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Home My WebLink About2015/01/20 - Regular ` BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS January 20^ 2015 1. Call to Order—The Chairperson called the regular meeting to order at 9:04 a.m. Z. Pledge of Allegiance— Steve Bloomfield led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neather|in; Commissioner District 2 —Tim Sheldon; Commissioner District 3—Terri Jeffreys. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Justin Ho|zgn)veaubnniUed a letter requesting street lights on two areas of Island Lake Drive. 4.1.2 Gertie Schreier submitted a letter ofconcern regarding the sewer charges in Lakeland Village. 4.2 Brian Matthews read the News Release: Re-Advertising for 2015-2016Transportation Improvement Program Citizens Advisory Panel (TIP-CAP). 4.3 Vicki Kirkpatrick read news Release regarding the Flu Season by Dr. Yu. "Cover your mouth when you cough, wash your hands, and stay home when you're sich". 5. Open Forum for Citizen Input— 5.1 Conley Watson asked about the November briefing when the topic was aquafers. He said we should start paying attention hoaquafecs. He reminded people to not dump their medications down the toilet nrdrain. Cmmr. Neathedin said it is important to not dump medications down the drains. Vicki Kirkpatrick said the pill disposal boxes are located at Fire district 2 in North End and in Shelton outside the Sheriffs office. 5.2 Steve Bloomfield spoke about a clerical error on a marijuana license application and said it was being held up due to a clerical error at the Liquor Control Board. He said he doesn't think that is fair. 6. Adopt|onofAganda - CmmmmcSheUdon/J moved and seconded to adopt the agenda as amended adding a discussion mf wastewater UmBelfair under item 10.1. Motion carried unanimously. N-aye; S-aye;J-aye. 7. Appnovo| ofMinutes -]enuary5, Z01Sbriefingminuteonnd]anunry6/ 2U15regu|armeet|ng minutes. Cmmnmr. Jeffteys/Sheldon moved and seconded to approve the January 5, 2015 briefing minutes and January 6, 2015 regular meeting minutes. Motion carried unanimously. N- aye; S-aye; Z-aye. 8. Approval of Action Agenda: 8.1 Approval to schedule a public hearing for February 10, 2015 at 9:30 a.m. to consider amendments to Title 17, adding new Chapter 17.90 Multi Family Housing Tax Incentive Program to the Mason County Zoning Code. 8.2 Approval ho set a public hearing on Tuesday February 10, 2015at9:3Ua.m. tu consider amending Resolution 58-13 increasing the amount awarded to eligible veterans to $800and the catastrophic award to $300 per calendar year from the Veterans Assistance Fund as recommended by the Veterans Advisory Board. 8.3 Approval of two resolutions closing all of California Cut Off Road, portion of California Road, and all oy Four Corners Road from 8:OOa.m. to6:U0p.m. on Saturday, January 31, 2O15 and one , BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS 3amua,ry 20, 2015 - PAGE 2 closing on March 7, 2O15 from 8:OOa.m. to6:O8p.m. during the test run and race day. Resolution 01-15 (Exhibit A) &Resolution 02-15 (Exhibit B) 8.4 Approval to update the signature sheet on the MACE[OM 2015-16 Operations Contract E1S- O32, hz include the 2015 Chair of the Board of Mason County Commissioners. 8.5 Approval of the resolution to accept the affidavit ofthe Mason County Treasurer and cancel the unoo||ectib|a personal property taxes. Resolution 03-ILS Attachment(Exhibit Q 8.8 Approval for the Board to sign the Acknowledgment of Receipt Vf the Treasurer's Refund Report to support the refunds made to taxpayers during the year 2014. 8.7 Approval ofWarrants: Claims Clearing Fund Warrant #s801745O-8017611 $395,406.89 8.8 Approval for the Board to authorize Public Works/Utilities and VVaahe Management to go through the required procurement process to select and enter into an agreement for ground water monitoring services at the Mason County Landfill and an agreement for the design of grinder pump for the North Bay lift station. 8.9 Approval to appoint James Neisnnith to represent Commissioner District 1, Neal Winders to represent Commissioner District 3, Mark Carlson to represent the City ofShelton UGA, Mike Oliver to represent Transit and Philip Wolff tn represent bicyc|c/pedestrian to the 2015-2016 Transportation Improvement Program Citizens Advisory Panel (TIP-CAP) and authorize Public Works to re-advertise for additional members. 8.10 Approval to authorize the Chair to sign the waiver ofpayback letter to County Road Administration Board for County Road Project 1564, North Island Drive (road realignment and culvert replacement project) RAP Project No. 23O7-01. Project iscanceled. 8.11 Approval for the Board to authorize the Director of Facilities to sign the Change Order Proposal #2 for $53,371.60 to the contract for the modification of the Direct Supervision Unit (DSU) and further authorize the Sheriffs Office to spend $17,785.45 out of Swift and Certain funding. These modifications are needed for construction of the video conferencing booths. 8.12 Approval of the Veterans Assistance Fund applications for: Food $450.U0; Utilities $926.73and Housing $1,597.00 fora total of$2,973.7] as recommended bv the Veterans Assistance Committee. Cmmmmr.2effreys/Sheldon moved and seconded to approve action items 8.1 though 8.12with the removal of items 8.6 and 8.11 for further discussion. Motion carried unanimously. N-aye; S-aye;3-aye C[Dnnr. Jeffreys commented on agenda item 8.1 and urges everyone to take e look at it because the wording may change. 8.6 Approval for the Board to sign the Acknowledgment of Receipt of the Treasurer's Refund Report to support the refunds made totaxpayers during the year 3U14. Tom Davis asked how qualifications are verified when people apply for these refunds. Treasurer Lisa Frazier said she will let the Assessor speak to those things. Melody Paterson said they get bank statements, income tax and screen applicants who have applied for the exemption. Torn Davis asked if the number of people who receive these refunds has increased. The Assessor said no and added it seems pretty steady. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS January 20' 2015 - PAGE 3 Cmmr. Sheldon asked what percentage of tax payers in Mason County would be eligible for these exemptions. The Assessor said it is |ovv and it is not easy to get on the program. It'sn very low percentage. Cmmr.Jeffreys/Sheldon moved and seconded to approve the Board to sign the Acknowledgment of Receipt of the Treasurer's Refund Report bmsupport the refunds made to taxpayers during the year 2014. Motion carried unanimously. Waye; S- aye;J-aye 8.11 Approval for the Board to authorize the Director of Facilities to sign the Change Order Proposal #2 for $53,371.60 to the contract for the modification of the Direct Supervision Unit (DSU) and further authorize the Sheriffs Office to spend $17,785.45 out of Swift and Certain funding. These modifications are needed for construction of the video cnn#erencing booths Bill Kenny gave the background information regarding this item. He said video cnnfenancing is used in many counties. He said this helps reduce transports and has benefits for staffing and safety issues. Cmmr. Sheldon confirmed this is the first change order and asked if the 53,000 is budgeted. Bill Kenny said no but it paid for by REET and REETfundy are likely to be higher this year. Cmmr. Sheldon explained for the public that Swift and Certain is program and not the time frame. UndersharUf Barnett asked the Board if they plan on doing a budget adjustment and said the Swift and Certain funds are already allocated. He added that he like a budget adjustment tobe done. Cmmr. Jeffreys asked why the doors have to be locked on the booths. Undensheriff Barrett said it's a safety concern. He commented that if they don't lock it, they don't control it. He added that it needs bo be effective and safe for everyone. Cmmr. Jeffreys said she has concerns with locking the attorney in with the inmate. Mr. Kenny said they have had long discussions with the Public Defenders and they do want to bein the booth with their clients. He added they will also have cameras for additional safety and they have discussed panic buttons in the booths aswell. Tom Davis said he assumed that the inmates were secured or bolted to a chair or bench. Undersheriff Barrett said in some instances they do secure them to the table orbench but not all cases. Cmmr. Discussion: Cmmr. Jeffreys is happy about this. Cmmr. Sheldon said they need to get the budgeting figured out. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS January 20, 2015 - PAGE 4 Cmmr. Neatherlin said he is in support of this. r® Sheldon/Jeffreys moved and seconded for the Board to authorize the Director of Facilities to sign the Change Order Proposal #2 for 3,371® to the contract for the modification of the Direct Supervision Unit(DSU) and further authorize the Sheriffs Office to spend $17,785.45 out of Swift and Certain funding. These modifications are needed for construction of the video conferencing oaths® Motion carried unanimously. N-aye® S-aye; 3-aye 9. 9:30 a.m. Public Hearings and Items Set for a Certain Time— 9.1 Public Hearing continued from 11/25/2014 to consider re-zone of Knoelke property. Allan Borden gave a recap of the previous hearings held on November 18 and 25, 2014. He said as agreed, Mr. Knoelke has surveyed and recorded an easement. Cmmr. Jeffreys said she appreciates Mr. Knoelke working with his neighbors. Cmmr. Jeffreys/Sheldon moved and seconded to approve the rezone of one parcel (26.80 ac) 22222-00-03060 from rural residential 20 zone to the rural residential 10 zone. Motion carried unanimously. N-aye® S-aye® J-aye 10. Other Business (Department Heads and Elected Officials)— 10.1 Discussion of the waste water facilities in Belfair. Cmmr. Sheldon wanted to take some time to share some things with the Board and the public regarding the Belfair Sewer. He said he spoke with Brian Matthews and is it feasible for others to hook up. He added the cheaper the cost to hook up the more people that would do it. He said there are great benefits to hooking up to the system. He said there are some essential facilities such as Belfair Elementary, North Mason high school and Hawkins Middle School. He added that currently they are not hooked up but there are possibilities. He said he would like Brian Matthews to take a look at this and come up with ideas. Cmmr. Neatherlin mentioned the high school and middle school are out of the UGA. He added that there are possibilities such as Mission Creek Corrections Center for Women and the Belfair State Park. Cmmr. Jeffreys said she has had discussions with School Board members and they seem very non- commital at this time although hopefully they could make it more affordable. Cmmr. Sheldon said they are not legally required to hood up but it is would be permissive. He stated it is worth discussing because they are in the construction and planning phase for a new high school. He said it would be good for everyone to meet and talk about the benefits. He said there is a reason the whole community needs to have this conversation. Cmmr. Sheldon mentioned this was put together for growth management as well as environmental reasons and better service. Cmmr. Neatherlin stated that maybe they should set up a briefing and invite others to attend and then possibly take it local for discussion. Cmmr. Jeffreys agrees. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS January 20, 2015 - PAGE 5 11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 10:23 a.m. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON X-11 Rand Neatherlin, Chair --C S ATTEST: Tim Sheldon, Commissioner � U r04 gn-�- A�L of the Board Terri Jeffreys,b4rhss#ner Exhibit A RESOLUTION NUIdIBER. COUNTY ROAD CLOSURE CALIFORNIA CUT OFF, CALIFORNIA ROAD AND FOUR CORNERS ROAD NOTICE IS HEREBY GIVEN that pursuant to RCN 47.48.020 California Cut Off Road (approx. MY 0.00 to MY 0.568, County Road No. 413 0), California Road(approx. MY 4.5 to MY 1.30, County Road No, 41`100) and Four Corners Road (approx. MY 0.00 to MY 3:275, County Road No. 40590) shall be closed to all through traffic on Saturday,parch 7, 201.5 from 8:00arra to 6.00pm. NOW THEREFORE,BE IT'RESOLVED,the Board of County Commissioners his declared the above described road closure a necessity for public safety during the Performance Lally event. THEREFORE, the County Engineer is hereby ordered and authorized to proceed as prescribed by lava. ADOPTED this 2 0 day of � 2015. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WAS TO " fi Randy Ne'atherlin, Cho r ATTEST. Terri Jeffreys, ha` Julie Almanzor Clerk of the Board PROVED AS TO FORM: -; Tim Sheldon, Commissioner Tim Whitehead, of Deputy Prosecuting Attorney cc; Commissioners Engineer JOURNAL: Publ, It.: 1/15/15 Gill Road Dept.) POST; At Least three(3��s prior to closure. Exhibit B RESOLUTION NUMBER COUNTY ROAD CLOSURE CALIFORNIA CUT OFF, CALIFORNIA ROAD AND FOUR CORNERS ROAD NOTICE IS HEREBY GIVEN that pursuant to RC 47,48.020, California Cut Off Road (approx. MY 0.00 to MY 0.568, County Road No. 41380), California Road(approx, MY 4,5 to MY 1.30, County Road No. 41100) and Four Corners Road (approx. MY 0:00 to MY 3.275, County Road No, 40590) shall be closed to all through traffic from 8:00am to 6:00pin on Saturday, January 3:)1, 2015 NOW THEREFORE,BE IT RESOLVED,the Board of County Commissioners has declared the above described road closure a necessity for public safety during a test run for the 1-ipcon-iing Performance Rally event scheduled for Saturday,March 7, 2015. THERE FORE, the County Engineer is hereby ordered and authorized to proceed as prescribed by law. ADOPTED this day of 2015 BOARD OF COUNTY COMMISSIONE RS MASON COUNTY, WASHINGTON Rand Ncathcrll�n" Chair ATTEST: Terri Jefft-ey�- s' air V\�' Julie vAlmanzor, Cleric of the Boar .............. APPROVED AS TO FORM: 5b-'14 Tim Sheldon, Commissioner .. ........ Tim Whitehead, Chief Deputy Prosecuting Attorney cc: Commissioners Engineer JOURNAL: Publ. It.: 1/22/15 (Bill Road Dept.) POST: At Least three (3) dns prior to closure. Exhibit C Resolution No, ro 2015 Uncollectible Personal Property Taxes Affidavit of Mason County Treasurer Elisabeth,(Lisa) Frazier WHEREAS,RCW 84.56.240 states in part that if the county treasurer is unable for the want of goods or chattels whereupon to levy,to collect by distress or otherwise,the taxes,or any part thereof, which may have been assessed upon the personal property of any person or corporation..,,.—,the treasurer shall file with the county legislative authority,on the first day of February fo[lowing,a list of such taxes, THEREFORE,pursuant to REW 84,56,240, 1 Elisabeth (Lisa)Frazier, Mason County Treasurer,and or my deputy entrusted with the collection of the taxes have made a diligent search and inquiry for goods and chattels wherewith to make such taxes,and was unable to make or collect the same as shown on attachment"A". NOW THEREFORE,the Mason County Board of County Commissioner's hereby accepts the affidavit of the Mason County Treasurer and hereby approves the cancellation of uncollectible personal property taxes as shown on attachment"A" Dated this day of January,2015, BOARD OF MASON COUNTY COMMISSIONERS ATTESTED TO: � Rand'Neatherlrn Chair Elisabeth (Lisa) Frazier, Mason County Treasurer Terri Jeffreys,VN air ESTED TO: / Tim Sheldon, Commissioner Julie Almanzor,Clerk of the Board' APf R 1l.ED-AS,.Q FORM: 'rim Whitehead,Chief Deputy Prosecuting Attorney 1 i 2016 UNCOLLECTIBLE PERSONAL PROPERTY TAXES AFFIDAVIT OF MASON COUNTY TREASURER ELISABETH (LISA) FRAZIER ATTACHMENT"A" PARCEL# NAME DESCRIPTION YEAR TAXES 10-02548 HAWi6ES ELECTRIC, INC Electrical Services 2011 $536,54 REASON Uncollectible Business closed in November 2010, Owner moved out of State.Treasurer's Office has exhausted all efforts to collect the personal property taxes. $536.54 30-05517 LEE G COLLINS 1970 Olympian 2008 $29.55 870 SE Cook Plant Farm Rd,Shelton WA Mobile Horne 2009 $21.34 REASON Uncollectible/MH destroyed 2010 $45,91 2011 $20.87 Destroyed property form filed with the Assessor's Office in 2012.Treasurer's Office has exhausted all efforts to collect the 2008 thru 2011 taxes. $117.67 30-06001 BETTY BULLARD 1999 Liberty 2011 $335.36 341 NE Beck Rd, Belfair WA Mobile Home 2012 $611.52 REASON Mobile home burned/owner deceased Betty Bullard is deceased and mobile home burned on November 14,2012.Daughter of Betty Filed a DP form with the Assessor's Office at which time the 2011 taxes were delinquent along with the pro-rated 2012 taxes, $947.18 10-06668 VERN'S RESTAURANT Eating&Drinking 2010 $941.02 109 S First St, Shelton WA 2011 $1,909.84 REASON Uncollectible 2012 $1,652.87 Owner's Filed Bankruptcy in 2011 and business is closed. Unable to collect the taxes. $4,403.73 30-08064 ROBERT E&DOROTHY D LONG 1959 Great Lakes 2011 $10.91 382 E Pinederosa, Union WA Mobile Home 2012 $11.52 REASON Uncollectible' Mobile home was moved off site illegally without a mobile home movement being filed, New location of mobile home is unknown. $22.43 30-04059 LYNNE M CHILDS 1989 Glenwood 2010 $20 2,04 Allynview Rec&MH Park Mobile Home 2009 $83.40 REASON Uncollectible Lynne Childs sold mobile home in 2D09 at which time mobile home was moved to Island County. There was no mobile home excise affidavit filed and no MH movement permit issued. Treasurer's office has exhausted all efforts to locate owner. $286,44 10-06537 MOVIE GALLERY#7169 Equipment Rental/ 2011 $63,118 Leasing Services REASON Uncollectible/Business closed Business closed on June 15,2010.Treasurer's office has exhausted all efforts locate owner of record, $63.18 Total Cancellation $6,376.17