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Home My WebLink About2024/05/13 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR THE WEEK OF May 13, 2024 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion, and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. CoU�� . 1854 Commission meetings are live streamed at http://www.masonwebtv.com/ and public comment is accepted via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA 98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners’ office no later than 4 :00 p.m. the Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at Shelton (360) 427-9670 ext. 419 Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent version. Last printed 05/10/24 at 2:37 PM BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of May 13, 2024 May 13.1 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly *This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings. Monday, May 13, 2024 Zoom link available on the Mason County website Commission Chambers Times are subject to change, depending on the amount of business presented 9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion 9:45 A.M. Executive Session – RCW 42.30.110(1)(c) Real Estate Offer for Sale 10:00 A.M. Auditor’s Office – Steve Duenkel 10:05 A.M. Public Works – Loretta Swanson Utilities & Waste Management 10:15 A.M. Support Services – Mark Neary 11:00 A.M. Executive Session – RCW 42.30.110(1)(a)(ii) Information Regarding Infrastructure and Security of Computer and Telecommunications Networks, Security and Service Recovery Plans Commissioner Discussion – as needed C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Steve Duenkel Ext.468 Department: Auditor's Office Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 5/13/2024 Agenda Date: 5/14/2024 Internal Review: ❑X Finance ❑X Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Proposed Auditor's Office Reorganization. Background/Executive Summary: The County Auditor is requesting the addition of 1 Elections Technician,increased part time help,and restoration of the position of Chief Deputy Auditor(without backfill). This will enable completion of new statement of work in recent election law changes and more efficient and comprehensive Auditor's Office operations. Budget Impact• 1 Elections Technician: Salary&benefits through 12/31/2023: $39,692* Additional Extra Help: $7000(reimbursable by districts) Chief Deputy Auditor: Salary&benefits net increase through 12/31/2024: $3,583** *Working with OSOS to partially pay with HAVA Grant funds. **Based on Level 31,Step 10 salary of$90,139 over the current Election Administrator salary of$85,412. Public Outreach N/A Requested Action: Request the Board approval of the Auditor's Office Reorganization. Attachments Auditor's Office Reorganization Plan 3 � ud 'itor 's Office Reorganization Steve Duenkel Mason County Auditor May 13, 2024 Re-organization /854 1 . To better serve the People of Mason County. 2. To absorb new election law statement of work. 3. To effectively fulfill statutory responsibilities. 4. To better prepare for the 2024 General Election. 5. Integration of US Passport Service. Re-organization Elements 185-! 1 . Add 1 Elections Technician (full time). 2. Additional Elections Extra Help. 3. Re-instate Chief Deputy Auditor role (no backfill). 4. (Future) New position descriptions for licensing and recording personnel integrating US Passport service. New Statement of Work - E1ec-4i; . ..,.,. MMEa 1814 Laws passed in the last legislative session require additional work: • Automatic Voter Registration : • Any interaction with the DOL and / or revision to a voter's information will trigger an automatic voter registration. • Requires follow-up from the Auditor's Office within a 5-day period. • Information Packet (to be developed). • Follow-up pending voter's response. • This is in addition to baseline voter registration activity. • Revised Signature Verification : • Ballot rejection for signature verification requires 2 people to agree. • Additional follow-up to cure the signature. cO&, r Statement of Work There are statutory requirements that the elections team is not able to accomplish effectively due to current team capacity. • In-depth voter registration database research / maintenance • Voter Accessibility Advisory Team We are also not able to support an effective voter outreach programs. Increase staffing with 1 Elections Technician to work: 185-! • Automatic Voter Registration: • Develop the process (aimed at integration into existing processes). • Quantify and validate resource requirements. • Voter registration database maintenance (over and above the OSOS ERIC / NCOA task lists). • Voter Outreach (schools, senior care facilities, civic organizations, tribes). Funding: • Enhanced voter registration database maintenance: • Near Term (2024): Work with OSOS to partially cover with HAVA Grant money. • 2025 and beyond will generate additional revenue from City of Shelton cost-sharing. Additional Extra Help (reimbursable by districts): • Enhanced Signature Verification • Belfair Vote Center RCW 36916eO iW11 Deputies and employees. In all cases where the duties of any county office are greater than can be performed by the person elected to fill it, the officer may employ deputies and other necessary employees with the consent of the board of county commissioners. The board shall fix their compensation and shall require what deputies shall give bond and the amount of bond required from each. The sureties on deputies' bonds must be approved by the board and the premium therefor is a county expense. A deputy may perform any act which his or her principal is authorized to perform. The officer appointing a deputy or other employee shall be responsible for the acts of his or her appointees upon his or her official bond and may revoke each appointment at pleasure. ��eON CO Auditor Statement of Work 1854 Current: Greater than can be performed in a 40-hour work week. Future / additional: • Work with WSACA & 35 LD representatives on new laws for elections & land fraud protection. • Signature verification enhancement project (available OSOS grant). • Rejected ballot (voter signature) follow-up. • Cybersecurity. • Internal control. Request: • In accordance with RCW 36.16.070, re-establish the position of Chief Deputy Auditor. • The position would be filled by appointment (promotion) without backfill. "s on Current Organization The People of Mason County Steve Duenkel County Auditor Leo Kim Marie Stevenson Jenn Rose Chief Financial Election Recording Officer Administrator Manager/Archive Specialist Shannon Susan Michele Crow Kailey Chappell Theresa Ragsdale Kacy Fladager McGregor Sr. Financial Blankenship Elections Licensing Lead& Sr. Office Sr. Financial Analyst Assistant Elections Technician Subagent Liaison Technician Analyst Administrator Robin Redman Jenny Muller Rachel Winkler Jen Giraldes Financial Analyst Financial Analyst Office Technician Sr. Office Technician Sheri Ferguson Office Technician �90N COULA NT Proposed Organization The People of Mason County 1854 Steve Duenkel County Auditor Leo Kim* Marie Stevenson* Chief Financial Chief Deputy Officer Auditor/ Elections Administrator New Position Descriptions in-work for Integrated Customer Services department. r-----------------------------------------------------� f I I Jenn Rose Program Manager Shannon Susan /Archive , Michele Crow Kailey Chappell I , McGregor Elections Sr. Financial Blankenship , Specialist , , , Sr. Financial Assistant Elections Analyst Technician Analyst Administrator I , Kacy Fladager Jen Giraldes , Sr. Integrated Sr. Integrated Robin Redman Jenny Muller (NEW) ' Services Agent Services Agent Theresa Ragsdale ' Financial Analyst Financial Analyst Elections I , y y Technician � Licensing � Specialist&DOL Sheri Ferguson Rachel Winkler Subagent Liaison ' Integrated Integrated Services Agent Services Agent I , I '------------------------------------------------------' * Management Positions P o sitio n D e s c rip tio n Level 31 Pay Scale KnovAedge of: 1 POSITION DESCRIPTION Accounbng.finance and cash management Elected Official Signature of Approval: • Rules and laws of conducbrg elections in accordance with RCW 36 22.230. Trtk: Chief Deputy Auditor Department: Auditors Office Skill in: Gate ls Affiliation: Non-Represented Reports to: County Auditor : Interpersonal lopm Strategy development Exempt:X Regular Driver:N Supervises%Directs: Elections Licensing and • Process improvement Non-Exempt: Recordinq Departments • Organcation Human Resources Director or Designee Signature of Approval: Job Class:TBD Risk Class:5306-07 Salary Range:According to current Non salary Microsoft Suite scale Ability to: DESCRIPTION: Comprehend and apply applicable lam policies.mks regulations.and operating procedures Dale The Chief Deputy Auditor is an appointed position and serves Me m accordance with RCW 36 16 070 governing Auditors Office Departments and RCW 36 22 220 The pnmary role of the Chief Deputy is to work with the Chief Financial Officer to • Effectively communicate Ovrrtten and verbal) ensure efficient. compliant operations in the Auditor's Office Attentiveness to customer service. : Problem ydel I have read and understand the above position description: compliance with laws regulations and policies appropriate use of taxpayer dollars and continuous Effectively delegate process improvement is key OTHER JOB DUTIES: E SSENTIAL JOB FUNCTIONS:(My one poor—may na reiude ax me-u ,r fared no,do me la:ea e.amPres May be required to obtain additional education as required to conduct business functions Date. mC oe all:asks whxm may be bud ,pos00 ,s of.ha,class I Work with Auditor and Chief Financial Officer to develop and implement Auditors Office strategy goals. MINIMUM QUALIFICATIONS:(My eprrvaienr mml)ma5on of educa5on ono e.pedenoe whMh pmvdes me policy statements.service ob(ecWes.operating pans and processes Support the Auditor and Chief apo—a,:n me knw.Moye slides and adfnes repwreo ro perform me pC may de consaered i - Financial Officer vMh performance of mtemal audits process improvements and budgetary input • High School Diploma or GED Fulfill the role of Electrons Administrator Four(4)years of government management experience with pudic contracts budget and expense responsibility Conduct legal regulatory and technical revievf and analysis of assigned departments Auditors Office Complete certdcation as a Certified Pudic Official within hvo r,2h years of hue operations to assure compliance with established operating standards processes and procedures • Complete certification through the Office of Secretary of State as an elections administrator under RCW 29A 04 within hvo 121 years of hire Responsible for selecting assigning,supemsing and evaluabng the work performance of assigned start • Bondable Make decisions regarding personnel matters and actions PREFERRED QUALIFICATIONS: Work with the Auditor and Chief Financial Officer to design,develop and review internal controls • Bachelors Degree Confer with.advise.and represent the Auditor before governmental agencies on issues related to areas Cenified Pudic Official Certification of assignment Attend meetings serve on committees.testily before the legislature and make decisions Elections Administrator Certification in absence of Auditor LICENSES,CERTIFICATES.AND OTHER REQUIREMENTS: Provide for ongoing liaison beween the Auditor s Office with other local and state government officials. Valid Waslnnglon State diner s license and the pudic Analyze and recommend improvement to existing facilities.equipment and operating systems of the department Develop and maintain systems and records that provide for proper evaluation.control.and WORKING CONDITIONS:(Tile physical eemands d beo are RPresemb5ve of fnose ma:must be me:by documentabon of assigned operations me employee io suooesaNrfy pMonn the ess—ml fux,ons of dvs Pre Mason County Provides reasonable accomm.dafx)n to made exyNdyafS with dsabdr.:es:o perform:he essenosi funcbms; Respond to inquiries problems or complaints affecting the availability or quality of semces. Work is primarily performed in an office environment Ability to transport items to oil-sde locations May Regular reliable and punctual attendance be required to move twenty-five(25 i pounds Ability to assist customers at a counter for lag periods of time Ability to communicate on the telephone for extended periods of time during busy elections Travel Other duties as assigned to meetings conferences training as required. Est 3 2005,11-1-11 202411-2-5 2024 3 2005M-1-11 2024111ev 2-5 2121 Est.3 20054iev 1-I 12024Rev 2-5 2024 cO�'�'r Proposed Budget Amendimeniv., Extra Help & Elections Technician Chief Deputy Auditor /Sill 2024 BUDGET AMENDMENT/TRANSFER REQUEST OFFICE/DEPARTMENT REQUESTING CHANGE: Auditor/Elections EMPLOYEE AUTHORIZING REQUEST: Marie Stevenson BOARD BRIEFING/APPROVAL DATE: AGENDA ACTION NO(IF APPLICABLE): 2024 BUDGET AMENDMENT/TRANSFER REQUEST REASON FOR AMENDMENT(ATTACH BACKUP): Unanticipated Extra Help usage INCREASE FUND OFFICE/DEPARTMENT REQUESTING CHANGE: Auditor's Office OR BALANCE EMPLOYEE AUTHORIZING REQUEST: Steve Duenkel MUNIS ACCOUNT DECREASE REVENUE EXPENDITURE CHANGE MUNIS ACCOUNT DESCRIPTION BOARD BRIEFING/APPROVAL DATE: 5/13/2024 001.D00000.030.034.541.40.510600.D000.00 increase E.tra re p AGENDA ACTION NO(IF APPLICABLE): REASON FOR AMENDMENT(ATTACH BACKUP): Reinstatement of Chief Deputy Auditor(NET INCREASE)for remaining 6 months of 2024. INCREASE FUND OR BALANCE MUNIS ACCOUNT DECREASE REVENUE EXPENDITURE CHANGE MUNIS ACCOUNT DESCRIPTION 001.000000.030.030.513.10.510010.0000.00. INCREASE $ 2,364 2024 UNAPPROVED BUDGET REQUEST 001.000000.030.030.513.10.520010.0000.00. INCREASE $ 7 INDUSTRIAL INSURANCE 001.000000.030.030.513.10.520020.0000.00. INCREASE $ 96 SOCIAL SECURITY/MEDICARE 001.000000.030.030.513.10.520030.0000.00. INCREASE $ 118 STATE RETIREMENT 001.000000.030.030.513.10.52OD40.0000.00. INCREASE $ 295 MED/DENT/VIS/LIFE 001.000000.030.030.513.10.520045.0000.00. INCREASE $ 10 WASHINGTON PAID FMLA OFFICE/DEPARTMENT REQUESTING CHANGE: Auditor/Elections EMPLOYEE AUTHORIZING REQUEST: Marie Stevenson BOARD BRIEFING/APPROVAL DATE: AGENDA ACTION NO(IF APPLICABLE): REASON FOR AMENDMENT(ATTACH BACKUP): Automatic Voter Registration,VR Maintenance and Voter Outreach INCREASE FUND OR BALANCE MUNIS ACCOUNT DECREASE REVENUE EXPENDITURE CHANGE MUNIS ACCWNT DESCRIPTION D01.ODDDDO.030.034.514.40.510014.ODD0.00 Increase 26,237 Elections Tech 001.o000D0.030.034.514.40.52D010.0000.00 Increase 236 Industrial Insurance Ask: 001.000DD0.030.034.514.40.520020.0000.D0 Increase 1,627 Social Security/Medicare 001.000000.030.034.514.40.520030.0DD0.00 Increase 2,726 State Retirement 001.000000.030.034.514.40.520040.0000.00 Increase 8,496 Med/Dent/Vis/Life 001.D00DD0.030.034.514.40.52DD45.0000.00 Increase 380 WA Paid FMLA LJ BOCC Approval Lookahead - Future Position Descriptio Integrated Customer Services Agent (Licensing / Recording / US Passports): Additional Statement of Work: US Passport Service • 3 distinct, technical functions: • US Passports • Licensing • Recording 3 distinct sets of laws / ordinances and regulations: • Federal • State • State & County 3 distinct certifications and qualifications required. US Passport Program Manager / Archive Specialist Licensing Specialist & DOL / Subagent Liaison MAY 2024 MASON COUNTY PUBLIC WORKS COMMISSIONER BRIEFING May 13, 2024 �N C� Action Items• Discussion Items: ■ Emergency Repair/Replacement of Supervisory Command and Data Acquisition System at Belfair Reclamation Facility - Pursuant to RCW 39.04.280 Commissioner Follow-Up Items: Upcoming Items• 5/19 -5/25 Public Works Week 5/23 Fill the Public Works Truck Events 9am to 2:30pm Locations: Walmart Supercenter NW Corner of 7th &Railroad Ave. Belfair QFC TBD Belfair Pump Station ribbon-cutting C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Richard Dickinson,U&W Ext. 652 Management/Deputy Director Department: Public Works Briefing: FXI Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 13,2024 Agenda Date: May 21,2024 Internal Review: ❑ Finance ® Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Emergency Repair/Replacement of Supervisory Command and Data Acquisition System at Belfair Reclamation Facility-Pursuant to RCW 39.04.280 Back2round/Executive Summary: In January 2024, our region experienced an unprecedented deep freeze event, causing significant damage to critical infrastructures across the state. The Belfair Water Reclamation Facility was not spared from the effects of this extreme weather event. The freezing temperatures resulted in the rupture of two potable water lines and inflicted extensive damage to the facility, including the Supervisory Command and Data Acquisition (SCADA) system. The Belfair Water Reclamation Facility's management and operation rely heavily on the SCADA system. Its real-time monitoring, control, and data collecting features enable the facility's processes to be managed effectively and efficiently. The system's operation is crucial to guaranteeing that consumers will always receive high-quality recycled water while complying with legal requirements. While addressing insurance and FEMA claims, the system has been temporarily limping along. However on April 24th the system went down completely for two days, and to restore the functionality of the SCADA system and mitigate any further disruptions to operations, emergency contracts were initiated. These contracts encompass the repair and replacement of damaged components, as well as the implementation of necessary upgrades to enhance the resilience of the system against future adverse events Per RCW 39.04.280 the Competitive bidding requirements may be waived by the governing body in the event of an emergency situation; if a contract is awarded without competitive bidding due to C Mason County Agenda Request Form Y /A t! an emergency, a written finding of the existence of an emergency must be made and duly entered of record no later than two weeks following the award of the contract. Budget Impact: The repairs and replacement parts are estimated to cost$184,022 (tax not included). Fund 413 will provide the initial funding which will later be reimbursed by insurance and FEMA once compensation is received. Public Outreach: N/A Requested Action: N/A Attachments• LTaurus Power& Controls Contract 2. Kubota Contract MrAAuFFus POWER & CONTROLS , INC . Proposal #24-6822 R2 May 1, 2024 Subj: Mason County-Belfair WRF BOP SCADA Upgrade n6 Richard Dickinson Taurus MBE/DBE Vs: Washington- M4M0025991/D4M0025991 Oregon-COBID#11873 BELFAIR WRF BOP SCADA REPAIR Taurus Power and Controls, a full-service MBE/DBE control system integration firm, is pleased to present the following proposal: This proposal is coordinated with the work being provided by Kubota. TOTAL MATERIAL & LABOR $ 877422.00 BREAKOUT MATERIALS $ 18,549.00 LABOR $ 68,873.00 SCOPE OF SUPPLY Provide engineering,design, materials,and labor to restore the control system to operable conditions. This project is to repair equipment damaged in a plant incident due to weather issues. The purpose of the project is to put the equipment back in reliable working order to meet operational and permitting requirements. It will be necessary to procure new software as well as hardware that was damaged in the event.The software will need to be replaced because the operating software is no longer in support and must be brought forward to current versions. This is necessary for Cybersecurity as well as support issues.Taurus will work with Kubota/Control Engineers tojointly repair the two existing SCADA systems at the Belfair WRF.The obsolete "Ovivo" SCADA system for the MBR portion of the plant will be handled by Kubota/Control Engineers.Taurus will handle the Balance of Plant(BOP)SCADA system.The two separate systems will be merged into one single SCADA system. 24 Hr. Emergency Service 1-800-755-7694 TaurusPower.com CIV OmiI, ccU lllghls SV YOU Oan. _l • Taurus Provided Hardware o Replace all hard drives on existing server with server class drives. The existing server in the electrical room is currently not functioning.We will attempt to restore it to a working condition. o Upgrade BOP PLC Processor to L81 E for alignment with Kubota/Control Engineers upgrade for the MBR PLC. • SCADA Software o Kubota/Control Engineers to provide new FTView SE software licensing. o Kubota/Control Engineers to provide new WIN-911 Alarm annunciation software licensing. o Taurus will provide PLC programming software to facilitate changes required for HMI system software updates. • SCADA Programming o Taurus will work with Kubota/Control Engineers team to integrate Balance of Plant HMI screens into the new combined BOP/MBR SCADA project. o Convert existing BOP HMI control screens into new software. o Convert existing pump station HMI control screens into new software. o Collaborate with current membrane system supplier to reconfigure system controls and screens to be compatible with future operations and ensure system is supportable by both Mason County and the system supplier. • Kubota/Control Engineers will provide the PLC and HMI code for the membrane system. • SCADA Computer Hardware o Kubota/Control Engineers will provide the new workstation computer and monitors for the new combined SCADA system. o Taurus will integrate BOP into the Kubota provided project. STANDARD TAURUS INCLUSIONS • Included in our pricing above is Taurus'typical labor as outlined below: • I&C Project Management • Detailed Design: o Full integration of Taurus supplied equipment o Coordination with equipment supplied by others • Programming o PLC updates to accommodate L81 E upgrade. o BOP SCADA HMI Graphics(Conversion from old system to new) • Onsite Responsibilities: o ORT:Operational Readiness Testing o Start-up of new software packages o Red-line drawings of any network changes o Training on new SCADA system 24 Hr. Emergency Service 1-800-755-7694 TaurusPower.com l'lo Ociil cci�lliphis St;YrV cunt EXCLUSIONS (standard exclusions unless specifically noted otherwise in this proposal) • Bonding,taxes,or subcontract administration costs(Taurus bids as a supplier) • Credit Card payment(service available for additional fee) • Utility&/or PUD Charges or fees.Any required permits • Installation • UL listing of modified panels • Civil or mechanical work EXPENSES If additional work is required beyond the project description above,or any services are performed outside of our project scope of supply,or Taurus must return to site due to no-fault of Taurus,this work will be billed on a time and materials basis at the applicable rate from Taurus Power and Controls'current rate sheet. Incidental expenses such as meals, lodging,commercial travel,etc.,will be billed at cost plus 15%. Mileage will be billed at$.90 per mile.Travel time and mileage will be billed portal to portal from Taurus'office.Taurus requires a two-week advanced notice for our requested onsite services and a signed Onsite Field Authorization Certification(OFAC)form confirming all pre-startup checklist items are complete. TERMS AND CONDITIONS Payment terms: SOV- 30% purchase and receipt of parts for project, 50%upon delivery of software conversion,20% upon completion of startup.This proposal is valid for a period of thirty (30) days from the date of the presentation. Expediting charges are not included in the above pricing. Taurus is providing this proposal as a supplier, not as a subcontractor. Please contact Taurus for additional administration costs for Taurus to perform as a sub-contractor(Taurus CCB# for Oregon 0076781,for Washington TAURUPC946LN).This proposal is automatically included and made part of any engagement of Taurus to perform this work. Taurus Power and Controls would like to thank you for this opportunity to present our services. If we can address any questions regarding this proposal or be of further assistance, please feel free to call,text or email. Customer acceptance of this proposal and notice to proceed: Customer Taurus Name (printed) .c Name (printed) Aric Naue Signaturq;z Signature 42zG /t/azeZ 05/03/24 Email:rld'I ia<d 4-2—64 Control Systems Engineering Manager Phone: 3 Go,L 27- F&76> )C ( _2 cJ Taurus Power& Controls, Inc. Customer PO or reference# 3/D$ 24 Hr. Emergency Service 1-800-755-7694 _ TaurusPower.com Sincerely, Taurus Power&Controls, Inc. Jeff Geiger Aric i(Vaue Director of Sales and Marketing Engineering manager Jaeiaer@TaurusPower.com Cell: 503-519-4364 Office: 503-692-9004 tZ GSOyLetemintegrator ^ CSi3NEM III ,.xaum.,,uraunax vxnxa V mnudryxeminhgotomWtlabn •C4IDIIIY<OMMHY 24 Hr. Emergency Service 1-800-755-7694 TaurusPower.com We ppnY eep Nlphls sorsuCen. For Earth, For Life Klihotf) May 1st, 2024 Mr. Dickinson Kubota Membrane USA (KMU) is pleased to provide this proposal for the Belfair, WA Control System Upgrade project in Belfair, Washington per your request. The project consists of a new ControlLogix 1756-L81E PLC to replace the existing PLC,a new Ethernet switch to replace the existing obsolete switch, a new touchscreen Operator interface, new PLC and HMI programming per Kubota standards and one week of startup to verify system functionality. In order to complete this project, we will require a copy of the existing PLC program and copies of the existing PLC control panel drawings. Since there will be substantial coordination required between Kubota, Control Engineers and the county programmer, we have allocated five days on site plus two travel days for this effort. New Kubota Standard Program The new control system will be programmed to Kubota programming standards, including high- performance HMI principles and improved MBR operation. This new version standard program is co- developed by Kubota and Control Engineers after 20 years of operational experience in US and Japan. Features include best lessons learned including : — PID loop "last state" memory, stabilizing permeate flow — Modern Object-Oriented Principles promoting standardization and improving troubleshooting — Built in Analog Signal Filtering — Staged equipment startup to minimize peak power demand — Staged basin rotation to match a variety of influent flow conditions High Performance Principles : — Use of Short-Duration Trends on Overview Screen — Alarm Banner — Advanced Alarming System that minimizes nuisance alarms — Advanced Trend Analysis Kubota Customizations : — Top-to-bottom, left to right flow — Coordinated Color Palette, minimalist design — 16 x 9 Aspect ratio, works on phone, HD monitors — Easy Navigation Tabs — Simplified Interlock display — Secure Remote monitoring Scope of Work 1. New PLC Control Panel Parts ➢ Allen Bradley 1756-L81E PLC Processor ➢ Cisco IE-2000 Ethernet Switch CONTROLS UPGRADE FOR THE MASON COUNTY,WA KUBOTA MEMBRANE USA I Phone: (425)898-2858 1 Fax: (425)898-2853 For Earth, For Life KlihoFo) 2. SCADA System Hardware and Software Features: ➢ Dell tower PC with Dual 27" monitors, windows 11 professional ➢ Allen Bradley FactoryTalk View SE Station Unlimited Display software licensed to owner ➢ Win-911 Ultimate perpetual license with grandstream modem, win-911 mobile, dialout, and email 3. PLC and HMI Programming: ➢ PLC Programming following Kubota Control Narratives and using PLC Programming Standards ➢ HMI Programming following Kubota Control Narratives using HMI Programming Standards ➢ PLC/HMI programming FAT at Control Engineers office in Boise, Idaho or Remotely witnessed 4. Startup: ➢ One 5-Day trip to the project site plus 2 travel days. 5. Other: ➢ HMI Manual ➢ System Warranty ➢ After Service Price A summary of proposed price for the equipment and services above is summarized below: freight is included.Tax is not included. Line Item Description Price Engineering and Programming PLC and HMI programming following 33,700 PLC Equipment New Allen Bradley 1756-L81 PLC Processor, new 12,300 Cisco IE-2000 16 port ethernet switch Factory Acceptance Testing 2 Days 3,000 HMI Software and Hardware Dell desktop computer with dual 27" monitors, 18,300 Rockwell Automation FactoryTalk View Site Edition software, perpetual, unlimited edition, Win-911 Ultimate with grandstream modem, 25 win-911 mobile clients Startup Five days on site to install new code,coordinate with 17,300 plant technical personnel, perform operator training and verify plant operation and tuning. 2 days of travelling in addition to above. HMI Manual 1 set 3,000 System warranty 1 year 6,000 After Service Any program tuning requested within 3 months of 3,000 completion Total 96,600 CONTROLS UPGRADE FOR THE MASON COUNTY,WA KUBOTA MEMBRANE USA I Phone: (425)898-2858 1 Fax: (425)898-2853 For Earth, For Life KlihoFe) The proposed cost for this work is$96,600(Tax not included). Payment Term 100% Upon Installation of Product Please feel free to contact me with any questions on this proposal. Regards, Hiro Kuge Technology Manager KUBOTA Membrane USA Corporation 425-919-2853 Hiroo.Kuge@kubota.com Issued by: Date: 5/3/2024 Hiro Kuge Technology&Regional Sales Manager Authorized by: Date: 5/3/2024 Diego Ayala President Customer sign: Customer PO Acceptance: name: Note: *The quotation is presented with KMU's T&C.With customer's signature and/or with PO#,this form may serve as an order confirmation. CONTROLS UPGRADE FOR THE MASON COUNTY,WA KUBOTA MEMBRANE USA I Phone: (425)898-2858 1 Fax: (425)898-2853 Mason County Administrator 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 419 Mason County Commissioner Briefing Items from County Administrator May 13, 2024 Specific Items for Review → 2024 Budget amendments – Jennifer Beierle → 2025 Motor Pool rates, vehicle orders, comparison of ER&R and Motor Pool cost analysis – Jennifer Beierle → American Rescue Plan Act (ARPA) PUD 1 contract amendment – Jennifer Beierle Administrator Updates Commissioner Discussion → Older Americans Month Proclamation – Cmmr. Trask → SmartWater Grant partnership – Cmmr. Shutty → Commission calendar updates C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 13,2024 Agenda Date: May 21,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Requests for Supplemental Appropriations and Amendments to the first Budget Amendment Public Hearing for 2024 Background/Executive Summary: Requests for supplemental appropriations and amendments to the 2024 budget are attached. This request includes changes to beginning and ending fund balances to reflect actual beginning cash balances as of January 1,2024. Budget Impact(amount, funding source,budget amendment): See attached Public Outreach (news release,community meeting, etc.): RCW 36.40.100 requires the Board to publish notice in the official county newspaper for two consecutive weeks prior to the budget hearing. Requested Action: Request to set a public hearing for June 18,2024,at 9:15 a.m. to consider and approve supplemental budget requests and budget transfers to the 2024 budget. Attachments Draft Resolution for Budget Supplemental Appropriations and Amendment Requests and Proposed 2024 Budget Amendment#1 Detail and Detailed Budget Entries RESOLUTION NO. 2024 BUDGET BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENT REQUESTS-NOTICE OF HEARING WHEREAS, by reason of conditions which could not be reasonably foreseen at the time of making the budget for the year 2024, it is necessary to make provisions for supplemental appropriations and amendments to the budget as required by RCW 36.40.100,and RCW 36.40.195;and WHEREAS,the revenue and expenditure adjustments to County funds, as listed in Attachments A& B to this Resolution, are required in order to incorporate into the budget the revenues and expenditures now identified, which were not known at the time of original budget adoption;and WHEREAS,the net total of adjustments to 2024 authorized expenditure appropriations in the General Fund is an increase of$770,821;and WHEREAS, the net total of adjustments to 2024 authorized expenditure appropriations in funds other than the General Fund is an increase of$2,556,884;and THEREFORE, BE IT RESOLVED BY THE Board of Mason County Commissioners: That the 18th day of June, 2024 at the hour of 9:15 a.m., in the Mason County Commissioners Chambers in Courthouse Building I,411 North 5th Street,Shelton,Washington, is hereby fixed as the time and place for a public hearing upon the matter of Budget Amendment Requests to the 2023 Budget as provided in Attachments A& B to this Resolution. Contact person:Jennifer Beierle, Budget Manager, (360)427-9670 ext. 532 A copy of this resolution and the proposed amendments to the 2023 budget is available by contacting Toni Monnier at(360)427-9670 ext. 644. The Clerk of the Board is hereby authorized,empowered,and directed to cause notice of such hearing to be published as provided by law. DATED this 18th day of June,2024 ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Randy Neatherlin,Chair APPROVED AS TO FORM: Kevin Shutty,Commissioner Tim Whitehead,Chief DPA CC: Auditor—Financial Services Sharon Trask,Commissioner Publish 2x 5/30&6/6 bill to Commissioners, 411 North 5th Street,Shelton ATTACHMENT A TO RESOLUTION NO. 2024 BUDGET AMENDMENT#1 DETAIL 2024 2024 FUND REVENUE EXPENDITURE LINE NO. FUND NAME DEPARTMENT CHANGE CHANGE DESCRIPTION CHANGE BUDGETED BFB TO ACTUAL CASH 1 ALL ALL FUNDS AMOUNTS AT 1/1/2024 INC ELECTED OFFICIAL SALARY&BENEFITS $13,340; REMOVE 5 COMPUTERS FROM 2 001 GENERAL FUND ASSESSOR 3,340 REPLACEMENT CYCLE IN BUDGET<$10,000> INC ELECTED OFFICIAL SALARY&BENEFITS $13,340 MAY-DEC 2024$13,340; INC PASSPORT 3 001 GENERAL FUND AUDITOR 39,600 18,840 REV$39,600&EXP$5500 EMERGENCY REMOVE 2 COMPUTERS FROM REPLACEMENT 4 001 GENERAL FUND MANAGEMENT (4,000) CYCLE IN BUDGET PER IT TST TRANSFER IN FOR 2023 BILLING TO BE DONE IN 2024$20,104; INC ELECTED OFFICIAL SALARY 5 001 GENERAL FUND CLERK 20,104 13,340 &BENEFITS$13,340 MAY-DEC 2024 INC ELECTED OFFICIAL SALARY&BENEFITS 6 001 GENERAL FUND COMMISSIONERS 40,020 $13,340, EACH, MAY-DEC 2024 JUVENILE COURT ADD 1 COMPUTER TO REPLACEMENT CYCLE IN 7 001 GENERAL FUND SERVICES 2,000 2024 BUDGET PER IT HUMAN 8 001 GENERAL FUND RESOURCES 30,000 2025 NON-REP CLASS/COMP STUDY COMMUNITY SCJ CONTRACT MC CONTRACT#23-073 CARRY- 9 001 GENERAL FUND DEVELOPMENT 475,000 475,000 FORWARD BUDGET FROM 2023 TO 2024 10 001 GENERAL FUND PARKS&TRAILS 21,096 PARKS MOWER CHIEF DEPUTY PROSECUTOR RETAINAGE BONUS 11 001 GENERAL FUND PROSECUTOR 11,800 &BENEFITS INC ELECTED OFFICIAL SALARY&BENEFITS 12 001 GENERAL FUND CORONER 13,340 $13,340 MAY-DEC 2024 INC ELECTED OFFICIAL SALARY&BENEFITS 13 001 GENERAL FUND SHERIFF 5,595 $5,595 MAY-DEC 2024 TST TRANSFER IN FOR 2023 BILLING TO BE DONE OFFICE OF PUBLIC IN 2024; CHIEF PD SALARY& BENEFIT INC& 14 001 GENERAL FUND DEFENSE 157,259 32,030 RETAINAGE BONUS INC ELECTED OFFICIAL SALARY&BENEFITS 15 001 GENERAL FUND TREASURER 13,340 $13,340 MAY-DEC 2024 THERAPEUTIC OJJDP-FRC ENHANCEMENT GRANT REC'D AFTER 16 001 GENERAL FUND COURT 95,080 95,080 2024 BUDGET ADOPTION VICTIM WITNESS CHANGE BUDGETED BFB TO ACTUAL CASH 17 114 ACTIVITY 4,640 AMOUNTS AT 1/1/2024 SHERIFF'S BOATING INC OVERTIME BASED ON PAST YEAR ACTUAL 18 141 PROGRAM 5,000 EXPENDITURES COMMUNITY 19 150 SERVICES HEALTH 400,000 400,000 LEAD PILOT PROGRAM FEDERAL GRANT AMERICAN RESCUE CHANGE BUDGETED BFB TO ACTUAL CASH 20 155 PLAN ACT (202,615) AMOUNTS AT 1/1/2024 2024 CONTRACTS THAT NEED TO BE ADDED TO THE BUDGET FOR FESTIVAL SUPPORT,TOURISM 21 163 LODGING TAX 645,307 DEVELOPMENT&TOURISM PROGRESSIVE APP TST TRANSFER TO CLERK&OPD FOR 2023 22 164 MENTAL HEALTH TAX 177,363 BILLING DONE IN 2024 CHANGE BUDGETED BFB TO ACTUAL CASH 23 180 TREASURER'S 0&M 8,355 AMOUNTS AT 1/1/2024 Page 1 of 2 ATTACHMENT A TO RESOLUTION NO. 2024 BUDGET AMENDMENT#1 DETAIL 2024 2024 FUND REVENUE EXPENDITURE LINE NO. FUND NAME DEPARTMENT CHANGE CHANGE DESCRIPTION MASON LAKE CHANGE BUDGETED BFB TO ACTUAL CASH 24 194 MANAGEMENT 37,026 AMOUNTS AT 1/1/2024 SPENCER LAKE CHANGE BUDGETED BFB TO ACTUAL CASH 25 195 MANAGEMENT (2,712) AMOUNTS AT 1/1/2024 ISLAND LAKE CHANGE BUDGETED BFB TO ACTUAL CASH 26 199 MANAGEMENT 1,429 AMOUNTS AT 1/1/2024 MASON COUNTY 27 402 LANDFILL 55,000 55,000 ADD 1 FTE TO 2024 BUDGET FUNDED BY RATES RUSTLEWOOD SEWER 28 411 &WATER 75,000 TRANSFER IN FROM ARPA FUND NO. 155 CARRY-FORWARD BELFAIR SEWER EXTENSION 29 413 BELFAIR SEWER 1,400,000 1,400,000 GRANT CHANGE BUDGETED BFB TO ACTUAL CASH 30 502 UNEMPLOYMENT 41,086 AMOUNTS AT 1/1/2024 GENERAL FUND TOTAL 787,043 770,821 OTHER FUNDS TOTAL 1,942,995 2,556,884 ALL FUNDS GRAND TOTAL 2,730,038 3,327,705 Page 2 of 2 ATTACHMENT B TO RESOLUTION NO. 2024 BUDGET AMENDMENT#1 DETAILED BUDGET ENTRIES LINE FUND PROPOSED FROM BALANCE BUDGETED FB A ACCOUNT TYPE I/D REVENUE EXPENDITURE CHANGE TOTAL DESCRIPTION 1 00 1.000000.000.000.308.41.309994.0000.00. 7 1 87,000 500,000 BEG FUND-ACCRUED LEAVE 1 001.000000.320.000.508.41.509994.0000.00. 7 1 87,000 500,000 END FUND-ACCRUED LEAVE 1 001.000000.000.000.308.41.309996.0000.00. 7 1 210,000 1,000,000 BEG FUND-EQUIPMENT 1 001.000000.000.000.508.41.509996.0000.00. 7 1 210,000 1,000,000 END FUND-EQUIPMENT 1 001.000000.000.000.308.41.309997.0000.00. 7 1 14,000 400,000 BEG FUND-TECHNOLOGY 1 001.000000.000.000.508.41.509997.0000.00. 7 1 14,000 400,000 END FUND-TECHNOLOGY 1 001.000000.000.000.308.41.309999.0000.00. 7 1 1,057,955 11,249,909 BEG FUND-OPERATING 1 001.000000.320.000.508.41.509999.0000.00. 7 1 1,057,955 11,249,909 END FUND-OPERATING 1 001.000000.000.000.308.91.300000.0000.00. 7 D 1,843,286 8,375,760 BEG FUND UNASSIGNED 1 001.000000.320.000.508.91.500000.0000.00. 7 D 1,843,286 706,902 END FUND UNASSIGNED 1 103.000000.000.000.308.31.300000.0000.00. 7 1 101,881 2,237,013 BEG FUND RESTRICTED 1 103.000000.000.000.508.31.500000.0000.00. 7 1 101,881 2,624,504 END FUND RESTRICTED 1 103.000000.000.000.308.31.309999.0000.00. 7 1 4,709 169,577 BEG FUND-OPERATING 1 103.000000.000.000.508.31.509999.0000.00. 7 1 4,709 169,577 END FUND-OPERATING 1 104.000000.000.000.308.31.300000.0000.00. 7 D 43,866 464,913 BEG FUND RESTRICTED 1 104.000000.000.000.508.31.500000.0000.00. 7 D 43,866 432,857 END FUND RESTRICTED 1 105.000000.000.000.308.31.300000.0000.00. 7 D 1,643,306 3,334,371 BEG FUND RESTRICTED 1 105.000000.000.000.508.31.500000.0000.00. 7 D 1,643,306 904,362 END FUND RESTRICTED 1 105.000000.000.000.308.31.309999.0000.00. 7 1 816,150 4,595,814 BEG FUND-OPERATING 1 105.000000.000.000.508.31.509999.0000.00. 7 1 816,150 4,595,814 END FUND-OPERATING 1 106.000000.000.000.308.31.300000.0000.00. 7 1 8,552 315,266 BEG FUND RESTRICTED 1 106.000000.000.000.508.31.500000.0000.00. 7 1 8,552 323,345 END FUND RESTRICTED 1 109.000000.000.000.308.31.300000.0000.00. 7 D 111,822 129,680 BEG FUND RESTRICTED 1 109.000000.000.000.508.31.500000.0000.00. 7 D 111,822 117,770 END FUND RESTRICTED 1 110.000000.000.000.308.31.300000.0000.00. 7 1 36,420 162,410 BEG FUND RESTRICTED 1 110.000000.000.000.508.31.500000.0000.00. 7 1 36,420 111,429 END FUND RESTRICTED 1 114.000000.000.000.308.31.300000.0000.00. 7 D 6,323 307 BEG FUND RESTRICTED 1 114.000000.000.000.508.31.500000.0000.00. 7 D 1,683 - END FUND RESTRICTED 17 114.000000.000.000.333.16.357500.0000.00. 7 1 4,640 VICTIM WITNESS GRANT 1 117.000000.000.200.308.31.300000.0000.00. 7 1 1,243,658 1,658,658 BEG FUND RESTRICTED 1 117.000000.000.200.508.31.500000.0000.00. 7 1 1,243,658 1,658,458 END FUND RESTRICTED 1 118.000000.000.000.308.31.300000.0000.00. 7 1 65,329 292,282 BEG FUND RESTRICTED 1 118.000000.000.000.508.31.500000.0000.00. 7 1 65,329 250,970 END FUND RESTRICTED 1 120.000000.000.000.308.31.300000.0000.00. 7 1 13,164 98,164 BEG FUND RESTRICTED 1 120.000000.000.000.508.31.500000.0000.00. 7 1 13,164 13,164 END FUND RESTRICTED 1 134.000000.000.000.308.31.300000.0000.00. 7 1 3,974 33,974 BEG FUND RESTRICTED 1 134.000000.000.000.508.31.500000.0000.00. 7 1 3,974 3,974 END FUND RESTRICTED 1 135.000000.000.000.308.31.300000.0000.00. 7 D 378 115,113 BEG FUND RESTRICTED 1 135.000000.000.000.508.31.500000.0000.00. 7 D 378 84,266 END FUND RESTRICTED 1 141.000000.000.000.308.31.300000.0000.00. 7 D 56,680 53,320 BEG FUND RESTRICTED 1 141.000000.000.000.508.31.500000.0000.00. 7 D 56,680 52,520 END FUND RESTRICTED 1 142.000000.000.000.308.31.300000.0000.00. 7 D 6,370 93,630 BEG FUND RESTRICTED 1 142.000000.000.000.508.31.500000.0000.00. 7 D 6,370 94,172 END FUND RESTRICTED 1 145.000000.000.000.308.31.300000.0000.00. 7 1 77,956 167,956 BEG FUND RESTRICTED 1 145.000000.000.000.508.31.500000.0000.00. 7 1 77,956 162,509 ENDING FUND-RESTRICTED 1 150.000000.000.000.308.31.300000.0000.00. 7 1 1,938,586 2,738,586 BEG FUND RESTRICTED 1 150.000000.000.000.508.31.500000.0000.00. 7 1 1,938,586 2,709,107 END FUND RESTRICTED 1 155.000000.000.000.308.31.300000.0000.00. 7 D 202,615 4,797,385 BEG FUND RESTRICTED 20 155.000000.000.000.594.18.564000.0000.00. 7 D 202,615 CAPITAL EQUIPMENT 1 160.000000.000.000.308.31.300000.0000.00. 7 D 9,856 27,397 BEG FUND RESTRICTED 1 160.000000.000.000.508.31.500000.0000.00. 7 D 9,856 13,838 END FUND RESTRICTED 1 163.000000.000.000.308.31.300000.0000.00. 7 1 559,961 2,059,961 BEG FUND RESTRICTED 1 163.000000.000.000.508.31.500000.0000.00. 7 1 559,961 2,299,399 END FUND RESTRICTED 1 164.000000.100.000.308.31.300000.0000.00. 7 1 754,509 2,273,003 BEG FUND RESTRICTED 1 164.000000.100.000.508.31.500000.0000.00. 7 1 754,509 2,129,335 END FUND RESTRICTED 1 180.000000.000.000.308.31.300000.0000.00. 7 D 8,355 126,549 BEG FUND RESTRICTED 23 180.000000.000.000.341.42.301000.0000.00. 7 1 8,355 TREAS.FEES-FORECLOSURE COSTS 1 190.000000.000.000.308.31.300000.0000.00. 7 1 70,526 270,526 BEG FUND RESTRICTED 1 190.000000.000.000.508.31.500000.0000.00. 7 1 70,526 70,526 END FUND RESTRICTED 1 192.000000.000.000.308.31.300000.0000.00. 7 1 41,830 41,830 BEG FUND RESTRICTED 1 192.000000.000.000.508.31.500000.0000.00. 7 1 41,830 41,830 END FUND RESTRICTED 1 194.000000.000.000.308.41.300000.0000.00. 7 1 37,026 97,026 BEG FUND COMMITTED 24 194.000000.000.000.553.60.541010.0000.00. 7 1 37,026 PROFESSIONAL SERVICES 1 195.000000.000.000.308.41.300000.0000.00. 7 D 2,712 7,288 BEG FUND COMMITTED 25 195.000000.000.000.553.60.541010.0000.00. 7 D 2,712 PROFESSIONAL SERVICES 1 199.000000.001.000.308.41.300000.0000.00. 7 1 1,429 13,429 BEG FUND COMMITTED 26 199.000000.001.000.553.60.541010.0000.00. 7 1 1,429 PROFESSIONAL SERVICES 1 350.000000.000.000.308.31.300000.0000.00. 7 1 736,246 2,236,246 BEG FUND RESTRICTED age lol ATTACHMENT B TO RESOLUTION NO. 2024 BUDGET AMENDMENT#1 DETAILED BUDGET ENTRIES LINE FUND PROPOSED FROM BALANCE BUDGETED FB A ACCOUNT TYPE I/D REVENUE EXPENDITURE CHANGE TOTAL DESCRIPTION 1 350.000000.000.000.508.31.500000.0000.00. 7 1 736,246 1,745,062 END FUND RESTRICTED 1 351.000000.000.000.308.31.300000.0000.00. 7 1 1,007,256 4,007,256 BEG FUND RESTRICTED 1 351.000000.000.000.508.31.500000.0000.00. 7 1 1,007,256 3,606,069 END FUND RESTRICTED 1 402.000000.000.000.308.41.300000.0000.00. 7 1 414,239 3,520,833 BEG FUND COMMITTED 1 402.000000.000.000.508.41.500000.0000.00. 7 1 414,239 4,168,516 END FUND COMMITTED 1 403.000000.100.020.308.41.300000.0000.00. 7 1 582,020 3,053,980 BEG FUND COMMITTED 1 403.000000.100.020.508.41.500000.0000.00. 7 1 582,020 2,349,425 END FUND COMMITTED 1 411.000000.000.000.308.41.300000.0000.00. 7 D 85,413 22,763 BEG FUND COMMITTED 1 411.000000.000.000.508.41.500000.0000.00. 7 D 85,413 (57,188) END FUND COMMITTED 1 412.000000.000.000.308.41.300000.0000.00. 7 1 20,351 988,172 BEG FUND COMMITTED 1 412.000000.000.000.508.41.500000.0000.00. 7 1 20,351 900,775 END FUND COMMITTED 1 413.000000.000.000.308.41.300000.0000.00. 7 1 2,574,138 3,664,626 BEG FUND COMMITTED 1 413.000000.000.000.508.41.500000.0000.00. 7 1 2,574,138 4,272,585 END FUND COMMITTED 1 428.000000.000.000.308.41.300000.0000.00. 7 1 287,123 448,326 BEG FUND COMMITTED 1 428.000000.000.000.508.41.500000.0000.00. 7 1 287,123 436,953 END FUND COMMITTED 1 500.000000.000.000.308.41.300000.0000.00. 7 1 150,021 350,021 BEG FUND COMMITTED 1 500.000000.000.000.508.41.500000.0000.00. 7 1 150,021 277,475 END FUND COMMITTED 1 501.000000.000.000.308.41.300000.0000.00. 7 1 1,459,718 5,278,885 BEG FUND COMMITTED 1 501.000000.000.000.508.41.500000.0000.00. 7 1 1,459,718 4,058,294 END FUND COMMITTED 1 501.000000.000.000.308.41.309999.0000.00. 7 D 170,816 505,617 BEG FUND COMMITTED 1 501.000000.000.000.508.41.509999.0000.00. 7 D 170,816 505,617 END FUND COMMITTED 1 502.000000.000.000.308.41.300000.0000.00. 7 1 41,086 241,086 BEG FUND COMMITTED 30 502.000000.000.000.517.78.520060.0000.00. 7 1 41,086 UNEMPLOYMENT PAYMENTS TO DES 2 001.000000.020.000.514.24.510010.0000.00. 1 1 13,340 ASSESSOR 3 001.000000.030.030.513.10.510010.0000.00. 1 1 13,340 AUDITOR 5 001.000000.070.000.512.30.510010.0000.00. 1 1 13,340 COUNTY CLERK 6 001.000000.080.000.511.60.510010.0000.00. 1 1 13,340 COMMISSIONER#1 6 001.000000.080.000.511.60.510020.0000.00. 1 1 13,340 COMMISSIONER#2 6 001.000000.080.000.511.60.510030.0000.00. 1 1 13,340 COMMISSIONER#3 12 001.000000.190.000.563.10.510010.0000.00. 1 1 13,340 CORONER 13 001.000000.205.265.521.10.510010.0000.00. 1 1 5,595 SHERIFF 15 001.000000.260.000.513.10.510010.0000.00. 1 1 13,340 TREASURER 2-15 001.000000.320.000.508.91.500000.0000.00. 1 D 112,315 594,587 END FUND UNASSIGNED 2 001.000000.020.000.514.24.535098.0000.00. 1 D 10,000 IT TRACKABLE EQUIPMENT 4 001.000000.050.000.525.10.535098.0000.00. 1 D 4,000 IT TRACKABLE EQUIPMENT 7 001.000000.170.000.527.60.535098.0000.00. 1 1 2,000 IT TRACKABLE EQUIPMENT 2-7 001.000000.320.000.508.91.500000.0000.00. 1 1 12,000 606,587 END FUND UNASSIGNED 3 001.000000.030.032.341.99.300000.0000.00. 2 1 30,000 PASSPORT SERVICE FEE 3 001.000000.030.032.341.99.301000.0000.00. 2 1 8,600 PASSPORT PHOTO FEE 3 001.000000.030.032.341.70.310000.0000.00. 2 1 1,000 SALES OF TAXABLE MERCHANDISE 3 001.000000.030.032.514.30.531010.0000.00. 2 1 2,000 OFFICE SUPPLIES 3 001.000000.030.032.514.30.542020.0000.00. 2 1 3,500 POSTAGE/PO BOX 3 001.000000.320.000.508.91.500000.0000.00. 2 1 34,100 640,687 END FUND UNASSIGNED 8 001.000000.057.000.518.10.541010.0000.00. 1 1 30,000 PROFESSIONAL SERVICES 8 001.000000.320.000.508.91.500000.0000.00. 1 D 30,000 610,687 END FUND UNASSIGNED 9 001.000000.125.146.334.04.320010.0000.00. 2 1 346,075 GMA PERIODIC UPDATE GRANT 9 001.000000.125.146.334.04.320120.0000.00. 2 1 115,125 CLIMATE PLANNING GRANT 9 001.000000.125.146.337.00.300000.0000.00. 2 1 13,800 CITY OF SHELTON ILA 9 001.000000.125.146.558.60.541020.0000.00. 2 1 475,000 PROFESSIONAL SERVICES 10 001.000000.146.000.594.76.564000.0000.00. 1 1 21,096 CAPITAL EQUIPMENT 10 001.000000.320.000.508.91.500000.0000.00. 1 D 21,096 589,591 END FUND UNASSIGNED 11 001.000000.180.000.515.31.510010.0000.00. 1 1 11,800 CHIEF DEPUTY PROSECUTOR 14 001.000000.240.000.515.91.510010.0000.00. 1 1 32,030 CHIEF PUBLIC DEFENDER 11&14 001.000000.320.000.508.91.500000.0000.00. 1 D 43,830 545,761 END FUND UNASSIGNED 16 001.000000.256.100.333.16.383810.0000.00. 2 1 95,080 FTC-AOC GRANT 16 001.000000.256.100.512.22.541010.0000.00. 2 1 15,000 URINALYSIS FEES 16 001.000000.256.100.512.22.541020.0000.00. 2 1 43,169 SERVICE PROVIDERS 16 001.000000.256.100.512.22.543010.0000.00. 2 1 23,366 TRAVEL 16 001.000000.256.100.512.22.549010.0000.00. 2 1 13,545 TRAINING age 2 o ATTACHMENT B TO RESOLUTION NO. 2024 BUDGET AMENDMENT#1 DETAILED BUDGET ENTRIES LINE FUND PROPOSED FROM BALANCE BUDGETED FB A ACCOUNT TYPE I/D REVENUE EXPENDITURE CHANGE TOTAL DESCRIPTION 18 141.000000.000.000.521.22.512000.0000.00. 1 1 5,000 OVERTIME 18 141.000000.000.000.508.31.500000.0000.00. 1 D 5,000 47,520 END FUND RESTRICTED 19 150.000000.200.000.333.93.395920.0000.00. 2 1 400,000 LEAD PILOT PROG-FED PORTION 19 150.000000.200.000.562.20.541010.0000.00. 2 1 400,000 PROFESSIONAL SERVICES 28 411.000000.000.000.397.00.300155.0000.00. 2 1 75,000 TRANSFER IN-ARPA 28 411.000000.000.000.508.41.500000.0000.00. 2 1 75,000 17,812 END FUND COMMITTED 20 155.000000.000.000.597.00.500411.0000.00. 2 1 75,000 TRANSFER OUT TO RUSTLEWOOD 20 155.000000.000.000.594.18.564000.0000.00. 2 D 75,000 CAPITAL EQUIPMENT 5 001.000000.070.000.397.00.300164.0000.00. 2 1 20,104 TRANSFER IN MENTAL HEALTH 14 001.000000.240.000.397.00.300164.0000.00. 2 1 157,259 TRANSFER IN MENTAL HEALTH 5&14 001.000000.320.000.508.91.500000.0000.00. 2 1 177,363 723,124 END FUND UNASSIGNED 22 164.000000.100.000.597.00.500070.0000.00. 2 1 20,104 TRANSFER OUT:CLERK 22 164.000000.100.000.597.00.500256.0000.00. 2 1 157,259 TRANSFER OUT:THERAPEUTIC CT 22 164.000000.100.000.508.31.500000.0000.00. 2 D 177,363 END FUND RESTRICTED 21 163.000000.000.000.557.30.541037.0000.00. 1 1 47,300 FESTIVAL SUPPORT-NEO 21 163.000000.000.000.557.30.541038.0000.00. 1 1 548,507 TOURISM DEVEL-NEO 21 163.000000.000.000.557.30.541043.0000.00. 1 1 49,500 TOURISM PROGRESSIVE APP-NEO 21 163.000000.000.000.508.31.500000.0000.00. 1 D 645,307 1,654,092 END FUND RESTRICTED 27 402.000000.000.000.343.70.300000.0000.00. 2 1 55,000 GARBAGE/SOLID WASTE FEES/CHGS 27 402.000000.000.000.537.80.510080.0000.00. 2 1 65,000 SOLID WASTE ATTENDANT/OPERATOR 27 402.000000.000.000.537.80.512000.0000.00. 2 D 10,000 OVERTIME 29 413.000000.000.000.334.04.320019.0000.00. 2 1 1,400,000 BELFAIR SEWER EXTENSION 29 413.000000.000.000.594.35.565000.0000.00. 2 1 1,400,000 BELFAIR SEWER EXT TO PSIC General Fund Total: 787,043 770,821 (458,109) Other Funds Total: 1,942,995 2,556,884 10,085,457 All Funds Grand Total: 2,730,038 3,327,705 9,627,348 Page 3 of 3 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 13,2024 Agenda Date: May 21,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• 2025 Motor Pool rates,vehicle orders, and comparison of ER&R and Motor Pool cost analysis Background/Executive Summary: In March of 2020,the Current Expense,Health Services,and Information Technology Departments began using an outside service for fleet management needs and separated service from the internal Equipment, Rental, &Revolving Fund(ER&R).A 10-year plan was created prior to the separation to show the estimated cost savings of moving the fleet to an outside lease service through Enterprise. The plan has now been updated to include 2020 through 2023 Motor Pool actual expenditures and compares average ER&R actual average 2018 &2019 expenditures using the Bremerton area CPI-U as an inflation factor. The ER&R expenditures include direct and indirect costs by vehicle type: Police Pursuit Vehicle(PPV)or White Fleet(WF). The original 2018&2019 average ER&R expenditure source was briefed to the Board on 3/8/2021. New assumptions included in this updated analysis include: • The ER&R actual expenditures from 2021's analysis have been updated using the 4.4% Bremerton area CPI-U inflation factor to compare years 2023 through 2029 to Motor Pool • ER&R fuel and Motor Pool fuel has been updated to reflect actual 2023 fuel expenditures for years 2023 through 2029 • It is recommended that all leased vehicles be on an approximate 7-year replacement cycle for maximum value to the County. The Motor Pool team is recommending replacement of 7 white fleet vehicles and 7 police pursuit vehicles in 2025. Also recommended is the outright purchase of 2 new vehicles using grant funds for Community Services Health. Budget Impact(amount, funding source,budget amendment): For 2025,the total budget impact for Motor Pool(including MCSO)is estimated at$2,118,246. The total 2024 Motor Pool budget is $1,935,701;the total 2025 increase over 2024 is estimated at 182,545. This C Mason County Agenda Request Form Y /A t! includes the replacement of the SWAT van that requires a specialized upfit, and increase of 4 units from 2024 to 2025: 2 grant funded vehicles in Public Health,and 2 in Motor Pool. The updated cost comparison estimates annual savings of approximately$194,000 using Enterprise. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Request the Board review the 10-year cost comparison of ER&R and Motor Pool and approval to proceed with the County Administrator signing for the order of 7 replacement white fleet vehicles and 7 replacement police pursuit vehicles along with the order of two new vehicles for Community Services Health secured with grant funding. Attachments • 2025 Draft Motor Pool Rates • 2025 Draft Sheriff Motor Pool Rates • Motor Pool Inventory as of 5/l/2024 • 10-Year Comparison of ER&R and Motor Pool Cost Analysis for PPV and WF vehicles 2025 Motor Pool Vehicle Rates -General Fund and Public Health White Fleet Vehicles(WFVs) Total Monthly Sold Base Depr&Mid Outside Annual Order Veh L Finished Owned Delivery Lease End Vehicle Lease Rental Vehicle Capital on Finished Mnt& Capital Motor Pool Year No. Type Leases Vehicle Status Date Date Department Make Model Year Term Rate Credit Lease Leases Maird Fee Insurance Supplies Upfit Fees WEX Fuel Rate 5 WFV 1 Owned 79 481 500 333 1,393 39 WFV 1 Owned 79 481 500 333 1,393 46 WFV 1 Owned DCD-Building FM 79 481 500 333 1,393 50 WFV 1 Owned Facilities-MP 79 481 500 333 1,393 54 WFV 1 Owned DEM 79 481 500 333 1,393 70 WFV 1 Owned Facilities 79 481 500 2,000 3,060 102 WFV 1 Owned DEM 79 481 500 334 1,394 128 WFV 1 Owned Facilities-MP 79 481 10,500 334 11,394 147 WFV 1 Owned Parks 79 481 150 31000 3,710 150 WFV 1 Owned WSU 79 481 150 11500 2,210 202 WFV 1 Owned Facilities 79 481 500 2,000 3,060 241 WFV 1 Owned Parks 79 481 150 3,000 3,710 2021 323 WFV 1 In-Service 6/30/2026 Parks Ford F350 XL Reg Cab Chassis 4x 2022 48 468 5,621 709 481 150 3,000 9,962 2021 328 WFV 1 In-Service 10/31/2026 Parks Ford F350 XL Reg Cab Chassis 4x 2022 48 717 8,610 840 481 150 3,000 13,081 2021 329 WFV 1 In-Service 9/30/2026 Pa Ford F350 XL 4x4 Super Crew Bft 2022 48 615 7,385 840 481 150 3,000 11,857 2020 267 WFV 1 In-Service 7/31/2024 Facilities Ford F150 Reg Cab 2020 48 316 3,289 551 481 150 2,000 6,471 2020 268 WFV 1 In-Service 8/31/2024 Facilities Ford F150 Reg Cab 2020 48 481 5,020 551 481 150 2,000 8,202 2020 273 WFV 1 In-Service 7/31/2024 Health-Enviro Ford Escape 2020 48 491 5,237 540 481 150 11500 7,908 2020 274 WFV 1 In-Service 7/31/2024 CD-Plannin Ford Escape 2020 48 472 5,060 540 481 150 1,750 7, 2020 275 WFV 1 In-Service 8/31/2024 Health-Persona Ford Fusion AWD 2020 48 450 4,831 540 481 150 11500 7,502 502 2020 276 WFV 1 In-Service 7/31/2024 Facilities-MP Ford Fusion AWD 2020 48 451 4,813 540 481 150 300 6,284 2020 277 WFV 1 In-Service 7/31/2024 Health-Enviro Ford Fusion AWD 2020 48 451 4,820 540 481 150 11500 7,491 2020 278 WFV 1 In-Service 7/31/2024 DCD-Building Ford Escape 2020 48 467 4,988 568 481 150 1,750 7,938 2020 279 WFV 1 In-Service 7/31/2024 Health-Enviro Ford Escape 2020 48 464 4,958 540 481 150 11500 7,629 2020 280 WFV 1 In-Service 7/31/2024 Health-Enviro Ford Escape 2020 48 464 4,958 540 481 150 11500 7,629 2020 281 WFV 1 In-Service 7/31/2024 DCD-Building Ford Escape 2020 48 464 4,958 540 481 150 1,750 7,879 2020 282 WFV 1 In-Service 7/31/2024 DCD-Building Ford Escape 2020 48 464 4,958 724 481 150 1,750 8,063 2020 283 WFV 1 In-Service 7/31/2024 Probation Ford Escape 2020 48 464 4,958 724 481 150 400 6,713 2020 284 WFV 1 In-Service 7/31/2024 Ford Escape 2020 48 464 4,958 724 481 150 11500 7,813 2020 286 WFV 1 In-Service 7/31/2024 Ford Escape 2020 48 464 4,958 540 481 150 11500 7,629 2020 287 WFV 1 In-Service 7/31/2024 Health-Enviro Ford Escape 2020 48 464 4,958 540 481 150 11500 7,629 2020 289 WFV 1 In-Service 7/31/2024 Ford Escape 2020 48 464 4,958 540 481 150 11500 7,629 2020 291 WFV 1 In-Service 7,31'2024 - anning Ford Fusion AWD 2020 48 464 4,958 540 481 150 1,750 7,879 2020 293 WFV 1 In-Service 7/31/2024 DCD-Building Ford Escape 2020 48 464 4,958 540 481 150 1,750 7,879 2020 310 WFV 1 In-Service 1/31/2025 Coroner Ford Transit-150 Cargo Van 2020 48 711 711 7,177 763 481 150 3,250 12,533 2022 WFV 1 At AME Vendor Ford Transit-150 Cargo Van 2023 48 1179 (2,500) 14,148 600 481 150 22,331 3,250 38,461 At Dealer,Not 2022 WFV 1 Ready Facilities Ford Ranger Supemab w/6 ft bed 4 2023 48 724 (2,500) 8,688 600 481 150 2,000 2,000 11,419 2023 WFV 1 Facilities Ford F1504 Door 2024 48 900 (2,500) 10,800 600 481 150 2,000 2,000 13,531 Scheduled for 2023 WFV 1 Production Probation Ford Escape 2024 48 650 (2,500) 7,800 600 481 150 2,000 400 8,931 2024 WFV 1 Health-Enviro Ford Escape 2024 48 700 (10,000) 8,400 600 481 150 2,000 300 1,931 2024 WFV 1 DCD-Building Ford Escape 2024 48 700 (10,000) 8,400 600 481 150 2,000 300 1,931 2024 WFV 1 fAssessor Ford Escape 2024 48 700 (10,000) 8,400 600 481 150 2,000 300 1,931 2024 WFV 1 Grant purchase alth-Personal Ford Escape 2024 1 50 600 600 481 150 28,000 300 30,131 2024 WFV 1 Grant purchase -Personal Ford Transit-150 Cargo Van 2024 1 100 1,200 1,200 481 150 38,000 300 41,331 Total 2025 Motor Pool Le 11 21 12 (40,000) 90,763 99,775 20,955 21,183 19,750 100,331 63,933 376,690 Some of the vehicles ordered in 2024 for 2025 may go into service in 2024.This may create a need for a budget amendment in 2024. 1 2 2025 Motor Pool Vehicle Rates -General Fund and Public Health White Fleet Vehicles(WFVs) Total Sold Base Depr&Mint Outside Annual Leased Finished Owned Vehicle Capital on Finished l & Capital Motor Pool Vehicle Leases Vehicle Department Credit Lease Leases Maint Fee Insurance Supplies Upfit Fees i Fuel Rate 1 WSU - - - 79 481 150 - 1,500 2,210 2025 Motor 1 3 (10,000) 8,400 14,874 2,403 1,926 600 2,000 4,800 3 DEM - - - 236 1,444 11500 - 1,000 4,180 Pool Rates 2 2 2 Facilities (5,000) 19,488 8,309 2,458 2,889 1,600 4,000 12,000 45,744 1 21 Facilities-MP - - 4,813 697 1,444 11,150 - 967 19,071 by 1 4 11 DCD-Building (10,000) 8,400 19,863 3,050 2,889 1,250 2,000 7,633 35,084 Department 2 DCD-Planning - - 10,018 1,080 963 300 - 3,500 15,860 p 3 2 Parks 21,616 2,547 2,407 750 15,000 42,320 1 1 Probation (2,500) 7,800 4,958 1,324 963 300 2,000 800 15,645 1 Prosecuto - - - 79 481 500 - 333 2 Coroner (2,500) 14,859 7,177 1,363 963 300 22,331 6,500 50,993 1 5 Health-Enviro (10,000)1 8,400 24,931 3,299 2,889 900 2,000 7,800 40,219 3 1,800 4,831 2,340 1,444 450 66,000 2,100 78,965 11 21 12 99,775 20,955 21,183 19,750 100,331 63,933 376,690 Object Codes: 545777 545777 545777 548777 546777 548778 564778 532777 Total Sold Base Depr&Mint Outside Annual Leased Finished Owned Vehicle Capital on Finished Mnt& Capital Motor Pool Vehicle Leases Vehicle Department Credit Lease Leases Maint Fee Insurance Supplies Upfit Fees WEX Fuel Rate 1 WSU 80 408 150 1,500 2,138 2024 Motor 4 14,411 7,251 2,156 1,632 600 6,150 4 DEM 320 1,632 600 500 3,052 Pool Rates 2 3 Facilities 26,322 2,665 1,339 2,040 750 2,000 10,000 45,116 1 1 Facilities-MP 1,757 619 816 10,300 1,610 15,102 by 5 1 DCD-Building 24,182 7,251 2,602 2,448 900 9,800 47,183 Department 2 DCD-Planning 7,265 3,668 1,078 816 300 2,555 15,682 P 3 2 Parks 25,527 160 2,040 750 14,915 43,392 2 Probation 11,403 1,813 539 816 300 2,000 700 17,571 1 0 Pro 4,004 1,422 539 408 150 605 2 Coroner 23,511 816 300 20,301 6,050 50,978 5 Health-Enviro 18,050 9,173 2,723 2,040 750 7,115 39,851 1 h-Person 13,515 1,760 539 408 150 6,372 50 12 158,190 36,760 12,694 16,320 16,000 24,301 61,500 325,765 Total Motor Pool Increase<Decrease>in Rates from 2024 to 2025 1 1 (40,000) (67,427) 63,015 8,261 4,863 3,750 76,030 2,433 50,925 2of2 2025 Motor Pool Vehicle Rates-Sheriff's Office Police Pursuit Vehicles(PPV)and Sheriff White Fleet Vehicles(SWV) Total Sold Base Depr&Mnt Outside Annual Order Leased Finished Owned Delivery Lease End Vehicle Lease Monthly Vehicle Capital on Finished Mnt& Capital Motor Pool Year Veh No. Type Vehicle Leases Vehicle Status Date Date Department Make Model Year Term Rental Rate Credit Lease Leases Maird Fee Insurance Supplies Upfit Fees WEX Fuel Rate 170 SWV 1 Owned Sheriff Ford 4x4 Boating Truck 2001 79 481 1,500 11900 3,960 NarcVan SWV 1 Owned Sheriff Chevrok Express 1500 2012 79 481 1,500 11900 3,960 2020 250 SWV 1 In-Service 5/4/2020 5/31/2024 Sheriff Nissan Frontier 2019 48 451 4,525 540 481 300 1,900 7,746 2020 251 SWV 1 In-Service 5/11/2020 5/31/2024 Sheriff Nissan Altima AVID 2020 48 558 5,725 530 481 300 1,900 8,936 2020 252 SWV 1 In-Service 5/5/2020 5/31/2024 Sheriff Ford Explorer 2020 48 800 8,474 673 481 300 1,900 11,829 2020 253 SWV 1 In-Service 11/18/2020 11/30/2024 Sheriff Ford Explorer 2020 48 633 6,542 673 481 300 1,900 9,897 2020 254 SWV 1 In-Service 1/15/2021 1/31/2025 Sheriff Ford Explorer 2020 48 681 681 6,257 1,274 481 300 11900 10,894 2020 255 SWV 1 In-Service 10/29/2020 10/31/2024 Sheriff Ford Explorer 2020 48 681 6,822 1,274 481 300 1,900 10,778 2020 270 SWV 1 In-Service 9/9/2020 9/30/2024 Sheriff Ford F150 20201 48 863 10,350 79 481 11500 11900 14,310 2020 271 SWV 1 In-Service 6/29/2020 6/30/2024 Sheriff Ford F150 2020 48 887 9,605 79 481 1,500 1,900 13,565 2020 272 SWV 1 In-Service 9/9/2020 9/30/2024 Sheriff Ford F150 2020 48 860 9,423 79 481 11500 11900 13,384 2020 294 PPV 1 In-Service 5/20/2021 5/31/2025 Sheriff Ford Police Interceptor Utility 2021 48 808 4,040 5,232 79 11500 51900 16,750 2020 295 PPV 1 In-Service 5/26/2021 5/31/2025 Sheriff Ford Police Interceptor Utility 2021 48 808 4,040 5,232 79 11500 51900 16,750 202 2296 PPV 1 In-Service 5/11/2021 5/31/2025 Sheriff Ford Police Interceptor Utility 2021 48 808 4,040 5,232 79 11500 51900 16,750 2020 297 PPV 1 In-Service 6/11/2021 6/30/2025 Sheriff Ford Police Interceptor Utility 2021 48 807 4,842 4,482 79 11500 51900 16,802 2020 298 PPV 1 In-Service 5/11/2021 5/31/2025 Sheriff Ford Police Interceptor Utility 2021 48 811 4,053 5,250 79 11500 51900 16,782 2020 299 PPV 1 In-Service 6/1/2021 5/31/2025 Sheriff Ford Police Interceptor Utility 2021 48 809 4,047 5,244 79 11500 51900 16,769 2020 300 PPV 1 In-Service 5/26/2021 5/31/2025 Sheriff Ford Police Interceptor Utility 2021 48 811 4,053 5,250 79 11500 51900 16,782 2020 301 PPV 1 In-Service 5/18/2021 5/31/2025 Sheriff Ford Police Interceptor Utility 2021 48 712 3,559 4,593 79 11500 51900 15,631 2020 302 PPV 1 In-Service 6/14/2021 6/30/2025 Sheriff Ford Police Interceptor Utility 2021 48 810 4,858 4,497 79 11500 51900 16,834 2020 303 PPV 1 In-Service 6/16/2001 6/30/2025 Sheriff Ford Police Interceptor Utility 2021 48 822 4,931 4,564 79 11500 51900 16,973 2020 304 SWV 1 In-Service 2/11/2021 2/28/2025 Sheriff Ford Explorer 2021 48 621 1,242 5,671 871 481 300 1,900 10,466 2020 305 SWV 1 In-Service 2/11/2021 2/28/2025 Sheriff Ford Explorer 2021 48 621 1,242 5,665 674 481 300 1,900 10,263 2020 306 SWV 1 In-Service 2/1/2021 1/31/2025 Sheriff Ford Explorer 2021 48 621 621 6,232 674 481 300 1,900 10,208 202 3307 SWV 1 In-Service 2/11/2021 2/28/2025 Sheriff Ford Explorer 2021 48 621 1,242 5,665 674 481 300 1,900 10,263 2020 308 SWV 1 In-Service 2/1/2021 1/31/2025 Sheriff Ford Explorer 2021 48 621 621 6,232 674 481 300 1,900 10,208 2021 311 PPV 1 In-Service 4/22/2022 4/30/2026 Sheriff Ford Police Interceptor Utility 20211 48 855 10,257 79 11500 51900 17,736 2021 $0312 PPV 1 In-Service 4/22/2022 4/30/2026 Sheriff Ford Police Interceptor Utility 2021 48 855 10,257 79 11500 51900 17,736 2021 313 PPV 1 In-Service 4/22/2022 4/30/2026 Sheriff Ford Police Interceptor Utility 2021 48 855 10,257 79 11500 51900 17,736 2021 314 PPV 1 In-Service 4/20/2022 4/30/2026 Sheriff Ford Police Interceptor Utility 2021 48 855 10,257 79 1,500 5,900 17,736 2021 315 PPV 1 In-Service 5/5/2022 4/30/2026 Sheriff Ford Police Interceptor Utility 2021 48 855 10,257 79 11500 51900 17,736 2021 316 PPV 1 In-Service 4/15/2022 4/30/2026 Sheriff Ford Police Interceptor Utility 2021 48 858 10,293 79 11500 51900 17,771 2021 317 PPV 1 In-Service 3/11/2022 3/31/2026 Sheriff Ford Police Interceptor Utility 2021 48 657 7,889 79 11500 51900 15,367 2021 318 PPV 1 In-Service 4/29/2022 4/30/2026 Sheriff Ford Police Interceptor Utility 20211 48 855 10,257 79 11500 51900 17,736 2021 319 PPV 1 In-Service 4/29/2022 4/30/2026 Sheriff Ford Police Interceptor Utility 2021 48 858 10,293 79 11500 51900 17,771 2021 320 PPV 1 In-Service 5/5/2022 5/31/2026 Sheriff Ford Police Interceptor Utility 2021 48 858 10,290 79 11500 51900 17,769 2021 321 SWV 1 In-Service 2/14/2022 2/28/2026 Sheriff Ford Escape 4x4 2021 48 516 6,195 540 481 300 1,900 9,416 2021 322 SWV 1 In Service 3/11/2022 3/31/2026 Sheriff Ford Escape 4x4 2021 48 515 6,177 540 481 300 1,900 9,398 2021 324 PPV 1 In-Service 5/25/2022 5/31/2026 Sheriff Ford Police Interceptor Utility 2021 48 847 10,158 79 11500 51900 17,637 20210326 325 PPV 1 In-Service 2/9/2022 2/28/2026 Sheriff Ford Police Interceptor Utility 2021 48 824 9,883 79 11500 51900 17,361 2021 PPV 1 In-Service 5/13/2022 5/31/2026 Sheriff Ford Police Interceptor Utility 2021 48 849 10,191 79 11500 51900 17,670 20210330 327 SWV 1 In-Service 1/31/2024 1/31/2027 Sheriff Ford F350 SORT Truck 2022 48 879 10,552 79 481 300 51900 17,312 2021 PPV 1 In-Service 1/27/2022 1/31/2026 Sheriff Ford Police Interceptor Utility 2021 48 842 10,098 131 1,500 5,900 17,629 2021331 PPV 1 In-Service 1/27/2022 1/31/2026 Sheriff Ford Police Interceptor Utility 2021 48 842 10,098 131 11500 51900 17,629 2021 332 PPV 1 In-Service 1/27/2022 1/31/2026 Sheriff Ford Police Interceptor Utility 2021 48 842 10,098 131 11500 51900 17,629 2021 0333 PPV 1 In-Service 5/13/2022 5/31/2026 Sheriff Ford Police Interceptor Utility 2022 48 363 4,359 131 1,500 5,900 11,890 2021 334 PPV 1 In-Service 4/29/2022 4/30/2026 Sheriff Ford Police Interceptor Utility 2022 48 163 1,953 79 1,500 5,900 9,431 2021 335 PPV 1 In-Service 4/29/2022 4/30/2026 Sheriff Ford Police Interceptor Utility 2022 48 711 8,528 131 F 1,500 5,900 16,059 1 of 2 2025 Motor Pool Vehicle Rates-Sheriff's Office Police Pursuit Vehicles(PPV)and Sheriff White Fleet Vehicles(SWV) Total Sold Base Depr&Mnt Outside Annual Order Leased Finished Owned Delivery Lease End Vehicle Lease Monthly Vehicle Capital on Finished Mm& Capital Motor Pool Year Veh No. Type Vehicle Leases Vehicle Status Date Date Department Make Model Year Term Rental Rate Credit Lease Leases Maint Fee Insurance Supplies Upfit Fees WEX Fuel Rate 2022 336 PPV 1 In-Service 1/31/2024 11/30/2027 Sheriff Ford Police Interceptor Utility 2023 48 1,321 15,856 79 1,500 5,900 23,335 2022 337 PPV 1 In-Service 1/31/2024 10/31/2027 Sheriff Ford Police Interceptor Utility 2023 48 1,321 15,856 79 11500 51900 23,335 2022 338 PPV 1 In-Service 1/31/2024 10/31/2027 Sheriff Ford Police Interceptor Utility 2023 48 1,321 15,856 79 11500 51900 23,335 2022 339 PPV 1 In-Service 1/31/2024 10/31/2027 Sheriff Ford Police Interceptor Utility 2023 48 1,321 15,856 79 11500 51900 23,335 ordered 2/24. 2022 SWV 1 Scheduled for Sheriff Ford Escape 4x4 2023 48 696 8,352 131 481 300 10,000 1,900 21,164 Order canceled-re- 2022 SWV 1 1 ordered 3/24 Sheriff Ford F150 Eft bed w/low pkg 2023 48 1,221 14,652 674 481 300 10,000 1,900 28,008 2023 340 PPV 1 In-Service 1/31/2024 10/31/2027 Sheriff Ford Police Interceptor Utility 2023 48 1,453 17,442 79 11500 51900 24,920 2023 341 PPV 1 In-Service 1/31/2024 10/31/2027 Sheriff Ford Police Interceptor Utility 2023 48 1,453 17,442 79 11500 51900 24,920 2023 SWV 1 At AME Vendor Sheriff Nissan Altima AWD 2024 48 900 10,800 674 481 300 10,000 1,900 24,156 Al Dealer,Not 2023 SWV 1 Ready Sheriff Nissan Frontier 2024 48 900 10,800 674 481 300 10,000 1,900 24,156 2023 PPV 1 Shipped Sheriff Ford Police Interceptor Utility 2024 48 1,453 (10,000) 17,442 79 1,500 36,110 51900 51,030 Al Dealer,Not 2023 PPV 1 Ready Sheriff Ford Police Interceptor Utility 2024 48 1,453 (10,000) 17,442 79 1,500 36,110 5,900 51,030 Al Dealer,Not 2023 PPV 1 Ready Sheriff Ford Police Interceptor Utility 2024 48 1,453 (10,000) 17,442 79 11500 36,110 51900 51,030 2023 PPV 1 Order canceled Sheriff Ford Police Interceptor Utility 2024 48 1,453 (10,000) 17,442 79 11500 36,110 51900 51,030 2023 PPV 1 Order Reed Sheriff Ford F150 Police Responder 2023 48 1,453 (10,000) 17,442 79 11500 36,110 51900 51,030 2023 PPV 1 Order Rec'd Sheriff Ford F150 Police Responder 2023 48 1,453 (10,000) 17,442 79 11500 36,110 51900 51,030 2023 PPV 1 Order Rec'd Sheriff Ford F150 Police Responder 2023 48 1,453 (10,000) 17,442 79 11500 36,110 51900 51,030 2024 SWV 1 Not ordered yet Sheriff 2025 48 1,000 (10,000) 12,000 674 481 300 10,000 1,900 15,356 2024 SWV 1 Not ordered yet Sheriff 2025 48 11000 (10,000) 12,000 674 481 300 10,000 1,900 15,356 2024 SWV 1 Not ordered yet Sheriff 2025 48 1,000 (10,000) 12,000 674 481 300 10,000 1,900 15,356 2024 SWV 1 Not ordered yet Sheriff SWAT Van 2025 48 1,175 (10,000) 14,104 674 481 300 53,000 1,900 60,459 2024 PPV 1 Quote Sheriff Ford Police Interceptor Utility 2025 48 1,356 (10,000) 16,278 79 11500 36,110 51900 49,866 2024 PPV 1 Quote Sheriff Ford Police Interceptor Utility 2025 48 1,356 (10,000) 16,278 79 11500 36,110 51900 49,866 2024 PPV 1 Quote Sheriff Ford Police Interceptor Utility 2025 48 1,356 (10,000) 16,278 79 11500 36,110 51900 49,866 2024 PPV 1 Quote Sheriff Ford Police Interceptor Utility 2025 48 1,356 (10,000) 16,278 79 11500 36,110 51900 49,866 2024 PPV 1 Quote Sheriff Ford Police Interceptor Utility 2025 48 1,356 (10,000) 16,278 79 11500 36,110 51900 49,866 2024 PPV 1 Quote Sheriff Ford Police Interceptor Utility 2025 48 1,356 (10,000) 16,278 79 11500 36,110 51900 49,866 2024 PPV 1 Quote Sheriff Ford Police Interceptor Utility 2025 48 1,356 (10,000) 16,278 79 1,500 42,566 5,900 56,322 Total 2025 SWVs: ($0,000) 123,282M 97,188 14,933 12,999 14,100 123,000 55,300 400,802 Total 2025 PPVs: (1$0,000) 552,477 49,575 4,112 73,500 511,990 289,100 1,340,754 Total 2025 Sheriff Motor Pool Vehicle Rates: 8 2 (130,000) 675,759 146,763 19,046 12,999 87,600 634,990 344,400 1,741,556 Object Codesfor Budget: 545777 545777 548777 546777 548778 564778 532777 *Some of these vehicles may go into service in 2024.Those vehicle upfit costs will also be due and payable in 2024 and may be removed from the 2025 rates,and may need to be added to the 2024 budget. For the sake of conservatism,for 2025 budgeting purposes,all vehicles on order are treated as if they will go into service in 2025. **MCSO Fuel Budget in 2023 was$340,000;PPV usage:85%of actuais:$289,000/49=$5,897.96 rounded to$5,900 per PPV,WF usage:15%of acluais:$51,000/27=1,888.89,rounded to$1900 per WFV Total 2024 SWVs: 160,020 19,104 4,310 11,850 10,000 20,000 51,000 276,284 Total 2024 PPV,: 613,452 8,220 79 85,500 337,402 289,000 1,333,653 Total 2024 Sheriff Motor Pool Vehicle Rates: 67 0 9 773,472 27,324 4,389 11,850 95,500 357,402 340,000 1,609,937 Total Sheriffs Office Motor Pool Increase<Decrease>in Rates from 2024 to 2025: (180,000) (97,713) 119,439 14,657 1,149 (7,900) 277,588 4,400 131,619 2of2 Motor Pool Inventory- Explanation of Change from 5/1/2023 to 5/1/2024 Additions or Other Non- Fleet Count Owned Fleet Count Department at 5/1/2023 Vehicles Reason for Motor Pool Fleet Addition at 5/1/2024 As of 5/1/2024,fleet consists of vehicle#s: 25 6,257,25 8,25 9,260,261,262,263,264,265,266,269,294,295,296,297,298, 299,300,301,302,303,311,312,313,314,315,316,317,318,319,320,324,325,3 26 Sheriff-PPV 48 1 Added one new deputy position in 2024 budget 49 ,330,331,332,333,334,335,61R,336,337,338,339,340,341,New 71,72,123,157,160,170,175,208,250,251,252,253,254,255,270,271,272,304,3 Sheriff-White Fleet 27 27 05,306,307,308,321,322,327,Narc Van,SWAT Van WSU-White Fleet 1 1 150 Assessor-White Fleet 4 4 284,286,289,309 DEM-White Fleet 4 -1 #128 moved to MP 3 5,54,102 Facilities-White Fleet 5 1#70 moved from PPV to Facilitiies 6 70,202,267,268,122R,164R #50 from MCSO,128 moved from DEM to MP,#39 Facilities-Motor Pool-WF 2 1 moved to Prosecutor 3 50,128,276 DCD-Building-White Fleet 6 6 46,278,281,282,292,293 DCD-Planning-White Fleet 2 2 274,291 Parks-White Fleet 5 5 147,241,323,328,329 Probation-White Fleet 2 2 283,129R Prosecutor-White Fleet 1 1 39 - Coroner-White Fleet 2 2 310,13611 Health-Env-White Fleet 5 1 Added#277,279,280,288,Moved#278,286,289 6 273,277,279,280,287,288 Health-Per-White Fleet 1 1 275 Total Motor Pool Fleet 115 3 118 Mason County - Sheriff PPV - Fleet Planning Analysis Updated with 2023 Motor Pool Actuals and ER&R Direct&Indirect Costs Averaged from 2018&2019 Actuals Price Inflator of 4.4%,December 2023,Bremerton CPI-U applied to ER&R Actuals&2024-2029 Motor Pool Projections Replace Owned Payoff to Net Cash Bas F:eet Annual wrecked or Cycled Cyc e Leased In Up Front AME Up Front AME In Enterprise for Estimated Estimated on ER&R 201 Fiscal Year S ze Needs outofservice through through Owned Leased Progress Purchase In Service at Progress at wrecked Lease Maintenance Equity Owned Equity at Lease Fuel Fleet Budget 2019 Actual vehicles Leases eases 12/31/2023 12/31/2023 leased Vehicles Term Average (unplanned) vehicles ER&R 2023 Estimated Average 49 8 46 0 $673,813 $305,166 -$8,524 $218,835 $1,189,289 2020 46 36 10 11 $0 $293,756 $55,148 $ 2,559 $ 89,439 $0 $0 $120,721 $561,623 $371,789 2021 46 4 21 25 3 $0 $283,047 $149,095 $ 188,790 $ 110,040 ($63,809) $0 $184,856 $852,019 $155,100 2022 46 7 3 8 38 $0 $478,798 $11,808 $ 349,836 $ 65,265 ($63,649) $0 $237,334 $1,079,392 $87,496 2023 46 4 0 4 42 $0 $250,948 $ 411,702 $ 88,044 ($31,660) $0 $218,835 $937,868 $251,421 2024 49 7 1 11 10 0 39 $0 $292,274 $50,000 $ 555,418 $ 119,767 ($31,660) ($87,066) $218,835 $1,117,567 $71,722 2025 49 7 1 10 12 0 37 $0 $292,274 $50,000 $ 545,949 $ 123,385 ($79,151) $218,835 $1,151,290 $37,998 2026 49 7 1 16 20 29 $0 $292,274 $50,000 $ 508,072 $ 137,855 ($126,641) $218,835 $1,080,394 $108,895 2027 49 7 1 6 18 31 $0 $292,274 $50,000 $ 517,541 $ 134,238 ($47,490) $218,835 $1,165,396 $23,893 2028 49 7 1 14 24 25 $0 $292,274 $50,000 $ 489,133 $ 145,091 ($110,811) $218,835 $1,084,521 $104,768 2029 49 7 1 5 21 28 $0 $292,274 $50,000 $ 503,337 $ 139,664 ($39,575) $218,835 $1,164,534 $24,755 $3,060,191 $4,072,336 $1,237,838 Estimate Year Estimated Equity Each Owned Vehicle AME ESTIMATE $ 29,590 1 $4,500 - AMEw/Tax $ 32,283 2 $6,500 Depreciation 1.75% 3 $6,500 Average Purchase Price w/tax $ 69,168 4 $6,500 Remaining Depreciation at end of lease $ 6,214 5 $6,500 Mason County - NON-PPV - Fleet Planning Analysis Updated with 2023 Motor Pool Actuals and ER&R Direct&Indirect Costs Average of 2018&2019 Actuals Price Inflator of 4.4%,December 2023 Bremerton CPI-U applied to ER&R Actuals&2024-2029 Motor Pool Projections Cycled owned Up Front AME in Up Front AME in Net Cash Based Fiscal Year Fleet Size Annual through Cycled Owned Leased Leased In Purchase Service at Progress at Lease Maintenance Estimated Equity Estimated Equity Fuel Fleet Budget on ER&R 2018& Needs Leases through Progress 22/31/2022 12/31/2022 Owned Vehicles at Year 5 2019 Actual Leases Average: ER&R 2023 Estimated Average 66 9 66 0 $338,038 $0 $156,056.02 -$9,742 $98,137 $582,490 2020 62 31 31 7 $0 $70,223 $8,952 $74,309 $86,619 ($24,625) $0 $48,014 $263,492 $268,831 2021 64 26 38 3 $0 $56,804 $258,826 $16,645 ($29,942) $0 $84,452 $386,786 $131,910 2022 66 6 19 47 3 $0 $62,523 $258,411 $47,247 ($32,744) $0 $106,158 $441,595 $128,502 2023 68 4 14 54 $0 $58,124 $13,907 $285,359 $63,603 ($5,449) $0 $98,137 $513,681 $68,809 2024 69 4 30 27 14 28 $0 $40,000 $240,429 $172,020 ($153,979) $98,137 $396,607 $185,882 2025 69 7 7 27 14 28 $0 $70,000 $240,429 $172,020 ($35,928) $98,137 $544,658 $37,832 2026 69 8 5 24 14 31 $0 $80,000 $266,189 $161,025 ($25,663) $98,137 $579,688 $2,802 2027 69 9 4 20 13 36 $0 $90,000 $309,123 $143,299 ($20,531) $98,137 $620,028 ($37,538) 2028 69 10 8 19 12 38 $0 $100,000 $326,296 $136,568 ($41,061) $98,137 $619,940 ($37,451) 2029 69 10 8 18 11 40 $0 $100,000 $343,470 $129,838 ($41,061) $98,137 $630,384 ($47,894) $701,684 Esimated Equity: $ 4,215 Per Vehicle Estimated Full Maintenance $ 359 Average Per Year per leased vehicle Owned Maintenance&Remaining Depreciation $ 2,876 per year White Fleet White Fleet Count at Count at 5/1/2023 Department Additions or(Deletions)or other non-owned vehicles 5/1/2024 As of 5/1/2024,white fleet consists of vehicle#s: 71,72,123,157,160,170,175,208,250,251,252,253,254,255,270,271,272,304,305,306,307,308,321,322,327,N 27 Sheriff-White Fleet 27 arc Van,SWAT Van 1 WSU 1 150 4 Assessor-White Fleet 4 284,286,289,309 4 DEM -1#128 moved to MP 3 5,54,102 5 Facilities-White Fleet 1#70 moved from PPV to Facilitiies 6 70,202,267,268,122R,164R 2 Facilities-Motor Pool 1#50 from MCSO,128 moved from DEM to MP,#39 moved to Prosecutor 3 50,128,276 6 DCD-Building-White Fleet 6 46,278,281,282,292,293 2 DCD-Planning-White Fleet 2 274,291 5 Parks-White Fleet 5 147,241,323,328,329 2 Probation-White Fleet 2 283,12911 1 Prosecutor-White Fleet 1 39 2 Coroner-White Fleet 2 310,13611 5 Health-Env-White Fleet 1 Added#277,279,280,288,Moved#278,286,289 6 273,277,279,280,287,288 1 Health-Per-White Fleet 1 275 67 2 69 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Jennifer Beierle Ext. 532 Department: Support Services Briefing: 0 Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 13,2024 Agenda Date: May 21,2024 Internal Review: 0 Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• ARPA Contract#22-075 PUD#1 Vuecrest Phase 3 amendment to extend the expiration date to September 30,2024. Background/Executive Summary: On October 25,2022, The Board of County Commissioners obligated the second round of ARPA funds. The contract's expiration date is June 30ti',2024. PUD#1 is requesting to extend the date to September 30ti',2024,now that they have a timeline from the contractor doing the job. Budget Impact(amount, funding source,budget amendment): None Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval to move to action agenda Attachments Contract#22-075 amendment. AMERICAN RESCUE PLAN ACT OF 2021 AGREEMENT#22-075 AMENDMENT#1 Between MASON COUNTY and PUBLIC UTILITY DISTRICT#1 THIS CONTRACT AMENDMENT is made and entered into by and between Mason County, hereinafter referred to as "COUNTY" and Public Utility District #1 hereinafter referred to as "RECIPIENT"for the Vuecrest Storage Upgrade Phase 3 Project herein referred to as "PROJECT"). WHEREAS, The U.S. Treasury has allocated to Mason County federal stimulus funding under an amended Title VI of the Social Security Act to add sections 602 and 603, Subtitle M, Section 9901 of the Act, referred to in the Act as Coronavirus State and Local Fiscal Recovery Fund("CSLFRF") for the limited purposes identified in the Interim Final Rule between U. S. Treasury and Mason County, identified as the Interim Final Rule ("IFR") or 31 CFR Part 35 RIN 1505-AC77 WHEREAS, ARPA authorizes the County to offer funding from receipted ARPA funds for certain cost projects in response to the COVID-19 public health emergency during the period of March 3, 2021, incurred by December 31, 2024, and expended by December 31, 2026, which may include expenditures incurred to respond directly to the emergency as well as expenditures incurred to respond to second-order effects of the emergency, such as providing economic support to those suffering from employment or business interruptions due to COVID-19, related business closures, investments to improve water, sewer and broadband infrastructure and support public health response. As required under Amendment, Section 16,no amendment, or modification to the Agreement will be effective without prior written consent of the authorized representatives of the parties. This Amendment is to change the expiration date from June 30th, 2024, to September 30, 2024. All other terms of the contract remain the same. All other items listed under"Scope of Services" in the original agreement remain the same. DATED this day of ,2024. RECIPIENT NAME MASON COUNTY,WASHINGTON Mark Neary,County Administrator Dated: Dated: APPROVED AS TO FORM: Tim Whitehead,Chief DPA Proclamation Older Americans Month May 2024 WHEREAS,May is Older Americans month,a time for us to recognize and honor Mason County's older adults and their immense influence on every facet of American society; and, WHEREAS,through their wealth of life experience and wisdom,older adults guide our younger generations and carry forward abundant cultural and historical knowledge; and, WHEREAS, older Americans improve our communities through intergenerational relationships, community service, civic engagement,and many other activities; and, WHEREAS, communities benefit when people of all ages, abilities, and backgrounds have the opportunity to participate and live independently; and, WHEREAS, Mason County must ensure that older Americans have the resources and support needed to stay involved in their communities—reflecting our commitment to inclusivity and connectedness; and, NOW,THEREFORE,BE IT RESOLVED,that the Board of Mason County Commissioners hereby proclaims May 2024 as Older Americans Month; this years' theme, "Powered by Connection", emphasizes the profound impact of meaningful interactions and social connection on the well-being and health of older adults in our community. We call upon all residents to join us in recognizing the contributions of our older citizens and promoting programs and activities that foster connection, inclusion, and support for older adults. Signed this day of May 21,2024. Randy Neatherlin, Kevin Shutty, Sharon Trask, Chair Vice-Chair Commissioner