HomeMy WebLinkAbout2017/04/04 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
Mason County Commission Chambers, 411 North 51h Street, Shelton, WA
APRIL 4, 2017
1. Call to Order—The Chairperson called the regular meeting to order at 9:03 am
2. Pledge of Allegiance—City of Shelton Commissioner Kathy McDowell led the flag salute.
3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin
Shutty; Commissioner District 3—Terri Jeffreys.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Kimalynn Wilson and Gene Currier sent applications for the Board of Equalization
Advisory Board.
4.1.2 Liquor and Cannabis Board sent liquor licenses for Belfair Elementary PTA
Meeting Room 111 NE Old Belfair Highway, Belfair and Salish Cliffs Golf Club
91 W. State Route 108, Shelton.
4.2 News Release- Mason County Historic Preservation Commission Staff: Paula Reeves
5. Open Forum for Citizen Input—
Charles Orthmann spoke to an article in the Mason County Journal regarding traffic fines and
how it affects the poor. He discussed his experience with having a suspended license and how it
impacted him. Charles said that if House Bill 6360 is passed, it would allow the courts to work
with those that cannot afford to pay their tickets to prevent suspension. Cmmr. Shutty thanked
Charles for sharing his story and noted that he worked with the Office of Civil Legal Aid in
Olympia and is currently trying to have their director attend a Mason County Briefing to discuss
topics such as this.
6. Adoption of Agenda - Cmmr. Neatherl in/Jeffreys moved and seconded to adopt the agenda
as published. Motion carried unanimously. N-aye; S-aye; J-aye.
7. Approval of Minutes— March 27, 2017 Briefing Minutes
Cmmr. N eatherl in/Jeffreys moved and seconded to approve. Motion carried
unanimously. N-aye; S-aye;J-aye.
8. Approval of Action Agenda:
8.1 Approval to have the Chair sign the Title VI Non-Discrimination Agreement annual
update and accomplishment report for the reporting period from May 1, 2015-April
30, 2016.
8.2 Approval to authorize the County Engineer to sign Amendment No. 1 to the
Reciprocal Maintenance Agreement between WSDOT and Mason County. The
amendment updates the performance period, contact information, and
reimbursement payment obligations.
8.3 Approval to authorize the Utilities and Wastewater Management Division to purchase
the HACH 1720E Turbidimeters for the North Bay Water Reclamation Facility.
8.4 Approval of the Veterans Assistance Fund applications for: Necessity items $150.00
and Utilities $248.83 for a total of$398.83 as recommended by the Veterans Service
Office.
8.5 Approval of the following staff changes in the Assessor's office: Reestablish
Appraiser I, II, or III, budget line 001.000000.020.514.24.510110.0000.00 and
remove budget line 001.000000.020.000.514.24.510120.0000.00 Clerk. The funding
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
APRIL 4, 2017 - PAGE 2
from the Clerk budget line will be transferred to the reestablished Appraiser budget
line and there will be no additional funding.
8.6 Approval of Warrants:
Claims Clearing Fund Warrant #s 8047334--8047649 $ 1,277,367.72
Direct Deposit Fund Warrant #s 39446-39832 $ 661,370.97
Salary Clearing Fund Warrant #s 7002649-7002677 $ 479 040.33
Total $ 2,417,779.02
8.7 Approval to advertise for bids for the Sandhill Park Fields 1 & 2 Renovations project
funded in part with a Recreation and Conservation Funding (RCO) grant. Bids will be
received until April 27, 2017, 1 p.m.
8.8 Approval to set a hearing on April 25, 2017 at 6:30 p.m. to amend the development
code for the Shelton Urban Growth Area (Chapter 17.07) to remove the prohibition
of self-storage from the industrial zoning district.
8.9 Approval to set a hearing on April 25, 2017 at 6:30 p.m. to consider the proposed
correction to the ordinance amending Title 17, zoning, Chapter 17.12, Commercial
Zoning Districts in the Allyn UGA, Article I, Village Commercial District, Section
17.12.110, Purpose, Section 17.12.120, Permitted Uses and Section 17.12.160-
additional development and design criteria.
8.10 Approval of the resolution to amend the Mason County Personnel Policy Chapter 13,
to include assignment of County vehicles for take-home and operational
considerations.
Cmmr. Shutty asked to table item 8.10 until April 11, 2017. Cmmr. N eatherl in/Jeffreys moved and
seconded to table 8.10. All in favor. N-aye; S-aye;J-aye.
Cmmr. N eatherl in/Jeffreys moved and seconded to approve action items 8.1 through 8.9.
Motion carried unanimously. N-aye; S-aye;J-aye.
9. Other Business (Department Heads and Elected Officials)
Jeff Vrabel read through a news release regarding a ribbon cutting ceremony at MCRA (Fields 6&7)
on April 13, 2017 at 4:00 p.m.
City of Shelton Commissioner Kathy McDowell spoke to the upgraded fields at MCRA and the positive
effects of the fields on the community.
Cmmr. Shutty and Neatherlin asked Paula Reeves, Planning Manager, to speak and give a brief
biography on her experience. She said that she most recently worked at the City of Tumwater as
their planning manager and before that spent 18 years with the Washington State Department of
Transportation managing the community design department. She added that she is the Washington
State President for the American Planning Association.
Cmmr. Jeffreys welcomed Paula and said that Economic Development is needed and noted that her
past experience in urban planning will be very helpful.
10. 9:30 a.m. Public Hearings and Items set for a certain time:
10.1 Public Hearing to inform citizens of the availability of funds and eligible uses of the 2017
Public Services Community Development Block Grant (PS-CDBG) and receive comments
on proposed activities, specifically funding the Community Action Council of Lewis,
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
APRIL 4, 2017 - PAGE 3
Mason &Thurston Counties as well as receiving comments on the 2016 program. Staff:
Frank Pinter (Ex.A-Res 14-17)
Frank Pinter explained that Mason County partners with Lewis County to apply for an annual Public
Services Community Block Grant from the Washington State Department of Commerce. He said that in
the past funding was around $100,000 per year. The 2017 funding is set at$102,798. He asked that the
Board approve and sign the resolution authorizing submission of the Services Community Development
Block Grant application, and allow him to sign on behalf of the county and also to act as the chief
administration official.
Cmmr. Jeffreys disclosed that she serves on the board of the Community action council.
Cmmr. Shutty opened public comment. No public comment.
Cmmr. Neatherlin/Jeffreys Move to approve the submission of the CDBG application, the
signed resolution authorizing submission and certifying the county compliance with the
CDBG requirements and authorizing Frank Pinter,Support Services Director, to act as the
chief administration officer for the CDBG program. Motion carried unanimously. N-aye; S-
aye;J-aye.
11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:42
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, INGTON
W -
Mel ssa r ry, Jerk of th Board Kevin Shutty, Ch it
Terri Jeffreys,-tol if ioner
Z("; /
Rapdy rleatherlin, C mmissioner
Ex.A
RESOLUTION NO. 1 4-1
RESOLUTION WITH CERTIFICATIONS OF COMPLIANCE FOR COMMUNITY DEVELOPMENT BLOCK
GRANT(CDBG)
WHEREAS, Mason County is authorized to apply to the state Department of Commerce for a Community
Development Block Grant (CDBG); and
WHEREAS, Mason County has identified a community development and housing priority need for which
to seek CDBG funding; and
WHEREAS, it is necessary that certain conditions be met to receive CDBG funds;
NOW, THEREFORE, be it resolved that Mason County authorizes submission of this application to the
state Department of Commerce to request $102,789 and any amended amounts to fund public service
activities in coordination with the Lewis, Mason Thurston Community Action Council and certifies that, if
funded, it:
Will comply with applicable provisions of Title I of the Housing and Community Development Act of 1974,
as amended, and other applicable state and federal laws;
Has provided and will provide opportunities for citizen participation that satisfy the CDBG requirements of
24 CFR 570.486;
Will not use assessments against properties owned and occupied by low- and moderate-income persons
or charge user fees to recover the capital costs of CDBG-funded public improvements from low- and
moderate-income owner-occupants;
Has established or will establish a plan to minimize displacement as a result of activities assisted with
CDBG funds; and assist persons actually displaced as a result of such activities, as provided in the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended;
Has provided technical assistance to citizens and groups representative of low- and moderate-income
persons that request assistance in developing proposals;
Will provide opportunities for citizens to review and comment on proposed changes in the funded project
and program performance;
Will conduct and administer its program in conformance with Title VI of the Civil Rights Act of 1964 and
the Fair Housing Act, will affirmatively further fair housing (Title VIII of the Civil Rights Act of 1968); and
Has adopted (or will adopt) and enforce a policy to prohibit the use of excessive force by law
enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights
demonstrations; and has adopted (or will adopt) and implement a policy to enforce existing applicable
state and local laws against physically barring entrance to or exit from a facility or location which is the
subject of such nonviolent civil rights demonstration within its jurisdiction, in accordance with Section
104(1) of the Title I of the Housing and Community Development Act or 1974, as amended;
Certifies to meeting the National Environmental Policy Act (NEPA) through a determination the CDBG-
funded public services will not have a physical impact or result in any physical changes and are exempt
under 24 CFR 58.34(a), and are not applicable to the other requirements under 24 CFR 58.6; and are
categorically exempt under the State Environmental Policy Act (SEPA) per WAC 197-11-305 (2); and
Mason County designates Frank Pinter as the authorized Chief Administrative Official and authorized
representative to act in all official matters in connection with this application and Mason County's
participation in the Washington State CDBG Program.
Dated this 4th day of April, 2017
Resolution No.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, W 8 INGTON
Meli sa Dr , erk of the and Kevinf Shutty, Ch r'
APPROVED AS TO FORM:
Terri Jeffreys,661pissioner
Tim Whitehead; Chief DPA
Randy eatherlin, Com issioner