HomeMy WebLinkAbout22-87 - Res. Mason-Benson Road Railroad Signal Project !►
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AGENCY
W.S.D.O.T. USE ONLY
AGENCY NAME A BILLING ADDRESS FEDERAL AID PROJECT NUMBER
AMSON COUNTY ENGINEER WASHINGTON STATE ARP-ZO23 f 00/)
P. 0. BOX 357 DEPARTMENT OF TRANSPORTATION
Shelton, Wash. 98584 AGREEMENT NUMBER
CITY/COUNTY AGREEMENT ail 063
The Local Agency having complied, or hereby agreeing to comply, with the terms and conditions set forth in (1) Title 23,
U.S. Code Highways, (2)the regulations issued pursuant thereto, (3)Office of Management and Budget`Circular A-102, (4)
the policies and procedures promulgated by the Washington State Department of Transportation and,';(6) the Federal-aid
Project Agreement entered into'between the State and Federal Government, relative to the above project,the Washington
State Department of Transportation will authorize the Local Agency to proceed on the project by a separate'notification.
Federal funds which are to be obligated for the;project may not exceed the amount shown herein on line p. column (3)
without written authority by the State,'subject to the approval of the Federal Highway Administrator. All project costs not
reimbursed by the Federal ,Government shall be the responsibility of the Local Agency.
PROJECT DESCRIPTION
Name MASON-BENSON ROAD RAILROAD SIGNAL PROJECT Length 0.02 Mile
Termini- D.O.T. CROSSING NO. 096-591W
Description of Work
Install automatic cantilevered warning lights with drop gate protection.
W.S.D.O.T. USE;ONLY
Work` Order Accounting Plan
:. .Prog. Diet C.S.
FHWA
Appr.Date
ESTIMATE OF FUNDING No AP
AAuth.
TYPE OF WORK (t) (2) (3) By
Estimated Total" Estimated Estimated Date
Project Funds Agency Funds Federal Funds WOAP AMOUNT AUTH.rCODE
P.E. a. Agency Work ................ ... 2000 200 1,80U
b. State Services •500 50' 50
c. other 5000 ' S00` 40500'
d.Total Prelim. Eng. Cost Estimate 7,500 b 6,T5O
Right-of-Way e. Agency Work....... AWRO ED FnR d
I. State Services PE' ON't'Y
g. Other .. .. O
h.Total R/W Cost Estimate
Construction i. Contract ............ 140 000 14,000
126,000
Engineering j. Agency Force.. .... 7,000 ........ 6,300
5 9(, I k. State Force. 0 I00' .......900
I. Audit . . . .. . . . .. . . . . . . . . . .
m.other Ra ldd Adfo n. 1;000 . .100• 9OU
roZ.
n. Other - .. . . . . . . . . . .. .
o. Total Construction Cost Estimate
P•PROJE CT
ESTIMATE OF THE 156.500 1 15,650 140,850
The Federal-aid participation'rate in this project will be determined by the Federal Government. The-parties expect that it will be --9&_9b,
however,it is understood that the rate may vary.The Local Agency agrees that this agreement is entered without relying upon any representation by the
`State made outside of this contract,or contained herein,as to what the Federal participation rate will be.It further agrees that it will not condition any
future actions with respect to the project covered by this agreement upon past,current,or future representations as to the Federal participation rate.The
dollar amount of Federal participation cannot exceed the amount shown in line p.,column(3) All costs not reimbursed by the Federal Government shall be
the responsibility of the Local Agency.
FORM 140-039
DOT REVISED 8/83 OX A-144
:ONSTRUCTION METHOD OF FINANC (Check MethodSelected)
STATE AD & AWARD
METHOD A Advance Payment-Agency Share of Total Construction Cost (Based on Contract Award).. . . . . .. . . .( )
METHOD B Withhold From Gas Tax the Agency's Share of Total Construction Cost (line o., col. 2)
in the amount of $ at S per month for months ..... . .... .( )
LOCAL FORCE OR LOCAL AD & AWARD
METHOD C Agency Cost Incurred with Partial Reimbursement ................. ...........'. . . . ... . .( x )
The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures, and as a
condition to payment of the Federal funds o atad, it cce is and will Comply with the applicable provisions et forth
below. Adopted by official action on: —. 19 , Resolution/Ordinance No.
AGENCY aFICIAO
WASHINGTON STATE
By:
EPARTMENT OF TRANSPORTATION
t CHAIR N,4o my o si ers/Mayor,
CO-AL By:
.State Aid Engineer ;
,MAY 1 MA
Date Executed
PROVISIONS
1 SCOPE OF"WORK
The Agency shall provide all the work, labor, materials and services V COMPLIANCE WITH PROVISIONS
necessary to perform the project which is described and set forth in detail The Agency shall not incur any Federal-aid participation costs on any
in the "Project Description" and "Type of Work."When the State acts for and on behalf of the Agency,the State shall classification of work on this project until authorized in writing by the State
for each classification. The classifications of work for projects are:
be deemed an agent of the Agency and shall perform the services
described and indicated in"Type of Work"on the face of this agreement,in 1.Preliminary Engineering up to and including approval
accordance with plans and specifications as proposed by the Agency and 2.Preparation of Plans, Specifications, and Estimates
approved by the State and Federal Highway Administration. 3.Right-of-Way Acquisition'
When the State acts for the Agency but not subject to the right of 4.Project Construction
control by the Agency, the State shall have the right to perform the work In the event that Right-of-Way acquisition for,or actual construction of
subject to the ordinary procedures of the State and Federal Highway the road for which Preliminary Engineering is undertaken is not started by
Administration.- the closing of the fifth fiscal year following the fiscal year in which the
agreement is executed,the Agency will repay to the State the sum or sums
11 DELEGATION OF AUTHORITY of Federal funds paid to the Agency under the terms of this agreement.
(See Section Vill.)
The State is acting to-fulfill the responsibilities to the Federal The Agency agrees that all stages of construction necessary to
Government by the administration of this project. The,Agency agrees that provide the initially,planned complete facility, within the limits of this
the State shall have the full authority to carry out this administration.The project, will conform to at least the minimum values set by approved
State shall"review, process and approve documents required for Federal- AASHTO design standards applicable to this class of highways, even
aid reimbursement in accordance with Federal requirements. If the State though such additional work is financed without Federal-aid;participation.
advertises and awards the contract, the State will further act for the The Agency agrees that on Federal-aid highway construction projects
Agency in all matters concerning the project,as requested by the Agency.If the current Federal-aid regulations which apply to liquidated damages
the Local Agency advertises and awards the project the State shall review relative to the basis of Federal participation in the project cost shall be
the work to insure conformity with the approved plans and specifications. applicable in the event the contractor fails to complete the contract within
the contract time. -
III PROJECT ADMINISTRATION
VI PAYMENT AND PARTIAL REIMBURSEMENT
Certain types of work and services shall be provided by the State on
this project as requested by the Agency and described in the "Type of The total cost of the project,including all review and engineering costs
Work" above. In addition,the State will furnish qualified personnel for the and other expenses of the State, is to be paid by the Agency and by the
supervision and inspection of the work in progress. On local agency Federal Government. Federal funding shall be in accord with the Surface
advertised and awarded projects, the supervision and inspection shall be Transportation Assistance Act 1978,=Title 23, United;States Code, as
limited to ensuring all work is in conformance with approved plans, amended,and Office of Management and Budget Circular A-102.The State
specifications and Federal-aid requirements.The salary of such engineer shall not be ultimately responsible for any of the costs of the project. The
or other supervisor and all other salaries and costs incurred by State forces Agency shall be ultimately responsible for all costs associated with the
upon the project will be considered a cost thereof.All costs related to this project which are not reimbursed by the Federal'Government.rNothing in
project incurred by employees of the State in the customary manner on this agreement shall be construed as a promise by the State as to the
highway payrolls and vouchers shall be charged as costs of the project. amount or nature of Federal participation in this project.
1. Preliminary Engineering, Right of Way Acquisition and Audit
IV AVAILABILITY OF RECORDS Costs.
The Agency will pay for Agency incurred costs on the project.
All project>records in,support of ,all costs-incurred and actual Following such payments,vouchers shall be submitted to the State in the
expenditures kept by the:Agency,,are to be maintained in accordance with format prescribed by the State, in quadruplicate, not more than,one per
procedures<prescribed by the Division of Municipal-Corporations of the month.The State will reimburse the Agency up to the amount shown on the
State Auditor's Office, the U.S. Department of Transportation and face of this agreement for hose costa,eligible for Federal participation to
Washington Department of Transportation. The records shall be open to the extent that such costs are directly attributable and properly allocable to
inspection by the State and Federal Government at all reasonable times this project. Expenditures by the;Local Agency for the>establishment,
and shall be retained and made available for such inspection for a period of maintenance,general administration,supervision,and other overhead shall
not less than three years from the final payment of any Federal-aid funds to not be eligible for Federal participation.
the Agency.Copies of said records shall be furnished to the State and/or The State will pay for State incurred costs on the project. Following
Federal Government upon request. payment,the State shall bill the Federal Government for reimbursement of
' DOT 140-039 (R/8/83) QX A-144