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HomeMy WebLinkAbout2015/07/07 - Regular BOARD OF MASON COUNTY COMMISSIONERSY PROCEEDINGS July 7, 2015 1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m. 2. Pledge of Allegiance — Robert Neathedin led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2—Tim Sheldon; Commissioner District 3 —Terri Jeffreys. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Monica Hade sent letter regarding fireworks regulations. 4.1.2 The Economic Development Council sent recommendations for the Comprehensive Plan update. 4.1.3 Ken Vanbuskirk submitted an application for the Joint UGAdtizen advisory committee. 4.1.4 Liquor Control Board sent marijuana license application for No Bad Days Ranch and a list of businesses with marijuana licenses due toexpire in 90 days. 4.2 Introduction of Facilities, Parks and Trails Manager. Frank Pinter introduced news Parko & Trails Manager, Jeff Vmbe1. 4.3 News Release: Public Works payment transactions. Staff: Erika Schvvender. 4.4 Announcement: Contract award for County Road Project 1975'EvecsBridge Rehabilitation/Preservation. Staff: SanahGrice S. Open Forum for Citizen Input— ]udgeToni Sheldon announced that there will be $154,000.00 coming to the County for the special circumstance murder fund. They received the full amount they asked for. She thanked everyone involved in participating in making this happen. State vs Longahnna was the only aggravated murder case in years and it really stressed the County financially. 6. AdoptionofAgenda - Cmnmmr. Jeffreys/SheNdonmuoved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye;J-aye. 7. Approval ofMinutes — Cmmmmr. Sheldon/Jeffreysmoved and seconded to approve the Motion carried unanimously. N-aye; S-aye;J-aye. 8. Approval of Action Agenda: 8.1 Approval ho appoint Gary Gordon to the Housing Authority hofill a term which will expire on March 30, 202U. 8.2 Approval [oadd the Sargent Oyster House tothe Mason County Historic Register. This structure meets the listing criteria for the Meson County Historic Registry. 8.3 Approval of the resolution providing for the issuance and sale of the Belfair Wastewater and Water Reclamation Revenue Bond not toexceed $1,200,000.00. Resolution 32-15 (Exhibit A) 8.4 Approval for the Board to sign the letter uf support hothe Washington State Parks and Recreation Commission for the sale of State Parks property on 5quaxin Island to the Squaxin Island Tribe. 8.5 Approval of the resolution for the distribution of the Public Utility District Excise Tax, per RCW 54.I8.090. The Mason County Current Expense Fund will receive ¢596,858.94and the City of Shelton will receive $77,783.02. Resolution 33-15 (Exhibit B) 8.6 Approval of Warrants: Claims Clearing Fund Warrant #s8O25Q71-8OZ5115 $81/422.81 Claims Clearing Fund VVarrant#s 8025315-0025558 $1,409,165.14 BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS July 7, 2015 PAGE 2 Direct Deposit Fund VVarrant#s 22865-23244 $574,316.22 Salary Clearing Fund VVarrant#s 7001092-7001131 $858,664.97 Fora total of: $2,915,549.14 Claims Clearing YTDTotal $16,104,223.55 Direct Deposit YTDTotal $ 7,096,886.80 Salary Clearing YTDTotal $ 7,SU9,16O.28 8.8 Approval to authorize Public Works Director to negotiate and sign a contract with Mason County Garbage Company, Inc. for recycling services. 8.9 Approval of the interagency agreement between Washington State Department of Ecology and Mason County Public Health to provide delegation and funds to Mason County Public Health. This isan ongoing agreement and has been budgeted for the 2O1S fiscal year. 8.10 Approval of the State of Washington Health Care Authority (HCA) amendment #1 to contract K767 ABCD Local Business Activities. This contract provides funding to perform functions in the"Access to Baby and Child Dentistry"(ABCD) program. This ongoing contract has been budgeted for 2O15 and there are no matching funds required. 8.11 Approval of the Veterans Assistance Fund applications for: Food $650.80; Utilities $1,796.71; and Housing $888.00 fora total of$3,Z46.71 as recommended bv the Veterans Service Office. 8.12Appvova| for the Chair to sign the Settlement Agreement between the Port ofShelton, Mason County and John Bolender regarding the operation of a floating upwelling nursery system (FLUPSY) at the Oakland Bay Marina. Cmrnr. Sheldon asked for item 8.3hnbe removed for a separate vote. Cmmmmr.Jeffreys/Sheldon moved and seconded to approve the item 8.1 through 8.12 with the removal of item 8.3 and 8.7 which was removed previously. Motion carried unanimously. N-aye; S-aye; J-aye. Cnnrnr. Sheldon commented on Item 8.6. He said it costs o lot nf money to run the County. Cmnnnr. Jeffreys thanked everyone who worked on Item 8.1Z. 8.3 Approval of the resolution providing for the issuance and sale of the Belfair Wastewater and Water Reclamation Revenue Bond not bo exceed $1,2O0,000.0O. Frank Pinter explained this iso revenue bond. The investments uf the County are purchasing the bonds. Cmmmmr.Jeffreys/Sheldon moved and seconded the resolution providing for the issuance and sale of the Be8fair Wastewater and Water Reclamation Revenue Bond not to exceed $1,200,000.00. Motion carried unanimously. N-aye; S-aye; J-aye Cmmr. Jeffreys and Sheldon thanked Cmmr. NeaLheriin for his hand work on this. They said Chair Neather|in has done a great job and thanked him for his leadership. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS July 7, 2015 PAGE 3 9. 9:30 a.m. Public Hearings and Items Set for a Certain Time— 9.1 Public Hearing Staff: Frank Pinter Public Hearing to consider the following budget transfers to the 2015 budget: (a) Current Expense — $1,200,000 to Fund #413-000000-100-000 Belfair Wastewater &Water Reclamation Project Fund (b) Current Expense - $1,700 to WSU Extension Office (c) Mental Health - $35,000 to Probation Services Cmmr. Jeffreys/Neatherlin moved and seconded the to approve the budget transfers to the 2015 budget: (a) Current Expense®$1,200,000 to Fund #413-000000-100-000 Belfair Wastewater&Water Reclamation Project Fund Motion carried. -aye® S-nay;J-aye Cmmr. Jeffreys/Sheldon moved and seconded the to approve the budget transfers to the 2015 budget: (b)Current Expense®$1,200,000 to Fund #413-000000-100-000 Belfair Wastewater&Water Reclamation Project Fund (c) Current Expense - $1,700 to WSU Extension Office Mental Health - $35,000 to Probation Services Motion carried unanimously. N-aye® S-aye; ]-aye Budget Order(Exhibit Q 10. Other Business (Department Heads and Elected Officials)— 10.1 Brian Matthews thanked everyone who helped with the pay by debit/credit system. The effort was led by Jennifer Beierle. He would also like to thank Lisa Frazier and the Treasurers' office, Erika Schwender and the Board of County Commissioners. 10.2 Justin Smith spoke about the WSU Master Gardner's Walk that will take place this weekend at Lake Limerick and said tickets are $12.00. 11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:55 a.m. BOARD OF MASON COUNTY COMMISSIONERS' PROCEE I July 7® 2015 PAGE BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON A _ v' Randy, eatherlin, Chair' E ATTEST: Tim Sheldon, Commissioner L � Cie kftheUBoard Terri Jeffre m issioner RESOLUTION NO. A RFROT I ITION of the Rnarct of Cnmmiccinnerc of Mason County. Washington, providing for the issuance and sale of a Belfair Wastewater and Water Reclamation revenue bond of the County in the principal amount of not to exceed $1,200,000, for the Belfair Wastewater and Water Reclamation Facilities project and providing the form and terms of the bond. WHEREAS, Mason County (the "County") is constructing a wastewater treatment and water reclamation facility in Belfair (the "Project") as approved by the Board of County Commissioners (the"Board"); and WHEREAS,in order to provide the funds for such Project,the Board adopted Resolution Nos. 45-I1 and 51-11 authorizing the issuance and sale of Limited Tax General Obligation Bonds, 2011 in the aggregate principal amount of$6,200,000 (the "2011 Bonds") to finance a portion of the Project; and WHEREAS, the County has certain outstanding State of Washington ("State") loans, including several through the State Department of Ecology ("DOE"); and WHEREAS, for the purpose of funding the payment of the Settlement Agreement and Mutual Releases approved by the Board on June 16, 2015, it is in the best interest of the County to issue a Belfair Wastewater and Water Reclamation revenue bond (the "Series A Bond") authorized herein; and WHEREAS, the Series A Bond will be purchased as an investment by the County's Current Expense General Fund with a lien of revenues of the County's Belfair Wastewater and Water Reclamation system (the "System") senior to the County's outstanding State and DOE loans; and WHEREAS, the County's investment policy allows the County or junior and special districts to invest in securities maturing within no more than five years, and any securities maturing in excess of three years must have the prior written approval of the County Treasurer; and WHEREAS, the Board acknowledges that the Series A Bond is expected to mature in five years and the County Treasurer will approve the investment of the Series A Bond prior to its issuance; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY AS FOLLOWS: 51455009.1 - 1 Section 1. Definitions. Capitalized terms used in this resolution shall have the meanings set forth herein. In addition,the following words shall have the following meanings: "Bond Fund"means that special fund of the County known as the Belfair Wastewater and P--�� P,-n5ivmt-nt Ftincl c-re by thiq resoluti n for the payment V--f --.— --.— - ---- -d --- -- payment of the principal of and interest on the Series A Bond. "Bond Registrar" means the Treasurer of the County or the person duly acting in that capacity. "County" means Mason County, Washington. "Dated Date" means the date the Series A Bond is purchased by the Current Expense General Fund. "Draw"means any incremental draw of principal on the Series A Bond. "Interest Rate"means 1.50%. "Maturity Date" means the date that is five years from the Dated Date of the Series A Bond. "Project" means funding the payment of the Settlement Agreement and Mutual Releases approved by the Board on June 16, 2015 for the wastewater treatment and water reclamation facilities in Belfair. "Project Fund" means the special fund designated by the Treasurer into which fund proceeds of Draws will be deposited for purpose of paying costs of the Project. "Purchaser"means the County's Current Expense General Fund. "Revenue" means revenue of the System, after payment of maintenance and operation expenses of the System. "Series A Bond" means the Mason County, Washington Belfair Wastewater and Water Reclamation Revenue Bond, 2015A, in the aggregate principal amount of not to exceed $1,200,000,which is authorized to be issued by this resolution. "System"means the County's Belfair Wastewater and Water Reclamation System. "Treasurer" means the elected Treasurer of the County or the person duly acting in that capacity. Section 2. Authorization and Description of the Series A Bond. The Series A Bond shall be issued in the principal amount of not to exceed $1,200,000; shall be dated as of the Dated Date, and shall mature on the Maturity Date. The Series A Bond shall be payable from the Revenue of the System, as described in Section 6 of this resolution. 51455009.1 - 2 - The Treasurer,upon request of the System,is authorized to make incremental draws upon the Series A Bond (the "Draws"), on any business day during the term of the Series A Bond for the purpose of providing the funds with which to pay the cost of paying all or a part of the Project. No Draw may exceed the total amount of the costs to be paid or reimbursed from such -nd Or _1 1_.E_r fUnd I— A. gifrA i fr� fly- Prriiclot F11 undw, and the proceeds GfL each TUrMV sh designated by the Treasurer and used to pay or reimburse those costs. Draws shall be recorded in such manner as the Treasurer determines is appropriate. In the aggregate, the Draws shall be limited to the total authorized principal amount of the Series A Bond. Principal repaid may not be reborrowed. Each Draw on the Series A Bond made from the Dated Date, shall bear interest at the Interest Rate, which shall accrue from the date of that Draw. Interest on the Series A Bond shall be payable semiannually on each June I and December 1, commencing on December 1, 2015. Principal on the Series A Bond shall be payable on the Maturity Date. Interest shall be computed on the principal amount of each Draw outstanding on the basis of a 360-day year for the actual number of days the principal amount of the Draw is outstanding. Section 3. Prepayment. The County reserves the right and option to prepay and redeem any or all of the outstanding principal on the Series A Bond prior to the Maturity Date, at par plus accrued interest on the principal portion to be redeemed to the date fixed for prepayment, whenever there shall be sufficient money in the Bond Fund. No notice of prepayment is required. Interest on the principal portion of the Series A Bond so prepaid shall cease to accrue on the date of such prepayment. Section 4. Appointment of Bond Registrar; Registration and Transfer of the Series A Bond. The Treasurer is appointed to act as Bond Registrar for the Series A Bond. The Series A Bond shall be purchased only in registered form as to both principal and interest and shall be recorded on books or records maintained by the Bond Registrar (the "Bond Register"). The Bond Register shall contain the name and mailing address of the Registered Owner. The Series A Bond may not be assigned or transferred by the Registered Owner. When the Series A Bond has been paid in full, both principal and interest, it shall be surrendered by the Registered Owner to the Bond Registrar,who shall cancel such Series A Bond. The Bond Registrar shall keep, or cause to be kept, at her office, sufficient books for the registration of the Series A Bond. The Bond Registrar is authorized, on behalf of the County, to authenticate and deliver the Series A Bond in accordance with the provisions of the Series A Bond and this resolution, to serve as the County's paying agent for the Series A Bond and to carry out all of the Bond Registrar's powers and duties under this resolution. The Bond Registrar shall be responsible for the representations contained in the Bond Registrar's Certificate of Authentication on the Series A Bond. Section 5. Bond Fund; Payment of the Series A Bond. There shall be created in the office of the Treasurer a special fund to be called the Belfair Wastewater and Water Reclamation Revenue Bond Repayment Fund (the "Bond Fund"). The County irrevocably pledges to set aside and deposit in the Bond Fund, from Revenues of the System on deposit in the Belfair Wastewater and Water Reclamation Fund, amounts sufficient to repay on the Maturity Date or 51455009.1 3 prepayment date, the principal amount then maturing or subject to prepayment, plus the unpaid interest accrued thereon on the Series A Bond. Section 6. Pledge of Revenue and Lien Position. The Series A Bond is a limited ExMi=ficm rLAU--d-%h- fram the af tha qv,,ten,,- which is-, ple-doe-cl to the navnierit of the Series A Bond, and constitutes a lien and charge upon such Revenue equal to the County's 2011 Bonds and senior to the lien of the outstanding State and DOE loans. The Series A Bond is not a general obligation of the County. Section 7. Additional System Debt. The County reserves the right to issue additional revenue bonds, notes or warrants of the System senior or on a parity to the lien on the Revenues of the System pledged to the Series A Bond. The County may also issue additional revenue bonds, notes or warrants which are a charge upon the Revenues of the System junior or inferior to the payments required to be made therefrom into the Bond Fund created by this resolution. Section 8. Failure to Redeem the Series A Bond. If the Series A Bond is not redeemed when properly presented at its Maturity Date or on any date set for prepayment, the County shall be obligated to pay, solely out of the Revenue of the System, interest at the same rate provided in the Series A Bond from and after its maturity or prepayment date until both principal and interest is paid in full or until sufficient money for its payment in full is on deposit in the bond redemption fund, and the Series A Bond has been called for payment by giving notice of that call to the registered owner of the unpaid Series A Bond. Section 9. Form and Execution of the Series A Bond. The Series A Bond shall be signed by the Chair of the Board and Clerk of the Board, either or both of whose signatures may be manual or in facsimile, and the seal of the County or a facsimile reproduction thereof shall be impressed or printed thereon. Section 10. Covenants. The County covenants that as long as the Series A Bond is outstanding, that it will collect and/or raise rates and charges sufficient to repay the Series A Bond. Section 11. Purchase and Sale of the Series A Bond. The Board hereby determines that it is in the County's best interest to issue and sell the Series A Bond as described herein, payable solely from the Revenues of the System. The Board further determines that it is in the County's best interest to purchase the Series A Bond, under the terms and conditions described in this resolution, to be held as an investment of funds available, in excess of the System's current needs. Therefore, the Board authorizes and directs the proper County officials to do everything necessary for the prompt issuance of the Series A Bond and delivery thereof to the Current Expense General Fund (as Purchaser) and for the proper application and use of the proceeds of the sale by the System. Section 12. Effective Date. This Resolution shall be effective immediately after its adoption in the manner provided by law. 5145SO09.1 -4 Adopted by the Board of County Commissioners of Mason County, Washington at a regular meeting held on July 7,2015. MASON COUNTY, WASHINGTON BY /K x/ L Kandy Neatherlin,Chair By .-Z-= -S Tim Sheldon, Commissioner By -Lu—At,,� Terri Pfrgys, Commissioner ATTEST: CT ter- f the Board I, Elisabeth Frazier, Mason County Treasurer hereby approve the purchase of the above- referenced Series A B nd the pursuant to the County's investment policy. Elisabeth Frazier, Mason County Treasurer 51455009.1 - - CERTIFICATE I, the undersigned, Clerk of the Board of Commissioners of Mason County, Washington (herein called the "County") and keeper of the records of the 13oard of Commissioners of the County(herein called the "Board"),DO HEREBY CERTIFY: 1. That the attached Resolution is a true and correct copy of Resolution No. � of the County (herein called the "Resolution"), as finally passed at a regular meeting of the Board of the County held on the 7ch day of July,2015, and duly recorded in my office. 2. That said meeting was duly convened and held in all respects in accordance with law, and to the extent required by law, due and proper notice of such meeting was given; that a quorum of the Board was present throughout the meeting and a legally sufficient number of members of the Board voted in the proper manner for the passage of said Resolution; that all other requirements and proceedings incident to the proper adoption or passage of said Resolution have been duly fulfilled, carried out and otherwise observed, and that I am authorized to execute this certificate. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the County this IT_day of July,2015. Clerk of the Board 51455009.1 -6 - RESOLUTION N0. DISTRIBUTION OF PUD EXCISE TAX WHEREAS, the P.U.D. Excise Tax Monies which have accrued to the credit of Mason County have now been received in the total amount of$674,641.96. WHEREAS, under Chapter 278, Session Laws of 1957, provision has been made for the distribution of said funds (RCW 54.28.090); NOW, THEREFORE BE IT HEREBY RESOLVED by the Board of Mason County Commissioners that the following distribution of P.U.D. Excise Tax be made as follows: RECEIPTS P.U.D. NUMBER 1 .................$ 58,386.84 P.U.D. NUMBER 3 ...................$616,255.12 DISTRIBUTION City of Shelton..........................$77,783.02 Computed as 3/4 of 1% of Gross Revenue from sales of electricity in the City of Shelton Current Expense Fund...............$596,858.94 BE IT FURTHER RESOLVED that the Treasurer of Mason County is hereby directed to make the distribution as herein set forth. DATED this 7t'day of July, 2015. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Juf Almanzor, Clerk of the Board ari Neatherlin, Chair APPROVED AS TO FORM: Tim Sheldon, Commissioner Tim White ead Chief Deputy Prosecuting Attorney ti C: Clerk of the Board Terri Jeffreys, C&M�4siof r City Clerk Treasurer J Aresol ute\2015\pudtax CRIER 2015 Budget IN THE MATTER OF; BUDGET TRANSFERS JO1"ICE F HEARING RESOLUTION NO, 9-15 GATED AND PASSED: June 23, 2015 FOR BUDGET TRANSFERS OF: WHEREAS, a notice was published and a public hearing was held in accordance with RCW 36.40.100 and RCW 36.40.195 and with Resolution No. 29-15 (see Attachment S. which is incorporated as part of this order). THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNT` , hereby approves the budget'transfer to the 2015 Budget as follows: (a) Current Expense — $1,200,000 to Fund 4 3-00 000-100-000 Belfair Wastewater eater Reclamation Project_Fund Andy Neatherlin Tim Sheldon Terri iWfre��1 Chair Commissioner Commissioner ARID THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY also approves the following budget transfers to the 2015 Budget: (b) Current Expense r$1,700 to WSU Extension Office (c) dental Health® 3570 0 to Probation Services andy Neatherlin Tim Sheldon Terri Jeffrey (", Chair Commissioner Commissioner BE IT FURTHER RESOLVED that these Budget Transfers will be expended and recorded in the 2015 budget as listed in Attachment A which is also incorporated as part of this order. PASSED in open session this 7`h day of July 2015, ATTEST: APPROVED_ AS TO FORM: Julf Almanzor, Clerk of the Board Tim Whitehead, Chief Deputy Prosecuting Attorney C' Auditor Financial Senfices Treasurer Utilities Probation Services wSU Extension J:ARESOL.UTIONS&ORDINANCES\RESOLUTIONS=ORDINANCES lit/ord Files\2015113r,dget Oiderfor iuly 7.doc Attachment A Budget Transfers: Resources: FUND#413- 100 - 000 Current Expense 509.90.500000.0000.00 Ending Fund Balance $1,201,700 Uses: FUND #413- 100 - 000 Belfair Wastewater& Water Reclamation 536.84.541040.0000.00 Professional Services $1,200,000 FUND #001-170-220 WSU Extension Office 523.31.510054.0000.00 ER&R $1,700 Resources FUND # 164- 100 - 000 Mental Health Tax 564.1 U41 010.0000.00 Contracts $35,000 Uses: FUND#001-170-220 Probation Services 523.31.510054.0000.00 Volunteer Coordinator $35,000 RESOLUTION NO, 29-15 2015 BUDGET Attachment B BUDGET TRANISFER-NOTICE OF HEARING VfflEREAS, by reason of conditions which could not be reasonably foreseen at the time or" making the budget for the year 2015, it is necessary to make provision for Budget Transfers to the budget as required by P.CW 36.40.100, and RCW 36.40.195 for the following: Current Expense— (a) $1,200,000 budget transfer from Current Expense Fund Ending fund balance/Non- Departmental to Fund #413-000000-100-000 Belfair Wastewater& lhrater Reclamation Project Fund (b) $1,700 from Current Expense Fund Ending fund balance/Non-Departmental to #001-000000-010-.96`0-553-60-545-951 WSU Extension Office for ER&R 0Op r (c) $35,000 from Mental Health #164-000000-000 to #001-000000-170-220-523-31-510-054 for the Volunteer Coordinator position in Probation Services THEREFORE, BE IT RESOLVED BY TIIE Board of mason County Commissioners: That the 7`h day of July, 2015 at the hour of 9:30 a.m in the Mason County Commissioners Chambers in Courthouse Building I, 411 North Fifth Street, Shelton, Washington, is hereby fixed as the time and place for a public hearing upon the matter of Budget Transfers to the 2015 Budget as follows: (a) Current Expense —$1,200,000 to Fund 4#413-000000-100-000 %y'j;v%A li f ;.1161 AIA--1 -i' / - Nay Ra'6y Neatherlin Tim Sheldon Terri Jeffi"� s Chair Commissioner CommissY0ne`r BE IT FURTHER RESOLVED that the following Budget Transfers to the 2015 Budget will also be considered at the public hearing scheduled on July 7, 2015 at 9:30 a.m.: (b) Current Expense -$1,700 to WSU Extension Office (c) Mental Health -$35,000 to Probation Services Randy Neatherlin Tim Sheldon Terri JeftYQs Chair Commissioner Commissione- The Clerk of the Board is hereby authorized, empowered, and directed to cause notice of such hearing to be published as provided by law. DATED this 23rd day of June, 2015. ATTEST: APPROVED AS TO FORM: v' r � Julie Almanzor, Clerk of the Board Tim W Hite head, C-i1i f Deputy Prosecuting Attorney C: Auditor Financial Services Treasurer Publish 2x 6/25 & 7/2— bill to Commissioners, 411 North 4th Street, Shelton 6/25/2015