Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2024/07/02 - Regular Packet
Board of Mason County Commissioners Draft Meeting Agenda Commission Chambers 411 N 5th St, Shelton, WA 98584 July 2, 2024 9:00 a.m. July 2.2 Commission meetings are live streamed at http://www.masonwebtv.com/ Regular Commission business meetings will be held in-person and via Zoom. Please click the Zoom meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized by the Chair to provide comment and testimony. Public comment and testimony can be provided in-person, via e-mail at msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call (360) 427- 9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting. 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 5. Open Forum for Citizen Input Please see above options to provide public comment; 3 minutes per person, 15-minute time limit. 6. Adoption of Agenda Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m. 7. Approval of Minutes – April 22, May 13, and May 20, 2024 Briefing Minutes; April 23, 2024 Regular Minutes; and May 16, 2024 Special Meeting Minutes 8. Approval of Action Agenda Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered a separate item. 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant # 8105686-8105978 $1,730,088.72 Direct Deposit Fund Warrant # 107429-107845 $ 911,585.31 Salary Clearing Fund Warrant # 7008208-7008235 $ 617,178.44 8.2 Approval of the Washington State Department of Corrections (DOC) Inmate Housing contract amendment to allow for the billing of the first and last day of incarceration. 8.3 Approval to set a Public Hearing for Tuesday, July 30, 2024 at 9:15 a.m. to consider revisions to the 2017 Planning Program fee schedule. 8.4 Approval to set a Public Hearing for Tuesday, July 30, 2024 at 9:15 a.m. to consider increasing the height limit in the Airport Industrial Zone within the Shelton Urban Growth Area (UGA). 8.5 Approval of the Clean Water District (CWD) advisory committee by-laws. 8.6 Approval to accept the recommendation of the Hearing Examiner and grant the vacation of the right-of-way as petitioned, subject to the conditions contained in the Findings of Fact, Conclusions of Law, and Recommendations of the Hearing Examiner for Road Vacation no. 417. 8.7 Approval to accept the recommendation of the Hearing Examiner and grant the vacation of the right-of-way as petitioned, subject to the conditions contained in the Findings of Fact, Conclusions of Law, and Recommendations of the Hearing Examiner for Road Vacation no. 418. 8.8 Approval of the Environmental Health Supervisor position placed at Range 33 on the Non-Represented Salary Schedule. 8.9 Approval for the County Administrator to sign the work order with TKE to replace the power unit, rupture valve, and shutoff valve for the Jail elevator in the amount of $58,287.64. 8.10 Approval to appoint Cheryl Williams to the Board of Equalization (BOE) as a regular member to fill a three- year term expiring May 31, 2027. 8.11 Approval to appoint Randy Lewis to the Planning Advisory Commission (PAC) for a four-year term expiring July 2, 2028. 8.12 Approval of the contract with Revize for the County website redesign project in the amount of $89,400 with an ongoing yearly cost of $12,700. 9. Other Business (Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. 10.1 Public Hearing to consider the proposed formation of a Road Improvement District (RID) no. 2024-01 to improve Shetland Road and become part of the County Road System. Staff: Mike Collins 11. Board’s Calendar and Reports 12. Adjournment MASON COUNTY TO: Board of Mason County Commissioners Reviewed FROM: Kayla Milam Ext. 380 DEPARTMENT: Support Services Action Agenda DATE: July 2, 2024 No. 4.1 ITEM: Correspondence 4.1.1 Washington State Liquor and Cannabis Board Board sent a special occasion license request for The Port of Allyn Waterfront Park,Liquor license approval for Spencer Lake Grocery, discontinued liquor license for Westside Pizza, and notice of cannabis license application for Royal Kingdom Garden LLC. 4.1.2 Application for Planning Advisory Commission from Randy Lewis. 4.1.3 Department of Energy sent a notice for Shelton—Fairmount Transmission Line Rebuild and Fiber Optic System Replacement Project. 4.1.4 Federal Energy Regulatory Commission sent a notice for the Recreation Use Monitoring Report. 4.1.5 Central Mason Fire&EMS sent an announcement that Mason County Fire District 3 and District 5 will be merging on July 1,2024. 4.1.6 Olympic Clean Air Agency(ORCAA) sent a notice for the Washington Clean Air Act notifying the County of the 2025 contribution. 4.1.7 US Bankruptcy Court sent a notice for Rite Aid Corporation approving the conduct of store sales,with such sales to be free and clear of all liens, Claims, and encumbrances. 4.1.8 Department of Natural Resources sent in a holdover notification for aquatic lands lease no. 20-010218. Attachments: Originals on file with the Clerk of the Board. WASHINGTON STATE LIQUOR AND CANNABIS BOARD - LICENSE SERVICES 1025 UNION AVE SE - P 0 Box 43075 Olympia WA 98504-3075 specialoccasions@lcb.wa.gov Fax: 360-753-2710 TO: MASON COUNTY COMMISSIONERS JUNE 17, 2024 SPECIAL OCCASION #: 091035 ALLYN COMMUNITY ASSOCIATION 18400 E STATE ROUTE 3 ALLYN, WA 98524 DATE: JULY 19, 2024 TIME: 5:30 PM TO 10:00 PM JULY 20, 2024 11:00 AM TO 10:00 PM JULY 21, 2024 11:00 AM TO 8:00 PM PLACE: PORT OF ALLYN WATERFRONT PARK (ENCLOSED) - 18560 E STATE ROUTE 3, ALLYN CONTACT: VERONICA COLBURN (DOB: 1.10.1963) 360-275-5002 SPECIAL OCCASION LICENSES * _Licenses to sell beer on a specified date for consumption at a specific place. * _License to sell wine on a specific date for consumption at a specific place. * _Beer/Wine/Spirits in unopened bottle or package in limited quantity for off premise consumption. * _Spirituous liquor by the individual glass for consumption at a specific place. If return of this notice is not received in this office within 20 days from the above date, we will assume you have no objections to the issuance of the license. If additional time is required please advise. 1. Do you approve of applicant? YES NO 2. Do you approve of location? YES NO 3. If you disapprove and the Board contemplates issuing a license, do you want a hearing before final action is taken? YES NO OPTIONAL CHECK LIST EXPLANATION YES NO LAW ENFORCEMENT YES NO HEALTH & SANITATION YES NO FIRE, BUILDING, ZONING YES NO OTHER: YES NO If you have indicated disapproval of the applicant, location or both, please submit a statement of all facts upon which such objections are based. DATE SIGNATURE OF MAYOR, CITY MANAGER, COUNTY COMMISSIONERS OR DESIGNEE ��xr,r` Washington State Licensing and Regulation PO Box 43098 idt 4 Liquor and Cannabis Board Olympia WA 98504-3098 41'�'� Phone— (360) 664-1600 Fax—(360) 753-2710 June 21, 2024 GURU A TO Z LLC 26016 166TH PL SE COVINGTON, WA 98042-8285 Re: SPENCER LAKE GROCERY 1081 E PICKERING RD SHELTON, WA 98584-8187 LICENSE #365770 - 2N U B 1605-518-516-001-0001 Your liquor license has been approved for the following: GROCERY STORE - BEER/WINE This license is valid through June 30, 2025. Starting summer of 2023, Department of Revenue/Business License Services (DOR/BLS) will be sending business licenses and renewal notices to the email address you have on file with your Secure Access Washington (SAW) account. You can view or update your business locations email address at My DOR Upon renewal, the expiration date of the license may subsequently be prorated as necessary in accordance with chapter 19.02 RCW (Business Licensing). For questions regarding the issuance of your liquor license, please contact our customer service unit at (360) 664-1600. For questions regarding the renewal process, please contact Business Licensing at (360) 705-6741. You must post this letter in a public service area as your temporary operating permit. If you do not receive your Business License with liquor endorsements in 15 days, contact Department of Revenue's Business Licensing Service/Specialty Licenses at (360) 705-6744. GS B/W Letter Decisions 9/3/14 Page 2 License No. -365770 License Conditions and/or Requirements • You must maintain a minimum three-thousand-dollar wholesale inventory of food products for human consumption, not including pop, beer, strong beer, or wine. • You may sell wine and/or beer, at retail, in original containers. • Changes in ownership require prior Board approval. If you wish to make such changes, please contact the Liquor and Cannabis Board at: 360-664-1600 for assistance. Your liquor license can now be renewed online through Department of Revenue's Business Licensing Service. Information on how to do this will be included on your renewal notice. When applicable, you are obligated to meet all other requirements of state, county, and city laws and ordinances (such as sanitation, zoning, fire, safety and building codes, etc.). .MaxtiveCC-AhCborn/jef Liquor Licensing Specialist 360-664-1665 cc: Southwest Enforcement Mason County Commissioners File Licensing and Regulation Washington State PO Box43098 Olympia 1 98504-3098 Liquor and Cannabis Board Phone— (360) 664-1600 Fax—(360) 753-2710 ECEV%f:E June 24, 2024 JUftI 2 4 2024 ESharonTrask, andy Neatherlin, vin Shutty. Mark nzie Smith WESTSIDE PIZZA 23730 NE STATE ROUTE 3 UNIT A BELFAIR, WA 98528-9814 LICENSE: 077762 - 2N U B I: 604-862-760-001-0001 This letter is to notify you that your liquor license number 077762 has been discontinued. You may no longer engage in the production, sale, or service of liquor at the above location. If you wish to appeal this action, you have 20 days from the date of this letter to submit your request in writing to the WSLCB. You may submit your request to: Email: Licensingappeals@lcb.wa.gov Or By mail to: WSLCB Attention: Licensing Appeals PO Box 43098 Olympia, WA 98504-3908 Sincerely, Customer Service/JEF Licensing & Regulation T: 360 664-1600 cc: Mason County Commissioners Enforcement Office Finance File 10/2019 Washington State Liquor and Cannabis Board NOTICE OF CANNABIS LICENSE APPLICATION WASHINGTON STATE LIQUOR AND CANNABIS BOARD License Division - P.O. Box 43098 Olympia,WA 98504-3098 Customer Service: (360) 664-1600 Fax: (360) 753-2710 Website: http://lcb.wa.gov RETURN TO: localauthority@sp.icb.wa.gov TO: MASON COUNTY COMMISSIONERS DATE: 6/13/24 RE: ASSUMPTION APPLICANTS: From CM1 LLC Dba CM1 LLC ROYAL KINGDOM GARDEN LLC LIANG,YING License: 413665 -7B County: 23 1991-04-12 U B I:605-529-722-001-0001 Tradename: ROYAL KINDOM GARDEN LLC Loc Addr: 190 W PINE ACRES WAY SHELTON, WA 98584-8965 Mail Addr: 3311 SW 330TH ST FEDERAL WAY, WA 98023-2740 Phone No.: 718-496-6894 YING LIANG Privileges Applied For: CANNABIS PRODUCER TIER 2 CANNABIS PROCESSOR As required by RCW 69.50.331(7), the Liquor and Cannabis Board is notifying you that the above has applied for a cannabis license. You have 20 days from the date of this notice to give your input on this application. If we do not receive this notice back within 20 days,we will assume you have no objection to the issuance of the license. If you need additional time to respond,you must submit a written request for an extension of up to 20 days,with the reason(s)you need more time. If you need information on SSN,contact our Cannabis CHRI desk at(360)664-1704. YES NO 1. Do you approve of applicant? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 2. Do you approve of location? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 3. If you disapprove and the Board contemplates issuing a license,do you wish to request an adjudicative hearing before final action is taken? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ (See WAC 314-09-060 for information about this process) 4. If you disapprove,per RCW 69.50.331(7)you MUST attach a letter to the Board detailing the reason(s)for the objection and a statement of all facts on which your objection(s) are based. DATE SIGNATURE OF MAYOR,CITY MANAGER,COUNTY COMMISSIONERS OR DESIGNEE BLS �.i JUN 17 2024 ( 1 UMASON COr�cO�SsrONERS ! 411 NORTH FIFTH STREET BY,— SHELTON WA 98584 Fax 360-427-8437, Voice 360-427-9670, Fxt. 419, 2754467 or 482-5269 su Commissioner Randy Neatfaerhn, SharonTraskKevinShutty Mark I AM SEEKING APPOINTMENT TO �TTJ�CMTr� �'°a .• NearyrandMcKenzle Smrth Nmc Randal JFmdy)Lewis ADDRESS: I PHONE: CIIY2IP: VOTING PRECINCT: EMAIL• COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE) (ACTIVMSS DR MEMBERSHIPS) COMPANY: Blue Cross Illinois 4`M Cn S (D O Shelton School District Bond Committee P(�SffION: Actuary f m to ou N_ Shelton Centennial Lions Club COMPANY: ___I N G Americas 24YRS co -------- a a]a Coordinated Founder Shelton Math Mugvamrs Tutoring Program POSITION: Actuary I N N n h K In your words. what do you perceive is the role or purpose of the Commission for which you are applying: Provide information,insight and advise decision makers with respect to what Mason County can be,ultimately wants to be. I was encouraged to see the survey for the community,the ultimate stakeholders in this exercize,as represented by the Commissioners Evaluate the parameters embedded in the guiding documents,for example the listed Mason County Comprehensive Plan, Shoreline Master Program,and land use regulations,and others such as budget le revenue vs expenses,and the Law Provide potential future glide paths for our future under various scenarios,induding parameters both in our control and not controllable What interests. skills do you wish to offer the Planning Advisory Commission? Native of Mason County/Unique skill set in our community-predictive anaWcs/Access to state of the art literature and network of peers Communication/Actuarial precision/Ability to evaluate big picture/creativity in analysis,forming and leading teams of diverse stakeholders Please list any financial. professional. or voluntary affiliations which may influence or affect your position on this Board: (i.e, create a potential conflict of interest) WA Your participation is dependent upon attending certain trainings made available b1 the County during regular business hours (such as Open Public Meetings Act and Public Records). The trainings would be at no cost to you. Would you be able to attend such trainings? YES Realistically. how much time can you give to this position? Quart* Mor" Why Daily Office Use Only Upto Wce perweek,upto4 hours per meeting-more time available at homewolldValudying Appointment Dam __ _ Signature D ale Term Expire Date___ _ f5June202A INGAM-Wz� NORTn[RN ANNUITY Jerume MUMS rAccuGac Vice Pmr;d or March 12,2002. Randy Lewis Dear Randy; i wanted to drop you a quick note to thank you again for all of your help and support in supporting the growth of both ReliaStar:Annuity Sales and Northern Life. White I'll always valued and appreciated your technical expertise in developing and designing now products,your spirit of cooperation and-your desire and commitment to dcvclop products that not only mat company profit objectives,but also satisfied the needs of our sales force was very much appreciator. f always knew you would be willing to look at issues from all perspcctivc"s and dcvclop solutions that we did not thii li of or anticipate initially. Your willingness to work witli our systems'area to assure that the products we needed could actually be implemented and administered was particularly valuable: Randy,i wish you the best of luck in your search for a new position. if I can be of any help or assistance,,please don't hesitate to contact me. t=— Very truly yours, Executive Vice President JANI:df ISOI R=h Ace,Sulm tOr,O Amncai Office:WSST Northcm WO lasurantc Compmy Senllle,WA 93 10 1 20 WmhtW=Ave Sw:h rtTm.rJrtq�nr.roue nma urw Tck206,67G227$ NLmrdpRlis,rn:55401 Sp+�.3�.>vla.f+•'Sh�0.!i+�r. F'u:20i.fi76.'291 612372.5507 -.�Wn.vw N,lV menrnMfefrtiV Danielle Thompson From: Sharon Trask Sent: Monday,June 17,2024 8:08 AM To: Danielle Thompson; Kell Rowen Cc: Mark Neary Subject: Fw: PAC Application request from Randy Lewis Attachments: PAC-Advisoryboardapp - RJL.pdf; Mills Letter.pdf FYI Ska roL,Tt�ayly Mason County Commissioner District 3 Office 360-427-9670 X419 Cell 360-688-0055 strask@masoncountywa.gov From: Randy Lewis< Sent:Saturday,June 15,2024 6:38 PM To: pac@masoncountywa.gov Cc:Sharon Trask; RNeatherlin@masoncountywa.gov; Kevin Shutty Subject: PAC Application request from Randy Lewis -Caution: External Email Warning!This email has originatedfrom outside of the Mason County Network. Do not click links or open attachments unless you recognize the sender,.are expecting the email, and know the content is safe. If a link sends you to a website where you are asked to validate using your Account and Password, DO NOT DO SO! Instead, report the incident. Please consider my candidacy to fill the vacant position on the Mason County Planning Advisory Commission In addition to my background highlighted below, and in the attached formal application, please let me know if you require further documentation. Aside from my background, with my analytical and technical skill sets described below, the most important skill set is ability to communicate, The County would be well served by risk/reward analysis, for example something called the "efficient frontier" for the Deciders to consider I am a native of Mason County, having returned home following a successful career as an actuary, among the elite in predictive analytics and risk management (Society of Actuaries {SOA}/American Acadamy of Actuaries/ International Association of Actuaries) My total skill set translates directly to the objectives of the Mason County Planning Advisory Commission t At an actuarial conference I talked with an actuary who did analytics for the Green Bay Packers. Other non- traditional actuarial roles exist that translate well In my world, it is critical to break down and articulate the drivers of analytic conclusions, some that may be counter intuitive, to interested diverse stakeholders. (As a famous scientist once said "If you can't explain it to an eighth grader, you don't really understand it") Another critical characteristic is the ability to work with diverse stakeholders-as attested by the attached letter by Jerry Mills. My two primary areas of practice were annuity product development and asset/liability management (ALM) At ING Americas annuity center (Northern Annuity) I chaired the annuity rate setting committee.That required a duel role. One, communicate clearly the drivers of complex analysis for all Deciders (marketing, operations, etc) Two, as a Decider, with that hat on, discuss with the other Deciders the "big picture" ie marketing implications, sales scenarios impact on operations etc) As Mr. Spock famously said: "Logic is not the end of wisdom, it is only the beginning" In the Chicago area, I founded and chaired our ALM committee. Part of that process was demonstrating the impact of liability behavior on assets backing them up. (It's not simply to maximize the asset yield - it's a relationship with the liabilities, described by complex stochastic models under scenarios of many parameters.) This is very important. In managing billions of dollars of assets, every basis point in yield gained and protected is critical) In planning, the County must take into consideration many future contingencies, some controllable, some not controllable (Example interest rates drive home affordability) I founded a math tutoring program in Shelton, part of a national program sponsored by the Actuarial foundation (See Image Below) My tutors have included staff from SCJ Alliance (See picture below) and the Office of the State Actuary I can discuss employee benefits with State actuarial Staff in their language, impacting County employees. A recent State Chief Investment Officer was an actuary In my career I have participated in complex budget exercises. In general, complex planning As a member of my profession, I have access to state-of-the-art literature, and a network of professionals to consult with. I recently got a local group in touch with an actuary who practice is analyzing climate change.The group very much enjoyed his presentation to them. The SOA has defined a climate change index. This data is important to casualty actuaries. This group has no political agenda, simply the need for the best data and analytics to evaluate the hard dollars and cents impact of extreme scenarios on policyholder assets their insurance companies are on the hook for. 2 As another example I will soon be participation in a webinar sponsored by the Society of Actuaries on Artificial Intelligence. Please forgive this lengthy introduction. Am very happy to provide any desired further information. I am looking forward to the nest steps in your process. Thanks! - Randy Lewis From the current County website: • Currently,the membership is: o Bob Wilkerson-Term expires 1/31/2025 c Brad Carlberg-Term expires 4/25/2021 c Jeff Carey-Term expires 1/31/2026 c Mike Hill-Term expires 1/16/2028 o Teri Arcled-Term expires 1/31/2025 o William Harris-Term expires 1/16/2028 o Vacant f'- tl fsA x 3 Actuarial F O U N D A T I O N Locations CELEBRATING2 YEARS Omaha Twin Cities Seattle_ Milwaukee ! Chic( Shelton__• '+ r 0 Santa Barbara i Salt Lake City Lincoln OP Kansas City I Des Moines j Houston Austin 21* Current Cities *Markers representing multiple cities: Seattle-Bellevue; Minneapolis-St. Paul- Upcoming expansion cities 4 Commissioner Randy Neatherlin,. JUN 17 2024 Sharon Trask, KeviwShutty;Mark Neary and McKenzie"Smith: o-��ENrocFh Department of Energy Bonneville Power Administration o P.O.Box 61409 Vancouver,WA 98666-1409 '�N6 oFP TRANSNHSSION SERVICES May 29;2024 In reply refer to: TEP-TPP-I -- —To:People-interested-ir.the Shelton-Fairmount-Transmission Line-Rebuild-and Fiber Optic— System Replacement Project The Bonneville Power Administration(BPA)has finalized the environmental assessment(EA) for the Shelton-Fairmount Transmission Line Rebuild and Fiber Optic System Replacement Project. Based on the final EA,BPA is issuing a finding of no significant impact(FONSI)and has made a decision to proceed with the project.This letter describes BPA's decision,the construction schedule,and how to obtain additional information. Background: BPA will fully rebuild the 40-mile-long Shelton-Fairmount No. 1 I I5kilovolt transmission line and replace the fiber optic communication cable system associated with the transmission line that runs 107 miles in total from Olympia,WA to Port Angeles,WA. The project will provide customers on the Olympic Peninsula a more reliable power source, increase the reliability and capabilities of the BPA communication system with the new fiber optic cable,and create a safer work environment for field operations and maintenance staff through transportation system upgrades. BPA prepared an EA to help the agency determine if the project would cause significant impacts that would warrant preparing an environmental impact statement. BPA released the draft EA for public review and comment in August 2023 and received comments from eight entities. The final EA provides responses to those comments and minor revisions to the EA. Based on the EA analysis and mitigation measures to help lessen impacts,BPA has found that the project will not cause any significant impacts and,therefore,an environmental impact statement will not be prepared. Decision: BPA has decided to construct the Shelton-Fairmount Transmission Line Rebuild and Fiber — Optic System Replacement Project. Project construction is expected to begin in March 2025 and continue through October 2028,with breaks in construction during seasonal restrictions. Copies Available: The final EA,FONSI,and mitigation action plan are available on BPA's website at wrinv.bpa.Qovhiepa/sbelton-faiznznant. If you previously requested a copy of the documents,they are enclosed. If you would like to obtain paper copies of any of these documents,please call our toll-free document request line at 1-800-6224520; leave a request naming this project and giving your name and complete mailing address. For More Information: If you have questions regarding the environmental process,please contact the Environmental Protection Specialist,Mike O'Connell,toll-free at 800-622-4519, directly at 503-230- 7692, or by e-mail at nzjoconnellna,bpa.Qov. If you have other questions or would like more project information,please call Scott Lissit,Project Manager,at the toll-free number listed above, directly at 503-230-5057,or by e-mail at salissitna,bpa.Qov. 1 Thank you for your interest in our work. Sincerely, Emm nuel Jara o Supe�'so ctri 1 Engneer Enclosures(if requested): Final EA FONSI/Mitigation Action Plan 1 Commissioner Randy Neathertin, Sharon Trask Kevin Shutty. Mark Nearyand McKenzi6',Smith , x FEDERAL ENERGY REGULATORY COABUSSTO Washington,D.C.20426 OFFICE OF ENERGY PROJECTS Project No. 460-091 — i9�"� I' Washington Cushman Hydroelectric Project JUN 17 City of Tacoma, Washington 5Y• June 12, 2024 VIA FERC Service Chris Mattson City of Tacoma, Washington 3628 South 35 b Street Tacoma, WA 98409 Subject: Recreational Use Monitoring Report Dear Mr. Mattson: This letter acknowledges receipt of the recreational use monitoring report for the Cushman Hydroelectric Project No. 460 filed on February 26, 2024, as required by Article 428 of the project license.' The project is located on the North Fork of the Skokomish River in Mason County, Washington. The project occupies, in part, U.S. lands within the Olympic National Forest and the Skokomish Indian Reservation. Article 428 of the project license required you, in part, to file a Recreational Use Monitoring Plan(plan) to determine whether existing recreational facilities are meeting project-related demands. This plan was approved by Commission staff on March 19, 2017 2 Ordering paragraph B of the approved plan requires you to file recreation monitoring reports every six years that contain: (1) annual use figures for the sites; (2) a discussion of the adequacy of the licensee's recreation facilities in the project area to 'Order on Remand and on Offer of Settlement, Amending License, Authorizing New Powerhouse, and Lifting Stay (132 FERC¶ 61,037), issued July 15, 2010. 2 Order Modifying and Approving Recreational Use Monitoring Plan Pursuant to Article 428 (158 FERC¶ 62,255), issued March 29, 2017 and Order Amending Article 428 and Approving Schedule Modification for Recreation Use Monitoring (166 FERC¶ 62,065), issued February 8, 2019. Project No. 460-091 - 2 - meet recreational demand including boat access; (3) a description of the methods used to collect study data; (4) identification of any sites that warrant follow-up evaluation; and (5) recommendations for future recreation use monitoring. The plan also requires the recreation use monitoring reports be developed after consultation with the U.S. Forest Service,National Park Service, Washington State Parks and Recreation Commission (WSPRC), Washington Department of Fish and Wildlife, and Washington Department of Natural Resources and that documentation of this consultation be included with the report filings. Your recreation use monitoring report, filed February 26, 2024, describes several on-site data collection methodologies utilized to provide information regarding seasonal visitor use from April 15 through October 15 at project recreation facilities throughout 2023. Your findings indicate that total annual use in 2023 was 85,687 recreation days, defined as a visit by a person to any resource for recreational purposes during any portion of a 24-hour period. You describe that overall recreation use estimates for the 2023 season present are significantly lower than the 2017 monitoring season, however you describe that this is likely due to the differences in monitoring methods deployed in 2023 and that actual recreation use is likely not perceived to be less than in 2017. Your recreation use monitoring report includes discussion regarding recreation site. capacity and needs and includes a table that displays average peak use compared to exceedance thresholds. You determine in the report that no recreation site exceeded a threshold in 2023, and therefore no sites were identified for follow-up evaluation. On January 18, 2024, you provided a copy of the recreation use monitoring report via email to the U.S. Forest Service,National Park Service, WSPRC, Washington Department of Fish and Wildlife, Washington Department of Natural Resources, and the Skokomish Tribe. You did not receive any comments. Your recreation use monitoring report meets the requirements of license Article 428 and the approved plan. Your next recreation monitoring report is due in six years on June 1, 2030, for the monitoring results of the 2029 recreation season. 3 On January 22, 2024, the WSPRC commented that it does not wish to be consulted in the future on recreation use monitoring reports. Please note that under the approved plan, you are required to consult with specific agencies, including the WSPRC, on the required recreation use monitoring reports. If you wish to remove WSPRC as a consulting party, you would need to file, for Commission approval, an application to amend the approved plan pursuant to Section 4.201 of the Commission's regulations. This amendment request would need supporting documentation from WSPRC. Project No. 460-091 - 3 - Thank you for your attention to this matter. If you have any questions or concerns, please contact me at 202-502-8216 or Sophia.katzAferc.eov. Sincerely, s S O P H I "' Digitally signed )�by SOPHIA KATZ - ?A KA /Z ,:'oM4904'00 Sophie Katz Outdoor Recreation Planner Land Resources Branch Division of Hydropower Administration and Compliance �► Central Mason Fire & EMS Mason County Fire Protection District 5 Commissioner Randy Neatherlin, J ° Sharon Trask, Kevin Shutty. Mark June 18, 2024 J U N 2 4 2024 Neary and McKenzie Smith Mason County Commissioners BY. 411 N 5th St Shelton,WA 98584 RE: Central Mason and Mason 3 Merger To Whom It May Concern: We-are-excited-to-announce that Mason-County Fire-District3-will-merge-into-CentraFMasorrFire-&-EMS (Mason County Fire District 5) on July 1, 2024.We have been working on this merger for years and are excited to see it come to fruition.As we continue to move through the merging process,we wanted to be sure you were informed. While you will see some changes,the same great staff and volunteers will continue to serve our amazing communities. Central Mason is dedicated to serving our citizens and we feel this merger will improve services and be more efficient operationally and financially. We will be reaching out to agencies to work through the merging process.We appreciate your time and patience as we navigate this monumental task. In the meantime, if you have any questions or need anything from our agency, please reach out to: Fire Chief Jeff Snyder isnyder@cmfe.org Deputy Chief Greg Yates grates@cmfe.org Assistant Chief of Special Projects P.L. Graeber(Former Fire Chief of Mason 3) pgraeber@cmfe.org Executive Secretary Norma Brock nbrock@cmfe.org Thank you all for your continued support.We look forward to continuing our partnership with your agencies. Regards, Jeffrey S.Snyder Fire Chief Serving Central Mason County and the City of Shelton PO Box 1910 360-426-5533 360-427-9438 Fax 122 W Franklin St 360-275-2889 w .cmfe.org Shelton WA 98584 info@cmfe.org 2940Limited Lane NW Olympia, WA 9850202 OD�" r� RepresentingClallam, Grays Harbor,Jefferson, 1-800-422-5623 • (360)539-7610 UlY6f71CRf61RNClGH AIR AG�N'C�Y Mason, Pacific, and 7hurston Counties Commissioner Randy Neatherlin; i Sharon Trask„Kewn Sfu tt y Mark JUN 2 4 20M A ; NearyandrM11, c'KenzfeSmfth a ' June 20, 2024 BY•,------- Mason County Commissioners — --411-N-a`th— — - — — - - - - - - - - - Shelton, WA 98584 Greetings: The Washington Clean Air Act (RCW 70A.15) requires that prior to the fourth Monday of June each year; the Air Pollution Control Authority shall notify each city, town, and county, within their jurisdiction, of their assessment. At its June 12, 2024, meeting, the Olympic Region Clean Air Agency's Board of Directors established the per capita assessment for 2025 at$0.956. The population figure for the unincorporated Mason County of 56,580 is based upon the publication by the Washington State Office of Financial Management, Forecasting Division; '2023 Population Trends for Washington State." This letter will serve as notification that your Contribution for calendar year 2025 to the Olympic Region Clean Air Agency is $54,090.48. You will receive a statement for this amount in January. Please contact ORCAA if you have any questions. Sincerely, Jeff C. Johnston, Ph.D. Executive Director Case23=189937MBK Doc 3718 . Filed 06/06/24• Entered 06/06/24 09;02:36 Desa.Main VEi Document Page 1 of,73 _ _ SRF 79822 9 LSharorlTrask, ,issioner.Randy Neatfierlin, DJUN 2 y 2024 'Kevin shutty Mark &ELLIS.LLP COLEScaoTZP.c. andMcKenzie,Siriith ATIONAL LLP Michael D.8irota,Esq. Edward O.Sassower P.C. Warren A.Usatine,Esq -i 7o`shira A.Sussberg,P:C.(9dmitted pro hac`vice)• . `Felice R.Yudkin,Esq. Apama Yenamandra,P.C. (admitted pro hac vice) Seth Van Aalten,Esq, (admitted pro hac vice) r Ross J.F,iedler.(admitted pro.hoc vice)- " &iut;Plaza North,2$IOTain S$eet Zach R.Manning(admitted pro hoc vice) Hackensack,New Jersey 07601 601 Lexington Avenuev New York New York 10022 -Telephone:(201);489-3.0.00 msirota@coleschotz.dom Telephone: (212)4.46-4800 les -)racsimile:(21.2)446'=4900 '• satire@co chotzcom. esassower@kirkland.eom fyudkin@coleschotz.com svanaalten�°colescliotz;com - pjoshua.sussberg@kirkland.com ,r apama.yenamandra@kirkland:com ross.fiedlel@kirkland.com Co-Counsel to the Debtors and zaclt'.marining@kirkland:com De5lotsinPbSsession' ' Co-Counsel to the Debtors and Debtors in Possession BAI•TICI�UPTCY COURT': - DISTRICT OF NEW JERSEY In re: ` , ,- :u?• ° " r. ,I Chapter h: ! RITE AID CORPORATION,et al, Case No.23-18993 (MBK) Ij Debtors.t (Jointly Administered) .. - . ,' NOThCE OF ADDITIONAL icu6s NG STORES ` PLEASE TAKE'NO`I'hCk,OF THE FOLiDWING: 1. - On January 29; 202A tfie`'1 tgf&d States Baiikhiptcy Cotirf for the'Dist$ct``of New'Jei ey (the"Ctiu t")'entered the`Amended Fihaz'Orddr'(V'Authbriiing-and Approving the C"onduCt of Store Closing Sales, With Such Sales to Be Free and Clear'of All Dens,'Claitns,'Ertcumbrtrnces . I The last four digits of Debtor Rite Aid Corporation's tax identification number are 4034. A complete list of the Debtors in these chapter I I cases and each such Debtor's tax identification number may be obtained on the website of the Debtors' claims and noticing agent at https://rcstmcturinQ.ra.kroll:com/RiteAid: The location'of Debtor Rite Aid Corporation's principal place of;business and the Debtors':servicd:address in'these chapter II f cases is 1200 Intrepid Avenue,2nd Floor,Philadelphia,Pennsylvania 19112. P; PyH�RG IO DEPARTMENT OF y1 E1. NATURAL RESOURCES SOUTH PUGET SOUND REGION s' 950 FARMAN AVENUE NORTH ENUMCLAW,WA 98022 360-825-1631 I o j�P Ng1ua>`o- SOUTHPUGET.REGION@DNR.WA.GOV W W W.DNR.WA.GOV June 17"', 2024 RED ,Lbtia Mason County Parks 411 N 5" St Shelton, WA 98584 Subject: Holdover Notification for Aquatic Lands Lease Number 20-010218 To Whom It May Concern: The Department of Natural Resources ("DNR") issued Aquatic Lands Lease Number 20-010218 ("Lease")to authorize your occupancy of the state-owned aquatic lands defined by the Lease as the"Property."The Lease expired on January 1, 2024. If you continue to occupy the Property or your improvements remain on the Property after the expiration date,you will be a holdover tenant. Consistent with the terms of the Lease and the law, as a holdover tenant you will remain subject to the terns and conditions of the Lease, including the obligation to remove improvements upon termination, except that you will be in a month-to-month periodic tenancy instead of a Lease for term. Either you or DNR may terminate the holdover periodic tenancy by providing at least thirty (30) days notice to the other party. DNB's acceptance of your holdover status is not a waiver of any default nor is it a waiver of any obligation of the Tenant under the Lease. DNR understands that you want to continue using the Property. Would you please submit the enclosed application (JARPA) so that we can begin working with you on a new Lease. Please note that while you occupy the Property in holdover, DNR will not approve any new improvements. If you want to enter into a new Lease and intend to propose changes to the existing improvements during the term of the new Lease, contact your DNR land manager before you begin that process of planning and design. Like any property manager, DNR continually updates its documents and policies as new information becomes available. As the steward of Washington's state owned aquatic lands, DNR regularly researches and identifies practices to better protect the aquatic environment. Your new Lease will not be the same as your existing Lease. DNR may propose new practices in response to the site-specific conditions at the location of your Property and your facility.By initiating early review, you may avoid unnecessary expense and/or delays in processing your Lease request. Mason County Parks June 17`h, 2024 Page 2 of 2 If you have any questions or concerns,please call me at 360-584-8102. Sincerely, Kirsten Miller Aquatic Land Manager Aquatic Resources Division, Shoreline District c District File Aquatic Resources File n D.F.]Yh-S-il—llf.1V 99. STATE OF WABECIIGTON DEPARTMENT OF NATURAL RESOURCES BEET I.COLE.Oommidouv of Public Lo-N APPLICATION TO LEASE TIDELANDS, SHORELANDS BEDS OF NAVIGABLE WATERS AND HARBOR AREAS PLEASE RETURN BOTH COPIES TOGETHER WITH THE APPLICATION FEE. Board of county. Commissioners oL...-Mason Coin.-__,J.__., Wash. _ tbvlflc]HDcallg `_� do hereby apply to lease IiridXD2tM1'6tN�lMtlOCM7(60tle..__._ situated in.......-Mason.-.�:3 .__.._..._..__._----...County, Washington, described as follows: Shorelands in front of and abutting Lots 131, 132, 133 and 134, Plat of Mading Sunny Shore, Addition A5, on Mason Lake In Mason County, Washington. ��t'7L�b/, 'G�✓, /of �� Sec 3Y, T z z Harbor area is shown on exhibits prepared as per instructions on reverse of this application. For what purpose are the lands wanted?_-Public recreation.—___ For how many years is lease desired?...._5.➢_,Are you the-owner of the abutting uplands? Yrc _—.----.— Are you the owner of the abutting tide or shore lands?..__..NLA...__-.-___—.�.-_—__ If not,give last Imown P.O.address of such owner-_.-NLA..__-...-.—__--.---'---.__-..__� List all improvements on the property,value of each, and ownership. ID"ROVELEW VALUE OWNER Are lands located in front of,or within two miles of the corporate limits of any city or town? - --- - - - - -- -_____-Are lands lands located within a Port The enclosed application fee (minimum fee $10.00 made payable to the Department of Natural Re- sources) is subject to forfeiture if I fail to accept the lease offered and pay the first period rental as de- termined by the Department of Natural Resources. Dated at-Shg_1tgp ._..-.-, Washington, this.20th_day of August ._ ,A.D.,1973 FOR OFFICE USE ONLY Amount Received: $ S h �-_�_.._-.._.---Date_..---_-..__. App wu Chairman, Board of County Commissioners Application No.. Mason County Grant ..__Z.�.._f_._L 1D1�._.___._—_-._.�..-.._ P.O.Addr�P n w v an0, qm tCnT Wa. 9g5g4 District��JL....I�.- ��.7[..-r-c� 2- yn oea. '130'.3 BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of April 22,2024 Monday,April 22,2024 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin, Shutty,and Trask met in closed session for labor negotiation via Zoom from 9:00 a.m.to 9:30 a.m. Mark Neary,Mary Ransier, Christopher Pinkston,Cabot Dow,and Lindsey Smith were also in attendance. 9:30 A.M. Human Resources—Becky Rogers Commissioners Neatherlin and Trask were in attendance via Zoom. • The Commissioners interviewed Mel Ferrier for the Civil Service Commission. 9:35 A.M. Public Health—Dave Windam Commissioners Neatherlin and Trask were in attendance via Zoom. • Dave shared Amendment B to the Emergency Housing Fund to remove$60,000 of unspent funds from Mason County Admin to reallocate funds to provide to other communities in need. Approved to move forward. • Ian Tracy met with Washington State Department of Health(DOH)to discuss water quality in Annas Bay relative to shellfish growing area classification and was informed that DOH will be issuing a press release this week related to declining water quality.DOH is unsure if a downgrade would occur and that it would be influenced by water sampling results over the next few months. 9:40 A.M. Community Development—Kelle Rowen Commissioners Neatherlin and Trask were in attendance via Zoom. • Marissa Watson requested a Public Hearing for Tuesday,May 21,2024 to take public comment on ASCW Investments,LLC's proposal to rezone two portions of parcel no.42024- 34-90049 in the Shelton Urban Growth Area undergoing a Boundary Line Adjustment. Cmmr.Neatherlin asked about rezoning this parcel prior to subdivision by Boundary Line Adjustment. Tabled. 9:55 A.M. Public Works—Loretta Swanson Commissioners Neatherlin and Trask were in attendance via Zoom. • Loretta shared a news release announcing Public Works partnership with Mason County Garbage and Youth Connections of Shelton and Belfair to provide free solid waste dump vouchers for the Eells Hill Transfer Station. Starting April 23,2024,vouchers will be available at the following locations on a first come first serve basis:Youth Connection of Belfair's office Monday—Friday 12 p.m.—5 p.m.;Youth Connection of Shelton's office Monday—Saturday 10 a.m.—5 p.m.;and Mason County Building 1 at the downstairs switchboard Monday—Friday 8 a.m.—4 p.m. Vouchers must be used by October 31,2024. Approved to move forward. • Loretta shared a news release announcing the"Fill a Public Works Truck"event on May 23, 2024. Mason County Public Works is partnering with the City of Shelton Public Works Department to collect new,unopened toiletries,non-perishable food items and cash/check donations. The trucks will be found on May 23,2024 between 9:00 a.m.and 2:30 p.m.at the Walmart Supercenter,the NW corner of 7th and Railroad Ave.,and the Belfair QFC store. All collected items will be donated to the Saints Pantry Food Bank and Turning Pointe Survivor Advocacy Center in Shelton. Approved to move forward. • Loretta shared the 2024 National Public Works Week proclamation. Approved to move forward. • Ms. Swanson requested to re-allocate American Rescue Plan Act(ARPA)funding for the Belfair Sewer Log Yard Road Extension Design to include the Romance Hill Road Design and to publish a Request for Qualifications(RFQ)for design for both of these projects with Page I 1 this funding. Preparing these designs can allow for application for future funding to complete these projects. • Loretta shared that Dave Smith has talked to the Department of Transportation(DOT) regarding the lighting issue on State Route 3 and this is being worked on. • Loretta shared additional comments have been received for the Utility Rates Public Hearing scheduled for April 23,2024. • Cmmr. Trask asked that Public Works fix the settling of road around the Cole Road railroad tracks. 10:15 A.M. Support Services—Mark Neary Commissioners Neatherlin and Trask were in attendance via Zoom. • Diane Zoren shared applications have been received for the Housing Authority Commission from Kathy McDowell and Peter Laserinko. Cmmr. Trask recommended appointing Peter Laserinko to the Housing Authority. Approved to move forward. • Diane shared the Mental Health Awareness Month for May 2024 proclamation.Approved to move forward. • Diane shared the Washington State Association of Counties Executive Director Eric Brian Johnson Day—May 31,2024 proclamation.Approved to move forward. • Mary Ransier shared Human Resource's 2024 Strategic Plan first quarter updates. • Mary shared the NEOGOV hiring data from January 1,2024—March 31,2024. The shortage of attorneys was discussed and Tim Whitehead shared that a new Deputy Prosecuting Attorney was hired and will start in May. A new tool called"handshake"will be used to be in contact with law school students. Mary noted that there is a nationwide shortage of attorneys. Human Resources will be partnering with WorkSource to develop a career fair in Mason County and will let the Commissioners know when this is scheduled. • Jennifer Beierle shared the March 2024 financial report. Current Expense revenue$9,857,685 at 22%. Treasurer Department receipts$6,132,456 at 21%. Current Expense expenditure $11,415,460 at 22%. Six-year specific revenue streams: Community Development revenue $904,939;Detention and Correction services$5,018;Current Expense property tax $1,134,377;Road Diversion property tax$121,503;County Road property tax$1,165,012; Current Expense sales tax$2,243,238;Criminal Justice taxes$502,414;Rural Sales and Use $277,226;Homelessness Prevention filings$126,403;Lodging tax$193,422;and REET 1 and 2$276,862 each. Collected revenue$2,243,237.98;budgeted$9.2 million;and projected end of year revenue$9,587,275.98. Current Expense cash$25,968,294. Special Fund cash $61,944,184. Motor Pool expenditure$311,735 at 16.10%. Special and Other Funds revenue $16,585,177 at 27%. Special and Other Funds expenditure$12,678,472 at 18%. • Jennifer provided an ARPA Funds project update. Commissioners discussed reallocating some of the ARPA funds to be utilized for new projects. ARPA fund applications can be submitted until Tuesday,April 30,2024. • Mark requested to amend Resolution no.2024-002—Salary Commission,to list the Elected Officials that are subject to the Salary Commission,to clarify when any salary increase is payable,and clean up the referendum language. These amendments do not change the original intent of the resolution and have been reviewed by Tim Whitehead. Approved to move forward. Tuesday,April 23,2024 10:00 A.M. Short-Term Rental Workshop Commissioners Neatherlin and Trask were in attendance. • Due to the Public Hearing running over,no presentation from staff was given. Public comments were received. • Mike Mostin,Belfair,stated that paperwork regarding this topic is missing information. He has spoken with six different counties and Mason County is deciding this should be regulated here. There are concerns that there is nothing addressing this as being a short-term business. Short-term rentals should be required to have a landline phone for emergency services. There is nothing in the paperwork about requiring emergency vehicle access and questions how Page 12 enforcement will be handled by the County. Mr.Mostin asked that staff continue to publish information for the public to view during this process. • Phil Wolff,Allyn,stated that he read the briefing materials and does not see anything addressing situations around individuals being unable to afford their home without providing a short-term rental. There are concerns that this will increase home values on the waterfront, etc. and believes there needs to be an information pamphlet required for waterfront short term rentals regarding tideland regulations. Other concerns are around the septic systems for these rentals,such as North Bay,which is a low-capacity system. He believes short-term rentals will increase tourism and hopes that this will be managed correctly. • Dawn K shared concerns around how this could affect homeowner associations. • Teri,Harstine Island,asked Commissioners tp consider a restriction on the amount of permits allowed for short-term rentals. Respectfully submitted, Cami Olson, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin, Kevin Shutty, Sharon Trask, Chair Vice-Chair Commission Page 13 BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of May 13,2024 Monday,May 13,2024 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin,Shutty,and Trask met in closed session for labor negotiation via Zoom from 9:00 a.m.to 9:45 a.m. Mark Neary,Christopher Pinkston,Cabot Dow,and Lindsey Smith were also in attendance. 9:45 A.M. Executive Session—RCW 42.30.110(1)(c) Commissioners Neatherlin,Shutty,and Trask met in executive session for a real estate offer for County property from 9:48 a.m.to 10:00 a.m. Mark Neary was also in attendance. 10:00 A.M. Auditor's Office—Steve Duenkel Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Steve discussed the Auditor's Office reorganization plan to add one full-time employee(FTE) Elections Technician,add additional Elections Extra Help,reinstate the Chief Deputy Auditor position,and amend position descriptions for Licensing and Recording staff to integrate passport services. Laws passed in the last legislative session require additional work around automatic voter registration and revised signature verification. Commissioners discussed adding the 1 FTE Elections Technician and additional Elections Extra Help and tabled reinstating the Chief Deputy Auditor position. Approved to move forward. 10:05 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Loretta shared the emergency purchase for Belfair Wastewater Facility for$184,022 for a contract with both Taurus Power and Controls and Kubota for the repair and replacement of two potable water lines and damage to the Supervisory Command and Data Acquisition (SCADA)system. 10:15 A.M. Support Services—Mark Neary Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Jennifer Beierle discussed the 2024 Budget amendments. Net total of adjustments to expenditure appropriations in the General Fund is an increase of$770,821 and in funds other than the General Fund an increase of$2,556,884. • Jennifer shared the 2025 Motor Pool rates,vehicle orders,and comparison of ER&R and Motor Pool cost analysis. Total budget impact is estimated at$2,118,246 to include replacement of the SWAT van and increase of four units—two grant-funded vehicles in Public Health and two in Motor Pool. • Jennifer shared the amendment to the American Rescue Plan Act(ARPA)contract with Public Utility District no. 1 for the Vuecrest Phase 3 project. Approved to move forward. • Cmmr.Trask shared the Older Americans Month proclamation request from the Lewis- Mason-Thurston Area Agency on Aging(LMTAAA). Approved to move forward. • Cmmr Shutty discussed the SmartWater grant partnership with Community Development and Public Health for$1.4 million,County contribution$150k match. 11:00 A.M. Executive Session—RCW 42.30.110(1)(a)(iii) Page I 1 Commissioners Neatherlin,Shutty,and Trask met in executive session for information regarding infrastructure and security of computer and telecommunications networks,security, and service recovery plans via Zoom from 11:15 a.m.to 12:15 p.m. Mark Neary,Tim Whitehead,Diane Zoren,Todd Cannon,and Nichole Wilston were also in attendance. Respectfully submitted, McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin, Kevin Shutty, Sharon Trask, Chair Vice-Chair Commission Page 12 BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of May 20,2024 Monday,May 20,2024 9:00 A.M. Executive Session—RCW 42.30.110(1)(c) Commissioners Neatherlin,Shutty,and Trask met in executive session for potential litigation via Zoom from 9:00 a.m.to 10:00 a.m. Michael Dorcy,Tim Whitehead, Mark Neary,Diane Zoren,Nichole Wilston,Chief Jason Dracobly,and John Taylor were also in attendance. 10:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin,Shutty,and Trask met in closed session for labor negotiation via Zoom from 10:00 a.m.to 10:45 a.m. Mark Ncary,Mary Ransier, Christopher Pinkston,Cabot Dow,and Lindsey Smith were also in attendance. 11:00 A.M. Indigent Defense—Peter Jones Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Peter discussed the proposed 2025 Budget response to the updated Indigent Defense standards for the estimated expense of$579,508. This could allow for one full-time employee(FTE) Deputy Public Defender I,one FTE Deputy Public Defender III,two .5 FTE felony contracts, 1 felony contract,and adjustments to current contracts. 11:10 A.M. Public Health—David Windom Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Melissa Casey shared the amendment to the Consolidated Homeless Grant(CHG)and subcontracts with Community Lifeline,Crossroads Housing,Quixote Communities,Turning Pointe,and Shelton Family Center to allocate additional funds for fiscal year 2024 and 2025. Approved to move forward. • Ian Tracy discussed unfiled liens from Hearings Examiner judgements and requested to forgive the liens. Approved to move forward. • Casey Bingham shared a 2024 Budget adjustment for$400,000 for the LEAD grant. • Dave discussed the reentry program funded by the HealthCare Authority which will send monies directly to counties. 11:20 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. • Mike Collins discussed the Fish Barrier Removal Board Grant Program applications for the Little Skookum barrier culvert replacement project along Lynch Road and Phillips Road and authorization for the County Engineer to enter into agreement(s). Cost is estimated to be $3,485,000. County match is estimated to be$523,000. Approved to move forward. • Mike shared the Pedestrian and Bicycle Program Grant Program applications for McReavy Road milepost 2.55 to milepost 6.41 for the Bike Lane Safety Project. Approved to move forward. • Mike discussed the options for Rasor Road and Alderwood Road Improvement Districts (RIDS). Cost would be$745 per parcel per year, similar to Shetland Road. 11:30 A.M. Support Services—Mark Neary Commissioners Neatherlin,Shutty,and Trask were in attendance via Zoom. Page I 1 • Jennifer Beierle shared the April 2024 financial report. Current Expense revenue$16,542,918 at 37%. Treasurer Department receipts$11,694,474 at 40%. Current Expense expenditure $15,354,024 at 30%. Six-Year Specific Revenue Streams:Community Development revenue $1,142,717;Detention and Correction services$5,488;Current Expense property tax $4,945,299;Road Diversion property tax$506,842;County Road property tax$4,938,876; Current Expense sales tax$2,944,898;Criminal Justice tax$780,525;Rural Sales and Use tax $361,694;Homelessness prevention filings$172,967;Lodging Tax$268,614;and Real Estate Excise Tax(BEET) 1 and 2$404,787 each. Total collected revenue$2,944,897.98;projected end of year revenue$9,612,992.98;and budgeted revenue$9.2 million. Current Expense cash$28,628,200. Special Fund cash$65,800,815. Motor Pool expenditure$430,552 at 22.24%. Special and Other Funds revenue$23,464,492 at 38%. Special and Other Funds expenditure$15,748,804 at 22%. • Jennifer shared the Public Services Community Development Block Grant(PS-CDBG) amendment to extend the end date to June 30,2025. Approved to move forward. • Mary Ransier discussed the Central Services Manager position. Diane Zoren gave an overview of her current job duties: five departments,day to day operations,oversight,and check in meetings. Tabled. • Mark discussed the Mason County Fire Protection District No. 12 Declaration of Emergency and Commissioners stepping down. A news release will be circulated for applications for Fire District No. 12 Commission positions 1 and 3. A special meeting will be held Friday. Respectfully submitted, McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin, Kevin Shutty, Sharon Trask, Chair Vice-Chair Commission Page 12 Board of Mason County Commissioners Proceedings Commission Chambers 411 N 51h St, Shelton, WA 98584 April 23, 2024 1. Call to Order—The Chairperson called the regular meeting to order at 9:00 a.m. 2. Pledge of Allegiance—Ron Sergi led the flag salute. 3. Roll Call—Present: Commissioner District 1 —Randy Neatherlin; Commissioner District 2— Kevin Shutty; Commissioner District 3 —Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Washington State Liquor and cannabis Board sent in the following:notice of liquor license application for The Hardware Distillery CO. dba Flywheel,cannabis license renewal applications,liquor license renewal applications,and special occasion liquor license for North Mason Rotary Club. 4.1.2 Advisory board application received for the Housing Authority from Peter J. Faire- Laserimko. 4.1.3 Letter sent from the Federal Energy Regulatory Commission regarding 2023 EAP updates, Cushman,Nisqually River,Cowlitz River and Wynoochee Projects. 4.2 Public Defender Peter Jones announced that Rose Boughton received the Washington Defender Association President's Award. Ron Sergi has previously received this award in 2018. Deputy Public Defenders Ron Sergi and Rose Boughton were each presented a Certificate of Appreciation and Green Star Award by Commissioners Neatherlin, Trask and Shutty and thanked for their outstanding work. 4.3 Cmmr. Shutty read the Mental Health Awareness Proclamation. 4.4 Loretta Swanson read the Public Works Week Proclamation. 4.5 Mark Neary read the Washington State Association of Counties Executive Director Eric Brian Johnson Day Proclamation. 5. Open Forum for Citizen Input Sandra Cunningham,Allyn,requested a copy of the meeting agenda. The meeting agenda was provided to the audience. Sandra stated that at a public meeting held in her area a few weeks ago she had asked questions but hadn't received any answers. Cmmr.Neatherlin explained that the public hearing scheduled under number 5 of this agenda will take testimony regarding this topic. Daniel Hanson,Union,has a short-term rental in Union, and asked the Commissioners to carefully think about allowing these in both the rural and recreational community. There are people earning income from these rentals,and from what he reads,there needs to be different tiers of regulations for different types of communities, such as a person renting out a cabin on their property as opposed to someone renting out rooms in their homes. 6. Adoption of Agenda Cmmr.Neatherlin explained that items 8.2 and 8.17 will be removed from the agenda. Cmmr.Shutty/Task moved and seconded to adopt the agenda as published with the removal of items 8.2 and 8.17. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes No minutes at this time. 8. Approval of Action Agenda 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant#8103333-8103776 $1,160,725.90 Direct Deposit Fund Warrant# 104547-104958 $ 885,081.62 Salary Clearing Fund Warrant#7007981-7008017 $1,189,367.90 8.2 , 8.3 Approval of letters of thanks to the 351 Legislative District Delegation-the Honorable Senator MacEwen,Honorable Representative Couture,and Honorable Representative Griffey,during the last session. 8.4 Approval of a thank you letter to Republic Services for the years of long-haul solid waste transport and disposal services. 8.5 Approval of the Volunteer Policy Resolution. (Exhibit A,Resolution No.2024-024) 8.6 Approval of the request of Jesse Ogden for Defense&Indemnification coverage assigned by the County as named defendant in US District Court Case No.2:22-cv-00636-DGE-DWC. 8.7 Approval to declare Mason County a Sasquatch Protection and Refuge Area. (Exhibit B,Resolution No.2024-025) 8.8 Approval of the Interagency Agreement with WA State Noxious Weed Control Board—FY24 Class A and B Designate Noxious Weed Eradication Program and for the Chair to sign the grant questionnaire. 8.9 Approval of Amendment No.1 to Interagency Agreement(Contract No.K4369)between WA State Department of Agriculture and Mason County and its Noxious Control Board for an additional$2,000. 8.10 Approval for the Commission point of contact,Commissioner Shutty,to sign the Johnson&Johnson Opioid Settlement. 8.11 Approval of the County Road closure of Satsop Cloquallum Road at approximately milepost 5.2 from August 19,2024 until August 30,2024 for culvert replacement. 8.12 Approval of a Resolution amending Resolution 2022-092,increasing grinder pump fees for North Base/Case Inlet and Belfair Sanitary Sewer System. (Exhibit C,Resolution No.2024-026) 8.13 Approval of the Health Officer contract with Dr. Steven Krager to provide Health Officer services for Mason County. 8.14 Approval for the Chair to sign Interlocal Agreements for Mason County Public Works Reimbursable Work, Supplies and Services with Central Mason Fire-EMS,West Mason Fire Authority,Hoodsport Fire&EMS,Mason County Fire District 12 and Grapeview School District. 8.15 Approval to reallocate the remaining$50,000 ARPA funds from Mason County Fiber Upgrade to Mason County Sheriff's Office Command Vehicle upfit. 8.16 Approval of Emergency Housing Fund Amendment B to remove$60,000 of unspent funds from Mason County Admin so a reallocation can be provided to other communities in need. 9.17 Appr-aval to set a P4he Hearing for-Tttesday,May 21,202 4 at 9:15 a.m.to eensider-rezoning west an east pertions of par-eel 42024 34 90049 to mateh fiAufe use(residential on the west and eommer-ei the ems). 8.18 Approval to amend Resolution 2024-002—Salary Commission. (Exhibit D,Resolution No.2024-027) 8.19 Approval of Consolidated Homeless Grant Contract#24-46108-20 Amendment B for reallocating $215,000 to Community Action Council to pay May and June rent for enrolled households. Cmmr. Shutty/Trask moved and seconded to approve action items 8.1 through 8.19 with the removal of item 8.7 and 8.12 for separate discussion and vote. Motion carried unanimously. N- aye; S-aye;T-aye. 21April 23 , 2024 Commission Minutes Item 8.7 Cmmr. Trask welcomed Ms.Andrews 5'grade class which was attending the meeting via Zoom and explained the letter received by Ms.Andrews class requested protection of Sasquatch in Mason County. QUESTIONS Dan Burdi asked how the County planned to define Sasquatch and stated that if this came to some kind of legal action and went to court,the control of what determines a"large animal"could be confusing and would need more legal explanation before proving the animal was or was not a Sasquatch. COMMENTS A student from Ms.Andrews class stated that Bigfoot is an endangered species that needs protection because other animals want to harm it by stealing its food, and Bigfoot would protect itself and would fight back if you tried to harm it because it is trying to not get hurt, and that Bigfoot doesn't harm people often. Another student explained that Mason County has had 24 Bigfoot sightings,and he believes that if they allow hunting and what if some of them were real and we could be diminishing them. It would make them more endangered,and we need to preserve the majestic beauty of Bigfoot. Cmmr.Trask/Shutty moved and seconded to approve item 8.7 approval to declare Mason County a Sasquatch protection and refuge Area. Motion carried unanimously.N-aye; S-aye; T-aye. Cmmr. Shutty thanked Ms.Andrews classes for participating in this process. Cmmr.Trask read a definition of a Sasquatch and thanked Ms.Andrews class and stated that she has sent their letter to the Legislature as well to see if something can also be done at the State level. Cmmr.Neatherlin thanked the class as well and stated that there is a group in Mason County near the Lake Cushman area that has been searching for Sasquatch. Item 8.12 QUESTIONS Sandra Cunningham asked what the grinder pumps and fee pertain to. Ken VanBuskirk asked if this information was available at the Belfair utility rate meeting and stated that it would have been nice to have had this information presented at that time. Richard Dickinson,Utilities and Waste Manager,explained that the increase in grinder pump fees is because the actual cost to order new pumps has increased and this is to cover those actual costs. Cmmr. Shutty/Trask moved and approved item 8.12 approval of the Resolution amending Resolution 2022-092,increasing grinder pump fees for North Base/Case Inlet and Belfair Sanitary Sewer System. Motion carried unanimously. N-aye; S-aye; T-aye. 9. Other Business(Department Heads and Elected Officials) Steve Dunkel,Auditor,reminded everyone that today is Election Day, and the ballot items are the merger of Fire Protection District 3 with 5,and a Fire District 16 EMS levy. Steve encouraged all who live in those districts to get out and vote. 3 April 23 , 2024 Commission Minutes 10. 9:45 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting restrictions are in place. 10.1 Public Hearing to consider changes to Mason County Code Chapter 13 —Utilities and minor updates to Chapters 2, 3 and 17. Richard Dickenson provided a Power Point presentation of the Water& Sewer Utility Rate Review and provided a brief background,explaining that the Board of County Commissioners suspended all 2024 Consumer Price Index for All Urban Consumers (CPI-U)rate increases set by Mason County Code Chapter 13 during the annual budget process to engage customers more fully about their utilities and rate settings. Meetings were held at Beards Cove,Belfair,North Bay, and Rustlewood. Public comment included requests for additional detail of staff recommendations,planned water/sewer projects, consumption history, and the opportunity to view this information in advance to be able to provide more informed comments to the Commissioners. The new rates are scheduled to take effect on June 1,2024,unless the Commissioners allow additional time for comment. If additional comment is allowed,the new rates would take effect on July 1,2024. Loretta Swanson provided the budget impact and the need for a rate increase of 4%to 311%. Loretta stated that this will cover operating costs as well as operating and capital improvement reserves. Staff considered equity amongst rate payors and established an affordability target. Reasonable rate increases are needed to meet future goals. Loretta explained that public outreach included Facebook notifications,public hearing notice and informational post card mailings, emails to homeowners' associations,and community meetings. Despite the outreach,the community believes because of the amount of information,there is not enough time to make informed comments. Loretta stated that comments from North Bay customers include the belief that future capital needs should come from new customers, since current customers have already invested a lot in this utility;the CPI,cost of living and cost-of-living adjustment (COLA) are out of sync; sewer should be based on water consumption; seniors and those on fixed income need some type of assistance with their utility bills; and rates are higher than other utilities. Rustlewood comments included concerns about water quality and what is being proposed to address that; concerns about low water pressure in some areas; advocating for a tiered system; a need for more information about what this money would be spent on; and if you are not at the home and the water is turned off you should not have to pay a fixed rate for zero water consumption. Cmmr.Neatherlin asked for an explanation of the separation of the utilities and how the budget revenue and expenditure is handled. Loretta explained that each utility is operated as a separate enterprise fund and each pay for its own services. Rustlewood water and sewer had previously been combined,but they are now separate funds for water and sewer. A year-end audit is performed for all the utilities and is completed both internally and externally at the State level. The Belfair and Rustlewood systems do not operate on a balanced budget so fiscal notes are prepared each year for these systems. The Belfair financial plan has been successful. Rustlewood has not had a financial plan, and this is why we are here to improve this system's financial position. 4 April 23 , 2024 Commission Minutes Stephanie Buhrman,Public Works Finance Manager,provided recommendations for mid-year 2024 utility rates for North Bay/Case Inlet Sewer,Belfair Sewer,Beards Cove Water, and Rustlewood Water and Sewer Utilities. Customer feedback included receiving more inclusive scenarios of what it would take to run utilities. Scenarios were provided that included being based on the median household income,the affordability factor of 2-2.5%,provided a rate based on the prior method of calculation, rate increases using continued County and grant support, and a rate based on water consumption of up to 700 cubic feet with two tiers from 700 to 1,200 cubic feet and the second tier above 1,200. Customers were provided consumption history for their households. A mailer will be sent out soon showing what possible rates would be based on the previous year's consumption. Providing property tax discounts for seniors living in those communities will also be considered. North Bay/Case Inlet Sewer North Bay/Case Inlet sewer serves 1,435 with a maximum capacity of 2,356,has a beginning fund balance of$2,237,540, operating budget of$2,843,708 and a 10-year capital project budget of$13,355,000. Capital projects include conducting necessary facility expansion to accommodate growth,updating the sewer plan, filter replacement, replace,upgrade and expand final effluent filters, and an upgrade to computer control system. The current rate is $124.86,and the recommended rate is$133.48. A citizen asked what is the projected cost for maintenance this year for North Bay? Helmuth Seymor III asked if the operating system is still viable and working? Richard stated that it is still working today,but if upgrades are made to the system,the operating system may then need to be upgraded. Loretta provided an example of when a water break at Belfair took out part of the system,the entire system had to be upgraded due to being unable to replace certain parts. Stephanie stated that the cost for maintenance this year for North Bay is budgeted for $600,000. Last year's maintenance was $582,000. Belfair Sewer Belfair sewer serves 620 with a maximum capacity of 899,has a beginning fund balance of$3,664,626,an operating budget of$3,495,262 and a 10-year capital project budget of$11,122,204. Capital projects include rebuilding some of the pumps, replacement of outdated dissolved oxygen probes, control screen replacement,airflow actuators,filter replacements and addition deferred maintenance projects. Two scenarios were provided. The current rate is$100.80, and the recommended rate is $107.76. A constituent asked if duplexes are considered the same as condos. Staff stated those would be the same. Ken VanBuskirk asked if the capital project for adding a south connection and an Old Belfair Highway connection will be completed in 2024. Richard stated that these two projects are scheduled out beyond 2033. 5 April 23 , 2024 Commission Minutes Beards Cove Water Beards Cove water serves 474 out of 521 lots,has a beginning fund balance of $988,172,an operating budget of$355,731 and a ten-year capital project budget of $3,376,528. Capital projects include replacing leaking pipes and isolation valves at Larson Lake Road,updating the water plan, inspection of the reservoir in 2025, repainting the reservoir in 2027, and replacing approximately 80 isolation valves. Two scenarios were provided. The current rate is $44.32, and the recommended rate is $62.54 per month. Rustlewood Sewer Rustlewood sewer serves 156 out of 167 lots,has a beginning fund balance of$11,381, an operating budget of$500,978 and a ten-year capital project budget of$557,849. The County allocates funds to assist with the operation of this utility and they have also received grant funding. Ten-year capital expenditures include facility plan updates, replacement of dissolved oxygen probes,rebuilding lift stations 1,2 and 3,odor control upgrade, and upgrading process control components. A new permit has been applied for and additional costs may be incurred during this permit process. Two scenarios were provided. The current rate is $118.15 and the actual operating rate per customer would be $251.00. Staff recommends a rate of$126.30 for the customer with the addition of County and grant funding. Rustlewood Water Rustlewood water serves 144 out of 167 lots,has a beginning fund balance of$11,381, an operating budget of$294,408 and a ten-year capital project budget of$269,703. Ten-year capital expenditures include reservoir inspection,valve replacement, pressurization improvements and plan updates. Three scenarios were provided. The current rate is $44.32, and the staff is recommending a rate of$170.38. Sandy Cunningham asked why they use"cubic feet"instead of gallons? Stephanie explained that the system is built to read cubic feet and is 7.48 gallons per cubic feet. A question was asked,in scenario 4,why the yearly rate increases that way. Staff explained that customers will pay for what they use, and it will be more equitable. Mark Neary stated that staff has looked at customers within all utility areas that could qualify for property tax senior exemptions Dan Burdick stated that he pulled the data in cubic feet from his meter and there were a couple of anomalies—in September the reading doubled so clearly there was some anomalous reading. Is there a method of appeal built into this process or will there periodically be a large bill received? Staff will create policies and procedures to address these types of issues. Information will be provided to customers showing usage history and new rate information. Loretta explained how the meters are currently read monthly, and a quick review is done to catch any unusual activity before bills are generated. COMMENT 6 April 23 , 2024 Commission Minutes Jeff Carey,Belfair, stated he has extensive history with Allyn sewer. It would have been nice if the slide presentation had been made available to the public prior to this hearing. His biggest concern is that there are no Capital Facility Plans,which he believes is needed. The public is now flying blind to what is happening, and he is concerned that there is no reserve to take care of these systems, and there is no way to know where these rates will be going. He believes there needs to be an annual executive summary provided and a more comprehensive future plan. He does not see a clear policy about when a developer pays for extension and when the County pays for extension of services. Allyn seems to have to pay for extensions,yet Belfair seems to be under a different rule. When looking at the cash balance it doesn't appear that the rates need to increase. He is concerned that these budgets are not handled correctly. Dave Ingman,Allyn,recommends that Commissioners look at getting off the consumer price index(CPI) approach and focus on the individual usage. Sandy Cunningham stated that removing the consumer price index was good and she agrees with Dave and believes the CPI should not be the basis for the rates. Ken VanBuskirk stated that there are households using more than single family residential homes and it is inequitable and asked if the Commissioners could find a more equitable way that would be great. Public comment was also received from Denny Brand, Star Brown,Jeff and Chris Cizek,Meegan Danby,John Erickson,Thalia Foreman,Lesslie Foss, George Funk, Howard Hughes,David and Kathy Nelson, Sydne Neves and Kendra Rossi, Cathy Olsen-Dennis,Jeff Overman, Steven Sherman,and David and Pamela White. DELIBERATION Cmmr. Trask thanked all who participated in the workshops and attended this public hearing and stated that the comments are very helpful in deliberation. Cmmr. Shutty stated he also appreciates the public comment. Cmmr. Shutty believes an annual report is a good idea and he believes they should look hard at doing that. The systems are required,and he is sensitive to the cost for customers and how this affects them in their everyday lives. The capital facilities plans are important for planning for the future of these systems. Cmmr. Shutty thanked staff for their presentation and asked that this hearing be continued to May 7,2024 to review this information. Cmmr.Neatherlin stated that he attended all of the public meetings and spoke to citizens about this process. Cmmr. Shutty/Trask moved and seconded to continue this Public Hearing to Tuesday,May 7,2024 at 9:15 a.m. Motion carried unanimously. N-aye; S-aye;T- aye. Cmmr. Shutty asked that staff post this information on the website and social media. 11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 71April 23 , 2024 Commission Minutes 12. Adjournment—The meeting adjourned at 11:26 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON Cami Olson, Clerk of the Board Randy Neatherlin, Chair Kevin Shutty,Vice-Chair Sharon Trask, Commissioner 81April 23 , 2024 Commission Minutes Board of Mason County Commissioners Proceedings Commission Chambers A 411 N 51h St, Shelton, WA 98584 May 16, 2024 1. Call to Order—The Chairperson called the special meeting to order at 9:01 a.m. 2. Cmmr. Shutty led the pledge of allegiance. 3. Roll Call—Present: Present: Commissioner District 1 —Randy Neatherlin; Commissioner District 2— Kevin Shutty; Commissioner District 3 —Sharon Trask. 4. Public Comment 5. Discuss the status of Fire District No. 12's ability to respond to fire and EMS requests. Mark Neary,County Administrator,was notified that Fire District No. 12's(FD12)insurance through Nicholson&Associates Insurance was going to be cancelled as of Friday,May 17,2024 at 12:01 a.m. Mark contacted the Fire District Chief and was told that other insurance options were being looked into; however,FD12 was unsuccessful in obtaining other insurance. Without insurance,FD12 cannot utilize their resources. The only way Nicholson&Associates would entertain covering FD 12 is if they had a complete turnover in administration. There will be a period of time that FD 12 is not covered by insurance. At FD 12's special meeting,a mutual aid agreement was discussed. An email from MACECOM was sent out stating that beginning May 17,2024 at 12:01 a.m.,Fire District 13 will be the initial tone for all calls on the south side of Mary M.Knight Road and West Mason will be the initial tone for all calls on the north side. It was implied by FD 12 that,under the mutual aid agreement,they would be covered for all fire and EMS calls. However,there is concern around resources,"gifting"public funds,and insurance not covering the responding Fire Districts. The intent of a mutual aid agreement is for the Fire Districts to be able to utilize each other's resources. Mark spoke with Tim Whitehead,Deputy Prosecuting Attorney, regarding the definition of a disaster and what authority the County has. John Taylor,Emergency Manager,discussed the Stafford Act which is the law that governs the difference between a declaration of emergency and declaration of disaster. An emergency is preparing for a potential life-threatening situation and a disaster is imminent. A disaster is declared to allow the County to exercise its responsibility to protect the public. A situation like this has not happened before. Fire Districts are considered Special Purpose Districts,are created by the state, and are a state entity. When looking at the oversight of government it should be the state's responsibility to oversee Fire Districts. However,it is unclear which specific agency does that. By declaring a disaster,the County puts Incident Command into place. Incident Command will audit the district services and inventory. This declaration would also notify the Governor of what is happening. A resource requisition process would be followed and a state number for declaration would be assigned. Depending on the audit,licensed or certified fire fighters or EMTs could be available within that district. Mark added that individuals within FD12 would still call 911 and MACECOM would determine which entity(ies)would respond. Cmmr. Shutty asked,in an emergency situation the County is able to waive certain procurement and insurance responsibilities and/or liabilities,is there the potential that the state would work with FD 13 to allow them to provide service under a different set of coverage? John answered yes,because it reaches the insurance company's concern around the current leadership in FD12. According to the Stafford Act,the jurisdiction's highest Elected Officials are in command until the disaster is over. It is important that the declaration states that command can only be transferred back to FD 12 if it is corrected. There will not be repercussions declaring a disaster,it is important to act soon. Cmmr.Neatherlin shared that declaring a disaster may allow the County to recoup expended funds. John added that the burden lies on the state. This is a safety issue that must be addressed and declaring a disaster gives them formal notification and requires them to take steps to rectify the issue. Mark shared there is a mechanism in this process that allows the County to potentially be reimbursed for costs. It is a common misconception that because FD12 has Mason County in the name,that the County has oversight and responsibility over the Fire District. It does not. When an emergency is declared,the County takes responsibility and assigns Incident Command,which would be the Sheriff, and services would be requested. Since this is an unprecedented event,the state likely has no immediate resources. The Department of Natural Resources(DNR)would potentially have resources for firefighting. However, DNR crews are experts in fighting wildfires,not structural fires. It is important that there is not the perception that when the Commissioners declare a disaster,that the state will immediately provide a team of people. Cmmr. Trask wants to ensure all ideas go before legal counsel and risk. The County may be able to help develop a policy moving forward and situations such as this could fit into a legislative priority. 6. Adjournment—The meeting adjourned at 9:31 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair Kevin Shutty,Vice-Chair Sharon Trask, Commissioner 2 1 May 16 , 2024 Special Minutes C Mason County Agenda Request Form Y �1 t! To: Board of Mason County Commissioners From: Kayla Milam Ext. 380 Department: Support Services Briefing: ❑ Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): Click or tap here to enter text. Agenda Date: July 2,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Approval of Warrants& Treasurer Electronic Remittances Claims Clearing Fund Warrant#8105686-8105978 $ 1,730,088.72 Direct Deposit Fund Warrant# 107429-107845 $ 911,585.31 Salary Clearing Fund Warrant#7008208-7008235 $ 617,178.44 Background/Executive Summary: The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a)requires that the Board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD total $ 45,958,731.94 Direct Deposit YTD total $ 12,001,002.69 Salary Clearing YTD total $ 11,733,310.39 Requested Action: Approval of the aforementioned Claims Clearing Fund,Direct Deposit Fund, Salary Clearing Fund, and Treasurer Electronic Remittance warrants. Attachments Originals on file with the Auditor/Financial Services; copies on file with the Clerk of the Board PEON COU��� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners From: Kevin Hanson Ext. 369 Department: Jail Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 24,2024 Agenda Date: July 2,2024 Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Department of Corrections Inmate Housing Contract Amendment Background/Executive Summary: The Washington State Department of Corrections(DOC)has submitted a contract amendment that will allow billing for the first and last incarceration days,which was non-billable under the original contract. Budget Impact(amount, funding source,budget amendment): Will result in additional revenue, estimated at$10,000 annually. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the Washington State Department of Corrections (DOC) Inmate Housing Contract Amendment. Attachments Contract STATE Off, o� b Washington State Contract No. K11824 Department of Corrections Amendment No,, 3 pass F]ht ii sz A'�innteintdl IDntelrn lt is made by the Washington State Department of Corrections,hereinafter referred to as "DOC" or "Department," and Mason County, hereinafter referred to as "Contractor" or "County," for the purpose of amending the ab ove-referenced Contract, heretofore entered into between Department and County,. WHEREAS the purpose of this Amendment is to add language regarding the last day bed payment by updating the definition of"Offender day," modifying related sections, and replacing Attachment C. A term is also replaced. NOW THEREFORE, in consideration of the terms and conditions contained herein, or attached and incorporated and made a part hereof, Department and County agree as follows: Replacement of Terms. All occurrences of the term "Offender" and "offender" in the Agreement shall be replaced with the term "Incarcerated Individual." All such replacements shall be applicable for the singular, p lural, and possessive forms of the respective terms thereof. ARTICLE I, SECTION 1.13 is hereby amended, in part, as follows: Section 1.13 ((9€€et�Qe� a..., _ ILt , d�%,'L LAJ. , r�,.n.,,.t,.,,,r+ �ciondiar i r 4�,,, ,. ..+„a J, „c t�,,, vm j 4- 4,0 t ia fi r-r.i id-1 x 7- ciiiiandiar-1r,pntpr-q.flap Uppili-VY IQ 9a r- ::I ::zr-tmiant Q:ajaato Nft-.,N-f X L L X LAL L,%-,f X/X X L%-L LwC%wC X X L b L hL%.,X X X I-J L,%.A L4 Y L X L %-./JL JL%,X L%.A%,X X-Y%.,X L L,%,X L-7 L,X L%,X LA%--L AX L Y L 7%,JL LAL Pep".JL LX X L%-.X L L,LJ"X L%-IL 4: =Aant tiz� hia in thia U::ir-i1UxT An nffiandor- J" Q "t inc-133dia i6a d::ix)r V4416ian thia Monartmiant cAfLandiar La::ixuac C-c�int=:ir-ti2ir ,,;+r, +.-i,-,cF„r Lai -, il!„-,-,r+,,,�,,,+ ;,moo+;f„+:� _t,-�ncFo,- t�_��+hor_&�1;Fx, .-�.1„-.v„ +„ +L,,, %-%-JXJL LXX L%ALXLX LYr � L,JLAn c2iiiiando-v A--,xY' gandc =I d ja %w4L Lj L,%.j%.AL Y %-.1 JL IL X L LA JL L,X X L%..,X L IL L X X L V/JL JL%-,X L%w& %.4L LA Y %X L%wCLj JL I-L X%.A X .)) Incarcerated Individual dam means any dav a Department Incarcerated Individual is in the custody, of the Contractor including the first and last day the Incarcerated Individual is sanctioned or held by the Department to a term of confinement to be served in the Facilit.., y. Section 1.13.1 An Incarcerated Individual dad ends at midnight of the Incarcerated Individual's release from the Department's sanction, transferred to a Department institution, transferred to another Facility, released to the custody of the Department, or released to the community. Section.1.13.2 An Incarcerated Individual day shall not include any, day that is bv state law the financial responsibility of the Contractor or anftfy other jurisdiction. ARTICLE II, SECTION 2.4.2 is hereby amended,in part, as follows: Section 2.4.2 The Department's fin%-LA L-7 L N-1%-4L Yancial responsibilities under this Contract terminate L, ElL L,.JL,,,il,,.-.-.,-+.,L,L X�L%.,X,�L L,+-,1.,,Q XN%.,L-Y r ,r+„a<>f,F+1,�,Uon:irtmont i,FFo,„aor ..,rho,-,fti o Washington State K11824(3) Page I of 3 Department of Corrections 24RAD 0,-, trndavlt Q h::3r.6ao3a ciarudaa r-Uzhga:n�thia DOT-% Jiat::i 4a 921 MQ:r A z:1 e-N::zALa1r.)) at midnight on the dav of the earliest occurring of the following: • Department takes custody of the Department Incarcerated Individual; .AL• JL Department's sanction has been served;or • Department's hold or detainer is no longer valid. ATTACHMENT C, JAIL BED REIMBURSEMENT FORM/ MEDICAL REIMBURSEMENT FORM is hereby replaced in its entirety by ATTACHMENT G1, MEDICAL BILLING REIMBURSEMENT FORM/ INCARCERATED INDIVIDUAL HOUSING INVOICE, which is attached hereto and incorporated by reference herein. Additions to this text are shown by underline and deletions by ((rztrilo"j-14- All other terms and conditions remain in full force and effect. The effective date of this amendment is July 01,2024. [Remainder of this page intentionally left blank. Signature page follows.] Washington State K11824(3) Page 2 of 3 Department of Corrections 24RAD THIS CONTRACT AMENDMENT, consisting of three (3) pages and one (1) attachment, is executed by the persons signing below who warrant that they have the authority to execute the contract. MASON COUNTY DEPARTMENT OF CORRECTIONS K Hanson (Signature) (Signature) Kevin Hanson Daryl A Huntsinger (Printed Name) (Printed Name) Jail Chief Contracts Administrator (Title) (Title) 06/18/24 (Date) (Date) ATTEST(Clerk): Clerk of the Board Date Approved as to form only: iliil 000� Date Prosecuting Attorney Approved as to Form:This Amendment format was approved by the office of the Attorney General. Approval on file. Washing ton State K11824(3) Page 3 of 3 Department of Corrections 24RAD N tz A 6 J 6� o � v *AM) o 0 Cod o 0 iioq O � o Colo 0 OEM � o � � o � � V u 0 GPM" v *a T am" O o0 o � •� o 0 r� PENNsong V� � �• Coo opow O � O ,� O � O •.. „_, •^.mil Clio o • QQ F...-1 � ... •-I �• o o mono COO woo � o �.--� ct octcoo TOME" - a� Como cc W � MAI Cid � .o V" r E Wet N .. ,� �. O o u . ._. O N4-4 4� 4-j cio Q oc O � � a 4mi C) � o � VMkMo Von" too W �., c� CT N CIAO 041, 6 cl o4 � c" O "o O \ \ "-moo� �c M O �-- loon" �_ mmmw coo PW u c� a OWN W O oe 4-j O ctS cis 4� O N N `n �"' 4� v> kn (� .--4 v> O .v In N \ \ A o0 Ccc N Vm-O � O O •• N U`, p N � � cn M o � c � a� :� O ct4-4 ct *moo ccs u � � O O " . .�ct a� r. � Q C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Marissa Watson Ext. 367 Department Community Development: Briefing: 0 Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 24,2024 Agenda Date: July 2,2024 Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Revisions to the 2017 Planning Program Fee Schedule Background/Executive Summary: The last revision of the Planning Program Fee Schedule occurred in 2017,almost seven years have passed without an increase in fees. Though the proposed fee schedule outlines some increases and new fee types, there are also some fee decreases proposed based on a re-evaluation of time spent on each permit type. Some of the new fee types are already indicated within our development regulations but have never been added to the fee schedule.A few new fee types were added such as the Cottage Industry fee in order to provide citizens with a more thorough review of their proposal before they implement a use in an area where it might not be allowed. This will potentially save the applicant investment costs and enforcement actions in the future. Budget Impact(amount, funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): Public notice of this briefing will be available on the County website and the public hearing will be publish in the Shelton-Mason County Journal. Requested Action: Approval to set a Public Hearing for Tuesday,July 30,2024 at 9:15 a.m.to consider revisions to the 2017 Planning Program fee schedule. Attachments Staff Report&Attachment A: Proposed Planning Program Fee Schedule MC Case: Department Generated ......................................................................................................................................................................................... STAFF REPORT ~` Applicant Proposal:The Community Development Department is updating the Planning Program Fee schedule to more accurately reflect the type of work the planning department performs as well as the time taken to accomplish that work. Department: Community Development- Planning Staff Contact(s): Marissa Watson, Senior Planner Ext. 367 or -nwatson@masoncountywa.gov Date:July 30, 2024 Action Requested at this Meeting: BOCC review requested fee schedule revisions and adopt ordinance amending current fee schedule to reflect those changes. SUMMARY OF PROPOSAL & BACKGROUND APPLICANT (DEPARTMENT GENERATED) ............................................................................................................................................................................................................................................... Community Development 615 W. Alder Street Shelton,Wa 98584 PROPOSAL ....................................................................................................................................................................................................................................................................................................................................... The Community Development Department is requesting updates to the current Planning Program fee schedule to reflect more accurately the projects and review the Planning Division performs. ANALYSIS The Department reviewed planning fee schedules from comparable counties and a few adjacent counties for the years 2022 and 2023, as well as reviewed with current land use planners the time required for permit reviews and inspections. The hourly rate that the department is currently charging was reviewed against comparable counties, and was found to be on the lower end. Even with raising the hourly rate by$10, the new proposed rate of$100/hr is still on the lower end of the comparable counties. 615 W.Alder Street ♦ Shelton,Wa 98584 1 360.427.9670 ext. 352 1 ©masoncountywa.gov MC Case: Department Generated As seen from the draft fee schedule,there are some permit review fees that are proposed to stay the same, as they match up with comparable counties; some permits are very rarely applied for and thus not enough information on current review times is available to refine the fee further. There are a few review types that have been added to the fee schedule, some of these reviews have been performed by the department for several years but no fee has previously been charged.These review types are outlined in the code as requiring fees and some have the same time requirements as other reviews that we do charge for. The following are permits/reviews that are new to the schedule: Shoreline Meeting: Proposed $300 fee. This is similar to a site pre-inspection in which the planner visits the subject site, may coordinate with state and federal agencies on permitting requirements, and includes research and code analysis, as well as report writing. Common Line Mitigation Plan Review: Proposed $300 fee. This review has been required by the Resource Ordinance (RO)and Shoreline Master Program since the adoption of amendments in 2017. The RO states that the HMP review fee would be required for review of the CLMP. Due to the initial difficulty the department had with getting applicants to submit and the confusion with the requirements of a CLMP, the department did not implement a fee. Now that the department has developed a clearer understanding of the CLMP requirements and provided tools, such as the online Mitigation Plan planting area and plantings calculator, it is proposed that the $300 fee now be charged. Letter of Exemption from SEPA:The department has been providing these letters for a long time without charging.This letter is required for applicants to provide to the Department of Fish and Wildlife for the purposes of acquiring a Hydraulic Permit Approval.The time taken to complete this task depends on the complexity of the project and review against SEPA exemptions. Belfair Planned Action Review: Proposed $500. This is a new review based on the adoption of the Belfair Planned Action Ordinance and EIS in 2022. Cottage Industry Permit Review: Proposed $200. The development code(zoning code) outlines the criteria for cottage industry. The department gets many calls and in office inquiries on this topic. Creating a review for a business that goes beyond what a home occupation would entail allows the department to avoid problems down the road. Development and uses that exceed the cottage industry criteria may need a special use permit or may be unallowed in a rural residential zone. This review provides the department and the applicant an extra layer of assurance that a "use" is allowed. Planned Unit Development: Proposed $3000 preliminary and $500 final.The department amended the code to include a Planned Unit Development review process, these changes were adopted at the end of 2022.These fees are comparable to the city of Shelton's fees for the same process. 615 W.Alder Street Shelton,Wa 98584 2 360.427.9670 ext. 352 ©masoncountywa.gov MC Case: Department Generated Zoning Verification Letter: Proposed $150.Also called lender letters. The department will get requests from the public and entities trying to verify information for the purposes of lending. This letter will require parcel and code research. Many other jurisdictions provide such letters and include a fee. Decreased Fees Several permits were adjusted, after review by current land use planners,to more accurately reflect time spent on the permit. Some of these adjustments were increases, but some also decreased due to process simplification; these reviews are under the Land Segregation portion of the fee schedule. Other notable proposed decreases include rezones,flood damage prevention permits, Forest Practices Moratorium Waivers, as well as Hearing Examiner appeals. Though the proposed planning program fee schedule includes new permits and fee increases, it is more balanced due to several fee decreases and more accurately reflects the time spent on particular reviews and permits. NOTIFICATION & COMMENT STATE ENVIRONMENTAL PROTECTION ACT (SEPA) ....................................................................................................................................................................................................................................................................................................................................... Exempt under WAC 197-11-800(19). PUBLIC NOTIFICATION ....................................................................................................................................................................................................................................................................................................................................... Briefing and meetings of the BOCC are published on the County website under the appropriate agendas section.The public hearing on the fee increase will be noticed in the Shelton-Mason journal on RECOMMENDATION OPTIONS FOR ACTION: 1. Approval of the proposal 2. Denial of the proposal, and remand back to Planning. REQUESTED ACTION Staff recommends that the BOCC review the request, consider the staff report and public testimony, and make a motion for approval and adoption of the proposed 2024 Planning Program Fee Schedule revisions. 615 W.Alder Street Shelton,Wa 98584 3 360.427.9670 ext. 352 ©masoncountywa.gov MC Case: Department Generated ATTACHMENTS • Attachment A: Proposed 2024 Planning Program Fee Schedule 615 W.Alder Street Shelton,Wa 98584 4 cT 360.427.9670 ext. 352 �masoncountywa.gov ATTACHMENT A MASON COUNTY COMMUNITY DEVELOPMENT H C Permit Assistance Center,Building,Planning PLANNING PROGRAM PERMIT *$65 De.Lot Fee to be Added Permit Category Fee Case SHORELINE PERMITS Substantial Development Permit SHR $10,000 or Less/Accessory Dwelling Unit(ADU) $880.00 $10,001 to$50,000 $1,170.00 $50,001 to$200,000 $2,000.00 Over$200,000 $2,500.00 Conditional Use and/or Variance/SDP SHR $10,000 or Less $1,020.00 $10,001 to$50,000 4329$1400 $50,001 to$200,000 2209$2300 Over$200,000 $3,000.00 Shoreline Exemption SHX Single Family/Shellfish Authorization $300.00 Other $800.00 Shoreline Permit Revision 5W$600 Shoreline Appeal $700.00 Shoreline Meeting Require Site Inspection(see SPI fee) Common Line Mitigation Plan Review $300.00 CLM LAND SEGREGATIONS Boundary Line Adjustments $330.00— BLA Boundary Line Adjustments-GIS Fee $50.00 Declaration of Parcel Combination 459$100 DPC Easement Removal 260$300 Short Subdivisions $2050 80*$2000 SPL Short Subdivisions-GIS Fee $90.00 Large Lot Subdivisions(Administrative) $21 90 80*$2000 LRG CategoryPermit Case Large Lot Subdivisions(Hearing) $2939=90`$2500 LRG Large Lot Subdivisions GIS Fee(Adm&Hearing) $90.00 Preliminary Plat Subdivision Q'0�=�39.°�$3000 PLT Final Plat Subdivision $146080*$2000 PLT Final Plat-GIS Fee $150.00 Short Subdivision Alteration 440$250 ENVIRONMENTAL REVIEW/SEPA SEPA-Checklist SEP Single Family $600.00 0 to 9.99 Acres $730.00 10 to 20 Acres $880.00 Over 20 Acres $1,100.00 SEPA-EIS(DS) $5000+Hourly Rate Letter of Exemption From SEPA $100.00 MOBILE HOME PARK AND RV PARK Small Mobile Home Park $1,020.00 MHP Mobile Home Park $2050.00" MHP Recreational Vehicle Park $2050.00" MHP CRITICAL AREAS ORDINANCE Critical Areas Ordinance-Variance $2,000.00 VAR GfitiGal Areas QrdinanGe Reasonable Use $2,000.00 Mason Environmental Permit with Habitat Management Plan or $1,500.00 MEP Restoration Plan(Commercial/Industrial/Large Scale Projects) Mason Environmental Permit with Habitat Management Plan/Mitigation $115+$300(HMP/Mitigation/Restoration: MEP or Restoration Plan Plan) Mason Conditional Environmental Permit $2,000.00 CEP Geotechnical Assessment or Report Review' "" 'BE $300.00 GEO Habitat Management Plan(HMP)/Biological Evaluation Review(BE)or $300.00 Wetland Report with Mitigation Wetland Delineation Review 469$200 OTHER PERMITS OR ACTIONS Appeal of Administrative Decision $660.00 Administrative Determination Letter $220.00 Page 2 of 4 CategoryPermit Case Belfair Planned Action Review $500+Applicable SEPA fee BPA Commercial Building Permit ReviewA$450 COM Comprehensive Plan Amendment o,ReZORe(Policy or Future Land Use Map) $2,220.00 AFA Development Regulations Amendment(Regulation or Zoning Map) $1,750.00 AFA Consultation Hourly Rate(after 2 hours) Cottage Industry Permit Review $200.00 COT Development Regs. Special Use Permit 1329$1500 SUP Special Use Permit Accessory Dwelling Unit Permit(ADU) $240.00 ADU Development Regs. Variance $1,320.00 DRV Development Regs. Administrative Variance $130.00 ADV Development Regs. Building Administrative Variance(UGAs) $130.00 BAV Essential Public Facilities Siting $2,930.00 Flood Damage Prevention Permit Base 300$50 FLD Flood Damage Prevention Permit with Review $250(in addition to base) FLD Forest Practice Reviews $300.00 FPA Legal al Costs Hourly Rate Moratorium Waiver 1460$500+Applicable SEPA fee MOR Moratorium Removal8$1000+Applicable SEPA fee MOR Planned Unit Development Preliminary $3,000.00 PUD Planned Unit Development Final $500.00 Planned Unit Development Alteration $200.00 Pre Application Conference $400.00 PAR Residential Building Permit Review 240$275 BLD Sign Permit Review 69$100 COM Site Inspection $300.00 SPI $300.00 Hourly Sriy Rate Zoning Verification Letter $150.00 HEARING EXAMINER FEES Examiner Hearings(permits and apgea4s) $2,330.00 HEX Examiner Hearings(appeals) $1,500.00 HEX Examiner Hearings(easement removals) $340.00 HEX Examiner Hearings(enforcement cases) HEX Page 3 of 4 CategoryPermit Case Motion for Reconsideration $780.00 HEX HOURLY RATES(PLANNING) 89$100 Page 4 of 4 NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing in Mason County Building I,Commission Chambers,411 North Fifth Street,Shelton, WA 98584 on July 30,2024 at 9am. SAID HEARING will be to take public comment on the proposed 2024 Planning Program Fee Schedule. Public testimony will be available in-person or via Zoom. The URL is available on the County website hops://www.masoncogptywa.gov/ to sign into the meeting. Please use the "raise hand" feature to be recognized by the Chair to provide your testimony. You can also email testimony to msmithkmasoncountywa.gov or mail to the Commissioners' Office, 411 N 5t" St, Shelton, WA 98584; or call(360)427-9670 ext. 230. If special accommodations are needed, please contact the Commissioners' office, (360)427- 9670 ext. 419. DATED this 2nd day of July, 2024. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Bill: Department of Community Development 615 W. Alder Street Shelton,Wa 98584 Cc: Commissioners Other Department(s) Shelton Journal: Publ. 2t: July 11, 2024&July 18,2024 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Kell Rowen Ext.286 Department Community Development: Briefing: 0 Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 24,2024 Agenda Date: July 2,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Increase height limit in the Airport Industrial zone within the Shelton Urban Growth Area. Background/Executive Summary: The Port of Shelton has applied for an amendment to the Shelton UGA Airport Overlay zone to increase the current height restriction of 36' to 45', or higher with a Special Use Permit. The proposal meets the Airport Overlay and FAA standards. The PAC,at their June 2024 meeting,recommended(unanimously)that the BOCC approve the proposed amendment request. Budget Impact (amount,funding source, budget amendment): N/A Public Outreach (news release, community meeting, etc.): Public Notice of the PAC public hearing was published in the Mason Shelton Journal on June 6 and June 13, 2024. This BOCC briefing was advertised on the home page of the Mason County website and subsequent requests for action will be advertised on the home page under the corresponding agenda and the public hearing notice will be published in the Mason Shelton Journal on July 18 and 25,2024. Requested Action: Approval to set a Public Hearing for Tuesday,July 30,2024 at 9:15 a.m.to consider increasing the height limit in the Airport Industrial zone within the Shelton Urban Growth Area(UGA). Attachments: Proposed text amendment to MCC 17;NOH ORDINANCE NUMBER AMENDM ENT TO MASON COUNTY CODE TITLE 17; SECTION 17.07.560 ORDINANCE amending Mason County Code Title 17, section 17.07.560 relating to increasing height limits. WHEREAS, under the authority of the Washington State Growth Management Act (GMA) (RCW 36.70A) Mason County is taking legislative action to revise its development regulations; and WHEREAS, the height limit in the Airport Industrial zone of the Shelton urban growth area is limited to 36-feet; and WHEREAS, the Port of Shelton requested the height increase, in compliance with the FAA, to accommodate greater building heights; and WHEREAS, the development regulations were amended to allow for increased heights up to 45-feet in the Airport Industrial zone, or higher with a Special Use Permit; and WHEREAS, on June 17, 2024 the Mason County Planning Advisory Commission held a public hearing to consider the amendment and passed a motion to recommend approval of said amendment; and WHEREAS, the Commissioners considered the proposed amendment at a duly advertised public hearing on July 30, 2024; and WHEREAS, the Board of County Commissioners took public testimony from interested parties, considered all the written and oral arguments, testimony and comments presented; and WHEREAS, the Board of County Commissioners also considered the Staff Report and recommendations of the Mason County Planning Advisory Commission; and WHEREAS, the Board of County Commissioners finds that the proposed amendment to Title 17, section 17.07.560 relating to raising the height limit complies with all applicable requirements of the Growth Management Act, the Comprehensive Plan, and the Mason County Code, and that it is in the best public interest; and BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and ADOPTS amendment to the Mason County Code Title 17, section 17.07.560 relating to raising the height limit as described in Attachment A. DATED this day of 2024. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Randy Neatherlin, Chair Melissa Drewry, Clerk of the Board APPROVED AS TO FORM: Sharon Trask, Commissioner Tim Whitehead, Chief DPA Kevin Shutty, Commissioner z ATTACHMENT A 17.07.560 Building size and height. Except for structures deerned necessary for airport operations and allowed under the provisions of the airport overlay zoning airspace protection areas, no structures shall exceed thirty six feet On height unless further FeStFieted by the P^^.Maximum height in the Airtport Industrial Zone shall be forty-five feet(451,except when adjoining a zone with a lower height restriction, in which case any structure located within one hundred feet(100') of the more restrictive zone shall have a maximum height as imposed by the more restrictive zone.A special use permit shall be required for structures over forty-five feet(45'). Industrial equipment such as cranes or communication towers,appurtenant structures,and structures deemed necessary for airport operations shall be exempt. Deviation from this standard will be processed in accordance with Chapter 17.05. Structure height may be further restricted by the Airport Overlay Zone Ordinance or by the FAA. Created: 2024-03-07 09:56:29 [EST] (Supp. No.66,2-24) Page 1 of 1 NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing in Mason County Building I, Commission Chambers, 411 North Fifth Street, Shelton, WA 98584 on July 30, 2024 at 9:15 a.m. SAID HEARING to consider draft amendments to MCC Title 17, Chapter 17.07 —Shelton UGA Development Regulations, Article 5—Airport Industrial, Section 17.07.560-Building size and height. Consider increasing height limits from 36 feet to 45 feet, or higher with a Special Use Permit. SEPA DNS ISSUED 5.23.24 Public testimony will be available in-person or via Zooms. The URL is available on the County website https://www.masoncountywa.gov/to sign into the meeting. Please use the "raise hand" feature to be recognized by the Chair to provide your testimony. You can also email testimony to msmith@masoncountywa.gov or mail to the Commissioners' Office, 411 N 51h St, Shelton, WA 98584; or call (360)427-9670 ext. 230. If special accommodations are needed, please contact the Commissioners'office, (360)427- 9670 ext.419. DATED this 2 day of July, 2024. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON McKenzie Smith, Clerk of the Board Bill: Department of Community Development 615 W. Alder St. Shelton, WA 98584 Cc: Commissioners Shelton Journal: Publ. 2t:July 18& 25, 2024 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Ian Tracy Ext. 544 Department: Public Health Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 24,2024 Agenda Date: July 2,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Clean Water District Advisory Committee Draft By-Laws Background/Executive Summary: Over the past 6 months the Clean Water District Advisory Committee has been working to develop draft by-laws to govern the committee. On June 13'the Committee voted to request the Board of Commissioners review and approve their draft by-laws. See attached. Budget Impact(amount, funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): N/A Requested Action: Permission to place approval of the draft by-laws on the July 2nd action agenda. Attachments Draft By-laws. MASON COUNTY CLEAN WATER DISTRICT ADVISORY COMMITTEE BY-LAWS I. PURPOSE Pursuant to RCW (Revised Code of Washington) 90.72-Shellfish Protection Districts, the Mason County Board of Commissioners (MCBOCC) adopted Resolution No. 2021-023 establishing one Shellfish Protection District in the cony to address non-point pollution sources affecting shellfish harvest areas. The Mason County Clean Water District Advisory Committee (hereafter referred to as the Committee) was established by MCBOCC via Resolution No. 2021-52. The Committee is a group of citizens, tribal and governmental organizations, businesses, and non-profits to advise the MCBOCC in its implementation of its Clean Water District activities. The Committee will work towards the following objectives: Provide coordination between multiple governmental jurisdictions, including Tribes, public and private groups that share an interest in public health and environmental management of the water quality of Mason County. Provide recommendations to the MCBOCC and Mason County Public Health and Human Services (MCPH) on use of annual parcel fees collected. Provide guidance to the MCBOCC and MCPH in the development of ordinances, policies, procedures, programs, and priorities that will protect public health, preserve water quality, protect Tribal Treaty Rights of access to clean fish and shellfish, and be consistent with state and local regulatory mandates. Provide perspective for the MCBOCC and MPCH to assure that surface water quality ordinances, policies, procedures, priorities and plans are understandable and functional. Provide support for implementation of public education and public engagement strategies and opportunities for residents to learn and participate in various programs and projects related to surface water quality. II. REGULAR MEETINGS The Committee will meet regularly, not less than four (4) times per year. Dates and times will be set during the first meeting of the year. Special meetings can be Page 1 of 4 called by the majority of the Committee. The location for each meeting will be selected by MCPH. III. RULES OF ORDER Committee proceedings will be conducted informally by consensus, but formal recommendations shall be voted on by the Committee members. In cases where more formal proceedings are necessary, the meetings will be conducted according to the latest edition of Robert's Manual of Parliamentary Rules. IV. AMENDMENTS Recommendations for amendments to these by-laws require a simple majority vote of the Committee members present at any regular meeting of the Committee, if notice of the proposed amendment is contained in the previous and current agendas. All proposed amendments must be approved by the MCBOCC. V. QUORUM A quorum will consist of 50%of the active members in attendance (minimum 4 members) and will have authority to transact Committee business. VI. MEMBERSHIP A. Committee membership shall follow Mason County Resolution 2021-052 adopted by the Board of County Commissioners on August 31sr 2021: • One representative of the Mason County Board of County Commissioners, non-voting unless in the event of a voting tie • Three citizens from (residing within) the Clean Water District • One representative from Mason Conservation District • One representative from the Squaxin Island Tribe • One representative from the Skokomish Tribe • One representative from the City of Shelton • One representative of the Commercial Shellfish Growers B. Selection of Members: All citizen positions will be appointed by the MCBOCC according to the current Boards and Commissions Handbook. Other representative term positions will be selected by the organization itself. Knowledge of and experience in water quality is preferred but not required. C. Terms of Membership: All three citizen positions will serve a three-year term except for the first year, which follows the approved resolution to achieve staggered terms. Every three years, representative organizations will reaffirm their representatives on the Committee. Page 2 of 4 VII. OFFICER'S DUTIES A. The officers of the Committee shall include a Chair and Vice-Chair. The Chair and Vice-Chair may be removed by a simple majority of the Committee. B. Elections shall be held at the first regularly scheduled meeting after January 1 each year. C. The Chair shall preside over all meetings of the Committee. The Vice-Chair shall preside over all meetings at which the Chair is not in attendance. Should both the Chair and Vice-Chair be absent, an Acting Chair may be selected by the members in attendance. D. The Chair shall preside over all meetings, keep order, be fair and ensure that all members have an opportunity to participate. E. The term of the office for Chair and Vice-Chair shall be one (1) year. The Chair and Vice-Chair may not serve more than two (2) consecutive terms. VIII. ROLES & RESPONSIBILITIES A. MCPH will provide staff and support for the Committee meetings. B. MCPH will develop the agenda for each meeting with input from Committee members. C. MCPH will keep minutes. Minutes will be written summary of the proceedings. Copies will be transmitted to each member prior to the next regularly scheduled meeting. Within one month, the approved meeting summaries will be distributed to Committee members, MCBOCC and posted on CWDAC website. IX. ORDER OF BUSINESS A. Call to Order B. Roll Call and Determination of Quorum C. Guest Introductions D. Approval of Minutes E. Budget/ Finance Report F. Septic Status Report G. Public Comment Period H. Committee Old and New Business I. Status Report on Objectives and Recommendations J. Committee Members Comments K. Partner Comments L. Additional Public Comment Period M. Adjournment X. ATTENDANCE Page 3 of 4 Committee members are expected to attend all regularly scheduled meetings. It is the responsibility of members to notify MCPH when they are unable to attend a regularly scheduled meeting. If proper notice is given the absence will be excused. Absences without notification will not be excused. Three unexcused absences may result in the committee formally submitting a petition to the MCBOCC requesting that the member be removed from the Committee and a new appointment made if needed. XI. PUBLIC MEETINGS AND NOTICES All meetings of the Committee will be open to the public. Agendas and directions for joining virtually will be posted on CWDAC website at least 5 days before each scheduled meeting. ADOPTED this day, , 2024. MASON COUNTY BOARD OF COUNTY COMMSSIONERS Randy Neatherlin, Chair Page 4 of 4 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mike Collins,PLS,PE Deputy Ext.450 Director/County Engineer Department: Public Works Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 24,2024 Agenda Date: July 2,2024 Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Road Vacation Order No.417—Hearings Examiner Recommendation Vacate that portion of the West half of the Alley adjacent to Lots 4,5& 6,in Block 51,AND the East half of the Alley adjacent to Lots 2,3,4&5,in Block 52,all in the Plat of Allyn,as recorded in Volume 1 of plats,page 17, as dedicated on September 2, 1889,in Mason County,Washington,situated in the Northeast quarter of Section 20,Township 22 North, Range 1 West W.M.in Mason County,Washington. Background/Executive Summary: The Mason County Hearing Examiner held a hearing on April 24, 2024, at 1:00 pm via zoom. This hearing was to consider vacating all of that portion of the West half of the Alley adjacent to Lots 4, 5 & 6, in Block 51, AND the East half of the Alley adjacent to Lots 2, 3, 4 & 5, in Block 52, all in the Plat of Allyn, as recorded in Volume 1 of plats,page 17, as dedicated on September 2, 1889, in Mason County, Washington, situated in the Northeast quarter of Section 20, Township 22 North, Range 1 West W.M. in Mason County, Washington, as requested by Jeffrey L Carey, Deborah L Carey, Daniel E Mills, and Pamela R Mills. The Examiner issued his Findings of Fact, Conclusions of Law and Recommendations on June 4, 2024,recommending approval of the proposed vacation. Budget Impact(amount, funding source, budget amendment): The required administrative fee of$1,000 has been paid. The vacation area is classified as a "Class C"road. Per RCW 36.87.120 &MCC 12.20.060, no compensation other than the administrative fee of the vacation action is due. cqi Mason County Agenda Request Form Public Outreach (news release, community meeting, etc.): A hearing with the Hearings Examiner took place on April 24, 2024, at 1:00 pm via Zoom. Requested Action: Requesting the Mason County Board of Commissioners accept the recommendation of the Hearing Examiner and grant the vacation of the right-of-way as petitioned, subject to the conditions contained in the Findings of Fact, Conclusions of Law and Recommendations of the Hearing Examiner for Road Vacation No. 417. Attachments: 1. Hearing Examiner's Findings of Fact, Conclusions of Law and Recommendation 2. Order of Vacation I BEFORE THE HEARING EXAMINER FOR MASON COUNTY 2 Phil Olbrechts, Hearing Examiner 3 4 RE: Road Vacation No. 417 FINDINGS OF FACT, CONCLUSIONS 5 OF LAW AND RECOMMENDATION Petition for a Road Vacation 6 7 SUMMARY 8 Jeffrey and Deborah Carey and Daniel and Pamela Mills request the vacation of right 9 of way that adjoins their properties located in the plat of Allyn. It is recommended 10 that the County Commissioners approve the vacation. I I The vacation areas in question have likely already been vacated as a matter of law under what is called the ancient right of way statute, RCW 36.87.090. Due to amendments 12 made to the original statute in 1909, a court has ruled that he statute generally operates to vacate roads that were dedicated prior to March 11, 1904 and remained unused for a 13 period of at least five years. See Gillis v. King County, 42 Wn.2d 373 (1953). The 14 Engineer's Report, Ex. 1, notes that the vacation area was dedicated as a County road in 1889 and that the County has no record of it ever being opened. As such,the vacation 15 area meets the criterion for vacated as a matter of law under RCW 36.87.090. Approval of the vacation by the County Commissioners will serve to clarify for County records 16 that the vacation area is not owned by the County as right of way. 17 Even though the vacation area has likely already been vacated as a matter of law under 18 RCW 36.87.090, there is always the possibility that the County could have reacquired title as right of way by prescription. RCW 36.75.070 provides that all public highways 19 not designated as state highways that are maintained by the County for a period of seven years shall become county roads owned by the County. Highline School Dist. 20 No. 401 v. Port of Seattle, 87 Wn.2d 6, 548 P.2d 1085 (1976). County staff confirmed 21 during the hearing that the vacation area does not meet the criteria for easement by prescription. The parcels adjoining the vacation area are served by other private roads 22 and would not become landlocked by the proposed vacation. No other lots would become landlocked as well. 23 TESTIMONY 24 25 Tina Schaefer, Senior Right of Way Agent for Mason County, summarized the engineer's report. In response to Examiner questions Ms. Schaefer clarified that the vacation would not landlock any lots. All lots potentially accessed by the vacation area are currently accessed by private maintained roads. Road Vacation P. 1 Recommendation I EXHIBITS 2 The January 22, 2024 Engineer's Report — Road Vacation File No. 417 was admitted 3 during the April 24, 2024 hearing along with its three attachments as listed on Page 2 of the report. 4 5 FINDINGS OF FACT 6 Procedural: 7 1. Hearing. A virtual hearing on the petition for vacation was held on April 24, 2024 8 at 1:00 pm via Zoom. 9 Substantive: 10 2. Site/Proposal Description. Jeffrey and Deborah Carey and Daniel and Pamela Mills request the vacation of right of way that adjoins their properties located in the 11 plat of Allyn. 12 Jeffrey L Carey and Deborah L Carey own Lots 4, 5 &6 in Block 51 &Lot 5, in Block 13 52 in the Plat of Allyn, as recorded in Volume 1 of plats, page 17, as dedicated on September 2, 1889, in Mason County Washington. Daniel E Mills and Pamela R Mills 14 own Lots 3 & 4, Block 52 in the Plat of Allyn, as recorded in Volume 1 of plats, page 17. T J B Mills, owns Lot 2,Block 52 in the Plat of Allyn, as recorded in Volume 1 of 15 plats, page 17. All the owners have petitioned for the vacation of the deeded right of 16 way as attached on Exhibit A. The requested areas to vacate have never been maintained. County staff have found no record of the vacation area being opened 17 within the 5-year timeframe from the year 1889 as per RCW 36.87.090&Session Laws of 1889-1890 Section 32. The vacation area was dedicated to the public on September 18 2, 1889, when the Plat of Allyn was originally platted. 19 The engineering report identifies that the road is a Class C road. This classification 20 means that the vacation area has been vacated as a matter of law under RCW 36.87.090. As such the vacation area has no ownership value to the County and no associated duty 21 for vacation petitioners to provide compensation. 22 3. Utility of Vacation Area.As noted in the engineer's report,Public Works staff have 23 determined that the proposed vacation area is not necessary for future use in the County's road system. The vacation area has likely already been vacated as a matter 24 of law for the reasons identified in the Summary portion of this Decision and supported by Finding of Fact No. 2. No lots will be landlocked as a result of the proposal. 25 4. Petition Includes Majority of Abutting Owners. As shown in Ex. A, p. 4, the petitioners own the majority of area abutting the vacation area. Road Vacation p. 2 Recommendation I CONCLUSIONS OF LAW 2 Procedural: 3 1. Authority of Hearing Examiner. MCC 12.20.030 provides the Examiner with the 4 authority to review road vacation applications and make a recommendation to the Mason County Board of County Commissioners. 5 Substantive: 6 7 2. Review Criteria and Application. Chapter 12.20 MCC sets forth the requirements for vacation of roads. Furthermore, MCC 12.20.010 provides that County roads may 8 be vacated in accordance with the provisions of Chapter 36.87 RCW. Applicable review standards for vacation under Chapter 12.20 MCC, as well as those in Chapter 9 36.87 RCW, are quoted in italics below and applied via corresponding conclusions of law. 10 11 MCC 12.20.010: County roads may be vacated in accordance with the provisions of RCW 36.87, and Mason County may require as a condition precedent to the vacation 12 the receipt of just compensation from the person or persons benefiting from the vacation. 13 RCW 36.87.020: Owners of the majority of the frontage on any county road or portion 14 thereof may petition the county legislative authority to vacate and abandon the same 15 or any portion thereof. The petition must show the land owned by each petitioner and set forth that such county road is useless as part of the county road system and that the 16 public will be benefited by its vacation and abandonment. The legislative authority may: 17 (1) require the petitioners to make an appropriate cash deposit or furnish an 18 appropriate bond against which all costs and expenses incurred in the examination, 19 report, and proceedings pertaining to the petition shall be charged; or 20 (2) by ordinance or resolution require the petitioners to pay a fee adequate to cover such costs and expenses. 21 RCW 36.87.060: If the county road is found useful as apart of the county road system 22 it shall not be vacated, but if it is not useful and the public will be benefited by the 23 vacation, the county legislative authority may vacate the road or any portion thereof. 24 3. Vacation Area Meets Vacation Criteria. The proposed vacation conforms to the requirements of the statutes and ordinances quoted above. The petitioners own the 25 majority of the abutting property to the vacation area as determined in Finding of Fact No. 4 and required by RCW 36.87.020. Road Vacation p. 3 Recommendation As determined in Finding of Fact No. 3, the vacation area is not currently useful as a 1 part of the county road system as required by RCW 36.87.060. 2 MCC 12.20.040: For the purpose of vacating county roads, all roads shall be 3 classified as follows: 4 (1) Class A. All roads for which the right-of-way is an easement. (2) Class B. All roads for which the right-of-way is owned in fee simple and for which 5 the county paid full fair market value of the fee simple estate. 6 (3)Class C. All roads that meet RCW 36.87.090 requirements. 7 4. Vacation Area Qualifies as Class A Road. As outlined in the Summary and Finding of Fact No. 2, the right of way subject to the requested vacation is a Class C road. 8 MCC 12.20.050: Any person or persons desiring to have any portion of any county 9 road vacated shall be required by the Mason County board of county commissioners 10 as a condition precedent to the vacation to pay the county prior to the vacation. The compensation rates include those rates set forth in Section 12.20.060, if any, and the 11 administration fee set forth in Section 12.20.080. 12 5. Required Administrative Fees Paid. The engineer's report identifies that the petitioners have paid the required$1000 administration fee. Compensation for the right 13 of way is not required as concluded in Conclusion of Law No. 6. 14 MCC 12.20.060: The county shall require, as a condition precedent to the vacation of 15 roads or portions thereof within the classifications set forth in Section 12.20.040, that persons benefitting from the vacation thereof compensate Mason County as set forth in 16 the following schedule: 17 (1) Class A Roads. Fifty percent of the appraised value. 18 (2) Class B Roads. One hundred percent of the appraised value. (3) Class C Roads. No compensation other than for the administrative fee of the 19 vacation action. 20 At no time will the compensation for Class A or B roads be reimbursed less than the 21 county originally paid for the property. 22 6. Compensation Not Required.As previously noted,the vacation area is classified as a"Class C"road.Per RCW 36.87.120&MCC 12.20.060,no compensation is required. 23 MCC 12.20.080: Each petition for vacation of a road shall be accompanied by a 24 payment of one thousand dollars to cover all administrative costs regardless of the 25 county's approval of vacation. Said administrative costs shall include the costs of the hearing examiner in holding the public hearing and reporting recommendations to the board of county commissioners. Road Vacation p. 4 Recommendation 7. Required Deposit Paid. The engineer's report identifies that petitioners have paid 1 the required$1,000 deposit. 2 RECOMMENDATION 3 It is recommended that the Board of Commissioners approve the proposed vacation 4 subject to the condition that the vacated area will still be subject to existing easements for ingress and egress, and any existing public utilities, and access to maintain these 5 utilities must be maintained or for any other purpose, if any. 6 DATED this 4ffi day of June, 2024. 7 8 Phil A. Olbrechts 9 Mason County Hearing Examiner 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Road Vacation p. 5 Recommendation ROAD VACATION #417 - ALLEY 122205049001 122205048002 122205800011 122205048001 122205047002 122205800012 122200060010 122205051010 + 122205047001 l 122205051009 ' 122205052010 122205051008 122205800013 122205052009 122205053010 122205051007 122205052008 122205053009 122205051006 122205052007 ` 122205800014 122205053008 122205052006 122205053007 122205051004 122205052005 122205800015 122205052004 122205053005 122205800023 122205052003 122205053004 122205052002 122205053003 122205052001 122205053002 122205800022 122205053001 122205054001 122205065010 122205064010 122205065009 122205064009 122205063010 122205065008 122205063009 122205800021 122205065007 122205064007 0Int Map " ff 122205064008 122205063008 RETURN TO: MASON COUNTY PUBLIC WORKS 100 W.Public Works Drive Shelton,WA 98584 RESOLUTION NO.2024- IN THE MATTER OF THE PETITION OF: ORDER OF VACATION VACATION FILE NO. 417 Vacate that portion of the West half of the Alley RCW 36.87 adjacent to Lots 4, 5 & 6, in Block 51, AND the East half of the Alley adjacent to Lots 2,3,4& 5, in Block 52, all in the Plat of Allyn, as recorded in Volume 1 of plats,page 17. WHEREAS, it is the intention of the Board of Mason County Commissioners to vacate the following described rights of way: Vacate that portion of the West half of the Alley adjacent to Lots 4, 5 & 6, in Block 51, AND the East half of the Alley adjacent to Lots 2, 3, 4 & 5, in Block 52, all in the Plat of Allyn,as recorded in Volume 1 of plats,page 17,as dedicated on September 2,1889,in Mason County, Washington, situated in the Northeast quarter of Section 20, Township 22 North, Range 1 West W.M. in Mason County,Washington. WHEREAS, the Mason County Board of Commissioners agreed on March 12, 2024, by adopting Resolution No. 2024-017 to publish and post, according to law, a notice of intent to close and vacate the described rights-of-way and set a virtual hearing for April 24,2024,at 1:00 p.m.with the Mason County Hearing Examiner. WHEREAS,the hearing was held on April 24, 2024, at 1:00 AM via Zoom and the Mason County Hearing Examiner considered the County Engineer's report, together with any evidence for or objection against said vacation; and WHEREAS, the Hearing Examiner has rendered to the Board of Mason County Commissioners,his Findings of Fact, Conclusions of Law and Recommendations and the members of the Board have given them due consideration, and WHEREAS,the Petitioners, Jeffrey L Carey, Deborah L Carey, Daniel E Mills, and Pamela R Mills have paid in full the administrative fee of$1000.00, and for a "Class C" road, per RCW 36.87.120 and Mason County Code 12.20.060, no other compensation is due; and Order of Vacation File No.417 NOW,THEREFORE,IT IS ORDERED that the above described right of way is hereby vacated; and IT IS FURTHER ORDERED that said vacation is subject to any existing private easements for ingress and egress or any other purpose and retaining an easement in favor of Mason County for any utilities present in the vacated road right-of-way in accordance with RCW 36.87.140. DATED this day of ,2024. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Randy Neatherlin,Chair APPROVED AS TO FORM: Tim Whitehead,Ch.DPA Kevin Shutty,Vice Chair Sharon Trask,Commissioner Cc: Assessor;Auditor;Treasurer;Petitioner; Public Works Dept.; GIS Vacation File No.417 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mike Collins,PLS,PE Deputy Ext.450 Director/County Engineer Department: Public Works Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 24,2024 Agenda Date: July 2,2024 Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Road Vacation Order No.418—Hearings Examiner Recommendation All that portion of the West half of E Fife Street adjacent to Lots 7-10,inclusive,Block 50 and all that portion of the East half of E Fife Street adjacent to Lots 7-10,inclusive,Block 49 and all of the Alley lying between Lots 7-10,inclusive,Block 48 and Lots 7-10,inclusive, Block 49,all in the Plat of Allyn as recorded in Volume 1 of plats,page 17,as dedicated on September 2, 1889,in Mason County,Washington,situated in the Northeast quarter of Section 20,Township 22 North,Range 1 West W.M. in Mason County,Washington. Background/Executive Summary: The Mason County Hearing Examiner held a hearing on April 24, 2024, at 1:00 pm via zoom. This hearing was to consider vacating All that portion of the West half of E Fife Street adjacent to Lots 7-10, inclusive, Block 50 and all that portion of the East half of E Fife Street adjacent to Lots 7-10, inclusive, Block 49 and all of the Alley lying between Lots 7-10, inclusive, Block 48 and Lots 7-10, inclusive, Block 49, all in the Plat of Allyn as recorded in Volume 1 of plats, page 17, as dedicated on September 2, 1889, in Mason County, Washington, situated in the Northeast quarter of Section 20, Township 22 North, Range 1 West W.M. in Mason County, Washington, as requested by Jeffrey L Carey, Deborah L Carey, and the Port of Allyn. The Hearing Examiner issued his Findings of Fact, Conclusions of Law and Recommendations on June 4, 2024, recommending approval of the proposed vacation. Budget Impact(amount, funding source, budget amendment): The required administrative fee of$1,000 has been paid. The vacation area is classified as a "Class C"road. Per RCW 36.87.120 & MCC 12.20.060, no compensation other than the administrative fee of the vacation action is due. cli Mason County Agenda Request Form Public Outreach (news release, community meeting, etc.): A hearing with the Hearings Examiner took place on April 24, 2024, at 1:00 pm via Zoom. Requested Action: Requesting the Mason County Board of Commissioners accept the recommendation of the Hearing Examiner and grant the vacation of the right-of-way as petitioned, subject to the conditions contained in the Findings of Fact, Conclusions of Law and Recommendations of the Hearing Examiner for Road Vacation No. 418. Attachments: 1. Hearing Examiner's Findings of Fact, Conclusions of Law and Recommendation 2. Order of Vacation I BEFORE THE HEARING EXAMINER FOR MASON COUNTY 2 Phil Olbrechts, Hearing Examiner 3 4 RE: Road Vacation No. 418 FINDINGS OF FACT, CONCLUSIONS 5 OF LAW AND RECOMMENDATION Petition for a Road Vacation 6 7 SUMMARY 8 Jeffrey and Deborah Carey and the Port of Allyn request the vacation of right of way 9 that adjoins their properties located in the plat of Allyn. It is recommended that the 10 County Commissioners approve the vacation. 11 The vacation areas in question have likely already been vacated as a matter of law under what is called the ancient right of way statute, RCW 36.87.090. Due to amendments 12 made to the original statute in 1909, a court has ruled that he statute generally operates to vacate roads that were dedicated prior to March 11, 1904 and remained unused for a 13 period of at least five years. See Gillis v. King County, 42 Wn.2d 373 (1953). The 14 Engineer's Report, Ex. 1, notes that the vacation area was dedicated as a County road in 1889 and that the County has no record of it ever being opened. As such,the vacation 15 area meets the criterion for vacated as a matter of law under RCW 36.87.090. Approval of the vacation by the County Commissioners will serve to clarify for County records 16 that the vacation area is not owned by the County as right of way. 17 Even though the vacation area has likely already been vacated as a matter of law under 18 RCW 36.87.090, there is always the possibility that the County could have reacquired title as right of way by prescription. RCW 36.75.070 provides that all public highways 19 not designated as state highways that are maintained by the County for a period of seven years shall become county roads owned by the County. Highline School Dist. 20 No. 401 v. Port of Seattle, 87 Wn.2d 6, 548 P.2d 1085 (1976). County staff confirmed 21 during the hearing that the vacation area does not meet the criteria for easement by prescription. The parcels adjoining the vacation area are served by other private roads 22 and would not become landlocked by the proposed vacation. No other lots would become landlocked as well. 23 TESTIMONY 24 25 Tina Schaefer, Senior Right of Way Agent for Mason County, summarized the engineer's report. She noted that all lots potentially accessed by the vacation area are currently accessed by private maintained roads and that the County has no record of the vacation area ever being opened as a County road. Road Vacation P. 1 Recommendation I EXHIBITS 2 The January 22, 2024 Engineer's Report — Road Vacation File No. 418 was admitted 3 during the April 24, 2024 hearing along with its three attachments as listed on Page 2 of the report. 4 5 FINDINGS OF FACT 6 Procedural: 7 1. Hearing. A virtual hearing on the petition for vacation was held on April 24, 2024 8 at 1:00 pm via Zoom. 9 Substantive: 10 2. Site/Proposal Description. Jeffrey and Deborah Carey and the Port of Alleyn request the vacation of right of way that adjoins their properties located in the plat of 11 Allyn. 12 Jeffrey L Carey and Deborah L Carey own Lots 7-8, in Block 50&Lots 7-10, in Block 13 49, and Lots 7-10, in Block 48, in the Plat of Allyn, as recorded in Volume 1 of plats, page 17, as dedicated on September 2, 1889, in Mason County Washington. The Port 14 of Allyn, a Washington municipal corporation owns Lots 9 & 10, in Block 50 in the Plat of Allyn, as recorded in Volume 1 of plats, page 17. All owners have petitioned 15 for the vacation of the deeded right of way as attached on Exhibit A. The requested 16 areas to vacate have never been maintained. County staff have no record of this road and alley being opened within the 5-year timeframe from the year 1889 as per RCW 17 36.87.090 & Session Laws of 1889-1890 Section 32. Thus, making the road and alley already vacated by operation of law. The road and alley were dedicated to the public 18 on September 2, 1889, when the Plat of Allyn was originally platted. 19 The engineering report identifies that the road is a Class C road. This classification 20 means that the vacation area has been vacated as a matter of law under RCW 36.87.090. As such the vacation area has no ownership value to the County and no associated duty 21 for vacation petitioners to provide compensation. 22 3. Utility of Vacation Area.As noted in the engineer's report,Public Works staff have 23 determined that the proposed vacation area is not necessary for future use in the County's road system. The vacation area has likely already been vacated as a matter 24 of law for the reasons identified in the Summary portion of this Decision and supported by Finding of Fact No. 2. No lots will be landlocked as a result of the proposal. 25 4. Petition Includes Majority of Abutting Owners. As shown in Ex. A, p. 4, the petitioners own the majority of area abutting the vacation area. Road Vacation p. 2 Recommendation I CONCLUSIONS OF LAW 2 Procedural: 3 1. Authority of Hearing Examiner. MCC 12.20.030 provides the Examiner with the 4 authority to review road vacation applications and make a recommendation to the Mason County Board of County Commissioners. 5 Substantive: 6 7 2. Review Criteria and Application. Chapter 12.20 MCC sets forth the requirements for vacation of roads. Furthermore, MCC 12.20.010 provides that County roads may 8 be vacated in accordance with the provisions of Chapter 36.87 RCW. Applicable review standards for vacation under Chapter 12.20 MCC, as well as those in Chapter 9 36.87 RCW, are quoted in italics below and applied via corresponding conclusions of law. 10 11 MCC 12.20.010: County roads may be vacated in accordance with the provisions of RCW 36.87, and Mason County may require as a condition precedent to the vacation 12 the receipt of just compensation from the person or persons benefiting from the vacation. 13 RCW 36.87.020: Owners of the majority of the frontage on any county road or portion 14 thereof may petition the county legislative authority to vacate and abandon the same 15 or any portion thereof. The petition must show the land owned by each petitioner and set forth that such county road is useless as part of the county road system and that the 16 public will be benefited by its vacation and abandonment. The legislative authority may: 17 (1) require the petitioners to make an appropriate cash deposit or furnish an 18 appropriate bond against which all costs and expenses incurred in the examination, 19 report, and proceedings pertaining to the petition shall be charged; or 20 (2) by ordinance or resolution require the petitioners to pay a fee adequate to cover such costs and expenses. 21 RCW 36.87.060: If the county road is found useful as apart of the county road system 22 it shall not be vacated, but if it is not useful and the public will be benefited by the 23 vacation, the county legislative authority may vacate the road or any portion thereof. 24 3. Vacation Area Meets Vacation Criteria. The proposed vacation conforms to the requirements of the statutes and ordinances quoted above. The petitioners own the 25 majority of the abutting property to the vacation area as determined in Finding of Fact No. 4 and required by RCW 36.87.020. Road Vacation p. 3 Recommendation As determined in Finding of Fact No. 3, the vacation area is not currently useful as a 1 part of the county road system as required by RCW 36.87.060. 2 MCC 12.20.040: For the purpose of vacating county roads, all roads shall be 3 classified as follows: 4 (1) Class A. All roads for which the right-of-way is an easement. (2) Class B. All roads for which the right-of-way is owned in fee simple and for which 5 the county paid full fair market value of the fee simple estate. 6 (3)Class C. All roads that meet RCW 36.87.090 requirements. 7 4. Vacation Area Qualifies as Class A Road. As outlined in the Summary and Finding of Fact No. 2, the right of way subject to the requested vacation is a Class C road. 8 MCC 12.20.050: Any person or persons desiring to have any portion of any county 9 road vacated shall be required by the Mason County board of county commissioners 10 as a condition precedent to the vacation to pay the county prior to the vacation. The compensation rates include those rates set forth in Section 12.20.060, if any, and the 11 administration fee set forth in Section 12.20.080. 12 5. Required Administrative Fees Paid. The engineer's report identifies that the petitioners have paid the required$1000 administration fee. Compensation for the right 13 of way is not required as concluded in Conclusion of Law No. 6. 14 MCC 12.20.060: The county shall require, as a condition precedent to the vacation of 15 roads or portions thereof within the classifications set forth in Section 12.20.040, that persons benefitting from the vacation thereof compensate Mason County as set forth in 16 the following schedule: 17 (1) Class A Roads. Fifty percent of the appraised value. 18 (2) Class B Roads. One hundred percent of the appraised value. (3) Class C Roads. No compensation other than for the administrative fee of the 19 vacation action. 20 At no time will the compensation for Class A or B roads be reimbursed less than the 21 county originally paid for the property. 22 6. Compensation Not Required.As previously noted,the vacation area is classified as a"Class C"road.Per RCW 36.87.120&MCC 12.20.060,no compensation is required. 23 MCC 12.20.080: Each petition for vacation of a road shall be accompanied by a 24 payment of one thousand dollars to cover all administrative costs regardless of the 25 county's approval of vacation. Said administrative costs shall include the costs of the hearing examiner in holding the public hearing and reporting recommendations to the board of county commissioners. Road Vacation p. 4 Recommendation 7. Required Deposit Paid. The engineer's report identifies that petitioners have paid 1 the required$1,000 deposit. 2 RECOMMENDATION 3 It is recommended that the Board of Commissioners approve the proposed vacation 4 subject to the condition that the vacated area will still be subject to existing easements for ingress and egress, and any existing public utilities, and access to maintain these 5 utilities must be maintained or for any other purpose, if any. 6 DATED this 4ffi day of June, 2024. 7 8 Phil A. Olbrechts 9 Mason County Hearing Examiner 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Road Vacation p. 5 Recommendation ROAD VACATION #418 - FIFE STAND ALLEY 122205500044 122205035006 122205035005 122205033001 122205034001 122205035004 122205500090 122205035003 122205035001 122205500041 R 122205050009 122205036001 122205049009 122205050007 FIFE ST 122205048009 122205500040 v 122205049007 122205047010 122205047009 122205048007 122205500039 122205049006 122200060010 122205047008 122205049005 122205800011 122205048006 122205047007 122205049004 122205048005 ' 122205047006 122205049003 122205048004 �� I r , 122205047005 122205049002 122205048003 122205047004 122205049001 122205048002 122205047.003 122205800012 122205048001 122205047002 122205046003 122205051010 122205047001 122205046002 122205800013 122205051009 1 0lau ' ' " '� 122205046001 RETURN TO: MASON COUNTY PUBLIC WORKS 100 W.Public Works Drive Shelton,WA 98584 RESOLUTION NO.2024- IN THE MATTER OF THE PETITION OF: ORDER OF VACATION VACATION FILE NO. 418 Vacate all that portion of the West half of E Fife RCW 36.87 Street adjacent to Lots 7-10, inclusive, Block 50 and all that portion of the East half of E Fife Street adjacent to Lots 7-10, inclusive, Block 49 and all of the Alley lying between Lots 7-10, inclusive, Block 48 and Lots 7-10, inclusive, Block 49, all in the Plat of Allyn as recorded in Volume 1 of plats,page 17 WHEREAS, it is the intention of the Board of Mason County Commissioners to vacate the following described rights of way: Vacate all that portion of the West half of E Fife Street adjacent to Lots 7-10, inclusive,Block 50 and all that portion of the East half of E Fife Street adjacent to Lots 7-10, inclusive,Block 49 and all of the Alley lying between Lots 7-10, inclusive, Block 48 and Lots 7-10, inclusive, Block 49, all in the Plat of Allyn as recorded in Volume 1 of plats, page 17, as dedicated on September 2, 1889,in Mason County,Washington, situated in the Northeast quarter of Section 20, Township 22 North, Range 1 West W.M. in Mason County, Washington. WHEREAS, the Mason County Board of Commissioners agreed on March 12, 2024, by adopting Resolution No. 2024-016 to publish and post, according to law, a notice of intent to close and vacate the described rights-of-way and set a virtual hearing for April 24,2024,at 1:00 p.m. with the Mason County Hearing Examiner. WHEREAS,the hearing was held on April 24, 2024, at 1:00 AM via Zoom and the Mason County Hearing Examiner considered the County Engineer's report, together with any evidence for or objection against said vacation; and Order of Vacation File No.418 WHEREAS, the Hearing Examiner has rendered to the Board of Mason County Commissioners,his Findings of Fact, Conclusions of Law and Recommendations and the members of the Board have given them due consideration, and WHEREAS,the Petitioners, Jeffrey L Carey, Deborah L Carey, and the Port of Allyn have paid in full the administrative fee of$1000.00, and for a "Class C" road, per RCW 36.87.120 and Mason County Code 12.20.060,no other compensation is due; and NOW,THEREFORE,IT IS ORDERED that the above described right of way is hereby vacated; and IT IS FURTHER ORDERED that said vacation is subject to any existing private easements for ingress and egress or any other purpose and retaining an easement in favor of Mason County for any utilities present in the vacated road right-of-way in accordance with RCW 36.87.140. DATED this day of ,2024. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Randy Neatherlin,Chair APPROVED AS TO FORM: Tim Whitehead,Ch.DPA Kevin Shutty,Vice Chair Sharon Trask, Commissioner Cc: Assessor;Auditor;Treasurer;Petitioner; Public Works Dept.; GIS Vacation File No.418 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mary Ransier and David Windom Ext.422 Department: Human Resources Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 24,2024 Agenda Date: July 2,2024 Internal Review: ❑X Finance ❑X Human Resources ❑ Legal ❑ Information Technology ❑X Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Create an Environmental Health Supervisor in Public Health and Human Services Background/Executive Summary: In July of 2023 Mason County received an additional$120k in FPHS funding dedicated to Environmental Health Leadership. This is stable funding that we will receive every year along with our other FPHS funding from the State Department of Health on a July-June schedule. We assessed the Environmental Health Program and determined that we need to create a new regular, full time,non-represented position to maximize the benefits of this funding. We propose creating a new Environmental Health Supervisor position which will be responsible for supervising the Environmental Health Specialists and overseeing the day-to-day operation of the environmental Health Programs. This will allow the Environmental Health Manager to spend more time working on policy, code, and pursuing grant funding to provide additional services to the people of Mason County. Human Resources and Public Health have worked collaboratively to develop the attached position description. Our consultant completed an analysis of our comparable counties and recommends this position be placed at Non-Represented Range 33. Budget Impact(amount, funding source,budget amendment): As of July 2023 we now receive an additional $120,000.00 of FPHS funding through the State Department of Health that must be spent on Environmental Health Leadership. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Move to action agenda and approve the Environmental Health Supervisor position,placed at Range 33 on the non-rep salary schedule. Attachments Position description. Non-Rep Salary Schedule .f°fin co�,N� y POSITION DESCRIPTION �xu Title: Environmental Health Supervisor Department: Public Health and Human Services Affiliation: Non-Represented Reports to: Environmental Health Manager Exempt: Regular Driver: Y Supervises/Directs: EHS, EHS Senior Non-Exempt: X Job Class: TBD Risk Class: 5306-07 Salary Range: According to current Non-Represented Salary Scale DESCRIPTION: The Environmental Health Supervisor will organize and lead the operations and staff within select Environmental Health (EH) programs for the Public Health and Human Services Department. Implement policies and facilitate training to provide clear guidance to staff and ensure compliance with federal, state, and local regulations. ESSENTIAL FUNCTIONS: (Any one position may not include all the duties listed nor do the listed examples include all tasks which may be found in positions of this class.) Responsible for assigning, supervising, training, and evaluating the work performance of assigned staff. Review progress and carry out changes in priorities and schedules to ensure services are provided in an efficient and timely manner. Serve as acting EH Manager when the Manager is unavailable. Implement established policies, procedures, work rules, and performance standards to ensure the efficient and effective operation of assigned programs in compliance with county standards and federal, state, and local laws. Investigate and resolve personnel issues when appropriate. Analyze data related to assigned programs; prepare reports, communicate effectively both orally and in writing to staff, EH Manager, Health Officer, and Director. Communicate with the public and represent the department in a variety of public settings locally, regionally, and state-wide. Provide input to the EH Manager to review and assess assigned program budget. Evaluate staffing needs and time commitment relative to current fees and recommend changes to fees in response to changing regulations and community needs. Coordinate assigned EH program activities with other County departments and outside governmental and community agencies and organizations. Maintain interagency cooperation with all regulatory agencies. Provide leadership to assigned EH programs. Provide input to EH Manager for development of local plans and policies. Support County Boards and Committees by providing leadership, consultation, analysis, technical advice, and communication related to EH programs. Represent the department in the absence of the EH Manager. Review permits and ensure program review and quality improvement in assigned programs. Est. 12.2023 Oversee enforcement activities for all applicable federal, state, and local rules pertaining to assigned EH programs as authorized. Implement and maintain data systems and records that provide proper evaluation, control, and documentation of assigned operations. Support the EH Manager during EH emergency response to declared emergencies within the boundaries of Mason County. May be asked to assist with other public health emergency situations and train public health staff. Direct the resolution of inquiries, complaints, problems, or emergencies affecting the availability or quality of services. Respond to sensitive or complex inquiries or service complaints. Regular, reliable, and punctual attendance. Other duties as assigned. OTHER JOB DUTIES: • May be required to obtain additional education as required to conduct business functions. Knowledge of: • Supervision principles and practices. • Legal requirements, regulations, and laws applicable to EH. • Techniques and practices of environmental sciences essential in the practice of environmental health programs and services. • Principles and practices of performance management. Skill in: • MS Suite • Communicate effectively both orally and in writing with individuals and groups regarding complex or sensitive issues or regulations. • Customer service. Ability to: • Organize, and oversee assigned work programs, including monitoring work schedules and evaluating the work of others. • Provide input to the development of divisional and departmental goals and objectives. • Analyze and evaluate operations and provide input to implement corrective actions. • Establish and maintain effective working relationships with all stakeholders. • Implement innovative programs and services in EH. MINIMUM QUALIFICATIONS:_(Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job may be considered.) • Bachelor's degree in public health, environmental or natural science, public administration, or a related field. • Four (4) years of progressively responsible experience. • One (1) year of supervisory or lead experience. • Ability to obtain Registered Sanitarian (RS) designation from WSBRS or REHS certification from NEHA within twelve (12) months of hire. PREFERRED QUALIFICATIONS: • Master's degree in public health or a related field. • Registered Sanitarian designation from WSBRS or REHS certification from NEHA Est. 12.2023 LICENSES, CERTIFICATES, AND OTHER REQUIREMENTS: Valid Washington State Driver's License WORKING CONDITIONS: (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Mason County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) Work is performed both in an office environment and in the field requiring the employee to work in all weather conditions and at improved and unimproved building sites. Employees in this classification are required to be able to sit, stand, walk, bend, reach, and climb to accomplish their work tasks and are required to operate field and general office equipment including computers, adding and calculating machines, and camera, and may be required to move up to twenty (20) pounds on a routine basis and more than fifty (50) pounds periodically. Requires attendance at night meetings and fieldwork where the employee may be exposed to hazardous or contaminated materials. At times, will receive an emergency contact outside of work hours such as nights, weekends, and holidays to resolve an immediate issue of public health importance as part of the health department's 24-hour response team consisting of the Health Officer, Director, and all other managers and supervisors. Director Signature of Approval: Date: Human Resources Director or Designee Signature of Approval: Date: County Official Signature of Approval: Date: I have read and understand the above position description: Name: Date: Signature: Est. 12.2023 Non-Represented Salary Range Alignment with 2% ATB RANGE CLASSIFICATION TITLE JOB CLASS STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 52 County Administrator 3601 Annual $151,652.40 $ 155,443.68 $159,329.52 $ 163,313.04 $ 167,395.92 $ 171,580.56 $ 175,869.84 $ 180,266.88 $ 184,773.60 $ 189,392.88 Monthly $ 12,637.70 $ 12,953.64 $ 13,277.46 $ 13,609.42 $ 13,949.66 $ 14,298.38 $ 14,655.82 $ 15,022.24 $ 15,397.80 $ 15,782.74 Semi-Monthly $ 6,318.85 $ 6,476.82 $ 6,638.73 $ 6,804.71 $ 6,974.83 $ 7,149.19 $ 7,327.91 $ 7,511.12 $ 7,698.90 $ 7,891.37 51 Community Development Director 2070 Annual $ 124,852.08 $ 128,054.16 $ 131,337.36 $134,704.32 $ 138,159.12 $ 141,700.80 $ 145,242.96 $ 148,874.40 $ 152,596.32 $ 156,411.12 Human Resources Director 2900 Monthly $ 10,404.34 $ 10,671.18 $ 10,944.78 $ 11,225.36 $ 11,513.26 $ 11,808.40 $ 12,103.58 $ 12,406.20 $ 12,716.36 $ 13,034.26 Public Health&Human Services Director 2170 Semi-Monthly $ 5,202.17 $ 5,335.59 $ 5,472.39 $ 5,612.68 $ 5,756.63 $ 5,904.20 $ 6,051.79 $ 6,203.10 $ 6,358.18 $ 6,517.13 Public Works&Utilities Director 4005 Undersheriff 3000 50 Chief Public Defender 1160 Annual $115,052.75 $117,929.07 $120,877.30 $123,899.23 $126,996.71 $ 130,171.63 $133,425.92 $136,761.57 $140,180.61 $143,685.12 Monthly $ 9,587.73 $ 9,827.42 $ 10,073.11 $ 10,324.94 $ 10,583.06 $ 10,847.64 $ 11,118.83 $ 11,396.80 $ 11,681.72 $ 11,973.76 Semi-Monthly $ 4,793.86 $ 4,913.71 $ 5,036.55 $ 5,162.47 $ 5,291.53 $ 5,423.82 $ 5,559.41 $ 5,698.40 $ 5,840.86 $ 5,986.88 49 Annual $112,246.59 $115,052.75 $117,929.07 $120,877.30 $123,899.23 $ 126,996.71 $130,171.63 $133,425.92 $136,761.57 $140,180.61 Monthly $ 9,353.88 $ 9,587.73 $ 9,827.42 $ 10,073.11 $ 10,324.94 $ 10,583.06 $ 10,847.64 $ 11,118.83 $ 11,396.80 $ 11,681.72 Semi-Monthly $ 4,676.94 $ 4,793.86 $ 4,913.71 $ 5,036.55 $ 5,162.47 $ 5,291.53 $ 5,423.82 $ 5,559.41 $ 5,698.40 $ 5,840.86 48 Annual $109,508.87 $112,246.59 $115,052.75 $117,929.07 $120,877.30 $ 123,899.23 $126,996.71 $130,171.63 $133,425.92 $136,761.57 Monthly $ 9,125.74 $ 9,353.88 $ 9,587.73 $ 9,827.42 $ 10,073.11 $ 10,324.94 $ 10,583.06 $ 10,847.64 $ 11,118.83 $ 11,396.80 Semi-Monthly $ 4,562.87 $ 4,676.94 $ 4,793.86 $ 4,913.71 $ 5,036.55 $ 5,162.47 $ 5,291.53 $ 5,423.82 $ 5,559.41 $ 5,698.40 47 County Engineer 4008 Annual $106,837.92 $109,508.64 $112,162.80 $114,966.96 $117,865.20 $ 120,732.00 $123,756.72 $126,828.00 $129,998.64 $133,248.48 Monthly $ 8,903.16 $ 9,125.72 $ 9,346.90 $ 9,580.58 $ 9,822.10 $ 10,061.00 $ 10,313.06 $ 10,569.00 $ 10,833.22 $ 11,104.04 Semi-Monthly $ 4,451.58 $ 4,562.86 $ 4,673.45 $ 4,790.29 $ 4,911.05 $ 5,030.50 $ 5,156.53 $ 5,284.50 $ 5,416.61 $ 5,552.02 46 Annual $104,232.00 $106,837.92 $109,427.04 $112,162.80 $114,745.68 $ 117,787.20 $ 120,738.00 $ 123,734.40 $ 126,828.00 $ 129,998.64 Monthly $ 8,686.00 $ 8,903.16 $ 9,118.92 $ 9,346.90 $ 9,562.14 $ 9,815.60 $ 10,061.50 $ 10,311.20 $ 10,569.00 $ 10,833.22 Semi-Monthly $ 4,343.00 $ 4,451.58 $ 4,559.46 $ 4,673.45 $ 4,781.07 $ 4,907.80 $ 5,030.75 $ 5,155.60 $ 5,284.50 $ 5,416.61 45 Chief Criminal Deputy 3002 Annual $ 101,689.68 $ 104,232.00 $ 106,758.24 $ 109,427.04 $ 112,110.96 $ 114,914.40 $ 117,793.44 $ 120,716.40 $ 123,734.40 $ 126,828.00 Monthly $ 8,474.14 $ 8,686.00 $ 8,896.52 $ 9,118.92 $ 9,342.58 $ 9,576.20 $ 9,816.12 $ 10,059.70 $ 10,311.20 $ 10,569.00 Semi-Monthly $ 4,237.07 $ 4,343.00 $ 4,448.26 $ 4,559.46 $ 4,671.29 $ 4,788.10 $ 4,908.06 $ 5,029.85 $ 5,155.60 $ 5,284.50 44 Deputy Director Public Works/Utilities&Waste Mgmt 4010 Annual $ 99,245.52 $101,726.64 $ 104,223.36 $106,829.04 $ 109,441.44 $ 112,170.24 $ 114,974.16 $ 117,853.20 $ 120,799.44 $ 123,819.36 Central Services Manager 1153 Monthly $ 8,270.46 $ 8,477.22 $ 8,685.28 $ 8,902.42 $ 9,120.12 $ 9,347.52 $ 9,581.18 $ 9,821.10 $ 10,066.62 $ 10,318.28 Semi-Monthly $ 4,135.23 $ 4,238.61 $ 4,342.64 $ 4,451.21 $ 4,560.06 $ 4,673.76 $ 4,790.59 $ 4,910.55 $ 5,033.31 $ 5,159.14 43 Chief Jail 3003 Annual $ 96,816.48 $ 99,236.88 $ 101,660.16 $104,201.52 $106,742.40 $ 109,426.80 $ 112,140.48 $ 114,959.28 $ 117,833.28 $ 120,779.28 Chief Superior Court Administrator 4650 Monthly $ 8,068.04 $ 8,269.74 $ 8,471.68 $ 8,683.46 $ 8,895.20 $ 9,118.90 $ 9,345.04 $ 9,579.94 $ 9,819.44 $ 10,064.94 Budget&Finance Manager 1155 Semi-Monthly $ 4,034.02 $ 4,134.87 $ 4,235.84 $ 4,341.73 $ 4,447.60 $ 4,559.45 $ 4,672.52 $ 4,789.97 $ 4,909.72 $ 5,032.47 Chief Finance Officer 2000 Chief Civil Deputy 3001 42 Annual $ 94,552.08 $ 96,915.84 $ 99,276.00 $101,757.84 $104,223.36 $ 106,847.52 $ 109,516.32 $ 112,245.12 $ 115,051.44 $ 117,927.84 Monthly $ 7,879.34 $ 8,076.32 $ 8,273.00 $ 8,479.82 $ 8,685.28 $ 8,903.96 $ 9,126.36 $ 9,353.76 $ 9,587.62 $ 9,827.32 Semi-Monthly $ 3,939.67 $ 4,038.16 $ 4,136.50 $ 4,239.91 $ 4,342.64 $ 4,451.98 $ 4,563.18 $ 4,676.88 $ 4,793.81 $ 4,913.66 41 Chief District Court Administrator 1180 Annual $ 92,213.28 $ 94,518.48 $ 96,816.48 $ 99,236.88 $ 101,674.32 $ 104,208.72 $ 106,817.76 $ 109,486.56 $ 112,223.76 $ 115,029.36 Jail Lieutenant 3005 Monthly $ 7,684.44 $ 7,876.54 $ 8,068.04 $ 8,269.74 $ 8,472.86 $ 8,684.06 $ 8,901.48 $ 9,123.88 $ 9,351.98 $ 9,585.78 Patrol Lieutenant 3006 Semi-Monthly $ 3,842.22 $ 3,938.27 $ 4,034.02 $ 4,134.87 $ 4,236.43 $ 4,342.03 $ 4,450.74 $ 4,561.94 $ 4,675.99 $ 4,792.89 40 Engineering and Construction Manager 4030 Annual $ 90,039.12 $ 92,290.08 $ 94,552.08 $ 96,915.84 $ 99,260.64 $ 101,750.16 $ 104,298.96 $ 106,907.52 $ 109,580.40 $ 112,319.76 Monthly $ 7,503.26 $ 7,690.84 $ 7,879.34 $ 8,076.32 $ 8,271.72 $ 8,479.18 $ 8,691.58 $ 8,908.96 $ 9,131.70 $ 9,359.98 Semi-Monthly $ 3,751.63 $ 3,845.42 $ 3,939.67 $ 4,038.16 $ 4,135.86 $ 4,239.59 $ 4,345.79 $ 4,454.48 $ 4,565.85 $ 4,679.99 39 Annual $ 87,835.20 $ 90,030.96 $ 92,243.76 $ 94,550.16 $ 96,846.72 $ 99,260.64 $ 101,750.16 $ 104,298.96 $ 106,906.32 $ 109,579.20 Monthly $ 7,319.60 $ 7,502.58 $ 7,686.98 $ 7,879.18 $ 8,070.56 $ 8,271.72 $ 8,479.18 $ 8,691.58 $ 8,908.86 $ 9,131.60 Semi-Monthly $ 3,659.80 $ 3,751.29 $ 3,843.49 $ 3,939.59 $ 4,035.28 $ 4,135.86 $ 4,239.59 $ 4,345.79 $ 4,454.43 $ 4,565.80 38 County Surveyor 4058 Annual $ 85,736.40 $ 87,879.60 $ 90,024.24 $ 92,274.96 $ 94,522.32 $ 96,906.48 $ 99,290.16 $ 101,794.56 $ 104,339.28 $ 106,947.84 DEM/Parks&Trails Manager 2059 Monthly $ 7,144.70 $ 7,323.30 $ 7,502.02 $ 7,689.58 $ 7,876.86 $ 8,075.54 $ 8,274.18 $ 8,482.88 $ 8,694.94 $ 8,912.32 Facilities Manager 2058 Semi-Monthly $ 3,572.35 $ 3,661.65 $ 3,751.01 $ 3,844.79 $ 3,938.43 $ 4,037.77 $ 4,137.09 $ 4,241.44 $ 4,347.47 $ 4,456.16 Water&Wastewater Manager 4015 Building Official 3203 Road Operations&Maintenance Manager 4231 37 Community Health Manager 2171 Annual $ 83,636.88 $ 85,728.00 $ 87,820.08 $ 90,015.36 $ 92,228.40 $ 94,521.60 $ 96,891.60 $ 99,305.28 $ 101,787.84 $ 104,332.56 Environmental Health Manager 2169 Monthly $ 6,969.74 $ 7,144.00 $ 7,318.34 $ 7,501.28 $ 7,685.70 $ 7,876.80 $ 8,074.30 $ 8,275.44 $ 8,482.32 $ 8,694.38 Public Works Finance Manager 2011 Semi-Monthly $ 3,484.87 $ 3,572.00 $ 3,659.17 $ 3,750.64 $ 3,842.85 $ 3,938.40 $ 4,037.15 $ 4,137.72 $ 4,241.16 $ 4,347.19 36 Engineer III 4033 Annual $ 81,642.48 $ 83,683.68 $ 85,736.40 $ 87,879.60 $ 90,024.24 $ 92,288.16 $ 94,598.16 $ 96,966.24 $ 99,390.48 $ 101,875.20 Monthly $ 6,803.54 $ 6,973.64 $ 7,144.70 $ 7,323.30 $ 7,502.02 $ 7,690.68 $ 7,883.18 $ 8,080.52 $ 8,282.54 $ 8,489.60 JOB RANGE CLASSIFICATION TITLE CLASS STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 Semi-Monthly $ 3,401.77 $ 3,486.82 $ 3,572.35 $ 3,661.65 $ 3,751.01 $ 3,845.34 $ 3,941.59 $ 4,040.26 $ 4,141.27 $ 4,244.80 35 Juvenile Court Services Deputy Administrator 1052 Annual $ 79,678.56 $ 81,670.32 $ 83,666.64 $ 85,758.24 $ 87,850.08 $ 90,039.12 $ 92,302.80 $ 94,612.80 $ 96,978.24 $ 99,402.48 Monthly $ 6,639.88 $ 6,805.86 $ 6,972.22 $ 7,146.52 $ 7,320.84 $ 7,503.26 $ 7,691.90 $ 7,884.40 $ 8,081.52 $ 8,283.54 Semi-Monthly $ 3,319.94 $ 3,402.93 $ 3,486.11 $ 3,573.26 $ 3,660.42 $ 3,751.63 $ 3,845.95 $ 3,942.20 $ 4,040.76 $ 4,141.77 34 Prosecuting Attorney Administrative Manager 2149 Annual $ 77,788.80 $ 79,733.76 $ 81,657.84 $ 83,699.52 $ 85,751.28 $ 87,894.96 $ 90,098.88 $ 92,348.64 $ 94,657.20 $ 97,023.84 Monthly $ 6,482.40 $ 6,644.48 $ 6,804.82 $ 6,974.96 $ 7,145.94 $ 7,324.58 $ 7,508.24 $ 7,695.72 $ 7,888.10 $ 8,085.32 Semi-Monthly $ 3,241.20 $ 3,322.24 $ 3,402.41 $ 3,487.48 $ 3,572.97 $ 3,662.29 $ 3,754.12 $ 3,847.86 $ 3,944.05 $ 4,042.66 33 Juvenile Detention Manager 3800 Annual $ 75,884.64 $ 77,781.84 $ 79,678.56 $ 81,670.32 $ 83,666.64 $ 85,751.28 $ 87,894.96 $ 90,026.88 $ 92,351.28 $ 94,660.32 Chief Deputy Assessor 1099 Monthly $ 6,323.72 $ 6,481.82 $ 6,639.88 $ 6,805.86 $ 6,972.22 $ 7,145.94 $ 7,324.58 $ 7,502.24 $ 7,695.94 $ 7,888.36 Chief Deputy Treasurer 1139 Semi-Monthly $ 3,161.86 $ 3,240.91 $ 3,319.94 $ 3,402.93 $ 3,486.11 $ 3,572.97 $ 3,662.29 $ 3,751.12 $ 3,847.97 $ 3,944.18 Environmental Health Supervisor 32 Project Support Services Manager 4201 Annual $ 74,100.72 $ 75,953.04 $ 77,803.92 $ 79,748.88 $ 81,672.72 $ 83,711.28 $ 85,810.80 $ 87,955.44 $ 90,154.32 $ 92,408.16 Monthly $ 6,175.06 $ 6,329.42 $ 6,483.66 $ 6,645.74 $ 6,806.06 $ 6,975.94 $ 7,150.90 $ 7,329.62 $ 7,512.86 $ 7,700.68 Semi-Monthly $ 3,087.53 $ 3,164.71 $ 3,241.83 $ 3,322.87 $ 3,403.03 $ 3,487.97 $ 3,575.45 $ 3,664.81 $ 3,756.43 $ 3,850.34 31 Chief Deputy Clerk 1108 Annual $ 72,241.68 $ 74,047.68 $ 75,870.00 $ 77,766.96 $ 79,663.44 $ 81,642.48 $ 83,696.16 $ 85,795.68 $ 87,940.80 $ 90,139.20 Monthly $ 6,020.14 $ 6,170.64 $ 6,322.50 $ 6,480.58 $ 6,638.62 $ 6,803.54 $ 6,974.68 $ 7,149.64 $ 7,328.40 $ 7,511.60 Semi-Monthly $ 3,010.07 $ 3,085.32 $ 3,161.25 $ 3,240.29 $ 3,319.31 $ 3,401.77 $ 3,487.34 $ 3,574.82 $ 3,664.20 $ 3,755.80 30 Engineering&Construction Assistant Manager 4029 Annual $ 70,561.44 $ 72,325.44 $ 74,085.60 $ 75,937.44 $ 77,788.80 $ 79,738.08 $ 81,702.24 $ 83,756.40 $ 85,850.40 $ 87,996.48 Risk Manager 1057 Monthly $ 5,880.12 $ 6,027.12 $ 6,173.80 $ 6,328.12 $ 6,482.40 $ 6,644.84 $ 6,808.52 $ 6,979.70 $ 7,154.20 $ 7,333.04 Grant Writer 1159 Semi-Monthly $ 2,940.06 $ 3,013.56 $ 3,086.90 $ 3,164.06 $ 3,241.20 $ 3,322.42 $ 3,404.26 $ 3,489.85 $ 3,577.10 $ 3,666.52 29 Equipment Maintenance Supervisor 4080 Annual $ 68,852.64 $ 70,574.16 $ 72,271.44 $ 74,078.16 $ 75,884.64 $ 77,803.92 $ 79,738.08 $ 81,732.72 $ 83,775.84 $ 85,870.56 Finance Manager-MCSO 2010 Monthly $ 5,737.72 $ 5,881.18 $ 6,022.62 $ 6,173.18 $ 6,323.72 $ 6,483.66 $ 6,644.84 $ 6,811.06 $ 6,981.32 $ 7,155.88 Road Operations&Maintenance Supervisor 4022 Semi-Monthly $ 2,868.86 $ 2,940.59 $ 3,011.31 $ 3,086.59 $ 3,161.86 $ 3,241.83 $ 3,322.42 $ 3,405.53 $ 3,490.66 $ 3,577.94 Finance Manager-Health Services 3410 Elections Superintendent 1080 Solid Waste Manager 2200 Public Works Office Administrator 2045 Human Resources Analyst 1157 Clerk of the Board 1056 28 Engineer II 4032 Annual $ 67,202.88 $ 68,883.12 $ 70,561.44 $ 72,325.44 $ 74,085.60 $ 75,929.52 $ 77,848.80 $ 79,798.08 $ 81,793.20 $ 83,838.24 Senior Epidemiologist 3416 Monthly $ 5,600.24 $ 5,740.26 $ 5,880.12 $ 6,027.12 $ 6,173.80 $ 6,327.46 $ 6,487.40 $ 6,649.84 $ 6,816.10 $ 6,986.52 Office Manager 2040 Semi-Monthly $ 2,800.12 $ 2,870.13 $ 2,940.06 $ 3,013.56 $ 3,086.90 $ 3,163.73 $ 3,243.70 $ 3,324.92 $ 3,408.05 $ 3,493.26 27 Therapeutic Court Program Manager 2199 Annual $ 65,568.96 $ 67,208.16 $ 68,837.76 $ 70,558.80 $ 72,256.32 $ 74,085.60 $ 75,929.52 $ 77,819.28 $ 79,764.96 $ 81,759.12 Monthly $ 5,464.08 $ 5,600.68 $ 5,736.48 $ 5,879.90 $ 6,021.36 $ 6,173.80 $ 6,327.46 $ 6,484.94 $ 6,647.08 $ 6,813.26 Semi-Monthly $ 2,732.04 $ 2,800.34 $ 2,868.24 $ 2,939.95 $ 3,010.68 $ 3,086.90 $ 3,163.73 $ 3,242.47 $ 3,323.54 $ 3,406.63 26 Engineer 1 4031 Annual $ 64,009.68 $ 65,609.76 $ 67,202.88 $ 68,883.12 $ 70,561.44 $ 72,301.20 $ 74,130.24 $ 75,989.76 $ 77,889.60 $ 79,836.96 Public Records Coordinator 3602 Monthly $ 5,334.14 $ 5,467.48 $ 5,600.24 $ 5,740.26 $ 5,880.12 $ 6,025.10 $ 6,177.52 $ 6,332.48 $ 6,490.80 $ 6,653.08 Lead Judicial Assistant-Superior Court 4653 Semi-Monthly $ 2,667.07 $ 2,733.74 $ 2,800.12 $ 2,870.13 $ 2,940.06 $ 3,012.55 $ 3,088.76 $ 3,166.24 $ 3,245.40 $ 3,326.54 Epidemiologist 3415 25 Financial Analyst- Superior Court 4652 Annual $ 62,435.28 $ 63,996.00 $ 65,553.60 $ 67,192.56 $ 68,823.36 $ 70,546.80 $ 72,286.56 $ 74,115.36 $ 75,968.40 $ 77,867.52 Financial Analyst-Central Operations 1158 Monthly $ 5,202.94 $ 5,333.00 $ 5,462.80 $ 5,599.38 $ 5,735.28 $ 5,878.90 $ 6,023.88 $ 6,176.28 $ 6,330.70 $ 6,488.96 Tem Financial Analyst-Central Operations 3603 Semi-Monthly $ 2,601.47 $ 2,666.50 $ 2,731.40 $ 2,799.69 $ 2,867.64 $ 2,939.45 $ 3,011.94 $ 3,088.14 $ 3,165.35 $ 3,244.48 24 Noxious Weed Coordinator 2226 Annual $ 60,966.00 $ 62,490.00 $ 64,009.68 $ 65,609.76 $ 67,202.88 $ 68,882.88 $ 70,591.92 $ 72,376.56 $ 74,185.92 $ 76,040.64 Judicial Assistant/Family Law Facilitator 1192 Monthly $ 5,080.50 $ 5,207.50 $ 5,334.14 $ 5,467.48 $ 5,600.24 $ 5,740.24 $ 5,882.66 $ 6,031.38 $ 6,182.16 $ 6,336.72 Judicial Assistant/Official Court Recorder 1193 Semi-Monthly $ 2,540.25 $ 2,603.75 $ 2,667.07 $ 2,733.74 $ 2,800.12 $ 2,870.12 $ 2,941.33 $ 3,015.69 $ 3,091.08 $ 3,168.36 Executive Assistant-MCSO 4400 23 Annual $ 59,465.76 $ 60,952.56 $ 62,435.28 $ 63,996.00 $ 65,553.60 $ 67,202.88 $ 68,882.88 $ 70,591.92 $ 72,356.88 $ 74,165.76 Monthly $ 4,955.48 $ 5,079.38 $ 5,202.94 $ 5,333.00 $ 5,462.80 $ 5,600.24 $ 5,740.24 $ 5,882.66 $ 6,029.74 $ 6,180.48 Semi-Monthly $ 2,477.74 $ 2,539.69 $ 2,601.47 $ 2,666.50 $ 2,731.40 $ 2,800.12 $ 2,870.12 $ 2,941.33 $ 3,014.87 $ 3,090.24 22 Annual $ 58,057.20 $ 59,508.72 $ 60,966.00 $ 62,490.00 $ 64,024.80 $ 65,613.84 $672,600.00 $ 68,927.52 $ 70,650.72 $ 72,416.88 Monthly $ 4,838.10 $ 4,959.06 $ 5,080.50 $ 5,207.50 $ 5,335.40 $ 5,467.82 $ 56,050.00 $ 5,743.96 $ 5,887.56 $ 6,034.74 Semi-Monthly $ 2,419.05 $ 2,479.53 $ 2,540.25 $ 2,603.75 $ 2,667.70 $ 2,733.91 $ 28,025.00 $ 2,871.98 $ 2,943.78 $ 3,017.37 21 WIC Coordinator/Certifier 3402 Annual $ 56,632.32 $ 58,047.84 $ 59,465.76 $ 60,952.56 $ 62,450.40 $ 64,009.68 $ 65,598.96 $ 67,233.36 $ 68,914.08 $ 70,637.04 Monthly $ 4,719.36 $ 4,837.32 $ 4,955.48 $ 5,079.38 $ 5,204.20 $ 5,334.14 $ 5,466.58 $ 5,602.78 $ 5,742.84 $ 5,886.42 Semi-Monthly $ 2,359.68 $ 2,418.66 $ 2,477.74 $ 2,539.69 $ 2,602.10 $ 2,667.07 $ 2,733.29 $ 2,801.39 $ 2,871.42 $ 2,943.21 20 Annual $ 55,267.92 $ 56,649.60 $ 58,042.08 $ 59,493.12 $ 60,950.88 $ 62,465.04 $ 64,039.44 $ 65,628.96 $ 67,269.60 $ 68,951.28 Monthly $ 4,605.66 $ 4,720.80 $ 4,836.84 $ 4,957.76 $ 5,079.24 $ 5,205.42 $ 5,336.62 $ 5,469.08 $ 5,605.80 $ 5,745.94 Semi-Monthly $ 2,302.83 $ 2,360.40 $ 2,418.42 $ 2,478.88 $ 2,539.62 $ 2,602.71 $ 2,668.31 $ 2,734.54 $ 2,802.90 $ 2,872.97 19 Administrative Clerk 1055 Annual $ 53,933.04 $ 55,281.36 $ 56,632.32 $ 58,047.84 $ 59,465.76 $ 60,966.00 $ 62,480.16 $ 64,054.56 $ 65,656.08 $ 67,297.44 Deputy Coroner 3071 Monthly $ 4,494.42 $ 4,606.78 $ 4,719.36 $ 4,837.32 $ 4,955.48 $ 5,080.50 $ 5,206.68 $ 5,337.88 $ 5,471.34 $ 5,608.12 JOB RANGE CLASSIFICATION TITLE CLASS STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 Semi-Monthly $ 2,247.21 $ 2,303.39 $ 2,359.68 $ 2,418.66 $ 2,477.74 $ 2,540.25 $ 2,603.34 $ 2,668.94 $ 2,735.67 $ 2,804.06 18 Therapeutic Courts Caseworker 1185 Annual $ 52,659.12 $ 53,975.52 $ 55,283.04 $ 56,665.20 $ 58,057.20 $ 59,496.24 $ 60,995.76 $ 62,510.40 $ 64,073.28 $ 65,675.04 Temp-Therapeutic Courts Caseworker 4685 Monthly $ 4,388.26 $ 4,497.96 $ 4,606.92 $ 4,722.10 $ 4,838.10 $ 4,958.02 $ 5,082.98 $ 5,209.20 $ 5,339.44 $ 5,472.92 Semi-Monthly $ 2,194.13 $ 2,248.98 $ 2,303.46 $ 2,361.05 $ 2,419.05 $ 2,479.01 $ 2,541.49 $ 2,604.60 $ 2,669.72 $ 2,736.46 17 Annual $ 51,369.60 $ 52,653.84 $ 53,948.16 $ 55,296.96 $ 56,647.68 $ 58,072.32 $ 59,511.12 $ 61,010.88 $ 62,536.08 $ 64,099.68 Monthly $ 4,280.80 $ 4,387.82 $ 4,495.68 $ 4,608.08 $ 4,720.64 $ 4,839.36 $ 4,959.26 $ 5,084.24 $ 5,211.34 $ 5,341.64 Semi-Monthly $ 2,140.40 $ 2,193.91 $ 2,247.84 $ 2,304.04 $ 2,360.32 $ 2,419.68 $ 2,479.63 $ 2,542.12 $ 2,605.67 $ 2,670.82 16 Administrative Assistant II-Human Resources Annual $ 50,139.84 $ 51,393.60 $ 52,659.12 $ 53,975.52 $ 55,283.04 $ 56,677.92 $ 58,087.44 $ 59,525.76 $ 61,014.00 $ 62,539.20 Monthly $ 4,178.32 $ 4,282.80 $ 4,388.26 $ 4,497.96 $ 4,606.92 $ 4,723.16 $ 4,840.62 $ 4,960.48 $ 5,084.50 $ 5,211.60 Semi-Monthly $ 2,089.16 $ 2,141.40 $ 2,194.13 $ 2,248.98 $ 2,303.46 $ 2,361.58 $ 2,420.31 $ 2,480.24 $ 2,542.25 $ 2,605.80 15 Annual $ 48,925.20 $ 50,148.48 $ 51,384.48 $ 52,668.96 $ 53,933.04 $ 55,267.92 $ 56,632.32 $ 58,057.20 $ 59,508.72 $ 60,996.24 Monthly $ 4,077.10 $ 4,179.04 $ 4,282.04 $ 4,389.08 $ 4,494.42 $ 4,605.66 $ 4,719.36 $ 4,838.10 $ 4,959.06 $ 5,083.02 Semi-Monthly $ 2,038.55 $ 2,089.52 $ 2,141.02 $ 2,194.54 $ 2,247.21 $ 2,302.83 $ 2,359.68 $ 2,419.05 $ 2,479.53 $ 2,541.51 14 Annual $ 47,741.52 $ 48,935.04 $ 50,125.20 $ 51,378.48 $ 52,629.36 $ 53,948.16 $ 55,297.92 $ 56,692.80 $ 58,110.24 $ 59,562.72 Monthly $ 3,978.46 $ 4,077.92 $ 4,177.10 $ 4,281.54 $ 4,385.78 $ 4,495.68 $ 4,608.16 $ 4,724.40 $ 4,842.52 $ 4,963.56 Semi-Monthly $ 1,989.23 $ 2,038.96 $ 2,088.55 $ 2,140.77 $ 2,192.89 $ 2,247.84 $ 2,304.08 $ 2,362.20 $ 2,421.26 $ 2,481.78 13 Administrative Assistant I-Commissioners 3604 Annual $ 46,586.40 $ 47,751.12 $ 48,910.56 $ 50,133.36 $ 51,369.60 $ 52,644.24 $ 53,963.28 $ 55,313.04 $ 56,695.92 $ 58,113.36 Monthly $ 3,882.20 $ 3,979.26 $ 4,075.88 $ 4,177.78 $ 4,280.80 $ 4,387.02 $ 4,496.94 $ 4,609.42 $ 4,724.66 $ 4,842.78 Semi-Monthly $ 1,941.10 $ 1,989.63 $ 2,037.94 $ 2,088.89 $ 2,140.40 $ 2,193.51 $ 2,248.47 $ 2,304.71 $ 2,362.33 $ 2,421.39 12 Annual $ 45,462.00 $ 46,598.64 $ 47,741.52 $ 48,935.04 $ 50,125.20 $ 51,384.48 $ 52,674.24 $ 53,978.16 $ 55,327.68 $ 56,710.80 Monthly $ 3,788.50 $ 3,883.22 $ 3,978.46 $ 4,077.92 $ 4,177.10 $ 4,282.04 $ 4,389.52 $ 4,498.18 $ 4,610.64 $ 4,725.90 Semi-Monthly $ 1,894.25 $ 1,941.61 $ 1,989.23 $ 2,038.96 $ 2,088.55 $ 2,141.02 $ 2,194.76 $ 2,249.09 $ 2,305.32 $ 2,362.95 11 Annual $ 44,367.84 $ 45,476.88 $ 46,586.40 $ 47,751.12 $ 48,910.56 $ 50,139.84 $ 51,399.60 $ 52,674.24 $ 53,991.12 $ 55,340.88 Monthly $ 3,697.32 $ 3,789.74 $ 3,882.20 $ 3,979.26 $ 4,075.88 $ 4,178.32 $ 4,283.30 $ 4,389.52 $ 4,499.26 $ 4,611.74 Semi-Monthly $ 1,848.66 $ 1,894.87 $ 1,941.10 $ 1,989.63 $ 2,037.94 $ 2,089.16 $ 2,141.65 $ 2,194.76 $ 2,249.63 $ 2,305.87 10 Customer Service Specialist 2041 Annual $ 43,317.60 $ 44,400.72 $ 45,462.00 $ 46,598.64 $ 47,741.52 $ 48,925.20 $ 50,155.20 $ 51,414.72 $ 52,700.16 $ 54,017.52 Monthly $ 3,609.80 $ 3,700.06 $ 3,788.50 $ 3,883.22 $ 3,978.46 $ 4,077.10 $ 4,179.60 $ 4,284.56 $ 4,391.68 $ 4,501.46 Semi-Monthly $ 1,804.90 $ 1,850.03 $ 1,894.25 $ 1,941.61 $ 1,989.23 $ 2,038.55 $ 2,089.80 $ 2,142.28 $ 2,195.84 $ 2,250.73 9 Annual $ 42,253.44 $ 43,309.44 $ 44,367.84 $ 45,476.88 $ 46,586.40 $ 47,741.52 $ 48,940.32 $ 50,155.20 $ 51,408.96 $ 52,694.16 Monthly $ 3,521.12 $ 3,609.12 $ 3,697.32 $ 3,789.74 $ 3,882.20 $ 3,978.46 $ 4,078.36 $ 4,179.60 $ 4,284.08 $ 4,391.18 Semi-Monthly $ 1,760.56 $ 1,804.56 $ 1,848.66 $ 1,894.87 $ 1,941.10 $ 1,989.23 $ 2,039.18 $ 2,089.80 $ 2,142.04 $ 2,195.59 8 Annual $ 41,248.56 $ 42,279.60 $ 43,287.60 $ 44,369.76 $ 45,462.00 $ 46,601.28 $ 47,756.16 $ 48,955.92 $ 50,179.92 $ 51,434.16 Monthly $ 3,437.38 $ 3,523.30 $ 3,607.30 $ 3,697.48 $ 3,788.50 $ 3,883.44 $ 3,979.68 $ 4,079.66 $ 4,181.66 $ 4,286.18 Semi-Monthly $ 1,718.69 $ 1,761.65 $ 1,803.65 $ 1,848.74 $ 1,894.25 $ 1,941.72 $ 1,989.84 $ 2,039.83 $ 2,090.83 $ 2,143.09 7 Annual $ 40,228.80 $ 41,234.40 $ 42,253.44 $ 43,309.44 $ 44,367.84 $ 45,462.00 $ 46,601.28 $ 47,786.40 $ 48,981.36 $ 50,205.84 Monthly $ 3,352.40 $ 3,436.20 $ 3,521.12 $ 3,609.12 $ 3,697.32 $ 3,788.50 $ 3,883.44 $ 3,982.20 $ 4,081.78 $ 4,183.82 Semi-Monthly $ 1,676.20 $ 1,718.10 $ 1,760.56 $ 1,804.56 $ 1,848.66 $ 1,894.25 $ 1,941.72 $ 1,991.10 $ 2,040.89 $ 2,091.91 6 Annual $ 39,284.88 $ 40,266.72 $ 41,263.68 $ 42,295.68 $ 43,317.60 $ 44,397.36 $ 45,506.88 $ 46,646.64 $ 47,812.80 $ 49,008.24 Monthly $ 3,273.74 $ 3,355.56 $ 3,438.64 $ 3,524.64 $ 3,609.80 $ 3,699.78 $ 3,792.24 $ 3,887.22 $ 3,984.40 $ 4,084.02 Semi-Monthly $ 1,636.87 $ 1,677.78 $ 1,719.32 $ 1,762.32 $ 1,804.90 $ 1,849.89 $ 1,896.12 $ 1,943.61 $ 1,992.20 $ 2,042.01 5 Annual $ 38,324.88 $ 39,282.96 $ 40,228.80 $ 41,234.40 $ 42,253.44 $ 43,317.60 $ 44,397.36 $ 45,506.88 $ 46,644.72 $ 47,810.64 Monthly $ 3,193.74 $ 3,273.58 $ 3,352.40 $ 3,436.20 $ 3,521.12 $ 3,609.80 $ 3,699.78 $ 3,792.24 $ 3,887.06 $ 3,984.22 Semi-Monthly $ 1,596.87 $ 1,636.79 $ 1,676.20 $ 1,718.10 $ 1,760.56 $ 1,804.90 $ 1,849.89 $ 1,896.12 $ 1,943.53 $ 1,992.11 4 Annual $ 37,425.36 $ 38,360.88 $ 39,284.88 $ 40,266.72 $ 41,263.68 $ 42,299.28 $ 43,362.96 $ 44,427.84 $ 45,538.56 $ 46,676.88 Monthly $ 3,118.78 $ 3,196.74 $ 3,273.74 $ 3,355.56 $ 3,438.64 $ 3,524.94 $ 3,613.58 $ 3,702.32 $ 3,794.88 $ 3,889.74 Semi-Monthly $ 1,559.39 $ 1,598.37 $ 1,636.87 $ 1,677.78 $ 1,719.32 $ 1,762.47 $ 1,806.79 $ 1,851.16 $ 1,897.44 $ 1,944.87 3 Annual $ 36,510.48 $ 37,422.96 $ 38,339.76 $ 39,298.32 $ 40,243.92 $ 41,263.68 $ 42,299.28 $ 43,362.96 $ 44,446.80 $ 45,558.24 Monthly $ 3,042.54 $ 3,118.58 $ 3,194.98 $ 3,274.86 $ 3,353.66 $ 3,438.64 $ 3,524.94 $ 3,613.58 $ 3,703.90 $ 3,796.52 Semi-Monthly $ 1,521.27 $ 1,559.29 $ 1,597.49 $ 1,637.43 $ 1,676.83 $ 1,719.32 $ 1,762.47 $ 1,806.79 $ 1,851.95 $ 1,898.26 2 Annual $ 35,626.08 $ 36,516.72 $ 37,410.00 $ 38,345.52 $ 39,284.88 $ 40,258.56 $ 41,278.56 $ 42,299.28 $ 43,356.72 $ 44,440.80 Monthly $ 2,968.84 $ 3,043.06 $ 3,117.50 $ 3,195.46 $ 3,273.74 $ 3,354.88 $ 3,439.88 $ 3,524.94 $ 3,613.06 $ 3,703.40 Semi-Monthly $ 1,484.42 $ 1,521.53 $ 1,558.75 $ 1,597.73 $ 1,636.87 $ 1,677.44 $ 1,719.94 $ 1,762.47 $ 1,806.53 $ 1,851.70 1 Central Shop Assistant 4099 Annual $ 34,786.08 $ 35,655.60 $ 36,510.48 $ 37,422.96 $ 38,324.88 $ 39,284.88 $ 40,258.56 $ 41,278.56 $ 42,310.80 $ 43,368.48 Monthly $ 2,898.84 $ 2,971.30 $ 3,042.54 $ 3,118.58 $ 3,193.74 $ 3,273.74 $ 3,354.88 $ 3,439.88 $ 3,525.90 $ 3,614.04 Semi-Monthly $ 1,449.42 $ 1,485.65 $ 1,521.27 $ 1,559.29 $ 1,596.87 $ 1,636.87 $ 1,677.44 $ 1,719.94 $ 1,762.95 $ 1,807.02 PEON COU��� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners From: Kelly Frazier Ext. 519 Department: Facilities Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 24,2024 Agenda Date: July 2,2024 Internal Review: ® Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Replacement of Power Unit in Jail Elevator Background/Executive Summary: This elevator transfers inmates from the Jail to the second floor of the Superior Court Courtroom. The elevator power units are original since 1985. TKE has given the County a repair work order in the amount of$58,287.64 to replace the power units,rupture valve,and shutoff valve. Budget Impact(amount, funding source,budget amendment): $58,287.64 Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval for the County Administrator to sign the work order with TKE to replace the power unit, rupture valve, and shutoff valve for the Jail elevator in the amount of$58,287.64. Attachments Repair Work Order Repair Work Order MASON COUNTY JAIL April 17,2024 Purchaser: Mason County Facilities Location: MASON COUNTY JAIL Parks&Trails Address: 411 N 5th St Address: 411 N 5th St Shelton,WA 98584-3466 Shelton,WA 98584-3466 Purchaser authorizes TK Elevator Corporation(referred to as"TK Elevator" hereafter)to perform the following work on the equipment and at the location described above,in exchange for the sum of Fifty Three Thousand Five Hundred Seventy Three Dollars and Twenty Cents($53,573.20)plus any applicable sales or excise tax pursuant to the terms and conditions contained in this Work Order(the"Work Order"). Summary: RepairElevator Description .. ONLY Power Unit Obsolete or Modernization For further information, please see a detailed Scope of Work on the pages that follow. In the event you have any questions regarding the content of this Work Order please contact me at +1 253 2097535. We appreciate your consideration. Regards, Sarah Collins TK Elevator Corporation 7006 27th St W Ste A University Place WA 98466 sarah.collins@tkelevator.com 1+1 253 2097535 Notice: No permits or inspections by others are included in this work,unless otherwise indicated herein. Delivery and shipping is included.All work is to be performed during regular working days and hours as defined in this Work Order unless otherwise indicated herein. 2024-2-1692892 1 ACIA-27INZVN I April 17,2024 1 Repair Work Order Scope of Work Power Unit TK Elevator will provide labor and material to remove and replace the existing power unit(s) in the above referenced elevators. The power unit replacement includes the motor, pump, hydraulic valve, muffler, oil reservoir tank, hydraulic fluid, isolation assembly and all necessary hardware. Existing controller and oil line shall remain and be reused. Any alterations to the main-line feed are not included in this scope of work. Rupture Valve TK Elevator will furnish and install an overspeed valve on the above elevator. The overspeed valve adjusts itself to close to help stop the elevator car from rapid, uncontrolled descent. Overspeed valves provide safer elevator operation because they protect against oil supply line failure between the valve and the power unit. No electricity is required for an overspeed valve to operate because it operates upon a pressure drop. A flow meter within the valve itself measures the amount of oil passing through it. If the oil exceeds the normal flow, the overspeed valve will close off. Shutoff Valve TK Elevator will provide labor Ef material to install a shut off valve. National code states there will be a means located outside of the hoistway and adjacent to the power unit to shut off the oil flow. A shutoff valve is a ball valve that disconnects the flow of oil from the tank to the oil line when it is closed. This manual valve cuts off the flow of oil to the lines in order for maintenance to be performed. The shut off valves comes complete with Victaulic couplings which provide an airtight enclosure over the shut off valve to help prevent leakage. Work by Others (if necessary) 1. Pit Lighting to be upgraded to meet 10 foot candles 2. Machine Room lighting to be upgraded to meet 19 foot candles a. Install GFCI outlets in Machine Room and Elevator Pit 4. Any alteration or relocation of mainline disconnect Payment Terms 50%of the price set forth in this Work Order will be due and payable as an initial progress payment within 10 days from TK Elevator's receipt of a fully executed copy of this Work Order.This initial progress payment will be applied to any applicable project management,permits,engineering,drawings and material procurement. Material will be ordered once this payment is received and the parties have both executed this Work Order. The remaining 50%of the price set forth in this Work Order and any fully executed change orders shall be due and payable at the time TK Elevator commences the work described in the Work Order.TK Elevator's receipt of this final payment is a condition precedent to TK Elevator's return of the equipment described in this Work Order to the full operation and use and Purchaser agrees to waive any and all claims to such operation and use until such time as that payment is made in full. Purchaser agrees that TK Elevator shall have no obligation to complete any steps necessary to provide Purchaser with full use and operation of the affected elevator(s) until such time as TK Elevator has been paid 100%both of the price reflected in this Work Order and for any other work performed by TK Elevator or its subcontractors in furtherance of this Work Order. Purchaser agrees to waive any and all claims to the turnover and/or use of that equipment until such 2024-2-1692892 1 ACIA-27INZVN I April 17,2024 2 Repair Work Order 11M time as those amounts are paid in full.TK Elevator reserves the right to assign payments owed to TK Elevator under this Work Order. Work order price: $53,573.20 Estimated tax: 8.8000 $4,714.44 Estimated contract price: $58,287.64 Initial progress payment: (50%) $29,143.82 Total due upon completion: (50%) $29,143.82 2024-2-1692892 1 ACIA-27INZVN I April 17,2024 3 Repair Work OrderIm Terms and Conditions TK Elevator shall not be liable for any loss,damage or delay caused by acts of government,labor,troubles,strikes,lockouts,fire,explosions, TK Elevator does not assume any responsibility for any part of the theft,riot,civil commotion,war,malicious mischief,acts of God,or any vertical transportation equipment other than the specific components cause beyond its control.TK Elevator Corporation shall automatically that are described in this Work Order and then only to the extent receive an extension of time commensurate with any delay regarding TK Elevator has performed the work described above. the work called for in this Work Order. No work,service,examination or liability on the part of TK Elevator is Should loss of or damage to TK Elevator's material,tools or work occur intended,implied or included other than the work specifically described at the location that is the subject of this Work Order,Purchaser shall above.It is agreed that TK Elevator does not assume possession or compensate TK Elevator therefor,unless such loss or damage results control of any part of the vertical transportation equipment and that solely from TK Elevator's own acts or omissions, such remains Purchaser's exclusively as the owner,lessor,lessee, possessor,or manager thereof. If any drawings,illustrations or descriptive matter are furnished with this Work Order,they are approximate and are submitted only to show Unless otherwise stated herein,TK Elevator's performance of this Work the general style and arrangement of equipment being offered.Work Order is expressly contingent upon Purchaser securing permission or Order. priority as required by all applicable governmental agencies and paying purchaser shall bear all cost(s)for any reinspection of TK Elevator's for any and all applicable permits or other similar documents. work due to items outside the scope of this Work Order or for any It is agreed that TK Elevator's personnel shall be given a safe place in inspection arising from the work of other trades requiring the which to work.TK Elevator reserves the right to discontinue its work in assistance of TK Elevator. the location above whenever,in its sole opinion,TK Elevator believes purchaser expressly agrees to waive any and all claims for that any aspect of the location is in any way unsafe until such time as Purchaser has demonstrated,at its sole expense,that it has consequential,special or indirect damages arising out of the appropriately remedied the unsafe condition to TK Elevator's performance of this Work Order and specifically releases TK Elevator satisfaction.Unless otherwise agreed,it is understood that the work from any and all such claims. described above will be performed during regular working days and A service charge of 1.5%per month,or the highest legal rate,whichever hours which are defined as Monday through Friday,8:00 AM to 4:30 is less,shall apply to delinquent accounts.In the event of any default of PM(except scheduled union holidays).If overtime is mutually agreed any of the payment provisions herein,Purchaser agrees to pay,in upon,an additional charge at TK Elevator's usual rates for such work addition to any defaulted amount,any attorney fees,court costs and all shall be added to the price of this Work Order. other expenses,fees and costs incurred by TK Elevator in connection In consideration of TK Elevator performing the work described above with the collection of that defaulted amount. Purchaser,to the fullest extent permitted by law,expressly agrees to Purchaser agrees that this Work Order shall be construed and enforced indemnify,defend,save harmless,discharge,release and forever acquit in accordance with the laws of the state where the vertical TK Elevator,its employees,officers,agents,affiliates,and subsidiaries transportation equipment that is the subject of this Work Order is from and against any and all claims,demands,suits,and proceedings located and consents to jurisdiction of the courts,both state and made or brought against TK Elevator,its employees,officers,agents, Federal,of that as to all matters and disputes arising out of this Work affiliates and subsidiaries for loss,property damage(including damage Order.Purchaser further agrees to waive trial by jury for all such to the equipment which is the subject matter of this Work Order), matters and disputes. personal injury or death that are alleged to have been caused by The rights of TK Elevator under this Work Order shall be cumulative Purchaser or any others in connection with the presence,use,misuse, and the failure on the part of the TK Elevator to exercise any rights maintenance,installation,removal,manufacture,design,operation or given hereunder shall not operate to forfeit or waive any of said rights condition of the vertical transportation equipment that is the subject of and any extension,indulgence or change by TK Elevator in the method, this Work Order,or the associated areas surrounding such equipment. mode or manner of payment or any of its other rights shall not be Purchaser's duty to indemnify does not apply to the extent that the construed as a waiver of any of its rights under this Work Order. loss,property damage(including damage to the equipment which is the subject matter of this Work Order),personal injury or death is In the event any portion of this Work Order is deemed invalid or determined to be caused by or resulting from the negligence of unenforceable by a court of law,such finding shall not affect the TK Elevator and/or its employees.Purchaser recognizes,however,that validity or enforceability of any other portion of this Work Order. its obligation to defend TK Elevator and its employees,officers,agents, This Work Order shall be considered as having been drafted jointly by affiliates and subsidiaries under this clause is broader and distinct from Purchaser and TK Elevator and shall not be construed or interpreted its duty to indemnify and specifically includes payment of all attorney's against either Purchaser or TK Elevator by reason of either Purchaser fees,court costs,interest and any other expenses of litigation arising or TK Elevator's role in drafting same. out of such claims or lawsuits. In the event Purchaser's acceptance of the work called for in this Work Order is in the form of a purchase order or other kind of document,the Purchaser expressly agrees to name TK Elevator along with its officers, provisions,terms and conditions of this Work Order shall exclusively agents,affiliates and subsidiaries as additional insureds in Purchaser's govern the relationship between TK Elevator and Purchaser with liability and any excess(umbrella)liability insurance policy(ies).Such respect to the work described herein. insurance must insure TK Elevator,along with its officers,agents, affiliates and subsidiaries for those claims and/or losses referenced in the above paragraph,and for claims and/or or losses arising from the negligence or legal responsibility of TK Elevator and/or its officers, agents,affiliates and subsidiaries.Such insurance must specify that its coverage is primary and non-contributory.Purchaser hereby waives the right of subrogation. 2024-2-1692892 1 ACIA-27INZVN I April 17,2024 4 Repair Work Order Acceptance This Work Order is submitted for acceptance within 30 days from the date executed by TK Elevator. Purchaser's acceptance of this Work Order will constitute exclusively and entirely the agreement for the work herein described.All prior representations or agreements regarding this work,whether written or verbal,will be deemed to be merged herein,and no other changes in or additions to this Work Order will be recognized unless made in writing and properly executed by both parties. No agent or employee of TK Elevator shall have the authority to waive or modify any of the terms of this Work Order without the written approval of an authorized TK Elevator manager. This Work Order specifically contemplates work outside the scope of any other contract currently in effect between the parties;any such contract shall be unaffected by this Work Order. To indicate acceptance of this work order, please sign and return one(1)original of this agreement to the branch address shown below. Upon receipt of your written authorization and required materials and/or supplies,we shall implement the work called for in this Work Order. CorporationMason County Facilities Parks&Trails TK Elevator Approval By: By: (Signature of Authorized Individual) (Signature of Branch Representative) Tara Whitford (Print or Type Name) Branch Manager (Print or Type Title) (Date of Acceptance) (Date of Execution) Please contact ____________________________ —--------to schedule work at the following phone number __________________________ 2024-2-1692892 1 ACIA-27INZVN I April 17,2024 5 Ila REPAIR DOWN PAYMENT REQUEST Contract Number: US51458 Mason County Facilities Parks Fr Trails 411 N 5th St Shelton WA, 98584-3466 D. -• April 17,2024 Immediate ACIA-27INZVN Total Contract Price: $53,573.20 Estimated Tax: 8.8000 $4,714.44 Estimated Invoice Amount(Incl.of taxes) $58,287.64 Down Payment: (50%) $29,143.82 For inquiries regarding your contract or services provided by TK Elevator,please contact your local account manager at+1 253 2097535.To make a payment by phone,please call 404-844-4683 with the reference information provided below. Current and former service customers can now pay online at: https://secure.billtrust.com/tkelevator/ig/one-time-payment Thank you for choosing TK Elevator.We appreciate your business. Please detach the below section and provide along with payment. - -- ------ --- ------ ------- ----- -- - --- ------- - ----------- ------------ Customer Name: Mason County Facilities Parks Fr Remit To: Trails Location Name: MASON COUNTY JAIL TK Elevator Customer Number: 75387 Ca Box 3796 Carol Stream, IL Quote Number: 2024-2-1692892 60132-3796 Reference ID: ACIA-271NZVN For overnight checks,please send to: Remittance $29,143.82 Deluxe Amount: TK Elevator 3796 5450 N.Cumberland Ave. Chicago, IL 60656 2024-2-1692892 1 ACIA-27INZVN I April 17, 2024 Ila Repair Completion Notice to be signed at job completion Date: Building Name: MASON COUNTY JAIL Repair Job#: Street Address: 411 N 5th St City State,Zip: Shelton,WA 98584-3466 Dear , Thank you for allowing us the opportunity to perform the repair job listed above. We have completed the work as outlined in job# and the unit is now up and running.You will receive a final bill for this work shortly. We hope your experience was exceptional and look forward to serving you in the future. If you have any questions about the repair work or your service agreement, please check one of the boxes under "Follow-Up Request" and the appropriate person will contact you soon. RepresentativeCustomer Representative TK Elevator Customer Name: Name: Sarah Collins Print or Type Name Print or Type Name Customer Signature: Signature: Signature of Authorized Individual 9 Signature of Authorized Individual Title: Title: Account Manager Print or Type Title Print or Type Title Date: Date: Date of acceptance Customer Email: Customer Email Follow Up Request If you would like a manager or department representative to contact you,please check one of the following: Sales Department Service Department Branch Manager Repair Department Phone Number Comments: 2024-2-1692892 1 ACIA-27INZVN I April 17,2024 PEON COU��� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners From: Becky Rogers Ext. 268 Department: Human Resources Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 24,2024 Agenda Date: July 2,2024 Internal Review: ❑ Finance ® Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Cheryl Williams Reappointment to the Board of Equalization Background/Executive Summary: The Board of Equalization(BOE)is a three-member board appointed by the County Commissioners. Members are appointed for staggered,three-year terms ending on May 31. The BOE consists of three regular members and two alternate members. The BOE's responsibility is to ensure that all property valuations are at 100%of market value, so equitable tax assessment is established. Budget Impact(amount, funding source,budget amendment): Members receive $100 per diem when is session,per diem is budgeted. Public Outreach (news release,community meeting, etc.): A news release was circulated beginning March 12,2024 seeking applicants to fill positions with a first review period on March 29,2024. Requested Action: Approval to reappoint Cheryl Williams to the Board of Equalization as a regular member to fill a three- year term expiring May 31,2027. Attachments Application 6/18/24,3:04 PM View Message Thank you Cheryl! I'll check to see if any further action is needed from you. Becky From: Cheryl Williams <cheryl.williams.boe@gmail.com> Sent: Thursday, February 15, 2024 8:54 AM To: Becky Rogers Subject: Re: BOE Caution: External Email Warning! This email has originated from outside of the Mason County Network. Do not click links or open attachments unless you recognize the sender, are expecting the email, and know the content is safe. If a link sends you to a website where you are asked to validate using your Account and Password, DO NOT DO SO! Instead, report the incident. yes, I would like to continue; I'll reapply, I guess? Or is it enough that I tell you? I would like to serve on the Board of Equalization for a second term, running from 6/1/2024 through 5/31/2027. Cheryl Williams, EA, MST Board of Equalization, Chair How's that? Cheryl From: Becky Rogers <Rsr@masoncountywa.gov> Sent: Wednesday, February 14, 2024 8:04:52 AM To: Cheryl Williams <cheryl.williams.boe@gmail.com> Subject: Fw: BOE Good morning Cheryl, Please advise is you would like to be considered for reappointment for 3-year term on the Board of Equalization, from 6/1/2024 through 5/31/2027. Becky Rogers Administrative Clerk Mason County Support Services/Human Resources Mail:411 N.5th St Shelton,WA 98584-Physical:423 N.5th St,Shelton,WA 98584 Email: rsr@masoncountywa.gov-P-360-427-9670,ext 268- F-360-427-8439 Hours:M-F-8 am-4 pm(PDT) IMPORTANT NOTE:This e-mail message(and any attachments accompanying it)may contain confidential information.The information is intended only for the use of the intended recipient(s).Delivery of this message to anyone other than the intended recipient(s)is not intended to waive any privilege or otherwise detract from the confidentiality of the message.If you are not the intended recipient,or if this message has been addressed to you in error,do not read,disclose,reproduce,distribute,disseminate or otherwise use this transmission,rather, please promptly notify the sender by e-mail,and then destroy all copies of the message and its attachments,if any. From: Danielle Thompson Sent: Tuesday, February 13, 2024 3:01 PM To: Becky Rogers Cc: McKenzie Smith Subject: BOE The Following Member of your Board is set to expire. Board of Equalization(BOE) Cheryl Williams cheryl.williams.boe@gmail.com 2/15/2022 5/31/2024 Please let me know if your member will be reapplying or if this will be a vacant seat. Thank you, Danielle Thompson Administrative Assistant Mason County Commissioners Office (360)427-9670 Ext 419 1 dthompson(a_.masoncountywa.gov httl2://www.masoncountywa.gov 10.1.0.53/RetainServer/User/SOLRSearch/render_frameset.jsp?n=30971309&u=2a9aca35-0427-452f-ba21-206f8fe3919a&server)D=-1 1/2 6/18/24,3:04 PM View Message �pY "Please note:Mason County complies with the Public Records Act Chapter 42.56 RCW As such,any e-mail sent to and/or from the County may be subject to public disclosure. 10.1.0.53/RetainServer/User/SOLRSearch/render_frameset.jsp?n=30971309&u=2a9aca35-0427-452f-ba21-206f8fe3919a&server)D=-1 2/2 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: McKenzie Smith Ext. 589 Department: Support Services Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): Junc 24,2024 Agenda Date: July 2,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Appointment of Randy Lewis to the Planning Advisory Commission Background/Executive Summary: The Mason County Planning Advisory Commission(PAC)is a seven-member citizen board appointed to advise the Board of Commissioners on policy related to the County Comprehensive Plan and on land use issues. The Planning Advisory Commission members help set the long-term direction or vision for the community's future. The Commission considers and makes recommendations on issues such as amendments to the Mason County Comprehensive Plan, Shoreline Master Program, and land use regulation. Budget Impact(amount, funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): News Release Requested Action: Approval to appoint Randy Lewis to the Planning Advisory Commission for a 4-year term expiring July 2,2028. Attachments Application �$oN cop�aA MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET SHELTON WA 98584 _-— Fax 360-427-8437; Voice 360-427-9670, Ext. 419; 275-4467 or 482-5269 1854 IAM SEEKING APPOINTMENT TO Planri-9km3ayCarrYnisiEm NAME Randal J(Randy)Lewis ADDRESS: I PHONE CIIY/ZIP: VOTING PRECINCT: E-MAIL: COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE) (ACTIVITIES OR MEMBERSHIPS) COMPANY. Blue Cross Illinois 4YM Shelton School District Bond Committee POSITION: Actuary Shelton Centennial Lions Club COMPANY: I N G Americas 24YRS Coordinator/Founder Shelton Math Motivators Tutoring Program POSITION: Actuary In your words. what do you perceive is the role or purpose of the Commission for which you are applying: Provide information, insight and advise decision makers with respect to what Mason County can be, ultimately wants to be. I was encouraged to see the survey for the community,the ultimate stakeholders in this exercize,as represented by the Commissioners Evaluate the parameters embedded in the guiding documents,for example the listed Mason County Comprehensive Plan, Shoreline Master Program,and land use regulations,and others such as budget ie revenue vs expenses,and the Law Provide potential future glide paths for our future under various scenarios,including parameters both in our control and not controllable What interests. skills do you wish to offer the Planning Advisory Commission? Native of Mason County/Unique skill set in our community-predictive analytics/Access to state of the art literature and network of peers Communication/Actuarial precision/Ability to evaluate big picture/creativity in analysis,forming and leading teams of diverse stakeholders Please list any financial. professional. or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) N/A Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records). The trainings would be at no cost to you. Would you be able to attend such trainings? YES Realistically. how much time can you give to this position? Quarterly Monthly Weekly Daily Office Use Only Up to twice per week,up to 4 hours per meeting-more time available at home working/studying Appointment Date___ Signature Dale Term Expire Date 15Jtme2024 ——— r. Mason County Agenda Request Form To: Board of Mason County Commissioners From: Todd Cannon Ext. 501 Department: Information Technology Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): June 17, 2024 Agenda Date: July 2, 2024 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Website Redesign Request for Proposals Background/Executive Summary: After a comprehensive evaluation process by the IT Steering Committee, Revize has been selected as the vendor for the County website redesign project. This decision was made based on a detailed analysis of the proposals submitted in response for the Request for Proposals (RFP), taking into consideration various factors such as cost, functionality, and vendor experience. Budget Impact (amount, funding source, budget amendment): First year cost: $89,400 Ongoing yearly cost: $12,700 Funding source: General Fund Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval to enter into contract with Revize for the County website redesign project. Attachments: Revize Website Proposal WEBSITE PROPOSAL FOR Mason County, Washington Prepared by Thomas J. Jean Thomas.Jean@revize.com 150 Kirts Blvd. Troy, MI 48084 Ph: 248-269-9263 x8035 Fax: 866-346-8880 www.revize.com May 14, 2024 Cover Letter Dear Website Selection Committee Thank you for considering Revize as your web development partner. For nearly two decades, Revize has been a leader in providing high-quality, government-compliant web solutions. A myriad of industry awards and hundreds of satisfied clients stand as a testament to the quality and value of our work. Every member of the Revize team understands that your website is more than a website. It’s a valuable resource that can help you build a better community. Visitors are drawn to websites that are appealing yet functional, user-friendly with a plethora of services, and accessible on a wide range of devices. A Revize website will allow your residents and businesses to easily fill out and submit documents, review and pay bills and taxes, perform searches to answer frequently asked questions and perform a suite of other tasks that would otherwise require staff assistance. What’s more, a Revize website will enable you to increase staff productivity and decrease costs by reducing off-line departmental operations. • City of Largo, FL www.largo.com • New Bern, NC www.newbern-nc.org • City of Arcadia, CA www.arcadiaca.gov • City of St. Petersburg, FL www.stpete.org • City of Des Moines, IA www.dsm.city • And Many More! We will work closely with you to design and develop a dynamic, functional and easy to navigate website that will perfectly fit your community. Then we empower you to control your digital presence with the industry’s best administrative management applications. Revize training ensures that your team has the skills needed to expertly update and manage website content and delivery. Government clients select Revize because we can help them • Effectively engage residents. • Enhance their web presence and build an online communications center. • Empower non-technical web content editors and administrators to easily execute changes. • Implement a scalable solution that allows them to affordably grow their web presence for the long term. “Revize Websites build engagement with your constituents.” We have worked hard to establish a reputation for creating online community websites that engage, inform, and increase participation of your community. With our help, your community’s website can serve your residents better, inspire them more, and get them actively involved in your government. Please contact me if you have any questions at all. Sincerely, Thomas J. Jean Project Manager 248-269-9263 x8035 Thomas.Jean@revize.com Table of Contents Revize Washington Clients! • • • • • • • • • • • • • • • Revize Clients! • • • • • • • • • • • • Colleen Roberts, New Bern, NC – Public Information Officer “Revize is a beehive of creative thinkers who are interested in putting your organization's communication objectives front and center. They're extremely easy to work with and they're engaged every step of the way. Before, during and after Revize did our site build, they were super responsive any time we had questions or concerns. & they're always open to new ideas too. We couldn't be happier!” Executive Summary Thank you for considering Revize Software Systems for your new website project. We understand the importance of this undertaking and know how motivated your government/community is to selecting the right vendor; one who will work with you through all the steps required to build the perfect website featuring a plethora of high quality online services that your constituents will want to use regularly. In more than two decades of working with government leaders, as well as through nationwide surveys, we have learned that the key to choosing a website vendor is finding the right balance between the total cost of the solution and the quality of the design, online apps and user functionality. In simpler terms, you need a solution that works for you and serves your constituents. With approximately 3,000 government websites launched nationwide, Revize Software Systems is one of the industry’s leading providers. We credit our rapid growth to our 20-year track record of building award-winning government websites and content management systems. When you work with Revize, you’re not just a client, you become part of the Revize family and will receive the service and support you need and expect! We are among the most highly respected government website experts in the United States and we proudly stand by our work. Revize has been a pioneer in implementing the latest trends in design by using Responsive Web Design (RWD). This technology ensures that site visitors have an optimal viewing experience — easy reading and navigation with a minimum of resizing, panning, and scrolling — across a wide range of devices, from desktop monitors to mobile phones. RWD provides flexible and fluid website layouts that adapt to almost any screen. When you implement a dynamic new website powered by Revize, you will not only get an outstanding look, layout and navigation, but you also receive 24/7 access to our Government Communication Center for residents, business and visitors. • Public Service Request App • Calendar of Events • E-Notification Modules • On-Line Payment Portal • Facilities Reservations • News Center with Facebook/Twitter Integration • Emergency Alerts • Online Forms / Survey Tools • E-Newsletter Applications • Job Posting and Tracking Module • Public Records Request Tracker Revize is renowned as a leader in providing practical, high-value, easy to use content management software Government CMS. This simple-to-use yet powerful solution enables clients to manage their online presence with high functionality and style. With applications such as an online document center, public service request app, public records request tracker, agendas and minutes, frequently asked questions and more, Revize ensures that our clients have the tools they need to make information and services available for website users at the click of a mouse. Revize addresses time concerns by completing websites in considerably less time than our competitors. And because our software is so easy to use, we are also able to effectively train our clients in less than half the time it takes our competitors. Our training program is customized based on each client’s needs, and we provide hands on training the way you want it - either onsite or off site through web conferencing tools. We pride ourselves on the skills of our support staff, who are responsive, knowledgeable and helpful. Our online support portal is available 24X7X365 for issue tracking and management. We also provide phone and email support during regular business hours. Did you know? Our technical support staff are trained developers. When you call for tech support, you’ll be speaking to staff with direct knowledge of development! Company Profile FOUNDED 1995 HEADQUARTERS 150 Kirts Blvd. Troy, MI 48084 PHONE 248-269-9263 WEB SITE www.revize.com Revize Software Systems was founded in June, 1995 as a "new media" development company specializing in the creation of interactive web design, multimedia content delivered on CD-ROM, and video production. Since then, Revize has made an unsurpassed name for itself in the web/internet industry as THE master of government website design, which remains our specialty. We now boast more than 3,000 websites launched in North America and have created acclaimed website designs for hundreds of municipalities and counties, as well as government departments and agencies. In September, 1996 as the Internet was becoming a world-wide reality, Revize began developing a Web Content Management System (CMS) for the government market to enable non-technical contributors to quickly and easily update content on their websites. The result was the creation of our state- of-the-art Revize Government CMS. Our mission has always been to enhance the communications of government organizations nationwide with their varied and valued audiences. This is based on our vision statement, which reads: “The empowerment of people through simplified information management technologies.” Focused exclusively on creative web design, government web apps and content management technologies, Revize continues to invest in its technology, continually adding new capabilities and features that manifest our vision. While many municipalities choose Revize to develop and cost-effectively manage their website content, clients also use Revize as an information-sharing platform. Our suite of Revize Government web-based solutions has proven valuable as a powerful technology that empowers clients to build and maintain sophisticated web sites, all while using the Internet and internal Intranets/Extranets to acquire, analyze, process, summarize and share information – ensuring that the right people always have the right information at the right time. “We are proud of our award winning web designs, technologies, continued innovations to build government centric modules and apps, web content management, training and support capabilities. We are especially proud of being recognized as one of the industry’s top government website experts and innovators. We are committed to pursuing the continued evolution of all our services to provide increased value to our government clients.” Did you know? Revize has won national awards for our websites! Form 1 – Proposal Form Vendor Name Revize LLC Vendor Address 150 Kirts Blvd. Suite B County, State, Zip Code Troy, MI 48084 Telephone # 248.269.9263. ext 8035 Email Address Thomas.jean@revize.com Form 2 – Vendor Information Requirements Question Vendor Answer Website Address www.revize.com Name of Person to be contacted concerning the proposal Title Address Telephone Number Fax Number Email Address Thomas Jean – Project Manager 150 Kirts Blvd. Troy, MI 48084 248.269.9263 ext.8035 866-346-8880 Thomas@revize.com Name of parent company, if applicable Home Office Address Telephone Number Website Address Revize LLC Describe the parent company’s relationship with the vendor Revize LLC is an S-Corp which solely owns and operates Revize Does the person signing the proposal have the authority to sign on behalf of the vendor? Yes Names of companies that will share significant and substantive responsibilities with the vendor in performing the scope of services under the Contract NA Length of time in business Since 2005 Gross revenue for the prior fiscal year (in US dollars) Est. $7,000,000 Staff member name Thomas Jean Position in the company Program/Project Manager Length of time in position 10 Years Project position and responsibilities Manage RFP project team and problem solve/lead custom builds in each RFP project Hours dedicated to project onsite NA (willing to come on site as needed) Hours dedicated to the project Remotely Between 75 – 150. However, this is extremely difficult to estimate as it varies wildly from one project to the next. Education BA – Political Science – University of Michigan Certifications Websites launched won 3CMA, ICMA, Horizon Interactive Awards Previous work experience Worked in Government Software industry for 10 Years Technical skills and qualifications for the project Managed approximately 500 successful government website projects. Staff member name Alison Bieber Position in the company Project Manager Length of time in position 1 Year Project position and responsibilities Part of project management team running day-to-day functions of the project team, meetings with clients, and completing project through to go live Hours dedicated to project onsite NA Hours dedicated to the project Remotely Between 75 – 150. However, this is extremely difficult to estimate as it varies wildly from one project to the next. Education M.A. in Applied Linguistics with a concentration in Foreign Language Pedagogy, University of Massachusetts; B.M. in Vocal Performance, Boston Conservatory at Berklee. Certifications NA Previous work experience Following a decade immersed in the Opera world, she shifted her focus towards entrepreneurship and technology. Playing a pivotal role in establishing the foundations of various initiatives within the non-profit and small business sectors, Alison brings a diverse and proven track record to the table. Technical skills and qualifications for the project Alison has successfully managed many of Revize’s highest priority projects successfully on time and on budget. Project Staff Information Revize understands the importance of having a talented and experienced staff. We are proud of our well-respected team of top notch experts in the field of government website design, development, analysis, content management, training and support. From the first creative concepts through to the design phases, and from site launch to training of personnel and continued support of your website project, we have the right group of seasoned professionals to work with you through the website process and beyond. We are pleased to introduce them: • Thomas Jean: Project Manager • Alison Bieber: Project Manager • Alex Parent: Creative Arts Director/Web Designer • Samir Alley: Project Delivery Manager • Denise Brazier: Revize CMS Trainer • Jamie Phy: Revize CMS Integrator/Backend Developer • Richard Opiniano: HTML Developer • Joseph Nagrant: VP Sales/Marketing • Derek Ortiz: Chief Technology Officer • Akshaya Ray: Chief Cloud Architect • Many More! As a project manager, Thomas has managed many award-winning website projects for our clients, including Des Moines, IA – Arcadia, CA – Largo, FL - Oswego County, NY – Dupage County, IL - Eagle County, CO - Kentwood, MI! Thomas has brought to Revize a very special skill set. Not only does he manage some of our highest priority projects, he is also a genuine subject matter expert when it comes to the inner workings of government. As a former Township Trustee in a Michigan Township, he knows the advantages that come with modernizing the way government does business. With his unique background and education from one of the nation’s top universities, Thomas is uniquely experienced to give an honest and accurate assessment of your community’s website needs. • Philosophy: Learn as much as possible about our clients and use that knowledge to help build an amazing website. • Education: BA degree in Political Science from University of Michigan; • Expertise: Government procedure, special projects, public affairs, community development. • Role on your website project: Project Manager Alison possesses an innate passion for innovation. Following a decade immersed in the Opera world, she shifted her focus towards entrepreneurship and technology. Playing a pivotal role in establishing the foundations of various initiatives within the non-profit and small business sectors, Alison brings a diverse and proven track record to the table. • Philosophy: “Quality is not an act, it is a habit.” - Aristotle • Education: M.A. in Applied Linguistics with a concentration in Foreign Language Pedagogy, University of Massachusetts; B.M. in Vocal Performance, Boston Conservatory at Berklee. • Expertise: Pedagogy, management, communication • Role on your website project: Project Manager Ray has 20+ years of extensive technical experience with internet and website solutions. He has worked on hundreds of government, non-profit and educational websites and has a keen eye for web visitor requirements, information architecture, and usability. He is also a long-time veteran of Revize Software Systems and our clients enjoy working with him. In his career, he has deployed and/or assisted with technical solutions for more than 500 websites. When working on a project, Ray always visualizes himself in the client’s chair at the closing stages of the project and makes sure that all decisions made on a project are in alignment with the client’s vision and best practices for developing the system. • Philosophy: “Work Hard, Help People and Live Honest." • Education: MS in Engineering Science, Louisiana State University, Baton Rouge • Expertise: Client Management, Project Management, Technology Development for CMS & Web Apps • Role on your website project: Chief Cloud Architect Samir has more than a decade of experience in managing web site design projects. He has deployed 360+ municipal websites and has a solid background in web design and the latest web technologies. Formerly with Google, Samir is a leader equipped to handle any kind of sophisticated web project. He is an exceptional communicator with an innate listening skill that gives him the ability to understand and deploy a client’s unspoken needs. Samir’s blend of creativity, proficiency, and technical knowledge is unsurpassed in the industry. • Philosophy: “Empathy, Focus, and… Impute” • Expertise: Web Project Management - Adobe Design Premium CS5.5: Photoshop, Illustrator, InDesign, Flash, DreamWeaver, Fireworks, HTML, CSS, CSS3, SEO, PHP, JavaScript, MySQL, JQuery and HTML5. • Role on your website project: Graphic design of website and backup support. Denise is an educator by nature. Her 20 years of experience in the public school system has made her a master of engaging participants during training. She effortlessly builds effective relationships with all clients. Denise has served as Advisory Counselor, Coordinator, Publicity Director, and Project Manager for several organizations in the education, non-profit and public sectors. She has been appointed to the state’s quality committee evaluating organizational policies and procedures for recognition. • Philosophy: “Always explain things in the terms of your audience to ensure their understanding” • Education & Training: MS in the Art of Education from Marygrove College. Certification in Secondary Education • Expertise: Training, education, teaching, public affairs and project management. • Role on your website project: Trainer for the Content Management toolset Did you know? Revize will put together a project team based on the unique needs of your project! Certifications Revize is proud to be certified as both a Minority Business Enterprise and a Certified Small Business. We’ve included those certifications as attachments to this proposal. Form 3 – Client References Client Name City of Olympia, WA Contact Name Joshua Linn Title Website Administrator Phone Number 360.570.3782 Email Address Jlinn@ci.olympia.wa.us Type of Services Provided Full website redesign, CMS integration, content migration, training, and feature customizations. – Award winning website Services Provided Similar to the County’s requirements? X Yes – Explain similarities: Project is similar in that Revize will be attempting to build an award winning website for the County as we did here for the City. This will include a 100% custom design, HTML and CMS integration, customizations, content migration, training, and Go Live! No – Explain differences: Client Name Pasco County, FL Contact Name Bryan Shaw Title Website Content Developer Phone Number 727.815.7177 x8226 Email Address bshaw@mypasco.net Type of Services Provided Full website redesign, CMS integration, content migration, training, and feature customizations. Services Provided Similar to the County’s requirements? X Yes – Explain similarities: This project included a 100% custom design, HTML and CMS integration, customizations, content migration, training, and Go Live! No – Explain differences: Client Name Des Moines, IA Contact Name Deb Maier Title Senior Business Analyst Phone Number 515.283.4796 Email Address DCMaier@dmgov.org Type of Services Provided Full website redesign, CMS integration, content migration, training, and feature customizations. – Award Winning Website Services Provided Similar to the County’s requirements? X Yes – Explain similarities: This project included a 100% custom design, HTML and CMS integration, customizations, content migration, training, and Go Live! No – Explain differences: Client Name DuPage County, IL Contact Name Debbie Deacy Title Web Services Manager Phone Number 630.407.5009 Email Address Debra.deacy@dupagecounty.gov Type of Services Provided Full website redesign, CMS integration, content migration, training, and feature customizations. – Award Winning Website Services Provided Similar to the County’s requirements? X Yes – Explain similarities: This project included a 100% custom design, HTML and CMS integration, customizations, content migration, training, and Go Live! No – Explain differences: Client Name Largo, FL Contact Name Lauren Fatkin Title Communications Strategist Phone Number 727.587.6740 Email Address lfatkin@largo.com Type of Services Provided Full website redesign, CMS integration, content migration, training, and feature customizations. Services Provided Similar to the County’s requirements? X Yes – Explain similarities: This project included a 100% custom design, HTML and CMS integration, customizations, content migration, training, and Go Live! No – Explain differences: Client References – Project Descriptions The City of Olympia, Washington www.olympiawa.gov 3CMA Savvy Award Winner Details: The City of Olympia, the Capitol City of Washington, presented a unique opportunity for Revize and the City’s web team. This website features an extremely innovative homepage. As users scroll from one section to the next, they can explore different trending topics, services, news, events, and much more in an extremely modern fashion. We built this website to be one of the most visually inspiring, but also most functional websites in the United States. With the unique design coupled with features such as a curated “smart search” feature and online interactive forms, this website makes a strong case for that title! Joshua Linn – Website Administrator – 360.570.3782 – Jlinn@ci.olympia.wa.us Pasco County, Florida www.pascocountyfl.net Details: Pasco County, a Florida County of nearly 600,000 residents, came to Revize wanting the best website possible for their constituents and a true partnership with their website vendor. Together, Revize and Pasco County launched this website, and an employee intranet in less than four months. This is a fantastic representation of the things Revize is able to accomplish with a motivated County like Pasco! Bryan Shaw – Web Content Developer – 727.815.7177 x8226 – bshaw@mypasco.net City of Largo, Florida www.largo.com Details: Largo, Florida wanted a website like no other. Through a collaboration between the city marketing team and Revize, we were able to create this award winning website. Each page in this website was designed to uniquely fit the needs of the community. We also built unique designs for the city parks, library, and theater. The navigation within this site is built based on services rather than department silos. Overall this website brings together an amazing mix of design expertise and functional clarity to create a great user experience! Lauren Fatkin – Communications Strategist – 727.587.6740 - lfatkin@largo.com City of Des Moines, Iowa www.dsm.city Details: The City of Des Moines, Iowa came to Revize for a website that was completely different. Coming from an internally developed site, they wanted to work with a vendor that could lead them to a new way of interacting with their users. Page layouts were created to allow unique interaction with the City. This included board listings, Q&As, interactive park directories, plain language, and a resident focused navigation. We also incorporated some of their internal databases and features that had been built internally. This site improves the online experience for residents, business owners, and visitors! Deb Maier – Senior Business Analyst – 515.283.4796 – DCMaier@dmgov.org Tipton County, Tennessee www.tiptonco.com Details: Tipton County is located on the Mississippi River north of Memphis and is one of the fastest growing counties in the state. Because of this fact, the website needed to refocus its attention. In addition to resident services, this website has a focus on economic development. To achieve this, we started off by integrating a drone video. That video instantly showcases the growth in industry that Tipton is experiencing. As you scroll down the website, this business-friendly atmosphere is intertwined with resident engagement features. Each department has their own icon that is used to identify them uniquely. The interior pages have distinctive features that make them stand out as if they were stand-alone websites. With its service for residents and its appeal to the business community, this is the next generation of government websites. The Village of Glencoe, Ilinois www.villageofglenceo.org Details: The Village of Glencoe is beautiful community on the shores of Lake Michigan just north of Chicago. This website brings together an amazing design with a full suite of web apps to engage Village residents. Smooth transitions from the home page to interior pages of this website allow users to find exactly what they are looking for easily. The Revize Public Service Request App, Village Manager’s Blog, fillable online form database, and a high traffic featured news and headlines area round out this website! The City of St. Petersburg, Florida www.stpete.org Details: As Florida’s 5th largest, St. Petersburg is an iconic City with something to offer everyone. Because St. Pete is a longtime Revize client, their team worked very closely with ours and actually provided their own design concepts. We did the integration/pre-launch work and their staff was with us every step of the way. Inner pages are flexible to allow departments to have dedicated pages with a cohesive feel across all pages. Social media feeds from Instagram, Flickr, Facebook, Twitter, and YouTube all on the homepage! St. Petersburg also users the Revize API to develop their own templates. This website is an elite representation of the power and beauty of the Revize process. The City of Troy, Michigan www.troymi.gov Details: The City of Troy wanted a website to increase ease of communication to all of their audiences. In addition, the city has been experiencing an economic resurgence particularly in the technology sector. In fact, Revize headquarters are in the City of Troy! This project included custom designs for The City, Library, and Recreation Department. Integration with the City’s existing 3rd party software was a major linchpin of this project. Included is a live-searchable “How Do I” section that narrows down results as the user is typing. This allows any user to easily find what they are looking for regardless of which department it exists under. Additional References Craig Kelly, Public Information Officer Office: (972) 516-6016 Email: craig.kelly@wylietexas.gov Website: www.ci.wylie.tx.us Joshua Linn, Website Administrator Office: (360) 570-3782 Email: JLinn@ci.olympia.wa.us Website: www.olympiawa.gov Shawn Anderson, GISP Director Phone: (901) 476-0234 Email: sanderson@tiptonco.com Website: www.tiptonco.com Responses to Section 3.04– Cost Requirements Project Phase Proposed Cost Website Redesign (SOW section #1) Discovery $ 4,500.00 Prototyping (HTML & CMS Integration) $ 27,600.00 Design $ 18,500.00 Sub-Total SOW section #1 $ 50,600.00 Build (scope of SOW section #2) CMS (migration, setup, deployment) $ 22,600.00 Support (SOW section #3) Included Below Hosting Included Below CMS (cost of software) $ 12,700.00 (Includes support, hosting, & CMS) Project Management (SOW section #4) $ 3,500.00 Total $ 89,400.00 Responses to Section 3.06– Scope of Work Project Planning and Setup What makes Revize unique in its project approach and experience is our thorough preparation for each individual community combined with the range of website deployments and creative, customized fit we implement for each client. From small to large, rural to urban, the Revize project management process guarantees a perfect fit between the concept of the deployment and the expectations of the client’s level of engagement preferences. We don’t use a “one size fits all” approach because it doesn’t make sense. However we do use a standard, proven effective process methodology. Each client is unique and we tailor our process to fit their unique needs. For as long as you are our client you will have staff dedicated to your account and access to an on-line portal for communication, design process and on-going support. Dedicated Accounts Manager: Your dedicated Account Manager will handle all issues related to your contract, pricing, future product add-ons, and general account satisfaction. During the initial kick-off meeting, your Account Manager will introduce you to the team, explain roles and responsibilities, and place you in the very capable hands of your Dedicated Project Manager and Designer. Dedicated Project Manager: Your dedicated Project Manager will handle all issues related to the website design, development, navigation, content, training, timelines and deliverables, as well as ensuring that feedback and communication occurs promptly in order to keep the project on-track. Also, the dedicated project manager will be the point of contact for any future technical support or issues that need to be addressed during the deployment and post deployment of the site. 24/7/365 Project Portal Access: From day one, your project and on-going support is tracked in the Revize On-line Project Portal. The main point of contact you select for the project will receive an invitation to register, including setting up a secure user name and password. The Project Portal serves as a communication tool for any matter pertaining to your website design, development and on-going support even after your website is launched. “We guarantee the best support in the industry that’s 24/7 365 by the trained developers & technicians” Did you know? Revize will provide a project portal that allows you to check in on the status of your project at any time! Timeline Phase Duration Did you know? The project planning process is designed to fit your needs. We will adapt our timeline if your schedule requires. Revize Project Life Cycle Phase 1: Initial Meeting, Communication Strategy, SOW Your Revize Account Manager will set up the initial internal project planning meeting where we will talk about the overall management of your project, establish a timeline, and devise a Revize-Client Communication Strategy that will keep everyone engaged and up-to-date on the progress of the project. We will also discuss specific technical requirements of the project and determine the phases through which those requirements will be addressed. In addition, Revize will address the content strategy of the new site, any new content that needs to be written and how to fit the existing content into the new site, Additionally, as an optional item, Revize will discuss the process of conducting online surveys to gather feedback from your constituents for the new website layout and requirements. After this meeting, Revize will develop a Statement of Work and provide it to the client for review and approval. Prior to the design kick-off meeting, you will receive our questionnaire to complete with various answers that will help our designers gather information regarding your needs and preferences. Our team will also brainstorm ideas and suggestions with you during the meeting. The questionnaire addresses various issues such as: • As a result of a new website design and navigation, what are the main improvements you hope to achieve? • What are some key points and areas you may want featured on the Home Page? • Do you need help with logo design? Image? Marketing & branding? • What key modules do you want featured in your web site, like Document Center, Report a Request, News & Events, Events Calendar etc. • Do you need social media features need to be highlighted in the new site? etc.. Phase 2: Discovery & Design If there is client approval, we will collect feedback from the residents on the new design layout by setting up an online survey with a set of standard questions. The survey questions need to be approved by the client prior to our adding a link from your current website. This link can also be distributed through other channels like email, newsletter or any other form of communications you might be using to stay in touch with your residents. Usually there is a 1- to 2-week survey period. Once survey results have been tabulated and your needs have been determined, you and your Revize team will participate in a Design Kick-Off Meeting. A senior designer and team will conduct an in-depth interview, and brainstorm ideas with you about your vision for the look and feel of your custom website. Our efforts on this project will extend far beyond placement of provided information within a stunning design. It’s about uncovering how your audience wants to be informed, and applying our 20+ years of web design and development expertise to create the most effective ways of displaying that information and getting users to access and use your website. We always strive for nothing less than an award winning design! Revize Design Principles The Revize Web Application Developers are not only responsible for the look, functionality, and performance of your website. They are also responsible for the security of the web content and web-based applications they create. They ensure that the code supports secure authentication and authorization, and provides access control mechanisms as required. Good design principles are always based on readability, taking into consideration appropriate font type and size for headlines and text area, as well as line height – ensuring all page elements are balanced. Our designers also pay meticulous attention to their use of shadows and gradients. To the layman’s eye there may not appear to be a shadow, however on the website the font will appear sharper (or maybe softer depending on the amount of shadow used). Of course color cannot be overlooked. Our designers first take the client’s preferences, official logo colors, and pictures into consideration to create a color scheme consisting of no more than three colors. We then use variants and hues to create visual appeal, contrast, eye-catching allure and invoke the overall feeling that the client desires. Last but not least is effective use of page elements such as call to action buttons, social sharing icons, email newsletter sign-up, and promotion areas. The ultimate goal is to provide an easy to navigate webpage that is informative without being overwhelming. Therefore, it is the designer’s job to guide the client in making appropriate placement choices for needed items. Revize Design Trends There are some exciting new design trends, and Revize is always on the cutting edge, implementing the best of these innovations in our websites. We are especially pleased at how effectively they are proving to be in increasing engagement in government websites. #1 Responsive Web Design – The most important development in website design in years, Responsive Web Design (RWD) automatically conforms and optimizes websites for any screen size. With the substantial increase in smartphone and tablet users today, people are going online using a vast number of devices with wildly different screen sizes. Our websites offer this very important feature of easily and cleanly conforming to computer, tablet and mobile device screens. #2 Liquified Content – This is another important trend that address the fact that information is no longer static or concrete. Instead, content is specifically customized for each unique user. Liquidity of content enhances the immediacy and flexibility of content. The more liquid your community’s content, the easier it is for residents and businesses to access this information in ways and via the channels of their choice: fixed or mobile, interactive and live. Revize is able to effectively make your content liquid. This will make it adaptable to various situations and, therefore, easy to reuse in different contexts distributed for a variety of display formats and communication channels. #3 Image Tiles – This is a trend that enables developers to display content in a pin board style of display. Revize now offers this feature, which creates a very visually appealing display of content, such as pictures or social streams. Image tiles also help promote engagement by encouraging site visitors to comment or reply to items from directly within the image tile. This is an especially useful option for web pages promoting tourism. #4 Parallax Scrolling – This is a highly advanced, innovative design technique for sophisticated websites. Parallax Scrolling allows Revize to build websites in multiple layers, with content that moves across the screen at different speeds as visitors scroll. This unique design technique is very visually engaging and can help improve time-on-site metrics. #5 Innovative Typography – This plays a very important role in website design, image and branding, and is especially important for maximizing the look and feel of the website when accessing it from mobile devices. Our designers are experts in effective typography and take many factors into consideration when selecting the type of fonts, font sizes, and colors to be used for a website. #6 Social Feeds – With the proven ability to strengthen and deepen interpersonal connections, social networks present a wonderful opportunity for government organizations to increase community engagement and make governments more accessible to the people they serve. One method already mentioned for improving social activity is using pin boards; another is creating a social area or social wall that combines activity from multiple social networks, like Facebook, LinkedIn, YouTube and Pinterest. Revize offers a comprehensive line of popular social media applications and networking. “Over the past 20 years, Revize has mastered the art of designing government websites.” Key Phase Objectives & Deliverables: The following steps are followed while designing new sites • Establish Needs and Creative Direction: Understand your objectives and requirements, and provide recommendations for effective online branding pertinent to your requirements, existing branding and your web audience’s needs. The Revize designer will also conduct his own research in order to capture the character and “feel” of your area, which will inspire ideas for the overall design direction of the website. • Main Menu Navigation & Home Page Wireframes: Work with you to establish a main-level navigational architecture and identify key items accessible from your home page. This establishes a baseline for the navigational structure, as well as the preferred content structure (wireframe*) for the home page. • Page Layout and module placement: We will follow all the best practices to layout the different features and modules so that they can be easily accessed by your residents. For example, on the home page there will be sliding picture gallery and quick link buttons for Notify Me, Report a Concern, Document Center, FAQs etc. Also the news and announcements module and events calendar would be integrated into the website, along with the Social Media Center. Did you know? Revize will provide a 100% from scratch design with a satisfaction guarantee! Please Note: The home page “wireframe” will simply serve as a realistic guideline in terms of content placement, but will not include the final text nor final imagery for this phase. Please see a sample wireframe to concept development snapshot in the next page. • Design Deliverable: The design concepts for this phase will be based on one or possibly two home page layouts. The client will review and provide design feedback to the designer for changes. Revize asks that clients have no more than three iterations of changes up to the point that the final concept is approved. • Final Home Page Sign Off: When all changes have been made, Revize will present your final home page design and layout for approval. Customer approval is required to proceed to the next phase, the inner pages of the website, and the process repeats itself before the actual HTML & CSS is written. • Final Inner Page Sign Off: When all changes have been made, Revize will present your final inner page designs and layouts for approval. Customer approval is required to proceed to the next phase, when the actual HTML & CSS is written. Phase 3: Template Development, CMS Integration First, the Revize development team will transform the approved designs from mere pictures into fully-functioning HTML/CSS and Revize Smart Tag enabled web page templates using the Revize Dreamweaver Extension. The Revize Smart Tags are fully customizable and allow customers to expand functionality as needed. To maximize this extensibility, the full Revize Java API is provided to clients with our Advanced Training Program. Phase 4: CMS Modules Setup In this phase, all of the features and modules the client has requested will be set up, e.g. calendar, document center, picture galleries, alert center, e-Notify, etc. are all brought to life and made functional while also being tested in the Revize CMS. Revize enhances current modules and adds new modules continuously, and you will receive all future updates to modules at no additional cost. Phase 5: Custom Functionality Development & QA Testing In this phase and according to your specifications, custom functionality of existing CMS modules, database scripting and programming, as well as any custom application development will be executed. The Revize development team will be interfacing directly with your technical staff to obtain information and test information exchange and application functionality. This phase may overlap phases 2 – 4. In our testing phase, we ensure that your website meets functionality, performance and security standards. Our QA team uses mock data to test navigation and interfaces of the templates, along with any custom developed applications or modules. Additionally, through a series of tests, we perform input validation to ensure that security mechanisms cannot be bypassed if anybody tampers with data he or she sends to the application, including HTTP requests, headers, query strings, cookies, and form fields. We also ensure that when errors do occur, they are processed in a secure manner to reduce or eliminate exposure of sensitive implementation information. Phase 6: Content Development / Content Migration Revize will develop all of the pages for your site to make the initial content available upon site deployment. Our content development and migration experts use the latest standard formatting practices to develop the navigation and create the most effective content possible for your website. This includes spelling and style corrections into the new website. There are no limits to the number of pages you can create after you have gone through training. Revize will implement an effective website architecture with the latest technology and usability trends so your website visitors can find information in an instant. We will also assess your current website content and incorporate what you currently have with additional content to maximize interest and excitement for your readers. Our content experts are educated in proper writing and terminology, and will use correct grammar, spelling and punctuation. Our web designers use creative typography which makes the website more visually appealing and also plays a role in defining the hierarchy of content to be placed on the web page. Variations in size and color are used, as well as strategic placement on the page to highlight certain site areas so the visitors can easily navigate the site. Effective typography also ensures that your website will look good on desktop, laptop, mobile and tablet devices. Phase 7: Training Your Staff (in-person or web based training) Once your website is ready for you to begin editing, you will be able to easily revise your content as often as needed. Revize will train you on how to operate the Administrative and Content Editor functions so you can manage your website. We typically provide this training on-site; however, we can also provide on-line training for your staff if you prefer. For your convenience, training materials can be downloaded from the Revize website. After training, our friendly and responsive support staff is always here to answer questions and provide training refreshers as needed. Standard Training Agendas Basic Administrator Training (How to) • Sign-in • Create users • Assign roles • Set page level permissions • Set section level permissions • Configure and set up workflow approval process Content Editor Training (How to) • Sign-in • Edit page content • Copy/paste content or add new • Create a file link • Create a link to another web page or external web site • Create a new page and link to it • Insert/update a picture • Insert/update a table • Spell check • Save and Save as Draft • History of the page content (content archive) • Create a survey form or any other type of online web form • Create navigation pages (top/left menus) • Create new calendar and create/edit calendar events • Edit metadata Advanced Administrator Training (How to) • Run back-end reports • Run Google Analytics reports Training on use of specific Modules included, such as • Emergency Notification Center • Public Service Request App • Web Calendar • E-Notify • Quick Links • Document Center • Form Center • News Center • Frequently Asked Questions • Request Center • Bid Posting Center • Job Posting Application • RSS • And more…. Revize Maintenance Covers • 4 CMS upgrades per year • Software and modules upgrades (Automatic Install) • Server Hardware & OS upgrades • Immediate bug fixes/patches • Round the clock server monitoring • Data Center network upgrades • Security and antivirus software upgrades • Firewall and router upgrades • Bandwidth and network infrastructure upgrades • Remote backup of all website assets • Tape backup of all website assets • Quarterly newsletters on major feature updates • Regular Webinars on CMS features and usage Did you know? Revize has launched hundreds of municipal and county websites large and small! Phase 8: Final Phase: You Go Live! At last, your website content is complete and your staff is sufficiently trained! The final phase in the process is to redirect your website domain name from your old site to your beautiful new one. Once this is completed, Revize will closely monitor the transfer for the first 24 hours to ensure that everything is working properly. Any issues that arise will be immediately resolved. Marketing & Ongoing Consultation Revize seizes on every effort to make our clients’ sites highly visible. We draft press releases for posting on our website and for distribution locally, and will continuously monitor your site after it goes live so that you can take advantage of all marketing opportunities. We also look to submit your site for different awards and recognition competitions to further maximize your site’s exposure. Search Engine Registration and Marketing Revize will input all the targeted keywords to make your web pages search engine friendly, thus enabling users to find targeted information when they do a Google, Yahoo or any other search on your site. Revize Cloud Hosting, Disaster Recovery, & Security Resilient Hosting: Revize uses Amazon Web Services (AWS) Hosting Infrastructure that is offered in multiple Regions in the United States and around the World. Each Region is a separate geographic area completely isolated one from another. AWS Regions are connected to multiple Internet Service Providers (ISPs) and to a private global network backbone to offer lower cost and more consistent cross-region network latency when compared with the public internet A region has multiple, isolated locations known as Availability Zones (AZ). Availability Zones are inter-connected through low-latency links. A Virtual Private Center (VPC) spans across multiple availability zones. Revize Web Sites are hosted on a Virtual Machine running Windows Server operating system with Internet Information Service (IIS) as a Web Server. Virtual Machine is an EC2 instance in AWS terms is hosted inside a VPC in an availability zone of a pre- selected region. A number of EC2 are provisioned in multiple locations across the United States inside a Virtual Private Center isolated from the Internet and the rest of Amazon Web Services infrastructure to offer faster access to the end-users and to minimize the impact of an outage, whether of a specific EC2 instance, an availability zone or an entire AWS region. Disaster Recovery: Windows Web Server virtual disk or EC2 Elastic Block Storage (EBS) is backed up on evry night at 10 PM EST. Additionally, the snapshots or virtual disk backups are subsequently automatically copied between regions to enable cross-region recovery capabilities. Should a Web Site hosted by Revize and monitored in automated fashion become unavailable, another EC2 instance can be restarted. When that proves insufficient EC2 instance will be reprovisioned in the same availability zone, a different availability zone, or, in a different region using the latest snapshot in the matter of a couple of minutes. The incoming request, from the Internet traffic, is bound to a static IP address or Elastic IP in AWS terms that leverages NAT to forward traffic to a running EC2 instance private IP address. In the case of an EC2 instance re-provisioned in the same region, whether in the same or a different availability zone, Elastic IP is re-assigned to the new EC2 instance. Elastic IP is represented to the public internet using CName or A-Host domain name services entry. In case of an EC2 instance or an availability zone failure, no adjustment to domain name service is required. In the case of a regional, wide-spread AWS outage, an EC2 instance is reprovisioned in a different region, re-using the latest snapshot preserving the content as of the last automated backup. However, an Elastic IP is specific to the region and, therefore a change to CName or A-Host configuration is required to point to the disaster recovery regional Elastic IP. Revize Disaster Recovery Infrastructure Diagram. AZ stands for Availability Zones Security Revize takes website security very seriously and we provide our clients with the very best website protection protocols. Our data centers are located on secure premises equipped with card-reader access, security cameras and guards on duty 24/7 to ensure the physical protection from unauthorized entry. Revize/AWS complies with SOC 1/ISAE 3402, SOC 2, SOC 3, FISMA, DIACAP, and FedRAMP, PCI DSS Level 1, ISO 9001, ISO 27001, ISO 27017, ISO 27018 and other programs. Revize is responsible for securing the content, access to the content on the web server, to snapshots, configurations and infrastructure as a whole. Our web and network administrators monitor network activity 24-hours-a-day to ensure system integrity and protection against threats such as Denial of Service (DoS) attacks that could corrupt your website or block user access. Maintaining the secure configuration of our web servers is managed through application of appropriate patches and upgrades, security testing, vulnerability scans, monitoring of logs, and backups of data and OS. Security Controls, SSL, and Active Directory (LDAP) • Anti-malware software such as antivirus software, anti-spyware software, and rootkit detectors • Shield Plus Security Bundle to prevent DDoS attacks • Intrusion detection and prevention software (such as file integrity checking software) • Host-based firewalls to protect CMS servers from unauthorized access • Patch management software • Security and Authentication Gateways • Content filters, which can monitor traffic to and from the web server for potentially sensitive or inappropriate data and take action as necessary • HTTPS (Hypertext Transfer Protocol over SSL), which provides encryption and decryption for user page requests that require more secure online transactions • SSL (Secure Socket Layer) provides an encrypted end-to-end data path between a client and a server regardless of platform or OS • If you have an existing SSL Certificate we can transfer it to the new website. Otherwise, if included, we will install a new SSL Certificate upon go live. • Active Directory (LDAP) is compatable with the Revize CMS. It can be set up in a variety of configurations. As part of the process we will work with you to determine which configuration will best meet your needs. Application Security Authentication • Role-Based Security: Role-based authentication to add individual user accounts and assign them system roles like Editor, Developer, Administrator, Workflow Approvers, etc., or department roles and empower the department to assign specific roles to users. • Permission-Based Security: Ability to set up Content Owners/Editors and restrict which site pages they are authorized to update ▪ Global & Department Workflow Management: Create workflow management and approval processes where authorized department personnel become approvers Did you know? Revize will host your website and CMS in at least two completely separate geographic locations! Maximum Response Times • 1 hour for crisis issues • 4-6 hours for critical issues • 24 hours for normal issues Revize Support • 8 a.m. – 8 p.m. EST Phone Support (Monday thru Friday) • 24X7X365 Portal & Email Support • Dedicated support staff to provide assistance and answer all questions • New and existing user training • Training refreshers • Video tutorials and online training manual • Automatic integration of enhancements • E-Newsletter module support • Automatic upgrades of CMS Modules such as Calendar, Document Center, etc… Software Maintenance Revize rolls out two new versions of the Revize CMS, and six to eight product updates every year. The Revize CMS is continuously enhanced to keep pace with cutting edge technologies and industry trends. When a software update or new version is rolled out, Revize will automatically update all servers used by our subscription service clients. “As a Revize client, you will receive full access to all enhancements to the core components and modules in the Revize CMS at no additional charge.” Revize Website Analytics Revize has Custom APIs for Google Web Analytics that is integrated in each of our client’s websites. Analytics makes it easy to understand how your site and app users are engaging with your content, so you know what’s working and what’s not. Revize CMS dashboard for Analytics provides an overall picture of how residents are interacting with your site, which pages/documents are being viewed most, how much traffic you are getting in your site across different geographic regions etc. You can filter and download all sorts of analytics reports for your IT Team and Management to analyze the data and effectiveness of your website content and services offered. Below is a graphical view of our analytics dashboard interface, the data shown is for our own website but this will be replaced by your site data when it’s integrated. Revize Technology Architecture The Revize Government CMS is a standards-based, open architecture software product without any proprietary restrictions. Revize uses leading technologies to avoid integration problems with existing systems and comes complete with its own Integrated Publishing Engine, Embedded Relational DB, JSP/Servlet Engine, and Application Server. Revize Intelligent Publishing WCM “Security, Performance, Redundancy” Revize Government CMS User Interface 1. Revize CMS User Interface Home Page 2. Users simply browse to a page that they want to edit, select the Login button, and then insert their Login Name and Password into a login screen as shown below. 3. Edit buttons appear on the page after the Login executes. Based on users roles/permissions, the appropriate buttons are displayed. 4. The input form appears as shown below. Content Editors can change banner, page heading and the content displayed in the center of the page. Notice the content is changed using a “Word Like” editor. After the page is “saved”, the page can be sent to an approver for review or immediately published to the web site. Revize Organization Chart Why Choose Revize? We Have Government Specific Experience and Outstanding Client Testimonials You can rely on Revize and our 20 years of experience building and maintaining websites for municipal, county and government agencies of all sizes throughout North America, to deliver a customized site design that improves layout, navigation, usability and content. Using Revize ensures that your website will be reliable, W3C and ADA compliant, and allow for easy integration with existing or future web applications and third-party software. But there’s no need to take our word for it -- we encourage you to peruse our massive file of testimonials from our many satisfied clients. We Will Build a Government Communication Center that Works for Your Community! The Revize website design, Government CMS and interactive tool sets have been developed exclusively for our government clients to help them effectively communicate with their key target audiences such as residents, businesses and visitors. Some of our most popular website and Government applications and modules include: a new and improved Online Calendar, the comprehensive Forms Center, our News Center with real-time social media connectivity, Emergency Alerts, E-Notifications, Citizen Request Tracker, Parks & Shelter Reservations System, Document Center, and Online Payment Portal. “We Build Superior Technology into Every Website with CMS Performance & Reliability That’s Second to None.” What sets Revize apart from other companies? Revize’s superior technical architecture, unsurpassed staff expertise and highly effective publishing engine provide our government clients with the most reliable website solutions in the industry today. By ensuring our client’s data security and providing redundant server architecture and back-up data centers, Revize has a nearly 100% up-time rate. Plus, our clients never have to worry about data loss or data corruption because of our instantaneous back-up process and our data center’s tape back-up processes. Revize believes that investing a higher percentage of our profits into our technology and security makes us the best choice for the short and long term for governments seeking the best value for their community’s website. “We Always Provide Knowledgeable, Friendly and Responsive Service!” All this, and a reliable IT partner too! Our website development is superior, and our Government CMS and suite of online apps is easy to learn and administer, but our 24/7 technical support will also be there for you to help you get over the hurdles! Our technical support team is widely considered to be among the industry’s best. We also provide a sophisticated backup infrastructure which allows us to guarantee 99.99 percent uptime. Plus regular updates and improvements to ensure that your site will remain current with industry standards and keep running smoothly for years to come. The Client Owns the CMS License and the Code! We often hear the question: “What happens if we want to move the website to another vendor? Do we lose all access or any of our website data?” The answer is 100% NO! As our client, you own the template source code, the CMS, and any data that you put onto the website. We understand that clients may come and they go, but we always make sure they know they are just as important to us at the end of our tenure as they were at the beginning. If you decide to run the CMS in your own server, we can transfer the CMS license and software to your server as you own the license and you can run it from your server as long as you want. • Modern, timeless and unique website design integrated with online Government apps • On-time delivery • Competitive pricing • Responsible stewardship of the organization’s stakeholders • Full functionality to update and manage your website • All the tools/apps needed to increase communications with citizens • An easy CMS to train employees quickly • Extended phone and email support • Unlimited Upgrades: Revize provides unlimited upgrades to new and existing modules at no additional cost to you. Once you invest in Revize, you will receive free upgrades and feature enhancements for life. “The Revize responsive website design is second to none for us providing an excellent experience for the growing number of residents, visitors and businesses accessing WylieTexas.gov on mobile devices. Our website’s progressive look captures the vibrant culture of our community. — Craig Kelly, Public Information Officer, City of Wylie, TX Did you know? Revize CMS is one of the most advanced CMS in the government web design industry with over 15 years of development. Awards & Accolades “The project was a collaboration between Revize, who understood our vision and had the technical expertise to make it happen” - MaryLee Woods, Deputy Chief Information Officer for the City Included Features The Following Applications & Features will be integrated into Your Website: In addition to the Government Content Management System that enables non- technical staff to easily and quickly create/update content in the new web site, Revize provides a suite of applications and features specifically designed for municipalities. All of those apps and features are fully described in the following section. The applications and features are grouped into five categories: • Citizen’s Communication Center Apps • Citizen’s Engagement Center Apps • Staff Productivity Apps • Site Administration and Security Features • Mobile Device and Accessibility Features Citizen’s Communication Center Apps • Notification Center with Text/Email Alerts • Bid Posting • Document Center • Email Notify • FAQs • Job Posting • Multi-use Business Directory • News Center with Facebook/Twitter Integration • Online Forms • Photo Gallery • Quick Link Buttons • Revize Web Calendar • “Share This” Social Media Flyout App • Sliding Feature Bar • Language Translator Citizen’s Engagement Center Apps • Citizen Request Center with Captcha • Citizen Connect (Community Blog) • Curated “Smart Search” • Online Interactive Forms with Bookables (Public Records Request App) • Online Bill Pay • Public Service Request System • RSS Feed Staff Productivity Apps • Agenda Posting Center • Job Posting App • Image Manager • iCal Integration • Intranet • Link Checker • Menu Manager • Online Form Builder • Staff Directory • Website Content Archiving • Website Content Scheduling Site Administration and Security Features • Audit Trail • Auto Site Map Generator • History Log • URL Redirect Setup • Roles and Permission-based Security Mode • Secure Site Gateway • Unique Login/Password for each Content Editor • Web Statistics and Analytics • Workflows by Department Mobile Device and Accessibility Features • Font Size Adjustment • Alt-Tags • Responsive Website Design (RWD) Revize Support Includes • 8 AM – 8PM EST Phone Support (Monday thru Friday) • 24X7X365 Portal and Email Support • Staff provides assistance and answers all questions • Dedicated support staff • New/existing user training • Free Training Refreshers • Video tutorials and online training manual • Automatic integration of enhancements • E-Newsletter Module support • Automatic upgrade of CMS modules, such as Calendar, Document Center, etc. • Four major CMS upgrades per year • Software and modules upgrades (automatic install) • Server hardware and OS upgrades • Immediate bug fixes/patches • Round the clock server monitoring • Data Center Network upgrades • Security and antivirus software upgrades • Firewall and router upgrades • Bandwidth and network infrastructure upgrades • Remote backup of all website assets • Tape backup of all website assets • Quarterly Newsletters on major feature updates • Regular webinars on CMS features and usage Did you know? Revize updates your Content Management System an average of 4 times per year! Citizen’s Communication Center Apps DOCUMENT CENTER APP Revize helps clients save thousands of dollars each year in employee time and resources with our Document Management Center. Using this module you can create and archive the documents your site visitors need: applications, brochures, manuals, policy and data sheets, research papers, meeting minutes, and more. By providing all of your documents online, your site visitors can access them 24/7 – usually within two clicks -- and you won’t incur any printing or postage costs. FAQ FAQ’s make it easy for site visitors to find answers to common questions and will greatly decrease the number of calls coming into your switchboard each day. In fact, within six weeks of a Revize website launch, our clients typically experience a significant decrease in the number of daily phone calls… some by as much as 23%! E-NOTIFY Many of our municipal clients include an email/text notification option on their Meeting Minutes and Meeting Agendas pages so that interested citizens can sign up for automatic updates anytime there is a new posting. JOB POSTING Revize’s job postings app allows your site visitors to view and apply for open positions online. Postings are removed automatically based on the job expiration date input by your HR personnel. You can provide as much detail as you like and link to or upload any number of files that fully describe the job position. Best of all, with the form fill interface, new openings can be posted in minutes by non-technical staff. INTERACTIVE MAP Not only does the Revize CMS ensure that your site is easy for visitors to navigate, we’ve made it even easier for them navigate the real world surrounding your location. Specific buildings, parks, bike paths, mass transit stations, nearby businesses, tourist attractions, parking lots, voter polling locations, and more are incredibly easy to identify with the familiar Google Maps highlighted with Pins. CALENDAR APP The Master/Sub Calendar provides an easy-to-use tool to enhance usability and encourage the communication of events both internally and externally. It provides visibility and transparency into activities, meetings, and events with a visually appealing display and easy to find event contact information. The ability to insert recurring events saves time by allowing you to create the event once then repeat automatically; great for Board and City Council meetings. NOTIFICATION CENTER You can’t fool or control Mother Nature. But you can protect members of your community from her wrath. Posting e mergency notifications on your home page, any other page, or throughout your site, this module allows your content editor to accurately explain the situation and instruct members of your community on the next steps to take. BID POSTING The Bid Postings App provides a simple and easy-to-use method for organizing and presenting bids, RFPs and RFQs online for vendors or local contractors interested in providing products and services to your community. BUSINESS DIRECTORY Ideal for municipalities, chambers of commerce or any membership organization, this module allows you to easily create and maintain a searchable directory for either members or businesses within the website. Listings can be added, removed and categorized by non-technical staff in a simple table interface. NEWS CENTER WITH FACEBOOK INTEGRATION Many of our municipal clients include an email/text notification option on their Meeting Minutes and Meeting Agendas pages so that interested citizens can sign up for automatic updates anytime there is a new posting. ONLINE FORMS Using this module, you can create -- from scratch -- an unlimited number of online forms on any page of your site using various field options such as long answers, radio buttons, drop-down lists, multiple choice, etc. Having online web forms provides a quick and easy alternative for users to communicate with you and provide important feedback, opinions or complete tasks online. These forms can be used to have web visitors contact you with questions, comments and requests, give feedback, volunteer, or to sign-up for various events, activities or programs. QUICK LINKS The Quick Links module allows site visitors to navigate to their areas of interest, much like FAQs. Examples for users: Where do I… Get Registered for Summer Camp Where do I… Get a Marriage License. SHARING APP Provides a one click drop down to multi-social media and utility buttons. A common widget used on the web, it is intuitive and easy to use. SLIDING FEATURE BAR This feature is a mainly for visual appeal. It helps to break up pages with an interesting slide bar that can be populated with any subjects or areas that you want to draw attention to. For example, you may want to feature Parks & Rec, Landmarks and Tourist Attractions. TRANSLATOR Revize integrates the Google Translator into your website templates and translates from English to over 40 other international languages. Provides users a large visual display at the top of the web page to choose any language to convert the text into. Citizen’s Engagement Center Apps PUBLIC SERVICE REQUEST APP This app allows residents to submit requests based on a map view. Each time an issue is submitted, a staff member will receive an email notification. From there they are able to respond directly to the requests. Photo submission, automatic esclation, mobile app integration, and archived reporting make this one of our most powerful features! CITIZEN REQUEST CENTER This app allows customers, residents, participants, students, or any website visitor to post requests online. By the use of a drop down menu, individuals can forward the request, idea, or comment to the party of interest. That item is then forwarded via email to the proper recipient. You can add or delete department names as well as individuals in the drop down menu at any time. Captcha is integrated to ensure each request is genuine and not a spam. PUBLIC RECORDS REQUEST TRACKER This app allows public to order copies of the public records maintained by a municipality. The request is routed to the record custodian within a department and automated response is generated with a unique tracking number. The system allows the full tracking, correspondence and online handling of all types of public record request. The record request form is very flexible and customizable for every municipality. CITIZEN CONNECT This app helps open up the lines of communication between administrators and their constiuents, increasing transparency and contiuent interaction. It is a blog that features the option to allow constiuent comments for feedback (comments can be moderated before being published to the website). PARKS RESERVATION This app allows the display of parks shelters and their amenities and to manage their availability to the public. A website visitor can search for facilities by type available, review the amenities for each facility and easily reserve the facility including the option to pay for its use. ONLINE BILL PAY Allows clients to set-up secure on-line payment processing for credit card transactions. Can be used for utility and tax payments; Purchasing items on-line; or making donations to non-profit organizations. RSS FEED Site visitors will be eating out of the palm of your hand with our RSS feeds module. Revize’s CMS allows customers to generate RSS (Real Simple Syndication) feeds for any genre of news or events. RSS feeds are a trusted way to communicate important information to site visitors while ensuring that they remain engaged with your organization and regularly return to your site. Staff Productivity Apps AGENDA POSTING CENTER Using this app, you can upload agendas, meeting packets, meeting minutes, proposals for review, and more, all into one area on your website for easy access and review before, during, or after each meeting. Old meeting agendas and information are archived per meeting for quick access at any time. JOB POSTING APP This app allows you to post a job and receive resume submissions online. Candidates can fill in all the fields and submit the job application online. Once the job application is submitted, a link to the filled in application form will be emailed to the responsible HR person which they can view, print and file for their records. IMAGE MANAGER Allows approved staff to upload images from their computer or network folders. This very simple interface allows you to upload new pictures and stores uploaded pictures for reuse. Each department can create their own image folders and organize image libraries by department. Also, obsolete images can be deleted from the image library. INTRANET Provides a Dynamic CMS-enabled area with secure login to build out an entire Intranet for employee specific information only. It benefits your employees to have an internal organization landing page that can be updated with news, events, alerts and many of the same modules used on the extranet. LINK CHECKER When a new link is created, the Revize system checks if the URL (link) is valid or not. If not, an error message will be displayed. This benefits the Content Editor by double checking bad links before they are saved on your website. MENU MANAGER Allows approved content editors to add or edit site-wide top navigation, department or section specific links (e.g. left or right navigation). This feature gives you control to change and update the Navigation menus of your website for continuous improvement. NEWS LETTER APP The system allows non-technical staff to build attractive, informative newsletters and disseminate them with one click to everyone on your distribution list. Activity metrics include emails sent successfully to help you validate email addresses. The application provides the ability to import contact lists, upload images, add groups, assign contact lists to groups, as well as export lists. ONLINE FORM BUILDER Having online web forms provides a quick and easy alternative for users to communicate with you and provide important feedback, or complete tasks online. These forms can be used to have web visitors contact you with questions, comments and requests, give feedback, volunteer, or to sign-up for various events, activities or programs. WEB CONTENT ARCHIVE Your site history will never be a mystery because all content edits for your site are archived on the Revize CMS database. Your content editors can click on the History button to view previous versions of a particular page or content block from your site. WEB CONTENT SCHEDULE This feature eliminates the possibility of having dated or past events being promoted on your site AFTER the event has passed, thus potentially undermining the perceived accuracy and currency of the site’s content in the minds of your audience. AUDIT TRAIL This is a powerful administrative tracking tool that provides reports on the content change activities of any webpage within the system. The administrator can gauge how often the site is updated, which departments are most active; and also use the audit trail for recovery of data if necessary. AUTO SITEMAP TOOL Revize CMS provides this tool to automatically generate a sitemap. Anytime a new page is added or deleted from the system, the sitemap will republish to show the change. An up-to-date sitemap is very critical to boost the ranking of your website in different search engines. HISTORY LOG Administrators can view all the archived versions of any web page and restore any old/archived page. It is a very useful feature for referring to any archived legal documents or press releases. ROLES/PERMISSION SETUP Our CMS uses a role based authentication system where you can add individual user accounts and assign them system roles like Editor, Developer, Administrator, Workflow Approvers etc., or you can add roles for each department and assign department-specific roles to each user. SECURE SITE GATEWAY Provides a secure login area for either users of an intranet or users to access information not available to the general public. Once users are set-up with a secure login ID, they can manage their own password changes as necessary. WEBSITE STATISTICS Revize integrates Google’s Web Analytics tool to track number of site visits, website traffic sources, etc. Your website administrator can run various reports to collect important data on the usage of your website. WORKFLOWS BY DEPARTMENT Provides a method for Supervisory Oversight of content updates. The process allows an authorized “approver” to compare the current page with the proposed new page content (side-by-side) for easy review and comparison. “Our innovative solutions are custom-tailored to meet the needs of each individual client.” Did you know? Revize installs new features into your content management system on a rolling basis! Mobile Device and Accessibility Apps ALT-TAGS Use of alt tags for images, a required part of the Revize CMS image manager feature, allows vision impaired individuals to understand the content of the image. FONT SIZE ADJUSTMENT Provides the ability for users to change font size by clicking button to reach their desired size. Helps those with low vision to easily read information on your website. RESPONSIVE WEB DESIGN Revize uses pixel rendering Responsive Web Design to accommodate better viewing of text and graphics for any size screen, i.e., smart phones, tablets, iPads and iPhones. Attachments Attachment A Attachment B Attachment C Attachment D Exceptions Revize has reviewed the RFP in full and claims no major exceptions or deviations. In some cases, we may propose alternatives. Where possible, we have noted those throughout our proposal. It should also be noted that every project is unique and adapts along the way. The city may find it necessary to change a requirement during the project. This is a normal occurrence in projects like this. And Revize is well positioned to handle these likely, mid-project, changes or deviations from the RFP. Thank you For Considering Revize Prepared by Thomas J. Jean 150 Kirts Blvd. Troy, MI 48084 Ph: 248-269-9263 x8035 Fax: 866-346-8880 www.revize.com Page 1 of 6 Revize Web Services Sales Agreement This Sales Agreement is between Mason County, Washington (“CLIENT”) and Revize LLC, aka Revize Software Systems, (“Revize”). Federal Tax ID# 20-5000179 Date: 6-17-2024 CLIENT INFORMATION: REVIZE LLC: Company Name: Mason County Revize Software Systems Company Address: 411 N 5th St. 150 Kirts Blvd. Company City/State/Zip: Shelton, WA 98584 Troy, MI 48084 Contact Name: Todd Cannon 360.427.5501 248-269-9263 Billing Dept. Contact: toddc@masoncountywa.gov CLIENT Website Address: www.masoncountywa.gov The CLIENT agrees to purchase the following products and services provided by REVIZE: Quantity Description 1 Phase 1: Kickoff Meeting and Discovery/Project Planning, onetime fee: 1 Phase 2 – Design Mockups/Wireframes, onetime fee: • 1 mockup with up to unlimited rounds of changes • Home page template and inner page design and layout. • Includes unique department landing page with unlimited revision 1 Phase 3 & 4 – HTML Development & Revize CMS Integration, onetime fee: • Set-up all CMS modules listed in this agreement • Integration with all 3rd party web applications 1 Phase 5 – Quality Assurance Testing, onetime fee: 1 Phase 6 – Sitemap Development & Content Migration, onetime fee: • Site map development and content migration from old website including spell checking and style corrections – up to 1,300 webpages & and 2,000 documents 1 Phase 7 –Content Editing Training, onetime fee: 1 Phase 8 – Go Live: Project Total (Phases 1 thru 8 above) $76,700.00 1 Revize Annual Software Subscription, Tech Support, CMS Updates, Website Hosting, Unlimited Users, 100GB website storage, 300GB/Month Bandwidth, SSL Certificate pre-paid annual fee: $12,700.00 1 Grand Total First Year $89,400.00 Page 2 of 6 Payment Schedule Payment Amount Payment Date Includes $ 44,700.00 7/15/2024 50% 1st Year Project Costs $ 44,700.00 11/15/2024 50% 1st Year Project Costs $ 12,700.00 7/15/2025 Year 2 of Annual Hosting & Maintenance $ 12,700.00 7/15/2026 Year 3 of Annual Hosting & Maintenance $ 12,700.00 7/15/2027 Year 4 of Annual Hosting & Maintenance AGREED TO BY: CLIENT REVIZE Signature of Authorized Person: Name of Authorized Person: ______ Thomas Jean ___ Title of Authorized Person Project Manager ___ Date: Please sign and return to: Thomas@revize.com Fax 1-866-346-8880 Page 3 of 6 Terms: 1. Payments: All Invoices are due upon receipt. Work begins upon receiving initial payment. 2. Revize requires a check for the amount listed above to start this project. 3. Additional content migration, if requested, is available for $3 per web page or document. 4. Additional bandwidth is available at $360 per year for each additional 50GB per month. 5. Additional website storage is available at $500 per year for each additional 10GB website storage. 6. This agreement is the only legal document governing this sale & Proper jurisdiction and venue for any legal action or dispute relating to this Agreement shall be the State of Michigan. 7. Both parties must agree in writing to any changes or additions to this Sales Agreement. 8. CLIENT understands that project completion date is highly dependent on their timely communication with Revize. CLIENT also agrees and understands that; a. The primary communication tool for this project and future tech support is the Revize customer portal found at https://support.revize.com. b. During the project, CLIENT will respond to Revize inquiries within 48 hours of the request to avoid any delay in the project timeline. c. CLIENT understands that project timelines will be delayed if they do not respond to Revize inquiries in a timely manner. 9. Four-year contract. CLIENT may terminate this agreement upon 60 day written notice to Revize before annual service renewal date listed within payment schedule on page 2 of this agreement. Revize will provide a free redesign of the website in year 4 of the agreement. This assumes the CLIENT agrees to 4 consecutive years of annual software subscription, tech support, CMS updates, and hosting. 10. CLIENT owns design, content, and will receive periodic updates to the CMS for the life of the contract. 11. Unless otherwise agreed, Revize does not migrate irrelevant records, calendar events, news items, bid results, low quality images, or data that can reasonably be considered non-conforming to new website layout. 12. Storage is limited only to relevant website data. Unreasonably large folders of documents or images are not permitted. Examples include, but are not limited to, plat/property maps, tax records, GIS data, etc. 13. After content migration, CLIENT is responsible for any additional content cleanup. This includes, but is not limited to, resizing photos, reformatting text, replacing photos/icons, consolidating unwanted content, adding future calendar events, and general prep of the site before go live. CLIENT will also have the ability to add new photos, content, and pages. 14. Revize requires a 60-day written termination notice in advance before the next annual renewal date Page 4 of 6 Project Timeline Statement of Understanding Revize and CLIENT agree and understand that the timeline provided is an estimate of our expected timeline for this project. It is not a guarantee. Revize intends to adhere as closely to the proposed timeline expectation as reasonable. CLIENT is expected to take an active role in this project including, but not limited to, participating in meetings with Revize, providing design feedback and approval, providing sitemap feedback and approval, scheduling and participating in user training, etc. Revize expects to complete phase 7 (training) of this project according to timeline provided. Upon completion of phase 7 it is the CLIENT’s responsibility to decide when to go live with the website. CLIENT decision to delay go-live for any reason, unrelated to a functional defect making site inoperable, does not constitute breach of contract on the part of Revize. CLIENT understands that it is incumbent upon the CLIENT to respond to Revize requests in a timely manner. CLIENT further agrees that any timeline delays due to their lack of timely communication do not constitute a breach of contract on the part of Revize. C LIENT also acknowledges that satisfaction related to visual and experiential services like that of a website design project can be subjective. The parties agree that this project is a collaborative project and agree to work in good faith to “fine - tune” final deliverables in preparation for go live of new website. Parties further agree that generalized dissatisfaction related to the aesthetic aspects or services previously approved by the CLIENT does not constitute a breach of contract unless Revize fails to cure the functional defect with the website. The CLIENT may also elect to postpone or delay certain deliverables in favor of earlier go-live date of the website. Enterprise Revize CMS License As part of this agreement Revize LLC. will provide full usage access to our Enterprise Revize CMS Software, hosted in our cloud servers. This software is a proprietary software built and maintained by Revize LLC. and is intended to allow the CLIENT to easily update the content of their website. CLIENT agrees that this software access will only be used to maintain the websites included in this agreement. Sharing of the access, by the CLIENT, with other entities not identified in this agreement is prohibited. Revize will maintain, update, and host the Revize CMS in our cloud server during the contract period. In the event that the contract is terminated, for any reason, Revize will halt CLIENT access to the Revize CMS, and will provide website content to the client, provided all payments for the entire length of the contract are fully paid. Notice of termination must be in writing and given to the non-terminating party at least 60 days prior to the effective date of termination. Page 5 of 6 Revize will integrate the following web applications into your website The Following Applications & Features will be integrated into Your Website: In addition to the Government Content Management System that enables non-technical staff to easily and quickly create/update content in the new web site, Revize provides a suite of applications and features specifically designed for municipalities. All of those apps and features are fully described in the following section. The applications and features are grouped into five categories: Citizen’s Communication Center Apps • Notification Center with Text/Email Alerts • Bid Posting • Document Center • Email Notify • FAQs • Job Posting • Multi-use Business Directory • News Center with Facebook/Twitter Integration • Online Forms • Photo Gallery • Quick Link Buttons • Revize Web Calendar • “Share This” Social Media Flyout App • Sliding Feature Bar • Language Translator Citizen’s Engagement Center Apps • Citizen Request Center with Captcha • Citizen Connect (Community Blog) • Curated “Smart Search” • Online Interactive Forms with Bookables (Public Records Request App) • Online Bill Pay • Public Service Request System • RSS Feed Page 6 of 6 Staff Productivity Apps • Agenda Posting Center • Job Posting App • Image Manager • iCal Integration • Intranet • Link Checker • Menu Manager • Online Form Builder • Staff Directory • Website Content Archiving • Website Content Scheduling Site Administration and Security Features • Audit Trail • Auto Site Map Generator • History Log • URL Redirect Setup • Roles and Permission-based Security Mode • Secure Site Gateway • Unique Login/Password for each Content Editor • Web Statistics and Analytics • Workflows by Department Mobile Device and Accessibility Features • Font Size Adjustment • Alt-Tags • Responsive Website Design (RWD) C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mike Collins,PLS,PE, County Engineer Ext.450 Department: Public Works Briefing: 0 Action Agenda: 0 Public Hearing: 0 Special Meeting: ❑ Briefing Date(s): May 6,2024 Agenda Date: May 21,2024, and July 2,2024 Internal Review: ❑ Finance ❑ Human Resources 0 Legal ❑ Information Technology ❑ Risk(This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑No ❑ Tabled❑No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Intention to create Road Improvement District(RID)No. 2024-01 for Shetland Road Background/Executive Summary: Sunny Woods Homeowners' Association submitted petitions for Shetland Road (currently a privately maintained road)to become a county road by formation of a Road Improvement District (RID). The petitions are signed by owners of the real property aggregating a majority of both lineal frontage upon the improvement and the area of the proposed RID. (RCW 36.88.020) The petitions have met the required criteria of the majority of the road frontage being largely in favor of the formation of the RID. Property owners may withdraw their names from the petition or add their names thereto at any time prior to five o'clock p.m. of the day before the hearing. (RCW 36.88.050 and 36.88.060) Public Works provided a diagram of the proposed RID, preliminary cost estimates, RID procedures, and Statutes to the Sunny Woods Homeowners' Association. Budget Impact: Bonds would be sold to finance the RID and special assessments on property owners within the RID are collected and used to pay the bond debt that will include 6% interest on the bond. (interest rate is an estimate, actual rate to be determined) Public Outreach: The Resolution of Intent will be published in the Shelton-Mason County Journal two times per RCW 36.88.050. A notification, along with the resolution of intent will be mailed out to property owners or reputed owners as shown on tax rolls of county treasurer at least 15-days prior to the hearing date. Property owners may withdraw or add their names to the petition at any time prior to 5:00pm of the day before the July 2, 2024, hearing date. cqi Mason County Agenda Request Form Requested Action: Requesting the Board approves: 1. the petition sufficient for the Road Improvement District (RID)project of Shetland Road and finds the property within the proposed district to be sufficiently developed in relation to statutory requirements. 2. to proceed with a resolution of intention setting a hearing for July 2, 2024, at 9:15am to consider public comment on the proposed formation of a Road Improvement District No. 2024- 01 to improve Shetland Road and become part of the County Road System. Attachments: 1. Resolution of Intent 2. Notice 3. Map 4. Engineers Estimate for Shetland Road RID 2023 5. RID procedures for initiation by petition MASON COUNTY DEPARTMENT OF PUBLIC WORKS 100 W PUBLIC WORKS DRIVE SHELTON, WASHINGTON 98584 Phone(360)427-9670 ext. 450 Fax(360)427-7783 N C Notice of Adoption of a Resolution of Intention to Create a Road Improvement District (RID) And Notice of Public Hearing MASON COUNTY MISSION The Board of County Commissioners adopted Resolution No. 23- , a copy of The mission of Mason which is included with this notice, on May , 2024. The resolution declares County Government is to provide essential& Mason County's intention to create a Road Improvement District to be known as RID mandated services which No. 2024-01—Shetland Road. A public hearing has been scheduled in order for the will preserve&benefit the health,safety&welfare of Board to ascertain the feasibility of the proposed RID, to determine whether the the general public in a benefits to be derived therefrom exceed the costs and expense, to select the method professional and courteous manner through the effective of assessment, and to consider all other matters pertaining to the improvement. and equitable management of available public resources. As a property owner within this improvement district you may withdraw your name from the petition or add your name thereto no later than 5:00 p.m. Monday July 1, Mason County recognizes 2024. that its employees& volunteers are the foundation upon which Public testimony is invited at the hearing which will be held: these services are provided. Tuesday,July 2, 2024 at 9:15 am Mason County Commissioners Chambers 411 North St" Street Shelton, Washington The proposed RID involves the improvement of: • Shetland Road—located in Section 16, and 21, Township 21 North, Range 3 East, W.M., Mason County, Washington, from Milepost 0.306 to Milepost 1.670. The total estimated cost and expense of this improvement is $365,000. This estimated amount includes mobilization, drainage, grading, CSTC, double shot chip seal, engineering and survey crews and new signs and striping; all which by law are required to be included in the expense of the district. The estimated assessment for your property is shown on the enclosed sheet. Actual assessments may vary from assessment estimates so long as they do not exceed a figure equal to the increased true and fair value the improvement adds to the property. If you have questions, please call the Mason County Public Works Department at (360) 427-9670, Ext. 450. Notice provided by: Mason County Public Works SHETLAND RD RID MARCH 25 2024 TATE OF WASHINGTO LANDMAN STATE OF WASHINGTON 32116-75-00140 32116-75-00330 32116-76-00560 TATE OF WASHINGTO Petition Status:NR RIDER Petition Status:yes Petition Status:NR 32116-75-00130 TATE OF WASHINGTO 32116-31-90171 32116-75-00150 TATE OF WASHINGTO Petition Status:no STATE OF WASHINGTON BROWN Petition Status:NR 32116-75-00160 32116-76-00550 Petition Status:NR Petition Status:NR STATE OF WASHINGTON STATE OF WASHINGTON Petition Status:NR 32116-76-00540 32116-75-90181 32116-76-00570 Petition Status:NR Petition Status:NR STATE OF WASHINGTON Petition Status:NR 32116-75-90322 Petition Status:NR STATE OF WASHINGTON E SUNNY WOODS DR 32116-75-90321 It Petition Status:NR E SPIRIT CT WEST] E SPIRIT CT EAST ACKERMAN FFERNICK ET UX STATE OF WASHINGTON ON 32116-75-90182 32116-76-00580 32116-76-00520 Petition Status:NR STATE OF WASHINGTON Petition Status:NR Petition Status:yes 32116-75-90323 Petition Status:NR STRICKLAND HOLM 32116-75-00120 Z BAILEY 32116-75-90324 Petition Status:NR rJ 32116-75-00210 Petition Status:NR Petition Status:yes KASPER 32116 76-0530 X >— BREWER ET VIR 32116-76-00590 2116-76-00510 Petition Status:yes J Petition Status:NR etition Status:y STATE OF WASHINGTON D 32116-75-00190 cr Petition Status:NR STATE OF WASHINGTON ON 32116 75 Z GUTIERREZ 32116-75-00200 Petition Status:NR LONG Petition Status:yes I` S FFERNICK ET X LANZ 5- UX Y TYLER 321on St 005y 116-76-0048 32116 6-00460 32116-75-00110 H SE ERNICK ET X LA BER Petition Status:no W 32116-75-00220 Q etition Status: Petition Status:yes �(/ 32 6-76-00500 AGEEV 1999 FAMILY TRUST Pe'' Status:ye etition Status: es Petitio Status:yes Q 32116-76-00600 UST 08068 LAUBER 116-76-0047 116-76-004 STATE OF WASHINGTON Qy Petition Status:yes etition Status: s P tition Status: s STEGGELL 32116-75-00290 KASPER PHILLIPS 32116 75 90103 3211HILLI Petition Status:NR 32116-76-00510 Petition Status:yes Petition Status:yes Petition Status:yes LANZ ET UX PLUNKETT BOE 32116-75-00230 STATE OF WASHINGTON J?� CHANDLER 32116-75-90104 32116-75-90102 Petition Status:yes 32116-75-00280 y 32116-76-00610 Petition Status:yes Petition Status:NR Petition Status: Petition Status:yes CHESLEDON es Y PINKERTON 32116-34-90251 TYLER TYLER 32116-75-00240 Petition Status:yes HERMAN 32116-76-00490 32116-76-00500 Petition Status:NR 32116-75-00270 E SUNN Petition Status:yes etition Status:yes Petition Status:yes Y WOOD KING ET AL SMITH DR 32116-75-90092 32116-75-90091 CHESLEDON TYLER Petition Status:yes Petition Status:no 32116-34-90254 32116-76-00490 Petition Sta s:: es LATHROP LATHROP m Petition Status:yes 32116-43-90361 32116-43-90362 TRIMBLE Petition Status:yes Petition Status:yes 32116-76-00370 z E SUNNY WOODS RD WEST REESE Petition Status:yes TRIMBLE • 32116-76-00370 MCBRIDE MYERS 2116-75-90023 etition Status:ye !y Petition Status:yes WALKER 32116-76-00420 32116-76-00430 GLEASON NOWACKI 32116-76-00410 etition Status:ye petition Status:N REESE e 32116-76-00440 32116-33-90081 CHIN 32116-75-90022 'RI SIZEMORE etition Status:ye etition Status:ye Petition Status:NR 32116-75-90021 etition Status:ye 32116-76-90381 Petition Status:yes GREER 0 Petition Status:no 32116-76-00350 CHAVEZ ET UX �, Petition Status: 32116-76-90382 MARQUIN Status:yes AMANN ET VI MATH M&M LIVING TRUST Y Petition Status:NR 2116-76-00 0 32116-75-00070 32116-75-00060 32116-75-00050 FRIZZELL CADLE etition Statu yes Petition Status:NR Petition Status:NR Petition Status:NR 32116-75-00030 32116-76-00390 AC URATE DEVELOPMENT NC Petition Status:yes Petition Status:ye MITCHELL NOWACKI 32116-75-00040 32116-75-90011 32116-33-90082 Petition Status:NR Petition Status:NR CADLE Petition Status:NR PETERS 32116-76-00390 MCBRIDE MYERS GLEASON Petition Status:yes WALKER 32116-76-00420 32116-76-00430 32116-76-00340 32116-76-00440 FOSS Petition Status:yes 32116-76-00410 etition Status:ye etition Status:N etition Status:ye 32116-75-90012 etition Status:ye Petition Status:NR MARQUIN 32116-76-00400 United States of America Petition Status:yes 32121-20-00010 Petition Status:NR Z J H W 2 CO W Eagle 32121-22-00010 Heckert Kernan Living Trust Petition Status:yes 32121-21-00010 32121-12-00010 Kernan Living Trust Petition Status:NR Petition Status:yes 32121-11-00010 Petition Status:yes Sylvan Investments,LLC Sylvan Investments,LLC 32121-23-00010 32121-24-00010 Petition Status:yes Petition Status:yes Hicks JLCG LLC,an Ohio limited liability company 32121-13-90120 32121-14-00000 Petition Status:yes Petition Status:NR Hicks 32121-13-90110 Petition Status:yes Cascade Natural Gas Corp Legend 00010 32tion St tus:yeSylvan Investments, LLC Petition Status:yes 32121-32-00010 Petition Status:yes WADNR Petition Status Cranberry Lake Foundation 32121-41-00020 noresponse Petition Status:yes no Sylvan Investments,LLC 32121-34-00010 Petition Status:yes yes E. Cranberry Lake Foundation BALMORAL WAY 32121-43-00010 Petition Status:yes Sylvan Investments, LLC 32121-33-00010 Petition Status:yes ' �eq<tiIO Lake Le P2chaun R a E Pq�S�FY CO W SAP Sylvan Investments,LLC 'V w v 32121-34-00020 � Q' Petition Status:yes O� W F SyFT qNo RD �� LE SHETLAND- RD 2 _ Q�. 0 0 . 125 0 .25 0.5 Miles berry Cr ck Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China(Hong Kong), Esri Korea, Esri(Thailand), NGCC,(c) ��_ .,%C wo ��. 9� MASON COUNTY PUBLIC WORKS ENGINEERING DEPARTMENT N\9`rO COS ENGINEER'S ESTIMATE Project: Shetland Road RID 1.3 miles CRP No. Working Days: I RAP Project No: Road No. Made By:j mwc Date:1 10/23/23 1 Checked By: Date: MP 1.30 Item No. Std.Item Description Total Qty. Units Unit Cost Total Cost No. Per Item MOBILIZATION 1 Mobilization 1.00 L.F. $15,000.00 1$15,000.00 2 Clearing and Grubbing 1.00 L.S. $5,000.00 $5,000.00 DRAINAGE 3 Replace 3 culverts place 18"x50 each 150.00 L.F. $60.00 $9,000.00 GRADING 4 rental dozer for 1 week 1 L.S. 1$2,500.00 $2,500.00 5 2 1/2"crushed rock 550 TON $50.00 $27,500.00 CSTC 6 4"of CSTC 4345 TON $50.00 $217,250.00 $0.00 DOUBLE SHOT CHIP SEAL 7 1.3 miles of double shot chip seal 1 Each $74,000.00 $74,000.00 ENGINEERING AND SURVEY CREWS 8 Engineering and survey Crews 80 Hours $50.00 $4,000.00 SIGNS 9 New signs speed and warinng signs 12 Each $200.00 $2,400.00 10 Striping 20592 LF $0.35 $7,207.20 $0.00 $0.00 $0.00 $0.00 $0.00 Bid Item Total = $363,857.20 RESOLUTION NO. COUNTY ROAD IMPROVEMENT DISTRICT(RID)NO.2024-01 IN THE MATTER OF MASON COUNTY,WASHINGTON ) PROPOSED IMPROVEMENT OF SHETLAND ROAD ) RESOLUTION OF INTENTION LOCATED IN SECTIONS 16,and 21, ) TOWNSHIP 21 NORTH,RANGE 3 EAST,W.M ) A Resolution of the Board of County Commissioners of Mason County, State of Washington, declaring the intention of the Board of Commissioners to improve an existing private road known as Shetland Road located in Section 16, and 21, Township 21 North,Range 3 East,W.M.,Mason County,Washington,from Milepost 0.306 to Milepost 1.670. WHEREAS,an informal petition, set forth in RCW 36.88.050,has been filed requesting the improvement of the following described tract of land: Shetland Road—located in Section 16, and 21, Township 21 North,Range 3,W.M. Mason County, Washington,from Milepost 0.306 to Milepost 1.670. WHEREAS,the County Auditor reports that the petition has been signed by the owners of property to an aggregate amount of a majority of the lineal frontage upon the improvement to be made and of a majority of the area within the limits of the proposed assessment district. THEREFORE BE IT RESOLVED by the Board of County Commissioners of Mason County, State of Washington, as follows: SECTION 1: That it is the intention of the Board of Commissioners of Mason County to adopt as a County Road and also to order the improvement of Shetland Road when the formation of the road improvement district is approved by petition and also upon conveyance by donation to Mason County,all right-o-ways necessary for the intended improvement.The road construction improvements shall meet the adopted Mason County Road Standards.The dedicated public right-of-way for Shetland Road will be sixty feet(60'). SECTION 2: The estimated cost and expense of said improvement is hereby declared to be declared to be approximately Three hundred and sixty-five thousand dollars ($365,000) and that all costs shall be borne by the property owners; and, that the remaining construction cost of said improvements shall be borne by and assessed against the property included in the assessment district herein proposed to be established. SECTION 3: It is the intention of the Board of Commissioners to establish a RID to be known and designated as RID No. 2024-01 which said district includes all the property lying within the boundaries as described above. SECTION 4: All persons who may desire to speak in favor of or object to the construction of the aforesaid improvement or the formation of the aforesaid improvement district are hereby notified. Public testimony will be available in-person,email,mail and via ZOOM for those in favor of or protest such objections at a meeting of the Board of County Commissioners to be held on: Tuesday,July 2,2024,at 9:15 a.m. in the Mason County Commissioners Chambers located at 411 N.5'Street,Shelton,WA.,at which time is hereby fixed for hearing matters relating to said proposed improvement,and all objections thereto,and for determining the method of payment of said improvement. SECTION 5: The County Engineer is hereby directed to submit to the Board,at or prior to the date fixed for such hearing,an assessment map or print showing thereon the lots,tracts and parcels of land and other property which will be specially benefited thereby together with a preliminary assessment roll showing the estimated amount of the cost and expense of such improvement to be borne by each lot,tract or parcel of land or other property,and also designating thereon all property which is being purchased under contract from the County,if any. The method of assessment to be utilized will be Specifically.This method of assessment is the most practical and equitable under the prevailing conditions and reflects the special benefits derived. Page 1 of 2 SECTION 6: to meet the requirements of RCW 36.88.050,the County shall: A. Publish the resolution of intention of said hearing in at least two consecutive issues of the Shelton- Mason County Journal,the date of the first publication to be at least 15 days prior to the date fixed by this resolution for hearing before the Board. B. Send the notice of the adoption of this Resolution of Intention to each owner or reputed owner of any lot,tract or parcel of land or other property within the proposed improvement district by mailing said notice to the owners or reputed owners of the property as shown on the tax rolls of the County Treasurer at the address shown thereon at least 15 days before the date fixed for the public hearing. The notice shall refer to the Resolution of Intention and designate the proposed improvement district by number. Said notice shall set forth the nature of the proposed improvement,the total estimated cost,the proportion of the total to be borne by assessments,the estimated amount of the cost and expense of such improvement to be bome by the particular lot,tract or parcel,the date and place of the hearing before the Board and the fact that property owners may withdraw their names from the petition or add their names thereto at any time prior to five o' clock p.m. of the day before the hearing. The notice given to the public or to the owners of specific lots,tracts,or parcels of land relating to the formation of a County Road Improvement District shall contain a statement that actual assessments may vary from assessment estimates so long as they do not exceed a figure equal to the increased true and fair value the improvement adds to the property. EFFECTIVE this day of 2024. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: MCKENZIE SMITH, RANDY NEATHERLIN, Chair Clerk of the Board APPROVED AS TO FORM: KEVIN SHUTTY,Vice Chair TIM WHITEHEAD SHARON TRASK, Commissioner Ch. Civil Prosecutor Bill: Mason County Dept.of Public Works 100 W Public Works Dr. Shelton,WA 98584 Cc: Commissioners Treasurer Assessor Shelton Journal: Publ.2t:5/30/24&6/2/24 Page 2 of 2 RID Procedures for initiation by Petition Initial Steps Under Petition Method of Formation A. Filing a petition signed by owners of property aggregating a majority of both lineal frontage upon the improvement and the area of the proposed RID. RCW 36.88.020. Validity of signatures on petition governed by RCW 36.88.370. B. Certification of sufficiency (i.e., whether it meets the statutory requirements) of the petition and whether the property is sufficiently developed is made by the Board of County Commissioners. RCW 36.88.050. Steps under Petition method of Formation 1. The Board of County Commissioners, in response to the petition, adopts a resolution declaring intention to form the RID. The resolution provides for a public hearing on formation, and contains other information required by statute. RCW 36.88.050. 2. The County Engineer's Office at this point prepares a diagram of the proposed RID and cost estimate and assembles other statutorily required information. RCW 36.88.050 and 36.88.070. 3. The Clerk of the Board mails a Notice of Hearing to all affected property owners as shown on the tax records of the County Treasurer's Office at least fifteen days before the date fixed for the hearing. RCW 36.88.050. Statutes require that certain information be included in the notices. 4. The Clerk of the Board has the resolution of intention published in at least two consecutive issues of the official newspaper of Mason County, the first publication at least fifteen days prior to the date fixed for the hearing. RCW 36.88.050. 5. Conduct a public hearing on the formation of the RID. RCW 36.88.050 and 36.88.060 6. Property owners may withdraw their names from the petition or add their names thereto at any time prior to five o'clock p.m. of the day before the hearing. RCW 36.88.050 and 36.88.060 7. At t h e hearing, t h e Board must select t h e method of assessment, ascertain whether plan of improvement is feasible and whether the benefits to be derived by the properties within the proposed RID exceed the costs and expenses of the RID, determine whether the petition is sufficient, determine the RID boundaries and make written findings. RCW 36.88.060. 8. Adopt a resolution creating RID and ordering the improvement. RCW 36.88.060. 9. Prepare and consider Environmental Impact Statement or formally determine absence of need for it. This step may be required prior to adopting the resolution of creation if adoption of formation resolution is a final decision to undertake construction. RCW 43.12C 10.Authorize final engineering and design work. 11. Publish call for bids for construction once a week for two consecutive weeks before bid opening. This applies if it is determined that the work shall be done by a contractor. RCW 36.88.320 and 36.77.020. 12.The Board receives bids and obtains an analysis of bids from the County Engineer. RCW 36.77.030 13.The Board accepts the best bid and awards contract. RCW 36.77.040. OR 14.The Board authorizes construction by county's own crews to proceed as 'day labor'. (RCW 36.77.065 and RCW 36.77.070) 15. On completion of project, obtain, when necessary, state clearances, accept work and determine total cost. RCW 60.28.040, 51.12.050 and 36.88.300. 16. Direct County Engineer to prepare final assessment roll and file it with the Clerk of the Board. RCW 36.88.090 17.Adopt a resolution setting time, date, and place of assessment roll hearing. RCW 36.88.090. 18. Mail notice of hearing and right to object to all affected property owners at least fifteen days before date fixed for hearing. RCW 36.88.090. 19. Publish notice of hearing at least two times in a newspaper of general circulation in the county, the last publication at least fifteen days before the hearing date. RCW 36.88.090. 20. Conduct assessment roll hearing, considering objections and overruling them or modifying assessments. RCW 36.88.090. 21. If any assessments are raised, a new hearing must be set, and notice given by publication and mailing in the same manner as for the original assessment roll hearing. RCW 36.88.090. 22.Adopt resolution confirming and levying assessments as finally approved. RCW 36.88.090. 23. Expiration of appeal period ten days after the effective date of the confirming resolution. RCW 36.88.100 and 35.44.190 through 35.44.210. 24.The County Treasurer publishes (two consecutive daily or weekly issues in the official newspaper of the county) and mails a notice (to all property owners) that the assessment roll is filed for collection. RCW 36.88.270. 25. Prepayment period expires thirty days after first publication of the County Treasurer's notice. RCW 36.88.280. 26.Adopt bond resolution. RCW 36.88.200 and 36.88.210. 27. Sell bonds at public or private sale. RCW 36.88.210.