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Home My WebLink About2017/05/23 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers,411 North 5th Street, Shelton, WA May 23, 2017 1. Call to Order—The Chairperson called the regular meeting to order at 6:04 2. Pledge of Allegiance —Steve Gilmore led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2 — Kevin Shutty; Commissioner District 3 —Terri Jeffreys. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Steve Van Denover sent an application for the Mason County Planning Advisory Commission. 4.1.2 State of Washington Health Care Authority sent a letter regarding Considerations for Behavioral Health Integration. 4.1.3 Rainbow Lake Home Owners Association sent a letter concerning property taxes. 4.1.4 John Stadler sent a letter regarding the End of County Sign located at West of Benthien Road. 4.2 Republic Services contribution to Shelton to the Top Staff: Cmmr. Shutty 5. Open Forum for Citizen Input— None 6. Adoption of Agenda - Cmmr. Neath erl in/Jeffreys moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; J-aye. 7. Approval of Minutes— May 15, 2017 Briefing Minutes Cmmr. Jeffreys/Neatherlin moved and seconded to approve the May 15, 2017 briefing minutes. Motion carried unanimously. N-aye; S-aye;J-aye. 8. Approval of Action Agenda: 8.1 Approval to amend Resolution 09-98 increasing the imprest revolving checking account for the Veterans Assistance Fund to $20,000. (Ex.A) 8.2 Approval to call for request for proposals (RFP) for 2018 Visitor Information Center services and Director of Tourism services for 2018 & 2019 to be funded from lodging tax for services. Proposals are due by July 12, 2017. 8.3 Approval to eliminate one (1) Community Service Officer Position and create one (1) new Evidence Technician position within the Sheriff's office with an annual salary range of$38,812 to $49,664.28. 8.4 Approval to amend contract C17118 between Mason County Public Health and the Washington State Department of Health. This amendment adds statements of work for the following: Prescription Drug overdose prevention, Drinking Water Group A program and the office of Immunization &Child Profile and has an allocated increase of $50,736. 8.5 Approval of the Big Bend Shellfish Protection District Plan as developed by staff, citizens, businesses and government agencies. 8.6 Approval to execute the resolution authorizing Public Works to purchase parts and repair services as a sole source purchase from KTurbo USA Inc. for the blowers at the Belfair Water Reclamation Facility in the amount of $13,278.00. (Ex.B) 8.7 Approval of the Interlocal Agreement with Fire District 4 which would authorize services provided by the Public Works Department for vehicle, road or site BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS May 23, 2017 - PAGE 2 maintenance, engineering, survey, GIS, emergency assistance, sign fabrication, fueling and materials supply. 8.8 Approval of Warrants Claims Clearing Fund Warrant #s 8048566-8048842 $ 938,604.16 Direct Deposit Fund Warrant #s $ Salary Clearing Fund Warrant #s $ Total $ 938,604.16 8.9 Approval for the Chair to sign the completed permit application for renewal of permit ST 6224 for the Belfair Water Reclamation Facility. This is a five year permit that expires on December 31, 2017. The Department of Ecology requires that the application for permit renewal be submitted by June 1" and signed by an executive official. 8.10 Approval for the Chair to sign a one-year contract with Thomson Reuters for Law Library wireless online patron access (West ProFlex) for up to three concurrent users for an amount not to exceed $1,479.00/month + tax. Cmmr. Jeffreys asked to remove 8.5 for separate testimony and vote. Cmmr. Neatherlin/Shutty moved and seconded to approve action items 8.1 through 8.10 excluding item 8.S for a separate vote. Motion carried unanimously. N-aye; S-aye; J-aye. Cmmr. Jeffreys asked Debbie Riley to speak to item 8.5, the Big Bend Shellfish Protection District Plan. Debbie explained the process done by staff to complete the plan. Katherine Calhoun spoke in favor of the protection plan. She read a letter of support which praised the work done by Environmental Health on this plan. Katherine pointed out the fact that funds are only available during a certain time limit and encouraged the commissioners to approve the plan as written so work can commence. Cmmr. Jeffreys thanked Ms. Calhoun for her testimony and thanked the staff for their time and work. Cmmr. Jeffreys/Cmmr. Neatherlin moved and seconded to approve item B.S. Motion carried unanimously. N-aye; S-aye;J-aye 9. Other Business (Department Heads and Elected Officials) 9.1 Appoint the alternate member to the Board of Equalization for a three-year term, ending May 31, 2020. Cmmr. Jeffreys/Cmmr. Shutty moved and seconded to nominate Kim Wilson to the Board of Equalization for a three-year term, ending May 31, 2020. 10. 6:30 p.m. Public Hearings and Items set for a certain time— No Hearings. 11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 6:46 p.m. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS May 23, 2017 - PAGE 3 BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON uz-wz� Me ssa Drewry, Clerk of the Board Kevin Shutty, Chair Terri Jeffre m ssioner Randy Neatherlin, mmissioner Ex.A Resolution No. 27-1 7 AMENDING RESOLUTION NO. 09-98 TO INCREASE THE IMPREST REVOVLING CHECKING ACCOUNT FOR THE VETERANS ASSISTANCE FUND WHEREAS,the Imprest Revolving Checking Account for the Veterans'Assistance Fund was established by adoption of Resolution No. 24-90 to provide assistance to indigent Veterans; WHEREAS,the annual benefit to indigent Veterans was increased by adoption of Resolution No. 22-17 and in order to have sufficient funds available it is recommended the Imprest Revolving Checking Account be increased to twenty thousand dollars ($20,000); WHEREAS, it is recommended the Imprest Revolving Checking Account be reconciled monthly and signed off by the staff supervisor; NOW THEREFORE BE IT RESOLVED by the Board of Mason County Commissioners to increase the Veterans Assistance Fund Imprest Revolving Checking Account to twenty thousand dollars($20,000) and the Treasurer is authorized to take the necessary funds out of the Veterans'Assistance Fund to increase the account. The Imprest Revolving Checking Account shall be reconciled monthly. Dated this 6th day of June, 2017. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON Me ssa w ,C erk of the oard Kevin Shutty,C air APPROVED AS TO FORM: Ra dy Neatherlin,Commissioner Tim Whitehead Chief Deputy Prosecuting Attorney Terri Jeffreys,- 4 ri, mi sioner C: Clerk of the Board Auditor Treasurer J:\RESOLUTIONS&ORDINANCES\RESOLUTIONS-ORDINANCES Word Files\2017\Amends Veterans Checking Account.docx Ex.B RESOLUTION NO. 28-17 A RESOLUTION WAIVING PUBLIC BIDDING REQUIREMENTS AND APPROVING A SOLE SOURCE PROCURMENT OF REPLACEMENT PARTS AND REPAIRS FROM KTURBO WHEREAS, the Belfair Water Reclamation Facility has blowers that provide necessary air to the wastewater basins, requiring replacement parts and services to ensure they operate properly and efficiently. WHEREAS, KTurbo provides the replacement parts and repair services needed for the Belfair Water Reclamation Facility blowers. WHEREAS, KTurbo is the manufacturer of the blowers and the only service provider of these blowers in the State of Washington. WHEREAS, RCW 39.04.280 specifies exemption to competitive bidding requirements for purchases that are clearly and legitimately to a single source of supply; NOW,THEREFORE, BE IT RESOLVED by the Board of Mason County Commissioners as follows: 1. KTurbo is a sole source supplier of the manufactured parts for the Belfair Water Reclamation Facility. 2. That the County is authorized to purchase without proceeding to secure competitive bids, estimated at$13,278 + sales tax. ADOPTED this Jra_day of Q� , 2017 BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Ke in Shutty, Ch Terri Jeffreys,Vice h 'ir ATTEST: / W4� Mq iss wry, Clerk of t Board Randy Neatherlin, Commissioner APPROVED AS TO FORM: Tim Whi ellead, Ch. DPA