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Home My WebLink About26-86 - Res. Supersedes Res. 70-84 Fixed Asset Management System RESOLUTION NO. 26-86 SUPERSEDES RESOLUTION NO . 70-84 WHEREAS , the State Auditing Team has recommended the County set policies and procedures for the control of county owned property by means of a fixed asset management system . WHEREAS , RCW 36 . 32 . 210 requires the County Commissioners to inventory all county personal property annually , WHEREAS , the duty of the County Commissioners is to make certain that public property is adequately protected , managed , and maintained , NOW, THEREFORE , BE IT RESOLVED , that the Board of Mason County Commissioners establishes the dollar value for inventory to be $ 100 and the dollar value for county fixed assets to be $ 1 , 000 . All inventoried County property shall be identified on a standard form (Attachment D ) using an alphanumeric system as listed in Attachments A and B . All County fixed assets shall be accounted for using the form in Attachment C . Each Department Head/Elected Official shall be responsible for completion of annual inventory and listing of fixed assets to be submitted to the County Auditor no later than February 1st . Dated this 11th day of March , 1986 . BOARD OF COUNTY COMMISSIONERS MASON COUNTY , WASHINGTON i Chairperson McGee m issioner Eager a 1 � yl Commissioner Gibson ATTEST : ✓ j Clerk of the Board xc : Cmmrs Elected Officials Department Heads ATTACHMENT A ASSESSOR AS AUDITOR AU CLERK CL COMMISSIONERS CO DISTRICT COURT DC PROSECUTOR PA CORONER CR SHERIFF SO EMERGENCY SERVICES ES EXTENSION AGENT EO FAIR CF CONVENTION CENTER CC GENERAL SERVICES GS HEALTH DEPARTMENT HN JUVENILE COURT JC PROBATION DP SUPERIOR COURT SC BOARD OF EQUALIZATION BE CIVIL SERVICE CS CENTRAL SERVICES SS TREASURER TR ATTACHMENT B OXXX Desks , Tables OOXX Desks 01XX Return Unit 02XX Credenza 03XX Conference Table 04XX Folding Tables ( Portable ) 05XX Computer Table 06XX Specialized work tables 07XX machine stand/ table 08XX local option 09XX local option 1XXX Chairs , Furniture tOXX Executive Chair 11XX Side Arm Chair 12XX Side Chair 13XX Secretarial Chair 14XX Stool 15XX Bookshelf , Organizers 16XX Couch 17XX Clothes rack 18XX Chair Mat 19XX Local option 2XXX Cabinets for Filing and Safes 20XX Filing Cabinets 21XX Lateral Files 22XX Data Forms File 23XX Card Files 24XX Safe 25XX Local Option 26XX Local Option 27XX Local Option 28XX Local Option 29XX Local Option 3XXX Electrical /electronic office equipment 30XX Typewriter 31XX Word Processor 32XX Calculator /Adding Machine 33XX Recording Equipment 34XX Lamps 35XX Clock /Time Piece 36XX Local Option 37XX Local Option 38XX Local Option 39XX Local Option 4XXX Computer software 40XX Word Processing Program 41XX Spread Sheets Program 42XX Local Option 43XX Local Option 44XX Local Option 45XX Local Option 46XX Local Option 47XX Local Option 48XX Local Option 49XX Local Option SXXX Demonstration Equipment 50XX Camera 51XX Overhead Projector 52XX Slide Projector 53XX Movie Projector 54XX Video Recorder 55XX TV 56XX PA/Sound Equipment 57XX Demonstration Boards 58XX Podium 59XX Local Option 6XXX Appliances 60XX Air Cleaner /Air Conditioner 61XX Refrigerator 62XX Microwave Oven 63XX Stove /Range 64XX Local Option 65XX Local Option 66XX Local Option 67XX Local Option 68XX Local Option 69XX Local Option 7XXX Miscellaneous 70XX 71XX 72XX 73XX 7 4 X X 75XX 76XX 7 7 X X 7 8 X X 79XX Attachment B Page 2 8XXX Local Option 80XX 81XX 82XX 83XX 8 4 X X 85XX 86XX 87XX 88XX 89XX 9xxx Local Option 90xx 91xx 92Xx 93XX 94XX 95XX 96XX 97XX 98XX 99XX Attachment B Page 3 ATTACHMENT C MASON COUNTY FIXED ASSET" 1 2 ID# Department 3 Cost History Date Acquired/ Purchase Date of Purchase Date Disposed Voucher Purchase Price Number Voucher Funding Source Current Expense / / Health Department Convention Center B ! Fair Other ( specify ) Equity Account Number B / 171 Land / 1 172 Buildings & Structures 174 Capital Leases / 1 175 Leasehold Improvements 176 Other Improvements 181 Machinery and Equipment 189 Construction in Progress Other _ ( specify ) 4 General Description /Use 5 Asset Disposal Information a . Sold or Traded to : b . Disposition Date C . Receipt d . Disposition Authorization ( 1 ) Date (2 ) Source e . Proceeds of Sale/ Insurance Claim f . Less : Net Book Value ( ) g . Gross Gain/ ( Loss ) h . Add : Contributed Capital Net of Amortization i . Less : Amount Due to Grants ( ) j . Net Gain ( Loss ) k . Grantor Notification Date : I . Grantor Disposal Instructions : 6 Physical Verification Date Comments Conditions 7 Special Insurance Maintenance , Repair , Etc . Instructions Attachment C Page 2 .'_TTACHMENT D > y I'd c l, tad d t1i m 7d z 1-3 t=i �E: M 0 �d t7 H tri rr rb z d ro C t� c� � x x � In tti z rli � o e� G) tr1 t7 tdFO C7 r c � 'L C �-3 F-3 r Ua y C H � G) t-3 z0 rp ro ci ci r) xo � y > td m til t3j C m z a cr � t7i C cn U C C H zCr d �