HomeMy WebLinkAboutShelton Youth Connection dba Shelton Family Center Amendment # 3 Contract Between
Mason County and
Shelton Family Center
Professional Services Contract #SFC FY24-25.CHG.2163 (MC Contract #23-039)
Amendment # 3
f The purpose of amendment is to add FY25 Emergency Housing Fund and FY25 Temporary
Inflationary Relief to the Consolidated Homeless Grant. This amendment is also to add in
scope of service for the Emergency Housing Fund and Temporary Inflation Relief Program,
along with funding for a new position called a Community Liaison for Rapid Rehousing and
Eviction Prevention.
IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows:
1. FUND SOURCE: Consolidated Homeless Grant
2. AMENDMENT TERM: July1, 2024 to June 30,2025
3. TOTAL ADDITIONAL AWARD:
Emergency Housing Fund
Permanent Housing Fund Source nnual Amount
Rent Emergency Housing Grant 115,000
Operations Emergency Housing Grant 120,000
Offshe ES Fund Source nnual Amount
Admin EmeMency Housing Grant 17,410
Facility Supports Emergency Housing Grant 65,000
Operations Emergency Housing Grant 45,000
Total Emergency Housing Grant 362,410
Temporary Inflationary Relief Program
Category Current Amendment Amended Amount T Total New Bu et
Inflationary Costs 2025 1 0 $95,625 $95,625
Additional funding for temporary wage stimulus to reduce economic hardship among current Homeless
Service Provider Workers to maintain services and improve employee retention.
Priority 1: $95,625 for temporary wage stimulus for eligible homeless service provider workers
• HSP Workers must perform work in Mason County and earn less than 80% AMI.
• Agencies must award funds in an equitable manner among employees that is consistent with
agency policies and procedures.
• Exam fees for up to 5 employees to become a HUD Certified Housing Counselor.
4. EXHIBIT A - SCOPE OF SERVICE:
Emergency Housing Fund
Funding is awarded to support the following Programs:
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Program: Permanent Housing, Centralized Rapid Rehousing Program
This program aims to bring individuals, heads of households and households under the age of 25 from
homelessness into permanent housing by providing move-in assistance, up to two years of rent
subsidies and housing focused case management to maintain housing when the subsidy ends. This
funding is to focus on the highest vulnerable index and must serve for longer periods of time with case
management services to achieve housing stability. Shelton Family Center uses a client-centered case
management approach that focuses on assisting clients to overcome any barriers that led to
homelessness to ensure reentrance into the crisis response system does not occur.
Program Expectations:
1. Refer to the Mason County Written Standards and Consolidated Homeless Grant Guidelines for
more information.
2. Adheres to the best practices in the National Alliance to End Homelessness Rapid Re-housing
Toolkit.
3. Performance Outcomes:
a. 80% exits to permanent housing
b. Less than 10% returns to homelessness
Centralized Rapid Rehousing Program allowable activities as part of the program:
Funding for this program is applied to direct client services (move in assistance, rental assistance for
permanent housing, or up to two years of rent subsidies) and operating (case management) costs as
allowable in CHG Guidelines. Funds may not be used for temporary housing interventions (e.g.,
Transitional Housing and Emergency Shelter).
Program Staffing: An ideal minimum staffing model for this program includes:
• Administrative personnel to coordinate and ensure all the paperwork is complete, eligibility is
met, and all program criteria is met.
• Case Management of all rental assistance programs (RRH, Eviction Prevention, PSH)
• Landlord/tenant/Courts/DRC/By and For Liaison (i.e. "community liaison"): $65,000 is awarded
to support 1 FTE"Community Liaison". Also funding for an additional $5,000 for Community
Liaison operational supplies such as: A laptop and flyers/printed media with all agency's
information on it. A job description will be provided to Mason County Public Health and Human
Services. The Community Liaison position is to address and build community engagement to
support the Eviction Prevention and Rapid Rehousing sections of the homeless response
system.
Roles and responsibilities for the "Community Liaison" position include:
• Building partnerships with the following organizations in the community not limited to: Emergency
health services; mental health services; landlord outreach and engagement; mitigations with
systems of care; mitigation with courts, jails, and juvenile systems; partnership with by and for
organizations; mitigation between landlord and tenants; landlord and tenant paperwork collection
and signatures; habitability inspections, and partnerships with the Dispute Resolution Center.
• Hold MOUs with Crossroads Housing, Turning Pointe, Community Action Council, and
Community Lifeline so they can have access to this position and partnerships that are formed for
Eviction Prevention and Rapid Rehousing.
• Communication with all community partners for fully building up Centralized Rapid Rehousing
Program and Eviction Prevention Program in Mason County. Provides information to the
community about homeless response system programming. Outreach to the community to help
create strategies to connect people in need with services. Relationship building by fostering
positive relationships with other professionals in the industry.
• Landlord recruitment, housing search and placement
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Program: Emergency Shelter
Shelton Family Center operates continuous stay shelter programs for transitional aged youth
experiencing homelessness. The off-site shelters are operated as group living style homes, with each
family having a private bedroom and shared kitchen, living room, and bathrooms. The goal is to move
households forward to transitional housing, rapid rehousing, or permanent housing within 90 days. This
is a goal not a rule that is driven by the client's participation in case management efforts. The case team
utilizes progressive engagement approach to make a custom care plan that recognizes each client's
strength and needs assisting the client in overcoming barriers to housing independence.
Funded Activities for Offsite Emergency Shelter(s):
• This funding supports the Administration, Facility Supports, and Operations of 6 units off-site
emergency shelters.
Expectations for Emergency Shelters:
• Exit to permanent house rate of 50%
• Follow Centers for Disease Control and Washington Department of Health's guidelines for
operating emergency shelters.
• Develop and implement a hazardous weather response plan with the ability to respond to
community needs during periods of extremely hot or cold weather or severe poor air quality due
to wildfire smoke.
• Operate a notification system for key community partners on bed availability, referral process,
and provide adequate resources and assistance to individuals that are unable to stay when the
shelter is at maximum occupancy capacity.
• Follow low-barrier best practices. Low barrier project have realistic and clear expectations. Rules
and policies are narrowly focused on maintaining a safe environment and avoiding exits to
homelessness. Low barrier projects do not have work or volunteer requirements. Households are
not terminated from the project for the following reasons: Failure to participate in supportive
services or treatment programs, failure to make progress on housing stability plan and/or alcohol
and/or substance use in and of itself is not considered a reason for termination.
o Emergency shelters shall not have excessive rules that become barriers for unsheltered
persons or households to stay in the shelter.
o Emergency shelters shall not have excessive rules that exit a person or household to
homelessness.
• Policies and Procedures that demonstrate the following:
o Check-in process that includes a reasonable check-in time and accounts for households
that may be late or unable to make a predetermined time.
o The protocol when maximum capacity is reached and the procedures to assist
households in finding other shelter options.
o Protocols for emergency situations when employees are present and, if different, during
hours when employees are not present.
o The process for shelter stayer to exit each day and included length of time.
o Exhibits Racial Equity: How the demographics of shelter stayers are similar to the
demographics found during outreach and/or the PIT Count).
• Low barrier shelters
o All homeless housing projects adhere to state and federal anti-discrimination laws:
■ All projects ensure equal access for people experiencing homelessness
regardless of race, national origin, gender identity, sexual orientation, marital
status, age, veteran or military status, disability, or the use of an assistance
animal.
■ Projects designed to serve families with children experiencing homelessness
ensure equal access regardless of family composition and regardless of age of a
minor child.
■ Projects that operate gender segregated facilities allow the use of facilities
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consistent with the person's gender expression or identity.
o At minimum, homeless households are not screened out based the following criteria:
■ Having too little income or no income
■ Having poor credit or financial history
■ Having poor or lack of rental history
• Being involved with the criminal justice system
■ Having active or history of alcohol and/or substance abuse use
■ Having been impacted or affected by a crime.
■ The type or extent of disability-related services or support that are needed.
■ Lacking ID or proof of U.S. Residency Status
■ Other behaviors that are perceived as indicating a lack of"housing readiness,"
including resistance to receiving services.
o Households are not terminated from the project for the following reasons:
■ Failure to participate in supportive services or treatment programs.
• Failure to make progress on a housing stability plan.
■ Alcohol and/or substance use in and of itself is not considered a reason for
termination.
■ Households residing in emergency shelters must not be exited to homeless due to
reaching maximum stay limit.
o If household is terminated from a low barrier project due to violating rules focused on
maintaining a safe environment, there must be a process in place for the household to be
considered for reenrollment if the household demonstrates unsafe behavior is unlikely to
re-occur (i.e engaged in new treatment plan, mental health services, medical care, etc.)
Reporting All Programs- additional reporting:
• Required monthly report(s)
o HUD 225 Data Quality Report (PDF format preferred)- provide a separate report for each
program operated in HMIS.
o Program OUTS 101 for emergency shelters, permanent support, rapid rehousing, and
transitional housing programs.
o Rapid Re-housing monthly enrollment report.
• Quarterly Performance Report- required. Submit action plans for any project that does not meet
the performance target.
ALL OTHER TERMS AND CONDITIONS of the original Contract remain in full force and effect.
IN WITNESS WHER OF the undersigned has affixed his/her signature in execution thereof on the VVVI�' day
of , 2024.
tCTOR MASON COUNTY
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S s n Kirchoff Randy Ndatherlin, Chair
Executive Director Mason County Board of County Commissioners
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