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HomeMy WebLinkAbout08/15/2024 DRAFT Meeting Agenda Mason County Civil Service Commission 423 N. 5t" Street, Shelton, WA Thursday, August 15, 2024 5:00 p.m. The regular meetings will be held in-person and via Zoom with remote options. Click on the Zoom link to join. https://zoom.us/m/96730318647?pwd=OU42alqwcUl 6Y014YmFFREQOeEZLdz09 Call Meeting to Order: 5:00 PM Roll Call: Susan Ickes, Mark Nault, and Mel Ferrier Business: 1. Approval of Minutes: July 18, 2024, regular meeting minutes and August 2, 2024, special meeting minutes. Action 2. Open Forum for Citizen Input 3. HR Update - Recruitment - Mary Ransier, HR Director 4. Chief Examiner Update 4.1. Position Tracking - 13 vacant funded positions: Community Service Officer-3, Corrections Deputy-5, Deputy Sheriff-3, and Support Specialist-2 4.2. Approval to establish an unranked eligibility list for the Promotional Corrections Corporal position. Action 5. Patrol Promotional Testing Process - 6. Sheriff's Office Update 6.1. Corrections 6.2. Patrol 6.3. Support Staff 7. Adjourn Next regular meeting is Thursday, September 19, 2024 Americans with Disabilities Act(ADA)accommodations provided upon request. Those requiring special accommodations, please contact Becky Rogers at 360-427-967o,Ext 268 or rsr masoncountywa.gov twenty-four(24)hours prior to the meeting. Mason County Civil Service Commission Meeting Minutes July 18, 2024 The regular meeting was called to order at 5:00 p.m. by Chairperson Sue Ickes. Attendance: Sue Ickes, Chair; Mark Nault, Vice-Chair; and Mel Ferrier, Commissioner Others: Mary Ransier, Trevor Clark, Danielle Drogmund, and Becky Rogers Business: 1. Public Hearing - Consider revisions to Civil Service Rule 5.4A Recruitment and Eligibility Qualifications relating to citizenship. Chair Ickes opened the public hearing and called for public comments. No comments were received. Cmmrs. Nault/Ferrier moved and seconded to close the public hearing. Motion carried unanimously. Cmmrs. Nault/Ferrier moved and seconded to approve the revisions to Civil Service Rule 5.4A Recruitment and Eligibility Qualifications relating to citizenship. Motion carried unanimously. 2. Approval of Minutes: June 20,2024, regular meeting minutes. Cmmrs. Nault/Ferrier moved and seconded to approve the June 20, 2024, regular meeting minutes as submitted. Motion carried unanimously. 3. Open Forum for Citizen Input - No public comment. 4. Human Resources Recruitment Update - Mary Ransier, HR Director, touched on recruitment events and application workshops attended the last month. HR is starting a communications plan with a weekly rotation within the month. Law enforcement and corrections are scheduled for week two. Announcements will be pushed out on social medial during this time. The $10K hiring bonus for corrections deputies is good until December 2024. HR is working to get into the transition assistance program through the local Veterans Advisory Board. A recruiter is working to secure an enhanced driver license to get access on Joint Base Lewis- McChord (JBLM) and Bangor Base to attend recruitment events. Cmmr. Nault asked if HR will attend the Chamber of Commerce event in Shelton on July 19, 2024. Ms. Ransier stated that if HR is unable to attend, typically recruitment materials and swag will be sent with another agency that is attending. Cmmr. Ickes questioned what type of responses are received from recruitment events. Ms. Ransier replied that they are getting positive responses. For law enforcement and corrections, there is an opportunity to tap into veterans. HR is working on developing partnerships to get invitations to attend recruitment events. 5. Chief Examiner Update Mason County Civil Service Commission Meeting Minutes July 18,2024 Page 2 5.1. Position Tracking - 14 vacant funded positions: Community Service Officer-3, Corrections Deputy-5, Deputy Sheriff-3, Financial Assistant-1, and Support Specialist-2 5.2. Corrections Corporal - Promotional Announcement - Informational 5.3. Approval of revised position descriptions: Animal Control Officer, Corrections Corporal, Corrections Deputy, Corrections Sergeant, Evidence Technician, Financial Assistant, Support Specialist I, Support Specialist II, and Support Specialist III. Mary Ransier explained that the nine revised position descriptions are related to negotiations with the corrections group. As part of the standard negotiations process, they update all the position descriptions as necessary before they comp them in the market. Changes are mostly formatting as they standardize the format to upload to the website easier. The command staff and union have approved these and they are being presented to the Civil Service for approval. Cmmrs. Nault/Ferrier moved and seconded to approve the revised position descriptions for Animal Control Officer, Corrections Corporal, Corrections Deputy, Corrections Sergeant, Evidence Technician, Financial Assistant, Support Specialist I, Support Specialist II, and Support Specialist III. Motion carried unanimously. 5.4. Patrol Promotional Testing Process - Detective Drogmund was in attendance representing herself. She stated she sent an email to Civil Service just prior to the meeting expressing concerns regarding the patrol promotional testing process and suggestions for a better process. Mary Ransier stated HR received a previous complaint which will be forwarded to the Commission. They have attempted to talk with the command staff and the complainant and have not settled on a date and time to discuss this. There is a lot of misunderstanding about the how the testing process is conducted. She felt there is a better way to doing testing and utilizing Public Safety Testing. She expressed concerns about accusations of anything improper that has gone on in HR or in the Civil Service process. She wanted to note that this is not true. After talking with complainants, she would like to come up with a process that is easier to understand on how the list works. The Board stated they would like to know what the complaints are, if the complaints have been reviewed, and what the actual issues are. If it is a misunderstanding, how can that be cleared up. If it is confusion over the process, what can be used to clarify. Mason County Civil Service Commission Meeting Minutes July 18,2024 Page 3 6. Sheriff's Office Update - Corporal Clark was in attendance. A report will be brought forward at the next meeting regarding corrections, patrol, and support staff. 6.1. Corrections 6.2. Patrol 6.3. Support Staff 7. Adjourn Susan Ickes Mark Nault Mel Ferrier Chair Vice-Chair Commissioner Becky Rogers Secretary/Chief Examiner Mason County Civil Service Commission Meeting Minutes August 2, 2024 The special meeting was called to order at 9:00 a.m. by Chairperson Sue Ickes. Attendance: Sue Ickes, Chair; and Mel Ferrier, Commissioner Others: Mary Ransier, Danielle Drogmund, and Becky Rogers. Business: 1. Patrol Corporal and Patrol Sergeant Promotional testing complaints and clarifications report from Human Resources and testing process discussion Chair Ickes called for a five-minute recess to contact the third commissioner, so all three commissioners are in attendance at the meeting. The meeting resumed with two commissioners in attendance. Chair Ickes recommended this item be rescheduled to a time when all interested, and all three commissioners are available. Mary Ransier, HR Director, stated that based on the interviews it would be valuable if Michael Sergeant and Danielle Drogmund attend the Civil Service Commission meeting when this agenda item is discussed, if they are available. Cmmrs. Ferrier/Ickes moved and seconded to reschedule this agenda item to a further date when all three commissioners are available. Motion carried unanimously. Agenda item rescheduled to August 15, 2024, at 5:00 p.m. 2. Adjourn — The meeting adjourned at 5: 15 p.m. Susan Ickes Mark Nault Mel Ferrier Chair Vice-Chair Commissioner Becky Rogers Secretary/Chief Examiner COU Mason County Support Services Department 411 North 5t'Street Shelton, WA 98584 360.427.9670 MEMORANDUM To: Civil Service Commission From: Becky Rogers, Secretary/Chief Examiner Date: 8/15/2024 Subject: Civil Service Position Tracking Listed below are the 2024 Civil Service positions,which are funded and vacant*: Vacant Positions 1 FTE—Deputy Sheriff(7/3/2024) 1 FTE—Corrections Deputy(Eff 5/30/2024) 1 FTE—Corrections Deputy(Eff 3/31/zoz4) 1 FTE—Community Service Officer(Eff 3/31/zoz4) 1 FTE—Deputy Sheriff(3/20/2024) 1 FTE—Deputy Sheriff(3/10/2024) 1 FTE—Support Specialist(Eff 2/28/2024) 1 FTE—Community Service Officer(Eff 11/15/zoz3) 1 FTE—Community Service Officer(Eff 9/18/zoz3) 1 FTE—Support Specialist(Eff 8/25/2023) 1 FTE—Corrections Deputy(Eff 1/1/2023) 1 FTE—Corrections Deputy(Eff 1/1/2023) 1 FTE—Corrections Deputy(Eff 1/1/2022) 13 FTE Vacant Funded Positions *Per MUNIS 8/9/2024 Support Services Budget Commissioner Emergency Human Information Labor Risk Manager Administration Management Resources Services Relations Management