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2024/09/16 - Briefing Packet
MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR THE WEEK OF September 16, 2024 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion, and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. CoU���� . 1854 ♦�` �u`"ri BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of September 16, 2024 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly *This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020-Special Meetings. Monday, September 16, 2024 Zoom link available on the Mason County website Commission Chambers Times are subject to change,depending on the amount of business presented 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion 10:00 A.M. Community Development—Luke Viscusi 10:05 A.M. Support Services—Mark Neary 10:30 A.M. Public Works—Loretta Swanson Utilities&Waste Management 10:50 A.M. Review of Department 2024/2025 Projects and Priorities—Public Works/Utilities Commissioner Discussion—as needed Commission meetings are live streamed at http://www.masonwebtv.com/and public comment is accepted via email msmithkmasoncountywa.gov;mail to Commissioners Office,411 N 5'Street,Shelton,WA 98584;or phone at(360)427-9670 ext.419. If you need to listen to the Commission meeting via telephone,please provide your telephone number to the Commissioners' office no later than 4:00 p.m.the Friday before the meeting. If special accommodations are needed,contact the Commissioners'office at Shelton(360)427-9670 ext.419 Briefing Agendas are subject to change,please contact the Commissioners' office for the most recent version. Last printed 09/12/24 at 10:26 AM 9. soN co�� Mason County Community Development Briefing September 16, 2024 Briefing Items Historic Preservation Commission open positions news release—Luke Viscusi C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Luke Viscusi on behalf of the Mason County Ext.282 Historic Preservation Commission Department: Community Services Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): September 16,2024 Agenda Date: September 24,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• This is a news release for five open positions on the Mason County Historic Preservation Commission. Background/Executive Summary: The Mason County Historic Preservation Commission is a seven-member commission which serves to identify and actively encourage the conservation of Mason County's historic resources. Currently,the HPC has four open positions and one position which will expire in November 2024. Budget Impact(amount, funding source,budget amendment): None Public Outreach (news release,community meeting, etc.): News release Requested Action: Immediate release to communications partners Attachments News Release for Mason County Historic Preservation Commission Open Positions �ASpN CpU��� NEWS RELEASE September 24, 2024 MASON COUNTY COMMISSIONERS' OFFICE 1854 411 N 5TH ST, BLDG 1, SHELTON,WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Mason County Historic Preservation Commission Open Positions The Mason County Commissioners are seeking applicants to fill five open positions on the Mason County Historic Preservation Commission. The major responsibility of the Historic Preservation Commission is to identify and actively encourage the conservation of Mason County's historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to registered properties. They also work to raise community awareness of Mason County's history and historic resources and serve as Mason County's primary resource in matters of history, historic planning, and preservation. Responsibilities of the commission also include administering the Heritage Grant Program and the Historic Plaque Program. Commission members serve three-year terms and meet on the second Thursday of each month at 2:OOPM, at the County offices in Shelton and via Zoom. There are currently four open positions and one position which will expire in November 2024. Applicants must be residents of Mason County. Interested persons are encouraged to apply for this commission by completing an advisory board form on our website— cognitoforms.com/MasonCounty2/AdvisoryBoardApplication, or by calling the Commissioners' office at 360-427-9670 ext. 419. Positions are open until filled. All interested applicants should contact Luke Viscusi, staff for the Historic Preservation Commission,prior to applying, at 360-427-9670 ext. 282, or by e-mail at HPC kmasoncountywa.gov. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin, Kevin Shutty, Sharon Trask, Chair Commissioner Commissioner �r�ON CO& Mason County Administrator 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 419 Mason County Commissioner Briefing Items from County Administrator September 16, 2024 Specific Items for Review Bleacher use request for Oysterfest—Diane Zoren August 2024 Financial Report—Jennifer Beierle Elected Official/Director meeting in October—Mark Neary Request for Qualifications(RFQ) for feasibility study for Mason Lake campground—Mark Neary Extension of real estate contract with Richard Beckman Realty—Mark Neary Administrator Updates Commissioner Discussion NMRFA Mobile Integrated Health Program expansion w/South Mason Fire and Mason Health— Cmmr. Shutty Commissioner calendar updates C Mason County Agenda Request Form Y �1 t! To: Board of Mason County Commissioners From: Diane Zoren Ext. 747 Department: Support Services Briefing: N Action Agenda: N Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): September 16,2024 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources N Legal ❑ Information Technology N Other (This is the responsibility of the requesting Department) Risk Management Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Request from Skookum Rotary to use the MCRA bleachers for Oysterfest Background/Executive Summary: Skookum Rotary has used the MCRA bleachers at Oysterfest for the last several years and is requesting again for the October 2024 event. Parks staff has reviewed the request and is recommending approval as there are no scheduled events at MCRA. Skookum Rotary will take responsibility of moving and returning the bleachers. Risk Management has provided the attached equipment agreement. This is a no- cost agreement. Budget Impact(amount, funding source,budget amendment): None Public Outreach (news release, community meeting, etc.): Skookum Rotary Requested Action: Authorize the County Administrator to sign this no-cost agreement with Skookum Rotary for the use of the MCRA bleachers. Attachments Equipment Use Agreement Equipment Use Agreement This agreement by and between Mason County 411 North 5th Street,Shelton WA 98584 Equipment owner's name Equipment owner's complete address ("Equipment Owner"),and Skookum Rotary ("User"), User's name User's complete address will take effect on the 2nd day of October 2024 and will continue for a period of 1 week-ends October 9,2024 Day Month Year Time period WHEREAS,Equipment Owner owns certain personal property described as bleachers at MCRA County Park Description of equipment ("Equipment"),and which is normally used for seating at MCRA Park ,and Type of use WHEREAS,User desires to use the Equipment for the purpose of seating at Oysterfest ,and Purpose of use WHEREAS,Equipment Owner has agreed to allow User to use the Equipment provided that the following terms and conditions are met. It is Therefore Agreed By and Between the Parties: 1. Equipment Owner agrees to let User use the above described Equipment only for the above described purpose on October 2-9,2024 Carl Olson,427-9670 ext 725 is the contact person for Equipment Owner and Describe times and days of usage Equipment Owner contact person Jerry Obendorf,360-463-6386 is the contact person for User to coordinate the details of usage. Name of User's contact person 2. In consideration for the benefit of using the Equipment,User agrees to abide by all the terms andconditions of use described in this agreement.User further agrees that the lending of the Equipment is for the User's sole benefit. 3. User agrees not to use the Equipment for any unlawful purposes,and will obey all laws,rules,and regulations of all governmental authorities while using the Equipment.User also agrees to use the Equipment in a careful and proper manner. 4. User shall maintain the equipment in good repair and operating condition,allowing for reasonable wear and tear. 5. Insurance Requirements.User will maintain the insurance coverages shown below. Liability Insurance.User promises and warrants that it carries liability insurance with a minimum liability occurrence limit of$1,000,000. The User will provide a certificate of insurance to the Equipment Owner at least seven days prior to the date upon which the User begins to use the above described Equipment. The certificate of insurance will indicate that User has made Equipment Owner an"additional insured"on User's policy with respect to the use of the Equipment. Property Insurance.User promises and warrants that User will keep the equipment insured against all risks of loss or damage from every cause whatsoever for full replacement value of the Equipment and name Equipment Owner as a loss payee. J:\FORMS\EQUIPMENT USE AGREEMENT.pdf 6. User agrees to hold harmless,indemnify and defend equipment owner(including equipment owner's agents,employees, and representatives)from any and all liability for injury or damage including,but not limited to,bodily injury,personal injury,emotional injury,property damage,or financial damage,which may result from any person using the equipment while the equipment is in the care of user,regardless of whether such injury or damage results from the negligence of the equipment owner(including equipment owner's agents,employees and representatives)or otherwise. 7. Equipment Owner,being neither the manufacturer,nor a supplier,nor a dealer in the equipment,makes no warranties, express or implied,as to any matter whatsoever,including,without limitation,the condition of the equipment,its merchantability,its design,its capacity,its performance,its material,its workmanship,its fitness for any particular purpose, or that it will meet the requirements of any laws,rules,specifications,or contracts which provide for specific apparatus or special methods.User accepts the equipment"AS IS." g. User agrees that if the equipment fails to perform after acceptance by User it will be the responsibility of User to repair and correct the problem.User further agrees that Equipment Owner will not be responsible for any failure of equipment for any reason. g. This agreement may be canceled unilaterally by either party with 14 days written notice to the other party.In the event that Equipment Owner must cancel this agreement,User will be entitled to any deposit User has paid.However,in no event will Equipment Owner be liable to User for any lost profits or incidental,indirect,special,or consequential damages arising out of User's inability to use the Equipment,even if Equipment Owner has been advised of the possibility of such damages. Dated this day of Day Month Year Egg*nm"giw User Signer's Name Signer's Name Mark Neary,County Administrator Position with Equipment Owner(title) Position with User(title) JAFORMS\EQUIPMENT USE AGREEMENT.pdf C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: 0 Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): September 16,2024 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Mason County Monthly Financial Report for August 2024 Background/Executive Summary: Review of Cash Balances, and Budget to Actual Revenues and Expenditures for all County Funds through August 2024. Budget Impact(amount, funding source,budget amendment): Budget to Actual Comparison of 2023 &2024 Public Outreach (news release,community meeting, etc.): N/A Requested Action: N/A Attachments Mason County Monthly Financial Report for August 2024 �c°t/Nr� AUGUST MASON COUNTY MONTHLY FINANCIAL REPORT 2024 J:\Financials\2024 Financials\2024 August Financial Report �A9oH cooNrF AUGUST MASON COUNTY MONTHLY FINANCIAL ,xs y REPORT 2024 2023 vs 2024 Current Expense Revenue Comparison Revenue Revenue Department Name 2023 Budget Collected Uncollected % 2023 2024 Budget Collected Uncollected %2024 Actual dif 2023 Through End Revenue Through End Revenue vs 2024 of Month of Month W5U Extension 20,000 23,997 3,997 120% 33,500 2,934 (30,566) 9% (21,063) Assessor 7,000 17,314 10,314 247% 7,000 9,386 2,386 134% (7,929) Auditor 1,172,200 735,104 (437,096) 63% 1,378,914 970,032 (408,882) 70% 234,928 Emergency Management 139,347 110,727 (28,621) 79% 137,304 73,621 (63,683) 54% (37,106) Facilities&Grounds - 1,256 1,256 0% - 4,092 0% 2,836 Human Resources - 132 132 0% - - 0% (132) Clerk 478,377 257,866 (220,511) 54% 414,856 176,958 (237,898) 43% (80,908) Commissioners - 0% - 0% - Support Services 86,522 - (86,522) 0% 96,299 100 (96,199) 0% 100 District Court 855,300 588,835 (266,465) 69% 873,516 632,229 (241,287) 72% 43,394 Community Development 2,666,374 1,752,628 (913,746) 66% 3,191,206 2,261,852 (929,354) 71% 509,223 Historical Preservation 20,000 8,984 (11,016) 45% 13,000 8,736 (4,264) 67% (248) Parks&Trails 53,235 46,950 (6,285) 88% 49,000 39,105 (9,895) 80% (7,846) Juvenile Court Services 1,366,600 1,024,795 (341,805) 75% 1,356,216 1,073,894 (282,322) 79% 49,098 Prosecutor 216,249 103,007 (113,242) 48% 214,015 156,611 (57,404) 73% 53,603 Child Support Enforcement 171,310 70,830 (100,480) 41% 165,000 65,467 (99,533) 40% (5,363) Coroner 35,000 63,426 28,426 181% 35,000 56,940 21,940 163% (6,486) Sheriff 1,167,789 573,126 (594,663) 49% 936,596 663,432 (273,164) 71% 90,306 Indigent Defense 240,767 139,861 (100,906) 58% 398,026 201,655 (196,371) 51% 61,793 Superior Court 195,846 120,502 (75,344) 62% 111,951 134,159 22,208 120% 13,657 Family Court 2,500 1,648 (852) 66% 2,500 1,728 (772) 69% 80 Therapeutic Court 776,228 282,211 (494,017) 36% 780,526 369,798 (410,728) 47% 87,588 Treasurer 28,417,341 20,001,580 (8,415,761) 70% 29,228,834 20,118,642 (9,110,192) 69% 117,062 Non Departmental 4,729,045 4,264,201 (464,844) 90% 5,658,330 3,521,959 (2,136,371) 62% (742,242) Totals $ 42,817,030 $ 30,188,979 $ (12,628,051) 71% $ 45,081,589 $ 30,543,326 $ (14,542,355) 68% 354,346 domr- Unaudited *Benchmark for Month is 66.6% J:\Financials\2024 Fin2ncials\2024 August Financial Report 2 MASON COUNTY MONTHLY FINANCIAL AUGUST REPORT 2024 Treasurer Department Receipts Treasurer#001-260-000 2023 Budget 2023 YTD This Month %2023 2024 Budget 2024 YTD This Month %2024 REAL&PERSONAL PROPERTY TAXES 10,389,391 6,169,117 67,348 59% 10,527,844 6,226,108 58,879 59% SALES TAX TITLE PROPERTY - - 0 0% - 0 0% LOCAL RETAIL SALES&USE TAX 8,400,000 6,152,362 931,329 73% 91200,000 6,344,596 932,140 69% LOCAL PUBLIC SAFETY-CITY 50,000 35,545 4,992 71% 51,000 36,038 4,790 71% CRIMINALJUSTICE 900,000 703,832 104,787 78% 1,000,000 724,016 103,983 72% # LEASEHOLD EXCISE TAX 35,000 21,986 6,607 63% 35,000 18,392 0 53% FOREST EXCISE TAX 200,000 381,792 138,770 191% 250,000 294,693 131,383 118% FRANCHISE FEES 500,000 309j894 73,680 62% 500,000 246,637 9,279 49% PAYMENT IN LIEU OF TAX/B OF L 350,000 350,317 0 100% 350,000 402,009 0 115% PUD PRIVILEGE TAX 800,000 875,638 0 109% 880,000 861,135 0 98% DNR OTHER TRUST 2 100 368 0 368% 100 121,267 75,577 121267% CITY-COUNTY ASSISTANCE 2,500,000 819,342 0 33% 1,750,000 813,424 0 46% DNR PILT NAP/NRCA 4,000 - 0 0% 3,500 - 0 0% CRIMINALJUSTICE-COUNTIES 775,000 574,740 0 74% 750,000 589,587 0 79% # ADULT COURT COST-JUVENILE OFFE 5,000 2,799 341 56% 4,500 2,698 325 60% # CRIMINAL JST-MARIJUANA ENFORCE 125,000 66,277 0 53% 133,000 72,316 0 54% # DUI-OTHER CRIMINAL JUSTICE A 17,000 3,436 0 20% 10,000 7,257 0 73% # LIQUOR/BEER EXCISE TAX 165,000 127,962 0 78% 165,000 119,973 0 73% LIQUOR CONTROL BOARD PROFITS 200,000 99,481 0 50% 200,000 100,152 0 50% IN LIEU OF-CITY OFTACOMA 210,000 171,734 18,967 82% 210,000 154,768 19,346 74% TREASURER'S FEES 30 - 0 0% 30 - 0 0% TREASURER FEES CLEAN WATER DIS - 1,846 0 0% 1,850 1,846 0 100% PAYMNT FOR SRVCS-MASON LK DIST 375 397 0 106% 375 416 0 111% PAYMNT FOR SRVCS-SPENCER LK FND 150 160 0 107% 150 - 0 0% PAYMNT FOR SRVCS-ISLAND LK FND 100 - 0 0% - - 0 0% CHARGES FOR SRVCS-MACECOM 1,500 1,632 0 109% 1,600 1,712 0 107% RETURNED REMITTANCE(NSF)FEES 2,500 2,120 160 85% 2,500 2,200 80 88% REET COLLECTION FEES 170,000 93,073 14,891 55% 145,000 94,735 15,048 65% REET COLLECTIONS COSTS 10,000 5,162 655 52% 8,500 5,023 725 59% TREAS.FIRE PROTECTION ASSESSM 15,000 10,065 134 67% 15,000 10,000 120 67% TREAS OTHER WORD PROCESSING 200 29 0 14% 150 4 0 2% 3 Treasurer Department Receipts Treasurer#001-260-000 2023 Budget 2023 YTD This Month %2023 2024 Budget 2024 YTD This Month %2024 PUBLIC DISCLOSURE CHGS SRVCS 100 100 0% - 0 0% DATA PROCESSING SERVICES 3 3 0% 100 0 0% GAMBLING TAX PENALTY - 554 154 0% - 250 0 0% REAL&PERSONAL PENALTY 150,000 81,891 (68,685) 55% 150,000 87,904 4,477 59% PERSONAL PROP FILING PEN 30,000 26,937 13,511 90% 30,000 19,711 683 66% PENALTY ON REAL&PERSONAL PRO - - 0 0% - 0 0% FAILURE TO LIST PERSONAL PROP - - 0 0% - 0 0% INTEREST&OTHER EARNINGS 250,000 1,561,213 1,401,068 624% 900,000 1,759,675 203,085 196% INVESTMENT SERVICE FEES(TREAS. 10,000 24,345 18,172 243% 35,000 25,171 3,112 72% INT.ON CONT.NOTES-ACCTS.HELD,S 10,000 41,056 34,675 411% 35,000 35,724 5,138 102% LEASEHOLD EXCISE TAX INTEREST - 13 10 0% 10 10 0 102% EXCISE INTEREST 100 53 (9) 53% 100 76 3 76% INV PURCHASED INT - (7,542) (7,060) 0% - (26,315) 0 0% INTEREST ON DELINQUENT PR TAX 600,000 339,992 14,366 57% 500,000 352,431 23,462 70% RENTS/LEASES-DNR TRUST 20,000 12,817 (5,287) 64% 20,000 - 0 0% RENTS/LEASES-DNR TMBR TRUST 1 250,000 137,313 (26,522) 55% 250,000 - 0 0% UNCLAIMED MONEY/PROCEEDS-SALES 100,000 91,770 (10,419) 92% - 4,601 0 0% CASH ADJUSTMENTS/OVER-UNDER 10 (1,228) (968) -12285% 500 (270) (7) -54% TAX DISTRIBUTION ROUNDING 10 (62) (21) -621% 100 (67) (6) -67% MISCELLANEOUS-OTHER REVENUE 100 113 (120) 113% 100 1,434 0 1434% STATE SHARED REVENUE - 0 - 0 0% ROAD DIVERSION 1,080,000 648,016 7,252 60% 1,080,000 641,353 6,050 59% LEASEHOLD EXCISE TAX 1,600 2,349 640 147% 1,600 (2,185) 0 -137% TIMBER EXCISE TAX 10,000 43,520 15,818 435% 10,000 (24,401) 14,648 -244% DNR PILT NAP/NRCA 1,275 - 0 0% 25 (307) 0 -1229% DNR OTHER TRUST 2 50 42 0 84% 50 13,499 8,439 26999% OTHER INT-DNR INTEREST 50 101 13 202% 50 (120) 7 -241% RENTS&LEASES/DNR OTHR TRST 1 3,800 1,433 251 38% 1,200 (1,794) 0 -149% RENTS&LEASES-DNR TMBR TRST 1 75,000 15,676 7,298 21% 20,000 (18,843) 0 -94% Grand Total $28,417,341 20,001,580 2,756,902 70/ 1 $29,228,834 20,118,641 $1,620,765� 69% Unaudited *Benchmark for Month is 66.6% 4 N MASON COUNTY MONTHLY FINANCIAL AUEUST 2024 „Y REPORT 2023 vs 2024 Current Expense Expenditure Comparison Expenditures Expenditures Unexpended 2023 Budget through End of Unexpended %2023 2024 Budget through End of Budget %2024 Actual 0 2023 vs Department Name g g P g g g zoza Month Budget Authority Month Authority WSU Extension 386,072 225,550 160,522 58% 394,210 188,339 205,871 48% (37,211) Assessor 1,475,815 986,312 489,503 67% 1,515,062 975,097 539,965 64% (11,216) Auditor 1,964,162 1,185,126 779,036 60% 2,140,037 1 1,489,547 650,490 70% 304,421 Emergency Management 540,330 343,763 196,567 64% 525,965 299,053 226,912 57% (44,710) Facilities&Grounds 1,545,159 953,608 591,551 62% 1,691,493 981,435 710,058 58% 27,828 HR/Risk Mngt 926,434 518,128 408,306 56% 1,021,225 601,857 419,368 59% 83,729 LEOFF 100,000 66,419 33,581 66% 100,000 53,607 46,393 54% (12,813 Clerk 1,208,905 818,057 390,848 68% 1,174,700 728,571 446,129 62% (89,486 Commissioners 390,615 252,284 138,331 65% 436,995 262,927 174,069 60% 10,643 Support Services 1,064,379 671,453 392,926 63% 1,286,233 774,290 511,943 60% 102,837 District Court 1,526,343 917,078 609,265 60% 1,615,683 998,902 616,781 62% 81,824 Community Development 3,256,041 1,960,019 1,296,022 60% 4,046,988 2,095,750 1,951,238 52% 135,731 Historical Preservation 41,150 12,262 28,888 30% 36,600 8,988 27,612 25% (3,275) Parks&Trails 814,815 505,128 309,687 62% 857,712 506,622 351,090 59% 1,494 Juvenile Court Services 2,155,933 1,223,244 932,689 57% 2,126,006 1,301,879 824,127 61% 78,635 Prosecutor 2,188,840 1,214,167 974,673 55% 2,331,874 1,262,641 1,069,233 54% 48,474 Child Support Enforcement 174,363 68,040 106,323 39% 167,560 68,894 98,666 41% 854 Coroner 640,942 399,600 241,342 62% 714,465 402,341 312,124 56% 2,741 Sheriff 16,183,144 9,913,708 6,269,436 61% 17,855,129 11,028,460 6,826,669 62% 1,114,752 Courthouse Security 309,300 178,443 130,857 58% 307,300 191,842 115,458 62% 13,399 Indigent Defense 1,538,125 1,021,388 516,737 66% 1,601,613 1,389,629 211,984 87% 368,241 Superior Court 1,530,861 973,057 557,804 64% 1,581,693 968,265 613,428 61% (4,792) Family Court 2,500 - 2,500 0% 2,500 2,500 - 100% 2,500 Therapeutic Court 787,786 339,369 448,417 43% 785,586 387,435 398,151 49% 48,066 Murder Expenditures - - - 0% - 0% 0 Treasurer 913,511 586,214 327,297 64% 994,313 631,796 362,517 64% 45,582 Non Departmental 5,884,219 2,983,449 2,900,770 51% 6,858,237 3,402,711 3,455,526 50% 419,262 Motor Pool - - 0% 0% 0 Transfers Out to Other Funds 464,021 81,970 382,051 18% 565,046 76,987 488,059 14% (4,983) Totals $ 48,013,705 $ 28,397,840 $ 19,615,925 59% $ 52,734,225 $ 31,080,367 $ 21,653,858 59% 2,682,526 Unaudited *Benchmark for Month is 66.6% J:\Financials\2024 Financials\2024 August Financial Report 5 AUGUST 2024 Six Year Specific Revenue Streams Comparison 8/312019 8/31/2020 8/31/2021 8/31/2022 8/31/2023 1 8/31/2024 Community Development Revenues 1,362,025 1,517,827 2,193,909 1,693,611 1,752,628 2,261,852 Detention &Correction Services 97,080 74,411 82,924 75,453 43,922 9,307 205.270.342.30. Current Expense Property Taxes 5,923,592 5,929,729 6,730,786 6,728,969 6,169,117 6,226,108 Road Diversion Property Tax 1,282,933 1,270,842 657,142 639,549 648,016 641,353 County Road Property Tax 5,256,400 5,320,327 5,511,235 5,497,829 6,183,407 6,253,836 Current Expense Sales Tax 3,874,272 4,202,715 5,413,218 5,902,622 6,152,362 6,344,596 001.260.000.313.11 Criminal Justice Taxes/Entitlements 1,066,933 1,137,349 1,267,820 1,320,843 1,351,083 1,395,874 see bottomofrevenut Rural Sales & Use Tax Fund 525,238 546,956 668,929 710,702 744,291 763,613 103-313.18 800;000 600,10 40.,000 fC y 6„; 200,000 - Corn Srvcs-Homelessess Preven Filings 449,943 530,948 670,732 502,642 354,539 381,734 117.000.200.341.27.: 750,000 eo0,oa0 41,10. 3og000 150,000 Lodging (Hotel/Motel)Tax 309,959 235,050 513,173 571,203 611,329 683,078 163-313.31 750,000 600,000 450,000 = s 7-777 300,000 150,000 - REET 1 Excise Tax Only 823,788 972,355 1,357,538 1,320,119 1,004,587 1,079,752 350-318.34.300000 REET 2 Excise Tax Only 823,788 972,355 1,357,538 1,320,119 1,004,587 1,079,752 t,sao,aoa t,0ao,aoo t,za0,aoo "U"t,0so,000 750,000 J:\Financials\2024 Financials\2024 August Financial Report 6 0�N cope AUGUST MASON COUNTY MONTHLY y 1854 FINANCIAL REPORT 2024 REVENUE MONTH 12023 REVENUE 1 2024 REVENUE F DIFFERENCE JANUARY $ 762,082.70 $ 738,772.98 $ (23,309.72) FEBRUARY $ 761,133.57 $ 830,025.00 $ 68,891.43 MARCH $ 661,034.70 $ 674,440.00 $ 13,405.30 APRIL $ 675,943.00 $ 701,660.00 $ 25,717.00 MAY $ 788,344.00 $ 816,536.00 $ 28,192.00 JUNE $ 763,504.00 $ 790,757.00 $ 27,253.00 JULY $ 808,992.00 $ 860,266.00 $ 51,274.00 AUGUST $ 931,329.00 $ 932,140.00 $ 811.00 SEPTEMBER $ 861,616.00 OCTOBER $ 853,005.00 NOVEMBER $ 891,123.00 DECEMBER $ 770,182.00 TOTAL COLLECTED REVENUE $ 9,528,288.97 $ 6,344,596.98 PROJECTED END OF YEAR REVENUE REVENUE BUDGETED $ 8,400,000.00 $ 9,200,000.00 $ 9,720,522.98 YET TO BE COLLECTED $ (2,855,403.02) ANTICIPATED INCREASE $ 520,522.98 12 MONTH ROLLING AVERAGE CHANGE 2.4/ PRIOR MONTH 12 MO. ROLLING AVG CHANGE 2.5 J:\Financials\2024 Financials\2024 August Financial Report 7 COa�rA AUGUST 2024 Six Year Financial Recap Current Expense Recap 8/31/2019 8/31/2020 8/31/2021 8/31/2022 8/31/2023 8/31/2024 General Fund Operating Reserves 6,520,791 6,817,603 10,044,540 9,614,040 10,191,954 11,249,909 Contingency Reserve 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 Technology Replacement Reserves 200,000 200,000 264,295 336,000 386,000 400,000 Equipment&Vehicle Replacement Reserves 525,000 525,000 932,475 1,040,500 790,000 1,000,000 Accrued Leave Reserve 520,000 530,805 347,742 502,000 413,000 500,000 Capital Reserve 5,000,000 5,000,000 Current Expense Unreserved Cash 2,319,865 4,444,947 7,588,831 12,957,545 10,707,041 8,125,734 This Month Current Expense Cash 11,085,657 13,518,355 20,177,883 25,450,086 28,487,995 27,275,644 Adopted Budget on December 31st 41,404,349 49,581,229 53,464,511 62,188,434 68,492,402 72,294,546 Supplemental Appropriations 250,106 407,320 142,422 275,304 980,661 312,712 Total Budget including Supplementals 41,654,455 49,988,549 53,606,933 62,463,738 69,473,063 72,607,258 Budgeted Beginning Fund Balance 5,786,719 11,636,958 14,000,000 21,694,824 26,000,000 28,000,000 Budgeted Ending Fund Balance 5,523,921 11,291,981 12,459,079 18,508,172 21,319,029 20,331,142 Revenue Budgets 35,867,736 38,351,591 39,606,933 40,768,914 42,817,030 45,081,589 Revenues thru This Month of each year 24,477,523 24,261,487 28,896,817 29,397,117 30,188,979 30,543,326 Budgeted Revenues Received 68% 63% 73% 72% 71% 68% Expenditure Budgets 36,130,534 38,696,568 41,147,854 43,955,566 48,013,765 52,734,225 Expenditures thru This Month of each year 21,919,481 23,575,638 24,599,052 26,084,460 28,397,840 31,080,367 Budgeted Expenditures Expended 61% 61% 60% 59% 59% 59% 8 Special Fund Cash Balances 8/31/2019 8/31/2020 8/31/2021 8/31/2022 8/31/2023 8/31/2024 Rural County Sales&Use Tax Fund (.09) 598,752 806,106 1,155,095 2,018,936 2,025,123 2,746,366 Auditor's O&M 291,027 322,180 420,570 469,713 507,008 487,297 County Roads Fund 10,547,630 11,553,691 13,009,527 11,444,905 12,399,039 13,812,176 Paths&Trails 266,459 277,351 285,401 294,561 309,345 325,788 Election Equipment Holding 170,061 228,678 242,937 285,303 254,265 181,159 Crime Victims 196,639 206,766 218,738 198,943 174,270 174,663 Victim Witness Activities 27,063 27,636 21,951 14,281 (411) 307 Historical Preservation Fund 33,605 39,916 Community Support Services Fund 800,557 1,123,090 922,312 1,852,815 1,916,972 1,871,621 Abatement/Repair/Demolition Fund 277,234 279,400 278,106 277,658 287,648 301,271 Reserve for Technology Fund 92,812 - REET&Property Tax Admin Asst 75,111 70,747 81,858 89,932 92,165 78,190 National Forest Safety 39,652 37,244 11,381 24,817 41,624 51,434 Trial Court Improvement Fund 106,656 120,337 82,428 100,975 109,689 125,725 Sheriff Special Funds 248,488 - Sheriff's Boating Program 124,525 117,709 117,215 59,158 42,020 Narcotics Investigation 85,987 92,738 95,013 93,858 92,262 Mason County Clean Water District 114,655 292,119 186,919 Public Health Fund 314,395 881,217 1,523,725 2,193,494 3,475,119 5,056,181 American Rescue Plan Act 6,134,164 10,683,820 6,414,838 1,692,000 Law Library 73,255 65,084 51,442 41,283 31,596 19,637 Lodging(Motel/Hotel)Tax Fund 657,149 772,365 1,002,717 1,387,216 1,925,838 2,355,644 Mental Health Tax Fund 1,421,649 1,454,494 1,790,686 1,960,637 2,432,894 2,643,106 Treasurer's M&O Fund 174,904 197,320 133,845 115,033 196,093 219,089 Veterans Assistance 63,420 86,016 132,252 179,288 242,306 286,816 Skokomish Flood Zone 25,730 78,686 17,611 12,111 45,388 31,240 Mason Lake Management District 157,157 129,780 90,271 85,715 89,233 122,656 Spencer Lake Management District 7,630 2,365 16,109 12,238 16,957 Island Lake Management District 25,801 33,508 24,902 21,671 18,265 13,352 Capital Improvement/Reet 1 Fund 2,021,032 2,150,231 1,555,326 1,895,214 2,372,413 2,458,105 Capital Improvement/Reet 2 Fund 2,878,027 3,186,368 3,956,552 5,524,457 5,848,235 6,196,693 Mason County Landfill 654,182 1,383,026 1,584,491 2,502,035 3,138,185 4,655,969 N. Bay/Case Inlet Utility 876,506 1,506,298 1,747,059 2,206,709 2,838,353 3,538,731 N. Bay/Case Inlet Utility Reserve 362 - Wastewater System Development 3,986 3,986 Rustlewood Sewer&Water 170,842 102,520 188,948 118,852 88,693 143,039 Beards Cove Water 453,577 533,277 594,304 676,913 1,001,303 1,047,470 Belfair WW&Water Reclamation 601,268 775,295 1,760,788 1,612,293 4,336,703 5,574,782 Reserve Landfill 470,283 447,857 443,843 442,356 441,808 447,688 Reserve Beards Cove Ulid 198,081 207,002 212,758 220,719 Storm Drain System Development 184,086 180,739 179,174 178,461 Information Technology 416,509 268,902 86,991 522,981 765,121 937,479 Equipment Rental&Revolving Fund 3,760,505 2,221,304 1,757,234 4,442,574 5,484,731 6,103,198 Unemployment Fund 162,241 192,551 201,380 231,555 254,883 285,842 TOTALS1 29,536,693 1 32,169,113 42,113,578 54,671,219 60,016,108 64,322,874 c1n ��UN�F MASON COUNTY MONTHLY FINANCIAL MUM REPORT 2024 2023 vs 2024 Motor Pool Expenditure Comparison FUND OR DEPARTMENT 2023 Expenditures Unexpended %2023 2024 Expenditures Unexpended %2024 Budget through End of Budget Budget through End of Budget Month Authority Month Authority WSU 4,790 4,138 652 86.39% 2,138 613 1,525 28.68% ASSESSOR 32,910 24,224 8,686 73.61% 32,200 18,535 13,665 57.56% EMERGENCY MANAGEMENT 2,540 765 1,775 30.11% 3,052 1,097 1,955 35.96% FACILITIES&GROUNDS 85,685 30,943 54,742 36.11% 60,219 47,980 12,239 79.68% COMMUNITY SERVICES 66,645 38,922 27,723 58.40% 62,864 36,277 26,587 57.71% PARKS&TRAILS 51,043 28,110 22,933 55.07% 43,392 28,705 14,687 66.15% JUVENILE COURT SERVICES 8,570 4,927 3,643 57.49% 17,571 4,829 12,742 27.48% PROSECUTOR 7,127 2,691 4,436 37.76% 7,128 297 6,831 4.16% CORONER 50,891 12,142 38,749 23.86% 50,978 11,049 39,929 21.67% SHERIFF ADMIN 1,354,357 705,052 649,305 52.06% 1,609,936 792,725 817,211 49.24% MOTOR POOL 0 0% 0 0% Total 001 GENERAL FUND 1,664,558 851,915 812,643 51.18% 1,889,478 942,108 947,370 49.86% SHERIFF'S BOATING PROGRAM 432 -432 0% 0 460 -460 0% NARCOTICS INVESTIGATION FUND 100 0% 0% COMMUNITY SERVICES HEALTH 47,172 32,548 14,624 69.00% 46,223 35,240 10,983 76.24% AMERICAN RESCUE PLAN ACT 0 0% 0 0% TOTAL SPECIAL FUNDS 47,172 33,080 14,192 70.13%1 46,2231 35,700 10,523 77.24% Total GENERAL FUND&SPECIAL FUNDS 1,711,7301 884,9951 826,835 51.70%1 1,935,7011 977,808 957,893 50.51% 2023 Expenditures Unexpended %2023 2024 Expenditures Unexpended %2024 TOTAL MOTOR POOL EXPENDITURES BY OBJECT CODE Budget through End of Budget Budget through End of Budget Month Authority Month Authority MOTOR POOL SALARIES& BENEFITS 40,275 9,810 30,465 24.36% 8,583 -8,583 0% MOTOR POOL SUPPLIES 54,050 18,744 35,306 34.68% 10,150 50,119 -39,969 493.78% MOTOR POOL FUEL 402,000 207,184 194,816 51.54%1 401,500 215,501 185,999 53.67% MOTOR POOL LEASE 712,272 453,236 259,036 63.63% 997,655 529,860 467,795 53.11% MOTOR POOL MAINT-MONTHLY 12,000 16,394 -4,394 136.62% 15,874 8,272 7,602 52.11% MOTOR POOL REPAIRS& MISC. 72,775 42,789 29,986 58.80% 101,467 60,854 40,613 59.97% MOTOR POOL INSURANCE 16,640 3,346 13,294 20.11% 27,354 5,211 22,143 19.05% MOTOR POOL CAPITAL LEASE 147,000 33,960 113,040 23.10% 0 12,744 -12,744 0% MOTOR POOL CAP UPFIT 254,718 99,S31 155,188 39.07% 381,701 86,665 295,036 22.71% Total GENERAL FUND&HEALTH FUND 1,711,730 884,995 826,735 51.70% 1,935,701 977,808 957,893 50.51% 10 MASON COUNTY MONTHLY FINANCIAL REPORT AMUST 2024 2023 vs 2024 Special and Other Funds Revenue Comparison Revenue Revenue Fund Fund Name 2023 Budget Collected Uncollected %2023 2024 Budget Collected Uncollected %2024 Actual dif 2023 No. Through End Revenue Through End Revenue vs 2024 of Month of Month 103 Sales&Use Tax 963,000 804,905 (158,095) 84% 1,180,000 845,678 (334,322) 72% 40,773 104 Auditor's O&M 127,250 80,081 (47,169) 63% 85,250 83,834 (1,417) 98% 3,752 105 lCounty Road 21,099,126 11,919,396 (9,179,730) 56% 23,524,200 12,026,620 (11,497,580) 51% 107,223 106 Paths&Trails 9,707 11,717 2,010 121% 10,518 12,238 1,720 116% 521 109 Election Equipment Holdings 42,250 36,435 (5,815) 86% 53,000 64,614 11,614 122% 28,179 110 Crime Victims 59,010 46,004 (13,007) 78% 59,010 69,062 10,052 117% 23,058 114 Victim Witness Activities 51,191 14,182 (37,009) 28% 60,010 - (60,010) 0% (14,182) 117 Community Support Services 2,254,928 3,080,701 825,773 137% 3,743,618 2,756,002 (987,616) 74% (324,699) 118 lAbatement 1,200 8,631 7,431 719% 13,000 10,288 (2,712) 79% 1,657 120 REET&Property Tax Admin 25,750 14,180 (11,570) 55% 25,000 14,228 (10,772) 57% 48 134 National Forest Safety 21,500 22,936 1,436 107% 22,000 24,750 2,750 113% 1,815 135 Trial Court Improvements 22,684 16,888 22,652 74% 23,000 1g (11,804) 49% (5,692) 141 Sheriff's Boating Program 38,800 - (38,800) 0% 38,800 4 5,311 114% 44,111 142 Narcotics Investigation Fund 6,500 1,091 (5,409) 17% 6,500 (6,336) 3% (928) 145 Mason County Clean Water District 190,000 117,831 (72,169) 62% 190,000 11 (72,172) 62% (3) 150 Community Services Health 3,349,997 4,035,551 685,554 120% 4,556,136 5,348,747 792,611 117% 1,313,196 155 jAmerican Rescue Plan Act 22,500 228,141 205,641 1014% 50,000 508,672 458,672 1017% 280,531 160 Law Library 23,260 16,332 (6,928) 70% 23,260 16,703 (6,557) 72% 370 163 Lodging Tax(Hotel/Motel) 600,750 643,127 42,377 107% 710,000 741,406 31,406 104% 98,278 164 Mental Health 1,414,765 1,032,790 (381,975) 73% 1,451,758 1,071,457 (380,301) 74% 38,667 180 Treasurer's M&O Fund 274,062 167,354 (106,709) 61% 240,155 169,581 (70,574) 71% 2,228 190 Veterans Assistance 146,524 98,298 (48,226) 67% 152,467 99,726 (52,741) 65% 1,428 192 Skokomish Flood Zone 6,897,203 47,675 (6,849,528) 1% 6,414,540 - (6,414,540) 0% (47,675) 194 Mason Lake Mngmt Dist#2 39,990 25,598 (14,392) 64% 43,675 27,198 (16,477) 62% 1,600 195 ISpencer Lake Mngmt Dist#3 16,036 9,944 (6,092) 62% 17,185 10,218 (6,967) 59% 274 199 Island Lake Mngmt Dist#1 100 786 686 786% 100 455 355 455% (331) 350 REET 1 Capital Improvements 1,866,000 1,070,595 (795,405) 57% 1,580,000 1,150,248 (429,752) 73% 79,653 351 REET 2 Capital Improvements 1,813,000 1,175,341 (637,660) 65% 1,700,000 1,280,169 (419,831) 75% 104,829 402 Mason County Landfill 7,216,147 4,454,555 (2,761,592) 62% 7,200,106 5,013,610 (2,186,496) 70% 559,055 403 N.Bay/Case Inlet Utility 2,337,004 1,530,175 (806,829) 65% 2,139,353 1,520,333 (619,020) 71% (9,841) 411 Rustlewood Sewer&Water 704,210 257,667 (446,543) 37% 631,436 343,891 (287,545) 54% 86,224 412 Beards Cove Water 367,564 199,599 (167,965) 54% 268,334 201,287 (67,047) 75% 1,688 413 Belfair WW&Water Reclamation 4,526,622 4,866,168 339,546 108% 2,848,504 3,780,580 932,075 133% (1,085,588) 428 Reserve Landfill 700 13,680 12,980 1954% 20,000 15,789 (4,211) 79% 2,109 429 Reserve Beards Cove ULID - - 0% - 0% - 480 Storm Drain System Development - - 0% - - 0% - 500 Information Technology Dept 1,151,233 1,151,255 22 100% 1,300,000 1,300,000 - 100% 148,745 501 Equipment Rental&Revolving 2,812,088 2,122,929 (689,159)1 75% 2,010,678 1,530,293 (480,385) 76% (592,636) 502 Unemployment Fund 76,204 76,204 - 100% 79,202 79,202 - 100% 2,998 Totals $60,568,865 39,398,740 $ (21,141,667)1 65% $62,470,795 40,290,176 $ (22,180,619) 64% 891,437 Una udit -enchmark for Month is 66.6% J:\Financials\2024 Financials\2024 August Financial Report 11 MASON COUNTY MONTHLY FINANCIAL REPORT AUGUST 2024 2023 vs 2024 Special and Other Funds Expenditure Comparison Fund Expenditures Expenditures No Fund Name 2023 Budget through End of Unexpended %2023 2024 Budget through End of Unexpended %2024 ACtvsi202402s Month Budget Authority Month Budget Authority 103 Sales&Use Tax 678,711 620,224 58,487 91% 792,509 615,124 177,385 78% (5,101) 104 Auditor's O&M 111,635 50,168 61,467 45% 117,306 61,906 55,400 53% 11,737 105 lCounty Road 23,793,040 11,416,737 12,376,303 48% 26,198,341 10,896,035 15,302,306 42% (520,701) 106 Paths&Trails 2,047 1,426 621 70% 2,439 1,782 657 73% 356 109 Election Equipment Holdings 51,642 77,231 (25,589) 150% 64,910 13,195 51,715 20% (64,035) 110 Crime Victims 106,491 60,485 46,006 57% 109,991 56,852 53,139 52% (3,633) 114 Victim Witness Activities 52,740 23,244 29,496 44% 60,317 - 60,317 0% (23,244) 117 Community Support Services 2,456,488 3,176,428 (719,940) 129% 3,743,818 3,146,606 1 597,212 84% (29,822) 118 lAbatement 54,155 891 53,264 2% 54,312 1,359 52,953 3% 468 120 REET&Property Tax Admin 110,750 17,875 92,875 16% 110,000 34,226 75,774 31% 16,350 134 National Forest Safety 36,500 5,811 30,689 16% 52,000 7,449 44,551 14% 1,637 135 Trial Court Improvements 53,715 493 53,222 1% 53,847 614 53,233 1% 120 141 Sheriff's Boating Program 42,083 24,231 17,852 58% 44,601 1 55,819 (11,218) 125% 31,588 142 Narcotics Investigation Fund 5,869 1,788 4,081 30% 5,958 1,554 4,404 26% (234) 145 1 Mason County Clean Water District 190,153 1,891 188,262 1% 195,447 98,926 96,521 51% 97,034 150 Community Services Health 4,077,531 2,858,812 1,218,719 70% 4,585,615 3,183,310 1,402,305 69% 324,498 155 American Rescue Plan Act 7,562,927 1,376,713 6,186,214 18% 4,847,385 3,615,955 1,231,430 75% 2,239,242 160 Law Library 34,856 22,911 11,945 66% 36,819 24,476 12,343 66% 1,566 163 Lodging Tax(Hotel/Motel) 988,514 391,271 597,243 40% 1,115,869 493,136 1 622,733 44% 101,865 164 Mental Health 1,464,058 637,153 826,905 44% 1,772,789 858,588 914,201 48% 221,434 180 Treasurer's M&O Fund 354,062 78,717 275,346 22% 366,704 77,214 289,490 21% (1,503) 190 Veterans Assistance 252,000 75,372 176,628 30% 352,467 83,905 268,562 24% 8,533 192 Skokomish Flood Zone 6,908,235 13,319 6,894,916 0% 6,414,540 12,100 6,402,440 0% (1,219) 194 Mason Lake Mngmt Dist#2 108,367 4,741 103,626 4% 140,701 1,596 139,105 1 1% (3,146) 195 Spencer Lake Mngmt Dist#3 23,876 5,547 18,329 23% 24,473 553 23,920 2% (4,994) 199 Island Lake Mngmt Dist#1 26,078 8,499 17,579 33% 13,529 540 12,989 4% (7,960) 350 1 REET 1 Capital Improvements 2,101,804 1,010,851 1,090,953 48% 2,071,184 929,309 1,141,875 45% (81,542) 351 REET 2 Capital Improvements 2,103,875 523,313 1,580,562 25% 2,101,187 1,092,235 1,008,952 52% 568,922 402 Mason County Landfill 6,760,452 3,948,896 2,811,556 58% 6,552,423 3,880,462 1 2,671,961 59% (68,434) 403 N.Bay/Case Inlet Utility 2,235,214 929,362 1,305,852 42% 2,843,908 1,036,487 1,807,421 36% 107,125 405 Wastewater System Development - - 0% - - 0% - 411 Rustlewood Sewer&Water 776,347 241,112 535,235 31% 636,387 223,774 412,613 35% (17,338) 412 Beards Cove Water 335,427 114,964 220,463 34% 355,731 142,254 213,477 40% 27,291 413 Belfair WW&Water Reclamation 7,142,083 3,144,927 3,997,156 44% 3,929,344 1,939,900 1,989,444 49% (1,205,026) 428 Reserve Landfill 300,950 13,326 287,624 4% 31,373 16,426 1 14,947 52% 3,100 429 Reserve Beards Cove ULID - - 0% - 0% - 480 Storm Drain System Development - - 0% - - 0% - 500 Information Technology Dept 1,261,915 638,215 623,700 51% 1,372,546 716,670 655,876 52% 78,455 501 Equipment Rental&Revolving 1 3,345,768 1 1,364,332 1,981,436 41 1 3,231,269 1,212,991 2,018,278 38% (151,341) 502 Unemployment Fund 276,204 35,878 240,326 13% 1 320,288 34,506 285,782 11% (1,372) Totals $ 76,186,562 $ 32,917,154 $ 43,269,408 1 43% 1 $ 74,722,327 $ 34,567,831 $ 40,154,496 46% 1,650,677 Trompow Unaudited *Benchmark for Month is 66.6% J:\Financials\2024 Financials\2024 August Financial Report 12 MASON COUNTY MONTHLY FINANCIAL REPORT AUGUST 2024 OUTSTANDING COUNTY DEBT ORIGINAL APRX ORIGINATION LOAN INTEREST MATURITY NAME OF BOND OR LOAN YEAR AMOUNT RATE FUND BALANCE YEAR MASON COUNTY LTGO 2013 B-JAIL 2014 1,620,000 3.00% REET 1 350 870,000 2033 MAS0144-2-1 PUBLIC WORKS BOND FUND 2016 8,370,000 2.12% COUNTY ROADS 105 2,760,000 2027 N BAY CASE INLET LTGO REF 2017 2018 4,435,000 3.50% NORTH BAY SEWER 403 3,670,000 2042 WATER METER BEARDS COVE'18A 2019 166,000 2.75% BEARDS COVE WATER 412 152,408 2058 WATER METER BEARDS COVE '19 2019 107,400 3.13% BEARDS COVE WATER 412 99,261 2059 MASON COUNTY LTGO 2021 REF BOND 2021 3,167,955 1.06% BELFAIR SEWER 413 2,273,650 2030 MASON COUNTY LTGO 2020B REF BOND 2021 1,175,385 1.72% RUSTLEWOOD FUND 411 1,079,815 2048 MASON COUNTY LTGO 2020A REF BOND 2021 7,259,095 1.00% REET 1 350 & BELFAIR SEWER 413 4,793,492 2032 TOTAL COUNTY DEBT AT END OF MONTH 15,698,626 AS OF May 27, 2021 REMAINING NON VOTED DEBT CAPACITY 107,238,013 VOTED DEBT CAPACITY 95,923,650 REMAINING COUNTY DEBT CAPACITY 203,161,663 2024 August Financial Report 13 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mark Neary Ext. 530 Department: County Administrator Briefing: Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): September 16,2024 Agenda Date: September 24,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Request for Qualifications for a Feasibility Study for the Possible Purchase of Mason Lake Camp Background/Executive Summary: Mason County has been approached by Green Diamond Resource Company to purchase the Mason Lake Camp located at 1052 E Mason Lake Drive W, Grapeview,WA. Staff is requesting a feasibility study to provide a detailed analysis that will guide the County's decision-making process. Budget Impact(amount, funding source,budget amendment): Unknown until proposals are received Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval to issue the Request for Qualifications(RFQ) for a feasibility study for the possible purchase of Mason Lake Camp. Attachments RFQ Mason County Parks and Trails Request for Qualifications Professional Services for Feasibility Study NOTICE— PURPOSE OF REQUEST Mason County is seeking proposals (Request for Qualifications — RFQ) from qualified consultants to conduct a comprehensive feasibility study for the possible acquisition of Mason Lake Camp currently owned by the Green Diamond Resource Company. Property location is 1052 E Mason Lake Drive W, Grapeview, WA. This RFQ invites experienced firms or individuals to submit their qualifications to perform this study, which will assess the viability of purchasing and operating the property. Mason Lake Camp is a recreational camp located on Mason Lake, featuring a main campground, group camp areas, lake access, and picnic shelters. Our goal is to evaluate the potential benefits and challenges associated with acquiring this property and to provide a detailed analysis that will guide our decision-making process. The feasibility study shall include a Yellow Book appraisal of the property, cost estimates of all necessary improvements, and cost estimates of on-going operating costs to include staff costs. The analysis shall also include potential revenue streams that could be generated by the Mason Lake Camp property. The deadline for submittal of qualifications is 4 p.m., Thursday, October 31, 2024. SCOPE OF SERVICES The selected consultant will be responsible for conducting a feasibility study that includes, but is not limited to: • Market Analysis: Assess the demand for recreational services that Mason Lake Camp could provide. Evaluate competitive properties and market trends. • Financial Analysis: Provide a Yellow Book appraisal of the property and develop cost estimates for acquisition, operational expenses, and potential revenue streams. Analyze financial risks and benefits. • Site Evaluation: Examine the physical condition of the property, including infrastructure, environmental considerations, and necessary repairs or upgrades. • Regulatory Review: Investigate zoning laws, land use regulations, and any other legal considerations affecting the acquisition and development of the property. • Community Impact: Evaluate the potential social, economic, and environmental impacts on the local community. • Recommendations: Provide a comprehensive report outlining findings, recommendations, and strategic options for proceeding with the acquisition. QUALIFICATIONS To be considered for this project, applicants must demonstrate: • Relevant Experience: Proven experience in conducting feasibility studies in similar project scope, particularly in real estate or recreational properties. C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\Z2SZPP14\RFP Draft for feasibility study.docx Page 1 • Expertise: Knowledge in market analysis, financial forecasting, site evaluation, and regulatory compliance. • Past Performance: Examples of similar projects completed, with references. • Team Qualifications: Resumes of key personnel involved, including their roles and qualifications. SUBMISSION OF PROPOSAL To receive consideration, responses must be submitted in accordance with the following instructions: • All response submittals shall be sealed and delivered to: ■ Mason County Building #1 —Attention: Mark Neary, County Administrator • 411 N. 5th Street ■ Shelton, WA 98584 • Submit six (6) copies of the response by 4:00 p.m. Thursday, October 31, 2024. • The envelope must be clearly marked "RFQ — Mason Lake Camp". • Modifications to submissions may be submitted prior to the date and time specified for receipt of submissions. • Cover Letter: Briefly introduce your firm or individual, including a summary of qualifications and a statement of interest. • Company Profile: Overview of your organization, including size, structure, and areas of expertise. • Project Approach: Description of your proposed methodology and approach for the feasibility study. • Team Members: Resumes of key personnel and their roles in the project. • Relevant Experience: Case studies or examples of similar projects, with client references. • Fee Structure: A preliminary outline of fees, including a breakdown of costs and estimated timeline. • All submittals shall be in 8.5"x11" format and the entire submittal package, excluding the introductory letter, shall not exceed twenty-five (25) pages. TERMS, CONDITIONS, AND DISCLAIMERS • Mason County reserves the right to reject any submittals, waive minor irregularities in any submittal, issue additional requests, and substantially modify or terminate the project at any time before the final execution of a contract. The County also reserves the right to choose not to proceed with this project. • Mason County shall not be responsible for any costs incurred by the respondent(s) in preparing, submitting, or presenting its scope and fees. • Nothing contained herein shall require Mason County to enter into exclusive negotiations. • Mason County reserves the right to request clarification of information submitted and request additional information from any respondent. • Mason County will not accept any submittal after the time and date specified in this document. • Any proposal may be withdrawn at any time before the "Proposal Due" date and time by providing a written request for the withdrawal to the County Administrator. A duly authorized representative of the submitting entity shall make the request. Withdrawal of C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\Z2SZPP14\RFP Draft for feasibility study.docx Page 2 a proposal will not preclude the proposer from filing a new proposal as long as it's prior to the close date. • The qualifications of each member of the team are essential criteria in the selection process. The selected team will not be allowed to substitute any members without prior approval by Mason County. • Upon selecting a qualified team through the process, Mason County shall enter into a contract for the work described herein. • The contractor shall provide a statement verifying they have not been suspended or disbarred from Federal/Government work. • All submittals and accompanying documentation will become the property of Mason County; materials will not be returned, and they become public documents subject to public disclosure. The Washington State Public Disclosure Act (RCW 42.17) requires public agencies in Washington to make public records available for inspection and copying unless they fall within the specified exemptions contained in the act. INSURANCE REQUIREMENTS The contractor will be required to provide proof of insurance at the following minimum limits. All insurance provided shall be primary and non-contributory. 1) Comprehensive General Liability. $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage, $2,000,000 general aggregate; 2) Automobile Liability. $1,000,000 combined single limit per accident for bodily injury and property damage; 3) Workers' Compensation. Workers' compensation limits as required by the Workers' Compensation Act of Washington; 4) Consultant's Errors and Omissions Liability. $1,000,000 per occurrence and as an annual aggregate. EQUAL OPPORTUNITY EMPLOYER Mason County is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\Z2SZPP14\RFP Draft for feasibility study.docx Page 3 PEON corjl Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners From: Mark Neary Ext. 530 Department: County Administrator Briefing: FZ Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): September 16,2024 Agenda Date: September 24,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Richard Beckman Real Estate Services Contract Extension Background/Executive Summary: Richard Beckman Realty Group has been under contract and representing Mason County since October 2016. The 2016 contract had a one-year extension granted for 2018. In November 2018,a contract was approved for two years with the option of a two-year extension. In October 2020,the contract was extended an additional two years. A Request for Proposal(RFP)was advertised from August 23 to September 30,2022 and only one response was received. In October 2022,a contract was approved for two years with the option of a two-year extension. Budget Impact(amount,funding source,budget amendment): Commission is as follows: Commercial land—7%;Residential land—6%;Vacant land—8%. A minimum commission of$1,200 will be paid regardless of sales price/proceeds. A$500 fee will be charged for each Broker Price Opinion(BPO)or market analysis requested. Public Outreach(news release,community meeting,etc.): N/A Requested Action: Approval for the Chair to sign the Professional Services contract extension for Real Estate Services with Richard Beckman Realty Group,LLC for a two-year extension set to expire October 27,2026. Attachments: Contracts \Mc 10-001 MASON COUNTY PROFESSIONAL SERVICES CONTRACT REAL ESTATE SERVICES This CONTRACT is made and entered into by and between Mason County, hereinafter referred to as "COUNTY" and Richard Beckman Realty Group, LLC hereinafter referred to as "CONTRACTOR." RECITALS: WHEREAS, COUNTY desires to retain a person or firm to provide professional real estate services including the sale of surplus property and additional services as deemed necessary; and WHEREAS, COUNTY released a Request for Proposals (RFP) soliciting proposals from qualified individuals and/or firms, and the CONTRACTOR submitted a proposal which was awarded; and WHEREAS, CONTRACTOR warrants that it is qualified and competent to render the aforesaid services. NOW, THEREFORE, for and in consideration of the CONTRACT made, and the payments to be made by COUNTY, the parties agree to the following: Special Conditions Offer Acceptance to Close of Sale Timeline: CONTRACTOR is responsible for ensuring that Offers to purchase being submitted to the County Commissioners for acceptance consideration include adequate time for processing the Offer. CONTRACTOR must allow a minimum of thirty (30) days from date of Offer submission to estimated ownership transfer (Closing) date with the understanding that any Counter-Offers made by COUNTY or the potential Buyer will add and additional fifteen (15) days to the processing timeline for each Counter-Offer. It is the CONTRACTOR's responsibility to inform the potential Buyers of the timeline. Marketing: CONTRACTOR will conduct marketing efforts at the expense of CONTRACTOR except for direct cost marketing, such as neighborhood flyers, community postcards and large format newspaper ads which may be approved and paid for by COUNTY. Any direct marketing cost must be approved in writing by County prior to incurring the expense. COUNTY will not be responsible for reimbursing CONTRACTOR for any expenses incurred prior to obtaining written approval. Seller Fees: COUNTY will be responsible for the costs associated with routine seller fees and/or charges associated with Closing. These costs may include, but would not be limited to: title, escrow, property taxes and similar. 1 Fit ILIU, U It — i' 'I' 'I Buyer Fees: COUNTY acknowledges that although Buyers fees and charges such as title, escrow, and property taxes are typically paid by the Buyer, these items can be negotiated as part of the real estate contract and may be paid by COUNTY if COUNTY agrees as part of the sale negotiation. Property Sale Closing After Contract Expiration: If COUNTY receives and accepts a purchase and sales agreement before the end of the term of this CONTRACT, and the Closing occurs after this CONTRACT expires, COUNTY will pay the agreed upon sales commission to CONTRACTOR. IRS W-9 Form: CONTRACTOR will provide COUNTY with a completed IRS W-9 form within five (5) days of CONTRACT execution. Additional Services: Should COUNTY request and CONTRACTOR agree to provide any additional services the services to be provided and the compensation the CONTRACTOR will receive must be detailed in a written document signed by individuals authorized to bind each of the parties. Present Offers: CONTRACTOR will present Offers to COUNTY at Commissioners' Briefings if requested by COUNTY's Property Manager or designee. General Conditions Scope of Services: The CONTRACTOR agrees to provide COUNTY the services and any materials as required to provide the identified services during the CONTRACT period. No material, labor or facilities will be furnished by COUNTY, unless otherwise provided for in the CONTRACT. Performance Period: The performance period for this CONTRACT will start upon date of the last signature and will last for two (2) years. Extension: The duration of this CONTRACT may be extended by mutual written consent of the parties for a period of two additional years. Term: Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be performed at the expense of CONTRACTOR and are not compensable under this CONTRACT unless both parties hereto agree to such provision in writing. Compensation: CONTRACTOR will be paid a commission for sales as follows: Commercial property at seven percent (7%) of the gross sales price; Residential property at five percent (6%) of the gross sales price; and Vacant Land at eight percent (8%) of the gross sales price. A minimum commission of $1,200.00 will be paid regardless of sales price or proceeds. A $500 fee will be charged for each Broker Price Opinion (BPO) or market analysis requested. CONTRACTOR's commission will be paid at time of Closing by the Escrow Company handling the transfer of 2 Masoiilu u nty DN - ,-, ownership. If the COUNTY chooses to have the CONTRACTOR assist with acquisition of property outside of a MLS service, a 5% commission will be charged, with a minimum commission of$1,200. Labor Standards: CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of Washington. Independent Contractor: CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent contractor, and nothing herein contained shall be construed to create a relationship of employer-employee. All payments made hereunder and all services performed shall be made and performed pursuant to this CONTRACT by the CONTRACTOR as an independent contractor. CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in "Compensation" above and the CONTRACTOR is not entitled to any benefits including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any other rights or privileges afforded to employees of COUNTY. CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or employees from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of the provisions of this paragraph. Assignment and Subcontracting: The performance of all activities contemplated by this CONTRACT shall be accomplished by CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other individual, firm or entity without the express and prior written approval of COUNTY. Conflict of Interest: If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR or any of its employees involved in the performance of this CONTRACT shall have or develop an interest in the subject matter of this CONTRACT that is potentially in conflict with the COUNTY's interest, then CONTRACTOR shall immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an informed judgment as to whether or not COUNTY's interest may be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also terminate this CONTRACT according to the provisions herein for termination. CONTRACTOR has disclosed that a Mason County employee works for the Richard Beckman Realty Group as a licensed Real Estate agent which, at the time of contract execution, has not been deemed a conflict. Non-Discrimination in Employment: 3 Fi 11 IL COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges of employment for all qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or applicant for employment on the grounds of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall take affirmative action to ensure that applicants are employed, and treated during employment, without regard to their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Such action shall include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits, selection for training including apprenticeship, and participation in recreational and educational activities. In all solicitations or advertisements for employees placed by them or on their behalf, CONTRACTOR shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision shall not apply to contracts or sub-contractors for standard commercial supplies or raw materials, or to sole proprietorships with no employees. Non-Discrimination in Client Services: CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service or benefits under this CONTRACT; or subject an individual or business to segregation or separate treatment in any manner related to his/her/its receipt any service or services or other benefits provided under this CONTRACT; or deny an individual or business an opportunity to participate in any program provided by this CONTRACT. Waiver of Noncompetition: CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from performing work or providing supplies to COUNTY. Patent/Copyright Infringement: CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand brought against COUNTY, to the extent such action is based on the claim that information supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and damages attributable to any such claims that are finally awarded against COUNTY in any action. Such defense and payments are conditioned upon the following: A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim. B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for COUNTY the right to continue using the information, in the event such claim of infringement, is made, provided no reduction in performance or loss results to COUNTY. Confidentiality: 4 CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except upon the prior written consent of COUNTY or an order entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision. Right to Review: This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee shall have the right to review and monitor the financial and service components of this program by whatever means are deemed expedient by the Administrative Officer or by COUNTY's Auditor's Office. Such review may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and any and all communications with or evaluations by service recipients under this CONTRACT. CONTRACTOR shall preserve and maintain all financial records and records relating to the performance of work under this CONTRACT for six (6) years after CONTRACT termination, and shall make them available for such review, within Mason County, State of Washington, upon request. Insurance Requirements: At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements detailed in "Exhibit A Insurance Requirements." Proof of Insurance: A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within five (5) days of CONTRACT execution. Industrial Insurance Waiver: With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this CONTRACT. CONTRACTOR Commitments, Warranties and Representations: Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to, any representation made prior to execution of this CONTRACT, whether or not incorporated elsewhere herein by reference, as to performance of services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or warranties. Defense and Indemnity Contract: 1. Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees, agents and volunteers, harmless from and against any and all claims, 5 Ill um Masurl %..,. untF r damages, losses and expenses, including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any property (including the loss of use resulting therefrom) which 1) are caused in whole or in part by any act or omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based upon CONTRACTOR's or its subcontractors' use of, presence upon or proximity to the property of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim, damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee benefit act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter into this CONTRACT, are reflected in CONTRACTOR's compensation, and have been mutually negotiated by the parties. Participation by County — No Waiver. COUNTY reserves the right, but not the obligation, to participate in the defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of CONTRACTOR's indemnity obligations under this CONTRACT. Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR's indemnity obligations shall survive the completion, expiration or termination of this CONTRACT. Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify COUNTY on a basis equal to or exceeding CONTRACTOR's indemnity obligations to COUNTY. Compliance with Applicable Laws, Rules and Regulations: This CONTRACT shall be subject to all laws, rules, and regulations of the United States of America, the State of Washington, political subdivisions of the State of Washington and Mason County. CONTRACTOR also agrees to comply with applicable Federal, State, County or municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals. Administration of Contract: COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Budget Manger or his/her designee as COUNTY's representative, hereinafter referred to as the Administrative Officer, for the purposes of administering the provisions of this CONTRACT, including COUNTY's right to receive and act on all reports and documents, and any auditing performed by the COUNTY related to this CONTRACT. The Administrative Officer for purposes of this CONTRACT is: Budget Manager Mason County 411 N. 5th Street Shelton, WA 98584 CONTRACTOR's Primary Contact's Information: Richard Beckman, Designated Agent 6 Richard Beckman Realty Group 117 N 8th Street Shelton, WA 98584 Phone: 360-426-5521 E-mail: richard@richardbeckman.com Notice: Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except service of process, notice shall be given by CONTRACTOR to COUNTY's Administrative Officer under this CONTRACT. Notices and other communication may be conducted via e-mail, U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services. Modifications: Either party may request changes in the CONTRACT. Any and all agreed modifications, to be valid and binding upon either party, shall be in writing and signed by both of the parties. Termination for Default: If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY's option, obtain performance of the work elsewhere. If the CONTRACT is terminated for default, CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT until all work called for has been fully performed. Any extra cost or damage to COUNTY resulting from such default(s) shall be deducted from any money due or coming due to CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by COUNTY by reason of such default. If a notice of termination for default has been issued and it is later determined for any reason that CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. Termination for Public Convenience: COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in its sole discretion, that such termination is in the interests of COUNTY. Termination of this CONTRACT by COUNTY at any time during the term, whether for default or convenience, shall not constitute breach of CONTRACT by COUNTY. Disputes: 1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. For objections that are not made in the manner specified and within the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive. 2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to extension of time for (1) any act or failure to act by the Administrative Officer of COUNTY, or (2) the happening of any event or occurrence, unless the CONTRACTOR has 7 given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim, and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR believes additional compensation or extension of time is due, the nature of the cost involved, and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and complete daily records of the work performed, labor and material used, and all costs and additional time claimed to be additional. 3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or extension of time, unless within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and before final payment by COUNTY, the CONTRACTOR has given COUNTY a detailed written statement of each element of cost or other compensation requested and of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extension of time claimed to be due. Arbitration: Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or controversy between the parties under, arising out of, or related to this CONTRACT or otherwise, including issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is covered by this CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief, equitable relief (including specific performance), or any other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding and an order confirming the award or judgment upon the award may be entered in any court having jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive remedy between them regarding any dispute presented or pled before the arbitrator. At the request of either party made not later than forty-five (45) days after the arbitration demand, the parties agree to submit the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided, that either party may decline to mediate and proceed with arbitration. Venue and Choice of Law: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington and Mason County. Unless otherwise specified herein, this CONTRACT shall be governed by the laws of Mason County and the State of Washington. Severability: If any term or condition of this CONTRACT or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this CONTRACT are declared severable. Waiver: Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this CONTRACT shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure 8 of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall be and remain in full force and effect. Order of Precedence: A. Applicable federal, state and county statutes, regulations and federal and state executive orders. B. CONTRACT-Special Conditions C. CONTRACT-General Conditions D. Request for Real Estate Services Proposal as Issued by COUNTY E. CONTRACTOR's Proposal as Submitted and Revised by CONTRACTOR Entire Contract: This written CONTRACT, comprised of the writings signed or otherwise identified and attached hereto, represents the entire CONTRACT between the parties and supersedes any prior oral statements, discussions or understandings between the parties. Exhibits: Exhibit A-Insurance Requirements Exhibit B-Request for Proposals Exhibit C-Proposal Submitted by Richard Beckman Realty Group, LLC IN WITNESS WHEREOF, COUNTY and CONTRACTOR have executed this CONTRACT as of the date and year last written below. RICHARD BECKMAN REALTY GROUP, LLC BOARD OF COUNTY COMMISSIONERS MASON COUNTY WASHINGTON Richard Be- man, Desig ate roker Kevin Shutty, Chair Dated- %7/�� Dated: �� Z�r' 2 c• 2 Z. APPRO ED AS TO FORM: Tim Whi hief DPA Printed from Ma9son County DMS EXHIBIT A INSURANCE REQUIREMENTS MINIMUM Insurance Requirements: Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate. Workers' Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident for all covered losses. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If CONTRACTOR or CONTRACTOR's employees will use personal autos in any way on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for each such person. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Such policy or policies shall include as insureds those covered by the underlying policies, including additional insureds. Coverage shall be "pay on behalf, with defense costs payable in addition to policy limits. There shall be no cross-liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to COUNTY for injury to employees of CONTRACTOR, subcontractors or others involved in the Work. The scope of coverage provided is subject to approval of COUNTY following receipt of proof of insurance as required herein. Professional Liability-CONTRACTOR must provide Errors and Omissions Liability coverage with a minimum limit of no less than $1,000,000 per occurrence and as an annual aggregate. Certificate of Insurance: Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within five (5) days of CONTRACT execution. Basic Stipulations: CONTRACTOR agrees to endorse third party liability coverage required herein to include 10 as additional insureds COUNTY, its officials, employees and agents, using ISO endorsement CG 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the CONTRACTOR (hereinafter"indemnifying parties") to comply with these provisions. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any insurance proceeds, and to require all indemnifying parties to do likewise. 3.All insurance coverage maintained or procured by CONTRACTOR or required of others by CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to COUNTY, or must specifically allow the named insured to waive subrogation prior to a loss. 4. All coverage types and limits required are subject to approval, modification and additional requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect COUNTY's protection without COUNTY's prior written consent. 5. Proof of compliance with these insurance requirements, consisting of endorsements and certificates of insurance shall be delivered to COUNTY prior to the execution of this CONTRACT. If such proof of insurance is not delivered as required, or if such insurance is canceled at any time and no replacement coverage is provided, COUNTY has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests. Any premium so paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted from sums due CONTRACTOR. 6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self- insurance available to COUNTY. 7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its obligations to COUNTY. If CONTRACTOR's existing coverage includes a self-insured retention, the self-insured retention must be declared to the COUNTY. The COUNTY may review options with CONTRACTOR, which may include reduction or elimination of the self-insured retention, substitution of other coverage, or other solutions. 8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or agents face an exposure from operations of any type pursuant to this CONTRACT. This obligation applies whether or not the CONTRACT is canceled or terminated for any reason.Termination of this obligation is not effective until COUNTY executes a written statement to that effect. 9. It is acknowledged by the parties of this CONTRACT that all insurance coverage 11 required to be provided by CONTRACTOR or any subcontractor, is intended to apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to COUNTY. 12 Printed from Mayon County DMS DATE(MMIDDIYYYY) ACOR" CERTIFICATE OF LIABILITY INSURANCEF07/11/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Bordelon, McCluskey&Sefton, Inc NAME: Jon Sefton PHOE 1606 148th Ave SE STE 102 AICN No,Ext: (425)455-2227 FAAIXC No: (425)653-3030 Bellevue, WA 98007 ADDRESS: jon@bordeloninsurance.com License#: 142376 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A: Associated Industries Insurance Company INSURED INSURERB: United Financial Casualty Co 11770 RICHARD A. and KIMBERLY K. BECKMAN INSURERC: Hartford Casualty Insurance Company 11000 117 N 8th St INSURER D: Shelton, WA 98584 INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER: 00007517-372405 REVISION NUMBER: 16 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY A X COMMERCIAL GENERAL LIABILITY Y Y AES1047262 06 07/22/2022 07/22/2023 EACH OCCURRENCE $ 1,000,000 1AMAG To RENTED CLAIMS-MADE1:1 OCCUR PREM SES(E.occurrence) ccurence) $ 100,000 MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 � JPRO- POLICY LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ MBIB AUTOMOBILE LIABILITY Y Y 03000346-3 12/31/2022 06/30/2023 Ea a.".ntSINGLE LIMIT $ 1 000 000 ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY X AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB HCLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? ❑ N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ C Building Coverage 52SBANW1199 08/01/2022 08/01/2023 Special/$500 ded 857,800 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Mason County, its officials, employees and agents are listed as additional insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Mason County ACCORDANCE WITH THE POLICY PROVISIONS. 411 N 5th Street Shelton, WA 98584 AUTHORIZED REPRESENTATIVE 00-1,- 't"/J JBS 101, ©1988-20 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Printed by JBS on 07/11/2022 at 11:11AM EXTENSION TO AGREEMENT FOR PROFESSIONAL SERVICES Richard Beckman Realty Group, LLC Whereas, an agreement was entered into by and between Mason County and Richard Beckman Real Estate Group on October 27, 2022; and, Whereas, the original agreement has provided benefits for Mason County with increased marketing of real estate and increased sales of surplus property; and, Whereas,the original agreement began on October 27,2022 and shall terminate on October 27, 2024 with the option to extend the agreement by two (2)years to 2026; and, Whereas, the parties desire to extend the original agreement at the same terms to October 27, 2026; and, Now, therefore, the parties agree as follows: The terms and conditions of the existing agreement remain the same. The parties agree that except as specifically provided in this extension, the terms and conditions of the existing agreement continue in full force and effect. In witness whereof, the parties have executed this Extension to the Agreement for Professional Services this 24th day of September, 2024. MASON COUNTY RICHARD BECKMAN REAL ESTATE GROUP Randy Neatherlin, Chair Richard Beckman Kevin Shutty,Vice-Chair Sharon Trask, Commissioner Approved as to form: Tim Whitehead, Chief DPA MOBILE INTEGRATED HEALTH PROGRAM PROPOSAL flealtheare MaYzoz4 40 y 03 09 PROJECT SUMMARY MIHP OPIOID WORK AND COLLABORATION Z 04 14 ui MASON COUNTY BUDGET PROPOSAL MOBILE INTEGRATED EXPLAINATION HEALTH OZ 05 16 w MIHP BACKGROUND PROPOSAL SUMMARY W � 07 Q � MIHP PROPOSAL PROJECT SUMMARY at idk - - di The North Mason Regional Fire Authority and its partnering agencies aim to expand the Mobile Integrated Health Program (MIHP) to provide mobile health services in the southern and central areas of Mason County. This expansion includes adding an additional Physician Associate (PA) as a full- time equivalent (FTE) and increasing the services of the MIHP's contracted Psychiatric Advanced Registered Nurse Practitioner from three to five days a week. The expanded mobile health services would be provided from base operating locations at South Mason Fire and Rescue and Central Mason Fire and EMS. To support the initial expanded MIHP operating expenses, the program is seeking an annual financial contribution of $250,000 per year for three years. This three-year term would allow the MIHP to build a dataset to measure program impact and identify additional funding partners. 3 MOBILE INTEGRATED HEALTH PROGRAM PROPOSAL MASON COUNTY MOBILE INTEGRATED HEALTH 'A 0 Mobile Integrated Health (MIHP) is a health delivery program designed to increase rapid access to medical, mental health, and substance use disorder (SUD) care in Mason County. Advanced Practicing Medical Providers (APPs), such as Physician Associates (PAs) and Nurse Practitioners (NPs), are deployed throughout the community to provide appropriate medical, mental, and SUD care for patients wherever they may be in need (home, work, etc.). The program receives requests from various sources, including the community, healthcare systems, medical providers, schools, and the 911 system, to provide timely care to patients in need. MIHP is credentialed with the 12 largest medical health insurers in the County, including Medicare and Medicaid, and receives insurance payments for most services. No patient is turned away for any reason, including but not limited to medical complexity, age, ability to pay, insurance, substance use status, or demographics. The program serves all populations, including those on Medicare and Medicaid. MIHP services include, but are not limited to: • Medical diagnosis and treatment • Prescription issuing • Medical specialist referrals • Laboratory services and testing • Medications for opioid use disorder (MOUD) • Substance use disorder (SUD) recovery services and support • SUD prevention and prescription education • Mental health diagnosis and treatment • Mental health crisis assistance • Agency referrals/warm hand-offs • Health care system navigation and patient advocacy Mason County's MIHP aims to: • Increase rapid access to healthcare for all individuals • Reduce dependence on the 911 and hospital emergency care systems for non- emergent medical care • Assist overcrowded hospital systems • Improve patient outcomes • Provide a system-of-care for those experiencing co-occurring SUD/MH conditions • Connect all available county resources for assisting patients • Deliver patient-centered, holistic care for all M1HP BACKGROUND I A In 2022, Mason County, along with Mason County Public Health, Mason County Public Hospital District No. 2, Mason General Emergency Room Physician and Mason County Medical EMS Program Director Joe Hoffman, and the North Mason Regional Fire Authority, established the first Fire and EMS-based Mobile Integrated Health Program in Washington State. Implemented at the start of 2023, the program initially saw the Fire Authority employing a Physician Associate (PA) full-time under the supervision of Dr. Hoffman, who would receive patient referrals from North Mason emergency responders. Patients who activated the 911 system but were deemed by emergency responders to not be in need of emergency medical care would be referred to the PA for a mobile health visit in their home or at the Fire Station on the same or next day. Shortly after MIHP implementation, the program was expanded to include community referrals from patients who needed medical care but had difficulty accessing it without using the 911 system. The program further expanded to accept referrals from medically high- risk patients being discharged from local hospitals and agency referrals, intending to significantly reduce 911 system use for medical complications post-hospital discharge and reduce hospital readmissions. In October 2023, the program pivoted to meet system demand. In addition to providing mobile healthcare for medical patients, the MIHP started receiving a high volume of referrals for patients experiencing mental health and substance use disorder challenges. These patients often encountered both law enforcement and Fire/EMS 911 systems. At the same time, the addition of a vital Co-Responder service with the Mason County Sheriff's Office shed further light on the impact of mental health and SUD challenges in North Mason County. While the Fire Authority's PA was providing basic mental health and medications for Opioid Use Disorder (MOUD) services, he found that he could not keep up with the specialized care needs or the demand. MOBILE INTEGRATED HEALTH PROGRAM PROPOSAL M1HP BACKGROUND 'A ; ;; Through a collaborative partnership with Mason County, the Fire Authority entered into a contract with a Psychiatric Advanced Registered Nurse Practitioner (PARNP) to provide additional and specialized mental health and SUD services. Together, they form a cohesive continuum of care system, delivering holistic support. Each agency and program plays to its strengths, ensuring it operates within its designated scope. The MIHP saw immediate enhancements through partnerships with the PARNP, the PA, Mason County Co-Responders, and the Authority's Resource Access Program. Working seamlessly as a tightly knit team, they offer a mobile system-of-care tailored to all individuals, including those with complex comorbidities. Over the past year, our PA has provided medical services for 526 unique patients, accounting for 1052 medical visits. Of the 526 unique patients, 62% (362) were deemed to have a high potential for emergency room visitation without MIHP intervention. Of the 526 patients seen, 12% were seen by the PA but still required hospital visitation. It is estimated that the MIHP eliminated nearly $2.2 million in healthcare spending for citizens in North Mason County in 2023. The PARNP has seen 106 patients experiencing mental health and SUD challenges since her arrival last October. After seeing the NMRFA's call volume increase every year over the past 30 years and almost doubling over the past decade, the Fire Authority saw a reduction in its annual emergency response call volume with MIHP implementation in 2023. This reduction has increased emergency unit availability for true emergencies, decreased health care spending and improved health outcomes. Based on MIHP service demand and a funding opportunity through the University of Washington, the MIHP will add the services of a full-time nurse later in 2024. We expect that with full implementation, the MIHP will greatly expand on targeted metrics for 2024. MOBILE INTEGRATED HEALTH PROGRAM PROPOSAL M1HP PROPOSA This proposal seeks to expand the existing MIHP to provide services in the southern and central portions of Mason County, including partnering tribes. The proposed 'MIHP South Unit' would add a full-time PA to the MIHP and expand the contracted services of the M I H P's PARNP from three to five days a week. The new PA, PARNP, and partnering Resource Access Programs at South Mason Fire and Rescue and Central Mason Fire and EMS would form a 'MIHP South Unit' to provide a mobile system-of-care for patients in need of medical, mental health, and SUD care. The 'South MIHP Unit' would work closely with its northern counterpart to increase MIHP coverage area, availability, professional backup, and program experience. MIHP service offerings would include, but not be limited to: • Mobile Medical Diagnosis and Treatment • Medical/Mental Health Prescriptions • No Barrier MOUD Services & Referrals • Mobile Mental Health Diagnosis & Treatment • Crisis Assistance (Co-Responders) • Housing Assistance • Medical Specialist Referrals • Social and Support Agency Referrals • Public Health Assistance • Inpatient Services Placement Assistance • Wound Care • Insurance Navigation • Mobile Lab and Testing Services • Falls Program • Narcan Distribution and Leave Behind • Overdose Follow Up (QRT) • Hospital Discharge Follow-up • Medical Clearance Field Assistance • Medication Education • SUD Treatment and Recovery Support • Hospice Assistance • Housing Program Referrals • SUD Prevention Assistance • Re-introduction care and assistance MOBILE INTEGRATED HEALTH PROGRAM PROPOSAL M1HP PROPOS Through a collaborative partnership, the proposal seeks $250,000 per year for three years to support the expanded MIHP's annual operating expenses. Capital, administration, and support costs would be covered as outlined in the Budget Explanation. The MIHP would be administered through a joint partnership between the North Mason Regional Fire Authority, South Mason Fire and Rescue, and Central Mason Fire and EMS. The program would expand and be operating within three months of proposal approval. An annual report would be provided to Mason County and Mason County Public Health using collaboratively created reporting metrics. r►. MOBILE INTEGRATED HEALTH PROGRAM PROPOSAL IVIIHP OPIOID WORK AND COLLABORATION Mason County has partnered with Washington State to receive monies from the Washington State Distributor Settlement Agreement. The Distributor Settlement Agreement provides a list of opioid remediation uses and core abatement strategies for funds obtained by Washington State and, subsequently, Mason County. Following a review of the agreement, we find that the working objectives and outputs of the Mobile Integrated Health Program directly align with many of the agreement's list of opioid remediation uses and core abatement strategies and the agreement's overriding intent to push back on the devastating impact of opioids in Mason County. We would propose that Washington State Distributor Settlement funds be used in part or whole to fund a portion of the M I H P proposal as the work of the M I H P targets the following core strategies and approved uses outlined in the Settlement Agreement for all populations: Core Strategies • MEDICATION-ASSISTED TREATMENT (MAT) DISTRIBUTION AND OTHER OPIOID-RELATED TREATMENT. • Increase the distribution of MAT to individuals who are uninsured or whose insurance does not cover the needed service. • Provide MAT education and awareness training to healthcare providers, EMTs, law enforcement, and other first responders. • PREGNANT & POSTPARTUM WOMEN o Expand comprehensive, evidence-based treatment and recovery services, including MAT, for women with co-occurring Opioid Use Disorder (OUD) and other Substance Use Disorder (SUD)/Mental Health disorders for uninsured individuals for up to 12 months postpartum. a Provide comprehensive wrap-around services to individuals with OUD, including housing, transportation, job placement/training, and childcare. MOBILE INTEGRATED HEALTH PROGRAM PROPOSAL MIHP OPIOID WORK AND COLLABORATION Core Strategies, cont. • EXPANSION OF WARM HAND-OFF PROGRAMS AND RECOVERY SERVICES o Expand warm hand-off services to transition to recovery services. a Broaden the scope of recovery services to include co-occurring SUD or mental health conditions. o Provide comprehensive wrap-around services to individuals in recovery, including housing, transportation, job placement/training, and childcare. • -TREATMENT FOR INCARCERATED POPULATION o Provide evidence-based treatment and recovery support, including MAT for persons with OUD and co-occurring SUD/MH disorders within and transitioning out of the criminal justice system. • PREVENTION PROGRAMS o Funding and training for first responders to participate in pre- arrest diversion programs, post-overdose response teams, or similar strategies that connect at-risk individuals to behavioral health services and supports. O M EIS TAL H EA LT H o �m MOBILE INTEGRATED HEALTH PROGRAM PROPOSAL IVIIHP OPIOID WORK AND COLLABORATION Approved Uses: Treatment • TREAT OPIOID USE DISORDER (OUD) • Expand availability of treatment for OUD and any co-occurring SUD/MH conditions, including all forms of Medication-Assisted Treatment (MAT) approved by the U.S. Food and Drug Administration. o Support and reimburse evidence-based services that adhere to the American Society of Addiction Medicine (ASAM) continuum of care for OUD and any co-occurring SUD/MH conditions. o Expand telehealth to increase access to treatment for OUD and any co-occurring SUD/MH conditions, including MAT, as well as counseling, psychiatric support, and other treatment and recovery support services. • Support mobile intervention, treatment, and recovery services offered by qualified professionals and service providers, such as peer recovery coaches, for persons with OUD and any co- occurring SUD/MH conditions and for persons who have experienced an opioid overdose. • Provide treatment of trauma for individuals with OUD (e.g., violence, sexual assault, human trafficking, or adverse childhood experiences) and family members (e.g., surviving family members after an overdose or overdose fatality), and training of health care personnel to identify and address such trauma. • Support evidence-based withdrawal management services for people with OUD and any co-occurring mental health conditions. • Provide training on MAT for health care providers, first responders, students, or other supporting professionals, such as peer recovery coaches or recovery outreach specialists. This includes telementoring to assist community-based providers in rural or underserved areas. MOBILE INTEGRATED HEALTH PROGRAM PROPOSAL gag Approved Uses: Treatment, cont. • SUPPORT PEOPLE IN TREATMENT AND RECOVERY a Provide comprehensive wrap-around services to individuals with OUR and any co-occurring SUD/MH conditions, including housing, transportation, education, job placement, job training or childcare. o Provide the full continuum of care of treatment and recovery services for OUD and any co-occurring SUD/MH conditions, including supportive housing, peer support services and counseling, community navigators, case management, and connections to community-based services. • CONNECT PEOPLE WHO NEED HELP TO THE HELP THEY NEED (CONNECTIONS TO CARE) o Support the work of Emergency Medical Systems, including peer support specialists, to connect individuals to treatment or other appropriate services following an opioid overdose or other opioid-related adverse event. a Expand warm hand-off services to transition to recovery services. • •ADDRESS THE NEEDS OF CRIMINAL JUSTICE INVOLVED PERSONS • Support pre-arrest or pre-arraignment diversion and deflection strategies for persons with OUD and any co-occurring SUD/MH conditions, including established strategies such as co- responder and/or alternative responder models to address OUD-related 911 calls with greater SUD expertise. • Provide evidence-informed treatment, including MAT, recovery support, harm reductions, or other appropriate services to individuals with OUD and any co-occurring SUD/MH conditions who are leaving jail or prison or have recently left jail or prison, are on probation or parole, are under community corrections supervision, or are in re-entry programs or facilities. MOBILE INTEGRATED HEALTH PROGRAM PROPOSAL MIHP OPIOID WORK AND COLLABORATION Approved Uses: Treatment, cont. • PREVENT OVERDOSE DEATHS AND OTHER HARMS (HARM REDUCTION) o Supporting mobile units that offer or provide referrals to harm reduction services, treatment, recovery supports, health care, or other appropriate services to persons that use opioids or persons with OUD and any co-occurring SUD/MH conditions. 'a---�--- OVER ,..,. -SCUE KI NARCA -- CALL 9- r t. �ilY• -s MOBILE INTEGRATED HEALTH PROGRAM PROPOSAL BUDGET PROPOSAL EXPLANATION _'J� A This proposal seeks $250,000 per year for a period not to exceed three years to assist with the coverage of annual program operating costs for the MIHP South Unit. These funds would be combined with contributions from the partnering Fire/EMS agencies. A three-year operating term would allow the MIHP to develop a dataset for utilization, impact, and analysis and would enable the program to find additional/other funding sources. The line-item explanation below provides a cost breakdown for: Item 1: Annual Operating Costs Employee Salary (Physician Associate): $110,000 Employee Benefits (Physician Associate): $30,000 Contracted Services (P-ARNP): $80,000 Medical Provider Insurance: $18,000 Medical Director Oversight Services: $12,000 Total Annual Operating Costs: $250,000 Item 2: Initial Startup Costs Response Vehicle $75,000 Vehicle Outfitting $25,000 Program Outreach and Marketing $8,000 Medical Equipment $30,000 Medical Supplies $30,000 Total Initial Startup Costs $168,000 MOBILE INTEGRATED HEALTH PROGRAM PROPOSAL BUDGET PROPOSAL EXPLANATION Item 3: Fire/EMS Agency Contribution Costs Vehicle Fuel, Maintenance, Insurance $12,000 $12,000 Program Administration $23,000 $23,000 Electronic Medical Reporting System $7,000 $7,000 Operating Supplies $30,000 $30,000 Facilities/Office Space $10,000 $10,000 Annual Training and Certification $5,000 $5,000 Total Annual Agency Contribution Costs $87,000 $87,000 The program would continually seek outside funding, including grants and medical insurance provider assistance, and all service billing revenues would be utilized to sustain and expand MIHP services. .s MOBILE INTEGRATED HEALTH PROGRAM PROPOSAL PROPOSAL SUMMARY b6m I M Our proposal integrates Washington State's pioneering Fire and EMS based M 1 H P program with the expertise of the PARN P and resource access programs, epitomizing the continuum of care. These initiatives prioritize person-centered approaches, focusing on the holistic well-being of each individual. By combining MIHP, PARNP, and resource access programs, we create a seamless system that addresses diverse healthcare needs comprehensively, including providing medical care outside of emergency rooms and the 911 system. Particularly, these efforts extend support to the most vulnerable individuals, including those who may otherwise lack access to essential services. Your careful consideration of our proposal is greatly appreciated as we strive to enhance healthcare accessibility and outcomes for all. For further inquiries or to discuss this _ proposal in more detail, please feel free to contact: T� Beau Bakken, Fire Chief North Mason Regional Fire Authority bbakken@north mason rfa.com 360-275-6711 ext. 200 16 MOBILE INTEGRATED HEALTH PROGRAM PROPOSAL MASON COUNTY PUBLIC WORKS COMMISSIONER BRIEFING 39 September 16, 2024 Action Items• • On-Call Engineering Services • Belfair Sewer Extension Public Works Board Construction Loan—Project Completion Amendment. • Requesting a public hearing for November 5, 2024 @ 9:15am for considering a Franchise agreement renewal for River Haven Recreation, Inc. to construct, operate and maintain their water system along West Haven Drive (Schafer Park Rd.). Discussion Items: • Introduce Utilities &Waste Manager Ralph Scott Commissioner Follow-Up Items: Upcoming Items• Sept. 91h—Oct. 16th Little Egypt Road closure at approximate milepost 0.33 for pile cap replacement on the North Fork Goldsborough Bridge. Sept. 241h @ 9:15am. Public Hearings to consider adopting 1. 2025 Annual Road Program 2. 6-Year Transportation Improvement Program for the years 2025 to 2030. C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Richard Dickinson,U&W Management/Deputy Ext.450 Director Department: Public Works Briefing: ❑x Action Agenda: ❑x Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): September 16,2024 Agenda Date: September 24, 2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑No ❑ Tabled ❑No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: On-Call Engineering Services Background/Executive Summary: Public Works seeks authorization to procure engineering consultant services for various county projects related to Utility& Wastewater(U&W)Management and other Public Works activities, including emergency response efforts. Budget Impact: To address anticipated needs for these services,we propose a maximum expenditure of$200,000 over a two-year term, with the option for the Public Works Director to extend the agreement for additional year. This budget will cover both planned Public Works projects and any unforeseen requirements. All costs will be managed in accordance with an approved budget, as these services are already accounted for in the Public Works budget. Public Outreach: The procurement process will utilize the County MRSC Consultant Roster. If the roster is not used, a public notice for proposals will be published. Requested Action: Recommend the Board authorize the Public Works Director to procure and execute an on-call agreement for Engineering services for the 2024-2026 calendar years, with an option for the Public Works Director to extend an additional year. The contract annual maximum pay-out not to exceed$200,000 without Board approval. C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Loretta Swanson,Director Ext.450 Department: Utilities&Waste Management Briefing: 0 Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): September 16,2024 Agenda Date: September 24,2024 Internal Review: N Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Belfair Sewer Extension Public Works Board Construction Loan—Project Completion Amendment Background/Executive Summary: Mason County accepted a Public Works Board loan for up to $8,000,000 to design and construct a sewer lift station, gravity sewer and pressure main extending from the northernmost terminus of the existing sanitary sewer system to Log Yard Road just east of SR 3. Pape and Sons were awarded the contract in the amount of$4,231,500 and the total disbursed including sales tax was$4,227,126.89. The engineer's estimate was $4,500,000. Now that the project is complete the loan contract is to be amended with final terms,which include a reduced interest rate for meeting a construction performance incentive and loan forgiveness. Budget Impact: The final loan contract amount is $2,648,452.16 after a 5%loan forgiveness in the amount of $139,392.22. The interest rate is 0.54%for a loan term of 20 years. This is less than the assumed $3,500,000 loan at the time of construction award. Public Outreach: No planned outreach for loan document signature. Requested Action: Request the Board authorize the Chair to sign the project completion amendment to Public Works Board contract PC20-96103-157. Attachments Loan Amendment Face Sheet AMENDMENT FACE SHEET Contract Number: PC20-96103-157 PROJECT COMPLETION AMENDMENT -X PUBLIC WORKS BOARD CONSTRUCTION LOANS 1. Contractor 2. Contractor Doing Business As (optional) Mason County N/A 100 W Public Works Dr. Shelton, WA 98584 3. Contractor Representative 4. Public Works Board Representative Richard Dickinson Max Wedding 5. Original Contract Amount 6. De-Obligation 7. Final Contract Amount $8,000,000.00 $5,212,155.62 $2,787,844.38 8. Amendment Funding Source 9. Amendment Start Date 10. Amendment End Date Federal: ❑ State: 0 Other: ❑ N/A: ❑ May 31, 2024 June 1, 2039 11. Federal Funds (as applicable): Federal Agency CFDA N/A N/A N/A 12. Tax ID# 13. SWV# 14. UBI# 15. UEI# N/A 10001893-03 232-002-101 N/A 16. Contract Purpose The purpose of this amendment is to certify the project completion for this Public Works Board Loan. The Board, defined as the Washington State Public Works Board and Borrower/Contractor acknowledge and accept the terms of this Agreement/Contract As Amended and attachments and have executed this Agreement/Contract Amendment on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this Agreement/Contract As Amended are governed by this Agreement/Contract Amendment and the following other documents incorporated by reference: Amendment Terms and Conditions, including Attachment I: Certified Project Completion Report. A copy of this Agreement/Contract Amendment shall be attached to and made a part of the original Agreement/Contract between the Board and the Borrower/Contractor. Any reference in the original Agreement/Contract to the "Agreement" or the "Contract"shall mean the "Agreement As Amended"or"Contract As Amended," respectively. FOR THE CONTRACTOR FOR PUBLIC WORKS BOARD Signature Gary Rowe, Public Works Board Vice-Chair Print Name Date APPROVED AS TO FORM ONLY Title This 22nd Day of March. 2013 Bob Ferguson Date Attorney General Signature on File Dawn C. Cortez Assistant Attorney General AMENDMENT DECLARATIONS Amendment Title Completion Amendment Amendment Number Amendment X CLIENT INFORMATION Legal Name Mason County Loan Number PC20-96103-157 PROJECT INFORMATION Title Belfair Sewer Extension Project City Belfair Project State Washington Project Zip 98528 LOAN TERMS and CONDITIONS Loan Amount $8,000,000.00 De-obligation $5,212,155.62 Loan Forgiveness 5%/$139,392.22 Final Loan Amount $2,648,452.16 Loan Term-Original 20 years Loan Term-Revised 20 years Current Interest Rate 0.79% Final Interest Rate 0.54% Loan Reimbursement Start Date August 2, 2019 Payment Month June 1 SPECIAL TERMS AND CONDITIONS GOVERNING THIS LOAN AGREEMENT The terms of this amendment are effective starting May 31, 2024. LOAN SECURITY CONDITION GOVERNING THIS LOAN AGREEMENT This loan is a general obligation of the LOCAL GOVERNMENT. SCOPE OF WORK Acquire necessary property rights to design and construct a sewer lift station, gravity sewer and pressure main extending from the northernmost terminus of the existing sanitary sewer system to Log Yard Road just east of SR 3. Create a collection system crossing underneath the Navy Rail line and a point of future connection to the Puget Sound Industrial Center(PSIC). The project costs may include but are not limited to: engineering, cultural and historical resources, environmental documentation, review, permits, public involvement, bid documents and construction. The project needs to meet all applicable Local, State, and/or Federal standards. AMENDMENT TERMS AND CONDITIONS Contract Number: PC20-96103-157 PUBLIC WORKS BOARD PROJECT COMPLETION AMENDMENT CONSTRUCTION CONTRACTS The purpose of this amendment is to acknowledge the project has been certified complete and the final contract amount, interest rate, and local share on the above referenced contract have been adjusted, if necessary, as reflected below. The Public Works Board, (or its successor) a department of the state of Washington and the Contractor agree to amend the above referenced contract as described below. The amount of the loan shall be the Final Loan Amount as identified on the Declarations Page. The interest rate shall be the Final Interest Rate as identified on the Declarations Page, per annum on the outstanding balance. Page 1 7/31/2024 ATTACHMENT I: CERTIFIED PROJECT COMPLETION REPORT PUBLIC WORKS BOARD-CONSTRUCTION LOANS Loan Number: PC20-96103-157 Contractor: Mason County Project Name: Belfair Sewer Extension Address: 100 W Public Works Dr. Shelton, WA 98584 Original or Extended Project Completion Date: 4/9/2025 Chief Executive Officer Certification The Chief Executive Officer of the Borrower/Contractor certifies that: • To the best of their knowledge, the financial information and data provided in this report is true and correct as of the signature date indicated below, and no project costs listed in this report incurred more than twelve (12) months before agreement/contract execution or after the date of the project completion; and • Records supporting the information provided in this report are on file and will be made available by the Borrower/Contractor upon request. Signature of Chief Executive Officer Title Print Name Date of Signature Project Engineer or Consultant Certification The Project Engineer or Consultant of the Borrower/Contractor certifies that: • To the best of his/her knowledge, the data provided in this report is true and correct as of the signature date indicated below; • The project was completed in accordance with the Loan Agreement/Contract's Scope of Work; and • The loan is 20 years. If a performance incentive has been chosen to extend the term, the engineer agrees the life of the asset is at least 20 years. • The project was completed on (Actual Date of Project Completion) Signature of Project Engineer or Consultant Title Print Name Date of Signature 7/31/2024 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mike Collins,P.E.Deputy Director/County Ext.450 Engineer Department: Public Works Briefing: Action Agenda: ❑X Public Hearing: Special Meeting: ❑ Briefing Date(s): September 16,2024 Agenda Date: September 24,2024—Set Hearing November 5,2024—Public Hearin Internal Review: ❑ Finance ❑ Human Resources 0 Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Franchise Agreement Application for River Haven Recreation—Set Hearing/Hearing Background/Executive Summary: Kenneth Smith, Treasurer/Water Manager of River Haven Recreation,Inc. has applied for a franchise renewal,previously permitted as a Master Road Use Permit. Public Works has reviewed and updated the franchise language,as done for with all water system franchise renewals and included a provision for an automatic renewal for up to three 10-year terms. The franchise will cover their water system along West Haven Drive in the River Haven Recreation Community, (Schafer Park Road)WA. Budget Impact(amount, funding source,budget amendment): Application is not considered new, and applicant has paid the $300 renewal of their respective franchise. Public Outreach (news release,community meeting, etc.): The public will be notified through the normal public hearing notice process. Requested Action: Recommend the Board authorized the following actions: 1. September 24,2024,regular agenda: • Schedule public hearing for November 5,2024 at 9:15am to consider approving the franchise agreement between Mason County and River Haven recreation,Inc. to construct, operate and maintain their water system along West Haven Drive(Schafer Park Rd.). 2. November 5,2024,public hearing: • Approve the franchise agreement between Mason County and River Haven recreation, Inc. to construct, operate and maintain their water system along West Haven Drive (Schafer Park Rd.). Attachments: 1. Franchise Agreement 2. Map of franchise area 3.Notice IN THE MATTER OF THE APPLICATION OF RIVER HAVEN RECREATION, INC. FOR A FRANCHISE PERMIT TO CONSTRUCT, OPERATE,AND MAINTAIN WATER SYSTEM UTILITY FACILITIES, OVER,ALONG AND UNDER COUNTY ROADS AND HIGHWAYS LOCATED IN MASON COUNTY.,WASHINGTON Application of(Name of operator)River Haven Recreation,Inc., doing business in Washington as River Haven Recreation, Inc., with its principal offices located at 51 West Spruce Place Elma WA 98541 by and through(person authorized to actfor and on behaifofapplicant) Kenneth Smith, for a franchise to construct, operate and maintain (description of type) Private Water System utility facilities in, over, along and under county roads and highways in Mason County,Washington,as set forth in attached Exhibit `B" (Franchise Area), having come on regularly for hearing before the County Commissioners of Mason County, Washington, on the day of _,20_, at the hour of under the provisions of RCW 36.55,RCW 80.32.010 and RCW 80.36.040,and it appearing to the Board that notice of said hearing has been duly given as required by law, and that it is in the public interest to allow the franchise herein granted; NOW THEREFORE,IT IS ORDERED that a non-exclusive franchise be, and the same is hereby given and granted to Operator, and its successors and assigns,hereinafter referred to as the Franchisee,for a period of 10 years with automatic renewal at the end of each term of 10 years unless either party gives the other written notice of termination at least 30 days prior to the end of the relevant term. (no more than ten years each term and can only be renewed 3 times) from and after the date of the entry of this order for the purposes, at the location(s), and upon the express terms and conditions as described herein. I. DEFINITIONS For the purposes of this franchise,terms,phrases,words,and their derivations not defined herein that are defined in Title 12 of the Mason County Code or the Manual on Accommodating Utilities in the Mason County Right-of-Waypublished by the County Engineer(the"Manual"),shall have the same meaning or be interpreted as.provided in Title 12 of the Mason County Code or the Manual. Words not defined here, in Title 12 of the Mason County Code or the Manual shall have their ordinary meaning. A reference to Title 12 of the Mason County Code or the Manual refers to the same as may be amended, revised,updated,re-enacted or re-codified from time to time. II. GRANT The County of Mason hereby grants to the Franchisee a non-exclusive franchise which, once it becomes effective shall authorize the Franchisee to enter upon the road rights-of-way located within the Franchise Area identified in attached Exhibit`B", for the purpose of installing, constructing,maintaining,repairing,replacing, adjusting,relocating and operating the utility 1 facilities,which grant shall be limited to the following described purpose(s):Water System. Such grant is subject to and must be exercised in strict accordance with and subject to this franchise, Title 12 of the Mason County Code, the Manual and all applicable laws, rules, regulations and ordinances. Franchisee's exercise of any rights granted pursuant to the franchise is subject to the exercise of the County's police powers,and other regulatory powers as it may have or obtain in the future. No rights shall pass to the franchisee by implication. This franchise does not include permission to enter into or upon the road rights-of-way for any purposes others than the purposes expressly described herein. Permittee has a duty to notify the County of any change in use or condition of the utility facilities that may affect the status of the utility facilities or the impact of the utility facilities upon the road rights-of-way. III. UTILITY PERMIT REQUIRED Franchisee shall not commence or perform work(hereafter"Work")to install, construct,maintain repair,replace adjust, connect, disconnect,rebuild, or relocate its utility facilities within the road rights-of-way,without first applying for,paying all associated fees,and obtaining a utilitypermit as required pursuant to Title 12 of the Mason County Code. In anyutility permit so issued,the County may impose,as a condition of the granting the utilitypermit,such conditions and regulations as may be necessary for the protection,preservation and management of the road rights-of-way,including, by way of example and not limitation, for the purpose of protecting any structures in the road rights-of-way,maintaining proper distance from other utilities, ensuring the proper restoration of such road rights-of-way and structures, and for the protection of the County and the public and the continuity of pedestrian and vehicular traffic. Franchisee shall first file with the County Engineer its application for a utility permit to do such Work together with plans and specifications in triplicate showing at a minimum: A.The position,depth and location of all such utility facilities sought to be constructed,laid, installed or erected at that time,showing their relative positionto existing county roads,rights-of-way or other county property upon plans drawn to scale,hereinafter collectively referred to as the`Snap of definite location; B. The class and type of material and equipment to be used, manner of excavation, construction,installation,backfill,erection of temporary structures,erection ofpermanent structures, traffic control,traffic turnouts and road obstructions; C. The manner in which the utility facility is to be installed; D. Measures to be taken to preserve safe and free flow of traffic; E. Structural integrity of the roadway,bridge, or other structure; 2 F. Specifications for the restoration of the county road,right-of--way or other county-property in the event that the road right of way will be disturbed by the Work; and G. Provision for ease of future road maintenance and appearance of the roadway. Provision shall be made for known or planned expansion of the utility facilities,particularly those located underground or attached to bridges or other structures within the road right-of-way. The location, alignment and depth of the utility facilities shall conform with said map of definite location, except in instances in which deviation may be allowed thereafter in writing by the County Engineer pursuant to application by Franchisee. All such Work shall be subject to the approval of and shall pass the inspection of the County Engineer.The Franchisee shall pay all costs of and expenses incurred in the examination,inspection and approval of such work on account of granting the said utility permits. W. RESTORATION OF ROAD RIGHT OF WAY In any Work which disturbs or causes damage to the road rights-of-way subject to this franchise, public or private property, the Franchisee shall at its own expense and with all convenient speed, complete the work to repair and restore the county road right-of-way, or the public or private property so disturbed or damaged, and leave the same in as good or better condition as before the Work was commenced,to the reasonable satisfaction of the County Engineer. The Franchisee shall pay all costs of and expenses incurred in the examination, inspection and approval of such restoration or repair. The County Commissioners and/or County Engineer may at any time do,order or have done any and all work that they consider necessary to restore to a safe condition such County road right-of-way or other County property left by the Franchisee or its agents in a condition dangerous to life or property, and the Franchisee,upon demand, shall pay to the County all costs of such work. V. FRANCHISEE WORK IN RIGHT OF WAY Franchisee expressly agrees and understands that,with regard to Work within the road rights-of-way: A. All of Franchisee's utility facilities and Work within the road rights-of-way or other County property shall be in compliance with the provisions of Title 12 MCC, the Manual, the administrative regulations adopted by the County Engineer,other County established requirements for placement of utility facilities in road rights-of-way, including the specific location of utility facilities in the road rights-of-way, and all applicable laws,rules,regulations and ordinances; B. hi preparing plans and specifications for Work of utility facilities in the road rights-of- way the Franchisee shall use the Manual. Prior to commencement of work in the road rights-of-way, 3 Franchisee shall submit such plans and specifications to the Mason County Engineer for review and approval together with adequate exhibits depicting existing or proposed location ofthe utility facility in relation to the road, including right-of-way or easement lines; relationship to currently planned road revisions,if applicable;and all locations and situations for which deviations in depth of cover (including the proposed method of protection) or other locational standards that are anticipated; C. All Work to utility facilities located within the road rights-of-way or other county property subject to this franchise shall be done in such a manner as not to interfere, other than in ways approved by the County,with the construction, operation and maintenance of other utilities, public or private, drains, drainage ditches and structures,irrigation ditches and structures, located therein,nor with the grading or improvements of such County roads,rights-of-way or other County property, D. The owners and operators of all utility facilities (public or private) installed in the Franchise Area or other county property prior in time to the utility facilities of the Franchisee,shall have preference as to the alignment and location of such utilities so installed with respect to the Franchisee. Such preference shall continue in the event ofthe necessity ofrelocating or changing the grade of any such county road or right-of-way; E. Franchisee shall perform the Work and operate its utility facilities in a manner that minimizes interference with the use of the road rights-of-way by others,including others that maybe installing utility facilities; and F. The County may require that Franchisee's utility facilities be installed at a particular time, at a specific place,or in a particular manner as a condition of access to a particular road right-of-way; may deny access if a Franchisee is not willing to comply with the County's requirements; and may remove, .or require removal of, any utility facility that is not installed in compliance with the requirements established by the County, or which is installed without prior County approval of the time, place, or manner of installation and charge the Franchisee for all the costs associated with removal; and may requzr e Franchisee to cooperate with others to minimize adverse impacts on the road rights-of-way through joint trenching and other arrangements. G. The County may inspect the utility facilities at any time reasonable under the circumstances to ensure compliance with this franchise and applicable law,including to ensure that the utility facilities are constructed and maintained in a safe condition. If an unsafe condition is in addition to taking any other actionpermitted under applicable law,may found to exist,the County, g order the Franchisee, in writing, to make the necessary repairs and alterations specified therein forthwith to correct the unsafe condition on a time-table established by the County which is reasonable in light of the unsafe condition. The County has the right to correct,inspect,administer, and repair the unsafe condition if the Franchisee fails to do so, and to charge the Franchisee therefore. The right of the County to conduct such inspections and order or make repairs shall not be construed to create an obligation therefore,and such obligation to construct and maintain its utility facilities in a safe condition shall at all times remain the sole obligation of the Franchisee. 4 H. When required by the County,Franchisee shall make information available to the public regarding any work involving the ongoing installation,construction,adjustment,relocation,repair or maintenance of its utility facilities sufficient to show (1)the nature of the work being performed; (2)where it is being performed; (3)its estimated completion date; and(4)progress to completion. I. FRANCHISEE IS PLACED ON NOTICE THAT FIBER OPTIC,COMMUNICATIONS, POWER, CONTROL SYSTEMS, OTHER TYPES OF CABLES, AND PIPELINES MAY BE BURIED ON THE RIGHT OF WAY. Before beginning any underground work, Franchisee will contact the appropriate personnel to have such facilities located and make arrangements as to protective measures that must be adhered to prior to the commencement of any work within the Road rights-of-way. In addition to the liability terms elsewhere in this Agreement, Franchisee shall indemnify and hold the County and its elected and appointed officers, employees and agents harmless against and from all cost,liability,and expense whatsoever(including,without limitation, attorney's fees and court costs and expenses)arising out of or in any way contributed to by any act or omission of Franchisee,its contractor, agents and/or employees,that cause or in any way or degree contribute to (1) any damage to or destruction of any such facilities by Franchisee, and/or its contractor, agents and/or employees, on the County's property, (2) any injury to or death of any person employed by or on behalf of any entity,and/or its contractor,agents and/or employees,on the road rights-of-way, and/or(3) any claim or cause of action for alleged loss of profits or revenue,or loss of service, by a customer or user of services or products of such company(ies) (collectively "Liabilities" for purposes of this Section V.I). The only Liabilities with respect to which Franchisee's obligation to indemnify the County and its elected and appointed officers, employees and agents does not apply are Liabilities to the extent arising out of,caused by or resulting from the negligence of the County, and its elected and appointed officers, employees and agents and Liabilities that by law the County and its elected and appointed officers, employees and agents for which the County cannot be indemnified. J. Franchisee shall continuously be a member of the State of Washington one number locator . service under RCW 19.122, or an approved equivalent, and shall comply with all such applicable rules and regulations. K. Except in the event of emergency as described below,Franchisee and its Agents may not enter upon the Franchise Area to perform work for which a utility permit is not required,unless and except upon two-business days notice to the County Engineer. L. In the event of an emergency involving the threat of imminent harm to persons or property,and for purposes of taking immediate corrective action,Franchisee and its agents may enter the Franchise Area without advance notice to the County as long as such entry is for the sole purpose of addressing the emergency;provided however,that if any entry for such purposes would require issuance of a utility permit,Franchisee shall give the Countyverbal or telephonic notice ofthe places where and the manner in which entry is required prior to such entry,promptly followed by written notice. In all cases,notice to the County shall be given as far in advance as practical prior to entry or as soon as practicable after entry upon the road right-of-Way. M. Franchisee shall promptly reimburse the County for their reasonable and direct costs 5 incurred in responding to an emergency that is caused, created by or attributable to the presence, construction,maintenance,repair,or operation of the Franchisees utility facilities in the road rights- of-way. N. If,during installation,construction,relocation,realignment,adjustment,maintenance,or repair of the Franchisee's utility facilities in the road rights-of-way,Franchisee or its agents discover scientific or historic artifacts, Franchisee shall immediately notify the County of said discovery and shall protect such artifacts in a manner as specified by the County. Any such artifact shall be the property of the County if the County wishes to own it. VI. PROTECTION OF PUBLIC All work done under this franchise shall be done in a thorough and workman-like manner. In the performance of Work within or near the road rights-of-way, including without limitation, the opening of trenches and the tunneling under county roads,rights-ofway or other county property,the Franchisee shall leave such trenches, ditches and tunnels in such a way as to interfere as little as possible with public travel and shall take all due and necessary precautions to guard the same,so that damage or injury shall not occur or arise by reason of such Work; and where any of such trenches, ditches and tunnels are left open at night,the Franchisee shall place warning lights,barricades and other appropriate protective devices at such a position as to give adequate warning of such Work. The Franchisee shall be liable for any injury to person or persons or damage to property sustained arising out of its carelessness or neglect, or through any failure or neglect to properly guard or give warning of any trenches, ditches or tunnels dug or maintained by the Franchisee. VII. POLICE POWERS The County of Mason,in granting this franchise,does not waive any rights which it now has or may hereafter acquire with respect to county roads, rights-of-way or other county property and this franchise shall not be construed to deprive the county of any powers,rights or privileges which it now has or may hereafter acquire to regulate the use of and to control the county roads,rights-of-way and other county property covered by this franchise. The County retains the right to administer and regulate activities of the Franchisee up to the fullest extent of the law. The failure to reserve a particular right to regulate, or reference a particular regulation,shall not be interpreted bynegative implication or otherwise to prevent the application of a regulation to the Franchisee. VIII. RELOCATION Franchisee shall, in the course of any Work, comply with the following requirements: A. The Franchisee shall, by a time specified by the County, protect, support, temporarily disconnect,relocate,or remove any of its utility facilities when required by the County by reason of 6 traffic conditions;public safety;road right-of-way construction;road right-of-way repair(including resurfacing or widening); change of road right-of-way grade; construction,installation,or repair of County-owned sewers,drains,water pipes,power lines,signal lines,tracks,communications system, other public work, public facility, or improvement of any government-owned utility; road right-of-way vacation; or for any other purpose where the County work involved would be aided by the removal or relocation of the utility facilities. Collectively,such matters are referred to below as the"public work." Franchisee acknowledges and understands that any delay by Franchisee in perfonning the herein described work may delay, hinder, or interfere with the work performed by the County and its contractors and subcontractors done in furtherance of such Public Work and result in damage to the County,including but not limited to,delay claims. Franchisee shall cooperate with the County and its contractors and subcontractors to coordinate such Franchisee work to accommodate the Public Work project and project schedules to avoid delay, hindrance of, or interference with the Public Work. The County of Mason shall make available to the Franchisee a copy of the Six Year Transportation Program and the County's annual construction program after adoption eachyear. Itis anticipated these programs will aid the utility in planning construction programs. B. Franchisee has a duty to protect its utility facilities from work performed by the County within the road rights-of-way. The rights granted to the Franchisee herein do not preclude the County of Mason, its employees, contractors, subcontractors, and agents from blasting, grading, excavating, or doing other necessary road work contiguous to Franchisee's utility facilities; providing that, the Franchisee shall be given a minimum of forty-eight (48) hours notice of said blasting or other work in order that the Franchisee may protect its utility facilities. C. In the event of an emergency,or where the utility facility creates or is contributing to an imminent danger to health, safe property, the County may protect, support, temporarily disconnect,remove,or relocate any or all parts of the utility facility without prior notice,and charge the Franchisee for costs incurred. D. If any Person that is authorized to place facilities in the road right of way requests the Franchisee to protect, support,temporarily disconnect,remove,or relocate the Franchisee's utility facilities to accommodate the construction,operation,or repair of the facilities of such otherperson, the Franchisee shall,after 30 days'advance written notice,take action to effect the necessary changes requested;provided that,if such project is related to or competes with Franchisee's service,or if the _ effect of such changes would be to permanently deprive Franchisee of the beneficial enjoyment of this franchise for its intended purposes through interference with the operation of Francbisee's utility facilities or otherwise, Franchisee shall not be required to relocate its utility facilities. Unless the matter is governed by a valid contract or a state or federal law or regulation, or unless the Franchisee's utility facilities were not properly installed, the reasonable cost of the same shall be home by the Person requesting the protection, support, temporary disconnection, removal, or relocation at no charge to the County, even if the County makes the request for such action. 7 E. The Franchisee shall, on the request of any person holding a valid permit issued by a governmental authority, temporarily raise or lower its wires to permit the moving of buildings or other objects. The expense of such temporary removal or raising or lowering of wires shall be paid by the person requesting the same. The County of Mason will accept liability for direct and actual damages to said Franchisee that are the result of the negligence of Mason County, its trustees, officers, employees, contractors, subcontractors or agents while performing County improvement or Public Works projects enumerated in the original franchise agreement under Section VIII,paragraph B. Direct and actual damages are specifically limited to physical damage to properly installed and located infrastructure of the Franchisee and the cost to repair such physical damage. Mason County retains the right to assert all applicable defenses in the event of a dispute including contributory negligence on the part of the Franchisee. Mason County shall in no way be liable for incidental damages claimed to arise from such actions. All Work to be performed by the Franchisee under this section shall pass the inspection of the County Engineer. The Franchisee shall pay all costs of and expenses incurred in the examination, inspection and approval of such work. IX. PRESERVATION OF MONUMENTSWARKERS Before any work is performed under this franchise which may affect any existing monuments or markers of any nature relating to subdivisions,plats,roads and all other surveys,the Franchisee shall reference all such monuments and markers. The reference points shall be so located that they will not be disturbed during the Franchisee's operations under this franchise. The method ofreferencing these monuments or other points to be referenced shall be approved by the County Engineer. The replacement of all such monuments or markers disturbed during construction shall be made as expeditiously as conditions permit,and as directed by the County Engineer. The cost ofmonuments or other markers lost, destroyed, or disturbed, and the expense of replacement by approved monuments shall be borne by the Franchisee. A complete set of reference notes for monument and other ties shall be filed with the office of the Mason County Engineer. X. VACATION OF ROAD RIGHT-OF-WAY If at any time the County shall vacate any County road,right-of-way or other Countyproperty which is subject to rights granted by this franchise and said vacation shall be for the purpose of acquiring the fee or other property interest in said road, right-of-way or other county property for the use of Mason County,in either its proprietary or governmental capacity,then the Board of Mason County Commissioners may, at its option, and by giving thirty(30) days written notice to the Franchisee, terminate this franchise with reference to such county road,right-of-way or other countyproperty so vacated, and the County of Mason shall not be liable for any damages or loss to the Franchisee by 8 reason of such termination. It has been the practice of Mason County to reserve easements for utilities at the time of road vacation,and will continue to be the practice until such time the Board of Mason County Commissioners direct a change of practice. XI.FINANCIAL SECURITY A. Insurance Except as otherwise provided herein,Franchisee shall maintain for itself and the County,throughout the entire period any part of Franchisee's utility facilities are located in the Franchise Area, adequate insurance to protect the Parties and their elected and appointed officers, agents, employees against all of County's and Franchisee's liability arising out of Franchisee's use and occupancy of the Franchise Area or any part thereof. This obligation shall require the Franchisee to maintain insurance at least in the following amounts: 1. COMMERCIAL GENERAL LIABILITY insurance to cover liability,bodily injury, and property damage. The Commercial General Liability insurance shall be written on an occurrence basis, with an aggregate limit location endorsement for the Franchise Area, and shall provide coverage for any and all costs,including defense costs, and losses and damages resulting from personal injury, bodily injury and death, property damage, products liability and completed operations. Such insurance shall include blanket contractual coverage, including coverage for the Franchise as now or hereafter amended and specific coverage for the indemnity provisions set forth herein. Coverage must be written with the following limits of liability: Bodily and Personal Injury&Property Damage $ 1,000,000 per Occurrence $ 2,000,000 aggregate 2 WORKERS' COMPENSATION insurance shall be maintained to comply with statutory limits for all employees, and in the case any work is sublet,the Franchisee shall require its contractors and subcontractors similarly to provide workers' compensation insurance for all the employees. The Franchisee shall also maintain, during the life of this policy, employer's liability insurance;provided that this obligation shall not apply to any time period during which Franchisee has no employees. The following minimum limits must be maintained: Workers Statutory rY 1 000 Employer's Liability $ ,000 each occurrence 3.COMPREHENSIVE AUTO LIABILITY insurance shall include owned,hired,and non-owned vehicles operated by Franchisee employees on an occurrence basis with coverage of at - least$2,000,000 per occurrence. If the Franchisee,its contractors, or subcontractors do not have the required insurance,the County may require such entities to stop operations until the insurance is obtained and approved. 9 Certificates of Insurance reflecting evidence of the required insurance and approved by the County's Risk Manager for the GENERAL LIABILITY policies described above,shall be sent to the County's risk manager. The certificate shall be filed with the acceptance of the franchise, and annually thereafter, and as provided below. All coverage shall be listed all on one certificate with the same expiration dates. The certificates shall contain a provision that coverages afforded under these policies will not be canceled until at least 30 days'prior written notice has been given to the County. In the event that the insurance certificate provided indicates that the insurance shall terminate or lapse during the period of the franchise,then,in that event,the Franchisee shall furnish,at least 30 days prior to the expiration of the date of such insurance,a renewed certificate of insurance as proof that equal and like coverage has been or will be obtained prior to any such lapse or termination during the balance of the period of the franchise. The County reserves the right, during the term of the franchise, to require any other insurance coverage or adjust the policy limits as it deems reasonably necessary utilizing sound risk management practices and principals based upon the loss exposures. Each insurance policy required pursuant to this franchise shall be primary and non-contributing as respects any coverage maintained by the County and shall include an endorsement reflecting the same. Any other coverage maintained by County shall be excess of this coverage herein defined as primary and shall not contribute with it. The certificate of insurance must reflect that the above wording is included in all such policies. Each insurance policy obtained pursuant to this franchise shall be issued by financially sound insurers who may lawfully do business in the State of Washington with a financial rating at all times during coverage of no less than rating of"A" and a class of"X" or better in the latest edition of `Best's Key Rating Guide"published by A.M.Best Company,or such other financial rating or rating guide approved in writing by the County's risk manager. hi the event that at any time during coverage,the insurer does not meet the foregoing standards,Franchisee shall give prompt notice to the County and shall seek coverage from an insurer that meets the foregoing standards. The County reserves the right to change the rating or the rating guide depending upon the changed risks or availability of other suitable and reliable rating guides. Comprehensive general liability insurance policies and coverage obtained pursuant to this franchise shall include an endorsement(standard ISO form CG 24-1 7) deleting all exclusions for work or incidents occurring within any distance from a railroad track or railroad property, or on, over, or under a railroad track.. Insurance policies required pursuant to this franchise shall have no non-standard exclusions unless approved of by the County Risk Manager or designee. 10 Commercial general liability insurance policies obtained pursuant to this franchise shall name the County as an additional insured without limitation,pursuant to an endorsement approved of by the County's Risk Manager or designee. Franchisee and Franchisee's Contractors' insurers,through policy endorsement, shall waive their rights of subrogation against the County for all claims and suits. The certificate of insurance must reflect this waiver of subrogation rights endorsement. Commercial General Liability Insurance policies and coverage required herein of public utility operators may include a reasonable deductible or self-insured retention;provided,however,that as to any Loss or Damage covered as provided herein, if Franchisee elects to include any deductible or self-insured retention,Franchisee shall itself directly cover,in lieu of insurance,any and all County liabilities that would otherwise in accordance with the provisions of this Franchise be covered by Franchisee's insurance if Franchisee elected not to include a deductible or self-insured retention. Such direct coverage by Franchisee shall be in an amount equal to the amount of Franchisee's actual deductible or self-insured retention. Franchisee shall be required to provide a certification of self- insurance retention to the county in a form and content acceptable to the county engineer. B. Performance/PaymentBond. At the same time Franchisee provides its acceptance of this Franchise, the Franchisee shall, if required by the County Engineer, provide a performance and payment bond to ensure the full and faithful performance of all of its responsibilities under this franchise and applicable rules,regulations and ordinances, including, by way of example,but not limited to,its obligations to relocate and remove its utility facilities,to restore theroad rights-of-way and other property when damaged or disturbed, and to reimburse the County for its costs. The amount of the performance and payment bond shall be for ZERO ($,. The amount of the bond,or cash deposit as described below,may be adjusted by the County every five years from the date of execution of this franchise,to take into account cumulative inflation or increased risks to the County. The Franchisee may be required to obtain additional bonds in accordance with the County's ordinary . practices. The bond shall be in a form with terms and conditions acceptable to the County and reviewed and approved by the County Engineer. The bond shall be with a surety with a rating no less than "A X" in the latest edition of"Bests Key Rating Guide," published by A.M.Best Guide. The Franchisee shall pay all premiums or costs associated with maintaining the bond,and shall keep the same in full force and effect at all times.If Franchisee fails to provide or maintain the bond,then the County,in its sole discretion,may require Franchisee to substitute an equivalent cash deposit as described below in lieu of the bond. Franchisee,may at its election or upon order by the County, substitute an equivalent cash deposit instead of a performance and payment bond. This cash deposit shall ensure the full and faithful - performance of all of Franchisee's responsibilities hereto under this Permit and all applicable laws, rules,regulations or ordinances. This includes,but is not limited to, its obligations to relocate or remove its facilities, restore the road rights-of-way and other property to their original condition, reimbursing the County for its costs, and keeping Franchisee's insurance in full force. 11 The County shall notify Franchisee in writing, by certified mail, of any default and shall give Franchisee thirty(30)days from the date of such notice to cure any such default. In the event that the Franchisee fails to cure such default to the satisfaction of the County,the County may,at its option, forfeit the entire amount of the cash deposit or draw upon the cash deposit up to the amount of the County's costs incurred to cure Franchisee's default. Upon the County's cure of Franchisee's default,the County shall notify Franchisee in writing of such cure. In the event that the County draws upon the cash deposit or forfeits the same, Franchisee shall thereupon replenish the cash deposit to the full amount as specified herein or provide a replacement performance and payment bond. Before any Work commences in the road right-of-way,the County Engineer may-require the operator to provide a performance and payment bond for each separate proj ect in an amount to be determined by the County Engineer, but not less than five hundred dollars, written by a surety company acceptable to the County Risk Manager and authorized to do business in the state of Washington. The purpose of the bond is to insure completion of construction, including the restoration of surfacing,slopes,slope treatment,topsoil,landscape treatment,and drainage facilities,and cleanup of rights-of-way, and payment of costs incurred by the County to enforce the requirements of this Chapter. The performance and payment bond shall be in place for a period ending not more than one year after the date of completion. A proj ect specific performance bond shall not be required in the event that the franchisee has in place a blanket performance bond and, when required, a payment bond, maintained pursuant to the requirements of this franchise. A performance and payment bond for work in the road right-of-way will not be required of the United States Government or any of its agencies or of any municipal corporation or department of the state of Washington and its local subdivisions. C. Limitation of Liability. To the fullest extent permitted by law,the Franchisee shall,and shall cause its contractor(s) to release, indemnify, defend and hold harmless the county and the county's legal representatives, officer(elected or),appointed) employees and agents(collectively, "indemnitees") for,from and against any and all claims,liabilities,fines,penalties,cost,damages, losses, liens, causes of action, suits, demands, judgments and expenses (including, without limitations, court costs, attorneys' fees and costs of investigation, removal and remediation and governmental oversight costs),Environmental or otherwise(collectively"liabilities")of anynature, kind, or description, of any person or entity,directly or indirectly,arising out of,resulting from,or related to (in whole or in part): 1. this franchise; 2. any rights or interests granted pursuant to this franchise; 12 3. franchisee's occupation and use of the road right of way; 4. franchisee's operation of its utility facilities; 5. the presence of utility facilities within the right of way; 6. the environmental condition and status of the road right-of-way caused by, aggravated by, or contributed to,in whole or in part,by franchisee or its agents; or 7. The acts, errors,or omissions of third parties when arising out of the installation, construction,adjustment,relocation,replacement,removal,or maintenance of such third party utility facilities within the road rights-of-way when such work is performed under authority of the operator's utility permit or at the direction or under the control of the operator;or 8. any act or omission of franchisee or franchisee's agents; The only liabilities with respect to which franchisee's obligation to indemnify the indemnitees do not apply are liabilities to the extent arising out of, caused by or resulting from the negligence of the county, its officers, agents, employees or contractors and liabilities that by law the indemnities cannon be indemnified for. Upon written notice from the county,franchisee agrees to assume the defense of anylawsuit or other proceeding brought against any indemnitee by any entity, relating to any matter covered by this franchise for which franchisee has an obligation to assume liability for and/or save and hold harmless any indemnitee.Franchisee shall pay all cost incident to such defense,including,but not limited to, attorneys'fees,investigators'fees,litigation and appeal expenses,settlement payments and amounts paid in satisfaction of judgments. Franchisee will fully satisfy said judgment within ninety(90)days after said suit or action shall have finally been determined if determined adversely to Mason County. Upon the Franchisee's failure to satisfy said judgment within the ninety (90) day period, this franchise shall at once cease and terminate. Acceptance by the County of any Work performed by the Franchisee at the time of completion shall not be grounds for avoidance of this covenant. XII. FRANCHISE NONEXCLUSIVE This franchise shall not be deemed to be an exclusive franchise. It shall in no manner prohibit the County of Mason from granting other utilities under,along,across,over and upon any of the County - roads,rights-of-way or other County property subject to this franchise and shall in no way prevent or prohibit the County of Mason from constructing, altering,maintaining or using any of said roads, rights-of-way,drainage structures or facilities,irrigation structures or facilities,or any other county property or affect its jurisdiction over them or any part of them with full power to make all necessary changes,relocations,repairs,maintenance, etc.,the same as the county may deem fit. g 13 XIII. SUCCESSORS AND ASSIGNS All the provisions,conditions,regulations and requirements herein contained shall be binding upon the successors and assigns of the Franchisee,and all privileges,as well as all obligations and liability of the Franchisee, shall ensure to its successors and assigns equally as if they were specifically mentioned wherever the Franchisee is mentioned. Any reference in this franchise to a specifically named party shall be deemed to apply to any successor,heir, administrator, executor or assign of such party who has acquired its interest in compliance with the terms of this franchise,or under law. XIV. TRANSFER/ASSIGNMENT Franchisee may assign or transfer this franchise after prior written notice to County of Mason and assignee's written commitment,in a form and content approved by the County Prosecutor,delivered to County of Mason,that assignees shall thereafter be responsible for all obligations of Franchisee with respect to the franchise and guaranteeing performance under the terms and conditions of the franchise and that transferee will be bound by all the conditions of the franchise and will assume all the obligations of its predecessor. Such an assignment shall relieve the Franchisee of any further obligations under the franchise, including any obligations not fulfilled by Franchisee's assignee; provided that,the assignment shall not in any respect relieve the Franchisee,or any of its successors in interest,of responsibility for acts or omissions,known or unknown,or the consequences thereof, which acts or omissions occur prior to the time of the assignment. No franchise or master road use permit maybe assigned or transferred without filing or establishing with the county the insurance certificates and performance bond as required pursuant to this franchise. XV. ANNEXATION Whenever any of the County roads, rights-of-way or other county property as designated in this franchise,b reason of the subsequent incorporation of any town or city,or extension of the limits of y hall b o eration of law or otherwise any town or city, shall fall within the city or town limits ands y p terminate in respect to the said roads,rights-of-way or other county property so included with city or town limits; this franchise shall continue in force and effect to all county roads, rights-of-way or other county property not so included in city or town limits. XVI. REVOCATION/REMEDIES A. Revocation. In addition the right to revoke this franchise as set forth in Title 12 of the Mason County Code, if the Franchisee shall willfully violate, or fail to comply with any of the provisions of this franchise through willful or unreasonable neglect or fail to heed or comply with any notice given the Franchisee under the provision of this grant, then Franchisee shall forfeit all rights conferred hereunder and this franchise maybe revoked or annulled,after a public hearing by the Board of County Commissioners. The Franchisee shall not be relieved of any of its obligations to comply promptly with any provision of this franchise by reason of any failure of the County to enforce prompt compliance,and the County's failure to enforce shall not constitute a waiver of rights . 14 or acquiescence in the Licensee's conduct. Subject to the required consent, adjudication, permission or authorization of a federal or state regulatory agency with jurisdiction over the subject matter, upon revocation of the franchise, the County may require the Franchisee to remove its utility facilities from any road rights-of-way, and restore such road right-of-way to its same or better condition as existed just prior to such removal,or de-commission and abandon such utility facilities in place in whole or in part and in a manner approved by the County Board of Commissioners. If the Franchisee fails to remove utility facilities that the County requires it to remove,the County may perform the work and collect the cost thereof from the Franchisee. The actual cost thereof,including direct and indirect administrative costs,shall be alien upon all utility facilities of the Franchisee within the franchise Area effective upon filing of the lien with the Mason County Auditor. B. Remedies. The County has the right to exercise any and all of the following remedies, singly or in combination,in the event of Default. "Default"shall mean any failure of Franchisee or its agents to keep,observe,or perform any of Franchisee's or its agent's duties or obligations under this franchise: 1. Damages. Franchisee shall be liable for any and all damages incurred by County. 2. Specific Performance. County shall be entitled to specific performance of each and every obligation of Franchisee under this franchise without anyrequirement to prove or establish that County does not have an adequate remedy at law. Franchisee hereby waives the requirement of any such proof and acknowledges that County would not have an adequate remedy at law for Franchisee's commission of an Event of Default hereunder. 3. Injunction. County shall be entitled to restrain, by injunction, the actual or threatened commission or attempt of an Event of Default and to obtain a judgment or order specifically prohibiting a violation or breach of this Agreement without, in either case, being required to prove or establish that County does not have an adequate remedy at law. Franchisee hereby waives the requirement of any such proof and acknowledges that County would not have an adequate remedy at law for Franchisee's commission of an Event of Default hereunder. 4. Alternative Remedies. Neither the existence of other remedies identified in this franchise nor the exercise thereof shall be deemed to bar or otherwise limit the right ofthe County to commence an action for equitable or other relief, and/or proceed against Franchisee and any guarantor for all direct monetary damages, costs and expenses arising from the Default and to recover all such damages, costs and expenses,including reasonable attorneys' fees. Remedies are cumulative; the exercise of one shall not foreclose the exercise of others. XVII. SUBSEQUENT ACTION hi the event that after this franchise becomes effective, (a) there is a change in the law which 15 broadens the authority of the County of Mason or the Franchisee with respect to any act permitted or authorized under this franchise; or (b) the County of Mason or the Franchisee believe that amendments to this franchise are necessary or appropriate, then the County of Mason and the Franchisee agree to enter into good faith negotiations to amend this franchise so as to enable the Parties to address, in a manner reasonably acceptable to all Parties, such change or other development which formed the basis for the negotiations. The Parties recognize that the purpose of the negotiations would be to preserve, to the maximum extent consistent with law, the scope and purpose of this franchise. Mason County reserves for itself the right at any time upon ninety(90) days written notice to the Franchisee, to so change, amend, modify or amplify any of the provisions or conditions herein enumerated to conform to any state statute or countyregulation,relating to the public welfare,health, safety or highway regulation,as may hereafter be enacted,adopted or promulgated and this franchise maybe terminated at such time a public hearing is held by the Board of County Commissioners,and the Franchisee's utility facilities are found not to be operated or maintained in accordance with such statute or regulation. XVIII. ACCEPTANCE Franchisee shall execute and return to the County of Mason a signed acceptance of the franchise granted hereunder. The acceptance shall be in the form of the acceptance attached hereto as Exhibit "A", and in accepting the franchise, Franchisee warrants that it has carefully read the terms and conditions of this franchise and accepts all of the terms and conditions of this franchise and agrees to abide by the same and acknowledges that it has relied upon its own investigation of all relevant facts, that it has had the assistance of counsel, that it was not induced to accept a franchise, that this franchise represents the entire agreement between the Franchisee and the County of Mason.In the event the Franchisee fails to submit the countersigned ordinance and acceptance as provided for herein within the time limits set forth in this section,the grant herein is and shall become null and void. XIX. MISCELLANEOUS PROVISIONS A. Controlling Law/Venue. Any disputes concerning the application or interpretation of any of the provisions of this franchise shall be governed by the laws of the State of Washington. Venue of any action or arbitration brought under this franchise shall be in Mason County,Washington or the Western District of Washington if an action is brought in federal court provided, however, that venue of such action is legally proper. B. Liens. Franchisee shall promptly pay and discharge any and all liens arising out of any Work done, suffered or permitted to be done by Franchisee on any Franchise Area. C. Waiver. No waiver by either party of any provision of this franchise shall in any way impair the right of such party to enforce that provision for any subsequent breach, or County of Mason's right to enforce all other provisions of this franchise. 16 D. Attorneys Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this franchise, the substantially prevailing Party or Parties shall be entitled to reasonable attorneys fees,costs and necessary disbursements in addition to any other relief to which such Party or Parties may be entitled. E. Amendment. This franchise may be amended only by a written contract signed by authorized representatives of Franchisee and County of Mason. F. Severability. If any provision of this franchise is held to be illegal, invalid or unenforceable under present or future laws,such provision will be fully severable and this franchise will be construed and enforced as if such illegal, invalid or unenforceable provision is not a part . hereof,and the remaining provisions hereofwill remain in full force and effect. In lieu of any illegal, invalid or unenforceable provision herein, there will be added automatically as a part of this franchise; a provision as similar in its terms to such illegal, invalid or unenforceable provision as may be possible and be legal,valid and enforceable. G. Joint and Several Liability. Franchisee acknowledges that, in any case in which Franchisee and Franchisee's Contractors are responsible under the terms of this franchise, such responsibility is joint and several as between Franchisee and any such Franchisee's Contractors; provided that,the Franchisee is not prohibited from allocating such liability as a matter of contract. H. Notices. Any notice contemplated, required, or permitted to be given under this franchise shall be sufficient if it is in writing and is sent either by: (a)registered or certified mail, return receipt requested;or(b) anationally recognized overnight mail delivery service,to the Party and at the address specified below, except as such Party and address may be changed by providing notice to the other Party no less than thirty (30) days' advance written notice of such change in address. Franchisee: River Haven Recreation,Inc. 51 West Spruce Place Elma,WA 98541 Attn: Kenneth Smith Grantor: County of Mason Public Works 100 Public Works Drive Shelton,WA 98584 I. Approvals. Nothing in this franchise shall be deemed to impose any duty or obligation upon the County of Mason to determine the adequacy or sufficiency of Franchisee's plans and specifications or to ascertain whether Franchisee's proposed or actual construction, testing, maintenance,repairs,replacement,relocation,adjustment or removal is adequate or sufficient or in conformance with the plans and specifications reviewed by the County of Mason. No approval it 17 given,inspection made,review or supervision performed by the County of Mason pursuant to this franchise shall constitute or be construed as a representation or warranty express or implied by County of Mason that such item approved, inspected, or supervised, complies with laws, rules regulations or ordinances or this franchise or meets any particular standard,code or requirement,or is in conformance with the plans and specifications,and no liability shall attach with respect thereto. County and inspections as provided herein, are for the sole purpose of protecting the County of Mason's rights as the owner or manager of the road rights-of-way and shall not constitute any representation or warranty,express or implied,as to the adequacy of the design,construction,repair, or maintenance of the utility facilities, suitability of the Franchise Area for construction, maintenance,or repair of the utility facilities,or any obligation on the part of the County ofMason to insure that work or materials are in compliance with any requirements imposed by a governmental entity. County of Mason is under no obligation or duty to supervise the design, construction, installation, relocation, adjustment, realignment, maintenance, repair, or operation of the utility facilities. J. Force Majeure. Neither Parry hereto shall be liable to the other Party for any failure to perform an obligation set forth herein to the extent such failure is caused by war,act of terrorism or an act of God,provided that such Party has made and is making all reasonable efforts to perform such obligation and minimize any and all resulting loss or damage. K. Construction. All pronouns and any variations thereof shall be deemed to refer to the masculine,feminine or neuter,singular or plural, as the identity of the Party or Parties may require. The provisions of this franchise shall be construed as a whole according to their common meaning, except where specifically defined herein,not strictly for or against any party and consistent with the provisions contained herein in order to achieve the objectives and purposes of this franchise. L. Incorporation by Reference. All exhibits annexed hereto at the time of execution of this franchise or in the future as contemplated herein, are hereby incorporated by reference as though fully set forth herein. M. Calculation of Time. All periods of time referred to herein shall include Saturdays, Sundays,and legal holidays in the State of Washington,except that if the last day of any period falls on any Saturday,Sunday,or legal holiday in the State of Washington,the period shall be extended to include the next day which is not a Saturday, Sunday, or legal holiday in the State of Washington. N. Entire Agreement. This franchise is the full and complete agreement of County of Mason _ and Franchisee with respect to all matters covered herein and all matters related to the use of the Franchise Area by Franchisee and Franchisee's Contractors,and this franchise supersedes any and all other agreements of the Parties hereto with respect to all such matters,including,without limitation, all agreements evidencing the franchise. O. No Recourse. Without limiting such immunities as the County or otherpersons mayhave under applicable law,Franchisee shall have no monetary recourse whatsoever against the County or 18 its officials, boards, commissions, agents, or employees for any loss or damage arising out of the County's exercising its authority pursuant to this Franchise or other applicable law. P. Responsibility for Costs. Except as expresslyprovided otherwise,any act that Franchisee is required to perform under this franchise shall be performed at its cost. If Franchisee fails to perform work that it is required to perform within the time provided for performance, the County may perform the work and bill the Franchisee. The Franchisee shall pay the amounts billed within 30 days. Q. Work of Contractors and Subcontractors. Work by contractors and subcontractors is subject to the same restrictions, limitations, and conditions as if the work was performed by the Franchisee. The Franchisee shall-be-responsible-for-all-work performed by its contractors and subcontractors,and others performing work on its behalf,under its control,or under authority of its utility permit,as if the work were performed by it and shall ensure that all such work is performed in compliance with this franchise, Title 12 MCC,the Manual and other applicable law, and shall be jointly and severally liable for all damages and correcting all damage caused by them. It is the Franchisee's responsibility to ensure that contractors, subcontractors, or other Persons performing work on the Franchisee's behalf are familiar with the requirements of the franchise,Title 12 MCC, the Manual, and other applicable laws governing the work performed by them. R Survival of Terms. Upon the expiration, termination, revocation or forfeiture of the franchise,the Franchisee shall no longer have the right to occupy the franchise area for the purpose ofproviding services authorized herein. However,the Franchisee's obligations under this franchise to the County shall survive the expiration, termination, revocation or forfeiture of these rights according to its terms for so long as the Franchisee's utility facilities shall remain in whole or in part in the road rights of way. By way of illustration and not limitation, Franchisee's obligations to indemnify, defend and hold harmless the County,provide insurance and a performance/payment bond pursuant to Section XI and Franchisee's obligation to relocate its utility facilities pursuant to Section VIII, shall continue in effect as to the Franchisee, notwithstanding any expiration, termination,revocation or forfeiture of the franchise, except to the extent that a County-approved transfer,sale, or assignment of the utility system is completed, and another entity has assumed full and complete responsibility for the utility system or for the relevant acts or omissions. S. Warranties. By acceptance of this franchise,Franchisee warrants: 1. That Franchisee has full right and authority to enter into and perform this Franchise in accordance with the terms hereof, and by entering into or performing this Franchise, - Franchisee is not in violation of its charter or by-laws,or any law,regulation,or agreement by which it is bound or to which it is subject; and 2. That the execution,delivery,and performance of this Franchise by Franchisee has been duly authorized by all requisite Board/Commission action, that the signatories for Franchisee of the acceptance hereof are authorized to sign this Franchise,and that the joinder or consent of any other party, including a court, trustee, or referee, is not necessary to make valid and effective the 19 execution, delivery, and performance of this Franchise and acceptance. DATED at Shelton,Washington this_day of 20—• BOARD OF COMMISSIONERS APPROVED: MASON COUNTY,WASHINGTON County Engineer Chair Approve as to form: Vice Chair Chief D.P.A. Commissioner 20 Exhibit A ACCEPTANCE OF FRANCHISE Ordinance No. 115-06, effective November 14, 2006. I,Kenneth Smith, am the Water Manager of River Haven Recreation,Inc. and am the authorized representative to accept the above-referenced franchise on behalf of River Haven Recreation, Inc.. I certify that this franchise and all terms and conditions thereof are accepted by River Haven Recreation,Inc.,without qualification or reservation. DATED this (S day of S1 y�,u��' 20Z 'I• FRANCHISEE By: Its: Water Manager ` y� Tax Id.No. 91-1219743 V STATE OF V r 1 ) ss. COUNTY OF O ) t-. I certify that I know or have satisfactory evidence that I�LY IYl Q Ii/, S�Vl`t is the person who appeared before me,and said person acknowledged that P/she signed this instrument,on oath statedof thatiRe/she was authorized to execute the instrument and acknowledged it as the the to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated: 8�ra 12�Z y ���ptttuuuUrp q ... ..0� r �i�� Notaryli blic k �ssionryq''% Print Name ' I�� C� ? My commission expires 27 - :u apTARY c %r. PUBLIC b�2 oa 0H e r N Oam, , 0 a°Numb4��.O�c�� .... A EXHIBIT B Description of Franchise Area Plat of River Haven,as recorded in Volume 6 of Plats, Pages 167-169 B Franchise Area Map RIVER HAVEN m � w •�u 1• A. l • T- VVD�V •r 4M• •I —. y .•L"� .rm 1.�� l{�•I R0 y • r • W r _. r .i� r T I • s '► / RIVER I•.� •Iti.�� ��. I• ccenoR so,TORI •r •04�, � m ytrr� .• �` r r I.rae.L� I•. - _ r w.r yf .lRl .- NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing in Mason County Building I,Commission Chambers,411 North Fifth Street,Shelton, WA 98584 on Tuesday,November 5,2024 at 9:15am SAID HEARING will be to take public comment on the franchise agreement with River Haven Recreation, Inc. to construct, operate and maintain their water system along West Haven Drive in the River Haven Recreation Community. Public testimony will be available in-person or via Zoom. The URL is available on the County website hLtps://www.masoncoimb a._ov/ to sign into the meeting. Please use the "raise hand" feature to be recognized by the Chair to provide your testimony. You can also email testimony to msmith@,masoncountywa.gov or mail to the Commissioners' Office, 411 N 5th St, Shelton, WA 98584; or call(360)427-9670 ext. 230. If special accommodations are needed, please contact the Commissioners' office, (360)427- 9670 ext. 419. DATED this 24th day of September, 2024. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Bill: Public Works 100 W Public Works Drive, Shelton,WA 98584 Cc: Commissioners Clerk of the Board Public Works Applicant Shelton Journal: Publ. 2t: 10/3/24& 10/10/24 Public Works 2024 Goals, Progress, Look Ahead Program Accomplished In Progress Look Ahead Solid Waste 1 10-year contracts executed for transport and disposal of solid waste Monitor/evaluate the transport/disposal cost component of tipping fees *Cowlitz option to renew 3 additional 5-year periods up to 2049 Possum belly trailer full deployment 11/1 *Mason County Garbage option to renew 2 additional 10-year periods up to 2054 * First rate adjustments effective July 1 2 Eells Hill Landfill Closure *Concurrence to end gas/groundwater monitoring based on Parametrix report Gas and groundwater decommission plans/specs Budget for and award bid to decommission wells in 2025 if not in 2024 Remove gas infrastructure 3 2024 Approved Capital Improvements *Skid Steer and attachments *tipping floor replacement *Hoodsport and Union booth replacements Potential procurement challenges with booths 4 Comprehensive Solid Waste Management Plan Implementation *Regular SWAC meetings *Reviewing and updating chapters of the plan *Reviewing and updating chapters of the plan * Implementing phases of CROP *Coordinate with Comp Plan Update *Coordinate with Comp Plan Update 5 Eells Hill Transfer Station Modernization Plan *Developed preliminary SOW and budget Draft SOW and RFQ Budget for and award contract to update Eells Hill site in 2025 6 Review upcoming contract expirations *Drop Box and Recycling Contract 4/2026 2025 evaluate whether to extend or go out for RFP *Kitsap County-north county Household Hazardous Waste Disposal 2025 evaluate options/recommend approach 7 Belfair Transfer Station Site Evaluation 8 Added one operator Program Accomplished In Progress Look Ahead 1 Rustlewood Water *Chlorine dosage refinement-reduced floc *Continue water quality assessment-additional measures needed Install VFDs and remove pressurization tank *Cleaned reservoirs *Review remaining grant funds and identify use of Install water quality monitoring stations (not at owner tap) *Replaced pressurization pumps *Meet with Rustlewood HOA in August to review status * Monitoring water quality and system pressure *Assess converting meters to fully auto read now that fiber installed *Building improvements-roof, siding 2 Rustlewood and Beards Cove Water Meters 2025 metered water rates in effect *All meters installed *Meter reading processes *follow-up on no read, low/high reads *Letters out to high read customers,follow-up regarding leaks *Letters out to high read customers,follow-up regarding leaks * Inventory/asset control procedure 3 Beard's Cove Water *System inventory, map, assess isolation valve and fire hydrant function 2025 budget request to replace Well#5 pump *Larsen -Larsen lake intersection + pipe replacement 2025 reservoir inspection *Replace fire hydrants and improve access and marking 4 Rustlewood Sewer RFQ for Nutrient Reduction Plan required per permit 2025 Consultant services to prepare nutrient reduction plan *completed permit process with Ecology 2026-2028 receiving water study&outfall repair/replacement *Continued nutrient monitoring per new permit 5 North Bay Sewer *Completed design/construction agreement for SR302 Fish Barrier project 2027 replace/upgrade/expand final effluent filters—$1.25 mil *Awarded contract for facility plan/GSP update *RFI underway *Allyn lift station soft start re-build -2 functional pumps *TPU lift station soft start re-build 6 Belfair Sewer *Completed extension *PWB loan amendment-September 2026 install second set of membranes if demand warrants *Commerce award to Bremerton to design expansion *Tribal consultation, ILA, grant agreement *G1 pump installed-now 2 for redundancy *Raingarden restoration, invasive species control at plant site *Replace CPU/SCADA and associated hardware *Latecomer's *RFQ for Log Yard and Romance sewer extensions Program Accomplished In Progress Look Ahead 1 Safety/Preservation Imrovements *Bridge guardrail retrofit *Shelton-Matlock Road- Puget Paving *Kamilche Point Pavement/Safety- Lakeside paving *Johns Prairie/SR 3 Intersection-2 concepts complete * Legislative priority *John's Prairie/SR3 ROW acquisition * Matlock-Brady MP 16.67- 19.73 * Matlock-Brady MP 24.68-26.26 2 Road Reconstruction Realignment *Bear Creek- Dewatto MP 0.43- 1.02 design complete ROW and environmental *Bear Creek- Dewatto MP 1.53- 1.96 design complete ROW and environmental 3 Bridge *Harstine Island deck repair and crack seal *seek funds for column repair *Harstine column repair 2026 pending funding * North Fork Goldsborough repair-Quigg start date September 4 Culvert Relacement/Barrier Removal *Toonerville *Shelton Valley RD-Winter Creek Turned back RAP funds and discontinue project *Lower Uncle John's Ended design phase- ROW and construction funding needed * North Island Drive-new contractor&under construction 5 Gravel Road Conversions *Tahuya-Blacksmith Move to 2025- Eells Hill (active logging) *Beerbower Rd Move to 2025- Ellis RD Move to 2025-Yates Rd New in 2025-Maples Road 6 Other *Roessel RD-design complete *WSDOT/County Intersection Feasibility John's Prairie/SR3 PE Outreach with WSDOT Local Programs re:advancing *Belfair Connectors-placeholder funds in WSDOT "Opportunity"funds Design complete, engineer's est.for Romance Hill * Evergreen Estate Waterline-plan review with City of Shelton Budgeted for 2025 construction in event not in 2024 *Skokomish Valley Rd Reconstruction - NEPA review 2025 Construction *Shetland RID-RID formed; chipseal September Budgeted for 2025 also in event weather * Rasor Rd Extension and potential RID-alternative analysis ROW acquisition funds for connection First county to fully meet annual funding obligation requirements through WSDOT Local programs. On track to deliver the 2024 Annual Construction Program with few exceptions. Program Accomplished In Progress Look Ahead 1 Drainage work *North Shore, Landon, Railroad, Phillips Lake, Shelton-Matlock Nawatzel area *Satsop-Cloquallum cross culvert replacement(Hansen Exc) *Schoolhouse Creek Culvert permit secured *Schoolhouse structure elevated *Hurley-Waldrip culvert-permit *Bear Creek-Dewatto culverts 2 2024 Road repair: Satsop-Cloquallum, Kamilche, 2025 HMA Prelevel: Cherry Lan, Cheery Ct, Maple, Snider Skokomish Valley, Shelton Valley, Old Olympic, Cloquallum *Elfendahl Pass slide repair 3 2024 Shoulder work: Pickering, Mason-Benson, 2025 HMA Shoulder: Shelton-Matlock, Island Lake, Mason Lake, North Island Kamilche Pt, Shelton-Matlock 4 FEMA * Pickering slide repairs- Funding approved *Pickering slide repairs-September *North Shore Rd MP 17.3-permit 5 Bridge Maintenance * Portman-spec structure * Danny Walker-spec structure *Crisman-spec structure *Harstine Island Pier 1 scour repair permits *Hliboki -place ex. structure on new conc caps *Eich -place ex. structure on new foundations *Tahuya Post Office * Boling Bridge-new concrete caps and steel superstructure 6 Annual Chip Seal -9 miles Belfair-Tahuya, Shelton-Matlock 2025 Chip Seal: Shelton-Matlock,Arcadia, Leeds,Valley Rose, North Island 7 Annual Striping -September 8 Annual vegetation management *spray complete *mowing in progress 9 Annual infrastructure inspections 10 Permit processing/inspections *utilities, road approach 11 Inter-Agency/Dept/Fund Services *City of Shelton * Parks * U&Waste Management *Skokomish/Squaxin Tribe *DNR Program Accomplished In Progress Look Ahead 1 Skokomish Ecosystem Restoration *land acquisition very slow progress Grant expires June 2025 *transition plan for new funding 2 Development Review/SmartGov *new PW hire assisting with reviews *more employees becoming fluent in SmartGov *continued SmartGov knowledge growth *purchased BlueBeam licenses *expand use *process improvements with Planning assist *continue process improvements * Road standards adopted 3 Comprehensive Plan Update *reviewed goals/policies/actions for update *prepared CIP updates *made advisory committees aware and discussed roles 4 Economic Development *Collaborate with the City regarding UGA projects * Prepare annual CEDS list update * Participated in Apex Accelerator-contracting with local government Program Accomplished In Progress Look Ahead 1 Update/executed ILA's *new provision to expand plow capabilities 2 Asset management/replacement strategy improvements 3 Installed cameras to improve campus security 4 Inventory process efficiencies 5 Team Work Load evaluation Program Accomplished In Progress Look Ahead 1 Recruitment/Retention/Succession Planning * Review and update position descriptions 2 Community Engagement * Regular SWAC and TIP-CAP advisory committee mtgs * Increase membership and community attendance * Island Lake, Lake Limerick *assess and make walkability improvements * Port of Grapeview *Southside School District * Public Works Week- Fill the Truck 3 Records Management * Purchased scanner and scanning records * Purchased new document storage for permanent records * Review records and manage before filing permanent * Purging for shred event * Improved agreement tracking 4 Risk Reduction * Record management, contract provisions, etc. *Saftey training and policy/procedure updates 5 Financial Stewardship * Permit fee revisions * Development rreview plan review and inspection fees * Keeping current on PW and broader procurement changes 6 Code Revisions *Completed Road Standards * Utility permits * Moving permits 7 Facility Updates/upgrades *Conference Room complete *HVAC in progress 2025 new GIS server *security server installed 2025 interior paint 202? Carpet replacement 202? CAMS server 8 Annual reporting *CRAB (April 1 and May) *CRAB policy updates and December reporting *Title VI complete FUND 2024 ACCOMPLISHMENTS WHY: 1 ALL FUNDS Implemented Monthly Financial Fund Review with Directors,Managers Provides a clear financial picture,review discrepancies and monitor variances/trends. 2 105 Enhanced Traffic Incident Claim Collection Process To improve collection process of guardrail and sign damage thru insurance/restitution. 3 ALL FUNDS Provide financial training opportunities for financial staff To improve overall financial literacy and compliance efforts 4 413 Enhanced Belfair Get Connected Loan monitoring To improve overall accuracy and enhance collection efforts. 5 402 Process Improvements:Brinks Smart Safe To improve Financial Security of Cash 6 Utilities&402 Enhanced Cash Receipting process Implemented Daily Reconciliation,Chain of Custody and VOID review 7 Utilities Internal Software Improvements Efforts to improve current financial software,utilize fully and correctly. 8 402 Upgraded Credit Card Readers To improve credit card financial accuracy(SAO Audit) 9 Utilities Asset Management Creation of Grinder Pump Master List 101 Utilities Asset Management Creation of Small&Attractive Asset List 11 Utilities Asset Management Creation of Water Meter tracking&system to 12 Utilties Utility Rate Setting Annual Rate setting based on current financial data and future resilience. 13 ALL FUNDS Technology Upgrades:Scanner To meet County goal of paperless documentation of invoices 14 ALL FUNDS Grant Tracking-beginning to end,including County matching To enhance financial overview and budget creation. 15 ALL FUNDS Process Improvements:Payroll PTO Reconciliation-ensure Public Works Software matches County 161 ALL FUNDS Process Improvements:Payroll Ensure all staff approve and review time sheet hours 17 Utilities&402 Process Improvements:Public Works process Checklist and L&I user Access to facilitate Awarding Agency 18 WIP:Utilities Reimplementation Pending:Late Fees 19 WIP:402 Enhanced financial monitoring of Solid Waste Locations To provide useful&timely information to decision makers 20 Utilties&402 Implement Quarterly Financials for the public Improve Transparency,Trust and Accountability Roads&ER&R 2025 GOALS WHY: 1 Provide financial training for financial/non-financial staff,improving overall financial literacy. Encourage financial/accountability literacy in areas such as:asset and project management,collections,etc 2 Process Improvements:Grants Work with Grant Writer to improve tracking&end of year reporting 3 Process Improvements:Traffic Incidents Work with Risk Manager to improve timely collectibility of guardrail&Sign damage 4 Process Improvements:Accounts Payable Work to improve communication and tracking 5 Process Improvements:Accounts Receivables Work to implement process for collection, 6 Process Improvements:Payroll Provide training to non-financial staff on CAMS Payroll system 7 Monthly/Quarterly budget status reports prepared for Directors To provide useful&timely information to decision makers Roads&ER&R 2025 GOALS WHY: 1 Streamline Accounting Process:ACH/Check import to CAMS Process Improvement/to research data import of ACH Bank Revenues from Customers 2 Continue Research Potential Software Implementation of MUNIS/Replacement of CAMS Weigh Pros and Cons with outside feedback on how Munis works for Utilities. 3 Enhance Internal Controls to reduce financial discrepancies Strengthen internal Controls on reviewing and posting/access 4 Provide financial training for financial&non-financial staff,improving overal financial literacy. Encourage literacy in areas such as:Assets Management,Public Works Projects,Collections,etc 5 Cash Flow Management Monthly projection of year end/and availability of monthy resources 6 Process Improvements:Accounts Payable 7 Process Improvements:Accounts Receivables 8 Process Improvements:Payroll 9 Process Improvements:Public Works Projects Training and assignment of tasks:See Checklist for compliance 10 Improve Asset Management Work with County for better understanding of disposal and tracking process 11 Process Improvements:Grants Works with New Grant Writer to improve tracking&end of year reporting 12 Financial sustainability:sufficient reserve to manage monthly/daily cash flow for all enterprise utility funds. 13 Monthly/Quarterly budget status reports prepared for Directors To provide useful&timely information to decision makers Roads&ER&R 2025 GOALS WHY: 1 Reduce A/R Aging past due accounts through improved invoicing and collections process. 2 Research cost savings/vendor negotiation of credit card processing fees passed onto customers. (This may be a 2024-Im speaking with a couple companies in August/Sept 2024,work with Treasurer) 3 Provide financial training for financial&non-financial staff,improving overal financial literacy. Encourage literacy in areas such as:Assets Management,Public Works Projects,Collections,etc 4 Improve Asset Management Work with County for better understanding of disposal and tracking process 5 Monthly/Quarterly budget status reports prepared for Directors To provide useful&timely information to decision makers