HomeMy WebLinkAboutCrossroads Housing Amendment # 4 Contract Between
Mason County and
Crossroads Housing
Professional Services Contract #CHFY24-25.CHG.2163.TST (MC Contract#23-037)
Amendment# 4
The purpose of amendment is to add FY25 Emergency Housing Fund including two new
positions: 1 FTE RRH/EP "Landlord Liaison" and 1 FTE Program Manager and add FY25
Temporary Inflationary Relief to the Consolidated Homeless Grant; add scope of service for
the Emergency Housing Fund and Temporary Inflation Relief Program; and update the scope
of work for the Consolidated Homeless Grant Eviction Prevention Pro ram.
IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows:
1. FUND SOURCE: Consolidated Homeless Grant
2. AMENDMENT TERM: July 1, 2024, to June 30, 2025
3. TOTAL ADDITIONAL AWARD.-
Emergency Housing Fund
Permanent Housing Fund Source Annual Amount
Admin Emerqency Housing Grant $11,000
Operations Emergency Housing Grant $160,000
Offsite ES Fund Source Annual Amount
Admin Emerqency Housing Grant $22,832
Facility Supports Emergency Housing Grant $130,848
Operations Emerqency Housing Grant $67,000
Street Outreach Fund Source nnual Amount
Operations Emergency Housing Grant $30,000
Total Emergency Housing Grant $421,680
Temporary Inflationary Relief Program
Category Current Amendment Amended Amount Total New Bud et
Inflations Costs 2025 1 0 $62,800 $62,800
Additional funding for temporary wage stimulus to reduce economic hardship among current Homeless
Service Provider Workers to maintain services and improve employee retention.
Priority 1: $61,500 for temporary wage stimulus for eligible homeless service provider workers
• HSP Workers must perform work in Mason County and earn less than 80% AMI.
• Agencies must award funds in an equitable manner among employees that is consistent with
agency policies and procedures.
Priority 3: $1,300 for Training Certifications related to the homeless service provider work and used to
help in employee retention.
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• Employee training costs to increase 2 certified peer mentors.
• Funds to support mileage to and from the training.
• Exam fees for up to 5 employees to become a HUD Certified Housing Counselor.
• Other costs associated with the training must be pre-approved by the county.
4. EXHIBIT A— SCOPE OF SERVICE:
Emergency Housing Fund
Funding is awarded to support the following programs:
Grantee will utilize the Emergency Housing Fund grant to maintain levels of homeless subsidies and
emergency housing services for the programs listed below:
1) Street Outreach connected to Diversion/Coordinated Entry/ Care Coordination Program
2) Permanent Housing: Centralized Rapid Rehousing
3) Emergency Shelter: Off- site emergency shelters
Allowable activities and expenses follow the Consolidated Homeless Grant(CHG)/ System
Demonstration Grant (SDG) guidelines. Allowable activities are restricted to "emergency housing"
activities to include street outreach, diversion, emergency shelter including hotel/motel leasing,
sanctioned encampments, transitional housing, rapid rehousing, housing search and placement, and
housing stability case management. The following project types will at least maintain the original
capacity and project interventions as a continuation of ESG-CV: 8 units of temporary off-site shelters,
rapid rehousing, and street outreach.
Household eligibility requirements also follow the CHG/SDG Guidelines.
Program: Street Outreach connected to the CE/Care Coordination/Diversion Program
Funding is awarded to expand a Street Outreach Program that engages people experiencing
homelessness who are otherwise not accessing services for the purpose of connecting them with
emergency shelter, housing, or other critical services. Street outreach efforts should be connected to the
subcontractors coordinated entry efforts. Street outreach projects funded by CHG must be linked by
either performing mobile CE process services (e.g. assessment) or providing referrals to CE. It is
recommended that all street outreach staff complete SSI/SSD Outreach, Access, and Recovery (SOAR)
training. This can be complete through Substance Abuse and Mental Health Services Administration at
http://www.samhsa.gov/soar
Funded Activities for Street Outreach:
• Activities for street outreach must be linked to CE by performing mobile CE process services
(e.g. assessment) or providing referrals to CE. Additional costs needed to update, enhance, and
operate the applicable centralized or coordinated assessment system under 24 CFR 576.400
(d).
• Engagement efforts: Activities to locate, identify, and build relationship with unsheltered
homeless people for the purpose of providing immediate support, intervention, and connection
with homeless assistance programs and/or mainstream social services and housing programs.
• Emergency Health Services: Direct outpatient treatment of medical conditions by licensed
medical professionals in community-based setting (e.g. street, parks, or campgrounds) to those
eligible participants for whom other appropriate health services are inaccessible or unavailable
within the area.
• Emergency Mental Health Services: Direct outpatient treatment of mental health conditions by
licensed professionals in community-based setting (e.g. street, parks, and campgrounds) to
those eligible participants for whom other appropriate health services are inaccessible or
unavailable within the area.
• Transportation: The transportation costs of travel by outreach works, social workers, medical
professionals, or other service providers are eligible, provided that this travel takes place during
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provision of services eligible under this section. The costs of transporting unsheltered people to
emergency shelters or other service facilities are also eligible. These costs include: The cost of a
program participant's travel on public transportation, mileage allowance for services workers to
visit program participants, and the travel costs of recipient or subrecipient staff to accompany or
assist program participants to use public transportation. Vehicle purchase for transporting
participants or staff serving participants to services and the cost of gas, insurance, taxes, and
maintenance of the vehicle.
• Services to Special Populations: Otherwise, eligible Essential Services, as listed above, that
have been tailored to address the special needs of homeless youth, victims of domestic violence
and related crimes/threats, and/or people living with HIV/AIDS who are literally homeless.
• Cell phones may be loaned to program participants and the wireless service cost ma be paid as
needed to enable program participants to participate in activities necessary to obtain and
maintain housing.
Program: Centralized Permanent Housing Program
• Admin and Operation categories in permanent housing will be utilized to staff up programs for
permanent housing to include 1 FTE Liaison (Landlord/tenant/Courts/DRC/By and For) specific
for RRH/ EP programs and 1 FTE Program Manager position.
• Contractor will provide description of job duties for each new position to Mason County Public
Health and Human Services.
• Program Manager roles and responsibilities include, but are not limited to:
o Oversee the homeless response system programs at Crossroads Housing and ensure
that all funded programs meet best practices, the CHG Guidelines, Mason County
Written Standards, WA State CE Guidelines, CE Core Elements Manual and quality
assurance by ensuring all programs are implemented to meet program fidelity standards.
o Ensure compliance with all programs.
o Staff training and development.
o Data Quality
o Program performance outcomes
• "Liaison" Roles and responsibilities include:
o Building partnerships with the following organizations in the community not limited to:
Emergency health services; mental health services; landlord outreach and engagement;
mitigations with systems of care; mitigation with courts, jails, and juvenile systems;
partnership with by and for organizations; mitigation between landlord and tenants;
landlord and tenant paperwork collection and signatures; habitability inspections, and
partnerships with the Dispute Resolution Center.
o Hold MOUs with Crossroads Housing, Turning Pointe, Community Action Council, and
Community Lifeline so they can have access to this position and partnerships that are
formed for Eviction Prevention and Rapid Rehousing.
o Communication with all community partners for fully building up Centralized Rapid
Rehousing Program and Eviction Prevention Program in Mason County. Provides
information to the community about homeless response system programming. Outreach
to the community to help create strategies to connect people in need with services.
Relationship building by fostering positive relationships with other professionals in the
industry.
o Landlord recruitment, housing search and placement
Permanent Housing Program Expectations:
1. Refer to the Mason County Written Standards and Consolidated Homeless Grant Guidelines for
more information.
2. Adheres to the best practices in the National Alliance to End Homelessness Rapid Re-housing
Toolkit.
3. Performance Outcomes:
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a. 80% exits to permanent housing
b. Less than 10% returns to homelessness
Off-Site Family Emergency Shelter(s) Program:
• This funding supports the administration, Facility Support, and Operations of maintaining at least
8 units of off-site emergency shelters.
• Refer to the Consolidated Homeless Grant Guidelines for allowable expenses within the
program.
Eviction Prevention Program:
• Goal: reduce unlawful detainers, returns to homelessness and households that access the
program more than once.
• Contractor will submit an Eviction Prevention pipeline spreadsheet on the 151h of each month and
spreadsheet that matches HMIS waitlist with the following criteria:
o Clients have completed paperwork and landlords have completed paperwork. The reason
for waitlist is there is not currently enough funding for the month to fund the household,
so they are put on the waitlist until funding is available projected to be funded in the next
month or two.
o The EP pipeline report should include where people are coming from, for example a
referral, street outreach, call-in must be captured. A "call list" of people being contacted
and have less than 50% of paperwork completed. A list of people with paperwork 50% or
more complete must be captured. Notation of households that have been assisted more
than once. A list of people with payment pending with payments plan to be paid within 30
days must be captured. A list of people with payment made must be captured.
o The report must be broken out by month.
• Work to implement payment plans to make the best use of limited funds and serve more
households.
• Solidify partnerships with the court system, Dispute Resolution Center, By and For
Organizations, and tenants.
ALL OTHER TERMS AND CONDITIONS of the original Contract remain in full force and effect.
IN WITNESS WHER OF, the undersigned has affixed his/her signature in execution thereof on the��day
of 2024.
CONTRACTOR) MASON COUNTY
Tanya F�zier Rand eatherlin, Chair
Execut'e Director Mason County Board of County Commissioners
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