HomeMy WebLinkAbout2017/10/17 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
Mason County Commission Chambers, 411 North 5t" Street, Shelton, WA
October 17, 2017
1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m.
2. Pledge of Allegiance— Patsy Robinson led the flag salute.
3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin
Shutty; Commissioner District 3 —Terri Drexler.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Colby Swanson sent in petitions for the re-creation of the Lake Management District #2 of
Mason Lake.
4.1.2 Port of Shelton sent a copy of their Tax Levy for 2018.
4.1.3 Washington State Liquor and Cannabis Board sent an application for Mason General Hospital
Foundation 2505 Olympic Highway North STE 460, Shelton.
4.1.4 Mason Web TV submitted view statistics for 3`d Quarter 2017.
5. Open Forum for Citizen Input-
5.1 Cheryl Williams announced that Saturday, October 215t will have an event called"Ballots and
Baristas"at the Belfair Starbucks from 10:00 a.m. until 2:00 p.m. to discuss ballot issues before
the election.
5.2 Toni Sheldon submitted a letter to the Governor to announce that she is planning to retire at the
end of March, 2018.
6. Adoption of Agenda - Cmmr. Drexler/Neatherlin moved and seconded to adopt the agenda
as published. Motion carried unanimously. N-aye; S-aye; D-aye.
7. Approval of Minutes— October 2, 2017 and October 9, 2017 Briefing Minutes.
Cmmr. Neatherlin/Drexler moved and seconded to approve the October 2nd and October
9t" briefing minutes as written. Motion carried unanimously. N-aye; S-aye; D-aye.
8. Approval of Action Agenda:
8.1 Approval to reclassify Stacey Ells from an Accounting Technician, Range 2 to a Senior
Accounting Technician, Range 2 for a revised maximum consideration of $4440.00 annually.
8.2 Approval of Warrants
Claims Clearing Fund Warrant #s 8051505-8051730 $ 776,754.73
Direct Deposit Fund Warrant #s 44562-44942 $ 651,962.72
Salary Clearing Fund Warrant #s 7003115-7003154 $ 927 036.10
Total $ 2,355,753.55
8.3 Approval to authorize ER&R to declare the attached list of vehicles, motorcycles and
equipment as surplus and dispose of at the Washington State Surplus Sales and Ritchie
Brothers Auctioneers.
8.4 Approval to set a hearing for Tuesday, November 7, 2017 at 9:30 a.m. to consider and take
public comment on posting the speed limit on Dewatto Beach Drive at 25 MPH.
8.5 Approval to set a hearing on November 7, 2017 at 9:30 a.m. to consider and take public
comment on posting the speed limit on Little Mission Creek Lane and Lincoln Court at 25
MPH.
Cmmr. Drexler/Neatherlin moved and seconded to approve action items 8.1 through 8.5.
Motion carried unanimously. N-aye; S-aye; D-aye.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
October 17, 2017 - PAGE 2
9. Other Business (Department Heads and Elected Officials)- None.
Break
9:16-9:30
10. 9:30 a.m. Public Hearings and Items set for a certain time—
10.1 Public Hearing to consider Supplemental Appropriations and Budget Transfers to the 2017
budget. Staff: Frank Pinter (Ex. A)
Supplemental Request:
$400,000 to Non Departmental for 911 Enhanced Communication Tax
$169,630 to Public Health for DOH CHG Grant
$535,584 to Public Heath for DOH HEN Grant
$250,000 Expenditure of DOE Grant Extension for Belfair Storm Water Grant
$1,200 to Assessors Office for donated revenue
Budget Transfers:
$80,000 Transfer from Mental Health Tax Fund 164 to Public Defenders Office
$323,877 Transfer from General Fund Ending Balance to:
$50,000 to Public Defenders Office Department 001.240
$18,877 to District Court Department 001,100
$200,000 to Non Departmental —Accrued Leave 001,300.200
$50,000 to Non Departmental— Mailer Cost 001.300
$10,000 to Assessor for Accrual to Cash adjustment for Payroll 001.020
$16,831 Transfer from REET 1 Ending Fund Balance to:
$10,000 to Veterans Assistance Fund — 190
$6,831 to Historic Preservation Fund — 116
$100,000 Transfer from REET 2 Stormwater Drain — 351
$80,000 to Belfair Wastewater—413
$20,000 to reet 2- 351
Frank Pinter read through the requests and gave a brief description of where the funds would be
disbursed.
Cmmr. Neatherlin questioned the $50,000 mailer cost. Frank explained that the company in charge of
printing the mailers has not responded to inquiries. Cmmr. Neatherlin asked to remove this item due to
ballots already being sent out to voters. Cmmr. Drexler and Shutty agreed.
No public comment received.
Cmmr. Neatherlin moved to approve the following supplemental appropriations and budget
transfers to the 2017 budget
Supplemental Request:
$400,000 to Non Departmental for 911 Enhanced Communication Tax
$169,630 to Public Health for DOH CHG Grant
$535,584 to Public Heath for DOH HEN Grant
$250,000 Expenditure of DOE Grant Extension for Belfair Storm Water Grant
$1,200 to Assessors Office for donated revenue
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
October 17, 2017 - PAGE 3
Budciet Transfers:
$80,000 Transfer from Mental Health Tax Fund 164 to Public Defenders
Office
$323,8-7-7$279,000 Transfer from General Fund Ending Balance to:
$50,000 to Public Defenders Office Department 001.240
$18,877 to District Court Department 001.100
$200,000 to Non Departmental —Accrued Leave 001.300.200
$50,000 to Non Departmental IkA ailer Cost 0-1.300
$10,000 to Assessor for Accrual to Cash adjustment for Payroll 001.020
$16,831 Transfer from REET 1 Ending Fund Balance to:
$10,000 to Veterans Assistance Fund — 190
$6,831 to Historic Preservation Fund— 116
$100,000 Transfer from REET 2 Stormwater Drain—351
$80,000 to Belfair Wastewater—413
$20,000 to reet 2- 351
Cmmr. Drexler clarified that the budget transfer of $323,877 was reduced to $273,877 after removal of
the $50,000 for mailer costs. Cheryl Williams pointed out that the original math was incorrect and the
grand total should have been $328,877. It was determined that the actual reduction would total
$278,877.
Cmmr. Neatherlin amended his motion to say not to exceed $279,000. Motion seconded by
Cmmr. Drexler. Motion carried unanimously. N-aye; S-aye; D-aye.
11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:42 a.m.
BOARD OF COUNT`( COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
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Me s ry, Clerk of t e Board Kevin Sh tty/ hair
7 �
Terri Drexler, Commissioner
Rand Neatherlin, Commissioner
Ex.A
ORDER
2017 Budget
IN THE MATTER OF:
BUDGET SUPPLEMENTAL/TRANSFERS - NOTICE OF HEARING
RESOLUTION NO. 52-17
DATED AND PASSED: September 26, 2017
FOR BUDGET SUPPLEMENTAL/TRANSFERS OF:
WHEREAS, a notice was published and a public hearing was held in accordance with
RCW 36.40.100 and RCW 36.40.195 and with Resolution No. 52-17 (see Attachment A
which is incorporated as part of this order).
THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY, hereby approves
the budget supplementals/transfers to the 2017 budget as follows:
Supplemental Requests:
$400,000 to Non Departmental for 911 Enhanced Communication Tax Revenue
($400,000) to Non Departmental for 911 Enhanced Communication Tax Expenditure
$169,630 to Public Health for DOH CHG Grant Revenue
($169,630) to Public Health for DOH CHG Grant Expenditure
$535,584 to Public Health for DOH HEN Grant Revenue
($535,584) to Public Heath for DOH HEN Grant Expenditure
$250,000 Revenue Received from Department of Ecology for Belfair Storm Water Drainage
Grant Extension
($250,000) Expenditure of DOE Grant Extension for Belfair Storm Water Drainage Grant
$1,200 to Assessors Office for donated revenue
($1,200)to Assessors Office for additional year end expenditures
TOTAL: $0
Budget Transfers:
$80,000 Transfer from Mental Health Tax Fund 164
$80,000 Public Defenders Office General Fund 001.240
$278,877 Transfer from General Fund Ending Balance to 001.320
$50,000 to Public Defenders Office Department 001.240
$18,877 to District Court Department 001.100
$200,000 to Non Departmental—Accrued Leave 001.300.200
$10,000 to Assessor for Accrual to Cash adjustment for Payroll 001.020
$16,831 Transfer from REET 1 Ending Fund Balance—350
$10,000 to Veterans Assistance Fund— 190
$6,831 to Historic Preservation Fund — 116
$100,000 Transfer from REET 2 Stormwater Drain —351
$80,000 to Belfair Wastewater—413
$20,000 to REET 2 Ending Fund Balance
J:\RESOLUTIONS&ORDINANCES\RESOLUTIONS-ORDINANCES Word Files\Budget Orders\Budget Order
October 2017.doc
BE IT FURTHER RESOLVED that these Supplemental Appropriations and Budget
Transfers will be expended and recorded in the 2017 budget as listed in Attachment B
which is also incorporated as part of this order.
PASSED in open session this 17t' day of October 2017.
BOARD OF COUNTY COMMISSIONERS
MASON C WASH INGTON
ATTEST:
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Kevin Shutt , Chair
Meli sa Dr , Cler of th_g03oard
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APPROVED AS TO FORM: Randy Neatherlin, Commissioner
k9
Tim Whitehead; Chief Deputy Prosecuting Terri Drexler, Commi sioner
Attorney
C: Auditor Financial Services
Treasurer
J:\RESOLUTIONS&ORDINANCES\RESOLUTIONS-ORDINANCES Word Files\Budget Orders\Budget Order
October 2017.doc
Exhibit A
RESOLUTION NO. �
2017 BUDGET
SUPPLEMENTAL/BUDGET TRANSFER REQUESTS--NOTICE OF HEARING
WHEREAS,by reason of conditions which could not be reasonably foreseen at the time of making the budget
for the year 2017,it is necessary to make provision for Supplemental/Budget Transfers to the budget as required by
RCW 36.40A00,and RCW 36.40195 for the following:.
Supplemental Request:
$400,000 to Non Departmental for 911 Enhanced Communication Tax Revenue
($400,000)to Non Departmental for 911 Enhanced Communication Tax Expenditure _
$169,630 to Public Health for DOH CHG Grant Revenue
($169,630)to Public Health for DOH CHG Grant Expenditure
$535,584 to Public Health for D014 KEN.Grant Revenue
($535,584)to Public Heath for DOH HEN Grant Expenditure
$250,000 Revenue Received from Department of Ecology for Belfair Storm Water Drainage Grant Extension
($250,000)Expenditure of DOE Grant Extension for Belfair Storm Water Drainage Grant
$1,200 to Assessors Office for donated revenue
($1,200)to Assessors Office for additional year end expenditure_s
TOTAL:$0
Budget Transfers;
$80,000 Transfer from Mental Health Tax Fund 164
$80,000 Public Defenders Office General Fund 001,240
$328,877 Transfer-from.General Fund Ending Balance to 001,320
$50,000 to Public Defenders Office.Department 001.240
$18,877 to District Court Department 001.100
$200,000 to Non Departmental-Accrued Leave 001.300.200
$50,000 to Non Departmental Prop 1 Mailer Cost 001:300
$10,000 to Assessor for Accrual to Cash adjustment for Payroll 001.020
$16,831 Transfer from.REET 1 Ending Fund Balance-350
$10,000 to Veterans Assistance Fund-190 g
$6,831 to Historic Preservation Fund-116
$100,000:Transfer from REET 2 Stormwater Drain 351
$80,000 to Belfair Wastewater-413
$20,000 to REET 2 Ending Fund Balance
THEREFORE,BE IT RESOLVED BY THE Board of Mason CountyCommissioners:
That the 17th day of October 2017 at the hour of 9:30 a.m. In the Mason County Commissioners Chambers in
Courthouse Building I;411 North Fifth Street,Shelton,lNashington,.'is hereby fixed as the time and place for a
public hearing upon the matter of Budget Supplemental and Transfer requests to the 2017 Budget as follows:
Supplemental Request:
$400,000 to Non Departmental for 911 Enhanced Communication Tax Revenue
$169,630 to Public Health for DOH CHG Grant Revenue
$535,584 to Public Health for DOH HEN Grant Revenue _
$250,000 Revenue Received from Department of Ecology for Belfair Storm Water Drainage Grant Extension 3
$1,200 to Assessors Office for donated revenue
Budget Transfers From:
$328,877 General Fund Ending Fund Balance 001.320
$80,000 Mental Health Tax Ending Fund.Balance 164
$16,831 REET 1:Ending Fund Balance 350
$10,000 Veterans Assistance Ending Fund 190
$100,000 Transfer from REET 2 Stormwater Drain-351
TOTAL:$535,708
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Exhibit A
+
Resolution No. �`�
To:
$130,000 to Public Defends Office Department 001.320 l
$18,877 to District Court Department 001.240
$200,000 to Non-Departmental-Accrued Leave 001.300.200
$50,000 to Non Departmental for Proposition 1 mailer 001300
$10,000 to Assessor for Accrual to Cash Adjustment 001.020
$10,000 to Veterans Assistance Fund Revenue 190
$10,000 to Veterans Assistance Fund Expenditures 190
$6;831 to Historic Preservation Fund Revenue 116
$80,00.0 to Belfair Wastewater-413
$20,000 to REET 2 Ending Fund Balance
TOTAL:$595,708
The Clerk of the Board is hereby authorized,empowered,and directed to cause notice of such hearing to be published
as provided bylaw.
DATED this 2eh of September,2017
ATTEST* BOARD OF COUNTY COMMISSIONERS
MASON COUJSHINGTON
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(L-A&I-1004
Mel ssa ry,Clerk of t e
Board Kevin Shutty,dhair
APPROVED AS TO FORM:
4J CI
Terri Drexler,Commissioner
Tim Whitehea , fef DPA
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CC: Auditor-Financial Services Randy eatherlin,Commissioner
Publish 2x 10/S&10/12 bill to
Commissioners,
411 North 51h Street,Shelton
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Budget Order 10.17.2017
Attachment B
$ 400,000 Rev Inc Resource 911 Enhanced Comm 001.000000.300.300.313.16.300000.0000.00
$ 400,000 Exp Inc Use 911 Enhanced Comm 001.000000.300.300.522.20.551010.0000.00
$ 250,000 Rev Inc Resource DOE Grant Revenue 480.000000.000.000.334.03.310007.0000.00
$ 100,000 Exp Inc Use Professional Services 480.000000.000.000.531.30.541000.0000.00
$ 50,000 Exp Inc Use Professional Services 480.000000.000.000.595.30.541000.0000.00
$ 100,000 Exp Inc Use Professional Services 480.000000.000.000.531.30.565000.0000.00
$ 535,584 Rev Inc Resource DOH Grant for HEN Revenue 117.00000.000.200.334.04.320018.0000.00
$ 535,584 Exp Inc Use Professional Services 117.00000.000.200.565.40.541009.0000.00
$ 169,630 Rev Inc Resource DOH Grant for DHG Revenue 117.00000.000.200.334.04.320017.0000.00
$ 169,630 Exp Inc Use Professional Services 117.00000.000.200.565.40.541010.0000.00
$ 1,200 Rev Inc Resource Donated Revenue 001.000000.020.000.369.90.300000.0000.00
$ 1,200 Exp Inc Use Professional Services 001.000000.020.000.514.24.541010.0000.00
$ 80,000 Exp Dec Resource Mental Health EFB 164.000000.000.000.508.30.500000.0000.00
$ 50,000 Exp Dec Resource General Fund EFB 001.000000.320.000.509.90.500000.0000.00
$ 80,000 Exp Inc Use OPD Contract Obligations 001.000000.240.200.515.92.541010.0000.00
$ 50,000 Exp Inc Use OPD Contract Obligations 001.000000.240.200.515.92.541011.0000.00
$ 18,877 Exp Dec Resource General Fund EFB 001.000000.320.000.509.90.500000.0000.00
$ 18,877 Exp Inc Use District Court CBA Increases 001.000000.100.000.512.40.510600.0000.00
$ 200,000 Exp Inc Resource General Fund EFB 001.000000.320.000.509.90.500000.0000.00
$ 200,000 Exp Inc Use Accrued Leave Payouts 001.000000.300.200.518.10.510010.0000.00
50,000 €v +ne ReseWee General Fund EFB
$ 50,000 €*p 4*e Use Prop I Mailer
$ 10,000 Exp Dec Resource General Fund EFB 001.000000.320.000.509.90.500000.0000.00
$ 10,000 Exp Inc Use Assessors Accrual to Cash Salaries 001.000000.020.000.514.24.510140.0000.00
$ 10,000 Exp Inc. Resource REET Funds 351.000000.300.000.594.19.562010.0000.00
$ 10,000 Exp Inc Use Veterans Assistance EFB 190.000000.000.000.362.50.300000.0000.00
$ 10,000 Exp Dec Use Veterans Assistance EFB 190.000000.000.000.362.50.300000.0000.00
$ 10,000 Exp Inc Use Veterans Assistance Loans 190.000000.000.000.565.20.549010.0000.00
$ 6,831 Exp Inc. Resource REET Funds 351.000000.300.000.594.19.562010.0000.00
$ 6,831 Rev Inc Use Historic Preservation Misc Rev 116.000000.000.000.308.30.300000.0000.00
$ 100,000 Exp Dec Resource REET 2 Stormwater Drain 351.000000.000.000.597.00.500480.0000.00
$ 80,000 Exp Inc Use Belfair Wastewater 351.000000.000.000.597.00.500413.0000.00
$ 20,000 Exp Inc Use REET 2 EFB 351.000000.000.000.508.30.500000.0000.00