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HomeMy WebLinkAbout2012/07/09 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Week of July 9,2012 According to staff notes,the following items were discussed. Monday, July 9,2012 9:00 A.M. 2013 Budget Process Discussion Commissioners Lynda Ring Erickson and Steve Bloomfield were in attendance. Commissioner Tim Sheldon was absent. Theresia Ehrich went over the budget direction that was provided by the Board. Cinmr. Ring Erickson noted that if L&I or other existing expenses came in at a different rate the Board would try to cover it through cash reserves. Cmmr. Ring Erickson also clarified that there should be a 1%increase budgeted for Current Expense,but not for the Road levies. Ms. Ehrich noted that the ER&R phone and computer rates were staying the same and Dave Loser had already sent out those rates. Mr. Loser added that overall the ER&R expense would remain about the same but the rates would vary between departments. Cmmr.Ring Erickson explained that$110,000 would be added for vehicle fiiel and maintenance increases. Ms. Ehrich questioned whether$825 should be budgeted for the Teamsters' health care contribution,as established by their contract, or the$900 level in the Commissioners' memo. Cmmr.Ring Erickson explained that many of those discussions were subject to executive session. It should be budgeted as it is currently on the books. Cmmr. Ring Erickson noted that any department that wanted to discuss their budget could schedule a time for briefing workshop. Karen Herr appreciated the guidelines. She noted that the elected officials salary discussion was a unique item. She thought it was a good idea but the Commissioners have always received 5%more than the other elected officials and have continued to receive a 3%increase,so the Commissioners' salaries are currently 17%ahead of the other elected officials. She thought this year was unique because the Commissioners could fix the situation. The Board could decrease their salaries before the salaries were tied in with the Judges' salaries. Cmmr.Ring Erickson replied that the 3`d district salary still couldn't be changed because they were in the middle of a term. She didn't think the proposed resolution was something she would vote for. Cmmr. Bloomfield noted that the Commissioners have given up their 3%increases in other ways,but it was generous pay and he thought it could be lessened. Cmmr. Ring Erickson thought it was a good idea but the 3`d district couldn't be changed. She preferred adjusting the Commissioners salaries back down and tying it in to what the other employees receive. There was also the question of the people who already paid their filing fees. She asked Ms. Herr to investigate the matter. Board of Mason County Commissioners'Briefing Meeting Minutes July 9,2012 Robyn Lockwood asked if step increases should be included in the budgets. Cmmr. Ring Erickson replied that they should be included but it should be made clear to the public why there is an increase. 9:30 A.M. Sheriff's Office—Sheriff Salisbury/Frank Pinter Commissioners Lynda Rang Erickson and Steve Bloomfield were in attendance. Commissioner Tim Sheldon was absent. The following was discussed: • Discussed ways to reconfigure the DSU allowing the jail population to be increased. An option is to purchase three holding cells from PX Direct. Tlu-ee corrections officers would also be needed to man the new holding cells. The Commissioners requested that John Keates be invited to a future briefing and this be further discussed. 9:45 A.M. Public Health &Human Services—Vicki Kirkpatrick Commissioners Lynda Ring Erickson and Steve Bloomfield were in attendance. Commissioner Tim Sheldon was absent. The following was discussed: • Commissioners were made aware of and were handed copies of the Craft 3 summer special rates for onsite septic replacement/repair funding.They were told that a media blitz will be taking place to make citizens aware of the special rates,The more attractive rates are intended to stimulate necessary repairs in the current economy. • Debbie Riley told the Commissioners that the Environmental Public Health PIC program was one of the recipients of the Puget Sound Champion Award along with the programs in the other two counties and two Tribes that make up the Hood Canal Coordinating Council. • Debbie reminded the Commissioners that she will be leaving for the NACCHO conference in Los Angeles on Wednesday to pick up our model practice award for the Oakland Bay Clean Water District model. Commissioner Ring Erickson reminded us that the National Association of Counties recognized the program a couple years ago as well. • Vicki Kirkpatrick briefed the Commissioners on the first meeting of the Mental Health and Substance Abuse Advisory Committee and discussed the request fi•om the Superior Court Judges that Harris Haertel and Bob Sauerlander be appointed as ex-officio members of the Advisory Committee. There was some discussion about that and possible alternative approaches. Vicki will talk with Harris Haertel about the possible approaches and then bring forward an appointment request. 10:00 A.M. BREAK 10:15 A.M. Public Works-Brian Matthews&Melissa McFadden Commissioners Lynda Ring Erickson and Steve Bloomfield were in attendance. Commissioner Tim Sheldon was absent. The following was discussed: • Award the Vermeer BC-1500 Brush Chipper for Public Works to Vermeer Northwest, Inc. out of Tacoma,WA in the amount of$48,011.25 including tax. • Post for Quotes/Telephone bids to purchase cutting edges for Motor Graders and Plows. Estimated cost to be$23,000. 10:30 A.M. Utilities& Waste Management -Brian Matthews&Torn Moore Commissioners Lynda Ring Erickson and Steve Bloomfield were in attendance. Commissioner Tim Sheldon was absent. The following was reviewed: • Inslee Best contract in the amount of$46,030.94 for legal services related to property acquisition in conjunction with the Belfair sewer project is on the July 10 agenda for approval. Board of Mason County Commissioners'Briefing Meeting Minutes July 9,2012 10:45 A.M. Department of Community Development—Barbara Adkins Commissioners Lynda Ring Erickson and Steve Bloomfield were in attendance. Commissioner Tim Sheldon was absent. The following was reviewed: • Mason County Shoreline Program Update: The Citizen's Advisory Committee(CAC) has been working on the policies and regulations of the draft Shoreline Master Program. Aquaculture was recently discussed in the CAC Meeting. • In-Lieu-Fee Mitigation Program: The May 30"'Suquamish letter to the US Army Corps of Engineers and the Department of Ecology was discussed. The Commissioners requested that staff research the chain of events in comments from the Suquamish that led up to the letter. Staff was queried on the financial assurance letter request from the Hood Canal Coordination Council and asked to follow up in a further briefing Respectfully submitted, Diane Zoren,Assistant to the Commissioners BOARD OF MASON COUNTY COMMISSIONERS /n a Ring Erickson Tim Sheldon Steven Bloomfield/ Chair Commissioner Commissioner