HomeMy WebLinkAbout2015/10/20 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
October 20, 2015
1. Call to Order—The Chairperson called the regular meeting to order at 9:06 a.m.
2. Pledge of Allegiance— Jack Johnson led the flag salute.
3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2—Tim
Sheldon; Commissioner District 3 —Terri Jeffreys.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Jeffrey Thompson, April Pruitt-Pooler, Richard Barnes and Steve VanDenover applied for the
Veterans Advisory Board.
4.1.2 Richard Calvin and Stephanie Neil applied for the Historic Preservation Commission.
4.1.3 Edwin &Bonnie Hovey sent information regarding an alleged puppy mill.
4.1.4 The Port of Shelton sent a copy of their budget and levy Resolution.
4.2 Proclamation: Cmmr. Sheldon proclaimed Oct 23, 2015 as Shelton High School Homecoming and
1985 State Champion Football team Recognition Day. He presented the Proclamation to Cheryl.
5. Open Forum for Citizen Input—There was no citizen input.
6. Adoption of Agenda - Cmmr. Sheldon/Jeffreys moved and seconded to adopt the agenda as
published. Motion carried unanimously. N-aye; S-aye; J-aye.
7. Approval of Minutes— Approval of the October 5 and 12, 2015 briefing minutes and October 13,
2015 regular meeting minutes.
Cmmr. Jeffreys/Sheldon moved and seconded to approve the October 5 & 12, 2015
briefing minutes and October 13, 2015 regular meeting minutes. Motion carried
unanimously. N-aye; S-aye;3-aye.
8. Approval of Action Agenda:
8.1 Approval to set a hearing on Tuesday, November 17, 2015 at 9:30 a.m. to receive public
comment on rezoning three parcels along State Route 3 at the request of Ronald Szalay.
8.2 Approval of Warrants
Claims Clearing Fund Warrant #s 8030509-8030965 $1,118,154.14
Direct Deposit Fund Warrant #s 25933-26314 $ 556,812.03
Salary Clearing Fund Warrant #s 7001384-7001427 $ 855,260.69
For a Total of...... $2,530,226.86
Claims Clearing YTD Total $28,454,267.79
Direct Deposit YTD Total $11,911,193.56
Salary Clearing YTD Total $12,713,332.01
8.3 Approval of the three year subscriber agreement with Public Safety testing for entry level Law
Enforcement and Correction Officer testing. The rate will be $3,150.00 per year.
8.4 Approval of a five year Interlocal Agreement with the Washington State Transit Insurance Pool
for driver license monitoring. The rate will be $1.18 per person per month with slight annual
increases as outlined in the agreement.
8.5 Approval of the Veteran's Assistance Fund applications for Food $225.00; Utilities $450.09; and
Housing $1575.00 for a total of$2,250.09 as recommended by the Veteran's Service Office.
8.6 Approval to authorize Public Works/Utilities &Waste Management to purchase treatment filters
for the Northbay Water Reclamation Facility as a sole source purchase from Aqua-Aerobic
Systems, Inc.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
October 20, 2015 - PAGE 2
Cmmr. Sheldon/Jeffreys moved and seconded to approve agenda items 8.1 through 8.5
with the removal of 8.6 for a separate vote. Motion carried unanimously. N-aye; S-aye;
3-aye.
Item 8.6 Approval to authorize Public Works/Utilities &Waste Management to purchase treatment
filters for the Northbay Water Reclamation Facility as a sole source purchase from Aqua-Aerobic
Systems, Inc.
Erika Schwender explained this item. She said it's cost effective to purchase and replace both filters
at this time with a savings between $15,000 and $20,000.
Testimony:
Jeff Carey said he had concerns about the financial aspect of this purchase.
Cmmr.Jeffreys/Sheldon moved and seconded to approve Public Works and Utilities&
Waste Management to purchase treatment filters for the Northbay Water Reclamation
Facility as a sole source purchase. Motion carried unanimously. N-aye; S-aye; J-aye.
9. 9:30 a.m. Public Hearings and Items Set for a Certain Time—
9.1 Public Hearing to consider adopting a resolution for Mason County's 2016 Annual Construction
Program.
Melissa McFadden explained the proposed resolution. She explained some of the projects they plan
to do this coming year.
Cmmr. Sheldon asked about replacing lighting at intersections and the delineator program.
Melissa said the solar lights have been replaced with LED although there are no additional plans to
add more lighting. She also explained the delineator program.
Jack Johnson spoke on behalf of the Transportation Improvement Program Citizen Advisory Panel
(TIP-CAP). He explained future hopes for TIP. He said the committee is now creating by-laws and a
mission statement.
Cmmr. Sheldon thanked Mr. Johnson for attending the meeting and explaining TIP-CAP.
Phil Wolf spoke about funding. There is money that is diverted from roads to MCSO. The roads are
the backbone of the County. He knows the County staff is doing the best with what they have
although more money is needed.
Commissioner Comment:
Cmmr. Jeffreys said there are competing priorities and there are tough decisions. She said she
values the input from the citizens and hope more will attend to voice their wants.
Cmmr. Sheldon said it's time to pay back and give more consideration to roads and construction
projects. He agrees that it's good business to keep up on the roads.
Cmmr. Neatherlin said the community will have to ask themselves if they need new roads and if it's
more important than more deputies. It's about priorities.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
October 20, 2015 - PAGE 3
Cmmr. Jeffreys/Sheldon moved and seconded to adopt a resolution for Mason County's
2016 Annual Construction Program. Motion carried unanimously. N-aye; S-aye; J-aye. .
Resolution 48-15 (Exhibit A)
9.2 Public Hearing to consider adopting a resolution for Mason County's Six Year Transportation
Improvement Program for years 2016 to 2021.
Melissa McFadden explained this item. She explained some of the upcoming projects and funding
options. There is a gap between what the project will cost and how much the state provides so they
will work to get the costs down.
Cmmr. Jeffreys asked about the Belfair Bypass and Simmons Road.
Melissa McFadden said they will do their best to keep costs down and keep traffic flowing.
Cmmr. Sheldon asked about the benefits of more connector roads.
Cmmr. Jeffreys said it opens up areas that may be developed but there is currently no access. She
added that it is in the comprehensive plan.
Cmmr. Neatherlin said being able to access and exit specific areas is important. He added that it
wouldn't be all County funding.
Cmmr. Sheldon said there was controversy about the Sequim bypass and it cost 98 million dollars.
He looks forward to the conversation about it and said they need to be rational with how County
money is allocated.
Testimony:
Jeff Carey thanked the Board for re-establishing the TIP-CAP committee and recognized it's for the
good of the County.
Cmmr. Sheldon said possibly things like this could go to ballot so to create an additional source of
funding for law enforcement.
Cmmr. Jeffreys told everyone roads are very expensive. She agrees there may be a need for other
sources of funding.
Cmmr. Neatherlin asked Cmmr. Sheldon if it's something he would like to take forward and possibly
find another way to fund. He said he would never want to impose something if it's unwanted but has
no problem imposing something that people ask for.
Cmmr. Sheldon said yes, he would propose that. He said it might be worth looking at performance
measures. The crime is very high in Mason County compared to other similar sized counties. For
Criminal Justice it would be a sales tax and the public can weigh in on this and speak about property
crimes and burglary etc. It's something to take a look at on the whole.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
October 20, 2015 - PAGE 4
Deliberations:
Cmmr. Neatherlin spoke about North Mason. He said a State Highway runs through Belfair and it's
an economic road.
Cmmr. Sheldon/Jeffreys moved and seconded to approve the resolution to adopt Mason
County's Six Year Transportation Improvement Program for years 2016 to 2021.
Resolution 49-15 (Exhibit B) Motion carried unanimously. N-aye; S-aye; J-aye
10. Other Business (Department Heads and Elected Officials) —
10.1 Justin Smith, Director WSU Extension Office, gave an update of events in the community.
Cmmr. Sheldon asked Mr. Smith about needle cap disease in fir trees.
Justin said he will check on this and get additional information.
11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 10:50 a.m.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
October 20, 2015 - PAGE 5
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
/(�)� ,I�N
Ra dy Neatherlin, Chair
ATTEST: Tim Sheldon, Commissioner
Clerk` f the Board Terri Jeffreys, C` ,i ioner
Exhibit A
RESOLUTION NO. 4V-15
Annual Construction Program
WHEREAS, Chapter 136-16 WAC, sets forth the procedures for the adoption of
the Annual Construction Program;and,
WIFIEREAS,in compliance therewith,the board of County Commissioners has
held a public hearing on the Annual Construction Program this 20" day of October, 2015.
NOW THEREFORE,BE IT RESOLVED by the Board of Mason County
Commissioners,in regular session assembled,that the attached Annual Construction
Program for 2016 be adopted as set forth in detail, which are incorporated and made part
of this Resolution.
ADOPTED this day of 2015.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
RA Y NEATHERLIN, Chair
TERRIJEFF"Vile Chair
ATTEST:
TIT JE ALMANZOR, TIM SHELDON, Commissioner
Clerk of the Board
APPROVED AS TO FORM:
TIM WHITET19AD,
Ch.Deputy Prosecuting Attorney
Cc: Cams
Public Works
Community Development
County Road Admin.Board
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Exhibit B
RESOLUTION NO, -15
Six-Year Transportation Improvement Program
WHEREAS,in compliance with 136-15 WAC, Mason County has prepared the
attachment Six-Year Transportation Improvement Program for the period January 1,2016
through December 31, 2021; and,
WHEREAS,the Board of County Commissioners hereby certifies that the priority array
of potential projects on this County's road system, including bridges,was prepared by the
County Engineer during the preparation of the said Six-Year Transportation Improvement
Program; and;
WHEREAS,the Board of County Commissioners has reviewed the bridge condition
report as prepared by the County Engineer during the review of the proposed 2016-2021 Six-
Year Transportation Improvement Program..
WHEREAS,the Board of County Commissioners finds that the proposed 2016-2021
Six-Year Transportation Improvement Program is consistent with the County Comprehensive
plan; and,
WHEREAS,the Board of County Commissioners has held a public hearing on this 20'
day of October 2015.
NOW,THEREFORE,BE IT RESOLVED; that the attached Six-Year Transportation
Improvement Program for 2016 through 2021 be adopted,which are hereby incorporated and
made part of this Resolution.
BE IT FUTHER RESOLVED that the County Engineer is hereby directed to distribute
copies of the Six-Year Transportation Improvement Program for 2016-2021 to all required
agencies.
ADOPTED this day of # _ 201.5.
BOARD OF COUNTY COMMISSIONERS
MASON COUNT:',WASHINGTON
✓E'P
ATTEST: ,
tJ
I RAND NEATHERLIN, Cha
JULIE ALMANZOR,
Cleric of the Board
s
TERRI JEFFRE ,'Vie Chair
APPROVED AS TO FORM
a TIM SHELDON, Commissioner
TIM WHITEHEAD;
Ch.Deputy Prosecuting
Attorney
cc: Commissioners
Public Works
Community Development
County Road Admin.Board
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