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2024/05/20 - Briefing Packet
MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR THE WEEK OF May 20, 2024 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion, and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. CoU���� . 1854 Commission meetings are live streamed at http://www.masonwebtv.com/ and public comment is accepted via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA 98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners’ office no later than 4 :00 p.m. the Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at Shelton (360) 427-9670 ext. 419 Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent version. Last printed 05/19/24 at 7:11 AM BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of May 20, 2024 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly *This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings. Monday, May 20, 2024 Zoom link available on the Mason County website Commission Chambers Times are subject to change, depending on the amount of business presented 9:00 A.M. Executive Session – RCW 42.30.110 (1)(i) Potential Litigation 10:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion 11:00 A.M. Indigent Defense – Peter Jones 11:10 A.M. Public Health – David Windom 11:20 A.M. Public Works – Loretta Swanson Utilities & Waste Management 11:30 A.M. Support Services – Mark Neary Commissioner Discussion – as needed C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Peter Jones Ext.280 Department: Indigent Defense Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 20,2024 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Proposed 2025 Budgetary Response to Updated Indigent Defense Standards Background/Executive Summary: The updated Indigent Defense standards will require additional Indigent Defense services in 2025. This will require planning and response,including an expansion of contracts and employed attorneys. Budget Impact(amount, funding source,budget amendment): $579,508 in additional expenditures for 2025 Public Outreach (news release,community meeting, etc.): None Requested Action: See attached Attachments Additional Report on Current Status Spreadsheet Analyzing Ability to Handle Caseloads Public Defense Briefing May 20, 2024 I. Current status of updated Indigent Defense Standards The Supreme Court Rulemaking Committee met on 5/13/24 and advised the en banc session of the Supreme Court to go through a formal rulemaking process with regard to the updated Indigent Defense Standards. It is unclear currently when the En Banc division of the Supreme Court will do so, but the recommendation is for comments to extend through October. This means we will likely not know before 2025 whether,when, and in what form the Supreme Court adopts these rules as mandatory. There is some rumor running about the WDA that the Court is considering extending the period of phase-in, but we simply will not have enough information when planning the 2025 budget. Also, it should be remembered that there may be civil liability based solely on the WSBA's adoption of the IDS—that civil liability comes through RCW 10.101.030, and the extent and nature of that liability is murky at best. II. Current status of the Mason County IDS committee The Mason County IDS committee met and formed three subcommittees to address three separate phases within the process of a criminal case where cases could be diverted. Those subcommittees are meeting and will report back at the next committee meeting on June 7 to determine our best next steps. It is early days yet to give an estimate of the number of cases that will be successfully diverted by these efforts. The bare facts are that the prosecutor's office, operating at below minimum staff, already slashed their filings in 2023...and it is the 2023 numbers that I have used to compile the current caseload analysis. I remain hopeful that some damage control will emerge from this committee, and there are a number of positive things happening. Representative Griffey is working with Public Health to potentially use Mason County as a pilot program for addition mental health and substance abuse services—providing these services and stabilizing a person prior to their commission of a crime remains the best way of avoiding a case. The Mason County LEAD program, while effective in processing community resources, appears to be currently underutilized by the Mason County Sheriff's office. In examining the data provided by that office, it appears that this is an issue surrounding their ability to respond to the types of cases that would be divertable. They are working with the Mason County Prosecuting Attorney to determine the resources that they would need to begin utilizing the LEAD program as it was designed to be utilized. The therapeutic court process is finding ways to streamline the entrance procedure into therapeutic courts, which may allow for some clawback of credits. The degree to which this is going to affect case counts is unclear, as in order for someone to get into a therapeutic court they must have pled guilty, which does require a substantial amount of attorney work. These are the currently identified focus areas for the IDS committee. That said, I am not certain that the amount of cases that can be diverted will affect the needs in 2025. These are longer-term plans, and I am hopeful that, once we're into the fine detail of 2027, they will have had an effect. But 2025 is going to be too soon and not as stringent, which means the effect of increasing diversions is going to be blunted. III. Staffing Need Predictions Attached to this briefing form is a spreadsheet that deals with felonies. The leftmost column represents the number of FTE attorneys we would theoretically have available based on the commission's determination. Currently, we employ two in-house attorneys, one half of a contract attorney, and roughly one half of an attorney on an hourly basis for felony work. Therefore, if we did not change anything going into 2025,we would be able to cover all LWOP, Homicide, Sex, and High felonies. We would cover almost all Mid felonies, and we would cover absolutely no low felonies. For reference, a"Low"felony includes Theft of a Motor Vehicle, Identity Theft 2, Burglary 2, Animal Cruelty 1...as well as assaults on both corrections and law enforcement officers in the form of Custodial Assault and Assault 3. Cases in which someone punched a law enforcement officer in the performance of their duties would, under our current staffing levels, be dismissed as a matter of course for no available counsel in 2025. Therefore, if we want all felony cases covered in 2025 we should be prepared to add 2 FTE worth of attorneys onto our current felony roster by either contract or employment. Misdemeanors will require an additional 1.5 FTE. IV.The Great Contracting Dilemna Under these standards, anyone who does public defense—whether contracted or employed—is going to be bound to the caseload limits. That means that, for any contract attorney, the total caseload limit is no longer an hourly calculation—it is a percentage of their yearly income. Consider this hypothetical situation. Law enforcement serves a search warrant on a defendant and finds a computer whose hard drive contains a couple hundred images of what is obviously child pornography. This happens at least a couple times a year in Mason County, for what it's worth. We hire Attorney Alex to take this case on an hourly basis. This is a sex case, so it's five credits...but it's also a very,very simple case. The client is guilty. Alex will have to review the evidence, which will include looking at the basis for the warrant and taking a trip to the sheriff's office to actually view the contents of the hard drive. He'll then cut a deal with the prosecuting attorney to plead guilty to 3 of the potential hundreds of counts, because if his client is convicted of 4 the counts will get run consecutively. He'll spend...let's say a good 20 hours doing this. That's a lot of time for a case like this. And since we hired him hourly, we've only paid out$2,500 for a 5-credit case—not a bad deal for us. But it's a terrible deal for Alex. Because he only has so many credits he can do. In 2025, he has just burned 4.5% of his entire available workload for the year, and he's only gotten $2,500 for it. At this rate, his entire yearly gross income is going to be $55,000. And out of that, he's required to pay for his own malpractice insurance, CLE's, licensing fees, and office overhead. So Alex—and all of the actual attorneys—aren't going to be accepting hourly-pay cases. They are instead going to bill per credit, not per hour. They have a scarce resource, and they are selling that resource. Therefore, regardless of the actual situation, in order to compete for contracts we need to assume that a credit represents a certain percentage of a yearly income. If one extrapolates out our current hourly pay rates and converts them into a full year of work, one gets roughly$190,000 for felonies and $170,000 for misdemeanors. Therefore, in order to keep pace with our attorney's current incomes, we're going to need to assume that a contracted FTE attorney slot is equal to that. This means that a contracted attorney is likely going to be more expensive than an employed attorney. The total cost of a new felony attorney employee is$162,579, according to our budget manager Ms. Beierle. However, contract attorneys are necessary for us to be able to handle cases that involve conflicts of interest. IV. 2025 proposal Because of all of the above, my proposal in 2025 will be as follows: 1 FTE Deputy Public Defender I (for misdemeanor cases): $120,729 1 FTE Deputy Public Defender III (for felony cases): $162,579 2 .5 FTE felony contracts at$95k each: $190,000 1 felony contract at$85k each: $85,000 Adjustments to current contracts: $21,200 TOTAL BUDGET IMPACT: $579,508 1 recognize that this is a massive proposal. This is the amount it would take us to allow for prosecution of cases at 2023 levels in 2025. Respectfully submitted this 15' day of May, 2024, PeterJones Chief Public Defender Mason County ATTORNEYS VS BUDGETABLE CREDITS FELONIES Available Credits LWOP Homicide Sex High Mid Low Salaries+Bene estimate 2023 credits 465 8 49 120 36 120 132 #Attorneys(Felony) Contract $ 155,000.00 2025 2 220 8 49 120 36 0 $ 310,000.00 3 330 8 49 120 36 0 $ 465,000.00 4 440 8 49 120 36 120 $ 620,000.00 5 550 8 49 120 36 120 132 $ 775,000.00 2026 Contract $ 165,000.00 2 180 8 49 120 0 0 $ 330,000.00 3 270 8 49 120 36 0 $ 495,000.00 4 360 8 49 120 36 120 $ 660,000.00 5 450 8 49 120 36 120 $ 825,000.00 6 540 8 49 120 36 120 132 $ 990,000.00 2027 Contract $ 170,000.00 2 94 8 49 0 0 0 $ 340,000.00 3 141 8 49 0 0 0 $ 510,000.00 4 188 8 49 120 0 0 $ 680,000.00 5 235 8 49 120 36 0 $ 850,000.00 6 282 8 49 120 36 0 $ 1,020,000.00 7 329 8 49 120 36 0 $ 1,190,000.00 8 376 8 49 120 36 120 $ 1,360,000.00 9 423 8 49 120 36 120 $ 1,530,000.00 10 470 8 49 120 36 120 132 $ 1,700,000.00 • . MASON COUNTY iT} Public Health & Human Services Briefing May 20, 2024 Briefing Items Consolidated Homeless Grant(CHG) amendments—Dave Windom Unfiled Liens from Hearings Examiner Judgments—Ian Tracey Budget amendment/transfer—Casey Bingham C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: David Windom(on behalf of Todd Parker) Ext.260 Department: Public Health Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 20,2024 Agenda Date: June 4,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Consolidated Homeless Grant Contract#24-46108-20 Amendment C Background/Executive Summary: The Department of Commerce is allocating additional funds for FY24 and FY25. The additional funds for FY24 must be spent by June 30,2024. These funds are for the budget line"Inflationary Increase 2024"to strengthen the Homeless Service Provider Workforce. Budget Impact(amount, funding source,budget amendment): No impact to the General Fund. Public Outreach (news release,community meeting, etc.): Original RFP released in 2023. Requested Action: Approval of Consolidated Homeless Grant Contract#24-46108-20 Amendment C and approval of the attached amendments for the additional Fiscal Year 2024 funds. Attachments The Department of Commerce Contract#24-46108-20 Amendment C CHG Inflation Increase Amendments with: Community Lifeline, Crossroads Housing, Quixote Communities, Turning Pointe, and Shelton Family Center. DocuSign Envelope ID: E7BB66D0-AA69-4BBA-ADC2-499D093B6A41 mmendment Washington Stale Department of Commeroe Contract Number: 24-46108-20 Amendment: C DS Washington State Department of Commerce 5� Housing Division Homelessness Assistance Unit Consolidated Homeless Grant(CHG) 1.Contractor 2.Contractor Doing Business As(optional) Mason County 415 N. 6th St. Shelton,WA 98584 3.Contractor Representative 4.COMMERCE Representative Melissa Casey Tia Stoner PO Box 42525 Community Health Manager Contract Manager 1011 Plum St SE (360)427-9670 (360) 725-5060 Olympia,WA 98504-2525 mcasey@masoncountywa.gov Tia.Stoner@commerce.wa.gov 5.Original Contract Amount 6.Amendment Amount 7.New Contract Amount (and any previous amendments) $5,041,431.20 $1,535,861.00 $6,577,292.20 8.Amendment Funding Source 9.Amendment Start Date 10.Amendment End Date Federal: State:X Other: N/A: April 1,2024(SFY 2024 funding) June 30,2025 July 1,2025 (SFY 2025 funding) 11.Federal Funds(as applicable): Federal Agency: CFDA Number: N/A N/A N/A 12.Amendment Purpose: • Adds SFY 24 and SFY 25"Inflation Increase"funds,SFY 25"CHG Standard"funds,and SFY 25"Local DRF Support"funds. • Funds must be prioritized for existing programs and grantees must affirmatively communicate with the largest city to understand what existing programs are experiencing a shortfall. • SFY 24 funds are available April 1,2024 and must be spent by June 30,2024. • SFY 25 funds are available July 1,2024 and must be spent by June 30,2025. COMMERCE,defined as the Department of Commerce,and the Contractor,as defined above,acknowledge and accept the terms of this Contract As Amended and attachments and have executed this Contract Amendment on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this Contract As Amended are governed by this Contract Amendment and the following other documents incorporated by reference: CHG Guidelines(as they may be revised from time to time),and Contract Terms and Conditions including Attachment"A"—Scope of Work,Attachment`B"—Budget.A copy of this Contract Amendment shall be attached to and made a part of the original Contract between COMMERCE and the Contractor.Any reference in the original Contract to the"Contract"shall mean the"Contract as Amended". FOR GRANTEE FOR COMMERCE Randy Neatherlin,Chair,Board of Commissioners Corina Grigoras,Assistant Director Housing Division Date Date APPROVED AS TO FORM ONLY BY ASSISTANT ATTORNEY GENERAL APPROVAL ON FILE Department of Commerce DocuSign Envelope ID: E7BB66D0-AA69-4BBA-ADC2-499D093B6A41 Amendment This Contract is amended as follows: Attachment B Budget Budget Current Contract Amount Amendment C Total (and any previous amendments and revisions) CHG Standard Admin $72,482.00 $0.00 $72,482.00 Rent $350,735.00 $0.00 $350,735.00 CHG FY 2025 Supplemental funds $0.00 $244,171.00 $244,171.00 PSH CHF PSH CHF Rent/Fac Support $60,000.00 $0.00 $60,000.00 HEN SFY 2024 HEN Admin 2024 $90,723.00 $0.00 $90,723.00 HEN Rent/Fac Support 2024 $1,247,190.00 $0.00 $1,247,190.00 HEN Operations 2024 $173,130.00 $0.00 $173,130.00 HEN(SFY 2025 HEN Admin 2025 $90,723.00 $0.00 $90,723.00 HEN Rent/Fac Support 2025 $1,032,190.00 $0.00 $1,032,190.00 HEN Operations 2025 $173,130.00 $0.00 $173,130.00 Eviction Prevention SFY 23,24,and 25 Eviction Prevention Admin $167,418.61 $0.00 $167,418.61 Eviction Prevention Rent $361,213.59 $0.00 $361,213.59 Eviction Prevention Operations $347,920.00 $0.00 $347,920.00 HEN FCS Bride SFY 2024 HEN FCS Bridge Admin 2024 $2,577.00 $0.00 $2,577.00 HEN FCS Bridge Rent 2024 $59,277.00 $0.00 $59,277.00 HEN FCS Bridge Operations 2024 $11,782.00 $0.00 $11,782.00 HEN FCS Bridge(SFY 2025) HEN FCS Bridge Admin 2025 $2,577.00 $0.00 $2,577.00 HEN FCS Bridge Rent 2025 $59,277.00 $0.00 $59,277.00 HEN FCS Bridge Operations 2025 $11,782.00 $0.00 $11,782.00 Inflation Increase SFY 2024 and SFY 2025 Inflation Increase 2024 $276,848.00 $59,482.00 $336,330.00 Inflationary Costs 2025 $276,848.00 $59,482.00 $336,330.00 Local Document Recording Fees Support SFY 2024 and SFY 2025 Local DRF Support 2024 $86,804.00 $0.00 $86,804.00 Local DRF Support 2025 $86,804.00 $267,914.00 $354,718.00 Emergency Housing Funds SFY 2025 Admin $0.00 $100,742.00 $100,742.00 Facility $0.00 $195,848.00 $195,848.00 Operations $0.00 $493,222.00 $493,222.00 Rent Assistance $0.00 $115,000.00 $115,000.00 TOTAL $5,041,431.20 $1,535,861.00 $6,577,292.20 2 DocuSign Envelope ID: E7BB66D0-AA69-4BBA-ADC2-499D093B6A41 Amendment ALL OTHER TERMS AND CONDITIONS OF THIS CONTRACT REMAIN IN FULL FORCE AND EFFECT 3 Contract Between Mason County and Crossroads Housing Professional Services Contract #23-037 Amendment # 2 IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows: 1. FUND SOURCE: Consolidated Homeless Grant 2. AMENDMENT TERM: April 1, 2024, through June 30, 2024 3. TOTAL ADDITIONAL FY24 AWARD: Budget Category Current Amount Amended Amount Total New Budget Inflation Increase 2024 47,860 10,575 58,435 TOTAL Award 1,774,958 10,575 1,785,533 4. ALLOWABLE EXPENSES Additional funding for temporary wage stimulus to reduce economic hardship among current Homeless Service Provider Workers to maintain services and improve employee retention. • HSP Workers must perform work in Mason County • Agencies must award funds in an equitable manner among employees that is consistent with agency policies and procedures. 5. INVOICE: Reimbursable expenses and back-up documentation must be included with each invoice. Invoices are due by the 1511 of each month. ALL OTHER TERMS AND CONDITIONS of the original Contract remain in full force and effect. IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day of 2024. CONTRACTOR MASON COUNTY Tanya Frazier Randy Neatherlin, Chair Executive Director Mason County Board of County Commissioners 1 Contract Between Mason County and Community Lifeline Professional Services Contract #23-069 Amendment # 1 IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows: 1. FUND SOURCE: Consolidated Homeless Grant 2. AMENDMENT TERM: April 1, 2024, through June 30, 2024 3. TOTAL ADDITIONAL FY24 AWARD: Budget Category Current Amount Amended Amount Total New Budget Inflation Increase 2024 52,717 11,896 64,613 4. ALLOWABLE EXPENSES Additional funding for temporary wage stimulus to reduce economic hardship among current Homeless Service Provider Workers to maintain services and improve employee retention. • HSP Workers must perform work in Mason County • Agencies must award funds in an equitable manner among employees that is consistent with agency policies and procedures. 5. INVOICE: Reimbursable expenses and back-up documentation must be included with each invoice. Invoices are due by the 15' of each month. ALL OTHER TERMS AND CONDITIONS of the original Contract remain in full force and effect. IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day of 12024. CONTRACTOR MASON COUNTY Erin Martinache, Chair Randy Neatherlin, Chair Board of Directors Mason County Board of County Commissioners 1 Contract Between Mason County and Panza (DBA Quixote Communities) Professional Services Contract #23-068 Amendment # 1 IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows: 1. FUND SOURCE: Consolidated Homeless Grant 2. AMENDMENT TERM: April 1, 2024, through June 30, 2024 3. TOTAL ADDITIONAL FY24 AWARD: Budget Category Current Amount Amended Amount Total New Budget Inflation Increase 2024 11,715 2,644 14,359 4. ALLOWABLE EXPENSES Additional funding for temporary wage stimulus to reduce economic hardship among current Homeless Service Provider Workers to maintain services and improve employee retention. • HSP Workers must perform work in Mason County • Agencies must award funds in an equitable manner among employees that is consistent with agency policies and procedures. 5. INVOICE: Reimbursable expenses and back-up documentation must be included with each invoice. Invoices are due by the 15' of each month. ALL OTHER TERMS AND CONDITIONS of the original Contract remain in full force and effect. IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day of 12024. CONTRACTOR MASON COUNTY Colleen Carmichael Randy Neatherlin, Chair Executive Director Mason County Board of County Commissioners 1 Contract Between Mason County and Turning Pointe Survivor Advocacy Center Professional Services Contract #23-067 Amendment # 1 IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows: 1. FUND SOURCE: Consolidated Homeless Grant 2. AMENDMENT TERM: April 1, 2024, through June 30, 2024 3. TOTAL ADDITIONAL FY24 AWARD: Budget Category Current Amount Amended Amount Total New Budget Inflation Increase 2024 73,121 15,201 88,322 4. ALLOWABLE EXPENSES Additional funding for temporary wage stimulus to reduce economic hardship among current Homeless Service Provider Workers to maintain services and improve employee retention. • HSP Workers must perform work in Mason County • Agencies must award funds in an equitable manner among employees that is consistent with agency policies and procedures. 5. INVOICE: Reimbursable expenses and back-up documentation must be included with each invoice. Invoices are due by the 15' of each month. ALL OTHER TERMS AND CONDITIONS of the original Contract remain in full force and effect. IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day of 12024. CONTRACTOR MASON COUNTY Becky Sayan-Ayers, Chair Randy Neatherlin, Chair Board of Directors / Interim Executive Director Mason County Board of County Commissioners 1 Contract Between Mason County and Shelton Family Center (DBA The Youth Connection) Professional Services Contract #23-039 Amendment # 2 IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows: 1. FUND SOURCE: Consolidated Homeless Grant 2. AMENDMENT TERM: April 1, 2024, through June 30, 2024 3. TOTAL ADDITIONAL FY24 AWARD: Budget Category Current Amount Amended Amount Total New Budget Inflation Increase 2024 91,434 19,166 110,600 TOTAL Award 508,722 19,166 527,888 4. ALLOWABLE EXPENSES Additional funding for temporary wage stimulus to reduce economic hardship among current Homeless Service Provider Workers to maintain services and improve employee retention. • HSP Workers must perform work in Mason County • Agencies must award funds in an equitable manner among employees that is consistent with agency policies and procedures. 5. INVOICE: Reimbursable expenses and back-up documentation must be included with each invoice. Invoices are due by the 1511 of each month. ALL OTHER TERMS AND CONDITIONS of the original Contract remain in full force and effect. IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day of 2024. CONTRACTOR MASON COUNTY Susan Kirchoff Randy Neatherlin, Chair Executive Director Mason County Board of County Commissioners 1 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Ian Tracy Ext. 544 Department: Public Health Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 20,2024 Agenda Date: Click or tap here to enter text. Internal Review: ❑X Finance ❑ Human Resources © Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Unfiled liens from Hearings Examiner Judgments Background/Executive Summary: Staff have identified 16 properties with Hearings Examiner judgements against them for past code enforcement cases where the Department never followed through and filed the liens. I have conferred with the Treasurer's Office and the Prosecutor's Office and the following determinations were made. The Treasurer does not have a means to collect un-filed liens and all of these judgements are too old to pursue at this point in time. I briefed the Board on 3/25/2024 and was instructed at that time to do more research and investigate options for collection of the fees. We further researched these cases and updated the spreadsheet. The majority have been abated and most have been sold to new owners since the Hearings Examiner judgements. I met again with Tim Whitehead, Chief Deputy Prosecutor and he strongly recommended that we do not pursue these. He indicated that the amount of time that has passed complicates the process and would make it costly,time consuming and legally complex to pursue collection of these fines. Budget Impact(amount,funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): N/A Requested Action: Commissioner discussion and permission to mark these outstanding fines as forgiven/invalid. Attachments Spreadsheet of un-filed liens. Not Recorded HEX Case Address Parcel# Property Owner Bill Y/N New owner SmartGove Cases Property sold. HEX2003-00041 1907 SE Ridge Rd 32029-51-03004 Joyce Ryan/Michael Gaskill Y-$1,196.00 Personal Obligation WELLS,WILLIAM A&ALICE M Closed EHC2008-00130 Closed EHC2013-00096,EHC2009- 00089,EHC2002-00092,EHC2012- HEX 2010-00010 89 W Satsop Dr 51908-50-00067 Kirstin Carter(Goyette) Y-$3,492.50 HURSEY,JAKE&PENNY 00057 Valid EHC2022-00182.Closed EHC2016-00233,EHC2003-00270, EHC2007-00201,EHC2015-00029, HEX 2007-00025 110E Tree Top Ln 22015-77-00030 Richard Purdy Y-$9,680.00 Same owner EHC2000-00109,EHC2016-00223 Closed EHC2007-00020,EHC2001- 00059,EHC2001-00058,EHC2005- HEX 2008-00027 411 E Underline Rd 12207-75-90584 Helen McFarlane Y-$1,000.00 Same owner 00257,EHC2005-00205 LI ET AL,LIN DANE WU,KRENTZ ET AL,KEVIN 12220-50-37005/12220-50- MICHAEL HEX 2010-00002 Wheelwright St 37006 James Mays Y-$3,600.00 HAE YOON SHIN None found for either parcel Closed EHC2019-00166,EHC2019- 00118,EHC2008-00165,EHC2004- HEX2008-00034 Dragonfly Ln,31/41 NE 22201-22-00090 Howard and Virginia Minor Y-$1,050.00 MINOR,LEONARD 00233,EHC2000-00033 FAUBION,JEFFREY JOSEPH&BELINA Closed EHC2010-00107,EHC2009- HEX2010-00015 Deegan Rd W,1590 W 42025-33-00020 Betty and Gregory Giraldes Y-$2,492.50 MONTESCLAROS 00153,EHC2007-00225 HEX2007-00005 Cypress PI,41 E 32006-51-00019 Gary&Marilee Kimball Y-$300.00 Same Owner None Found Estate of Chelsey and June White, WHITE,TERRY H HEX 2008-00036 2281 W Little Egypt Rd 42019-30-00010 Terry H.White-Living Trust Y-$600.00 C/O FRED&JUDY LUCHINO Closed EHC2005-00174 Closed EHC202-00101,Open under HEX 2007-00024 3171 E Agate Rd 32013-23-00000 Donald and Dorothy Kroum Y-$614.00 REAGAN,DEBORAH new owner EHC2015-00101 HEX2005-00011 Homer Adams,410 W 62018-14-00010 Zanie Laniera Crow Trust Y-$7,400 DRUMMOND,CHARLES P Closed EHC2004-00195 HEX2008-00005, 41910-21-90130,41910-21- Closed EHC2007-00072,EHC2002- HEX2008-00006 253 W Badger Ln 90080 Michael Bayliss Y-$700.00 Same owner both parcels 00238,EHC2007-00071 Closed EHC2001-00181,EHC2001- 00278,EHC2007-00245,EHC2009- 00211,EHC2013-00243,EHC2014- HEX2009-00023 2271 E Johns Prairie Rd 32005-41-90060 Lorin Paulsen(Occupant) Y-$9,806.00 MOON,ELIZABETH A 00032,EHC2016-00089 Closed EHC2012-00102,EHC2011- 00130,EHC2005-00217,EHC2004- HEX2008-00003 521 NE Larson Blvd 12330-51-00061 Delmer&Barbara Griffey Y-$500.00 CRANE,JUSTIN 00315,EHC2000-00167 Closed EHC2001-00157,EHC2006- 00166,EHC2007-00287 EWC2023- Y- 00022.Open EHC2019-00210, HEX2005-00045 4431 E AGATE RD 32013-43-00120 Rosa Brooker c/o Thomas Potts $12,650.00 Same owner EWC2023-00021 HEX2004-00005 4433 E AGATE RD 32013-43-00070 Rosa Brooker c/o Thomas Potts Y-$1,150.00 DEWITT,WILLIAM L&CAMILLE K None found C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Casey Bingham Ext. 562 Department: Public Health Briefing: 0 Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 20,2024 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• 2024 Budget Adjustment Background/Executive Summary: This will add$400,000 in revenue from the LEAD grant and add$400,000 in expenditures for the LEAD grant. Budget Impact(amount, funding source,budget amendment): No additional budgetary impact and the net of this adjustment is zero. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Attachments Amendment/Transfer Request 2024 BUDGET AMENDMENT/TRANSFER REQUEST OFFICE/DEPARTMENT REQUESTING C_HA_NGE_: Public Health EMPLOYEE BOARDBRIEFING/APPROVAL DATE: Contract briefing and approval 10/10/2023 AGENDA ACTION NO(IP APPLICABLE): REASON FOR AMENDMENT(ATTACH BACKUP): Contracts approved and not budgeted for. INCREASE FUND OR BALANCE MUNIS ACCOUNT DECREASE REVENUE EXPENDITURE CHANGE MUNIS ACCOUNT DESCRIPTION 150.000000.200.000.333.93.395920.0000.00 Increase 400,o00 LEAD PILOT PROG-FED PORTION 150.000000.200.000.562.20.541010.0000.00 Increase 400,000 Professional Services I OFFICE/DEPARTMENT REQUESTING CHANGE: EMPLOYEE AUTHORIZING REQUEST: BOARD BRIEFING/APPROVAL DATE: _ AGENDA ACTION NO(IF APPLICABLE): REASON FOR AMENDMENT(ATTACHBACKUP): --- INCREASE FUND OR BALANCE MUNIS ACCOUNT DECREASE REVENUE EXPENDITURE CHANGE MUNIS ACCOUNT DESCRIPTION i OFFICE/DEPARTMENT REQUESTING CHANGE: _ EMPLOYEE AUTHORIZING REQUEST: BOARD BRIEFING/APPROVAL DATE. AGENDA ACTION NO IF APPLICABLE): REASON FOR AMENDMENT(ATTACH BACKUP). INCREASE FUND OR BALANCE MUNIS ACCOUNT DECREASE REVENUE EXPENDITURE CHANGE MUNIS ACCOUNT DESCRIPTION j I MASON COUNTY PUBLIC WORKS COMMISSIONER BRIEFING May 20, 2024 Action Items• ■ Fish Barrier Removal Board(FBRB) grant application for multiple county road projects. ■ Pedestrian and Bicycle Program(PBP) Grant application for bike lanes on McReavy Road. Discussion Items: • Rasor Road RID Commissioner Follow-Up Items: Upcoming Items• 5/19 -5/25 Public Works Week 5/23 Fill the Public Works Truck Events 9am to 2:30pm Locations: Walmart Supercenter NW Corner of 7th &Railroad Ave. Belfair QFC TBD Belfair Pump Station ribbon-cutting C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mike Collins,County Engineer,PLS Ext.450 Department: Public Works Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 20,2024 Agenda Date: June 4,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: 2025-2027 Fish Barrier Removal Board(FBRB) Grant Application Background/Executive Summary: The Fish Barrier Removal Board(FBRB) is accepting applications for the 2025-2027 grant round.Public Works seeks to apply for Planning grant funds for preliminary engineering and design of fish barrier culvert replacements on tributaries entering Little Skookum Inlet, along Lynch Road and Phillips Road. This project would have multiple project sites as shown on the attached grant proposal summary. Grants are estimated to be awarded in 2025 calendar year. Budget Impact: The total project cost is estimated to be$3,485,000 for planning,preliminary engineering, and design. Mason County's 15%match is estimated to be$523,000. The grant would fund approximately$2,963,000. Public Outreach: The priority barrier removal projects were developed by Public Works and vetted by the WRIA 14 Lead Entity. Requested Action: Recommend the Board of Mason County Commissioners authorize the submittal of the Fish Barrier Removal Board Grant Program applications for the Little Skookum barrier culvert replacement project along Lynch Road and Phillips Road and authorization for the County Engineer to enter into the grant agreement(s) and any consultant agreement(s)needed for the projects. Attachments: 1.Grant Application Notice 2. Grant proposal summary with maps 3.Mason County Grant Questionnaire About WDFW Newsroom Get involved Washington Department of Civil Rights/Accessibility FISH &WILDLIFE-() Q Home Species & Habitats Fishing & Shellfishing Hunting Licenses & Permits Places to go About WDFW (/about). / Advisory_groups and committees (/about/advisory)_ / Brian Abbott Fish Barrier Removal Board Also in this Brian Abbott Fish Barrier section Removal Board About WDFW Starting Oct. 2, 2023, the Brian Abbott Fish Barrier Removal Board will accept proposals for projects to remove barriers that prevent salmon Administration and steelhead from swimming upstream. The board hosted an online (/about/administration) workshop on Oct. 5 to provide an overview of the grant program and review the application process. The application period remains open Contact us through Jan. 18, 2024. For more information about the gran application (/about/contact) process and requirements, visit the Washington State Recreation and WDFW Conservation Office websiteL. Enforcement (/about/enforcement) The Washington State Legislature established the grant program of the Brian Regional Abbott Fish Barrier Removal Board (FBRB) in 2014 to identify and remove offices impediments to salmon and steelhead migration. The FBRB evaluates fish (/about/regional- passage projects and submits a priority project list to the Governor's Office offices) and the Legislature for funding consideration. Fish and The Brian Abbott Fish Barrier Removal Board meetings are held on the third Wildlife Tuesday of every month from 9 a.m. — 12 p.m. unless otherwise noted. Commission (/about/commission) State/Tribal Coordination (/about/state- tribal- coordination) Advisory Brian Abbott Fish Barrier Removal groups and committees Board accepting grant proposals to (/about/advisory) Publications remove barriers to migrating fish (/publications) Starting Oct. 2, 2023, the Brian Abbott Fish Barrier Removal Board will accept proposals for projects to remove barriers that prevent salmon and steelhead WDFW Lands from swimming upstream. (/about/wdfw- lands) Created by the Legislature in 2014, the board coordinates the removal of fish Biweekly passage barriers on state, local, tribal, and private land that block salmon Wildlife and steelhead access to prime spawning and rearing habitat. Program activity reports The Washington Department of Fish and Wildlife (WDFW) and Washington (/about/wildlife- State Recreation and Conservation Office (RCO)jointly administer the reports) board's grant program, which has invested more than $121 million in 117 Rule making projects to remove barriers to migrating fish. (/about/regulations) "This board has a history of successfully investing in projects that help to Jobs at WDFW advance our work together to remove barriers for migrating fish and support (/about/jobs) salmon recovery efforts," said Tom Jameson, WDFW Fish Passage Division Manager. "We're looking forward to seeing the continued impact these Information for projects can have in communities across Washington." employees (/about/employee- "These grants are incredibly important to ensure that salmon and steelhead information) have access to freshwater environments for spawning and rearing, which is critical for the next generation;' said Megan Duffy, RCO director. "We want to make sure that we are removing human-made barriers as much as possible. These grants help do that." The board will accept applications through Jan. 18, 2024. For more information about the grant application process and requirements, visit RCO's websiteL. Project proposals will go through a robust review process, which includes administrative review by RCO, technical review by WDFW, and final approval by the board. Following the board's review, the board will submit a ranked list of projects to the Legislature for funding in the 2025-27 biennium. Funding comes from the sale of state bonds and the Natural Climate Solutions Account. FBRB Reports • Biennial Report on the Development of a Statewide Fish Passage Barrier Removal Strategy (June 2021)_(/sites/default/files/2021- 08 fish passage_biennial_report_wdfw_22_jul_21.pdf). o Progress Report (March 2021)_(/sites/default/files/2021- 03 fish passage proviso_report_2.pdf). • Progress Report (Nov. 2020)_(/sites/default/files/2020- 11 fish passage-barrier_statewide_removal_strategy_progress_reporl • Fish passage barriers in key Chinook streams (Aug. 2020). .(/sites/default/files/2022- 03/Chinook°/o20barrier°/o20report_FINAL°/o2009.16.2020.pdf)• Map of FBRB projects 2017-2023 View larger mapf Q F.1, IIIII...IPI Nanaimo surrey" o Nor th Eluncan cascades C. „dal o rJatcrlal National San Juan Park Fcrest ands National Monument 0 •' Mt Baker N ati on al _ Forest et ' VbiPIC 6fGUn1TAlPlS � n � Nenatchee p,mic National National Fsl Park 2`Q�25 Project •• .• 4l�lne Lak - Olvm tc • �Jildern �I Nation at Vv'en atch e( Forest • ,. T._i m• -HIN ,rJ • Olympia • a 2021-2023 Pr, is • r.to Unt a11Vll J✓ Ralm Forest F! • •• F' rti kima 2019-2021 Projects 'f al,aura Nation \\ Fuxhot Reservation // • Nation al For st Esri, HERE,Garmin, FAO,NOAA, USGS, EPA, NPS I J(as... Powered by Esri(http://www.esri.com/). List view of FBRB projects 2017- 2023 Grant program The grant program is administered jointly by the Washington Department of Fish and Wildlife and the Washington State Recreation and Conservation OfficeL (RCO). All FBRB-funded grant projects must match the principles provided in Revised Code of Washington 77.95.180. 2023-2025 grant round • 2023-2025 FBRB-approved ranked project list (/sites/default/files/2022- 09/23-25%20 Ranked%20Project%201ist%20 FIN AL%20approved%209-1- 2022.pdf)_- projects will be submitted for funding during the 2023 legislative session. • Information about the grant application review process can be found on RCO's webpageL. 2021-2023 grant round • 2021-2023 FBRB funded projects (/sites/default/files/2022- 07/Corrected%20FBRB%2021-23%20LEAP%20 List.pdf). • Watch a 5-minute videol0 about a fish passage restoration project on a Snoqualmie River tributary. The Tulalip Tribe sponsored this project that restored fish access to nearly a mile of spawning habitat for salmon, steelhead, and trout. 2019-2021 grant round • 2019-2021 Completed restoration projects (/sites/default/files/2023- 01/19-21 presentationcompletedprojects.pdf). • 2019-2021 FBRB funded projectsL 2017-2019 grant round 2017-2019 FBRB Completed Projects Mailing list To receive periodic updates on FBRB activities, please enter your e-mail address below. Email Updates To sign up for updates or to access your subscriber preferences, please enter your contact information below. Email Address Submit At the Washington Department of Fish and Wildlife, we celebrate diverse individuals who bring a wide range of perspectives. All are welcome to participate in our processes regardless of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability. Contacts and member info - Members • Board Membership (PDF) .(/sites/default/files/about/advisory/fbrb/fbrb-roster-090723.pdf). Bylaws • FBRB Bylaws (PDF)_(/sites/default/files/about/advisory/fbrb/fbrb- bylaws-2023.pdf). Guidelines • WDFW Advisory Group Handbook (PDF) .(/sites/default/files/about/advisory/WDFW_advisory_group_hand book. Contacts Tom Jameson, FBRB Chair Fish Passage Division Manager Thomas.Jameson@dfw.wa.gov (mailto:Thomas.Jameson@dfw.wa.gov)_ 360-902-2612 (tel:360-902-2612). Christy Rains, Board Program Manager Fish Passage Scoping Section Manager Christy.Rains@dfw.wa.gov (mailto:Christy.Rains@dfw.wa.gov). 360-819-6632 (tel:360-819-6632)_ Amber Martens, Technical Review Team Lead Fish Passage Scoping Biologist Amber.Martens@dfw.wa.gov (mailto:Amber.Martens@dfw.wa.gov). 360-552-8147 (tel:360-552-8147). Casey Costello, Technical Review Team Lead Fish Passage Scoping Biologist Casey.Costello@dfw.wa.g v (mailto:Casey.Costello@dfw.wa.gov)_ 360-870-6666 (tel:360-870-6666). Dave Collins, Technical Review Team Lead Fish Passage Scoping Biologist David.CoIIins dfw.wa.gov (mai Ito:David.CoIIins dfw.wa.gov). 360-480-5588 (tel:360-480-5588). Joel Ingram, Technical Review Team Lead Fish Passage Scoping Biologist Joel.Ingram@dfw.wa.gov (mailto:Joel.Ingram@dfw.wa.gov). 360-584-6339 (tel:360-584-6339). Julie Grobelny, Technical Review Team Lead Fish Passage Scoping Biologist Julie.Grobelny_@dfw.wa.gov (mailto:Julie.Grobelny_@dfw.wa.gov). 360-890-5417 (tel:360-890-5417). Mission statement Meeting calendar About Top tasks WDFW Stay connected Log in to the WILD licensing website .( about). f WDFW pQ (https:Hfishhunt.dfw.wa.gov/#/login) Contact us (/about/contact) @TheWDFW Get razor clam information (/fishing/shellfishing- Regional offices regulations/razor-clams) (/about/regional- f WDFW @WDFW offices) Event calendar (/events) Police Enforcement Submit a photo (/share) (/about/enforcement) WDFW Report a violation Media resources TheWDFW Blog (/about/enforcement/report) (/about/contact/media) Report a website error (/website- Fish and Wildlife Join our email Linkedln error-report) Commission lists (/about/commissio ) Public Records Req ests (/about/administrat on/public- records) Jobs at WDFW (/about/jobs) Rule making (/about/regulations ©2024 All rights reserved. Little Skookum Inlet Tributaries Fish Passage Barrier Corrections (Deer, Lynch, and two unnamed Creeks) Mason County 2025-2027 Brian Abbott Fish Barrier Removal Board Grant(PRISM:23-1946 P) The planning project is to develop designs for six barrier culvert corrections on four independent tributaries that feed into Little Skookum Inlet along its north shore including: Lynch Creek (a.k.a. Bishop Creek),two sites on Deer Creek, and three sites on two unnamed streams (Figure 1).The project will culminate in final designs that, when implemented, would restore fish access to a combined 7.14 miles of stream habitat.The project will support engineering and design to improve access to spawning and rearing habitat for chum, coho, cutthroat and potentially steelhead trout. Improving access and migration will contribute to overall salmon restoration in WRIA 14. Sites are focused on fish passage in the Little Skookum Inlet north shore tributaries to compound the gains from multiple sites in an important geographic area and priority watershed.The proposal includes all the County-owned barriers on the streams involved, and one critical privately owned barrier. Grant funds will be used to develop designs according to WDFW water crossing design guidelines, including hydrologic/hydraulic analysis, cultural resources, and geotechnical investigations as required, engineering, and final designs for six(6) sites as well as permitting for 2 to 3 sites that would potentially be constructed in 2025-2027. The WRIA 14 Freshwater Strategy Habitat Prioritization tool identifies Lynch Creek as high priority for restoration. Deer Creek(Site 5)was identified as a priority barrier correction by the Lead Entity in 2016 and continues to be an important site for restoration supported by the Lead Entity.The six sites, collectively,were also prioritized based on their ranking in the WRIA 14 Barrier Prioritization Model, associated nearshore areas in the Coastal Catchment Analysis, overall readiness, and landowner willingness, partnerships, and vetting from the WRIA 14 Lead Entity and stakeholders during the planning phase. Bundling work sites that are close to one another and focusing restoration to eliminate barriers in a priority geographic area will have efficiencies for planning (data gathering, analysis, design, and permitting) during the planning term.The coordinated approach will put the projects on course for future efficiencies during construction, and ultimately for compounded ecological benefits within the priority area. The planning project area comprises spawning and rearing areas important to maintaining stock diversity and would ensure connectivity and natural flow regimes to the nearshore environment where rearing salmon are known to utilize freshwater inputs associated with freshwater inputs along the shore. The project (six sites)focuses on improvig access to Little Skookum Inlet tributaries totaling 7.14 miles with an estimated $3.49 million cost for planning, engineering and design as shown in the Table 1. Mason County Public Works Department May 2, 2024 Little Skookum Inlet Tributaries Fish Passage Barrier Corrections (Deer, Lynch, and two unnamed Creeks) Mason County 2025-2027 Brian Abbott Fish Barrier Removal Board Grant(PRISM: 23-1946 P) Site Map Little Skookum Inlet North Shore Tributaries Fish Passage PRISM#23-1946 P MASON COUNTY Legend /1 = Barrier Culvert (County) 5 J� Barrier Culvert SFQgtF� T�f (Private) wncn — Fish Distribution (SWIFD) Stream(NHD) Unnamed Stream c� yNG� p (NHD) Townships D 3 Mode T0yll I ' Sections eek County Boundary a� y� �T PLANNING PHASE PROSPECTIVE SITES Site Lat Long 47 . 1 47.148487 -123.062823 2 47.149816 -123.063703 n 3 47 155576 -123 053454 4 47.15932 -123.044416 Mlles — 5 47.167046 -123.025499 0 0.25 0.5 6 47 167046 -123 025499 Figure 1.Site Map. Table 1. Habitat Gain and Planning(PE/Design)Cost Estimate. Site# Stream Name Habitat Gain (miles) PE/Design Cost Estimate 1 Unnamed 1 0.12 $ 84,000 2 Unnamed 1 1.01 $ 309,400 3 Lynch/Biship Cr. 1.92 $ 274.,600 4 Unnamed 2 1.14 $ 379,000 5 Deer Cr. 2.30 $ 2,059,400 6 Deer Cr. 0.65 $ 379,000 TOTAL 7.14 $ 3,485,400 Mason County Public Works Department May 2, 2024 Little Skookum Inlet Tributaries Fish Passage Barrier Corrections (Deer, Lynch, and two unnamed Creeks) Mason County 2025-2027 Brian Abbott Fish Barrier Removal Board Grant(PRISM: 23-1946 P) Washington State Fish Passage r , Ste6)1I5AAM r M,'Vbt6 or It n 4 , r If SAe 5(601573) J� lot ' Sile 2(115 MC291) Site 1(115 MC293) 5/2/2024,12:36:53 PM 1,36.112 NMD Water Courses N D Water Bodies . 0 02 0.4 0.6 mi On a Non-Fish Beanrg Stream Not a Uamer Coasd,ne !—;L-J Swamp.Marsh Barer.Unknown Percent Passage Corrected Barriers 0 0.33 0.65 1.3 km Stream!Perennial Lake Pond.Reservoir • Total Fish P Block FM Distnbuoon wxnngm.o P t m F.—where,yaunai orogr,..wuxor ''ug`�9e Blockage D 0.e.taxon D�vi.or I-DM—P.9—V.^A.^.NMD.Da. Intem.ReM/Ephemeral ' Unkr Partial Feh Passage BlDckage worw Figure 2.Sites shown on Washington State Fish Passage Map. Mason County Public Works Department May 2, 2024 Little Skookum Inlet Tributaries Fish Passage Barrier Corrections (Deer, Lynch, and two unnamed Creeks) Mason County 2025-2027 Brian Abbott Fish Barrier Removal Board Grant(PRISM:23-1946 P) Site 1—Skookum Inlet Road (Private Owner) -� Unnamed Creek 1 (LLID 1230598471479) 115 MC293 Site 1 is a driveway culvert downstream from the County's Lynch Road M.P. 1.639 stream crossing (Site 2). South Puget Sound Salmon Enhancement Group is a Secondary Sponsor of the overall proposal to facilitate work on the privately owned barrier water crossing.The property owner has .� shown strong support for the project during the planning phase. � +-•'�t Existing: 2' CMP, 9.8' depth, 6.2' ch. width, 0% passage WS Drop barrier(4.52%slope), 38' long. Proposed: Preliminary engineering and design of replacement fish passable structure. Complete final design. Habitat: 0.12 mile (to culvert Site#2 upstream) Site 2— Lynch Road M.P. 1.639 Unnamed Creek 1 (LLID 1230598471479) - � 115 MC291 Existing: 2' PCC, 10.1' depth, 7.9' ch.width, 0% passage slope barrier(2.1%-2.9%), 96' long. AnProposed: Preliminary engineering and design of replacement fish passable structure. Complete final design. Habitat: 1.01 miles aY•1� Downstream barrier: 115 MC293 (Site 1) x Site 2,Site ID: 115 MC291 l lr Mason County Public Works Department May 2, 2024 Little Skookum Inlet Tributaries Fish Passage Barrier Corrections (Deer, Lynch, and two unnamed Creeks) Mason County 2025-2027 Brian Abbott Fish Barrier Removal Board Grant(PRISM:23-1946 P) Site 3— Lynch Road M.P. 2.269 t Lynch Creek(a.k.a. Bishop Cr.) 14.0026 0.10 Mason County originally proposed the Site 3 barrier for FBRB grant funding in 2022 with strong support from the WRIA 14 LE.A private road fish barrier approximately 0.25 mile upstream from Lynch Road was corrected in 2005.The high prioritization of the Lynch Creek(a.k.a Bishop Creek) barrier correction is based primarily on habitat gain that would result and risk of structural failure that could further impair fish passage and degrade habitat.The project is on the WRIA 14 LE 4-year work plan and the County's i!j Transportation Improvement Plan. Survey and cultural resources investigation are complete and preliminary design is already underway, demonstrating project readiness. Existing: 7' corrugated steel pipe arch, 9.7' depth, 2.62% slope, 16.9' ch. width, culvert baffles and downstream weirs. Partial barrier(67% passage). Proposed: Preliminary engineering and design of replacement fish passable structure. Complete final design. Habitat: 1.92 miles Site 4— Lynch Road M.P. 2.773 ^.� Unnamed Creek 2 (LLID 1230460471549) 115 MC294 Existing: 6' corrugated steel pipe arch, 10.4' depth, 1.05%- G. 1.7%slope (33% passage) inlet/outlet WS drops. IV;. _+ .��A Proposed: Preliminary engineering and design of replacement fish passable structure. Complete final design. Habitat: 1.14 miles a Mason County Public Works Department May 2, 2024 Little Skookum Inlet Tributaries Fish Passage Barrier Corrections (Deer, Lynch, and two unnamed Creeks) Mason County 2025-2027 Brian Abbott Fish Barrier Removal Board Grant(PRISM:23-1946 P) gyp. tv Site 5— Lynch Road M.P. 3.919 �►'y�, �=° Deer Creek + 601573 The Deer Creek crossing on Lynch Road was originally proposed to FBRB in 2016.At the time, it was ranked#6 - among six Tier 1 priorities for WRIA 14. Mason County has ' - - completed four priority projects from those targets and is nearing completion of design for the#5 project.The crossing is tidally influenced at the mouth of the creek on Little Skookum Inlet. The planning scope will include development of structure concepts and preliminary design for crossing the 140-foot-wide valley(top of bank-to-bank), possibly involving a bridge up to 270 feet long, having a construction cost estimated over$10 million.The proposed work will advance a design to a level where construction funding and environmental permitting can realistically be pursued for the high priority project. Existing: Tidal 4' PCC, 15.2' depth of cover, 14.7' ch. width, 1.9%slope. Proposed: Develop conceptual and advanced >80% preliminary designs for replacement with fish passable structure. Habitat: 2.30 miles Site 6— Phillips Road M.P. 0.546 Deer Creek 115 MC047 Existing: 3' PCC, 2.9' depth, 9.2' ch.width, 33% passage, 3.5%slope. Proposed: Preliminary and final design of replacement fish passable structure. Habitat: 0.65 mile Total habitat made accessible = 7.14 miles Mason County Public Works Department May 2, 2024 Little Skookum Inlet Tributaries Fish Passage Barrier Corrections (Deer, Lynch, and two unnamed Creeks) Mason County 2025-2027 Brian Abbott Fish Barrier Removal Board Grant(PRISM:23-1946 P) Little Skookum Inlet Tributaries Fish Passage Barrier Corrections SE Artaa,a Rd f ^ f aoa Ra i SE Mill Creek Rd s s 227/t _ 5E PICaddly D ' Q 9 A ° SE t.Y�ch Fd t01 ❑ I - 6 C "ow bE Elhs Fd , ke Ila E" late Park St tyNh Ro W lred son Rp 4❑J Jr I Rd ,E \ E\ ft .i SE Dand`a�Rd `Q \ JJ G Site 1 is a private bamer subsequently reassessed by N'DFIh'In 2024 and would likely rank higher than shown on the current map due to reclassification rr Iche as total blockage. 5r7J2024.12:16 08 PM 1:72.224 WRIA14 Bamers Ranked 100422 O o D D.4z e 7 m - - - 67o�-90k SWIFD I �' 0 05 1 21 0%-33% 91%-100% =WRIA14 Enl.%V`k NGA,eMS EEkN Nw:Skt Pa O EV Ta T- ° 34%-66% - Damn:avc c—Twiroori,I tFnw�:A Lrm area,u NHD Network Figure 3.Site Locations shown on WRIA 14 Barrier Prioritization Tool Map. Table 2. Site Locations—RCO#23-1946, Little Skookum Inlet Tributaries Fish Passage Sites(FBRB). Site# Road Name Prioritization Stream Lat. Long. Tool Percentile 1 Skookum Inlet Rd NA* Unnamed 1 47.148487 -123.062823 2 Lynch Road M.P. 1.639 67 Unnamed 1 47.149816 -123.063703 3 Lynch Road M.P. 2.269 89 Lynch/Bishop Cr. 47.155576 -123.053454 4 Lynch Road M.P. 2.773 89 Unnamed 2 47.15932 -123.044416 5 Lynch Road M.P. 3.919 98 Deer Cr. 47.159831 -123.020988 6 Phillips Road M.P. 0.546 88 Deer Cr. 47.167046 -123.025499 *Prioritization tool scoring and prioritization were based on a previous barrier inventory assessment with the crossing thought to be on a smaller contributing tributary,and a partial barrier. It is a total barrier on the main stream below Site#2 so the prioritization tool results are not applicable based on the new assessment in 2024,which would likely result in a higher ranking than shown. Mason County Public Works Department May 2, 2024 bSON copNA? MASON COUNTY QUESTIONNAIRE FORM 1854 DATE: May 20,2024 OFFICE/DEPARTMENT: Publieworks CONTACT PERSON: Erik Schwartz 1. Name of Grant/Program: Fish Barrier Removal Board(FBRB)Grant 2. New Grant: 21 Renewing Grant: ❑ Term (Number of Years): 3 yrs. 3. Does the grant require current expense funding: Y ❑ N 0 4. How will this grant benefit the county's citizen$? The grant will fund projects that improve fish passage for salmon,an important economic and cultural resource,and improve road safety by reducing hazardous structures and flooding concerns. 5. Is this a program grant or an equipment grant? This program grant is stabs funded and administered through FBRB and the Recreation and the Recreation and conservation Office. This program funds priority fish harder removal projects identified by the Salmon Recovery Lead Entity. 6. Is this a "one-time"grant or is it renewable? If renewable, how long is the grant anticipated to last? One time only grant,although calls for eligible projects are expected to occur on a biennial basis. 7. If this is a new grant how will the grant support a current program OR how will the program change? The grant will support the intent of the TIP to promote environmental stewardship,address fish passage barriers, and maintain safe roadways for the traveling public.The grant is for barrier removal planning and preliminary engineering.Future grant rounds may fund construction. 8. Does this grant require upfront funds? Y ❑✓ N ❑ If so, what is the source of the upfront funds needed to cover costs prior to initial and continuing reimbursements being received? The road fund would cover upfront funds. 9. How many employes (new or current) will be paid by the grant: New: g Current: unknown a. If this grant requires new hire(s) and grant ends, how will unemployment costs be funded? The grant will cover the costs of employees working on the project. _ 10. Will the grant require matching funds; i.e., in-kind, cash, employment security, social security, FICA, PERS, etc.? YD N ❑ If so, what? The grant would require a 15%match that can include cash or in-kind labor and materials. 11.Would the grant allow for an annual COLA in salary, increase medical insurance premiums or increases in any personnel benefits? would cover salary increases,but not benefits. 12.What fund would support the cash match (if required)? Road land. 13. If required what is the total cost of the match over the life of the grant? $523,000 14.What fund would support the administration of the grant? Road fund. 15.Will the grant allow for the county cost allocation plan to be funded? Y[Z] N ❑ 16.Would the grant require the county to provide office space and/or additional equipment to administer the program? If so, what are the requirements? No. 17.Would the program require use of a county vehicle or personal vehicle? Y❑✓ N 18. If so, would the grant provide the cost of automobile and/or liability insurance? YW N 19.Would the grant require activities by other county offices/departments (i.e. Legal review, technology service assistance, new BARS numbers)? Y❑ N❑✓ If so, what activities? 20.Would acceptance and completion of the grant pro eecct in any way obligate the county to create/enact new ordinance or policies? Y❑ N L✓I If so, what obligations? 21. Does this grant project include any activities that may fall outside the county's standard policies (personnel policies on travel, hours of work, training required, reimbursement for meeting refreshments, paying for meeting space, etc.)? No. 22.Will outside consultants be solicited to work on the grant and if so, is a process in place for appropriate selection and oversight of consultant activities? Y 0 N 0 If so, what is the funding source for the consultant fees? The grantwill reimburseconsultant fees. 23. For a program grant, haw would the program be funded after the grant expires? It should be understood that once grant funding ends, either the program ceases OR the funding for the program needs to be absorbed within the departments/offices existing budget OR justification must be provided that the program has been and will continue to save or benefit taxpayers. The program would cease. 24. Please provide a synopsis of the grant or a copy of the fact sheet. Please feel free to submit Additional information as needed The Washington State Legislature established the grant program of the Brian Abbott Fish Barrier Removal Board(FBRB) in 2014 to identify and remove impediments to salmon and sleelhead migration.The FBRB evaluates fish passage projects and submits a priority project list to the Governors Office and the Legislature for funding consideration. Project proposals will go through a robust review process,which includes administrative review by RCO,technical review by WDFW,and final approval by the board. Following the board's review,the board will submit a ranked list of projects to the Legislature for funding in the 2025-27 biennium.Funding comes from the sale of state bonds and the Natural Climate Solutions Account.Mason County has applied for and been awarded FBRB grant funds to scomplete barrier removal projects since the FBRB'a Inception. II Official signature of requesting office/department:Elected Official/Department Head Date Approved by: Chair, Randy Neatherlin Date C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mike Collins, County Engineer,PLS Ext.450 Department: Public Works Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 20,2024 Agenda Date: June 4,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: 2025 —2027 Pedestrian and Bicycle Program (PBP) Grant Application Background/Executive Summary: The Pedestrian and Bicycle Program (PBP) Grant is accepting applications for the 2025-2027 grant round. Public Works seeks to apply for grant funds for construction of 3.86 miles of bike lanes on McReavy Road to extend the network of paved shoulders. Budizet Impact: The project cost estimate and grant ask for construction-only is $967,000.00 with not required match from the county. Public Outreach: N/A Requested Action: Recommend the Board of Mason County Commissioners authorize the submittal of the Pedestrian and Bicycle Program Grant Program applications for McReavy Road MP 2.55 to MP 6.41 Bike Lane Safety Project and authorization for the County Engineer to enter into the grant agreement needed for the project. Attachments: 1. Grant Application Notice 2. Vicinity Map 3. Mason County Grant Questionnaire 5/15/24,9:26 AM Pedestrian&Bicycle program call for projects I WSDOT Search Pedestrian & Bicycleprogram call for J ro'ects p Information about the Pedestrian and Bicyclist program (PBP), requirements, application process, review criteria, support documents and a link to the application. General information Program purpose • Eliminate pedestrian and bicyclist fatal and serious injury traffic crashes. • Increase the availability of connected pedestrian and bicyclist facilities that provide low traffic stress and serve all ages and abilities. • Increase the number of people that choose to walk and bike for transportation. Estimated available funding amount $23,190,000 Funding source State Applications due date May 31, 2024 (11:59 p.m.) https://wsdot.wa.gov/business-wsdot/support-local-programs/funding-programs/pedestrian-bicycle-program/pedestrian-bicycle-program-call-projects 1/15 5/15/24,9:26 AM Pedestrian&Bicycle program call for projects I WSDOT Eligible project types 1. Pedestrian/bicyclist safety and/or mobility infrastructure improvements (typically, also includes preliminary engineering, and right of way). 2. Development/Design-Only projects that will result in a ready-to-construct pedestrian or bicyclist improvement project (may include tactical urbanism). Up to 5% of available program funding. Eligible applicants All public agencies in Washington, including tribal governments (lead agency must be the owner/operator of the transportation facilities where improvements are focused). Website Pedestrian/Bicyclist Program Pedestrian/Bicyclist Program contacts Brian Wood, Active Transportation Program Specialist, 360-790-5340, brian.d.wood@wsdot.wa.gov or WSDOT Region Local Programs Engineers Other contacts Briana Weisgerber,Active Transportation Programs Engineer, 564-669-4552, briana.weisgerber@wsdot.wa.gov Chris Hawkins, Active Transportation Planner, 360-705-7385, chris.hawkins@wsdot.wa.gov Match Match is not required. https://wsdot.wa.gov/business-wsdot/support-local-programs/funding-programs/pedestrian-bicycle-program/pedestrian-bicycle-program-call-projects 2/15 5/15/24,9:26 AM Pedestrian&Bicycle program call for projects I WSDOT Funding Funds will be available for the 2025-2027 biennium beginning July 2025.These are not "cash-up-front" programs. Eligible program funds are made available only through reimbursement - upfront funding is not available. Costs incurred prior to WSDOT project approval are not eligible for reimbursement. This call for projects is in preparation for the 2025 state legislative session to appropriate funding for the programs in the 2025-27 state budget.Awards will be subject to available funding. Projects selected are expected to begin work in the first year of the 2025-27 biennium and will be held to the schedules provided in the applications. Applicants that received a PBP or SRTS project award in 2023 or 2025 are eligible for funding; when evaluating applications WSDOT considers past delivery of previous awards to a jurisdiction or tribe. Informational webinars, workshops and trainings Overview Webinar This webinar, recorded on March 11, 2024, provides general information about both programs. • Slides (pdf 1.33kb) • Recording Workshop The workshop, recorded on April 15, 2024, walks applicants through the application process. • Slides (pdf 1.16kb) • Recording https://wsdot.wa.gov/business-wsdot/support-local-programs/funding-programs/pedestrian-bicycle-program/pedestrian-bicycle-program-call-projects 3/15 5/15/24,9:26 AM Pedestrian&Bicycle program call for projects I WSDOT Active Transportation Programs Design Guide Trainings These three 30-minute trainings cover project design information that is specific to these funding programs.They are virtual and each provide information about a different section of the guide.The slides and recordings for the first two are available here. Active Transportation Programs Design Guide Webinar Training Session 1 • Slides (pdf 2.64kb) • Recording Active Transportation Programs Design Guide Webinar Training Session 2 • Slides (pdf 2.88kb) • Recording Active Transportation Programs Design Guide Webinar Training Session 3 • Slides (pdf 1.62kb) • Recording Additional Active Transportation Design Guide trainings available upon request, contact Briana Weisgerber. Applications Most applications will consist of 3 to 4 elements: Online Survey Monkey Application [p, Detailed Project Cost Estimate, Plan Sheet view and Cross-Section views as well as a tribal consultation documentation memo. Projects involving WSDOT ROW or tribal lands have additional requirements that must be submitted as attachments to email. The following section provides details for each application element. Survey Monkey (required for all applications) The general application information must be done online using Survey Monkey [p. It includes a link to an online mapping tool. The cost estimate, plan sheets and project cross sections will be uploaded into the Survey Monkey Application. The online application has multiple choice options for the types of treatments that will be included in the project. Infrastructure https://wsdot.wa.gov/business-wsdot/support-local-programs/funding-programs/pedestrian-bicycle-program/pedestrian-bicycle-program-call-projects 4/15 5/15/24,9:26 AM Pedestrian&Bicycle program call for projects I WSDOT treatments listed as eligible for funding are defined in the Active Transportation Programs Design Guide. The same online application is being used for the Safe Routes to School funding program.Applicants that choose to submit requests for multiple projects must complete a separate online application for each project proposed. Helpful hints • Complete the project plan sheet, cost estimate, and this Word version of the application (docx 51kb) to prepare responses before answering the questions in Survey Monkey. This will facilitate your completion of the application. • Applicants will not get a copy of the submitted survey so completing a Word version will provide you with a record of your online application responses. • Survey Monkey will allow you to copy/paste text from an outside document. • Survey Monkey may limit the applicant's ability to return and continue answering unfinished applications if the survey is closed before it is complete. Project cost estimate (required for all applications) A project cost estimate must be uploaded into the Survey Monkey Application. All applications for development/design-only, education and encouragement or infrastructure projects must include a project cost estimate consistent with the guidance of the Local Agency Guidelines Manual. The cost estimate for infrastructure projects must be determined assuming that the project is design-bid-build and not constructed by the workforce of the applicant agency. Local agencies may use their own cost estimate format. If a template would be helpful, here are links to optional budget templates that can be used for the different project types: • Infrastructure projects (xlsx 74.4kb) • Education/Encouragement-Only project (xlsx 18.6kb) • PBP or SRTS Development/Design Only projects (xlsx 19.2kb) (Do not use this template for infrastructure/construction applications) https://wsdot.wa.gov/business-wsdot/support-local-programs/funding-programs/pedestrian-bicycle-program/pedestrian-bicycle-program-call-projects 5/15 5/15/24,9:26 AM Pedestrian&Bicycle program call for projects I WSDOT Plan sheets and project cross sections (required for infrastructure project applications) For infrastructure project applications, plan sheet and cross sections must be uploaded into the Survey Monkey Application. Project submissions that best meet the dimensions and design features included in the Active Transportation Design Guide will tend to rank more favorably during the competitive grant application review. Agencies that wish to use specialized designs that exceed the active transportation intent of the designs provided in this guide may also score well in the grant application review.Applicants wishing to use guidance or standards that vary from the guide must provide alternate standard drawings, sample plans, or other examples with their applications. Provide materials that show: • Plan view (overhead view) of location and proposed treatments • Existing and proposed cross-sections The Example Plan Sheets and Cross-Section Document (pdf 4,618kb) provides examples and descriptions. Note: Please do not submit plan views or cross-sections for SRTS Education/Encouragement- Only and PBP or SRTS Development/Design-Only projects. Tribal consultation documentation memo This program is funded in part with money from the Climate Commitment Account. All applicants are required to conduct early, meaningful, and individual consultation with any affected federally recognized tribe on all funding decisions that may impact tribal resources. The application form includes a place to upload a memo that documents the consultation details. See the WSDOT Grant Application Tribal Consultation Guidance for more information. Due Date Submit the general application information in Survey Monkey [p.Word documents or other format versions of the application will not be accepted. If the project is in WSDOT Rights of Way or on tribal land send required attachments by e-mail toATDgrants@wsdot.wa.gov. All application materials must be received no later than midnight on May 31, 2024.Applications https://wsdot.wa.gov/business-wsdot/support-local-programs/funding-programs/pedestrian-bicycle-program/pedestrian-bicycle-program-call-projects 6/15 5/15/24,9:26 AM Pedestrian&Bicycle program call for projects I WSDOT received after the deadline will not be considered. Applicants are invited to include an image(s) of the location, but that is not a requirement. Only the Survey Monkey application, the project cost estimate, the project plan sheets, cross- sections and image(s) of the location will be accepted for review. Do NOT send other documents such as letters of support; they will not be reviewed or considered in the evaluation process. Note: With the exception of projects on WSDOT Rights of Way or on Tribal Land, proposed projects should not involve road segments owned/managed by multiple jurisdictions. Special instruction for projects on a state route or within WSDOT rights of way Local agencies and Tribes that have prioritized a location for a proposed project that is on or adjacent to a State Route, crosses a State Route, or is within WSDOT Rights of Way must follow these special instructions for their applications. Projects on state routes shall consider Complete Streets elements, be consistent with the WSDOT Design Manual, have already undergone WSDOT practical solutions evaluations and have full WSDOT region support. They must be coordinated through the appropriate WSDOT regional office.The project schedule should be given additional time to accommodate WSDOT collaboration. An e-mail or letter confirming project detail by the Regional Administrator, or their designee is required. Contact your area's Region Local Programs Engineer to start this process. Special instruction for projects on Tribal land Proposed projects passing through federally recognized Tribal lands must include an e-mail or letter confirming formal support by a Tribal resolution from that tribe. This is in addition to the tribal consultation documentation memo indicated above. Special instructions for project development/design only projects Development/design-only projects are intended to engage with communities to address known active transportation needs in locations that require significant planning analysis before Preliminary Engineering (PE) is initiated. These are not PE only projects, however they are not just exploratory, as there is an expectation that development/design-only projects https://wsdot.wa.gov/business-wsdot/support-local-programs/funding-programs/pedestrian-bicycle-program/pedestrian-bicycle-program-call-projects 7/15 5/15/24,9:26 AM Pedestrian&Bicycle program call for projects I WSDOT will complete a design for pedestrian and/or bicycle facilities to prepare near-shovel ready projects for future funding. Preference will be given to projects that propose getting to 60% design. Not all design elements would need to reach 60% design, but it is recommended that central elements necessary to address the need and purpose of the project (moving active travelers of all ages and abilities along and across a major arterial, for example) achieve this benchmark. The exploratory nature of these projects will likely identify elements that are of high interest to the community and relate to the primary need/purpose of the project. Such elements can be designed at lower levels, though applicants are advised not to propose less than 30% design for any given element. Provide a project area map uploaded into the Survey Monkey Application that circles the vicinity to be considered for this project. More information about this project type is available at this link: Requirements and Guiding Principles for Development/Design Only Projects (pdf 143kb) Program requirements Projects must address the program purpose and be consistent with the program guidance and standards presented in the reference below. Agencies that are awarded funding must: • Report semi-annually on the status of the project • Comply with funding source (state or federal) requirements • Comply with Americans with Disabilities Act (ADA) • Implement consistent branding and funding acknowledgements specific to the source of funds awarded on all communications including, signage, invitations,webpages and other media-related or public outreach products. • Include the project in the local Transportation Improvement Plan (TIP)* *If receiving federal funding from any source, the project must also be included in the Statewide Transportation Improvement Program (STIP). Federal law requires all federally funded projects be included in the STIR State funded projects that are deemed regionally significant by the MPO/RTPO/County lead agency must be included in the STIR If a project falls under the above requirements, local agencies with projects selected for funding will be responsible for including the project in the STIP prior to the obligation of funding. https://wsdot.wa.gov/business-wsdot/support-local-programs/funding-programs/pedestrian-bicycle-program/pedestrian-bicycle-program-call-projects 8/15 5/15/24,9:26 AM Pedestrian&Bicycle program call for projects I WSDOT Approved design guidance • WSDOT Active Transportation Programs Design Guide Treatments specifically designed to improve the safety and mobility of bicyclists and pedestrians that are identified in other peer reviewed design guidance from nationally recognized engineering studies (example, NCHRP) or adopted standards will be considered. Proposed improvements shall be compatible with Public Right-of-Way Accessibility Guidelines (PROWAG) [�'and the Manual on Uniform Traffic Control Devices (MUTCD) - Washington State Modifications [/', Washington State adopted version of the MUTCD [p, have interim MUTCD approval, or be accepted under MUTCD experimental status. Note: An updated version of the MUTCD was released by FHWA in 2023. It has not been adopted for Washington State as of the time of this call for projects. Project titles The project title should be no more than 200 characters. It will be utilized throughout the life of the project. Examples include: • Johnson Rd and H, J, L, and M Streets Sidewalks and Curb Extension PBP Project • Smith Rd. &Johnson Rd. Roundabout PBP Project • 10th St. and Central Ave. Project Development/Design PBP Project Inappropriate uses of funding • Recurring costs such as salary for an adult crossing guard (salary for a SRTS Coordinator is acceptable) • Pavement resurfacing or pavement preservation (unless part of a road diet/reconfiguration) • Widening or adding travel lanes, increasing posted speed, or other motor vehicle related changes that could negatively affect pedestrian and bicyclist safety and mobility • School bus safety projects or improvements to school bus stops • Portable enforcement equipment https://wsdot.wa.gov/business-wsdot/support-local-programs/funding-programs/pedestrian-bicycle-program/pedestrian-bicycle-program-call-projects 9/15 5/15/24,9:26 AM Pedestrian&Bicycle program call for projects I WSDOT • Gifts or stipends Application review process These are competitive programs.This review process and the criteria below describe how projects will be prioritized for funding recommendations. • WSDOT staff will conduct a quantitative assessment of the applications based on the review criteria below using the applicant's responses,WSDOT 2014-2023 crash data, US Census data, school data, and WSDOT local project search data. • For the "mobility with consideration for equity" review criteria: o Projects for cities/towns or census designated places within county or tribal jurisdictions that have a population of 10,000 or less will be compared to other projects that serve similar size communities. o Projects for agencies that serve populations greater than 10,000 will likewise be compared with each other. • Application review committee members will evaluate the applications and make recommendations. • WSDOT staff will conduct electronic or on-site project review meetings with the highest-ranking applicants. These meetings will address reviewer comments and may include practical solutions considerations. • WSDOT will prioritize applications so that at least 35% of those above the estimated available funding threshold will serve high equity need populations. • The final prioritized list of projects will be submitted to the Governor's office and the legislature by December 1, 2024. • The legislature and Governor will make the final decisions on program funding during the 2025 Legislative session.WSDOT will then issue award letters to projects selected for funding; project activities may begin on or after July 1, 2025. Review criteria summary Infrastructure projects (for more information about these criteria see the Infrastructure Scoring Rubric (pdf 195kb) • Safety (Need and Project Effectiveness) - Up to 40% of Consideration https://wsdot.wa.gov/business-wsdot/support-local-programs/funding-programs/pedestrian-bicycle-program/pedestrian-bicycle-program-call-projects 10/15 5/15/24,9:26 AM Pedestrian&Bicycle program call for projects I WSDOT • Equity (Highest Equity Need Census Tract and Community Engagement) - Up to25%of Consideration • Mobility with Consideration for Equity - Up to 10% of Consideration • Deliverability/Other- Up to 10%of Consideration • Value- Up to 10%of Consideration • Geographic Diversity - Up to 5% of Consideration Note: Review for project effectiveness under Safety, will focus on how the proposed treatment(s) address the need for low stress linear facilities and crossings rather than the number or variety of treatments proposed. For treatment or project effectiveness questions or support, contact: Briana Weisgerber,Active Transportation Programs Engineer 564-669-4552, briana.weisgerber@wsdot.wa.gov Development/Design-Only projects (for more information about these criteria see the Development/Design-Only Scoring Rubric (pdf 136kb) • Safety (Need) - Up to 25% of Consideration • Project Quality - Up to 20% of Consideration • Equity - Up to 20% of Consideration • Mobility with Considerations for Equity - Up to 10% of Consideration • Deliverability/Other - Up to 10% of Consideration • Value- Up to 10%of Consideration • Geographic Diversity - Up to 5% of Consideration Education/Encouragement only projects • Safety (Need) - Up to 25% of consideration • Project Quality - Up to 20% of consideration, Quality and detail provided in the proposed budget as well as potential effectiveness of the education or encouragement activities • Equity - Up to 20% of consideration • Deliverability/Other - Up to 10% of consideration • Value - Up to 10% of consideration, potential number of children reached https://wsdot.wa.gov/business-wsdot/support-local-programs/funding-programs/pedestrian-bicycle-program/pedestrian-bicycle-program-call-projects 11/15 5/15/24,9:26 AM Pedestrian&Bicycle program call for projects I WSDOT • Geographic Diversity - Up to 5% of consideration Award announcements Expected in June 2025 Other resources for project development decisions • Office of the Superintendent of Public Instruction (OSPI) Report Card [p • Sandy Williams Connecting Communities Equity Analysis Tool • WSDOT Community Collaboration Resource Guide • Development/Design Only Project Guide (pdf 143kb) Glossary • Speed Management: The use of engineering, traffic control, and road design to induce drivers to travel at target speeds. This often includes treatments to lower motorist speeds along linear road segments or during turning movements at intersections where pedestrians and bicyclists are expected. The Washington State Injury Minimization and Speed Management Policy Elements and Implementation Recommendations published in 2020 provide more information. • Level of Traffic Stress: A relative, but objective measure of the systemic safety of transportation facilities for pedestrians and bicyclists. Roadways are assigned a score based on roadway characteristics including posted speed, the number of vehicles using the road, the number of vehicle travel lanes, and the presence of dedicated modal facilities like bike lanes and sidewalks. It is typically presented on a scale of 1 to 4. Plan for Level of Traffic Stress document provide more information. • Road Characteristics/Features: These include the basic components of a road including width, number of lanes, posted speed, traffic volume, traffic separators, various user type facilities, traffic control devices, and intersection/crossing frequency. • Route Directness: A measure of how far out of direction a pedestrian or cyclist is expected to travel to reach their destination. The Washington State Multimodal Permeability Pilot Report published in 2021 provides more information. • Safe System Approach: A method to eliminate fatal and serious injuries for all road users using a holistic view of the road system that first anticipates human mistakes and second aims to keep the crash impact transfer of force to the human body at survivable levels.The 2019 Washington State Strategic Highway Safety Plan [p provides more information in Appendix K. https://wsdot.wa.gov/business-wsdot/support-local-programs/funding-programs/pedestrian-bicycle-program/pedestrian-bicycle-program-call-projects 12/15 5/15/24,9:26 AM Pedestrian&Bicycle program call for projects I WSDOT • Temporary Project Development Treatments/Reconfigurations (Tactical Urbanism): Temporary improvements intended to determine the operational effectiveness of potential permanent treatments as part of a project development process.They may include the use of temporary paint, removable signs, curbs and/or other physical barriers such as planters.They offer a quick way to test and refine potential solutions to planning/project development challenges and to build local resident awareness, understanding, and support. Fu nd i ng sou rces The Pedestrian and Bicyclist Program is supported with funding from Washington's Climate Commitment Act.The CCA supports Washington's climate action efforts by putting cap-and- invest dollars to work reducing climate pollution, creating jobs and improving public health. Information about the CCA is available at www.climate.wa.gov [/'.The PBP program is also supported by the multimodal transportation account-state appropriation. FUNDED BY WASHINGTON'S CLIMATE COMMITMENT ACT Contact information Brian Wood Transportation Program Specialist brian.d.wood@wsdot.wa.gov 360-790-5340 Charlotte Claybrooke Active Transportation Programs Manager charlotte.claybrooke@wsdot.wa.gov 360-790-5231 ATD Grants E-mail ATDgrants@wsdot.wa.gov https:Hwsdot.wa.gov/business-wsdot/support-local-programs/funding-programs/pedestrian-bicycle-program/pedestrian-bicycle-program-call-projects 13/15 5/15/24,9:26 AM Pedestrian&Bicycle program call for projects I WSDOT Sections in Support for local programs • Contact support for local programs • Delivering your project • Find a local project • Funding programs • Technical assistance 1*Website feedback:Tell us how we're doing. [j Learn more about work zone safety Slowdown - lives Even one life lost is It's in EVERYONE'S are on the line. Jbe too many. best interest. In 2023,speeding continued Fatal work zone crashes doubled 95%of people hurt in work zones a top reason for work zonein 2023-Washington had 10 fatal are drivers,their passengers or crashes. work zone crashes on state roads. passing pedestrians,not just our road crews. https:Hwsdot.wa.gov/business-wsdot/support-local-programs/funding-programs/pedestrian-bicycle-program/pedestrian-bicycle-program-call-projects 14/15 5/15/24,9:26 AM Pedestrian&Bicycle program call for projects I WSDOT Contact u Sign up WSDOTTrafficApp 93 0 Accessibilityfor email [p WA.gov Facebook YouTube Title updates Z [p Office of the Governor X X 0 Subscribe to VI @ WSDOT [� Transportation Blog Site customized Commission Instagram index emails to d' TikTok m [� Good To Go.Tolling WSDOT helpyou ® Flickr know before Linked In ® RSS you go. Feed Receive cul I el it traffic conditions, Copyright WSDOT©2024 Privacy policy Agency rule mountain making r -icc ro ran roc https:Hwsdot.wa.gov/business-wsdot/support-local-programs/funding-programs/pedestrian-bicycle-program/pedestrian-bicycle-program-call-projects 15/15 MCREAVYRD MP2.55 - 6.41 N BIKE LANE SAFETY IMPROVEMENT PROJECT N SKOKOMISH INOP'N E ARELLEM RD FLATS RD �EMAWAWIT—AD—R �' E COVEY RUN C��' �W E \ w ? WYATT � EEL: O MP 2.55 p RD PGA P�` GO C2 O G OJT 5��2` E MIS"Cy� O W 00 z Ep�O :3 Car NP,C CyFRY LN z Q GO�ppp RD � \yODER LNn w E m 0 6001,200 2,400 3,600 4,800 Feet "NCO c7 w m W z w O 0 m J w y I Ln 3 w S'A PL E P-4CIFIC f rmsr E LEXINGT PL RQG „Shelton Sro M P 6.41 E ROADRUNNER Sources: Esri,HERE, INCREMENT P, NRC ©OpenStreetMap-� �\-- DR Kong), Esri Korea, Es (and)contributors, �pN oop�tA MASON COUNTY GRANT QUESTIONNAIRE FORM I85A DATE: May 15,2024 OFFICE/DEPARTMENT: Publicworks CONTACT PERSON: Kobree Glaser 1. Name of Grant/Program: Pedestrian&Bicycle Program(PBP)Grant 2. New Grant: ❑✓ Renewing Grant: ❑ Term (Number of Years): 5 vrs. 3. Does the grant require current expense funding: Y ❑ N ❑✓ 4. How will this grant benefit the county's citizens? This grant is proposing to pave 5'bike lanes on both sides of McReavy Road for 3.86 miles(MP 2.55 to MP 6.41),and extending the network of widen shoulders by tying into existing paved shoulders on McReavy Road,Brockdale Road,McEwan Prairie Road, Mason Lake Road,and Dalby Road. 5. Is this a program grant or an equipment grant? This program grant is state funded and administered through WSDOT. 6. Is this a"one-time"grant or is it renewable? If renewable, how long is the grant anticipated to last? one time only grant,although calls for eligible projects am expected to occur on a biennial basis. 7. If this is a new grant how will the grant support a current program OR how will the program change? This grant will support the TIP 8. Does this grant require up front funds? Y❑✓ N ❑ If so, what is the source of the up-front funds needed to cover costs prior to initial and continuing reimbursements being received? The Road Fundwould cover upfront costs How man employes new or current will be aid b the rant: New: Current:unknown 9 Y ( ) P Y 9 a. If this grant requires new hire(s) and grant ends, how will unemployment costs be funded? The Grant will cover the costs of all employees working on the project. 10.Will the grant require matching funds; i.e., in-kind, cash, employment security, social security, FICA, PERS, etc.? Y 0 N 0✓ If so, what? 11.Would the grant allow for an annual COLA in salary, increase medical insurance premiums or increases in any personnel benefits? salaries but no insurance or benefits. 12.What fund would support the cash match (if required)? Read Fund. 13.If required what is the total cost of the match over the life of the grant? None required. 14.What fund would support the administration of the grant? Read Fund. 15.Will the grant allow for the county cost allocation plan to be funded? YQ✓ N 16.Would the grant require the county to provide office space and/or additional equipment to administer the program? If so, what are the requirements? No. 17.Would the program require use of a county vehicle or personal vehicle? Y 0 N 18. If so, would the grant provide the cost of automobile and/or liability insurance? YQ✓ NEI 19.Would the grant require activities by other county offices/departments (i.e. Legal review, technology service assistance, new BARS numbers)? YE] N❑✓ If so, what activities? 20.Would acceptance and completion of the grant project in any way obligate the county to create/enact new ordinance or policies? Y ❑ N 0✓ If so, what obligations? 21. Does this grant project include any activities that may fall outside the county's standard policies (personnel policies on travel, hours of work, training required, reimbursement for meeting refreshments, paying for meeting space, etc.)? No. 22.Will outside consultants be solicited to work on the grant and if so, is a process in place for appropriate selection and oversight of consultant activities? Y ❑ N 0 If so, what is the funding source for the consultant fees? 23. For a program grant, how would the program be funded after the grant expires? It should be understood that once grant funding ends, either the program ceases OR the funding for the program needs to be absorbed within the departments/offices existing budget OR justification must be provided that the program has been and will continue to save or benefit taxpayers. The program would cease. 24. Please provide a synopsis of the grant or a copy of the fact sheet. Please feel free to submit Additional information as needed Official signature of requesting office/department: Z�-11s12o24 Elected Official/Department Head Date Approved by: Chair, Randy Neatherlin Date E RASOR RD PRELIMINARY RID BOUNDARY ,, y5. Proposed Road Improvement 0.0 MP r° W 184 Parcels within the Preliminary RID Boundary yy�Pse W y ,�6 W E JUDY LN y K o; W C S" 4 o' o w U m e° W? eW �yPO au ERRIERLN W rc w N 6 Q POJ 4' <PSy E SLAKE RD Wc' 3 IS WMINGWAY LN W m y, ENORTH MASON SCHOOL RD m Po 4"�. PO ✓ DS.: � n F G n N sa ON1 m p0 a O4 yp E 90 c y �FRD F9D O ��P � a !CEDAR ST ECEDgq ST I j P pPpg p �TpPQy I f�9�m W' {d F W E MWPW HILL RD �^y E OLYMPIO WEW RT 99Jp(,y E rANE D pEVER�UX RO W m e A C Proposed Road Improvement 2.0 MP w e P� z z o w w J Legend F z, yS O Preliminary RID Boundary mQ' oysy 184 Parcels Wthin Boundary w., OPP .... Proposed rd y Railroads E'LARRADOR LN E RICHARDSON RD E SODERBERG RD I E STERLING DR < 0 0.125 0.25 0.5 0.75 1 Miles u yDe° m w 1 yeP w E 30^OFRSE RD e.nwm.,Mm,Ew ca moo nanl.Rn�.,.e.irm.�mml,xscc,in o...si..nwm�r��=I•.•ntlln=c+sw E RASOR RD/ E ALDERWOOD RD PRELIMINARY RID BOUNDARY 161 Parcels within the Preliminiary RID Bpundary POJ4m 0� m E JUDY LN 0 w w 0 V PO P4r APO E BRIER LN b� of 0 mp r or m E SLAKE RD 1 EHEMINGWAYLN 2m .CT E ALTA DR 2 T m E NORTH MASON SCHOOL RD VP 2PQD`P1 O Pm `Oy m mPD SYD � s Q a P 9 oa �O y FOQ9y9 \a0 m Za v mp O� hR o D (V 0 o E CEDAR ST z y Y � ZOPR w P � EP w E HIPPIE HILL RD A �O E OLYMPIC VIEW ST ! F LAKEOE 2 VEREAUX RD FU NOF hV•4 FRD z w w Legend j 9A 0 f = Py> Preliminary RID Boundary oP �•� Road w y w w mPP O 761 Parcels within RID E LABRADOR LN ERICHARDSON RD ESODERBERG RD ESTERLING OR 0 0.125 0.25 0.5 0.75 1 Miles m D w E RASOR RD/ E ALDERWOOD RD PRELIMINARY RID BOUNDARY Proposed Road Improvement 0.0 MP 226 Parcels within the Preliminiary RID Bpundary pD�� EJUDYLN 0 �O QO Sam LOT O� / p0 r° 0 I �Ii E—ESL-AKE RO 3� EHEM GWAYLN U =G EA TA OR 0 E NORTH MASON SCHOOL RD P09�Q0 000 N` N Ob FG \ C3 i m � 90 0 A �E OEDAR ST _r j p Y W e➢' U W EHIPPIEHILLRD / J E OLYMPIC ViM ST EWKEOE VEREAU,RD Proposed Road Improvement 2.0 MP F`N �R<iA,F '>o W W a W Legend S A O Preliminary RID Boundary 184 Parcels Within Boundary Road 226 226 Parcels within RID E LABRADOR LN E RICHARDSON RD E SODERBERG RD ❑ E STERLING DR 0 0.125 0.25 0.5 0.75 1 Miles 0 D w �r�ON CO& Mason County Administrator 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 419 Mason County Commissioner Briefing Items from County Administrator May 20, 2024 Specific Items for Review April 2024 financial statements—Jennifer Beierle Community Development Block Grant(CDBG) amendment—Jennifer Beierle Central Services reorganization—Mary Ransier Administrator Updates Commissioner Discussion C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 20,2024 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Mason County Monthly Financial Report for April 2024 Background/Executive Summary: Review of Cash Balances, and Budget to Actual Revenues and Expenditures for all County Funds through April 2024. Budget Impact(amount, funding source,budget amendment): Budget to Actual Comparison of 2023 &2024 Public Outreach (news release,community meeting, etc.): N/A Requested Action: N/A Attachments Mason County Monthly Financial Report for April 2024 rgON Cot, MASON COUNTY MONTHLY - FIN APfUL 2024 FINANCIAL REPORT J:\Financials\2024 Financials\2024 April Financial Report *185 0 cot, APRIL MASON COUNTY MONTHLY FINANCIAL REPORT 2024 2023 vs 2024 Current Expense Revenue Comparison Revenue Revenue Collected Collected Actual dif 2023 Department Name 2023 Budget Through End Uncollected %2023 2024 Budget Through End of Month Uncollected %2024 vs 2024 of Month Revenue Revenue WSU Extension 20,000 12,000 (8,000) 60% 33,500 (33,500) 0% (12,000) Assessor 7,000 17,314 10,314 247% 7,000 125 (6,875) 2% (17,189) Auditor 1,092,250 315,840 (776,410) 29% 1,339,314 565,444 (773,870) 42% 249,604 Emergency Management 139,347 53,314 (86,034) 38% 137,304 54,812 (82,492) 40% 1,498 Facilities&Grounds - 671 671 0% - 125 - 0% (546) Human Resources - 132 132 0% - - 0% (132) Clerk 378,377 75,380 (302,997) 20% 394,752 93,140 (301,612) 24% 17,760 Commissioners - - 0% - 0% - Support Services 86,522 (86,522) 0% 96,299 100 (96,199) 0% 100 District Court 852,300 279,654 (572,646) 33% 873,516 297,380 (576,136) 34% 17,727 Community Development 2,666,374 818,489 (1,847,885) 31% 2,716,206 1,142,717 (1,573,489) 42% 324,228 Historical Preservation 20,000 3,996 (16,004) 20% 13,000 3,959 (9,041) 30% (37) Parks&Trails 44,000 31,824 (12,176) 72% 49,000 13,696 (35,304) 28% (18,128) Juvenile Court Services 1,366,600 480,038 (886,562) 35% 1,356,216 514,860 (841,356) 38% 34,822 Prosecutor 216,249 36,412 (179,837) 17% 214,015 77,353 (136,662) 36% 40,941 Child Support Enforcement 171,310 17,962 (153,348) 10% 165,000 39,809 (125,191) 24% 21,847 Coroner 35,000 32,697 (2,303) 93% 35,000 30,175 (4,825) 86% (2,522) Sheriff 1,143,172 272,458 (870,714) 24% 936,596 249,775 (686,821) 27% (22,682) Indigent Defense 240,767 112,390 (128,377) 47% 240,767 128,732 (112,035) 53% 16,342 Superior Court 108,020 22,214 (85,807) 21% 111,951 62,095 (49,856) 55% 39,881 Family Court 2,500 496 (2,004) 20% 2,500 592 (1,908) 24% 96 Therapeutic Court 776,228 153,443 (622,785) 20% 685,446 209,564 (475,882) 31% 56,120 Treasurer 28,417,341 11,741,900 (16,675,441) 41% 29,228,834 11,694,474 (17,534,360) 40% (47,426) Non Departmental 4,709,045 1,998,501 (2,710,544) 42% 5,658,330 1,363,991 (4,294,339) 24% (634,509) Totals $ 42,492,402 $ 16,477,123 $ (26,015,279) 39% $ 44,294,546 $ 16,542,918 $ (27,751,753) 37% 65,795 Unaudited *Benchmark for Month is 33.33% J:\Financials\2024 Financials\2024 April Financial Report 2 h- MASON COUNTY MONTHLY FINANCIAL � REPORT APRIL 2024 Treasurer Department Receipts Treasurer#001-260-000 2023 Budget 2023 YTD This Month %2023 2024 Budget 2024 YTD This Month %2024 REAL&PERSONAL PROPERTY TAXES 10,389,391 4,911,005 3,723,094 47% 10,527,844 4,945,299 3,810,922 47% SALES TAX TITLE PROPERTY - - 0 0% - 0 0% LOCAL RETAIL SALES&USE TAX 8,400,000 2,860,194 675,943 34% 9,200,000 2,944,898 701,660 32% LOCAL PUBLIC SAFETY-CITY 50,000 17,386 3,870 35% 51,000 18,224 4,030 36% CRIMINALJUSTICE 900,000 331,069 77,115 37% 1,000,000 343,024 80,166 34% # LEASEHOLD EXCISE TAX 35,000 8,214 0 23% 35,000 10,318 125 29% FOREST EXCISE TAX 200,000 133,269 0 67% 250,000 2,244 0 1% FRANCHISE FEES 500,000 172,232 63,560 34% 500,000 101,195 12,928 20% PAYMENT IN LIEU OF TAX/B OF L 350,000 - 0 0% 350,000 - 0 0% PUD PRIVILEGE TAX 800,000 875,638 0 109% 880,000 861,135 0 98% DNR OTHER TRUST 2 100 13 0 13% 100 8 0 8% CITY-COUNTY ASSISTANCE 2,500,000 230,823 0 9% 1,750,000 218,579 0 12% L DNR PILT NAP/NRCA 4,000 - 0 0% 3,525 (307) 0 -9% - CRIMINALJUSTICE-COUNTIES 775,000 379,574 189,864 49% 750,000 390,979 195,524 52% # ADULT COURT COST-JUVENILE OFFE 5,000 1,411 353 28% 4,500 1,365 341 30% # CRIMINAL JST-MARIJUANA ENFORCE 125,000 34,053 0 27% 133,000 39,882 0 30% # DUI-OTHER CRIMINAL JUSTICE A 17,000 242 121 1% 10,000 5,275 2,080 53% # LIQUOR/BEER EXCISE TAX 165,000 84,838 44,899 51% 165,000 81,523 42,346 49% LIQUOR CONTROL BOARD PROFITS 200,000 49,740 0 25% 200,000 50,076 0 25% IN LIEU OF-CITY OF TACOMA 210,000 75,867 21,676 36% 210,000 77,384 20,484 37% TREASURER'S FEES 30 - 0 0% 30 - 0 0% TREASURER FEES CLEAN WATER DIS 0 0% 1,850 0 0% PAYMNT FOR SRVCS-MASON LK DIST 375 0 0% 375 0 0% PAYMNT FOR SRVCS-SPENCER LK FND 150 0 0% 150 0 0% PAYMNT FOR SRVCS-ISLAND LK FND 100 0 0% - 0 0% CHARGES FOR SRVCS-MACECOM 1,500 - 0 0% 1,600 - 0 0% RETURNED REMITTANCE(NSF)FEES 2,500 680 240 27% 2,500 1,040 280 42% REET COLLECTION FEES 170,000 34,911 9,648 21% 145,000 40,616 16,656 28% REET COLLECTIONS COSTS 10,000 2,568 550 26% 8,500 2,408 600 28% TREAS.FIRE PROTECTION ASSESSM 15,000 7,543 4,733 50% 15,000 7,630 5,113 51% TREAS OTHER WORD PROCESSING 200 28 4 14% 150 4 2 2% 3 Treasurer Department Receipts Treasurer#001-260-000 2023 Budget 2023 YTD This Month %2023 2024 Budget 2024 YTD This Month %2024 PUBLIC DISCLOSURE CHGS SRVCS 100 0 0% - 0 0% DATA PROCESSING SERVICES 3 1 0% 100 0 0% GAMBLING TAX PENALTY - 150 0 0% - 150 0 0% REAL&PERSONAL PENALTY 150,000 40,357 16,092 27% 150,000 46,613 15,263 31% PERSONAL PROP FILING PEN 30,000 18,692 13,882 62% 30,000 11,299 3,421 38% PENALTY ON REAL&PERSONAL PRO - - 0 0% - 0 0% FAILURE TO LIST PERSONAL PROP - - 0 0% - 0 0% INTEREST&OTHER EARNINGS 250,000 654,908 170,707 262% 900,000 833,579 197,915 93% INVESTMENT SERVICE FEES(TREAS. 10,000 11,764 3,071 118% 35,000 12,332 3,145 35% INT.ON CONT.NOTES-ACCTS.HELD,S 10,000 13,343 3,054 133% 35,000 16,498 3,567 47% LEASEHOLD EXCISE TAX INTEREST - 8 (0) 0% 10 3 0 30% EXCISE INTEREST 100 3 0 3% 100 70 0 70% INV PURCHASED INT - (3,945) (1,528) 0% - (16,167) (7,704) 0% INTEREST ON DELINQUENT PR TAX 600,000 165,287 66,547 28% 500,000 192,932 69,052 39% RENTS/LEASES-DNR TRUST 20,000 3,804 158 19% 20,000 - 0 0% RENTS/LEASES-DNR TMBR TRUST 1 250,000 - 0 0% 250,000 - 0 0% UNCLAIMED MONEY/PROCEEDS-SALES 100,000 97,689 0 98% - 4,601 (200) 0% CASH ADJUSTMENTS/OVER-UNDER 10 (940) (38) -9405% 500 93 (19) 19% TAX DISTRIBUTION ROUNDING 10 - 14 0% 100 (1,256) (1,245) -1256% MISCELLANEOUS-OTHER REVENUE 100 0 0 0% 100 272 0 272% STATE SHARED REVENUE - - 0 - 15,339 0 0% STATE SHARED REVENUE - - 0 - 9,172 216 0% ROAD DIVERSION 1,080,000 512,784 385,709 47% 1,080,000 506,841 385,338 47% SALE OF TAX TITLE PROPERTY - - 0 0% - 0 0% LEASEHOLD EXCISE TAX 1,600 912 0 57% 1,600 (2,972) 13 -186% TIMBER EXCISE TAX 10,000 15,191 0 152% 10,000 (57,006) 0 -570% DNR PILT NAP/NRCA 1,275 - 0 0% - 0 0% DNR OTHER TRUST 2 50 1 0 3% 50 (41) 0 -82% OTHER INT-DNR INTEREST 50 87 28 174% 50 (138) 0 -277% RENTS&LEASES/DNR OTHR TRST 1 3,800 404 19 11% 1,200 (1,794) 0 -149% RENTS&LEASES-DNR TMBR TRST 1 75,000 - 0 0% 20,000 (18,843) 0 -94% Grand Total $28,417,341 $11,741,900 5,473,385 41% 1 $29,228,834 $11,694,474 $5,562,018 40% Unaudited *Benchmark for Month is 33.33% 4 MASON COUNTY MONTHLY FINANCIAL APPJL 2024 - REPORT 2023 vs 2024 Current Expense Expenditure Comparison Expenditures Expenditures Unexpended 2023 Budget through End of Unex ended %2023 2024 Budget through End of Budget %2024 Actual 0 2023 vs Department Name g g p g g g 2024 Month Budget Authority Month Authority WSU Extension 383,372 108,977 274,395 28% 394,210 79,757 314,453 20% (29,219) Assessor 1,475,815 520,662 955,153 35% 1,511,722 531,133 980,589 35% 10,470 Auditor 1,881,812 580,296 1,301,516 31% 2,121,197 1 778,903 1,342,294 37% 198,607 Emergency Management 359,683 209,145 150,538 58% 529,965 133,414 396,551 25% (75,731) Facilities&Grounds 1,545,159 484,486 1,060,673 31% 1,691,493 491,790 1,199,703 29% 7,305 HR/Risk Mngt 875,434 266,127 609,307 30% 991,225 279,517 711,708 28% 13,390 LEOFF 100,000 33,717 66,283 34% 100,000 27,054 72,946 27% (6,663) Clerk 1,108,905 398,132 710,773 36% 1,161,360 363,160 798,200 31% (34,972 Commissioners 390,615 128,699 261,916 33% 396,975 123,874 273,101 31% (4,824) Support Services 1,064,379 323,039 741,340 30% 1,286,233 381,825 904,408 30% 58,786 District Court 1,526,343 442,469 1,083,874 29% 1,615,683 489,730 1,125,953 30% 47,261 Community Development 3,256,041 947,804 2,308,237 29% 3,571,988 1,024,981 2,547,007 29% 77,177 Historical Preservation 41,150 1,640 39,510 4% 36,600 908 35,692 2% (732) Parks&Trails 790,080 247,776 542,304 31% 836,616 250,846 585,770 30% 3,070 Juvenile Court Services 2,155,933 625,783 1,530,150 29% 2,124,006 636,186 1,487,820 30% 10,403 Prosecutor 2,169,613 588,821 1,580,792 27% 2,320,074 611,630 1,708,444 26% 22,809 Child Support Enforcement 174,363 37,604 136,759 22% 167,560 34,510 133,050 21% (3,094) Coroner 640,942 188,975 451,967 29% 701,125 207,111 494,014 30% 18,136 Sheriff 16,089,917 5,339,553 10,750,364 33% 17,849,534 5,336,125 12,513,409 30% (3,428) Courthouse Security 309,300 90,031 219,269 29% 307,300 88,028 219,273 29% (2,004) Indigent Defense 1,538,125 482,445 1,055,680 31% 1,569,583 662,652 906,931 42% 180,207 Superior Court 1,275,932 431,110 844,822 34% 1,581,693 480,442 1,101,251 30% 49,332 Family Court 2,500 - 2,500 0% 2,500 1,388 1,113 56% 1,388 Therapeutic Court 783,709 168,054 615,655 21% 690,506 206,265 484,241 30% 38,211 Murder Expenditures - 1,682 1,682) 0% - 0% (1,682) Treasurer 913,511 329,747 583,764 36% 980,973 359,097 621,876 37% 29,350 Non Departmental 5,856,719 1,621,118 4,235,601 28% 6,858,237 1,707,908 5,150,329 25% 86,790 Motor Pool - 5,717 (5,717) 0% - 0% (5,717) Transfers Out to Other Funds 464,021 70,731 393,290 15% 565,046 65,791 499,255 12% (4,940) Totals $ 47,173,373 $ 14,674,340 $ 32,499,033 31% $ 51,963,404 $ 15,354,024 $ 36,609,380 30% 679,684 Unaudited *Benchmark for Month is 33.33% J:\Flnancials\2024 Financials\2024 April Financial Report 5 r Six Year Specific Revenue Streams Comparison 4/30120,9 4/30/2020 4/30/2021 1 4/30/2022 4/30/2023 1 4/30/2024 Community Development Revenues 584,056 669,555 1,108,276 805,627 818,489 1,142,717 Detention &Correction Services 51,390 41,433 44,047 49,227 29,473 5,488 205.270.342.30. Current Expense Property Taxes 4,584,391 4,360,527 5,414,146 5,388,054 4,911,005 4,945,299 Road Diversion Property Tax 984,254 927,800 520,017 505,699 512,784 506,842 County Road Property Tax 4,036,932 3,895,168 4,422,468 4,383,487 4,906,734 4,938,876 Current Expense Sales Tax 1,722,611 1,922,741 2,393,494 2,667,698 2,860,194 2,944,898 001.260.000.313.11 Criminal Justice Taxes/Entitlements 585,481 643,869 699,877 735,655 746,348 780,525 see bottom of revenu( Rural Sales &Use Tax Fund 238,727 257,503 301,585 325,775 350,474 361,694 103-313.18 350,000 2so,o0o 1s0,000 Com Srvcs-Homelessess Preven Filings 191,661 230,663 312,642 261,183 155,597 172,967 117.000.200.341.27.: 350,000 250,000 150,000 50,000 Lodging (Hotel/Motel)Tax 125,751 126,249 169,600 227,177 222,013 268,614 163-313.31 300,000 250,000 200,000 1,0,000 100,000r-, ;� 50,000 REET 1 Excise Tax Onlv 333,303 322,840 528,373 582,622 357,513 404,787 350-318.34.300000 REET 2 Excise Tax Only 333,303 322,840 528,373 582,622 357,513 404,787 600,aoo 500,000 400.010 300,0. 200,000 t 00,000 J:\Financials\2024 Financials\2024 April Financial Report 6 #18-54 MASON COUNTY MONTHLY FINANCIAL REPORT APfUL 2024 REVENUE MONTH 12023 REVENUE F 2024 REVENUE DIFFERENCE JANUARY $ 762,082.70 $ 738,772.98 $ (23,309.72) FEBRUARY $ 761,133.57 $ 830,025.00 $ 68,891.43 MARCH $ 661,034.70 $ 674,440.00 $ 13,405.30 APRIL $ 675,943.00 $ 701,660.00 $ 25,717.00 MAY $ 788,344.00 JUNE $ 763,504.00 J U LY $ 808,992.00 AUGUST $ 931,329.00 SEPTEMBER $ 861,616.00 OCTOBER $ 853,005.00 NOVEMBER $ 891,123.00 DECEMBER $ 770,182.00 TOTAL COLLECTED REVENUE $ 9,528,288.97 $ 2,944,897.98 PROJECTED END OF YEAR REVENUE REVENUE BUDGETED $ 8,400,000.00 $ 9,200,000.00 $ 9,612,992.98 YET TO BE COLLECTED $ (6,255,102.02) ANTICIPATED INCREASE $ 412,992.98 12 MONTH ROLLING AVERAGE CHANGE 2.7% PRIOR MONTH 12 MO. ROLLING AVG CHANGE 3.0% J:\Financials\2024 Financials\2024 April Financial Report 7 �Pg�N copSix Year Financial,��F LDRIL 2024 _. • Current Expense Recap 4/30/2019 4/30/2020 4/30/2021 4/30/2022 4/30/2023 4/30/2024 General Fund Operating Reserves 6,520,791 6,817,603 10,044,540 10,044,540 10,191,954 11,249,909 Contingency Reserve 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 Technology Replacement Reserves 200,000 200,000 200,000 264,295 386,000 400,000 Equipment&Vehicle Replacement Reserves 525,000 525,000 525,000 932,475 790,000 1,000,000 Accrued Leave Reserve 520,000 530,805 347,742 347,742 413,000 500,000 Capital Reserve 5,000,000 5,000,000 Current Expense Unreserved Cash 1,363,159 4,344,407 7,005,220 12,440,143 10,746,076 9,478,290 This Month Current Expense Cash 10,128,950 13,417,814 19,122,501 25,029,195 28,527,030 28,628,200 Adopted Budget on December 31st 41,404,349 49,581,229 53,464,511 62,188,434 68,492,402 72,294,546 Supplemental Appropriations - 109,432 - - Total Budget including Supplementals 41,404,349 49,690,661 53,464,511 62,188,434 68,492,402 72,294,546 Budgeted Beginning Fund Balance 5,786,719 11,636,958 14,000,000 21,500,000 26,000,000 28,000,000 Budgeted Ending Fund Balance 5,738,194 11,491,930 12,780,888 18,628,587 21,319,029 20,331,142 Revenue Budgets 35,617,630 38,053,703 39,464,511 40,688,434 42,492,402 44,294,546 Revenues thru This Month of each year 12,916,849 12,946,050 15,211,745 16,275,769 16,477,123 16,542,918 Budgeted Revenues Received 36% 34% 39% 40% 39% 37% Expenditure Budgets 35,666,155 38,198,731 40,683,623 43,559,847 47,173,373 51,963,404 Expenditures thru This Month of each year 10,713,550 11,799,730 12,428,155 13,158,817 14,674,340 15,354,024 Budgeted Expenditures Expended 30% 31% 31% 30% 31% 30% 8 Special Fund Cash Balances 4/30/2019 4/30/2020 4/30/2021 4/30/2022 4/30/2023 4/30/2024 Rural County Sales&Use Tax Fund (.09) 737,955 493,829 1,217,342 1,599,615 2,084,546 2,331,329 Auditor's O&M 236,139 257,706 308,203 406,129 453,308 440,059 County Roads Fund 8,951,650 10,214,136 9,944,668 9,206,193 14,893,451 15,983,066 Paths&Trails 260,513 274,196 282,040 290,688 304,073 320,729 Election Equipment Holding 168,902 188,150 239,041 282,932 310,018 176,220 Crime Victims 189,234 207,292 211,977 207,104 182,907 178,642 Victim Witness Activities 24,415 23,839 21,736 9,776 7,247 307 Historical Preservation Fund 36,885 32,668 Community Support Services Fund 749,389 889,784 1,228,808 1,728,432 2,027,304 1,765,156 Abatement/Repair/Demolition Fund 274,790 279,343 278,480 277,475 283,586 297,084 Reserve for Technology Fund 80,908 REET&Property Tax Admin Asst 65,971 67,961 72,275 82,779 86,827 77,488 National Forest Safety 36,423 25,186 6,308 1,304 47,053 57,031 Trial Court Improvement Fund 103,843 117,229 77,040 91,832 98,789 114,927 Sheriff Special Funds 266,627 279,268 31,212 Sheriff's Boating Program 116,697 154,027 79,894 79,831 Narcotics Investigation 93,171 98,034 94,423 93,169 Mason County Clean Water District 26,372 265,654 256,854 Public Health Fund 227,243 587,331 1,231,186 1,734,947 2,919,539 3,884,405 American Rescue Plan Act 4,873,348 7,378,269 4,607,893 Law Library 74,126 69,983 55,792 46,253 35,735 25,516 Lodging(Motel/Hotel)Tax Fund 593,280 743,473 802,954 1,195,261 1,780,504 2,138,201 Mental Health Tax Fund 1,422,346 1,421,790 1,604,123 1,802,639 2,304,976 2,545,745 Treasurer's M&O Fund 162,178 195,426 83,788 174,849 201,929 225,538 Veterans Assistance 63,819 40,389 91,224 146,263 253,597 302,668 Skokomish Flood Zone 32,447 73,049 21,484 14,301 7,113 32,936 Mason Lake Management District 141,194 115,956 77,263 72,745 86,070 115,624 Spencer Lake Management District 2,833 9,356 8,909 15,182 15,539 Island Lake Management District 20,869 30,881 31,268 29,676 26,181 13,480 Capital Improvement/Reet 1 Fund 1,625,618 1,988,458 1,399,622 1,745,779 2,330,324 1,990,329 Capital Improvement/Reet 2 Fund 1,998,523 2,634,954 3,519,046 4,619,727 5,534,635 5,545,756 Mason County Landfill 449,396 813,149 1,163,830 2,386,763 2,923,586 4,102,261 N. Bay/Case Inlet Utility 730,420 1,197,259 1,575,363 1,917,543 2,666,185 3,484,255 N. Bay/Case Inlet Utility Reserve 546 Wastewater System Development 3,986 3,986 3,986 Rustlewood Sewer&Water 433,483 122,899 73,947 139,905 115,224 91,352 Beards Cove Water 411,582 493,887 555,998 630,926 966,391 1,025,295 Belfair WW&Water Reclamation 332,478 893,716 304,776 1,731,607 2,180,595 6,398,251 Reserve Landfill 476,982 460,201 444,540 443,221 440,527 450,153 Reserve Beards Cove Ulid 192,426 204,119 210,314 217,004 Storm Drain System Development 187,439 181,567 179,534 178,727 Information Technology 138,382 467,553 471,038 351,850 438,393 633,863 Equipment Rental&Revolving Fund 4,671,102 3,678,688 3,071,731 4,418,352 5,216,911 5,791,440 Unemployment Fund 151,033 138,729 141,240 178,413 191,118 208,423 TOTALS 26,724,541 29,910,862 31,252,403 43,521,700 59,232,064 65,800,815 MASON COUNTY MONTHLY FINANCIAL REPORT APRIL. 2024 2023 vs 2024 Motor Pool Expenditure Comparison FUND OR DEPARTMENT 2023 Expenditures Unexpended %2023 2024 Expenditures Unexpended %2024 Budget through End of Budget Budget through End of Budget Month Authority Month Authority WSU 2,090 2,798 -708 133.87% 2,138 130 2,008 6.08% ASSESSOR 32,910 11,914 20,996 36.20% 32,200 9,323 22,877 28.95% EMERGENCY MANAGEMENT 2,540 319 2,221 12.55% 3,052 772 2,280 25.31% FACILITIES&GROUNDS 85,685 16,494 69,191 19.25% 60,219 25,864 34,355 42.95% COMMUNITY SERVICES 66,645 21,017 45,628 31.54% 62,864 18,923 43,941 30.10% PARKS&TRAILS 45,043 15,753 29,291 34.97% 43,392 14,372 29,020 33.12% JUVENILE COURT SERVICES 8,570 2,546 6,024 29.71% 17,571 2,552 15,019 14.52% PROSECUTOR 7,127 2,021 5,106 28.36% 7,128 107 7,021 1.50% CORONER 50,891 6,451 44,440 12.68% 50,978 5,665 45,313 11.11% SHERIFF ADMIN 1,354,357 399,780 954,577 29.52% 1,609,936 335,968 1,273,968 20.87% MOTOR POOL 0 0 0 0% 0 0% Total 001 GENERAL FUND 1,655,858 479,092 1,176,766 28.93% 1,889,478 413,676 1,475,802 21.89% SHERIFF'S BOATING PROGRAM 0 406 -406 0% 0 26 -26 0% NARCOTICS INVESTIGATION FUND 0% 0% COMMUNITY SERVICES HEALTH 47,172 14,626 32,546 31.01% 46,223 16,820 29,403 36.39% AMERICAN RESCUE PLAN ACT 0 0% 0 0% TOTAL SPECIAL FUNDS 47,172 15,032 32,140 31.87% 46,223 16,846 29,377 36.45% Total GENERAL FUND&SPECIAL FUNDS 1,703,030 494,124 1,208,906 29.01%1 1,935,701 430,522 1,505,179 22.24% 2023 Expenditures Unexpended %2023 2024 Expenditures Unexpended %2024 TOTAL MOTOR POOL EXPENDITURES BY Budget through End of Budget Budget through End of Budget OBJECT CODE Month Authority Month Authority MOTOR POOL SALARIES&BENEFITS 40,275 6,730 33,545 16.71% 4,402 -4,402 0% MOTOR POOL SUPPLIES 54,050 19,565 34,485 36.20% 10,150 20,512 -10,362 202.09% MOTOR POOL FUEL 402,000 95,759 306,241 23.82% 401,500 101,086 300,414 25.18% MOTOR POOL LEASE 706,272 230,621 475,651 32.65% 997,655 261,606 736,049 26.22% MOTOR POOL MAINT-MONTHLY 12,000 6,066 5,934 50.55% 15,874 5,102 10,772 32.14% MOTOR POOL REPAIRS&MISC. 70,075 24,899 45,176 35.53% 101,467 26,627 74,840 26.24% MOTOR POOL INSURANCE 16,640 1,442 15,198 8.67% 27,354 2,734 24,620 9.99% MOTOR POOL CAPITAL LEASE 147,000 33,960 113,040 23.10% 0 0 0 0% MOTOR POOL CAP UPFIT 254,718 75,081 179,637 29.48% 381,701 8,454 373,247 2.21% Total GENERAL FUND&HEALTH FUND 1,703,030 494,124 1,208,906 29.01% 1,935,701 430,522 1,505,179 22.24% Unaudited*Benchmark for month is 33.33% 10 MASON COUNTY MONTHLY FINANCIAL REPORT ANUL 2024 2023 vs 2024 Special and Other Funds Revenue Comparison Revenue Revenue Fund Fund Name 2023 Budget Collected Uncollected %2023 2024 Budget Collected Uncollected %2024 Actual dif 2023 No. Through End Revenue Through End Revenue vs 2024 of Month of Month 103 Sales&Use Tax 963,000 378,560 (584,440) 39% 1,180,000 401,447 (778,553) 34% 22,887 104 Auditor's O&M 127,250 19,225 (108,025) 15% 85,250 1 23,920 (61,330) 28% 4,695 105 1 County Road 21,099,126 8,257,226 (12,841,900) 39% 23,524,200 8,234,116 (15,290,084) 35% (23,110) 106 Paths&Trails 9,707 5,471 (4,236) 56% 10,518 6,016 (4,502) 57% 545 109 Election Equipment Holdings 42,250 15,310 (26,940) 36% 53,000 58,521 5,521 110% 43,211 110 Crime Victims 59,010 23,200 (35,810) 39% 59,010 48,372 (10,638) 82% 25,172 114 Victim Witness Activities 51,191 11,228 (39,963) 22% 55,370 - (55,370) 0% (11,228) 117 Community Support Services 2,254,928 1,356,536 (898,392) 60% 3,743,618 1,114,352 1 (2,629,266) 30% (242,184) 118 jAbatement 1,200 3,956 2,756 330% 13,000 5,115 (7,885) 39% 1,160 120 REET&Property Tax Admin 25,750 6,309 (19,441) 25% 25,000 6,516 (18,484) 26% 208 134 National Forest Safety 21,500 22,936 1,436 107% 22,000 24,750 2,750 113% 1,815 135 Trial Court Improvements 22,684 5,649 22,652 25% 23,000 - (23,000) 0% (5,649) 141 Sheriff's Boating Program 38,800 - (38,800) 0% 38,800 32,023 (6,777)1 83% 32,023 142 Narcotics Investigation Fund 6,500 590 (5,910) 9% 6,500 93 (6,407) 1% (497) 145 1 Mason County Clean Water District 190,000 89,475 (100,525) 47% 190,000 90,207 (99,793) 47% 732 150 Community Services Health 3,349,997 1,920,561 (1,429,436) 57% 4,156,136 2,689,025 (1,467,111) 65% 768,463 155 American Rescue Plan Act 22,500 110,472 87,972 491% 50,000 442,996 392,996 886% 332,524 160 Law Library 23,260 8,215 (15,045) 35% 23,260 9,380 (13,880) 40% 1,165 163 Lodging Tax(Hotel/Motel) 600,750 231,912 (368,838) 39% 710,000 297,767 (412,233)1 42% 65,855 164 Mental Health 1,414,765 524,982 (889,783) 37% 1,451,758 548,784 (902,974) 38% 23,802 180 Treasurer's M&O Fund 274,062 132,215 (141,847) 48% 231,800 139,112 (92,688) 60% 6,897 190 Iveterans Assistance 146,524 71,863 (74,661) 49% 152,467 72,298 (80,169) 47% 435 192 Skokomish Flood Zone 6,897,203 - (6,897,203) 0% 6,414,540 - (6,414,540) 0% - 194 Mason Lake Mngmt Dist#2 39,990 18,044 (21,946) 45% 43,675 18,973 1 (24,702) 43% 929 195 Spencer Lake Mngmt Dist#3 16,036 7,504 (8,532) 47% 17,185 8,432 (8,753) 49% 928 199 Island Lake Mngmt Dist#1 100 363 263 363% 100 226 126 226% (137) 350 REET 1 Capital Improvements 1,866,000 388,173 (1,477,827) 21% 1,580,000 441,003 (1,138,997) 28% 52,829 351 1 REET 2 Capital Improvements 1,813,000 436,489 (1,376,511) 24% 1,700,000 505,642 (1,194,358) 30% 69,153 402 Mason County Landfill 7,216,147 2,019,429 (5,196,718) 28% 7,145,106 2,384,492 (4,760,614) 33% 365,064 403 N.Bay/Case Inlet Utility 2,337,004 766,559 (1,570,445) 33% 2,139,353 793,767 (1,345,586) 37% 27,208 411 Rustlewood Sewer&Water 576,560 159,520 (417,040) 28% 556,436 170,515 (385,921) 31% 10,995 412 Beards Cove Water 367,564 96,980 (270,584) 26% 268,334 103,485 (164,849) 39% 6,505 413 Belfair WW&Water Reclamation 3,707,003 1,317,256 (2,389,747) 36% 3,137,303 3,481,323 344,020 111% 2,164,067 428 Reserve Landfill 700 6,321 5,621 903% 20,000 7,934 (12,066) 40% 1,614 429 Reserve Beards Cove ULID - - - 0% - 0% - 480 Storm Drain System Development - - - 0% - - 0% - 500 Information Technology Dept 1,151,233 575,463 (575,770) 50% 1,300,000 650,000 (650,000) 50% 74,537 501 Equipment Rental&Revolving 2,812,088 1,119,755 (1,692,333) 40% 2,010,678 653,889 (1,356,789) 33% (465,866) 502 Unemployment Fund 76,204 - (76,204)1 0% 79,202 - (79,202) 0% - Totals $59,621,686 20,107,745 $ (39,474,154)1 34% $62,216,599 23,464,492 $ (38,752,107) 38% 1 3,356,747 Unaudited *Benchmark for Month is 33.33% J:\Financials\2024 Financials\2024 April Financial Report 11 MASON COUNTY MONTHLY FINANCIAL REPORT APRIL 2024 2023 vs 2024 Special and Other Funds Expenditure Comparison Fund Expenditures Expenditures Actual dif 2023 Fund Name 2023 Budget through End of UnexpendedL39 2024 Budget through End of Unexpended %2024 No. Month Budget Authority Month Budget Authority �s 2024 103 Sales&Use Tax 678,711 139,866 538,845 792,509 476,708 315,801 60% 336,842 104 Auditor's O&M 111,635 43,081 68,554 117,306 48,774 68,532 42% 5,693 105 1 County Road 23,793,040 5,260,154 18,532,886 22% 26,198,341 4,925,366 21,272,975 19% (334,788) 106 Paths&Trails 2,047 452 1,595 22% 2,439 552 1,887 23% 101 109 Election Equipment Holdings 51,642 354 51,289 1% 64,910 11,981 52,929 18% 11,627 110 Crime Victims 106,491 29,044 77,447 27% 109,991 32,140 77,851 29% 3,096 114 Victim Witness Activities 52,740 12,451 40,289 24% 60,317 - 60,317 0% (12,451) 117 Community Support Services 2,456,488 1,341,932 1,114,556 55% 3,743,818 1,467,954 2,275,864 39% 126,022 118 jAbatement 54,155 278 53,877 1% 54,312 313 53,999 1% 35 120 REET&Property Tax Admin 110,750 15,341 95,409 14% 110,000 27,192 82,808 25% 11,851 134 National Forest Safety 36,500 382 36,118 1% 52,000 2,484 49,516 5% 2,102 135 Trial Court Improvements 53,715 155 53,560 0% 53,847 186 53,661 0% 30 141 Sheriff's Boating Program 42,083 3,495 38,588 8% 39,601 5,512 34,089 14% 2,017 142 Narcotics Investigation Fund 5,869 721 5,148 12% 5,958 554 5,404 9% (167) 145 1 Mason County Clean Water District 190,153 - 190,153 0% 195,447 1,309 194,138 1% 1,309 150 Community Services Health 4,077,531 1,336,063 2,741,468 33% 4,185,615 1,544,293 2,641,322 37% 208,230 155 American Rescue Plan Act 10,000,000 295,129 9,704,871 3% 5,050,000 634,398 4,415,602 13% 339,269 160 Law Library 34,856 10,654 24,202 31% 36,819 11,261 25,558 31% 607 163 Lodging Tax(Hotel/Motel) 988,514 125,390 863,124 13% 470,562 219,527 251,035 47% 94,137 164 Mental Health 1,464,058 277,009 1,187,049 19% 1,595,426 416,042 1,179,384 26% 139,034 180 Treasurer's M&O Fund 354,062 38,397 315,665 11% 366,704 40,123 326,581 11% 1,726 190 lVeterans Assistance 252,000 37,713 214,287 15% 352,467 53,119 299,348 15% 15,406 192 Skokomish Flood Zone 6,914,198 3,919 6,910,279 0% 6,414,540 8,894 6,405,646 0% 4,975 194 Mason Lake Mngmt Dist#2 129,990 350 129,640 0% 103,675 375 103,300 0% 25 195 Spencer Lake Mngmt Dist#3 20,201 163 20,038 1% 27,185 181 27,004 1% 19 199 Island Lake Mngmt Dist#1 35,100 160 34,940 0% 12,100 175 11,925 1% 15 350 REET 1 Capital Improvements 2,101,804 384,040 1,717,764 18% 2,071,184 713,463 1,357,721 34% 329,423 351 1 REET 2 Capital Improvements 2,103,875 98,061 2,005,814 5% 2,101,187 967,176 1,134,011 46% 869,114 402 Mason County Landfill 6,760,452 1,728,369 5,032,083 26% 6,497,423 1,803,064 4,694,359 28% 74,695 403 N.Bay/Case Inlet Utility 2,235,214 337,915 1,897,299 15% 2,843,908 363,493 2,480,415 13% 25,578 405 Wastewater System Development - - 0% - - 0% - 411 Rustlewood Sewer&Water 677,661 116,434 561,227 17% 636,387 101,925 534,462 16% (14,508) 412 Beards Cove Water 335,427 47,257 288,170 14% 355,731 66,362 289,369 19% 19,106 413 Belfair WW&Water Reclamation 7,142,083 1,752,123 5,389,960 25% 2,529,344 747,699 1,781,645 30% (1,004,424) 428 Reserve Landfill 300,950 7,247 293,703 2% 31,373 6,107 25,266 19% (1,140) 429 Reserve Beards Cove ULID - - - 0% - - 0% - 480 Storm Drain System Development - - - 0% - - 0% - 500 Information Technology Dept 1,174,995 397,541 777,454 34% 1,372,546 370,484 1,002,062 27% (27,056) 501 Equipment Rental&Revolving 3,345,768 628,978 2,716,790 19% 3,231,269 646,953 2,584,316 20% 17,975 502 Unemployment Fund 276,204 23,438 252,766 8% 279,202 32,663 246,539 12% 9,225 Totals $ 78,470,962 $ 14,494,055 $ 63,976,907 18% $ 72,165,443 $ 15,748,804 $ 56,416,639 1 22% 1,254,748 Unaudited *Benchmark for Month is 33.33% J:\Financials\2024 Financials\2024 April Financial Report 12 J MASON COUNTY MONTHLY i FINANCIAL REPORT ANUL 2024 i OUTSTANDING COUNTY DEBT ORIGINAL APRX ORIGINATION LOAN INTEREST MATURITY NAME OF BOND OR LOAN YEAR AMOUNT RATE FUND BALANCE YEAR MASON COUNTY LTGO 2013 B-JAIL 2014 1,620,000 3.00% REET 1 350 870,000 2033 MAS0144-2-1 PUBLIC WORKS BOND FUND 2016 8,370,000 2.12% COUNTY ROADS 105 3,595,000 2027 N BAY CASE INLET LTGO REF 2017 2018 4,435,000 3.50% NORTH BAY SEWER 403 3,670,000 2042 WATER METER BEARDS COVE '18A 2019 166,000 2.75% BEARDS COVE WATER 412 153,730 2058 WATER METER BEARDS COVE '19 2019 107,400 3.13% BEARDS COVE WATER 412 100,060 2059 MASON COUNTY LTGO 2021 REF BOND 2021 3,167,955 1.06% BELFAIR SEWER 413 2,273,650 2030 MASON COUNTY LTGO 2020B REF BOND 2021 1,175,385 1.72% RUSTLEWOOD FUND 411 1,079,815 2048 MASON COUNTY LTGO 2020A REF BOND 2021 7,259,095 1.00% REET 1 350 & BELFAIR SEWER 413 4,807,080 2032 TOTAL COUNTY DEBT AT END OF MONTH 16,549,335 AS OF May 27, 2021 REMAINING NON VOTED DEBT CAPACITY 107,238,013 VOTED DEBT CAPACITY 95,923,650 REMAINING COUNTY DEBT CAPACITY 203,161,663 2024 April Financial Report 13 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: 0 Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 20,2024 Agenda Date: June 4,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• 2024 CDBG Public Service Grant Amendment for grant period 7/1/2024—6/30/2025. Background/Executive Summary: Mason County coordinates with the Community Action Council of Lewis,Mason, &Thurston Counties on an annual basis to apply for,receive, and provide services through a Public Services Community Development Block Grant(PS-CDBG) administered by the Washington State Department of Commerce (DOC). DOC has given recipients the opportunity to continue the grant for a third year using an amendment,rather than going through the full application process every year. The scope of work will remain unchanged. The grant will be extended by 12 months, and the amount for 2024 will be $103,000,the same as last year. The new end date will be June 30,2025. The amendment must be signed by all parties prior to June 30, 2024,to avoid the full application process. Budget Impact(amount, funding source,budget amendment): This project is fully funded by the CDBG grant. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approve the amendment to the CDBG Public Service Grant for 2024-2025 Attachments Request for Amendment . Washington State ATTACHMENT 1-G (1) ��►� Department lY Commerce COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR AMENDMENT 1. Grantee Name 2. CDBG Contract Number 3. Request Number Mason County 22-62210-010 B 4.Type of Amendment(check all that apply) ® Time Extension ® Budget Revision ❑ Scope of Work ❑ Special Conditions 5. Explanation (attach additional page if response requires more space or for Supplemental Funds request) Public Services through Community Action Council of Lewis, Mason &Thurston Counties to low-and moderate-income persons in Lewis and Mason County for program year 2024. 6.Amendment Changes Current End Date Change (#months) Revised End Date Time Extension 6/30/2024 12 6/30/2025 CDBG Budget Code Current Budget Change (+/-) Revised Budget 21A—General Administration $7,000 $3,500 $10,500 05Z—Other Public Services $198,000 $99,500 $297,500 Totals $205,000 $103,000 $308,000 7. Submitted By(Chief Administrative Official) Name Title Signature Date 8.Action Taken (COMMERCE USE ONLY) APPROVED DISAPPROVED Name Title Signature Date November 2022 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mary Ransier Ext.422 Department: Human Resources Briefing: ❑X Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 20,2024 Agenda Date: Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Discussion item for the Central Services Manager position. Background/Executive Summary: The current state of the BOCC organizational chart is attached. The Central Services Manager position will be vacated 12/31/2024. Budget Impact(amount, funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): N/A Requested Action: Discussion about the organizational need for the position and body of work assignment going forward. Attachments Current BOCC Org Chart County Current State Administrator Central Services Chief Public Community Public Health & Public Works Budget & Development Human Services HR Director Finance Manager Defender Director Director Director Manager IT Facilities Manager DEM/Parks Trails Manager Clerk of the Board