HomeMy WebLinkAbout2012/06/04 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Week of June 4,2012
According to staff notes,the following items were discussed.
Monday, June 4,2012
9:00 A.M. Facilities,Parks&Trails—John Keates
Commissioners Ring Erickson,Sheldon and Bloomfield were in attendance.
The following items were reviewed:
• Presented cost information on switching floors one and two in Building#1. Since cost
was high,about 1 million dollars,the Commission decided not to pursue further.
• Keates told Commission he had received interest on two surplus properties.A lot on Fern
Court near Maggie Lake and six parcels next to Twanoh State Park.
• The US Navy has invited a schematic design-concept for the concept of a rail with trail
using rail right of way for a future trail concept from Shelton to Belfair.
• Site visits were done for the facilities assessment process.
• Keates brought up the idea of hiring summer youth to paint buildings in response to the
assessment project and the need to paint,or spruce up so many buildings.Commission
was receptive to the idea,but no funding mechanism was presented.
9:15 A.M. Human Resources—Karen Jackson
Commissioners Ring Erickson,Sheldon and Bloomfield were in attendance.
The following items were reviewed:
• PW Deputy Director/Utilities—Pay range assignment. Sought guidance from the
Commissioners on how they wished to address the current salary range and pay step of
the incumbent Deputy Director of Utilities and Waste Management now that the
Department of Public Works and Utilities has merged. An updated job description was
provided to the Commissioners for their review. They requested more detailed
information on the incumbent,Tom Moore's,current salary(range and step). That
information was provided at the 10:15 session. The next step is to produce a resolution
formally adopting the salary range adjustment if approved by the Commissioners at a
public meeting.
• Budget Transfer/Supplemental for Health Care—Three additional collective bargaining
agreements have been ratified(Community Health,Corrections,and the Deputy
Prosecutors)and a transfer from current expense ending fund balance to supplement
departmental budgets is requested to cover the cost of the employer contribution towards
health care. This item will be added to the agenda of a future meeting once the specific
budget numbers have been determined.
• Risk Manager/Claims Adjuster FTEs—This is a follow-up discussion on where things
stand with regard to the funding for the two positions. HR Director missed the briefing
led by Diane Zoren on May 21'.but learned that an adjustment(additional 0.20 FTE)of
the Claims Adjuster position will occur(July 1,2012),resulting in a 0.80 FTE for the
incumbent and four rather than three workdays. HR Director requested Risk Manager
position be fully restored from 0.80 FTE to 1 FTE. Commissioners advised HR to work
with Diane Zoren(Central Ops)and Dawn Twiddy,Risk Manager,to provide more
specific data to support request.
9:30 A.M. Economic Development Council—Matt Matayoshi
Commissioners Ring Erickson,Sheldon and Bloomfield were in attendance.
The following items were reviewed:
• EDC has scheduled a free training session for business owners on succession planning.
This will be on June 27 at the Grove Street Brew House.
Board of Mason County Commissioners' Briefing Meeting Minutes
June 4,2012
• Matt has completed an industrial land needs survey,updating the 2007 study. Aerial
maps were provided showing available industrial land in the county. How to add
industrial land was also discussed.
9:45 A.M. Sheriffs Office—Casey Salisbury/Frank Pinter
Commissioners Ring Erickson,Sheldon and Bloomfield were in attendance.
The following items were reviewed:
• Discussed the need for public comment via the June 5 Commission meeting on the
application for the Byrne Justice Assistance Grant 2012-H2842-WA-DJ for$13,242.The
program objective is to hire a temporary Criminal Justice Planning Coordinator to
develop a strategic plan utilizing our computers and"Smart Policing" in a more effective
way.
• Discussed the increase cost of OT due to the rash of violent crimes being committed in
the county.It was noted that we would have a conversation with the Prosecutor's office to
discuss the impact on their budgets as well.It was identified that there may need to be a
budget supplement processed to cover it.
• Discussed the increased cost of medical at the jail.
10:00 A.M. BREAK
10:15 A.M. Public Works-Brian Matthews&Melissa McFadden
Commissioners Ring Erickson, Sheldon and Bloomfield were in attendance.
The following items were reviewed:
• Resolution authorizing Road Closure-Clifton Land(County Road No. 86750) loth
annual"Taste of Hood Canal"sponsored by North Mason Rotary. Saturday August 11,
2012(6am to 1 Opm).
• Annual Day Labor Construction Projects for 2011 Notification of Final Costs.
• Request authorization to go out for bids for purchase of a brush chipper.
• Part time central shop assistant.
• Squaxin Island Canoe Event.
• Planning for the retirement of ER&R Manager.
10:30 A.M. Utilities&Waste Management -Brian Matthews&Tom Moore
Commissioners Ring Erickson,Sheldon and Bloomfield were in attendance.
The following items were reviewed:
• Karen Jackson,Human Resources,joined the briefing to discuss Tom Moore's
classification now that Utilities&Waste Management has been merged with Public
Works.
• Discussed the Tube Time negotiated property settlement for the Belfair Sewer. The
agreement will be placed on the June 5 agenda.
• John Cunningham's contract was brought up. Staff will work on coming up with a
permanent solution.
10:45 A.M. Department of Community Development—Barbara Adkins
Commissioners Ring Erickson,Sheldon and Bloomfield were in attendance.
The following items were reviewed:
• Belfair Advisory Committee
Commissioners provided with all citizen applications for appointment to Advisory
Committee for Belfair. There was 12 applications received,and after discussion of each
applicant's background and interests,the Commissioners chose 9 to sit on the Committee.
The Board commented on the impressive applicant pool,and ultimately chose individuals
with the broadest perspective of the issues.
• Belfair Zoning Code Amendment
Staff provided Commissioners with staff report and proposed text amendment for a
public hearing on June 12,2012. At the conclusion of the previous public hearing,the
Board of Mason County Commissioners'Briefing Meeting Minutes
June 4,2012
Board denied the proposed amendments and ask staff to come back on June 12,2012
with a new proposal. Treating the new hearing as a continuation of the previous hearing,
public notice was abbreviated,as is standard for continued hearings. Commissioner
Ring-Erickson expressed concern that since the proposal was in fact completely different
that it should be properly noticed as a new hearing. Staff will properly notice hearing for
a later date to allow more public review.
• Rezone
Public hearing to consider rezone request by Taylor Shellfish scheduled for June 5,2012.
Staff report and materials provided to the Board for review. Commissioners had no
specific questions or comments at this time.
• No Shooting Zone—Probert Road
In response to citizen petition to declare,by Ordinance,a new area prohibiting the
discharge of firearms,Staff seeking Board direction to scheduling the item for public
hearing. Commissioners did not give direction to schedule a public hearing. No further
action will be taken by staff on this item.
• Hood Canal Coordinating Council In-Lieu Fee Program
Follow up discussion from May 21,2012 special briefing with HCCC and after Council
special meeting vote on June 1,2012. In a vote of 4 to 1,Mason County lost to the
majority and the program was adopted by the HCCC. Commissioners continue to
express concern over the impacts of the program on local projects and suggestions for
text amendments were provided to staff to pass on to HCCC staff. Staff will continue to
work with HCCC toward a viable resolution.
• Union River Estuary—Vanbuskirk's Request for County Appeal
A number of email requests have been received by both staff and Commissioners from
Mr.Vanbuskirk requesting the County(Department of Community Development)enter
an appeal on a Hydraulic Project Approval issued for the Union River project by the
Washington Department of Fish and Wildlife. Commissioners did not direct staff to file
an appeal. Mr.Vanbuskirk timely notified before appeal deadline passed.
11:15 A.M. Prosecuting Attorney—Mike Dorcy
Public Defense Administrator-Susan Sergojan
Commissioners Ring Erickson(excused herself at 11:25 a.m.),Sheldon and Bloomfield
were in attendance. Also in attendance was Prosecuting Attorney Mike Dorcy,Tim
Whitehead, Susan Sergojan, Sheriff Salisbury,Robin Lockwood,Dawn Twiddy and
members of the public.
• Legal Reserve#2 Fund(130-000-000)
Fund Review—The purpose of the fund was discussed and the anticipated amount of
expenses that may need to be run through it to cover the costs for the people that are
currently incarcerated for murder.
Prosecutor Dorcy felt that the fund should not be used until all resources from the
prosecutor and indigent defense budgets had been exhausted.
Robyn Lockwood stated that the indigent defense budget has never been set up to support
murder defense expenses and that they have always been submitted to the Commissioners
office and paid from the Legal Reserve Fund.
Dawn Twiddy stated currently three bills have been paid from the fund and is expecting
to receive more bills this week.
There was a discussion about paying the defense costs fiom the indigent defense budget
since there is some time that has lapsed before the new department was set up and
running. Susan Sergojan stated she didn't think her budget would handle the amount of
expenditures associated with the number of murder cases we currently have.
Prosecutor Dorcy stated that depending on how the charges are set on the cases,the
potential is there for a lot of money to be used for each case and particularly if one of the
cases is charged as aggravated murder.This charge mandates that the defendant have two
appointed attorneys and a court reporter in all hearings. He also stated that the County
can seek assistance from the State for an aggravated murder case but only after the case is
Board of Mason County Commissioners' Briefing Meeting Minutes
June 4,2012
closed and there is no guarantee the State will contribute.He said that in the past the
County asked for assistance and was denied.
Dawn asked for clarification as to who should pay the bills that will be submitted.
Both Commissioners Sheldon and Bloomfield stated they would like to see each bill prior
to being paid and that they could make a decision at the time where to pay them from.
Both Commissioners asked for another briefing in a couple weeks to review the charges
and to get a better idea from the Susan Sergojan and Prosecutor Dorcy of the actual
charges and the anticipated expenses that are associated with the current people in
custody.
Respectfully submitted,
Diane Zoren,Assistant to the Commissioners
BOARD OF MASON COUNTY COMMISSIONERS
-S
Lynda Ring Erickson Tim Sheldon Atevenloomfield
Chair Commissioner Commissioner