HomeMy WebLinkAbout2015/04/21 - Regular BOARD OF MASONCOUNTY COMMISSIONERS' C S
April 21, 215
1. Call to Order—The Chairperson called the regular meeting to order at 9:05 a.m.
2. Pledge of Allegiance—Wes Martin led the flag salute.
3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2—Tim
Sheldon via telephone; Commissioner District 3 —Terri Jeffreys.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Gary Gordon submitted an application for the Housing Authority Board,
4.1.2 B. Dean Byrd and Michael Foster submitted applications for the Civil Service Commission.
4.1.3 Sharon Hankinson submitted a letter of concern regarding raising the speed limit on Sand Hill
Road.
4.1.4 The Washington State County Road Administration Board sent a letter soliciting County
Engineer of the Year nominations.
4.1.5 Janet O'Connor submitted an application for the Solid Waste Advisory Committee.
4.1.6 The Washington State Liquor Control Board submitted a special occasion license application
for Colony Surf Club, a list of businesses with liquor licenses due to expire within 90 days and
notice that McGavick Nanstad Winery has discontinued sale and service of liquor.
4.2 Zena Edwards announced that Dr. Justin G. Smith has been selected as the new Director of WSU
Mason County Extension Office.
S. Open Forum for Citizen Input—
5A Steve Bloomfield thanked Patricia Grover, Grace Miller, Casey Bingham, Bonnie Cap, and
Becky Rogers for their work at the county.
5.2 Charles Orthmann, Shelton Poverty Advisory Team, presented a letter he drafted to Governor
Inslee regarding the Mason Transit rededication ceremony.
5.3 Wes Martin spoke to the lack of transparency on the negotiation of labor contracts. He believes
the public and the employees have the right to know how the process works.
5.4 Tom Davis also spoke to the labor contract transparency issue. Although he supports
transparency, he believes the public should not be privy to the negotiations. The public elects the
Commissioners to negotiate the contracts. Some things are best left out of the public view until
the negotiations are complete.
6. Adoption of Agenda - Cmmr. Jeffreys/Sheldon moved and seconded to adopt the agenda as
published. Motion carried unanimously. N-aye; S-aye; J-aye.
7. Approval of Minutes—Approval of the March 30, 2015 briefing minutes and April 7, 2015 regular
meeting minutes.
Cmmr. Sheldon/Jeffreys moved and seconded to approve the March 3 , 2015 briefing
minutes and April 7, 2015 regular meeting minutes® Motion carried unanimously. -aye;
S-aye; J-aye.
8. Approval of Action Agenda:
8.1 Approval for the Chair to sign certification of match forms for the Coulter Creek Park project
with the Washington State Recreation and Conservation Office (RCO).
8.2 Approval to set a public hearing for Tuesday, May 5th at 9:30 a.m. to consider approval of a
resolution to sell surplus property located at 420 E. Panorama Drive (parcel 32021-56-01032) for
$4,800.00.
8.3 Approval for the Chair to sign real estate listing forms for multiple listings.
8.4 Approval of Warrants:
BOARD OF MASONCOUNTY COMMISSIONERS' PROCEEDINGS
April 21, 2 15 - PAGE 2
Claims Clearing Fund Warrant#s 8021688-8021961 $1,342,956.81
Salary Clearing Fund Warrant#s 7000958-7000996 $ 839,613,63
Direct Deposit Fund Warrant#s 21321-21709 $ 566,706,87
For a total of $2,749,277.31
Claims Clearing YTD Total $11,049,358.73
Salary Clearing YTD Total $ 4,981,917.36
Direct Deposit YTD Total $ 4,719,127.92
8.5 Approval to reappoint Gary Miner to fill a 3-year term on the Mason County Board of
Equalization, which will end on May 31, 2018.
8.6 Approval of the Veterans Assistance Fund applications for: Food $300.00; Utilities $1,102.60
and Housing $1,400.00 for a total of$2802.60 as recommended by the Veterans Service
Office.
8.1 Approval to send the two draft Belfair Sewer Financial Plans to the State Auditors office for
review.
8.8 Approval of the resolution revising Resolution 59-14 establishing lane limits for traffic control
on Hliboki, Gosnel Creek, Eich Road (1), Eich and Carlson bridge and maximum load limits on
Rossmaier (40 tons) and Stretch Island bridge (28 tons). Resolution -15 (Exhibit )
8.9 Approval of the resolution to execute Road Project 2001, Homer Adams Road — Decker Creek
and authorizing the Chair to sign all pertinent documents and authorize the Public Works
County Engineer to advertise, set bid dates/times, and award contract. The contract will be
announced during a regular meeting of the Board. Resolution 1 - 5 (Exhibit )
8.10 Approval of the Interlocal Agreement between Mason County Public Works and Washington
State Department of Natural Resources (DNR). This agreement will allow Public Works to
provide maintenance, engineering and traffic count services, emergency assistance and
fabrication of signs and materials requested by Washington State DNR.
8.11 Approval for the Board to execute the Loan Amendment No. 2 to Grant/Loan
1-1200025/1-12S0025, Belfair Wastewater and Water Reclamation Facility"Get Connected-
Phase project"decreasing the original loan amount by $126,003.23 based on final eligible
costs for the project.
8.12 Approval of the resolution amending Resolution 08-95 increasing the hourly compensation for
Superior Court miscellaneous and domestic violence/anti-harassment/stalking court
Commissioners to $60.00 per hour. Their salary was set on January 24, 1995 at $50.00 per
hour. Resolution 18-15 (Exhibit C)
Item 8.7 removed for a separate vote.
Cmmr. Sheldon/Jeffreys moved and seconded to approve all items on the Action Agenda
with the exclusion of Item 8.7 which is removed for a separate vote. Motion carried
unanimously. -aye; -aye; J-aye®
Item 8.7 - Belfair Sewer Financial Plan
Questions:
Cmmr. Neatherlin stated a Belfair Sewer Financial Plan (Plan) has been drafted in answer to the State
Auditor Office (SAO) findings. Today is not an adoption of the plan but a decision on whether to
send it to the SAO for review. The difference in the two plans is that one has $1.5M that may come
in from the Capital Budget. He pointed out there is an exclusion from the Capital Facility Charge
(CFC) incentive for Phase 1 properties that are currently required to be hooked up, but are not
hooked up to the sewer.
Cmmr. Sheldon stated he does not have copy of 2nd Plan.
MASONBOARD OF COUNTY COMMISSIONERS' CE 5
Aril 21, 215 ® PAGE
Cmmr. Jeffreys clarified there is reference to the $1.5M currently in the Capital Budget under
"Options"so it's actually one document.
Cmmr. Sheldon noted the Capital Budget money is intended for debt service or rate relief; he doesn't
think the language that "it could be used for cash flow needs if allowed by legislature"should be
included.
Cmmr. Neatherlin pointed out that today is only the decision to send the Plan to the SAO. To put the
Plan into action, several steps would be needed, including a code change.
Cmmr. Sheldon understands there are four properties in Phase 1 not hooked up. He understands
that Cmmr. Neatherlin could not vote on this Plan unless this exclusion (Phase 1 properties currently
required but not hooked up to the sewer) Is In the Plan.
Connolly Watson asked if Phases 2,3, and 4 need to be completely hooked up to make everything
work.
Cmmr. Neatherlin stated the overall plan is that all Phases will be hooked up in next 10 years. This is
a financial plan.
Cmmr. Sheldon asked about the Internally Funded Bond (IFB) terms. Where does repayment come
from?
Cmmr. Neatherlin answered payment comes from the customers. To actually do the IFB, it would
take quite a bit of process. The spreadsheet outlines the repayment plan.
Cmmr. Sheldon asked if the repayment for the county hook up program is currently at 85%.
Frank Pinter answered the current delinquency rate is about 15%. There has been discussion to
develop a program to pursue the delinquencies. Under the Options section, it talks about
prepayment of the IF Bond in 2020 then the balance in 2026.
Tom Davis requested an overview of the plan.
Mr. Pinter stated the overall plan is to utilize an internally funded bond fund by using county invested
funds, purchase bonds and place proceeds in the Belfair Sewer Fund. Also go to DOE for grants
and/or forgivable loans. It's estimated to be about $10.5M to construct Phases 2, 3 and 4. Using
those funds will allow the ten year period for the customers to hook up to the sewer using an
incentive plan by reducing the CFC hook up. The Financial Plan needs an expanded base of
customers. The repayment money comes from the CFC charges and the monthly ERU rates in
addition to .09 and REET 2 funds.
Bob Harris wants to know why Tim Sheldon is pushing back so hard on a financial plan to stabilize
the Belfair Sewer.
Cmmr. Sheldon stated it sounds like I've got a used car for sale and need to buy it right away. He
wants more general public comment and he is concerned who will pay for growth in Belfair. He
asked why growth doesn't pay for growth in this Plan. The Plan assumes the county will put in the
sewer trunk lines, will developers be allowed to hook up to these tax funded extensions?
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
April 21, 2 - PAGE 4
Testimony
Tom Davis stated this takes a very bad plan and makes it as acceptable as possible. This is not the
best plan in the world but it's a pretty good plan. The purpose it to put this Plan in front of the SAO
and determine if it is workable and sustainable. Believes the Plan is innovative and is the only viable
plan on the table. There are two SAO findings that need to be addressed and to not send to the
State Auditor would be foolish.
Bob Harris stated growth will pay for growth and believes this Plan will do that. The citizens do not
want a county hand out. The Plan stabilizes the sewer system and does encourage development.
Developers need to know what the sewer rates will be and that they are stable. It is a conservative
plan, low pressure, low cost system. It is important to not wait around for a disaster.
Steve Bloomfield expressed Concern of the ie Coiltiiliied use of .09 money t0 fund this sewer system.
.09 is to be used for commercial development but does not believe it's for residential areas. He
wants to be sure the .09 money is directed in the right areas. He supports sending the Plan to the
SAO.
Cmmr. Neatherlin clarified that .09 Funds are currently being used for the Shelton Sewer system and
the SAO will be able to determine if this is a proper use of the .09 monies.
Cmmr. Sheldon pointed out the .09 funds for the Shelton Sewer is not for operations, it was for
construction of the extension to Johns Prairie (the UGA). He hasn't seen any engineering for Phase 2
for the low pressure system and how it will work. He believes the $1.5M in the Capital Budget will
stay in the budget. There is a mention of that in the Plan but not how it would change the numbers
on the spreadsheet. He is hopeful the state will make additional appropriations in future years, has a
continuing obligation for water quality. Hood Canal is a body of water that has statewide
significance. He is concerned there has been no public input. He would like to delay until we know if
we will get $1.5M and to hear from the citizens.
Cmmr. Jeffreys stated there will be an annual review process to see how the Plan is performing. The
Plan has built in flexibility. She thanked Cmmr. Neatherlin, Frank Pinter and the Belfair Sewer
Advisory Committee. We need to have a Plan to SAO to have finding lifted and to move forward.
She appreciates Cmmr. Sheldon's concern of public input, but wants to make sure the Plan will work
and then present to the citizens. The key components she likes is that it supports growth and
incentivizes growth. She believes that once the infrastructure is in place, growth will happen. There
will be an expansion of the property tax base and the county has to play a part in economic growth.
This Plan assumes DOE has grant money and she has fears about that. Concern the construction
costs could be higher than in the plan. She has studied the .09 and REET 2 monies and believes this
is an appropriate use. Residents are important to the businesses. In favor of moving this forward to
the SAO for comments and then take to the public for comment.
Cmmr. Neatherlin brought up that this Board didn't adopt the original plan. Previous Boards
accepted grants and supported the more expensive system. The SAO has been warning the county
this plan wasn't working. This Plan cleans up the mess from a previous Board.
Cmmr. Shelton stated the GMA forced the sewer upon the county. He is not interested in placing
blame on others and wants to solve a long term problem. This UGA is extremely large. He found
$15M in 2005 and another $1.5M in the Capital Budget. He wants to look for solutions that all can
buy in to. To be a leader everyone has to pay the bill just like everyone else. He is upset there is a
clause for those who haven't hooked up to the sewer. He stated it is time for Cmmr. Neatherlin to
hook up to the sewer in order to lead.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
April 21, 2015 - PAGE 5
Cmmr. Neatherlin stated he would love to hook up to the sewer once he can protect the community
from the damage of a previous Commission. He intends to hook up as soon as possible.
Cmmr. Jeffreys/Neatherlin moved &seconded to send the draft Belfair Sewer Financial
Plan to the State Auditor for review. Motion carried. N-aye; S-nay; J-aye.
10:15 a.m. Cmmr. Sheldon left the meeting.
9. Public Hearings and Items Set for a Certain Time—There were no public hearings scheduled.
10. Other Business (Department Heads and Elected Officials) —there was no other business.
11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 10:23 a.m.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Terri Jeffreys, Chair
` -T L -- -S
ATTEST: Tim Sheldon, Commissioner
i
k1t
40kkofthe Board Randy Neatherlin, lmfioner
RESOLUTION NO. &-15 Exhibit A
A RESOLUTION AMENDING RESOLUTION 59-14
BRIDGE LIMITS
WHEREAS,RCW 36.75.270 gives the Board of Mason County Commissioners the authority by resolution
to limit or prohibit classes or types of vehicles on any county bridge and may limit the weight of vehicles which may
travel thereon.
WHEREAS,Bridge Limit Resolution 59-14 was adopted October 28,2014 restricting load limits for the
2015 calendar year,unless the Board modifies or removes such restrictions;
WHEREAS,In compliance with the requirements of the Federal Highway Administration's National
Bridge Inspection Standards(NBIS)for specialized haul vehicle regulations,updated bridge load rating have been
completed as required;and
WHEREAS,updated load ratings have determined that two(2)of Mason County's sixty-four(64)bridges
need to be added and posted with a maximum load limits,and
I
WHEREAS,the five(5)of Mason County's Sixty-four(64)bridges shall continue to be posted as one
lane,along with the one(1)bridge with structural deterioration that requires the two lane bridge to be reduced to one
(1)lane with traffic lights for traffic control.
NOW,THEREFORE,BE IT RESOLVED,that these restrictions be posted,as listed below,for the 2015
calendar year,unless the Board shall modify or remove such restrictions based upon the recommendation of the
County Engineer.
Max No.of Maximum
Bridge No. Bridle Name Load Limit Lanes Speed Limit
I
008000059 Rossmaier Bridge 40 Tons 2 -----
W Deckerville Rd
645000015 Stretch Island Bridge 28 Tons 2 -----
E Eckert Rd
102900035 Hliboki Bridge ---- 1 ----
Bulb Farm Rd.
1051000.23 Gosnel Creek Bridge ----- 1 ---
Bolling Road
110700015 Eich Road(1)Bridge ---- 1 ----
Eich Road
110700026 Eich Bridge — 1 -----
Eich Road
016500405 Carlson Bridge --- 1 -----
Beeville Road
416400176 Hunter Creek Bridge Reduced to one(1) 1 20
Skokomish Valley Road lane bridge
NOW,THEREFORE,BE IT FURTHER RESOLVED,that the County Engineer shall post the said
bridges as set forth herein. Violation of these limits shall constitute a misdemeanor in accordance with RCW
36,75,270.
DATED this day of t1, 2015.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
RAA DY NEATHERLIM,Chair
ATTEST:
TERRI JEF S,Te Chair
JULfftLMANZO
Clerk of the Board w_ �S p
APPROVED AS TO FORM: TIM SHELDON Commissioner
TIM WHITEHEAD,
Ch.Deputy Prosecuting Attorney
cc: Public Works
Sheriff
Prosecutor
Publ.:I Time: 4 9 15(Bill:Mason County Dept.of Public Works)
Exhibit B
MASON COUNTY
COMMISSIONERS RESOLUTION NO:
COUNTY ROAD PROJECT NO. 2001
WHEREAS,on Mason County Road No.00610,known locally as the Homer Adams Road
and more specifically located in See. 17,18,T.20 N,R.6 W,WM,at approximately mile post 0.05 to
0.25;work defined as"construction'in the BARS Manual,Page II-63,et seq,is determined to be
necessary and proper; and,
WHEREAS,this project is identified on the officially adopted 2015 to 2020 Six Year
Transportation Improvement Program and as 04 on the officially adopted Annual Construction
Program.
THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
that it is their intention to:
Remove the existing Decker Creek culvert in poor condition with a larger culvert
that will also enable fish passage under the county roadway.
SAID WORK is to be performed by Contract and/or County Forces in accordance with Washington
State Standard Specifications for Road and Bridge Construction as adopted by Mason County
(RCW 36.77.020 and/or RCW 36.77.065 and WAC 136-18).
BE IT FURTHER RESOLVED that the described County Road Project is necessary and
proper,and the estimated costs of said project are herewith set out as follows:
Engineering: $50,000
Right of Way $15,000
Construction $ 250,000
The County Road project herein described in HEREBY DECLARED to be a public necessity,and
the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to report and proceed
thereon as by law,provided and in accordance with RCW 36.75.050,36.80.080 and 36.80.070.
ADOPTED this 215—`-day of April 2015.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
_ l
Randy Neatherlin,Chair
ATTEST:
SAAVILL�
Terri Jeffreys, ' e air
Julie Almanzor,Cl 1 f thevyand
Tim Sheldon,Commissioner
APPROVED AS TO FORM:
Tim Whitehead,
Deputy Prosecuting Attorney
cc: Co.Commissioners
Engineer
JOURNAL: Publ. It:
Exhibit C
RESOLUTION NO.
AMENDS RESOLUTION NO. 08-95
A RESOLUTION SETTING THE SALARY FOR COURT COMMISSIONERS
APPOINTED BY THE JUDGES OF SUPERIOR COURT
WHEREAS, RCW 2.24.030 designates that the Board of Mason County
Commissioners shall set the salary for the Court Commissioners appointed by the
judges of the Superior Court;
WHEREAS, the Board of Mason County Commissioners has determined that the
salary of$50.00 per hour as set by the Board in 1995 should be increased to $60.00
per hour;
NOW, THEREFORE, BE IT RESOLVED that the hourly salary for Mason County
Superior Court Commissioners, excluding any court commissioner position otherwise set
by contract, shall be increased from $50.00 per hour to $60.00 per hour effective May
1, 2015.
DATED this day of April, 2015.
ATTEST: BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
J. Aftnianzor, ClerV
q0the Board Randy eatherlin, Chair
::Ja S C-Rk4-,-
Tim Sheldon, Commissioner
APPROVED AS TO FORM:
Tim Whitehea Terri Jeffreys, k4missioner
Chief Deputy Prosecuting Attorney