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2024/05/21 - Regular Packet
Board of Mason County Commissioners Draft Meeting Agenda Commission Chambers 411 N 5th St, Shelton, WA 98584 May 21, 2024 9:00 a.m. May 21.2 Commission meetings are live streamed at http://www.masonwebtv.com/ Effective May 10, 2022, regular Commission business meetings will be held in -person and via Zoom. Please click the Zoom meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized by the Chair to provide your comments and testimony. Public comment and testimony can be provided in-person, via e-mail at msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call (360) 427- 9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting. 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 4.2 Older Americans Month Proclamation 4.3 Mason County Fire Protection District No. 12 Commissioner Vacancies News Release 5. Open Forum for Citizen Input Please see above options to provide public comment; 3 minutes per person, 15-minute time limit. 6. Adoption of Agenda Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m. 7. Approval of Minutes – April 9, 2024 Regular Minutes and April 9, 2024 Elected Official and Department Head Meeting Minutes 8. Approval of Action Agenda Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered a separate item. 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant # 8104584-8105009 $2,177,796.17 Direct Deposit Fund Warrant # 106190-106596 $ 862,944.39 Salary Clearing Fund Warrant # 7008109-7008144 $1,171,740.22 8.2 Approval to appoint Peter Fair-Laserinko to the Housing Authority for a five-year term set to expire May 21, 2029. 8.3 Approval of the contract with Blazestack for fire investigation reporting software in the amount of $9,501 for a 19-month term. 8.4 Approval of the lease agreement with Public Hospital District No. 1 for the first floor of the building located at 2300 Kati Court Suite A in Shelton from May 1, 2024 to April 30, 2025. 8.5 Approval of the Participating Agreement between Mason County and the United States Department of Agriculture Forest Service Olympic National Forest for noxious weed control in Mason County and adjacent Federal Lands. 8.6 Approval of the Notice of Adoption of a Resolution of Intention to create a Road Improvement District (RID) for Shetland Road and approval to set a Public Hearing for Tuesday, July 2, 2024 at 9:15 a.m. 8.7 Approval of the Resolution accepting the recommendation of the Hearing Examiner granting the vacation of the right-of-way as petitioned, subject to the conditions contained in the Findings, Conclusions, and Recommendations of the Hearing Examiner for Road Vacation no. 415. 8.8 Approval of the 2023 Oath of Inventory. 8.9 Approval to set a Public Hearing for Tuesday, June 18, 2024 at 9:15 a.m. to consider and approve supplemental budget requests and budget transfers to the 2024 budget. 8.10 Approval for the County Administrator to sign for the following vehicle orders through Enterprise within the 2025 Motor Pool rate structure: seven (7) replacement white fleet vehicles and seven (7) replacement police pursuit vehicles; one (1) police pursuit vehicle to replace totaled vehicle no. 330; and one new grant funded white fleet vehicle for Public Health. 8.11 Approval of the American Rescue Plan Act (ARPA) contract amendment with Public Utility District no. 1 (PUD 1) for Vuecrest Phase 3 to extend the expiration date to September 30, 2024. 8.12 Approval to add one full-time employee (FTE) Elections Technician and approval to increase funding for additional Elections Extra Help in the amount of $7,000. 8.13 Approval to reallocate the remaining American Rescue Plan Act (ARPA) to the following projects: Governmental Operations including salaries and benefits for administration and law and justice paid from the General Fund $112,409.72; Mason County Senior Activities Center $4,628.31; Human Resources recruitment materials $10,000; Community Development $13,000; Sheriff’s Office Cellebrite System $13,300; Parks and Trails $25,000; Mason County Cemetery District #1 Twin Firs $28,485; Human Resources first aid/CPR materials $30,000; Belfair Water Backup Generators $33,788.63; Sheriff’s Office Firearms Acquisition $42,369; Economic Development Council of Mason County $50,000; South Mason Fire and Rescue District #4 $63,340; Habitat for Humanity $75,000; Transfer to Rustlewood for Operations $75,000; PUD #1 Lake Arrowhead mainline $75,000; and Facilities for the following projects: Sheriff’s Office, Building 11 Removal of Bentonite $20,000; Coroner’s Office Generator $10,000; Modular Courtroom, BLD 6 Ramp Repair $3,000; Juvenile Detention Center New Ramp $7,000; Sheriff’s Office New Roof $50,000; and WSU Extension Building 4, New Roof $30,000. 8.14 Approval to reallocate American Rescue Plan Act (ARPA) funds from the following completed PW Belfair Pump Station #1 Improvement Project $40,000 project to the new Turning Pointe $40,000 project. 9. Other Business (Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. No Public Hearings set for this time. 11. Board’s Calendar and Reports 12. Adjournment MASON COUNTY TO: Board of Mason County Commissioners Reviewed FROM: Kayla Milam Ext. 380 DEPARTMENT: Support Services Action Agenda DATE: May 21, 2024 No. 4.1 ITEM: Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent in the following: liquor license renewal applications, cannabis license renewal applications, and notice for sending business licenses and renewal notices. 4.1.4 United States Bankruptcy Court(NJ)sent notice of adjournment of the hearing to consider the health dialog sale transaction. 4.1.5 Certificate of Good Practice received from the Washington State County Road Administration Board. 4.1.6 Minimum Flow and Ramping Rate Deviations from Federal Energy Regulatory Commission. Attachments: Originals on file with the Clerk of the Board. Washington State � ;y Liquor and Cannabis Board PO Box 43098 , Olympia WA 98504-3098, (360) 664-1600 WAV Www.liq.wa.gov Fax #: (360) 753-2710 MAY `1 5 2024 May 06, 2024 Dear Local Authority: HE: Liquor License Renewal Applications in Your Jurisdiction - Your Objection Opportunity Enclosed please find a list of liquor-licensed premises in your jurisdiction whose liquor licenses will expire in about 90 days. This is your opportunity to object to these license renewal requests as authorized by RCW 66.24.010 (8) . 1 ) Objection to License Renewal To object to a liquor license renewal: fax or mail a letter to the Washington State Liquor and Cannabis Board (WS-LCB) Licensing Division. This letter must: o Detail the reason(s) for your objection, including a statement of all the facts upon which your objection or objections are based. You may include attachments and supporting documents Which contain or confirm the facts upon which your objections are based. o Please note that whether a hearing Will be granted or not is Within the Board's discretion per RCW 66.24.010 (8) (d) . Your letter or fax of objection must be received by the Board's Licensing Division at least 30 days prior to the license expiration date. If you need additional time you must request that in writing. Please be aware, however, that it is within the Board's discretion to grant or deny any requests for extension of time to submit objections. Your request for extension will be granted or denied in writing. If objections are not timely received, they will not be considered as part of the renewal process. A copy of your objection and any attachments and supporting materials will be made available to the licensee, therefore, it is the Local Authority's responsibility to redact any confidential or non-disclosable information (see RCW 42.56) prior to submission to the WSLCB. 2) Status of License While Objection Pending During the time an objection to a renewal is pending, the permanent liquor license is placed on hold. However, temporary licenses are regularly issued to the licensee until a final decision is made by the Board. 3) Procedure Following Licensing Division Receipt of Objection After we receive your objection, our licensing staff will prepare a report for review by the Licensing Director. The report will include your letter of objection, as well as any attachments and supporting documents you send. The Licensing Director will then decide to renew the liquor license, or to proceed with non-renewal. 4) Procedure if Board Does Not Renew License If the Board decides not to renew a license, we will notify the licensee in writing, stating the reason for this decision. The licensee also has the right to request a hearing to contest non-renewal of their liquor license. RCW 66.24.010 (8)(d) . If the licensee makes a timely request for a hearing, we will notify you. The Board's Licensing Division will be required to present evidence at the hearing before an administrative law judge to support the non-renewal recommendation. You may present evidence in support of your objection or objections. The administrative law judge will consider all of the evidence and issue an initial order for the Board's review. The Board members have final authority to renew the liquor license and will enter a final order announcing their decision. 5) Procedure if Board Renews License Over Your Objection If the Board decides to renew the license over your objection, you will be notified in writing. At that time, you may be given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If a hearing is held, you will be responsible for presenting evidence before an Administrative Law Judge in support of your objection to ' license renewal. The Board's Licensing Division will present evidence in support of license renewal. The Licensee may also participate and present evidence if the licensee desires. The administrative law judge will consider all of the evidence, and issue an initial order for the Board's review. The Board members have final authority to renew the liquor license and will enter a final order announcing their decision. For questions about this process, contact the WSLCB Licensing Division at (360) 664.1600 or email us at localauthority@sp.lcb.wa.gov. Sincerely, Rebecca Smith Rebecca Smith, Director, Licensing and Regulation Division LI0 864 07/10 C091080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE: 05/06/2024 LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON (BY ZIP CODE) FOR EXPIRATION DATE OF 20240831 LICENSE LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES 1 . ANAYA - SAHAGUN INC 2 MARGARITAS 354297 SPIRITS/BR/WN REST LOUNGE - 18341 E STATE RT 3 ALLYN WA 98524 0000 2 . MOMO EVENT AND MARINA LLC FAIR HARBOR MARINA 359609 GROCERY STORE - BEER/WINE 5050 E GRAPEVIEW LOOP RD GROCERY STORE - BEER/WINE ALLYN WA 98524 9767 3 . THE HARDWARE DISTILLERY CO. THE HARDWARE DISTILLERY CO. 407749 CRAFT DISTILLERY 24210 N HWY 101 HOODSPORT WA 98548 9456 4 . HAMA HAMA COMPANY HAMA HA14A COMPANY 404916 BEER/WINE REST - BEER/WINE 35846 N US 101 LILLIWAUP WA 98555 0000 5 . BAYSHORE SHELL CORPORATION BAYSHORE SHELL 072149 GROCERY STORE - BEER/WINE 3841 E STATE ROUTE 3 SHELTON WA 98584 0000 6 . ATWAL CORPORATION ARCADIA CHEVRON 080754 GROCERY STORE - BEER/WINE 1730 OLYMPIC HWY S SHELTON WA 98584 1638 7 . SMOKIN MO'S LLC SMOKING MO'S 087080 MICROBREWERY 233 S 1ST ST B/W ON PREMISES ENDORSEMENT SHELTON WA 98584 2243 8 . NORTH FORTY LODGING LLC ALDERBROOK RESORT AND SPA 353944 HOTEL 10 EAST ALDERBROOK DR HOTEL UNION WA 98592 0000 CO9108O-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE: 05/06/2024 LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON (BY ZIP CODE) FOR EXPIRATION DATE OF 20240831 LICENSE LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES 9 . NORTH FORTY LODGING LLC MV LADY ALDERBROOK 424582 SPIRITS/BR/WN REST SHIP/LOUNGE + 10 E ALOERBROOK DR UNION WA 98592 9426 10 . NORTH FORTY LODGING LLC UNION CITY MARKET 419551 BEER/WINE REST - BEER/WINE 5101 E STATE ROUTE 106 OFF PREMISES UNION WA 98592 9511 Washington State Liquor and Cannabis Board P 0 BOX 43098 www.liq.wa.gov Fax N: (360) 753-2710 MAY 15 2024 May 06, 2024 Dear Local Authority: RE: Cannabis License Renewal Applications in Your Jurisdiction - Your Objection Opportunity Enclosed please find a list of marijuana licensed premises in your jurisdiction whose cannabis licenseswill expire in abount 90 days. This is your opportunity to object to these license renewal requests as authorized by ROW 69.50.331 (7) . 1 ) Objection to License Renewal To object to a cannabis license rnewal: This letter must: tax or mail a letter to the Washington State Liquor and Cannabis Board (WS-LCB) Licensing Division. o Detail the reason(s) for your objection, including a statement of all the facts upon which your objection or objections are based. o You may include attachments and supporting documents which contain or confirm the facts upon which your objections are based. o Please note that whether a hearing will be granted or not is within the Board's discretion per ROW 69.50.331 (7)(c) . Your letter of objection must be received by the Board's Licensing Division at least 30 days prior to the license expiration date (WAC 314-55-165) . I1 you need additional time you must request that in writing. Please be aware, however, that It is within the Board's discretion to grant or deny any requests for extension of time to submiti objections. Your request for extension will be granted or denied in writing. If the objection is received within thirty days of the expiration date or the licensee has already renewed the license, the objection will be considered as a complaint and possible license revocation may be pursued by the enforcement Division. A copy of your objection and any attachments and supporting materials will be made available to the licensee, therefore, it is the Local Authority's responsibility to redact any confidential or non-disclosable information (see ROW 42.56) prior to submission to the WSLCB. 2) Status of License While Objection Pending During the time an objection to a renewal is pending, the permanent marijuana license is placed on hold. 3) Procedure Following Licensing Division Receipt of Objection After we receive your objection, our licensing staff will prepare a report for review by the Licensing Director. The report will include your letter of objection, as well as any attachments and supporting documents you send. The Licensing Director will then decide to renew the marijuana license, or to proceed with non-renewal. 4) Procedure if Board Does Not Renew License (WAC 314-55-165 (2)(b) ) If the Board decides not to renew a license, we will notify the licensee in writing, stating the reason for this decision. The licensee also has the right to request a hearing to contest non-renewal of their cannabis license. If the licensee makes timely request for a hearing, we will notify you. The Board's Licensing Division will be required to present evidence at the at the hearing before an administrative law judge to support the non-renewal recommendation. You may present evidence in support of your objection or objections. The administrative law judge will consider all of the evidence and issue an initial order 8onoehel8gat861rrdaaswioibe Board members have final authority to renew the cannabis license and will enter a final 5) Procedure if Board Renews License Over Your Objection (WAC 314.55-165 (2)(a)) If the Board decides to renew the license over your objection, you will be notified in writing. At that time, you may be given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If a hearing Is held, you will be responsible for presenting evidence before an Administrative Law Judge in support of your objection to license renewal. The Board's Licensing Division will present evidence in support of license renewal. The Licensee may also participate and present evidence if the licensee desires. The administrative law judge will consider all of the evidence, and issue an initial order for the Board's review. The Board members have final authority to renew the cannabis license and will enter a final order announcing their decision. For questions about this process, contact the WSLCB Licensing Division at (360) 664-1600 or email us at localauthority@sp.lcb.wa.gov. Sincerely, Rebecca Smith Rebecca Smith, Director, Licensing and Regulation Division LIQ 864 07110 i C092080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE: 05/06/2024 LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON (BY ZIP CODE) FOR EXPIRATION DATE OF 20241031 LICENSE LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES 1 . HIGH MAINTENANCE, LLC STONEHENGE GARDENS 414111 NON-RETAIL PRIVILEGES 470 NE TOONERVILLE DR BLDG 1 CANNABIS PROCESSOR BELFAIR WA 98528 7705 2 . FORBIDDEN FARMS LLC FORBIDDEN FARMS 412275 CANNABIS PRODUCER TIER 3 421 BE SELLS DR SUITE A SHELTON WA 98584 7790 Washin ton State Licensing and Regulation g PO Box 43098 Qj Olympia WA 98504-3098 Liquor and Cannabis Board Phone—(360)664-1600 Fax—(360)753-2710 May 3, 2024 4FRONT LLC 6* ew 11609 MARINO AVE EVERETT, WA 98204-4706 MpY 0 6 1024 t'yjn6'orr, Re: 4FRONT LLC 135 NE WATERHILL RD TAHUYA, WA 98588-9760 LICENSE#413627 - 7B U B 1604-886-346-001-0001 Starting summer of 2023, Department of Revenue/Business License Services (DOR/BLS) will be sending business licenses and renewal notices to the email address you have on file with your Secure Access Washington (SAW) account. You can view or update your business locations email address at My DOR Your application for change in limited liability members has been approved. This approval is for: Individual/Entity Position Units KENDRICK DORGAN CHRISTOPHER HOLMES MBR 100% Total 100% MadiCyn Graversealljef Cannabis Licensing Specialist 360-974-9339 cc: Business License Service Enforcement Office Mason County Commissioners File Decisions PO BOX 43098,Olympia,WA 98504-3098—(360)664-1600 Option 1 Case 23-18993-MBK Doc 3280 Filed 04/29/24 Entered 04/29/24 18:58:15 Desc Main Document Page 1 of 3 SRF 78825 .. I V E UNITED STATES BANKRUPTCY COURT MAY 0 3 2024 DISTRICT OF NEW JERSEY BY: In re: Chapter 1 I RITE AID CORPORATION,et at., Case No.23-18993(MBK) Debtors.I (Jointly Administered) I NOTICE OF ADJOURNMENT OF THE HEARING TO CONSIDER THE HEALTH DIALOG SALE TRANSACTION PLEASE TAKE NOTICE that, on March 7, 2024, the above-captioned debtors and debtors in possession (collectively, the "Debtors") filed the Notice of (I) Successful Bidder, (II)Proposed Assumed and Assigned Executory Contracts, (III) Proposed Cure Payments, and (IV) Proposed Health Dialog APA, Each Solely with Respect to the Health Dialog Assets [Docket No. 2300] noticing entry into that certain Asset Purchase Agreement, dated March 6, 2024,by and among Health Dialog Services Corporation and Infomedia Group,Inc.(d/b/a Carenet Health) (the"Health Dialog APA." and the sale transaction contemplated thereby, the "Health Dialog Sale Transaction") and their intention to seek Bankruptcy Court approval of the Health Dialog Sale Transaction at a hearing to be held on March 26, 2024 (the "Health Dialog Sale Hearing'). PLEASE TAKE FURTHER NOTICE that, on March 14, 2024, the Debtors filed the Notice of Proposed Sale Order with Respect to the Health Dialog Sale Transaction [Docket No. 2367] proposing the form of order (the "Health Dialog Sale Order") approving the Health Dialog Sale Transaction and granting related relief. PLEASE TAKE FURTHER NOTICE that the Health Dialog Sale Hearing was previously adjourned to April 30, 2024 at 11:00 a.m. (prevailing Eastern Time). PLEASE TAKE FURTHER NOTICE that the Health Dialog Sale Hearing is further adjourned,and will be held remotely on May 8,2024, at 11:00 a.m. (prevailing Eastern Time), before the Honorable Chief Judge Kaplan of the United States Bankruptcy Court for the District of New Jersey. Directions on how to participate in the Health Dialog Sale Hearing are available by visiting the Court's website at https://www.nib.uscourts.gov/riteaid. PLEASE TAKE FURTHER NOTICE that,pursuant to the Court's Amended Text Order dated April 9, 2024, to the extent objections are resolved, consideration of the Health Dialog ' The last four digits of Debtor Rite Aid Corporation's tax identification number are 4034. A complete list of the Debtors in these chapter 11 cases and each such Debtor's tax identification number may be obtained on the website of the Debtors' claims and noticing agent at httos://restructuring.ra.kroIl.com/RiteAid. The location of Debtor Rite Aid Corporation's principal place of business and the Debtors' service address in these chapter 11 cases is 1200 Intrepid Avenue,2nd Floor,Philadelphia,Pennsylvania 19112. Case 23-18993-MBK Doc 3280 Filed 04/29/24 Entered 04/29/2418:58:15 Desc Main Document Page 2 of 3 Sale Order will be addressed on the papers and appearances will not be required at the Health Dialog Sale Hearing. PLEASE TAKE FURTHER NOTICE that this notice does not, and shall not be construed to, affect, impact, or otherwise alter the sale process with respect to the Debtors' remaining Rite Aid Retail Assets and, for the avoidance of doubt, the Rite Aid Retail Assets sale process remains ongoing. PLEASE TAKE FURTHER NOTICE that copies of this adjournment notice and all other documents filed in these chapter 11 cases are available free of charge by visiting the Debtors' restructuring website of Kroll Restructuring Administration LLC at https://restructuring.ra.kroll.com/RitcAid/. You may also obtain copies of any pleadings by visiting the Court's website at https://www.nib.uscourts.gov in accordance with the procedures —and-fees-set-forth,therein. 2 a Case 23-18993-MBK Doc 3280 Filed 04/29/24 Entered 04/29/2418:58:15 Desc Main Document Page 3 of 3 Dated:April 29,2024 /s/ Michael D. Sirota COLE SCHOTZ P.C. Michael D. Sirota,Esq. Warren A.Usatine,Esq. Felice R.Yudkin,Esq. Seth Van Aalten,Esq. (admitted pro hac vice) Court Plaza North,25 Main Street Hackensack,New Jersey 07601 Telephone:(201)489-3000 Email: msirota@coleschotz.com wusatine@coleschotz.com f)rudkin@colcscbotz.com svanaalten@coleschotz.conr-. KIRKLAND&ELLIS LLP KH2KLAND&ELLIS INTERNATIONAL LLP Edward O. Sassower,P.C. Joshua A. Sussberg,P.C.(admitted pro hac vice) Apama Yenamandra,P.C.(admitted pro hac vice) Ross J.Fiedler(admitted pro hoc vice) Zachary K Manning(admitted pro hoc vice) 601 Lexington Avenue New York,New York 10022 Telephone: (212)446-4800 Facsimile: (212)446-4900 Email: esassower@kirkland.com joshua.sussberg@kirkland.com apama.yenamandra@kirkland.com ross.fiedler@kirkland.com zach.manning@kirkland.com Co-Counsel to the Debtors and — Debtors in Possession — - 3 , WASHINGTON STATE COUNTY ROAD ADMINISTRATION BOARD TO: County Executives and Chairs of Boards of County Commissioners FROM: Jane Wall, Executive Director DATE: April 29, 2024 RE: Certificate of Good Practice It is my pleasure to send you a copy of the enclosed Certificate of Good Practice that was approved by resolution of the County Road Administration Board at its meeting on April 25, 2024. We have mailed the original certificate to your County Engineer as they are required to post it in a publicly accessible location in the Public Works office. We encourage you to acknowledge this great achievement at an appropriate time for recognition should you wish. A Certificate of Good Practice has been transmitted to the State Treasurer on behalf of your county pursuant to the authority contained in RCW 36.78.090 as shown on the certificate enclosed. This action by the CRABoard will assure the continued distribution of your monthly state gas tax allotment from the Office of the State Treasurer. On behalf of the members and staff of the CRABoard, I would like to express my appreciation for the cooperation we have received from and through your county engineer's office during the past year. Enclosure Cc: County Engineer JANE WALL Executive Director 2404 CHANDLER CT SW SUITE 240 OLYMPIA, WA 98502 1 360.350.6077 1 CRAB.WA.GOV MAY 01 JU4 RESOLUTION2024-004 pt,,p*e0witqIEREAS RCW 36.78.090 provides that the County Road Administration Board each year shall transmit to the State Treasurer Certificates of Good Practice on behalf of the counties which during the preceding calendar year have submitted to the State Transportation Commission or to the CRABoard all reports required by law or regulation of the CRABoard and have reasonably complied with provisions of law relating to county road administration and with Standards of Good Practice as formulated and adopted by the Board;and WHEREAS the County Road Administration Board met on April 25-26, 2024 in Olympia, Washington to make such a determination pursuant to an analysis of annual certification questionnaires in accordance with WAC 136-04 by the counties; and WHEREAS the County Road Administration Board determined that 35 counties were in compliance with the provisions of RCW 36.78.090 and 4 counties were in conditional compliance as they relate to the issuance of Certificates of Good Practice; WHEREAS the Director of Highways and Local Programs has certified to CRAB that 36 of 39 counties are current and in compliance with National Bridge Inspection Standards(NBIS). Three counties are currently out of compliance, Asotin, Grays Harbor, and Pierce counties,Pierce being in reasonable compliance for CRAB's purposes,and WHEREAS 31 of the 39 counties' required submittals were submitted to CRAB by the April 11 deadline. Of the 8 counties missing the deadline, 6 counties had reasonable explanations,complied soon after the deadline and, are considered to be in reasonable compliance. The remaining 2 counties, Clallam and Pacific did not have reasonable explanations and are not considered to be in reasonable compliance. NOW, THEREFORE, BE IT RESOLVED that a Certificate of Good Practice be transmitted to the State Treasurer on behalf of the following counties: ADAMS JEFFERSON SKAGIT BENTON KING SKAMANIA CHELAN KITSAP SNOHOMISH CLARK KITTITAS SPOKANE COLUMBIA KLICKITAT STEVENS j COWLITZ LEWIS THURSTON DOUGLAS LINCOLN WAHKIAKUM FERRY MASON WALLA WALLA FRANKLIN OKANOGAN WHATCOM GARFIELD PEND OREILLE WHITMAN GRANT PIERCE YAKIMA ISLAND SAN JUAN i NOW, THEREFORE,BE IT FURTHER RESOLVED that a Conditional Certificate of Good Practice be transmitted to the State Treasurer on behalf of the following counties and,that Asotin and Grays Harbor be required to report their progress quarterly toward compliance two weeks before each Board meeting until complete and,they shall be in full compliance by December 31It, 2024, and that Ciallam and Pacific take administrative steps to improve their required reporting and report to the Board at their July 25-26,2024 meeting what steps they have taken: ASOTIN, GRAYS HARBOR CLALLAM,AND PACIFIC Adopted by the CRABoard on April 25, 2024. CkABo d man TJe tive Director Commissio r Coffman Wall I i I O ° o�° ° E°� Oi cjY{: \� o moo? of CERTIFICATE o YQ Di of OF GOOD PRACTICE • V �� ��� � � � 4O C0 ) (off04 HAS BEEN TRANSMITTED TO THE STATE TREASURER ON BEHALF OF O� O O (Oi O Oi ason O County rp`. ti . O C �o (off o \oy o, ;off • • THE YEAR 20230� Pursuant to the authority contained in RCW36.78.090 and in recognition of thefact that this county has submitted :oL o to the Department of Transportation or to this Board all reports required by law or regulation of the Board;- O 'O and has reasonabty / r '/ with provisions of law / r county road administration and with theO 4pStandards I Good Practice asformulated and adopted by the Board. O (�O��'] `O 0 O 0� 0i 1 li.?,. • FQ 6U�UdR OF THE BOARD O o , ` ' ' ' 60 rr 0v40� �.Fo'� oo. 00'� o0T �0oo0 r0' 0kf v�Ya4o4'�D0j0i�0r0r0'�40°��oi060'r{00 0��0 r 0 � �0 004or0d0 0 , 00 F 0 FEDERAL ENERGY REGULATORY COMNnSSION Washington,D.C.20426 OFFICE OF ENERGY PROJECTS Project No. 460-113 & 460-114— Washington Cushman Hydroelectric Project City of Tacoma, Washington May 7, 2024 VIA Electronic Mail Chris Mattson Generation Manager cmattson@cityoftacoma.org Subject: Minimum Flow and Ramping Rate Deviations—Articles 407 and 411 Dear Mr. Mattson: This letter is in reference to your minimum flow and ramping rate deviation reports for the Cushman Hydroelectric Project No. 460, filed with the Federal Energy Regulatory Commission (Commission) on November 21, 2023 and March 27, 2024. For reasons discussed below, we determined that the deviations will not be considered violations of your license. Background and Requirements Article 407 of the amended licenser requires you to maintain a complex flow regime for the protection of aquatic resources in the Lower North Fork of the Skokomish River. Flows required by Article 407 may be temporarily modified if required by operating emergencies beyond the control of the licensee. If flows are so modified, the licensee shall notify the members of the Fisheries and Habitat Committee (FHC)2 as soon r Order on Remand and on Offer of Settlement, Amending License, Authorizing New Powerhouse, and Lifting Stay (132 FERC ¶ 61,037), issued July 15, 2010. 2 The FHC members include representatives from the licensee,National Marine Fisheries Service, U.S. Fish and Wildlife Service, Bureau of Indian Affairs, U.S. National Park Service, U.S. Forest Service, Skokomish Indian Tribe, Washington Department of Fish and Wildlife, and Washington Department of Ecology. 1 Project No. 460-113 & -114 - 2 - as possible, but no later than 48 hours after each such incident. The licensee shall notify the Commission no later than 10 days after each such incident. Component 1 flows are the minimum flows to be released from Cushman No. 2 Dam into the lower North Fork Skokomish River based on the annual water budget. In pertinent part, Article 407(1) requires you to file an annual flow budget which includes a recommended daily release schedule for the annual 160,000-acre-foot water budget and is developed in consultation with the FHC. The annual water budget comprises the minimum instantaneous flows (115,835 acre-feet) and discretionary releases (the remaining 44,165 acre-feet). In compliance with Article 407(1), you filed the 2024 water budget with the Commission on September 13, 2023. Article 407(1) allows for flow fluctuations of up to 5 percent of the scheduled flow release as measured at U.S. Geological Survey (USGS) gage 12058790 (North Fork Skokomish River near Lower Cushman Dam near Potlatch, located 0.3 miles downstream from Cushman No. 2 Dam) to account for monitoring imprecision and release equipment variability. As relevant to the deviation reports under review here, the 2024 water year budget indicated you would discharge 300 cubic feet per second (cfs) from November 9, 2023 to February 3, 2024 and 200 cfs from March 10 to April 20, 2024. Component 2 discharges required by Article 407(2) function as channel formation flows in the North Fork Skokomish River. Component 2 releases are increased flows from the Cushman No. 2 Dam which are triggered based on three different thresholds of the daily average flow (3,000 cfs, 4,000 cfs, and 5,000 cfs) at the USGS gage No. 12056500 (North Fork Skokomish River/Staircase Rapids, located upstream of the project and representing inflow to Lake Cushman). You may delay commencement of Component 2 flow releases by up to 7 days after the initial exceedance at the Staircase Rapids gage if necessary in order to avoid flood impacts; however, Component 2 flow releases may be delayed beyond 7 days in order to avoid flood effects when flow in the mainstem is at or near bankfull following the end of the 7-day delay period.' Article 411, impart, limits down-ramping rates (measured at USGS gage 12058790) based on flow, time of day and time of year. As relevant here, no ramping is to occur during daylight hours, and is not to exceed 2 inches per hour (in/hr) at night.' These ramping rates may be temporarily modified if required by operating emergencies ' Order Modifying and Approving the Operational and Flow Monitoring Plan (137 FERC 162,110) issued November 3, 2011. In the order, Commission staff found that it was reasonable to allow Tacoma Power a delay beyond 7 days in order to avoid flooding. ' Daylight is defined as one hour before sunrise to one hour after sunset. Night is defined as one hour after sunset to one hour before sunrise. Project No. 460-113 & -114 - 3 - beyond your control, or upon approval of the FHC. If ramping rates are so modified, you are required to notify the members of the FHC as soon as possible, but no later than 2 business days after each such incident, and notify the Commission no later than 10 days after each such incident. Deviations The Cushman No. 2 Dam has two river outlet valves (ROVs) located at the base of the dam. In the event of generating unit trips, the primary ROV (ROV1) is programmed to automatically open and restore the appropriate river flows, and a secondary ROV (ROV2) can be manually operated to provide flow. ROV2 has been substituting for ROV 1 since a mechanical issue with the ROV 1 in early 2023.5 The mechanical actuator on the ROV 1 was replaced and you proposed to conduct planned testing to recommission ROV 1 so it could resume normal operation on November 15, 2023. Prior to conducting the testing, you notified the FHC about the schedule for planned tests and the potential for flow fluctuations to occur during the recommissioning process. You also requested FHC comments regarding postponement of any Component 2 flows that could be triggered from November 1, 2023, until after the ROV 1 is recommissioned or November 17, 2023, whichever comes first. You stated that this would ensure the larger flows required by Component 2 would be released through ROV 1, which is designed for the larger flow releases, rather than ROV2, which has less specialized flow controls. At the time of the request, no Component 2 flow releases were pending. The Washington Department of Fish and Wildlife provided comments in support for the proposed delay of Component 2 releases, noting that any postponement of releases would likely not be significantly different since Component 2 releases are often delayed in order to prevent downstream flooding. No other comments were received. You state that during pre-testing activities for recommissioning ROVI on November 15, 2023, an outage at the Potlatch Substation tripped the North Fork Powerhouse offline. During that incident, ROV2 operated and replaced flow as expected, and you extended testing of ROV 1 to the following day as a result. On November 16, 2023, you conducted plant outage tests and returned ROV 1 to service as the primary automatic flow replacement valve, stating that all flow readings during the tests were within the allowable limits. However, after completion of the test when you were transferring flow back to the generating units, Unit 34 failed to start. This resulted in a temporary flow disruption below the 300 cfs requirement, with a single 15-minute flow reading of 271 cfs. You state that any environmental effects from the flow fluctuation 5 Documented in the Article 406 Operations Monitoring and Compliance 2023 Annual Report, filed January 31, 2024. Project No. 460-113 & -114 -4 - were unlikely because the confined morphology of the downstream reach limits the potential for stranding, and due to the low magnitude and brief duration of the deviation. Your March 27, 2024 report indicates that at 11:00 a.m. on March 19, 2024, a vehicle struck a transmission line pole which resulted in the two North Fork generating units tripping offline. ROV 1 functioned as intended to replace flow, but the incident resulted in a deviation of the minimum flow requirement and ramping rate. You report that a single 15-minute reading of 169 cfs occurred. The flow transition to ROV1 also resulted in downramping rate of 2 in/hr, exceeding the limit that prohibits ramping during daylight hours for this time of year. You report that the transmission line was repaired and units returned to service by 1:00 p.m. At the time of the deviation, biological staff were conducting spawning ground surveys approximately 0.25 mile below the Cushman No. 2 Dam. Biological staff did not observe any adverse effects,to the aquatic resources. Discussion and Conclusion Based upon the available information, no flow deviations or ramping deviations occurred during testing of ROV 1, and the trigger for Component 2 flows was not met; therefore, no Component 2 flows required postponement during the November 1-17, 2023 time period. However, flows temporarily deviated from Article 407(1) requirements following testing when flow was being transferred from the ROV to the generating units and one unit failed to immediately start. The issue was quickly resolved when the unit restarted and you were able to resume normal operations without any additional corrective modifications, therefore we will not consider the deviation to be a violation of the license. The deviation from Articles 407(1) and 411 requirements on March 19, 2024 occurred as a result of a car accident. Because the ROV operated to provide flows and the accident was a situation beyond your control, we will not find the deviation to be a violation of your license. For both deviations, we agree with your conclusions that the likelihood of adverse environmental effects was low given the brief nature of the incidents and the morphology of the river in the affected reach. While we will not consider the deviations to be violations of your project license, they will be made a part of the compliance history of the project and be taken into consideration during our review of any future deviations. Project No. 460-113 & -114 - 5 - Thank you for your cooperation. If you have any questions concerning this letter, please contact Holly Frank at (202) 502-6833 or holly.frank@ferc.gov. Sincerely, ANDREA`A SNREACl-A O CLAROS- °;1 33z�oo' Andrea Claros Chief, Aquatic Resources Branch Division of Hydropower Administration and Compliance Proclamation Older Americans Month May 2024 WHEREAS,May is Older Americans month,a time for us to recognize and honor Mason County's older adults and their immense influence on every facet of American society; and, WHEREAS,through their wealth of life experience and wisdom,older adults guide our younger generations and carry forward abundant cultural and historical knowledge; and, WHEREAS, older Americans improve our communities through intergenerational relationships, community service, civic engagement,and many other activities; and, WHEREAS, communities benefit when people of all ages, abilities, and backgrounds have the opportunity to participate and live independently; and, WHEREAS, Mason County must ensure that older Americans have the resources and support needed to stay involved in their communities—reflecting our commitment to inclusivity and connectedness; and, NOW,THEREFORE,BE IT RESOLVED,that the Board of Mason County Commissioners hereby proclaims May 2024 as Older Americans Month; this years' theme, "Powered by Connection", emphasizes the profound impact of meaningful interactions and social connection on the well-being and health of older adults in our community. We call upon all residents to join us in recognizing the contributions of our older citizens and promoting programs and activities that foster connection, inclusion, and support for older adults. Signed this day of May 21,2024. Randy Neatherlin, Kevin Shutty, Sharon Trask, Chair Vice-Chair Commissioner NEWS RELEASE May 21, 2024 MASON COUNTY COMMISSIONERS’ OFFICE 411 N 5TH ST, BLDG 1, SHELTON, WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Mason County Fire Protection District No. 12 Commissioner Vacancies The Board of Mason County Commissioners is seeking individuals interested in serving as a Mason County Fire Protection District No. 12 Commissioner (FPD # 12) for Position 1 and 3. The appointed persons shall serve until qualified individuals are elected in 2025. For verification of eligibility, please contact the Mason County Auditor’s Office Elections Department (360) 427-9670 ext. 470. The Mason County Commissioners have scheduled a special meeting for Friday, May 24, 2024 at 9:00 a.m. to interview applicants and potentially appoint two individuals to serve as Mason County Fire Protection District No. 12 Commissioners. Parties interested in being appointed to these positions may obtain an application at the Mason County Commissioner’s Office at 411 N 5th Street, Shelton; call (360) 427-9670 ext. 419; visit the Mason County website at www.masoncountywa.gov; or contact McKenzie Smith, Clerk of the Board at msmith@masoncountywa.gov. Please submit your application to the County Commissioner’s Office or Clerk of the Board no later than noon on Thursday, May 23, 2024. Please contact Mark Neary, County Administrator, with any questions (360) 427-9670 ext. 530. BOARD OF MASON COUNTY COMMISSIONERS ______________________ Randy Neatherlin, Chair ______________________ Kevin Shutty, Vice-Chair ______________________ Sharon Trask, Commissioner □ □ □ □ Mason County Fire Protection District No. 12 Board of Commissioners Must be registered voter in Mason County FPD 12, to confirm eligibility please contact Mason County Elections, 360-427-9670 ext. 470. MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET SHELTON WA 98584 Fax 360-427-8437; Voice 360-427-9670, Ext. 419; 275-4467 Please explain your experience that you believe makes you qualified to serve as a fire district commissioner. In your words, what is the purpose of the fire district commission? Signature Date Office Use Only Appointment Date_________ Term Expire Date__________ I AM SEEKING APPOINTMENT TO NAME: ADDRESS: PHONE: CITY/ZIP: VOTING PRECINCT: (OR AREA IN THE COUNTY WORK PHONE: YOU LIVE) E-MAIL: COMMUNITY SERVICE (ACTIVITIES OR MEMBERSHIPS) EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE) COMPANY: YRS POSITION: COMPANY: YRS POSITION: Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) When are you available to begin serving as a fire district commissioner? ____________________ Realistically, how much time can you give to this position? Quarterly Monthly Weekly Daily Board of Mason County Commissioners Proceedings Commission Chambers 411 N 51h St, Shelton, WA 98584 April 9, 2024 1. Call to Order—The Chairperson called the regular meeting to order at 9:00 a.m. 2. Pledge of Allegiance—McKenzie Smith led the flag salute. 3. Roll Call—Present: Present: Commissioner District 1 —Randy Neatherlin; Commissioner District 2—Kevin Shutty; Commissioner District 3 —Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Federal Energy Regulatory Commission sent in letters regarding Deflection Monitoring Program Revision Plan and Schedule,Dam Safety Surveillance Plans,and Supporting Technical Information Documents for the Cushman Project. 4.1.2 Letters were received regarding the Shetland Road,Road Improvement District project. 4.1.3 Washington State Liquor and Cannabis Board sent in a liquor license application for Hideaway Adventures Inc. 4.1.4 Economic Development Council of Mason County sent in the 2024 Quarter 1 Report. 4.1.5 Advisory Board Applications were received from Kathy McDowell for the Housing Authority and Mel Ferrier for the Civil Service Commission. 4.1.6 Miss Andrew's 5'grade class at Lincoln Elementary sent in a letter concerning protection laws in Mason County for Bigfoot. 4.2 Kenneth Sebby shared the Timberland Regional Library Annual Report. 4.3 Mark Neary read the National Library Week proclamation. 5. Open Forum for Citizen Input Mary Traxler,representative for Thurston-Mason Behavioral Health Administrative Service Organization(TMBH-ASO)and National Alliance on Mental Illness(NAMI), shared the mission of both the TMBH-ASO and NAMI and requested the Commissioners approve a proclamation declaring May as Mental Health Awareness Month. NAMI hosts a family support group the second Wednesday of each month at 6:00 p.m. at the Faith Lutheran Church and scheduled an awareness walk on June 1 at 8:00 a.m.beginning at the Shelton High School. Dean Jewett,Mason County resident,discussed the ongoing negative effects of graffiti and homelessness issues around County-owned buildings and asked the County to think"outside the box"for solutions. 6. Adoption of Agenda Cmmr.Trask/Shutty moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes No minutes at this time. 8. Approval of Action Agenda 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant#810377-8104048 $1,140,179.07 Direct Deposit Fund Warrant#104959-105374 $ 918,125.01 Salary Clearing Fund Warrant#7008018-7008044 $ 617,856.82 8.2 Approval of the Oakland Bay Park Host Agreement between Randall Olson and Mason County. 8.3 Approval of the Resolution amending Resolution No. 51-16 Claims Imprest Checking Account. (Exhibit A,Resolution No.2024-022) 8.4 Approval of the contract with Inzata for data analytic software for Public Health in the amount of$15,000 funded through Foundational Public Health Services(FPHS). 8.5 Approval to extend the waterline at Foothills Park and install two donated stainless steel pet fountains for the estimated cost of$600 from Real Estate Excise Tax(BEET)2 funds. 8.6 Approval to create an Emergency Support Function 17—Cybersecurity Workgroup and add it to the Mason County Comprehensive Emergency Management Plan(CEMP). 8.7 Approval to advertise a Request for Proposals(RFP)for Mason County website redesign. 8.8 Approval to amend Resolution 2024-007 revising the Non-Represented Salary Scale Range Alignment to create new ranges 48,49,50, 51 and 52;place the Chief Public Defender position at the new Range 50;add the approved Executive Assistant position to Range 24;and update the title Administrative Assistant—Commissioners to Administrative Assistant I. (Exhibit B, Resolution No.2024-023) 8.9 Approval of the Interlocal Agreement between Thurston-Mason Behavioral Health Administrative Services Organization(TMBH-ASO)and mason County to allow TMBH-ASO to fund judicial services provided by Mason County for individuals detained due to behavioral health disorders at$817 per case not to exceed$175,000 for a period of January 1,2024 through December 31,2024. 8.10 Approval to extend the American Rescue Plan Act(ARPA)contract with The Youth Connection from June 30,2024 to June 30,2025. 8.11 Approval to set a Public Hearing for Tuesday,May 7,2024 at 9:15 a.m.to review final project performance and close out the state CARES Act Community Development Block Grant (CDBG)CV—Coronavirus Funds Grant which ends June 30,2024. 8.12 Approval to set a Public Hearing for Tuesday,May 7,2024 at 9:15 a.m.to consider public comment and consider adopting the new Mason County Road Standards Manual and updates to Chapters 10, 12 and 14 of the Mason County Code,and approving a Resolution adopting the Public Works Fee Schedule. 8.13 Approval of the Consultant Agreement with KPFF for Engineering and Construction services for County Road Project(CRP)2026 Harstine Island Bridge deck repair. Cmmr.Shutty/Trask moved and seconded to approve action items 8.1 through 8.13. Motion carried unanimously. N-aye; S-aye; T-aye. 9. Other Business(Department Heads and Elected Officials) No other business. 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting restrictions are in place. No Public Hearings set for this time. 2 1 April 9 , 2024 Commission Minutes 11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:44 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair Kevin Shutty,Vice-Chair Sharon Trask, Commissioner 3 1 April 9 , 2024 Commission Minutes Mason County Elected Official/Director Meeting Minutes Commission Chambers 411 N 5th St, Shelton, WA 98584 April 9, 2024 10:00 a.m. 1. Call to Order—The Chairperson called the Elected Official/Director meeting to order at 10:00 a.m. 2. County Administrator—Mark Neary 2.1 Building 10 Status Work is being completed on the new District Court building to move District Court staff out of the Courthouse. 2.2 North Mason Services The Sheriff's Office moved into the new North Mason precinct building which has room for other County departments to operate out of as well. 2.3 Mason County Citizens' Commission on Salaries for Elected Officials (Salary Commission) The Salary Commission has been meeting every Monday evening to set the salaries for Elected Officials which has a deadline of May 1,2024. Questions for Elected Officials from the Salary Commission were emailed this morning. 3. 2024 Budget Process—Mark Neary An overview of the 2024 preliminary Budget with Policy Level Requests(PLRs)will be done in September. The Chart of Accounts(COA)is in the process of being revised. 4. Elected Official and Director Updates 4.1 Assessor—Patti McLean The new field device tablets allow for faster inspections and provide a date stamp on the parcel. There was an unprecedented 610+number of Board appeals. Site inspections,which are done once every six years,are being done in Area One—Matlock,Lake Limerick, and Lynch Road. There is an increase in agitated taxpayers when Appraisers are doing site inspections. There has also been an influx of the Senior Exemption Disability Program. The income level increased to$55,000 from$40,000. Audits are being done on senior exemption income qualifications and the Designated Forest Land/Current Use Program. 21 applications were received for Designated Forest Land and 9 for Open Space. 4.2 Auditor—Steve Duenkel Financial Services: Leo Kim,Chief Financial Officer,is leading the OA revision and conversion and aiding in enhancing internal controls. The Accounts Payable(AP)office is continuing to go paperless. Recording/Licensing: Passport services are being transferred from the Clerk's Office and position descriptions are being updated to include those services. The fraud notification service is live. Other features on the website include searching documents and printing certified copies of recorded documents. Protecting property against land,title,and deed fraud is also being looked into. Elections:About thirty(30)constituents used the temporary Voting Center that was set up at the new North Mason Sheriff's Office. That space will be utilized again for the August Primary and November General Elections. Ways to protect the voting system machines and election system are continuously being looked into. Devices are used to detect wireless signals in the area of the ballot processing room to discern threats. Video surveillance will be put up for the ballot drop boxes at the YMCA and Fire District 4. The Elections website will be migrated back to the County in preparation for the website redesign. About one-third of the Auditor's time is spent on registration database maintenance and is a top priority to get ready for 2024 Elections. Starting in July,automatic voter registration laws will come into effect and will be a significant statement of work. Additional staff may be needed. 4.3 Clerk—Charles Rhodes The Clerk's Office is back up to full staff and the acting Chief is Bonnie Pope. Staff are in the process of being crossed trained to handle all case types. All Odyssey invoices should be billed out on May 1. The Administrative Office of the Courts(AOC)will be coming to provide training for the Clerk and Clerk's Office staff. Involuntary Treatment Act(ITA)billing is up to date. 4.4 Coroner—Jaime Taylor The Coroner's Office has been very busy and has already surpassed its numbers this year from this time last year. Five deaths were investigated in less than 24 hours just this past weekend. The new storage and racks are being utilized. There is no longer a backlog for death certificates and the new Randox machine has been matching results from the Washington State Patrol(WSP). Toxicology is being done for Grays Harbor. 4.5 District Court—Judge Steele There court and criminal justice community are facing challenges around the change of standards for Public Defenders.Court calendars have changed to help mitigate damage. The ability to assign Public Defenders is as critical as the ability to assign Prosecutors. District Court is looking forward to moving into Building 10. A grant opportunity was forwarded to the Commissioners for restoring historic buildings. District Court is fully staffed. 4.6 Prosecutor—Michael Dorcy The Prosecutor's Office is down three attorneys and is trying to prioritize and triage. Keeping up with the normal workload has been incredibly difficult. 4.7 Sheriff—Ryan Spurling The Sheriff's Office has been busy with a gang-involved shooting at the Casino and accident on the highway. The new drones and FERA scanner give the Sheriff's Office the capacity to be primary lead on the high liability collision. There are 53 commissioned Officers,27 of which have less than five- years' with Mason County. Beginning June 6,Officers will be able to pursue vehicles again. The Sheriff's Office partners with Washington State Patrol to teach their domestic violence classes and pursuit dog classes in exchange to use their driving course and vehicles. This will allow the Sheriff's Office to train in immobilization techniques. An 80-hour leadership course will be available through West Point—Behavioral Sciences and Leadership Sciences. Concerns around border patrol and border safety were shared. 4.8 Superior Court—Judge Cobb,Judge Goodell,Judge Stevens This is Judge Cobb's first year as presiding Judge. The Court has been busy and has continued to adapt to legislature changes. For example,modifications of protection orders and guardianship processes. The Court is also having the same issues as District Court with Prosecutor and Public Defender staffing 21April 9 , 2024 Elected Official / Director Minutes and the need for Public Defenders. The level of cooperation between the Courts,Prosecutor's Office, and Public Defense is the best he has seen. Judge Cobb also had the chance to speak at the Shelton Police Citizen's Academy and in North Mason doing presentations at the school. The five-year Federal grant for Therapeutic Courts is ending,but another grant is in place to prevent any reduction of service. 4.9 Treasurer—Lisa Frazier Taxes are due April 30. The Treasurer's Office is short-staffed and is busy with taxes. The Assessor's Office provided information early which allowed for tax statements to be sent out two weeks early. Taxes have been collected since mid-February. A drop box at the new North Mason building to provide services would be helpful,but transporting payments while short-staffed is difficult. Two staff would be required for transportation. The increase in appeals and senior exemptions requires the Treasurer's Office to correct tax rolls and send out new statements,which creates an additional workload. Real Estate Excise Tax(REET)is increasing and is becoming more complicated. The Treasurer's Office is working with the State Auditor,FBI,and Sheriff's Office regarding Fire District No. 12. 4.10 Central Services—Mark Neary Parks and Trails: Playground equipment is being installed at Sandhill Park. Facilities: Courthouse elevator is fixed,but the Jail elevator is now broken. IT: Fiber project is getting completed for new fiber to help with connectivity and movement of electronic files and the new server room at the back of the new District Court building. Emergency Management:ICS 300 training is this week to share how the County responds to emergencies and natural disasters. All County employees are essential employees and have a role in responding and protecting the citizens of Mason County. ICS 300 will provide an overview of how the County would operate in an emergency,what role individuals would have, and how to fulfil that role. There will be another course offered in the fall. Support Services: Mark will be attending a County Administrator conference at the end of this week to discuss issues facing Counties and how to deal with those. A new switchboard operator was hired. A Request for Proposals(RFP)was sent out for a new County website. Diane Zoren will be retiring at the end of this year. 4.11 Community Development—Kell Rowen Gotham Greens,a multi-million-dollar project for microgreens,will be coming to Mason County on State Route 102,west of Public Works. This was a group effort with the Economic Development Council and the Department of Commerce. Inspectors for Community Development will also be utilizing tablets in the field to be more efficient. 4.12 Human Resources—Mary Ransier Labor:Contracts with Teamster's Appraisers,Teamster's Prosecutors Clerical,and Corrections will be expiring in 2024 and the goal is to have new contracts in place before then. The non-represented class and comp study will be done this year. The deadline for employee position review is April 12, Supervisors and Managers will need to review by April 19, and final changes must be submitted by April 26. This will be done every two years. In NEOGOV,it is important to review applications as quickly as possible. For new positions in 2025,make sure to include Human Resources and Financial Services as soon as possible. A learning management system has been created in SharePoint and teams for upcoming training. A new Admin Assistant has been hired. 31April 9 , 2024 Elected Official / Director Minutes 4.13 Public Health and Human Services—Dave Windom COVID is no longer a primary focus,but created many gaps in the community that are being filled. The WIC Clinic is now open thanks to a unique partnership with the YMCA and Mason General Hospital. Work is being done around Hepatitis C treatment. A new Health Officer has been hired. Public Health's budget is good and will have no changes in 2025. Staffing is good. The goal is to expand services and be more involved with the community. A clinical mobile van will allow for services to be provided in more rural areas. A communications and epidemiologist have been hired. Funding was received for the Randox machine. 4.14 Public Works&Utilities and Waste—Loretta Swanson The Finance Manager position has been filled. There is a shortage of Engineers and Certified Water System and Sewer Wastewater Operators. A new long-haul transport and disposal contract was executed. Transfer Stations are seeing record highs. Utility rates and rate setting are being discussed. Public Works has been able to leverage grants to help stabilize and keep rates affordable. There is a$12 million construction program for 2024 with a$2.5 million match. Smaller projects include reflector posts on stop signs,widening shoulders, and extending clear zones. Munis will be utilized. Improving efficiencies throughout the Department will be a focus as well. There are 300+fish barriers in Mason County that will need addressed and funded. 4.15 WSU Extension—Lisa DeWall A new Noxious Weed Coordinator was hired in March. Noxious weed focus is spurge laurel, shiny geranium,lesser celandine,poison hemlock,knapweed,giant hogweed,and perennial pepperweed. The Seasonal Noxious Weed Specialist position has been posted and will hopefully be filled by May 15 for the Master Gardner Small Farms program.Washington State Department of Health will be offering free soil screening for lead and arsenic at the Master Gardener Plant Sale on May 4. Master Gardener's will also be offering monthly informational sessions and plant clinics at the Hoodsport Library every fourth Wednesday through August. A new Mason County Farm Fresh Guide will be released in May. 4-H has Summer Camp at Panhandle Lake July 13-18. This year had a 61%increase in volunteer enrollment. The 4-H Tech Changemakers will provide technology support and education to adults in the community at the Shelton Timberland Regional Library. The Snap Ed Program is incorporating nutrition with the school garden for 3'grade at Pioneer School and providing nutrition education and food access resource to Saint's Pantry,the Food Bank,and the Shelton Farmer's Market. 4.16 Public Defense—Peter Jones Washington State Bar Association(WSBA)recently passed an amendment to the standards for Indigent Defense that compresses the ability of any given attorney to handle cases which will change criminal justice. Public Defense will need four times the attorneys to handle cases. The more significant the case,the higher the credits. The Chief Justice will be attending the Washington Defender Association (WDA)Retreat at the end of April and Peter will get more answers then. Two Public Defense staff have won the Presidential Award at Mason County. Law school enrollment is down,and the alternate pathways program will not have a significant impact. 5. Adjournment—The meeting adjourned at 11:40 a.m. 41April 9 , 2024 Elected Official / Director Minutes BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair Kevin Shutty,Vice-Chair Sharon Trask, Commissioner 51April 9 , 2024 Elected Official / Director Minutes C Mason County Agenda Request Form Y �1 t! To: Board of Mason County Commissioners From: Kayla Milam Ext. 380 Department: Support Services Briefing: ❑ Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): Click or tap here to enter text. Agenda Date: May 21,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.1 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Approval of Warrants& Treasurer Electronic Remittances Claims Clearing Fund Warrant#8104584-8105009 $ 2,177,796.17 Direct Deposit Fund Warrant# 106190-106596 $ 862,944.39 Salary Clearing Fund Warrant#7008109-7008144 $ 1,171,740.22 Background/Executive Summary: The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a)requires that the Board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD total $ 40,929,311.99 Direct Deposit YTD total $ 9,223,020.32 Salary Clearing YTD total $ 9,254,009.58 Requested Action: Approval of the aforementioned Claims Clearing Fund,Direct Deposit Fund, Salary Clearing Fund, and Treasurer Electronic Remittance warrants. Attachments Originals on file with the Auditor/Financial Services; copies on file with the Clerk of the Board C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: McKenzie Smith Ext. 589 Department: Support Services Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): April 22,2024 Agenda Date: May 21,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.2 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Housing Authority Appointment Background/Executive Summary: The Housing Authority of Mason County was organized in 1972 and serves citizens with low income in Mason County. Currently the Housing Authority operates the Goldsborough Cove,Fairmont Cove,Pine Garden,and Kneeland Park apartments. Currently,there is one vacant position. The Housing Authority recommended appointing Peter Fair- Laserinko. Budget Impact (amount, funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): News Release Requested Action: Approval to appoint Peter Fair-Laserinko to the Housing Authority for a five-year term set to expire May 21,2029. Attachments Letter Application sae°" °pin y MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET APR 1 1 2024 SHELTON WA 98584 Fax 360.427-8437; Voice 360-427-9670, Ext. 419; 275-4467 or 482-5269 lAi! 1AM SEEKING APPOINTMENTTO Ito 0 �4,a-riTygcls, J- Gq 1/r r, i-�rS^ NAME: P F Q(r - LA CC i21 u ADDRESS: PHONE: CITY/ZIP: �/ VOTING PRECINCT: WORK PHONE: ARE A EA IN THE COUNTYE-MAIL YOU LNE) - ---- --------------____---__----_-_______--_--__--_ ---_---------------<-- ------------------- COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE) S�. VCo, ,tnCTNITIESORMBIPS) 7 M�DIC4� Rt�' EM J✓I P-�R'4 V S U o{p;c�.ERSH(Vla COMPANY: ( Srys cu A%rlye u r / Z YRS I>ru S(4V;c. c� A . 1/i- w t;Lrrdgy POSITION: i roc f Dec l GIN Fcca,4r AJJ4inr; Fl pis/ 3/ COMPANY: US N �f. YRS r�� c�� � •'w V i c C L.n;r S M j> c „.;4 POSITION: L 1' . 1? W-- Mrs, of-We* - --------------------------------------------------- In your words, what do you perceive is the role or purpose of the Board, Committee or Council for t. which you are applying: F -A.. �U OVtr(.at U �er PT,� ., C O �-fu4rMf h �i 1/ . e_ Cr,,O r 1 Af,,rT�i C`., d i-K-Et. (ijur/L (I.iR6, r�410J IC I'hc-i C� (74/ L/ C�kt Ctc I t4cc ailunC GALL i QIipI�, . �?N Zg, �f ArZ 71 rc� What interests,skills do you wish to offer the Board,Committee,or Council? _ 1v 7u 7v1 _ /29 rfl AS R Cu.A�jite4- Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Realistically,how much time can you give to this position? Quarterly Mormy Weekly Daly U Office Use Only r /II I�ay Appointment Date "Sign re' (lam Tema Expire Date C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Randy Collins Ext. 309 Department: Community Development Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 6,2024 Agenda Date: May 21,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.3 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Blazestack Fire Investigation Reporting Software Background/Executive Summary: At the December 4,2023,Commissioner's meeting,the County approved renewing the contract for fire investigation services with the Mason County Fire Chief s Association.One of the conditions identified in the contract was to assume the responsibility of funding a software program known as Blazestack used for preparing fire investigation reports that was currently being used by the Chiefs.Because the term of service with the Chiefs did not expire until June 1 of 2024,this item was deferred,to be brought back to Commissioners for approval shortly before its expiration. To that end,the item before you is to approved the enclosed Blazestack contract for$9,501 to cover the period June 12024 through December 31,2025 (nineteen months)to coincide with the expiration date of the existing fire investigation contract with the Fire Chiefs Association. Budget Impact(amount, funding source,budget amendment): Under the terms of the contract for investigation services with the Fire Chiefs Association, $82,000 has been budgeted.With the annual costs of the contract historically well below this figure(averaging$52,500 between 2020-2023),unless there is an enormous spike in the number of investigations,there is adequate funding to cover the contract's cost. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the contract with Blazestack for fire investigation reporting software in the amount of$9,501 for a 19-month term. Attachments Contract u BLAZE STACK SOFTWARE SERVICES ORDER FORM AND SAAS SERVICES AGREEMENT This Software Services Order Form and SaaS Services Agreement(this "Agreement') is between Blazestack Inc., (`Blazestack")a Texas corporation with mailing address of 3201 Bee Caves Road,Suite 120#160266,Austin,Texas 78746,and("Customer")identified immediately below. CUSTOMER INFORMATION Mason County Community Development 615 W Alder St,Shelton,WA 98584 SERVICE,SERVICE LEVEL, INITIAL ANNUAL EFFECTIVE DATE& RENEWAL DATE USER-SEATS&CASE SERVICE FEE&TERM DUE DATE VOLUME Fire Investigation Case Management Software 01/01/2026;automatic $9,501 for 19-month term annual renewal into 12- Gold Plan month term unless Customer June 1,2024 provides Blazestack 30 days User-Seats: 12 prior written notice of non- renewal. Annual Case Volume: 50 STANDARD SUPPORT Blazestack will provide Technical Support to Customer via both telephone and electronic mail Monday through Friday during the hours of 9:OOAM through 5:OOPM Central Time,with the exclusion of federal holidays("Support Hours").Customer may initiate a helpdesk ticket during Support Hours by calling(866)303-4344 or any time by emailing ssUportAblazestack.com. Blazestack will use commercially reasonable efforts to respond to all hel desk tickets within one 1 business day. STANDARD INFORMATION Service Fee includes implementation,support,ongoing upgrades and updates,software patches, and 50 GB of case media storage.(Additional case media storage capacity can be added at a cost of$250/year per each additional 250 GB.Blazestack will provide notice when storage capacity reaches 50%. This Agreement is entered into on the"Effective Date"listed above,between Blazestack and Customer. This Agreement consists of the above Order Form,as well as the attached Terms and Conditions and contains,among other things,warranty disclaimers,liability limitations and use limitations. There shall be no force or effect to any different terms of any related purchase order or similar form provided by Customer. BLAZESTACK: CUSTOMER: Name: Randy Elmore Name: Randy Neatherlin Title: CEO Title: Chair,Mason County Commissioners Email: randy@blazestack.com Email: meatherlin@masoncountywa.gov Blazestack Inc. 3201 Bee Caves Road, Suite 120#160266, Austin,Texas 78746 hello@blazestack.com (866)303-4344 CONFIDENTIAL Last updated:January 20,2024 o BLAZE STACK TERMS OF SERVICE These Terms of Service is between Blazestack Inc.,a Texas corporation(collectively,"Blazestack"),and the entity identified on the applicable Order Form("Customer").The Agreement is effective as of the date in the applicable Order Form("Effective Date"). "User"means a single,unique authorized individual 1.DEFINITIONS of the Customer that uses the Service on Customer's Capitalized terms have the meanings described in this behalf. section or in the body of the Agreement. "User-Seat"is a license for one User to use the "Agreement"means these Terms of Service and the Service. relevant Order Form. 2.SERVICE AND SUPPORT "Annual Case Volume"means maximum number of 2.1.Provision of Service.Blazestack shall provide Cases entered into the system by Customer's Users Customer with access to the Service for the number per year. of User-Seats specified on the Order Form during the Term,or if not specified a reasonable amount of "Case"means one individual incident at a specific Users in the sole discretion of Blazestack. location. 2.2.Use of Service.Customer shall use the Service "Customer Data"means all electronic data or and the data generated by the Service("Generated information that Customer submits to the Service or Data")only for fire investigation purposes. is submitted on behalf of Customer as well as all Generated Data,as defined in Section 2.2,except to 2.3. System Requirements. Customer shall meet the the extent of any data,information,or intellectual minimum system requirements for access to the property owned by Blazestack or a third-party. Service,currently set forth at the end of this Agreement but subject to change by Blazestack on a "Order Form"means a Blazestack ordering document reasonable basis.Blazestack shall provide written that references these Terms of Service,whether notification to Customer for any changes to the online or via a separate form. minimum system requirements. "Report"means any report,analysis,content,survey, 2.4. Third-Party Products.Blazestack may offer opinion,photo,technique,hypothesis,finding,study Customer the ability to use Third Party Products with relating to any fire investigation prepared by the Service,subject to Customer's agreement with Customer and/or User. any applicable terms and conditions for those Third- Party Products. "Service"means Blazestack's proprietary fire investigation software accessible through the internet, 3.RESPONSIBILITES AND RESTRICTIONS that is intended for use in the investigation of fire. 3.1.Blazestack Responsibilities.Blazestack shall: (i) provide Customer with access to the Service in "Term"means the period of Customer's subscription accordance with this Agreement and all applicable to the Service as specified in an Order Form,unless laws;and(ii)provide the Service with a minimum of terminated earlier under Section 7(Term and 99.0%Uptime during any calendar month,except Termination). Blazestack shall have 2 business days to restore availability after any downtime. "Uptime"means the "Third-Party Products"means any products or availability of the Service,excluding lack of services not developed by Blazestack. availability due to Customer or third-party causes, downtime for maintenance,or a Force Majeure Event. Blazestack Inc. 3201 Bee Caves Road, Suite 120#160266, Austin,Texas 78746 hello@blazestack.com (866)303-4344 CONFIDENTIAL Last updated:January 20,2024 o BLAZE STACK 3.2. Customer Responsibilities.Customer shall: software service or product;or(viii)copy,record, (i)ensure Users to comply with this Agreement; (ii) screenshot,or otherwise capture any aspect of the ensure that any firewalls or other security measures Service in any medium without the prior written are properly configured to allow Blazestack internet consent of Blazestack. traffic on the necessary IP addresses and ports; (iii)whitelist any and all*.blazestack.com domains 4.FEES and*@blazestack.com email addresses,and disable 4.1.Fees. Customer shall pay all fees specified in all any ad blockers,pop-up blockers,content filters,or Order Forms("Fees").Fees are quoted and payable any other technologies that may interfere with in United States dollars and are non-refundable, Blazestack security or User usability,in order to except as described in Section 7(Term and enable proper functioning of the Service; (iv) Termination).Acceptable forms of payment are cooperate with Blazestack so that Blazestack can limited to credit card,ACH,wire transfers and provide the Service; (v)be responsible for the physical check,provided that Blazestack may change Customer Data including the accuracy,completeness, acceptable forms of payment upon thirty(30)days' and legality of the Customer Data;(vi)prevent notice to the Customer.User-Seats purchased but not unauthorized access or use of the Service and utilized during the Term are not eligible for refunds. promptly notify Blazestack if Customer discovers or reasonably believes any unauthorized access or use 4.2.Taxes.Fees are exclusive of all taxes,including has occurred;(vii)use the Service in accordance with any applicable sales,excise,or use taxes("Taxes"). this Agreement and applicable laws;and(viii)create Customer shall pay any Taxes directly or to Reports in accordance with industry standards. Blazestack,as required by law.If Customer is exempt from paying Taxes,Customer shall provide Furthermore,the Customer is responsible for the Blazestack with a valid tax exemption certificate. results of the use of the Service,including any and all Reports,and hereby acknowledges to the Blazestack 4.3.Invoicing and Payment.Blazestack shall invoice that(a)Customer is solely responsible for any such Customer according to the terms on the Order Form. use of Report and(b)the Blazestack is not certifying Unless the Order Form states otherwise,Fees are due or validating any portion of the Report. upon receipt of invoice(the"Due Date").Customer shall provide Blazestack with complete and accurate 3.3 Restrictions.Only Users may use the Service and billing and contact information and promptly notify only with the account credentials issued to that User Blazestack of any changes throughout the Term. by the Customer.Users may not share their account credentials. Customer shall not,and shall not permit 4.4. Overdue Fees.If Blazestack does not receive all any third party to:(i)use the Service except as Fees by the applicable Due Date,Blazestack may expressly authorized under this Agreement;(ii) charge a late fee on the unpaid balance at the lesser of interfere with or disrupt the integrity or performance 1.5%per month or the maximum lawful rate,starting of the Service;(iii)rent,lease,lend,sell,sublicense, from the date the payment was due until the date assign,distribute,publish,transfer or otherwise make paid.Customer shall also reimburse Blazestack for the Service available;(iv)remove any title, all reasonable costs incurred in collecting any trademark,copyright,or restricted rights notices or amounts not paid when due,including any attorneys' labels from the Service; (v)modify or create a fees.Blazestack reserves all rights and available derivative work of the Service or any portion of the remedies to collect overdue Fees from Customer, Service;(vi)reverse engineer,disassemble, including but not limited to suspending Customer's decompile,decode,adapt or otherwise attempt to access to the Service until all Fees are paid. derive or gain access to the source code,object code or underlying structure or algorithms of the Service; 5.CONFIDENTIALITY (vii)access or attempt to access or use the Services 5.1.Definition. "Confidential Information"means for purposes of competitive analysis of the Services oral,electronic,or written information disclosed by a or the development,provision,or use of a competing party,whether designated confidential or not,or that Blazestack Inc. 3201 Bee Caves Road, Suite 120#160266, Austin,Texas 78746 hello@blazestack.com (866)303-4344 CONFIDENTIAL Last updated:January 20,2024 4 BLAZE STACK a reasonable person would know it was confidential 6.PROPRIETARY RIGHTS based upon the nature or content of the information 6.1. Customer Ownership and Licenses.Customer or the circumstances of its disclosure. owns all rights,title and interest in and to Customer Data and Reports.During the Term,Customer grants Blazestack Confidential Information includes,but is Blazestack a worldwide,non-exclusive,royalty-free, not limited to,information pertaining to the features, non-sublicensable(except as needed to provide the functionality,any testing,and performance of the Service),non-transferable(except as described in Service,pricing,and this Agreement as well as Section 11.5 (Assignment))right to access and use Feedback.Confidential Information does not include the Customer Data to provide the Service to information that: (i)is now or becomes generally Customer and to monitor and improve the Service. known or available to the public without breach of Customer shall back up Customer Data during the this Agreement by the receiving party(the Term and may not have access to the Customer Data "Recipient");(ii)was acquired by the Recipient via the Service after the Term. without restriction on its use or disclosure before the information was received from the disclosing party 6.2.De-Identified Data.Blazestack may collect, (the"Discloser");(iii)is obtained by the Recipient develop,create,extract,compile,synthesize,analyze without restriction on its use or disclosure from a and commercialize statistics,benchmarks,measures third party authorized to make the disclosure;or(iv) and other information based on Aggregated Data is independently developed by the Recipient without (collectively,"De-Identified Data").De-Identified using or referring to the Discloser's Confidential Data will be owned solely by Blazestack and may be Information. used for any lawful business purpose."Aggregated Data"means Customer Data that is:(i)anonymized 5.2.Protection of Confidential Information.The and not identifiable to any person or entity;(ii) Recipient may only use the Discloser's Confidential combined with the data of other customers or Information in relation to this Agreement.The additional data sources;and(iii)presented in a way Recipient shall maintain the confidentiality of the which does not reveal Customer's identity. Discloser's Confidential Information with at least the same degree of care that it uses to protect its own 6.3.Feedback.If Customer provides Feedback, confidential and proprietary information(including Customer grants to Blazestack sole and exclusive but not limited to maintaining reasonable ownership of all intellectual property rights to any administrative,physical,and technical safeguards) Feedback and results of the implementation or any and no less than a reasonable degree of care.Each such Feedback."Feedback"means recommendations, party has the right to seek an injunction(without suggestions,enhancement requests or any ideas, having to post a bond)to prevent any breach or technology,developments,derivative works,or other continued breach of this section. intellectual property related to the Service or Blazestack. 5.3. Compelled Disclosure.If the Recipient is required by law or a valid court or government order 6.4.Reservation of Rights.Blazestack and its to disclose any of the Discloser's Confidential licensors reserve all right,title and interest in and to Information,then(to the extent permitted under law) the Service,including all related intellectual property the Recipient shall promptly notify the Discloser in rights,subject to the limited rights expressly granted writing of the required disclosure so that the in this Agreement.No other rights are granted to Discloser may seek to protect its Confidential Customer by this Agreement. Information.The Recipient shall cooperate with the Discloser in seeking such protection. 7.TERM AND TERMINATION 7.1. Term.The Term begins on the Effective Date and ends on the Termination Date."Termination Date"means the earlier date of. (i)the expiration or termination of all Order Forms under this Agreement; Blazestack Inc. 3201 Bee Caves Road, Suite 120#160266, Austin,Texas 78746 hello@blazestack.com (866)303-4344 CONFIDENTIAL Last updated:January 20,2024 #A BLAZE STACK or(ii)termination of this Agreement under this THE SERVICE IS PROVIDED"AS IS."EXCEPT section. AS EXPRESSLY PROVIDED HEREIN, BLAZESTACK MAKES NO WARRANTIES OF 7.2.Automatic Renewal.All subscriptions will renew ANY KIND,WHETHER EXPRESS,IMPLIED, for an additional 1-year term("Renewal Term")at STATUTORY OR OTHERWISE,AND the prevailing list price at the time of such renewal SPECIFICALLY DISCLAIMS ALL IMPLIED unless either party receives written notice of an intent WARRANTIES,INCLUDING BUT NOT LIMITED not to renew at least 30 days before the end of the TO ANY WARRANTIES OF Term or Renewal Term. MERCHANTABILITY,NON-INFRINGEMENT OR FITNESS FOR A PARTICULAR PURPOSE, 7.3.Termination for Cause.A party may terminate TO THE MAXIMUM EXTENT PERMITTED BY this Agreement or any applicable Order Form: (i)if APPLICABLE LAW. SPECIFICALLY,THIRD the other party is in material breach of this PARTY CONTENT AND TEST FEATURES ARE Agreement and fails to cure the breach within 30 PROVIDED"AS IS,"EXCLUSIVE OF ANY days of receiving written notice from the non- WARRANTY.EACH PARTY DISCLAIMS ALL breaching party;or(ii)if the other party becomes the LIABILITY AND INDEMNIFICATION subject of a petition in bankruptcy or any proceeding OBLIGATIONS FOR ANY HARM OR DAMAGES relating to insolvency,receivership,liquidation or CAUSED BY ANY THIRD-PARTY assignment for the benefit of creditors.If Customer NETWORKING OR HOSTING PROVIDERS OR terminates due to Blazestack's breach,Customer's THIRD-PARTY PRODUCTS. exclusive remedy is a pro-rata reimbursement of prepaid Fees covering the remainder of the Term 8.3 Indemnification. Customer shall indemnify, after the Termination Date.If Blazestack terminates defend,and hold harmless the Blazestack and its due to Customer's breach,Customer will pay any officers,directors,employees,agents,successors,and unpaid Fees covering the remainder of the Term after assigns against all losses arising out of or resulting the Termination Date.Termination under this section from any third party claim,suit,action,or proceeding will not relieve Customer of its obligation to pay any related to or arising out of or resulting from: (i) Fees owed for the period prior to the Termination Customer's(or its User's)breach of any Date. representation,warranty,covenant,or obligation under this Agreement,(ii)all matters related to any S. WARRANTIES AND DISCLAIMERS; Report,(iii)the transmission of harmful or malicious INDEMNIFICATION code,files,scripts,agents or programs by or through 8.1.Mutual Warranties.Each party represents that it: Customer(or its Users),(iv)any intellectual property (i)has the legal power to enter into this Agreement; infringement or other matter resulting from the (ii)will comply with all applicable laws in Customer's Data,or(v)any acts or omissions of relationship to the provision and use of the Service Customer(or its Users). during the Term;and(iii)will use reasonable efforts to avoid transmitting to the other party any harmful 9.LIMITATION OF LIABILITY or malicious code,files,scripts,agents or programs. 9.1 Limitation of Liability.IN NO EVENT WILL EITHER PARTY'S AGGREGATE LIABILITY 8.2.Warranty Disclaimer.Blazestack does not make ARISING OUT OF OR RELATED TO THIS any representations that the functions performed by AGREEMENT,WHETHER IN CONTRACT, the Service will meet all of Customer's requirements, TORT OR UNDER ANY OTHER THEORY OF that the operation of the Service will be uninterrupted LIABILITY,EXCEED THE TOTAL AMOUNT or error free,that all defects in the Service will be PAID BY CUSTOMER HEREUNDER IN THE 12 corrected,or that the Service will be available in all MONTHS PRECEDING THE INCIDENT GIVING languages or all countries. RISE TO THE LIABILITY.THE FOREGOING LIMITATIONS WILL NOT APPLY TO CUSTOMER'S PAYMENT OBLIGATIONS OR Blazestack Inc. 3201 Bee Caves Road, Suite 120#160266, Austin,Texas 78746 hello@blazestack.com (866)303-4344 CONFIDENTIAL Last updated:January 20,2024 u BLAZE STACK CUSTOMER'S WILLFUL MISCONDUCT, proceed to legal action shall take place in Travis FRAUD,NEGLIGENCE,OR INDEMNIFICATION County,Texas. OBLIGATIONS. 11.2.Notices.Notices under this Agreement must be 9.2.Exclusion of Consequential and Related in writing and will be considered given upon: (i) Damages.IN NO EVENT WILL EITHER PARTY delivery by traceable courier or mail(delivery HAVE ANY LIABILITY TO THE OTHER PARTY confirmation/return receipt requested);or(ii)the FOR ANY LOST PROFITS OR REVENUES OR second business day after sending by email.Notices FOR ANY OTHER CONSEQUENTIAL, to Blazestack should be sent to INCIDENTAL,INDIRECT, SPECIAL,COVER OR notice(&blazestack.com.Billing notices and notices PUNITIVE DAMAGES,HOWEVER CAUSED, relating to this Agreement will be sent to the contacts WHETHER IN CONTRACT,TORT OR UNDER designated by Customer on the Order Form. ANY OTHER THEORY OF LIABILITY,AND WHETHER THE PARTY HAS BEEN ADVISED 11.3. Customer References.During the Term, OF THE POSSIBILITY OF SUCH DAMAGES. Blazestack may include Customer's name,logo and THE FOREGOING WILL NOT APPLY TO THE success stories in Blazestack's website,press EXTENT PROHIBITED BY APPLICABLE LAW. releases,promotional and sales literature,and lists of customers. 10.US.GOVERNMENT MATTERS 10.1.Terms for U.S.Government Customers.This 11.4.Force Majeure.Neither party will be section applies only to Customers that are U.S. responsible for failure or delay of performance if government entities subject to the cited regulations caused by an event outside the reasonable control of ("U.S.Government Customers").The Service is a the obligated party,including but not limited to an "commercial item"(as defined in 48 C.F.R.2.101) electrical,internet,or telecommunication change or and involves the use of"commercial computer outage not caused by the obligated party;government software"and"commercial computer software restrictions;or illegal acts of third parties("Force documentation"(as used in 48 C.F.R. 12.212).All Majeure Event").Each party will use reasonable U.S. Government Customers acquire subscriptions to efforts to mitigate the effect of a Force Majeure the Service only as a"commercial item"and only Event. with those rights that are granted to all other end- users pursuant to the terms and conditions of this 11.5.Assignment.Neither party may assign any of its Agreement,consistent with 48 C.F.R. 12.212 and 48 rights or obligations under this Agreement without C.F.R.227.72021 through 227.72024. the other party's prior written consent(not to be unreasonably withheld),except either party may 11.GENERAL TERMS assign this Agreement in its entirety without the other 11.1.Dispute Resolution;Governing Law;Forum. party's consent to its affiliate or as part of a merger, The parties shall first attempt to resolve any dispute acquisition,corporate reorganization,or sale of all or through mediation.The parties shall jointly select a substantially of all its assets. mediator and shall participate in good faith in the mediation process.The costs of the mediation 11.6.Relationship of the Parties.The parties are process shall be shared equally by the parties.The independent contractors.This Agreement does not mediation shall take place in Austin,Texas.If the create a partnership,franchise,joint venture,agency, dispute is not resolved through mediation within 90 fiduciary or employment relationship between the days from receipt by one party of the initial notice of parties. the dispute from the other party,either party may proceed to court to seek resolution.Each party 11.7.Waiver.No failure or delay by either party to waives its right to a jury trial. The laws of the State of exercise any right under this Agreement will Texas govern this Agreement excluding that State's constitute a waiver of that right,unless expressly choice-of-law provisions.Venue for any disputes that stated in this Agreement. Blazestack Inc. 3201 Bee Caves Road, Suite 120#160266, Austin,Texas 78746 hello@blazestack.com (866)303-4344 CONFIDENTIAL Last updated:January 20,2024 4 BLAZE STACK "include,"and"includes"are not limiting and shall 11.8. Severability.If any provision of this Agreement be deemed to be followed by the phrase"without is held by a court of competent jurisdiction to be limitation."Use of the terms"hereunder,""herein," invalid or unenforceable,the provision will be "hereby,"and similar terms refer to this Agreement. modified to the minimum extent necessary to make it No modification,amendment,or waiver of any enforceable.The provision will be disregarded only if provision of this Agreement shall be effective unless such modification is not possible or is prohibited by in writing and signed by both parties hereto. law.The remaining provisions of this Agreement will remain in effect. 11.11.Headings.Headings are for reference only and do not affect the meaning or interpretation of this 11.9.Order of Precedence.If there is a conflict or Agreement. inconsistency between any Order Form, Statement of Work,Exhibit,and this Agreement,the order of 11.12.Counterparts. This Agreement may be precedence shall be: (i)Order Form,(ii)Statement of executed in one or more counterparts.Each Work,(iii)an Exhibit,and(iv)this Agreement. counterpart is an original.All counterparts together form one document. 11.10 Entire Agreement;Amendment.This Agreement,including the Software Services Order 11.13. System Requirements.Customer shall meet Form,constitutes the entire agreement between the the minimum system requirements for access to the parties with respect to the subject matter set forth Service herein,and supersedes all prior and contemporaneous agreements,proposals,or representations,written or Google ChromeTM:Version 97 to most oral,concerning its subject matter.No terms, Current provisions,or conditions of any purchase order, acknowledgement,check,or other business form that Microsoft®Edge®:Version 96 to most Customer may use in connection with the acquisition Current or licensing of the Service or Software will have any effect on the rights,duties,or obligations of the Mozilla®Firefox®:Version 96 to most parties under this Agreement,regardless of any Current failure of Blazestack to object to such terms, provisions,or conditions. Apple®Safari®:Version 15 to most Current As used in this Agreement,the terms"including," Blazestack Inc. 3201 Bee Caves Road, Suite 120#160266, Austin,Texas 78746 hello@blazestack.com (866)303-4344 CONFIDENTIAL Last updated:January 20,2024 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: David Windom Ext.260 Department: Public Health Briefing: Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 6,2024 Agenda Date: May 21,2024 Internal Review: ❑ Finance ❑ Human Resources 0 Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.4 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Building Lease for Public Health Background/Executive Summary: Public Health is out of room in the current location—closets have been converted into workspaces. This lease agreement between Mason Health and Mason County Public Health for the former Mountain View Women's Clinic building would allow Community Health to move to the location near the hospital, relieving overcrowding in the current space. Mason County has gaps in service since COVID and this move would enable Public Health to fill some of those gaps in service. The move would allow Public Health to offer family planning services and an STD clinic in the near future at the new location and expand Environmental Health in the current location. Environmental Health and half of the finance team would remain in the current location co-located with the Building and Planning Department. Budget Impact(amount, funding source,budget amendment): Building will be provided at no cost. There will be costs associated with the move in adapting the building for Public Health use such as converting clinic space into office space,adding Mason County IT, photocopier,carpeting,and signage. Public Health has funds to cover these costs. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the lease agreement with Public Hospital District No. 1 for the first floor of the building located at 2300 Kati Court Suite A in Shelton from May 1,2024 to April 30,2025. Attachments Agreement LEASE AGREEMENT THIS LEASE AGREEMENT, made and entered into this 1st day of May, 2024, by and between Public Hospital District No. 1, a Municipal Corporation, hereinafter Lessor and/or Mason Health, and Mason County Public Health and Human Services, a department of Mason County, Washington a Washington County,hereinafter Lessee. RECITALS: WHEREAS, Mason Health is a Washington Public Hospital District organized under to Chapter 70.44 RCW. WHEREAS, One of the purposes of a Public Hospital District is to provide services that promote health, wellness, and prevention of illness and injury; and such other services as are appropriate to the health needs of the population served. WHEREAS, RCW 70.44.060(7) authorizes public hospital districts to enter into any contract with the United States government or any state,municipality, or other hospital district, or any department of those governing bodies, for carrying out any of the powers authorized by Chapter 70.44 RCW. WHEREAS, Mason County Public Health is a local health department established under Chapter 70.05 RCW with jurisdiction over health issues of residents of Mason County. WHEREAS, Mason County Public Health desires to bring a family planning and sexually transmitted infection clinic to South Mason County. The clinic would focus on low-income and 1 other Populations that traditionally have limited access to services. The clinic would also provide valuable services to Mason Health as identified below. WHEREAS, Mason Health has suitable clinical and office space currently available which Mason Public Health may use to provide healthcare services to southern Mason County. Now therefore it is agreed as follows: I PREMISES LEASED The Lessor, for and in consideration of the services to be provided and the covenants and provisions herein contained, do hereby lease and let to the Lessee and the Lessee does hereby lease and rent from the Lessor, the of the first floor of the building located 2300 Kati Court STE A, Shelton, WA totalling approximately 4,297 sq.ft.. Lessee shall have the right to reasonable use of the common parking area, so long as such Lessee's use does not unreasonably interfere with the use of other Lessees. Lessee has reviewed common areas including parking available on the premises for Lessee and Lessor's other Lessees, and agrees that same is acceptable. Lessee agrees that parking is provided for the convenience of customers frequenting the medical center. Employees of Lessee are encouraged to park off site. Lessor shall at all times have the exclusive control and management of all parking areas, access roads, driveways, entrances, loading areas, signs, drainage facilities, landscaped areas, and other areas, improvements, facilities, and special services provided by Lessor for the general use, in common, of Lessees of the medical center (common areas and facilities.). Lessor shall have exclusive control over the common areas and facilities and do and perform such other acts 2 in the common areas and facilities Lessor deems necessary or desirable. Lessees agree to comply with all common area rules and regulations established by Lessor. If the amount of such areas or facilities be diminished, such diminution shall not be deemed constructive or actual eviction, and Lessor shall not be subject to any liability, nor shall Lessees be entitled to any compensation or reduction or abatement of rent. Lessee has also reviewed the interior of the premises to be leased. Lessee accepts the square footage as it exists and no abatement of rent shall occur in the event that the leased premises are less than the square footage indicated above. Lessee also accepts the tenant improvements as they exist and such improvements shall thereafter become the responsibility of the respective parry under the terms of this lease. II SERVICES TO BE PROVIDED In consideration of the rental value of the clinic and office space,Mason County Public Health agrees to provide Mason Health the following services at the clinic: Vital statistics including birth and death certificates. Communicable disease investigation and prevention. Behavioral health services including substance abuse prevention substance abuse intervention. Homelessness prevention. Housing assistance. Tobacco and vaping prevention. Developmental disability screening. Vaccine promotion. Maternal child health programs. 3 Children with special health care needs. Chronic disease education and intervention. Epidemiology and other services. III TERM AND OPTION The term of this lease shall be for a period of two years and shall commence May 1, 2024 and end April 30, 2025. In addition to the above lease term,Lessee shall have the option to extend the above lease for two additional one (1) year periods. This option may be exercised by giving written notice thereof to the Lessor at least ninety (90) days prior to the expiration of the above term. Failure to give such notice as strictly provided for shall be a complete waiver of such right. All the terms and provisions of this lease agreement shall govern such extensions. No option to renew may be exercised unless the Lessee is in compliance with this lease agreement. In addition, if the Lessee has been in violation of any provision of this lease on more than two(2) occasions during its term; Lessor may so advise the Lessee and may void the option or options to renew, even if the Lessee has already exercised any option. This provision shall apply regardless of Lessor's prior failure to object or waiver of such violations. After the expiration of the above term or terms, any consensual holding over shall be deemed a month-to-month tenancy. Other than a consensual month-to-month tenancy caused by holding over, there shall be no extension of this lease other than by written agreement executed by all parties to this agreement. The terms and conditions for any renewal period shall be the same as those contained herein. IV RENT 4 There shall be no rent paid under this lease, the healthcare services to be offered by Leasee are consideration for this lease. V LEGAL USE ONLY Lessee shall use and occupy the premises for medical professional services and shall not engage in any illegal activity or any activity constituting a nuisance. Lessee shall comply with all laws, codes and regulations, and cause its operations on the premises to so comply, at all times. VI SURRENDER OF PREMISES The said Lessee covenants and agrees that it will pay said rent in the manner aforesaid and surrender and deliver up said premises, together with the appurtenances thereunto belonging to the said Lessor, its successors or assigns,peaceably and quietly at the expiration of the said term of time in good condition, injury or destruction by fire and natural wear and decay excepted. Lessees shall remove all personal property at the expiration of the Lease. If for any reason such personal property is not entirely removed by the Lessees, Lessor shall have the right to remove any such personal property and store the same at the sole cost of Lessee. VII UTILITIES The Lessees will pay all utilities consumed in the building in which the lease premises are located. VIII COVENANT AGAINST WASTE The Lessee further covenants and agrees that it will not do or suffer any waste in said leased premises;that it will use the same for lawful purposes only. 5 IX ASSIGNMENT RESTRICTIONS Lessee may not assign this lease or sublet the whole or a portion of the leased premises to any individual or business without the written consent of the Lessor, which shall not be unreasonably withheld, provided such assignment or subletting shall not release Lessee of its obligations hereunder. X MAINTENANCE AND ALTERATIONS Lessee shall provide ordinary janitorial services for the premises and shall maintain the building and premises in good condition but shall not be responsible for repairs over$500.00 unless caused by the Lessee. Lessee shall not alter the building structure without the written consent of Lessor and any improvements or alterations so made shall become the property of the Lessor at the termination of the lease. XI SIGNS AND TRADE FIXTURES The Lessee shall have the right to erect signs upon the leased premises, provided that said signs are in conformance with all regulations of governing bodies and are approved by Lessor in writing. At the termination of the Lease and tenancy, the Lessee may remove all trade fixtures installed by it or owned by it so long as the premises are returned to a state of repair that is acceptable to Lessor. All other fixtures shall be forfeited by the Lessees at the termination of the Lease. XII WARRANTY OF RIGHT TO LEASE 6 The Lessor warrants that it has the right to enter into this Lease as Lessor, and that the premises can be used for the business purposes herein stated in accordance with all zoning laws. XIII TAXES AND INSURANCE Lessor shall pay real estate taxes and fire and casualty insurance for the building. Lessee is solely responsible for insuring Lessees' contents and improvements made in the building. XIV DESTRUCTION OF PREMISES If the leased premises shall be totally destroyed by fire or the elements, or if said premises be partial destroyed or rendered useless or untenantable by fire or the elements so that the same cannot be repaired or restored within 120 days from the happening of such injury,then either Lessor or Lessee may terminate this Lease by notice in writing to the other within thirty (30) days after such destruction or partial destruction. XV REMEDIES UPON DEFAULT It is mutually covenanted and agreed by and between the parties hereto that, in the case of a non-performance of services, as above stipulated, and in the event the Lessor has given Lessee twenty (20) day written notice of the not started to correct the defaulted conditions within twenty (20), then in that event the Lessor shall have the full right to terminate this Lease and declare all provisions, conditions and terms thereof null and void. Whereupon the said Lessee shall yield up to the Lessor full, quiet, peaceable and immediate possession of the said premises hereby leased, anything herein contained to the contrary thereof notwithstanding, and the Lessor, at its own option may institute proceedings in law or equity to collect such sums as may be due under this Lease. In 7 the event any action becomes necessary to terminate this Lease agreement or to enforce any covenant herein,the prevailing party shall be entitled to reasonable attorney's fees and costs. Venue shall be in Mason County District or Superior Court. XVI SUBORDINATION This lease and all interest and estate of Lessee hereunder is subject to and is hereby subordinated to all present and future mortgages and deeds of trust affecting the premises. The Lessee agrees to execute at no expense to the Lessor, any instrument which may be deemed necessary or desirable by the Lessor to further effect the subordination of this Lease to any such mortgage or deed of trust, provided, however, that the holder of any mortgage or deed of trust shall agree that Lessee's use, occupancy and right to quiet enjoyment of the premises shall not be disturbed so long as Lessee is not in default hereunder. XVII INDEMNIFICATION Lessee shall indemnify and hold the Lessor harmless from any claim, liability or suit on behalf of any person, persons, corporations and/or firm for any injuries or damages occurring in or about the portion of the building occupied by the Lessee whether or not caused by the negligence or intentional act of the Lessee, unless caused by the sole negligence of Lessor. In common areas, Lessee and Lessor's other tenants shall assume all liability, if any, and hold the Lessor harmless for all claims except for claims arising from the sole negligence of the Lessor. Each party shall acquire and maintain comprehensive business liability insurance in an amount not less than $1,000,000.00 combined single limit. XVIII 8 WAIVER OF SUBROGATION Lessee and Lessor each hereby release and relieve the other, and waive their entire right of recovery against the other for loss or damage arising out of or incident to the perils insured against under paragraph XVII, which perils occur in, on or about the premises, whether due to the negligence of Lessor or Lessees or their agents, employees, contractors and/or invitees. Lessee and Lessor shall, upon obtaining the policies of insurance required hereunder, give notice to the insurance carrier or carriers that the foregoing mutual waiver of subrogation is contained in this Lease. XIX NOTICES Any notices to be sent to the Lessee shall be sent to it at Any notices to be sent to the Lessor shall be sent to it at P.O. Box 1668. Shelton, Washington 98584, with a copy to Robert W. Johnson, Shelton, WA 98584, or such other addresses as the parties may from time to time designate in writing to the other party. XX SUCCESSORS AND ASSIGNS The terms and conditions of this Lease shall be binding upon the successors and assigns of the Lessor and the Lessees, and if the Lessor be an individual, or individuals, or the heirs, administrators, executors and assigns of such individual or individuals. IN WITNESS WHEREOF, the parties hereto have set their hands and seals the date first written above. 9 LESSOR: PUBLIC HOSPITAL DISTRICT NO. 1 Eric Moll, CEO Mason County Public Health By: 10 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Heidi Steinbach,Mason County Noxious Ext. 592 Weed Control Board Coordinator Department: WSU Extension Briefing: Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 6,2024 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ Information Tcchnology © Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.5 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: USDA Forest Service Participating Agreement No. 24-PA-11060900-042 between USDA Forest Service and Mason County. Background/Executive Summary: New participating Agreement in the amount of$35,000, executed as of date of last signature 2024 through September 30, 2026. This will allow Mason County Noxious Weed Control Board to expend the funds and control noxious weeds in Mason County and adjacent Federal Lands. This project is a continuation of a program for noxious weed control in Mason County and adjacent Federal Lands. The project includes activities to survey, identify, control and prevent the introduction and spread of noxious weeds, enhance and restore distributed or degraded land,coordinate actions and communication between local and Federal jurisdictions, and to engage and educate the public. Budget Impact(amount,funding source,budget amendment): $35,000 to budget revenue and expenditures, executed as of date of last signature 2024—September 30,2026.No impact to current 2024 budget. Public Outreach (news release,community meeting,etc.):N/A Requested Action: Place the Participating Agreement No. 24-PA-11060900-042 on the action agenda May 21, 2024 for approval and signature. Attachments: Participating Agreement No. 24-PA-11060900-042 U�S USDA,Forest Service OMB 056 FS-15 000-116 FS Agreement No. 24-PA-11060900-042 Cooperator Agreement No. PARTICIPATING AGREEMENT Between MASON COUNTY And The UNITED STATES DEPARTMENT OF AGRICULTURE FOREST SERVICE OLYMPIC NATIONAL FOREST This PARTICIPATING AGREEMENT is hereby entered into by and between Mason County, hereinafter referred to as "the County," and the United States Department of Agriculture (USDA), Forest Service, Olympic National Forest, hereinafter referred to as the"U.S. Forest Service,"under the authority: Cooperative Funds and Deposits Act of December 12, 1975, Pub.L. 94-148, 16 U.S.C. 565a1 —a3, as amended, and Secure Rural Schools and Community Self-Determination Act of 2000, Public Law 106-393, 16 U.S.C. 500, as reauthorized and amended. Background: Invasive plants are becoming a threat to natural systems, including degrading terrestrial and aquatic habitats. The goal of this project is to protect and restore natural landscapes in Mason County by stopping the spread of noxious weed species, reducing existing populations, and preventing the introduction of additional exotic plants throughout Mason County. The primary method for accomplishing this will be through inventory and treatment of invasive plants. Additionally, the inspection of public and private rock sources throughout the County, efforts to restore and enhance the resiliency of disturbed native plant communities through planting and seeding of genetically local native species at selected sites on Federal lands, as well as public outreach and education will also be incorporated into this work. This project is a continuation of a program for noxious weed control in Mason County and adjacent Federal Lands. The project includes activities to survey, identify, control and prevent the introduction and spread of noxious weeds, enhance and restore disturbed or degraded land, coordinate actions and communication between local and Federal jurisdictions, and to engage and educate the public. Title: Invasive Plant Inventory Prevention and Control in Mason County I. PURPOSE: The purpose of this agreement is to document the cooperation between the parties is to coordinate and standardize weed control and restoration efforts across jurisdictional boundaries to minimize the negative impacts of noxious weeds and degraded habitat more effectively on (Rev. 9-15) Page 1 of 27 U�S USDA,Forest Service OMB 056 FS-15 000-116 watershed functions, wildlife habitat, human and animal health, and recreational activities, in accordance with the following provisions and the hereby incorporated Financial Plan, attached as Attachments A, B and C. II. STATEMENT OF MUTUAL BENEFIT AND INTERESTS: The U.S. Forest Service and the County both have the responsibility for managing non-native invasive plants on the lands under their jurisdiction. Since invasive plants originate from both public and private lands and infestations often occur on adjacent jurisdictions, it is in the interest of both parties under this agreement to work together in a cost-effective manner to accomplish common goals by locating and treating infestations, preventing their introduction and spread, planting and seeding native plants on disturbed or degraded lands to prevent establishment of invasive weeds and restore degraded habitat, and engaging the public related to these activities. In consideration of the above premises, the parties agree as follows: III. County SHALL: A. LEGAL AUTHORITY. The County shall have the legal authority to enter into this agreement, and the institutional, managerial, and financial capability to ensure proper planning, management, and completion of the project, which includes funds sufficient to pay the non-Federal share of project costs, when applicable. B. Perform the following activities for the entire period of this agreement, regardless as to whether any projects are cost-shared in a particular year. 1. Conduct or supervise the survey, treatment, and disposal (as appropriate) of noxious weeds on Federal lands, and on adjacent lands that may contribute to the introduction and spread of weeds to Federal lands. Treatment of weeds on Federal land will be done in a manner consistent with U.S. Forest Service policy and applicable environmental rules and documents. 2. Coordinate with the U.S. Forest Service Project Manager on development of a project list for the upcoming year by February 28th of each year. This will involve providing input to assist the U.S. Forest Service in identifying specific areas that are high priorities for treatment, survey, and monitoring for the upcoming year. 3. Meet prior to April 15th of each year with the U.S. Forest Service for the purpose of agreeing to specific projects that will be jointly performed and/or funded during that year. The County will also provide copies of County safety and herbicide spill plans at that time. The Project Work List will be mutually agreed upon and finalized by the project contacts before May V of each year. 4. Provide inventory and site location data in an electronic format, following U.S. Forest Service protocol, and complete the paper accomplishment forms provided by the U.S. Forest Service to document treatments, surveys and monitoring. (Rev. 9-15) Page 2 of 27 U�S USDA,Forest Service OMB 056 FS-15 000-116 5. Provide monthly communication via e-mail on invasive plant accomplishments to the U.S. Forest Service field representative during the inventory and treatment season(approximately April 15 —October 30). 6. Work cooperatively with local weed boards, private landowners, non-profits, and U.S. Forest Service personnel to control noxious weeds across jurisdictional boundaries. 7. As time and staffing allow, assist the U.S. Forest Service with other restoration activities related to weed management, such as seeding and planting. a. Restoration activities will be coordinated by U.S. Forest Service staff and will only utilize plant material appropriate to the sites, as determined by U.S. Forest Service staff. b. The U.S. Forest Service will provide tools and plant material (seed, plugs,plants)used for such activities. 8. For BIL-funded work, provide quarterly progress reports describing work completed no later than one month after the end of each quarter(see V. N and O. below). A year-end report that documents the work that has been carried out, overall program effectiveness and recommendations for treatment sites in the next year will be submitted no later than February 15th each year following the field season. 9. For non-BIL funded work, provide progress reports when invoices for reimbursement are submitted, and a year-end report that documents the work that has been carried out, overall program effectiveness and recommendations for treatment sites in the next year. Year-end report for BIL and non-BIL funded work can be combined into a single document,but accomplishments must be separated by funding source. IV. THE U.S. FOREST SERVICE SHALL: A. PAYMENT/REIMBURSEMENT. The U.S. Forest Service shall reimburse the County for the U.S. Forest Service's share of actual expenses incurred, not to exceed $35,000.00, as shown in the Financial Plan. In order to approve a Request for Reimbursement, the U.S. Forest Service shall review such requests to ensure payments for reimbursement are in compliance and otherwise consistent with the terms of the agreement. The U.S. Forest Service shall make payment upon receipt of the County's annual invoice. Each invoice from the County shall display the total project costs for the billing period, separated by U.S. Forest Service and the County 's share. In-kind contributions must be displayed as a separate line item and must not be included in the total project costs available for reimbursement. The final invoice must display the County's full match towards the project, as shown in the financial plan, and be submitted no later than 90 days from the expiration date. Each invoice must include, at a minimum: (Rev. 9-15) Page 3 of 27 U�S USDA,Forest Service OMB 056 FS-15 000-116 1. The County's name, address, and telephone number 2. U.S. Forest Service agreement number 3. Invoice date 4. Performance dates of the work completed(start& end) 5. Total invoice amount for the billing period, separated by the U.S. Forest Service and The County share with in-kind contributions displayed as a separate line item. 6. Display all costs, both cumulative and for the billing period,by separate cost element as shown on the financial plan. 7. Cumulative amount of U.S. Forest Service payments to date. 8. Statement that the invoice is a request for payment by"reimbursement" 9. If using SF-270, a signature is required. 10. Invoice Number, if applicable The invoice must be forwarded to: EMAIL: SM.FS.ASC GAAUSDA.GOV FAX: 877-687-4894 POSTAL: USDA Forest Service Budget& Finance - Grants and Agreements 4000 Masthead St,NE Albuquerque,NM 87109 Send a copy to: Cheryl Bartlett Olympic National Forest 1835 Black Lake Blvd SW Olympia, WA 98512 cheryl.bartlettAusda.gov B. Perform the following activities for the entire period of this agreement, regardless as to whether any projects are cost-shared in a particular year. 1. Initiate modifications, including a tracking number and financial plan, which will provide specifics for individual work projects and become an attachment to this Agreement. 2. Designate a project manager to coordinate U.S. Forest Service activities and facilitate communication between the parties. 3. Designate a qualified U.S. Forest Service field project representative to provide technical guidance and conduct field inspections. 4. Provide all native plant material, including plugs, containerized plants, and seed to be planted or sown on land managed by the Olympic National Forest(NF). Guidance for using this material, and tools needed to accomplish planting will be provided by staff from the Olympic NF. (Rev. 9-15) Page 4 of 27 U�S USDA,Forest Service OMB 056 FS-15 000-116 5. Provide National Environmental Policy Act requirements for the project, as needed, on National Forest sites. 6. Provide visitor information sites suitable for posting or distributing noxious weed education and awareness information. 7. Maintain a noxious weed GIS data layer of inventory, treatment, and monitoring activities. 8. Provide updated inventory and site location database forms that follow U.S. Forest Service protocol. 9. Provide to the County, a U.S. Forest Service radio for communications and safety. V. IT IS MUTUALLY UNDERSTOOD AND AGREED BY AND BETWEEN THE PARTIES THAT: A. PRINCIPAL CONTACTS. Individuals listed below are authorized to act in their respective areas for matters related to this agreement. Principal Cooperator Contacts: Cooperator Project Contact Cooperator Financial Contact Heidi Steinbach, Mason County Noxious Lisa DeWall, Mason County Extension, Weed Control Board Office Manager 303 N 4th Street 303 N 4th Street Shelton, WA 98584 Shelton, WA 98584 Telephone: 360-427-967OX592 Telephone: 360-427-967OX680 FAX: 360-427-7764 FAX: 360-427-7764 HSteinbach masoncoun a. ov lisad masoncount a. ov Principal U.S. Forest Service Contacts: U.S. Forest Service Program Manager U.S. Forest Service Administrative Contact Contact Cheryl Bartlett, Olympic National Forest Cassandra McCarthy 1835 Black Lake Blvd., SW Grants Management Specialist Olympia, WA 98512 Cassandra.mccarthykusda.gov Telephone: 3 60-956-2283 FAX: 360-956-2330 the l.bartlett usda. ov B. NOTICES. Any communications affecting the operations covered by this agreement given by the U.S. Forest Service or the County are sufficient only if in writing and delivered in person, mailed, or transmitted electronically by e-mail or fax, as follows: To the U.S. Forest Service Program Manager, at the address specified in the agreement. (Rev. 9-15) Page 5 of 27 U�S USDA,Forest Service OMB 056 FS-15 000-116 To the County, at the address shown in the agreement or such other address designated within the agreement. Notices are effective when delivered in accordance with this provision, or on the effective date of the notice, whichever is later. C. PARTICIPATION IN SIMILAR ACTIVITIES. This agreement in no way restricts the U.S. Forest Service or the County from participating in similar activities with other public or private agencies, organizations, and individuals. D. ENDORSEMENT. Any of the County's contributions made under this agreement do not by direct reference or implication convey U.S. Forest Service endorsement of the County's products or activities. E. USE OF U.S. FOREST SERVICE INSIGNIA. In order for the County to use the U.S. Forest Service Insignia on any published media, such as a Web page, printed publication, or audiovisual production,permission must be granted from the U.S. Forest Service's Office of Communications (Washington Office). A written request will be submitted by the U.S. Forest Service to the Office of Communications Assistant Director, Visual Information and Publishing Services, prior to use of the insignia. The U.S. Forest Service will notify the the County when permission is granted. F. NON-FEDERAL STATUS FOR COOPERATOR PARTICIPANT. The County agree(s)that any of the County's employees, volunteers, and program participants shall not be deemed to be Federal employees for any purposes including Chapter 171 of Title 28, United States Code (Federal Tort Claims Act) and Chapter 81 of Title 5, United States Code (OWCP), as the County hereby willingly agree(s) to assume these responsibilities. Further, the County shall provide any necessary training to the County's employees, volunteers, interns, and other program participants to ensure that such personnel are capable of performing tasks to be completed. The CountyThe County shall also supervise and direct the work of its employees, volunteers, interns and participants performing under this agreement. G. MEMBERS OF CONGRESS. Pursuant to 41 U.S.C. 22, no member of, or delegate to, Congress shall be admitted to any share or part of this agreement, or benefits that may arise therefrom, either directly or indirectly. H. NONDISCRIMINATION. In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity(including gender expression), (Rev. 9-15) Page 6 of 27 U�S USDA,Forest Service OMB 056 FS-15 000-116 sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program,political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA(not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident. Persons with disabilities who require alternative means of communication for program information(e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the responsible Agency or USDA's TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at(800) 877-8339. Additionally, program information may be made available in languages other than English. To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or(3) email: program.intake@usda.gov. USDA is an equal opportunity provider, employer, and lender. I. ELIGIBLE WORKERS. The County shall ensure that all employees complete the 1-9 form to certify that they are eligible for lawful employment under the Immigration and Nationality Act(8 USC 1324a). The County shall comply with regulations regarding certification and retention of the completed forms. These requirements also apply to any contract awarded under this agreement. J. SYSTEM FOR AWARD MANAGEMENT REGISTRATION REQUIREMENT (SAM). The County shall maintain current information in the System for Award Management(SAM)until receipt of final payment. This requires review and update to the information at least annually after the initial registration, and more frequently if required by changes in information or agreement term(s). For purposes of this agreement, System for Award Management(SAM) means the Federal repository into which an entity must provide information required for the conduct of business as a Cooperative. Additional information about registration procedures may be found at the SAM Internet site at www.sam.gov. K. STANDARDS FOR FINANCIAL MANAGEMENT. 1. Financial Reporting (Rev. 9-15) Page 7 of 27 U�S USDA,Forest Service OMB 056 FS-15 000-116 The County shall provide complete, accurate, and current financial disclosures of the project or program in accordance with any financial reporting requirements, as set forth in the financial provisions. 2. Accounting Records The County shall continuously maintain and update records identifying the source and use of funds. The records shall contain information pertaining to the agreement, authorizations, obligations, unobligated balances, assets, outlays, and income. 3. Internal Control The County shall maintain effective control over and accountability for all U.S. Forest Service funds, real property, and personal property assets. The County shall keep effective internal controls to ensure that all United States Federal funds received are separately and properly allocated to the activities described in the agreement and used solely for authorized purposes. 4. Source Documentation The County shall support all accounting records with source documentation. These documentations include, but are not limited to, cancelled checks,paid bills, payrolls, contract and contract documents. These documents must be made available to the U.S. Forest Service upon request. L. INDIRECT COST RATES- PARTNERSHIP Indirect costs are approved for reimbursement or as a cost-share requirement and have an effective period applicable to the term of this agreement. 1. If the County has never received or does not currently have a negotiated indirect cost rate, they are eligible for a de minimis indirect cost rate up to 10 percent of modified total direct costs (MTDC). MTDC is defined as all salaries and wages, fringe benefits, materials and supplies, services, travel, and contracts up to the first $25,000 of each contract. 2. For rates greater than 10 percent and less than 25 percent, the County shall maintain documentation to support the rate. Documentation may include,but is not limited to, accounting records, audit results, cost allocation plan, letter of indirect cost rate approval from an independent accounting firm, or other Federal agency approved rate notice applicable to agreements. 3. For a rate greater than 25 percent, the U.S. Forest Service may require that request a federally approved rate from the County 's cognizant audit agency no later than 3 months after the effective date of the agreement. The County will be reimbursed for indirect costs or allowed to cost-share at the rate reflected (Rev. 9-15) Page 8 of 27 U�S USDA,Forest Service OMB 056 FS-15 000-116 in the agreement until the rate is formalized in the negotiated indirect cost rate (NICRA) at which time, reimbursements for prior indirect costs or cost-sharing may be subject to adjustment. 4. Failure to provide adequate documentation supporting the indirect cost rate, if requested, could result in disallowed costs and repayment to the U.S. Forest Service. M. AGREEMENT CLOSE-OUT. Within 90 days after expiration or notice of termination The County shall close out the agreement. Any unobligated balance of cash advanced to the County must be immediately refunded to the U.S. Forest Service, including any interest earned in accordance with 7CFR3016.21/2CFR 215.22. Within a maximum of 90 days following the date of expiration or termination of this agreement, all financial performance and related reports required by the terms of the agreement must be submitted to the U.S. Forest Service by the County. If this agreement is closed out without audit, the U.S. Forest Service reserves the right to disallow and recover an appropriate amount after fully considering any recommended disallowances resulting from an audit which may be conducted later. N. FINANCIAL STATUS REPORTS. A Federal Financial Report, form SF-425, must be submitted quarterly. The report is due 30 days afterthe reporting period ending March 31, June 30, September 30, December 31. The final SF-425 must be submitted either with the final payment request or no later than 120 days from the expiration date of the agreement. The form may be found at https://www. rg ants.gov/forms/post-award-reporting-fonns.html. O. PROGRAM MONITORING AND PROGRAM PERFORMANCE REPORTS. The parties to this agreement shall monitor the performance of the agreement activities to ensure that performance goals are being achieved. Performance reports must contain information on the following: -A comparison of actual accomplishments to the goals established for the period. Wherever the output of the project can be readily expressed in numbers, a computation of the cost per unit of output, if applicable. - Reason(s) for delay if established goals were not met. -Additional pertinent information. The Cooperator shall submit quarterly performance reports to the U.S. Forest Service Program Manager. These reports are due 30 days after the reporting period. The final performance report must be submitted either with Cooperator's final (Rev. 9-15) Page 9 of 27 U�S USDA,Forest Service OMB 056 FS-15 000-116 payment request, or separately,but not later than 120 days from the expiration date of the agreement. For non-BIL funded work: The County shall submit annual performance reports to the U.S. Forest Service Program Manager. These reports are due 90 days after the reporting period. The final performance report must be submitted either with the County's final payment request, or separately, but not later than 90 days from the expiration date of the agreement. P. RETENTION AND ACCESS REQUIREMENTS FOR RECORDS. The County shall retain all records pertinent to this agreement for a period of no less than 3 years from the expiration or termination date. As used in this provision, records includes books, documents, accounting procedures and practice, and other data, regardless of the type or format. The County shall provide access and the right to examine all records related to this agreement to the U.S. Forest Service, Inspector General, or Comptroller General or their authorized representative. The rights of access in this section must not be limited to the required retention period but must last as long as the records are kept. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the end of the 3-year period, the records must be kept until all issues are resolved, or until the end of the regular 3-year period, whichever is later. Records for nonexpendable property acquired in whole or in part, with Federal funds must be retained for 3 years after its final disposition. Q. FREEDOM OF INFORMATION ACT (FOIA). Public access to grant or agreement records must not be limited, except when such records must be kept confidential and would have been exempted from disclosure pursuant to Freedom of Information regulations (5 U.S.C. 552). Requests for research data are subject to 2 CFR 215.36. Public access to culturally sensitive data and information of Federally-recognized Tribes may also be explicitly limited by P.L. 110-234, Title VIII Subtitle B §8106 (2008 Farm Bill). R. TEXT MESSAGING WHILE DRIVING. In accordance with Executive Order(EO) 13513, "Federal Leadership on Reducing Text Messaging While Driving," any and all text messaging by Federal employees is banned: a) while driving a Government owned vehicle (GOV) or driving a privately owned vehicle (POV) while on official Government business; or b)using any electronic equipment supplied by the Government when driving any vehicle at any time. All Cooperatives, their Employees, Volunteers, and Contractors are encouraged to adopt and enforce policies that ban text messaging when driving company owned, leased or rented vehicles, POVs or GOVs when driving while on official Government business or when performing any work for or on behalf of the Government. (Rev. 9-15) Page 10 of 27 U�S USDA,Forest Service OMB 056 FS-15 000-116 S. JUSTICE 40 INITIATIVE. Executive Order(EO) 14008, Tackling the Climate Crisis at Home and Abroad, was signed on January 27, 2021. This EO commits federal agencies to providing 40% of federal benefits to disadvantaged communities. When the cooperator is considering a sub-award or contract to be executed under this agreement, the cooperator shall consider the requirements of EO 14008, section 223, OMB M-21-28 and OMB-23-09. T. PUBLIC NOTICES. It is The U.S. Forest Service's policy to inform the public as fully as possible of its programs and activities. The County is/are encouraged to give public notice of the receipt of this agreement and, from time to time, to announce progress and accomplishments. Press releases or other public notices should reference the Agency as follows: "The Invasive Plant Program of the Olympic National Forest of the U.S. Forest Service, U.S. Department of Agriculture" The County may call on The U.S. Forest Service's Office of Communication for advice regarding public notices. The County is/are requested to provide copies of notices or announcements to the U.S. Forest Service Program Manager and to The U.S. Forest Service's Office of Communications as far in advance of release as possible. U. GOVERNMENT-FURNISHED PROPERTY. The County may only use U.S. Forest Service property furnished under this agreement for performing tasks assigned in this agreement. The County shall not modify, cannibalize, or make alterations to U.S. Forest Service property. A separate document, Form AD-107, must be completed to document the loan of U.S. Forest Service property. The U.S. Forest Service shall retain title to all U.S. Forest Service-furnished property. Title to U.S. Forest Service property must not be affected by its incorporation into or attachment to any property not owned by the U.S. Forest Service, nor must the property become a fixture or lose its identity as personal property by being attached to any real property. Liability for Government Property. 1. Unless otherwise provided for in the agreement, the County shall not be liable for loss, damage, destruction, or theft to the Government property furnished or acquired under this contract, except when any one of the following applies: a. The risk is covered by insurance or the County is/are otherwise reimbursed (to the extent of such insurance or reimbursement). b. The loss, damage, destruction, or theft is the result of willful misconduct or lack of good faith on the part of the County's managerial personnel. The County's managerial personnel, in this provision,means the County's directors, officers, managers, superintendents, or equivalent representatives who have supervision or direction of all or substantially all of the County's business; all or substantially all of the County's operation at any one plant or separate location; or a separate and complete major industrial operation. (Rev. 9-15) Page 11 of 27 U�S USDA,Forest Service OMB 056 FS-15 000-116 2. The County shall take all reasonable actions necessary to protect the Government property from further loss, damage, destruction, or theft. The County shall separate the damaged and undamaged Government property, place all the affected Government property in the best possible order, and take such other action as the Property Administrator directs. 3. The County shall do nothing to prejudice the Government's rights to recover against third parties for any loss, damage, destruction, or theft of Government property. 4. Upon the request of the Grants Management Specialist, the County shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation, including the prosecution of suit and the execution of agreements of assignment in favor of the Government in obtaining recovery. V. U.S. FOREST SERVICE ACKNOWLEDGED IN PUBLICATIONS, AUDIOVISUALS AND ELECTRONIC MEDIA. The County shall acknowledge U.S. Forest Service support in any publications, audiovisuals, and electronic media developed as a result of this agreement. W. NONDISCRIMINATION STATEMENT—PRINTED, ELECTRONIC, OR AUDIOVISUAL MATERIAL. The County shall include the following statement, in full, in any printed, audiovisual material, or electronic media for public distribution developed or printed with any Federal funding. In accordance with Federal law and U.S.Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin,sex, age, or disability. (Not all prohibited bases apply to all programs.) To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call toll free voice (866) 632- 9992, TDD (800) 877-8339, or voice relay (866) 377-8642. USDA is an equal opportunity provider and employer. If the material is too small to permit the full statement to be included, the material must, at minimum, include the following statement, in print size no smaller than the text: "This institution is an equal opportunity provider." X. REMEDIES FOR COMPLIANCE RELATED ISSUES. If the County materially fail(s) to comply with any term of the agreement, whether stated in a Federal statute or regulation, an assurance, or the agreement, the U.S. Forest Service may take one or more of the following actions: 1. Temporarily withhold cash payments pending correction of the deficiency by the County or more severe enforcement action by the U.S. Forest Service; (Rev. 9-15) Page 12 of 27 U�S USDA,Forest Service OMB 056 FS-15 000-116 2. Disallow(that is, deny both use of funds and matching credit for) all or part of the cost of the activity or action not in compliance; 3. Wholly or partly suspend or terminate the current agreement for the County's program; 4. Withhold further awards for the program, or 5. Take other remedies that may be legally available, including debarment procedures under 2 CFR part 417. Y. TERMINATION BY MUTUAL AGREEMENT. This agreement may be terminated, in whole or part, as follows: 1. When the U.S. Forest Service and the County agree upon the termination conditions, including the effective date and, in the case of partial termination, the portion to be terminated. 2. By 30 days written notification by the County to the U.S. Forest Service setting forth the reasons for termination, effective date, and in the case of partial termination, the portion to be terminated. If the U.S. Forest Service decides that the remaining portion of the agreement will not accomplish the purposes for which the agreement was made, the U.S. Forest Service may terminate the agreement in its entirety. Upon termination of an agreement, the County shall not incur any new obligations for the terminated portion of the agreement after the effective date, and shall cancel as many outstanding obligations as possible. The U.S. Forest Service shall allow full credit to the County for the U.S. Forest Service share of obligations that cannot be cancelled and were properly incurred by the County up to the effective date of the termination. Excess funds must be refunded within 60 days after the effective date of termination. Z. ALTERNATE DISPUTE RESOLUTION—PARTNERSHIP AGREEMENT. In the event of any issue of controversy under this agreement, the parties may pursue Alternate Dispute Resolution procedures to voluntarily resolve those issues. These procedures may include, but are not limited to conciliation, facilitation, mediation, and fact finding. AA. DEBARMENT AND SUSPENSION. The County shall immediately inform the U.S. Forest Service if they or any of their principals are presently excluded, debarred, or suspended from entering into covered transactions with the Federal Government according to the terms of 2 CFR Part 180. Additionally, should the County or any of their principals receive a transmittal letter or other official Federal notice of debarment or suspension, then they shall notify the U.S. Forest Service without undue (Rev. 9-15) Page 13 of 27 U�S USDA,Forest Service OMB 056 FS-15 000-116 delay. This applies whether the exclusion, debarment, or suspension is voluntary or involuntary. BB. MODIFICATIONS. Modifications within the scope of this agreement must be made by mutual consent of the parties, by the issuance of a written modification signed and dated by all properly authorized, signatory officials,prior to any changes being performed. Requests for modification should be made, in writing, at least 60 days prior to implementation of the requested change. The U.S. Forest Service is not obligated to fund any changes not properly approved in advance. CC. COMMENCEMENT/EXPIRATION DATE. This agreement is executed as of the date of the last signature and is effective through September 30,2026 at which time it will expire. The expiration date is the final date for completion of all work activities under this agreement. DD. AUTHORIZED REPRESENTATIVES. By signature below, each party certifies that the individuals listed in this document as representatives of the individual parties are authorized to act in their respective areas for matters related to this agreement. In Witness Whereof, the parties hereto have executed this agreement as of the last date written below. RANDY NEATHERLIN, County Commissioner's Chair, Date Mason County KELLY D. LAWRENCE, Forest Supervisor Date U.S. Forest Service, Olympic National Forest The authority and format of this agreement (24-PA-11060900-042)have been reviewed and approved for signature. 4/22/24 MICHAEL K. GADDIS Date U.S. Forest Service Grants Management Specialist Burden Statement According to the Paperwork Reduction Act of 1995,an agency may not conduct or sponsor,and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596-0217. The time required to complete this information collection is estimated to average 4 hours per response,including the time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information. The U.S.Department of Agriculture(USDA)prohibits discrimination in all its programs and activities on the basis of race,color,national origin,age,disability,and where applicable,sex,marital status,familial status,parental status,religion,sexual orientation,genetic information,political beliefs,reprisal,or because all or part of an individual's income is derived from any public assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require (Rev. 9-15) Page 14 of 27 11�5 USDA,Forest Service OMB 056 FS-15 000-116 alternative means for communication of program information(Braille,large print,audiotape,etc.)should contact USDA's TARGET Center at 202-720-2600(voice and TDD). To file a complaint of discrimination,write USDA,Director,Office of Civil Rights,1400 Independence Avenue,SW,Washington,DC 20250-9410 or call toll free (866)632-9992(voice). TDD users can contact USDA through local relay or the Federal relay at(800)877-8339(TDD)or(866)377-8642(relay voice). USDA is an equal opportunity provider and employer. (Rev. 9-15) Page 15 of 27 U.S. Forest Service OMB 0596-0217 FS-1500-17B Attachment:JA USFS Agreement No.: 24-PA-11060900-042 Mod. No.: Cooperator Agreement No.: Note: This Financial Plan may be used when: (1) No program income is expected and (2) The Cooperator is not giving cash to the FS and 3 There is no other Federal funding Agreements Financial Plan (Short Form) Financial Plan Matrix: Note: All columns may not be used. Use depends on source and type of contribution(s). FOREST SERVICE CONTRIBUTIONS COOPERATOR CONTRIBUTIONS (a) (b) (c) (d) Cash COST ELEMENTS Noncash to Noncash In-Kind (e) Direct Costs Cooperator Total Salaries/Labor $802.89 $3,911.96 $1,137.92 $0.00 $5,852.77 Travel $0.00 $167.50 $167.50 $0.00 $335.00 Equipment $0.00 $0.00 $0.00 $0.00 $0.00 Supplies/Materials $500.00 $123.99 $100.00 $0.00 $723.99 Printing $0.00 $0.00 $0.00 $0.00 $0.00 Other $0.00 $0.00 $0.00 $0.00 $0.00 Other $0.00 Subtotal $1,302.89 $4,203.45 $1,405.42 $0.00 $6,911.76 Coop Indirect Costs $796.55 $266.33 $1,062.88 FS Overhead Costs $208.46 $208.46 Total $1,511.35 $5,000.00 $1,671.75 $0.00 Total Project Value: $8,183.10 Matching Costs Determination Total Forest Service Share = (f) (a+b)_(e)_(0 79.57% Total Cooperator Share (g) (c+d)_(e)_(g) 20.43% Total (f+g) _ (h) (h) 100.00% Page 16 of 27 WORKSHEET FOR FS Non-Cash Contribution Cost Analysis, Column a Salaries/Labor Standard Calculation Job Description I Cost/Day 1#of Days I ITotal Invasive Plant Program Coordinator $348.88 1.00 $348.88 Forest Botanist $454.01 1.00 $454.01 Total Salaries/Labor I I $802.89 Travel Standard Calculation Travel Expense lEmployees Cost/Trip 1#of Trips I ITotal Total Travel I $0.00 Supplies/Materials Standard Calculation Supplies/Materials 1 1#of Items I Lump Sum ITotal Planting/Seeding $500.00 $500.00 Total Supplies/Materials I $500.00 Other Expenses Standard Calculation Item 1#of Units Cost/Unit I ITotal Total Other I I $0.00 Subtotal Direct Costs $15302.89 Forest Service Overhead Costs Current Overhead Rate ISubtotal Direct Costs I I ITotal 16.00% $1,302.89 $208.46 Total FS Overhead Costs 1 1 $208.46 TOTAL COST $1 ,511 .35 Page 17 of 27 WORKSHEET FOR FS Cash to the Cooperator Cost Analysis, Column b Salaries/Labor Standard Calculation Job Description I Cost/Day 1#of Days I ITotal MCNWCB Coordinator $349.96 5.00 $1,749.80 Crewmember $196.56 11.00 $2,162.16 Total Salaries/Labor $3,911.96 Travel Standard Calculation Travel Expense lEmployees Cost/Trip 1#of Trips I ITotal Travel to/from worksites 200 miles X 0.67/mile $167.50 Total Travel I $167.50 Supplies/Materials Standard Calculation Supplies/Materials 1#of Items Cost/Item I Total PPE, herbicide, hand pruners, heavy garbage bags, etc. 1.00 $123.99 $123.99 Total Supplies/Materials $123.99 Other Expenses Standard Calculation Item 1 1#of Units Cost/Unit I ITotal Total Other I I $0.00 Subtotal Direct Costs $4,203.45 Cooperator Indirect Costs Current Overhead Rate ISubtotal Direct Costs I I Total 18.95% $4,203.45 $796.55 Total Coop. Indirect Costs $796.55 TOTAL COST $53000.00 Page 18 of 27 WORKSHEET FOR Cooperator Non-Cash Contribution Cost Analysis, Column c Salaries/Labor Standard Calculation Job Description Cost/Day #of Days Total MCNWCB Coordinator $349.96 2.00 $699.92 Office Mgr—Contract Admin $438.00 1.00 $438.00 Total Salaries/Labor 1 $1,137.92 Travel Standard Calculation Travel Expense lEmployees Cost/Trip 1#of Trips I ITotal Travel to/from worksite 200 miles X 0.67/mile $167.50 Total Travel 1 $167.50 Supplies/Materials Standard Calculation Supplies/Materials 1 1#of Items Cost/Item ITotal PPE/Field Supplies/herbicide 1.00 $100.00 $100.00 Total Supplies/Materials 1 $100.00 Other Expenses Standard Calculation Item 1#of Units Cost/Unit I ITotal Total Other I 1 $0.00 Subtotal Direct Costs $1 ,405.42 Cooperator Indirect Costs Current Overhead Rate ISubtotal Direct Costs Total 18.95% $1,405.42 $266.33 Total Coop. Indirect Costs $266.33 TOTAL COST $15671 .75 Page 19 of 27 U.S. Forest Service OMB 0596-0217 FS-1500-17B Attachment: B USFS Agreement No.: 24-PA-11060900-042 Mod. No.: Cooperator Agreement No.: Note: This Financial Plan may be used when: (1) No program income is expected and (2) The Cooperator is not giving cash to the FS and 3 There is no other Federal funding Agreements Financial Plan (Short Form) Financial Plan Matrix: Note: All columns may not be used. Use depends on source and type of contribution(s). FOREST SERVICE CONTRIBUTIONS COOPERATOR CONTRIBUTIONS (a) (b) (c) (d) Cash COST ELEMENTS Noncash to Noncash In-Kind (e) Direct Costs Cooperator Total Salaries/Labor $1,500.65 $7,823.92 $1,837.84 $0.00 $11,162.41 Travel $0.00 $268.00 $268.00 $0.00 $536.00 Equipment $0.00 $0.00 $0.00 $0.00 $0.00 Supplies/Materials $250.00 $314.97 $425.00 $0.00 $989.97 Printing $0.00 $0.00 $0.00 $0.00 $0.00 Other $0.00 $0.00 $0.00 $0.00 $0.00 Other $0.00 Subtotal $1,750.65 $8,406.89 $2,530.84 $0.00 $12,688.38 Coop Indirect Costs $1,593.11 $479.59 $2,072.70 FS Overhead Costs $280.10 $280.10 Total $2,030.75 $10,000.00 $3,010.43 $0.00 Total Project Value: $15,041.18 Matching Costs Determination Total Forest Service Share = (f) (a+b)_(e)_(0 79.99% Total Cooperator Share (g) (c+d)_(e)_(g) 20.01% Total (f+g) _ (h) (h) 100.00% Page 20 of 27 WORKSHEET FOR FS Non-Cash Contribution Cost Analysis, Column a Salaries/Labor Standard Calculation Job Description I Cost/Day 1#of Days I ITotal Invasive Plant Program Coordinator $348.88 3.00 $1,046.64 Forest Botanist $454.01 1.00 $454.01 Total Salaries/Labor I 1 $1,500.65 Travel Standard Calculation Travel Expense lEmployees Cost/Trip 1#of Trips I ITotal Total Travel I $0.00 Supplies/Materials Standard Calculation Supplies/Materials 1 1#of Items I Lump Sum ITotal Planting/Seeding $250.00 $250.00 Total Supplies/Materials I $250.00 Other Expenses Standard Calculation Item 1#of Units Cost/Unit I ITotal Total Other I I $0.00 Subtotal Direct Costs $15750.65 Forest Service Overhead Costs Current Overhead Rate ISubtotal Direct Costs I I ITotal 16.00% $1,750.65 $280.10 Total FS Overhead Costs 1 1 $280.10 TOTAL COST $29030.75 Page 21 of 27 WORKSHEET FOR FS Cash to the Cooperator Cost Analysis, Column b Salaries/Labor Standard Calculation Job Description I Cost/Day 1#of Days I ITotal MCNWCB Coordinator $349.96 10.00 $3,499.60 Crewmember $196.56 22.00 $4,324.32 Total Salaries/Labor $7,823.92 Travel Standard Calculation Travel Expense lEmployees Cost/Trip 1#of Trips I ITotal Travel to/from worksites 400 miles X 0.67/mile $268.00 Total Travel I $268.00 Supplies/Materials Standard Calculation Supplies/Materials 1#of Items Cost/Item I Total PPE, herbicide, hand pruners, heavy garbage bags, etc. 1.00 $314.97 $314.97 Total Supplies/Materials $314.97 Other Expenses Standard Calculation Item 1 1#of Units Cost/Unit I ITotal Total Other I I $0.00 Subtotal Direct Costs $8,406.89 Cooperator Indirect Costs Current Overhead Rate ISubtotal Direct Costs I I Total 18.95% $8,406.89 $1,593.11 Total Coop. Indirect Costs $1,593.11 TOTAL COST $107000.00 Page 22 of 27 WORKSHEET FOR Cooperator Non-Cash Contribution Cost Analysis, Column c Salaries/Labor Standard Calculation Job Description Cost/Day #of Days Total MCNWCB Coordinator $349.96 4.00 $1,399.84 Office Mgr—Contract Admin $438.00 1.00 $438.00 Total Salaries/Labor 1 $1,837.84 Travel Standard Calculation Travel Expense lEmployees Cost/Trip 1#of Trips I ITotal Travel to/from worksite 400 miles X 0.67/mile $268.00 Total Travel 1 $268.00 Supplies/Materials Standard Calculation Supplies/Materials 1 1#of Items Cost/Item I Total PPE/Field Supplies/herbicide 1.00 $400.00 $400.00 Office Supplies 1.00 $25.00 $25.00 Total Supplies/Materials $425.00 Other Expenses Standard Calculation Item 1#of Units Cost/Unit I ITotal Total Other I 1 $0.00 Subtotal Direct Costs $2,530.84 Cooperator Indirect Costs Current Overhead Rate ISubtotal Direct Costs I ITotal 18.95% $2,530.84 $479.59 Total Coop. Indirect Costs $479.59 TOTAL COST $35010.43 Page 23 of 27 U.S. Forest Service OMB 0596-0217 FS-1500-17B Attachment: C USFS Agreement No.: 24-PA-11060900-042 Mod. No.: Cooperator Agreement No.: Note: This Financial Plan may be used when: (1) No program income is expected and (2) The Cooperator is not giving cash to the FS and 3 There is no other Federal funding Agreements Financial Plan (Short Form) Financial Plan Matrix: Note: All columns may not be used. Use depends on source and type of contribution(s). FOREST SERVICE CONTRIBUTIONS COOPERATOR CONTRIBUTIONS (a) (b) (c) (d) Cash COST ELEMENTS Noncash to Noncash In-Kind (e) Direct Costs Cooperator Total Salaries/Labor $1,151.77 $15,647.84 $3,675.68 $0.00 $20,475.29 Travel $0.00 $469.00 $469.00 $0.00 $938.00 Equipment $0.00 $0.00 $0.00 $0.00 $0.00 Supplies/Materials $250.00 $696.95 $440.00 $0.00 $1,386.95 Printing $0.00 $0.00 $0.00 $0.00 $0.00 Other $0.00 $0.00 $0.00 $0.00 $0.00 Other $0.00 Subtotal $1,401.77 $16,813.79 $4,584.68 $0.00 $22,800.24 Coop Indirect Costs $3,186.21 $868.80 $4,055.01 FS Overhead Costs $224.28 $224.28 Total $1,626.05 $20,000.00 $5,453.48 $0.00 Total Project Value: $27,079.53 Matching Costs Determination Total Forest Service Share = (f) (a+b)_(e)_(0 79.86% Total Cooperator Share (g) (c+d)_(e)_(g) 20.14% Total (f+g) _ (h) (h) 100.00% Page 24 of 27 WORKSHEET FOR FS Non-Cash Contribution Cost Analysis, Column a Salaries/Labor Standard Calculation Job Description I Cost/Day 1#of Days I ITotal Invasive Plant Program Coordinator $348.88 2.00 $697.76 Forest Botanist $454.01 1.00 $454.01 Total Salaries/Labor I 1 $1,151.77 Travel Standard Calculation Travel Expense lEmployees Cost/Trip 1#of Trips I ITotal Total Travel I $0.00 Supplies/Materials Standard Calculation Supplies/Materials 1 1#of Items I Lump Sum ITotal Planting/Seeding $250.00 $250.00 Total Supplies/Materials I $250.00 Other Expenses Standard Calculation Item 1#of Units Cost/Unit I ITotal Total Other I I $0.00 Subtotal Direct Costs $15401 .77 Forest Service Overhead Costs Current Overhead Rate ISubtotal Direct Costs I I ITotal 16.00% $1,401.77 $224.28 Total FS Overhead Costs 1 1 $224.28 TOTAL COST $19626.05 Page 25 of 27 WORKSHEET FOR FS Cash to the Cooperator Cost Analysis, Column b Salaries/Labor Standard Calculation Job Description I Cost/Day 1#of Days I ITotal MCNWCB Coordinator $349.96 20.00 $6,999.20 Crewmember $196.56 44.00 $8,648.64 Total Salaries/Labor $15,647.84 Travel Standard Calculation Travel Expense lEmployees Cost/Trip 1#of Trips I ITotal Travel to/from worksites 700 miles X 0.67/mile $469.00 Total Travel I $469.00 Supplies/Materials Standard Calculation Supplies/Materials 1#of Items Cost/Item I Total PPE, herbicide, hand pruners, heavy garbage bags, etc. $696.95 $696.95 Total Supplies/Materials $696.95 Other Expenses Standard Calculation Item 1 1#of Units Cost/Unit I ITotal Total Other I I $0.00 Subtotal Direct Costs $16,813.79 Cooperator Indirect Costs Current Overhead Rate ISubtotal Direct Costs I I Total 18.95% $16,813.79 $3,186.21 Total Coop. Indirect Costs $3,186.21 TOTAL COST $207000.00 Page 26 of 27 WORKSHEET FOR Cooperator Non-Cash Contribution Cost Analysis, Column c Salaries/Labor Standard Calculation Job Description Cost/Day #of Days Total MCNWCB Coordinator $349.96 8.00 $2,799.68 Office Mgr—Contract Admin $438.00 2.00 $876.00 Total Salaries/Labor 1 $3,675.68 Travel Standard Calculation Travel Expense lEmployees Cost/Trip 1#of Trips I ITotal Travel to/from worksite 700 miles X 0.67/mile $469.00 Total Travel 1 $469.00 Supplies/Materials Standard Calculation Supplies/Materials 1 1#of Items Cost/Item ITotal PPE/Field Supplies/herbicide 1.00 $400.00 $400.00 Office Supplies 1.00 $40.00 $40.00 Total Supplies/Materials $440.00 Other Expenses Standard Calculation Item 1 1#of Units Cost/Unit I ITotal Total Other I 1 $0.00 Subtotal Direct Costs $4,584.68 Cooperator Indirect Costs Current Overhead Rate ISubtotal Direct Costs I Total 18.95% $4,584.68 $868.80 Total Coop. Indirect Costs $868.80 TOTAL COST $55453.48 Page 27 of 27 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mike Collins,PLS,PE, County Engineer Ext.450 Department: Public Works Briefing: 0 Action Agenda: N Public Hearing: N Special Meeting: ❑ Briefing Date(s): May 6,2024 Agenda Date: May 21,2024, and July 2,2024 Internal Review: ❑ Finance ❑ Human Resources 0 Legal ❑ Information Technology ❑ Risk(This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.6 Approved: ❑ Yes ❑No ❑ Tabled❑No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Intention to create Road Improvement District(RID)No. 2024-01 for Shetland Road Background/Executive Summary: Sunny Woods Homeowners' Association submitted petitions for Shetland Road (currently a privately maintained road)to become a county road by formation of a Road Improvement District (RID). The petitions are signed by owners of the real property aggregating a majority of both lineal frontage upon the improvement and the area of the proposed RID. (RCW 36.88.020) The petitions have met the required criteria of the majority of the road frontage being largely in favor of the formation of the RID. Property owners may withdraw their names from the petition or add their names thereto at any time prior to five o'clock p.m. of the day before the hearing. (RCW 36.88.050 and 36.88.060) Public Works provided a diagram of the proposed RID, preliminary cost estimates, RID procedures, and Statutes to the Sunny Woods Homeowners' Association. Budget Impact: Bonds would be sold to finance the RID and special assessments on property owners within the RID are collected and used to pay the bond debt that will include 6% interest on the bond. (interest rate is an estimate, actual rate to be determined) Public Outreach: The Resolution of Intent will be published in the Shelton-Mason County Journal two times per RCW 36.88.050. A notification, along with the resolution of intent will be mailed out to property owners or reputed owners as shown on tax rolls of county treasurer at least 15-days prior to the hearing date. Property owners may withdraw or add their names to the petition at any time prior to 5:00pm of the day before the July 2, 2024, hearing date. cqi Mason County Agenda Request Form Requested Action: Requesting the Board approves: 1. the petition sufficient for the Road Improvement District (RID)project of Shetland Road and finds the property within the proposed district to be sufficiently developed in relation to statutory requirements. 2. to proceed with a resolution of intention setting a hearing for July 2, 2024, at 9:15am to consider public comment on the proposed formation of a Road Improvement District No. 2024- 01 to improve Shetland Road and become part of the County Road System. Attachments: 1. Resolution of Intent 2. Notice 3. Map 4. Engineers Estimate for Shetland Road RID 2023 5. RID procedures for initiation by petition MASON COUNTY DEPARTMENT OF PUBLIC WORKS 100 W PUBLIC WORKS DRIVE SHELTON, WASHINGTON 98584 Phone(360)427-9670 ext. 450 Fax(360)427-7783 N C Notice of Adoption of a Resolution of Intention to Create a Road Improvement District (RID) And Notice of Public Hearing MASON COUNTY MISSION The Board of County Commissioners adopted Resolution No. 23- , a copy of The mission of Mason which is included with this notice, on May , 2024. The resolution declares County Government is to provide essential& Mason County's intention to create a Road Improvement District to be known as RID mandated services which No. 2024-01—Shetland Road. A public hearing has been scheduled in order for the will preserve&benefit the health,safety&welfare of Board to ascertain the feasibility of the proposed RID, to determine whether the the general public in a benefits to be derived therefrom exceed the costs and expense, to select the method professional and courteous manner through the effective of assessment, and to consider all other matters pertaining to the improvement. and equitable management of available public resources. As a property owner within this improvement district you may withdraw your name from the petition or add your name thereto no later than 5:00 p.m. Monday July 1, Mason County recognizes 2024. that its employees& volunteers are the foundation upon which Public testimony is invited at the hearing which will be held: these services are provided. Tuesday,July 2, 2024 at 9:15 am Mason County Commissioners Chambers 411 North St" Street Shelton, Washington The proposed RID involves the improvement of: • Shetland Road—located in Section 16, and 21, Township 21 North, Range 3 East, W.M., Mason County, Washington, from Milepost 0.306 to Milepost 1.670. The total estimated cost and expense of this improvement is $365,000. This estimated amount includes mobilization, drainage, grading, CSTC, double shot chip seal, engineering and survey crews and new signs and striping; all which by law are required to be included in the expense of the district. The estimated assessment for your property is shown on the enclosed sheet. Actual assessments may vary from assessment estimates so long as they do not exceed a figure equal to the increased true and fair value the improvement adds to the property. If you have questions, please call the Mason County Public Works Department at (360) 427-9670, Ext. 450. Notice provided by: Mason County Public Works SHETLAND RD RID MARCH 25 2024 TATE OF WASHINGTO LANDMAN STATE OF WASHINGTON 32116-75-00140 32116-75-00330 32116-76-00560 TATE OF WASHINGTO Petition Status:NR RIDER Petition Status:yes Petition Status:NR 32116-75-00130 TATE OF WASHINGTO 32116-31-90171 32116-75-00150 TATE OF WASHINGTO Petition Status:no STATE OF WASHINGTON BROWN Petition Status:NR 32116-75-00160 32116-76-00550 Petition Status:NR Petition Status:NR STATE OF WASHINGTON STATE OF WASHINGTON Petition Status:NR 32116-76-00540 32116-75-90181 32116-76-00570 Petition Status:NR Petition Status:NR STATE OF WASHINGTON Petition Status:NR 32116-75-90322 Petition Status:NR STATE OF WASHINGTON E SUNNY WOODS DR 32116-75-90321 It Petition Status:NR E SPIRIT CT WEST] E SPIRIT CT EAST ACKERMAN FFERNICK ET UX STATE OF WASHINGTON ON 32116-75-90182 32116-76-00580 32116-76-00520 Petition Status:NR STATE OF WASHINGTON Petition Status:NR Petition Status:yes 32116-75-90323 Petition Status:NR STRICKLAND HOLM 32116-75-00120 Z BAILEY 32116-75-90324 Petition Status:NR rJ 32116-75-00210 Petition Status:NR Petition Status:yes KASPER 32116 76-0530 X >— BREWER ET VIR 32116-76-00590 2116-76-00510 Petition Status:yes J Petition Status:NR etition Status:y STATE OF WASHINGTON D 32116-75-00190 cr Petition Status:NR STATE OF WASHINGTON ON 32116 75 Z GUTIERREZ 32116-75-00200 Petition Status:NR LONG Petition Status:yes I` S FFERNICK ET X LANZ 5- UX Y TYLER 321on St 005y 116-76-0048 32116 6-00460 32116-75-00110 H SE ERNICK ET X LA BER Petition Status:no W 32116-75-00220 Q etition Status: Petition Status:yes �(/ 32 6-76-00500 AGEEV 1999 FAMILY TRUST Pe'' Status:ye etition Status: es Petitio Status:yes Q 32116-76-00600 UST 08068 LAUBER 116-76-0047 116-76-004 STATE OF WASHINGTON Qy Petition Status:yes etition Status: s P tition Status: s STEGGELL 32116-75-00290 KASPER PHILLIPS 32116 75 90103 3211HILLI Petition Status:NR 32116-76-00510 Petition Status:yes Petition Status:yes Petition Status:yes LANZ ET UX PLUNKETT BOE 32116-75-00230 STATE OF WASHINGTON J?� CHANDLER 32116-75-90104 32116-75-90102 Petition Status:yes 32116-75-00280 y 32116-76-00610 Petition Status:yes Petition Status:NR Petition Status: Petition Status:yes CHESLEDON es Y PINKERTON 32116-34-90251 TYLER TYLER 32116-75-00240 Petition Status:yes HERMAN 32116-76-00490 32116-76-00500 Petition Status:NR 32116-75-00270 E SUNN Petition Status:yes etition Status:yes Petition Status:yes Y WOOD KING ET AL SMITH DR 32116-75-90092 32116-75-90091 CHESLEDON TYLER Petition Status:yes Petition Status:no 32116-34-90254 32116-76-00490 Petition Sta s:: es LATHROP LATHROP m Petition Status:yes 32116-43-90361 32116-43-90362 TRIMBLE Petition Status:yes Petition Status:yes 32116-76-00370 z E SUNNY WOODS RD WEST REESE Petition Status:yes TRIMBLE • 32116-76-00370 MCBRIDE MYERS 2116-75-90023 etition Status:ye !y Petition Status:yes WALKER 32116-76-00420 32116-76-00430 GLEASON NOWACKI 32116-76-00410 etition Status:ye petition Status:N REESE e 32116-76-00440 32116-33-90081 CHIN 32116-75-90022 'RI SIZEMORE etition Status:ye etition Status:ye Petition Status:NR 32116-75-90021 etition Status:ye 32116-76-90381 Petition Status:yes GREER 0 Petition Status:no 32116-76-00350 CHAVEZ ET UX �, Petition Status: 32116-76-90382 MARQUIN Status:yes AMANN ET VI MATH M&M LIVING TRUST Y Petition Status:NR 2116-76-00 0 32116-75-00070 32116-75-00060 32116-75-00050 FRIZZELL CADLE etition Statu yes Petition Status:NR Petition Status:NR Petition Status:NR 32116-75-00030 32116-76-00390 AC URATE DEVELOPMENT NC Petition Status:yes Petition Status:ye MITCHELL NOWACKI 32116-75-00040 32116-75-90011 32116-33-90082 Petition Status:NR Petition Status:NR CADLE Petition Status:NR PETERS 32116-76-00390 MCBRIDE MYERS GLEASON Petition Status:yes WALKER 32116-76-00420 32116-76-00430 32116-76-00340 32116-76-00440 FOSS Petition Status:yes 32116-76-00410 etition Status:ye etition Status:N etition Status:ye 32116-75-90012 etition Status:ye Petition Status:NR MARQUIN 32116-76-00400 United States of America Petition Status:yes 32121-20-00010 Petition Status:NR Z J H W 2 CO W Eagle 32121-22-00010 Heckert Kernan Living Trust Petition Status:yes 32121-21-00010 32121-12-00010 Kernan Living Trust Petition Status:NR Petition Status:yes 32121-11-00010 Petition Status:yes Sylvan Investments,LLC Sylvan Investments,LLC 32121-23-00010 32121-24-00010 Petition Status:yes Petition Status:yes Hicks JLCG LLC,an Ohio limited liability company 32121-13-90120 32121-14-00000 Petition Status:yes Petition Status:NR Hicks 32121-13-90110 Petition Status:yes Cascade Natural Gas Corp Legend 00010 32tion St tus:yeSylvan Investments, LLC Petition Status:yes 32121-32-00010 Petition Status:yes WADNR Petition Status Cranberry Lake Foundation 32121-41-00020 noresponse Petition Status:yes no Sylvan Investments,LLC 32121-34-00010 Petition Status:yes yes E. Cranberry Lake Foundation BALMORAL WAY 32121-43-00010 Petition Status:yes Sylvan Investments, LLC 32121-33-00010 Petition Status:yes ' �eq<tiIO Lake Le P2chaun R a E Pq�S�FY CO W SAP Sylvan Investments,LLC 'V w v 32121-34-00020 � Q' Petition Status:yes O� W F SyFT qNo RD �� LE SHETLAND- RD 2 _ Q�. 0 0 . 125 0 .25 0.5 Miles berry Cr ck Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China(Hong Kong), Esri Korea, Esri(Thailand), NGCC,(c) ��_ .,%C wo ��. 9� MASON COUNTY PUBLIC WORKS ENGINEERING DEPARTMENT N\9`rO COS ENGINEER'S ESTIMATE Project: Shetland Road RID 1.3 miles CRP No. Working Days: I RAP Project No: Road No. Made By:j mwc Date:1 10/23/23 1 Checked By: Date: MP 1.30 Item No. Std.Item Description Total Qty. Units Unit Cost Total Cost No. Per Item MOBILIZATION 1 Mobilization 1.00 L.F. $15,000.00 1$15,000.00 2 Clearing and Grubbing 1.00 L.S. $5,000.00 $5,000.00 DRAINAGE 3 Replace 3 culverts place 18"x50 each 150.00 L.F. $60.00 $9,000.00 GRADING 4 rental dozer for 1 week 1 L.S. 1$2,500.00 $2,500.00 5 2 1/2"crushed rock 550 TON $50.00 $27,500.00 CSTC 6 4"of CSTC 4345 TON $50.00 $217,250.00 $0.00 DOUBLE SHOT CHIP SEAL 7 1.3 miles of double shot chip seal 1 Each $74,000.00 $74,000.00 ENGINEERING AND SURVEY CREWS 8 Engineering and survey Crews 80 Hours $50.00 $4,000.00 SIGNS 9 New signs speed and warinng signs 12 Each $200.00 $2,400.00 10 Striping 20592 LF $0.35 $7,207.20 $0.00 $0.00 $0.00 $0.00 $0.00 Bid Item Total = $363,857.20 RESOLUTION NO. COUNTY ROAD IMPROVEMENT DISTRICT(RID)NO.2024-01 IN THE MATTER OF MASON COUNTY,WASHINGTON ) PROPOSED IMPROVEMENT OF SHETLAND ROAD ) RESOLUTION OF INTENTION LOCATED IN SECTIONS 16,and 21, ) TOWNSHIP 21 NORTH,RANGE 3 EAST,W.M ) A Resolution of the Board of County Commissioners of Mason County, State of Washington, declaring the intention of the Board of Commissioners to improve an existing private road known as Shetland Road located in Section 16, and 21, Township 21 North,Range 3 East,W.M.,Mason County,Washington,from Milepost 0.306 to Milepost 1.670. WHEREAS,an informal petition, set forth in RCW 36.88.050,has been filed requesting the improvement of the following described tract of land: Shetland Road—located in Section 16, and 21, Township 21 North,Range 3,W.M. Mason County, Washington,from Milepost 0.306 to Milepost 1.670. WHEREAS,the County Auditor reports that the petition has been signed by the owners of property to an aggregate amount of a majority of the lineal frontage upon the improvement to be made and of a majority of the area within the limits of the proposed assessment district. THEREFORE BE IT RESOLVED by the Board of County Commissioners of Mason County, State of Washington, as follows: SECTION 1: That it is the intention of the Board of Commissioners of Mason County to adopt as a County Road and also to order the improvement of Shetland Road when the formation of the road improvement district is approved by petition and also upon conveyance by donation to Mason County,all right-o-ways necessary for the intended improvement.The road construction improvements shall meet the adopted Mason County Road Standards.The dedicated public right-of-way for Shetland Road will be sixty feet(60'). SECTION 2: The estimated cost and expense of said improvement is hereby declared to be declared to be approximately Three hundred and sixty-five thousand dollars ($365,000) and that all costs shall be borne by the property owners; and, that the remaining construction cost of said improvements shall be borne by and assessed against the property included in the assessment district herein proposed to be established. SECTION 3: It is the intention of the Board of Commissioners to establish a RID to be known and designated as RID No. 2024-01 which said district includes all the property lying within the boundaries as described above. SECTION 4: All persons who may desire to speak in favor of or object to the construction of the aforesaid improvement or the formation of the aforesaid improvement district are hereby notified. Public testimony will be available in-person,email,mail and via ZOOM for those in favor of or protest such objections at a meeting of the Board of County Commissioners to be held on: Tuesday,July 2,2024,at 9:15 a.m. in the Mason County Commissioners Chambers located at 411 N.5'Street,Shelton,WA.,at which time is hereby fixed for hearing matters relating to said proposed improvement,and all objections thereto,and for determining the method of payment of said improvement. SECTION 5: The County Engineer is hereby directed to submit to the Board,at or prior to the date fixed for such hearing,an assessment map or print showing thereon the lots,tracts and parcels of land and other property which will be specially benefited thereby together with a preliminary assessment roll showing the estimated amount of the cost and expense of such improvement to be borne by each lot,tract or parcel of land or other property,and also designating thereon all property which is being purchased under contract from the County,if any. The method of assessment to be utilized will be Specifically.This method of assessment is the most practical and equitable under the prevailing conditions and reflects the special benefits derived. Page 1 of 2 SECTION 6: to meet the requirements of RCW 36.88.050,the County shall: A. Publish the resolution of intention of said hearing in at least two consecutive issues of the Shelton- Mason County Journal,the date of the first publication to be at least 15 days prior to the date fixed by this resolution for hearing before the Board. B. Send the notice of the adoption of this Resolution of Intention to each owner or reputed owner of any lot,tract or parcel of land or other property within the proposed improvement district by mailing said notice to the owners or reputed owners of the property as shown on the tax rolls of the County Treasurer at the address shown thereon at least 15 days before the date fixed for the public hearing. The notice shall refer to the Resolution of Intention and designate the proposed improvement district by number. Said notice shall set forth the nature of the proposed improvement,the total estimated cost,the proportion of the total to be borne by assessments,the estimated amount of the cost and expense of such improvement to be bome by the particular lot,tract or parcel,the date and place of the hearing before the Board and the fact that property owners may withdraw their names from the petition or add their names thereto at any time prior to five o' clock p.m. of the day before the hearing. The notice given to the public or to the owners of specific lots,tracts,or parcels of land relating to the formation of a County Road Improvement District shall contain a statement that actual assessments may vary from assessment estimates so long as they do not exceed a figure equal to the increased true and fair value the improvement adds to the property. EFFECTIVE this day of 2024. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: MCKENZIE SMITH, RANDY NEATHERLIN, Chair Clerk of the Board APPROVED AS TO FORM: KEVIN SHUTTY,Vice Chair TIM WHITEHEAD SHARON TRASK, Commissioner Ch. Civil Prosecutor Bill: Mason County Dept.of Public Works 100 W Public Works Dr. Shelton,WA 98584 Cc: Commissioners Treasurer Assessor Shelton Journal: Publ.2t:5/30/24&6/2/24 Page 2 of 2 RID Procedures for initiation by Petition Initial Steps Under Petition Method of Formation A. Filing a petition signed by owners of property aggregating a majority of both lineal frontage upon the improvement and the area of the proposed RID. RCW 36.88.020. Validity of signatures on petition governed by RCW 36.88.370. B. Certification of sufficiency (i.e., whether it meets the statutory requirements) of the petition and whether the property is sufficiently developed is made by the Board of County Commissioners. RCW 36.88.050. Steps under Petition method of Formation 1. The Board of County Commissioners, in response to the petition, adopts a resolution declaring intention to form the RID. The resolution provides for a public hearing on formation, and contains other information required by statute. RCW 36.88.050. 2. The County Engineer's Office at this point prepares a diagram of the proposed RID and cost estimate and assembles other statutorily required information. RCW 36.88.050 and 36.88.070. 3. The Clerk of the Board mails a Notice of Hearing to all affected property owners as shown on the tax records of the County Treasurer's Office at least fifteen days before the date fixed for the hearing. RCW 36.88.050. Statutes require that certain information be included in the notices. 4. The Clerk of the Board has the resolution of intention published in at least two consecutive issues of the official newspaper of Mason County, the first publication at least fifteen days prior to the date fixed for the hearing. RCW 36.88.050. 5. Conduct a public hearing on the formation of the RID. RCW 36.88.050 and 36.88.060 6. Property owners may withdraw their names from the petition or add their names thereto at any time prior to five o'clock p.m. of the day before the hearing. RCW 36.88.050 and 36.88.060 7. At t h e hearing, t h e Board must select t h e method of assessment, ascertain whether plan of improvement is feasible and whether the benefits to be derived by the properties within the proposed RID exceed the costs and expenses of the RID, determine whether the petition is sufficient, determine the RID boundaries and make written findings. RCW 36.88.060. 8. Adopt a resolution creating RID and ordering the improvement. RCW 36.88.060. 9. Prepare and consider Environmental Impact Statement or formally determine absence of need for it. This step may be required prior to adopting the resolution of creation if adoption of formation resolution is a final decision to undertake construction. RCW 43.12C 10.Authorize final engineering and design work. 11. Publish call for bids for construction once a week for two consecutive weeks before bid opening. This applies if it is determined that the work shall be done by a contractor. RCW 36.88.320 and 36.77.020. 12.The Board receives bids and obtains an analysis of bids from the County Engineer. RCW 36.77.030 13.The Board accepts the best bid and awards contract. RCW 36.77.040. OR 14.The Board authorizes construction by county's own crews to proceed as 'day labor'. (RCW 36.77.065 and RCW 36.77.070) 15. On completion of project, obtain, when necessary, state clearances, accept work and determine total cost. RCW 60.28.040, 51.12.050 and 36.88.300. 16. Direct County Engineer to prepare final assessment roll and file it with the Clerk of the Board. RCW 36.88.090 17.Adopt a resolution setting time, date, and place of assessment roll hearing. RCW 36.88.090. 18. Mail notice of hearing and right to object to all affected property owners at least fifteen days before date fixed for hearing. RCW 36.88.090. 19. Publish notice of hearing at least two times in a newspaper of general circulation in the county, the last publication at least fifteen days before the hearing date. RCW 36.88.090. 20. Conduct assessment roll hearing, considering objections and overruling them or modifying assessments. RCW 36.88.090. 21. If any assessments are raised, a new hearing must be set, and notice given by publication and mailing in the same manner as for the original assessment roll hearing. RCW 36.88.090. 22.Adopt resolution confirming and levying assessments as finally approved. RCW 36.88.090. 23. Expiration of appeal period ten days after the effective date of the confirming resolution. RCW 36.88.100 and 35.44.190 through 35.44.210. 24.The County Treasurer publishes (two consecutive daily or weekly issues in the official newspaper of the county) and mails a notice (to all property owners) that the assessment roll is filed for collection. RCW 36.88.270. 25. Prepayment period expires thirty days after first publication of the County Treasurer's notice. RCW 36.88.280. 26.Adopt bond resolution. RCW 36.88.200 and 36.88.210. 27. Sell bonds at public or private sale. RCW 36.88.210. C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mike Collins Ext.450 Department: Public Works Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): April 29,2024 Agenda Date: May 7,2024 Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.7 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Hearing Examiner Recommendations for Vacation Order No. 415 Back2round/Executive Summary: The Mason County Hearing Examiner held a hearing on November 8,2023,to consider vacating all of E Island Place,in the Plat of Lakeland Village No. 5 in Volume 8 of plats,page 77,as dedicated on April 20, 1970,in Mason County Washington,in Section 19,Township 22 North,Range 1 West,W.M as requested by Tony and Shannon Hubert and Lakeland Village Community Club. The hearing was reopened by email to the hearing parties dated December 8,2023,to acquire more information on the road safety impacts of removal of the cul-de-sac. Lakeland Village Community Club has since decided not to vacate and purchase the East half of E Island Place as per the attached email. The Huberts wanted to move forward to vacate only the West half of E Island Place. The Examiner issued his Findings of Fact,Conclusions of Law,and Recommendations on January 1611,2024, recommending approval of the proposed vacation, subject to any existing easements for ingress and egress or other purpose and retaining an easement in favor of Mason County for any utilities present in the vacated road right-of-way. Budtet Impact(amount, fundiniz source, budget amendment): An Administrative Fee of$1,000 for processing the petition. This road vacation is a Class A Road,which requires fifty percent(50%)of the appraised value to be paid.The compensation for this vacation(Lot 65)is $5,266.40 and was paid by the Huberts. Public Outreach (news release, community meeting, etc.): A public hearing took place on November 8,2023,at 1:00 AM via Zoom. The hearing was re-opened by email to the hearing parties,dated December 8,2023,to acquire more information on the road safety impacts of removal of the cul-de-sac. Comments and responses were authorized through December 20,2023. cqi Mason County Agenda Request Form Requested Action: Request the Mason County Board of Commissioners accept the recommendation of the Hearing Examiner and grant the vacation of the right-of-way as petitioned, subject to the conditions contained in the Findings, Conclusions and Recommendations of the Hearing Examiner for Road Vacation#415. Attachments: 1. Hearing Examiner's Findings,Conclusions and Recommendation 2. Email From Lakeland Village Community Club 3. Order of Vacation 4. Revised map for E Island Place Road Vacation#415 5. Revised Legal I BEFORE THE HEARING EXAMINER FOR MASON COUNTY 2 Phil Olbrechts, Hearing Examiner 3 4 RE: Road Vacation No. 415 FINDINGS OF FACT, CONCLUSIONS 5 OF LAW AND RECOMMENDATION Petition for a Road Vacation 6 7 SUMMARY 8 Tony Hubert, Shannon Hubert and Lakeland Village Community Club jointly 9 requested the vacation of the cul-de-sac located between 20 E. Island Place and 21 E. 10 Island Place in the Lakeland Village subdivision located west of Allyn. It is recommended that the County Commissioners approve the vacation. The requested 11 area to vacate has never been maintained or opened as a public roadway. The street was dedicated to the public on April 20, 1970, when Lakeland Village No. 5 was originally 12 platted. The cul-de-sac was never paved or been opened. All owners adjacent to this 13 road have joined in the petition to vacate. 14 The cul-de-sac is depicted in the image below. It is unusual in that it is a cul-de-sac that directly connects to E. Lake Shore Drive and only serves two lots, owned by the 15 petitioners. As testified by a professional engineer who resides in the Lakeland Village subdivision, William Gripp,the cul-de-sac was platted 50 years ago to provide for safe 16 egress from the two adjoining lots. The two lots are located at a moderate curve on E. 17 Lake Shore Drive. In Mr. Gripp's opinion the egress points for the two lots are too close to the curve to provide for safe vehicular back out egress. The adjoining lots are 18 currently undeveloped so egress safety is not yet an issue. As a result of Mr. Gripp's testimony, the record was left open to provide Mason County Public Works an 19 opportunity to comment on the road safety implications of removing the cul-de-sac. The County's Engineering and Construction Manager responded in Ex. D that 20 development of the adjoining lots would create "no sight distance safety problems." 21 Based upon the Manager's findings, it is found that the proposed vacation will not create any safety problems. 22 23 25 Road Vacation P. 1 Recommendation I TESTIMONY 2 A computer-generated transcript has been prepared of the appeal hearing to provide an 3 overview of the hearing testimony. The transcript is provided for informational purposes only as Appendix A. Since the transcript is computer generated, it is not 100% accurate, 4 but does provide a useful indication of what testimony was presented during the hearing. 5 EXHIBITS 6 The July 24, 2023 Engineer's Report along with attachments A-C listed on its page 2 7 were admitted into the record at the November 8, 2023 public hearing. The following emails were also admitted into the record after the close of the hearing': 8 D. December 5,2023 letter from Mason Public Works to Hearing Examiner re Vac. 9 415. 10 E. December 8, 2023 email from Hearing Examiner re-opening hearing to respond 11 to Public Works comments. 12 F. December 13, 2023 email response from William Gripp, 13 G. December 20, 2023 email response from Shannon Hubert. 14 15 FINDINGS OF FACT 16 Procedural: 17 1. Hearing. A virtual hearing on the petition for vacation was held on November 8, 2023 at 1:00 pm via Zoom. The hearing was re-opened by email to the hearing parties 18 dated December 8, 2023 to acquire more information on the road safety impacts of 19 removal of the cul-de-sac. Comments and responses were authorized through December 20, 2023. 20 21 22 ' Mr. Gripp submitted two additional emails on December 22,2023. Since these emails did not meet the December 20, 2023 deadline for responding to the December 5, 2023 23 Public Works letter, they were not admitted into the record. 24 25 Road Vacation p. 2 Recommendation Substantive: 1 2 2. Site/Proposal Description. Tony Hubert, Shannon Hubert and Lakeland Village Community Club have requested the vacation of the cul-de-sac located between 20 E. 3 Island Place (APN 122205400065, Lakeland Village No. 5 Lot 65) and 21 E. Island Place (APN 122205400066, Lakeland Village No. 5 Lot 66). This cul-de-sac is the 4 entirety of E. Island Place. The requested area to vacate has never been maintained or opened as a public roadway. The right of way was dedicated to the public on April 20, 5 1970, when Lakeland Village No. 5 was originally platted. 6 The engineering report identifies that the road is a Class A road, meaning that it is 7 owned by the County as an easement as opposed to fee simple. Further, according to the Engineer's report, the square footage adjacent to Lot 65 is 4,540sf. The square 8 footage adjacent to Lot 66 is 5,330sf. The value of the property according to the report is $2.32/sf for lot 65 and$1.80/sf for lot 66. 9 10 3. Utility of Vacation Area. As noted in the engineer's report,Public Works staff have determined that the proposed vacation area is not necessary for future use in the 11 County's road system. No lots will be landlocked as a result of the proposal. 12 However, at hearing Wade Gripp, a Lakeland Village resident and professional engineer, spoke against the proposal citing safety concerns. Mr. Gripp noted Lot 66 is 13 a community lot which could potentially develop into a clubhouse, pickle ball courts 14 or a park. He noted the unopened cul-de-sac is located at a bend in the road that would create sight clearance issues for this area as there are no shoulders and the road is 15 narrow. He fears drivers backing out of driveways on Lots 65 and 66 would be in danger and that the cul-de-sac represents a potential emergency vehicle turn around. 16 This cul-de-sac right of way is also directly across the street from the water system 17 access. 18 As detailed in the summary section of this recommendation, the record was re-opened to provide an opportunity for Public Works to address the road safety impacts of 19 removing the cul-de-sac. The County's Engineering and Construction Manager found no sight distance problems resulting from development of the adjoining lots. See Ex. 20 D. When the Examiner asked Mr. Gripp if he had any expertise in roads or traffic 21 construction, he only responded that he had completed a permit in Pierce County a couple weeks prior to the hearing. Given that the County's public works department 22 has considerable expertise in applying the County's road standards and assessing road safety and the very limited information on Mr. Gripp's expertise,the safety assessment 23 of the County's Engineering and Construction Manager is found the more compelling of the two engineers. For this reason,based upon the evidence produced at the hearing, 24 the proposed vacation is not found to create a road safety problem. 25 4. Petition Includes Majority of Abutting Owners. Tony Hubert, Shannon Hubert and Lakeland Village Community Club have signed the vacation petition. As shown in Ex. A, p. 5, the petitioners own the majority of area abutting the vacation area. Road Vacation p. 3 Recommendation I CONCLUSIONS OF LAW 2 Procedural: 3 1. Authority of Hearing Examiner. MCC 12.20.030 provides the Examiner with the 4 authority to review road vacation applications and make a recommendation to the Mason County Board of County Commissioners. 5 Substantive: 6 7 2. Review Criteria and Application. Chapter 12.20 MCC sets forth the requirements for vacation of roads. Furthermore, MCC 12.20.010 provides that County roads may 8 be vacated in accordance with the provisions of Chapter 36.87 RCW. Applicable review standards for vacation under Chapter 12.20 MCC, as well as those in Chapter 9 36.87 RCW, are quoted in italics below and applied via corresponding conclusions of law. 10 11 MCC 12.20.010: County roads may be vacated in accordance with the provisions of RCW 36.87, and Mason County may require as a condition precedent to the vacation 12 the receipt of just compensation from the person or persons benefiting from the vacation. 13 RCW 36.87.020: Owners of the majority of the frontage on any county road or portion 14 thereof may petition the county legislative authority to vacate and abandon the same 15 or any portion thereof. The petition must show the land owned by each petitioner and set forth that such county road is useless as part of the county road system and that the 16 public will be benefited by its vacation and abandonment. The legislative authority may: 17 (1) require the petitioners to make an appropriate cash deposit or furnish an 18 appropriate bond against which all costs and expenses incurred in the examination, 19 report, and proceedings pertaining to the petition shall be charged; or 20 (2) by ordinance or resolution require the petitioners to pay a fee adequate to cover such costs and expenses. 21 RCW 36.87.060: If the county road is found useful as apart of the county road system 22 it shall not be vacated, but if it is not useful and the public will be benefited by the 23 vacation, the county legislative authority may vacate the road or any portion thereof. 24 3. Vacation Area Meets Vacation Criteria. The proposed vacation conforms to the requirements of the statutes and ordinances quoted above. Tony Hubert, Shannon 25 Hubert and Lakeland Village Community Club,the petitioners,own the majority of the abutting property to the vacation area as determined in Finding of Fact No. 4 and required by RCW 36.87.020. Road Vacation p. 4 Recommendation As determined in Finding of Fact No. 3, the vacation area is not currently useful as a 1 part of the county road system as required by RCW 36.87.060. 2 MCC 12.20.040: For the purpose of vacating county roads, all roads shall be 3 classified as follows: 4 (1) Class A. All roads for which the right-of-way is an easement. (2) Class B. All roads for which the right-of-way is owned in fee simple and for which 5 the county paid full fair market value of the fee simple estate. 6 (3)Class C. All roads that meet RCW 36.87.090 requirements. 7 4. Vacation Area Qualifies as Class A Road. As outlined in the summary and Finding of Fact No. 2, the right of way subject to the requested vacation is a Class A road. 8 MCC 12.20.050: Any person or persons desiring to have any portion of any county 9 road vacated shall be required by the Mason County board of county commissioners 10 as a condition precedent to the vacation to pay the county prior to the vacation. The compensation rates include those rates set forth in Section 12.20.060, if any, and the 11 administration fee set forth in Section 12.20.080. 12 5. Required Administrative Fees Paid. The engineer's report identifies that the petitioners have paid the required$1000 administration fee. Compensation for the right 13 of way is required as concluded in Conclusion of Law No. 6. 14 MCC 12.20.060: The county shall require, as a condition precedent to the vacation of 15 roads or portions thereof within the classifications set forth in Section 12.20.040, that persons benefitting from the vacation thereof compensate Mason County as set forth in 16 the following schedule: 17 (1) Class A Roads. Fifty percent of the appraised value. 18 (2) Class B Roads. One hundred percent of the appraised value. (3) Class C Roads. No compensation other than for the administrative fee of the 19 vacation action. 20 At no time will the compensation for Class A or B roads be reimbursed less than the 21 county originally paid for the property. 22 6. Compensation Required. As previously noted, the vacation area is classified as a "Class A"road. Per RCW 36.87.120 & MCC 12.20.060, compensation is fifty percent 23 (50%) of appraised value. At the land value outlined in Finding of Fact No. 2, the compensation amount due for Lot 65 is $5,266.40 and for Lot 66 is $4,797.00. 24 25 MCC 12.20.080: Each petition for vacation of a road shall be accompanied by a payment of one thousand dollars to cover all administrative costs regardless of the county's approval of vacation. Said administrative costs shall include the costs of the Road Vacation p. 5 Recommendation hearing examiner in holding the public hearing and reporting recommendations to the I board of county commissioners. 2 7. Required Deposit Paid. The engineer's report identifies that petitioner has paid the 3 required $1,000 deposit. 4 RECOMMENDATION 5 It is recommended that the Board of Commissioners approve the proposed vacation 6 subject to the condition that the vacated area will still be subject to existing easements for ingress and egress or other purposes, if any, and in accordance with RCW 7 36.87.140, retaining an easement in favor of Mason County for any utilities present in the vacated right of way. 8 9 DATED this 16th day of January, 2024. 10 11 Phil A. Olbrechts Mason County Hearing Examiner 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Road Vacation p. 6 Recommendation From: officeCabllvcc.com To: Tina Schaefer Subject: LLVCC response to Vacation of Island Place Date: Friday,March 29,2024 11:23:47 AM Caution: External Email Warning! This email has originated from outside of the Mason County Network. Do not click links or open attachments unless you recognize the sender, are expecting the email, and know the content is safe. If a link sends you to a website where you are asked to validate using your Account and Password, DO NOT DO SO! Instead, report the incident. Lovejoy, The Lakeland Village Community Club Board has decided not to purchase the vacated portion of Island Place at this time. They would like to leave the option open for purchase in the future. Mary Helton LLVCC Office Coordinator 360-275-3508 office anllvcc.com www.11vcc.com RETURN TO: MASON COUNTY PUBLIC WORKS 100 W.Public Works Drive Shelton,WA 98584 RESOLUTION NO.2024- IN THE MATTER OF THE PETITION OF: ORDER OF VACATION VACATION FILE NO. 415 Vacate the West half of E Island Place,in the Plat of RCW 36.87 Lakeland Village No.5 in Volume 8 of plats,page 77, as dedicated on April 20, 1970, in Mason County Washington, in Section 19, Township 22 North, Range 1 West,W.M. WHEREAS, it is the intention of the Board of Mason County Commissioners to vacate the following described rights of way: Vacate the West half of E Island Place, in the Plat of Lakeland Village No. 5 in Volume 8 of plats,page 77,as dedicated on April 20, 1970,in Mason County Washington,in Section 19,Township 22 North,Range 1 West,W.M. WHEREAS,the Mason County Board of Commissioners agreed on October 10,2023 by adopting Resolution No. 2023-051 to publish and post, according to law, a notice of intent to close and vacate the described rights-of-way and set a virtual hearing for November 8,2023 at 1:00 p.m.with the Mason County Hearing Examiner. WHEREAS, the hearing was held on November 8, 2023, at 1:00 AM via Zoom and the Mason County Hearing Examiner considered the County Engineer's report, together with any evidence for or objection against said vacation; and WHEREAS,the Hearing Examiner has rendered to the Board of Mason County Commissioners,his Findings, Conclusions and Recommendations and the members of the Board have given them due consideration,and WHEREAS,the Petitioner has satisfied Provisions 1 which is fifty percent(50%) compensation of the appraised value for a"Class A"road,per RCW 36.87.120 and Mason County Code 12.20.060: Provision 1.Payment of$5,266.40 from Tony and Shannon Hubert for Lot 65. Order of Vacation File No.415 NOW,THEREFORE,IT IS ORDERED that the above described right of way is hereby vacated;and IT IS FURTHER ORDERED that said vacation is subject to any existing private easements for ingress and egress or any other purpose and retaining an easement in favor of Mason County for any utilities present in the vacated road right-of-way in accordance with RCW 36.87.140. DATED this day of ,2024. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Randy Neatherlin,Chair APPROVED AS TO FORM: Kevin Shutty,Vice Chair Tim Whitehead,Ch.DPA Sharon Trask,Commissioner Cc: Assessor;Auditor;Treasurer;Petitioner; Public Works Dept.; GIS Vacation File No.415 Order of Vacation File No.415 Road Vacation # 415 - E Island Place - in Lakeland Village , 122195000012 122205400061 122205400060 122195000086, 122205400059 122205400116 122205400062 122205400058 122205400054 122205400057 ,�r 122205400063 122205400055 • 122205400056 J 122205400064 ` 4 122200060010 lot 65- 4540 sq ft. h� 122205400065 �C r` is ; 122205400068 �`�� r 122205400067 122205400066 122195000056 �_• t JF 122301004000 122307600010 122307600020 _r v 4 �• Vacate the West half of E Island Place, in the Plat of Lakeland Village No. 5 in Volume 8 of plats, page 77, as dedicated on April 20, 1970, in Mason County Washington, in Section 19, Township 22 North, Range 1 West, W.M. EXHIBIT"C LEGAL DESCRIPTION 2021610 MASON CO WA 03/03/2014 11:34 AM MISC MC PUBLIC WORKS a72002 Rec Fee: $73.00 Pages: 2 IIIIIII IIIIIII IIIIIIIIIIIIIIIIIIIIIIIIII IIIII IIIIIII IIIIIIII IIII IIII RETURN TO MASON COUNTY PUBLIC WORKS Q 100 W.Public Works Drive 3 Shelton,WA 98584 O f e-recr,rzd •tV U eorrec f lz�a a= Z �O V/ w e= LL_ IN THE MATTER OF THE PETITION OF: ORDER OF VACATION no gym- VACATION FH,E NO. 389 a# A PORTION OF EAST SHORE PLACE RCW 36.87 C _NW W mrc� aa� Nam_ 0�a� WHEREAS, it is the intention of the Board of Mason County Commissioners to vacate the Ne£= following described rights of way: A portion of East Shore Place in Sec.8,721N,R2W,W.M.,Mason County,WA, described as follows: All that portion of East Shore Place, as shown in the plat of Paradise Shore Estates,Volume 5 of Plats, Page 77,_.tvCQrds of. Mason.Connty, .Washington, lying .Northerly and...Westerly of.the.. . . .. following described line: Beginning at the Southeast corner of Lot 16 of said Paradise Shore Estates; thence Easterly 40 feet to the center of the cul-de-sac of said East Shore Place; thence Northerly,10 feet to the Northeast comer of said Lot 16 and the terminus of the described line. AND,WHEREAS,the date of hearing was set for December 10,2013 at 1:00 p.m.and Notice of Hearing,Intent to Vacate,was published and posted according to law;and WHEREAS, the (rearing was held on December 10, 2013 and the Mason County }Tearing Examiner considered tied County Engineer's report,together with any evidence fo•.or objection against said vacation;and WHEREAS,the Hearing Examiner has rendered to the Board of Mason County Commissioners, his Findings, Conclusions and Recommendations and the members of the Board have given them due consideration. NOW,THEREFORE,IT IS ORDERED that the above described right of way is hereby vacated; and IT IS FURTHER ORDERED that said vacation is subject to any existing private easements for ingress and egress or any other purpose and to retaining an easement in favor of Mason County for any utilities present in the vacated road rightof--way,in accordance with RCW 36.87.140. Order of Vacation File No.389 Page 2 DATED this day oft", 2014, ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Diane Zoren,'Vlerk of the Board Terri Jeffreys, l a r APPROVED AS TO FORM: Deputy Prosecutin Attorney Tim Sheldon,Commissioner Assessor;Auditor;Petitioner; Public Works Dept.; Vacation File No.389 Rand eatherlin,Commissioner ROAD VACATION # 389 EAST • . 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Mes'. � 88 11111111111111111111111111111111111111111111111111 1�2 of I 30'/5A MASON COUNTY COMMISSIONERS MISC 19.00 Mason Cc, WA O O RETURN TO MASON COUNTY COMMISSIO 411 North Fifth Street Shelton,WA 98584 IN THE MATTER OF THE PETITION OF: ORDER OF VACATION VACATION FILE NO.329 Martin Greig RCW 36.87 WHEREAS, it is the ' on Board of Mason County Commissioners to vacate the following described property: D All that po f ore Avenue,lying North of the South line of Block 5, Moore's Addition to the City ton, 4 of Plats,Page 13,and Westerly of the Westerly Right of Way line of North CI oad. ( th g Parcel Nos.32018-52-01004;32018-53-05001) WHE caring was set for Tuesday,July 27,2004 at 6:30 p.m.and Notice of Hearing,huent to Vacate,was lis d posted according to law;and 8,the hearing was held on Tuesday,July 27,2004 and the Mason County Board of Commissioners conside the County Engineer's report,together with any evidence for or objection against said vacation; REAS,said vacation is pursuant to the following provisions:Existing utility easements retain their right t ISO RED,by the Mason County Board of Commissioners that the above-described property is hereby vacated records of Mason County so indicate said vacation. D this Z7 rday ofj 4,2004. 7 t h Sept . BOARD OF COUNTY COMMISSIONERS TTEST: MASON COUNTY,WASHINGTON i l Rebecca S.Rogers,Clerk of th oard Wesley 10 John n,Chairperson APPROVED AS TO FORM: Herb Baze,CMimission r eputy Prosecuting Attorney �_ fy C:Petitioner,File,Public Works Dept.,Assessor, Jaye K t,&m1nislioner Auditor, Vacation File No.329 File 0:\user\cbcommon\index\roadO29.V MOORE'S Ao�ITION 1 -}� r e.„...:.m.n,.rA.rn. . ,..G ��✓ a x I� et e* oE�RIP,,oti> io y � fp .A✓en+St.b./a✓..n/ei,zeN ' 9 'R]wwM.,da++Nees,fJnx+•e+.nmenens r//Mar./..nor � p` ��.n nharcMnr./)-/e'/9 rnita-TnI tON'RYYWn{ /Mnrr Nrr/A M. /F wry � A „y yl - �rl.H.y/�Mfe,/.mr•9in r/rr.esr.h,n/e r/rrxm✓nr..s/vIN/Fe SI.+«nrn a �/r.rr? .:ir'o"rx. nn i✓/H S!-it/Src/.i..N-Fry..... rvro,.H F..prn/✓ �// r .. n y:...:./✓/M+✓ea /....Tirnrr rvrnnwiy.w./n rny.rs...r.S.n. 11\, /�r / ,S[t�}tijfry/�p "A` , .n,o!!.✓n.rr.;,/.n/A/Wr✓x..,Y-rror.Y >✓/A+aIA , jj ♦� r r�eN.RervW,�,..r..r.3.•.rxr�w:%.n+...na,/m+•�„.. si:::';'!.[>..n..NA.rsn,+....✓.rlNlarrmr.ui.l.rcAmn MR m: IS j eeo-e �t9N'A.1WWN�fnr.x+3e[•al'39Zsdrn.vr✓+e>.i>!rr/nlAr /�9, qµ, fjlp_�HeF �e l'nvk SEf 'F]]Rn ✓rerp�.nt f�r /✓mSrl/"+faa,.IY Rr+I.r+M..n rn/"r/ry .NNi ) 1Nrniy ? 1r DEOIG//h'T' IOIJ:- �7 � n' $� 01 y'iYsi.'iiY�`{'��9 Kn.ry meY lnxrp..+rnamr/vr Me wro.+nua �'✓ n_ NNN /4 lAi. 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't !_L"• �C' yj f� 0 •puA/ie highway pu Pww. ♦' afT '" i •< /n '/Hem whereof we have Mnunb a./ear Mnd>.,of ac,/a Ja+«rw;:d\ •pra•d lhla a Gsi/ G ! q y . • rx.m.ned.not.Pprowdf `/( C ?' / � � ���� 'fJ�� ej Rear OF`Cp[n YY•aln }r �Y�i/ ' A[RNO wG[CG IILNT ( t' , r , e C� coon♦u d King_ S.S. ._G,•'. i.,b ccrfify fh en Mb dayel /A8!dAx me,a Nal+ry R/blk ,n and - 'x.r. 5 [ ' I AT for the 5i,,e of Weah:ngien, duly camm,m,ewd aryl awem, prnK,a/y spprored !� `6l1 2e Mnl Fercl p d W.C. nq. .nd OA.,ge Ni:9on di + ind.'vidw/and» executer eF the Mfa/e of T only a quad Au uala Ni3en .6...©', 1e me knewn A,M M.indivdw/> d rib.d in,.nd who ��yeipllMpreperlydexnbedly o fi x <ukd Mr M--;fh Oedia.lien mdaelrowled db m.Md N,r ,red+not ax/d Me..v.e>Mv•weeare,^.'p b fAr back>+dr.ceda �, n 9a y aiy f,ny eYfier,tiew boon fully paid $ /na.not r./ «I end do.d,!en M/ ue a+not purpan9 /Awein m.gAaxd. en 9aJeMrged melding/hue M,e / ., Gi—uM.. ...y hw,d coot>lfiei./a.d IM wy�• r Mr. wddcn Ail • /vuna n, ..d M�w4"OL E MI'ryn N .n d!.r Me JMN e!,ryaaN,yyn . Ti« M»en CaunF;,WOah. ALKNOW/IOGM[NS R g If�J •< f Q— n!WK,'ng, on�SR Ceunlu or K.hn f I e'lbY.#<Mrd al IM r.quva/.r SA./A.e._RwgNb•f R�{/R�, Thn io b cv {dy flu{Pn fM,2aQ-dry e! Jal�uary_,/9a1, bck M._3.y{eav or Jn^,ea^,. yam, A.T /Hula . Nehry public:n .nd kr Ih. SAb ! W+aN,gLn, duly<emm p - p /�{pyaalxk,and R.mrdrd/n v./_AL e!14h,p q.e ,. and awer ,paraenaOy•xepeva,vd P uY F. NJaan,b me knewn'&be,%v A♦{ I/ , :Y R9Tq^,R.wrda ! M+aon c.vnly,W»h. dmcribed;n d whe fed Me 5erervlMckmw/edy.d/>' d � Pi/< Ne./319/3 ) Ae signed and ss�d/he a me a his!+not w/bq+d+/d deed,ferny +not purP.Jea l6;,o, Ad., Had. n {+'e .i ✓ .5'„"j ,ba M en rounry, .>A. Gir<n under my fund end olGbiafa}t/.j/J!• aw y<�r a6.L! rr'+ RcSidinq-ef - -:ir. - - 1 , Name and Return Address: 2140580 MASON CO WA Mason County Public Works 100 W Public Works Drive MPSONrCO2PUBLIG3NOfl - 0141724 ReolFee S106.1150 Pages: 4 Shelton. WA98584 �l��P1�I���������p���.I��I1111111 pil�������0��l��I������.�����������I�� Document Titles) �v 1.Road Vacation#403 2. Reference Numbers(s)of Documefht�' hed or Released �J ADDITIONAL RCFCRENCE it's ON PAGE Grantor(s) 1.Mason Coun � 2. � \ ADDITIONAL GRANTORS ON PAGE Grantee]/ 1.Mi . ell KKJllliams 2. ADDITIONAL GRANTEES ON PAGE Legal scription(abbreviated form:i.e.lot,block,plat or section,township,range,quarter/quarter) Madfngs Sunny Shore Add#3 Tr. 9 S 46/39 ADDITIONAL LEGAL IS ON PAGE Assessor's Property Tax Parcel/Account Number(s) 22105-51-00009 ADDITIONAL PARCEL U's ON PAGE THE AUDITOR/RECORDER WILL RELY ON THE INFORMATION PROVIDED ON THIS FORM.THE STAFF WILL NOT READ THE DOCUMENT TO VERIFY THE ACCURACY OR COMPLETENESS OF THE INDEXING INFORMATION PROVIDED HEREIN. RETURN TO MASON COUNTY PUBLIC WORKS 100 W.Public Works Drive Shelton,WA 98584 O 0 IN THE MATTER OF THE VACATION OF10 ORDER OF VACATION UNUSED PORTION OF VACATION FILE NO. 403 E.MASON LAKE DRIVE WEST RCW 36.87 WHEREAS, it is t nti f the Board of Mason County Commissioners to vacate the following described ight ay. An unused portion of soi rive West as dedicated in the Plat of Mading's Sunny Shore Addition No. 3, as recorded i olum o Plats at page 89 and 90, dedicated on January 22, 1951, recorded in Mason County, asl *h ton. AN II AS,the date of hearing was set for July 22, 2020 at l:00 p.m. and Notice of Hearing, I t aca e, was published and posted according to law; and R . S, the hearing was held on July 22, 2020 and the Mason County Hearing Examen onsidered the County Engineer's report, together with any evidence for or objection ins I cation;and HEREAS, the Hearing Examiner has rendered to the Board of Mason County o ssioners, his Findings, Conclusions and Recommendations and the members of the Board given them due consideration. NOW,THEREFORE, IT IS ORDERED that the above described right of way is hereby vacated;and 2140580 Page 2 of 4 10/01/2020 10:33:46 AM Mason County, WA IT IS FURTHER ORDERED, that said vacation is subject to any existing private casements for ingress and egress or any other purpose and to retail ittg an casement in favor of Mason County for any utilities present in the vacated road right-of-way i ccordance with RCW 36.87.140. DATED this fLl day orA—C pq)AyyN 2020 O ATTEST: BO OF COUNTY COMMISSIONERS i COUNTY,WASHINGTON t Mckenzie Srftith, erk of the Board . Caron 7r sk, Chair- APPROVED AS TO FORM: Rarydy Nea rlin, Vice Chair �ii�mWhiteh—e-0,Ch. DP Kevin Shy y, Commissioner Cc: itL-Vlsor;Auditor; Petitioner; licrks Dept; GIS ation File No.403 O 2140580 Page 3 of 4 10/01/2020 10:33:46 AM Mason County, WA Exhibit- A LEGAL DESCRIPTION FOR ROAD RIG1Tf-OF-WAY VACA— ON G A portion of Government Lot 1,in the Southeast Qua Southeast�Southeast Quarter of Section 32, Township 22 North, Range 2 West,W.M. Mason Codndshington, described as follows: COMMENCING at the Northeast corner of LotLr=—;of ��{V., Sunny Shore Addition No. 3,as recorded in Volume 4 of Plats at Page 89Vs.tav Mason County,Washington; thence N 25033'50"W 27.89 feet to a rebar andm LS 40520 and the TRUE POINT OF BEGINNING; thence continuing N 25°3 18 feet to the Northerly platted right-of-way of said plat; thence S 64°26'10"W 84.87 feet along said Northerly right-of-way to a rebar and cap stamped ROSE 44654;thence S 25033'50"E 20.74 to a rebar and cap stamped ROSE 44645 said point being on a line runnina�parallel with and 30' Northerly of the existing centerline of i East Mason Lake Drive West as 3ho record of survey recorded in Volume 46 of surveys, at Page 39 records of Mason ty, ashington;thence N 67°34'06"E 49.19 feet;thence N 78011'15"E 36,81 f tt �fue�Soint of beginning. Containing 0.005cs more or loss i \\ I i 21405BO Page 4 of 4 10/01/2020 10:33:46 AM Mason County, WA 12.20.050 Compensation. Any person or persons desiring to have any portion of any county road vacated shall be required by the Mason County board of county commissioners as a condition precedent to the vacation to pay the county prior to the vacation.The compensation rates include those rates set forth in Section 12.20.060, if any,and the administration fee set forth in Section 12.20.080. (Ord. 62-07(part), 2007;Ord. No.2020-78, Exh.A, 10-6-2020) Created: 2024-03-07 09:56:11 [EST] (Supp. No.66,2-24) Page 1 of 1 Mason County Agenda Request Form „<1 To: Board of Mason County Commissioners From: Diane Zoren Ext. 747 Department: Support Services Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 5/6/24 Agenda Date: 5/21/24 Internal Review: (It is the requestor's responsibility to obtain review from the following,when applicable) ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other Below for Clerk of the Board's Use Only: Item No. 8_8 Approved: ❑ Yes ❑No Ordinance/Resolution No. Contract No. County Code: Item• Approval of the 2023 Oath of Inventory pursuant to RCW 36.32.210 and Mason County Code Chapter 3.56 Background/Executive Summary: The Oath of Inventory includes equipment that cost$5,000 or more and other capital assets. Budget Impact(amount, funding source,budget amendment required): N/A Public Outreach (news release, community meeting, etc.): N/A Requested Action: Place the 2023 Oath of Inventory on the May 7 agenda for approval. Attachments: Oath of Inventory MASON COUNTY OATH OF INVENTORY AS OF DECEMBER 31,2023 As required by RCW 36.32.210,and in compliance with Chapter 3.56 of the Mason County Code,we,the Commissioners of Mason County,do solemnly swear that this is the full and complete inventory,to the best of our knowledge, of all capitalized machinery and equipment and capital assets for Mason County as of December 31,2023. Supporting documentation for this inventory is on file in the Mason County Support Services Department and Public Works Department. Current Expense&Sheriff Special Funds $ 6,467,462.05 Information Technology Fund (#500) $ 1,015,674.33 Reserve for Tech Fund(#119) $ 571,166.18 County Road $ 454,105.39 Public Health Fund $ 36,749.83 Equipment Rental&Revolving Fund(#501)* $ 13,756,494.73 Total Machinery and Equipment $22,301,652.51 Capital Assets*: Land $ 7,520,428.85 Other Improvements-Land $ 9,027,816.46 Buildings with Improvements $ 34,317,180.36 Construction in Progress $ 1,802,062.02 Public Works Road Land $ 4,397,682.92 Road Infrastructure $ 192,310,457.31 Road-Bridges $ 15,094,869.10 Road-Construction in Progress $ 3,335,473.06 ER&R Buildings(#501) $ 880,980.06 LandFill/Transfer Stations(#402) $ 2,250,923.00 North Bay/Case Inlet Sewer Utility(#403) $ 23,166,934.00 Rustlewood Sewer&Water(#411) $ 3,084,704.00 Beard's Cove Water(#412) $ 416,377.52 Belfair WW&Water Reclamation(#413) $ 43,528,797.00 *Source:Auditor's Report See attachment A 2023 Oath of Inventory Subscribed and sworn this date: BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin,Chair Kevin Shutty,Commissioner Sharon Trask,Commissioner C:\Users\Colson\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\S729ZYDJ\2023 Oath and Attach A with capital assets 1 of 1 Attachment A Inventory Balance Department/Fund As of 12/31/2023 Auditor Recording 63,191 .61 Facilities & Grounds 215,417.59 Clerk 101 ,709.44 Central Operations 7,604.18 Coroner 85,809.24 District Court 7,702.67 Emergency Management 90,274.00 Public Defense 11 ,424.00 Juvenile Facility 21 ,970.32 Parks 431 ,358.89 Prosecuting Attorney 16,411 .74 Sheriff 2,478,804.88 Superior Court 45,398.51 Treasurer 111 ,600.50 Motor Pool Vehicle & Equipment 2,778,784.48 Total Current Expense Fund, Sheriff Special Funds $6,467,462.05 Information Technology Fund (#500) 1 ,015,674.33 Reserve for Tech Fund (#119) note: in 2020 Fund 119 merged with Fund 500 571 ,166.18 County Road Fund 454,105.39 Public Health Fund 36,749.83 ER&R Fund 13,756,494.73 Total Other Funds: $15,834,190.46 Total Machinery & Equipment Inventory as of 12/31/23 $ 22,301 ,652.51 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 13,2024 Agenda Date: May 21,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.9 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Requests for Supplemental Appropriations and Amendments to the first Budget Amendment Public Hearing for 2024 Background/Executive Summary: Requests for supplemental appropriations and amendments to the 2024 budget are attached. This request includes changes to beginning and ending fund balances to reflect actual beginning cash balances as of January 1,2024. Budget Impact(amount, funding source,budget amendment): See attached Public Outreach (news release,community meeting, etc.): RCW 36.40.100 requires the Board to publish notice in the official county newspaper for two consecutive weeks prior to the budget hearing. Requested Action: Request to set a public hearing for June 18,2024,at 9:15 a.m. to consider and approve supplemental budget requests and budget transfers to the 2024 budget. Attachments Draft Resolution for Budget Supplemental Appropriations and Amendment Requests and Proposed 2024 Budget Amendment#1 Detail and Detailed Budget Entries RESOLUTION NO. 2024 BUDGET BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENT REQUESTS-NOTICE OF HEARING WHEREAS, by reason of conditions which could not be reasonably foreseen at the time of making the budget for the year 2024, it is necessary to make provisions for supplemental appropriations and amendments to the budget as required by RCW 36.40.100,and RCW 36.40.195;and WHEREAS,the revenue and expenditure adjustments to County funds, as listed in Attachments A& B to this Resolution, are required in order to incorporate into the budget the revenues and expenditures now identified, which were not known at the time of original budget adoption;and WHEREAS,the net total of adjustments to 2024 authorized expenditure appropriations in the General Fund is an increase of$770,821;and WHEREAS, the net total of adjustments to 2024 authorized expenditure appropriations in funds other than the General Fund is an increase of$2,556,884;and THEREFORE, BE IT RESOLVED BY THE Board of Mason County Commissioners: That the 18th day of June, 2024 at the hour of 9:15 a.m., in the Mason County Commissioners Chambers in Courthouse Building I,411 North 5th Street,Shelton,Washington, is hereby fixed as the time and place for a public hearing upon the matter of Budget Amendment Requests to the 2023 Budget as provided in Attachments A& B to this Resolution. Contact person:Jennifer Beierle, Budget Manager, (360)427-9670 ext. 532 A copy of this resolution and the proposed amendments to the 2023 budget is available by contacting Toni Monnier at(360)427-9670 ext. 644. The Clerk of the Board is hereby authorized,empowered,and directed to cause notice of such hearing to be published as provided by law. DATED this 18th day of June,2024 ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Randy Neatherlin,Chair APPROVED AS TO FORM: Kevin Shutty,Commissioner Tim Whitehead,Chief DPA CC: Auditor—Financial Services Sharon Trask,Commissioner Publish 2x 5/30&6/6 bill to Commissioners, 411 North 5th Street,Shelton ATTACHMENT A TO RESOLUTION NO. 2024 BUDGET AMENDMENT#1 DETAIL 2024 2024 FUND REVENUE EXPENDITURE LINE NO. FUND NAME DEPARTMENT CHANGE CHANGE DESCRIPTION CHANGE BUDGETED BFB TO ACTUAL CASH 1 ALL ALL FUNDS AMOUNTS AT 1/1/2024 INC ELECTED OFFICIAL SALARY&BENEFITS $13,340; REMOVE 5 COMPUTERS FROM 2 001 GENERAL FUND ASSESSOR 3,340 REPLACEMENT CYCLE IN BUDGET<$10,000> INC ELECTED OFFICIAL SALARY&BENEFITS $13,340 MAY-DEC 2024$13,340; INC PASSPORT 3 001 GENERAL FUND AUDITOR 39,600 18,840 REV$39,600&EXP$5500 EMERGENCY REMOVE 2 COMPUTERS FROM REPLACEMENT 4 001 GENERAL FUND MANAGEMENT (4,000) CYCLE IN BUDGET PER IT TST TRANSFER IN FOR 2023 BILLING TO BE DONE IN 2024$20,104; INC ELECTED OFFICIAL SALARY 5 001 GENERAL FUND CLERK 20,104 13,340 &BENEFITS$13,340 MAY-DEC 2024 INC ELECTED OFFICIAL SALARY&BENEFITS 6 001 GENERAL FUND COMMISSIONERS 40,020 $13,340, EACH, MAY-DEC 2024 JUVENILE COURT ADD 1 COMPUTER TO REPLACEMENT CYCLE IN 7 001 GENERAL FUND SERVICES 2,000 2024 BUDGET PER IT HUMAN 8 001 GENERAL FUND RESOURCES 30,000 2025 NON-REP CLASS/COMP STUDY COMMUNITY SCJ CONTRACT MC CONTRACT#23-073 CARRY- 9 001 GENERAL FUND DEVELOPMENT 475,000 475,000 FORWARD BUDGET FROM 2023 TO 2024 10 001 GENERAL FUND PARKS&TRAILS 21,096 PARKS MOWER CHIEF DEPUTY PROSECUTOR RETAINAGE BONUS 11 001 GENERAL FUND PROSECUTOR 11,800 &BENEFITS INC ELECTED OFFICIAL SALARY&BENEFITS 12 001 GENERAL FUND CORONER 13,340 $13,340 MAY-DEC 2024 INC ELECTED OFFICIAL SALARY&BENEFITS 13 001 GENERAL FUND SHERIFF 5,595 $5,595 MAY-DEC 2024 TST TRANSFER IN FOR 2023 BILLING TO BE DONE OFFICE OF PUBLIC IN 2024; CHIEF PD SALARY& BENEFIT INC& 14 001 GENERAL FUND DEFENSE 157,259 32,030 RETAINAGE BONUS INC ELECTED OFFICIAL SALARY&BENEFITS 15 001 GENERAL FUND TREASURER 13,340 $13,340 MAY-DEC 2024 THERAPEUTIC OJJDP-FRC ENHANCEMENT GRANT REC'D AFTER 16 001 GENERAL FUND COURT 95,080 95,080 2024 BUDGET ADOPTION VICTIM WITNESS CHANGE BUDGETED BFB TO ACTUAL CASH 17 114 ACTIVITY 4,640 AMOUNTS AT 1/1/2024 SHERIFF'S BOATING INC OVERTIME BASED ON PAST YEAR ACTUAL 18 141 PROGRAM 5,000 EXPENDITURES COMMUNITY 19 150 SERVICES HEALTH 400,000 400,000 LEAD PILOT PROGRAM FEDERAL GRANT AMERICAN RESCUE CHANGE BUDGETED BFB TO ACTUAL CASH 20 155 PLAN ACT (202,615) AMOUNTS AT 1/1/2024 2024 CONTRACTS THAT NEED TO BE ADDED TO THE BUDGET FOR FESTIVAL SUPPORT,TOURISM 21 163 LODGING TAX 645,307 DEVELOPMENT&TOURISM PROGRESSIVE APP TST TRANSFER TO CLERK&OPD FOR 2023 22 164 MENTAL HEALTH TAX 177,363 BILLING DONE IN 2024 CHANGE BUDGETED BFB TO ACTUAL CASH 23 180 TREASURER'S 0&M 8,355 AMOUNTS AT 1/1/2024 Page 1 of 2 ATTACHMENT A TO RESOLUTION NO. 2024 BUDGET AMENDMENT#1 DETAIL 2024 2024 FUND REVENUE EXPENDITURE LINE NO. FUND NAME DEPARTMENT CHANGE CHANGE DESCRIPTION MASON LAKE CHANGE BUDGETED BFB TO ACTUAL CASH 24 194 MANAGEMENT 37,026 AMOUNTS AT 1/1/2024 SPENCER LAKE CHANGE BUDGETED BFB TO ACTUAL CASH 25 195 MANAGEMENT (2,712) AMOUNTS AT 1/1/2024 ISLAND LAKE CHANGE BUDGETED BFB TO ACTUAL CASH 26 199 MANAGEMENT 1,429 AMOUNTS AT 1/1/2024 MASON COUNTY 27 402 LANDFILL 55,000 55,000 ADD 1 FTE TO 2024 BUDGET FUNDED BY RATES RUSTLEWOOD SEWER 28 411 &WATER 75,000 TRANSFER IN FROM ARPA FUND NO. 155 CARRY-FORWARD BELFAIR SEWER EXTENSION 29 413 BELFAIR SEWER 1,400,000 1,400,000 GRANT CHANGE BUDGETED BFB TO ACTUAL CASH 30 502 UNEMPLOYMENT 41,086 AMOUNTS AT 1/1/2024 GENERAL FUND TOTAL 787,043 770,821 OTHER FUNDS TOTAL 1,942,995 2,556,884 ALL FUNDS GRAND TOTAL 2,730,038 3,327,705 Page 2 of 2 ATTACHMENT B TO RESOLUTION NO. 2024 BUDGET AMENDMENT#1 DETAILED BUDGET ENTRIES LINE FUND PROPOSED FROM BALANCE BUDGETED FB A ACCOUNT TYPE I/D REVENUE EXPENDITURE CHANGE TOTAL DESCRIPTION 1 00 1.000000.000.000.308.41.309994.0000.00. 7 1 87,000 500,000 BEG FUND-ACCRUED LEAVE 1 001.000000.320.000.508.41.509994.0000.00. 7 1 87,000 500,000 END FUND-ACCRUED LEAVE 1 001.000000.000.000.308.41.309996.0000.00. 7 1 210,000 1,000,000 BEG FUND-EQUIPMENT 1 001.000000.000.000.508.41.509996.0000.00. 7 1 210,000 1,000,000 END FUND-EQUIPMENT 1 001.000000.000.000.308.41.309997.0000.00. 7 1 14,000 400,000 BEG FUND-TECHNOLOGY 1 001.000000.000.000.508.41.509997.0000.00. 7 1 14,000 400,000 END FUND-TECHNOLOGY 1 001.000000.000.000.308.41.309999.0000.00. 7 1 1,057,955 11,249,909 BEG FUND-OPERATING 1 001.000000.320.000.508.41.509999.0000.00. 7 1 1,057,955 11,249,909 END FUND-OPERATING 1 001.000000.000.000.308.91.300000.0000.00. 7 D 1,843,286 8,375,760 BEG FUND UNASSIGNED 1 001.000000.320.000.508.91.500000.0000.00. 7 D 1,843,286 706,902 END FUND UNASSIGNED 1 103.000000.000.000.308.31.300000.0000.00. 7 1 101,881 2,237,013 BEG FUND RESTRICTED 1 103.000000.000.000.508.31.500000.0000.00. 7 1 101,881 2,624,504 END FUND RESTRICTED 1 103.000000.000.000.308.31.309999.0000.00. 7 1 4,709 169,577 BEG FUND-OPERATING 1 103.000000.000.000.508.31.509999.0000.00. 7 1 4,709 169,577 END FUND-OPERATING 1 104.000000.000.000.308.31.300000.0000.00. 7 D 43,866 464,913 BEG FUND RESTRICTED 1 104.000000.000.000.508.31.500000.0000.00. 7 D 43,866 432,857 END FUND RESTRICTED 1 105.000000.000.000.308.31.300000.0000.00. 7 D 1,643,306 3,334,371 BEG FUND RESTRICTED 1 105.000000.000.000.508.31.500000.0000.00. 7 D 1,643,306 904,362 END FUND RESTRICTED 1 105.000000.000.000.308.31.309999.0000.00. 7 1 816,150 4,595,814 BEG FUND-OPERATING 1 105.000000.000.000.508.31.509999.0000.00. 7 1 816,150 4,595,814 END FUND-OPERATING 1 106.000000.000.000.308.31.300000.0000.00. 7 1 8,552 315,266 BEG FUND RESTRICTED 1 106.000000.000.000.508.31.500000.0000.00. 7 1 8,552 323,345 END FUND RESTRICTED 1 109.000000.000.000.308.31.300000.0000.00. 7 D 111,822 129,680 BEG FUND RESTRICTED 1 109.000000.000.000.508.31.500000.0000.00. 7 D 111,822 117,770 END FUND RESTRICTED 1 110.000000.000.000.308.31.300000.0000.00. 7 1 36,420 162,410 BEG FUND RESTRICTED 1 110.000000.000.000.508.31.500000.0000.00. 7 1 36,420 111,429 END FUND RESTRICTED 1 114.000000.000.000.308.31.300000.0000.00. 7 D 6,323 307 BEG FUND RESTRICTED 1 114.000000.000.000.508.31.500000.0000.00. 7 D 1,683 - END FUND RESTRICTED 17 114.000000.000.000.333.16.357500.0000.00. 7 1 4,640 VICTIM WITNESS GRANT 1 117.000000.000.200.308.31.300000.0000.00. 7 1 1,243,658 1,658,658 BEG FUND RESTRICTED 1 117.000000.000.200.508.31.500000.0000.00. 7 1 1,243,658 1,658,458 END FUND RESTRICTED 1 118.000000.000.000.308.31.300000.0000.00. 7 1 65,329 292,282 BEG FUND RESTRICTED 1 118.000000.000.000.508.31.500000.0000.00. 7 1 65,329 250,970 END FUND RESTRICTED 1 120.000000.000.000.308.31.300000.0000.00. 7 1 13,164 98,164 BEG FUND RESTRICTED 1 120.000000.000.000.508.31.500000.0000.00. 7 1 13,164 13,164 END FUND RESTRICTED 1 134.000000.000.000.308.31.300000.0000.00. 7 1 3,974 33,974 BEG FUND RESTRICTED 1 134.000000.000.000.508.31.500000.0000.00. 7 1 3,974 3,974 END FUND RESTRICTED 1 135.000000.000.000.308.31.300000.0000.00. 7 D 378 115,113 BEG FUND RESTRICTED 1 135.000000.000.000.508.31.500000.0000.00. 7 D 378 84,266 END FUND RESTRICTED 1 141.000000.000.000.308.31.300000.0000.00. 7 D 56,680 53,320 BEG FUND RESTRICTED 1 141.000000.000.000.508.31.500000.0000.00. 7 D 56,680 52,520 END FUND RESTRICTED 1 142.000000.000.000.308.31.300000.0000.00. 7 D 6,370 93,630 BEG FUND RESTRICTED 1 142.000000.000.000.508.31.500000.0000.00. 7 D 6,370 94,172 END FUND RESTRICTED 1 145.000000.000.000.308.31.300000.0000.00. 7 1 77,956 167,956 BEG FUND RESTRICTED 1 145.000000.000.000.508.31.500000.0000.00. 7 1 77,956 162,509 ENDING FUND-RESTRICTED 1 150.000000.000.000.308.31.300000.0000.00. 7 1 1,938,586 2,738,586 BEG FUND RESTRICTED 1 150.000000.000.000.508.31.500000.0000.00. 7 1 1,938,586 2,709,107 END FUND RESTRICTED 1 155.000000.000.000.308.31.300000.0000.00. 7 D 202,615 4,797,385 BEG FUND RESTRICTED 20 155.000000.000.000.594.18.564000.0000.00. 7 D 202,615 CAPITAL EQUIPMENT 1 160.000000.000.000.308.31.300000.0000.00. 7 D 9,856 27,397 BEG FUND RESTRICTED 1 160.000000.000.000.508.31.500000.0000.00. 7 D 9,856 13,838 END FUND RESTRICTED 1 163.000000.000.000.308.31.300000.0000.00. 7 1 559,961 2,059,961 BEG FUND RESTRICTED 1 163.000000.000.000.508.31.500000.0000.00. 7 1 559,961 2,299,399 END FUND RESTRICTED 1 164.000000.100.000.308.31.300000.0000.00. 7 1 754,509 2,273,003 BEG FUND RESTRICTED 1 164.000000.100.000.508.31.500000.0000.00. 7 1 754,509 2,129,335 END FUND RESTRICTED 1 180.000000.000.000.308.31.300000.0000.00. 7 D 8,355 126,549 BEG FUND RESTRICTED 23 180.000000.000.000.341.42.301000.0000.00. 7 1 8,355 TREAS.FEES-FORECLOSURE COSTS 1 190.000000.000.000.308.31.300000.0000.00. 7 1 70,526 270,526 BEG FUND RESTRICTED 1 190.000000.000.000.508.31.500000.0000.00. 7 1 70,526 70,526 END FUND RESTRICTED 1 192.000000.000.000.308.31.300000.0000.00. 7 1 41,830 41,830 BEG FUND RESTRICTED 1 192.000000.000.000.508.31.500000.0000.00. 7 1 41,830 41,830 END FUND RESTRICTED 1 194.000000.000.000.308.41.300000.0000.00. 7 1 37,026 97,026 BEG FUND COMMITTED 24 194.000000.000.000.553.60.541010.0000.00. 7 1 37,026 PROFESSIONAL SERVICES 1 195.000000.000.000.308.41.300000.0000.00. 7 D 2,712 7,288 BEG FUND COMMITTED 25 195.000000.000.000.553.60.541010.0000.00. 7 D 2,712 PROFESSIONAL SERVICES 1 199.000000.001.000.308.41.300000.0000.00. 7 1 1,429 13,429 BEG FUND COMMITTED 26 199.000000.001.000.553.60.541010.0000.00. 7 1 1,429 PROFESSIONAL SERVICES 1 350.000000.000.000.308.31.300000.0000.00. 7 1 736,246 2,236,246 BEG FUND RESTRICTED age lol ATTACHMENT B TO RESOLUTION NO. 2024 BUDGET AMENDMENT#1 DETAILED BUDGET ENTRIES LINE FUND PROPOSED FROM BALANCE BUDGETED FB A ACCOUNT TYPE I/D REVENUE EXPENDITURE CHANGE TOTAL DESCRIPTION 1 350.000000.000.000.508.31.500000.0000.00. 7 1 736,246 1,745,062 END FUND RESTRICTED 1 351.000000.000.000.308.31.300000.0000.00. 7 1 1,007,256 4,007,256 BEG FUND RESTRICTED 1 351.000000.000.000.508.31.500000.0000.00. 7 1 1,007,256 3,606,069 END FUND RESTRICTED 1 402.000000.000.000.308.41.300000.0000.00. 7 1 414,239 3,520,833 BEG FUND COMMITTED 1 402.000000.000.000.508.41.500000.0000.00. 7 1 414,239 4,168,516 END FUND COMMITTED 1 403.000000.100.020.308.41.300000.0000.00. 7 1 582,020 3,053,980 BEG FUND COMMITTED 1 403.000000.100.020.508.41.500000.0000.00. 7 1 582,020 2,349,425 END FUND COMMITTED 1 411.000000.000.000.308.41.300000.0000.00. 7 D 85,413 22,763 BEG FUND COMMITTED 1 411.000000.000.000.508.41.500000.0000.00. 7 D 85,413 (57,188) END FUND COMMITTED 1 412.000000.000.000.308.41.300000.0000.00. 7 1 20,351 988,172 BEG FUND COMMITTED 1 412.000000.000.000.508.41.500000.0000.00. 7 1 20,351 900,775 END FUND COMMITTED 1 413.000000.000.000.308.41.300000.0000.00. 7 1 2,574,138 3,664,626 BEG FUND COMMITTED 1 413.000000.000.000.508.41.500000.0000.00. 7 1 2,574,138 4,272,585 END FUND COMMITTED 1 428.000000.000.000.308.41.300000.0000.00. 7 1 287,123 448,326 BEG FUND COMMITTED 1 428.000000.000.000.508.41.500000.0000.00. 7 1 287,123 436,953 END FUND COMMITTED 1 500.000000.000.000.308.41.300000.0000.00. 7 1 150,021 350,021 BEG FUND COMMITTED 1 500.000000.000.000.508.41.500000.0000.00. 7 1 150,021 277,475 END FUND COMMITTED 1 501.000000.000.000.308.41.300000.0000.00. 7 1 1,459,718 5,278,885 BEG FUND COMMITTED 1 501.000000.000.000.508.41.500000.0000.00. 7 1 1,459,718 4,058,294 END FUND COMMITTED 1 501.000000.000.000.308.41.309999.0000.00. 7 D 170,816 505,617 BEG FUND COMMITTED 1 501.000000.000.000.508.41.509999.0000.00. 7 D 170,816 505,617 END FUND COMMITTED 1 502.000000.000.000.308.41.300000.0000.00. 7 1 41,086 241,086 BEG FUND COMMITTED 30 502.000000.000.000.517.78.520060.0000.00. 7 1 41,086 UNEMPLOYMENT PAYMENTS TO DES 2 001.000000.020.000.514.24.510010.0000.00. 1 1 13,340 ASSESSOR 3 001.000000.030.030.513.10.510010.0000.00. 1 1 13,340 AUDITOR 5 001.000000.070.000.512.30.510010.0000.00. 1 1 13,340 COUNTY CLERK 6 001.000000.080.000.511.60.510010.0000.00. 1 1 13,340 COMMISSIONER#1 6 001.000000.080.000.511.60.510020.0000.00. 1 1 13,340 COMMISSIONER#2 6 001.000000.080.000.511.60.510030.0000.00. 1 1 13,340 COMMISSIONER#3 12 001.000000.190.000.563.10.510010.0000.00. 1 1 13,340 CORONER 13 001.000000.205.265.521.10.510010.0000.00. 1 1 5,595 SHERIFF 15 001.000000.260.000.513.10.510010.0000.00. 1 1 13,340 TREASURER 2-15 001.000000.320.000.508.91.500000.0000.00. 1 D 112,315 594,587 END FUND UNASSIGNED 2 001.000000.020.000.514.24.535098.0000.00. 1 D 10,000 IT TRACKABLE EQUIPMENT 4 001.000000.050.000.525.10.535098.0000.00. 1 D 4,000 IT TRACKABLE EQUIPMENT 7 001.000000.170.000.527.60.535098.0000.00. 1 1 2,000 IT TRACKABLE EQUIPMENT 2-7 001.000000.320.000.508.91.500000.0000.00. 1 1 12,000 606,587 END FUND UNASSIGNED 3 001.000000.030.032.341.99.300000.0000.00. 2 1 30,000 PASSPORT SERVICE FEE 3 001.000000.030.032.341.99.301000.0000.00. 2 1 8,600 PASSPORT PHOTO FEE 3 001.000000.030.032.341.70.310000.0000.00. 2 1 1,000 SALES OF TAXABLE MERCHANDISE 3 001.000000.030.032.514.30.531010.0000.00. 2 1 2,000 OFFICE SUPPLIES 3 001.000000.030.032.514.30.542020.0000.00. 2 1 3,500 POSTAGE/PO BOX 3 001.000000.320.000.508.91.500000.0000.00. 2 1 34,100 640,687 END FUND UNASSIGNED 8 001.000000.057.000.518.10.541010.0000.00. 1 1 30,000 PROFESSIONAL SERVICES 8 001.000000.320.000.508.91.500000.0000.00. 1 D 30,000 610,687 END FUND UNASSIGNED 9 001.000000.125.146.334.04.320010.0000.00. 2 1 346,075 GMA PERIODIC UPDATE GRANT 9 001.000000.125.146.334.04.320120.0000.00. 2 1 115,125 CLIMATE PLANNING GRANT 9 001.000000.125.146.337.00.300000.0000.00. 2 1 13,800 CITY OF SHELTON ILA 9 001.000000.125.146.558.60.541020.0000.00. 2 1 475,000 PROFESSIONAL SERVICES 10 001.000000.146.000.594.76.564000.0000.00. 1 1 21,096 CAPITAL EQUIPMENT 10 001.000000.320.000.508.91.500000.0000.00. 1 D 21,096 589,591 END FUND UNASSIGNED 11 001.000000.180.000.515.31.510010.0000.00. 1 1 11,800 CHIEF DEPUTY PROSECUTOR 14 001.000000.240.000.515.91.510010.0000.00. 1 1 32,030 CHIEF PUBLIC DEFENDER 11&14 001.000000.320.000.508.91.500000.0000.00. 1 D 43,830 545,761 END FUND UNASSIGNED 16 001.000000.256.100.333.16.383810.0000.00. 2 1 95,080 FTC-AOC GRANT 16 001.000000.256.100.512.22.541010.0000.00. 2 1 15,000 URINALYSIS FEES 16 001.000000.256.100.512.22.541020.0000.00. 2 1 43,169 SERVICE PROVIDERS 16 001.000000.256.100.512.22.543010.0000.00. 2 1 23,366 TRAVEL 16 001.000000.256.100.512.22.549010.0000.00. 2 1 13,545 TRAINING age 2 o ATTACHMENT B TO RESOLUTION NO. 2024 BUDGET AMENDMENT#1 DETAILED BUDGET ENTRIES LINE FUND PROPOSED FROM BALANCE BUDGETED FB A ACCOUNT TYPE I/D REVENUE EXPENDITURE CHANGE TOTAL DESCRIPTION 18 141.000000.000.000.521.22.512000.0000.00. 1 1 5,000 OVERTIME 18 141.000000.000.000.508.31.500000.0000.00. 1 D 5,000 47,520 END FUND RESTRICTED 19 150.000000.200.000.333.93.395920.0000.00. 2 1 400,000 LEAD PILOT PROG-FED PORTION 19 150.000000.200.000.562.20.541010.0000.00. 2 1 400,000 PROFESSIONAL SERVICES 28 411.000000.000.000.397.00.300155.0000.00. 2 1 75,000 TRANSFER IN-ARPA 28 411.000000.000.000.508.41.500000.0000.00. 2 1 75,000 17,812 END FUND COMMITTED 20 155.000000.000.000.597.00.500411.0000.00. 2 1 75,000 TRANSFER OUT TO RUSTLEWOOD 20 155.000000.000.000.594.18.564000.0000.00. 2 D 75,000 CAPITAL EQUIPMENT 5 001.000000.070.000.397.00.300164.0000.00. 2 1 20,104 TRANSFER IN MENTAL HEALTH 14 001.000000.240.000.397.00.300164.0000.00. 2 1 157,259 TRANSFER IN MENTAL HEALTH 5&14 001.000000.320.000.508.91.500000.0000.00. 2 1 177,363 723,124 END FUND UNASSIGNED 22 164.000000.100.000.597.00.500070.0000.00. 2 1 20,104 TRANSFER OUT:CLERK 22 164.000000.100.000.597.00.500256.0000.00. 2 1 157,259 TRANSFER OUT:THERAPEUTIC CT 22 164.000000.100.000.508.31.500000.0000.00. 2 D 177,363 END FUND RESTRICTED 21 163.000000.000.000.557.30.541037.0000.00. 1 1 47,300 FESTIVAL SUPPORT-NEO 21 163.000000.000.000.557.30.541038.0000.00. 1 1 548,507 TOURISM DEVEL-NEO 21 163.000000.000.000.557.30.541043.0000.00. 1 1 49,500 TOURISM PROGRESSIVE APP-NEO 21 163.000000.000.000.508.31.500000.0000.00. 1 D 645,307 1,654,092 END FUND RESTRICTED 27 402.000000.000.000.343.70.300000.0000.00. 2 1 55,000 GARBAGE/SOLID WASTE FEES/CHGS 27 402.000000.000.000.537.80.510080.0000.00. 2 1 65,000 SOLID WASTE ATTENDANT/OPERATOR 27 402.000000.000.000.537.80.512000.0000.00. 2 D 10,000 OVERTIME 29 413.000000.000.000.334.04.320019.0000.00. 2 1 1,400,000 BELFAIR SEWER EXTENSION 29 413.000000.000.000.594.35.565000.0000.00. 2 1 1,400,000 BELFAIR SEWER EXT TO PSIC General Fund Total: 787,043 770,821 (458,109) Other Funds Total: 1,942,995 2,556,884 10,085,457 All Funds Grand Total: 2,730,038 3,327,705 9,627,348 Page 3 of 3 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 13,2024 Agenda Date: May 21,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.10 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• 2025 Motor Pool rates,vehicle orders, and comparison of ER&R and Motor Pool cost analysis Background/Executive Summary: In March of 2020,the Current Expense,Health Services,and Information Technology Departments began using an outside service for fleet management needs and separated service from the internal Equipment, Rental, &Revolving Fund(ER&R).A 10-year plan was created prior to the separation to show the estimated cost savings of moving the fleet to an outside lease service through Enterprise. The plan has now been updated to include 2020 through 2023 Motor Pool actual expenditures and compares average ER&R actual average 2018 &2019 expenditures using the Bremerton area CPI-U as an inflation factor. The ER&R expenditures include direct and indirect costs by vehicle type: Police Pursuit Vehicle(PPV)or White Fleet(WF). The original 2018&2019 average ER&R expenditure source was briefed to the Board on 3/8/2021. New assumptions included in this updated analysis include: • The ER&R actual expenditures from 2021's analysis have been updated using the 4.4% Bremerton area CPI-U inflation factor to compare years 2023 through 2029 to Motor Pool • ER&R fuel and Motor Pool fuel has been updated to reflect actual 2023 fuel expenditures for years 2023 through 2029 • It is recommended that all leased vehicles be on an approximate 7-year replacement cycle for maximum value to the County. The Motor Pool team is recommending replacement of 7 white fleet vehicles and 7 police pursuit vehicles in 2025. Also recommended is the outright purchase of 2 new vehicles using grant funds for Community Services Health. Budget Impact(amount, funding source,budget amendment): For 2025,the total budget impact for Motor Pool(including MCSO)is estimated at$2,118,246. The total 2024 Motor Pool budget is $1,935,701;the total 2025 increase over 2024 is estimated at 182,545. This C Mason County Agenda Request Form Y /A t! includes the replacement of the SWAT van that requires a specialized upfit, and increase of 4 units from 2024 to 2025: 2 grant funded vehicles in Public Health, and 2 in Motor Pool. The updated cost comparison estimates annual savings of approximately$194,000 using Enterprise. Public Outreach (news release,community meeting,etc.): N/A Requested Action: Approval for the County Administrator to sign for the following vehicle orders through Enterprise within the 2025 Motor Pool rate structure: seven(7)replacement white fleet vehicles and seven(7)replacement police pursuit vehicles; one(1)police pursuit vehicle to replace totaled vehicle no. 330; and one new grant funded white fleet vehicle for Public Health. Attachments: • 2025 Draft Motor Pool Rates • 2025 Draft Sheriff Motor Pool Rates • Motor Pool Inventory as of 5/l/2024 • 10-Year Comparison of ER&R and Motor Pool Cost Analysis for PPV and WF vehicles 2025 Motor Pool Vehicle Rates -General Fund and Public Health White Fleet Vehicles(WFVs) Total Monthly Sold Base Depr&Mid Outside Annual Order Veh L Finished Owned Delivery Lease End Vehicle Lease Rental Vehicle Capital on Finished Mnt& Capital Motor Pool Year No. Type Leases Vehicle Status Date Date Department Make Model Year Term Rate Credit Lease Leases Maird Fee Insurance Supplies Upfit Fees WEX Fuel Rate 5 WFV 1 Owned 79 481 500 333 1,393 39 WFV 1 Owned 79 481 500 333 1,393 46 WFV 1 Owned DCD-Building FM 79 481 500 333 1,393 50 WFV 1 Owned Facilities-MP 79 481 500 333 1,393 54 WFV 1 Owned DEM 79 481 500 333 1,393 70 WFV 1 Owned Facilities 79 481 500 2,000 3,060 102 WFV 1 Owned DEM 79 481 500 334 1,394 128 WFV 1 Owned Facilities-MP 79 481 10,500 334 11,394 147 WFV 1 Owned Parks 79 481 150 31000 3,710 150 WFV 1 Owned WSU 79 481 150 11500 2,210 202 WFV 1 Owned Facilities 79 481 500 2,000 3,060 241 WFV 1 Owned Parks 79 481 150 3,000 3,710 2021 323 WFV 1 In-Service 6/30/2026 Parks Ford F350 XL Reg Cab Chassis 4x 2022 48 468 5,621 709 481 150 3,000 9,962 2021 328 WFV 1 In-Service 10/31/2026 Parks Ford F350 XL Reg Cab Chassis 4x 2022 48 717 8,610 840 481 150 3,000 13,081 2021 329 WFV 1 In-Service 9/30/2026 Pa Ford F350 XL 4x4 Super Crew Bft 2022 48 615 7,385 840 481 150 3,000 11,857 2020 267 WFV 1 In-Service 7/31/2024 Facilities Ford F150 Reg Cab 2020 48 316 3,289 551 481 150 2,000 6,471 2020 268 WFV 1 In-Service 8/31/2024 Facilities Ford F150 Reg Cab 2020 48 481 5,020 551 481 150 2,000 8,202 2020 273 WFV 1 In-Service 7/31/2024 Health-Enviro Ford Escape 2020 48 491 5,237 540 481 150 11500 7,908 2020 274 WFV 1 In-Service 7/31/2024 CD-Plannin Ford Escape 2020 48 472 5,060 540 481 150 1,750 7, 2020 275 WFV 1 In-Service 8/31/2024 Health-Persona Ford Fusion AWD 2020 48 450 4,831 540 481 150 11500 7,502 502 2020 276 WFV 1 In-Service 7/31/2024 Facilities-MP Ford Fusion AWD 2020 48 451 4,813 540 481 150 300 6,284 2020 277 WFV 1 In-Service 7/31/2024 Health-Enviro Ford Fusion AWD 2020 48 451 4,820 540 481 150 11500 7,491 2020 278 WFV 1 In-Service 7/31/2024 DCD-Building Ford Escape 2020 48 467 4,988 568 481 150 1,750 7,938 2020 279 WFV 1 In-Service 7/31/2024 Health-Enviro Ford Escape 2020 48 464 4,958 540 481 150 11500 7,629 2020 280 WFV 1 In-Service 7/31/2024 Health-Enviro Ford Escape 2020 48 464 4,958 540 481 150 11500 7,629 2020 281 WFV 1 In-Service 7/31/2024 DCD-Building Ford Escape 2020 48 464 4,958 540 481 150 1,750 7,879 2020 282 WFV 1 In-Service 7/31/2024 DCD-Building Ford Escape 2020 48 464 4,958 724 481 150 1,750 8,063 2020 283 WFV 1 In-Service 7/31/2024 Probation Ford Escape 2020 48 464 4,958 724 481 150 400 6,713 2020 284 WFV 1 In-Service 7/31/2024 Ford Escape 2020 48 464 4,958 724 481 150 11500 7,813 2020 286 WFV 1 In-Service 7/31/2024 Ford Escape 2020 48 464 4,958 540 481 150 11500 7,629 2020 287 WFV 1 In-Service 7/31/2024 Health-Enviro Ford Escape 2020 48 464 4,958 540 481 150 11500 7,629 2020 289 WFV 1 In-Service 7/31/2024 Ford Escape 2020 48 464 4,958 540 481 150 11500 7,629 2020 291 WFV 1 In-Service 7,31'2024 - anning Ford Fusion AWD 2020 48 464 4,958 540 481 150 1,750 7,879 2020 293 WFV 1 In-Service 7/31/2024 DCD-Building Ford Escape 2020 48 464 4,958 540 481 150 1,750 7,879 2020 310 WFV 1 In-Service 1/31/2025 Coroner Ford Transit-150 Cargo Van 2020 48 711 711 7,177 763 481 150 3,250 12,533 2022 WFV 1 At AME Vendor Ford Transit-150 Cargo Van 2023 48 1179 (2,500) 14,148 600 481 150 22,331 3,250 38,461 At Dealer,Not 2022 WFV 1 Ready Facilities Ford Ranger Supemab w/6 ft bed 4 2023 48 724 (2,500) 8,688 600 481 150 2,000 2,000 11,419 2023 WFV 1 Facilities Ford F1504 Door 2024 48 900 (2,500) 10,800 600 481 150 2,000 2,000 13,531 Scheduled for 2023 WFV 1 Production Probation Ford Escape 2024 48 650 (2,500) 7,800 600 481 150 2,000 400 8,931 2024 WFV 1 Health-Enviro Ford Escape 2024 48 700 (10,000) 8,400 600 481 150 2,000 300 1,931 2024 WFV 1 DCD-Building Ford Escape 2024 48 700 (10,000) 8,400 600 481 150 2,000 300 1,931 2024 WFV 1 fAssessor Ford Escape 2024 48 700 (10,000) 8,400 600 481 150 2,000 300 1,931 2024 WFV 1 Grant purchase alth-Personal Ford Escape 2024 1 50 600 600 481 150 28,000 300 30,131 2024 WFV 1 Grant purchase -Personal Ford Transit-150 Cargo Van 2024 1 100 1,200 1,200 481 150 38,000 300 41,331 Total 2025 Motor Pool Le 11 21 12 (40,000) 90,763 99,775 20,955 21,183 19,750 100,331 63,933 376,690 Some of the vehicles ordered in 2024 for 2025 may go into service in 2024.This may create a need for a budget amendment in 2024. 1 2 2025 Motor Pool Vehicle Rates -General Fund and Public Health White Fleet Vehicles(WFVs) Total Sold Base Depr&Mint Outside Annual Leased Finished Owned Vehicle Capital on Finished l & Capital Motor Pool Vehicle Leases Vehicle Department Credit Lease Leases Maint Fee Insurance Supplies Upfit Fees i Fuel Rate 1 WSU - - - 79 481 150 - 1,500 2,210 2025 Motor 1 3 (10,000) 8,400 14,874 2,403 1,926 600 2,000 4,800 3 DEM - - - 236 1,444 11500 - 1,000 4,180 Pool Rates 2 2 2 Facilities (5,000) 19,488 8,309 2,458 2,889 1,600 4,000 12,000 45,744 1 21 Facilities-MP - - 4,813 697 1,444 11,150 - 967 19,071 by 1 4 11 DCD-Building (10,000) 8,400 19,863 3,050 2,889 1,250 2,000 7,633 35,084 Department 2 DCD-Planning - - 10,018 1,080 963 300 - 3,500 15,860 p 3 2 Parks 21,616 2,547 2,407 750 15,000 42,320 1 1 Probation (2,500) 7,800 4,958 1,324 963 300 2,000 800 15,645 1 Prosecuto - - - 79 481 500 - 333 2 Coroner (2,500) 14,859 7,177 1,363 963 300 22,331 6,500 50,993 1 5 Health-Enviro (10,000)1 8,400 24,931 3,299 2,889 900 2,000 7,800 40,219 3 1,800 4,831 2,340 1,444 450 66,000 2,100 78,965 11 21 12 99,775 20,955 21,183 19,750 100,331 63,933 376,690 Object Codes: 545777 545777 545777 548777 546777 548778 564778 532777 Total Sold Base Depr&Mint Outside Annual Leased Finished Owned Vehicle Capital on Finished Mnt& Capital Motor Pool Vehicle Leases Vehicle Department Credit Lease Leases Maint Fee Insurance Supplies Upfit Fees WEX Fuel Rate 1 WSU 80 408 150 1,500 2,138 2024 Motor 4 14,411 7,251 2,156 1,632 600 6,150 4 DEM 320 1,632 600 500 3,052 Pool Rates 2 3 Facilities 26,322 2,665 1,339 2,040 750 2,000 10,000 45,116 1 1 Facilities-MP 1,757 619 816 10,300 1,610 15,102 by 5 1 DCD-Building 24,182 7,251 2,602 2,448 900 9,800 47,183 Department 2 DCD-Planning 7,265 3,668 1,078 816 300 2,555 15,682 P 3 2 Parks 25,527 160 2,040 750 14,915 43,392 2 Probation 11,403 1,813 539 816 300 2,000 700 17,571 1 0 Pro 4,004 1,422 539 408 150 605 2 Coroner 23,511 816 300 20,301 6,050 50,978 5 Health-Enviro 18,050 9,173 2,723 2,040 750 7,115 39,851 1 h-Person 13,515 1,760 539 408 150 6,372 50 12 158,190 36,760 12,694 16,320 16,000 24,301 61,500 325,765 Total Motor Pool Increase<Decrease>in Rates from 2024 to 2025 1 1 (40,000) (67,427) 63,015 8,261 4,863 3,750 76,030 2,433 50,925 2of2 2025 Motor Pool Vehicle Rates-Sheriff's Office Police Pursuit Vehicles(PPV)and Sheriff White Fleet Vehicles(SWV) Total Sold Base Depr&Mnt Outside Annual Order Leased Finished Owned Delivery Lease End Vehicle Lease Monthly Vehicle Capital on Finished Mnt& Capital Motor Pool Year Veh No. Type Vehicle Leases Vehicle Status Date Date Department Make Model Year Term Rental Rate Credit Lease Leases Maird Fee Insurance Supplies Upfit Fees WEX Fuel Rate 170 SWV 1 Owned Sheriff Ford 4x4 Boating Truck 2001 79 481 1,500 11900 3,960 NarcVan SWV 1 Owned Sheriff Chevrok Express 1500 2012 79 481 1,500 11900 3,960 2020 250 SWV 1 In-Service 5/4/2020 5/31/2024 Sheriff Nissan Frontier 2019 48 451 4,525 540 481 300 1,900 7,746 2020 251 SWV 1 In-Service 5/11/2020 5/31/2024 Sheriff Nissan Altima AVID 2020 48 558 5,725 530 481 300 1,900 8,936 2020 252 SWV 1 In-Service 5/5/2020 5/31/2024 Sheriff Ford Explorer 2020 48 800 8,474 673 481 300 1,900 11,829 2020 253 SWV 1 In-Service 11/18/2020 11/30/2024 Sheriff Ford Explorer 2020 48 633 6,542 673 481 300 1,900 9,897 2020 254 SWV 1 In-Service 1/15/2021 1/31/2025 Sheriff Ford Explorer 2020 48 681 681 6,257 1,274 481 300 11900 10,894 2020 255 SWV 1 In-Service 10/29/2020 10/31/2024 Sheriff Ford Explorer 2020 48 681 6,822 1,274 481 300 1,900 10,778 2020 270 SWV 1 In-Service 9/9/2020 9/30/2024 Sheriff Ford F150 20201 48 863 10,350 79 481 11500 11900 14,310 2020 271 SWV 1 In-Service 6/29/2020 6/30/2024 Sheriff Ford F150 2020 48 887 9,605 79 481 1,500 1,900 13,565 2020 272 SWV 1 In-Service 9/9/2020 9/30/2024 Sheriff Ford F150 2020 48 860 9,423 79 481 11500 11900 13,384 2020 294 PPV 1 In-Service 5/20/2021 5/31/2025 Sheriff Ford Police Interceptor Utility 2021 48 808 4,040 5,232 79 11500 51900 16,750 2020 295 PPV 1 In-Service 5/26/2021 5/31/2025 Sheriff Ford Police Interceptor Utility 2021 48 808 4,040 5,232 79 11500 51900 16,750 202 2296 PPV 1 In-Service 5/11/2021 5/31/2025 Sheriff Ford Police Interceptor Utility 2021 48 808 4,040 5,232 79 11500 51900 16,750 2020 297 PPV 1 In-Service 6/11/2021 6/30/2025 Sheriff Ford Police Interceptor Utility 2021 48 807 4,842 4,482 79 11500 51900 16,802 2020 298 PPV 1 In-Service 5/11/2021 5/31/2025 Sheriff Ford Police Interceptor Utility 2021 48 811 4,053 5,250 79 11500 51900 16,782 2020 299 PPV 1 In-Service 6/1/2021 5/31/2025 Sheriff Ford Police Interceptor Utility 2021 48 809 4,047 5,244 79 11500 51900 16,769 2020 300 PPV 1 In-Service 5/26/2021 5/31/2025 Sheriff Ford Police Interceptor Utility 2021 48 811 4,053 5,250 79 11500 51900 16,782 2020 301 PPV 1 In-Service 5/18/2021 5/31/2025 Sheriff Ford Police Interceptor Utility 2021 48 712 3,559 4,593 79 11500 51900 15,631 2020 302 PPV 1 In-Service 6/14/2021 6/30/2025 Sheriff Ford Police Interceptor Utility 2021 48 810 4,858 4,497 79 11500 51900 16,834 2020 303 PPV 1 In-Service 6/16/2001 6/30/2025 Sheriff Ford Police Interceptor Utility 2021 48 822 4,931 4,564 79 11500 51900 16,973 2020 304 SWV 1 In-Service 2/11/2021 2/28/2025 Sheriff Ford Explorer 2021 48 621 1,242 5,671 871 481 300 1,900 10,466 2020 305 SWV 1 In-Service 2/11/2021 2/28/2025 Sheriff Ford Explorer 2021 48 621 1,242 5,665 674 481 300 1,900 10,263 2020 306 SWV 1 In-Service 2/1/2021 1/31/2025 Sheriff Ford Explorer 2021 48 621 621 6,232 674 481 300 1,900 10,208 202 3307 SWV 1 In-Service 2/11/2021 2/28/2025 Sheriff Ford Explorer 2021 48 621 1,242 5,665 674 481 300 1,900 10,263 2020 308 SWV 1 In-Service 2/1/2021 1/31/2025 Sheriff Ford Explorer 2021 48 621 621 6,232 674 481 300 1,900 10,208 2021 311 PPV 1 In-Service 4/22/2022 4/30/2026 Sheriff Ford Police Interceptor Utility 20211 48 855 10,257 79 11500 51900 17,736 2021 $0312 PPV 1 In-Service 4/22/2022 4/30/2026 Sheriff Ford Police Interceptor Utility 2021 48 855 10,257 79 11500 51900 17,736 2021 313 PPV 1 In-Service 4/22/2022 4/30/2026 Sheriff Ford Police Interceptor Utility 2021 48 855 10,257 79 11500 51900 17,736 2021 314 PPV 1 In-Service 4/20/2022 4/30/2026 Sheriff Ford Police Interceptor Utility 2021 48 855 10,257 79 1,500 5,900 17,736 2021 315 PPV 1 In-Service 5/5/2022 4/30/2026 Sheriff Ford Police Interceptor Utility 2021 48 855 10,257 79 11500 51900 17,736 2021 316 PPV 1 In-Service 4/15/2022 4/30/2026 Sheriff Ford Police Interceptor Utility 2021 48 858 10,293 79 11500 51900 17,771 2021 317 PPV 1 In-Service 3/11/2022 3/31/2026 Sheriff Ford Police Interceptor Utility 2021 48 657 7,889 79 11500 51900 15,367 2021 318 PPV 1 In-Service 4/29/2022 4/30/2026 Sheriff Ford Police Interceptor Utility 20211 48 855 10,257 79 11500 51900 17,736 2021 319 PPV 1 In-Service 4/29/2022 4/30/2026 Sheriff Ford Police Interceptor Utility 2021 48 858 10,293 79 11500 51900 17,771 2021 320 PPV 1 In-Service 5/5/2022 5/31/2026 Sheriff Ford Police Interceptor Utility 2021 48 858 10,290 79 11500 51900 17,769 2021 321 SWV 1 In-Service 2/14/2022 2/28/2026 Sheriff Ford Escape 4x4 2021 48 516 6,195 540 481 300 1,900 9,416 2021 322 SWV 1 In Service 3/11/2022 3/31/2026 Sheriff Ford Escape 4x4 2021 48 515 6,177 540 481 300 1,900 9,398 2021 324 PPV 1 In-Service 5/25/2022 5/31/2026 Sheriff Ford Police Interceptor Utility 2021 48 847 10,158 79 11500 51900 17,637 20210326 325 PPV 1 In-Service 2/9/2022 2/28/2026 Sheriff Ford Police Interceptor Utility 2021 48 824 9,883 79 11500 51900 17,361 2021 PPV 1 In-Service 5/13/2022 5/31/2026 Sheriff Ford Police Interceptor Utility 2021 48 849 10,191 79 11500 51900 17,670 20210330 327 SWV 1 In-Service 1/31/2024 1/31/2027 Sheriff Ford F350 SORT Truck 2022 48 879 10,552 79 481 300 51900 17,312 2021 PPV 1 In-Service 1/27/2022 1/31/2026 Sheriff Ford Police Interceptor Utility 2021 48 842 10,098 131 1,500 5,900 17,629 2021331 PPV 1 In-Service 1/27/2022 1/31/2026 Sheriff Ford Police Interceptor Utility 2021 48 842 10,098 131 11500 51900 17,629 2021 332 PPV 1 In-Service 1/27/2022 1/31/2026 Sheriff Ford Police Interceptor Utility 2021 48 842 10,098 131 11500 51900 17,629 2021 0333 PPV 1 In-Service 5/13/2022 5/31/2026 Sheriff Ford Police Interceptor Utility 2022 48 363 4,359 131 1,500 5,900 11,890 2021 334 PPV 1 In-Service 4/29/2022 4/30/2026 Sheriff Ford Police Interceptor Utility 2022 48 163 1,953 79 1,500 5,900 9,431 2021 335 PPV 1 In-Service 4/29/2022 4/30/2026 Sheriff Ford Police Interceptor Utility 2022 48 711 8,528 131 F 1,500 5,900 16,059 1 of 2 2025 Motor Pool Vehicle Rates-Sheriff's Office Police Pursuit Vehicles(PPV)and Sheriff White Fleet Vehicles(SWV) Total Sold Base Depr&Mnt Outside Annual Order Leased Finished Owned Delivery Lease End Vehicle Lease Monthly Vehicle Capital on Finished Mm& Capital Motor Pool Year Veh No. Type Vehicle Leases Vehicle Status Date Date Department Make Model Year Term Rental Rate Credit Lease Leases Maint Fee Insurance Supplies Upfit Fees WEX Fuel Rate 2022 336 PPV 1 In-Service 1/31/2024 11/30/2027 Sheriff Ford Police Interceptor Utility 2023 48 1,321 15,856 79 1,500 5,900 23,335 2022 337 PPV 1 In-Service 1/31/2024 10/31/2027 Sheriff Ford Police Interceptor Utility 2023 48 1,321 15,856 79 11500 51900 23,335 2022 338 PPV 1 In-Service 1/31/2024 10/31/2027 Sheriff Ford Police Interceptor Utility 2023 48 1,321 15,856 79 11500 51900 23,335 2022 339 PPV 1 In-Service 1/31/2024 10/31/2027 Sheriff Ford Police Interceptor Utility 2023 48 1,321 15,856 79 11500 51900 23,335 ordered 2/24. 2022 SWV 1 Scheduled for Sheriff Ford Escape 4x4 2023 48 696 8,352 131 481 300 10,000 1,900 21,164 Order canceled-re- 2022 SWV 1 1 ordered 3/24 Sheriff Ford F150 Eft bed w/low pkg 2023 48 1,221 14,652 674 481 300 10,000 1,900 28,008 2023 340 PPV 1 In-Service 1/31/2024 10/31/2027 Sheriff Ford Police Interceptor Utility 2023 48 1,453 17,442 79 11500 51900 24,920 2023 341 PPV 1 In-Service 1/31/2024 10/31/2027 Sheriff Ford Police Interceptor Utility 2023 48 1,453 17,442 79 11500 51900 24,920 2023 SWV 1 At AME Vendor Sheriff Nissan Altima AWD 2024 48 900 10,800 674 481 300 10,000 1,900 24,156 Al Dealer,Not 2023 SWV 1 Ready Sheriff Nissan Frontier 2024 48 900 10,800 674 481 300 10,000 1,900 24,156 2023 PPV 1 Shipped Sheriff Ford Police Interceptor Utility 2024 48 1,453 (10,000) 17,442 79 1,500 36,110 51900 51,030 Al Dealer,Not 2023 PPV 1 Ready Sheriff Ford Police Interceptor Utility 2024 48 1,453 (10,000) 17,442 79 1,500 36,110 5,900 51,030 Al Dealer,Not 2023 PPV 1 Ready Sheriff Ford Police Interceptor Utility 2024 48 1,453 (10,000) 17,442 79 11500 36,110 51900 51,030 2023 PPV 1 Order canceled Sheriff Ford Police Interceptor Utility 2024 48 1,453 (10,000) 17,442 79 11500 36,110 51900 51,030 2023 PPV 1 Order Reed Sheriff Ford F150 Police Responder 2023 48 1,453 (10,000) 17,442 79 11500 36,110 51900 51,030 2023 PPV 1 Order Rec'd Sheriff Ford F150 Police Responder 2023 48 1,453 (10,000) 17,442 79 11500 36,110 51900 51,030 2023 PPV 1 Order Rec'd Sheriff Ford F150 Police Responder 2023 48 1,453 (10,000) 17,442 79 11500 36,110 51900 51,030 2024 SWV 1 Not ordered yet Sheriff 2025 48 1,000 (10,000) 12,000 674 481 300 10,000 1,900 15,356 2024 SWV 1 Not ordered yet Sheriff 2025 48 11000 (10,000) 12,000 674 481 300 10,000 1,900 15,356 2024 SWV 1 Not ordered yet Sheriff 2025 48 1,000 (10,000) 12,000 674 481 300 10,000 1,900 15,356 2024 SWV 1 Not ordered yet Sheriff SWAT Van 2025 48 1,175 (10,000) 14,104 674 481 300 53,000 1,900 60,459 2024 PPV 1 Quote Sheriff Ford Police Interceptor Utility 2025 48 1,356 (10,000) 16,278 79 11500 36,110 51900 49,866 2024 PPV 1 Quote Sheriff Ford Police Interceptor Utility 2025 48 1,356 (10,000) 16,278 79 11500 36,110 51900 49,866 2024 PPV 1 Quote Sheriff Ford Police Interceptor Utility 2025 48 1,356 (10,000) 16,278 79 11500 36,110 51900 49,866 2024 PPV 1 Quote Sheriff Ford Police Interceptor Utility 2025 48 1,356 (10,000) 16,278 79 11500 36,110 51900 49,866 2024 PPV 1 Quote Sheriff Ford Police Interceptor Utility 2025 48 1,356 (10,000) 16,278 79 11500 36,110 51900 49,866 2024 PPV 1 Quote Sheriff Ford Police Interceptor Utility 2025 48 1,356 (10,000) 16,278 79 11500 36,110 51900 49,866 2024 PPV 1 Quote Sheriff Ford Police Interceptor Utility 2025 48 1,356 (10,000) 16,278 79 1,500 42,566 5,900 56,322 Total 2025 SWVs: ($0,000) 123,282M 97,188 14,933 12,999 14,100 123,000 55,300 400,802 Total 2025 PPVs: (1$0,000) 552,477 49,575 4,112 73,500 511,990 289,100 1,340,754 Total 2025 Sheriff Motor Pool Vehicle Rates: 8 2 (130,000) 675,759 146,763 19,046 12,999 87,600 634,990 344,400 1,741,556 Object Codesfor Budget: 545777 545777 548777 546777 548778 564778 532777 *Some of these vehicles may go into service in 2024.Those vehicle upfit costs will also be due and payable in 2024 and may be removed from the 2025 rates,and may need to be added to the 2024 budget. For the sake of conservatism,for 2025 budgeting purposes,all vehicles on order are treated as if they will go into service in 2025. **MCSO Fuel Budget in 2023 was$340,000;PPV usage:85%of actuais:$289,000/49=$5,897.96 rounded to$5,900 per PPV,WF usage:15%of acluais:$51,000/27=1,888.89,rounded to$1900 per WFV Total 2024 SWVs: 160,020 19,104 4,310 11,850 10,000 20,000 51,000 276,284 Total 2024 PPV,: 613,452 8,220 79 85,500 337,402 289,000 1,333,653 Total 2024 Sheriff Motor Pool Vehicle Rates: 67 0 9 773,472 27,324 4,389 11,850 95,500 357,402 340,000 1,609,937 Total Sheriffs Office Motor Pool Increase<Decrease>in Rates from 2024 to 2025: (180,000) (97,713) 119,439 14,657 1,149 (7,900) 277,588 4,400 131,619 2of2 Motor Pool Inventory- Explanation of Change from 5/1/2023 to 5/1/2024 Additions or Other Non- Fleet Count Owned Fleet Count Department at 5/1/2023 Vehicles Reason for Motor Pool Fleet Addition at 5/1/2024 As of 5/1/2024,fleet consists of vehicle#s: 25 6,257,25 8,25 9,260,261,262,263,264,265,266,269,294,295,296,297,298, 299,300,301,302,303,311,312,313,314,315,316,317,318,319,320,324,325,3 26 Sheriff-PPV 48 1 Added one new deputy position in 2024 budget 49 ,330,331,332,333,334,335,61R,336,337,338,339,340,341,New 71,72,123,157,160,170,175,208,250,251,252,253,254,255,270,271,272,304,3 Sheriff-White Fleet 27 27 05,306,307,308,321,322,327,Narc Van,SWAT Van WSU-White Fleet 1 1 150 Assessor-White Fleet 4 4 284,286,289,309 DEM-White Fleet 4 -1 #128 moved to MP 3 5,54,102 Facilities-White Fleet 5 1#70 moved from PPV to Facilitiies 6 70,202,267,268,122R,164R #50 from MCSO,128 moved from DEM to MP,#39 Facilities-Motor Pool-WF 2 1 moved to Prosecutor 3 50,128,276 DCD-Building-White Fleet 6 6 46,278,281,282,292,293 DCD-Planning-White Fleet 2 2 274,291 Parks-White Fleet 5 5 147,241,323,328,329 Probation-White Fleet 2 2 283,129R Prosecutor-White Fleet 1 1 39 - Coroner-White Fleet 2 2 310,13611 Health-Env-White Fleet 5 1 Added#277,279,280,288,Moved#278,286,289 6 273,277,279,280,287,288 Health-Per-White Fleet 1 1 275 Total Motor Pool Fleet 115 3 118 Mason County - Sheriff PPV - Fleet Planning Analysis Updated with 2023 Motor Pool Actuals and ER&R Direct&Indirect Costs Averaged from 2018&2019 Actuals Price Inflator of 4.4%,December 2023,Bremerton CPI-U applied to ER&R Actuals&2024-2029 Motor Pool Projections Replace Owned Payoff to Net Cash Bas F:eet Annual wrecked or Cycled Cyc e Leased In Up Front AME Up Front AME In Enterprise for Estimated Estimated on ER&R 201 Fiscal Year S ze Needs outofservice through through Owned Leased Progress Purchase In Service at Progress at wrecked Lease Maintenance Equity Owned Equity at Lease Fuel Fleet Budget 2019 Actual vehicles Leases eases 12/31/2023 12/31/2023 leased Vehicles Term Average (unplanned) vehicles ER&R 2023 Estimated Average 49 8 46 0 $673,813 $305,166 -$8,524 $218,835 $1,189,289 2020 46 36 10 11 $0 $293,756 $55,148 $ 2,559 $ 89,439 $0 $0 $120,721 $561,623 $371,789 2021 46 4 21 25 3 $0 $283,047 $149,095 $ 188,790 $ 110,040 ($63,809) $0 $184,856 $852,019 $155,100 2022 46 7 3 8 38 $0 $478,798 $11,808 $ 349,836 $ 65,265 ($63,649) $0 $237,334 $1,079,392 $87,496 2023 46 4 0 4 42 $0 $250,948 $ 411,702 $ 88,044 ($31,660) $0 $218,835 $937,868 $251,421 2024 49 7 1 11 10 0 39 $0 $292,274 $50,000 $ 555,418 $ 119,767 ($31,660) ($87,066) $218,835 $1,117,567 $71,722 2025 49 7 1 10 12 0 37 $0 $292,274 $50,000 $ 545,949 $ 123,385 ($79,151) $218,835 $1,151,290 $37,998 2026 49 7 1 16 20 29 $0 $292,274 $50,000 $ 508,072 $ 137,855 ($126,641) $218,835 $1,080,394 $108,895 2027 49 7 1 6 18 31 $0 $292,274 $50,000 $ 517,541 $ 134,238 ($47,490) $218,835 $1,165,396 $23,893 2028 49 7 1 14 24 25 $0 $292,274 $50,000 $ 489,133 $ 145,091 ($110,811) $218,835 $1,084,521 $104,768 2029 49 7 1 5 21 28 $0 $292,274 $50,000 $ 503,337 $ 139,664 ($39,575) $218,835 $1,164,534 $24,755 $3,060,191 $4,072,336 $1,237,838 Estimate Year Estimated Equity Each Owned Vehicle AME ESTIMATE $ 29,590 1 $4,500 - AMEw/Tax $ 32,283 2 $6,500 Depreciation 1.75% 3 $6,500 Average Purchase Price w/tax $ 69,168 4 $6,500 Remaining Depreciation at end of lease $ 6,214 5 $6,500 Mason County - NON-PPV - Fleet Planning Analysis Updated with 2023 Motor Pool Actuals and ER&R Direct&Indirect Costs Average of 2018&2019 Actuals Price Inflator of 4.4%,December 2023 Bremerton CPI-U applied to ER&R Actuals&2024-2029 Motor Pool Projections Cycled owned Up Front AME in Up Front AME in Net Cash Based Fiscal Year Fleet Size Annual through Cycled Owned Leased Leased In Purchase Service at Progress at Lease Maintenance Estimated Equity Estimated Equity Fuel Fleet Budget on ER&R 2018& Needs Leases through Progress 22/31/2022 12/31/2022 Owned Vehicles at Year 5 2019 Actual Leases Average: ER&R 2023 Estimated Average 66 9 66 0 $338,038 $0 $156,056.02 -$9,742 $98,137 $582,490 2020 62 31 31 7 $0 $70,223 $8,952 $74,309 $86,619 ($24,625) $0 $48,014 $263,492 $268,831 2021 64 26 38 3 $0 $56,804 $258,826 $16,645 ($29,942) $0 $84,452 $386,786 $131,910 2022 66 6 19 47 3 $0 $62,523 $258,411 $47,247 ($32,744) $0 $106,158 $441,595 $128,502 2023 68 4 14 54 $0 $58,124 $13,907 $285,359 $63,603 ($5,449) $0 $98,137 $513,681 $68,809 2024 69 4 30 27 14 28 $0 $40,000 $240,429 $172,020 ($153,979) $98,137 $396,607 $185,882 2025 69 7 7 27 14 28 $0 $70,000 $240,429 $172,020 ($35,928) $98,137 $544,658 $37,832 2026 69 8 5 24 14 31 $0 $80,000 $266,189 $161,025 ($25,663) $98,137 $579,688 $2,802 2027 69 9 4 20 13 36 $0 $90,000 $309,123 $143,299 ($20,531) $98,137 $620,028 ($37,538) 2028 69 10 8 19 12 38 $0 $100,000 $326,296 $136,568 ($41,061) $98,137 $619,940 ($37,451) 2029 69 10 8 18 11 40 $0 $100,000 $343,470 $129,838 ($41,061) $98,137 $630,384 ($47,894) $701,684 Esimated Equity: $ 4,215 Per Vehicle Estimated Full Maintenance $ 359 Average Per Year per leased vehicle Owned Maintenance&Remaining Depreciation $ 2,876 per year White Fleet White Fleet Count at Count at 5/1/2023 Department Additions or(Deletions)or other non-owned vehicles 5/1/2024 As of 5/1/2024,white fleet consists of vehicle#s: 71,72,123,157,160,170,175,208,250,251,252,253,254,255,270,271,272,304,305,306,307,308,321,322,327,N 27 Sheriff-White Fleet 27 arc Van,SWAT Van 1 WSU 1 150 4 Assessor-White Fleet 4 284,286,289,309 4 DEM -1#128 moved to MP 3 5,54,102 5 Facilities-White Fleet 1#70 moved from PPV to Facilitiies 6 70,202,267,268,122R,164R 2 Facilities-Motor Pool 1#50 from MCSO,128 moved from DEM to MP,#39 moved to Prosecutor 3 50,128,276 6 DCD-Building-White Fleet 6 46,278,281,282,292,293 2 DCD-Planning-White Fleet 2 274,291 5 Parks-White Fleet 5 147,241,323,328,329 2 Probation-White Fleet 2 283,12911 1 Prosecutor-White Fleet 1 39 2 Coroner-White Fleet 2 310,13611 5 Health-Env-White Fleet 1 Added#277,279,280,288,Moved#278,286,289 6 273,277,279,280,287,288 1 Health-Per-White Fleet 1 275 67 2 69 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: 0 Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 13,2024 Agenda Date: May 21,2024 Internal Review: N Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.11 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• ARPA Contract#22-075 PUD#1 Vuecrest Phase 3 amendment to extend the expiration date to September 30,2024. Background/Executive Summary: On October 25,2022, The Board of County Commissioners obligated the second round of ARPA funds. The contract's expiration date is June 30ti',2024. PUD#1 is requesting to extend the date to September 30ti',2024,now that they have a timeline from the contractor doing the job. Budget Impact(amount, funding source,budget amendment): None Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval to move to action agenda Attachments Contract#22-075 amendment. AMERICAN RESCUE PLAN ACT OF 2021 AGREEMENT#22-075 AMENDMENT#1 Between MASON COUNTY and PUBLIC UTILITY DISTRICT#1 THIS CONTRACT AMENDMENT is made and entered into by and between Mason County, hereinafter referred to as "COUNTY" and Public Utility District #1 hereinafter referred to as "RECIPIENT"for the Vuecrest Storage Upgrade Phase 3 Project herein referred to as "PROJECT"). WHEREAS, The U.S. Treasury has allocated to Mason County federal stimulus funding under an amended Title VI of the Social Security Act to add sections 602 and 603, Subtitle M, Section 9901 of the Act, referred to in the Act as Coronavirus State and Local Fiscal Recovery Fund("CSLFRF") for the limited purposes identified in the Interim Final Rule between U. S. Treasury and Mason County, identified as the Interim Final Rule ("IFR") or 31 CFR Part 35 RIN 1505-AC77 WHEREAS, ARPA authorizes the County to offer funding from receipted ARPA funds for certain cost projects in response to the COVID-19 public health emergency during the period of March 3, 2021, incurred by December 31, 2024, and expended by December 31, 2026, which may include expenditures incurred to respond directly to the emergency as well as expenditures incurred to respond to second-order effects of the emergency, such as providing economic support to those suffering from employment or business interruptions due to COVID-19, related business closures, investments to improve water, sewer and broadband infrastructure and support public health response. As required under Amendment, Section 16,no amendment, or modification to the Agreement will be effective without prior written consent of the authorized representatives of the parties. This Amendment is to change the expiration date from June 30th, 2024, to September 30, 2024. All other terms of the contract remain the same. All other items listed under"Scope of Services" in the original agreement remain the same. DATED this day of ,2024. RECIPIENT NAME MASON COUNTY,WASHINGTON Mark Neary,County Administrator Dated: Dated: APPROVED AS TO FORM: Tim Whitehead,Chief DPA C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Steve Duenkel Ext.468 Department: Auditor's Office Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 13,2024 Agenda Date: May 21,2024 Internal Review: ❑X Finance ❑X Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.12 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Additional 1 FTE Elections Technician and Additional Extra Help Background/Executive Summary: The County Auditor is requesting the addition of one(1) full-time employee(FTE)Elections Technician, and increased funding for Extra Help. This will enable completion of new statement of work in recent election law changes and more efficient and comprehensive Auditor's Office operations. Budget Impact: 1 Elections Technician: Salary&benefits through 12/31/2023: $39,692* Additional Extra Help: $7000(reimbursable by districts) *Working with OSOS to partially pay with HAVA Grant funds. Public Outreach N/A Requested Action: Approval to add one full-time employee(FTE)Elections Technician and approval to increase funding for additional Elections Extra Help in the amount of$7,000. Attachments Auditor's Office Reorganization Plan 3 � ud 'itor 's Office Reorganization Steve Duenkel Mason County Auditor May 13, 2024 Re-organization /854 1 . To better serve the People of Mason County. 2. To absorb new election law statement of work. 3. To effectively fulfill statutory responsibilities. 4. To better prepare for the 2024 General Election. 5. Integration of US Passport Service. Re-organization Elements 185-! 1 . Add 1 Elections Technician (full time). 2. Additional Elections Extra Help. 3. Re-instate Chief Deputy Auditor role (no backfill). 4. (Future) New position descriptions for licensing and recording personnel integrating US Passport service. New Statement of Work - E1ec-4i; . ..,.,. MMEa 1814 Laws passed in the last legislative session require additional work: • Automatic Voter Registration : • Any interaction with the DOL and / or revision to a voter's information will trigger an automatic voter registration. • Requires follow-up from the Auditor's Office within a 5-day period. • Information Packet (to be developed). • Follow-up pending voter's response. • This is in addition to baseline voter registration activity. • Revised Signature Verification : • Ballot rejection for signature verification requires 2 people to agree. • Additional follow-up to cure the signature. cO&, r Statement of Work There are statutory requirements that the elections team is not able to accomplish effectively due to current team capacity. • In-depth voter registration database research / maintenance • Voter Accessibility Advisory Team We are also not able to support an effective voter outreach programs. Increase staffing with 1 Elections Technician to work: 185-! • Automatic Voter Registration: • Develop the process (aimed at integration into existing processes). • Quantify and validate resource requirements. • Voter registration database maintenance (over and above the OSOS ERIC / NCOA task lists). • Voter Outreach (schools, senior care facilities, civic organizations, tribes). Funding: • Enhanced voter registration database maintenance: • Near Term (2024): Work with OSOS to partially cover with HAVA Grant money. • 2025 and beyond will generate additional revenue from City of Shelton cost-sharing. Additional Extra Help (reimbursable by districts): • Enhanced Signature Verification • Belfair Vote Center RCW 36916eO iW11 Deputies and employees. In all cases where the duties of any county office are greater than can be performed by the person elected to fill it, the officer may employ deputies and other necessary employees with the consent of the board of county commissioners. The board shall fix their compensation and shall require what deputies shall give bond and the amount of bond required from each. The sureties on deputies' bonds must be approved by the board and the premium therefor is a county expense. A deputy may perform any act which his or her principal is authorized to perform. The officer appointing a deputy or other employee shall be responsible for the acts of his or her appointees upon his or her official bond and may revoke each appointment at pleasure. ��eON CO Auditor Statement of Work 1854 Current: Greater than can be performed in a 40-hour work week. Future / additional: • Work with WSACA & 35 LD representatives on new laws for elections & land fraud protection. • Signature verification enhancement project (available OSOS grant). • Rejected ballot (voter signature) follow-up. • Cybersecurity. • Internal control. Request: • In accordance with RCW 36.16.070, re-establish the position of Chief Deputy Auditor. • The position would be filled by appointment (promotion) without backfill. "s on Current Organization The People of Mason County Steve Duenkel County Auditor Leo Kim Marie Stevenson Jenn Rose Chief Financial Election Recording Officer Administrator Manager/Archive Specialist Shannon Susan Michele Crow Kailey Chappell Theresa Ragsdale Kacy Fladager McGregor Sr. Financial Blankenship Elections Licensing Lead& Sr. Office Sr. Financial Analyst Assistant Elections Technician Subagent Liaison Technician Analyst Administrator Robin Redman Jenny Muller Rachel Winkler Jen Giraldes Financial Analyst Financial Analyst Office Technician Sr. Office Technician Sheri Ferguson Office Technician �90N COULA NT Proposed Organization The People of Mason County 1854 Steve Duenkel County Auditor Leo Kim* Marie Stevenson* Chief Financial Chief Deputy Officer Auditor/ Elections Administrator New Position Descriptions in-work for Integrated Customer Services department. r-----------------------------------------------------� f I I Jenn Rose Program Manager Shannon Susan /Archive , Michele Crow Kailey Chappell I , McGregor Elections Sr. Financial Blankenship , Specialist , , , Sr. Financial Assistant Elections Analyst Technician Analyst Administrator I , Kacy Fladager Jen Giraldes , Sr. Integrated Sr. Integrated Robin Redman Jenny Muller (NEW) ' Services Agent Services Agent Theresa Ragsdale ' Financial Analyst Financial Analyst Elections I , y y Technician � Licensing � Specialist&DOL Sheri Ferguson Rachel Winkler Subagent Liaison ' Integrated Integrated Services Agent Services Agent I , I '------------------------------------------------------' * Management Positions P o sitio n D e s c rip tio n Level 31 Pay Scale KnovAedge of: 1 POSITION DESCRIPTION Accounbng.finance and cash management Elected Official Signature of Approval: • Rules and laws of conducbrg elections in accordance with RCW 36 22.230. Trtk: Chief Deputy Auditor Department: Auditors Office Skill in: Gate ls Affiliation: Non-Represented Reports to: County Auditor : Interpersonal lopm Strategy development Exempt:X Regular Driver:N Supervises%Directs: Elections Licensing and • Process improvement Non-Exempt: Recordinq Departments • Organcation Human Resources Director or Designee Signature of Approval: Job Class:TBD Risk Class:5306-07 Salary Range:According to current Non salary Microsoft Suite scale Ability to: DESCRIPTION: Comprehend and apply applicable lam policies.mks regulations.and operating procedures Dale The Chief Deputy Auditor is an appointed position and serves Me m accordance with RCW 36 16 070 governing Auditors Office Departments and RCW 36 22 220 The pnmary role of the Chief Deputy is to work with the Chief Financial Officer to • Effectively communicate Ovrrtten and verbal) ensure efficient. compliant operations in the Auditor's Office Attentiveness to customer service. : Problem ydel I have read and understand the above position description: compliance with laws regulations and policies appropriate use of taxpayer dollars and continuous Effectively delegate process improvement is key OTHER JOB DUTIES: E SSENTIAL JOB FUNCTIONS:(My one poor—may na reiude ax me-u ,r fared no,do me la:ea e.amPres May be required to obtain additional education as required to conduct business functions Date. mC oe all:asks whxm may be bud ,pos00 ,s of.ha,class I Work with Auditor and Chief Financial Officer to develop and implement Auditors Office strategy goals. MINIMUM QUALIFICATIONS:(My eprrvaienr mml)ma5on of educa5on ono e.pedenoe whMh pmvdes me policy statements.service ob(ecWes.operating pans and processes Support the Auditor and Chief apo—a,:n me knw.Moye slides and adfnes repwreo ro perform me pC may de consaered i - Financial Officer vMh performance of mtemal audits process improvements and budgetary input • High School Diploma or GED Fulfill the role of Electrons Administrator Four(4)years of government management experience with pudic contracts budget and expense responsibility Conduct legal regulatory and technical revievf and analysis of assigned departments Auditors Office Complete certdcation as a Certified Pudic Official within hvo r,2h years of hue operations to assure compliance with established operating standards processes and procedures • Complete certification through the Office of Secretary of State as an elections administrator under RCW 29A 04 within hvo 121 years of hire Responsible for selecting assigning,supemsing and evaluabng the work performance of assigned start • Bondable Make decisions regarding personnel matters and actions PREFERRED QUALIFICATIONS: Work with the Auditor and Chief Financial Officer to design,develop and review internal controls • Bachelors Degree Confer with.advise.and represent the Auditor before governmental agencies on issues related to areas Cenified Pudic Official Certification of assignment Attend meetings serve on committees.testily before the legislature and make decisions Elections Administrator Certification in absence of Auditor LICENSES,CERTIFICATES.AND OTHER REQUIREMENTS: Provide for ongoing liaison beween the Auditor s Office with other local and state government officials. Valid Waslnnglon State diner s license and the pudic Analyze and recommend improvement to existing facilities.equipment and operating systems of the department Develop and maintain systems and records that provide for proper evaluation.control.and WORKING CONDITIONS:(Tile physical eemands d beo are RPresemb5ve of fnose ma:must be me:by documentabon of assigned operations me employee io suooesaNrfy pMonn the ess—ml fux,ons of dvs Pre Mason County Provides reasonable accomm.dafx)n to made exyNdyafS with dsabdr.:es:o perform:he essenosi funcbms; Respond to inquiries problems or complaints affecting the availability or quality of semces. Work is primarily performed in an office environment Ability to transport items to oil-sde locations May Regular reliable and punctual attendance be required to move twenty-five(25 i pounds Ability to assist customers at a counter for lag periods of time Ability to communicate on the telephone for extended periods of time during busy elections Travel Other duties as assigned to meetings conferences training as required. Est 3 2005,11-1-11 202411-2-5 2024 3 2005M-1-11 2024111ev 2-5 2121 Est.3 20054iev 1-I 12024Rev 2-5 2024 cO�'�'r Proposed Budget Amendimeniv., Extra Help & Elections Technician Chief Deputy Auditor /Sill 2024 BUDGET AMENDMENT/TRANSFER REQUEST OFFICE/DEPARTMENT REQUESTING CHANGE: Auditor/Elections EMPLOYEE AUTHORIZING REQUEST: Marie Stevenson BOARD BRIEFING/APPROVAL DATE: AGENDA ACTION NO(IF APPLICABLE): 2024 BUDGET AMENDMENT/TRANSFER REQUEST REASON FOR AMENDMENT(ATTACH BACKUP): Unanticipated Extra Help usage INCREASE FUND OFFICE/DEPARTMENT REQUESTING CHANGE: Auditor's Office OR BALANCE EMPLOYEE AUTHORIZING REQUEST: Steve Duenkel MUNIS ACCOUNT DECREASE REVENUE EXPENDITURE CHANGE MUNIS ACCOUNT DESCRIPTION BOARD BRIEFING/APPROVAL DATE: 5/13/2024 001.D00000.030.034.541.40.510600.D000.00 increase E.tra re p AGENDA ACTION NO(IF APPLICABLE): REASON FOR AMENDMENT(ATTACH BACKUP): Reinstatement of Chief Deputy Auditor(NET INCREASE)for remaining 6 months of 2024. INCREASE FUND OR BALANCE MUNIS ACCOUNT DECREASE REVENUE EXPENDITURE CHANGE MUNIS ACCOUNT DESCRIPTION 001.000000.030.030.513.10.510010.0000.00. INCREASE $ 2,364 2024 UNAPPROVED BUDGET REQUEST 001.000000.030.030.513.10.520010.0000.00. INCREASE $ 7 INDUSTRIAL INSURANCE 001.000000.030.030.513.10.520020.0000.00. INCREASE $ 96 SOCIAL SECURITY/MEDICARE 001.000000.030.030.513.10.520030.0000.00. INCREASE $ 118 STATE RETIREMENT 001.000000.030.030.513.10.52OD40.0000.00. INCREASE $ 295 MED/DENT/VIS/LIFE 001.000000.030.030.513.10.520045.0000.00. INCREASE $ 10 WASHINGTON PAID FMLA OFFICE/DEPARTMENT REQUESTING CHANGE: Auditor/Elections EMPLOYEE AUTHORIZING REQUEST: Marie Stevenson BOARD BRIEFING/APPROVAL DATE: AGENDA ACTION NO(IF APPLICABLE): REASON FOR AMENDMENT(ATTACH BACKUP): Automatic Voter Registration,VR Maintenance and Voter Outreach INCREASE FUND OR BALANCE MUNIS ACCOUNT DECREASE REVENUE EXPENDITURE CHANGE MUNIS ACCWNT DESCRIPTION D01.ODDDDO.030.034.514.40.510014.ODD0.00 Increase 26,237 Elections Tech 001.o000D0.030.034.514.40.52D010.0000.00 Increase 236 Industrial Insurance Ask: 001.000DD0.030.034.514.40.520020.0000.D0 Increase 1,627 Social Security/Medicare 001.000000.030.034.514.40.520030.0DD0.00 Increase 2,726 State Retirement 001.000000.030.034.514.40.520040.0000.00 Increase 8,496 Med/Dent/Vis/Life 001.D00DD0.030.034.514.40.52DD45.0000.00 Increase 380 WA Paid FMLA LJ BOCC Approval Lookahead - Future Position Descriptio Integrated Customer Services Agent (Licensing / Recording / US Passports): Additional Statement of Work: US Passport Service • 3 distinct, technical functions: • US Passports • Licensing • Recording 3 distinct sets of laws / ordinances and regulations: • Federal • State • State & County 3 distinct certifications and qualifications required. US Passport Program Manager / Archive Specialist Licensing Specialist & DOL / Subagent Liaison MAY 2024 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 6,2024 Agenda Date: May 21,2024 Internal Review: ❑X Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.13 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Reallocation of American Rescue Plan Act Funds Back2round/Executive Summary: The American Rescue Plan Act(ARPA)of 2021 provides$350 billion in emergency funding for eligible state, local,territorial,and tribal governments to respond to the COVID-19 emergency and bring back jobs. The US Treasury has given Mason County$12,968,901 of the ARPA grant money. The funds came in two installments and must be obligated by 12/31/2024 and expended by 12/31/2026. The total requests received for ARPA funds as of April 30'is$2,721,057.36 and Mason County has$811,320.68 in completed projects to re- obligate to new projects at this time. The amount to reallocate briefed to the Board on May 6th was $841,188.16,but the project for Mason County Treasurer Property Taxes for$29,867.50 will not be complete until June and has been removed from the reallocated finished projects total that would have gone to the General Fund general obligations. Reallocate ARPA funds from the following completed projects: • Mason County IT Infrastructure Backbone/Storage upgrade$163.16 • PW Lakeland Pump Station$2,566.73 • The Jail Elevator Doors$6,408.96 • Crossroads Housing for Assistance to Homeless Veterans$8,261.20 • PW Belfair Pump Station#3 Improvement$16,626.87 • Prosecutors Office 2nd floor expansion$36,576.12 • PW Belfair Pump Station#1 Improvement Project$42,461.40 • HCC Customer Arrearages due to COVID $87,260.83 • Mason County Housing Authority$364,205.27 • Mason County Fiber Optic Infrastructure Upgrade $185,270.03 C Mason County Agenda Request Form Y /A t! • Signing Bonus for Corrections Deputies$10.759.52 • Mason County Utilities Arrearages$10,760.57 Total funds to reallocate from completed projects: $771,320.66 Reallocate ARPA funds to the following new projects: • Governmental Operations including salaries and benefits for administration and law and justice paid from the General Fund$112,409.72 • Mason County Senior Activities Center$4,628.31 • Mason County HR Recruitment Materials$10,000 • Mason County Community Development$13,000 • Mason County Sheriff's Office-Cellebrite System$13,300 • Mason County Park&Trails$25,000 • Mason County Cemetery District#1 Twin Firs$28,485 • Mason County HR First Aid/CPR Materials $30,000 • Belfair Water Backup Generators $33,788.63 • Mason County Sheriff's Office Firearms Acquisition$42,369 • Economic Development Council of Mason County$50,000 • South Mason Fire&Rescue District#4$63,340 • Habitat for Humanity$75,000 • Transfer to Rustlewood for Operations $75,000 • PUD#1 Lake Arrowhead mainline$75,000 • MC Facilities: Sheriff's Office,BLD 11 Removal of Bentonite$20,000 • MC Facilities: Coroner's Office Generator$10,000 • MC Facilities: Modular Courtroom,BLD 6 Ramp Repair$3,000 • MC Facilities: Juvenile Detention Center New Ramp$7,000 • MC Facilities: Sheriff's Office New Roof$50,000 • MC Facilities:WSU Extension BLD 4,New Roof$30,000 • Total ARPA Funds Reallocated to New Projects: $771,320.66 Budget Impact(amount, funding source,budget amendment): None Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval to reallocate the remaining American Rescue Plan Act(ARPA)to the following projects: Governmental Operations including salaries and benefits for administration and law and justice paid from the General Fund$112,409.72;Mason County Senior Activities Center$4,628.31;Human Resources recruitment materials$10,000;Community Development$13,000; Sheriff s Office Cellebrite System$13,300;Parks and Trails$25,000;Mason County Cemetery District#1 Twin Firs$28,485;Human Resources first aid/CPR materials$30,000;Belfair Water Backup Generators$33,788.63; Sheriffs Office Firearms Acquisition $42,369;Economic Development Council of Mason County$50,000; South Mason Fire and Rescue District #4$63,340;Habitat for Humanity$75,000;Transfer to Rustlewood for Operations$75,000;PUD#1 Lake Arrowhead mainline$75,000;and Facilities for the following projects: Sheriffs Office,Building I I Removal of Bentonite$20,000;Coroner's Office Generator$10,000;Modular Courtroom,BLD 6 Ramp Repair$3,000; C Mason County Agenda Request Form Y /A t! Juvenile Detention Center New Ramp$7,000; Sheriff's Office New Roof$50,000; and WSU Extension Building 4,New Roof$30,000. Attachments ARPA Reallocation Request Spreadsheet American Rescue Plan Act Completed Project Funds to Re-Allocate as of May 6,2024 Comm. Comm. Comm. Neatherlin Shutty Trask Total Amount Amount Amount Amount Approved ARPA Project Name Requested Approved Approved Approved Amount Balance 841,188.16 General Fund Lost Revenue 142,277.22 142,277.22 112,409.72 728,778.44 Mason County FIR Meeting Owl Cam/Mic for BLD 9 Conf.Room 1,500.00 728,778.44 Mason County FIR Laptop 1,500.00 728,778.44 Mason County Senior Activities Center 4,628.31 4,628.31 4,628.31 4,628.31 724,150.13 Mason County FIR Recruitment Materials 10,000.00 10,000.00 10,000.00 10,000.00 714,150.13 Mason County Community Development 13,000.00 13,000.00 13,000.00 13,000.00 701,150.13 Mason County Sheriff's Office-Cellebrite System Upgrade 13,300.00 13,300.00 13,300.00 13,300.00 687,850.13 Mason County Sheriff's Office-Simmunition Training 22,400.00 687,850.13 Mason County FIR Strategic Planning 25,000.00 687,850.13 Mason County Parks&Trails Wood Chipper 25,000.00 25,000.00 25,000.00 25,000.00 662,850.13 Mason County Cemetery District#1 Twin Firs 28,485.00 28,485.00 28,485.00 28,485.00 634,365.13 Mason County FIR First Aid/CPR Materials 30,000.00 30,000.00 30,000.00 30,000.00 604,365.13 Belfair Water District-Last of the Backup Generators 33,788.63 33,788.63 33,788.63 33,788.63 570,576.50 Turning Point 40,000.00 40,000.00 40,000.00 40,000.00 530,576.50 Mason County Sheriff's Office Firearms Acquistion 42,369.00 42,369.00 42,369.00 42,369.00 488,207.50 Community Lifeline 50,000.00 488,207.50 Economic Development Council of Mason County 50,000.00 50,000.00 50,000.00 50,000.00 438,207.50 Public Works Belfair Sewer SCADA Software Update REMOVED 50,000.00 438,207.50 Public Works Beard's Cove Well#5 Pump Replacement 55,000.00 438,207.50 Public Works Solid Waste Booth Upgrades 60,000.00 438,207.50 South Mason Fire&Rescue/Fire District#4 63,340.00 63,340.00 63,340.00 63,340.00 374,867.50 Mason County Homeless Task Force 74,000.00 374,867.50 Habitat for Humanity 75,000.00 75,000.00 75,000.00 75,000.00 299,867.50 Shelton Housing First 75,000.00 299,867.50 Transfer to Rustlewood for Operating Costs 75,000.00 75,000.00 75,000.00 75,000.00 224,867.50 Public Works North Bay Grinder Pump Cores 75,000.00 224,867.50 PUD#1 Lake Arrowhead mainline 75,000.00 75,000.00 75,000.00 75,000.00 149,867.50 Hood Canal Comm. 87,261.00 149,867.50 Mason County Sherrif Office Comm.Equipment 93,153.00 149,867.50 Public Works North Bay/Case Inlet Utility Relocation 125,000.00 149,867.50 Habitat for Humanity 200,000.00 149,867.50 Belfair Water District 372,332.42 149,867.50 MC Facilities:Sheriff's Office Heat Pump 20,000.00 149,867.50 MC Facilities:Sheriff's Office,BLD 11-Remove Bentonite 20,000.00 20,000.00 20,000.00 20,000.00 129,867.50 MC Facilities:Coroner's Office Generator 10,000.00 10,000.00 10,000.00 10,000.00 119,867.50 MC Facilities:Modular Courtroom,BLD 6 Ramp Repair 3,000.00 3,000.00 3,000.00 3,000.00 116,867.50 MC Facilities:Juvenile Detention Center New Ramp 7,000.00 7,000.00 7,000.00 7,000.00 109,867.50 MC Facilities:Juvenile Court Services BLD 3,Heat Pump 25,000.00 109,867.50 MC Facilities:Courthouse Elevator 200,000.00 109,867.50 MC Facilities:Sheriff's Office New Roof 50,000.00 50,000.00 50,000.00 50,000.00 59,867.50 MC Facilities:Courthouse New Roof 75,000.00 59,867.50 i MC Facilities:Juvenile Court BLD 3 New Roof 75,000.00 59,867.50 MC Facilities:Admin BLD 1 Heat Pump 75,000.00 59,867.50 MC Facilities:WSU Extention BLD 4 New Roof 30,000.00 30,000.00 30,000.00 30,000.00 29,867.50 MC Facilities:Planning&Health BLD 8 Replace Windows 40,000.00 29,867.50 MC Facilities:WSU Extion BLD 4 Heat Pump 25,000.00 29,867.50 MC Facilities:Planning and Health BLD 8 Heat Pump 70,000.001 29,867.50 MC Facilities:Admin BLD 1 Replace Windows 50,000.001 29,867.50 Total Requests 2,721,057.361 841,188.16 841,188.16 811,320.66 Mason County Treasurer Property Tax Reim-Individuals project projected 1 end date is June 30,2024.Removed from the completed projects list until complete: 29,867.50 1 Total Funds to Reallocate briefed to Board on May 6,2024: 841,188.16 I C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑ Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 6,2024 Agenda Date: May 21,2024 Internal Review: 0 Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: 8.14 Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Reallocate ARPA funds from PW Belfair Pump Station#1 Improvement project Turning Pointe project Background/Executive Summary: The American Rescue Plan Act(ARPA)of 2021 provides$350 billion in emergency funding for eligible state, local,territorial,and tribal governments to respond to the COVID-19 emergency and bring back jobs. The US Treasury has given Mason County$12,968,901 of the ARPA grant money. The funds came in two installments and must be obligated by 12/31/2024 and expended by 12/31/2026. The total requests received for ARPA funds as of April 30'is$2,646,057 and Mason County has approximately 811,320.68 in completed projects to re-obligate to new projects at this time. The amount to reallocate briefed to the Board on May 6'was $841,188.16,but the project for Mason County Treasurer Property Taxes for$29,867.50 will not be complete until June and has been removed from the reallocated finished projects total that would have gone to the General Fund general obligations. Budget Impact(amount, funding source,budget amendment): None Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval to reallocate American Rescue Plan Act(ARPA)funds from the following completed PW Belfair Pump Station#1 Improvement Project$40,000 project to the new Turning Pointe$40,000 project. Attachments ARPA Reallocation Request Spreadsheet American Rescue Plan Act Completed Project Funds to Re-Allocate as of May 6,2024 Comm. Comm. Comm. Neatherlin Shutty Trask Total Amount Amount Amount Amount Approved ARPA Project Name Requested Approved Approved Approved Amount Balance 841,188.16 General Fund Lost Revenue 142,277.22 142,277.22 112,409.72 728,778.44 Mason County FIR Meeting Owl Cam/Mic for BLD 9 Conf.Room 1,500.00 728,778.44 Mason County FIR Laptop 1,500.00 728,778.44 Mason County Senior Activities Center 4,628.31 4,628.31 4,628.31 4,628.31 724,150.13 Mason County FIR Recruitment Materials 10,000.00 10,000.00 10,000.00 10,000.00 714,150.13 Mason County Community Development 13,000.00 13,000.00 13,000.00 13,000.00 701,150.13 Mason County Sheriff's Office-Cellebrite System Upgrade 13,300.00 13,300.00 13,300.00 13,300.00 687,850.13 Mason County Sheriff's Office-Simmunition Training 22,400.00 687,850.13 Mason County FIR Strategic Planning 25,000.00 687,850.13 Mason County Parks&Trails Wood Chipper 25,000.00 25,000.00 25,000.00 25,000.00 662,850.13 Mason County Cemetery District#1 Twin Firs 28,485.00 28,485.00 28,485.00 28,485.00 634,365.13 Mason County FIR First Aid/CPR Materials 30,000.00 30,000.00 30,000.00 30,000.00 604,365.13 Belfair Water District-Last of the Backup Generators 33,788.63 33,788.63 33,788.63 33,788.63 570,576.50 Turning Point 40,000.00 40,000.00 40,000.00 40,000.00 530,576.50 Mason County Sheriff's Office Firearms Acquistion 42,369.00 42,369.00 42,369.00 42,369.00 488,207.50 Community Lifeline 50,000.00 488,207.50 Economic Development Council of Mason County 50,000.00 50,000.00 50,000.00 50,000.00 438,207.50 Public Works Belfair Sewer SCADA Software Update REMOVED 50,000.00 438,207.50 Public Works Beard's Cove Well#5 Pump Replacement 55,000.00 438,207.50 Public Works Solid Waste Booth Upgrades 60,000.00 438,207.50 South Mason Fire&Rescue/Fire District#4 63,340.00 63,340.00 63,340.00 63,340.00 374,867.50 Mason County Homeless Task Force 74,000.00 374,867.50 Habitat for Humanity 75,000.00 75,000.00 75,000.00 75,000.00 299,867.50 Shelton Housing First 75,000.00 299,867.50 Transfer to Rustlewood for Operating Costs 75,000.00 75,000.00 75,000.00 75,000.00 224,867.50 Public Works North Bay Grinder Pump Cores 75,000.00 224,867.50 PUD#1 Lake Arrowhead mainline 75,000.00 75,000.00 75,000.00 75,000.00 149,867.50 Hood Canal Comm. 87,261.00 149,867.50 Mason County Sherrif Office Comm.Equipment 93,153.00 149,867.50 Public Works North Bay/Case Inlet Utility Relocation 125,000.00 149,867.50 Habitat for Humanity 200,000.00 149,867.50 Belfair Water District 372,332.42 149,867.50 MC Facilities:Sheriff's Office Heat Pump 20,000.00 149,867.50 MC Facilities:Sheriff's Office,BLD 11-Remove Bentonite 20,000.00 20,000.00 20,000.00 20,000.00 129,867.50 MC Facilities:Coroner's Office Generator 10,000.00 10,000.00 10,000.00 10,000.00 119,867.50 MC Facilities:Modular Courtroom,BLD 6 Ramp Repair 3,000.00 3,000.00 3,000.00 3,000.00 116,867.50 MC Facilities:Juvenile Detention Center New Ramp 7,000.00 7,000.00 7,000.00 7,000.00 109,867.50 MC Facilities:Juvenile Court Services BLD 3,Heat Pump 25,000.00 109,867.50 MC Facilities:Courthouse Elevator 200,000.00 109,867.50 MC Facilities:Sheriff's Office New Roof 50,000.00 50,000.00 50,000.00 50,000.00 59,867.50 MC Facilities:Courthouse New Roof 75,000.00 59,867.50 i MC Facilities:Juvenile Court BLD 3 New Roof 75,000.00 59,867.50 MC Facilities:Admin BLD 1 Heat Pump 75,000.00 59,867.50 MC Facilities:WSU Extention BLD 4 New Roof 30,000.00 30,000.00 30,000.00 30,000.00 29,867.50 MC Facilities:Planning&Health BLD 8 Replace Windows 40,000.00 29,867.50 MC Facilities:WSU Extion BLD 4 Heat Pump 25,000.00 29,867.50 MC Facilities:Planning and Health BLD 8 Heat Pump 70,000.001 29,867.50 MC Facilities:Admin BLD 1 Replace Windows 50,000.001 29,867.50 Total Requests 2,721,057.361 841,188.16 841,188.16 811,320.66 Mason County Treasurer Property Tax Reim-Individuals project projected 1 end date is June 30,2024.Removed from the completed projects list until complete: 29,867.50 1 Total Funds to Reallocate briefed to Board on May 6,2024: 841,188.16 I