HomeMy WebLinkAbout2024/06/18 - Regular Board of Mason County Commissioners
Proceedings
Y Commission Chambers
411 N 511 St, Shelton, WA 98584
June 18, 2024
1. Call to Order—The Chairperson called the regular meeting to order at 9:00 a.m.
2. Pledge of Allegiance—Ken VanBuskirk led the flag salute.
3. Roll Call—Present:Present: Commissioner District 1 —Randy Neatherlin;Commissioner
District 2—Kevin Shutty;Commissioner District 3—Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Federal Energy Regulatory Commission sent in correspondence regarding deviations from
minimal flow and ramping rate requirements.
4.1.2 Elizabeth Hill sent in correspondence expressing continued concerns around the property
at 611 Daniels Road.
4.1.3 Washington State Liquor and Cannabis Board sent in notice of liquor license renewal
applications,cannabis renewal applications,special occasion liquor license for South
Mason Youth Soccer Club and for Mason Benson Club House,and approval letter for The
Hideaway Lounge's liquor license.
4.2 Cmmr.Neatherlin read the Pride in Being Yourself Month proclamation.
5. Open Forum for Citizen Input
Elizabeth Hill,Shelton,expressed continued concerns around the violations at both 611 Daniels
and 1590 Beaver. Garbage still has not been cleaned up or removed and the signage posted by the
County was taken down. The salmon restoration project at the end of Daniels Road was costly
and water drains from the property on Daniels to that culvert. Samples should be taken after it
rains. The Department of Ecology stated they would not get involved. Criminal activity has
increased. On June 5t'and 61'multiple vehicles were broken into. About 25 neighbors are now
involved in the Agate Loop Neighbors group.
6. Adoption of Agenda
Cmmr.Shutty/Trask moved and seconded to adopt the agenda as published. Motion carried
unanimously. N-aye;S-aye;T-aye.
7. Approval of Minutes
Cmmr.Trask/Shutty moved and seconded to adopt the April 29 and May 6,2024 Briefing
Minutes and May 7,2024 Regular Minutes as presented. Motion carried unanimously. N-aye;
S-aye;T-aye.
8. Approval of Action Agenda
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant#8105282-8105685 $1,357,497.68
Direct Deposit Fund Warrant# 107013-107428 $ 945,626.20
Salary Clearing Fund Warrant#7008172-7008207 $1,235,391.60
Treasurer Electronic Remittance $1,289,680.45
8.2 Approval of the Resolution for the sole-source purchase from Correct Equipment of forty-seven
(47)E-One grinder pumps and conversion kits and two(2)complete units for a total of
$162,491.77. (Exhibit A,Resolution No.) Oa,4_p
8.3 Approval for the Deputy Director/County Engineer to execute the agreement with Washington
State Department of Transportation(WSDOT)to perform maintenance for the rectangular rapid
flashing beacons installed on State Route 106 at Twanoh Falls State Park.
8.4 Approval of the county road closure on Bear Creek Dewatto Road at approximately milepost
5.29 for a culvert replacement project from August 19 to August 30,2024.
8.5 Approval of the Memorandum of Understanding(MOU)between Mason County Parks and
Trails Department and the South Mason Youth Soccer Club for overflow parking.
8.6 Approval of the Mason County Commissioner's 2025 and 2026 Preliminary Budget Preparation
Guidelines.
8.7 Approval of Mason County's 2025 annual budget for Internal Cost Allocations,Information
Technology,State Auditor's Office charges,Unemployment,and Motor Pool.
8.8 Approval of the Memorandum of Understanding(MOU)with Teamsters Local No.252
representing General Services to include bilingual provision language in the current Collective
Bargaining Agreement(CBA).
8.9 Approval of the Memorandum of Understanding(MOU)with North Mason Fire Rescue
Authority(NMFRA)and Kitsap County Fire Marshal's Office to adopt Burn Regulations as
found in Mason County Code Chapter 9.48 within the"Tri Lakes"area of Kitsap County served
by the NMFRA.
8.10 Approval of the Treatment Sales Tax(TST)contract amendments to reallocate funding with
Crossroads Housing for$75,115.39 and Northwest Resources II for$8,712.31.
8.11 Approval of the Law Enforcement Assisted Diversion(LEAD)contract expansion for
$515,000.
8.12 Approval of the Resolution for County Road Project(CRP)2059—Matlock Brady Road and
approval to authorize the County Engineer and/or Chair to sign all pertinent documents.
(Exhibit B,Resolution No.) ��-_O'�
8.13 Approval for the County Engineer to execute the Memorandum of Agreement(MOA)with the
Washington State Department of Fish and Wildlife for the provision and maintenance of the
fish passage on Schoolhouse Creek.
8.14 Approval to set a Public Hearing for Tuesday,July 16,2024 at 9:15 a.m.to consider approval
of the ten(10)2023 Open Space applications as recommended by the County Assessor and
Community Development.
8.15 Approval of the June 1,2024-December 31,2028 Collective Bargaining Agreement(CBA)for
Teamsters Local No.252 Appraiser's Unit.
8.16 Approval for the County Administrator to sign the following American Rescue Plan Act
(ARPA)contracts with the Mason County Senior Activities Center for$4,628.31;Mason
County Cemetery District No. 1 for$28,485;Belfair Water District for backup generators for
$33,788.63;Turning Pointe for$40,000;Economic Development Council(EDC)for a cluster
study for$50,000;South Mason Fire District no.4 for$63,340;Habitat for Humanity for
$75,000;and Public Utility District(PUD)no. 1 for Lake Arrowhead mainline for$75,000.
Cmmr.Shutty/Trask moved and seconded to approve action items 8.1 through 8.15 with the
removal of item 8.16 for separate vote and discussion. Motion carried unanimously. N-aye;S-
aye;T-aye.
Item 8.16
Cmmr.Neatherlin reiterated that this is to allow the County Administrator to sign the American
Rescue Plan Act(ARPA)contracts.
Ken VanBuskirk commented that the requested action does not state what the contract with South
21June 18 , 2024 Commission Minutes
Mason Fire District no.4 is for. Cmmr.Neatherlin answered that the funds are for water tanks.
Cmmr.Neatherlin/Trask moved and seconded to approve item 8.16 for the County
Administrator to sign the following American Rescue Plan Act(ARPA)contracts with the
Mason County Senior Activities Center for$4,628.31;Mason County Cemetery District No. 1
for$28,485;Belfair Water District for backup generators for$33,788.63;Turning Pointe for
$40,000;Economic Development Council(EDC)for a cluster study for$50,000;South Mason
Fire District no.4 for$63,340;Habitat for Humanity for$75,000; and Public Utility District
(PUD)no.1 for Lake Arrowhead mainline for$75,000. Motion carried. N-aye;S-abstain;T-
aye.
9. Other Business(Department Heads and Elected Officials)
David Windom,Public Health and Human Services Director,shared that this weekend is the Bike
Rodeo at Olympic Middle School. There will be free helmets,helmet fitting and decorating,
bicycle maintenance check by Boy Scouts,a safety course,and safety lessons. The Sheriff's
Office will also be sharing water and lifejacket safety. Ice cream will be served to kids that finish
the course and raffles will be held for bikes. Over 40 helmets were donated as well as 10 scooters
and 6 bicycles. The event is for kids aged 4-14. Smile Mobile will be parked at the YMCA for
dental work from June 18-28,2024. For more information,please call(888)286-9105.
10. 9:15 a.m.Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA
meeting restrictions are in place.
10.1 Public Hearing to consider and approve supplemental budget requests and budget transfers to
the 2024 Budget. Staff:Jennifer Beierle
Jennifer shared this is a Public Hearing to approve supplemental budget requests and budget
transfers to the first budget amendment for 2024 budget. This is an approval of an increase to
2024 authorized expenditure appropriations in the General Fund of$770,821;and Approval of
an increase to authorized expenditure appropriations in funds other than the General Fund of
$2,556,884.
Budgeted beginning fund balances were changed to actual cash balance amounts January 1,
2024 which resulted in most funds having zero revenue and zero expenditure change.
In the General Fund:Assessor$3,340 expenditure increase for Elected Official salary and
benefits increase and removal of five computers from the replacement cycle;Auditor$39,600
revenue increase and$18,840 expenditure increase for Elected Official salary and benefits
increase and passport services;Emergency Management$4,000 expenditure decrease for
removal of two computers from the replacement cycle;Clerk$20,104 revenue increase and
$13,340 expenditure increase for Elected Official salary and benefits increase and Treatment
Sales Tax(TST)transfer for 2023 billing done in 2024;Commissioners$40,020 expenditure
increase for Elected Official salary and benefits increase;Juvenile Court Services$2,000
expenditure increase to add one computer to the replacement cycle;Human Resources$30,000
expenditure increase for 2025 non-represented class comp study;Community Development
$475,000 revenue increase and$475,000 expenditure increase for SO Alliance contract that
was carried forward from 2023;Parks and Trails$21,096 expenditure increase for a mower;
Prosecutor$11,800 expenditure increase for retainage bonus;Coroner$13,340 expenditure
increase for Elected Official salary and benefits increase;Sheriff$5,595 expenditure increase
for Elected Official salary and benefits increase;Office of Public Defense$157,259 revenue
increase and$32,030 expenditure increase for a TST transfer for 2023 billing done in 2024,
3 June 18 , 2024 Commission Minutes
salary and benefits increase,and retainage bonus;Treasurer$13,340 expenditure increase for
Elected Official salary and benefits increase;and Therapeutic Court$95,080 revenue increase
and$95,080 expenditure increase for an enhancement grant.
In funds other than the General Fund:Victim Witness Activity$4,640 revenue increase for
change to actual cash amount;Sheriff's Boating Program$5,000 expenditure increase for
overtime;Community Services Health$400,000 revenue increase and$400,000 expenditure
increase for LEAD pilot program federal grant;American Rescue Plan Act(ARPA)$202,615
expenditure decrease for change to actual cash amount;Lodging Tax$645,307 expenditure
increase for contracts approved in 2024;Mental Health Tax$177,363 expenditure increase for
TST transfer to Clerk and Office of Public Defense;Treasurer's operation and maintenance
$8,355 revenue increase for change to actual cash amount;Mason Lake Management$37,026
expenditure increase for change to actual cash amount;Spencer Lake Management$2,712
expenditure decrease for change to actual cash amount;Island Lake Management$1,429
expenditure increase for change to actual cash amount;Mason County Landfill$55,000
revenue increase and$55,000 expenditure increase to add 1 full-time employee(FTE)to the
2024 budget;Rustlewood Sewer and Water$75,000 revenue increase for ARPA transfer from
fund no. 155;Belfair Sewer$1,400,000 revenue increase and$1,400,000 expenditure increase
for the Belfair sewer extension grant carry forward;and Unemployment$41,086 expenditure
increase for change to actual cash amount.
Cmmr.Shutty/Trask moved and seconded the approval of an increase to 2024 authorized
expenditure appropriations in the General Fund of$770,821;and approval of an increase
to authorized expenditure appropriations in funds other than the General Fund of
$2,556,884. Motion carried unanimously. N-aye;S-aye;T-aye.
11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past
week and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:39 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY,WASHINGTON
)MM411 P,%X [XV 1"'A " I /,// /�I
McKenzie Sm ,C rk of the Board Rand eat erlin,Chair
04&�-
Kevin Shutty,V' -
Sharon Trask, Commissioner
4jJune 18 , 2024 Commission Minutes
exh�b�� A
RESOLUTION NO. O dt 1D
A RESOLUTION WAIVING PUBLIC BIDDING REQUIREMENTS AND APPROVING
A SOLE SOURCE PROCURMENT FOR THE PURCHASE OF E-ONE GRINDER PUMPS FOR
COUNTY MAINTAINED AND OPERATED GRINDER PUMP SYSTEMS
4-1
WHEREAS, Mason County Is responsible for the maintenance and operation of approximately4w
grinder pump systems for single-family residential properties that have been designated as low-pressure
sewer areas that connect to either the North Bay Sewer System or the Belfair Sewer System; and
WHEREAS, many of the pumps used at the North Bay Sewer System have met their maximum
operational lifespan and the availability of parts for these older systems are limited.
WHEREAS,the County has been upgrading the older pumps to the newer E-One pump,given that
they are the only pumps that fit the size of the older tanks; and
WHEREAS,the County currently has a maintenance services agreement with Correct Equipment,
which is the only licensed supplier of the E-One Pumps in Washington State to provide the replacement parts
and pumps that meet our specifications.
WHEREAS, RCW 39.04.280(1) (a)specifies exemption to competitive bidding if the purchase is
clearly and legitimately limited to a single source supplier;
NOW,THEREFORE, BE IT RESOLVED, by the Board of Mason County Commissioners as follows:
1. Correction Equipment is a sole source supplier of the E-one grinder pumps that are used at the
North Bay Sewer and Belfair Sewer Systems.
2.That the County is authorized to purchase(47) E-One Grinder Pumps without proceeding to
secure competitive bids, estimated at $162,491.77.
ADOPTED this � day of 2024
V BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
ATTEST:
Ran Neathe hair
McKenzie Smith,Clerk f the Board '�2_' AVE
I
Kevin Shutty,Vice Ch i
APPROVED AS TO FORM: ` p j
Sharon Trask,Commissioner
Tim Whitehea , . DPA
Cl
MASON COUNTY
COMMISSIONERS RESOLUTION NO: X--A- 03G
COUNTY ROAD PROJECT NO. 2059
WHEREAS,on Mason County Road No.90100,known locally as the Matlock Brady Road
and more specifically located in Sec. 11, 14,15,21,22,and 28,T 20 N,R 6 W,WM at approximately
mile post 16.67 to mile post 19.73;work defined as"construction"in the BARS Manual,Page II-63,
et seq,is determined to be necessary and proper; and,
THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
that it is their intention to:
Road I_mprovement Project:asphalt overlay,shoulder improvements,roadway striping and other
necessary safety improvements.
SAID WORK is to be performed by Contract and/or County Forces in accordance with Washington
State Standard Specifications for Road and Bridge Construction as adopted by Mason County(RCW
36.77.020 and/or RCW 36.77.065 and WAC 136-18).
BE IT FURTHER RESOLVED that the described County Road Project is necessary and
proper,and the estimated costs of said project are herewith set out as follows:
Engineering: $ 10,000
Right of Way $ 0
Construction $ 1,088,000
The County Road project herein described in HEREBY DECLARED to be a public necessity,and
the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to report and proceed
thereon as by law,provided and in accordance with RCW 36.75.050,36.80.080 and 36.80.070.
ADOPTED this day of 4AM9024.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
Rand eatherlin,Cha*
ATTEST:
Kevin Shutty, c air
McKenzie Sm ,Cle of the Board
Sharon Trask,Commissioner
APPROVED AS TO FORM:
Tim it
cc: Co.Commissioners
Engineer
JOURNAL: Publ.lt: 06/27/2024