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HomeMy WebLinkAbout06/20/2024 DRAFT Meeting Agenda Mason County Civil Service Commission 423 N. 5t" Street, Shelton, WA Thursday, June 20, 2024 5:00 p.m. The regular meetings will be held in-person and via Zoom with remote options. Click on the Zoom link to join. https://zoom.us/m/96730318647?pwd=OU42alqwcUl 6Y014YmFFREQOeEZLdz09 Call Meeting to Order: 5:00 PM Roll Call: Susan Ickes, Mark Nault, and Mel Ferrier Business: 1. Approval of Minutes: April 18,2024, regular meeting minutes. Action 2. Open Forum for Citizen Input 3. Chief Examiner Update 3.1. Position Tracking - 15 vacant funded positions: Community Service Officer-3, Corrections Deputy-5, Deputy Sheriff-3, Financial Assistant-1, and Support Specialist-3 3.2. Patrol Corporal and Patrol Sergeant Promotional Written Test - June 20, 2024; Assessment Center - July 9 & 10, 2024 - Informational 3.3. Approval to set a public hearing on July 18, 2024, at 5:00 p.m. to consider revisions to Civil Service Rule 5.4 Qualifications. Action 4. Sheriff's Office Update 4.1. Corrections 4.2. Patrol 4.3. Support Staff 5. Adjourn Next regular meeting is Thursday, July 18, 2024 Americans with Disabilities Act(ADA)accommodations provided upon request. Those requiring special accommodations, please contact Becky Rogers at 360-427-967o,Ext 268 or rsr masoncountywa.gov twenty-four(24)hours prior to the meeting. `O`'�r� Mason County Support Services Department 411 North 51'Street Shelton,WA 98584 360.427.9670 MEMORANDUM To: Civil Service Commission From: Becky Rogers, Secretary/Chief Examiner Date: 6/20/2024 Subject: Civil Service Position Tracking Listed below are the 2024 Civil Service positions, which are funded and vacant*: Vacant Positions 1 FTE—Corrections Deputy(Eff 5/30/2024) 1 FTE—Support Specialist(Eff 4/12/zoz4) 1 FTE—Corrections Deputy(Eff 3/31/2024) 1 FTE—Community Service Officer(Eff 3/31/zoz4) 1 FTE—Deputy Sheriff(3/20/2024) 1 FTE—Deputy Sheriff(3/1.0/2024) 1 FTE—Support Specialist(Eff2/28/2024) 1 FTE—Financial Assistant(Eff 1z/18/zoz3) 1 FTE—Community Service Officer(Eff 11/15/zoz3) 1 FTE—Community Service Officer(Eff 9/18/zoz3) 1 FTE—Support Specialist(Eff 8/25/zoz3) 1 FTE—Deputy Sheriff(7/17/2023) 1 FTE—Corrections Deputy(Eff 1/1/2023) 1 FTE—Corrections Deputy(Eff 1/1/2023) 1 FTE—Corrections Deputy(Eff 1/1/2022) 15 FTE Vacant Funded Positions *Per MUNIS 6/20/2024 Support Services Budget Commissioner Emergency Human Information Labor Risk Manager Administration Management Resources Services Relations Management 1. PURPOSE, AMENDMENT, ADMINISTRATION AND DISTRIBUTION 1.1 Purpose: The purpose of these rules is to supplement the provisions of RCW 41.14, which provides for a merit system of employment for sheriff's office employees. The rules set forth the principles and procedures that are to be followed in the conduct and administration of the Mason County Civil Service program. The rules are designed to provide the public, the sheriff, and employees with reasonable assurance that personnel actions will be carried out uniformly, equitably, and upon the basis of merit principles. 1.2 Amendment: Proposals for amendments to these rules may be submitted in writing to the commission by a commissioner, the chief examiner, the sheriff's department or their representatives, an employee, or any other interested person. Prior to the adoption, revision, or repeal of any rule, the commission shall hold at least one public hearing. Notice of such hearing must be given at least ten days prior to the hearing by providing the sheriff and sheriff's office employees with copies of the proposed amendment together with notice of the time, date, and place of such hearing. Notice will be given by transmitting a memo or email to the sheriff, under sheriff, and/or chiefs who will distribute the notice to all staff. Any amendments or revisions shall become effective when adopted by the Civil Service Commission. 1.3 Administration: The chief examiner is responsible for the administration of these rules and shall keep a record of all proposed amendments to these rules together with any action taken thereon. 1.4 Distribution: Mason County Civil Service Rules shall be posted on the commission's web site. The chief examiner shall provide a copy of these rules to any interested party. 1.5 Severability: If any provision of these rules or their application to any person or circumstance is held to be invalid, the remainder of these rules and their application to other persons or circumstances shall not be affected. 1.6 Notices: Whenever these rules require a notice or mailing to the sheriff's office, an applicant or eligible the notice or mailing maybe provided by email if an email address has been provided. 5. RECRUITMENT & ELIGIBILITY 5.1 Announcement of Examination: A. All externally advertised examinations shall be published, posted or advertised at least fifteen (15) days prior to the announcement's closing date as determined by the chief examiner or commission. Notices shall be posted or advertised on the county website as determined by the chief examiner or commission. B. All promotional examinations shall be publicized at least fifteen (15) days prior to the closing date by sending the announcement to all sheriff's office employees via email and may include posting the announcement as determined by the commission or chief examiner. The announcement shall state the plan for the examination process and list the components of the examination process as required by Section 6.10. 5.2 Filing of Applications: All applicants for positions in the classified service that are advertised externally to the sheriff's office must submit a signed application on the form prescribed by the commission. All applications must be received in the commission's office within the time limit fixed in the official announcement of examination. A. Promotional Exams: All applicants for promotional examinations must submit a notice of intent to test or other required materials as specified in the official announcement to the chief examiner within the time limit fixed in the official announcement of examination. B. Application Fee: All applicants for exams advertised externally to the sheriff's office may be required to pay an appropriate application fee in accordance with applicable Mason County ordinances, taking into account the ability of the applicant to pay. An application shall not be considered received until the appropriate application fee has been paid if required. 5.3 Change of Applicant's Address: All applicants are responsible for notifying the commission in writing of any change of address and or status. Notice will be accepted via email. 5.4 Qualifications: To be eligible for examination, applicants must meet the qualifications as set out in the announcement. The commission shall prescribe for each position such qualifications as in its judgment are necessary for job performance. Unless specifically designated otherwise by the commission or state law, the following shall be qualifications for all positions: A. Citizenship. An aApplicants must be a citizens of the United States, a lawful permanent resident, or a deferred action for childhood arrivals (DACA) recipient who can and ale to speak read, and write, and speak the English language so as to be easily understood. B. Age. The minimum employee age shall be stated in the announcement of examination. The commission shall permit filing by applicants not more than one (1) year under the specified minimum age. If such applicants are successful in passing the examination, their eligibility shall be held in abeyance until they reach the required minimum age, at which time they must report reaching the minimum age in writing. They shall then be placed on the eligibility list in accordance with their final examination ratings. Any eligibility so attained shall expire with that of other eligibles from the same examination. 5.5 Proof of Qualifications: The chief examiner may require evidence of a satisfactory degree of education, training, experience, or any other qualifications required for eligibility. 5.6 Rejection of Application: The chief examiner shall reject any application or applicant for appointment, promotion, or re-employment for any of the following reasons: A. The applicant lacks the minimum qualifications set forth in the examination announcement. B. The applicant has made a false statement on the application with regard to any material facts. C. The applicant has been dismissed for cause from any classified position in a law enforcement agency within the preceding twelve (12) months and no grievance or appeal is pending. D. The applicant, after notification, did not appear at the time and place designated for examination. E. The applicant has directly or indirectly paid or promised to pay any money or other valuable thing to any person to achieve appointment, promotion, or re- employment. 5.7 Deputy Sheriff Lateral Entry: An eligibility list for deputy sheriff may be created from the names of persons who are or have been employed within the last twelve (12) months by another civilian law enforcement agency as full-time, paid, peace officers having law enforcement authority. Applicants must possess current certification by the Washington State Criminal Justice Training Commission or equivalent state-approved basic law enforcement academy certification from another state and meet the following qualifications: A. Meet minimum qualifications of a Mason County deputy sheriff; and B. Have the ability to obtain an equivalency certification within the first twelve (12) months of employment by meeting the standards of the Washington State Criminal Justice Training Commission; and C. Have successfully completed the testing process and been hired by another jurisdiction from a civil service commission certified eligibility list or other like process; and D. Have successfully completed a probationary period with the current or previous employer; and E. Have been continuously employed by the present or previous employer as a general authority police officer or deputy sheriff with a general authority law enforcement agency in the United States, performing general authority enforcement of the criminal and traffic laws of that state, in either a patrol or investigative capacity, for at least twelve (12) months. 5.8 Corrections Officer Lateral Entry: An eligibility list for corrections officer may be created from the names of persons who are or have been employed by another civilian law enforcement agency as full-time, paid, civilian corrections officers. Applicants must possess current corrections officer certification by the Washington State Criminal Justice Training Commission or have equivalent state approved corrections officer training certification from another state and meet the following qualifications: A. Meet minimum qualifications of a Mason County corrections officer; and B. Have the ability to obtain an equivalency certification within the first twelve (12) months of employment by meeting the standards of the Washington State Criminal Justice Training Commission; and C. Have successfully completed the testing process and been hired by another jurisdiction from a civil service commission certified eligibility list or other like process; and D. Have successfully completed a probationary period with the current or previous employer; and E. Have been continuously employed by the present or previous employer as a full- time, paid, civilian corrections officer for at least twelve (12) months. 5.9 Conditional Admission: If there is doubt as to whether an applicant meets the minimum qualifications, the chief examiner may admit the applicant to an examination, provided that the particular requirements are met to the satisfaction of the chief examiner before the applicant is placed on the eligibility list. 5. RECRUITMENT & ELIGIBILITY 5.1 Announcement of Examination: A. All externally advertised examinations shall be published, posted or advertised at least fifteen (15) days prior to the announcement's closing date as determined by the chief examiner or commission. Notices shall be posted or advertised on the county website as determined by the chief examiner or commission. B. All promotional examinations shall be publicized at least fifteen (15) days prior to the closing date by sending the announcement to all sheriff's office employees via email and may include posting the announcement as determined by the commission or chief examiner. The announcement shall state the plan for the examination process and list the components of the examination process as required by Section 6.10. 5.2 Filing of Applications: All applicants for positions in the classified service that are advertised externally to the sheriff's office must submit a signed application on the form prescribed by the commission. All applications must be received in the commission's office within the time limit fixed in the official announcement of examination. A. Promotional Exams: All applicants for promotional examinations must submit a notice of intent to test or other required materials as specified in the official announcement to the chief examiner within the time limit fixed in the official announcement of examination. B. Application Fee: All applicants for exams advertised externally to the sheriff's office may be required to pay an appropriate application fee in accordance with applicable Mason County ordinances, taking into account the ability of the applicant to pay. An application shall not be considered received until the appropriate application fee has been paid if required. 5.3 Change of Applicant's Address: All applicants are responsible for notifying the commission in writing of any change of address and or status. Notice will be accepted via email. 5.4 Qualifications: To be eligible for examination, applicants must meet the qualifications as set out in the announcement. The commission shall prescribe for each position such qualifications as in its judgment are necessary for job performance. Unless specifically designated otherwise by the commission or state law, the following shall be qualifications for all positions: A. Citizenship. An applicant must be a citizen of the United States, a lawful permanent resident, or a deferred action for childhood arrivals (DACA) recipient who can speak, read, and write, the English language so as to be easily understood. B. Age. The minimum employee age shall be stated in the announcement of examination. The commission shall permit filing by applicants not more than one (1) year under the specified minimum age. If such applicants are successful in passing the examination, their eligibility shall be held in abeyance until they reach the required minimum age, at which time they must report reaching the minimum age in writing. They shall then be placed on the eligibility list in accordance with their final examination ratings. Any eligibility so attained shall expire with that of other eligibles from the same examination. 5.5 Proof of Qualifications: The chief examiner may require evidence of a satisfactory degree of education, training, experience, or any other qualifications required for eligibility. 5.6 Rejection of Application: The chief examiner shall reject any application or applicant for appointment, promotion, or re-employment for any of the following reasons: A. The applicant lacks the minimum qualifications set forth in the examination announcement. B. The applicant has made a false statement on the application with regard to any material facts. C. The applicant has been dismissed for cause from any classified position in a law enforcement agency within the preceding twelve (12) months and no grievance or appeal is pending. D. The applicant, after notification, did not appear at the time and place designated for examination. E. The applicant has directly or indirectly paid or promised to pay any money or other valuable thing to any person to achieve appointment, promotion, or re- employment. 5.7 Deputy Sheriff Lateral Entry: An eligibility list for deputy sheriff may be created from the names of persons who are or have been employed within the last twelve (12) months by another civilian law enforcement agency as full-time, paid, peace officers having law enforcement authority. Applicants must possess current certification by the Washington State Criminal Justice Training Commission or equivalent state-approved basic law enforcement academy certification from another state and meet the following qualifications: A. Meet minimum qualifications of a Mason County deputy sheriff; and B. Have the ability to obtain an equivalency certification within the first twelve (12) months of employment by meeting the standards of the Washington State Criminal Justice Training Commission; and C. Have successfully completed the testing process and been hired by another jurisdiction from a civil service commission certified eligibility list or other like process; and D. Have successfully completed a probationary period with the current or previous employer; and E. Have been continuously employed by the present or previous employer as a general authority police officer or deputy sheriff with a general authority law enforcement agency in the United States, performing general authority enforcement of the criminal and traffic laws of that state, in either a patrol or investigative capacity, for at least twelve (12) months. 5.8 Corrections Officer Lateral Entry: An eligibility list for corrections officer may be created from the names of persons who are or have been employed by another civilian law enforcement agency as full-time, paid, civilian corrections officers. Applicants must possess current corrections officer certification by the Washington State Criminal Justice Training Commission or have equivalent state approved corrections officer training certification from another state and meet the following qualifications: A. Meet minimum qualifications of a Mason County corrections officer; and B. Have the ability to obtain an equivalency certification within the first twelve (12) months of employment by meeting the standards of the Washington State Criminal Justice Training Commission; and C. Have successfully completed the testing process and been hired by another jurisdiction from a civil service commission certified eligibility list or other like process; and D. Have successfully completed a probationary period with the current or previous employer; and E. Have been continuously employed by the present or previous employer as a full- time, paid, civilian corrections officer for at least twelve (12) months. 5.9 Conditional Admission: If there is doubt as to whether an applicant meets the minimum qualifications, the chief examiner may admit the applicant to an examination, provided that the particular requirements are met to the satisfaction of the chief examiner before the applicant is placed on the eligibility list. 6/17/24,2:29 PM RCW 41.14.100:Qualifications of applicants for position—Law enforcement agencies. PDF RCW 41.14.100 Qualifications of applicants for position—Law enforcement agencies. ***CHANGE IN 2024...(SEE 6157-S.SL)... An applicant for a position of any kind under civil service under the provisions of this chapter, must be a citizen of the United States or a lawful permanent resident who can read and write the English language. An application for a position with a law enforcement agency may be rejected if the law enforcement agency deems that it does not have the resources to conduct the background investigation required pursuant to chapter 43.101 RCW. Resources means materials,funding, and staff time. Nothing in this section impairs an applicant's rights under state antidiscrimination laws. [2018 c 32§3; 1963 c 95§3; 1959 c 1 §10 (Initiative Measure No.23, approved November 4, 1958).] https://app.leg.wa.gov/rcw/default.aspx?cite=41.14.1 00 1/1