HomeMy WebLinkAbout2024/07/29 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION
FOR THE WEEK OF
July 29, 2024
In the spirit of public information and inclusion, the attached is a draft of information for
Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion, and is not all inclusive of
what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
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1854
Commission meetings are live streamed at http://www.masonwebtv.com/ and public comment is accepted
via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA
98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via
telephone, please provide your telephone number to the Commissioners’ office no later than 4 :00 p.m. the
Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at
Shelton (360) 427-9670 ext. 419
Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent
version.
Last printed 07/26/24 at 3:48 PM
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of July 29, 2024
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
*This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may
attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings.
Monday, July 29, 2024
Zoom link available on the Mason County website
Commission Chambers
Times are subject to change, depending on the amount of business presented
9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
10:00 A.M. Executive Session – RCW 42.30.110 (1)(i) Potential Litigation
10:30 A.M. Auditor’s Office – Steve Duenkel
10:35 A.M. Public Works – Loretta Swanson
Utilities & Waste Management
10:50 A.M. Support Services – Mark Neary
Commissioner Discussion – as needed
Tuesday, July 30, 2024
Virtual Assembly via Zoom
Times are subject to change, depending on the amount of business presented
8:00 A.M. WSAC Special Board of Directors Meeting
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Steve Duenkel Ext. Click or tap here to enter text.
Department: Auditor's Office Briefing: ❑X
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): July 29,2024 Agenda Date: Click or tap here to enter text.
Internal Review: ❑X Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
FY 2025 Information Security Fund Application
Background/Executive Summary:
The Office of Secretary of State is making available another round of$80,000 to each county to support
election security improvements at the local level.
Budget Impact(amount, funding source,budget amendment):
TBD depending upon the amount of funds sought for re-imbursement up to $80,000.
Public Outreach (news release,community meeting, etc.):
N/A
Requested Action:
Requesting Board of County Commissioner concurrence with the Auditor to apply for these funds for FY
2025.
Attachments
None.
NOTE: Acceptance of OSOS IS Grant Funds will require continued installation of an active Albert
Sensor on the County network for monitoring by the Election Infrastructure Information Sharing&
Analysis Center(EI-ISAC),a non-profit, 3'party entity.
W A S H I N G T O N SECRETARY OF STATE
Steve Hobbs
Office of the Secretary of State Information Security Funds
Project Worksheet
Date 7/12/24 Name of County Mason
Contact Number County Point of Contact
Elections Admitnsitrator Marie Stevenson
General Description of Work
Provide a general overview of the work or service the county would secure with the funding.
1. Installation of video surveillance cameras for ballot drop boxes located at the Shelton YMCA and Fire
Protection District 4.
2. 12 months of video streaming service through Hood Canal Communications for these 2 locations.
Objective of the Project
Provide a description of how the work or service would protect your election systems.
Surveillance video covering vote by mail ballot drop boxes provides an additional layer
of security for elections works and voters.
Timeline, Deliverables, and Milestones
Provide a timeline for the project,as well as specific deliverables and milestones that are quantifiable/measurable.
Camera Installation & hookup, 7/31/2024.
Video Streaming Service Available through the Mason County Elections website,
7/31/2024.
Estimated Project Costs
Descriptions of Goods/Services Quantity Unit Price Cost
Surveillance video camera and installation 2 $ 1,500.00 $3,000.00
1 Year Streaming Service 2 $850.00 $1,700.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total Cost $4,700.00
Title Signature
Prepared by
Approved By
(County)
Approved By
(OSOS)
Submit to OSOS
MASON COUNTY PUBLIC WORKS
COMMISSIONER BRIEFING
July 29, 2024
Action Items•
• Supplemental No. 2 for on-call structural engineering agreement with Sargent Engineers.
Discussion Items:
• E. Rasor Road&E. Alderwood Preliminary RID Boundary
• Water Meter Report
Commissioner Follow-Up Items:
Upcoming Items:
August 13th @ 9:15am Shetland Road public hearing to propose formation of a Road Improvement
District No. 2024-01 improving and integrating into county road system.
Aug. 191h -30t" Satsop Cloquallum Road closure for Comfort Creek culvert replacement
project at MP 5.20.
Aug. 19"'-30th Bear Creek Dewatto Road closure for twin culvert replacement project on
the Tahuya River at MP 5.29.
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Mike Collins,P.E.,Deputy Director/County Ext.450
Engineer
Department: Public Works Briefing:
Action Agenda: ❑X
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): July 29,2024 Agenda Date: August 13,2024
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item: Supplemental#2 for On-Call Structural Engineering Agreement
Background/Executive Summary:
Public Works maintains an on-call structural engineering agreement with Sargent Engineers established in
2021,with a maximum payable amount of$200,000.
Supplemental#1 involved a time extension request.
Public Works now seeks approval from the board for Supplemental#2,which will allocate an additional
$50,000 to the contract.
This increase is necessary to support ongoing bridge load rating services for the rest of the 2024 calendar
year.
Budget Impact(amount, funding source,budget amendment):
Currently budgeted amount: $200,000
Requested additional allocation: $ 50,000
New Maximum Agreement Amount: $250,000-Funding Source: County Road Fund
Public Outreach (news release,community meeting, etc.):
N/A
Requested Action:
Recommend the Board authorize the County Engineer to execute Supplemental Agreement No. 2
increasing the on-call structural engineering agreement with Sargent Engineers by an additional$50,000.
Attachments:1. Supplemental Agreement#2
Washington State
Department of Transportation
Supplemental Agreement Organization and Address
Number 2 Sargent Engineers,
Original Agreement Number 320 Ronlee Ln NW
Olympia,WA 98502
21-02
Phone:
Project Number Execution Date Completion Date
8/13/2024 12/31/2024
Project Title New Maximum Amount Payable
On-Call Structural Engineering
Description of Work
On-call Structural Engineering Services.
The Local Agency of Mason County Public Works
desires to supplement the agreement entered in to with Sargent Engineers
and executed on 8/13/2024 and identified as Agreement No. 21-02
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
I
Section 1, SCOPE OF WORK, is hereby changed to read:
Additional $50,000 to agreement with no change in scope of work.
11
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read: 12/31/2024
III
Section V, PAYMENT, shall be amended as follows:
The maximum payable amount has increased by $50,000 for a new maximum payable of$250,000.
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By: By: Mike Collins, County Engineer
Consultant Signature Approving Authority Signature
Date
DOT Form 140-063
Revised 09/2005
Exhibit "A"
Summary of Payments
Basic Supplement#2 Total
Agreement
Direct Salary Cost
Overhead
(Including Payroll Additives)
Direct Non-Salary Costs
Fixed Fee
Total $200,000 $50,000 $250,000
DOT Form 140-063
Revised 09/2005
E RASOR RD PRELIMINARY RID BOUNDARY
Option 1
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_ $ 1 ,315 PER PARCEL PER YEAR
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Proposed RD Imrpovement 0.0 MP
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N C
EXCESSIVE WATER CONSUMPTION WARNING
07/23/2024
Dear Valued Utility Customer,
Mason County Utilities &Waste has noticed a significant increase in your water consumption over the past
billing period. While occasional fluctuations are normal, the current level of usage suggests there may be a
potential issue that requires your attention.
High water consumption can result from several factors, such as unnoticed leaks, inefficient appliances, or
changes in usage habits. Identifying and addressing the cause promptly can not only help in conserving
water but also prevent potential damage to your property and reduce your utility bills.
To assist you in resolving this matter, we recommend you take the following steps:
1. Check for Leaks: Inspect faucets, toilets, and any visible pipes for leaks. Even small leaks can
lead to substantial water loss over time.
2. Monitor Usage: Keep track of your daily water consumption and compare it to your typical usage
patterns.
3. Appliance Efficiency: Ensure that your appliances, such as washing machines and dishwashers,
are functioning properly and not wasting water.
4. Outdoor Watering: If applicable, review your outdoor watering practices, especially during dry
seasons.
5. Pools: Filling children's pools and allowing children to play with hoses and sprinklers can have a
dramatic effect on water consumption.
If you are unable to identify the cause of the high-water consumption or need assistance, please contact
our customer service team at 360-427-9760 ext. 207. We are here to help you resolve any concerns and
provide guidance on conserving water.
Your prompt attention to this matter is important. Addressing high water consumption not only benefits you
but also contributes to our collective efforts in water use efficiency.
Thank you,
Mason County Utilities &Waste
Monthly Water Meter Reading and Billing Process for Mason
County Utility
1. Meter Reading(by the 20th of each month)
o Utilities staff drive around neighborhoods to collect water meter usage reads
via radio frequency.
o The collected data is compiled and reviewed to ensure all reads have been
collected.Any unread meters are addressed immediately.
o New meters installed during the period are recorded on forms and delivered to
Finance.
o Finance updates the new meters in CAMS to ensure complete and accurate
data.
2. Data Upload
o Once the data is reviewed and updates are completed,water meter usage reads
are uploaded into CAMS.
o Finance is notified once the upload is complete.
3. Data Review by Finance
o Finance reviews the uploaded data for accuracy and checks for anomalies such
as:
■ Negative usage meter reads.
• Zero usage meter reads.
• High usage over 2500 cubic feet(CF).
4. Customer Notification
o Finance contacts customers regarding unusual usage:
• New zero usage reads: Customers are called to inquire about the usage.
Common responses include:
• Owners being out of town.
■ Seasonal home use.
■ No change in usage.
• If no change in usage is noted by the owner, Finance staff contacts
Utilities staff to verify the meter is working properly.
• Negative usage meter reads: Utilities staff are dispatched immediately
to correct the meter.
■ High usage over 2500 CF: Finance compiles a list and sends individual
certified mail with a template letter notifying customers of their high-
water consumption and possible causes.Additionally,estimated
billings with current consumption usage and Board-approved rates for
2025 are sent out to encourage customers to investigate and resolve
high water usage. (See Template Below)
This process ensures accurate billing and proactive communication with customers regarding
their water usage.
�r�ON CO&
Mason County Administrator
411 N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County Commissioner
Briefing Items from County Administrator
July 29, 2024
Specific Items for Review
Review 2025 Commissioner budget—Jennifer Beierle
Revised Motor Pool rates—Jennifer Beierle
Thurston County Emergency Management MOU—John Taylor
Reclass Systems Administrator to Senior Systems Administrator—Mark Neary
Administrator Updates
Commissioner Discussion
Pacific Mountain Workforce Development endorsement letter for Stacie Vaughan—Cmmr. Trask
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Jennifer Beierle Ext. 532
Department: Support Services Briefing: ❑X
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): July 29,2024 Agenda Date: Click or tap here to enter text.
Internal Review: ❑X Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Review of Preliminary Budget for Commissioners Department No. 080
Background/Executive Summary:
The preliminary budget is due to the Auditor in Munis on Monday,August 12'. Support Services wants
to give the Board of County Commissioners a chance to review their budget before it's submitted.
Budget Impact(amount, funding source,budget amendment):
Anticipated 2025 Preliminary Budget for Commissioner expenditures is estimated at$455,509. Last
year's adopted budget was $396,975; the anticipated increase in the Board's 2025 budget at this time is
$58,534.
Public Outreach (news release,community meeting, etc.):
N/A
Requested Action:
Request the Board review the proposed 2025 preliminary budget.
Attachments
2025 proposed preliminary budget for the Mason County Board of County Commissioners Department
No. 080
2025 Mason County Preliminary Budget Worksheet-Expenditures
TYPE 2023 ADOPTED 2023 REVISED 2023 ACTUALS 2024 ADOPTED 2024 ACTUALS 2025 BUDGET LEVEL 1-
BUDGET BUDGET BUDGET THROUGH DEPT REQUESTS
ACCOUNT DESCRIPTION 6/30/2024
001.000000.080.000.511.60.510010.0000.00. COMMISSIONER#1 E 86,572 86,572 86,556 87,458 45,823 104,501
001.000000.080.000.511.60.510020.0000.00. COMMISSIONER#2 E 86,572 86,572 86,556 87,458 45,793 104,501
001.000000.080.000.511.60.510030.0000.00. COMMISSIONER#3 E 86,572 86,572 86,556 87,458 45,823 104,501
001.000000.080.000.511.60.520010.0000.00. INDUSTRIAL INSURANCE E 1,493 1,493 958 1,553 476 1,586
001.000000.080.000.511.60.520020.0000.00. SOCIAL SECURITY/MEDICARE E 19,868 19,868 19,833 20,072 10,424 23,983
001.000000.080.000.511.60.520030.0000.00. STATE RETIREMENT E 26,985 26,985 25,149 24,637 13,101 29,877
001.000000.080.000.511.60.520040.0000.00. MED/DENT/VIS/LIFE E 61,533 61,533 60,039 66,240 26,781 66,240
001.000000.080.000.511.60.520045.0000.00. WASHINGTON PAID FMLA E 1,558 1,558 566 2,099 291 2,320
001.000000.080.000.511.60.531010.0000.00. OFFICE SUPPLIES E 1,150 1,150 251 1,150 160 1,150
001.000000.080.000.511.60.535010.0000.00. SMALL TOOLS&MINOR EQUIPMENT E 4,950 4,950 4,950 - 4,950
001.000000.080.000.511.60.535098.0000.00. IT TRACKABLE EQUIPMENT E 2,000 2,000 4,049 2,000 2,187
001.000000.080.000.511.60.541010.0000.00. ADVERTISING E 420 420 1,536 500 279 500
001.000000.080.000.511.60.542010.0000.00. PHONES E 2,075 2,075 2,834 2,500 914 2,500
001.000000.080.000.511.60.542020.0000.00. POSTAGE E 112
001.000000.080.000.511.60.543010.0000.00. TRAVEL-DIST 41 COMMISSIONER E 1,500 1,500 (441) 1,500 1,500
001.000000.080.000.511.60.543020.0000.00. TRAVEL-DIST#2COMMISSIONER E 1,500 1,500 1,517 1,500 1,500
001.000000.080.000.511.60.543030.0000.00. TRAVEL-DIST#3COMMISSIONER E 1,500 1,500 1,197 1,500 1,500
001.000000.080.000.511.60.545020.0000.00. COPIER LEASE E 367 367 120
001.000000.080.000.511.60.549030.0000.00. MISCELLANEOUS E 1,000 1,000 1,000 1,000
001.000000.080.000.511.60.549040.0000.00. DUES,SUBSCRIPTIONS AND MEMBER E 3,000 3,000 959 3,000 3,000
001.000000.080.000.594.11.575000.0000.00. CAPITAL LEASE&INSTLMNT PURCH E 81 400 64 400
Commissioners 1 1 390,615 390,615 378,427 396,975 192,113 455,509
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Jennifer Beierle Ext. 532
Department: Support Services Briefing: 0
Action Agenda: ❑X
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): July 29,2024 Agenda Date: August 13,2024
Internal Review: 0 Finance ❑ Human Resources ❑ Legal ❑ Information Technology 0 Other
(This is the responsibility of the requesting Department)Motor Pool Team
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Revised 2025 Motor Pool Rates and permission to order a Ford Explorer for Juvenile Probation instead of
a Ford Escape as in the original plan.
Background/Executive Summary:
The 2025 Motor Pool rates were adopted by the Board of County Commissioners on June 18,2024.
Estimates were used for replacement vehicles where actual quotes were not yet available. Quotes have
been received for six of the vehicles and all but one fit within the budgeted rates.
When the original rates were put together, a Ford Escape was put in as a replacement vehicle for Juvenile
Probation. Upon further review of department needs,Motor Pool is asking for permission to change the
order of the Juvenile Probation vehicle from a Ford Escape to a Ford Explorer. The estimated annual
difference in cost is an increase of$2560. The quote for this vehicle is attached.
Budget Impact(amount, funding source,budget amendment):
Revised 2025 Motor Pool Rates for this vehicle are estimated at$11,488, an increase of$2,557
Public Outreach (news release,community meeting, etc.):
N/A
Requested Action:
Request the Board review the quote for a Ford Explorer for Juvenile Probation and permission for County
Administrator,Mark Neary,to sign for the quote through Enterprise.
Attachments
2025 Revised Motor Pool Rates
Ford Explorer Vehicle Quote
2025 Motor Pool Vehicle Rates-General Fund and Public Health White Fleet Vehicles(WFVs)
Total
Monthly Sold Base Depr&Mnt Outside Annual
order Veh LII.hi'.I(.
Flnlshed Owned Delivery Lease End Vehicle Lease Rental Vehicle Capital on Flnlshed Mnt& Capital Motor Pool
No Type Leases Vehicle Status Date Date Department Make Model Year Term Rate Credit Lease Leases Maint Fee Insurance Supplies Upfit Fees WEX Fuel Rate
5 WFV 1 Owned DEM 79 481 500 333 1,393
39 WFV 1 Owned 79 481 500 333 1,393
46 WFV 1 Owned DCD-Building FM 79 481 500 333 1,393
50 WFV 1 Owned Facilities-MP 79 481 500 333 1,393
54 WFV 1 Owned DEM 79 481 500 333 1,393
70 WFV 1 Owned Facilities 79 481 500 2,000 3,060
102 WFV 1 Owned DEM 79 481 500 334 1,394
128 WFV 1 Owned Facilities-MP 79 481 10,500 334 11,394
147 WFV 1 Owned Parks 79 481 150 3,000 3,710
150 WFV 1 Owned WSU 79 481 150 1,500 2,210
202 WFV 1 Owned Facilities 79 481 500 2,000 3,060
241 WFV 1 Owned Parks 79 481 150 3,000 3,710
2021 323 WFV 1 In-Service 6/30/2026 Parks Ford F350 XL Reg Cab Chassis 4x4 2022 48 468 5,621 709 481 150 3,000 9,962
2021 328 WFV 1 In-Service 10/31/2026 P Ford F350 XL Reg Cab Chassis 4x4 2022 48 717 8,610 840 481 150 3,000 13,081
2021 329 WFV 1 In-Service 9/30/2026 Parks Ford F350 XL 4x4 Super Crew 8ft bed 2022 48 615 7,385 840 481 150 3,000 11,857
2020 267 WFV 1 In-Service 7/31/2024 Facilities Ford F150 Reg Cab 2020 48 316 3,289 551 481 150 2,000 6,471
2020 268 WFV 1 In-Service 8/31/2024 Facilities Ford F150 Reg Cab 2020 48 481 5,020 551 481 150 2,000 8,202
2020 273 WFV 1 In-Service 7/31/2024 Health-Enviro Ford Escape 2020 48 491 5,237 540 481 150 1,500 7,908
2020 274 WFV 1 In-Service 7/31/2024 DCD-Planning Ford Escape 2020 48 472 5,060 540 481 150 1,750 7,981
2020 275 WFV 1 In-Service 8/31/2024 Ford Fusion AWD 2020 48 450 4,831 540 481 150 11500 7,502
2020 276 WFV 1 In-Service 7/31/2024 Facilities-MP Ford Fusion AWD 2020 48 451 4,813 540 481 150 300 6,284
2020 277 WFV 1 In-Service 7/31/2024 Health-Enviro Ford Fusion AWD 2020 48 451 4,820 540 481 150 1,500 7,491
2020 278 WFV 1 In-Service 7/31/2024 DCD-Building Ford Escape 2020 48 467 4,988 568 481 150 1,750 7,938
2020 279 WFV 1 In-Service 7/31/2024 Health-Enviro Ford Escape 2020 48 464 4,958 540 481 150 11500 7,629
2020 280 WFV 1 In-Service 7/31/2024 Health-Enviro Ford Escape 2020 48 464 4,958 540 481 150 1,500 7,629
2020 281 WFV 1 In-Service 7/31/2024 DCD-Building Ford Escape 2020 48 464 4,958 540 481 150 1,750 7,879
2020 282 WFV 1 In-Service 7/31/2024 DCD-Building Ford Escape 2020 48 464 4,958 724 481 150 1,750 8,063
2020 283 WFV 1 In-Service 7/31/2024 Probation Ford Escape 2020 48 464 4,958 724 481 150 400 6,713
2020 284 WFV 1 In-Service 7/31/2024 Ford Escape 2020 48 464 4,958 724 481 150 11500 7,813
2020 286 WFV 1 In-Service 7/31/2024 Ford Escape 2020 48 464 4,958 540 481 150 11500 7,629
2020 287 WFV 1 In-Service 7/31/2024 Health-Enviro Ford Escape 2020 48 464 4,958 540 481 150 1,500 7,629
2020 289 WFV 1 In-Service 7/31/2024 Ford Escape 2020 48 464 4,958 540 481 150 11500 7,629
2020 291 WFV 1 In-Service 7/31/2024 DCD-Planning Ford Fusion AWD 2020 48 464 4,958 540 481 150 1,750 7,879
2020 293 WFV 1 In-Service 7/31/2024 DCD-Building Ford Escape 2020 48 464 4,958 540 481 150 1,750 7,879
2020 310 WFV 1 In-Service 1/31/2025 Coroner Ford Transit-150 Cargo Van 2020 48 711 711 7,177 763 481 150 3,250 12,533
2022 WFV 1 AIAME Vendor _-Coroner Ford Transit-150 Cargo Van 2023 48 1179 (2,500) 14,148 600 481 150 22,331 3,250 38,461
Al Dealer,Not
2022 WFV 1 Ready Facilities Ford Ranger Supemab w/6 ft bed 4x4 2023 48 724 (2,500) 8,688 600 481 150 2,000 2,000 11,419
2023 WFV 1 Facilities Ford F1504 Door 2024 48 900 (2,500) 10,800 600 481 150 2,000 2,000 13,531
Scheduled for
2023 WFV 1 Production Probation Ford Explorer 2024 48 871 (2,500) 10,452 504 481 150 2,000 400 11,488
2024 WFV 1 Health-Enviro Nissan Frontier 2024 48 700 (10,000) 8,404 401 481 150 2,000 300 1,736
2024 WFV 1 DCD-Buildin Ford Escape 2024 48 700 (10,000) 8,404 401 481 150 2,000 300 1,736
2024 WFV 1 Ford Escape 2024 48 700 (10,000) 8,400 600 481 150 2,000 300 1.931
2024 WFV 1 Grant purchase Ford Escape 2024 1 50 600 600 481 150 28,000 300 30,131
[,1,1:.2I
Motor Pool Le 11 20 12 (40,000) 92,222 99,775 19,287 20,702 19,600 62,331 83,833 337,523
Some of the vehicles ordered in 2024 for 2025 may go into service in 2024.This may create a need for a budget amendment in 2024.
of 2
2025 Motor Pool Vehicle Rates -General Fund and Public Health White Fleet Vehicles (WFVs)
Total
Sold Base Depr&Mnt Outside Annual
Leased Finished Owned Vehicle Capital on Finished Mnt& Capital Motor Pool
Vehicle Leases Vehicle Department Credit Lease Leases Maint Fee Insurance Supplies Upfit Fees WEX Fuel Rate
1 WSU - - - 79 481 150 - 1,500 2,210
2025 Motor 1 3 (10,000) 8,400 14,874 2,403 1,926 600 2,000 4,800
3 DEM - - - 236 1,444 1,500 - 1,000= 4,180
Pool Rates 2 2 2 Facilities (5,000) 19,488 8,309 2,458 2,889 1,600 4,000 12,000 45,744
LL,, 1 2 Facilities-MP - - 4,813 697 1,444 11,150 - 967L42,320
,071
by 1 4 1 DCD-Building (10,000) 8,404 19,863 2,851 2,889 1,250 2,000 7,633 ,889
Department 2 DCD-Planning = - 10,018 1,080 963 300 - 3,500 ,860
p 3 2 Parks 21,616 2,547 2,407 750 15,000
1 1 Probation (2,500) 10,452 4,958 1,228 963 300 2,000 800 ,201
1 - - - 79 481 500 - 3332 Coroner (2,500) 14,859 7,177 1,363 963 300 22,331 6,500 ,993
1 5 Health-Enviro (10,000) 8,404 24,931 3,100 2,889 900 2,000 7,800 40,024
2 Health-Personal 600 4,831 1,140 963 300 28,000 1,800 L 37,634
11 20 12 (40,000) 92,222 99,775 19,261 20,702 19,600 62,331 63,633 337,523
Object Codes: 545777 545777 545777 548777 546777 548778 564778 532777
Total
Sold Base Depr&Mnt Outside Annual
Leased Finished Owned Vehicle Capital on Finished Mnt& Capital Motor Pool
Vehicle Leases Vehicle Department Credit Lease Leases Maint Fee Insurance Supplies Upfit Fees WEX Fuel Rate
1 WSU 80 408 150 1,500 2,138
2024 Motor 4 14,411 1 7,251 2,156 1 1,632 600 6,150 2
4 320 1,632 600 500 3,052
Pool Rates 2 3 Facilities 26,322 2,665 1,339 2,040 750 2,000 10,000 45,116
LL,, 1 1 Facilities-MP 1,757 619 816 10,300 1,610 15,102
by 5 1 DCD-Building 24,182 7,251 2,602 2,448 900 91800 47,183
Department 2 DCD-Planning 7,265 3,668 1,078 816 300 2,555 15,682
p 3 2 Parks 25,527 160 2,040 750 14,915 43,392
2 Probation 11,403 1,813 539 816 300 2,000 700 17,571
1 0 4,004 1,422 539 408 150 605 ,128
2 Coroner 23,511 816 300 20,301 6,050 50,978
5 Health-Enviro 18,050 9,173 2,723 2,040 750 7,115 39,851
1 Health-Personal 3,515 1,760 539 408 150 6,372
28 0 12 158,190 36,760 12,694 16,320 16,000 24,301 61,500 325,765
Total Motor Pool Increase 4Decrease>in Rates from 2024 to 2025 1 (40,000) (65,968) 63,015 6,567 4,382 3,600 38,030 2,133 11,758
2of2
_ I
FLEET Open-End (Equity) Lease Proposal
MANAGEMENT p q Y) p Date: 07/17/2024
Prepared For: Mason County-Juvi Probation (602020) Proposal Summary Proposal#: P1735240
Prepared For: Neary, Mark Quantity: 1
river Informa on Base Lease Payment Initial Charges Billed •. �• /
Amount Total Monthly License,
Expected (Delivered Full Payment Inc. Registration, T!al 91nItIal
Use Tax Annual Price per Lease Depr Depr Monthly Maint Additional Tax and Addl Book Value at Initial Certain Other
Quote . Delivery
2025 Ford Explorer Active 4dr 4x4-US Oxford White/Dark Gray/Onyx w/Unique Heated Cloth Captain's Chairs
8155545 Juvenile Probation WA 1 8.9000% 5,500 $42,040.00 48 1.3500% $567.54 $42.04 $191.60 $71.31 $40.12 $912.61 $14,798.08 $0.00 $453.40 $463.40
Total Monthly Payment for 1 vehicles: $912.61 Total Initial Charges for 1 vehicles: $453.40
Monthly Lease Charge will be adjusted to reflect the interest rate on the delivery date(subject to a floor)
2See the following pages for details of Full Maintenance Service
3Additional Services may include Commercial Automotive Liability Enrollment or Physical Damage Management
4Excludes License,Registration,Certain Charges,and Tax
Current market and vehicle conditions may also affect value of vehicles.
Proposal is subject to Customer's Credit Approval.
Enterprise FM Trust will be the owner of the vehicles covered by this Proposal.Enterprise FM Trust(not Enterprise Fleet Management)will be the Lessor of such vehicles under the Master Open-End(Equity)Lease Agreement and shall have all rights and obligations of the Lessor
under the Master Open-End(Equity)Lease Agreement with respect to such vehicles.
Lessee hereby authorizes this vehicle order,and agrees to lease the vehicle on the terms set forth herein and in the Master Equity Lease Agreement and agrees that Lessor shall have the right to collect damages in the event Lessee fails or refuses to accept delivery of the ordered
vehicle,Lessee agrees that Lessor shall have the right to collect damages,including,but not limited to,a$500 disposal fee,interest incurred,and loss of value.
Lessee:Mason County-Juvi Probation
Signature Title Date
Printed On 07/17/2024 04:29:05 PM Page 1 of 8
FLEET Open-End (Equity) Lease Proposal
MANAGEMENT
Date: 07/17/2024
Prepared For: Mason County-Juvi Probation (602020) Capitalized Amount Calculations Proposal#: P1735240
Prepared For: Neary, Mark Quantity: 1
certain
Initial as
Capitalized certain License& Capitalized Certain Other Applied Mia very I
Capitalized Prices/ Manufacturer Incentives Price i Other Registration Price Charges on from Prior on Tax on 11 Aftermarket Dealer Delivery Other
Quote �i Billed on Delivery Invoice Price &Rebates Adjustment of Vehicle i Charges Fee Reduction CPR Unit GOP Incentives Equipment 1, Prop Fee Charge
Costs Total
2025 Ford Explorer Active 4dr 4x4-US Oxford White/Dark Gray/Onyx w/Unique Heated Cloth Captain's Chairs
Capitalized Price $41,830.00 ($600.00) $0.00 $41,230.00 $0.00 $0.00 $0.00 $600.00 $150.00 $60.00 $42,040.00
8155545
Billed on Delivery $0.00 $400.00 $0.01) $0.00 $0.00 $53.40 $0.00 $0.00 $0.00 $0.00 $453.40
ALL TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR.
Capitalized price of vehicles may be adjusted to reflect final manufacturer's Invoice.Lessee hereby assigns to Lessor any manufacturer rebates and/or manufacturer Incentives Intended for the Lessee,which rebates and/or Incentives have been used by Lessor to reduce the
capitalized price of the vehicles.
All language and acknowledgments contained in the signed proposal apply to all vehicles listed on the'Equity Lease Proposal Summary'page of this document.In addition,you may Incur additional fees required to register and operate these vehicles In accordance with various state,
county,and city titling,registration,and tax laws.
Initials
Printed On 07/17/2024 04:29:05 PM Page 2 of 8
FLEET Open-End (Equity) Lease ProposalMANAGEMENT
Date: 07/17/2024
Prepared For: Mason County-Juvi Probation (602020) Additional Services Details Proposal #: P1735240
Prepared For: Neary, Mark
Quantity: 1
AutomobileCommercial
Driver information LiabilityDamage Management Full Maintenance Program'
Total Contract Overmileage
Quote Driver Liability Limit Comprehensive Deductible
Charge Brake Sets Tires
2025 Ford Explorer Active 4dr 4x4-US Oxford White/Dark Gray/Onyx w/Unique Heated Cloth Captain's Chairs
8155545 Juvenile Probation $5,000.00 $5,000.00
tThe inclusion herein of references to maintenance fees/services are solely for the administrative convenience of the Lessee.Notwithstanding the inclusion of such references in this Invoice/Schedule/Quote,all such maintenance services are to be performed by Enterprise Fleet
Management,Inc.,and all such maintenance fees are payable by Lessee solely for the account of Enterprise Fleet Management,Inc.,pursuant to that certain separate Maintenance Agreement entered into by and between Lessee and Enterprise Fleet Management,Inc.,provided that
such maintenance fees are being billed by Enterprise FM Trust,and are payable at the direction of Enterprise FM Trust,solely as an authorized agent for collection on behalf of Enterprise Fleet Management,Inc.
Initials
Printed On 07/17/2024 04:29:05 PM Page 3 of 8
_ ( FLEET Open-End (Equity) Lease Proposal Date: 07/17/2024
MANAGEMENT
Prepared For: Mason County-Juvi Probation(602020) Aftermarket & Other Costs Proposal#: P1735240
Prepared For: Neary, Mark Quantity: 1
Other Costs
- _ DescriptionI Billed Price
Driver
2025 Ford Explorer Active 4dr 4x4-US Oxford White/Dark Gray/Onyx w/Unique Heated Cloth Captain's Chairs
8155545 Juvenile Probation Initial Administration Fee $60.00
Total Other Costs $60.00 $0.00
Initials
Printed On 07/17/2024 04:29:05 PM Page 4 of 8
zZlill _ _ I FLEET
MANAGEMENT quantity:
VEHICLE INFORMATION:
2025 Ford Explorer Active 4dr 4x4-US
Series ID:K8D
Pricing Summary:
INVOICE MSRP
Base Vehicle $40,085.00 $41,755.00
Total Options $150.00 $160.00
Destination Charge $1,595.00 $1,595.00
Total Price $41,830.00 $43,510.00
SELECTED COLOR:
Exterior: YZ-Oxford White
Interior: 8H-Dark Gray/Onyx w/Unique Heated Cloth Captain's Chairs
SELECTED OPTIONS:
CODE DESCRIPTION INVOICE MSRP
119WB 119.1"Wheelbase STD STD
153 Front License Plate Bracket NC NC
16A Front&2nd Rows Floor Liners w/o Carpet Floor Mats $150.00 $160.00
200A Equipment Group 200A Standard Package NC NC
425 50 State Emissions System STD STD
44T Transmission:10-Speed Automatic Included Included
8 Unique Heated Cloth Captain's Chairs Included Included
8H_02 Dark Gray/Onyx w/Unique Heated Cloth Captain's Chairs NC NC
99H Engine:2.3L EcoBoost 1-4 Included Included
PAINT Monotone Paint Application STD STD
STDAX 3.58 Non-Limited Slip Rear Axle Included Included
STDRD Radio:AM/FM Stereo Included Included
STDTR Tires:P255/65R18 AS BSW Included Included
STDWL Wheels:18"Sparkle Silver-Painted Aluminum Included Included
YZ 02 Oxford White NC NC
Printed On 07/17/2024 04:29:05 PM Page 5 of 8
CONFIGURED FEATURES:
Body Exterior Features:
Number Of Doors 4
Driver And Passenger Mirror: power remote heated manual folding side-view door mirrors
Spoiler rear lip spoiler
Door Handles: body-coloured
Front And Rear Bumpers: body-coloured front and rear bumpers
Front Bumper Insert: metal-look front bumper insert
Front License Plate Bracket: front license plate bracket
Body Material: galvanized steel/aluminum body material
Roof Rack: rails only
: class III trailering with harness,hitch
Body Side Cladding: black bodyside cladding
Grille: black w/chrome accents grille
Convenience Features:
Air Conditioning automatic dual-zone front air conditioning
Air Filter. air filter
Rear Air Conditioning: rear air conditioning with separate controls
Voice Activated A/C: voice activated air conditioning
Cruise Control: cruise control with steering wheel controls,adaptive
Trunk/Hatch/Door Remote Release: power cargo access remote release
Power Windows: power windows with driver and passenger 1-touch down
1/4 Vent Rear Windows: power rearmost windows
Remote Keyless Entry: keyfob(all doors)remote keyless entry
Illuminated Entry: illuminated entry
Integrated Key Remote: integrated key/remote
Auto Locking: auto-locking doors
Passive Entry: Intelligent Access proximity key
Trunk FOB Controls: keyfob trunk/hatch/door release
Remote Engine Start: remote start-smart device only(subscription required)
Steering Wheel: steering wheel with manual tilting,manual telescoping
Day-Night Rearview Mirror: day-night rearview mirror
Driver and Passenger Vanity Mirror: illuminated auxiliary driver and passenger-side visor mirrors
Emergency SOS: 911 Assist emergency communication system
Front Cupholder: front and rear cupholders
Floor Console: full floor console with covered box
Overhead Console: mini overhead console with storage
Glove Box: locking glove box
Driver Door Bin: driver and passenger door bins
Rear Door Bins: rear door bins
Seatback Storage Pockets: 2 seatback storage pockets
Driver Footrest: driver's footrest
Retained Accessory Power: retained accessory power
Power Accessory Outlet: 4 12V DC power outlets
Entertainment Features:
radio SidusXM AM/FM/Satellite with seek-scan
Voice Activated Radio: voice activated radio
Speed Sensitive Volume: speed-sensitive volume
Steering Wheel Radio Controls: steering-wheel mounted audio controls
Speakers: 6 speakers
Internet Access: FordPass Connect 5G intentet access
1st Row LCD: 2 1st row LCD monitor
Wireless Connectivity: wireless phone connectivity
Antenna: integrated roof antenna
Lighting,Visibility and Instrumentation Features:
Headlamp Type delay-off reflector LED low/high beam headlamps
Auto-Dimming Headlights: Auto High Beam auto high-beam headlights
Front Wipers: variable intermittent speed-sensitive wipers wipers
Rear Window wiper: fixed interval rear window wiper with heating wiper park
Printed On 07/17/2024 04:29:05 PM Page 6 of 8
Rear Window Defroster: rear window defroster
Tinted Windows: deep-tinted windows
Dome Light: dome light with fade
Front Reading Lights: front and rear reading lights
Ignition Switch: ignition switch light
Variable IP Lighting: variable instrument panel lighting
Display Type: digital/analog appearance
Tachometer: tachometer
Compass: compass
Exterior Temp: outside-temperature display
Low Tire Pressure Warning: tire specific low-tire-pressure warning
Park Distance Control: Reverse Sensing System rear parking sensors
Trip Computer: trip computer
Trip Odometer: trip odometer
Lane Departure Warning: lane departure
Blind Spot Sensor: blind spot
Front Pedestrian Braking: front pedestrian detection
Following Distance Indicator: following distance alert
Forward Collision Alert: forward collision
Water Temp Gauge: water temp.gauge
Oil Level Gauge: oil level gauge
Clock: in-radio display clock
Systems Monitor: driver information centre
Check Control: redundant digital speedometer
Rear Vision Camera: rear vision camera
Oil Pressure Warning: oil-pressure warning
Water Temp Warning: water-temp.waming
Battery Warning: battery warning
Lights On Warning: lights-on warning
Key in Ignition Warning: key-in-ignition warning
Low Fuel Warning: low-fuel warning
Low Washer Fluid Warning: low-washer-fluid warning
Bulb Failure Warning: bulb-failure warning
Door Ajar Warning: door-ajar warning
Trunk Ajar Warning: trunk-ajar waming
Brake Fluid Warning: brake-fluid warning
Transmission Fluid Temperature Warning: transmission-fluid-temperature warning
Safety And Security:
ABS four-wheel ABS brakes
Number of ABS Channels: 4 ABS channels
Brake Assistance: brake assist
Brake Type: four-wheel disc brakes
Vented Disc Brakes: front and rear ventilated disc brakes
Daytime Running Lights: daytime running lights
Spare Tire Type: compact spare tire
Spare Tire Mount: spare tire mounted inside under cargo
Driver Front Impact Airbag: driver and passenger front-impact airbags
Driver Side Airbag: seat-mounted driver and passenger side-impact airbags
Overhead Airbag: Safety Canopy System curtain 1st,2nd and 3rd row overhead airbag
Knee Airbag: knee airbag
Occupancy Sensor: front passenger airbag occupancy sensor
Height Adjustable Seatbelts: height adjustable front seatbelts
Seatbelt Pretensioners: front seatbelt pre-tensioners
Side Impact Bars: side-impact bars
Perimeter Under Vehicle Lights: remote activated w/puddle lights perimeter/approach lights
Tailgate/Rear Door Lock Type: tailgate/rear door lock included with power door locks
Rear Child Safety Locks: rear child safety locks
Ignition Disable: SecuriLock immobilizer
Security System: security system
Panic Alarm: panic alarm
Printed On 07/17/2024 04:29:05 PM Page 7 of 8
Electronic Stability: AdvanceTrac w/Roll Stability Control electronic stability stability control with anti-rollover
Traction Control: ABS and driveline traction control
Front and Rear Headrests: manual adjustable front head restraints
Rear Headrest Control: 3 rear head restraints
3rd Row Headrests: 2 manual adjustable third row head restraints
Seats And Trim:
Seating Capacity max.seating capacity of 7
Front Bucket Seats: front bucket seats
Front Heated Cushion: driver and passenger heated-cushions
Front Heated Seatback: driver and passenger heated-seatbacks
Number of Driver Seat Adjustments: 8-way driver and passenger seat adjustments
Reclining Driver Seat: power reclining driver and manual reclining passenger seats
Driver Lumbar: power 2-way driver and passenger lumbar support
Driver Height Adjustment: power height-adjustable driver and passenger seats
Driver Fore/Aft: power driver and passenger fore/aft adjustment
Driver Cushion Tilt: power driver and passenger cushion tilt
Front Centre Armrest Storage: front centre armrest
Rear Seat Type: rear manual reclining 35-30-35 split-bench seat
Rear Seat Fore/Aft: manual rear seat fore/aft adjustment
Rear Folding Position: rear seat fold-forward seatback
3rd Row Seat Type: fixed third row 50-50 bench seat
3rd Row Electric Control: fold into floor third row seat
Leather Upholstery: cloth front and rear seat upholstery
Door Trim Insert: cloth door panel trim
Headliner Material: full cloth headliner
Floor Covering: full carpet floor covering
Dashboard Console Insert,Door Panel Insert Combination: piano black/metal-look instrument panel insert,door panel insert,console insert
LeatherSteeringWheel: leather steering wheel
Floor Mats: rubber front and rear floor mats
Interior Accents: chrome/metal-look interior accents
Cargo Space Trim: carpet cargo space
Trunk Lid: plastic trunk lid/rear cargo door
Cargo Tie Downs: cargo tie-downs
Cargo Light: cargo light
Concealed Cargo Storage: concealed cargo storage
Standard Engine:
Engine 300-hp,2.3-liter 1-4(premium)
Standard Transmission:
Transmission 10-speed automatic w/OD
Printed On 07/17/2024 04:29:05 PM Page 8 of 8
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Tammi Wright for John Taylor Ext. 806
Department: Emergency Management Briefing: ❑X
Action Agenda: ❑X
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): July 29,2024 Agenda Date: August 13,2024
Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ Information Technology ❑ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Cross-Jurisdictional Memorandum of Understanding(MOU)Regarding Alert,Warning, and Notifications
Sent Through FEMA's Integrated Public Alert and Warning System(IPAWS) for Thurston County EM
and Mason County EM
Background/Executive Summary:
The Alerting Authorities(AA),Thurston County EM and Mason County EM,recognize the need for
interagency cooperation to enhance public alerting capabilities. This MOU allows AAs to establish a
backup AA to issue alert,warnings,and notifications (AWN)on their behalf,to their respective
communities in the unlikely event the original AA is not able to perform that function.Per the request of
the State Alerting Official,this MOU formalizes this function that Thurston and Mason County EMs have
already been doing. The MOU has been reviewed by legal.
Budget Impact(amount, funding source,budget amendment):
No budget impact
Public Outreach (news release,community meeting, etc.):
NA
Requested Action:
Approve the signing of the MOU by the County Administrator
Attachments
Thurston-Mason County Memorandum of Understanding for IPAWS
Cross-Jurisdictional Memorandum of Understanding
Regarding Alert, Warning, and Notifications Sent
Through FEMA's Integrated Public Alert and Warning
System
Thurston County EM and Mason County EM
Purpose
The above-mentioned Alerting Authorities (AA) recognize the need for interagency
cooperation to enhance public alerting capabilities. This Memorandum of Understanding
(MOU) allows AAs to establish a backup AA to issue alert, warnings, and notifications (AWN)
on their behalf, to their respective communities in the unlikely event the original AA is not
able to perform that function.
Scope
This MOU is effective as of June 12, 2024 and will continue until revoked by one or all parties
following the procedures listed in Section 7, Changes to the MOU. The MOU provides
permission for the backup AA, established in this MOU, to issue AWN on behalf of the
requesting AA only when express permission is granted by the requesting AA.
Parties to the MOU:
Party A Party B
Jurisdiction: Thurston County EM Jurisdiction: Mason County EM
POC: Sonya Kroese POC: Tammi Wright
Address: 9521 Tilley Rd. SW Address: 100 Public Works Dr.
City, State, Zip: Olympia, WA 98512 City, State, Zip: Shelton, WA 98584
Email:sonya.kroese@co.thurston.wa.us Email: tammiw@masoncountywa.gov
Office Phone: 360-867-2817 Office Phone: 360-427-9670
After hours phone: 360-280-3993 After hours phone: 360-490-6607
Approval to use the following: Approval to use the following:
o Wireless Emergency Alerts o Wireless Emergency Alerts
o Emergency Alert System o Emergency Alert System
o National Weather System Alerts o National Weather System Alerts
Policy
All parties agree that in the event of an emergency incident requiring the activation of AWN,
the AA requesting alerting on behalf shall provide the following information:
Page 1 of 3
• The message content to be used in the WEA, EAS, and/or NWEN.
o The message content should address the following:
• Identify the Sender.
■ Identify the Hazard.
■ Affected Area.
■ Action to take.
■ A URL to obtain more information.
• The Activation Area.
• The Duration of the Alert.
• A Point of Contact to Maintain Communication During the Incident.
For purposed of situational awareness, involved jurisdictions will inform each other as soon as
possible of the need for alerting assistance.
The State Alerting Official must approve any MOU between alerting authorities establishing
cross jurisdictional support prior to the MOU becoming valid.
This MOU will be reviewed by all parties every two years [or designated].
If changes are requested to the MOU, the requesting jurisdictions will submit the respective
changes to all other parties. Each party will review and provide acceptance, modification or
rejection to the requesting jurisdiction for consideration. Should all parties agree to
change(s), a new version of the MOU will be prepared for signature by all parties.
If a jurisdiction elects to revoke the MOU, the respective jurisdiction will notify all other parties
of the MOU in writing with a 30-day notice.
The State Alerting Official (Signatory) needs to be notified of the ratification or any changes
to the MOU including changes of participants. A completed copy of the MOU will be
forwarded to the State Alerting Official, the FEMA IPAWS Program Management Office, and
uploaded to the IPAWS Users Portal. The State Alerting Official has the right to immediately
suspend or terminate any MOU between Alerting Authorities within their jurisdiction.
Procedures
The Jurisdiction providing alerting on behalf will use the following procedures:
1 . Receive alerting request from the impacted jurisdiction(s).
2. Compose an IPAWS message with message content coming from the impacted
jurisdiction(s).
3. Send the IPAWS message.
4. Verify message sent; notify the proper POC(s) from the impacted jurisdiction(s).
5. Coordinate further alerts with impacted jurisdiction(s), if necessary.
The impacted jurisdiction(s) will use the following procedures:
1 . Request assistance from adjoining jurisdiction detailed in this MOU.
2. Provide message content to be used in the AWN.
3. Monitor alert receipt from adjoining jurisdiction.
Page 2 of 3
4. Coordinate with jurisdiction providing alerting on behalf for any ongoing alerts,
updates, and/or cancellations.
Alerting Authority Signatures
NAME & DATE: NAME & DATE:
TITLE: TITLE:
Organization: Organization:
State Alerting Official Signature
NAME & DATE:
TITLE:
Organization:
Electronically approved to form:
DPA Rick Peters 6/14/24
Page 3 of 3
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Mary Ransier Ext.422
Department: Human Resources Briefing: 0
Action Agenda: 0
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): July 29,2024 Agenda Date: July 30,2024
Internal Review: ❑X Finance 0 Human Resources ❑ Legal ❑ Information Technology ❑X Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Create a new position via MOU with the Engineer's Guild titled Senior Systems Administrator.
Background/Executive Summary:
Human Resources conducted an analysis and review of the existing and requested position descriptions,
documentation provided,desk audit, and conducted interviews with the requestor and the department.
Human Resources has determined there is enough change in duties,authority, scope, education and/or
experience which would warrant a reclassification to Senior Systems Administrator.
Budget Impact(amount, funding source,budget amendment):
Senior Systems Analyst- $6,100 annually
Public Outreach (news release,community meeting, etc.):
N/A
Requested Action:
Approval of the Memorandum of Understanding with the Engineer's Guild creating a Senior Systems
Administrator position.
Attachments:
Position description.
0 POSITION DESCRIPTION
Title: Sr. Systems Administrator Department: Information Technology
Affiliation: Engineers Guild Reports to: Central Services Manager
FLSA Exempt: Regular Driver: Y Supervises/Directs: None
FLSA Non-Exempt: X
Job Class: 2051 Risk Class: 5306-07 Salary: TBD
DESCRIPTION:
Provide comprehensive technical hardware and software problem-solving, including corrective and
preventative maintenance of servers, workstation PC systems, and VoIP Telephone Systems. Coordinate
customer relations with county departments and outside users. Consult with departments to identify
needs, enhance service and efficiency, provide technical support and resolve problems. Receive and
process work orders, maintain supplies and inventory, and perform general office duties.
ESSENTIAL FUNCTIONS: (Any one position may not include all the duties listed nor do the listed examples
include all tasks which may be found in positions of this class.)
Build computer PC hardware with no assistance.Install, configure, and maintain operating system
software (Windows Desktop and Server and Linux) with no assistance.
Install, configure, and maintain enterprise application software (ie: Munis, Laserfiche, Sophos EDR -
endpoint detection and response, MDM — mobile device management, Retain - email and text
management, RMM, etc.) without assistance. Create, maintain, and delete user and group accounts.
Create, maintain, and modify group policies in Windows Active Directory. Receive and process
Information Technology work orders from County departments and personnel. Interview users to collect
information about technology problems and lead users through basic diagnostic procedures to determine
the cause of error.
Determine problem root cause, estimates priority of service requests, and assign work orders to
appropriate personnel. Review, maintain, and coordinate IT assets, inventory, audits, and ordering.
Provide high-level technical administration to coordinate, install, and promote agency-wide mission-
critical systems. Develop, recommend and implement operating policies, procedures, and programs.
Monitor new technologies for applicability of county use and recommends future directions or new
projects. Cross-train and provide technical advise to IT staff and other departments on systems, software,
hardware and communication. Interfaces with third party technical support personnel and support
vendors.
Regular, reliable, and punctual attendance.
Other duties as assigned.
Knowledge of:
• Networking theory and practice.
Est. 6.2024
• Windows Active Directory and Domain Services, DNS and DHCP.
• Windows (desktop and server) and Linux (server) operating systems, including hardware and
software installation, configuration, and maintenance.
• VoIP Telephone Systems.
• SQL Server, IIS, Apache, MySQL, PHP, HTML, CSS, Microsoft Office including Access and
Excel.
• Report creation applications, such as Crystal Reports and SQL Server Reports.
Skill in:
• Working with diverse groups of users with varying experience and skill levels.
• Creating methods and processes to analyze/evaluate problems, improve processes, and
recognizing County-wide issues.
• Conflict management.
Ability to:
• Apply knowledge of a wide range of principles, concepts, and practices in the assigned area(s)to
complex work assignments.
• Independently work on all levels of an assignment and guide lower-level staff on complex issues.
• Complete complex tasks using advanced knowledge and skills, including developing new
processes and working with internal and external customers and stakeholders.
• Provide practical/relevant ideas and perspectives on process or practice improvements that may
be implemented.
• Employ maxims (i.e. applied theory) for guidance that adapts to the situation at hand.
• Communicate effectively, both orally and in writing, with individuals and groups regarding complex
and sensitive issues or regulations.
• Maintain the confidentiality as appropriate
• Create workflows and forms in Laserfiche ECM.
• Oversee responsive web design.
OTHER JOB DUTIES:
• May be required to obtain additional education as required to conduct business functions.
MINIMUM QUALIFICATIONS: (Any equivalent combination of education and experience which provides the
applicant with the knowledge, skills, and abilities required to perform the job may be considered.)
• Ten (10) years as a System Administrator or related role.
• Bachelor's degree in computer science/information technology or related field.
• A+ certification and Network+ Computer Certification, required within six (6) months of hire.
PREFERRED QUALIFICATIONS:
• Microsoft professional certifications are preferred
• A+ certification and Network+ Computer Certification, required within 6 months of hire
LICENSES, CERTIFICATES AND OTHER REQUIREMENTS:
Valid Washington State Driver's License
Est. 6.2024
WORKING CONDITIONS: (The physical demands described are representative of those that must be met by the
employee to successfully perform the essential functions of this job. Mason County provides reasonable accommodation
to enable individuals with disabilities to perform the essential functions.)
Work is mostly indoors in a clean, climate-controlled workspace. However, installation and
troubleshooting may involve crawling or climbing in utility areas. Required to remain stationary, talk, and
hear; frequently required to use hands and fingers to feel or handle writing utensils, computers, and office
supplies, which require repetitive arm, wrist, and hand movement. Occasionally required to stand and
reach with arms and hands, climb, balance, stoop, kneel, crouch, bend or crawl. Specific vision abilities
include close, distant, color, peripheral vision, depth perception, and adjusting focus. Occasionally
required to move up to twenty-five (25) pounds.
The position requires mental acuity to analyze situations in a fast-paced environment thoroughly. The
employee has trusted access to the County network and communication systems and is required to
maintain confidentiality of information. The employee may be required to deal with angry, disgruntled,
and sometimes hostile individuals. The employee is frequently required to perform work confidently and
under pressure for deadlines and must maintain professional composure, tact, patience, and courtesy.
Human Resources Director or Designee Signature of Approval:
Date:
Union Representative Signature of Approval:
Date:
County Official Signature of Approval:
Date:
I have read and understand the above position description:
Name: Date:
Signature:
Est. 6.2024
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: McKenzie Smith Ext. 589
Department: Support Services Briefing: ❑X
Action Agenda: ❑X
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): July 29,2024 Agenda Date: August 13,2024
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Pacific Mountain Workforce Development Board of Directors Nomination
Background/Executive Summary:
The Pacific Mountain(PacMtn)Workforce Development Council (WDC)includes Grays Harbor,Lewis,
Mason, Pacific,and Thurston Counties. The WDC has 15 seats total, and the Board of Commissioners
recommends three business representatives from Mason County.
The Satsop Business Park sent a letter to the PacMtn WDC recommending Stacie Vaughan to serve on
the council board due to her contributions, skills, and expertise. PacMtn WDC recommends Stacie
Vaughan's endorsement.
Budget Impact(amount, funding source,budget amendment):
N/A
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval to appoint Stacie Vaughan to the Pacific Mountain Workforce Development Board of Directors
for a 3-year term expiring June 30, 2027.
Attachments:
Letters
w►
Satsop
Business Park
150 Technoiogy Way,Suite 100
Elma,Washington 98541
Tet 1360.482.1600 July 12, 2024
Fax 1360.482,1555
Pacific Mountain Workforce Consortium
www-,awp.com Cho PacMtn Workforce Development
www.PortofGraysHaTbor.com 201 Sth Ave SW Suite 401
Olympia, WA 98501
Re:WDC Board of Directors, Endorsement of Stacie Vaughan
Dear Commissioners,
It is with great pleasure and confidence that the Port of Grays Harbor recommend Stacie
Vaughan to serve on the PacMtn Workforce Development Council Board.
Stacie has a proven track record in workforce development.She is a business and
community leader who has made significant contributions toward enhancing
opportunities in our region. Her skills and expertise would be well-suited to the
Workforce Development Board. I believe Stacie Vaughan will be an invaluable addition
to the Board and wholeheartedly recommend she be approved to serve.
Please contact me with any questions concerning this recommendation.
Sincerely,
Q Commissioners
Stan Pinnlck 34�V
Phil Papac AlissVaS h a
General Manager
TomQuIgg Satsop Business Park
Business Development
Manager
Abu&shay
A Facility of the Port of Grays Harbor
PACIFIC MOUNTAIN
A* WORKFORCE
PAC MTN DEVELOPMENT
building community prosperity
Grays Harbor County Commissioners
100 West Broadway Ste. #1
Montesano, WA 98563
Re: WDC Board Member Terms
Dear Grays Harbor County Commissioners,
This letter is to inform you that Stacie Vaughan has been endorsed by Alissa Shay, General
Manager of the Satsop Business Park as a candidate to the PacMtn Board. Pursuant to PacMtn
By-Laws Article V, Section 3: "Initial appointments to PacMtn WDC Shall be staggered
proportionally for two, three and four years as determined by the Consortium upon
appointment. Subsequent appointments for a maximum of terms will be for three years.
Directors shall remain seated until a new appointment is made to fill the seat."Section 4
states: A//regular terms shall begin on the first day of July and shall end on the last day of
June."
We are delighted to have her expertise on the Board and the Bylaws allow three consecutive
terms. We would support any individual you choose to nominate, but would endorse you
nominating her. Should you choose such a nomination she would serve until June 30, 2027.
We hope you will make your wishes known to us by August, 30, 2024. All Member
nominations would be taken to the Elected Official Consortium at our Fall Retreat in
September.
If you have any questions about the term assignment, nominations or other related Board
governance items, please let me know. Thank you for your thoughtful attention to Board
Membership.
Sincerely,
William Westmoreland
Chief Executive Officer
Cc: Alissa Shay, Port of Grays Harbor.
PacMtn's mission is to lead dynamic regional workforce through collaboration and investment that enhances
economic success.
201 51"Ave Suite 401,Olympia,WA 98501 1 www.pacmtn.org