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HomeMy WebLinkAbout2012/09/17 - Briefing v 7 - BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Week of September 17,2012 According to staff notes,the following items were discussed. Monday, September 17,2012 9:00 A.M. Auditor's Office—Theresia Elu•ich Commissioners Ring Erickson and Bloomfield were in attendance. Commissioner Sheldon was absent. The following items were reviewed: • Theresia provided financial statements including the five-year financial recap,cufent status of the .09 fimd, REET 1 and 2 funds, and September cash flow statement. 9:15 A,M. Facilities, Parks&Trails—John Keates Commissioners Ring Erickson and Bloomfield were in attendance. Commissioner Sheldon was absent. The following items were reviewed: • John reviewed the recently completed facilities plan and told the Commissioners he would like to start working on a"Building Replacement Fund."Requested direction to begin working on a formula from which a building renovation fund could be used fi•om. Commissioners agreed. • Informed Commission that Building#2 is now vacant. Staff indicated a local non-profit supporting Mason County youth would be leasing space in the building. John further informed the Commission that the Thurston County Victims Assistance Program is also looking for space and had contacted him about possibly using Building#2. • Briefed the Commission on the results of the recent RCO grant process.Mason County has potential to receive two grants—one for MCRA and one for Sandhill Park. • Showed the Commissioners a survey and pictures of an encroachment on County Land on Totten Inlet. The land owner has asked if the County would surplus the County Land because he is interested in purchasing the property. Commissioners are interested in a surplus of the property and selling the property and it would be a competitive bid process. • Informed the Commission that the park plan update is almost done. • Shared pictures and work completed by our summer work crew. • Went into executive session at 9:25 a.m.to discuss real estate,pursuant to RCW 42.30.110(1)(b).The session concluded at 9:30 a.m.No decisions were made. 9:30 A.M. Human Resources—Patrick LeMay/Bonnie Cap Commissioners Ring Erickson and Bloomfield were in attendance. Commissioner Sheldon was absent. The following items were reviewed: • Human Resources candidate-the Commissioners preferred that Cmmr. Sheldon(who was absent)review the proposed travel reimbursement for the HR Director candidate. It is hoped that the Board will decide this in the next day or so and proceed with a selection process for the vacancy. • PERC mediation session with PERC on September 12th was reviewed. No progress was made on the ULP filed by the County regarding the Probation Teamsters bargaining unit's refusal to vote the tentative successor contract or on the contract settlement itself. • A proposal to add VALIC as a new 457b deferred comp provider was reviewed,and the Board agreed to place the agreement on the action agenda. 10:00 A.M. BREAK Board of Mason County Commissioners'Briefing Meeting Minutes Week of September 17,2012 10:15 A.M. Public Works-Brian Matthews&Melissa McFadden Utilities& Waste Management -Brian Matthews&Tom Moore Commissioners Ring Erickson and Bloomfield were in attendance. Commissioner Sheldon was absent. The following items were reviewed: • Change order for the Grapeview contractor. Agenda Action item to be included on the October 2,2012 meeting. • Talked about Cloquallum Road and interfacing with the City of Shelton. Cannot use County road dollars on a City project although we can pay our fair share of stormwater treatment for water that runs down the County road into the City. • Cmmr. Ring Erickson will not be attending the PRTPO this Friday. D > li Wor-ks Steniawater Task p Rescheduled to October I 11:30 A.M. Disti-ict Goui-t judge Vietoria Meadows/Patsy Robinson Canceled Tuesday, September 18,2012 1:30 p.m. Community Development-Barbara Adkins&LaJane Schopfer Commissioners Ring Erickson and Bloomfield were in attendance. Commissioner Sheldon was absent. The following item was reviewed: In Lieu Fee Program: Briefing on the appropriateness and the acceptability of using the HCCC In-lieu Fee Program on the Washington State Department of Transportation (WSDOT)Belfair Highway 3 widening project in the mitigation of three wetlands.The HCCC has been working on an In-lieu fee Program to provide a viable option to ensure the availability of high-quality mitigation for unavoidable,site-specific impacts to freshwater wetlands,streams, lakes,buffers,and marine/nearshore aquatic resources in the Hood Canal watershed to ensure,at a minimum,no net loss of aquatic functions and values in Hood Canal. Washington State Department of Transportation approached the Hood Canal Coordinating Council regarding the possible usage of the In-lieu fee Program in mitigating three wetlands in Mason County in the Belfair UGA during the widening of Highway 3 Project. Mr. Brocksmith described briefly the WSDOT project and the appropriateness and the acceptability of the In-lieu fee program as part of the mitigation project for three of the nine wetlands associated with the project. Both Commissioners expressed concern that the project should have been vetted before Mason County staff before going to the Hood Canal Coordinating Council. The Commissioners expressed the need for this discussion to involve Commissioner Sheldon since this involved his district. Commission Ring Erickson suggested that staff provide a future briefing for an overview of the Highway 3 widening project in terms of possible mitigation scenarios, Respectfully submitted, Diane Zoren,Assistant to the Commissioners BOA OF MASON COUNTY COMMISSIONERS L>>da Ring Erickson Tim Sheldon teven Bloomfield Chair Commissioner Commissioner