HomeMy WebLinkAboutEVE2018-00001 Application - PLN General - 5/18/2018 c
1YV RECEIVED
MASON COUNTY MP i
COMMUNITY SERVICES 615 W. Alder Street
Building,Planning,Environmental Health,Community Health 1
EVE2.O` -� I
TEMPORARY OUTDOOR PUBLIC EVENT APPLICATION
This application must be completed, signed and forwarded to the Mason County Dept. of Community Development Office at least sixty
(60)days prior to the first day of the event. Any misrepresentation in this application or deviation from the final agreed upon route
and/or method of operation described herein, may result in the immediate revocation of the permit. Please type or print information
clearly and attach additional sheets as necessary. Once application has been submitted,the applicant will be required to schedule a
pre-application meeting with County staff to discuss event details.
EVENT INFORMATION
Date of permit: Event Name: NW j0 w t,�j r. M.
Legal Description: Co►.)C-%�_7kzT EV "N-T Q }iva L
Event Site Address: Spwpf7 Sy> wA 0(8581-/
Date(s) of Event: NOT TO EXCEED 14 DAYS: ❑ Day(s) of the Week: r4
Event Time: ❑ Event Start Time: a�,�„ ❑ Event End Time: m c Kr�e•_) dA CaM 11
Event Crowd Size: ❑ Participants: ❑ Spectators: ST_ a- Xjo ❑ Volunteers/Staff: L4,o EiZ G
Size of Property (if applicable): ) 1. �� ciZt�S �,')(,F J
Has this event been held previously?: Yes ❑ No 0'
If yes,what were the dates of the event&where:
Any change from previous events?: Yes ❑ No B-" If yes, please attach list of changes for this ear's request.
APPLICANT INFORMATION
Name of Applicant: Q i'L_ �rh D L k I r -
Mailing address: pb a0-7
City: SHg-LTO►J State: WA Zip:9 5 Sky
Home Phone: 60.y90-7 6141 Cell phone: 3 60. 3L 50-pay Email: Z-- EANT) G.mrSi�_F,*(-k„-c r
Owner's Name: )F Z,•t. V1,. S, ,vN C• R R 5Cn)
Mailing address: F0 9OX 10 ?
City: El- 0o State: wpI Zip:
Home Phone: ,�,.yqp. -76`y Cell phone: 366 . aSU. G355 Email:l-L,�AUDG-/y►(,5/L
EVENT DETAILS
Check appropriate category below and fill in details or numbers, size and type. Leave blank if not applicable.
Alcohol: Will alcohol be served or available? Will alcohol be sold?
A No ❑ Yeses No ❑ Yes ❑
Booths/Vendors: How many booths? How many vendors:
Entertainment:TMl✓ Sound System: Describe:3aa X;to ' 'IPGC M0911E
SAND CvEit C.LEA)N_ Acoustic ❑ Amplified J�
Food: To Will food be served or available? Will food be sold? No ❑ Yes
FocD �r\"Ly_s No ❑ Yes 2'�_ If yes, by whom?gmNi> 'ooD c4'T;�79rp D
Water: &,}llea Potable? No,P� Yes ❑ Non-Potable? No ❑ Yes.'//mf
Electricity Source:y p Generators? No Jz- Yes ❑ opz_ How many? Size:
Sanitary Facilities: How many? bepek)ajt%S oN A)4e\.4#vice_ Handicapped Accessible? No ❑ Ye
rv', c k 5 wc- are 4v 2_ t,.,l+0.4 MK6 k ( A D Ar A G CC 55
Rides: No 2- Yes ❑ Describe:
How many?
Land Clearing/Grading: No Yes ❑ Describe:
Fire Protection:T�,re, Equipment or devices? No ❑ Yes ❑ Describe:
Traffic Control: r Crowd control or policing provided? Describe: w Y cADrT- c r
i� fj aE" No ❑ Yes.� Lcx/tL [..QwEAv(6rLr.PrnT
Rev.August 2017
1
In order to expedite review of the application,the county shall invite all affected departments,agencies and/or special districts to
the Pre-Application Conference. County staff will give preliminary feedback to the potential applicant based on the level of
information provided by the applicant at the conference and will inform the applicant of issues or special requirements that may
result from the Application.The more information provided by the applicant for the pre-application conference,the more effective
the comments from staff will be on the components of the proposed Event.
Conditions
(a) Public Health department: No permit for a temporary outdoor public event shall be granted unless the
application is accompanied by the written approval of the Mason County Health Department indicating that
the applicants for said permit have complied with the health requirements of said department for like or
similar facilities. Said approval shall indicate the type and adequacy of water supply to be provided,the type
and adequacy of toilet,waste collection and washing facilities to be provided, and if there is to be food
served on the premises,the type and adequacy of food preparation and food service facilities to be provided.
(b) Fire Protection: No permit shall be granted hereunder unless the applicant has shown that the Mason
County Fire Marshal has approved fire protection devices and equipment available at, or near any building,
tent,stage or enclosure wherein or whereupon persons may be expected to congregate at any time during
the course of such temporary outdoor public event for which a permit is hereunder required.
(c) Traffic Control-Police Protection: No permit shall be granted hereunder unless it shall be approved by the
Mason County Sheriffs Department that adequate traffic control and crowd protection policing have been
contracted for or otherwise provided by the applicant. Should the event location impact a state route,the
appropriate state agencies shall be involved in any traffic control and police protection plans.
(d) Parking:Application for a permit under this title shall be accompanied by a scale drawing showing adequate
off street parking facilities having been available adjacent to the location for which the permit is requested.
Adequate ingress and egress shall be provided from such parking area to facilitate the movement of any
vehicle at any time to or from the parking area. PROVIDED,that should buses be used to transport persons
to the entertainment,amusement or assembly,it shall be shown that public parking or parking as described
above is available at any site from which buses are scheduled to transport persons to an event regulated by
this Chapter.Traffic resulting from any temporary activity shall not adversely affect surrounding properties or
adjoining rights of way.The Director of Public Works shall make any determination of adverse affects.
(e) Inspection: No permit shall be granted hereunder unless the applicant shall in writing upon the application
for such a permit consent to allow the law enforcement and public health and fire control officers of the
county come upon the premises for which the permit has been granted for the purpose of inspection and
enforcement of the terms and conditions under which the permit is granted.
(f) Location: No temporary outdoor public event shall be operated in a location that is closer than two hundred
fifty feet from any schoolhouse, church, house, residence or other human habitation.Variation from this
requirement will be at the discretion of the permitting authority and evaluated on an individual basis.
Applicants may seek written permission or waivers from property owners within 250 feet of an event to
submit when requesting a variation from this requirement.
(g) Traffic/Access Plan:A traffic control plan shall be submitted as part of the application package that shows
the measures intended to minimize impacts to the roads and traffic.This should include a description of the
expected traffic volumes,what measures will be used for traffic flow control,and what signs are proposed.A
Road Use Permit will be required for road closures or event parking on County roads or in the County road
rights-of-way.
(h) Public Safety Plan:A Public Safety Plan prepared and submitted in accordance with Chapter 4, Section
403.2 of the 2006 International Fire Code or most current edition.This plan shall provide for an appropriate
level of public safety under the authority and approval of the Mason County Fire Marshal in consultation with
additional local fire districts, as applicable.The contents of this plan shall include,but are not limited to,
provisions for emergency vehicle ingress and egress, fire protection, emergency medical services, and the
need for fire and emergency medical services personnel at the event.
Note: The information on this brochure is for general guidance only. You should not rely on this brochure to
identify the specific requirements for your project. A copy of the Temporary Outdoor Public Event Ordinance is
available from the Building Department. For identification or explanation of specific requirements related to your
proposal, contact the appropriate County department.
Traffic Access Plan: Road closures required? No Yes ❑ Do you have a permit? No ❑ Yes ❑
.Parking: Off Street parking available? No ❑ Yes Scale drawing provided? No ❑ Yes2r
Location: env flca,vC, Event site location 250'from schoolhouse, Describe: ' -k o $helk w l.a,N��
Pew wrt PO
/ church, house, residence or other human ovC2SFXnu b�( cc-,-,Ly 4c FAA,
habitation? No 2-' Yes ❑
Public Safety Plan: Crowd Control or policing provided? Describe:
-e5 mLso A150 PrivP4-0_ 0,,e.ct-rAv 1,5ile4vfSTAX
APPLICATION WILLNOT RE ACCEPTED WITHOUT:
1. Site Plan(5 sets): Note scale used
• Property lines, easements, &right of ways • Location of all existing structures&dimensions
• Distance, in feet, from property line&structures & Well location
• Lighting, sound plans and provision for vehicular parking • Parking areas (number&arrangement)
• Location of fire hydrants&vehicle access roads 0 Public Safety Plan
3. Sanitation facilities and sewage disposal plan and/or approval.
4. Security and traffic control approval by the Mason County Sheriffs Department.
5. Dept of Health food handling permits if applicable
6. Fees will be collected at time of submittal.
REVOCATION OF PERMIT;STATEMENT OF RIGHT.
The temporary outdoor public event permit issued underthe provisions of this Chapter shall state in substance that
such permit is issued as a public safety, sanitary and fire requisition measure, and that the fight of the Department of
Community Development to revoke such permit is a consideration of issuance. If any Temporary Outdoor Public Event in
Mason County is not being operated in accordance with the rules and regulations prescribed in this Chapter and set
forth in the State law, the permittee shall be subject to revocation of the permit, and the permittee or other individual
responsible subject to such other punishment as the law and this Chapter provide. (Ord.No.61-09,Att.A, 7-7-2009)
-----------------------------------------------------------------------------------------------
Falsification and/or misrepresentation in completing this application may result in rate adjustment or event cancellation.
I UNDERSTAND THAT CHANGES TO THE ABOVE DETAILED PROGRAM REQUIRE IMMEDIATE NOTIFICATION TO
MASON COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT.
1,the undersigned representative, have read the"Temporary Outdoor Public Event Application"and the
Policies and Procedures contained herein, and I am duly authorized by the event organization/business
to submit this application on its behalf. The information is complete and accurate.
PRINT APPLICANT'S NAME: �� SmVIM 15 1 m(ASi(, �A��li/ GL
SIGNATURE OF APPLICANT:
SIGNATURE OF PROPERTY OWNER (IF DIFFERENT THAN APPLICANT):
DATE OF APPLICATION: FEE AMOUNT COLLECTED:
APPROVED BY: DATE OF APPROVAL:
Official Use Only
Accepted by Date Submittal Amount$ Receipt number
Department Review Approved Denied Comments
Building
Environmental Health
Fire Marshal ni
Planning
�'1 D CG VVI_.
Public Works
MASON COUNTY
COMMUNITY SERVICES
Building,Planning,Environmental Health,Community Health
615 W.Alder St.—Bldg.8,Shelton,Wa 98584
Phone:(360)427-9670 ext.352 ♦ Fax:(360)427-7798
TEMPORARY OUTDOOR PUBLIC EVENT
When do I need a Temporary Outdoor Public Event Permit?
Any temporary activity lasting more than four contiguous hours that is not designed or intended to be a permanent use of a
structure(s) or the land it occupies. Open to the public with or without a fee for a specified period/duration of time that is
prearranged with and permitted by Mason County and will attract and accommodate the following number of people at any given
time:
Five thousand or more for events occurring within the Urban Growth Areas
)o Three thousand or more for event occurring outside the Urban Growth Areas
Such events can include, but are not limited to, presentations of outdoor, live or recorded musical entertainment or other large
event which the applicant or Director of Community Development, or designee,believes or has reason to believe will attract
numbers of people as described above. Events for any number of people which are not advertised as open to the public with or
without a fee or events which are authorized by public schools or governmental entities held on public lands shall not be
classified as Temporary Outdoor Public Events and shall not be subject to the standards set forth in this code section.
Examples of events that are exempt shall include, but not be limited to,the following:
➢ Family reunions/picnics
➢ Weddings, Birthdays,Anniversaries, Funerals
Events held on school grounds
➢ Business or Corporate Retreats
Organized religious events located at an established religious facility
➢ Events, uses or activities which have been authorized through an approved discretionary land use permit; or
which are conducted in a public park or on public lands' with approval of the local governing agencies
Events subject to the exemptions of subsection 5.18.060(c)
Public lands as defined herein shall be those properties owned and/or operated by government agencies including state,county,munfoipat,
township,district,or other governmental unit.
Event Location, Duration Limitations and Fees
Temporary Outdoor Public Events shall be allowed, upon approved application,within all Mason County urban growth
areas and any rural residential districts outside the urban growth areas.
Events within these areas shall be limited to fourteen(14)cumulative days on any individual property within a twelve-
month period. It is at the applicant's discretion as to how the days are utilized throughout the twelve-month period.
No temporary outdoor public event may be held in Mason County outside the limits of the incorporated cities unless a
permit is provided.
Rev.August 2017
Temporary Outdoor Public Event Permit Fee: $250 per event
Pre-Application Fees: $615 (must be paid prior to pre-application meeting)
No permit shall be issued to any person under eighteen years of age, or twenty-one if alcohol is to be served
Permit Procedure
Written application for a temporary outdoor public event permit shall be made to the Mason County Permit Assistance
Center,615 W.Alder Street,Shelton,WA 98584.
Application must be submitted sixty(60)or more days prior to the first day upon which said Event is to be or may
be held.
Approval of permits shall be made within forty-five (45) days after application unless permit is denied. Denial of the
permit by the Department of Community Development will be in writing with reasons for the denial and shall be subject
to appeal to the Hearing Examiner by action filed within ten(10) days of the denial.
The County may require proper insurance, indemnification and hold harmless agreements, proof of possession of any
Federal, State, or locally required permits or licenses, damage deposits, deposits for payment for cleanup, traffic
control, security and other similar requirements which shall be identified in the permit.
No fee, indemnification agreement or insurance requirement shall be imposed when prohibited by the First and
Fourteenth Amendments to the United States Constitution. Political or religious activity intended primarily for the
communication or expression of ideas shall be presumed to be a constitutionally protected event. Factors that may be
considered in evaluating whether or not the fee applies include the nature of the event;the extent of commercial
activity, such as the sales of food, goods, and services; product advertising or promotion, or other business participation
in the event;the use or application of any funds raised; if part of any annual tradition or series, previous events in the
sequence; and the public perception of the event.
A valid approved permit shall be posted at least ten(10) days prior to each event and at all times during the event in a
conspicuous place where any event subject to this section is being conducted.
Submission of plans for approval; approving agencies
Whenever approval by a County govemment agency other than the Department of Community Development is required,
application for such approval shall be made in the same manner at the times provided when applying for a permit for the
temporary outdoor public event.When any type of physical facility is required or subject to approval hereunder, preliminary
approval may be granted based upon specific plans proposed and submitted by the applicant. All such facilities shall be subject
to inspection by the approving agencies or departments. Should the actual facility or construction fail to meet the standards
approved in the proposed plans such preliminary approval shall be withdrawn and any and all permits granted subject to such
approval shall be withdrawn.
No application for a temporary outdoor public event permit shall be issued until the Department of Community Development shall
have had an investigation and report as to whether the location or place to be used as a site for a temporary outdoor public
event conforms to all rules and regulation of the Code of Mason County and the state law, particularly in regard to land use, fire,
health, building, sanitary conditions and toilet conveniences.
Pre-application conference: Requirement
Every person, corporate or organization representative, landowner or lessor applying for a new or modified Temporary Outdoor
Public Event permit shall attend a Pre-Application Conference.
Pre-Application Fees: $615.00
The purpose of this conference is to discuss the nature of the proposed Event:
(a) The application and permit requirements,
(b) fees,
(c) review process and schedule,
(d) applicable plans, map,
(e) policies and regulations.
COMMUNITY SPONSORSHIP OPPORTUNITIES7
« PRESENTING SPONSOR » INVESTMENT TO BE DISCUSSED
Thank you for taking the time to review this sponsorship proposal ■■■ • Presenting rights to the Hwy 101 Wine Mixer
for the Hwy 101 Wine Mixer debuting at the historic 17-35 unused --� (Hwy 107 Wine Mixer resented b "your brand"on all printed collateral (billboards posters, banners,
M CT�C y p y y p , p tickets,
t-shirts and hoodies) television, radio and facebook ads, M(mentions throughout the festival, and everywhere
runway of Sanderson Field in Shelton on July 21, 2018. else that the Hwy 101 Wine Mixer will be.)
• Sponsorship of the main stage
Join E&C Music Factory in the celebration of music and community of E& C MUSIC FACTORY . Logo and links on the Hwy 101 Wine Mixer Facebook page and website
Shelton and the greater South Puget Sound area as we welcome Eric Smith
g g 360-250-0255 • 50 VIP tickets includes VIP admission into roped off seating area (FCFS) and VIP bartender
international recording artist Everclear as well as national and e@eandcmusicfactory.com
C.R. Larsen (food and beverage included)
regional touring bands to an exciting, family-friendly venue. Two Larsen
208-420-8973
stages will be set on the runway surrounded by food and artisan c@eandcmusicfactory.com �( VIP » $10,000
vendors, a kids entertainment area, an indoor/outdoor beer and www.eandcmusicfactory.com
P.O. Box 2077 • Shelton, WA 98584
wine garden, and an anticipated 5,000+ attendees. This will be a ®91@eandcmusicfactory
mid-summer celebration of food, music and art for one day at the • Only one sponsorship available - first come, first serve
historic Sanderson Field.
• Sponsorship of VIP area and near the beer and wine tent
• MC mentions before every band
We look forward to the Hwy 101 Wine Mixer becoming one of the • (3) banners placed outside of the event fence (provided by event)
• (1) banner hung on the main stage
best festivals in the South Puget Sound. To reach this goal, we need • Most prominent logo (other than presenting sponsor) on all print collateral (billboards, posters, banners, tickets,
help from our business community. A variety of sponsorship t-shirts and hoodies)
opportunities are available to you in support of the festival and our • Logo and links on the Facebook page and website
community while putting your brand in front of thousands of guests. • 20 VIP passes; includes VIP admission to into the front 8 rows (FCFS) and VIP bartender
Please take a look at the levels of sponsorship available to you and « DOUBLE PLATINUM » $2,500-$5,000
get in touch with us to get the biggest bang for your buck! ,
• Only three sponsorships available - first come, first serve
• Sponsorship of the side stage located in beer and wine garden area
T • MC mentions before every band on the day of sponsorship
W
IIASH I N G I QN • (1) 4'x20' banner placed outside of the event fence (provided by the event)
�r • Sponsorship of the kids entertainment area
• (1) 4'x20' banner placed outside of family area on day of sponsorship
• Logo included on all print collateral billboardsposters, banners tickets t-shirts WASHINGTON
and hoodies)
• • Logo and links on the Hwy 101 Wine Mixer Facebook page and website
• Mentions on television and radio ads
• 8 VIP passes; includes VIP admission into front 8 rows (FCFS) and VIP bartender
« PLATINUM » $1,500
• Only ten sponsorships available - first come, first serve
• MC mentions before every band
• (1) 4'x20' banner placed at Hwy 101 Wine Mixer (event provided)
• Logo included on all print collateral (billboards, posters, banners, tickets, t-shirts) .
• Logo and links on the Hwy 101 Wine Mixer Facebook page and website
• (4) VIP or 8 General Admission passes to Hwy 101 Wine Mixer
•
« GOLD » $750WASHINGTON
• (2) 3'x6' banners placed at Hwy 101 Wine Mixer (event provided) 32
''
• Logo included on all posters, t-shirts, and hoodies y
• —
• Logo and links on the Hwy 101 Wine Mixer Facebook page and website = \ • • v s
. x,
• MC mentions during Hwy 101 Wine Mixer ` : -1 • f 1 •
• (2) VIP or (4) General Admission passes to Hwy 101 Wine Mixer . `VL9 •
a
« SILVER » $350
• (1) 3'x6' banner placed at Hwy 101 Wine Mixer (event provided)
• 2 MC mentions during the event L
• Sponsorship mentions on the Hwy 101 Wine Mixer Facebook page _
• Logo and links on the Hwy 101 Wine Mixer website '" RO
• (1) VIP or (2) General Admission passes Hwy 101 Wine Mixer
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E 8 C SIC FACTORY
Mu Eric Smith WASHINGTON
360-250-0255 �. f
e@eandcmusicfactory.com
MEN
C.R. Larsen
� 208-420-8973
M�a7�C V� c@eandcmusicfactory.com Cm
CT � www.eandcmusicfactory.com
p.0. Box 2077 • Shelton,WA 98584
@91@eandcmusicfactory ' WEST SANDERSON WAY
SHELTON, WA 98584
n
MASON COUNTY
• COMMUNITY
SERVICES
Building, Planning,Environmental Health,Community Health
TEMPORARY OUTDOOR PUBLIC EVENT
Date: Saturday, July 21st, 2018
Name: HWY 101 WINE MIXER
Event Description: Festival w/ Concert, Food Trucks, Wine/Beer, and Youth Activities.
Location: 250 W Sanderson Way, Shelton WA 98584
Permit: EVE2018-00001
The approval of this permit is subject to meet all pertinent Federal,State,and Local laws;including but not limited to the
health and safety of the event's staff,volunteers, and participants. By accepting this permit,the applicant and coordinating
group understand and acknowledge the conditions set by the authorizing body(MCC 5.18).
Issued to: Eric M. Smith, DBA
E&C Music Factory LLC
P.O. Box 2077 Shelton, WA 98584
el@eandcmusicfactory.com
Approved by: David Windom, Director
Public Health Community Development
(Community Health/Environmental Health) (Permit Assistance Center/Building/Planning)
415 N.6t1 Street—Shelton,WA 98584 615 W.Alder Street—Shelton,WA 98584
Shelton:360-427-9670,Ext.400 Shelton:360-427-9670,Ext.352
Belfair:360-275-4467,Ext.400 Belfair:360-275-4467,Ext.352
Elma:360-482-5269,Ext.400 Elma:360-482-5269,Ext.352