Period Totals 60 (grants)
Engineering
Other Professional Services (i.e. design, planning, etc.) 30
Machinery/Equipment 397250
Construction 145150100
Total: 572400100 *Design Report
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
Rates 38 38 25 26 127
Other (ARPA)
Grants(secured) 345100 1000 445100
Loans
Total Funding 383100 138 25 26 572100
Fund: 411 – Rustlewood Water
Project Description: Review and update water system plan, reservoir inspection, and isolationIsolation valve
replacement.
Project Justification: Improve water quality and system reliability. Replace/repair system components that have
reached end of useful life.
Project Name: Rustlewood Water System Upgrades
Chapter 6: Capital Facilities – Appendix A
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Page 18
COST ASSUMPTIONS (in thousands) SPENT TO DATE (in
thousands)
6-Year Planning Period Totals 60 (grants)
Engineering 25
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment 50
Construction 150
Total: 225 *Design Report
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 2025 2026 2027 2028 2029 2030 Total
Rates
Other (ARPA)
Grants(secured) 225 225
Loans
Total Funding 225 225
Fund: 411 – Rustlewood Water
Project Description: VFD upgrade
Project Justification: Improve water quality and system reliability.
Project Name: Rustlewood Water System Upgrades
Chapter 6: Capital Facilities – Appendix A
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Page 19
COST ASSUMPTIONS (in thousands) SPENT TO DATE (in
thousands)
6-Year Planning Period Totals 60 (grants)
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 35
Total: 35 *Design Report
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 2025 2026 2027 2028 2029 2030 Total
Rates
Other (ARPA)
Grants(secured) 35 35
Loans
Total Funding 35 35
Fund: 411 – Rustlewood Water
Project Description: Discrete sample station installation.
Project Justification: Improve water quality and system reliability. Replace/repair system components that have
reached end of useful life.
Project Name: Rustlewood Water System Upgrades
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 20
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
Rates 5 5 90 100
DOE Grant (secured)- water quality
nutrient plan
156110 156110
Grants(unsecured)- 20 25080 110100 125 30 30 420325125
Total Funding 156135 25085 110100 125 30 3090 576535125
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 355125
Other Professional Services (i.e. design, planning, etc.) 80
Machinery/Equipment 100
Construction
Total: 535125 *Planning Level
Fund: 411 – Rustlewood Sewer
Project Description: Facilities plan, upgrade process control components, and water quality nutrient reduction plan,
receiving water study, and outfall repair/replacement (beyond 6-year).Prepare and submit an approvable engineering
report or facilities plan addressing outfall rehabilitation and nutrient reduction.
Project Justification: The facilities plan needs to be updated to reflect implementation of new permit requirements
and nutrient reduction plan. A receiving water study is to be completed to determine outfall repair/replacement
requirements.Submittal for Ecology review and approval due January 30, 2029 and is necessary for permit compliance.
Project Name: Rustlewood Waste Water System Upgrades
Chapter 6: Capital Facilities – Appendix A
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Page 21
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 2025 2026 2027 2028 2029 2030 Total
Utility Rates 5 5 90 100
Grants(unsecured)-
Total Funding 5 5 90 100
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment 100
Construction
Total: 100 *Planning Level
Fund: 411 – Rustlewood Sewer
Project Description: Facilities plan, upgrade process control components, and water quality nutrient reduction plan,
receiving water study, and outfall repair/replacement (beyond 6-year).
Project Justification: The facilities plan needs to be updated to reflect implementation of new permit requirements
and nutrient reduction plan. A receiving water study is to be completed to determine outfall repair/replacement
requirements.
Fund: 411 – Rustlewood Sewer
Project Description: Upgrade process control components,.
Project Justification: The facilities plan needs to be updated to reflect implementation of new permit requirements
and nutrient reduction plan. A receiving water study is to be completed to determine outfall repair/replacement
requirements.This project will replace system components that have reached end of useful life. Functioning
membranes are essential for permit compliance.
Project Name: Rustlewood Waste Water System Upgrades
Chapter 6: Capital Facilities – Appendix A
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Page 22
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 2025 2026 2027 2028 2029 2030 Total
Rates
DOE Grant (secured)- 110 110
Total Funding 110 110
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 110
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction
Total: 110 *Planning Level
Fund: 411 – Rustlewood Sewer
Project Description: Water quality nutrient reduction plan., receiving water study, and outfall repair/replacement
(beyond 6-year).
Project Justification: The facilities plan needs to be updated to reflect implementation Implementation of new
permit requirements and nutrient reduction plan. A receiving water study is to be completed to determine outfall
repair/replacement requirements.
Project Name: Rustlewood Waste Water System Upgrades
Chapter 6: Capital Facilities – Appendix A
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Page 23
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 2025 2026 2027 2028 2029 2030 Total
Rates
DOE Grant (secured)-
Grants(unsecured)- 20 80 100
Total Funding 20 80 100
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 20
Other Professional Services (i.e. design, planning, etc.) 80
Machinery/Equipment
Construction
Total: 100 *Planning Level
Fund: 411 – Rustlewood Sewer
Project Description: Submit sampling and Quality Assurance Project Plan (QAPP) by March 1, 2028 and complete a
receiving water study.
Project Justification: The facilities plan needs to be updated to reflect implementation of new permit requirements
and nutrient reduction plan. A receiving water study is to be completed by March 1, 2028 to determine outfall
repair/replacement requirements and is necessary for permit compliance..
Project Name: Rustlewood Waste Water System Upgrades
Chapter 6: Capital Facilities – Appendix A
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Page 24
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 2025 2026 2027 2028 2029 2030 Total
Rates
DOE Grant (secured)-
Grants(unsecured)-
Total Funding
COST ASSUMPTIONS (in thousands) This Project is beyond this six
year financing period but is
dependent on work
completed within the 2025-
2030.
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction
Total:
Fund: 411 – Rustlewood Sewer
Project Description: outfall Outfall repair/replacement (beyond 6-year).
Project Justification: The facilities plan needs to be updated to reflect implementation of new permit requirements
and nutrient reduction plan. A receiving water study is to be completed to determine outfall repair/replacement
requirements.Outfall repair or replacement is necessary for permit compliance.
Project Name: Rustlewood Waste Water System Upgrades
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 25
COST ASSUMPTIONS (in thousands) SPENT TO DATE (in
thousands)
6-Year Planning Period Totals 100 (rates)
Engineering 8001300320
Other Professional Services (i.e. design, planning,
etc.)
Machinery/Equipment 1,60520
Construction 2001450
Total: 2,605320 *Planning Level/Design Report
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 2025 2026 2027 2028 2029 2030 Total
Rates- 127 127
Grants/Rates – (secured) 193 193
Grants/Loans/Rates (unsecured)- 1250 500 500 2,450
Total Funding 520320 1250 500 500 2,770320
Fund: 403 – North Bay Sewer System
Project Description: General sewer and facility plan., process monitoring equipment replacement,
replace/upgrade/expand final effluent filters, planning and design of waste reclamation facility expansion, and utility
relocate for SR 302/WSDOT fish barrier project.
Project Justification: North Bay service area is growing and the facility plan needs updating per WAC.; replace/repair
system components that have reached end of useful life; relocate force main per WSDOT franchise requirements;
expansion needed in future to serve future growth.
Project Name: North Bay Treatment Plant Upgrades
Chapter 6: Capital Facilities – Appendix A
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Page 26
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment 20
Construction
Total: 20 * Design Report
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 2025 2026 2027 2028 2029 2030 Total
Rates- 20 20
Grants/Rates – (secured)
Grants/Loans/Rates (unsecured)-
Total Funding 20 20
Fund: 403 – North Bay Sewer System
Project Description: Process monitoring equipment replacement.
Project Justification: North Bay service area is growing and the facility plan needs updating per WAC;
replaceReplace/repair system components that have reached end of useful life.; relocate force main per WSDOT
franchise requirements; expansion needed in future to serve future growth.
Project Name: North Bay Treatment Plant Upgrades
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 27
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment 175
Construction 25
Total: 200 *Planning Level & Design Report
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 2025 2026 2027 2028 2029 2030 Total
Rates-
Grants/Rates – (secured)
Grants/Loans/Rates (unsecured)- 200 200
Total Funding 200 200
Fund: 403 – North Bay Sewer System
Project Description: General sewer and facility plan, process monitoring equipment replacement,
Rreplace/upgrade/expand final effluent filters, planning and design of waste reclamation facility expansion, and utility
relocate for SR 302/WSDOT fish barrier project..
Project Justification: North Bay service area is growing and the facility plan needs updating per WAC;
replaceReplace/repair system components that have reached end of useful life; relocate force main per WSDOT
franchise requirements; expansion needed in future to serve future growth..
Project Name: North Bay Treatment Plant Upgrades
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 28
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 980
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 1050
Total: 2,030 *Planning Level
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 2025 2026 2027 2028 2029 2030 Total
Rates-
Grants/Rates – (secured)
Grants/Loans/Rates (unsecured)- 980 525 525 2030
Total Funding 980 525 525 2,030
Fund: 403 – North Bay Sewer System
Project Description: Design/construction of waste reclamation facility (WRF) expansion.
Project Justification: This project will be triggered by growth and guided by the General Sewer and Facility Plan
Update to be completed in 2025.
Project Name: North Bay Treatment Plant Upgrades
Chapter 6: Capital Facilities – Appendix A
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Page 29
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 200
Total: 200 *Design Report
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 2025 2026 2027 2028 2029 2030 Total
Rates-
Grants/Rates – (secured)
Grants/Loans/Rates (unsecured)- 200 200
Total Funding 200 200
Fund: 403 – North Bay Sewer System
Project Description: utility Utility relocate for SR 302/WSDOT fish barrier project.
Project Justification: North Bay service area is growing and the facility plan needs updating per WAC; replace/repair
system components that have reached end of useful life; relocateRelocate force main per WSDOT franchise
requirements; expansion needed in future to serve future growth.
Project Name: North Bay Treatment Plant Upgrades
Chapter 6: Capital Facilities – Appendix A
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Page 30
COST ASSUMPTIONS (in thousands) SPENT TO DATE (in
thousands)
6-Year Planning Period Totals Est. 75 (ARPA 2024)
Engineering 3501,77575
Other Professional Services (i.e. design, planning, etc.) 200
Machinery/Equipment
Construction 1850400
Total: 24002,17575 *Planning Level
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
Other (ARPA)- 20017575 20017575
Grants (unsecured)- 200 200 1850 1850400
Total Funding 200177575 200 350200 1850 2,4002,17575
Fund: 413 – Belfair Sewer System
Project Description: Install 3rd submersible pump in PS #1, Log Yard Road extension design, Romance Hill extension
design, and PSIC collection system expansion.Log Yard Road extension design., Romance Hill extension design, WRF
and reclaim capacity design, and install two (2) new membranes in existing bays.
Project Justification: In 2012, the County completed the first phase of the Belfair sewer system. Collection system
expansion is necessary to facilitate continued growth within the UGA and the financial viability of the sewer system.
Future expansion areas include: Log Yard industrial area, Romance Hill area and southern Puget Sound Industrial
Center (PSIC) basins.
Project Name: Belfair Collection & WRF System Expansion
Chapter 6: Capital Facilities – Appendix A
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Page 31
COST ASSUMPTIONS (in thousands) SPENT TO DATE (in
thousands)
6-Year Planning Period Totals
Engineering 100
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction
Total: 100 *Planning Level
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 2025 2026 2027 2028 2029 2030 Total
Other (ARPA)- 100 100
Grants (unsecured)-
Total Funding 100 100
Fund: 413 – Belfair Sewer System
Project Description: Log Yard RoadRomance Hill extension design.
Project Justification: Collection system expansion is necessary to facilitate continued growth within the UGA and the
financial viability of the sewer system.In 2012, the County completed the first phase of the Belfair sewer system.
Collection system expansion is necessary to facilitate continued growth within the UGA and the financial viability of
the sewer system. Future expansion areas include: Log Yard industrial area, Romance Hill area and southern Puget
Sound Industrial Center (PSIC) basins.
Project Name: Belfair Collection & WRF System Expansion
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 32
COST ASSUMPTIONS (in thousands) SPENT TO DATE (in
thousands)
6-Year Planning Period Totals
Engineering 1600
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction
Total: 1600 *Planning Level
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 2025 2026 2027 2028 2029 2030 Total
City of Bremerton – Commerce Grant 1600 1600
Other (ARPA)-
Grants (unsecured)-
Total Funding 1600 1600
Fund: 413 – Belfair Sewer System
Project Description: Design next phase of collection system, Water Reclamation Facility and reclaim water
use/disposal improvements.Log Yard Road extension design.
Project Justification: This project is in response to anticipated growth resulting from Belfair UGA rezoning and to
further evaluate service to a portion of the City of Bremerton Puget Sound Industrial Center (PSIC).In 2012, the County
completed the first phase of the Belfair sewer system. Collection system expansion is necessary to facilitate continued
growth within the UGA and the financial viability of the sewer system. Future expansion areas include: Log Yard
industrial area, Romance Hill area and southern Puget Sound Industrial Center (PSIC) basins.
Project Name: Belfair Collection & WRF System Expansion
Chapter 6: Capital Facilities – Appendix A
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Page 33
COST ASSUMPTIONS (in thousands) SPENT TO DATE (in
thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 400
Total: 400 *Planning Level
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 2025 2026 2027 2028 2029 2030 Total
Other (ARPA)-
Grants (unsecured)- 200 200 400
Total Funding 200 200 400
Fund: 413 – Belfair Sewer System
Project Description: Log Yard Road extension design.Install two new membranes in existing bays.
Project Justification: Provides for up to twice the exising capacity and redundancy prior to needing it. This project is
in response to anticipated growth.In 2012, the County completed the first phase of the Belfair sewer system.
Collection system expansion is necessary to facilitate continued growth within the UGA and the financial
viability of the sewer system. Future expansion areas include: Log Yard industrial area, Romance Hill area and
southern Puget Sound Industrial Center (PSIC) basins.
Project Name: Belfair Collection & WRF System Expansion
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 34
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.) 445
Machinery/Equipment 4820339
Construction
Total: 5,265339 *Design Report
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
Rates 440 412167 172 172 191 1,215339
Other (Combo Grants/Rates/Loans based on
2024 plan)
Grants (unsecured) 450 450
Loans (unsecured) 3600 3600
Total Funding 440 412167 622 3600172 191 5,265339
Fund: 413 – Belfair Sewer System
Project Description: Treatment plant feed forward pumps rebuild, treatment plant process monitoring equipment
replacement and aeration system repairs, membrane replacements, treatment plant flow permitting and reclaimed
water disposal expansion, and various maintenance items for WRF.Membrane replacement.
Project Justification: In 2012, the County completed the first phase of the Belfair sewer system. Projects listed here
are needed to repair/replace system components that have reached the end of useful life AND expand treatment and
disposal capacity to accommodate future growth.Projects listed here are needed to repair/replace system
components that have reached the end of useful life. Functioning membranes are essential for permit compliance.
Project Name: Belfair Treatment Plant ExpansionWRF Component Replacements
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 35
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other (Debt) 7,4007,191
Machinery/Equipment
Construction
Total: 7,4007,191
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
Rates 176 175 174 173 172 171 1,041
.09 Sales & Use Tax 450 450 450 450 1,8001,350
REET 2 800 800 8003,200 3200 5,6004,800
Grants/Loans
Total Funding 1,2501,426 1,2501,425 1,2503,824 3,650173 172 171 7,4007,191
Fund: 413 – Belfair Sewer System
Project Description: Sales and Use Taxes (0.09) and REET2 are used for the initial capital construction project debt
repayment which will end in 2027. Loan repayment for a recent collection system expansion and pump station is paid
by utility rates.
Project Justification: There have been insufficient customers to pay all utility expenses, so Sales and Use Tax and
REET2 have been utilized. As the customer base grows and rates increase, ther will be less reliance on 0.09 and
REET2.In 2012, the County completed the first phase of the Belfair sewer system with a combination of grants and
loans. The system is not financially viable unless Sales and Use Taxes and REET2 are used for debt and capital projects.
Table includes existing debt costs of system and large repairs and maintenance costs.
Project Name: Belfair Sewer System Debt and Repairs
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 36
Fund: 402 – Solid Waste
Project Description: Complete site design plan, preliminary engineering and costs for upgrades recommended in the
Comprehensive Solid Waste Management PlanComplete master site plan design, planning level drawings, concept
cost estimates, project sequencing and procurement process.
Project Justification: Safety at the facility as well as efficient handling of waste streams is a concern. As the County
grows in population the transfer station gets busier, requiring upgrades to maintain adequate capacity for the waste
stream coming in.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 100
Other Professional Services (i.e. design, planning, etc.) 200
Machinery/Equipment
Construction
Total: 100200 *Planning Estimate
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
Rates 200 200
.09 Sales & Use Tax
REET 2
Grants/Loans 100 100
Total Funding 200 100 100200
Project Name: Eells Hill Transfer Station Improvements
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 37
Fund: 402 – Solid Waste
Project Description: Evaluate future needs and determine suitability of current location and complete alternate site
selection process, as needed. Complete site design plan, preliminary engineering and costs for upgrades
recommended in the Comprehensive Solid Waste Management Plan.
Project Justification: Flow control and growth have increased the demand for services in Belfair.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 150
Other Professional Services (i.e. design, planning) 150
Machinery/Equipment
Construction
Total: 150 *Planning Level
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
Rates 75 75 150
.09 Sales & Use Tax
REET 2
Grants/Loans 150 150
Total Funding 150 75 75 150
Project Name: Belfair Transfer Station Site Improvements
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 38
Fund: 402 – Solid Waste
Project Description: Update the Comprehensive Solid Waste Management Plan.
Project Justification: The revised code of Washington RCW 70.95 requires a plan review/update every five years. The
current plan was adopted in 2018. The Plan will incorporate new legislative requirements.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning) 10090
Machinery/Equipment
Construction
Total: 10090 *Planning Estimate
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
Rates 7530 25 30 30 10090
.09 Sales & Use Tax
REET 2
Grants/Loans
Total Funding 10030 30 30 10090
Project Name: Comprehensive Solid Waste Management Plan
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 39
Fund: 402 – Solid Waste
Project Description: Replace booths at Eels Hill, Union, Belfair and Hoodsport transfer stations. Evaluate utility needs
for potential upgrades in conjunction with booth replacement. Replace tipping floor at Eells Hill facility.
Project Justification: Booths have reached the end of their useful life. This replacement is necessary for health and
safety of employees. Eells Hill tipping floor has been repaired numerous times and is in need of replacement.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning)
Machinery/Equipment 350
Construction 10
Total: 360 *Planning Level
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
Rates 360140 120 100 360
.09 Sales & Use Tax
REET 2
Grants/Loans
Total Funding 360140 120 100 360
Project Name: Transfer Station Booth Upgrades
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 40
Fund: 402 428 – Solid WasteLandfill Reserve
Project Description: Complete groundwater monitoring and final report.Decommission four gas monitoring wells per
State requirements. Decommission eight groundwater monitoring wells per State requirements.
Project Justification: Required per state law governing landfill closures.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 5
Other Professional Services (i.e. design, planning) 30
Machinery/Equipment
Construction 210
Total: 30215 *Planning Estimate
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
Rates 30215 30215
.09 Sales & Use Tax
REET 2
Grants/Loans
Total Funding 30215 30215
Project Name: Eells Hill Post-Closure Activities
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 41
Fund: 402 – Solid Waste
Project Description: Replace equipment on a regular basis.
Project Justification: Planned equipment replacement when useful life is nearing end and/or maintenance costs
become excessive. Loader, in-bound scales and excavator in next 6 years.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning)
Machinery/Equipment 400681
Construction
Total: 400681 *Planning Estimate
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
Rates 424 257100 200 100 400681
.09 Sales & Use Tax
REET 2
Grants/Loans
Total Funding 424 100257 200 100 400681
Project Name: Replace Eells Hill Equipment
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 42
Fund: 402 – Solid Waste
Project Description: Replace the covers at Hoodsport, Union and Belfair.
Project Justification: Reached useful life and in need of replacement.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning)
Machinery/Equipment
Construction 450470
Total: 450470 *Planning Estimate
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
Rates
.09 Sales & Use Tax
REET 2
Grants/Loans - unsecured 470 450 450470
Total Funding 470 450 450470
Project Name: Replace Drop Box Covers
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 43
Fund: REET 2 – Capital Improvement Program
Project Description: Develop 35 acre park along Oakland Bay with beach access, trail development and other passive recreation
opportunities. Main improvements to include improved entry road, formal parking, beach access, and picnic facilities and other
improvements as needed.
Project Justification: County Parks and Recreation Plan placed high priority on water/beach access and trail development.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 2061.5
Other Professional Services (i.e. design, planning, etc.) 33
Machinery/Equipment
Construction 165904307.5
Total: 198924369 *Planning Estimate
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET 2) 924369 198 198369
Other
Grants
Loans
Total Funding 924369 198 198924369
Project Name: Sunset Bluff Park Development
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 44
Fund: REET 2 – Capital Improvement Program
Project Description: This project includes planning/design, development and construction services. To include development of
trails, signage, regular maintenance of playground area, shelter pad, picnic tables, memorial marker, and basketball/pickleball court
and other improvements as needed..
Project Justification: There is no current plan of record for this park site. Site also has potential as a trailhead for a Regional Trail
ih
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 60
Other Professional Services (i.e. design, planning, etc.) 61
Machinery/Equipment
Construction 304
Total: 60364364 *Planning Estimate
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET 2) 60 364304 36460364
Other
Grants
Loans
Total Funding 60 364304 36460364
Project Name: SW Area Park Study – Truman Glick Improvements
Chapter 6: Capital Facilities – Appendix A
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Page 45
Fund: REET 2 – Capital Improvement Program
Project Description: Scope of this project includes planning/design and development services to complete the renovation of
Sandhill Park. Main work would include synthetic multi-purpose football fields, fencing, improved drainage, new playground,
maintenance shop, and sport field lighting and other improvements as needed.
Project Justification: This project is listed as a high priority in the County Parks and Recreation Plan. Addition of new equipment
to existing facility.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 10247
Other Professional Services (i.e. design, planning, etc.) 526
Machinery/Equipment
Construction 4,7984251236
Total: 5,3244351483 *Planning Estimate
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET 2) 4,798 4351483 4,7981483
Other
Grants 526 526
Loans
Total Funding 5,324 4351483 5,3244351483
Project Name: Sandhill Park Renovation
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 46
Fund: REET 2 – Capital Improvement Program
Project Description: Would involve completing a park plan to facilitate public access to the park and then the development of a
parking area, picnic facility, and passive recreation and support facilities.
Project Justification: This Park was donated to Mason County in 2007 by Washington State Parks. It provides water access to Jiggs
Lake. Water access is the top priority in the County Parks and Recreation Plan. Additional developed park space is needed on the
Tahuya Peninsula.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 20
Other Professional Services (i.e. design, planning, etc.) 30
Machinery/Equipment
Construction 150151
Total: 180171 *Planning Estimate
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET 2) 180171 180171
Other
Grants
Loans
Total Funding 180171 180171
Project Name: Harvey Rendsland County Park Planning and Improvement
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 47
Fund: REET 2 – Capital Improvement Program
Project Description: Scope of this project includes basic park improvements, including park amenities such as tree removal, picnic
tables, park benches, trash containers, and signage, and other improvements as needed.
Project Justification: This is a small and cost effectivecost-effective project consistent with goals in the Comprehensive Plan.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 10
Total: 10 *Planning Estimate
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET 2) 10 10 10
Other
Grants
Loans
Total Funding 10 10 10
Project Name: Phillips Lake County Park
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 48
Fund: REET 2 – Capital Improvement Program
Project Description: This park was transferred from the Port of Tahuya to Mason County in 2006. Project scope includes
improvements that would incorporate ADA access improvements, new picnic facilities, non-motorized watercraft launch site, and
new park amenities such as park benches and garbage cans and other improvements as needed.
Project Justification: Project listed in the County Parks and Recreation Plan as a priority for implementation.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 5
Other Professional Services (i.e. design, planning, etc.) 62
Machinery/Equipment
Construction 312121
Total: 374126 *Planning Estimate
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET 2) 126 374 374126
Other
Grants
Loans
Total Funding 126 374 374126
Project Name: Menards Landing County Park
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 49
Fund: REET 2/Grants – Capital Improvement Program
Project Description: Project scope would involve needed renovations and improvements to MCRA Park. The improvements
include: new field lights, restroom renovation, new bleachers, play equipment surfacing, asphalt, replace sidewalk/pathway to fields,
scoreboards, turf replacement, and concession building. Projects include restroom-concession building, parking and master
planning. Add shop lean-to for equipment storage and other improvements as needed.
Project Justification: Project listed in the County Parks and Recreation Plan for implementation.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 250
Other Professional Services (i.e. design, planning, etc.) 1,403
Machinery/Equipment
Construction 7,0341851250
Total: 8,4372351500 *Planning Estimate
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20254 20252026 20262027 20272028 20282029 20292030 Total
In House (REET 2) 50 1851450 8,437 8,4372351500
Other (may be grants + Reet 2)
Grants
Loans
Total Funding 50 1851450 8,437 8,4372351500
Project Name: Mason County Recreation (MCRA) Improvements
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 50
Fund: REET 2 – Capital Improvement Program
Project Description: Renovation of restroom facility, play equipment, picnic shelter. Add RV cover for park hostsmall shelter,
renovate/replace information kiosk and other improvements as needed.
Project Justification: Original building from 1970’s needs ADA upgrades.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 4120
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 165253
Total: 206273 *Planning Estimate
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET 2) 206273 206273
Other
Grants
Loans
Total Funding 206273 206273
Project Name: Mason Lake Boat Launch Renovations
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 51
Fund: REET 2 – Capital Improvement Program
Project Description: Project scope would involve implementation of Park Improvement Plan based on Park Site Plan developed in
2008. Improvements would provide more amenities at the park than what currently exist.Improve parking area, picnic shelter, add
beach access-pathway & stairs and other improvements as needed.
Project Justification: Project listed in the County Parks and Recreation Plan for implementation.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 50108
Other Professional Services (i.e. design, planning, etc.) 93
Machinery/Equipment
Construction 465508540
Total: 558648 *Planning Estimate
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET 2) 558648 558 558648
Other
Grants
Loans
Total Funding 558648 558 558648
Project Name: Jacoby Park (Shorecrest) Improvements
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 52
Fund: REET 2 – Capital Improvement Program
Project Description: This park serves the Hoodsport area as the primary Community Park and has a play area, basketball court,
restroom building and open field area. Improvements would involve addition of amenities to improve the user experience; this
would include picnic facilities, ADA improvements, signage, and renovation of the existing turfand other improvements as needed.
A dog park has recently been completed at this location in 2023.
Project Justification: Project listed in the County Parks and Recreation Plan.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.) 138
Machinery/Equipment
Construction 711
Total: 849 *Planning Estimate
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET 2) 849 849
Other
Grants
Loans
Total Funding 849 849
Project Name: Foothills County Park
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 53
Fund: REET 2 – Capital Improvement Program
Project Description: Develop additional waterfront property and to develop trail network and boardwalk.Expand parking area and
other improvements as needed.
Project Justification: Waterfront park land and trails were rated highest priority in the County Parks and Recreation Plan.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 308
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 1,540140180
Total: 1,848140180 *Planning Estimate
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET 2) 1,848140180 1,848140180
Other
Grants
Loans
Total Funding 1,848140180 1,848140180
Project Name: Coulter Creek Park Development
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 54
Fund: REET 2 – Capital Improvement Program
Project Description: ADA upgrades, picnic shelter, basketball/pickleball court, beach access and pathway/stairs, overflow parking,
and other improvements as needed..
Project Justification: Picnic shelter and other improvements consistent with the County Parks and Recreation Plan.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 20730198
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 1,035765990
Total: 1,2427951188 *Planning Estimate
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET 2) 7951188 1,242 12427951188
Other
Grants
Loans
Total Funding 7951188 1,242 1,2427951188
Project Name: Walker Park Improvements
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 55
Fund: REET 2 – Capital Improvement Program
Project Description: Pathway connecting Port of Allyn with Coulter Creek Park. A concept plan has been completed investigating
how a non-motorized pathway could be built along the County Road Right of Way to connect the Port of Allyn Park with Coulter
Creek Park to the tip of Case Inlet. The first phase would be just over two miles long. This trail could also be the beginning of a
larger trail network connecting Allyn with Belfair. The County Trails Fund, administered by Public Works could be one of the
primary funding sources for this project. State grant funding is another possibility. The addition of trails and water access were high
priorities in the recent parks plan and this project would provide both a trail and access to water.
Project Justification: High-priority project from both the 2006 Park Plan and 2008 County Regional Trails Plan and the 2013 Parks
& Trails Comprehensive Plan.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 190
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 845
Total: 1,035
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total
In House (REET 2) 1,035 1,035
Other
Grants
Loans
Total Funding 1,035 1,035
Project Name: North Bay Trail Project
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 56
Fund: REET 2 – Capital Improvement Program
Project Description: Dog park and ADA upgrades.ADA upgrades and potential for dog park and/or pickleball court, shelter &
lighting, improve parking and other improvements as needed.
Project Justification: New or renovated restroom and ADA improvements.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 337105
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 1,686530
Total: 2,023635 *Planning Estimate
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET 2) 635 2,023 2,023635
Other
Grants
Loans
Total Funding 635 2,023 2,023635
Project Name: Union Park Improvements
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 57
Fund: REET 2 – Capital Improvement Program
Project Description: Skate Park for Mason County. County would need to purchase property in order for ease of
accessibility.
Project Justification: Consistent with the County Parks and Recreation Plan.
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET 2) 666 666
Other
Grants
Loans
Total Funding 666 666
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 138
Other Professional Services (i.e. design, planning, etc.) 132
Machinery/Equipment
Construction 396
Total: 666 *Planning Estimate
Project Name: Belfair Skate Park
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 58
Fund: REET 2 – Capital Improvement Program
Project Description: Trail development program for Mason County.
Project Justification: Begin implementation of a trail development program as per the County Regional Trails Plan.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 2,400
Total: 2,400
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total
In House (REET 2) 2,400 2,400
Other
Grants
Loans
Total Funding 2,400 2,400
Project Name: Trails Development and Shelton to Belfair Trail Program
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 59
Fund: REET 2 – Capital Improvement Program
Project Description: Scope of this project includes but not limited to planning/design and development to renovate
the existing County Boat Ramp Floats and install Security Lighting. New asphalt in parking lot and other
improvements as needed.
Project Justification: Project listed as a high priority in the County Parks and Recreation Plan. Project would enhance
water access and boating.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 50
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 1,000630710
Total: 1,000680760 *Planning Estimate
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET 2) 1,000680760 1,000680760
Other
Grants
Loans
Total Funding 1,000680760 1,000680760
Project Name: Latimer’s Landing Boat Ramp
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 60
Fund: REET 2 – Capital Improvement Program
Project Description: There are four street ends in the Union area that citizens are interested in converting to small
water access pocket parks. These sites can also facilitate access from water to land as well for kayakers and canoes.
These sites could enhance the Cascadia Marine Trail. The plan is to begin working on the Orre Nobles site.
Project Justification: County Parks and Recreation Plan placed high priority on water/beach access and trail
development. Union Improvement Club supports this project as well.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 5
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction
Total: 5
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total
In House (REET 2) 5 5
Other
Grants
Loans
Total Funding 5 5
Project Name: Union Street Ends Park at Orre Nobles
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 61
Fund: REET 1 – Capital Improvement Program
Project Description: HVAC (2025), new window improvements, carpet, paint, parking lot (2025), elevator upgrade and
various improvements as per facilities assessment (2025).
Project Justification: Mason County existing facilities assessment.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 150185
Total: 150185
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET I) 50 15 1520 2025 25 2550 150185
Other
Grants
Loans
Total Funding 50 15 1520 2025 25 2550 150185
Project Name: Building #1 Improvements
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 62
Fund: REET 1 – Capital Improvement Program
Project Description: New heat pump (2025), new windows, carpet, paint and various improvements as per facilities
assessment.
Project Justification: Mason County existing facilities assessment.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 80
Total: 80
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET I) 530 305 530 305 5 505 80
Other
Grants
Loans
Total Funding 530 305 530 305 5 5 80
Project Name: Building #2 Improvements
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 63
Fund: REET 1 – Capital Improvement Program
Project Description: HVAC (2025), new roof (2025), paint, parking lot, pumps for water removal, ceiling tile (2025),
carpet and various building improvements as per facilities assessment.
Project Justification: Mason County existing facilities assessment.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 229187
Total: 229187
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET I) 144107 10 1015 15 2520 2520 229187
Other
Grants
Loans
Total Funding 144107 10 1015 15 2520 2520 229187
Project Name: Building #3 Improvements
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 64
Fund: REET 1 – Capital Improvement Program
Project Description: HVAC, roof, Ppaint, carpet, lighting, windows, r/r remodel and various building improvements as
per facilities assessment.
Project Justification: Mason County existing facilities assessment.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 13595
Total: 13595
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET I) 10 5525 2510 10 2515 1025 13595
Other
Grants
Loans
Total Funding 10 5525 2510 10 2515 1025 13595
Project Name: Building #4 Improvements
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 65
Fund: REET 1 – Capital Improvement Program
Project Description: HVAC, paint, windows, roof, parking lot, ramp and various building improvements as per
facilities assessment (2025). A new ramp was completed in 2024.
Project Justification: Mason County existing facilities assessment.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 75
Total: 75
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET I) 10 10 1020 20 205 510 75
Other
Grants
Loans
Total Funding 10 10 1020 20 205 510 75
Project Name: Building #5 Improvements
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 66
Fund: REET 1 – Capital Improvement Program
Project Description: Paint, carpet, HVAC, ramps, remodel to conference rooms (2025) and various building
improvements as per facilities assessment.
Project Justification: Mason County existing facilities assessment.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 8875
Total: 8875
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET I) 2825 10 1510 1510 10 10 8875
Other
Grants
Loans
Total Funding 2825 10 1510 1510 10 10 8875
Project Name: Building #6 Improvements
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 67
Fund: REET 1 – Capital Improvement Program
Project Description: HVAC, paint, carpet, parking lot, tree removal, and various building improvements as per
facilities assessment (2025).
Project Justification: Mason County existing facilities assessment.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 85
Total: 85
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET I) 1510 1020 1015 1510 1520 2010 85
Other
Grants
Loans
Total Funding 1510 1020 1015 1510 1520 2010 85
Project Name: Building #7 Improvements
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 68
Fund: REET 1 – Capital Improvement Program
Project Description: HVAC, paint, carpet, ceiling tile, parking lots, windows (2025), and various building
improvements as per facilities assessment.
Project Justification: Mason County existing facilities assessment.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 190200
Total: 190200
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET I) 1560 5520 2030 4030 30 30 190200
Other
Grants
Loans
Total Funding 1560 5520 2030 4030 30 30 190200
Project Name: Building #8 Improvements
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 69
Fund: REET 1 – Capital Improvement Program
Project Description: Windows, paint, carpet, parking lot, and various building improvements as per facilities
assessment (2025).
Project Justification: Mason County existing facilities assessment.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 85
Total: 85
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET I) 10 1015 1510 1025 2515 1510 85
Other
Grants
Loans
Total Funding 10 1015 1510 1025 2515 1510 85
Project Name: Building #9 Improvements
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 70
Fund: REET 1 – Capital Improvement Program
Project Description: Phase 2 of building construction (2025), parking lot, windows, and various building
improvements, renovate newly purchased facility to District Court needs.
Project Justification: Mason County existing facilities assessment.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 21302100
Total: 21302100
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET I) 2000 5020 20 20 20 20 21302100
Other
Grants
Loans
Total Funding 2000 5020 20 20 20 20 21302100
Project Name: Building #10 Improvements
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 71
Fund: REET 1 – Capital Improvement Program
Project Description: Remove bentonite, coveredCovered storage, fencing, and HVAC and various building
improvements (2025).
Project Justification: Mason County existing facilities assessment.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 190170
Total: 190170
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET I) 3010 50 50 20 20 20 190170
Other
Grants
Loans
Total Funding 3010 50 50 20 20 20 190170
Project Name: Building #11 Improvements
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 72
Fund: REET 1 – Capital Improvement Program
Project Description: HVAC, new roof (2025), and parking lot garage doors (2025).
Project Justification: Mason County existing facilities assessment.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 65107
Total: 65107
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET I) 1557 10 10 10 10 10 65107
Other
Grants
Loans
Total Funding 1557 10 10 10 10 10 65107
Project Name: Building #12 Improvements
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 73
Fund: REET 1 – Capital Improvement Program
Project Description: Roofing, Paint, Carpet, HVAC and various building improvements (2025).
Project Justification: Newly leased building in 2024 for housing the Community Health and Human Services division
of Public Health.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 60
Total: 60
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 2025 2026 2027 2028 2029 2030 Total
In House (REET I) 10 10 10 10 10 10 60
Other
Grants
Loans
Total Funding 10 10 10 10 10 10 60
Project Name: Building #13 Improvements
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 74
Fund: REET 1 – Capital Improvement Program
Project Description: Paint (2025), outside fencing (2025), parking lot, upgrade camera and locks, and various building
improvements as per facilities assessment.
Project Justification: Mason County existing facilities assessment.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 275295
Total: 275295
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET I) 1065 6540 40 4050 6050 6050 275295
Other
Grants
Loans
Total Funding 1065 6540 40 4050 6050 6050 275295
Project Name: Mason County Jail Improvements
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 75
Fund: REET 1 – Capital Improvement Program
Project Description: Remodel (2025), carpet, paint, elevator, roof, parking lots and various building improvements as
per facilities assessment.
Project Justification: Mason County existing facilities assessment.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 15101500
Total: 15101500
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET I) 1000 1000 200100 100 100 100 15101500
Other
Grants
Loans
Total Funding 1000 1000 200100 100 100 100 15101500
Project Name: Courthouse Improvements
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 76
Fund: REET 1 – Capital Improvement Program
Project Description: Paint, siding, ramps, HVAC, camera and lock upgrades, and various building improvements as
per facilities assessment (2025).
Project Justification: Mason County existing facilities assessment.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 152560
Total: 152560
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET I) 1710 2510 2510 2510 3010 3010 152560
Other
Grants
Loans
Total Funding 1710 2510 2510 2510 3010 3010 152560
Project Name: Juvenile Detention Improvements
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 77
Fund: REET 1 – Capital Improvement Program
Project Description: Roof, HVAC (2025), paint, parking lots, windows (2025), carpet, and various building
improvements as per facilities assessment.
Project Justification: Mason County existing facilities assessment.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 350210
Total: 350210
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET I) 80110 20 5020 5020 7520 7520 350210
Other
Grants
Loans
Total Funding 80110 20 5020 5020 7520 7520 350210
Project Name: Sheriff’s Office Improvements
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 78
Fund: REET 1 – Capital Improvement Program
Project Description: Remodel offices, remodel restrooms (2025), remodel kitchen (2025), redo floors (2025),
Paintpaint, HVAC, sump pump and various building improvements as per facilities assessment.
Project Justification: Building has not had any significant improvements since the structure was built in the 1920s.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 5260
Total: 5260
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET I) 27 53 510 5 510 5 5260
Other
Grants
Loans
Total Funding 27 53 510 5 510 5 5260
Project Name: Memorial Hall
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 79
Fund: REET 1 – Capital Improvement Program
Project Description: Roof, paint, HVAC, pParking lot, generator, and remodel for rest of County departments.
Project Justification: County recently acquired old fire station building in Belfair for Sheriff’s office as well as the
additional departments that desire or require a presence in the north part of the County.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction 180120
Total: 180120
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
In House (REET I) 5020 1020 1020 1020 4020 6020 180120
Other
Grants
Loans
Total Funding 5020 1020 1020 1020 4020 6020 180120
Project Name: North Mason County Facilities
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 80
Fund: 192 – Skokomish Flood Control District Fund
Project Description: Mason County, the Skokomish Tribe, and Mason Conservation District are working with the Skokomish
Watershed Action Team to implement projects in the US Army Corps of Engineers Skokomish River Basin General Investigation Study .
MCD is leading a RFQ to evaluate project implementation schedule and secure funding.Mason County and the Skokomish Tribe (Local
Sponsors) are partnering with the Army Corps of Engineers to construct five ecosystem restoration projects within the Skokomish River
watershed. The five projects are: Confluence Levee Removal, Wetland Restoration at River Mile 9, Wetland Restoration at Grange, Side
Channel Reconnection, and Upstream Large Woody Debris Installation. Costs presented are the local share (35%).
Project Justification: Environmental degradation can be seen throughout the Skokomish River Basin including a loss of natural
ecosystem structures, functions, and processes necessary to support critical fish and wildlife habitat. The degradation of riverine and
estuarine habitat has resulted in the listing of four anadromous fish species under the Endangered Species Act (ESA) (Chinook salmon,
chum salmon, steelhead, and bull trout) that utilize the river as their primary habitat. The impaired ecosystem has adversely affected
riverine, wetland and estuarine habitats that are critical to these and other listed species.
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
Federal Gov. (65% CN Phase) 7178 7179 14357
Local Sponsor (35%)
Grant: secured for RE phase 20003000 20003000
Grant: secured for local share of
construction
44002340 2400 44004740
*Loan Req. to advance local share CN funding
Total Funding 64005340 9578 7179 640022,097
COST ASSUMPTIONS (in thousands) Mason County Conservation District is re-
evaluating this project and should have a
better idea of cost, schedule, and funding
sources next year (2025).
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.) 20003000
Machinery/Equipment
Construction 44004000
Total: 64007400 *Engineer’s Estimate (County’s share)
Project Name: Skokomish River Ecosystem Restoration
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 81
Fund: 192 – Skokomish Flood Control District Fund
Project Description: This project will install engineered log jams, create a side channel connection to floodplain habitat, install
water conveyance structures to facilitate floodplain connection, and elevate Skokomish Valley Road in this location. PRISM Project
#20‐1104 (In Progress)
Project Justification: This project will improve instream habitat complexity and improve floodplain connection in this critical reach of
the river to support Chinook and summer chum recovery efforts.
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period
Funding
2025 2026 2027 2028 2029 2030 Total
RCO-PSAR (secured) 1554 1554
FLAP 1600 1600
Skokomish Tribe/Other 1678 1678
Total Funding 4832 4832
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 1000
Other Professional Services (i.e. design, planning, etc.) 480
Machinery/Equipment
Construction 3352
Total: 4832 *Engineer’s Estimate
Project Name: Skokomish Floodplain Reconnection and Road Improvement
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 82
Fund: 192 – Skokomish Flood Control District Fund105
Project Description: Design and permitting of fish passage improvements at six site tributaries to Little Skookum Inlet. PRISM Project
#23-1946 (Proposed)
Project Justification: Spawning and reading areas important to maintaining stock diversity improved, connectivity increased and
restoring natural flow regimes to the nearshore environment. A total of 7.14 miles of habitat will be opened post construction.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 3450
Other Professional Services (i.e. design, planning, etc.) 36
Machinery/Equipment
Construction 4000
Total: 3486 *Planning Estimate
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 2025 2026 2027 2028 2029 2030 Total
RCO-Brian Abbott FBRB (unsecured) 500 1963 500 2963
Road Fund 100 323 100 523
Total Funding 600 2286 600 3486
Project Name: Little Skookum Inlet Tributaries Fish Passage
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 83
Fund: 105 - County Road Fund
Project Description: Evaluate potential sites to relocate the Belfair Shop. Develop site review criteria, identify potential
sites, apply criteria to rank and prioritize, select preferred site and prepare planning level cost estimate to acquire,
develop, and relocate.
Project Justification: The Belfair shop has limited ability to expand and is located in a neighborhood setting. Relocation
should improve efficiency by reducing mobilization time and reduce miles on equipment.
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
Road Fund 40 40 40
Other
Grants
Loans
Total Funding 40 40 40
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 40
Other Professional Services (i.e. design, planning, etc.) 40
Machinery/Equipment
Construction
Total: 40 *Planning Estimate
Project Name: North County Shop Site Planning
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 84
Fund: 105 - County Road Fund
Project Description: Acquire property or property rights and make modest site improvements (clearing/grading, fence,
lighting) to store equipment, dispose ditch spoils and slide materials.
Project Justification: Having disposal sites and temporary equipment storage closer to where work occurs will reduce
cost and improve efficiency. Acquiring land/easements will likely be "opportunistic" rather than on a set schedule.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 10
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction/Land Acquisition 200
Total: 210 *Planning Estimate
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
Road Fund 10 100 100 100 210
Other
Grants
Loans
Total Funding 10 100 100 100 210
Project Name: Satellite Maintenance Yard Development
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 85
Fund: 105 - County Road Fund
Project Description: Replace critical assets as needed at 100 W Publics Works Drive.
Project Justification: Various machinery and equipment replacements are necessary over time to keep the facility
functioning as designed. Example: 2024 expenditures include storage, conference room technology, and HVAC blower
replacements.I.T. upgrades estimated to cost $30,000 in 2025 (GIS server) and 2030 (Wincams).
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment 710
Construction/Land Acquisition
Total: 710 *Planning Estimate
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 20242025 20252026 20262027 20272028 20282029 20292030 Total
Road Fund 210 100 100 100 100 100 710
Other
Grants
Loans
Total Funding 210 100 100 100 100 100 710
Project Name: Public Works Campus Improvements
Chapter 6: Capital Facilities – Appendix A
Rev. 4 September 20243 July 202421 June 2024
Page 86
Fund: 105 - County Road Fund
Project Description: Construct new equipment storage shed to protect equipment from inclement weather.
Project Justification: Equipment electronics such as Automated Flagger Assistence Devices and reader boards are
sensitive to extreme weather conditions.
COST ASSUMPTIONS (in thousands)
6-Year Planning Period Totals
Engineering 10
Other Professional Services (i.e. design, planning, etc.)
Machinery/Equipment
Construction/Land Acquisition 200
Total: 210 *Planning Estimate
FUNDING REQUEST (IN THOUSANDS)
6-Year Planning Period Funding 2025 2026 2027 2028 2029 2030 Total
Road Fund 10 200 210
Other
Grants
Loans
Total Funding 10 200 210
Project Name: Public Works Equipment Storage Shed
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Marissa Watson
Ext. 367
Department: Community Development
Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 30, 2024
Agenda Date: Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item: 2025 Mason County Comprehensive Plan Periodic Update
Background/Executive Summary: The Planning Advisory Commission is in the process of reviewing
and revising the Mason County Comprehensive Plan to meet Growth Management Requirements which
include many updates in legislation adopted by the state regarding housing and climate resiliency. Staff
will be bringing forward the Countywide Planning Policies for adoption prior to moving forward with
PAC recommendations on the other elements of the Comprehensive Plan. Another briefing on the CPPs
will be forthcoming. Because of the many mandated changes that we have to incorporate, a new climate
resiliency element addition, review of the Allyn UGA sub-area plan, SEPA mitigation fees, and
recommended changes to development regulations staff would like to know the Commissioners’
preference regarding how the Plan is brought forward for their review.
Budget Impact (amount, funding source, budget amendment): N/A
Public Outreach (news release, community meeting, etc.):
Requested Action: Discussion regarding how the Board would like the PAC’s recommendations for the
Comprehensive Plan to be briefed in near future.
Attachments: N/A
Briefing
September 30, 2024
Briefing Items
→ Community Lifeline update – Melissa Casey
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Melissa Casey
Ext. 404
Department: Public Health
Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 10/16/23, 10/23/24, 9/30/24
Agenda Date: Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item: Community Lifeline (Contract #23-040) Update
Background/Executive Summary:
Community Lifeline operates the only emergency shelter serving single adults in our local Homeless
Crisis Response System; the County contracts with this agency to fund 2 FTE overnight shelter staff.
Community Lifeline is currently in Reduced Funding Status for failure to effectively implement
corrective action, quality improvement, and technical assistance provided by the county for ongoing
invoicing and financial reporting errors, in addition to not operating in compliance with the Scope of
Services outlined in the contract. The BoCC approved a 20% ($40,860.24) reduction in funding on
November 7th, 2023, following the progressive corrective action steps outlined in the BoCC-approved
Homeless Crisis Response System Written Standards. Public Health & Human Services developed a Re-
Allocation Action Plan and provided ongoing technical assistance to support the agency in meeting the
conditions of the amendment, to ensure shelter operations were brought into compliance with the contract,
and to provide the agency with the opportunity to restore funding. Additional technical assistance and
support was provided to address ongoing concerns with bed bugs.
Budget Impact (amount, funding source, budget amendment):
N/A
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Update/Information; recommend BoCC meeting with Community Lifeline Board Chair
Attachments:
Re-Allocation Action Plan_Status 9.25.24
Reduced Funding Status – Re-Allocation Action Plan
Community Lifeline Contract #CL FY24-25.2163 Amendment #1
Effective November 7th, 2023, Community Lifeline is in Reduced Funding Status based on 1) Contractor’s inability to effectively implement
corrective action, quality improvement, and technical assistance provided to a satisfactory level and 2) Contract’s non-compliance with contract’s
Scope of Work to operate a minimum of 35 night-by-night emergency shelter beds. This Action Plan outlines the conditions and phases of
restoring these funds.
The reduced amount - $40,860.34 or 20% over the remaining balance of the contract (as of 10/18/23) – is in effect through the end of the
contract term ending June 30, 2025 unless Community Lifeline can:
1. Demonstrate compliance with the Scope of Work by December 1st, 2023 (20% of total funding restored)
2. Adhere to previous contract awards to increase bed capacity by continuing to pursue applications and/or appeals to increase bed
capacity to 54 beds through the Conditional Use Permit process of the City of Shelton until a successful application has resulted (10% of
total funding restored)
3. Satisfactorily meets the conditions to lift the Probation Status (70% of total funding restored)
Scope of Work Criteria to Restore Funding Funding
Amount Status as of 9/25/24
Policies and Procedures that demonstrate
night-by-night shelter operations for the
current capacity of 35 beds and operate a
notification system for key community
partners on bed availability, referral
process, and check-in protocol, as outlined
in the Scope of Work.
1. Complies with CL FY24-25.2163 Exhibit A Scope of
Services (pages 15-18)
2. Complies with Guidelines for the Consolidated
Homeless Grant (refer to pages 7-8: 1.4.1.1.1 Drop-in
Shelter and 1.4.1.1.2 Continuous-stay Shelter)
3. Submitted Policies & Procedures are final, Board-
approved, and include a timeline for training staff to
ensure these P&P are implemented, maintained, and
communicated to community partners.
10% or
$4,086.03
Have not received
final P&P
A hazardous weather response plan with
the ability to respond to community needs
1. Submitted Policies & Procedures are final, Board-
approved, and include a timeline for training staff to
ensure these P&P are implemented and maintained.
10% or
$4,086.03
Have not received
final P&P
Reduced Funding Status – Re-Allocation Action Plan
Community Lifeline Contract #CL FY24-25.2163 Amendment #1
during periods of extremely hot or cold
weather, as outlined in the Scope of Work.
2. Work with the City of Shelton for increased capacity
accommodations during emergency situation and/or
declarations.
Deliverables from previous contracts (#20-
054, #20-094, and #21-057) Criteria to Restore Funding Funding
Amount Status as of 9/25/24
Community Lifeline shall adhere to previous
contract awards to increase bed capacity.
As such, Community Lifeline will continue
applications and/or appeals to increase bed
capacity to 54 beds through the Conditional
Use Permit process of the City of Shelton
until a successful application has resulted.
Community Lifeline did not fulfill this condition by June
30, 2023 as outlined in CL:Shelter Program Amendment
#3 executed 4/11/23.
Funding amount may be restored upon successful
outcome (i.e., bed capacity is increased) and/or appeal of
CUP application submitted 9/13/23.
10% or
$4,086.03
Have not received
Certificate of
Occupancy
PROBATION STATUS – Funding Amount = 70% or $28,602.24
Status as of 9/25/24 – Conditions not met; first error-free invoice since November 7, 2023, received 9/25/24
Per CL FY24-25.2163 Special Conditions: Community Lifeline started the contract term on Probation Status for failure to effectively implement the
actions outlined in the Corrective Action Plan and make satisfactory improvement within the timeline outlined in the Quality Improvement Plan
during the previous contract term. Technical assistance will continue to be provided by the County. The County will provide the Contractor with
written notice once it has determined satisfactory improvement has been met. Satisfactory improvement has not been met in the 1st Quarter of
the contract term.
Upon successful completion of the following Action Plan, the remaining 70% of total funding will be restored:
• The County will consider 6 consecutive months – billing for November, December, January, February, March, and April – of error-free
invoices to meet the definition of satisfactory improvement. Invoices should be reviewed and corrected per the agency’s internal review
Reduced Funding Status – Re-Allocation Action Plan
Community Lifeline Contract #CL FY24-25.2163 Amendment #1
and approval process prior to submission to the County by the 15th of the month so that the first submission needs no correct ion and
can be approved and routed to County Finance for processing.
• Refer to Mason County Homeless Crisis Response Written Standards and ensure all Invoicing and Reporting Requirements (pg 12-14) are
met. General ledgers or back-up documentation must match invoiced expenses.
• Review all feedback on monthly invoices July 1st to present to ensure errors are not repeated.
• Refer to technical assistance provided by the County over the duration of the Corrective Action and Quality Improvement Plan:
o “Action Plan” submitted by Community Lifeline on 9/30/22.
o “Quality Improvement Plan 2163 Invoicing Checklist” provided to Community Lifeline by the County on 10/18/22 .
Technical Assistance/Supports Date Topics
Recurring Check-in Meetings
(Board Chair*, shelter/admin staff, board
members, City of Shelton, independent
consultants)
*New Board Chair effective January 1,
2024
8/5/24
• Invoice errors
• Re-Allocation Action Plan – P&P
• Hearings Examiner’s Report (CUP)
• Bed Bugs
7/8/24
• Invoice errors
• Re-Allocation Action Plan – P&P
• Hearings Examiner’s Report (CUP)
• Bed Bugs
6/10/24
• Invoice errors
• Re-Allocation Action Plan – P&P
• Hearings Examiner’s Report (CUP)
• Bed Bugs
• 501 Commons – for additional supports & follow-up on 501 Commons
Action Plan
Reduced Funding Status – Re-Allocation Action Plan
Community Lifeline Contract #CL FY24-25.2163 Amendment #1
• Sale of Building
4/22/24
• Budget, remaining funds, overnight staffing
• Case management (HUD grant), training needs
• Invoice errors
• 501 Commons – for additional supports & follow-up on 501 Commons
• Re-Allocation Action Plan – P&P
• Executive Director Search
3/25/24 • Invoice errors
• CL request to temporarily modify day operations → Amendment #2
2/26/24
• CUP
o General Terms & Conditions
o P&P
o Certificate of Occupancy
• Invoice errors
• Next Steps
o Melissa’s maternity leave
o Ongoing technical assistance
o Restoration of reduced funding
1/24/24
• Follow-up: Action Plan
o P&P
o Invoice errors
• 501 Commons
• Homeless Response System Expectations (communication, by-name
meetings)
• Case management training
12/21/23 • Prioritized list – what should Erin focus on first?
Reduced Funding Status – Re-Allocation Action Plan
Community Lifeline Contract #CL FY24-25.2163 Amendment #1
• Invoice errors & next steps
12/5/23
• Onboarded new Board Chair – Erin Martinache
o Re-Allocation Action Plan – P&P
o Action Plan Status Review
o P&P Workshop overview
Presentations to Community Lifeline Board
9/20/23 • Probation Status – repeated invoice errors
• Deliverables from previous contracts - CUP
4/19/23
• Overview of Federal, State, & Local Funding
• SPG & 2163 Contracts
• CAN & QIP
2/15/23
• Shelter Program Grant (SPG) & 2163 Contract Review
• Conditional Use Permit
• Corrective Action Notice (CAN) & Quality Improvement Plan (QIP)
• Messaging to the community re: funding
• Impact on the community
Education & Resource Coordination – Bed
Bugs
December 2023
• Public Health Nurse assigned to provide education and support to the
shelter regarding an active infestation of bed bugs. Health educator
developed campaign targeting all homeless service providers on how to
prevent and/or mitigate bed bugs in congregate living settings; resources
shared with behavioral health outreach teams conducting outreach to
encampments as well as other shared living facilities such as
hotels/motels.
• Connected Community Lifeline with CHOICE to apply for the Emergency
Wellness Fund; awarded $25,000 specifically for efforts to treat the
shelter’s active infestation and prevent future infestations. Regular check-
in re: bed bugs; no further support requested or indicated by agency.
Reduced Funding Status – Re-Allocation Action Plan
Community Lifeline Contract #CL FY24-25.2163 Amendment #1
10/19/22
• In response to community reports of bed bugs in the shelter, shared
Washington DOH & Zoonotic Disease Program contacts/educational
information with Executive Director. No further technical assistance
requested.
Action Items:
• Setting a hearing with the Hearings Examiner for November 20, 2024 for Road Vacations 419.
• Position conversion – Central Stores Specialist to Mechanic
• Private Line Occupancy Permit granting permission for the proposed septic transport line to cross under
North Shore Road for address 11241 NE North Shore Road, Belfair on Parcel 32224-50-00051 to
Parcel 32224-50-00005.
• Primitive County Road Resolution update.
Discussion Items:
Commissioner Follow-Up Items:
Upcoming Items:
Sept. 9th – Oct. 16th Little Egypt Road closure at approximate milepost 0.33 for pile cap
replacement on the North Fork Goldsborough Bridge.
Nov. 5th @ 9:15am Public Hearing to consider Franchise Agreement with River Haven
Recreation, Inc to construct, operate and maintain their water system along
West Haven Drive (Shafer Park Rd).
MASON COUNTY PUBLIC WORKS
COMMISSIONER BRIEFING
September 30, 2024
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mike Collins, PLS, PE
Deputy Director/County Engineer
Ext. 450
Department: Public Works
Briefing: ☒ Public Hearing: ☐
Action Agenda: ☒ Special Meeting: ☐
Briefing Date(s): September 30, 2024 Agenda Date: October 8, 2024
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item: Road Vacation No. 419 – Set Hearing Date with Hearings Examiner
Background/Executive Summary: Robert J Thoreson owns Lot 15, in Block 1, in the Plat of
Pirate’s Cove, as recorded in Volume 5 of plats, page 30, as dedicated on May 9, 1960, in Mason
County Washington. The property owner has petitioned for the vacation of the deeded right of
way as attached on Exhibit A. The requested area to vacate has never been maintained. We
have no record of this road being opened. The road was dedicated to the public on May 9, 1960,
when the Plat of Pirate’s Cove was originally platted. Vacating this area would create more
usable land for the petitioners. Public Works sees no value in opening the proposed vacation
area at any point in the future.
In compliance with RCW 36.87.40, at the Board of County Commissioners and County
Engineer’s direction, Public Works Department staff examined that portion of the road right-of-
way requesting to be vacated and solicited comments on the proposed vacation. Our findings are
the following:
1. The road is unopened and not presently in use by the public.
2. The road is classified as “Class A” per RCW 36.87.120 & MCC 12.20.040, 12.20.050, &
12.20.060, compensation is fifty percent (50%) of appraised value.
The square footage adjacent to Lot 15, Block 1, of the Plat of Pirates Cove is 1340 sq ft,
and the cost per square foot is $13.47.
The compensation amount due is $9,024.90.
3. The proposed vacation area is not deemed necessary for future use for the county road
system.
4. The public will benefit from this action since it will add the vacated area to the tax rolls
and relieve the county of liability.
5. The petitioners have paid in full the required administrative fee of $1000.00.
The compensation amount is $9,024.90, due prior to approval.
Mason County
Agenda Request Form
Budget Impact (amount, funding source, budget amendment):
Petitioners have paid the required administrative fee of $1,000 for the petition for vacation of
the county road.
The roads are classified as “Class A”, all roads for which the right of way is an easement.
Compensation is fifty percent (50%) of the appraised value. The remaining compensation
amount is $9,024.90, due prior to approval of the road vacation.
Public Outreach (news release, community meeting, etc.):
Notice of Intent to vacate will be published in the Shelton Journal two times and posted in three
locations, one onsite and the other two in public places.
Requested Action:
Recommend the Board approve and execute the resolution setting a hearing date with the
Hearings Examiner for Wednesday November 20, 2024, at 1:00pm via zoom to consider public
comment on Road Vacation No. 419.
Attachments:
1. Engineer’s Report
2. Hearing Notice
RESOLUTION NO.______________
VACATION FILE NO. 419
NOTICE OF INTENT TO VACATE
SETTING TIME AND PLACE FOR HEARING ON SAID VACATION
RCW 36.87
WHEREAS NOTICE IS HEREBY GIVEN that the Mason County Public Works Department is requesting
for the vacation of the following right of way:
Vacate the East half of an unnamed road adjacent to Lot 15, Block 1, in Pirates Cove, as recorded
May 9, 1960, in Volume 5 of plats, page 30, under Auditor’s File No. 183390, records of Mason
County, Washington in Section 8, Township 21 North, Range 1, West.
Said unnamed road is now known as E. Bahama Drive.
WHEREAS the Board of Mason County Commissioners did set a date for public hearing on the matter
before the Hearing Examiner on the matter and directed Public Works to prepare notice thereof for posting and
publication.
NOW THEREFORE, BE IT RESOLVED that said hearing has been set for Wednesday,
November 20, 2024, at 1:00 p.m. via Zoom, at which time any taxpayer may appear via Zoom to hear the
County Engineer's report and be heard either for or against the vacation of the above said portion of road located
in Mason County Washington. For those unable to attend the hearing email testimony to
mfrazier@co.mason.wa.us.
Visit the Mason County Hearings Examiner Agenda webpage at www.co.mason.wa.us/hearings-examiner or
contact Mariah Frazier at mfrazier@co.mason.wa.us or call (360)427-9670 Ext 365 for Zoom information.
DATED this _____ day of ________________, 2024.
ATTEST:
__________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Ch. DPA
Assessor
Auditor
County Engineer
Petitioner
Post no later than 10/31/2024 (20 days prior to hearing at each
terminus of the county road or portion thereof proposed to be
vacated or abandoned.)
Vacation File No. 419
JOURNAL – Publish 2t: 10/17/24 – 10/24/24 (Bill Public Works)
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
__________________________________
Randy Neatherlin, Chair
__________________________________
Kevin Shutty, Vice Chair
_________________________________
Sharon Trask, Commissioner
1
MASON COUNTY
DEPARTMENT of PUBLIC WORKS
100 W PUBLIC WORKS DRIVE
SHELTON, WASHINGTON 98584
MEMORANDUM
DATE: June 26, 2024
TO: Mason County Hearings Examiner
FROM: Mike McIrvin, County Surveyor, for Mike Collins, County Engineer, and
Deputy Director
Cc: David Smith, Engineering and Construction Manager
SUBJECT: ENGINEER’S REPORT – ROAD VACATION FILE NO. 419
Vacate the East half of an unnamed road adjacent to Lot 15, Block 1, in
Pirates Cove, as recorded May 9, 1960, in Volume 5 of plats, page 30, under
Auditor’s File No. 183390, records of Mason County, Washington in Section
8, Township 21 North, Range 1, West.
Said unnamed road is now known as E. Bahama Drive.
BACKGROUND:
Robert Thoreson owns Lot 15, Block 1, adjacent to E Bahama Drive in the plat of Pirate’s
Cove in Volume 5 of plats, page 30. He has petitioned for the vacation of the deeded right
of way as attached on Exhibit A. The west half of E Bahama Drive is used as a foot path.
The east half appears to be fenced in along Lot 15. The requested street to vacate has
never been maintained. The street was dedicated to the public on May 9, 1960, when
Pirate’s Cove was originally platted.
The East half of E Bahama Drive South of Lot 15 was vacated under Road Vacation #53,
August 10, 1964, under Auditor’s File No. 206111. Lot 16, Block 1, in the plat of Pirate’s
Cove has access to the South through an easement over Lot 17, Block 1 , recorded July 24,
1964, under Auditor’s File No. 205743.
Vacating this area would create more usable land for the adjacent property owner. Public
Works sees no value in opening the proposed vacation area at any point in the future.
In compliance with RCW 36.87.40, at the Board of County Commissioners and County
Engineer’s direction, Public Works Department staff examined the portion of road right-of-
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way requested to be vacated and solicited comments on the proposed vacation. Our
findings are the following:
1. The road is not presently in use as a roadway.
2. The road is classified as “Class A” per RCW 36.87.120 & MCC 12.20.040, 12.20.050, &
12.20.060, compensation is fifty percent (50%) of appraised value.
The square footage adjacent to Lot 15, Block 1 is 1340 sq ft, and the cost per square
foot is $13.47. The compensation amount due for Lot 15, Block 1 is $9,024.90.
3. The proposed vacation area is not deemed necessary for future use for the County
Road system.
4. The public will benefit from this action since it will add the vacated area to the tax
rolls and relieve the county of liability.
5. The petitioner has paid in full the required administrative fee of $1000.00. The
compensation amount due for Lot 15, Block 1 is $9,024.90, due prior to approval.
Public Notice
Public notice has been provided as required by RCW 36.87.050, both by posting at the site
and by publishing in the county official newspaper.
Recommendation
Public Works recommends the vacation of the East half of an unnamed road, now known as
E Bahama Drive, adjacent to Lot 15, Block 1, in Pirate’s Cove, as recorded in Volume 5 of
plats, page 30. The vacated area will still be subject to existing easements for ingress and
egress or other purposes, if any, and in accordance with RCW 36.87.140, retaining an
easement in favor of Mason County for any utilities present in the vacated right of way.
Attachments:
• Petition: Exhibit A pages 1 - 5
• Aerial Plat Map: Exhibit B
• Legal Description: Exhibit C
EXHIBIT C
LEGAL FOR ROAD VACATION # 419
The East half of an unnamed road adjacent to Lot 15, Block 1, in Pirates Cove, as recorded May
9, 1960, in Volume 5 of plats, page 30, under Auditor’s File No. 183390, records of Mason
County, Washington in Section 8, Township 21 North, Range 1, West.
Said unnamed road is now known as E. Bahama Drive.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mike Collins, PE/PLS, Deputy
Director/County Engineer
Ext. 450
Department: Public Works
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 30, 2024
Agenda Date: October 8, 2024
Internal Review: ☒ Finance ☒ Human Resources ☐ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item: Position Conversion – Central Stores Specialist
Background/Executive Summary:
The Central Stores position has been temporarily filled with a mechanic after Gary Albaugh’s retirement
in August. After evaluating workloads and responsibilities for the ER&R personnel and specifically the
Central Stores and Mechanic positions, we propose converting the Central Stores Specialist to an
additional Mechanic position also responsible for central stores tasks.
Human Resources reviewed alternatives and shared the proposal with the union, who is agreeable.
Budget Impact:
There will be an increase in labor cost resulting from the proposed change. Estimated budget impact in
2024 is $700 and in 2025 $3,650.
There is adequate budget capacity in 2024 and no budget amendment is anticipated.
Public Outreach N/A
Requested Action:
Request the Board authorize the conversion of the Central Stores Specialist job code #4995 to Mechanic
job code #4704.
Attachments:
Job Description – Central Stores
Job Description - Mechanic
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mike Collins, P.E., Deputy Director /County
Engineer
Ext. 450
Department: Public Works
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 30, 2024
Agenda Date: October 7, 2024
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item: Private Line Occupancy Permit
Background/Executive Summary:
Todd Lucas has applied for a Private Line Occupancy Permit for a proposed residential septic transport
line underneath North Shore Road.
Proposed septic transport line originating from Parcel 32224-50-00051 to cross and extend through North
Shore Road to separate parcel at 11241 NE North Shore Road, Belfair on Parcel 32224-50-00005.
Budget Impact (amount, funding source, budget amendment):
No budget impacts. An application fee of $200 has been paid to process the proposed Private Line
Occupancy Permit.
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Recommend the Board approve the Private Line Occupancy Permit granting permission for the proposed
septic transport line to cross under North Shore Road for address 11241 NE North Shore Road, Belfair on
Parcel 32224-50-00051 to Parcel 32224-50-00005.
Attachments:
1. PLO
2. Vicinity Map
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IN THE MATTER OF THE APPLICATION OF Todd Lucas
FOR A PRIVATE LINE UTILITY OCCUPANCY PERMIT TO CONSTRUCT, OPERATE,
AND MAINTAIN A Septic transport line ALONG AND UNDER
North Shore Road A COUNTY MAINTAINED ROAD LOCATED IN MASON
COUNTY, WASHINGTON.
Application of Todd Lucas c/o Dano’s Septic , with principal residence located at
11241 NE North Shore Road Belfair, WA 98528, by and through Dano’s Septic, for a private
line utility occupancy permit to construct, operate and maintain a private waterline under county
roads and highways in Mason County, Washington, as set forth in attached Exhibit “A”, having
come before the County Commissioners of Mason County, Washington during a regularly
scheduled public meeting, on the ____day of , 20 , and that it is in the public
interest to allow the private line utility occupancy permit herein granted;
NOW THEREFORE, IT IS ORDERED that a non-exclusive private line utility occupancy
permit be, and the same is hereby given and granted to operator, and its successors and assigns,
hereinafter referred to as the “Permittee”, for a period commencing from and after the date of
the entry of this order for the purposes, at the location(s), and upon the express terms and
conditions as described herein and terminating as provided herein.
I. DEFINITIONS
For the purposes of this private line utility occupancy permit, terms, phrases, words, and their
derivations not defined herein that are defined in Title 12 of the Mason County Code or the
Manual on Accommodating Utilities in the Mason County Right-of-Way published by the
County Engineer (the “Manual”), shall have the same meaning or be interpreted as provided in
Title 12 of the Mason County Code or the Manual. Words not defined here, in Title 12 of the
Mason County Code or the Manual shall have their ordinary meaning. A reference to Title 12
of the Mason County Code or the Manual refers to the same as may be amended, revised,
updated, re-enacted or re-codified from time to time.
II. GRANT
The County of Mason (hereafter the “County”) hereby grants to the Permittee a non-exclusive
private line utility occupancy permit (hereinafter “Permit”) which, once it becomes effective
shall authorize the Permittee to enter upon the road rights-of-way located within the Permit
Area for the purpose of maintaining, repairing, replacing, which grant shall be limited to the
following described purpose(s): Septic transport for Parcel 32224-50-00051.
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Such grant is subject to and must be exercised in strict accordance with and subject to this
Permit, Title 12 of the Mason County Code, the Manual and all applicable laws, rules,
regulations and ordinances. Permittee’s exercise of any rights granted pursuant to the Permit
is subject to the exercise of the County’s police powers, and other regulatory powers as it may
have or obtain in the future. No rights shall pass to the Permittee by implication. This Permit
does not include permission to enter into or upon the road rights-of-way for any purposes others
than the purposes expressly described herein. Permittee has a duty to notify the County of any
change in use or condition of the utility facilities that may affect the status of the utility facilities
as (a) private line(s) or the impact of the utility facilities upon the road rights-of-way.
III. UTILITY PERMIT REQUIRED
Permittee shall not commence or perform work to install, construct, maintain repair, replace
adjust, connect, disconnect, rebuild, or relocate its utility facilities within the road rights-of-
way (hereafter collectively or individually the “Work”), without first applying for, paying all
associated fees, and obtaining a utility permit as required pursuant to Title 12 of the Mason
County Code. In any utility permit so issued, the County may impose, as a condition of the
granting the utility permit, such conditions and regulations as may be necessary for the
protection, preservation and management of the road rights-of-way, including, by way of
example and not limitation, for the purpose of protecting any structures in the road
rights-of-way, maintaining proper distance from other utilities, ensuring the proper restoration
of such road rights-of-way and structures, and for the protection of the County and the public
and the continuity of pedestrian and vehicular traffic.
Permittee shall first file with the County Engineer its application for a utility permit to do such
Work together with plans and specifications showing at a minimum:
A. The position, depth and location of all such utility facilities sought to be constructed,
laid, installed or erected at that time, showing their relative position to existing county roads,
rights-of-way or other county property upon plans drawn to scale, hereinafter collectively
referred to as the “map of definite location;
B. The class and type of material and equipment to be used, manner of excavation,
construction, installation, backfill, erection of temporary structures, erection of permanent
structures, traffic control, traffic turnouts and road obstructions;
C. The manner in which the utility facility is to be installed;
D. Measures to be taken to preserve safe and free flow of traffic;
E. Structural integrity of the roadway, bridge, or other structure;
F. Specifications for the restoration of the county road, right-of-way or other county
property in the event that the road right of way will be disturbed by the Work; and
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G. Provision for ease of future road maintenance and appearance of the roadway.
Provision shall be made for known or planned expansion of the utility facilities, particularly
those located underground or attached to bridges or other structures within the road right -of-
way.
The location, alignment and depth of the utility facilities shall conform with said map of definite
location, except in instances in which deviation may be allowed thereafter in writing by the
County Engineer pursuant to application by Permittee.
All such Work shall be subject to the approval of and shall pass the inspection of the County
Engineer. The Permittee shall pay all costs of and expenses incurred in the examination,
inspection and approval of such work on account of granting the said utility permits.
IV. RESTORATION OF ROAD RIGHT OF WAY
In any Work which disturbs or causes damage to the road rights-of-way subject to this Permit,
public or private property, the Permittee shall at its own expense and with all convenient speed,
complete the work to repair and restore the county road right-of-way, or the public or private
property so disturbed or damaged, and leave the same in as good or better condition as before
the Work was commenced, to the reasonable satisfaction of the County Engineer. The
Permittee shall pay all costs of and expenses incurred in the examination, inspection and
approval of such restoration or repair.
The County Commissioners and/or County Engineer may at any time do, order or have done
any and all work that they consider necessary to restore to a safe condition such County road
right-of-way or other County property left by the Permittee or its agents in a condition
dangerous to life or property, and the Permittee, upon demand, shall pay to the County all costs
of such work.
V. PERMITTEE WORK IN RIGHT OF WAY
Permittee expressly agrees and understands that, with regard to Work within the road rights-of-
way:
A. All of Permittee’s utility facilities and Work within the road rights-of-way or other
County property shall be performed in compliance with the provisions of Title 12 MCC, the
Manual, the administrative regulations adopted by the County Engineer, other
County-established requirements for placement of utility facilities in road rights-of-way,
including the specific location of utility facilities in the road rights-of-way, and all applicable
laws, rules, regulations and ordinances;
B. In preparing plans and specifications for the Work the Permittee shall use the
Manual. Prior to commencement of any Work, Permittee shall submit such plans and
specifications to the County Engineer for review and approval together with the adequate
exhibit depicting the existing or proposed location of the utility facility in relation to the road,
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including right-of-way or easement lines; relationship to currently planned road revisions, if
applicable; and all locations and situations for which deviations in depth of cover (including
the proposed method of protection) or other locational standards that are anticipated;
C. All Work subject to this Permit shall be done in such a manner as not to interfere,
other than in ways approved by the County, with the construction, operation and maintenance
of other utilities, public or private, drains, drainage ditches and structures, irrigation ditches and
structures, located therein, nor with the grading or improvements of such County roads, rights-
of-way or other County property;
D. The owners and operators of all utility facilities (public or private) installed in the
Permit Area or other county property prior in time to the utility facilities of the Permittee, shall
have preference as to the alignment and location of such utilities so installed with respect to the
Permittee. Such preference shall continue in the event of the necessity of relocating or changing
the grade of any such county road or right-of-way;
E. Permittee shall perform the Work and operate its utility facilities in a manner that
minimizes interference with the use of the road rights-of-way by others, including others that
may be installing utility facilities; and
F. The County may require that Permittee’s utility facilities be installed at a particular
time, at a specific place, or in a particular manner as a condition of access to a particular road
or road right-of-way; may deny access if a Permittee is not willing to comply with the County's
requirements; and may remove, or require removal of, any utility facility that is not installed in
compliance with the requirements established by the County, or which is installed without prior
County approval of the time, place, or manner of installation and charge the Permittee for all
the costs associated with removal; and may require Permittee to cooperate with others to
minimize adverse impacts on the road and road rights-of-way through joint trenching and other
arrangements.
G. The County may inspect the utility facilities at any time reasonable under the
circumstances to ensure compliance with this Permit and applicable law, including to ensure
that the private line utility facilities are constructed and maintained in a safe condition. If an
unsafe condition is found to exist, the County, in addition to taking any other action permitted
under applicable law, may order the Permittee, in writing, to make the necessary repairs and
alterations specified therein forthwith to correct the unsafe condition on a time-table established
by the County which is reasonable in light of the unsafe condition. The County has the right to
correct, inspect, administer, and repair the unsafe condition if the Licensee fails to do so, and
to charge the Permittee therefor. The right of the County to conduct such inspections and order
or make repairs shall not be construed to create an obligation therefore, and such obligation to
construct and maintain its utility facilities in a safe condition shall at all times remain the sole
obligation of the Permittee.
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H. When required by the County, Permittee shall make information available to the
public regarding any Work involving the ongoing installation, construction, adjustment,
relocation, repair or maintenance of its utility facilities sufficient to show (1) the nature of the
work being performed; (2) where it is being performed; (3) its estimated completion date; and
(4) progress to completion.
I. PERMITTEE IS PLACED ON NOTICE THAT FIBER OPTIC
COMMUNICATIONS, POWER, CONTROL SYSTEMS, OTHER TYPES OF CABLES
AND PIPELINES MAY BE BURIED ON THE RIGHT OF WAY. Before beginning any
underground work, Permittee will contact the appropriate personnel to have such facilities
located and make arrangements as to protective measures that must be adhered to prior to the
commencement of any work within the road and road rights-of-way. In addition to the liability
terms elsewhere in this Agreement, Permittee shall indemnify and hold the County and its
elected and appointed officers, employees and agents harmless against and from all cost,
liability, and expense whatsoever (including, without limitation, attorney’s fees and court costs
and expenses) arising out of or in any way contributed to by any act or omission of Permittee,
its contractor, agents and/or employees, that cause or in any way or degree contribute to (1) any
damage to or destruction of any such facilities by Permittee, and/or its contractor, agents and/or
employees, on the County’s property, (2) any injury to or death of any person employed by or
on behalf of any entity, and/or its contractor, agents and/or employees, on the road rights-of-
way, and/or (3) any claim or cause of action for alleged loss of profits or revenue, or loss of
service, by a customer or user of services or products of such company(ies).
J. Permittee shall continuously be a member of the State of Washington one number
locator service under RCW 19.122, or an approved equivalent, and shall comply with all such
applicable rules and regulations.
K. Except in the event of emergency as described below, Permittee and its agents may
not enter upon the permit area to perform work for which a utility permit is required, unless and
except upon two-business days’ notice to the County Engineer.
L. In the event of an emergency involving the threat of imminent harm to persons or
property, and for purposes of taking immediate corrective action, Permittee and its agents may
enter the Permit Area without advance notice to the County as long as such entry is for the sole
purpose of addressing the emergency; provided however, that if any entry for such purposes
would require issuance of a utility permit, Permittee shall give the County verbal or telephonic
notice of the places where and the manner in which entry is required prior to such entry,
promptly followed by written notice. In all cases, notice to the County shall be given as far in
advance as practical prior to entry or as soon as practicable after entry upon the road right -of-
way.
M. Permittee shall promptly reimburse the County for its reasonable and direct costs
incurred in responding to an emergency that is caused, created by or attributable to the presence,
construction, maintenance, repair, or operation of Permittee’s utility facilities in the road rights-
of-way.
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N. If, during any Work, Permittee or its agents discover scientific or historic artifacts, Permittee
or its agents shall immediately notify the County of said discovery and shall protect such
artifacts in a manner as specified by the County. Any such artifact shall be the property of the
County if the County wishes to own it.
VI. PROTECTION OF PUBLIC
All Work done under this Permit shall be done in a thorough and workman-like manner. In the
performance of any Work, including without limitation, the opening of trenches and the
tunneling under county roads, right-of way or other county property, the Permittee shall leave
such trenches, ditches and tunnels in such a way as to interfere as little as possible with public
travel and shall take all due and necessary precautions to guard the same, so that damage or
injury shall not occur or arise by reason of such Work; and where any of such trenches, ditches
and tunnels are left open at night, the Permittee shall place warning lights, barricades and other
appropriate protective devices at such a position as to give adequate warning of such Work.
The Permittee shall be liable for any injury to person or persons or damage to property sustained
arising out of its carelessness or neglect, or through any failure or neglect to properly guard or
give warning of any trenches, ditches or tunnels dug or maintained by the Permittee.
VII. POLICE POWERS
The County, in granting this Permit, does not waive any rights which it now has or may hereafter
acquire with respect to county roads, rights-of-way or other county property and this Permit
shall not be construed to deprive the county of any powers, rights or privileges which it now
has or may hereafter acquire to regulate the use of and to control the county roads, right-of-way
and other county property covered by this Permit. The County retains the right to administer
and regulate activities of the Permittee up to the fullest extent of the law. The failure to reserve
a particular right to regulate, or reference a particular regulation, shall not be interpreted by
negative implication or otherwise to prevent the application of a regulation to the Permittee.
VIII. RELOCATION
Permittee shall, in the course of any Work, comply with the following requirements:
A. The Permittee shall, by a time specified by the County, protect, support, temporarily
disconnect, relocate, or remove any of its utility facilities when required by the County by
reason of traffic conditions; public safety; road right-of-way construction; road right-of-way
repair (including resurfacing or widening); change of road right-of-way grade; construction,
installation, or repair of County-owned sewers, drains, water pipes, power lines, signal lines,
tracks, communications system, other public work, public facility, or improvement of any
government-owned utility; road right-of-way vacation; or for any other purpose where the
County work involved would be aided by the removal or relocation of the utility facilities.
Collectively, such matters are referred to below as the "public work."
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Permittee acknowledges and understands that any delay by Permittee in performing the above
described work may delay, hinder, or interfere with the work performed by the County and its
contractors and subcontractors done in furtherance of such Public Work and result in damage
to the County, including but not limited to, delay claims. Permittee shall cooperate with the
County and its contractors and subcontractors to coordinate such Permittee work to
accommodate the Public Work project and project schedules to avoid delay, hindrance of, or
interference with the Public Work. The County shall make available to the Permittee a copy of
the Six Year Transportation Program and the County’s annual construction program after
adoption each year. It is anticipated these programs will aid the Permittee in planning
construction programs.
B. Permittee has a duty to protect its utility facilities from work performed by the
County within the road rights-of-way. The rights granted to the Permittee herein do not
preclude the County, its employees, contractors, subcontractors, and agents from blasting,
grading, excavating, or doing other necessary road work contiguous to Permittee’s utility
facilities; providing that, the Permittee shall be given a minimum of forty-eight (48) hours
notice of said blasting or other work in order that the Permittee may protect its utility facilities.
C. In the event of an emergency, or where the utility facility creates or is contributing
to an imminent danger to health, safety, or property, the County may protect, support,
temporarily disconnect, remove, or relocate any or all parts of the utility facility without prior
notice, and charge the Permittee for costs incurred.
D. If any Person that is authorized to place facilities in the road right of way requests
the Permittee to protect, support, temporarily disconnect, remove, or relocate the Permittee’s
utility facilities to accommodate the construction, operation, or repair of the facilities of such
other person, the Permittee shall, after 30 days' advance written notice, take action to effect the
necessary changes requested; provided that, if such project is related to or competes with
Permittee’s service, or if the effect of such changes would be to permanently deprive Permittee
of the beneficial enjoyment of this Permit for its intended purposes through interference with
the operation of Permittee’s utility facilities or otherwise, Permittee shall not be required to
relocate its utility facilities. Unless the matter is governed by a valid contract or a state or
federal law or regulation, or unless the Permittee’s utility facilities were not properly installed,
the reasonable cost of the same shall be borne by the Person requesting the protection, support,
temporary disconnection, removal, or relocation at no charge to the County, even if the County
makes the request for such action.
E. The Permittee shall, on the request of any person holding a valid permit issued by a
governmental authority, temporarily raise or lower its wires to permit the moving of buildings
or other objects. The expense of such temporary removal or raising or lowering of wires shall
be paid by the person requesting the same.
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The County of Mason will accept liability for direct and actual damages to said Permittee that
are the result of the negligence of Mason County, its trustees, officers, employees, contractors,
subcontractors or agents while performing County improvement or Public Works projects
enumerated in Section VIII, paragraph B. Direct and actual damages are specifically limited
to physical damage to properly installed and located infrastructure of the Permittee and the cost
to repair such physical damage. Mason County retains the right to assert all applicable defenses
in the event of a dispute including contributory negligence on the part of the Permittee. Mason
County shall in no way be liable for incidental damages claimed to arise from such actions.
All Work to be performed by the Permittee under this section shall pass the inspection of the
County Engineer. The Permittee shall pay all costs of and expenses incurred in the examination,
inspection and approval of such work.
IX. PRESERVATION OF MONUMENTS/MARKERS
Before any Work is performed under this permit which may affect any existing monuments or
markers of any nature relating to subdivisions, plats, roads and all other surveys, the Permittee
shall reference all such monuments and markers. The reference points shall be so located that
they will not be disturbed during the Permittee’s Work and operations under this Permit. The
method of referencing these monuments or other points to be referenced shall be approved by
the County Engineer. The replacement of all such monuments or markers disturbed during
construction shall be made as expeditiously as conditions permit in accordance with RCW 58.24
and WAC 332-120, and as directed by the County Engineer. The cost of monuments or other
markers lost, destroyed, or disturbed, and the expense of replacement by approved monuments
shall be borne by the Permittee.
A complete set of reference notes for monument and other ties shall be filed with the office of
the Mason County Engineer.
X. VACATION OF ROAD RIGHT-OF-WAY
If at any time the County shall vacate any County road or right-of-way or other County Property
which is subject to rights granted by this Permit and said vacation shall be for the purpose of
acquiring the fee or other property interest in said road or right-of-way for the use of the County,
in either its proprietary or governmental capacity, then the Board of Mason County
Commissioners may, at its option, and by giving thirty (30) days written notice to the Permittee,
terminate this Permit with reference to such county road right-of-way or other County property
so vacated, and the County of Mason shall not be liable for any damages or loss to the Permittee
by reason of such termination. It has been the practice of Mason County to reserve easements
for utilities at the time of road vacation and will continue to be the practice until such time the
Board of Mason County Commissioners direct a change of practice.
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XI. FINANCIAL SECURITY
A. Insurance It is intended that the following insurance requirements shall apply to the
person performing the Work in the road right-of-way. Permittee and Permittee’s contractors
shall not perform or cause to be performed any Work, unless and until Permittee (to the extent
Permittee performs any of the Work in the road right-of-way) or its contractors (to the extent
Permittee’s contractor performs any of the Work in the road right-of-way) provide certificates
of insurance evidencing that Permittee or Permittee’s contractors are in compliance with the
following requirements, including, maintaining insurance in at least in the following amounts:
1. COMMERCIAL GENERAL LIABILITY insurance to cover liability,
bodily injury, and property damage. The Commercial General Liability insurance shall be
written on an occurrence basis, with an aggregate limit location endorsement for the Permit
Area, and shall provide coverage for any and all costs, including defense costs, and losses and
damages resulting from personal injury, bodily injury and death, property damage, products
liability and completed operations arising out of the Work. Coverage must be written with the
following limits of liability:
Bodily and Personal Injury & Property Damage
$ 1,000,000 per Occurrence
$ 2,000,000 aggregate
2 WORKERS' COMPENSATION insurance shall be maintained by Permittee’s
contractor to comply with statutory limits for all employees, and in the case any work is sublet,
the contractor shall require its subcontractors similarly to provide workers' compensation
insurance for all the employees.
3. COMPREHENSIVE AUTO LIABILITY insurance shall include owned,
hired, and non-owned vehicles on an occurrence basis with coverage of at least $500,000 per
occurrence.
The required insurance shall be maintained from the time that Work in the road right-of-way
commences until the Work is complete and the utility permit issued for said Work has been
released by the County Engineer, or his or her designee.
If the Permittee or its contractors and subcontractors do not have the required insurance, the
County may require such entities to stop operations until the insurance is obtained and
approved.
Permittee shall, or shall cause its contractors to, file with the application for a utility permit ,
certificates of insurance reflecting evidence of the required insurance in a form and content
approved by the County’s Risk Manager. All coverage shall be listed on one certificate with
the same expiration dates.
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The certificates shall contain a provision that coverages afforded under these policies will not
be canceled until at least 30 days' prior written notice has been given to the County.
In the event that the insurance certificate provided indicates that the insurance shall terminate
or lapse during the period of the Work, then, in that event, the Permittee shall furnish, at least
30 days prior to the expiration of the date of such insurance, a renewed certificate of insurance
as proof that equal and like coverage has been or will be obtained prior to any such lapse or
termination during the balance of the period of the Permit.
The County reserves the right, during the term of the Permit, to require any other insurance
coverage or adjust the policy limits as it deems reasonably necessary utilizing sound risk
management practices and principals based upon the loss exposures.
Each insurance policy required pursuant to this Permit shall be primary and non-contributing
as respects any coverage maintained by the County and shall include an endorsement reflecting
the same. Any other coverage maintained by County shall be excess of this coverage herein
defined as primary and shall not contribute with it. The certificate of insurance must reflect
that the above wording is included in all such policies.
Each insurance policy obtained pursuant to this Permit shall be issued by financially sound
insurers who may lawfully do business in the State of Washington with a financial rating at all
times during coverage of no less than rating of “A” and a class of “X” or better in the latest
edition of “Best’s Key Rating Guide” published by A.M. Best Company, or such other financial
rating or rating guide approved in writing by the County’s risk manager. In the event that at
any time during coverage, the insurer does not meet the foregoing standards, Permittee shall
give or shall cause its contractors to give prompt notice to the County and shall seek coverage
from an insurer that meets the foregoing standards. The County reserves the right to change
the rating or the rating guide depending upon the changed risks or availability of other suitable
and reliable rating guides.
Comprehensive general liability insurance policies and coverage obtained pursuant to this
Permit shall include an endorsement (standard ISO form CG 24-17) deleting all exclusions
for work or incidents occurring within any distance from a railroad track or railroad property,
or on, over, or under a railroad track.
Insurance policies required pursuant to this Permit shall have no non-standard exclusions unless
approved of by the County Risk Manager or designee.
Commercial general liability insurance policies obtained pursuant to this Permit shall name the
County as an additional insured without limitation, pursuant to an endorsement approved of by
the County’s Risk Manager or designee.
Permittee or Permittee’s Contractors’ insurers, through policy endorsement, shall waive their
rights of subrogation against the County for all claims and suits. The certificate of insurance
must reflect this waiver of subrogation rights endorsement.
11
B. Contractor Bond. All contractors performing Work on behalf of Permittee shall
be licensed and bonded.
C. Limitation of Liability. to the fullest extent permitted by law, permittee shall, and
shall cause its contractor(s) only as to subsection (9) below, to release, indemnify, defend and
hold harmless the county and the county’s legal representatives, officers (elected or appointed),
employees and agents (collectively, “indemnitees”) for, from and against any and all claims,
liabilities, fines, penalties, costs, damages, losses, liens, causes of action, suits, demands,
judgments and expenses (including, without limitation, court costs, attorneys’ fees, and costs
of investigation, removal and remediation and governmental oversight costs), environmental or
otherwise (collectively “liabilities”) of any nature, kind, or description, of any person or entity,
directly or indirectly, arising out of, resulting from, or related to (in whole or in part):
1. this permit;
2. any rights or interests granted pursuant to this permit;
3. permittee’s occupation and use of the road right of way;
4. permittee’s operation of its utility facilities;
5. the presence of utility facilities within the right of way;
6. the environmental condition and status of the road right-of-way caused by,
aggravated by, or contributed to, in whole or in part, by permittee or its agents; or
7. the acts, errors, or omissions of third parties when arising out of the, installation,
construction, adjustment, relocation, replacement, removal, or maintenance of such third party
utility facilities within the road rights-of-way when such work is performed under authority of
the operator’s utility permit or at the direction or under the control of the operator; or
8. any act or omission of permittee or permittee’s agents; or
9. any act or omission of contractor or its employees, agents, or subcontractors
when arising out of the work.
Even if such liabilities arise from or are attributed to, in whole or in part, any negligence of any
indemnitee. The only liabilities with respect to which permittee’s obligation to indemnify the
indemnitees does not apply are liabilities to the extent proximately caused by the sole
negligence or intentional misconduct of an indemnitee or for liabilities that by law the
indemniteees cannot be indemnified for.
12
Upon written notice from the county, permittee agrees to assume the defense of any lawsuit or
other proceeding brought against any indemnitee by any entity, relating to any matter covered
by this permit for which permittee has an obligation to assume liability for and/or save and hold
harmless any indemnitee. Permittee shall pay all costs incident to such defense, including, but
not limited to, attorneys’ fees, investigators’ fees, litigation and appeal expenses, settlement
payments and amounts paid in satisfaction of judgments. Permittee will fully satisfy said
judgment within ninety (90) days after said suit or action shall have finally been determined if
determined adversely to mason county. upon the permittee’s failure to satisfy said judgment
within the ninety (90) day period, this permit shall at once cease and terminate and the county
of mason shall have a lien upon permittee’s utility facilities and all other facilities used in the
construction, operation and maintenance of the permittee’s utility system which may be
enforced against the property for the full amount of any such judgment so taken against any of
the indemnitees.
Acceptance by the County of any Work performed by the Permittee at the time of completion
shall not be grounds for avoidance of this covenant.
XII. PERMIT NONEXCLUSIVE
This Permit shall not be deemed to be an exclusive Permit. It shall in no manner prohibit the
County of Mason from granting rights to other utilities under, along, across, over and upon any
of the County roads, rights-of-way or other County property subject to this Permit and shall in
no way prevent or prohibit the County of Mason from constructing, altering, maintaining or
using any of said roads rights-of-way, drainage structures or facilities, irrigation structures or
facilities, or any other county property or affect its jurisdiction over them or any part of them
with full power to make all necessary changes, relocations, repairs, maintenance, etc., the same
as the County may deem fit.
XIII. SUCCESSORS AND ASSIGNS
All the provisions, conditions, regulations and requirements herein contained shall be binding
upon the successors and assigns of the Permittee and all privileges, as well as all obligations
and liability of the Permittee, shall inure to its successors and assigns equally as if they were
specifically mentioned wherever the Permittee is mentioned. Any reference in this Permit to a
specifically named party shall be deemed to apply to any successor, heir, administrator,
executor or assign of such party who has acquired its interest in compliance with the terms of
this Permit or under law.
XIV. TRANSFER/ASSIGNMENT
Permittee may assign or transfer this Permit by contacting the County of Mason to obtain an
Assignment Agreement. The Agreement must be signed and delivered back to the County of
Mason. Assignees shall thereafter be responsible for all obligations of Permittee with respect
to the Permit and guaranteeing performance under the terms and conditions of the Permit and
that transferee will be bound by all the conditions of the Permit and will as sume all the
13
obligations of its predecessor. Such an assignment shall relieve the Permittee of any further
obligations under the Permit, including any obligations not fulfilled by Permittee’s assignee;
provided that, the assignment shall not in any respect relieve the Permittee, or any of its
successors in interest, of responsibility for acts or omissions, known or unknown, or the
consequences thereof, which acts or omissions occur prior to the time of the assignment. No
Permit may be assigned or transferred without filing or establishing with the county the
insurance certificates, security fund and performance bond as may be required pursuant to this
Permit.
XV. ANNEXATION
Whenever any of the County road rights-of-way or other county property as designated in this
Permit, by reason of the subsequent incorporation of any town or city, or extension of the limits
of any town or city, shall fall within the city or town limits; then, except to the extent allowed
by law, this Permit shall terminate in respect to the said roads, rights-of-way or other county
property so included with city or town limits; but this Permit shall continue in force and effect
to all county road rights-of-way or other county property not so included in city or town limits.
XVI. TERM/TERMINATION/REMEDIES
A. Term. This Permit shall commence upon acceptance by the Permittee as provided
at Section XVIII herein and continue in PERPETUITY until terminated or otherwise
superseded by a subsequent franchise, private line utility occupancy permit, master road use
permit or other agreement of the Parties. In the event that it is determined by a court of
competent jurisdiction that, as a matter or law, the term provided for herein is unlawful, this
Permit shall be deemed to have a term for the maximum period allowed by law, and if no such
maximum period is readily and easily capable of being identified, for a term of not longer than
fifty (50) years.
B. Termination by County. Permittee has elected to obtain a Permit in lieu of a
franchise agreement. Permittee understands and agrees that, unlike a franchise, this Permit may
be terminated by the County with or without cause. This means that the County is not required
to have or provide a reason for the termination and that the County may terminate this Permit
in its sole discretion without penalty to the County and regardless of whether or not Permittee
is or is not in default; provided that, the County may not terminate this Permit for a reason that
is unlawful. The Parties agree that the only condition of termination by the County of this
Permit is that the County must give not less than ninety (90) days written notice to the Permittee
of termination. The County Engineer is authorized to exercise the right of the County to
terminate this Permit.
C. Termination upon Transfer/Assignment/Conveyance. This Permit shall
automatically terminate upon: (1) assignment of the Permit without the prior written consent of
the County in substantially the form of an Assignment Agreement (obtained by request), (2)
transfer of the utility facilities located with the Permit Area without prior written notice to the
County and mutual acceptance of an assignment of the Permit, (3) conveyance of the real
property or any part thereof benefited by the installation and operation of the utility facilities
14
without prior written notice to the County and mutual acceptance of an assignment of the
Permit, or (4) use of the utility facilities for the benefit of persons other than the owner/operator
in a manner that no longer constitutes a de-minimis use of the road right-of-way.
D. Termination upon Removal of Utility Facilities. This Permit and all of the rights,
duties and obligations contained herein, shall terminate upon removal of all Permittee utility
facilities from the road right-of-way or abandonment and de-commissioning in place to the
reasonable satisfaction of and in the manner approved by the County Engineer and restoration
of the road right-of way to the satisfaction of the County Engineer.
E. Effect of Termination. On or before the effective date of termination or as otherwise
mutually agreed to by the Parties, Permittee shall remove its utility facilities from the road
rights-of-way and restore the road rights-of-way to the reasonable satisfaction of the County
Engineer. In lieu of removal, the County Engineer may authorize abandonment in place and
de-commissioning of the utility facilities in the manner approved by and to the reasonable
satisfaction of the County Engineer. In the event that the Permittee fails to timely and
completely perform such work, the County may perform or complete such work at the cost of
the Permittee and Permittee shall be obligated to reimburse the County for such work within 30
days of invoice by the County.
F. Remedies. In addition to the right of the County to terminate this Permit, the County
has the right to exercise any and all of the following remedies, singly or in combination, in the
event of Default. “Default” shall mean any failure of Permittee or its agents to keep, observe
or perform any of Permittee's or its agent’s duties or obligations under this Permit:
1. Damages. Permittee shall be liable for any and all damages incurred by
County.
2. Specific Performance. County shall be entitled to specific performance of
each and every obligation of Permittee under this Permit without any requirement to prove or
establish that County does not have an adequate remedy at law. Permittee hereby waives the
requirement of any such proof and acknowledges that County would not have an adequate
remedy at law for Permittee’s commission of an Event of Default hereunder.
3. Injunction. County shall be entitled to restrain, by injunction, the actual or
threatened commission or attempt of an Event of Default and to obtain a judgment or order
specifically prohibiting a violation or breach of this Permit agreement without, in either case,
being required to prove or establish that County does not have an adequate remedy at law.
Permittee hereby waives the requirement of any such proof and acknowledges that County
would not have an adequate remedy at law for Permittee’s commission of an Event of Default
hereunder.
4. Alternative Remedies. Neither the existence of other remedies identified in
this Permit nor the exercise thereof shall be deemed to bar or otherwise limit the right of the
County to commence an action for equitable or other relief and/or proceed against Permittee
15
and any guarantor for all direct monetary damages, costs and expenses arising from the Default
and to recover all such damages, costs and expenses, including reasonable attorneys’ fees.
Remedies are cumulative; the exercise of one shall not foreclose the exercise of others.
XVII. SUBSEQUENT ACTION
The County reserves for itself the right at any time upon ninety (90) days written notice to the
Permittee, to so change, amend, modify or amplify any of the provisions or conditions herein
enumerated to conform to any state statute or county regulation, relating to the public welfare,
health, safety or highway regulation, as may hereafter be enacted, adopted or promulgated.
XVIII. ACCEPTANCE
Permittee shall execute and return to County a signed acceptance of the Permit granted
hereunder. The acceptance shall be in the form of the acceptance attached hereto as Exhibit
“A”, and in accepting the Permit, Permittee warrants that it has carefully read the terms and
conditions of this Permit and accepts all of the terms and conditions of this Permit and agrees
to abide by the same and acknowledges that it has relied upon its own investigation of all
relevant facts, that it has had the assistance of counsel or an opportunity to have assistance of
counsel, that it was not induced to accept a Permit, that this Permit represents the entire
agreement between the Permittee and the County. In the event the Permittee fails to submit the
acceptance as provided for herein within the time limits set forth in this section, the grant herein
is and shall become null and void.
XIX. RECORDING OF MEMORANDUM OF PERMIT
The Parties agree that a “Memorandum of Permit” in substantially the form attached hereto as
Exhibit “A”, shall be filed for record with the Office of the Mason County Auditor upon written
acceptance by the Permittee. The cost and expense of such filing shall be borne by the Permittee
if not already included in the fee for issuance of this Permit. Notwithstanding the foregoing,
this Permit is not intended nor shall it be construed to create an interest in land or constitute the
grant or conveyance of a real property interest by the County to the Permittee. The requirements
of this Section XIX are intended solely to provide notice of the existence of this Permit and the
terms and conditions there under, including inter-alia, the limitations upon assignment of the
Permit. Permittee shall at the time of its acceptance of this Permit identify the assessor’s tax
identification number of the parcel or parcels benefited by this Permit and a legal description
of each such parcel to be included in the Memorandum of Permit.
XX. MISCELLANEOUS PROVISIONS
A. Controlling Law/Venue. Any disputes concerning the application or interpretation
of any of the provisions of this Permit shall be governed by the laws of the State of Washington.
Venue of any action or arbitration brought under this Permit shall be in Mason County,
Washington or the Western District of Washington if an action is brought in federal court,
provided; however, that venue of such action is legally proper.
16
B. Liens. Permittee shall promptly pay and discharge any and all liens arising out of
any Work done, suffered or permitted to be done by Permittee on any Permit area.
C. Waiver. No waiver by either party of any provision of this Permit shall in any way
impair the right of such party to enforce that provision for any subsequent breach, or either
party’s right to enforce all other provisions of this Permit.
D. Attorney's Fees. If any action at law or in equity is necessary to enforce or interpret
the terms of this Permit, the substantially prevailing Party or Parties shall be entitled to
reasonable attorney's fees, costs and necessary disbursements in addition to any other relief to
which such Party or Parties may be entitled.
E. Amendment. This Permit may be amended only by a written contract signed by
authorized representatives of Permittee and County of Mason.
F. Severability. If any provision of this Permit is held to be illegal, invalid or
unenforceable under present or future laws, such provision will be fully severable and this
Permit will be construed and enforced as if such illegal, invalid or unenforceable provision is
not a part hereof, and the remaining provisions hereof will remain in full force and effect. In
lieu of any illegal, invalid or unenforceable provision herein, there will be added automatically
as a part of this Permit, a provision as similar in its terms to such illegal, invalid or
unenforceable provision as may be possible and be legal, valid and enforceable.
G. Joint and Several Liability. Permittee acknowledges that, in any case in which
Permittee and Permittee’s contractors are responsible under the terms of this Permit, such
responsibility is joint and several as between Permittee and any such Permittee’s contractors;
provided that, the Permittee is not prohibited from allocating such liability as a matter of
contract.
H. Notices. Any notice contemplated, required, or permitted to be given under this
Permit shall be sufficient if it is in writing and is sent either by: (a) registered or certified mail,
return receipt requested; or (b) a nationally recognized overnight mail delivery service, to the
Party and at the address specified below, except as such Party and address may be changed by
providing no less than thirty (30) days' advance written notice of such change in address.
Permittee: Todd Lucas c/o Dano’s Septic
7124 State HWY 3 SW
Bremerton, WA 98312
Attn: Todd Lucas
Grantor: Mason County Public Works
100 W Public Works Drive
Shelton, WA 98584
17
I. Approvals. Nothing in this Permit shall be deemed to impose any duty or obligation
upon the County to determine the adequacy or sufficiency of Permittee's plans and
specifications or to ascertain whether Permittee's proposed or actual construction, installation,
testing, maintenance, repairs, replacement, relocation, adjustment or removal is adequate or
sufficient or in conformance with the plans and specifications reviewed by the County. No
approval given, inspection made, review or supervision performed by the County pursuant to
this Permit shall constitute or be construed as a representation or warranty express or implied
by County that such item approved, inspected, or supervised, complies with laws, rules
regulations or ordinances or this Permit or meets any particular standard, code or requirement,
or is in conformance with the plans and specifications, and no liability shall attach with respect
thereto. County and inspections as provided herein, are for the sole purpose of protecting the
County’s rights as the owner and manager of the road rights-of-way and shall not constitute any
representation or warranty, express or implied, as to the adequacy of the design, construction,
repair, or maintenance of the utility facilities, suitability of the permit area for construction,
maintenance, or repair of the utility facilities, or any obligation on the part of the County to
insure that work or materials are in compliance with any requirements imposed by a
governmental entity. County is under no obligation or duty to supervise the design,
construction, installation, relocation, adjustment, realignment, maintenance, repair, or operation
of the utility facilities.
J. Force Majeure. Neither Party hereto shall be liable to the other Party for any failure
to perform an obligation set forth herein to the extent such failure is caused by war, act of
terrorism or an act of God, provided that such Party has made and is making all reasonable
efforts to perform such obligation and minimize any and all resulting loss or damage.
K. Construction. All pronouns and any variations thereof shall be deemed to refer to
the masculine, feminine or neuter, singular or plural, as the identity of the Party or Parties may
require. The provisions of this Permit shall be construed as a whole according to their common
meaning, except where specifically defined herein, not strictly for or against any party and
consistent with the provisions contained herein in order to achieve the objectives and purposes
of this Permit.
L. Incorporation by Reference. All exhibits annexed hereto at the time of execution of
this Permit or in the future as contemplated herein, are hereby incorporated by reference as
though fully set forth herein.
M. Calculation of Time. All periods of time referred to herein shall include Saturdays,
Sundays, and legal holidays in the State of Washington, except that if the last day of any period
falls on any Saturday, Sunday, or legal holiday in the State of Washington, the period shall be
extended to include the next day which is not a Saturday, Sunday, or legal holiday in the State
of Washington.
N. Entire Agreement. This Permit is the full and complete agreement of County and
Permittee with respect to all matters covered herein and all matters related to the use of the
Permit Area by Permittee and Permittee’s Contractors, and this Permit supersedes any and all
18
other agreements of the Parties hereto with respect to all such matters, including, without
limitation, all agreements evidencing the Permit.
O. No Recourse. Without limiting such immunities as the County or other persons may
have under applicable law, Permittee shall have no monetary recourse whatsoever against the
County or its officials, boards, commissions, agents, or employees for any loss or damage
arising out of the County’s exercising its authority pursuant to this Permit or other applicable
law.
P. Responsibility for Costs. Except as expressly provided otherwise, any act that
Permittee is required to perform under this Permit shall be performed at its cost. If Permittee
fails to perform work that it is required to perform within the time provided for performance,
the County may perform the work and bill the Permittee. The Permittee shall pay the amounts
billed within 30 days.
Q. Work of Contractors and Subcontractors. Work by contractors and subcontractors
are subject to the same restrictions, limitations, and conditions as if the Work was performed
by the Permittee. The Permittee shall be responsible for all Work performed by its contractors
and subcontractors, and others performing Work on its behalf, under its control, or under
authority of its utility permit, as if the work were performed by it and shall ensure that all such
work is performed in compliance with this Permit, Title 12 MCC, the Manual and other
applicable law, and shall be jointly and severally liable for all damages and correcting all
damage caused by them. It is the Permittee’s responsibility to ensure that contractors,
subcontractors, or other Persons performing work on the Permittee’s behalf are familiar with
the requirements of the Permit, Title 12 MCC, the Manual, and other applicable laws governing
the work performed by them and further, for ensuring that such contractors and subcontractors
maintain insurance as required herein.
R. Survival of Terms. Upon the termination of the Permit, the Permittee shall no longer
have the right to occupy the Permit area. However, the Permittee’s obligations under this
Permit to the County shall survive the termination of these rights according to its terms for so
long as the Permittee’s utility facilities shall remain in whole or in part in the road rights-of-
way, except to the extent the County Engineer has approved abandonment in place. By way of
illustration and not limitation, Permittee’s obligations to indemnify, defend and hold harmless
the County, provide insurance and a performance/payment bond pursuant to Section XI and
Permittee’s obligation to relocate its utility facilities pursuant to Section VIII, shall continue in
effect as to the Permittee, notwithstanding any termination of the Permit, except to the extent
that a County-approved transfer, sale, or assignment of the utility system is completed, and
another entity has assumed full and complete responsibility for the utility faci lities or for the
relevant acts or omissions.
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DATED at Shelton, Washington this day of _____________, 20 .
BOARD OF COMMISSIONERS
MASON COUNTY, WASHINGTON
Randy Neatherlin, Chair
APPROVED:
Kevin Shutty, Vice Chair
Mike Collins, County Engineer _____________________________
Sharon Trask, Commissioner
APPROVED AS TO FORM:
______________________________
Tim Whitehead, Ch. D.P.A.
A-1
RECORDED AT THE REQUEST OF
AND AFTER RECORDING RETURN TO:
County of Mason
100 West Public Works Drive
Shelton WA 98584
Attn: County Engineer
EXHIBIT “A”
MEMORANDUM OF PERMIT
Title: Todd Lucas Private Line Occupancy Permit
Grantor: COUNTY OF MASON, a legal subdivision of the state of Washington
Grantee: Todd Lucas
Description of Franchise Area: 32224-50-00051 CADY'S SUNRISE BEACH TRS. 63-64 & T.L.
SEE EXHIBIT A-4
A-2
ACCEPTANCE OF PERMIT
A-3
MEMORANDUM OF PRIVATE LINE UTILITY OCCUPANCY PERMIT
THIS MEMORANDUM OF PERMIT is dated as of the ___day of __________, 2024
between the County of Mason, a legal subdivision of the state of Washington (“County”) and
Todd Lucas c/o Dano’s Septic (Permittee”).
1. Property. County has, pursuant to Private Line Utility Occupancy Permit
granted to Permittee, the right, revocable at the will of the County, to use and occupy certain
road rights-of-way for the construction, installation, adjustment, maintenance, removal, repair,
relocation and operation of Permittee’s utility facilities for the benefit of the herein describ ed
Property, upon the terms and conditions of that certain permit agreement between the parties
accepted the ____ day of ____________, 2024 (the “Permit”), which terms and conditions are
incorporated herein by this reference. The property to be benefited by this permit is situated in
the Mason County, Washington, legally described in Exhibit A attached hereto (herein called
the "Property"). The road right-of-way permit area (“Permit Area”) is also described in attached
Exhibit A.
2. Term. The term of the Permit is in perpetuity unless terminated.
3. Termination. County in its sole discretion may terminate all or part of the Permit
with or without cause upon no less than ninety (90) days written notice to the Permittee.
Further, this Permit will automatically terminate upon assignment without the prior written
consent of the County, or upon transfer of the Property without the prior written consent of the
County to an assignment of the Permit or upon transfer of all or part of the utility facilities
located in the Permit Area without the prior written consent of the County to an assignment of
the Permit.
4. Purpose of Memorandum of Permit. This memorandum of permit is prepared
for the purpose of recordation and notice and in no way modifies the Permit and is in no way
intended to or should be construed to create or convey an interest in land or the road right-of-
way.
DATED this _________ day of _____________, 20 __.
COUNTY OF MASON
County Engineer
Approved as to form:
_______________________________
Chief D.P.A.
A-4
FORM OF MEMORANDUM OF PERMIT
Permit Area Map
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mike Collins, PLS, PE
Deputy Director/County Engineer
Ext. 450
Department: Public Works
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 30, 2024 Agenda Date: October 8, 2024
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item: Designation of County Primitive Roads
Background/Executive Summary:
Mason County first designated Primitive Roads in 1982 pursuant to RCW 36.75.300. Roads
eligible for Primitive Road status are gravel or earth surface, volumes of 100 vehicles per day or
less, and not part of the primary road system. Travelers on roads designated as “Primitive”
should expect lower levels of maintenance, fewer warning signs, and/or deviations from standard
road design.
As County roads are improved and traffic counts are updated, the list of roads eligible for
Primitive Road designation changes. Public Works staff reviewed the current list (Resolution
2023-060) and with the recently upgraded road surface of Beerbower Road with BST surface
(also known as chip seal), the road should be removed from the primitive road list.
Public Outreach:
N/A
Requested Action:
Requesting the Board approve a resolution designating certain low volume unpaved county
access roads as primitive county roads.
Attachments
1. Current Resolution
2. Updated Resolution
Page 1 of 2 pages
RESOLUTION NO. 2024-_____
REPLACING RESOLUTION 2023-060
MASON COUNTY ROADS DESIGNATED AS PRIMATIVE ROADS
WHEREAS, WAC 468-95-290, pursuant to RCW 36.75.300, authorizes a classification
of county roads to be designated by resolution as primitive roads; and,
WHEREAS, the legislative authority of each county may, by resolution, classify and
designate portions of the county road as primitive roads where the designated road portion:
(1) Is not classified as part of the county primary system, as provided for in RCW
36.86.070;
(2) Has a gravel or earth driving surface; and
(3) Has an average annual daily traffic of one hundred or fewer vehicles; and
WHEREAS, WAC 468-95-090 states that any road designated as a primitive road shall
be marked with a “PRIMITIVE ROAD” sign at all places where the primitive road portion
begins or connects with a highway other than a primitive road.
WHEREAS, Mason County first designated primitive roads within the county road
system in 1982, Resolution 62-82, and has updated the list as changes have been made to our
road system that affect the primitive road status; and,
WHEREAS, the County Engineer has reviewed the county road system and determined
which roads are appropriate to be classified as primitive roads.
NOW, THEREFORE, BE IT RESOLVED, that the following roads be designated
Primitive Roads:
Road Start End Total
Road Name Number Sec.-Twn.-Rng. Mile Mile Length
FORD LOOP RD 00190 05 19N 6W 0.094 1.679 1.585
WHITE RD 06360 36 20N 4W 0.291 0.938 0.647
ROCK CREEK RD 10480 03 19N 4W 0.000 1.101 1.101
WALDRIP RD 14320 21 19N 3W 0.000 0.082 0.082
ELLIS RD 15960 02 19N 3W 0.000 0.720 0.720
COVE DRIVE 27170 16 2N 2W 0.000 0.132 0.132
SQUAXIN DRIVE 30320 01 19N 2W 0.000 0.090 0.090
MAPLES RD 32850 24 20N 2W 0.038 0.602 0.602
CEMETERY RD 35650 12 20N 2W 0.000 0.130 0.130
YATES RD 36600 35 21N 2W 0.011 1.129 1.118
FOUR CORNERS RD 40590 30 21N 4W 0.000 3.275 3.275
EELLS HILL RD 40850 18 21N 4W 0.163 5.357 5.194
CALIFORNIA RD 41100 26 21N 4W 0.104 5.409 5.305
CALIFORNIA CUT-OFF RD 41380 18 21N 4W 0.000 0.568 0.568
Page 2 of 2 pages
Resolution 2024-___
Road Start End Total
Road Name Number Sec.-Twn.-Rng. Mile Mile Length
NASON RD 52400 36 21N 3W 0.000 0.190 0.190
WEBB HILL RD 57530 25 21N 2W 1.810 3.013 1.203
ROO'S COURT 62350 04 21N 2W 0.000 0.371 0.371
Total 22.313
NOW, THEREFORE, BE IT RESOLVED, that the Board of Mason County
Commissioners hereby replaces Resolution 2023-060.
BE IT FURTHER RESOLVED that the County Engineer place appropriate primitive
road signing on the above designated primitive roads.
DATED this _______day of ____________, 2024.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
___________________________________
MCKENZIE SMITH RANDY NEATHERLIN, Chair
Clerk of the Board
____________________________________
KEVIN SHUTTY, Vice Chair
APPROVED AS TO FORM
____________________________________
SHARON TRASK, Commissioner
TIM WHITEHEAD, Ch. DPA
Mason County Administrator
411 N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County Commissioner
Briefing Items from County Administrator
September 30, 2024
Specific Items for Review
→ Veterans’ Advisory Board (VAB) Policy update – McKenzie Smith
→ Timberland Regional Library (TRL) Board of Trustees appointment – McKenzie Smith
→ Department of Natural Resources (DNR) aquatic lands lease for Mason Lake County Park – John Taylor
→ MCRA park host vacancy – John Taylor
→ 2025 Parks & Trails fees update – John Taylor
→ Letter of support for Public Utility District (PUD) No. 3 – Mark Neary
→ Building 10 remodel bid results – Mark Neary
Administrator Updates
Commissioner Discussion
→ Commissioner calendar updates
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: McKenzie Smith
Ext. 589
Department: Support Services
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 30, 2024
Agenda Date: October 8, 2024
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Updated Veterans’ Advisory Board Policy
Background/Executive Summary:
RCW 73.08.010 authorizes Counties to establish a Veterans’ Assistance Program to address the needs of local
indigent Veterans and their families. The program is funded by the Veterans’ Assistance Fund created under
RCW 73.08.080 and the Veterans’ Advisory Board (VAB) was established under RCW 73.080.035. The VAB
administers the Veterans’ Assistance Program.
Staff met with the VAB on August 14 and September 11, 2024 to discuss updates to the VAB Policy. Changes
include:
→ General language updates
→ Updating the time and location of VAB meetings
→ Allowing assistance for current rent, mortgage, utilities, clothing, and including first, last, deposit or
move in/move out costs
→ Increasing the monthly amounts for single individuals to $200, married individuals to $300, and
additional dependents to $100 per dependent
→ Increasing burial or cremation costs to $1,800 and including applicants needing to provide a death
certificate or working death certificate
→ Including language around pre-paid utilities
→ Changing the check amounts from $50 per check to a maximum of four checks per application
Budget Impact (amount, funding source, budget amendment):
Minimal
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval of the Resolution amending the Mason County Veterans’ Advisory Board Operating Policy &
Procedures per the recommendation of Veterans’ Advisory Board (VAB).
Attachments:
Resolution
Policy
RESOLUTION NO.
RESOLUTION AMENDING RESOLUTION NO. 2023-007
VETERANS’ ADVISORY BOARD/VETERANS’ ASSISTANCE
Adding Additional Language around Minimum Requirements
WHEREAS, Mason County established a levy per RCW 73.08.080 for the purpose of creating the
Veterans’ Assistance Fund for the relief of honorably discharged veterans or for veterans discharged for
physical reason with an honorable record; and,
WHEREAS, RCW 73.08.035 authorizes the establishment of a Veterans’ Advisory Board and the
Mason County Commissioners adopted Resolution no. 58-13 establishing the Veterans’ Advisory Board
(VAB); and,
WHEREAS, RCW 73.08.010 provides for relief of indigent and suffering veterans and their
families or the families of those deceased veterans and on September 11, 2024 at the Veterans’ Advisory
Board meeting the Board made the recommendation changes in Attachment A; and,
NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Mason
County that the Veterans’ Advisory Board Operating Policy and Guidelines is amended to include the
changes shown in Attachment A.
DATED this 8th day of October, 2024.
ATTEST:
________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief Deputy Prosecuting
Attorney
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
___________________________________
Randy Neatherlin, Chair
___________________________________
Kevin Shutty, Vice-Chair
___________________________________
Sharon Trask, Commissioner
Attachment A
Formatted: Right
MASON COUNTY
VETERANS' ADVISORY BOARD
OPERATING POLICY &
PROCEDURES
Amendments are effective February 1, 2023October 8, 2024.
Mason County, Washington
____________________________
Sharon TraskRandy Neatherlin,
Chair
____________________________
Randy NeatherlinKevin Shutty,
Vice-Chair
ATTEST: ____________________________
Kevin ShuttySharon Trask,
Commissioner
____________________________
McKenzie Smith, Clerk of the Board
Page 2 of 8
Adopted February 2023September 2024
MASON COUNTY
VETERANS’ ADVISORY BOARD
OPERATING POLICY & PROCEDURES
TABLE of CONTENTS
I. Organizational Policies .............................................................................................................................. 3
II. Financial Policies ..................................................................................................................................... 3
III. Policy Establishing Board ....................................................................................................................... 4
IV. Eligibility Policies ................................................................................................................................ 54
V. Referral to Other Services ........................................................................................................................ 5
VI. Appeal and Resolution Policy................................................................................................................. 5
VII. Application Procedures ......................................................................................................................... 6
VIII. Processing of Packet Procedures .......................................................................................................... 7
IX. Records, Files, Forms and Reports ......................................................................................................... 8
X. List of Attachments (Att.) ........................................................................................................................ 8
Page 3 of 8
Adopted February 2023September 2024
I. Organizational Policies
a. All RCWs (Revised Code of the State of Washington) within Chapter 73.08 RCW VETERAN'S
RELIEF, with other RCWs and Mason County Resolutions will be used and referred to throughout this
policy.
b. The purpose of the Mason County Veteran's Assistance Fund (VAF) is to provide relief as set forth in
RCW 73.08.010 to indigent and suffering veterans, their families, and the families of deceased
indigent veterans.
c. Any honorably discharged veterans or veterans with a General Discharge Under Honorable Conditions
or a General Discharge with Other than Honorable Conditions (Administrative Discharge), as outlined
in RCW 41.04.005 and RCW 41.04.007, and meeting the criteria in I-b may apply. The veteran has to
have served as a member in any branch of the armed forces of the United States, including the national
guard and armed forces reserves, and fulfilled their initial military service obligation or as a member of
the armed forces reserves, national guard, or coast guard, and have been called into federal service by a
presidential select reserve call up for at least one hundred and eighty (180) cumulative days. Accepted
documents include the following: DD-214 showing Honorable, General Under Honorable or Other
Than Honorable (OTH) Discharge; DD215 Correction to Military Record DD-214; Honorable or
General Under Honorable Discharge Certificate; Reserve Discharges & Certificates; National Guard
Discharge NGB22, DD256, and Certificates, and United States Department of Veteran Affairs Health
ID Card with acceptable secondary proof of income to prove honorable discharge status.
d. These policies and procedures are subject to review annually by the Veteran’s Advisory Board (VAB).
1) If a revision is made, it is so noted and a narrative of revision is put in VAB minutes.
2) If no revisions are made, the date of review is noted, and put in VAB minutes.
3) Post Commanders will be advised concerning any revisions and reviews recommended by the
VAB.
4) The Mason County Board of County Commissioners (BOCC) has final approval of all revisions.
e. The VAB will meet the second Wednesday of each month at 8:30 45 a.m. at the Memorial Hall on 2nd
and Franklin Street, in Shelton, WAlocated at 210 W Franklin Street in Shelton, WA.
f. A quorum must be met to conduct any business that may come before the board.
g. If a quorum is not met, the Chair may contact other members via phone/text messaging or by e-mail.
h. Upon reaching a member, and member agrees to be part of the meeting, thus creating a quorum, the
Chair must remain in contact with the member throughout the meeting.
II. Financial Policies
a. The funds for creating a Veterans' Assistance Fund (VAF) RCW 73.08.080, is generated from a tax
levied by the BOCC, use of the fund is governed by same RCW.
b. Approval of the one thousand eight hundred ($1,800) dollars for assistance shall be granted only for
the following:
1) Past due rRent or mortgage
1)i. First, last, deposit, and/or move in/move out costs
2) Past due uUtilities:
i. Electric
ii. Water
iii. Natural Gas
iv. Wastewater (sewer)
3.) Miscellaneous items:
i. Necessity Items (refer to list – Attachment A)
a. Single two hundred dollars ($150200.00)
b. Married three hundred dollars ($200300.00)
c. Plus an additional one hundred dollars+ ($50100.00) per dependent
ii. Needed fFirewood or propane
ii.iii. Clothing
Formatted: Indent: Left: 0.56", Hanging: 0.13"
Page 4 of 8
Adopted February 2023September 2024
4) Other Items
i. Obtain State identification card (one time only)
c. Exclusions will include, but are not limited to alcohol, tobacco, and lottery tickets.
d. Purchases in excess of the amount written on the check are the responsibility of the applicant.
e. No cash back will be given to the applicant if purchases are less than the amount written on the check.
f. All requests for assistance will be approved by the Veterans Service Officer (VSO), with final
approval by the BOCC.
g. If it is determined an applicant needs assistance due to any event, catastrophic illness, or other
significant change in circumstance which comes into being unexpectedly and is beyond the applicants'
management or control, the VSO may request in writing that Mason County consider approval of an
amount not to exceed a two thousand ($2,000.00) dollar lifetime limit per applicant. A Veteran does
not need to be defined as indigent to be eligible for catastrophic funds.
h. The intent of the VAF is not to replace assistance from any other agency, and assistance is granted on
a "case-by-case" basis only.
i. The VAF is not intended to provide continuing assistance on a routine basis.
j. The VAF shall not duplicate other available assistance for the purposes as noted in II (b).
III. Policy Establishing Board
a. RCW 73.08.035 states each county must establish a Veteran's Advisory Board, the Board shall advise
the BOCC on the needs of local indigent veterans, the resources available to local indigent veterans,
and programs that could benefit the needs of local indigent veterans and their families.
b. The VAB is comprised of veterans from the community "at large", and representatives from nationally
recognized veterans' service organizations within Mason County. Per said RCW, no fewer than a
majority of the board members shall be members from a nationally recognized veterans' service
organization and only veterans are to serve on the board. Service on the board is voluntary.
c. Mason County Resolution No. 05-15 allows for appointment of two members residing in Mason
County from each Nationally Recognized Veterans' Service Organizations to be appointed to the
Veteran's Advisory Board, and two members "at large".
d. The VAB will consist of a ten (10) member board; members are appointed as follows:
1) American Legion (2 members)
2) Veterans of Foreign Wars (2 members)
3) 40 et 8 (2 members)
4) Disabled American Veterans (2 members)
5) Two (2) Mason County resident veteran (at large)
e. Commanders of these organizations will not be members of the VAB.
f. Commanders will appoint the members from their organization to serve on the VAB for the purpose of
overseeing the VAF.
g. These members may be appointed or removed at the discretion of their commander.
h. The first appointment of members shall be three (3) members for a three (3) year term, and four (4)
members for a two (2) year term.
i. Thereafter all terms will be two (2) year terms.
j. The BOCC reserves the right to disallow VAB appointee for cause.
Page 5 of 8
Adopted February 2023September 2024
IV. Eligibility Policies
a. RCW 73.08.005 and other provisions in RCW Title 73 shall govern eligibility assistance to indigent
and suffering veterans and/or families.
b. The county defines "indigent and suffering" to mean the current poverty level as defined by the United
States Department of Health and Human Services (HHS) found at https://aspe.hhs.gov/poverty-
guidelines
c. Family members entitled to apply for assistance shall be defined as spouse or domestic partner,
surviving spouse or surviving domestic partner, and dependent children of a living or deceased
veteran.
d. Applicants must be a resident of Mason County for at least ninety (90) days.
e. Applicant and anyone over the age of 18 in the household must present proof of residency and income.
Income verification must be from within the previous twelve (12) months. If no income, an affidavit
must be signed by both the veteran and household member(s) (Attachment B).
f. An applicant may use hotel/motel receipts as proof of residence, provided that:
1) All receipts show a minimum of a 90 (ninety) day stay with in Mason County.
2) The 90 (ninety) day stay must be continuous.
3) All receipts must be in the applicant’s name.
4) All receipts must be original (no copies).
g. Under the federally-establishedfederally established poverty guidelines, the gross income after taxes
and deductions for medical insurance premium, including Medicare, of the veteran and all members of
the household must be at or below 150% of the poverty guidelines established by the HHS.
h. Veterans making above the 150% and who do not have an emergency financial situation will not be
eligible for assistance.
i. An applicant may have a source of income above the aforementioned 150% and still be considered
indigent on an emergency basis.
j. Lack of funds because of bad financial management of an adequate source of income does not make
the applicant indigent.
V. Referral to Other Services
a. As per RCW 73.08.070 the county shall assist indigent veterans with burial or cremation costs of three
hundred ($300.00) dollars minimum or up to one thousand six eight hundred ($1,600800) dollars.
b. The burial assistance is in addition to prior eighteen one thousand eight hundred ($1,800.00) dollars
limitation as outlined in II-b.
c. In an effort to maximize dollars and provide for as many as possible applicants, and when appropriate,
the veteran may be referred by the VSO to other veteran services and to other community resources for
services.
c.d. Applicants must provide either a death certificate or working death certificate in addition to the invoice
from the funeral home.
VI. Appeal and Resolution Policy
a. If an applicant has either by accident or on purpose falsely filed a claim, or has misused monies from
the Veterans’ Assistance Fund, the following will apply:
1) A letter is given to the applicant, from the County, denying further use of this fund, until the false
claim is resolved.
Formatted: Font: 11 pt
Formatted: Font: 11 pt
Page 6 of 8
Adopted February 2023September 2024
2) A copy of that letter will be sent to the Veterans' Service Office, to be placed in the offending
applicant’s file.
3) The applicant’s file will then be “Red Flagged”, and denied further use until the problem is
resolved.
b. To resolve the claim, the applicant can clear their name by:
1) If applicant feels this is unjustified, they may appeal in writing to the Veterans' Advisory Board
within fifteen (15) days of notification.
2) The appeal will be reviewed by the VAB at the next regular scheduled meeting and a decision will
be made no later than the next regular scheduled meeting.
3) Approval or disapproval requires a "Super Majority" vote by the entire VAB.
4) The applicant may file an appeal, in writing, with the Mason County Commissioners. A decision in
regard to appeal may take up to 30 days.
c. The applicant may repay any and all monies that have come into question, and may not have access to
these funds for one (1) year after payment.
d. If the applicant elects not to do VI. b. or VI. c. there will be a two (2) year probationary wait period.
After the wait period is over, the applicant must "in writing" request to receive these funds once more,
a decision will be forthcoming.
e. If it is found that the applicant has done this two (2) times, they will be permanently denied from using
this fund.
VII. Application Procedures
a. Upon arriving at the VSO office, the applicant will be asked to sign-in.
b. The applicant is then screened about their assistance needs, residence, income, and their eligibility, an
"Assistance Fund Application (AFA) (Attachment C) and a Rental/ Mortgage Verification"
(Attachment D) form must be filled out as part of the application process.
c. If the applicant does not have all needed information or documentation, they will be given a formthe
"Veterans' Assistance Fund Documents Checklist" (Attachment E) to help them gather the needed
information and return form to VSO.
d. If an applicant cannot show proof of service, a "Standard Form 180" (Attachment F) will be given to
them to be filled out and sent in, they can also go to the VA at American Lake to get proof of service.
e. If two or more applicants are sharing the same physical residency, then all income is considered as
one.
f. Only one application may be used for any single physical residency.
g. If an applicant has a "Sub-Lease Agreement", then VII (j) will apply.
h. When an applicant has requested assistance for past due rent or mortgage payment, II. (b)(1), and has
gone through the screening process. The VSO will call the landlord to inform them that the veteran has
applied for assistance, and that a letter of "Recommendation for Payment" (Attachment G) will be
forthcoming.
i. The applicant will then be given a form "Rental/Mortgage Verification" (Attachment D) to be given to
the landlord. This form must be filled out by the landlord or lien holder, notarized, and sent back or
taken to the VSOs' office. The VSO will then verify all information on the form.
j. Shared dwelling:
1) In the case of a veteran sharing a dwelling with another person who is not a family member as
defined in Operating Policy item IV (c), the rental amount will be prorated by the number of
people living in the dwelling.
Page 7 of 8
Adopted February 2023September 2024
2) In the case of a veteran sharing a dwelling with another person who is not a family member as
defined in Operating Policy item IV (c), the utility expenses will be prorated by the number of
people living in the dwelling.
3) In the case of a veteran sharing a dwelling with another person who is not a family member as
defined in Operating Policy item IV (c), the firewood/propane expenses will be prorated by the
number of people living in the dwelling.
k. When an applicant has requested assistance for past due utilities (electric, water, or natural gas) II
(b)(2), and) and has gone through the screening process, a copy of the utility bill must be provided for
payment. The applicant must have a "Past Due" pink slip(s) stating that service will be discontinued.If
the applicant has a past due amount and is at risk of shut off, the utility company will be contacted.
When an applicant is on a utility prepay account, the utility company must provide the daily rate
applicable to the prepay account. This daily rate must be attached to the applicant’s AFA. The
provided daily rate will be multiplied by thirty (30) days to determine the total needed assistance
amount.
l. Some utilities companies, i.e., City of Shelton utilities, do include garbage within the water bill, in this
situation where the bill is "combined", the whole bill is paid.
m. The VSO will call the utilities company to verify the current amount to be paid and inform them that
the veteran has applied for assistance and that a letter of "Recommendation for Payment" (Attachment
G) will be forthcoming.
n. When the an applicant requests assistance for firewood or propane and has gone through the screening
process, the VSO will call a vendor to confirm prices and amount needed. The VSO will inform the
vendor, that the veteran has applied for assistance and that a letter of "Recommendation for Payment"
(Attachment G) will be forthcoming, VII (J)(3) also applies.
o. The VSO will then fill out a "Purchase Order" (Attachment H) to be sent with "Assistance Fund
Application" (AFA) (Attachment C) for approval from BOCC. An invoice must be provided in order
for payment to be remitted.
p. When an applicant requests Miscellaneous Items or Other Items and has gone through the screening
process, the VSO will, to the best of their ability, determine the needs of the applicant.
q. The VSO will fill out the “Assistance Fund Application" (AFA) (Attachment C), determine the
amount, the vendor, and have the applicant sign the application with a full understanding of the
request.
r. Necessity Items check(s) are issued in fifty-dollar various increments for a maximum of four (4)
checks. The New applicants will be given an itemized list of authorized items that may be purchased
(Attachment A).
s. After all needed information and documentation is gathered from the applicant and outside sources, the
AFA is then filled out and the packet is complete.
t. It is the VSOs' responsibility to ensure all information in the packet is correct and verified.
u. When the completed packet is sent on to MCC, it will have a copy of "Recommendation for Payment"
as a cover sheet (Attachment G) or "Assistance Fund Application" (Attachment C).
v. The VSO reserves the right to refuse service to disorderly or abusive individuals. Service will be
refused to individuals under the influence of alcohol and/or drugs. Applicants who are disorderly or
abusive to Mason County employees or volunteers will not be provided assistance and will be asked to
leave the building.
VIII. Processing of Packet Procedures
a. Once the packet is received at the BOCC office, it is date stamped and reviewed to ensure all
information is correct and all supporting documentation is thereprovided.
b. Applications submitted to the BOCC for processing and that have been determined to meet the
necessary guidelines will have checks issued within three business days.
Page 8 of 8
Adopted February 2023September 2024
c. Applicants who pick up his/or hertheir check(s), must have proper picture ID, and must sign for
check(s). Check(s) are sent out by mail the next business day following approval.
d. Necessity item check(s) that are issued will be are stamped printed with: "No Alcohol or Tobacco",
"No Cash Back".
e. Some delays may result if a legal holiday falls within the time period or if there are insufficient funds
to release the check.
f. A weekly list of "Approval of Expenditures" is sent to the VSO's office from the BOCC office.
g. A monthly list of “Approval of Expenditures” is sent to the BOCC.
IX. Records, Files, Forms, and Reports
a. It will be the responsibility of the VAB Chair, acting in concert with the VSO’s to establish and
maintain a record of each applicant requesting and /or receiving assistance from the VAF.
b. The VSO will provide forms and reports of attendants, decisions, and record-keeping for clientele,
e.g., forms for vendors, initial applications, and VAB decisions.
c. Each October, the VAB, acting in concert with the VSOs shall produce an annual report for the
BOCC, containing the following information:
1) The number of requests for assistance received during the calendar year.
2) The number of requests for assistance for which assistance was given.
3) The number of requests for assistance for which assistance was not provided and a narrative
description of the reasons assistance were not provided.
4) The total dollar value of assistance provided on a monthly basis.
5) A narrative description of non-monetary assistance provided by the VAB.
6) Meeting minutes as an attachment.
7) A copy of appeals as an attachment.
d. If any section of these policies or procedures is determined to be in conflict with federal, state, or
county laws, ordinances or directives, then said section will be void and the aforementioned laws,
ordinances or directives shall prevail.
X. Attachments (Att.)
A. VAF Necessity Itemized List
B. Affidavit of Income
C. Assistance Fund Application (AFA)
D. Rental/Mortgage Verification
E. Veteran's Assistance Documents Checklist (S&S form)
F. Request Pertaining to Military Records (Standard Form 180)
G. Recommendation for Payment
H. Mason County Veterans Service Office-Purchase Order
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: McKenzie Smith
Ext. 589
Department: Support Services
Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 30, 2024
Agenda Date: Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Nicole González-Timmons Timberland Regional Library Board of Trustees Application
Background/Executive Summary:
The Timberland Regional Library (TRL) Board of Trustees is a five-County rural library district
consisting of Grays Harbor, Lewis, Mason, Pacific, and Thurston Counties. This appointment would fill
an unexpired term beginning December 31, 2024 and ending December 31, 2031.
Budget Impact (amount, funding source, budget amendment):
N/A
Public Outreach (news release, community meeting, etc.):
News Release
Requested Action:
Interview or appoint Nicole S González Timmons to the Timberland Regional Library Board of Trustees
to represent Mason County.
Attachments:
Application
Entr y #: 6 - Timberland Regional Library (TRL) Board of Trustees Status: Submitted
Submitted: 9/18/2024 12:08 PM
Advisory Board Name:
Timberland Regional Library (TRL) Board of Trustees
Name:
Nicole S González Timmons
Today's Date:
9/18/2024
Address
Voting Precinct:
Phone
(
Email
Community Service:
NMSD School Director
(Previous: USS GW FRG Webmaster, USS GW Ombudsman,
Cub Scout Troop 4513 Public Relations Chair)
Employment:
Current: Executive Assistant, Olympia School District
2015-2024: Administrative Assistant; Online Learning
Specialist; Online Learning Program Manager, Office of
Superintendent of Public Instruction
2013-2015: Adjunct Instructor, Olympic College
What do you perceive is the role or purpose of this advisor y board?
To support the Executive Director in achieving TRL’s mission and vision. To ensure policies are current and adhered to. To assure
the fiscal responsibility of TRL.
What interest or skills do you wish to offer this advisor y board?
I have a great interest in reading, books, and libraries. I have a growing interest in civic duty and community. I am organized and
detail oriented. I was previously the library technician at Belfair Elementary School.
List any financial, professional, or voluntar y affiliations that could create a potential conflict of interest:
None.
Required Training:
Participation is dependent on attending certain trainings such as the Open Public Meetings Act (OPMA)
and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend such trainings?
Yes or No:
Yes
How much time can you commit to
this advisor y board:
Weekly
Are you a U.S. citizen and
Mason County resident?
Yes
*For Civil Ser vice applications ONLY, what
is your political par ty?
N/A
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Cassidy Perkins for John Taylor Ext. 535
Department: Parks & Trails Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 30, 2024
Agenda Date: October 8, 2024
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Mason Lake County Park – Department of Natural Resources Lease Agreement
Background/Executive Summary:
We received a letter notification from the Department of Natural Resources on June 24, 2024, stating that
Mason Lake County Parks Aquatic Lease #20-010218 has expired after a 50-year term. We have filled
out the requested forms to apply for a new lease. The original lease was at no cost, and the application
fee was $10 in 1973. At this time, we will not have any official lease information until we submit the
application attached to begin the process of entering a new lease agreement.
Budget Impact:
N/A
Requested Action:
Approval to submit the Joint Aquatic Resources Permit Application (JARPA) Form to the Department of
Natural Resources (DNR) for aquatic use authorization on DNR-managed aquatic lands.
Attachments:
JARPA, attachment E form, letter from DNR, original lease, quit claim deed to corresponding property.
ORIA-revised 02/2020 Page 1 of 14
WASHINGTON STATE
Joint Aquatic Resources Permit
Application (JARPA) Form1,2 [help]
USE BLACK OR BLUE INK TO ENTER ANSWERS IN THE WHITE SPACES BELOW.
Part 1–Project Identification
1. Project Name (A name for your project that you create. Examples: Smith’s Dock or Seabrook Lane Development) [help]
Part 2–Applicant
The person and/or organization responsible for the project. [help]
2a. Name (Last, First, Middle)
2b. Organization (If applicable)
2c. Mailing Address (Street or PO Box)
2d. City, State, Zip
2e. Phone (1) 2f. Phone (2) 2g. Fax 2h. E-mail
1Additional forms may be required for the following permits:
If your project may qualify for Department of the Army authorization through a Regional General Permit (RGP), contact the U.S . Army Corps of
Engineers for application information (206) 764-3495.
Not all cities and counties accept the JARPA for their local Shoreline permits. If you need a Shoreline permit, contact the appropriate city or county
government to make sure they accept the JARPA.
2To access an online JARPA form with [help] screens, go to
http://www.epermitting.wa.gov/site/alias__resourcecenter/jarpa_jarpa_form/9984/jarpa_fo rm.aspx.
For other help, contact the Governor’s Office for Regulatory Innovation and Assistance at (800) 917-0043 or help@oria.wa.gov.
AGENCY USE ONLY
Date received:
Agency reference #:
Tax Parcel #(s):
Mason County Parks & Trails
Mason County
411 N. 5th St.
Shelton, WA 98584
Mason Lake County Park
360.42.9670 ext. 806 JTaylor@masoncountywa.gov
ORIA-revised 02/2020 Page 2 of 14
Part 3–Authorized Agent or Contact
Person authorized to represent the applicant about the project. (Note: Authorized agent(s) must sign 11b of this
application.) [help]
3a. Name (Last, First, Middle)
3b. Organization (If applicable)
3c. Mailing Address (Street or PO Box)
3d. City, State, Zip
3e. Phone (1) 3f. Phone (2) 3g. Fax 3h. E-mail
Part 4–Property Owner(s)
Contact information for people or organizations owning the property(ies) where the project will occur. Consider both
upland and aquatic ownership because the upland owners may not own the adjacent aquatic land. [help]
☐ Same as applicant. (Skip to Part 5.)
☐ Repair or maintenance activities on existing rights-of-way or easements. (Skip to Part 5.)
☐ There are multiple upland property owners. Complete the section below and fill out JARPA Attachment A for
each additional property owner.
☒ Your project is on Department of Natural Resources (DNR)-managed aquatic lands. If you don’t know, contact
the DNR at (360) 902-1100 to determine aquatic land ownership. If yes, complete JARPA Attachment E to
apply for the Aquatic Use Authorization.
4a. Name (Last, First, Middle)
4b. Organization (If applicable)
4c. Mailing Address (Street or PO Box)
4d. City, State, Zip
4e. Phone (1) 4f. Phone (2) 4g. Fax 4h. E-mail
John Taylor
Mason County
411 N. 5th St.
Shelton, WA 98584
360.427.9670 ext. 806 jtaylor@masoncountywa.gov
ORIA-revised 02/2020 Page 3 of 14
Part 5–Project Location(s)
Identifying information about the property or properties where the project will occur. [help]
☐ There are multiple project locations (e.g. linear projects). Complete the section below and use JARPA
Attachment B for each additional project location.
5a. Indicate the type of ownership of the property. (Check all that apply.) [help]
☐ Private
☐ Federal
☐ Publicly owned (state, county, city, special districts like schools, ports, etc.)
☐ Tribal
☒ Department of Natural Resources (DNR) – managed aquatic lands (Complete JARPA Attachment E)
5b. Street Address (Cannot be a PO Box. If there is no address, provide other location information in 5p.) [help]
ISLAND:
5c. City, State, Zip (If the project is not in a city or town, provide the name of the nearest city or town.) [help]
5d. County [help]
5e. Provide the section, township, and range for the project location. [help]
¼ Section Section Township Range
5f. Provide the latitude and longitude of the project location. [help]
Example: 47.03922 N lat. / -122.89142 W long. (Use decimal degrees - NAD 83)
5g. List the tax parcel number(s) for the project location. [help]
The local county assessor’s office can provide this information.
5h. Contact information for all adjoining property owners. (If you need more space, use JARPA Attachment C.) [help]
Name Mailing Address Tax Parcel # (if known)
6011 E Mason Lake Drive West
Grapeview WA 98546
Mason
Lot 2 34 T22N R2W
22234-21-00020, 22234-21-00030, 22234-21-60010
ORIA-revised 02/2020 Page 4 of 14
5i. List all wetlands on or adjacent to the project location. [help]
N/A
5j. List all waterbodies (other than wetlands) on or adjacent to the project location. [help]
5k. Is any part of the project area within a 100-year floodplain? [help]
☐ Yes ☐ No ☐ Don’t know N/A
5l. Briefly describe the vegetation and habitat conditions on the property. [help]
Additionally, describe the Type of Substrate at anchor location:
5m. Describe how the property is currently used. [help]
5n. Describe how the adjacent properties are currently used. [help]
5o. Describe the structures (above and below ground) on the property, including their purpose(s) and current
condition. [help]
5p. Provide driving directions from the closest highway to the project location, and attach a map. [help]
Public boat ramp
Undeveloped
Concrete block restrooms, boat ramp, boarding floats
Hwy 3 north to E Mason Benson 2 mile right on E Trails Rd 1 mile to E Mason Lake Dr E 3/4 mile to Park
ORIA-revised 02/2020 Page 5 of 14
Part 6–Project Description
6a. Briefly summarize the overall project. You can provide more detail in 6b. [help]
RECREATIONAL USE MOORING BUOY
6b. Describe the purpose of the project and why you want or need to perform it. [help]
DEPTH OF WATER AT BUOY LOCATION AT MEAN LOWER LOW WATER (MLLW):
LENGTH OF VESSEL:
VESSEL REGISTRATION #:
MAINTENANCE PLAN:
6c. Indicate the project category. (Check all that apply) [help]
☐ Commercial ☐ Residential ☐ Institutional ☐ Transportation ☒ Recreational
☐ Maintenance ☐ Environmental Enhancement
6d. Indicate the major elements of your project. (Check all that apply) [help]
☐ Aquaculture
☐ Bank Stabilization
☐ Boat House
☐ Boat Launch
☐ Boat Lift
☐ Bridge
☐ Bulkhead
☒ Buoy
☐ Channel Modification
☐ Culvert
☐ Dam / Weir
☐ Dike / Levee / Jetty
☐ Ditch
☐ Dock / Pier
☐ Dredging
☐ Fence
☐ Ferry Terminal
☐ Fishway
☐ Float
☐ Floating Home
☐ Geotechnical Survey
☐ Land Clearing
☐ Marina / Moorage
☐ Mining
☐ Outfall Structure
☐ Piling/Dolphin
☐ Raft
☐ Retaining Wall
(upland)
☐ Road
☐ Scientific
Measurement Device
☐ Stairs
☐ Stormwater facility
☐ Swimming Pool
☐ Utility Line
☐ Other:
ORIA-revised 02/2020 Page 6 of 14
6e. Describe how you plan to construct each project element checked in 6d. Include specific construction
methods and equipment to be used. [help]
Identify where each element will occur in relation to the nearest waterbody.
Indicate which activities are within the 100-year floodplain.
ANCHOR TYPE:
NUMBER OF MID-LINE FLOATS:
BUOY TYPE:
6f. What are the anticipated start and end dates for project construction? (Month/Year) [help]
If the project will be constructed in phases or stages, use JARPA Attachment D to list the start and end dates of each phase
or stage.
Start Date: End Date: ☐ See JARPA Attachment D
6g. Fair market value of the project, including materials, labor, machine rentals, etc. [help]
6h. Will any portion of the project receive federal funding? [help]
If yes, list each agency providing funds.
☐ Yes ☒ No ☐ Don’t know
Part 7–Wetlands: Impacts and Mitigation
☐ Check here if there are wetlands or wetland buffers on or adjacent to the project area.
(If there are none, skip to Part 8.) [help]
7a. Describe how the project has been designed to avoid and minimize adverse impacts to wetlands. [help]
☒ Not applicable
N/A
7b. Will the project impact wetlands? [help]
☐ Yes ☐ No ☐ Don’t know N/A
7c. Will the project impact wetland buffers? [help]
☐ Yes ☐ No ☐ Don’t know N/A
ORIA-revised 02/2020 Page 7 of 14
7d. Has a wetland delineation report been prepared? [help]
If Yes, submit the report, including data sheets, with the JARPA package.
☐ Yes ☐ No N/A
7e. Have the wetlands been rated using the Western Washington or Eastern Washington Wetland Rating
System? [help]
If Yes, submit the wetland rating forms and figures with the JARPA package.
☐ Yes ☐ No ☐ Don’t know N/A
7f. Have you prepared a mitigation plan to compensate for any adverse impacts to wetlands? [help]
If Yes, submit the plan with the JARPA package and answer 7g.
If No, or Not applicable, explain below why a mitigation plan should not be required.
☐ Yes ☐ No ☐ Don’t know N/A
N/A
7g. Summarize what the mitigation plan is meant to accomplish, and describe how a watershed approach was
used to design the plan. [help]
N/A
7h. Use the table below to list the type and rating of each wetland impacted, the extent and duration of the
impact, and the type and amount of mitigation proposed. Or if you are submitting a mitigation plan with a
similar table, you can state (below) where we can find this information in the plan. [help]
Activity (fill,
drain, excavate,
flood, etc.)
Wetland
Name1
Wetland
type and
rating
category2
Impact
area (sq.
ft. or
Acres)
Duration
of impact3
Proposed
mitigation
type4
Wetland
mitigation area
(sq. ft. or
acres)
1 If no official name for the wetland exists, create a unique name (such as “Wetland 1”). The name should be consistent with o ther project documents,
such as a wetland delineation report.
2 Ecology wetland category based on current Western Washington or Eastern Washington Wetland Rating System. Provide the wetland rating forms
with the JARPA package.
3 Indicate the days, months or years the wetland will be measurably impacted by the activity. Enter “permanent” if applicable.
4 Creation (C), Re-establishment/Rehabilitation (R), Enhancement (E), Preservation (P), Mitigation Bank/In-lieu fee (B)
Page number(s) for similar information in the mitigation plan, if available:
ORIA-revised 02/2020 Page 8 of 14
7i. For all filling activities identified in 7h, describe the source and nature of the fill material, the amount in
cubic yards that will be used, and how and where it will be placed into the wetland. [help]
N/A
7j. For all excavating activities identified in 7h, describe the excavation method, type and amount of material in
cubic yards you will remove, and where the material will be disposed. [help]
N/A
Part 8–Waterbodies (other than wetlands): Impacts and Mitigation
In Part 8, “waterbodies” refers to non-wetland waterbodies. (See Part 7 for information related to wetlands.) [help]
☒ Check here if there are waterbodies on or adjacent to the project area. (If there are none, skip to Part 9.)
8a. Describe how the project is designed to avoid and minimize adverse impacts to the aquatic environment.
[help]
☐ Not applicable
8b. Will your project impact a waterbody or the area around a waterbody? [help]
☒ Yes ☐ No
ORIA-revised 02/2020 Page 9 of 14
8c. Have you prepared a mitigation plan to compensate for the project’s adverse impacts to non-wetland
waterbodies? [help]
If Yes, submit the plan with the JARPA package and answer 8d.
If No, or Not applicable, explain below why a mitigation plan should not be required.
☐ Yes ☐ No ☐ Don’t know
8d. Summarize what the mitigation plan is meant to accomplish. Describe how a watershed approach was
used to design the plan.
If you already completed 7g you do not need to restate your answer here. [help]
8e. Summarize impact(s) to each waterbody in the table below. [help]
Activity (clear,
dredge, fill, pile
drive, etc.)
Waterbody
name1
Impact
location2
Duration
of impact3
Amount of material
(cubic yards) to be
placed in or removed
from waterbody
Area (sq. ft. or
linear ft.) of
waterbody
directly affected
1 If no official name for the waterbody exists, create a unique name (such as “Stream 1”) The name should be consistent with ot her documents
provided.
2 Indicate whether the impact will occur in or adjacent to the waterbody. If adjacent, provide the distance between the impact and the waterbody and
indicate whether the impact will occur within the 100-year flood plain.
3 Indicate the days, months or years the waterbody will be measurably impacted by the work. Enter “permanent” if applicable.
8f. For all activities identified in 8e, describe the source and nature of the fill material, amount (in cubic yards)
you will use, and how and where it will be placed into the waterbody. [help]
N/A
ORIA-revised 02/2020 Page 10 of 14
8g. For all excavating or dredging activities identified in 8e, describe the method for excavating or dredging,
type and amount of material you will remove, and where the material will be disposed. [help]
N/A
Part 9–Additional Information
Any additional information you can provide helps the reviewer(s) understand your project. Complete as much of
this section as you can. It is ok if you cannot answer a question.
9a. If you have already worked with any government agencies on this project, list them below. [help]
Agency Name Contact Name Phone Most Recent
Date of Contact
9b. Are any of the wetlands or waterbodies identified in Part 7 or Part 8 of this JARPA on the Washington
Department of Ecology’s 303(d) List? [help]
If Yes, list the parameter(s) below.
If you don’t know, use Washington Department of Ecology’s Water Quality Assessment tools at: https://ecology.wa.gov/Water-
Shorelines/Water-quality/Water-improvement/Assessment-of-state-waters-303d.
☐ Yes ☐ No
9c. What U.S. Geological Survey Hydrological Unit Code (HUC) is the project in? [help]
Go to http://cfpub.epa.gov/surf/locate/index.cfm to help identify the HUC.
9d. What Water Resource Inventory Area Number (WRIA #) is the project in? [help]
Go to https://ecology.wa.gov/Water-Shorelines/Water-supply/Water-availability/Watershed-look-up to find the WRIA #.
ORIA-revised 02/2020 Page 11 of 14
9e. Will the in-water construction work comply with the State of Washington water quality standards for
turbidity? [help]
Go to https://ecology.wa.gov/Water-Shorelines/Water-quality/Freshwater/Surface-water-quality-standards/Criteria for the
standards.
☐ Yes ☐ No ☐ Not applicable
9f. If the project is within the jurisdiction of the Shoreline Management Act, what is the local shoreline
environment designation? [help]
If you don’t know, contact the local planning department.
For more information, go to: https://ecology.wa.gov/Water-Shorelines/Shoreline-coastal-management/Shoreline-coastal-
planning/Shoreline-laws-rules-and-cases.
☐ Urban ☐ Natural ☐ Aquatic ☐ Conservancy ☐ Other:
9g. What is the Washington Department of Natural Resources Water Type? [help]
Go to http://www.dnr.wa.gov/forest-practices-water-typing for the Forest Practices Water Typing System.
☒ Shoreline ☐ Fish ☐ Non-Fish Perennial ☐ Non-Fish Seasonal
9h. Will this project be designed to meet the Washington Department of Ecology’s most current stormwater
manual? [help]
If No, provide the name of the manual your project is designed to meet.
☐ Yes ☐ No N/A
Name of manual:
9i. Does the project site have known contaminated sediment? [help]
If Yes, please describe below.
☐ Yes ☐ No N/A
9j. If you know what the property was used for in the past, describe below. [help]
N/A
9k. Has a cultural resource (archaeological) survey been performed on the project area? [help]
If Yes, attach it to your JARPA package.
☐ Yes ☐ No
ORIA-revised 02/2020 Page 12 of 14
9l. Name each species listed under the federal Endangered Species Act that occurs in the vicinity of the
project area or might be affected by the proposed work. [help]
9m. Name each species or habitat on the Washington Department of Fish and Wildlife’s Priority Habitats and
Species List that might be affected by the proposed work. [help]
Part 10–SEPA Compliance and Permits
Use the resources and checklist below to identify the permits you are applying for.
Online Project Questionnaire at http://apps.oria.wa.gov/opas/.
Governor’s Office for Regulatory Innovation and Assistance at (800) 917-0043 or help@oria.wa.gov.
For a list of addresses to send your JARPA to, click on agency addresses for completed JARPA.
10a. Compliance with the State Environmental Policy Act (SEPA). (Check all that apply.) [help]
For more information about SEPA, go to https://ecology.wa.gov/regulations-permits/SEPA-environmental-review.
☐ A copy of the SEPA determination or letter of exemption is included with this application.
☐ A SEPA determination is pending with (lead agency). The expected decision date
is .
☐ I am applying for a Fish Habitat Enhancement Exemption. (Check the box below in 10b.) [help]
☒ This project is exempt (choose type of exemption below).
☒ Categorical Exemption. Under what section of the SEPA administrative code (WAC) is it exempt?
WAC 197-11-800(24)(f)
☐ Other:
☐ SEPA is pre-empted by federal law.
ORIA-revised 02/2020 Page 13 of 14
10b. Indicate the permits you are applying for. (Check all that apply.) [help]
LOCAL GOVERNMENT
Local Government Shoreline permits:
☐ Substantial Development ☐ Conditional Use ☐ Variance
☒ Shoreline Exemption Type (explain):
Other City/County permits:
☐ Floodplain Development Permit ☐ Critical Areas Ordinance
STATE GOVERNMENT
Washington Department of Fish and Wildlife:
☒ Hydraulic Project Approval (HPA) ☐ Fish Habitat Enhancement Exemption – Attach Exemption Form
Washington Department of Natural Resources:
☒ Aquatic Use Authorization
Complete JARPA Attachment E and submit a check for $25 payable to the Washington Department of Natural Resources.
Do not send cash.
Washington Department of Ecology:
☐ Section 401 Water Quality Certification ☐ Non-Federally Regulated Waters
FEDERAL AND TRIBAL GOVERNMENT
United States Department of the Army (U.S. Army Corps of Engineers):
☐ Section 404 (discharges into waters of the U.S.) ☒ Section 10 (work in navigable waters)
United States Coast Guard:
For projects or bridges over waters of the United States, contact the U.S. Coast Guard at: d13-pf-d13bridges@uscg.mil
☐ Bridge Permit ☐ Private Aids to Navigation (or other non-bridge permits)
United States Environmental Protection Agency:
☐ Section 401 W ater Quality Certification (discharges into waters of the U.S.) on tribal lands where tribes do
not have treatment as a state (TAS)
Tribal Permits: (Check with the tribe to see if there are other tribal permits, e.g., Tribal Environmental Protection Act, Shoreline
Permits, Hydraulic Project Permits, or other in addition to CWA Section 401 WQC)
☐ Section 401 Water Quality Certification (discharges into waters of the U.S.) where the tribe has treatment
as a state (TAS).
ORIA-revised 02/2020 Page 14 of 14
Part 11–Authorizing Signatures
Signatures are required before submitting the JARPA package. The JARPA package includes the JARPA form,
project plans, photos, etc. [help]
11a. Applicant Signature (required) [help]
I certify that to the best of my knowledge and belief, the information provided in this application is true, complete,
and accurate. I also certify that I have the authority to carry out the proposed activities, and I agree to start work
only after I have received all necessary permits.
I hereby authorize the agent named in Part 3 of this application to act on my behalf in matters related to this
application. _________ (initial)
By initialing here, I state that I have the authority to grant access to the property. I also give my consent to the
permitting agencies entering the property where the project is located to inspect the project site or any work
related to the project. _________ (initial)
Applicant Printed Name Applicant Signature Date
11b. Authorized Agent Signature [help]
I certify that to the best of my knowledge and belief, the information provided in this application is true, complete,
and accurate. I also certify that I have the authority to carry out the proposed activities and I agree to start work
only after all necessary permits have been issued.
Authorized Agent Printed Name Authorized Agent Signature Date
11c. Property Owner Signature (if not applicant) [help]
Not required if project is on existing rights-of-way or easements (provide copy of easement with JARPA).
I consent to the permitting agencies entering the property where the project is located to inspect the project site
or any work. These inspections shall occur at reasonable times and, if practical, with prior notice to the
landowner.
Property Owner Printed Name Property Owner Signature Date
18 U.S.C §1001 provides that: Whoever, in any manner within the jurisdiction of any department or agency of the United States knowingly
falsifies, conceals, or covers up by any trick, scheme, or device a material fact or makes any false, fictitious, or fraudule nt statements or
representations or makes or uses any false writing or document knowing same to contain any false, fictitious, or fraudulent statement or
entry, shall be fined not more than $10,000 or imprisoned not more than 5 years or both.
If you require this document in another format, contact the Governor’s Office for Regulatory Innovation and Assistance (ORIA) at (800)
917-0043. People with hearing loss can call 711 for Washington Relay Service. People with a speech disability can call (877) 833 -
6341. ORIA publication number: ORIA-16-011 rev. 09/2018
JARPA Attachment E Rev. 10/2016 Page 1 of 2
WASHINGTON STATE
Joint Aquatic Resources Permit
Application (JARPA) [help]
Attachment E:
Aquatic Use Authorization on
Department of Natural Resources
(DNR)-managed aquatic lands [help]
Complete this attachment and submit it with the completed JARPA form only if you are applying for an Aquatic
Use Authorization with DNR. Call (360) 902-1100 or visit http://www.dnr.wa.gov/programs-and-
services/aquatics/leasing-and-land-transactions for more information.
DNR recommends you discuss your proposal with a DNR land manager before applying for
regulatory permits. Contact your regional land manager for more information on potential permit and
survey requirements. You can find your regional land manager by calling (360) 902-1100 or going to
http://www.dnr.wa.gov/programs-and-services/aquatics/aquatic-districts-and-land-managers-map.
[help]
The applicant may not begin work on DNR-managed aquatic lands until DNR grants an Aquatic Use
Authorization.
Include a $25 non-refundable application processing fee, payable to the “Washington Department of
Natural Resources.” (Contact your Land Manager to determine if and when you are required to pay this
fee.) [help]
DNR may reject the application at any time prior to issuing the applicant an Aquatic Use Authorization. [help]
Use black or blue ink to enter answers in white spaces below.
1. Applicant Name (Last, First, Middle)
2. Project Name (A name for your project that you create. Examples: Smith’s Dock or Seabrook Lane Development) [help]
3. Phone Number and Email
4. Which of the following applies to Applicant? Check one and, if applicable, attach the written authority – bylaws, power of
attorney, etc. [help]
☐ Corporation
☐ Limited Partnership
☐ General Partnership
☐ Limited Liability Company
Home State of Registration:
☐ Individual
☐ Marital Community (Identify spouse & list email):
☐ Government Agency
☐ Other (Please Explain):
AGENCY USE ONLY
Date received: ; ☐ Town
☐ Application Fee Received; ☐ Fee N/A
☐ New Application; ☐ Renewal Application
Type/Prefix #:_____; NaturE Use Code:
LM Initials & BP#:
RE Assets Finance BP#:
New Application Number:
Trust(s):_______________; County:
AQR Plate #(s):
Gov Lot #(s):
Tax Parcel #(s):
Mason County
Mason Lake Park
360.427.9670 ext. 806
JARPA Attachment E Rev. 10/2016 Page 2 of 2
5. Washington UBI (Unified Business Identifier) number, if applicable: [help]
6. Are you aware of any existing or previously expired Aquatic Use Authorizations at the project location?
☐ Yes ☐ No ☐ Don’t know
If Yes, Authorization number(s): _______________
7. Do you intend to sublease the property to someone else?
☐ Yes ☐ No
If Yes, contact your Land Manager to discuss subleasing.
8. If fill material was used previously on DNR-managed aquatic lands, describe below the type of fill material
and the purpose for using it. [help]
To be completed by DNR and a copy returned to the applicant.
Signature for projects on DNR-managed aquatic lands:
Applicant must obtain the signature of DNR Aquatics District Manager OR Assistant Division Manager if the
project is located on DNR-managed aquatic lands.
I, a designated representative of the Dept. of Natural Resources, am aware that the project is being proposed on
Dept. of Natural Resources-managed aquatic lands and agree that the applicant or his/her representative may
pursue the necessary regulatory permits. My signature does not authorize the use of DNR-managed aquatic
lands for this project.
__________________________________ __________________________________ _______________
Printed Name Signature Date
Dept. of Natural Resources Dept. of Natural Resources
District Manager or Assistant Division Manager District Manager or Assistant Division Manager
If you require this document in another format, contact the Governor’s Office for Regulatory Innovation and
Assistance (ORIA) at (800) 917-0043. People with hearing loss can call 711 for Washington Relay Service.
People with a speech disability can call (877) 833-6341. ORIA Publication ORIA-16-016 rev. 10/2016
N/A
232-002-101
STATE OF WASh :-:GTON
DEPARTMENT OF �ATU!UL RESOURCES
BEHT L. COLE, Commissioner of Public Lands
INTERAGENCY AGREEMENT FOR
USE OF STATE OWNED AQUATIC LANDS
ADMI>JIS'rERED BY
DEPARTMENT OF NATURAL RESOURCES
AGREEMENT made this day of D c <-. 1973, by and between
11' ,, Washington, acting through the Commissioner of Public Lands, herein-
( , the "State" and the Mason County
led the "Agency".
WIT:\ESSETH: Whereas improvement of public access to aquatic lands is an
50
islative policy, and in order to satisfy mutual public service objec
hereby allocates without fee to the Agency, certain" specified State
lands for management for public use as hereby mutually agrr ed, for a
years from January 1 19 7\ under the following conditions:
,n;;e:emen.+ i"' to be consi:::.,.en+ ,,,i +h_ Depe.rtm�"':t of '-'2 +•..!r·, t e�0"rces
Public Use Policy attached hereto.
The Agency must continuously own or lease the abutting uplands.
The State reserves the right to grant easements and other land uses
on the premises to itself and others, when the easement or other land
uses applied for will not unduly interfere with the use to whicn tne
is putting the premises, or interfere unduly with the approved
,lan of development for the premises.
. n -onnection with use of the premises the Agency shall:
a, �vnform 1..u apµlica0l,, ,.a,, ai!J .cegulations , .... ,,. 1h, ic auc.nori ty
affecting the premises and 1'.he use thereof, ww correct at the
Agency's own exrerise, any failure of compliance ;;reated through
the Agency's fault, or by reason of the Agency's use.
) Remove no valuable material without prior written consent of the
State.
0 Ly/;·. r .,.......,. •'f1 �
\ h � . J L ., ,�{.'.'' f'.' . .1, ' ., .
k '-4 .._ __,.· lllllll
��n.zp:. ��
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: John Taylor
Ext. 806
Department: Parks & Trails
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 30, 2024
Agenda Date: October 8, 2024
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Park Host Needed for MCRA
Background/Executive Summary:
A Park Host/Caretaker is needed for Mason County Recreation Area (MCRA). The successful applicant
would open the gates at dawn and close the gates at dusk, assist with the batting cages, act as a park guardian,
be present for weekend events, handle small upkeep tasks, and ensure restrooms and office is clean. The living
quarters is a two-bedroom, one bathroom apartment with laundry on-site. There is no compensation; however,
rent is free.
Budget Impact (amount, funding source, budget amendment):
None
Public Outreach (news release, community meeting, etc.):
Posted online, news release
Requested Action:
Approval to post a news release soliciting for a park host/caretake for Mason County Recreation Area
(MCRA).
Attachments:
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Cassidy Perkins for John Taylor Ext. 535
Department: Parks & Trails Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 30, 2024
Agenda Date: October 8, 2024
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Mason County Parks 2025 Field Rental Rates
Background/Executive Summary:
Fees and charges shall be established by the Board of County Commissioners. Fees and charges will be
adjusted annually beginning in January 2025 by using the Seattle-Tacoma-Bellevue CPI-U (Consumer
Price Index—Urban) August to August with a minimum annual increase of two percent and a maximum
annual increase of five percent. According to the current year report, the CPI-U reflects an increase of
3.1%.
Budget Impact:
N/A
Requested Action:
Approval to increase Mason County Parks Field Use Rates by 3.1% beginning January 2025 and to
amend the corresponding resolution for this.
Attachments:
Agreements, Resolution 88-19, Fees & Charges Policy, CPI-U 2024 Report
Created: 2024-07-02 08:32:53 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 1 of 7
2.163.005 Introduction.
Why does Mason County Parks and Trails Department need a fees and charges policy?
The nation's park and recreation agencies have always, to a greater or lesser extent, offered diversified
recreational services to its citizens, recognizing government's responsibility to provide open space, parks, trails,
and leisure opportunities. But, in view of the increasingly heavy demands for new and expanded services, the rapid
increase in operating costs and capital expenditures, and because of limited access to tax revenue, it has become
difficult to maintain existing levels of service, much less provide new services. Consequently, park and recreation
agencies must develop sound and consistent policies that will serve as a tool for evaluating services and
establishing appropriate fees and charges. The imposition of fees makes possible for continued maintenance
services, administrative support, recreation services and can be justified on the basis that such services would not
otherwise be possible.
The reduction in the availability of tax dollars for public services, particularly at local levels of government for
parks and recreation services continues to shrink. The result is local jurisdictions must either to reduce the quality
and range of community services offered or to seek alternate revenue sources to finance these services, or both.
In many government organizations the primary alternate source of revenue to the property tax and sales tax
is reasonably based user fees and charges that have a direct service benefit.
(Res. No. 2022-078, Exh. A, 11-22-2022)
2.163.010 Statement of philosophy.
The underlying principle of the Mason County Parks and Trails Department fiscal program must be to
efficiently offer the most diversified recreational services possible, ensuring that all citizens of Mason County have
equal opportunity and choice in participation. Since the demand placed upon the department to provide services is
greater than the public's ability or willingness to appropriate public funds to support that demand, it has become
an economic necessity to charge certain fees for these services. However, fees and charges for Mason County
Parks and Trails Department services provide only one source of financing for the public agency. Fees must be
thoroughly evaluated prior to inception to integrate them into the fiscal matrix supporting public park s and
recreation services, a matrix which includes general fund appropriations, capital improvements funds, grants -in-
aid, and special gifts and donations. The board of county commissioners, as the policy body of Mason County, must
determine the amount of general fund support versus user fees.
The goal of this fees and charges policy analysis is to establish a written operating philosophy and a
consistent policy statement that will be formally adopted by the park and recreation advisory board and the
Mason County Board of County Commissioners.
(1) General Philosophies. Mason County Parks and Trails Department Mission Statement:
"Provide a diverse system of safe, attractive, and professionally maintained parks, trails, and recreation
opportunities designed to enhance the quality of life for all who reside in and visit Mason County."
IT IS THE GOAL OF MASON COUNTY TO PROVIDE OUR CITIZENS:
A quality of life commitment by:
• Providing for each individual within Mason County; recreation, parks, trails, and
open spaces;
• Providing safe and clean recreation and park facilities for use by the public; and
Created: 2024-07-02 08:32:53 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 2 of 7
• Providing accessibility for all and encouragement for everyone's active
participation.
Quality parks and recreation services by:
• Providing adequately trained, qualified and certified staff for park maintenance
and operations;
• Providing trained and qualified staff for office operations and administration;
and
• Providing trained and qualified staff to deliver excellence in customer service.
Opportunities for community involvement by:
• Involving the public in the planning, design, operation and evaluation of park
programs, activities and facilities; and
• Providing the opportunity for all residents to visit parks and trails and to utilize
the facilities of the department.
Excellence in fiscal and operational services by:
• Developing an objective cost analysis to use as a planning and operating tool to
improve the management and cost recovery for department services;
• Providing county residents with fees and charges that reflect the tax support
provided to the department by the county elected;
• Establishing user fees and charges that are equitable for all users;
• Establishing user fees that encourage payment by users for services provided to
individuals or user groups for their specific use;
• Establishing a scholarship program to provide assistance to those who cannot
afford the fees and charges; and
• Continuing to provide fundamental basic services free of charge, except
through taxes paid, to the public.
(2) Specific Philosophies.
IT IS THE POLICY OF MASON COUNTY THAT:
(A) Basic Park and Recreation Services Should Be Free.
Fundamental services are those that tend to preserve and promote physical and mental well -being, provide patron
safety, and provide park and recreation services and facilities to groups with limited ability to provide for
themselves, such as the young, the older citizen, the disabled and the economically disadvantaged. Therefore,
public funds should be used for acquisition of lands, improvement of existing property and facilities, management,
maintenance and basic services.
Other park and recreation services and facilities should be free unless fees are determined appropriate because of
one or more of the following:
(i) Cost per hour of the service or operating the facility. This may be so where: the
service uses consumable materials; the service requires a facility with high
capital, operating or maintenance costs; the service requires special
preparation or clean-up (baseball fields); the service requires an extra cost
above the average normal anticipated cost.
Created: 2024-07-02 08:32:53 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 3 of 7
(ii) A fee will expand activities for all people, at the least possible cost to the
majority of citizens; therefore, charging a fee assists in providing activities of a
special nature.
(iii) Use of the service or facility is limited to a relatively few individuals or special
interest groups of a private character; therefore, those who directly benefit to
the exclusion of others should pay extra for the privileges enjoyed.
(iv) Public property is used for private economic gain; therefore, the fees and
charges for use of public recreation and park facilities by private and closed
membership groups should be implemented.
(v) The public demands more activities and more services beyond the level of
commitment from appropriated taxes dedicated to pay for them.
(B) Special Considerations Given. Mason County Parks and Trails Department fees and charges policy
must be flexible allow for discounts for people who do not have the ability to pay and or
organizations that agree to a formal partnership with the city.
(i) Ability to Pay Criteria. Some individuals may not be able to afford the fees and charges for
facilities managed by the department. In such cases the department may provide
discounted rates.
(ii) Special Interest/Partnership Groups. Special consideration should be granted to special
interest groups or individuals in the form of discounted fees or charges. Exceptions may be
granted to groups who are sponsored by the department and/or the county who provide
in-kind volunteer services or revenue donations with a direct benefit to the operations and
maintenance of the department. Partnership agreements may also provide opportunities
for exception consideration. In all cases this must be addressed within the formal
partnership agreement.
(iii) Proprietary or Commercial Groups. Proprietary or commercial groups using Mason County
parks or facilities for financial gain or profit should be charged an additional fee for the
privilege of conducting their business on Mason County Parks and Trails Department
property. Such additional fees are warranted in that the department's fee and charges
program is designed to recover costs for facilities on a non-profit basis. Therefore, the use
of these facilities by for profit purposes is inconsistent with Mason County Parks and Trails
Departments basic philosophy and revenue goals. Where public developed and maintained
resources are used by a for-profit group to make a profit, the public should share in that
profit to recover a portion of the management and development costs.
(iv) Non-residents. Definition: An individual and immediate family not residing in and/or
owning property/business within the boundaries of Mason County.
Many individuals who live outside Mason County participate in and enjoy the use of Mason County Parks and Trails
Department facilities and recreation services but make property tax contribution to help support the operation.
Therefore, it may be reasonable to incorporate into the fee-and-charges policy, non-resident fees for admission,
reservations/rentals, and participation fees.
Note: Any park acquired or developed with grant money from the recreation and conservation office (RCO) can not
have a higher nonresident fee charged and a low resident fee charged.
(Res. No. 2022-078, Exh. A, 11-22-2022)
Created: 2024-07-02 08:32:53 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 4 of 7
2.163.020 Definitions of fees and charges.
(a) Basic Services.
Basic services are the maintenance of clean, safe, attractive parks and buildings for the general public
as well as services to those persons who are unable to take advantage of the regular services because of
either financial restrictions or a disability.
Generally, basic services are offered to the public free. All costs for providing these basic services are
paid from the appropriated budget. Unscheduled use at a park play area would be an example.
(b) Special Services. Special services are those above basic services, for which the department normally incurs
additional costs or which are provided for the benefit of a particular individual or group rather than the
general public. Program administrative costs (salaries plus fringe benefits) as well as the cost of the services
and supplies associated with the provision of these specialized recreation programs shall be offset by the
assessment of an appropriate fee. Rental of baseball fields or picnic shelter would be an example.
(Res. No. 2022-078, Exh. A, 11-22-2022)
2.163.030 Types of fees and charges.
Mason County Parks and Trails Department has identified six basic fees and charges. They are:
(1) Entrance Fee. A fee charged for usage of a park, or developed site, usually large, open area with
controlled access/egress, such as the sports complexes.
(2) Admission Fee. A fee charged for entry into a building or structure. Some type of program, event,
demonstration, or exhibit to attract visitors is usually offered. A special event at a facility would be an
example,
(3) Rental or Reservation Fee. Payment for the exclusive use of a facility. The word exclusive is emphasized
because the individual pays for the privilege of using the facility without interference.
For example, if the shelter at walker park is reserved for a family reunion, the group has exclusive use during
the rental period. Equipment, such as additional picnic tables, barbecues or staff time for set -up, take down or
clean-up, could also be covered by the fee.
(4) User Fee. A charge to an individual or organization for use of a park or facility. The field use fees at
MCRA and Sandhill Park are examples, or the fee to launch a boat at one of the county boat launches.
(5) License or Permit Fee. A fee to account for the privilege to perform a particular action. The payment
for a permit or license to use the parks for profit or for a commercial enterprise to operate within a
park or facility.
(6) Special Services Fee. A charge for receiving extraordinary services beyond customary levels or for
having the use of special equipment or facilities where the benefits are specific to the individual or
group which requests the service. Installation of a pitching mound is an example.
(Res. No. 2022-078, Exh. A, 11-22-2022)
2.163.040 Fee establishment.
In cases where fees are to be charged, the fee rate should be instituted to offset operational costs if possible
and to lower the financial subsidy that is provided to the parks and trails department through the budget process.
For example, fees charged for baseball games should be based to the greatest degree possible on the costs to
Created: 2024-07-02 08:32:53 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 5 of 7
prepare a field, including labor charges and supplies. Capital cost for equipment would generally not be included in
the fee calculation.
(Res. No. 2022-078, Exh. A, 11-22-2022)
2.163.050 Commercial use of facilities.
Safeguards are necessary to ensure proper use of public facilities when requests are received by the
department to conduct commercial or promotional activities on park or county property or to utilize the names of
public structures or facilities in advertising a product.
(1) Requisites for Approval.
• Commercial and promotional activities in parks and recreation facilities should be authorized
only if they provide a positive public service and meet a legitimate public need and do not take
precedence over public recreation use.
• Commercial or promotional activities on park property shall be permitted only when they are
clearly not in conflict with ongoing department sponsored programs, or if the program can be
conducted without any restriction on public use for an unreasonable period of time.
• Commercial or promotional use of public facilities including use of public names of structures
should not be authorized if such use constitutes an expressed or implied endorsement of
commercial products, services, or activities.
• Fees charged for commercial use of parks should be higher than fees charged to the general
public for recreational use in cases where a fee is charged to the public to use parks.
(2) Authorization to Approve Requests. A request to conduct commercial or promotional activities on park
areas, to post forms of advertising on park premises, or to utilize the names of structures or facilities in
advertising a product should be directed to the parks and trails director.
• Approval shall be granted by the director or their designated representative for permission to
post signs, banners, posters or any other forms of advertising on park facilities. All materials of
this type must be consistent with the overall aesthetic appearance of the park. Advertising
materials for specific activities must be taken down upon completion of the event. Such items
donated for permanent use at a park facility must meet all of the aforementioned requirements
for approval.
• Requests to utilize the names of public structures or facilities in advertising a product should be
forwarded to the director for approval.
• Commercial activities will be approved through a license or permit process.
(3) Charges for Commercial Activities. All costs incurred by the department resulting from commercial use
of a park or county facility should be recoverable as a part of the special service fee.
• Groups or organizations conducting commercial activities at park facilities must pay a higher rate
than the prevailing rental rates for use of the facility by the general public.
• Sponsors of profit-making, commercial activities conducted on park or county property must
provide the department with evidence of comprehensive general liability insurance sufficient to
protect the county against risk, with a limit of at least one million dollars for each occurrence,
which names the county as an additional insured, or certificates of insurance acceptable to the
director.
Created: 2024-07-02 08:32:53 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 6 of 7
• In addition to the rental fee and insurance, the sponsors of profit-making, commercial activities
conducted on park or county property should pay the county a percent of the gross receipts to be
established by the park and recreation advisory board. (Example: flea market in county parking
lot.)
• Any ongoing commercial or profit making operation using county facilities will be require a
special license or permit, with the duration and fees established through the license or permit
application process.
• Within thirty days after a commercial or promotional activity, an itemized list of all gross income
associated with such an event is to be transmitted to the director, together with payment of the
established percentage fee.
(4) Charges for Charitable (non-sponsored) Activities.
• Charitable, non-profit, community-serving organizations which conduct an event on park
property for the purpose of raising funds, not sponsored by the department, must pay only the
facility rental fees or the established percent of their gross receipts, whichever is greater.
Organization must provide IRS status to verify standing.
• Charitable, non-profit, community-serving organizations should also provide the department with
evidence of comprehensive general liability insurance sufficient to protect the county against
risk, with a limit of at least one million dollars for each occurrence, which names the county as an
additional insured, or certificate of insurance acceptable to the director.
• Fees collected by the department from these fund-raising activities on park facilities will be
deposited in the parks and trails department revenue budget.
(5) Charges for Charitable (sponsored) Activities.
Charitable, non-profit, community-serving organizations which conduct an event on park
property for the purpose of raising funds for the parks and trails department activities or projects,
should not be required to pay facility rental fees or percentages of gross receipts, nor should they be
required to carry insurance.
All revenues collected from these fund-raising activities on park facilities should be turned over
to the department, and deposited into a designated project account and credited as a gift or donation.
(Res. No. 2022-078, Exh. A, 11-22-2022)
2.163.060 Calculating fees and charges.
Fees and charges shall be established by the board of county commissioners. Fees and charges will be
adjusted annually beginning in January 2023 by using the Seattle-Tacoma-Bellevue CPI-U (Consumer Price Index—
Urban) August to August with a minimum annual increase of two percent and a maximum annual increase of five
percent.
(Res. No. 2022-078, Exh. A, 11-22-2022)
2.163.070 Use of parks and trails department fees and charges.
Parks and trails department fees and charges will be used to supplement the parks and trails department
annual budget from the county current expense fund budget. Intent of utilizing various fees and charges is to use
these funds in the operations and maintenance of parks and trails facilities. Specifically to use fees collected in
Created: 2024-07-02 08:32:53 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 7 of 7
specialized operations. An example would be to use ballfield use fees for the operation and maintenance of MCRA
and Sandhill Parks.
(Res. No. 2022-078, Exh. A, 11-22-2022)
2.163.080 Evaluation of policy and fees and charge schedule.
Mason County Parks and Recreation Department shall review annually the fees and charges policy and the
fees and charges schedule and make appropriate adjustments as recommended by the parks and recreation
advisory board and approved by the county commissioners.
(Res. No. 2022-078, Exh. A, 11-22-2022)
2.163.090 Authority for setting fees and charges.
The county commissioners are responsible for setting the fees and charges schedule. Mason County Parks
and Trails staff and the parks and recreation advisory board will provide recommendations for establishing fees
and charges.
(Res. No. 2022-078, Exh. A, 11-22-2022)
J:\McKenzie\Agenda\2024\2024-09-30 Briefing\Resolution to increase fees for 2025.docx
RESOLUTION No.
AMENDS RESOLUTION 2023-054 ESTABLISHING THE 2025 FIELD RENTAL
RATES FOR THE MASON COUNTY PARKS AND TRAILS DEPARTMENT
WHEREAS, Chapter 67.20.010 RCW, provides the authority for Counties to own and operate
recreational facilities for public use, and to set forth the regulations, policies and practices
governing such use; and,
WHEREAS, Mason County Parks and Trials Department owns and operates parks for the
enjoyment and use of County residents and visitors; and,
WHEREAS, costs to support parks administration, operations and maintenance continue to
increase and pursuant to the Fees and Charges Policy for Parks and Trails Department, fees will
be adjusted annually; and,
BE THEREFORE, BE IT RESOLVED THAT THE Board of County Commissioners of Mason
County does hereby amend the 2025 Field Rental Rates and Deposits (Exhibit A) that includes
an increase of 3.1%, CPI for all Cities August to August 2024.
PASSED this _____ day of ______ 2024.
ATTEST:
________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief Deputy Prosecuting
Attorney
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
____________________________________
Randy Neatherlin, Commissioner
____________________________________
Sharon Trask, Commissioner
____________________________________
Kevin Shutty, Commissioner
MASON COUNTY PARKS AND TRAILS DIVISION
411 North 5th Street
Shelton, WA 98584
360-427-9670 ext. 535
ORGANIZED YOUTH LEAGUES: Use
Based on 2-Hour Practice Practice
2-Hour Slot with Field Prep Game
ORGANIZED ADULT LEAGUES:
Practice
Game
TOURNAMENTS:
Includes Field Preps Per Field
Full Complex
MISCELLANEOUS FIELD USE:Per Hour
Supplemental Fees
3.5' X 8' sign on outfield fence
3.5' X 8' sign on outfield fence in preferred location
Sponsor is responsible for purchasing sponsor banner.
County Staff will erect and remove banner at the end of the season.
Cleanup Fee
350.00$
Biohazard Cleanup Fee to remove bodily fluids 650.00$
Deposits
Field Set Up
Deposit-Local League Play
$200.00/year
$375.00/year
$350.00/2 years
$675.00/2 years
Deposits refunded if cancelled at least 21 days before first day of play. Deposit is 100% forfeited if not canceled
at least 14 days before first day of play and new deposit required for future reservations.
22.50$
169.00$
1,181.00$
Local League play payment of $375 deposit due upon acceptance of schedule, even for multiple day
reservations.
Dates Requested:
Field Configuration Required for Activity
(Please List):
Additional Requirements:
Facilities Requested:
Pitching Rubber:Base Runs:
2024 Pro-Rated
22.50$
38.50$
$11.25/hr
Fee charged if field is not returned in condition it was received or cigarette butts or sunflower
seeds left on the Synthetic Turf
Sponsoring Agency of League*:
Mailing Address:
2024 Rate
32.00$
46.00$
Field set up shall be called in to MCRA no less than 3 days before a tournament.
MASON COUNTY PARKS DEPARTMENT 2024 FIELD RENTAL RATES
$16.00/hr
Times Requested:
FIELD USE CONTRACT 2024
Home Telephone:
Type of Organization:
Work/Message Telephone:
Type of Activity:
TO BE COMPLETED BY APPLICANT
Name of Applicant:
C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\Z2SZPP14\Field Use Agreement
2024.xlsx
MASON COUNTY PARKS AND TRAILS DIVISION
411 North 5th Street
Shelton, WA 98584
360-427-9670 ext. 535
Any person or group who reserves multiple fields for other than League or Tournament Play, shall pay $169 per
field, per day, when reservation is made.
TERMS AND CONDITIONS OF CONTRACT:
The rentee will utilize field(s), park and restroom facilities during the dates and times specified in this
agreement. The rentee agrees to pay the appropriate field rental fees as adopted the Mason County Board of
Commissioners and the Mason County Parks Department.
Rentee must enclose a security deposit to secure reservations. Failure to pay a tournament deposit may result
in forfeiture of facility reservation.
Any and all rentees, tournament sponsors and/or League representatives must provide proof of insurance for
the specific activity with Mason County Parks Department endorsed as additional insured. Insurance coverage
must meet the minimum requirement of $1,000,000 per event. It is the responsibility of the tournament director
to ensure that each player signs a waiver and release of claims form before participating in any tournament
activity.
Each League must provide a written copy of requested field use for the season to the Mason County Parks
Department. Any and all requests for reschedules and field use dates that go beyond the original schedule
must be submitted in written form for Parks Department approval.
Rentee can be held responsible for any vandalism or damages which occur to the facility during the rental
period. In addition, rentee is responsible for cleanup of the area utilized for each activity and is required to
leave the area clean and free of litter or debris.
It is agreed that all participants involved will not hold the Mason County Parks and Recreation Department or
Mason County liable for injuries sustained while participating in or spectating at any activity or event being held
at the designated facility.
Signature of Applicant Date Signed
Tournament play payment of $1,181 for each tournament day is due no later than the Friday prior to tournament
play.
Payment-Local League Play
Payment-Tournament Play
Payment - Other than League* or Tournament Play
Tournament play deposit of $1,181 per tournament day is due upon acceptance of schedule, even for multiple
tournament reservations. The deposit will be rolled forward to the next tournament date for multiple dates
scheduled, assuming the tournament fee has been paid for tournaments played.
Deposit-Tournament Play
Local league play will be billed mid-season for the first half and again at the end of the season for the second
half. Payment due upon receipt of invoice and no later than Septebmer 30 of year billed.
C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\Z2SZPP14\Field Use Agreement
2024.xlsx
MASON COUNTY PARKS AND TRAILS DIVISION
411 North 5th Street
Shelton, WA 98584
360-427-9670 ext. 535
ORGANIZED YOUTH LEAGUES: Use
Based on 2-Hour Practice Practice
2-Hour Slot with Field Prep Game
ORGANIZED ADULT LEAGUES:
Practice
Game
TOURNAMENTS:
Includes Field Preps Per Field
Full Complex
MISCELLANEOUS FIELD USE:Per Hour
Supplemental Fees
3.5' X 8' sign on outfield fence
3.5' X 8' sign on outfield fence in preferred location
Sponsor is responsible for purchasing sponsor banner.
County Staff will erect and remove banner at the end of the season.
Cleanup Fee
350.00$
Biohazard Cleanup Fee to remove bodily fluids 650.00$
Deposits
Field Set Up
Deposit-Local League Play
$200.00/year
$375.00/year
$350.00/2 years
$675.00/2 years
Deposits refunded if cancelled at least 21 days before first day of play. Deposit is 100% forfeited if not canceled
at least 14 days before first day of play and new deposit required for future reservations.
23.20$
174.24$
1,217.61$
Local League play payment of $375 deposit due upon acceptance of schedule, even for multiple day
reservations.
Dates Requested:
Field Configuration Required for Activity
(Please List):
Additional Requirements:
Facilities Requested:
Pitching Rubber:Base Runs:
2025 Pro-Rated
23.20$
39.69$
$11.60/hr
Fee charged if field is not returned in condition it was received or cigarette butts or sunflower
seeds left on the Synthetic Turf
Sponsoring Agency of League*:
Mailing Address:
2025 Rate
33.00$
47.43$
Field set up shall be called in to MCRA no less than 3 days before a tournament.
MASON COUNTY PARKS DEPARTMENT 2024 FIELD RENTAL RATES
$16.50/hr
FIELD USE CONTRACT 2025
Home Telephone:
Type of Organization:
Work/Message Telephone:
Type of Activity:
TO BE COMPLETED BY APPLICANT
Name of Applicant:
C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\Z2SZPP14\Field Use Rates
2025.xlsx
MASON COUNTY PARKS AND TRAILS DIVISION
411 North 5th Street
Shelton, WA 98584
360-427-9670 ext. 535
Any person or group who reserves multiple fields for other than League or Tournament Play, shall pay $174.24
per field, per day, when reservation is made.
TERMS AND CONDITIONS OF CONTRACT:
The rentee will utilize field(s), park and restroom facilities during the dates and times specified in this
agreement. The rentee agrees to pay the appropriate field rental fees as adopted the Mason County Board of
Commissioners and the Mason County Parks Department.
Rentee must enclose a security deposit to secure reservations. Failure to pay a tournament deposit may result
in forfeiture of facility reservation.
Any and all rentees, tournament sponsors and/or League representatives must provide proof of insurance for
the specific activity with Mason County Parks Department endorsed as additional insured. Insurance coverage
must meet the minimum requirement of $1,000,000 per event. It is the responsibility of the tournament director
to ensure that each player signs a waiver and release of claims form before participating in any tournament
activity.
Each League must provide a written copy of requested field use for the season to the Mason County Parks
Department. Any and all requests for reschedules and field use dates that go beyond the original schedule
must be submitted in written form for Parks Department approval.
Rentee can be held responsible for any vandalism or damages which occur to the facility during the rental
period. In addition, rentee is responsible for cleanup of the area utilized for each activity and is required to
leave the area clean and free of litter or debris.
It is agreed that all participants involved will not hold the Mason County Parks and Recreation Department or
Mason County liable for injuries sustained while participating in or spectating at any activity or event being held
at the designated facility.
Signature of Applicant Date Signed
Tournament play payment of $1,217.61 for each tournament day is due no later than the Friday prior to
tournament play.
Payment-Local League Play
Payment-Tournament Play
Payment - Other than League* or Tournament Play
Tournament play deposit of $1,217.61 per tournament day is due upon acceptance of schedule, even for
multiple tournament reservations. The deposit will be rolled forward to the next tournament date for multiple
dates scheduled, assuming the tournament fee has been paid for tournaments played.
Deposit-Tournament Play
Local league play will be billed mid-season for the first half and again at the end of the season for the second
half. Payment due upon receipt of invoice and no later than Septebmer 30 of year billed.
C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\Z2SZPP14\Field Use Rates
2025.xlsx
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mark Neary
Ext. 530
Department: County Administrator
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 30, 2024
Agenda Date: October 8, 2024
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Letter of Support for PUD 3
Background/Executive Summary:
Public Utility District (PUD) No. 3 is applying for the Energy Programs in Communities (EPIC) grant through
the Washington State Department of Commerce for a grid resiliency project to upgrade the Pioneer substation.
The areas served by Pioneer substation include the Pioneer School District, Shorecrest, Agate, Timberlakes,
Spencer Lake, Phillips Lake, Harstine Island and other communities. Without grant funding, the cost could
mean an excessive burden on the residents of the area, especially for those in the disadvantaged areas that this
substation serves.
Budget Impact (amount, funding source, budget amendment):
None
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval of the letter of support for Public Utility District No. 3’s applications for the Energy Programs in
Communities (EPIC) grant through the Washington State Department of Commerce to upgrade the Pioneer
substation which serves the Pioneer School District, Shorecrest, Agate, Timberlakes, Spencer Lake, Phillips
Lake, Harstine Island and other communities.
Attachments:
Letter
MASON COUNTY
BOARD
OF
COMMISSIONERS
1ST District
RANDY NEATHERLIN
2nd District
KEVIN SHUTTY
3rd District
SHARON TRASK
Mason County Building 1
411 North Fifth Street
Shelton, WA 98584-3400
(360) 427-9670 ext. 419
Fax (360) 427-8437
October 8, 2024
Washington State Department of Commerce
Washington Grid Resilience Program
EPICGrants@commerce.wa.gov
Re: Mason County PUD No. 3’s Grid Resiliency Project – Pioneer Substation
Dear Selection Committee,
The Mason County Board of County Commissioners would like to lend our support of Mason
County Public Utility District (PUD) No. 3’s Department of Energy’s Grid Resilience State and
Tribal Formula Grants application to fund their grid resiliency project, which includes the upgrade
of the Pioneer substation.
The areas served by Pioneer substation include the Pioneer School District, Shorecrest, Agate,
Timberlakes, Spencer Lake, Phillips Lake, Harstine Island and other communities. This area is a
beautiful place to live, work, and play, and the word has gotten out – growth in our area is far
exceeding anyone’s expectations.
Most of our communities are filled with families, many low-income and some middle-income.
Much of the housing in the area is affordable for these families, where they get to enjoy the benefits
of nature with freshwater lakes nestled among inlets and bays of the South Puget Sound.
There are also businesses, resorts, restaurants, state parks, and more that depend on reliable utilities.
Power outages mean closing these businesses, hurting tourism, and creating a potentially unsafe
situation for our residents. There is no natural gas heating, so backup heat comes with a gas-powered
generator, wood heat, or other less safe and less clean sources to keep warm in the winter, if there
are backups at all.
The need for this substation upgrade comes sooner than anticipated. Without grant funding, the cost
could mean an excessive burden on the residents of the area, especially for those in the disadvantaged
areas that this substation serves.
Growth, while good, can also be a challenge. This upgraded substation is needed to meet the growth
needs already present while also preparing for the growth that continues to bring more families into
our beautiful communities and more customers to our businesses.
Sincerely,
Randy Neatherlin, Kevin Shutty, Sharon Trask,
Chair Vice-Chair Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mark Neary
Ext. 530
Department: Support Services
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 30, 2024
Agenda Date: October 8, 2024
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Building # 10 District Court Contract
Background/Executive Summary:
Helix Design Group is working with the County Administrator, District Court, Superior Court, Facilities, and
IT to complete the design and bid documents for the second and final phase of construction on Building # 10 –
District Court. Once complete, District Court, including probation services, will move out of the Courthouse
into Building # 10. District Court is responsible for acquiring the necessary furniture and equipment (cubicles,
desks, file cabinets, etc.) to outfit their space.
On July 30, the County Administrator was approved to go out to bid for Phase 2 of the Building # 10
remodel. There were five alternates and four addendums. The bid opening was scheduled for September 24
at 3:30 p.m. Nine bids were received with one apparent low bidder. Helix Design Group, with the County
Administrator, is reviewing the bids.
Budget Impact (amount, funding source, budget amendment):
$1.627 million budgeted in REET 1 ($830,000) and LATCF ($797,000).
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval for the County Administrator to negotiate the contract with the apparent lowest bidder for the
Building #10 District Court remodel.
Attachments:
Bid Tabulation Sheet
Quarterly Reports - More accurate and graphed to show trends and patterns. Includes
updates on Scanning, permitting turn around times and SmartGov improvements.
Scanning Project - approximately 5 tons (10,000lbs) paper alone removed in 1.5 years.
Plus weight of filing cabinets, metal (staples and paperclips).
Long Range Planning - 2025-45 Comprehensive Plan in progress. Capital Facilities Plan
approved.
Short-Term Rentals - Held two workshops w/ BOCC, PAC held workshop in June with draft
regulations. PAC holding public hearing in October. Over 1500 community responses to
survey and many direct written comments.
2025-2045 Comprehensive Plan – The work with SCJ Alliance has had a bumpy start,
however we are continuing on track for meeting the state deadlines.
2021 IBC Code - Implemented, adjusting to new Energy Code requirements. No lingering
impacts to Manufactured housing. Held meeting with OMB and Builders First Source to
discuss new code changes and processes.
Land Division Planner - Luke Viscusi took over for Michael MacSems. Trained with Michael
for several months prior to his departure.
Code Enforcement – Community Development is in the process of filling another code
enforcement officer to focus on building code violations.
SmartGov – Garages and manufactured homes are both live on portal for online
applications as well as environmental (Planning) permits. Have developed process for all
online review. Working with some contractors and members of the public to be guinea pigs
and help us find improvements. Several other permits are ready to go live once the process
is well established. Inspectors have tablets to enter corrections in the field in real time.
Permit Assistance Center – We are awaiting a bid from Correctional Industries to
refurnish the Permit Assistance Center. The current plan is to completely refresh (paint,
carpet and furniture) the Permit Center and reuse its furniture for the building department
staff who will be moving to the planning side of the building. Planning will move to the
building side and utilize the best of the remaining furniture. The two Scanning staff have
moved downstairs.
Building Official – We are looking to fill our vacated Building Official position and have
some great candidates to interview.
Mason County Public Health & Human Services
Community Health
2024/2025 Logic Model & Work Plan
Inputs
•Staff
•Data & information
•Education
•Navigation
•Funding
Outcomes
SHORT-TERM/1-YEAR
1. Serve a minimum of 500 WIC clients in
Shelton and expand services to include
enhanced lactation and breastfeeding
support and family planning
2. Mobile Outreach delivers syringe exchange
and clinical services on new mobile unit;
service delivery locations are adjusted to
better meet the need of the population
and program participants
3. Implement revised and BoCC-approved
Subcontract Monitoring and Risk
Assessment Policies & Procedures
4. Childhood vaccination rates in ages 3 and
under improved by 6% (to a total of 50%
with vaccine series completed); at least 3
local childcare providers or private schools
gain access to Washington Immunization
Information System (WAIIS) for ongoing
surveillance
5. New or renewed contracts with local
behavioral health service providers for
FY25; web-based data dashboard updated
monthly and quarterly
6. All Community Health staff demonstrate
competency in required job functions and
ability to produce measurable outcomes
7. Impact Reports are published for all
programs, describing services offered,
outcomes, and appropriate contact(s)
Outputs
ACTIVITIES
1. Recruit baseline caseload of 500
Women, Infants, and Children (WIC)
clients in Shelton. Expand services to
fill additional gaps in access to care
such as lactation and breastfeeding
support and family planning
2. Expand Mobile Outreach to include
syringe exchange program and
clinical services such as wound care,
STI/HIV testing and treatment, and
Hepatitis C testing and treatment
3. Update and implement department
Subcontract Monitoring and Risk
Assessment Policies & Procedures
4. Promote immunizations to improve
childhood vaccination rates in infants
through school age youth, with an
emphasis on < 3 years of age
5. Coordinate Request for Proposals to
fill gaps in behavioral health services
funded by Treatment Sales Tax;
create and maintain web-based data
dashboard to report outcomes
6. Identify/develop key performance
indicators for all programs to
increase program accountability and
performance
7. Conduct quantitative and qualitative
analysis of program deliverables and
outcomes to measure impact of
interventions/program activities
REACH
1. Public; community members
2. Public; community members
3. Community Health staff
4. Public; community members; partner
agencies; Public Health Nurse
5. Public; community members; key
stakeholders and decision-makers at
partner agencies, local and county
government
6. Community Health staff (Community
Health Specialists, Public Health
Nurses, Health Educator)
7. Public; community members; key
stakeholders and decision-makers at
partner agencies, local and county
government
Mason County Public Health & Human Services
Community Health
2024/2025 Logic Model & Work Plan
Activity Measurement/Indicator Person/Program
Responsible Timeline
Recruit baseline caseload of 500 Women, Infants,
and Children (WIC) clients in Shelton. Expand
services to fill additional gaps in access to care such
as lactation and breastfeeding support and family
planning (Strategic Goal 3, Objective B)
• WIC minimum caseload = 500 clients
• Identify gaps in access to care and increase referrals to the relevant services
• Implement breastfeeding support classes for WIC participants
• Expand services to include family planning by Q4 2025
Manager
WIC Coordinator
ARNP
Q4 2024 &
Q4 2025
Expand Mobile Outreach to include syringe
exchange program and clinical services such as
wound care, STI/HIV testing and treatment, and
Hepatitis C testing and treatment (Strategic Goal 3,
Objectives A & B)
• Hire 0.5 FTE Advanced Registered Nurse Practitioner (ARNP)
• Acquire new mobile unit equipped with treatment room and restroom facilities for
delivery of clinical services
• Expanded service delivery locations beyond existing sites to better meet the need of
the population and program participants
Manager
Health Officer/ARNP
BH Community
Health Specialist(s)
Q3 2024
Update and implement department Subcontract
Monitoring and Risk Assessment Policies &
Procedures (Strategic Goal 2, Objectives B & C)
• Revised P&P approved by Public Health management team
• Revised P&P approved by appropriate Advisory Boards as needed
• Revised P&P approved by Board of County Commissioners
• Conduct Community Health staff training on the revised P&P
• Implement revised Subcontract Monitoring and Risk Assessment Policies &
Procedures
Manager Q4 2024
Promote immunizations to improve childhood
vaccination rates in infants through school age
youth, with an emphasis on < 3 years of age
(Strategic Goal 3, Objectives A & B)
• Conduct surveillance and monitoring of Mason County immunization rates and
identify additional target or underserved populations
• Partner with WA DOH Care-a-Van, schools, and childcare providers to schedule pop-
up vaccination clinics and increase local opportunities for childhood vaccinations
• Increased community education and social media outreach to promote
immunizations and immunization clinic events
Manager
Public Health Nurse
Health Educator
Q4 2024
Ongoing
2025
Coordinate Request for Proposals to fill gaps in
behavioral health services funded by Treatment
Sales Tax; create and maintain web-based data
dashboard to report outcomes (Strategic Goal 3,
Objectives A & B)
• Revised P&P approved by Public Health management team
• Revised P&P approved by appropriate Advisory Boards as needed
• Revised P&P approved by Board of County Commissioners
• RFP released in Q4 2024; contracts executed by January 1, 2025
Manager
Community Health
Specialists
Q4 2024 &
Q1 2025
Identity/develop key performance indicators for all
programs to increase program accountability and
performance (Strategic Goal 2, Objectives B & C)
• Track outcomes monthly, quarterly, and annually using ClearPoint Strategy software
• Develop action plan(s)/improvement plan(s) as needed to ensure objectives and
goals are met
All Q4 2024
Conduct quantitative and qualitative analysis of
program deliverables and outcomes to measure
impact of interventions/program activities (Strategic
Goals 1-3)
• Impact Reports published on healthymasoncounty.com
• Impact Reports presented to BOH, BoCC, & appropriate Advisory Boards All Q1 2025
Mason County Public Health & Human Services
Community Health
2024/2025 Logic Model & Work Plan
Environmental Health
Activity Staff Member
Responsible How Success Will Be Measured Goal For
Completion
Full online permitting services for all permit
types. Residential Septic system permit
completed July 2024
EH Manager & IT Staff • # of completed online permit submittals Ongoing
Full online Sewage Contractor Licenses EH Manager & IT Staff • # of completed online initial applications and renewals Q4 2024
Train new hires thoroughly in their assigned
programs within 6mo of hire
EH Manager and
Program Staff • New staff able to handle 90% of duties without supervisor input. Ongoing
Revise and amend MCC 6.64 Group B Water
System Regulations and revise associated
policy for consistency
EH Manager and Jeff
Wilmoth
• Revised regulations adopted by BoCC
• Revised policy approved by BoH
Q2 2025
Implement New Food Program Inspection
Software Food Program Staff
• Inspections completed using new software.
• Inspection reports available online for review by the public
Q2 2024
DONE July 2024
Revise and amend MCC 6.68 Water Adequacy
regulations. Split out GMA portion from RCW
90.94 for placement in Title 17. Train
Planning staff to complete this portion of
review.
EH Manager and DCD
Director
• Revised code adopted by BoCC
• Revised policy approved by BoH
Q2 2024
DONE March 2024
Amend MCC to allow county abatement of
solid waste without lien of property taxes
Approved by BOH
EH Manager • Revised abatement code adopted by BoCC. Q1 2025
Provide incentive for staff to attain RS/REHS
Draft PDs are with HR
EH Manager and
Director • Signed and approved revised position descriptions Q1 2024
Clean-up and revise MCC Title 6 regulations
for clarity and consistency and to bridge gaps
in coverage.
EH Manager and
Program Staff • Code revisions approved by BoCC Ongoing
Increase number of solid waste facilities
inspected Wendy Mathews • Number of facilities inspected Q4 2024
Mason County Public Health & Human Services
Community Health
2024/2025 Logic Model & Work Plan
Create new Assistant/Deputy EH Manager,
develop PD, and fill position Position is
posted.
EH Manager and
Director • Assistant/Deputy EH Manager hired. Q2 2024
Clean Water District Advisory Committee
bylaws drafted and approved by BoCC Vladimir Nekrutenko • Approved bylaws by BoCC Q2 2024
DONE July 2024
Establish a schedule of regular Field days with
Manager and EHS to help establish and
maintain operational consistency.
Manager and Staff • At least two field days per year with each staff member Q4 2025
Implement paperless process for filing EH
land records Shelly and Onsite staff • Process established
Q1 2024
DONE January
2024
Establish updated SOPs for Water quality
program
JJ Stepan, Vladimir
Nekrutenko • SOP produced and implemented Q2 2024
Write closure response plan for Hood Canal
#5 shellfish growing area downgrade
JJ Stepan and Vladimir
Nekrutenko • Completed response plan submitted to DoH
Q3 2024
DONE March 2024
Write closure response plan for Hood Canal
#6 shellfish growing area downgrade
JJ Stepan and Vladimir
Nekrutenko • Completed response plan submitted to DoH
Q3 2024
DONE March 2024
Revise MCC 6.72 Solid Waste code to
separate Facilities code from residential code
Ian Tracy and Lexi
Stanley • Code revisions approved by BoCC. Q2 2025
Research Rabies Clinic Lexi Stanley • Budget developed and presented to BoCC and BoH
Q1 2024
Done. Not viable
Investigate and possibly implement solutions
to code enforcement challenges
EH Manager and PH
Director
• Gather information from neighboring jurisdictions. DONE
• Discuss with partner agencies. DONE
• Propose contracting with a paralegal or attorney.
• Resolution of longstanding code enforcement cases.
Q2 2025
Mason County Public Health & Human Services
Community Health
2024/2025 Logic Model & Work Plan
Executive Short List 2025
Stand-up Family Planning Clinic in Building 13
Take delivery of the mobile clinic and place it into operation
Behavioral Health
Syringe Exchange
Wound Care
Hep C Testing and Treatment
HIV rapid testing
Eventual mobile family planning and possibly WIC
Produce, publish, and award contracts for 3rd party providers
Write and approve NLT Mar 1
Publish Mar 2025
Review April 2025
Award June 2025
Key performance indicators complete and published