HomeMy WebLinkAbout2013/11/04 - Briefing (2) BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES
Week of November 4,2013
According to staff notes,the following items were discussed.
Monday,November 4,2013
8:35-9:05AM. Executive Session—RCW 42.30.110(1)(i)Potential Litigation
Commissioners Neatherlin, Sheldon, and Jeffreys met with Tim Whitehead and Dawn Twiddy
from 8:35 a.m.to 9:05 a.m. in Executive Session.No action was taken.
9:05-9:53AM Closed Session—RCW 42.30.140(4)Labor Discussion
Commissioners Neatherlin, Sheldon and Jeffreys met with Bill Kenny in Closed Session from
9:05 a.m.to 9:53 a.m.
9:55 A.M.-10:05AM Central Operations-Diane Zoren
Risk Management-Dawn Twiddy
Commissioners Neatherlin, Sheldon and Jeffreys were in attendance.
The following topics were discussed:
• LTAC recommendations will be on the November 26 h agenda.
• Approval for the Holiday closure for County offices to shut down at 3pm Christmas Eve and New
Year's Eve.
• Cancel December 24 Board of Health meeting.
• December 24 Commission meeting will be rescheduled to 9 a.m.
10:05 A.M. Sheriff's Office—Sheriff Salisbury/Frank Pinter
Commissioners Neatherlin, Sheldon and Jeffreys were in attendance.
The following topics were discussed:
• Elimination of command staff on Non-Union pay range and implement separate pay schedule.
Cmmr.Neatherlin would like information on pay comparables with other counties.
• Contracts with Squaxin Island. Cmmr. Jeffreys has several questions and will meet with Sheriff
staff separately.
10:25 A.M. BREAK
10:30 A.M. Department of Community Development—Barbara Adkins and Michael MacSems
Commissioners Neatherlin, Sheldon and Jeffreys were in attendance.
The following topics were discussed:
• Staff seeking approval to place two Historic Preservation Commission appointments on November
12 Action Agenda.
• Brief discussion regarding information provided to Commissioners for November 5 public hearing
on recreational marijuana.
10:30 A.M. Public Works-Brian Matthews&Melissa McFadden
Utilities&Waste Management-Brian Matthews&Tom Moore
Commissioners Neatherlin, Sheldon and Jeffreys were in attendance.
The following topics were discussed:
• On-Call Architectural/Engineering Agreements for 2013-2014,each not to exceed$50,000.
• Request the Board execute the Quickclaim Deed submitted by Washington State Department of
Transportation for County of release of interest in Easement, SR 3 vicinity at milepost 24.63 to
vicinity of Ridge Point Boulevard.
Board of Mason County Commissioners' Briefing Meeting Minutes
November 4,2013
11:00 A.M. Auditor's Office—Theresia Ehrich
Commissioners Neatherlin, Sheldon and Jeffreys were in attendance.
The following topics were discussed:
• Cmmr. Sheldon asked about repayment of taxes and benefits from other funds to Current Expense.
• Distributed audited 2012 Schedule 10 from Annual Report and discussed county debt.
• Distributed Net Position(balance sheet)for county and discussed$3.7 million leave liability
• Discussed 11-12-13 budget order and Health Department reduction(two funds were combined
when received by department).
• Discussed Current Expense Fund balance-how we arrived at our current position through the last
five years; and that Theresia estimates$6.3 million after 13th month.
11:30 A.M. Facilities,Parks&Trails—John Keates
Commissioners Neatherlin, Sheldon and Jeffreys were in attendance. Cmmr. Sheldon left at 11:55 a.m.
The following topics were discussed:
• Review of three RFP's received from Seattle Shellfish,Washington Shellfish and Taylor Shellfish
to lease 19 acres of tideland adjacent to Harstine Island. The three RFP's were reviewed and
Keates informed the Commission that the financial return proposed from each was different. The
Commission asked Keates to schedule a hearing to consider the three RFP's in more detail at a
future date.
• Proposed RCO contract for the MCRA infield project,which would improve the MCRA infields
on fields#6 and#7.Discussion ensued on whether the County'.s funds would be best suited for
MCRA or Sandhill. No decisions were made.
• PUD Easement-John presented a request form PUD#3 for an easement to connect power to a
pole behind the prosecutor's office to a garage on an adjoining neighbor's property. The
Commission approved bringing the easement forward to a meeting for approval.
Executive Session—RCW 42.30.110(1)(b)—Real Estate
Commissioners Neatherlin and Jeffreys met with John Keates and Richard Beckman from 11:50
a.m.to 12:30 p.m. in Executive Session.
11:45 A.M. Commissioner Discussion—There was no discussion.
BREAK—NOON
2:00 P.M. Public Works—Brian Matthews/Melissa McFadden
Commissioners Neatherlin and Jeffreys were in attendance. Commissioner Sheldon was absent.
The following items were reviewed:
• Annual Construction Program
• 6-year Transportation Program
Respectfully submitted,
Diane Zoren,Assistant to the Commissioners
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Tim Sheldon Terri Jeffrey i
Chair Commissioner Commissioner