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Home My WebLink About2017/06/20 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers,411 North 5th Street, Shelton, WA JUNE 20, 2017 1. Call to Order—The Chairperson called the regular meeting to order at 9:03 a.m. 2. Pledge of Allegiance—Tom Davis led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin Shutty; Commissioner District 3 —Terri Jeffreys. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 John and Marilyn Pinkley sent a letter regarding Parcel 22212-56-00032. 4.1.2 The Liquor and Cannabis Board sent a liquor license application for Belfair State Park 3151 ST RT 300, Belfair. 4.1.3 Sue Ickes (IKE's) sent a letter resigning her position on the Lewis, Mason, Thurston, Area Agency on Aging Board. 4.1.4 The State of Washington Office of Financial Management sent a review of preliminary population estimates. 4.2 Proclamation-Amateur Radio Week 2017 Staff: Ross McDowell 4.3 News Release-County road chip seal and restriping. Staff: Sarah Grice 4.4 Public Works bid award information. Staff: Sarah Grice 5. Open Forum for Citizen Input— 5.1 Lynn Longan, executive director of the Economic Development Council announced that a team recently got back from a convention and said many businesses were interested in this area. Lynn invited everyone to visit the EDC's new website http://choosemason.com. There is a survey on the website and an area for public comment which will be used for the update of the Comprehensive Plan. 5.2 Conley Watson referenced a past comment he made regarding permits for storage containers He passed out information regarding laws for permits, stating that permits are needed for power and water even in a storage container. 5.3 Tom Davis talked about the Request for Proposals (RFP) process and the panel that assesses them. He explained that there is a human side to these proposals that may be overlooked. Tom said that many people are better at performing acts rather than writing proposals. 6. Adoption of Agenda - Cmmr. Neatherlin/Jeffreys moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; J-aye. 7. Approval of Minutes—June 6 and June 13, 2017 Regular Meeting Minutes Cmmr. Jeffreys/Neatherlin moved and seconded to approve the June 6th and June 13, 2017 regular meeting minutes as written. Motion carried unanimously. N-aye; S-aye;J- aye. 8. Approval of Action Agenda: 8.1 Approval of Warrants Claims Clearing Fund Warrant #s 8049147--8049178 $ 28,100.59 Direct Deposit Fund Warrant #s 41418-41822 $ 676,889.48 Salary Clearing Fund Warrant #s 7002822-7002863 $ 961,858.79 Approval of Treasurer Electronic Remittances; Macecom 5/3/17 $ 93,044.82 Mental Health 5/10/17 $ 61,322.58 Community Health &Social Services 5/10/17 $ 592.54 Total $ 1,821,808.80 BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS JUNE 20, 2017 - PAGE 2 8.2 Approval to set a hearing for Tuesday, July 11, 2017 at 9:30 a.m. to receive public comment on the Private Line Occupancy Permit granting permission to run water and septic transport lines under E. Island Lake Drive for parcel 32006-50-02116. 8.3 Approval to sign the resolution for County Road Project (CRP) 2011, North Island Drive culvert replacement project and approval to authorize the Public Works County Engineer to advertise, set bid dates/times and award contract. Contract award will be announced during a regular meeting of the Board. (Exhibit A) 8.4 Approval to set a hearing for July 11, 2017 at 9:30 a.m. to adopt an ordinance adjusting the 2009 Land Use Permit Fees to reflect current costs for services as outlined on the Planning Fee Revision Chart. 8.5 Approval to sign the Juvenile Detention Alternatives Initiative Grant application for 2017-2018 in the amount of $22,000. 8.6 Approval to sign and execute the contract with Kelly Seago to provide indigent defense in District Court, and approval to authorize Frank Pinter to sign the contract on behalf of the County. Cmmr. N eatherl in/Jeffreys moved and seconded to approve action items 8.1 through 8.6. Motion carried unanimously. N-aye; S-aye; J-aye. 9. Other Business (Department Heads and Elected Officials) 9.1 Appointment of the Chief Public Defender position, effective June 20, 2017. Frank Pinter announced that 4 interviews were done, and asked that the Commissioners choose which candidate they would like to hire and also decide their level of pay. Cmmr.Jeffreys/Neatherlin moved and seconded to nominate Peter Jones as Chief Public Defender for Mason County. Motion carried unanimously. N-aye; S-aye; J-aye. Cmmr. N eatherl in/Jeffreys moved and seconded to approve pay for Peter Jones at Range 43 step 1. Motion carried unanimously. N-aye; S-aye; J-aye. 10. 9:30 a.m. Public Hearings and Items set for a certain time 10.1 Public hearing to consider supplemental and budget transfer requests to the 2017 budget. Staff: Jenifer Sliva Supplemental Requests: • $485,300.00 increase budget for RCO Grant#14-1581-North Mason Soccer Field revenue and expense. • $67,110.00 increase budget for DOE Community Litter Grant revenue and expense. • $3,000 increase budget for Clerk Miscellaneous Revenue-Administrative Office of the Courts Reimbursement • $3,000 increase budget for Clerk Overtime Expense—Administrative Office of the Courts Budget Transfers: • $29,319.00 Transfer of BECCA Grant Revenue&Expense Funds from Indigent Defense ($10,000), Clerk ($5,000), Prosecutor($6,000)and Detention ($8,319.00)to Juvenile. • $207,353.27 Transfer from Ending fund balance to Assessors ($32,649.13),Auditor($42,230.67), Emergency Management($11,137.90), Clerk($45,599.31), District Court($31,699.96), Prosecutor ($22,324.94), Superior Court($256.00) and Treasurer($21,455.36) Salaries and Benefits. • $2,453.89 Transfer from Auditors O&M (104) Restricted Beginning Fund Balance to Salaries and Benefits. • $24,100 Transfer from County Roads(105) Restricted Beginning Fund Balance to Salaries and Benefits. • $1,650 Transfer from ER&R(501) Restricted Beginning Fund Balance to Salaries and Benefits. • $6,088.47 Transfer from Treasurer's M&O (180) Unassigned Fund Balance to Salaries and Benefits. • $51,300 Transfer from Ending Fund Balance to$35,000 L&I Compliance Testing, $15,800 LT/Corporal Testing, $500 LT/Corporal Testing Cost Jenifer Sliva, Budget Manager for Mason County, went through each Supplemental Request and Budget Transfer, to discuss where the funds would be moved. No public comment received. Cmmr. Neatherlin/Jeffreys moved and seconded to approve the Supplemental and Budget Transfer requests as presented. Motion carried unanimously. N-aye; S-aye; J-aye. (Exhibit B) 10. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 11. Adjournment-The meeting adjourned at 10:05 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON J Melis F , Clerk o'rto Board Kevin Shutty, Oair Terri Jeffreys o missioner X�7 -,.,X Rand Neatherlin, Com issioner Ex. A MASON COUNTY COMMISSIONERS RESOLUTION NO: COUNTY ROAD PROJECT NO. 2011 WHEREAS,on Mason County Road No.39630,known locally as the North Island Drive and more specifically located in Sec. 25,T.21 N,R 2 W,WM,at approximately mile post 3.46-3.47; work defined as"construction"in the BARS Manual,Page II-63,et seq,is determined to be necessary and proper; and, THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS that it is their intention to: Replace existing undersized culvert with a single structure that will carry flows under this critical roadway that serves the Northern Peninsula of Harstine Island. SAID WORK is to be performed by Contract and/or County Forces in accordance with Washington State Standard Specifications for Road and Bridge Construction as adopted by Mason County. (RCW 36.77.060 and/or RCW 26.77.065) BE IT FURTHER RESOLVED that the described County Road Project is necessary and proper,and the estimated costs of said project are herewith set out as follows: Engineering: $100,000 Right of Way $20,000 Construction $700,000 The County Road project herein described in HEREBY DECLARED to be a public necessity,and the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to report and proceed thereon as by law,provided and in accordance with RCW 36.77.070 et.seq. ADOPTED this day of ( ne-2017. BOARD OF COUNTY COMDMIISSIONERS MASON CO TY HINGTON I Kevin Shutty,Cfitair ATTEST: A" g f Terri Jeffreys, o 's Toner nAlqMeli sa ,Clerk of t Board - X/ A-1 Randy eatherHn, mmissioner APPROVED AS TO FORM: Tim Whitehead, Deputy Prosecuting Attorney cc: Co.Commissioners Engineer JOURNAL: Publ.It: Ex. B ORDER 2017 BUDGET IN THE MATTER OF: BUDGET TRANSFERS- NOTICE OF HEARING RESOLUTION NO. 29-17 DATED AND PASSED: 06/06/17 Supplemental Request: $485,300.00(351)RCO Grant#14-1581 $67,110.00(001.205)DOE Community Litter Grant $3,000(001.070)Miscellaneous Revenue-Administrative Office of the Courts Reimbursement $3,000(001.070)Overtime Expense-Administrative Office of the Courts Budget Transfers: $10,000 transfer of BECCA Grant Revenue& Expenditure from Indigent Defense(001-240)to Juvenile(001.171) $5,000 transfer of BECCA Grant Revenue& Expenditure from Clerk(001.070)to Juvenile(001.171) $6,000 transfer of BECCA Grant Revenue& Expenditure from Prosecutor(001.180) to Juvenile(001.171) $8,319 transfer of BECCA Grant Revenue& Expenditure from Detention (001.172)to Juvenile(001.171) $32,649.13 transfer from Ending Fund Balance(001.320)to Assessors(001.020) $42,230.67 transfer from Ending Fund Balance(001.320)to Auditor(001.030) $11,137.90 transfer from Ending Fund Balance(001.320)to Emergency Management(001.050) $45,599.31 transfer from Ending Fund Balance(001.320)to Clerk(001.070) $31,699.96 transfer from Ending Fund Balance(001.320)to District Court(001.100) $22,324.94 transfer from Ending Fund Balance(001.320)to Prosecutor(001.180) $256.00 transfer from Ending Fund Balance(001.320)to Superior Court(001.250) $21,455.36 transfer from Ending Fund Balance(001.320)to Treasurer(001.260) $2,453.89 transfer from Auditors 0&M Restricted Beginning Fund Balance(104)to Expense(104.514) $24,100 transfer from County Roads Restricted Beginning Fund Balance(105)to Expense(105.543/544) $1,650 transfer from ER&R Restricted Beginning Fund Balance(501)to Expense(501) $6,088 transfer from Treasure's M&O Unassigned Fund Balance(180)to Expense(180.514) $51,300 transfer from Ending Fund Balance(001.320)to Compliance Testing(001.057) WHEREAS,a notice was published and a public hearing was held in accordance with RCW 36.40.100 and RCW 36.10.195 and with Resolution 29-17. THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY, herby approve the following budget supplemental appropriation request and transfer requests. Budget Supplemental Requests to the 2017 Budget as follows: $485,300.00(351)RCO Grant#14-1581, $67,110.00(001.205)DOE Community Litter Grant Services Grant,$3,000(001.070)Miscellaneous Revenue-Administrative Office of the Courts Reimbursement,$3,000 Overtime Expense-Administrative Office of the Courts and Budget Transfers to the 2017 Budget as follows:$207,353.27 From Ending Fund Balance(001.320)to Assessor(001.020),Auditor(001.030), Emergency Management(001.050), Clerk(001.070),District Court(001.100),Prosecutor(001.180),Superior Court(001.250),and Treasurer(001.260),transfer from Auditors O&M(104)to Auditors Expense(104.514),transfer from County Roads(105)to County Roads Expense(105.543/544),transfer from ER&R(501)to ER&R Expense,transfer from Treasurer M&0(180)to Expense(180.514). BE IT FURTHER RESOLVED that these budget transfers and supplemental appropriations will be expended and recorded in the 2017 budget. PASSED in open session this 20th day of June,2017 ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WA HINGTON 4 nw ) r I Cle of tt e o rd Kevin Shutty,Ch r APPROVED AS TO FORM: CU? Terri Jeff re7V6ommissioner Tim Whitehead,Chief DPA � Ran y Neatherlin,Commissioner