The URL can be used to link to this page

Home My WebLink About2024/07/01 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR THE WEEK OF July 1, 2024 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion, and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. CoU�� . 1854 ♦�` �u`"ri BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of July 1, 2024 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly *This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020-Special Meetings. Monday,July 1, 2024 Zoom link available on the Mason County website Commission Chambers Times are subject to change,depending on the amount of business presented 9:00 A.M. Executive Session—RCW 42.30.110(1)(i)Potential Litigation 9:30 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion 10:30 A.M. Sheriff's Office—Chief Kevin Hanson 10:35 A.M. Public Health—David Windom 10:40 A.M. Public Works—Loretta Swanson Utilities&Waste Management 10:50 A.M. Support Services—Mark Neary Commissioner Discussion—as needed Commission meetings are live streamed at http://www.masonwebtv.com/and public comment is accepted via email msmithkmasoncountywa. og_v;mail to Commissioners Office,411 N 5'Street,Shelton,WA 98584;or phone at(360)427-9670 ext.419. If you need to listen to the Commission meeting via telephone,please provide your telephone number to the Commissioners' office no later than 4:00 p.m.the Friday before the meeting. If special accommodations are needed,contact the Commissioners'office at Shelton(360)427-9670 ext.419 Briefing Agendas are subject to change,please contact the Commissioners' office for the most recent version. Last printed 06/26/24 at 2:57 PM PEON COU�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners From: Chief Kevin Hanson Ext. 369 Department: Jail Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 1,2024 Agenda Date: July 16,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Summit Food Services Contract Renewal for Inmate Food Background/Executive Summary: Summit Food has been providing jail food services to the Mason County Jail and Juvenile since 2017. The current contract expired February 1, 2024 and has been renegotiated and is up for approval. Budget Impact(amount, funding source,budget amendment): Increase of 5.2%;total annual expense is dependent on the Jail population. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of amendment no. 4 with Summit Food Services for inmate food services for an increased rate of 5.2%and to extend the contract to February 1, 2025. Attachments Contract DocuSign Envelope ID:034C8B79-F953-4531-86B0-38488995EIA4 AMENDMENT #4 TO THE FOOD MANAGEMENT SERVICES AGREEMENT This Amendment is made and entered into by and between Mason County Sheriff's Office ("Client"), and Summit Food Service, LLC("Company") (collectively"the Parties"). WHEREAS, the Parties have entered into a certain Food Management Services Agreement (the "Agreement"), effective February 1, 2017; WHEREAS, the Parties have agreed to extend the Agreement with a pricing adjustment; and WHEREAS,the Parties now desire to amend said Agreement upon the terms and conditions stated herein. NOW,THEREFORE, the Parties, Intending to be legally bound hereby, mutually agree as follows: 1. Term. This Agreement shall be extended for an additional year beginning February 1, 2024. Per section 3,1 of the Agreement,the term shall automatically renew for additional one-year periods thereafter unless terminated per the Agreement. 2. Payment Arrangement.Per section 9.5 of the Agreement,pricing shall be amended to reflect that Company shall charge per the following scale: Population Current Price CPI% Amount New Price i 30-39 $6 0660 5.20% $0.3154 $6.3814 40-49 $4.9400 5.20% $0.2569 $5,1969 50-59 $4.2350 5.20% $0.2202 $4.4552 60-69 $3.6740 5.20% $0.1910 $3.8650 - 70-79 $3.2680 5.20% $0.1699 $3.4379 80-89 $2.9620 5,20% $0.1540 $3.1160 90-99 $2.6590 5.20% $0.1383 $2.7973 100-109 $2,5280 5.20% $0.1315 $2.6595 110-119 $2.3720 5.20% $0.1233 $2.4953 r 0-129 $2.2380 5.20% $0,11640-139 $2.1250 5.20% $0.1105 $2.2355 le $3.6740 5.20% $0.1910 $3.8650 Meals $350.0000 5.20% $18.2000 $368.2000 3. Payments Due Dates, Method and Late Payment Penalty.Section 9.3 of the Agreement shall be modified to include the following language: Payment method shall be electronic via AFT/ACH transfer or another acceptable electronic method agreed upon between the parties, j Any change of banking information or change in the method of monies being transmitted or received shall be documented in hard copy(printed on paper)and delivered by hand,via certified or registered mail return receipt requested, or by overnight delivery service with a receipt of delivery, provided that such delivery is to the parties per Notice. In the alternative,the Company, at its discretion, may request verification by phone of any change of banking information or change in the method of monies being transmitted or received. j 1 j i DocuSlgn Envelope ID:034C8B79-F953-4531-86B0-3B488995E1A4 4. Future Pricing.Section 9.5 of the Agreement shall be amended to the following language: Pricing adjustments shall be made on an annual basis and shall be agreed upon by the parties at a rate no less than the greater of:the most recently released U.S. Department of Labor Consumer Price Index, All Urban Consumers, National Average Unadjusted, Food Away From Home, or the changes in the Market Basket of Products. Up to ninety (90) days prior to the anniversary of the Commencement Date, Company shall provide Client notification of the adjustment. On the anniversary date, Company proposed adjustments shall go into effect, unless the Parties have entered into a written agreement with an alternative cost adjustment. This Amendment is effective as of February 1, 2024. All other terms and conditions of the original Agreement(as modified from time to time)shall remain in full force and effect unless otherwise amended as provided in the Agreement. CLIENT: Mason County Sheriff's Office COMPANY:Summit Food Service, LLC ,,—Do Slgnedey: Signature: / 1 Ilfl Signature: I�YY ` ,'EEBtEBi3Fyi9w'-� Name: 45/U c u S S 6r� Name: Brittany Mayer-Schuler Title: GV I Title: President 6/20/2024 Date: lo-2L'2`�f Date: i I 2 i i PEON COU�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners From: Chief Kevin Hanson Ext. 369 Department: Jail Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 1,2024 Agenda Date: July 16,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Overwatch Medical Monitoring Device Background/Executive Summary: The Risk Pool has offered to purchase four(4)inmate medical monitoring devices. These devices are similar to an apple watch and will be placed on an inmate's wrist to monitor critical health functions. These devices will be used on inmates who need close health monitoring to help assure their wellbeing. This is a sole-source purchase from 4Sight Labs. Budget Impact(amount, funding source,budget amendment): Initial investment of$15,813.72 born by the Risk Pool grant. Annual subscription fees are $8,250. Those fees may be covered by the Risk Pool's risk reduction program if funds are available. If those funds are not available,the County would need to cover that expense. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Authorization for future funding if the Risk Pool does not cover under the Risk Reduction Program. Attachments Quote May, 2024 3t4Sicght. 4Sight Labs Inc. 633 Alvarado St. San Francisco, CA 94114 Phone 415-577-5600 Sole Source Letter This letter confirms that the OverWatch TM solution is a sole-source product designed, manufactured, and sold exclusively by 4Sight Labs Inc. The OverWatch solution is only available directly from 4Sight Labs Inc. The OverWatch sensor body is a unique blend of polycarbonate designed to withstand harsh impact, offer long-lasting durability, and is waterproof. The unique looped-through sensor design allows wearing on wrists and ankles using hypoallergenic bands that are reusable and disposable. Leveraging proprietary long-range wireless sensors, OverWatch continuously monitors critical vital signs such as heart rate, oxygen saturation, and skin temperature for detainees and inmates. When an individual's biometric readings indicate a potential wellness concern, OverWatch sends real-time notifications to designated personnel, enabling timely intervention to prevent medical emergencies and lethal events. To the company's knowledge, no other modular,wireless, mobile platforms can provide real-time health monitoring of detainees and inmates at this scale with little to no hardware installation other than plug-and-play devices. Provisional patents and proprietary software and hardware further secure OverWatch's capabilities. The OverWatch solution uniquely fills a critical gap in the correctional wellness environment by enabling proactive monitoring, intervention, and improved outcomes through its innovative integration of biometric sensors,wireless connectivity, and cloud analytics. Please do not hesitate to contact me at (415) 577-5600 or visit our website at www.4sightlabs.com. Sincerely, John DeFalco CEO,4Sight Labs 4Sight Mason County, Mason County Sheriff's Off ce,WA Reference:20240612-123438075 423 North Sth Street Quote created:June 12,2024 Shelton,WA 98584 Quote expires:September 10,2024 United States Quote created by:4Sight Labs lenaCd4sightl.. +17208833686 HansonKevin Deputy Chief khanson@masoncountywa.gov Comments from 4Sight Labs 4Sight Labs is pleased to submit this quote for deploying Overwatch for the Mason County,WA. Overwatch is a combination of ruggedized biosensors, mobile apps,control dashboards,analytics reports and cloud services that continuously monitors people from the moment of their arrest, through transport, processing,and detention. Products & Services Item Quantity Unit Price Total Overwatch Sensors 4 $750.00 $3,000.00 2-Sensor Charging Dock 2 $120.00 $240.00 Reusable Locking-Wrist Bands 4 $87.50 $350.00 Reusable Locking-Wrist Band Keys 2 $25.50 $51.00 Ultra Long-Range Wireless Gateway (w/POE 1 $950.00 $950.00 Splitter& Power cables) Overwatch Dashboard Viewing Tablets 1 $500.00 $500.00 Item Quantity Unit Price Total Sensor Provisioning Smart Device (Programed 1 $957.00 $957.00 Smart Phone) Remote Training Session (4hrs) 1 $500.00 $500.00 Remote Router Conf guration & Range Testing 1 $1,000.00 $1,000.00 Assistance (4hrs) Ultra Long-Range Wireless Service 4 $187.50/year $750.00/year for 3 years Overwatch Licensing and Cloud Services 4 $1,875.00 $7,500.00/year /year for 3 years Standard Shipping 1 $15.72 $15.72 Annual subtotal $8,250.00 One-time subtotal $7,563.72 Total $15,813.72 Purchase terms Annual Billing and Payment: Upon full implementation, Company will pay to 4Sight Labs a payment comprising of$15,813.72. 4Sight Labs will invoice the Total Annual Fees in the amount of$8,250.00 for each subsequent year on the Effective Date anniversary and Company shall pay such invoices, in accordance with the Agreement. Scope of Support Services:4Sight Labs will provide Implementation Services to support the Customer to use the Services in accordance with the Documentation.Specif cally,4Sight Labs will be responsible for the following: a.Support of administrative staff for up to one year after the go-live date to measure compliance improvements and provide additional virtual training as needed. Implementation Services:4Sight Labs will provide Implementation Services to the Company however, Company agrees that 4Sight Labs's ability to perform the Implementation Services is dependent on Company providing 4Sight Labs certain information and access in a prompt manner with time being of the essence.Company agrees that it will provide prompt responses to any inquiry made by the Company in connection with this Ordering Document and provide the following: 1. Installation of secure mounts for iPad monitors 2. Installation of power outlets if necessary for iPads 3. Firewall policies to allow 4Sight Labs hardware MAC addresses,service endpoints and ports 4. Extract ofJMS inmate data and transfer to 4Sight Labs SFTP server for JMS integration S. Provide representative(s) to coordinate and represent the Company for all operational and IT issues. 6. Provide feedback on the Services features and usability (at Company's sole discretion). 7.Verify Wi-Fi and adequate network provisioning for Services operation. 8.All control stations and storage devices intended for use in conjunction with the Services must comply with the minimum platform and network infrastructure specif cations as outlined by 4Sight Labs. 9. Designate one or more staff that 4Sight Labs can train (train-the-trainer) to serve as a resource for the Company's staff. 10. Ensure staff attend scheduled training sessions so that 4Sight Labs's staff can eff ciently train Company's employees. 11. Provide access to the facility for 4Sight Labs staff suff cient to carry out initial training and support. Deliverables:Company will receive the following deliverables during or upon the completion of Implementation Services unless specif ed otherwise in the Ordering Document: 1.Written assessment of existing observation practices and compliance at facilities, highlighting areas of possible improvement and opportunities for cost and/or time savings with respect to the implementation of 4Sight Labs 2. Purchaser conf guration preferences collected and loaded into the Licensed Software 3.Access to the Licensed Software after implementation 4.On-site setup of Hardware if applicable S. Phone number(s)for Purchaser support 6. Review of reports 7.Transition from Implementation Services to Purchaser Success Manager and Support contacts for ongoing support needs 8.Custody Roster Automation assumes the Agency has arranged for the Jail Management System (JMS) or Offender Management System (OMS) to send the information to be ingested and entered into the 4Sight Labs applications By execution below,the undersigned agree to be bound by this Ordering Document,and the MSA,as may also be amended or substituted from time to time upon mutual Agreement. MSA MASTER SERVICES AGREEMENT This Master Services Agreement ("MSA") is entered into effective as of ("Effective Date"), and made by and between 4Sight Labs, Inc., ("4Sight") and the Company. 4Sight and Company shall be collectively referred to as the"Parties"or individually as a "Party".Company has elected to purchase services from 4Sight, described in an Ordering Document (def ned below) referencing this MSA, Company agrees by executing such Ordering Document, Company agrees to the terms and conditions of this MSA as well as any related exhibits or schedules. Section 1. DEFINITIONS. In addition to those def nitions contained in any applicable Ordering Document, the following terms shall have the meanings set forth below: 1.1 "Aff Hate" means, with respect to any entity, any other entity that, directly or indirectly through one or more intermediaries,controls, is controlled by,or is under common control with,such entity. 1.2 "Monitoring Package" which includes but is not limited to bands, sensors, charging docks and related supplies described in the applicable Ordering Document. 1.3"Monitored Individual" means the individual whom is banded with monitoring device under the care and supervision of Company. 1.4 "Documentation" means in digital, printed, or other form, the technical, user and reference manuals, notes, instructions and summaries, technical release notes, specif cation and any other supporting documentation related to the Licensed Software. 13"Licensed Software" means the control station,software and related service and support described in the Ordering Document. Licensed Software shall include Documentation. 1.6 "Ordering Document" means a mutually agreed upon document containing mutual collaboration, and other information applicable to the Services (def ned below), attached hereto and incorporated herein by reference. Section 2.SERVICES. 2.1 Description of Services. 4Sight will provide the Monitoring Package and Licensed Software (collectively herein after the "Services") as described herein and as set forth in each Ordering Document attached hereto and as agreed upon by the Parties. During the Term of this MSA, the Parties may agree on additional Ordering Documents, and 4Sight shall provide Company with such Services, if applicable, as set forth in such additional Ordering Document. Each party hereby agrees that by referencing this MSA each Ordering Document will be understood as implicitly incorporating by reference the terms herein, including def nitions, even if the Ordering Document does not expressly do so. 2.2 License Grant. Subject to the terms of this MSA, during the Term, 4Sight grants the Company a nonexclusive, non-assignable license to use the Services at its facilities. Company may not (a) use the Licensed Software for any purpose, at any location or in any manner not specif cally authorized by this MSA, (b) create or recreate the source code for the Licensed Software, or re-engineer, reverse engineer,decompile, copy or disassemble the Services, (c) modify, adapt, translate or create derivative works based upon the Services, (d) refer to or otherwise use the Services as part of any effort to develop a program having any functional attributes, visual expressions or other features similar to those of the Services to compete with 4Sight, or (e) remove, erase or tamper with any copyright or other proprietary notice printed or stamped on, aff xed to,or encoded or recorded in the Services or Documentation or fail to preserve all copyright and other proprietary notices. No right or license shall be implied other than the rights and licenses expressly granted in this MSA. 4Sight shall retain all ownership rights, title, and interest in the Services, subject only to the rights and licenses granted herein. Company may make copies of the Documentation for use and distribution in accordance with the terms of this MSA. 2.3 Subcontractors.4Sight may engage subcontractors to assist with the performance of the Services. 2.4 Acceptable Use. Company and its users may use the Services only in accordance with the Documentation. Each time material modif cations are made to the Services, 4Sight will make available to Company electronic updates to the Documentation. If Company continues to use the Services and makes no objections to the changes in the Documentation within ten (10) days of posting all changes and updates shall be deemed accepted. Company is responsible for all acts and omissions of its users in connection with the Services who do not comply with the terms set forth in said Documentation. During the Term,4Sight will provide Support Services for the Licensed Software. 4Sight may in its sole discretion discontinue, modify, or replace the Licensed Software. Section 3. COMPENSATION. 3.1 Payment. Company shall pay 4Sight fees as per the Ordering Document for Services.After the Initial Term, 4Sight may increase the Total Annual Fees, no more than once every twelve (12) months, based upon the percentage increase in the Consumer Price Index for all Urban Consumers, U.S. City Average, All Items ("CPI"), as published by the United States Department of Labor, Bureau of Labor Statistics. The percentage increase in the CPI shall be measured over the period since the commencement of the Agreement (in the case of the f rst increase) or since the effective date of the last price increase (in the case of any subsequent price increase). In no event shall the increase in any,one-year exceed f ve percent (5%).4Sight shall notify Company in writing of any price increase at least ninety(90) days prior to the effective date of the increase. 3.2 Invoices. Unless otherwise set forth in the applicable Ordering Document, the associated payment shall be made within thirty (30) days after Company's receipt of invoice accompanied by all supporting documentation. Section 4. RELATIONSHIP BETWEEN THE PARTIES. 4.1 4Sight is a non-exclusive independent contractor. Nothing in this MSA shall be construed to create a partnership,joint venture or other similar relationship between the Parties. 4Sight shall be solely responsible for all tax returns and payments required to be f led with or made to any federal, state or local tax authority with respect to 4Sight' performance of Services and receipt of payments under this MSA. 4.2 During the Term of this MSA and for a period of one (1) year following its termination or expiration, Company represents and warrants that it will not hire, employ or contract directly or indirectly any employee of 4Sight, who became known to Company in connection with the performance of this MSA without the prior written approval of 4Sight; provided however, this provision shall not prohibit the hiring of any person that responds to general solicitations not specif cally directed at employees of 4Sight. Section S.CONFIDENTIAL INFORMATION. 5.1 Def nition. "Conf dential Information" means any information disclosed by either Party to the other, whether disclosed verbally, in writing, or by inspection of tangible objects. Conf dential Information includes, but is not limited to, all product designs, capabilities, specif cations, drawings, program code, work designs, models, technology, know-how, documentation, components, software (in various stages of development), test and development boards, hardware reference code and platforms, architectures, agreement terms, f nancial and pricing information, business and marketing plans, actual and potential customers and suppliers,the Services, Ordering Document, marketing plans,data, and other terms relating to the Services, including the terms of this MSA and other similar information that is proprietary to either Party. Conf dential Information shall not include any information that: (a) was in lawful possession prior to the disclosure, as clearly and convincingly corroborated by written records, and had not been obtained by either directly or indirectly from either Party; (b) is lawfully disclosed by a third party without actual, implied or intended restriction on disclosure through the chain of possession, or (c) is independently developed by a Party without use of or access to the Conf dential Information, as clearly and convincingly corroborated by written records. Conf dential Information obligations in accordance to Section 5 of this MSA shall survive any termination of this MSA for f ve (5)year after the effective date of termination. 5.2 Requirements.The Parties agree that it shall not use or disclose in any way, other than as needed under this MSA, Conf dential Information to any third parties.The Parties will disclose Conf dential Information only to its Personnel having a need-to-know for the performance of the Services under this MSA. The foregoing prohibition on disclosure of Conf dential Information shall not apply to the extent certain Conf dential Information is required to be disclosed by either Party as a matter of law or by order of a court and/or to potential and actual acquirers, investors, underwriters and lenders, subject to non-use and non-disclosure requirements substantially the same as set forth herein. Upon termination of this MSA, a Party may deliver to the other Party instructions to destroy all materials, documents and other media (whether maintained electronically or otherwise) containing Conf dential Information, together with all copies thereof in whatever form, and shall certify in writing the completion of such return or destruction, as the case may be. If it is infeasible to return or destroy Conf dential Information, due to regulatory or compliance purposes, protections are extended to such Conf dential Information, in accordance with the conf dentiality provisions in this MSA. 5.3 Disclosure to Public and Non-public. Neither party shall use the other party's name or trademarks in any advertising,website, press release or other form of public disclosure without the prior written approval of the appropriate off cer of the other party. Company agrees that 4Sight may make lawful references to Company in its marketing activities. Section 6. INTELLECTUAL PROPERTY. Each Party shall own and retain all rights,title and interest in and to its intellectual property, and nothing in this MSA or an Ordering Document shall be deemed to grant any license or rights to the other Party. Section 7. REPRESENTATIONS AND WARRANTIES. 7.1 4Sight hereby represents and warrants that: (a) the Licensed Software will be performed in a competent and professional manner and the Licensed Software will meet the specif cations in the applicable Documentation. Customer shall notify 4Sight in writing of any breach of this warranty within thirty (30) days after completion of the Service. 4Sight's sole obligation to Customer, and Customer's exclusive remedy, for breach of this warranty is re-install the Licensed Services. 7.2 Company acknowledges that 4Sight does not represent, warrant, or otherwise promise that Company's use of the Services is a substitute for Company's or its users'existing protocols and compliance procedures. 7.3 Company acknowledges and agrees that (i) timely performance by 4Sight of its obligations under this MSA and any Ordering Document is subject to the timely provision of information and support by Company as outlined in this MSA; (ii) that the use of the Services pursuant to this MSA and Documentation are only a tool to facilitate the Company's provision of care and services to a Monitored Individual under its supervision and is only functional if the Company's users input information, appropriately maintain the Monitoring Package and apply the device in accordance with the training and Documentation; (iii) that the Services and license of the Licensed Software are only useful if such are used in strict accordance with the Documentation; (iv) that Company is solely responsible for all decisions, actions and omissions in any way related to Monitored Individual under its supervision, including but not limited to: proper assessment, monitoring, treatment and care; observation, qualif cation and actions of their respective employees, user or other persons;the acts and omissions of its employees, user or other persons; compliance with all applicable laws; any liability related to individual under Company's supervision, including but not limited to visitors, employees, vendors, agents or other persons in the facilities of the Company; (v) Company represents and warrants that all persons given access to the Services shall be properly trained in the use and prohibited uses of the Services; and (vi) Company is liable for, and shall indemnify 4Sight, its off cers, directors, employees and agents against breaches of this MSA, or of misuse or failure to use the Services, by Company's employees,off cers,directors,vendors,contractors and agents,and that of its aff liates. 7.4 Minimal Requirements. Company shall provide, conf gure, and maintain all hardware,software, and other minimum requirements set forth in the applicable Ordering Document, including a stable Internet connection, necessary to use the Services. Company shall maintain, at Company's sole expense, such equipment and software as 4Sight may reasonably require for 4Sight to remotely access the equipment. 7.5 Third-Party Software. 4SIGHT MAKES NO WARRANTY WITH RESPECT TO ANY THIRD-PARTY SOFTWARE, AND WHATEVER WARRANTY MAY APPLY TO ANY THIRD-PARTY SOFTWARE PRODUCT, IF ANY, IS ONLY AS IS EXPRESSLY STATED BY THE THIRD-PARTY OWNER OR LICENSOR OF THE THIRD-PARTY SOFTWARE. 4SIGHT EXPRESSLY DISCLAIMS ALL WARRANTIES FOR THE THIRD-PARTY SOFTWARE, WHETHER EXPRESSED OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY, NON-INFRINGEMENT AND FITNESS FOR A PARTICULAR PURPOSE. 7.6 Exclusions. 4Sight's warranty obligations and other obligations under this MSA with respect to the Services are expressly conditioned upon Customer's proper use of the Services and do not include: (i) Problems that result from (a) accident, negligence, neglect, abuse, misuse, computer viruses or use other than ordinary use or use in violation of an applicable license; (b) abnormal electrical power, air conditioning, or humidity controls that cause a computer failure; (c) modif cations, repairs or attempted maintenance made to the Services by anyone other than a representative of 4Sight or its authorized agents and (d) damage during shipment; (ii) Problems relating to or caused by any hardware, network, software or hardware that was not supplied by 4Sight or hardware or software that does not meet the Minimum Requirements; (iii) Problems relating to or caused by changes in, or modif cations to, the operating characteristics of any computer hardware or operating system for which the Services is procured; or (iv) hardware with altered, modif ed or removed serial numbers. Section 8. DISCLAIMER OF WARRANTIES. 8.1 EXCEPT AS EXPRESSLY PROVIDED HEREIN, 4SIGHT PROVIDES ALL SERVICES, SOFTWARE, PLATFORM AND PRODUCTS "AS IS" WITH NO WARRANTY OF ANY KIND. 4SIGHT MAKES NO WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE, AND 4SIGHT SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES, INCLUDING ANY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, AND ANY WARRANTIES ARISING FROM A COURSE OF PERFORMANCE OR TRADE USAGE,TO THE MAXIMUM EXTENT PERMITTED BYAPPLICABLE LAW. NO ORAL OR WRITTEN INFORMATION OR COMMUNICATIONS GIVEN BY 4SIGHT, ITS EMPLOYEES, OR AGENTS WILL INCREASE THE SCOPE OF THE ABOVE WARRANTY OR CREATE ANY NEW OR ADDITIONAL WARRANTIES. COMPANY WILL NOT HAVE THE RIGHT TO MAKE OR PASS ON ANY REPRESENTATION OR WARRANTY ON BEHALF OF 4SIGHT TO ANY THIRD PARTY. To the extent that 4Sight may not, as a matter of applicable law, disclaim an implied warranty, the scope and duration of such warranty will be limited to the minimum permitted under such law. Section 9. INSURANCE. Each Party shall carry commercial general liability and automobile liability insurance and, if applicable, worker's compensation insurance as required by law, together with employer's liability insurance coverage and professional errors and omissions liability insurance coverage. All policies shall be written by reputable insurance companies with a best's policyholder rating of not less than A VII. Such insurance shall not be cancelled or materially reduced during the Term. Section 10. INDEMNITY; LIMITATION OF LIABILITY. 10.1 Indemnif cation of Company_. 4Sight shall fully indemnify, defend and hold harmless Company, its affliates, and their off cers, directors, employees, agents, successors and assigns ("Company Indemnitees") from and against any and all third party claims, damages, liabilities, losses, and expenses (including any and all reasonable attorney fees, expenses and costs) incurred by or asserted against any Company Indemnitee due to: (a) any gross negligence acts or willful misconduct of 4Sight; and (b) violations of applicable laws by 4Sight. In the event of a Company Indemnitees, or if 4Sight reasonably believes the Services owned by 4Sight may infringe or misappropriate the rights of a third party, 4Sight may, in its sole discretion, and at no cost to Company Indemnitees, (a) modify Services owned by 4Sight so that it no longer infringes or misappropriates, (b) obtain a license for Company Indemnitees' continued use of the Services owned by 4Sight in accordance with this MSA and any applicable Ordering Document, or (c) terminate this MSA upon thirty (30) days' prior written notice and refund to Company Indemnitees any prepaid fees covering the remainder of the term after the effective date of termination. 10.2 Indemnif cation of 4Sight. To the extent permitted by applicable law, Company shall fully indemnify, defend and hold harmless 4Sight, its aff liates, and their off cers, directors,employees, agents,successors and assigns ("4Sight Indemnitees") from and against any and all third party claims, damages, liabilities, losses, and expenses (including any and all reasonable attorney fees, expenses and costs) incurred by or asserted against any 4Sight Indemnitee of whatever kind or nature due to (a) the use of the Service, including use in any manner not otherwise permitted in this Agreement; (b) care and experience of Monitored Individual under Company's supervision including but not limited to: the proper assessment, treatment, monitoring and care of Monitored Individual; the supervision, qualif cation and actions of their respective caregivers, Company's employees, professionals or other persons; (c) the acts and omissions of Company's employee, supervisors, agent, or representatives; (d) misuse of the Services or any component thereof; (e) any material breach under this MSA, or (f) a claim related to the gross negligence or willful misconduct of Company, its employees,or agents. 10.3 Indemnif cation Procedures. If any claim or action is asserted that would entitle a Party to indemnif cation pursuant to this Section 10 (a "Proceeding"), the Party who seeks Indemnif cation will give written notice thereof to the other Party (the "Indemnitor") promptly (and in any event within ffteen (15) calendar days after the service of the citation or summons); provided, however, that the failure of the Party seeking indemnif cation to give timely notice hereunder will not affect rights to indemnif cation hereunder, except to the extent that Indemnitor demonstrates actual damage caused by such failure. Indemnitor may elect to direct the defense or settlement of any such Proceeding by giving written notice to the Party seeking indemnif cation, which election will be effective immediately upon receipt by the Party seeking indemnif cation of such written notice of election. The Indemnitor will have the right to employ counsel reasonably acceptable to the Party seeking indemnif cation to defend any such Proceeding, or to compromise,settle or otherwise dispose of the same, if the Indemnitor deems it advisable to do so, all at the expense of the Indemnitor; provided that the Indemnitor will not settle, or consent to any entry of judgment in, any Proceeding without obtaining either: (a) an unconditional release of the Party seeking indemnif cation (and its Aff liates and each of their respective off cers, directors, employees and agents) from all liability with respect to all claims underlying such Proceeding; or (b) the prior written consent of the Party seeking indemnif cation. The Parties will fully cooperate with each other in any such Proceeding and will make available to each other any books or records useful for the defense of any such Proceeding. 10A LIMITS OF LIABILITY OF 4SIGHT. 10.4.1 NEITHER PARTY SHALL BE LIABLE TO THE OTHER PARTY (OR TO ANY PERSON OR ENTITY CLAIMING THROUGH THE OTHER PARTY) FOR LOST PROFITS OR FOR SPECIAL, INCIDENTAL, INDIRECT, CONSEQUENTIAL OR EXEMPLARY DAMAGES ARISING OUT OF OR IN ANY MANNER CONNECTED WITH THE MSA OR THE SUBJECT MATTER HEREOF, REGARDLESS OF THE FORM OF ACTION (WHETHER IN CONTRACT, TORT, BREACH OF WARRANTY OR OTHERWISE), AND REGARDLESS OF WHETHER OR NOT SUCH PARTY HAS BEEN INFORMED OF, OR OTHERWISE MIGHT HAVE ANTICIPATED, THE POSSIBILITY OF SUCH DAMAGES. 4SIGHT SHALL NO LIABILITY TO COMPANY (OR TO ANY PERSON OR ENTITY CLAIMING THROUGH THE COMPANY) FOR ANY PERSONAL INJURY CLAIM BY MONITRED INDIVIDUAL. 10.4.2 EACH PARTY'S AGGREGATE, MAXIMUM LIABILITY TO THE OTHER ARISING FROM OR RELATING TO THIS MSA, OUTSIDE OF ANY CONFIDENTIALITY OBLIGATIONS CONTAINED HEREIN, REGARDLESS OF THE FORM OF ACTION (WHETHER IN CONTRACT, TORT, BREACH OF WARRANTY OR OTHERWISE), WILL NOT EXCEED THE FEES ACTUALLY PAID OR DUE TO 4SIGHT BY OR FROM COMPANY WITH RESPECT TO THE SIX (6) MONTH PERIOD PRECEDING THE DATE ON WHICH THE CLAIM ARISES. 10.4.3 Without limiting any other provision of this MSA, 4Sight may immediately cease or refrain providing services provided for under this MSA in any geographic area if in 4Sight' individual determination, the implementation or provision of services is or might be in violation of applicable laws, rules,or regulations. Section 11.TERM AND TERMINATION. 11.1 Term. This MSA shall be effective from Company's acceptance of this MSA and shall continue until the expiration or termination of all Ordering Documents ("Term"). 11.2 Termination For Cause. This MSA may be terminated by either Party in the event the other Party materially breaches this MSA and fails to cure such breach within thirty (30) days of the receipt of notice of the alleged breach. In addition, 4Sight shall have the right to terminate this MSA upon ten (10) days prior written notice in the event that Company fails to pay 4Sight in accordance with Section 3 above or Company's use of the Service in any manner not otherwise permitted in this Agreement. 11.3 Termination for Convenience. 4Sight may terminate, this Agreement or Ordering Document in whole or in part, at any time upon thirty (30) days written notice, for any reason, when the 4Sight determines that such termination is in its best interests. 11.4 Immediate Termination. This MSA may be terminated immediately upon written notice by either party to the other party upon the occurrence of any of the following events: (a) the f ling by or on behalf of either party of any voluntary or involuntary petition in bankruptcy, dissolution or liquidation; or (b) the assignment of f fty percent (50%) or more of the assets of either party for the benef t of its creditors. 11.5 Consequences of Termination. Upon termination of this MSA,Company agrees that it shall be responsible for payment of Services in accordance with Section 3 of this MSA subsequent to the effective date of termination if the related Services were rendered during the Term. Outstanding payment obligations in accordance to Sections 3 and Conf dential Information obligations in accordance to Section 5 of this MSA shall survive any termination of this MSA. Section 12.GENERAL. 12.1 Law.This MSA shall be governed by and construed in accordance with the laws of the State of Delaware. In the event any provision of this MSA is declared to be unenforceable the remaining provisions shall continue in full force and effect. 12.2 Arbitration. Any controversy, claim or dispute arising out of or relating to this MSA or the breach thereof shall be exclusively settled by conf dential binding arbitration in accordance with the commercial rules of the American Arbitration Association ("AAA") then in effect. There shall be a single qualif ed arbitrator mutually chosen by the Parties in accordance with the selection and appointment procedures of the AAA. The fees charged by the AAA and costs of the arbitrator (e.g., compensation,travel, etc.) related to the arbitration shall be borne equally by the Parties. All such arbitration proceedings, including without limitation the fact of an arbitration,shall be conducted on a conf dential basis and shall be deemed to be Conf dential Information. 12.3 Entire Agreement.This MSA, and applicable Ordering Document incorporated by reference contain the full and complete understanding and agreement between the Parties relating to the subject matter hereof and supersede all prior and contemporary understandings and agreements,whether oral or written, relating such subject matter hereof. Paragraph titles or captions contained herein are inserted only as a matter of convenience and for reference. 12.4 Amendments/Changes. Any modif cation or amendment to this MSA shall be effective only if in writing and signed by both Parties. Any change to an Ordering Document shall be documented in a written amendment mutually agreed upon and executed by the Parties (an "Amendment"). 12.5 Cooperative Purchasing Clause. Any member, current or future,within the state/commonwealth shall be allowed to participate in this agreement during the life of the contract. While this clause in no way commits any agency to purchase from state or commonwealth/county/city/government entity's awarded contractor, nor does it guarantee any additional orders will result, it does allow state or commonwealth/county/city/government entity to make use of terms and conditions (provided said agreement satisf ed their own procurement guidelines) and purchase directly from the awarded contractor. All purchases made by other state or commonwealth/county/city/government entity shall be understood to be transactions between that state or commonwealth/county/city/government entity and the awarded vendor; the originating state or commonwealth/county/city/government entity shall not be responsible for any such purchases. 12.6 Notice. All notices required or permitted under the MSA or Ordering Document shall be in writing and delivered by any method providing for proof of delivery. Any notice shall be deemed to have been given on the date of receipt. Notices to 4Sight and Company shall be delivered to the following addresses: 4Sight, Inc.Company 633 Alvarado Street Address San Francisco,CA 94114 Attn:John Defalco Attn: Email:john@4sightlabs.com Email: 12.7 Assignment. This MSA shall be binding upon and inure to the benef t of the Parties hereto, their heirs, legal representatives, successors and permitted assigns. Neither Party may assign its rights and obligations under this MSA without the prior written consent of the other Party. Notwithstanding the foregoing, this MSA may be assigned by either Party to an entity which is an aff Hate or subsidiary who is a successor in interest in connection with a merger, acquisition or consolidation,or to the purchaser in connection with the sale of all or substantially all of its assets. Any assignment or transfer of this Agreement in violation of this provision shall be null and void and of no force or effect. 12.8 No Waiver; No Modif cation. The failure of either Party to enforce, at any time or for any period of time, the provisions hereof, or the failure of either Party to exercise any option herein, shall not be construed as a waiver of such provision or option and shall in no way affect that Party's right to enforce such provisions or exercise such option. 12.9 Severability_. In the event any provision of this MSA is determined to be invalid or unenforceable by ruling of an arbitrator or court of competent jurisdiction, the remainder of this MSA (and each of the remaining terms and conditions contained herein) shall remain in full force and effect. 12.10 Force Majeure. Except with respect to failure to pay any amount due under this MSA, neither party shall be deemed to have breached this MSA if its delay or its failure to perform all or any part of its obligation hereunder result from flood, earthquake, f re, or other acts of God, or war, tropical weather event, blizzard, strikes, slowdowns, labor unrest, riot, civil commotion,the public enemy, power failure, computer processing or data transmission delays or diff culties, delays or diff culties in obtaining supplies, materials, or delays or diff culties relating to the performance of services provided by others, or other circumstances beyond reasonable control, or by reason of a judgment, ruling, or order of any court, agency, or competent jurisdiction,or change of law or regulation occurring subsequent to the signing of this MSA. 12.11 Counterparts. This Agreement may be executed in two or more counterparts,each of which shall be an original, but all of which together shall constitute one and the same instrument. The Parties agree to accept and be bound by facsimile,email or PDF transmitted copies of this Agreement and its counterparts including facsimile,email or PDF signatures of the Parties. IN WITNESS WHEREFORE,the Parties have executed this Agreement as of the Effective Date set forth above,with each Entity executing this Agreement on behalf of itself only,in its individual capacity. 4SIGHT LABS, INC.CUSTOMER By: By: Name• Name• Title• Title• Questions? Contact me Lena Heaney Jena@4sightlabs.com +17208833686 4Sight Labs 633 Alvarado Street San Francisco, CA 94114 • MASON COUNTY rTi Public Health & Human Services Briefing July 1, 2024 Briefing Items Public Health Infrastructure Grant(PHIG)—David Windom Olympic Health & Recovery Services (OHRS) Treatment Sales Tax—Melissa Casey Olympic Health & Recovery Services (OHRS) Law Enforcement Assisted Diversion (LEAD) Program—Melissa Casey coU�a� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners From: David Windom Ext. 260 Department: Public Health Briefing: Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 1,2024 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Public Health Infrastructure Grant Background/Executive Summary: The Public Health Infrastructure Grant(PHIG)was received by Public Health in a previous amendment to the Consolidated Contract(CONCON) for$200,000. According to the Department of Health(DOH),the PHIG dollars are for the addition of people to Public Health infrastructure. Public Health reached out to DOH to negotiate its use for improvements to the building and employee workspaces as well as the addition of an additional help Clerical position. These provisions were approved. Public Health will work with Human Resources for the addition of the additional help Clerical position. Budget Impact(amount, funding source,budget amendment): None Public Outreach (news release, community meeting, etc.): N/A Requested Action: Informational only. Attachments C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Melissa Casey Ext.404 Department: Public Health Briefing: Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): January 29;June 10;&July 1, Agenda Date: July 16,2024 2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Olympic Health&Recovery Services(OHRS)Treatment Sales Tax Contract Amendments Background/Executive Summary: On 1/29/24,a summary of current FY24-25 TST contracts and funding amounts were briefed to the Board, noting the intent to re-align the Community RFP funding cycle(July 1 —June 30)with the County's budget cycle(January 1 —December 31).For contracts ending June 30,2024,subcontractors completed Contract Renewal Proposals to request funding and adjust the scope of work to sustain programs through December 31, 2024. Olympic Health&Recovery Services requested$65,100 to sustain the Mason County Law Enforcement Co-Responder Program from July 1,2024 to December 31,2024. The Jail Peer Support Program(re-entry, MOUD)does not need additional funding;the purpose of the amendment is to adjust the contract term. The Housing&Behavioral Health Advisory Board reviewed proposals and recommends program sustainability be funded out of TST Reserve. Budget Impact(amount,funding source,budget amendment): $65,100 total from TST Reserve Public Outreach (news release,community meeting,etc.): Housing&Behavioral Health Advisory Board reviewed Contract Renewal Proposals and program outcome data;made funding recommendations based on the Board's 2024 funding priorities Requested Action: Approval of the Olympic Health&Recovery Services(OHRS)Treatment Sales Tax contract amendments for co-responder services for an additional$65,100 and to extend the contract to December 31,2024 and for jail peer services for an additional$19,000 and to extend the contract to December 31,2024. Attachments: OHRS Co-Responder Contract Amendment#20HRS Jail Peer Contract Amendment#1 Contract Between Mason County and Olympic Health and Recovery Services Professional Services Contract #23-029 The Purpose of this amendment is to extend the contract term from the end date of June 30,2024 to December 31,2024 and add additional funding to maintain current programming for the next 6 months. Amendment # 2 IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows: 1. FUND SOURCE: Treatment Sales Tax (TST) 2. AMENDMENT TERM: July 1, 2024, through Dec 31, 2024 3. TOTAL ADDITIONAL AWARD: Budget Category Current Amount Amended Amount Total New FY24 July 1, 2024, to Budget December 31,2024 4.0 FTE Staff Wages& $335,637 $54,380 $390,017 Benefits Training/Travel/Supplies $28,000 $4,800 $32,800 Admin 10% $36,364 $5,920 $42,284 Total Program Costs $400,001 Maximum TST Contract $180,000 $65,100 $245,100 Total 4. INVOICE: Reimbursable expenses and back-up documentation must be included with each invoice. Invoices are due by the 15th of each month. ALL OTHER TERMS AND CONDITIONS of the original Contract remain in full force and effect. IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day of , 2024. CONTRACTOR MASON COUNTY Joe Avalos, OHRS Administrator Randy Neatherlin, Chair Olympic Health & Recovery Services Mason County Board of County Commissioners 1 Contract Between Mason County and Olympic Health & Recovery Services Professional Services Contract#23-082 Amendment#1 The Purpose of this amendment is to adjust the contract term from the end date of June 30,2025 to December 31,2024 and adjust funding to maintain current programming for the next 6 months. IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows: 1. FUND SOURCE: Treatment Sales Tax (TST) 2. AMENDMENT TERM: July 1, 2024, through Dec 31, 2024 3. Total Budget Award: Budget Category Current Amount Amended Total New FY24 Amount Budget July 1, 2024, to December 31,2024 Staff Wages $25,500 $12,750 $38,250 Staff Benefits $11,750 $5,875 $17,625 Staff/Client Supports $750 $375 $1,125 Maximum Contract $38,000 $19,000 $57,000 Total ALL OTHER TERMS AND CONDITIONS of the original Contract and any subsequent amendments hereto remain in full force and effect. IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day of , 2024. CONTRACTOR MASON COUNTY Joe Avalos, OHRS Administrator Randy Neatherlin, Chair Olympic Health & Recovery Services Mason County Board of County Commissioners 1 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Melissa Casey Ext.404 Department: Public Health Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 10 and July 1,2024 Agenda Date: July 16,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Olympic Health&Recovery Services LEAD Expansion Amendment Background/Executive Summary: The Health Care Authority Contract#K7592,expanding the operational capabilities of an existing Law Enforcement Assisted Diversion(LEAD)Program and adding$515,000 to the budget,was approved by the Board on the 6/18/24 action agenda. The amendment with Olympic Health&Recovery Services(OHRS)will allow for increased staffing of a 1.0 FTE Substance Use Disorder Professional,the continuation of intensive case management services and referrals,and other staff and client supports to operate the program. Budget Impact(amount, funding source,budget amendment): $497,814 from Health Care Authority contract to Olympic Health&Recovery Services Public Outreach (news release,community meeting, etc.): None Requested Action: Approval of the Olympic Health&Recovery Services Law Enforcement Assisted Diversion(LEAD)contract expansion in the amount of$497,814 and to extend the contract to June 30,2025. Attachments OHRS LEAD Expansion Amendment#1 Mason County LEAD Budget&Staffing Plan Contract Between Mason County and Olympic Health and Recovery Services Professional Services Contract #OHRS LEAD 2023-2025 (MC Contract #23-078) The Purpose of this amendment is expanding the MC LEAD program, adding additional funding,and update scope of work from the requirements of the HCA. Expand the operational capabilities of an existing LEAD Program that adheres to the Core Principles of Law Enforcement Assisted Diversion (LEAD) as noted in Substitute Senate Bill(SSB) 5380 and Revised Code of Washington (RCW) 71.24.589. Amendment # 1 IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows: 1. FUND SOURCE: Health Care Authority 2. AMENDMENT TERM: April 19, 2024, through June 30, 2025 3. TOTAL: Budget Category Current Amount Amended Amount Total New Budget Salaries $374,000 $79,735 $453,735 Benefits $152,405 $30,037 $182,442 Staff Supports $106,590 $77,442 $157,190 Mileage $2,650 $4,550 $7,200 Client Supports $159,105 $240,000 $385,957 Admin 15% $140,250 $66,050 $200,301 Maximum Contract Total $935,000 $497,814 $1,386,825 4. Scope of Work • Coordinate with Mason County Public Health and Human Services to expand the operational capabilities of the existing Mason County LEAD Program and adhere to the Core Principles of LEAD as noted in Substitute Senate Bill (SSB) 5380, Revised Code of Washington (RCW) 71.24.589, and HCA Contract K7592. • Coordinate with Mason County Public Health and Human Services to update the existing LEAD Program Site Evaluation Plan. • Continue to provide intensive case management services and ensure that any new staff hired through the expansion are trained on all applicable case management practice. • Maintain employees and/or contract clinical support positions to include outreach coordinator, clinical supervisor, and case manager. • Provide referrals to local community agencies for intensive case management services including but not limited to substance use, mental health, and behavioral health assessment and treatment. • Vehicle Purchase: Contractor shall purchase a vehicle for use and ensure that vehicle cost was determined based on current rate, vehicle will only be driven by staff with a valid driver's license, contractor shall provide automobile insurance with a minimum limit for automobile liability of $1,000,000 per occurrence. • Contractor will use the provided reports and updated templates. • Coordinate with Mason County Public Health and Human Services to complete the budget and staffing plan, narrative report, monthly implementation reports-staffing, and monthly implementation reports-flex funds. • Contractor will hire and use the salary and benefits category for 1 FTE SUDP. 1 • Contractor will use staff supports for purchasing a vehicle, mobile computer equipment, field-based support & coordination, cell phone, office supplies, ER&R minor equipment replacement, annual software updates /renewals/subscriptions. • Contractor will use client supports for flex funding for clients, set-up optional groups, and other cost to support clients. ALL OTHER TERMS AND CONDITIONS of the original Contract remain in full force and effect. IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day of 2024. CONTRACTOR MASON COUNTY Joe Avalos Randy Neatherlin, Chair OHRS Administrator Mason County Board of County Commissioners 2 Mason County LEAD Budget and Staffing Plan LEAD expansion process to begin on or after July 1,2024: • LEAD provider to hire an additional 1.0 FTE Substance Use Disorder Professional(SUDP)to function as a dedicated diversion liaison and outreach coordinator. • As of May 2024, Mason County has put community referrals on hold due to staffing capacity;with this additional funding for the SUDP position it will increase the arrest diversion and follow-up on these referrals.This will enhance the program's ability to respond to field-based referrals in real time, ability to provide ongoing program training for legal system partners (including law enforcement),and ensure the program continues to remove barriers for those community members at highest risk of legal system involvement. The additional staff will allow for improved coordination with law enforcement agencies that have primarily made follow-up referrals or focused on referring charges to prosecutors for potential diversion. • Agencies of focus will include Shelton Police Department, Mason County Sheriff's Office and the Skokomish Tribal and Squaxin Tribal Police Departments.There will also be increased capacity for prosecutor engagement to ensure connection with individuals who do not have charges diverted in the field by law enforcement.The primary function of the additional FTE will be to increase the number of individuals offered meaningful diversion opportunities and there will be a goal of providing initial outreach to at least 150 individuals being considered for diversion during the initial contracting period.An additional FTE will increase the ability to respond immediately to potential diversion opportunities when law enforcement is on scene.This addresses the existing barrier of law enforcement arresting an individual due to the fear that a referral would not be followed up on and wanting to avoid losing the person by having additional capacity for someone to meet an officer on scene immediately for a warm handoff.This FTE would also allow for further expansion to partner with Skokomish and Squaxin Tribes. • As the program has built capacity, a majority of the caseloads have been located in Shelton -often due to the high concentration of visible individuals who are in need of services. Additional staff would allow for someone to respond to the more rural areas,which would increase the ability to work collaboratively with law enforcement and community partners who are outside of the main urban areas of the county. Behavioral Health positions frequently experience workforce shortages.To address these needs, OHRS has developed relationships with local schools to participate in career fairs and provide internship opportunities. OHRS staff recently attended the Centralia College SUDP/BASBH hiring and practicum event where they met with program instructors and discussed opportunities at OHRS for students who will be looking for full-time employment at the completion of their training program. OHRS provides strong supervision and clinical oversight for employees who are new to the field, allowing them to grow and develop their professional skills. Part of the funding request will be allocated to staff support and training.This is meant to increase training opportunities and support systems for the existing team, as well as provide support for new staff. Having a supportive environment which encourages continuing education and Mason County LEAD Budget and Staffing Plan opportunities to reduce burnout increases the opportunity to hire exemplary staff as well as retain them long-term. • In addition to the proposed additional FTE, Mason County LEAD will expand outreach and field-based work with an additional vehicle to be used for participant transportation.This will increase the amount of direct support which the team can provide to participants, by being able to transport them to various appointments or other needs.The team will also purchase mobile office supplies to facilitate field-based support and coordination on behalf of participants. Funding will also be used to support team training needs and strengthen team resiliency through team building opportunities to help mitigate the vicarious trauma inherent in this work. Supporting the LEAD team is vital to ensure that staff are not experiencing burnout,to increase knowledge and skills for engaging with participants, and to avoid staff turnover. • Group classes with also be offered as an optional addition for clients to engage and provide additional services. Groups offered by OHRS staff would allow for the clients to build a positive social group while simultaneously working on various personal skills that will aid them in their recovery journey. Groups would be offered by a Clinician with a co-facilitator Peer. Group topic examples include Life Skills, mental health, substance abuse, codependency, and anger management. Some group topics such as life skills can be broken down into further subgroup topics such as budgeting/money management. Groups will be offered once a day,four days each week. Groups participation would be a group of no more than 12 participants per group. MASON COUNTY PUBLIC WORKS COMMISSIONER BRIEFING July 1, 2024 �N C� Action Items• • Eells Hill Transfer Station Tipping Floor Replacement project. • Purchase of a skid steer and implements for the Solid Waste facilities. • Commerce Grant—Rustlewood and North Bay utility improvement projects for $250,000. • Commerce Grant—Beard's Cove water system $103,000. Discussion Items: Commerce Grant—Belfair Sewer Commissioner Follow-Up Items: Upcoming Items• TBD Belfair Pump Station ribbon-cutting 7/2/24 Hearing @ 9:15am for RID No. 2024-01 to improve Shetland Road. C A Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Richard Dickinson,Deputy Director/U&W Ext.450 Department: Public Works Briefing: ❑x Action Agenda: ❑x Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 1,2024 Agenda Date: July 16,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑No ❑ Tabled ❑No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Contracting for Tipping Floor Replacement at Eells Hill Transfer Station Background/Executive Summary: The Solid Waste Department has identified the urgent need to replace the tipping floor at the Eells Hill Transfer Station, which serves a significant portion of the public and all commercial haulers in Mason County. The current tipping floor is deteriorating and poses operational and safety risks if not replaced soon. The department initiated a competitive bidding process using the county small works roster to select a contractor for the removal and replacement of the tipping floor. Five contractors were contacted, four responded and three provided responsive bids. The bids ranged from $38,236.67 to $59,000. After careful evaluation, it is recommended to proceed with the lowest responsive bid from Bear Creek Asphalting Paving, LLC out of Belfair, WA in the amount of$38,236.67. Budget Impact• Funds for this project were included in the 2024 approved budget for the Solid Waste Department. Public Outreach: N/A Requested Action: Recommend the Board authorize Public Works to enter into a contract with Bear Creek Asphalting Paving, LLC for the removal and replacement of the Eells Hill Transfer Station tipping floor in the amount of $38,236.67. Attachments: 1. Quotes Bear Creek Asphalt Paving LLC PO BOX 1864 �k Belfair,WA 98528 US 360-801-1638 ALIJIV A aff A / bearcreekasphalt@gmail.com https://bearcreekasphaltpaving. com — --- - ASPHALT PAVING -- Estimate ADDRESS SHIP TO ESTIMATE# 2102 Mason County Public Works Mason County Public Works DATE 06/10/2024 100 W Public Works Drive 100 W Public Works Drive Eells Hill Transfer Sta Eells Hill Transfer Sta Shelton,WA 98584 Shelton,WA 98584 SALES REP PMS ACTIVITY DESCRIPTION AMOUNT Now Pave Prep and Pave Transfer station Tip up floor 35,144.00T +/-3,600 SQ FT -Remove distressed asphalt -Cut subgrade down to make room for 6"asphalt -Supplement subgrade as needed with crush rock -Finish grade -Roll/compact grade -Install up to(140)tons of HMA at(6)" in two 3"lifts -Roll and compact HMA -Hot tar seams as necessary * Includes PW wages --------- ---------- ---------------- ------------------------------------------------- ---- ---._._... ....................--------------------------- SUBTOTAL 35,144.00 TAX 3,092.67 TOTAL $38,236.67 Accepted By Accepted Date Bear Creek Asphalt Paving is a Veteran/Family-owned Company C A Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Richard Dickinson,Deputy Director/U&W Ext.450 Department: Public Works Briefing: ❑x Action Agenda: ❑x Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 1,2024 Agenda Date: July 16,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑No ❑ Tabled ❑No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Purchase of New Skid Steer and Implements for Solid Waste Facilities Back2round/Executive Summary: The Public Works Utilities & Waste Management Division is requesting authorization to purchase a new skid steer and essential attachments off of the NJPA(Sourcewell)joint cooperative purchasing contract# 011723-JDC from Pape Machinery for maintaining Mason County's Solid Waste facilities. Currently, we encounter difficulties in renting this equipment from the Road Departments, as they are frequently engaged in their own critical tasks and projects. This reliance restricts our flexibility and causes delays in essential maintenance operations. Procuring our own equipment will allow us to prioritize and schedule maintenance tasks based on operational needs and ensure the upkeep of our Solid Waste facilities. Budtet Impact• Funds for the purchase of a new skid steer and implements were included in the 2024 approved budget for the Solid Waste Department. The allocated budget is sufficient to cover the anticipated costs associated with the acquisition, including equipment purchase and initial setup. Public Outreach: N/A Requested Action: Recommend the Board approve the purchase of a new skid steer and necessary implements for the Solid Waste Department from Pape Machinery off of NJPA(Sourcewell)joint cooperative purchasing contract. Attachments: 1. Quote 2. Skid Steer picture � � • 0 • , ' ' �� . ��• r "OC�G ' . +� . �. ram , I i � • • � • • • • • JOHN DEERE MACHINERY Quote Id: 29372302 Prepared For: MASON COUNTY PUBLIC WORKS 1854 Prepared By: CLAYTON EMERY Pape Machinery, Inc. 3607 20th Street East Tacoma, WA 98424 Tel: 253-922-8718 Fax: 253-922-3562 Email: cemery@papemachinery.com Date: 07 August 2023 Offer Expires: 30 September 2024 Confidential ®JOHN DEERE 21 MACHINERY Quote Summary Prepared For: Prepared By: MASON COUNTY PUBLIC WORKS CLAYTON EMERY 100 PUBLIC WORKS DR Pape Machinery, Inc. SHELTON, WA 98584 3607 20th Street East Business: 360-427-9670 Tacoma, WA 98424 JEREMYS@CO.MASON.WA.US Phone: 253-922-8718 cemery@papemachinery.com This sale is subject to Pape's Terms and Conditions of Sale effective Quote Id: 29372302 on the date hereof, which are incorporated in full by this Created On: 07 August 2023 reference. The Terms and Conditions of Sale are available at www. Last Modified On: 24 June 2024 pape.com/terms, and will also be sent by mail or e-mail to the Expiration Date: 30 September 2024 purchaser upon request. Equipment Summary Selling Price Qty Extended JOHN DEERE RX84 ROTARY $ 18,810.36 X 1 = $ 18,810.36 CUTTER JOHN DEERE Heavy Duty 60 in. $ 3,017.78 X 1 = $ 3,017.78 Frame and Set of Forks JOHN DEERE 333 P COMPACT $ 99,445.40 X 1 = $ 99,445.40 TRACK LOADER- Sourcewell Contract#011723-JDC Extended Warranty $ 5,184.00 X 1 = $ 5,184.00 Extended Warranty,333 P, Power Train And Hydraulics,5000 Total Hours or 60 Total Months, $0 Deductible Sub Total $ 104,629.40 Equipment Total $ 126,457.54 Quote Summary Equipment Total $ 126,457.54 SubTotal $ 126,457.54 Sales Tax- (8.50%) $ 10,748.89 Total $ 137,206.43 Down Payment (0.00) Rental Applied (0.00) Balance Due $ 137,206.43 Salesperson :X Accepted By : X Confidential JOHN DEERE 2 Selling Equipment MACHINERY Quote Id: 29372302 Customer: MASON COUNTY PUBLIC WORKS JOHN DEERE RX84 ROTARY CUTTER Hours: Stock Number: Code Description Qty 831131T RX84 ROTARY CUTTER 1 Other Charges Freight 1 JOHN DEERE Heavy Duty 60 in. Frame and Set of Forks Hours: Stock Number: Code Description Qty 03K2T Heavy Duty 60 in. Frame and Set of 1 Forks _ = Standard Options - Per Unit 1010 48" TINES RATED 6200 LBS��w 1 Other Charges Freight 1 JOHN DEERE 333 P COMPACT TRACK LOADER - Sourcewell Contract #011723-J DC Hours: Stock Number: Code Description Qty OOVOT 333 P COMPACT TRACK LOADER 1 Standard Options - Per Unit 183N JDLinkTM 1 0202 United States 1 Confidential rU,.JOHN DEERE Selling Equipment 21 MACHINERY Quote Id: 29372302 Customer: MASON COUNTY PUBLIC WORKS 0259 English Operator's Manual 1 0351 Translated Text Labels 1 0518 Level 5 Package - Prem Cab A/C, 1 2Spd, BPP Adj, Hi Flow, SL, RC, Power QT, Vent Seat, Dlx Lts, Rev Fan, Adv Display, Radio W/Mic, Rear Cam, Chrome, HD Grille 0952 Rear View Camera 1 1100 Less Detection System 1 1363 3-Inch Seat Belt with Shoulder Harness 1 1880 Less Receiver 1 1900 Less Display 1 1950 Less Application 1 2000 Less Code 1 2940 Less Grade Control 1 5608 Wide Zig-Zag Bar Track - 17.7 In. (450 1 mm) 8030 Fire Extinguisher Bracket 1 8048 Counterweight, (Triple Set) 1 8049 Engine Air Precleaner 1 8059 Cab Severe Duty Polycarbonate Door 1 8934 84 In. Heavy Duty Construction Bucket 1 (21.0 Cu Ft)w/ Edge Value Added Services Extended Warranty Confidential aJOHN DEERE Extended Warranty Extended Warranty Proposal PowerGardT" Protection Plan Compact Construction Equipment Date :June 24, 2024 Machine/Use Information Plan Description Price Manufacturer JOHN DEERE Plan Type: Extended Deductible: $ 0 Warranty Compact Power Train And Equipment Type Construction Coverage: Hydraulics Quoted Price $ 5,184.00 Equipment Model 333 P Total Months: 60 Country US Total Hours: 5000 Date Quoted January 18,2024 MFWD/Tracks N Scraper Use Extended Warranty is available only through authorized John Deere Dealers for John Deere Products,and may be purchased at any time before the product's Standard Warranty,or Extended Warranty expires. Extended Warranty Proposal Prepared for: I have been offered this extended warranty and ❑ I ACCEPTthe Extended Warranty Customer Name - Please Print ❑ I DECLINEthe Extended Warranty --------------------------------------------------------------------------------- Customer Signature If declined, I fully understand that any equipment listed above is not covered for customer expenses due to component failures beyond the original basic warranty period provided by John Deere. Note : This is not a contract. For specific Extended Warranty coverage terms and conditions, please refer to the actual Extended Warranty contract for more information and the terms, conditions and limitations of the agreement. What Extended Warranty is The Extended Warranty Program is for the reimbursement on parts and labor for covered components that fail due to faulty material or original workmanship that occur beyond the John Deere Basic Warranty coverage period. The agreement is between Deere & Company and the owners of select John Deere Construction and Forestry equipment, who purchase the Extended Warranty Plans for the desired coverage as indicated in this proposal. What Extended Warranty is not : Extended Warranty is not insurance. It also does not cover routine maintainance or high wear items,or insurance- related risks/perils such as collision, overturn, vandalism, wind, fire, hail, etc. It does not cover loss of income during or after an equipment failure. See the actual product-specific Extended Warranty agreement for a complete listing of covered components, and limitations and conditions under the program. Features/Benefits: • Extended Warranty includes the following features and benefits under the program • Pays for parts and labor costs incurred on failed covered components (less any applicable deductibles), • Does not require pre-approval before repairs are made by the authorized John Deere dealership, • Payments are reimbursed directly to the dealership with no prepayment required by the contract holder. Confidential SALES 2-1700 E(3/11) I � I MACHINERY ORDER REFERENCE 0 NUMBER BILL TO SIC Code: SHIP TO Name: Buyer: MASON COUNTY PUBLIC WORKS Address: Address: 100 W PUBLIC WORKS DRIVE City, State: Zip: City: SHELTON State: WA Zip: 98584 County: County: MASON Customer No.: DELIVERY DATE(EST): Ph. No. 360-427-9670 Fax No. P.O. NO. MODEL TRANSACTION INVENTORY EQUIPMENT I MAKE 333P EQUIP.# SALE RPO NEW USED RENT JOHN DEERE ❑x ❑ ❑X ❑ Description: 12023 JOHN DEERE 333P COMPACT TRACK LOADER- LIST PRICE $130445.00 $132,422.00 SOURCEWELL DISCOUNT- 30% SOURCEWELL CONTRACT#011723-JDC $39,726.60 POWER TRAIN &HYDRAULICS 5,000 HRS OR 60 MONTHS EXTENDED WARRANTY $5,684.00 FACTORY FREIGHT&PDI - $4,500.00 $4,500.00 DELIVERY- $1,750.00 $1,750.00 Attachments: Del'y/F.O.B. AGREED $104,629.40 TRADE YEAR MAKE MODEL SERIAL NUMBER PRICE $ ff7ax Exempt, Provide Certificate or enter Rate Below Sales Tax( s.5 %) $8,893.50 Lienholder: Total Price $113,522.90 Trade-in Allowance: Less(Est.)Payoff: $0.00 Net Trade in $0.00 BILL OF SALE:FOR TRADE-IN DESCRIBED HEREIN.WE CERTIFY THAT THERE IS NO LIEN,CLAIM,DEBT,MORTGAGE OR ENCUMBERANCE OF ANY KIND,NATURE OR DESCRIPTION AGAINST THIS PROPERTY NOW Sales Tax( 0 %) $0.00 EXISTING,OF RECORD OR OTHERWISE AND THAT SAME IS FREE AND CLEAR AND IS MY/OUR SOLE AND Balance Due $113,522.90 ABSOLUTE PROPERTY EXCEPT AS NOTED ABOVE. BUYER'S SIGNATURE: X Down Payment $0.00 FINANCE_7 FINANCED 0 ON ACCOUNT ❑ CASH/COD Doc Fees $0.00 TERMS (SUBJECT TO APPROVAL): INSURANCE $0.00 Amount to Finance $113,522.90 Length of Term Est. PMT.W/Ins. INSURANCE AGENT: I Est. Pmt.W/O Ins. NEW BASIC ❑ AS IS/NO WARRANTY WARRANTY (DESCRIBE) NEW EXTENDED ❑ USED DESCRIBE DESCRIBE This Sales Order is subject to additional terms and conditions on the reverse side of this document. The undersigned Buyer agrees that it has read and understands the terms and conditions,warranty disclaimers,and limitations of liability set out in the additional terms and conditions on the reverse side of this document and that the same are included in and are part of this Sales Order as if set forth on the face hereof. PAPS MACHINERY, Inc. BUYER (Store Address): 3607 - 20th Street East By: Title: TACOMA, WA 98424 By: Title: By: (253)922-8718 Title: Territory Mgr Date: Date: SALES 2-1700 E(3/11) I � I MACHINERY ORDER REFERENCE 0 NUMBER BILL TO SIC Code: SHIP TO Name: Buyer: MASON COUNTY PUBLIC WORKS Address: Address: 100 W PUBLIC WORKS DRIVE City, State: Zip: City: SHELTON State: WA Zip: 98584 County: County: MASON Customer No.: DELIVERY DATE(EST): Ph. No. 360-427-9670 Fax No. P.O. NO. EQUIPMENT I MAKE MODEL CTL ATTACHMENTS EQUIP.# TRANSACTION INVENTORY SALE RPO NEW USED RENT JOHN DEERE ❑x ❑ ❑X ❑ Description: 12023 JOHN DEERE RX84 ROTARY CUTTER- LIST PRICE$18,676.00 $18,676.00 SOURCEWELL DISCOUNT- 14% SOURCEWELL CONRACT#011723-JDC -$2,614.64 FACTORY FREIGHT- $1,749.00 $1,749.00 PDI - $500.00 $500.00 DELIVERY- $500.00 $500.00 Attachments: Delay/F.O.B. AGREED TRADE YEAR MAKE MODEL SERIAL NUMBER PRICE $ $18,810.36 ff7a_x Exempt, Provide Certificate or enter Rate Below Sales Tax( s.5 %) $2,337.50 Lienholder: Total Price $21,147.86 Trade-in Allowance: Less(Est.)Payoff: $0.00 Net Trade in $0.00 BILL OF SALE:FOR TRADE-IN DESCRIBED HEREIN.WE CERTIFY THAT THERE IS NO LIEN,CLAIM,DEBT,MORTGAGE OR ENCUMBERANCE OF ANY KIND,NATURE OR DESCRIPTION AGAINST THIS PROPERTY NOW Sales Tax( 0 %) $0.00 EXISTING,OF RECORD OR OTHERWISE AND THAT SAME IS FREE AND CLEAR AND IS MY/OUR SOLE AND Balance Due $21,147.86 ABSOLUTE PROPERTY EXCEPT AS NOTED ABOVE. BUYER'S SIGNATURE: X Down Payment $0.00 FINANCE_7 FINANCED ❑ ON ACCOUNT ❑ CASH/COD Doc Fees $0.00 TERMS (SUBJECT TO APPROVAL): INSURANCE $0.00 Amount to Finance $21,147.86 Length of Term Est. PMT.W/Ins. INSURANCE AGENT: Est. Pmt.W/O Ins. ❑ NEW BASIC ❑ AS IS/NO WARRANTY WARRANTY (DESCRIBE) ❑ NEW EXTENDED ❑ USED DESCRIBE DESCRIBE This Sales Order is subject to additional terms and conditions on the reverse side of this document. The undersigned Buyer agrees that it has read and understands the terms and conditions,warranty disclaimers,and limitations of liability set out in the additional terms and conditions on the reverse side of this document and that the same are included in and are part of this Sales Order as if set forth on the face hereof. PAPS MACHINERY, Inc. BUYER (Store Address): 3607 - 20th Street East By: Title: TACOMA, WA 98424 By: Title: By: (253)922-8718 Title: Territory Mgr Date: Date: SALES 2-1700 E(3/11) I � I MACHINERY ORDER REFERENCE 0 NUMBER BILL TO SIC Code: SHIP TO Name: Buyer: MASON COUNTY PUBLIC WORKS Address: Address: 100 W PUBLIC WORKS DRIVE City, State: Zip: City: SHELTON State: WA Zip: 98584 County: County: MASON Customer No.: DELIVERY DATE(EST): Ph. No. 360-427-9670 Fax No. P.O. NO. EQUIPMENT I MAKE MODEL CTL ATTACHMENTS EQUIP.# TRANSACTION INVENTORY SALE RPO NEW USED RENT JOHN DEERE ❑x ❑ ❑X ❑ Description: 12023 JOHN DEERE HEAVY DUTY 60" FRAME X 48" PALLET FORKS $1,973.00 SOURCEWELL DISCOUNT- 14% SOURCEWELL CONTRACT#011723-JDC -$276.22 FACTORY FREIGHT- $821.00 $821.00 PDI - $250.00 $250.00 DELIVERY- $250.00 $250.00 Attachments: Delay/F.O.B. AGREED $3,017.78 TRADE YEAR MAKE MODEL SERIAL NUMBER PRICE $ ff7a_x Exempt, Provide Certificate or enter Rate Below Sales Tax( s.5 %) $2,337.50 Lienholder: Total Price $5,355.28 Trade-in Allowance: Less(Est.)Payoff: $0.00 Net Trade in $0.00 BILL OF SALE:FOR TRADE-IN DESCRIBED HEREIN.WE CERTIFY THAT THERE IS NO LIEN,CLAIM,DEBT,MORTGAGE OR ENCUMBERANCE OF ANY KIND,NATURE OR DESCRIPTION AGAINST THIS PROPERTY NOW Sales Tax( 0 %) $0.00 EXISTING,OF RECORD OR OTHERWISE AND THAT SAME IS FREE AND CLEAR AND IS MY/OUR SOLE AND Balance Due $5,355.28 ABSOLUTE PROPERTY EXCEPT AS NOTED ABOVE. BUYER'S SIGNATURE: X Down Payment $0.00 FINANCE_7 FINANCED ❑ ON ACCOUNT ❑ CASH/COD Doc Fees $0.00 TERMS (SUBJECT TO APPROVAL): INSURANCE $0.00 Amount to Finance $5,355.28 Length of Term Est. PMT.W/Ins. INSURANCE AGENT: Est. Pmt.W/O Ins. ❑ NEW BASIC ❑ AS IS/NO WARRANTY WARRANTY (DESCRIBE) ❑ NEW EXTENDED ❑ USED DESCRIBE DESCRIBE This Sales Order is subject to additional terms and conditions on the reverse side of this document. The undersigned Buyer agrees that it has read and understands the terms and conditions,warranty disclaimers,and limitations of liability set out in the additional terms and conditions on the reverse side of this document and that the same are included in and are part of this Sales Order as if set forth on the face hereof. PAPS MACHINERY, Inc. BUYER (Store Address): 3607 - 20th Street East By: Title: TACOMA, WA 98424 By: Title: By: (253)922-8718 Title: Territory Mgr Date: Date: C Mason County Agenda Request Form Y /AtJ To: Board of Mason County Commissioners From: Richard Dickinson, Deputy Ext. 652 Director/Waste Management&Utilities Department: Public Works Briefing: ❑x Action Agenda: ❑x Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 3, 2024 Agenda Date: July 16, 2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Commerce Grant Award—Regional Water and Sewer Upgrades Background/Executive Summary: Governor Inslee signed the 2023-2025 State Capital Budget, which includes an appropriation of$250,000 for regional water and sewer utility upgrades. The Department of Commerce will retain three percent(up to a maximum of$50,000) for administering the project to cover administrative cost. The net grant award will be $242,500. The scope of work for this grant includes allocating $192,500 to the North Bay Facility Plan and $50,000 to the Beard's Cove water system improvements. Budget Impact: The North Bay Facility Plan was budgeted for in the amount of$300,000. A contract was executed with Kennedy-Jenks in the amount of$320,014 to perform the work. The grant will pay for$192,500 and utility rates $127,514. The Beard's Cove intersection improvement at Larsen and Larsen Lake Boulevard was budgeted for in the amount of$100,000 (ARPA revenue source). With an additional $50,000 from this award and another$99,910 net from a second Commerce award, Public Works will proceed with an expanded project. Public Outreach None. Requested Action: Recommend the Board, Chair and/or Public Works Director be authorized to execute all related documents for the Commerce grant. Attachments: 1. Award Letter S,.R•.F, T XI �Tdfjt :nxi;cyi STATE OF WASHINGTON DEPARTMENT OF COMMERCE 1011 Plum Street SE • PO Box 42525. Olympia, Washington 98504-2525• (360) 725-4000 July 1, 2023 Loretta Swanson Mason County 100 W Public Works Drive Shelton, WA 98584 Dear Loretta: Congratulations! Governor Inslee recently signed the 2023-25 State Capital Budget,which includes an appropriation of$250,000 for the Regional Water& Sewer Upgrades (Rochester)Project. The Department of Commerce, which will administer the project, will retain three percent(up to a maximum of$50,000) to cover our administrative costs. Accordingly, your net grant award will be $242,500. Prior to receiving funds, your organization will need to fulfill the following requirements: • Provide documentation of your organization's financial ability to complete the project. All funds from sources other than the state must be expended, raised, or secured by documented pledges or loans. • For nonprofit grantees, any property relevant to the project must be owned or secured by a long- term lease that remains in effect for a minimum of ten years following the final payment date the date the facility becomes usable by the public, whichever is later. A lien on owned property is also required when receiving grants over$250,000. • Prevailing wages must be paid for all construction labor costs incurred as of May 16, 2023. • Review by the Washington State Department of Archaeology and Historic Preservation and any affected Tribes (Governor's Executive Order 21-02). • Your project may also need to comply with the state's green buildings standards (RCW 39.35D). Please fill out the linked Contract Readiness Survey and submit at your earliest convenience. Also enclosed is a comprehensive set of contracting guidelines to assist you with the process. If you have any questions or need additional information,please contact your Project Manager, Sheila Lee, at (360) 878-1498 or sheila.lee@commerce.wa.gov. Sincerely, Tony Hanson, Deputy Assistant Director Local Government Division C Mason County Agenda Request Form Y /AtJ To: Board of Mason County Commissioners From: Richard Dickinson, Deputy Ext. 652 Director/Waste Management&Utilities Department: Public Works Briefing: N Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 3, 2024 Agenda Date: July 16, 2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Commerce Grant—Beard's Cove Water Valve-Pipeline, Intersection Replacement Project Background/Executive Summary: Governor Inslee signed the 2023-2025 State Capital Budget, which includes an appropriation of$103,000 for the Water Valve-Pipeline, Intersection Replacement project. The Department of Commerce will retain three percent(up to a maximum of $50,000) for administering the project to cover administrative costs. The net grant award will be $99,910. The intersection of Larson Lake Road and Larson Boulevard has experienced recurring pipeline and valve failures, significantly impacting both the water distribution system and necessitating road repairs. These failures have underscored the urgent need for infrastructure upgrades to enhance reliability and mitigate ongoing maintenance costs. Objectives: • Replace aging and failing water distribution system infrastructure at the intersection. • Improve system reliability to reduce disruptions and maintenance incidents. • Coordinate with road improvement projects to ensure efficient and integrated infrastructure upgrades. Budget Impact: The Beard's Cove intersection improvement at Larsen and Larsen Lake Boulevard was budgeted for in the amount of$100,000 (ARPA revenue source). With this award and another $50,000 from a second Commerce award, Public Works will proceed with an expanded project. Public Outreach: None. cqi Mason County Agenda Request Form Requested Action: Recommend the Board, Chair and or Public Works Director be authorized to execute all related documents for the Water Valve-Pipeline, Intersection Replacement project. Attachments: 1. Award Letter �5'•R7p �, J r STATE OF WASHINGTON DEPARTMENT OF COMMERCE 1011 Plum Street SE • PO Box 42525. Olympia, Washington 98504-2525• (360) 725-4000 May 16, 2024 Richard Dickinson Mason County Utilities and Waste Management 100 W. Public Works Drive Shelton, WA 98584 Dear Richard: Congratulations! Governor Inslee recently signed the 2024 Supplemental State Capital Budget,which includes an appropriation of$103,000 for the Water Valve-Pipeline, Intersection Replacement Project. The Department of Commerce,which will administer the project,will retain three percent(up to a maximum of$50,000) to cover our administrative costs. Accordingly, your net grant award will be $99,910. Prior to receiving funds, your organization will need to fulfill the following requirements: • Provide documentation of your organization's financial ability to complete the project. All funds from sources other than the state must be expended, raised, or secured by documented pledges or loans. • For nonprofit grantees, any property relevant to the project must be owned or secured by a long- term lease that remains in effect for a minimum of ten years following the final payment date the date the facility becomes usable by the public, whichever is later. A lien on owned property is also required when receiving grants over$250,000. • Prevailing wages must be paid for all construction labor costs incurred as of March 29, 2024. • Review by the Washington State Department of Archaeology and Historic Preservation and any affected Tribes (Governor's Executive Order 21-02). • Your project may also need to comply with the state's green buildings standards (RCW 39.35D). • Additional details are available online within our CCF Resource Toolkit. Please fill out the linked Contract Readiness Survey and submit at your earliest convenience. Also enclosed is a comprehensive set of contracting guidelines to assist you with the process. If you have any questions or need additional information,please contact your Project Manager, Dylan Godsey, at 206-454-2257 or Dylan.Godsey@commerce.wa.gov. Sincerely, A)J__ Addeline Craig, Managing Director Community Capital Facilities �r�ON CO& Mason County Administrator 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 419 Mason County Commissioner Briefing Items from County Administrator July 1, 2024 Specific Items for Review Revised Friends of Foothills Park contract John Taylor Administrator Updates Commissioner Discussion C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Cassidy Perkins for John Taylor Ext. 535 Department: Parks&Trails Briefing: 0 Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): July 1,2024 Agenda Date: July 16,2024 Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Mason County Parks and Trails—Foothills Park&Friends of Foothills Dog Park Agreement Background/Executive Summary: William Long has informed the County of a change in name of the"Foothills Park&Friends of Lake Cushman Dog Park"; it will now be"Foothills Park&Friends of Foothills Dog Park". Since we are updating the agreement,we are also requesting to extend the agreement an additional two(2)years to expire in December 2026,which has been mutually agreed upon. Budget Impact: None Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval to extend the Foothills Park&Friends of Foothills Dog Park Agreement an additional two(2) years and support their updated title. Attachments Agreements FRIENDS OF MASON COUNTY PARKS AND TRAILS DEPARTMENT PROGRAM Agreement— Foothills Park & Friends of Foothills Dog Park Purpose: The agreement is to establish a volunteer partnership between Mason County Parks and Trails (MCPT) and Friends of Foothills Dog Park(Friends of FHDP) in order to develop the planned dog park at the Mason County Foothills Park located in Hoodsport, WA and maintain the space after creation. This agreement allows Friends of FHDP to donate funds to the building of the dog park,pet waste control, disposal, and minor maintenance such as trash and dog waste pickup. Responsibilities: MCPT agrees to: 1. Provide education on the MCPT philosophy and management/stewardship practices. 2. Provide staff and logistical support, within budget constraints. 3. Assign a Liaison Officer from Friends of FHDP to MCPTD Friends of FHDP agrees to: 1. Confirm the scope, project dates, and times with the Parks management staff of any work party. MCPT management shall be notified at least 72 hours before any work party. The MCPT staff shall retain the final authority to, at any time, evaluate site conditions and amend, add new elements, cancel or alter the scope or schedule of all volunteer projects based on conditions and constraints. 2. Have all volunteers involved in the program agree to a background check and sign a statement they will comply with the requirements outlined in the Friends of Mason County Parks and Trails Department Program guide. 3. Prepare a brief written quarterly report to MCPT which will document the measurable outcomes of the total number of volunteers, hours logged, outside resources contribution and maintenance projects completed. 4. Solicit and identify private funding for materials needed to complete the authorized tasks. 5. Notify MCPT and receive department approval prior to applying for grants in park. Both MCPT and Friends of FHDP: 1. Inform one another of(and when appropriate work together on) media outreach, request for interviews with the media, scheduled media events etc. 2. Review this agreement prior to the expiration date. A revised draft will be created and submitted to each party for approval. Page 1 of 2 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\Z2SZPP14\Friends of Park agreement- Foothills-June 2024.docx This agreement shall be effective from until , This agreement may be terminated in writing by either party. This agreement may be extended at the written consent of both parties. This Memorandum of Agreement is hereby agreed upon by Mason County and Friends of Lake Cushman Dog Park as witnessed by the signatures below: Contact for Mason County: Contacts for Friends of FHDP: John Taylor DEM and Parks Manager 360-427-9670 ext. 806 jtgylor&masoncoun . a._ov Mason County Signature: Friends of FHDP Signature: Mark Neary, Mason County Administrator William Long, President Date Approved as to Form: Tim Whitehead, Chief DPA Page 2 of 2 C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\Z2SZPP14\Friends of Park agreement- Foothills-June 2024.docx