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Home My WebLink About2015/05/12 - Regular� BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS May 12, 2015 1. Ca|| toOrder—The Chairperson called the regular meeting to order at9:O2 a.m. 2. Pledge of Allegiance— Deborah Reis led the flag salute. 1 Roll Call — Present: Commissioner District 1 - Randy Neather|in; Commissioner District 2 —Tim Sheldon; Commissioner District 3—Terri Jeffreys. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Nancy Johnson and Heidi McCutcheon submitted applications for the Lodging Tax Advisory Committee. 4.1.2 The Department of Commerce sent letter asking for an Associate Development Organization designation. 4.1.3 The Department of Natural Resources sent County Income Report and revenue tables. 4.1A The Liquor Control Board sent a liquor license application for Assumption and a special occasion license for HarstineIsland Community Club. 4.2 Board of Equalization recognition. Bill Kenny introduced Bob McKibben, Chair uf the Board of Equalization. Mr. McKibben read commendation letter recognizing B(]EC|erk Becky Rogers. The Commissioners thanked Becky for her service to the Mason County and BOE. 4.3 News Release - Commissioner Jeffreys read the News Release regarding Pacific Mountain VVorksfnnsa Development Board of Directors Recruitment. Cmmr. Sheldon confirmed the groups that are eligible toapply. Cmmr. Jeffreys suggests everyone look on the website for complete details. 5. Open Forum for Citizen Input—There was no citizen input. 6. AdoptionofAgenda - Cmmmmr. She)don/Jeffreys moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye;J-aye. 7. Approval ofMinutes — May 4 briefing minutes and April 28 & May 5, 2015 regular meeting minutes. Cmmmmr.Jeffreys/Sheldon mmoved and seconded to approve May4, 2015 briefing minutes and ApriU28&May 5 regular meeting minutes. Motion carried unanimously. N-aye; S- aye;J-aye. 8. Approval nf Action Agenda: 8.1 Approval of the resolution amending Resolution 87-05 for the update of Mason County Emergency Evacuation Procedures (Downtown Campus) April 23, 2015edition. Resolution 21-15 (Exhibit A) 8.2 Approval for an extension of the Park Host Agreement with Heather and Bernie Games to serve as Park Hosts at Truman Glick Park until December 31, 2018. 8.3 Approval of the Veterans Assistance Fund applications for Utilities $678.39 as recommended bv the Veterans Service Office. 8,4 Approval to authorize ER&R to declare surplus of certain County owned vehicles and authorize sale of these vehicles at the Washington State Surplus Sales. 8.5 Approval of the resolution to set @ hearing date with the Hearings Examiner for June 10/ 2015 at 1:00 p.m. to consider public comment On the petition for vacation of portion of Fir Street BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS May 12, 2015 - PAGE 2 and portion of an alley and Hood Canal Land &Improvement Company's plan for Union in Mason County, Washington. Resolution 22-15 (Exhibit B) Cmmr.Jeffreys/Sheldon moved and seconded to approve action items 8.1 through 8.5. Motion carried unanimously. N-aye; S-aye;J-aye. 9. 9:30 a.m. Public Hearings and Items Set for a Certain Time—There were no public hearings. 10. Other Business (Department Heads and Elected Officials) —There was no other business. 11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:41 a.m. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON X Z�4 Randy Neatherlin, Chair .ATTEST: Tim Sheldon, Commissioner CLJrk of the Board Terri Jeffreys, issi t er Exhibit A RESOLUTION NO. �� ' ✓ AMENDING RESOLUTION 87-05,REVISING MASON COUNTY EMERGENCY EVACUATION PROCEDURES WHEREAS, Mason County has recommended the Shelton Civic Center, Memorial Hall and the Evergreen Elementary School as assembly areas for Mason County employees in the event a Mason County downtown campus buildings need to be evacuated; WHEREAS, persons maybe injured and property may be damaged unless standard procedures for response to an emergency evacuation are established; WHEREAS,the Courthouse Security Committee reviewed the Emergency Evacuation Procedures and made recommendations and corrections to the Procedures; NOW,THEREFORE, BE IT RESOLVED by the Board of Mason County Commissioners to adopt the April 23, 2015 Mason County Emergency Evacuation Procedures(Downtown Campus) as outlined in Exhibit A. Adopted this 12"' day of May, 2015 BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: Ran Neatherlin, Chairperson Julie Almanzor,Clerk of the Board TentinTerys, C i ioner APPROVED AS TO FORM: Tim Sheldon,Sheldon, Commissioner Tim Whitehead, Chief Deputy Prosecuting Attorney Exhibit A 19' 'i J ar. 7 AU Mason County Emergency Evacuation Procedures (Downtown Campus) Created April 23,2015 MASON COUNTY EMERGENCY EVACUATION PROCEDURES The purpose of these procedures is to provide information necessary for the emergency notification and evacuation of downtown campus Mason County employees during an emergency. From time to time, it is necessary that we evacuate downtown campus county government buildings for any number of emergency reasons: fire, earthquake, hazardous material spills/leaks,terrorist threat/workplace violence(active shooter,hostage situation, and bomb threats), etc. In recent years, bomb threats have become a method by many individuals to harass or devastate both private industry and government agencies. No bomb threat should be overlooked or simply dismissed as a crank call. Each threat shall be treated as a valid threat to the safety of the people in the downtown ca pus® All Mason County departments are responsible for planning/training/exercising evacuation plans of their respective building/facility/work areas. The County Division of Emergency Management(DEM) can assist in developing your evacuation plan. The overall effort will be accomplished under the auspices of the County Safety Committee in order that evacuation assembly areas are coordinated among other county departments. ACTIONS TO BE TAKEN WHEN A BOMB THREAT IS RECEIVER! 1. remain Calm 2. If possible,keep the caller talking. Use the attached "Bomb Threat"checklist (Enclosure IV). Fill-in as much information as possible while receiving the call. Add relevant information later as you remember it. Clive the document to a City of Shelton Police Department or Sheriff's Office representative and remain available for debriefing. 3. Call or direct someone to call MACECOM (Dispatch) at 9-1-1 to notify them of the threat. 4. MACECOM(Dispatch) will notify the City of Shelton Police Department (Incident Commander), Mason County Sheriff's Office, Central Mason Fire District#5, County Division of Emergency Management(DEM),County Public Works Department, and the Board of County Commissioners (BOCC). 5. Following consultations with the BOCC,law enforcement and fire safety authorities the Incident Commander will request Emergency Management to initiate the County Alert Notification System to all separate County buildings and departments regarding any decision to evacuate and/or close offices (See Enclosure I and 11). Once the Mason County Building#1 telephone receptionist is notified they will notify the following county Offices within the building: Commissioners Office ext 419 Assessor ext 492 Auditor ext 468 ® Duman Resources ext 268 ® Support Services ext 419 ® Treasurer ext 475 DEM will follow up the telephone alert notifications by sending a county wide e- mail message reference the evacuation. 6. Each elected official/appointed department head or their designated alternate representative is responsible for the orderly evacuation of their respective work areas including selecting the assemble area location to be used. 7. When requested by the Incident Commander(IC), the City of Shelton Public Works Department (with support from the County Public Works Department)will provide sufficient barricades and barrier ribbon to prevent motor vehicle and pedestrian traffic from entering the effected area(s). 8. The above procedures(minus paragraph 2 above)will be used during other emergency events (hostage situation, active shooter, earthquake, fire, etc.) affecting any county building/facility. EVACUATION Upon the receipt of a bomb threat to a specific building, the building will become a crime scene and be evacuated until Law Enforcement deems it safe for re-entry. Other emergencies requiring evacuations will be conducted under the direction of the elected official, department head or Fire Official. After being told to evacuate a building: 1. All employees and visitors will safely evacuate the effected building(s)to the instructed assemble area. 2. If time permits: a. Turn off power to all machines (computers,printers, etc.). b. Leave open doors to lessen damage in the event of a blast. Close doors in the event of fire. c. Take your outer gannents (coats,jackets, sweaters, etc.) and personal belongings (purses,backpacks, briefcases, etc.). Plan to not re-enter the building. d. Do not touch or examine any unusual or suspicious packages,bags, or other items. finimediately report anything strange to your supervisor. e. Designated individuals in effected buildings, when safe to do so, will post signage on their respective building entrances indicating"Building Closed Due to Evacuation" (Enclosure III). 3. All persons are to walk calmly to the nearest stair exits. Do not use the elevators. Elevators are to be used for persons in wheel chairs or others having difficulty using the stairs. 4. Employees working in the County Downtown Campus will leave their building and proceed to one of the County's designated assembly areas, as directed by their supervisor or his/her designated alternate representative. Recommended assembly areas are located at: City of Shelton Civic Center, 525 W. Cota Street, Shelton ® Memorial Hall, 210 Franklin Street, Shelton Evergreen Elementary School, 900 Vest Franklin Street, Shelton 5. Once at the assemble area employees will report to their supervisor or his/her designated alternate representative and wait for furrier instructions. Supervisors will furnish a"roll call"sheet for accountability to their department liaison at Mason County Sheriff's Office. 6. In accordance with the Mason County Continuity of Government plan the County Commissioners will evacuate their building immediately. 7. During an evacuation,DO NOT attempt to move your car(especially if it is parked in a county government parking lot)unless instructed to do so. The streets around the Downtown Campus will need to be kept open for first responder vehicles (fire engines, ambulances, etc.) and to assure personnel accountability. 8. The County Sheriff's Office will evacuate the County Jail if it is detennined to be necessary. 9. For a bomb threat each department will designate one individual to assist the search team in answering questions and providing other relevant information regarding immediate work areas. The designee will go to the Mason County Sheriff s Office and remain available until relieved by the Incident Commander. 10. After the building has been cleared of the emergency situation, county employees will be advised as to when they may re-enter the building or retrieve their vehicles to depart the area. 11. In the event you were away from the Downtown Campus when your building was evacuated and upon returning there are barricades up and streets have been blocked off, do not enter the barricaded area. Employees shall report to one of the designated assembly areas for employee accountability and to receive further instructions. 11 If the building remains closed for the remainder of the work day each elected official/appointed department head or their designated alternate representative will determine employee release from duty. 13. If the emergency event causes a county building/facility to be closed for an extended period of time the affected department(s) will activate their Continuity of Operations Plan(COOP). RESPONSE Mason County and City of Shelton responsibilities during an evacuation:. 1. The Shelton Police Department is the lead response agency(Incident Command) for emergency situations affecting any of the buildings in the County Downtown Campus. The County Sheriff's Office is responsible for emergency situations in the County Jail or other county buildings/facilities outside the city limits. 2. The Shelton Police Department and the County Sheriff s Office are responsible for coordinating bomb identification/removal with the Washington State Patrol or other Explosive Ordinance Disposal (EOD)teams. 3. Central Mason Fire& EMS is responsible for conducting fire suppression and rescue operations for the County Downtown Campus. 4. Mason County Transportation Authority(MTA)will be responsible for providing buses to evacuate county employees from evacuation assembly areas to designated"safe facilities"during emergency situations. "Safe Facilities"include other county buildings that are not within the containment areas. 5. The County Division of Emergency Management(DEM) will activate the County Alert Notification System and will prepare for the activation of the County Emergency Operations Center(EOC). The EOC is located in the Public Works building, 100 W. Public Works Drive, Shelton. 6. Should the County EOC be activated, designated department point-of-contact's (primary or alternate) should report to the EOC to represent their respective department and to answer queries that are called in. 7. All media inquiries will be coordinated through the Incident Commander and the assigned County Public Information Officer(PIO). ENCLOSUREI County Alert Notification System CEIVER GETS CALL* SWITCHBOARD GETS CALL (Fill Out Form and Call 9-1-1) (Fill Out Fonrn and Call 9-1-1) MACECOM(9®Im1) * SHELTON POLICE DEPARTMENT * COUNTY SHERIFF'S OF'F'ICE * CENTRAL MASONF * COUNTY DEPARTMENT OF EMERGENCY MANAGEMENT(DEM) * COUNTY FACILITIES DEPARTMENT COUNTY DENT (Countywide Alert Notification System) COUNTY BUILDINGS/FACILITIES/ DEPARTMENTS (Department Alert System) *Thus may be any County employee ENCLOSURE II COUNTY EMERGENCY CONTACT LIST County Downtown Campus, Shelton Building#1 —411 N. 51h Street Assessor Auditor Risk Management Human Resources ext 492 ext 468 ext 422 1 ext 268 Treasurer Support Services Commissioners Office ext 475 ext 419 ext 419 Building#2—410 N. 4th Street [Rut lie Defense Administrator Ext 598 Building#3 - 426 W. Cedar Street Building Department Planning Department Coroner ext 352 ext 352 ext 752 Building#4—303 N. 41h Street WSU Extension ext 680 Building#5—521 W. Alder Street Information Services ext 558 Building#6—414 N. 5th Street Modular Courtroom ext 597 Building#7—521 N. 41h Street Prosecutor Family Support Division ext 417 ext 418 Building#8—415 N. 6th Street County Public Health Enviromiaental Health Family&Community Health ext 400 ext 400 ext 400 Building#8—615 W. Alder Street rex enile Probatian Services 337 COUNTY EMERGENCY CONTACT LIST County Downtown Campus,Shelton Building#9—423 N. 5th Street [Boa19 rd of Equalization Facilities & Grounds ext 540 Courthouse—419 M 4th Street Civil Services County Clerk District Court Superior Court ext 422 ext 246 ext 278 or ext 339 ext 348 or ext 206 Juvenile Detention Center—317 N. 5th Street, ext 739 County Jail—411 N. 4th Street, ext 372 County Sheriffs Office—322 N. 3'_d Street, ext 313 Other County Buildings/F'aeilities County Public Works Facility— 100 W. Public Works Drive, Shelton County Public Works Utilities/Waste Division of Emergency Management Management(DE ) ext 450 ext 207 360-427-7535 County Emergency ER& R Operations Center(EOC) ext 811 ext 384 Parks and Trails—East 2100 Johns Prairie Road, ext 669 Central Mason County Fire&EMS— 110 W. Franklin Street, 360-426-3348 City of Shelton Civic Center—525 W. Cota Street, 360-426-4491 Police Department—525 W. Cota Street, 360-426-4441 City Public Works—525 W. Cota Street, 360-426-9731 LU O F- Z O t� ENCLOSURE IV BOMB THREAT CHECKLIST Department of the Treasury El Shared ❑Whispered BurenofAkahai,Tobacco drFutaras BOM THREAT CHEC%LST ❑Ram ❑Clearing Throat L Wbm is tke bomb going to explode? ❑Deep Bteatbug ❑t:raclimgvoice L Wbere is the bomb right now? ❑Disguised ❑Accent 3_ What does the bomb look ice? ❑Familiar(Ij>binr a jaaritiar,who afad it sound L What kind of bomb is it? me?) 5- What wJ2 cause tke baab to etplade? BACKGROUND SOUNDS: d. Did you place the iamb? ®Street miles ❑Factory machia y 7. Why? ❑Voices ❑Cracktry L What is address? ❑Animal Beim ❑Clear 9_ What is your aam? ❑PA System ❑Static EXACT WORDING OFSOME THREAT: ❑music ❑House raises ❑Long distance ❑Local ❑]Iota ❑Office auckinery ❑Bootk ❑Other(Ptmrr ') B010 THREAT LANGUAGE: Set of caller: Race: ❑Well spoken(edacatk a) ❑Incoherent h ❑Fad ❑Message readby threat maker Tdephoae number at atdch cal is received: ❑Taped ❑Irrational Time call received: REarARKS- bate call receive& CALLER'S VOICE Yam acme: ❑Calm ❑Yawl Yam pasitio>= ❑Soft ❑A007 ❑Stattec ❑Land Yam hkplwae number_ ❑Excited ❑Lisp Date checklist completed_ ❑Laughter ❑Sim ❑Rasp ❑Crying ❑R2pd ❑Deep ❑Normal ❑Distinct ATFF1iti1Vawet1ATFFVW.1 Wish stmen6rmeQj&fl A7FF%111)Fmwe1tATFFTMf)(F97) Courthouse Security Committee Members 2015 Judge Amber Finlay Judge Toni Sheldon Judge Victoria Meadows Judge Daniel Goodell Court Commissioner Robert Sauerlender Harris Haertel Robyn Lockwood Patsy Robinson Clerk Clinger Brooks Chief Deputy Clerk Vicki Rodgers Prosecutor Michael Dorcy Chief Deputy Prosecutor Tim Whitehead Darci Ward Public Defender Susan Sergojan BOCC Randy Neatherlin BOCC 1 ei-ri Jefferys Juvenile Court Administrator James Madsen Sheriff Casey Salisbury Undersheriff Jim Barrett Chief Theresia Ehrich Chief Tom Haugen Lt. Cindy Kasten Sgt. Randy Newell Deputy Rubin Castillo Chief Darren Moody(Shelton PD) Lt. Les Watson(Shelton PD) John Keates Kelly Frazier Travis Owens Ross McDowell Henry Cervantes Diane Zoren Exhibit B RESOLUTION NO. ZZ VACATION FILE NO.391 NOTICE OF INTENT TO VACATE SETTING TIME AND PLACE FOR HEARING ON SAID VACATION RCW 36.87 IN THE MATTER OF THE VACATION OF A PORTION OF FIR STREET AND ALLEY, HOOD CANAL LAND& IMPROVEMENT COMPANY'S PLAN OF UNION CITY WHEREAS, NOTICE IS HEREBY GIVEN that Mason County Public Works Department is petitioning for the vacation of the following right of way: A portion of Fir Street, Union, WA, in Section 32, Township 22 North, Range 3 West,W.M., Mason County, WA described as follows: All that portion of the West 30 feet of Fir Street adjacent to Lots 15, 16 & 17 and the East 5 feet of the alley attached thereto, all in Block 21, Hood Canal Land and Improvement Company's Plan of Union City, Volume 1 of Plats, pages 8 and 9, records of Mason County,Washington. WHEREAS, the Board of Mason County Commissioners did set a date for public hearing on the matter before the Hearing Examiner on the matter and directed Public Works to prepare notice thereof for posting and publication. NOW THEREFORE, BE IT RESOLVED that said hearing has been set for Tuesday, June 10, 2015 at 1:00 p.m. in the Commission Chambers, Mason County Courthouse Building I, 411 North Fifth Street, Shelton, Washington, at which time and place any taxpayer may appear to hear the County Engineer's report, and be heard either for or against the vacation of said portion of Fir Street and alley. DATED this ' day of ,2015. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON A T: Julie Ahianzor, Clerk of the Board Ran4 Neatherlin, Ch it APPROVED AS TO FORM: Tim Sheldon, Commissioner Deputy Prosecuting Att rney i Assessor Auditor Terri Jeffreys, 66Wnisfioner County Engineer Petitioner Post no later than 5/20/15(20 days prior to hearing at each terminus of the county road or portion thereof proposed to be vacated or abandoned.) Vacation File No. 391 JOURNAL—Publish 2t: 5/28/15&6104/15 (Bill Public Works) ROAD VACATION #391 FIFTH STREET, HOOD CANAL LAND & IMPROVEMENT COMPANY'S PLAN OF UNION CITY EXHIBIT MAP -' , VACATION AREA E CyAy3�d c Y L N �. w ,.) 1 _0 J- amyl ALLIAA_C v ' CD Y�. ■■ram �� I' ru ` IN 'L I�'�tt,� .�1 R� asp �' E PAIN SGs , -71r1 r� _ E YAIN STr -, ,a:..1 a""W-:Q ir1 - .~• .r S OSQiS KLS 3 m�i.., •:`v: •ir �� . 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