HomeMy WebLinkAbout2024/06/17 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of June 17,2024
Monday,June 17,2024
9:00 A.M. Executive Session—RC W 42.30.110(1)(i)Potential Litigation
Commissioners Neatherlin,Shutty,and Trask met in executive session for potential litigation
via Zoom from 9:00 a.m.to 10:00 a.m. Michael Dorcy,Tim Whitehead,Sheriff Ryan
Spurling,Undersheriff Travis Adams,Chief Jason Dracobly,Mark Neary,Diane Zoren,Mary
Ransier,Nichole Wilston,and John Taylor were also in attendance.
10:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
Commissioners Neatherlin,Shutty,and Trask met in closed session for labor negotiation via
Zoom from 10:00 a.m.to 11:00 a.m. Mark Neary,Mary Ransier,Christopher Pinkston,
Cabot Dow,and Lindsey Smith were also in attendance.
11:00 A.M. Washington State Association of Counties—Derek Young
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Derek,Washington State Association of Counties(WSAC)Interim Executive Director, and
Mark Ozias,Vice-President,shared a Special Membership Meeting presentation. Topics
included:Legislative Steering Committee discussions and bylaw changes.
11:30 A.M. Indigent Defense—Peter Jones
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Peter discussed the Office of Public Defense(OPD)Simple Possession Advocacy and
Representation(SPAR)Program funding opportunity to reimburse cases in District Court that
involve a charge of possession of a controlled substance. Reimbursement would be minimal.
The request is to present a letter to OPD listing the issues with the funding opportunity and
ask that the OPD be less restrictive with the funding.
• Peter asked to provide public comment representing Mason County on the Indigent Defense
Standards Modification—CrR and CrRLJ 3.1.
11:45 A.M. Public Works—Loretta Swanson
Utilities& Waste Management
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Lovejoy Schafer requested to set a Public Hearing on Tuesday,August 13,2024 at 9:15 a.m.
to allow public comment on the surplus of tax parcel no.32005-31-60070. Approved to move
forward.
11:55 A.M. Support Services—Mark Neary
Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom.
• Todd Cannon discussed the website redesign Request for Proposals(RFP)and the selection of
Revize. The cost for the first year would be$89,400 with an ongoing yearly cost of$12,700.
Approved to move forward.
• John Taylor shared the Phillips Lake County Park extension with Jean Ennis for gatekeeping
duties that would extend the agreement to August 1,2025. Approved to move forward.
• Jennifer Beierle presented the May 2024 Financial Report. Current Expense revenues
$20,812,207 at 47%;Treasurer receipts$14,357,682 at 49%;and Current Expense
expenditures$19,128,442 at 37%. Six-year specific revenue streams:Community
Development$1,378,222;Detention and Correction$6,946;Current Expense property tax
$5,994,392;Road Diversion property tax$616,844;County Road property tax$6,015,021;
Page I 1
Current Expense sales tax$3,761,434;Criminal Justice tax$872,662;Rural Sales and Use
$458,650;Homelessness prevention filings$223,594;Lodging tax$362,957;and Real Estate
Excise Tax(REET) 1 and 2$553,690 each. Total collected revenue$3,761,433.98;revenue
budgeted$9.2 million;and projected end of year revenue$9,641,184.98. Current Expense
cash$29,213,875. Special Fund cash$65,989,918. Motor Pool expenditure$610,300 at
31.53%. Special and Other Funds revenue$28,379,186 at 46%and Special and Other Funds
expenditure$20,500,177 at 28%. Total County debt at end of May$15,700,747. Remaining
County debt capacity as of May 27,2024$203,161,663.
• Jennifer discussed the 2025 Budget process and calendar.
Tuesday,June 18,2024
10:00 A.M. Commissioner's Office Reorganization Workshop
Commissioners Neatherlin,Shutty,and Trask were in attendance.
• Mark shared that Kell Rowen,Community Development Director,gave notice of retirement
for June 2025.
• Mark discussed the feedback received from the prior Commissioner's Office reorganization
workshop. Cmmr.Shutty reiterated that the Commissioner's department provides services for
the entire County. Mary Ransier presented four new position descriptions for a Department of
Emergency Management(DEM)Manager,Parks and Trails Manager,IT Manager,and
Executive Assistant. Mark shared that Public Works and Parks have similar operational
structures. Cmmr.Neatherlin suggested moving Parks under Public Works and Cmmr.Trask
suggested moving DEM under the Sheriff's Office for best use of resources. Mary addressed
concerns around overburdening departments and Mark shared concerns around lead positions
and Union confines. Diane added that staff will need help with both budget and procurement.
Mark shared an Executive Assistant could help with efficiency and other duties as assigned.
This would replace the Central Services Manager position. Minimum qualifications and
salary were discussed. Cmmr.Trask discussed the IT Manager position. Diane and Mary
encouraged discussion with staff about needs. Mark added that the Lodging Tax Advisory
Committee(LTAC)would move under Budget and Lake Management Districts under the
Clerk of the Board. Mary suggested housing Law Enforcement Officers'and Fire Fighters'
(LEOFF)under Human Resources and Board of Equalization under Commissioner's Office.
Respectfully submitted,
McKenzie Smith,
Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
XIA
kp�dy Neatherlin, Kevin Shutty, S aron Tras c,
Chair Vice-Chair Commission
Page 12