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HomeMy WebLinkAbout2024/08/05 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of August 5,2024 Monday,August 5,2024 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin,Shutty,and Trask met in closed session for labor negotiation from 9:00 a.m.to 10:00 a.m. Mark Neary,Mary Ransier,Christopher Pinkston,Cabot Dow,and Lindsey Smith were also in attendance. 10:00 A.M. Public Health—David Windom Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Ian Tracy shared that the Board of Health approved the reappointment of Keith Fuller to the On-Site Sewage Advisory Committee(OSAC)to serve an additional three years at the July 23,2024 meeting. • Ian discussed the new online permit type for residential septic systems through SmartGov. • Ian shared the new food establishment type for street vending. Street Vending Food Establishments(SVFE)will receive a minimum of two inspections per year. This permit type will allow a low-cost path to starting a food business. • Melissa Casey discussed the Consolidated Homeless Grant(CHG)amendment of$110,000 awarded to Shelton Family Center. Approved to move forward. • David shared that he attended Representative Kilmer's symposium in Shelton which looked at homelessness and solutions. Dave will assist with writing language for the RCW defining what constitutes a vulnerable adult. This will be submitted to the House of Representatives in early fall to get on the legislative agenda for early November. • David provided updates around Public Health moving into the new building. 10:15 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Mike Collins requested to advertise,set bid opening dates and times,and award contracts for paint line,asphalt emulsion,and manufacturing and stockpiling of chip seal aggregate for 2025. Approved to move forward. • Mike discussed on-call consultant services for cultural resources,structural engineering, geotechnical,and materials testing services for the 2025-2026 calendar years. The maximum expenditure for each service agreement shall not exceed$200,000 in a calendar year. Approved to move forward. • Mark shared County Road Closure for Little Egypt Road for the North Fork Goldsborough pile cap replacement project at milepost 0.33. Approved to move forward. • Loretta discussed the news releases for Transportation Improvement Program Citizens Advisory Panel(TIP-CAP)and Solid Waste Advisory Committee membership openings. Approved to move forward. • Loretta shared the Federal Emergency Management Agency(FEMA)disaster 4775-DR-WA Severe Winter Storms designation for primary and alternate applicant agents. Approved to move forward. • Loretta shared the letter to the Department of Ecology and United States Army Corps of Engineers(USACE)regarding Mason County,the Skokomish Tribe,and Mason Conservation District's notice of intent to cease most property right acquisitions under the Floodplains by Design grant award. • Mike provided updates for the Road Improvement District(RID)no.2024-01 for Shetland Road Public Hearing set for Tuesday,August 13,2024 at 9:15 a.m. The following topics Page I 1 were discussed:district formation;cost estimates,assessment method,and funding sources; public input;compliance with statutes and legal review;project timeline schedule;and community impact and environmental considerations. 10:35 A.M. Support Services—Mark Neary Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • McKenzie Smith requested to rescind the approval of Douglas and Kelly Palmer's 2023 Open Space Application. This application was originally approved during a Public Hearing on Tuesday,July 16,2024. However,the application fee was not paid and Mr.and Mrs.Palmer decided to rescind their application. Approved to move forward. • McKenzie provided an update on Public Records Requests(PRRs)for the first half of 2024. 388 requests have been submitted and staff has spent an estimated total of 328 hours fulfilling these requests. Tuesday,August 6,2024 9:00 A.M. Commissioner's Office Reorganization Workshop Commissioners Neatherlin,Shutty,and Trask were in attendance. • Mary shared a recommended organizational chart that shows the conversion of Department of Emergency Management(DEM)Manager and addition of a Parks and Trails Manager,IT Manager,and Executive Assistant positions;the 2025 budget impact;and Full-Time Employee(FTE)count for 2018 through the proposed 2025 budget. The management positions will be high level,strategic positions. Mark shared examples of staff working on day-to-day operations versus high level operations and projects allowing the County Administrator to work at a higher level. The 2025 budget impact for the three additional positions would be$369,991;the removal of the lead pay positions and Central Services Manager position would save$148,851;for a total cost of$221,140. Mark added that more planning needs to be done for the future,management positions would allow for this. The Commissioners shared their support for adding the Parks and Trails Manager,IT Manager, and the conversion of the DEM Manager. Cmmr.Shutty included that Central Services serves and supports the entire County. Respectfully submitted, McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS 'Okandy Neather m, Kevin Shutty, Sharo�T�ras k, Chair Vice-Chair Commission Page 12