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HomeMy WebLinkAbout2015/04/27 - Briefing BOARD OF MASON COUNT'COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North Sth Street,Shelton,WA April 27,2015 Monday,April 27,2015 9:00 A.M. Executive Session—RCW 42.30.110 (1)(i)Potential Litigation Commissioners Neatherlin,Jeffreys and Sheldon met in Executive Session with Tim Whitehead for potential litigation. Barbara Adkins and Bill Kenny were also in attendance. 9:35 A.M. Port of Shelton—John Dobson Commissioners Neatherlin,Jeffreys and Sheldon were in attendance. Dick Taylor,Port of Shelton Commissioner, stated they are requesting annexation for property at the Shelton Marina. There are 8.5 boathouses in the County;most are in the City of Shelton. The Port installed a work pier that was permitted in the City and was challenged by Mason County Community Development. They have to permit through two agencies for a permit,which increases cost. He stated traditionally the County has allowed the City to permit projects at Marina. The Port would like to annex this property into the City so they can deal with one jurisdiction. The Port is planning new commercial activities for shellfish and would Like to install a commercial pier for that. The Port is also involved in the clean up of Oakland Bay. Eagle Point is in the Shelton UGA and the Port will be requesting it be annexed into the City of Shelton. The Port would like to speed up the permit process for some projects at Sanderson Field. They suggested the Port hire a mutually agreeable consultant who would do the permitting,use the County's regulations and the Port would pay for it. The Port would like to have long term strategic planning and suggested the two Boards work together. John Dobson presented a map that marks the inner and outer harbor line and referred to it as being a"gray issue". Discussion of County Resolution 11-08 that changed the UGA line and referred to the county's master UGA map. John Dobson offered two methods for the County to make the requested changes. Plan A,the Commissioners,by motion,could change the UGA line to the outer harbor line and then the Port would have to go to City. Plan B,the Commissioners could do a single Comp Plan update in 2015 and then city would start their annexation process. Cmmr. Jeffreys stated she doesn't know if the UGA line is a gray issue because the resolution points to the map. Discussion of when the UGA line was changed and the intent of that change. Cinmr. Sheldon stated he doesn't want to make this a court issue. He would like to hear from the City. Cmmr.Neatherlin stated we need to find the legal way to do this. The revision shows it was changed to the property line. He too,wants to hear from the City. Mr.Dobson believes it is a County issue. Port of Shelton Commissioner Dick Taylor stated the County and Port could enter into a MOU allowing the City to be permitting agency for marina. Chief Deputy Prosecutor Tim Whitehead stated he doesn't think the County can do a MOU allowing for the outer harbor line to be the line. He is not aware of any authority for an agreement for permitting. Cmmr.Neatherlin stated if the Port can outsource for permitting,they would still follow county regulations and would still have fees to pay to the County. Mr. Dobson believes the County could adopt City regulations to apply to the marina. Cmmr. Jeffreys suggested pursuing a future land use amendment and change the code with the rationalization it would eventually be under City regulations. She asked staff the difference of City Code vs. County Code. Brandon Palmer,Port Planner, stated the County wants engineered stamped plans for boathouses, the City does not. Unknown if City exempts the boathouses. Discussion of a MOU that would adopt City Code and allow the City to permit and move forward with the annexation. Cmmr. Jeffreys spoke in favor of expanding the UGA. Brandon talked about County permitting process for the marina upgrades. He wants City permits to apply to all tenants, including those in county. Board of Mason County Commissioners' Briefing Meeting Minutes April 27,2015 Cmmr.Neatherlin pointed out that the County didn't do anything wrong, some of the boathouses are in the County and staff has to enforce County regulations. Brandon talked about the work raft that was constructed,which the Port sees as an accessory to permitted use. He compared it to bringing in a barge. He has met with DCD on how to keep the raft in place in the interim and the Port will need a County permit at a cost of$8,000 plus staff time and timeline is 4 months. Cminr. Jeffreys stated she is looking for common sense solution for this temporary pier that was permitted by the City but was moved. Barbara Adkins pointed out that exemptions would have to go thru Ecology. For Building Code, would need to make sure it's within our authority and would need to go through a code amendment process. It was agreed to have a meeting with the Port,City of Shelton and the County and have legal staff review the proposal in the meantime. The Board took a break at 10:30 a.m.to 10:40 a.m. n.nn n rT 10:40 a.m. Public Works-Brian Matthews&Melissa McFadden Utilities&Waste Management-Brian Matthews/Erika Schwender Commissioners Neatherlin, Jeffreys and Sheldon were in attendance ® SWAC appointments. Committee size is minimum of nine and maximum of 15. Discussion of allowing out-of-county residents to sit on this committee. Commissioners will do interviews. • Road Vacation No. 391 request to vacate west 30 feet of Fir Street,Union. Request to set a hearing before Hearings Examiner. Discussion of process staff follows to make recommendations. Cmmr. Jeffreys asked if land use maps are considered, she is concerned we are vacating our road grid system. Requested staff talk to our legal staff. A briefing will be scheduled to review the process. • No parking request in Beards Cove Community for Larson Boulevard and Larson Lake Road. There are currently derelict vehicles parked on right of way and staff has talked to Sheriffs office. Staff is recommending to not sign it as "no parking" and they can work with the Sheriffs office to impound the derelict vehicles. ® Hunter Creek Bridge project is moving forward and brief discussion of Stair Case Road project. ® TIGER grant was discussed. Cmmr. Sheldon left the briefing at 11:20 a.m. 10:4 5 ��.M.11:30 a.m.Department of Community Development—Barbara Adkins Commissioners Neatherlin and Jeffreys were in attendance. Cmmr. Sheldon was absent. ® Michael MacSems will place on the agenda an announcement for the Historic Preservation Commission's 10th anniversary. ® 2016 Comprehensive Plan Update-Public Participation Program, Scope of Work, and Periodic Checklist. Discussion of reviewing boundaries to expand economic development. A public hearing will be scheduled. ® Population projections were discussed. ® Cmmr.Jeffreys stated there needs to be a better process for the Comp Plan Update. Assuming Health will be doing the update for the Health&Human Services Chapter. ® The briefing will be continued to next Monday. ® Ok to set a public hearing on May 26 for motorized commercial outdoor recreation,amend Title 17. ® Commissioners asked staff to research if a rezone is required for a state park,including RV area. ® Cmmr. Jeffreys wants to hnow what permit activity is happening. She stressed that we want to be business friendly and she wants to know what is going on in Community Development and be able to reach out to new businesses and welcome them. ® Cmmr.Neatherlin talked about creating a"development district" and apply only required state regulations and keep it as simple as possible. a Port of Shelton request was discussed. Code change process which can take 2 to 3 months. Cmmr.Neatherlin questioned if it is legal for the County to waive permitting fees. The Port moved the work raft into the County and wants to be exempt from the shoreline permitting requirement. Cmmr.Neatherlin has talked to the City of Shelton and they had some issues with Board of Mason County Commissioners' Briefing Meeting Minutes April 27,2015 this project but didn't have the details. This will be discussed at the joint City/County/Port meeting. 11:2�r.12:30 p.m. Commissioner Discussion—as needed Commissioners Neatherlin and Jeffreys were in attendance. Commissioner Sheldon was absent. Cmmr.Neatherlin talked about hiring a grant writer. Cmmr. Jeffreys is open to the idea and would like other responsibilities to also be assigned to such a position. There is also the possibility of contracting for this service. • Lantern festival is being moved to October due to DNR regulations. BREAK 2:00 P.M. Public Health&Human Services—Vicki Kirkpatrick Commissioners Neatherlin,Jeffreys and Sheldon were in attendance • Amendment#2 to the Consolidated Contract will be placed on the agenda. • Reclassification of parts of two shellfish growing areas because they fail growing area criteria for Approved classification. The areas are Hood Canal 6(Great Bend)and Pickering Passage (McLane Cove)and the requirement for the formation of shellfish protection areas in response to the downgrade. Areas of North Bay are "concerned" and threatened with a downgrade in classification. A letter will be forthcoming from the State Department of Health. Debbie talked about the testing process. 2: 2:30 p.m. Closed Session—RCW 42.30.140 (4)Labor Discussion Commissioners Neatherlin, Jeffreys and Sheldon met in Closed Session for labor discussion with Bill Kenny and Frank Pinter from 2:30 p.m.to 2:50 p.m. 2:3norM.2:50 p.m. Support Services-Bill Kenny Commissioners Neatherlin,Jeffreys and Sheldon were in attendance. • Transition of Parks&Facilities was discussed with the resignation of John Keates,Director. The recommendation is to advertise for a Parks&Facilities Manager at salary Range 38. The emphasis will be good project management skills. • The relocation involving Building 3 and 8 was discussed. Moving DCD to Building 8 will create a Permit Center and the Commissioners indicated they are interested in finding all efficiencies possible including having the Permit Center managed by one person. They want to explore the organizational structure.Again,the focus should be project management skills. Commissioner Discussion Commissioners Neatherlin and Jeffreys met with land owners of property on Little Egypt Road that is zoned agriculture. They want to build a 16 x 20 pole building with no plumbing or electricity and were told the regulations have changed since last fall when they first inquired about building the structure. The Commissioners will look into the matter and get back to the landowners. The briefings adjourned at 3:35 p.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS Ra y Neatherlin Tim Sheldon Terri Jeffr Chair Commissioner Commissioner