HomeMy WebLinkAbout13-87 - Res. Competitive Bidding Requirements RESOLUTION NO. 13-87
WHEREAS , RCW 36 . 32 . 250 specifies competitive bidding
requirements for the contracting , leasing , or purchasing of supplies
and services by the County including certain exceptions from such
requirements ; and ,
WHEREAS , RCW 36 . 32 - 260 also requires a County resolution
authorizing such exceptions ;
NOW, THEREFORE BE IT RESOLVED :
THAT , all contracts , leases , or purchases where the total
expenditure will amount to three thousand five hundred dollars
( $3 , 500 ) or more must be put out to competitive bidding as
prescribed by RCW 36 . 32 . 250 including , but not limited to , the
requirements for specifications , publications , bid opening and bid
award ; and further ,
THAT where the total expenditure for the contract tease , or
purchase will be between one thousand dollars ( $ 1 , 000 ) and three
thousand five hundred dollars ( $3 , 500 ) , bidding procedures may be
dispensed with subject to :
1 . An approval by motion of the Board of Mason County
Commissioners authorizing that advertising and competitive bidding
may be dispensed with ;
2 . Notice of intention to enter into the contract lease or
purchase agreement shall be posted on a bulletin board in the Mason
County Courthouse and the Commissioners ' office not less than three
days prior to making such agreement ;
3 . The purchasing department must secure telephone or written
quotations from at least three ( 3 ) suppliers ;
4 . The agreement must be awarded to the lowest quote unless
there is good and sufficient cause for not so awarding ; and
5 . Immediately after the award is made , the Department
Head/Elected Official shall keep the quotes recorded and made open
to public inspection and telephone inquiry ;
6 . If less than three quotes are received and/or no quotes for
less than three thousand five hundred dollars ( $3 , 500 ) are received ,
the contract , lease , or purchase must be subjected to the full
competitive bidding procedure unless waived with approval of County
Commissioners -
Resolution No . 13-87
Page 2
THAT where the total expenditure will be less than one thousand
dollars ( $ 1 , 000 ) , none of the above requirements apply except that
the purchasing department should assure that the agreement is
granted to the supplier with the lowest known price ; and
THAT the above requirements do not apply to
agreements / contracts which are governed by their own statutory
requirements such as Personnel Service Contracts (RCW 39 . 29) and
Performance Based Contracts (RCW 39 . 35A) .
DATED this 10th day of February , 1987 .
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY , WASHINGTON
Ch rperson Eager
ATTEST : Commissioner Gibson
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Clerk of the Board // Commissioner McGee
APPROVED AS TO FORM:
a son County
Deputy Prosecutor
xc : File
Department Heads
Elected Officials
Accounting Dept (2 )