HomeMy WebLinkAbout2024/04/22 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION
FOR THE WEEK OF
April 22, 2024
In the spirit of public information and inclusion, the attached is a draft of information for
Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion, and is not all inclusive of
what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
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♦�` �u`"ri BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of April 22, 2024
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
*This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may
attend this event and notification is provided per Mason County Code Chapter 2.88.020-Special Meetings.
Monday,April 22, 2024
Zoom link available on the Mason County website
Commission Chambers
Times are subject to change,depending on the amount of business presented
9:00 A.M. Closed Session-RCW 42.30.140(4)Labor Discussion
9:30 A.M. Civil Service Commission Interview
9:40 A.M. Public Health—Dave Windam
9:50 A.M. Community Development—Kelle Rowen
10:00 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
10:15 A.M. Support Services—Mark Neary
Commissioner Discussion—as needed
Tuesday,April 23, 2024
Zoom link available on the Mason County website
Commission Chambers
Times are subject to change,depending on the amount of business presented
10:00 A.M. Short-Term Rental Workshop
1:00 P.M. Finance Committee
Commission meetings are live streamed at hLtp://www.masonwebtv.com/and public comment is accepted
via email msmith(&masoncountywa.gov;mail to Commissioners Office,411 N 5'Street,Shelton,WA
98584;or phone at(360)427-9670 ext.419. If you need to listen to the Commission meeting via
telephone,please provide your telephone number to the Commissioners' office no later than 4:00 p.m.the
Friday before the meeting. If special accommodations are needed,contact the Commissioners'office at
Shelton(360)427-9670 ext.419
Briefing Agendas are subject to change,please contact the Commissioners' office for the most recent
version.
Last printed 04/17/24 at 1:58 PM
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" APR 01 2024 MASON COUNTY COMMISSIONERS
411 NORTH FIFTH STREET
pu� SHELTON WA 98584
Fax 360-427-8437; Voice 360-427-9670, Ext. 419;275-4467 or 482-5269
I AM SEEKING APPOINTMENT TO Civil Service Commission
NAME: Me ) i PHONE:360—c/Z
ADDRESS: E luV tee/ E:3 O - O -
Are you a US citizen, Mason County resident for prior
CITY/ZIP: / two years, and voter of the County? Yes No❑
EMAIL: F r r .ln Cm C I h ( POLITICAL PARTY:
COMMUNITY SERVICE EMPLOYMENT: (IF RETTIIIRED, PREVIOUS EXPERIENCE)
(ACTMTIES OR MEMBERS H I PS) COMPANY: 3O YRS
POSITION: I Vl e
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COMPANY: `'Yt�tt50 � C D( 1 D ✓ ✓ YRS
POSITION:
In your words, what do you perceive is the role or purpose of the Civil Service Commission?
What int ests skills do you wish to offer the Civil Service Commission?
1� 4 PJpr S 21ePA¢d
Please list any financial, professional, or voluntary affiliations which may influence or affect your position on
the Civil Service Commission (i.e. create a potential conflict of interest) () on-e
Your participation is dependent upon attending certain trainings made available by the County during
regular business hours (such as Open Government Trainings Act, Open Public Meetings Act and Public
Records Act). The trainings would be at no cost to you. Would you be able to attend such trainings?
5
Meetings are held the third Thursday of each month at 5 pm in the Mason /
County Building 9- an Resources Conference Room at 423 N. 5th Office Use Only
St, Shelton, WA. a.,you available to attend these meetings? s
Appointment Date
- Z-7 Term Expire Date
A�Aj 'ArAA
Signature Date
. • MASON COUNTY
Public Health & Human Services
Briefing
April 22, 2024
Briefing Items
Emergency Housing Fund EHF Amendment B—Dave Windam
Annas Bay Water Quality—Ian Tracy
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: David Windom Ext.260
Department: Public Health Briefing: ❑X
Action Agenda: ❑X
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): April 22,2024 Agenda Date: April 23,2024
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Emergency Housing Fund EHF Amendment B
Background/Executive Summary:
The Emergency Housing Fund(EHF)grant contract cycle runs from July 1,2023,to June 30,2024. The
funding does not roll over after June 30,2024. The funds were to continue at the same level or increase
services from sunsetting fund. This amendment is to remove$60,000 of unspent funds from Mason County
Admin so a reallocation can be provided to other communities in need. This amendment also removes and
retroactively replaces the federal fund source from Coronavirus State and Local Fiscal Recovery Funds
(CSLFRF)to General Funds State(GFS)and replaces the Special and General Terms and Conditions of the
grant to reflect state terms.
Budget Impact(amount,funding source,budget amendment):
Budget of EHF will decrease by$60,000.
Public Outreach (news release,community meeting, etc.):
None
Requested Action:
Approval of Emergency Housing Fund Amendment B.
Attachments
Emergency Housing Fund(EHF)Amendment B
DocuSign Envelope ID:024A601F-4AFC-419F-905B-6445776F32AB
ndment
0 Washington Stan Grant Number: 24-4619D-115
DCodiepartment of Amendment Number:B
meree
HOUSING DIVISION
HOMELESSNESS ASSISTANCE UNIT
EMERGENCY HOUSING FUND(EHF)
1.Grantee 2.Grantee Doing Business As(optional)
Mason County Public Health and Human Services
415 N.6th St.
Shelton,WA 98584
3.Contractor Representative(only if updated) 4.COMMERCE Representative(only if updated)
Melissa Casey Kathryn Dodge PO Box 42525
Community Health Manager Temporary Federal Team 1011 Plum St SE
(360)427-9670 Manager Olympia,WA 98504-2525
mcasey@masoncountywa.gov 360-746-9682
5.Original Grant Amount 6.Amendment Amount 7.New Grant Amount
(including any previous amendments)
$884,950.00 -$60,000.00 $824,950.00
8.Amendment Funding Source 9.Amendment Start Date 10.Amendment End Date
Federal: State:X Other: N/A: 4/l/2024 6/30/2024
11.Federal Funds(as applicable): Federal Agency: ALN:
N/A N/A N/A
12.Amendment Purpose:
To remove funds and retroactively replace the federal fund source from Coronavirus State and Local Fiscal Recovery Funds
(CSLFRF)to General Funds State(GFS)and replace the Special and General Terms and Conditions of grant to reflect state terms.
COMMERCE,defined as the Department of Commerce,and the Grantee,as defined above,acknowledge and accept the terms of
this Grant As Amended and attachments and have executed this Grant Amendment on the date below to start as of the date and year
referenced above.The rights and obligations of both parties to this Grant As Amended are governed by this Grant Amendment and
the following other documents incorporated by reference: Grantee Special and General Terms and Conditions including Attachment
"A"—Budget.A copy of this Grant Amendment shall be attached to and made a part of the original Grant between COMMERCE
and the Grantee.Any reference in the original Grant to the"Grant"shall mean the"Grant as Amended".
FOR GRANTEE FOR COMMERCE us
KK
Randy Neatherlin,Chair,Board of County Commissioners Corina Grigoras,Assistant Director,Housing Division
Date Date
APPROVED AS TO FORM ONLY
Sandra Adix
Assistant Attorney General
3/20/2014
Date
Department of Commerce
DocuSign Envelope ID:024A601 F-4AFC-419F-905B-6445776F32AB
Amendment
This Grant is amended as follows:
The federal funds grant Special Terms and Conditions are replaced in their
entirety with the following state funds grant Special Terms and Conditions below:
Special Terms and Conditions
1. GRANT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person
for all communications and billings regarding the performance of this Grant.
The Representative for COMMERCE and their contact information are identified on the Face Sheet
of this Grant.
The Representative for the Grantee and their contact information are identified on the Face Sheet
of this Grant.
2. COMPENSATION
COMMERCE shall pay an amount not to exceed the Grant Amount listed on the Face Sheet for the
performance of all things necessary for or incidental to the performance of work under this Grant as
set forth in the Scope of Work. Grantee's's compensation for services rendered shall be in accordance
with Attachment B— Budget.
3. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Grantee upon acceptance of services provided and receipt of properly
completed invoices, which shall be submitted to the Representative for COMMERCE not more often
than monthly. Exceptions to the single billing per month can be made by COMMERCE on a case-by-
case basis.
When requesting reimbursement for expenditures made, Grantee shall submit all invoice Vouchers
and any required documentation electronically through COMMERCE's Grants Management System
(CMS), which is available through the Secure Access Washington (SAW) portal.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after
receipt of properly completed invoices. Payment shall be sent to the address designated by the
Grantee.
COMMERCE may, in its sole discretion, terminate the Grant or withhold payments claimed by the
Grantee for services rendered if the Grantee fails to satisfactorily comply with any term or condition
of this Grant.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement
shall be made by COMMERCE
Cost Date
Costs can be incurred and billed using the state funding source under this Grant from July 1, 2023
through the end date as listed on the face sheet.
Invoices and End of Fiscal Year
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Amendment
Invoices are due on the 20th of the month following the provision of services.
Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide
notification of the end of fiscal year due date.
The Grantee must invoice for all expenses from the beginning of the Grant through June 30,
regardless of the Grant start and end date.
Duplication of Billed Costs
The Grantee shall not bill COMMERCE for services performed under this Agreement, and
COMMERCE shall not pay the Grantee, if the Grantee is entitled to payment or has been or will be
paid by any other source, including grants, for that service.
Disallowed Costs
The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its subgrantees.
COMMERCE may, in its sole discretion, withhold ten percent (10%) from each payment until
acceptance by COMMERCE of the final report (or completion of the project, etc.).
4. SUBGRANTEE DATA COLLECTION
Grantee will submit reports, in a form and format to be provided by Commerce and at intervals as
agreed by the parties, regarding work under this Grant performed by subgrantees and the portion of
Grant funds expended for work performed by subgrantees, including but not necessarily limited to
minority-owned, woman-owned, and veteran-owned business subgrantees. "Subgrantees" shall
mean subgrantees of any tier.
5. INSURANCE
Each party certifies that it is self-insured under the State's or local government self-insurance liability
program, and shall be responsible for losses for which it is found liable.
Additionally, the Grantee is responsible for ensuring that any Subgrantees provide adequate
insurance coverage for the activities arising out of subgrants, as follows:
Commercial General Liability Insurance Policy. Provide a Commercial General Liability Insurance
Policy, including contractual liability, written on an occurrence basis, in adequate quantity to protect
against legal liability arising out of Subgrant activity but no less than $1,000,000 per occurrence.
Automobile Liability. In the event that performance pursuant to this Grant involves the use of
vehicles, owned or operated by the Subgrantee, automobile liability insurance shall be required. The
minimum limit for automobile liability is $1,000,000 per occurrence, using a Combined Single Limit
for bodily injury and property damage
6. FRAUD AND OTHER LOSS REPORTING
Grantee shall report in writing all known or suspected fraud or other loss of any funds or other property
furnished under this Grant immediately or as soon as practicable to the Commerce Representative
identified on the Face Sheet.
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Amendment
7. ORDER OF PRECEDENCE
In the event of an inconsistency in this Grant, the inconsistency shall be resolved by giving
precedence in the following order:
• Applicable federal and state of Washington statutes and regulations
• Special Terms and Conditions
• General Terms and Conditions
• Attachment A—Scope of Work
• Attachment B— Budget
The federal funds grant General Terms and Conditions are replaced in their
entirety with the following state funds grant General Terms and Conditions below:
General Terms and Conditions
1. DEFINITIONS
As used throughout this Grant, the following terms shall have the meaning set forth below:
A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing
to act on the Director's behalf.
B. "COMMERCE" shall mean the Washington Department of Commerce.
C. "Grant" or"Agreement" or"Grant" means the entire written agreement between COMMERCE
and the Grantee, including any Exhibits, documents, or materials incorporated by reference.
E-mail or Facsimile transmission of a signed copy of this Grant shall be the same as delivery
of an original.
D. "Grantee" or"Grantor" shall mean the entity identified on the face sheet performing service(s)
under this Grant, and shall include all employees and agents of the Grantee.
E. "Personal Information" shall mean information identifiable to any person, including, but not
limited to, information that relates to a person's name, health, finances, education, business,
use or receipt of governmental services or other activities, addresses, telephone numbers,
social security numbers, driver license numbers, other identifying numbers, and any financial
identifiers, and "Protected Health Information" under the federal Health Insurance Portability
and Accountability Act of 1996 (HIPAA).
F. "State"shall mean the state of Washington.
G. "Subgrantee/subcontractor" shall mean one not in the employment of the Grantee, who is
performing all or part of those services under this Grant under a separate Grant with the
Grantee. The terms "subgrantee" and "subcontractor" mean subgrantee/subcontractor(s) in
any tier.
H. "Subrecipient" shall mean a non-federal entity that expends federal awards received from a
pass-through entity to carry out a federal program, but does not include an individual that is a
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Amendment
beneficiary of such a program. It also excludes vendors that receive federal funds in exchange
for goods and/or services in the course of normal trade or commerce.
I. "Vendor" is an entity that agrees to provide the amount and kind of services requested by
COMMERCE; provides services under the grant only to those beneficiaries individually
determined to be eligible by COMMERCE and, provides services on a fee-for-service or per-
unit basis with contractual penalties if the entity fails to meet program performance standards.
2. ACCESS TO DATA
In compliance with RCW 39.26.180, the Grantee shall provide access to data generated under this
Grant to COMMERCE, the Joint Legislative Audit and Review Committee, and the Office of the State
Auditor at no additional cost. This includes access to all information that supports the findings,
conclusions, and recommendations of the Grantee's reports, including computer models and the
methodology for those models.
3. ADVANCE PAYMENTS PROHIBITED
No payments in advance of or in anticipation of goods or services to be provided under this Grant
shall be made by COMMERCE.
4. ALL WRITINGS CONTAINED HEREIN
This Grant contains all the terms and conditions agreed upon by the parties. No other understandings,
oral or otherwise, regarding the subject matter of this Grant shall be deemed to exist or to bind any of
the parties hereto.
5. AMENDMENTS
This Grant may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
6. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, also
referred to as the "ADA" 28 CFR Part 35
The Grantee must comply with the ADA, which provides comprehensive civil rights protection to
individuals with disabilities in the areas of employment, public accommodations, state and local
government services, and telecommunications.
7. ASSIGNMENT
Neither this Grant, nor any claim arising under this Grant, shall be transferred or assigned by the
Grantee without prior written consent of COMMERCE.
8. ATTORNEYS' FEES
Unless expressly permitted under another provision of the Grant, in the event of litigation or other
action brought to enforce Grant terms, each party agrees to bear its own attorneys' fees and costs.
9. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION
A. "Confidential Information" as used in this section includes:
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Amendment
i. All material provided to the Grantee by COMMERCE that is designated as "confidential"
by COMMERCE;
ii. All material produced by the Grantee that is designated as "confidential' by COMMERCE;
and
iii. All Personal Information in the possession of the Grantee that may not be disclosed under
state or federal law.
B. The Grantee shall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Grantee shall use Confidential Information
solely for the purposes of this Grant and shall not use, share, transfer, sell or disclose any
Confidential Information to any third party except with the prior written consent of COMMERCE
or as may be required by law. The Grantee shall take all necessary steps to assure that
Confidential Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or
disclosure of Confidential Information or violation of any state or federal laws related thereto.
Upon request, the Grantee shall provide COMMERCE with its policies and procedures on
confidentiality. COMMERCE may require changes to such policies and procedures as they
apply to this Grant whenever COMMERCE reasonably determines that changes are necessary
to prevent unauthorized disclosures. The Grantee shall make the changes within the time
period specified by COMMERCE. Upon request, the Grantee shall immediately return to
COMMERCE any Confidential Information that COMMERCE reasonably determines has not
been adequately protected by the Grantee against unauthorized disclosure.
C. Unauthorized Use or Disclosure. The Grantee shall notify COMMERCE within five (5)working
days of any unauthorized use or disclosure of any confidential information, and shall take
necessary steps to mitigate the harmful effects of such use or disclosure.
10. CONFLICT OF INTEREST
Grantee must maintain and comply with written standards of conduct covering conflicts of interest and
governing the actions of its employees engaged in the selection, award and administration of grants.
Grantee must comply with the following minimum requirements:
A. No employee, officer, or agent may participate in the selection, award, or administration of a
grant if he or she has a real or apparent conflict of interest. Such a conflict of interest would
arise when the employee, officer, or agent, any member of his or her immediate family, his or
her partner, or an organization which employs or is about to employ any of the parties indicated
herein, has a financial or other interest in or a tangible personal benefit from a firm considered
for a grant. The officers, employees, and agents of the Grantee may neither solicit nor accept
gratuities, favors, or anything of monetary value from Grantees or parties to subcontracts and
must comply with RCW 39.26.020. However, Grantee may set standards for situations in which
the financial interest is not substantial or the gift is an unsolicited item of nominal value. The
standards of conduct must provide for disciplinary actions to be applied for violations of such
standards by officers, employees, or agents of the Grantee.
B. If the Grantee has a parent, affiliate, or subsidiary organization that is not a state, local
government, or federally recognized tribe, the Grantee must also maintain written standards of
conduct covering organizational conflicts of interest. Organizational conflicts of interest means
that because of relationships with a parent company, affiliate, or subsidiary organization, the
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Amendment
Grantee is unable or appears to be unable to be impartial in conducting a procurement action
involving a related organization.
11. COPYRIGHT
Unless otherwise provided, all Materials produced under this Grant shall be considered "works for
hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall
be considered the author of such Materials. In the event the Materials are not considered "works for
hire" under the U.S. Copyright laws, the Grantee hereby irrevocably assigns all right,title, and interest
in all Materials, including all intellectual property rights, moral rights, and rights of publicity to
COMMERCE effective from the moment of creation of such Materials.
"Materials" means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions."Ownership"includes the right to copyright, patent, register and the ability
to transfer these rights.
For Materials that are delivered under the Grant, but that incorporate pre-existing materials not
produced under the Grant, the Grantee hereby grants to COMMERCE a nonexclusive, royalty-free,
irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display. The Grantee warrants and
represents that the Grantee has all rights and permissions, including intellectual property rights, moral
rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Grantee shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Grant, of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Grant. The
Grantee shall provide COMMERCE with prompt written notice of each notice or claim of infringement
received by the Grantee with respect to any Materials delivered under this Grant. COMMERCE shall
have the right to modify or remove any restrictive markings placed upon the Materials by the Grantee.
12. DISPUTES
Except as otherwise provided in this Grant, when a dispute arises between the parties and it cannot
be resolved by direct negotiation, either party may request a dispute hearing with the Director of
COMMERCE, who may designate a neutral person to decide the dispute.
The request for a dispute hearing must:
• be in writing;
• state the disputed issues;
• state the relative positions of the parties;
• state the Grantee's name, address, and Grant number; and
• be mailed to the Director and the other party's (respondent's) Grant Representative within
three (3)working days after the parties agree that they cannot resolve the dispute.
The respondent shall send a written answer to the requestor's statement to both the Director or the
Director's designee and the requestor within five (5)working days.
The Director or designee shall review the written statements and reply in writing to both parties within
ten (10) working days. The Director or designee may extend this period if necessary by notifying the
parties.
The decision shall not be admissible in any succeeding judicial or quasi-judicial proceeding.
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Amendment
The parties agree that this dispute process shall precede any action in a judicial or quasi-judicial
tribunal.
Nothing in this Grant shall be construed to limit the parties' choice of a mutually acceptable alternate
dispute resolution (ADR) method in addition to the dispute hearing procedure outlined above.
13. DUPLICATE PAYMENT
COMMERCE shall not pay the Grantee, if the Grantee has charged or will charge the State of
Washington or any other party under any other Grant or agreement, for the same services or
expenses.
14. GOVERNING LAW AND VENUE
This Grant shall be construed and interpreted in accordance with the laws of the state of Washington,
and the venue of any action brought hereunder shall be in the Superior Court for Thurston County.
15. INDEMNIFICATION
To the fullest extent permitted by law, the Grantee shall indemnify, defend, and hold harmless the
state of Washington, COMMERCE, agencies of the state and all officials, agents and employees of
the state, from and against all claims for injuries or death arising out of or resulting from the
performance of the Grant. "Claim" as used in this Grant, means any financial loss, claim, suit, action,
damage,or expense, including but not limited to attorney's fees,attributable for bodily injury,sickness,
disease, or death, or injury to or the destruction of tangible property including loss of use resulting
therefrom.
The Grantee's obligation to indemnify, defend, and hold harmless includes any claim by Grantee's
agents, employees, representatives, or any subgrantee or its employees.
The Grantee's obligation shall not include such claims that may be caused by the sole negligence of
the State and its agencies, officials, agents, and employees. If the claims or damages are caused by
or result from the concurrent negligence of(a)the State, its agents or employees and (b)the Grantee,
its subcontractors, agents, or employees, this indemnity provision shall be valid and enforceable only
to the extent of the negligence of the Grantee or its subgrantees, agents, or employees.
The Grantee waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend
and hold harmless the state and its agencies, officers, agents or employees.
16. INDEPENDENT CAPACITY OF THE GRANTEE
The parties intend that an independent Grantee relationship will be created by this Grant.The Grantee
and its employees or agents performing under this Grant are not employees or agents of the state of
Washington or COMMERCE. The Grantee will not hold itself out as or claim to be an officer or
employee of COMMERCE or of the state of Washington by reason hereof, nor will the Grantee make
any claim of right, privilege or benefit which would accrue to such officer or employee under law.
Conduct and control of the work will be solely with the Grantee.
17. INDUSTRIAL INSURANCE COVERAGE
The Grantee shall comply with all applicable provisions of Title 51 RCW, Industrial Insurance. If the
Grantee fails to provide industrial insurance coverage or fails to pay premiums or penalties on behalf
of its employees as may be required by law, COMMERCE may collect from the Grantee the full
amount payable to the Industrial Insurance Accident Fund. COMMERCE may deduct the amount
owed by the Grantee to the accident fund from the amount payable to the Grantee by COMMERCE
under this Grant, and transmit the deducted amount to the Department of Labor and Industries, (L&I)
Division of Insurance Services. This provision does not waive any of L&I's rights to collect from the
Grantee.
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Amendment
18. LAWS
The Grantee shall comply with all applicable laws,ordinances,codes, regulations and policies of local,
state, and federal governments, as now or hereafter amended.
19. LICENSING, ACCREDITATION AND REGISTRATION
The Grantee shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Grant.
20. LIMITATION OF AUTHORITY
Only the Authorized Representative or the Authorized Representative's delegate by writing
(delegation to be made prior to action)shall have the express, implied, or apparent authority to alter,
amend, modify, or waive any clause or condition of this Grant. Furthermore, any alteration,
amendment, modification, or waiver or any clause or condition of this Grant is not effective or binding
unless made in writing and signed by the Authorized Representative.
21. NONDISCRIMINATION
A. Nondiscrimination Requirement. During the performance of this Agreement, the GRANTEE,
including any subcontractor, shall comply with all federal, state, and local nondiscrimination laws,
regulations and policies, this shall include but not be limited to the following: GRANTEE, including
any subcontractor, shall not discriminate on the bases enumerated at RCW 49.60.530(3). In
addition, GRANTEE, including any subcontractor, shall give written notice of this nondiscrimination
requirement to any labor organizations with which GRANTEE, or subcontractor, has a collective
bargaining or other agreement.
The funds provided under this Agreement shall not be used to fund religious worship, exercise, or
instruction. No person shall be required to participate in any religious worship, exercise, or
instruction in order to have access to the facilities funded by this Agreement.
B. Obligation to Cooperate. GRANTEE, including any subcontractor, shall cooperate and comply
with any Washington state agency investigation regarding any allegation that GRANTEE, including
any subcontractor, has engaged in discrimination prohibited by this Agreement pursuant to RCW
49.60.530(3).
C. Default. Notwithstanding any provision to the contrary, COMMERCE may suspend GRANTEE,
including any subcontractor, upon notice of a failure to participate and cooperate with any state
agency investigation into alleged discrimination prohibited by this Grant, pursuant to RCW
49.60.530(3). Any such suspension will remain in place until COMMERCE receives notification that
GRANTEE, including any subcontractor, is cooperating with the investigating state agency. In the
event GRANTEE, or subcontractor, is determined to have engaged in discrimination identified at
RCW 49.60.530(3), COMMERCE may terminate this Agreement in whole or in part, and GRANTEE,
subcontractor, or both, may be referred for debarment as provided in RCW 39.26.200. GRANTEE
or subcontractor may be given a reasonable time in which to cure this noncompliance, including
implementing conditions consistent with any court-ordered injunctive relief or settlement agreement.
D. Remedies for Breach. Notwithstanding any provision to the contrary, in the event of Agreement
termination or suspension for engaging in discrimination, GRANTEE, subcontractor, or both, shall
be liable for grant damages as authorized by law including, but not limited to, any cost difference
between the original Grant and the replacement or cover Grant and all administrative costs directly
related to the replacement Grant, e.g., cost of the competitive bidding, mailing, advertising and staff
9
DocuSign Envelope ID:024A601 F-4AFC-419F-90513-6445776F32AB
Amendment
time , which damages are distinct from any penalties imposed under Chapter 49.60, RCW.
GRANTEE may also be required to repay grant funds pursuant to Section 25 (Recapture) of the
General Terms & Conditions if the Agreement is terminated based on a violation of the
nondiscrimination requirement. COMMERCE shall have the right to deduct from any monies due to
GRANTEE or subcontractor, or that thereafter become due, an amount for damages GRANTEE or
subcontractor will owe COMMERCE for default under this provision.
22. PAY EQUITY
The Grantee agrees to ensure that"similarly employed" individuals in its workforce are compensated
as equals, consistent with the following:
A. Employees are "similarly employed" if the individuals work for the same employer, the
performance of the job requires comparable skill, effort, and responsibility, and the jobs are
performed under similar working conditions. Job titles alone are not determinative of whether
employees are similarly employed;
B. Grantee may allow differentials in compensation for its workers if the differentials are based in
good faith and on any of the following:
i. A seniority system; a merit system; a system that measures earnings by quantity or quality
of production; a bona fide job-related factor or factors; or a bona fide regional difference
in compensation levels.
ii. A bona fide job-related factor or factors may include, but not be limited to, education,
training, or experience that is: Consistent with business necessity; not based on or derived
from a gender-based differential; and accounts for the entire differential.
iii. A bona fide regional difference in compensation level must be: Consistent with business
necessity; not based on or derived from a gender-based differential; and account for the
entire differential.
This Grant may be terminated by the Department, if the Department or the Department of Enterprise
Services determines that the Grantee is not in compliance with this provision.
23. POLITICAL ACTIVITIES
Political activity of Grantee's employees and officers are limited by the State Campaign Finances and
Lobbying provisions of Chapter 42.17A RCW and the Federal Hatch Act, 5 USC 1501 - 1508.
No funds may be used for working for or against ballot measures or for or against the candidacy of
any person for public office.
24. PUBLICITY
The Grantee agrees not to publish or use any advertising or publicity materials in which the state of
Washington or COMMERCE's name is mentioned, or language used from which the connection with
the state of Washington's or COMMERCE's name may reasonably be inferred or implied, without the
prior written consent of COMMERCE.
25. RECAPTURE
In the event that the Grantee fails to perform this Grant in accordance with state laws, federal laws,
and/or the provisions of this Grant, COMMERCE reserves the right to recapture funds in an amount
10
DocuSign Envelope ID:024A601 F-4AFC-419F-905B-6445776F32AB
Amendment
to compensate COMMERCE for the noncompliance in addition to any other remedies available at law
or in equity.
Repayment by the Grantee of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments
due under this Grant.
26. RECORDS MAINTENANCE
The Grantee shall maintain books, records, documents, data and other evidence relating to this Grant
and performance of the services described herein, including but not limited to accounting procedures
and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended
in the performance of this Grant.
The Grantee shall retain such records for a period of six years following the date of final payment. At
no additional cost, these records, including materials generated under the Grant, shall be subject at
all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records
shall be retained until all litigation, claims, or audit findings involving the records have been resolved.
27. REGISTRATION WITH DEPARTMENT OF REVENUE
If required by law, the Grantee shall complete registration with the Washington State Department of
Revenue.
28. RIGHT OF INSPECTION
The Grantee shall provide right of access to its facilities to COMMERCE, or any of its officers, or to
any other authorized agent or official of the state of Washington or the federal government, at all
reasonable times, in order to monitor and evaluate performance, compliance, and/or quality
assurance under this Grant.
29. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Grant and prior to normal completion, COMMERCE may suspend or
terminate the Grant under the "Termination for Convenience" clause, without the ten calendar day
notice requirement. In lieu of termination, the Grant may be amended to reflect the new funding
limitations and conditions.
30. SEVERABILITY
The provisions of this Grant are intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the Grant.
31. SITE SECURITY
While on COMMERCE premises, Grantee, its agents, employees, or subgrantees shall conform in all
respects with physical, fire or other security policies or regulations.
32. SUBGRANTING/SUBCONTRACTING
The Grantee may only subgrant/subcontract work contemplated under this Grant if it obtains the prior
written approval of COMMERCE.
11
DocuSign Envelope ID:024A601 F-4AFC-419F-905B-6445776F32AB
Amendment
If COMMERCE approves subgranting/subcontracting, the Grantee shall maintain written procedures
related to subgranting, as well as copies of all subgrants/subcontract and records related to
subgrants/subcontracts. For cause, COMMERCE in writing may: (a) require the Grantee to amend its
subgranting/subcontracting procedures as they relate to this Grant; (b) prohibit the Grantee from
subgranting/subcontracting with a particular person or entity; or(c) require the Grantee to rescind or
amend a subgrant/subcontract.
Every subgrant/subcontract shall bind the Subgrantee/Subcontractor to follow all applicable terms of
this Grant. The Grantee is responsible to COMMERCE if the Subgrantee/Subcontractor fails to
comply with any applicable term or condition of this Grant. The Grantee shall appropriately monitor
the activities of the Subgrantee/Subcontractor to assure fiscal conditions of this Grant. In no event
shall the existence of a subgrant/subcontract operate to release or reduce the liability of the Grantee
to COMMERCE for any breach in the performance of the Grantee's duties.
Every subgrant/subcontract shall include a term that COMMERCE and the State of Washington are
not liable for claims or damages arising from a Subgrantee/Subcontractor's performance of the
subgrant/subcontract.
33. SURVIVAL
The terms, conditions, and warranties contained in this Grant that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Grant shall
so survive.
34. TAXES
All payments accrued on account of payroll taxes, unemployment contributions,the Grantee's income
or gross receipts, any other taxes, insurance or expenses for the Grantee or its staff shall be the sole
responsibility of the Grantee.
35. TERMINATION FOR CAUSE
In the event COMMERCE determines the Grantee has failed to comply with the conditions of this
Grant in a timely manner, COMMERCE has the right to suspend or terminate this Grant. Before
suspending or terminating the Grant, COMMERCE shall notify the Grantee in writing of the need to
take corrective action. If corrective action is not taken within 30 calendar days, the Grant may be
terminated or suspended.
In the event of termination or suspension, the Grantee shall be liable for damages as authorized by
law including, but not limited to, any cost difference between the original Grant and the replacement
or cover Grant and all administrative costs directly related to the replacement Grant, e.g., cost of the
competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the Grant, withhold further payments, or
prohibit the Grantee from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Grantee or a decision by COMMERCE to
terminate the Grant.A termination shall be deemed a"Termination for Convenience"if it is determined
that the Grantee: (1)was not in default; or(2)failure to perform was outside of his or her control, fault
or negligence.
The rights and remedies of COMMERCE provided in this Grant are not exclusive and are, in addition
to any other rights and remedies, provided by law.
36. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Grant, COMMERCE may, by ten (10) business days' written
notice, beginning on the second day after the mailing, terminate this Grant, in whole or in part. If this
12
DocuSign Envelope ID:024A601 F-4AFC-419F-905B-6445776F32AB
Amendment
Grant is so terminated, COMMERCE shall be liable only for payment required under the terms of this
Grant for services rendered or goods delivered prior to the effective date of termination.
37. TERMINATION PROCEDURES
Upon termination of this Grant, COMMERCE, in addition to any other rights provided in this Grant,
may require the Grantee to deliver to COMMERCE any property specifically produced or acquired for
the performance of such part of this Grant as has been terminated. The provisions of the "Treatment
of Assets" clause shall apply in such property transfer.
COMMERCE shall pay to the Grantee the agreed upon price, if separately stated,for completed work
and services accepted by COMMERCE, and the amount agreed upon by the Grantee and
COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially
completed work and services, (iii) other property or services that are accepted by COMMERCE, and
(iv)the protection and preservation of property, unless the termination is for default, in which case the
Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree
with such determination shall be a dispute within the meaning of the "Disputes" clause of this Grant.
COMMERCE may withhold from any amounts due the Grantee such sum as the Authorized
Representative determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this Grant.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Grantee shall:
A. Stop work under the Grant on the date, and to the extent specified, in the notice;
B. Place no further orders or subgrants/subcontracts for materials, services, or facilities except as
may be necessary for completion of such portion of the work under the Grant that is not
terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the
Authorized Representative, all of the rights, title, and interest of the Grantee under the orders
and subgrants/subcontracts so terminated, in which case COMMERCE has the right, at its
discretion, to settle or pay any or all claims arising out of the termination of such orders and
subgrants/subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subgrants/subcontracts, with the approval or ratification of the Authorized Representative to
the extent the Authorized Representative may require, which approval or ratification shall be
final for all the purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed
by the Authorized Representative any property which, if the Grant had been completed, would
have been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the
Authorized Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct, for
the protection and preservation of the property related to this Grant, which is in the possession
of the Grantee and in which COMMERCE has or may acquire an interest.
13
DocuSign Envelope ID:024A601 F-4AFC-419F-905B-6445776F32AB
Amendment
38. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Grantee, for the cost of which the Grantee is entitled to be reimbursed as a direct
item of cost under this Grant, shall pass to and vest in COMMERCE upon delivery of such property
by the Grantee. Title to other property, the cost of which is reimbursable to the Grantee under this
Grant, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the
performance of this Grant, or (ii) commencement of use of such property in the performance of this
Grant, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first
occurs.
A. Any property of COMMERCE furnished to the Grantee shall, unless otherwise provided herein
or approved by COMMERCE, be used only for the performance of this Grant.
B. The Grantee shall be responsible for any loss or damage to property of COMMERCE that
results from the negligence of the Grantee or which results from the failure on the part of the
Grantee to maintain and administer that property in accordance with sound management
practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Grantee shall immediately
notify COMMERCE and shall take all reasonable steps to protect the property from further
damage.
D. The Grantee shall surrender to COMMERCE all property of COMMERCE prior to settlement
upon completion, termination or cancellation of this Grant.
E. All reference to the Grantee under this clause shall also include Grantee's employees, agents
or Subgrantees/Subcontractors.
39. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach.
Any waiver shall not be construed to be a modification of the terms of this Grant unless stated to be such
in writing and signed by Authorized Representative of COMMERCE.
14
DocuSign Envelope ID:024A601 F-4AFC-419F-905B-6445776F32AB
Amendment
Attachment A Budget
Budget Category Current Grant Total Amendment A New Grant Total
Administration $132,742 -$60,000 $72,742
Operations $192,000 $0 $192,000
Facility Support $185,848 $0 $185,848
Rent $374,360 $0 $374,360
Total $884,950 -$60,000 $824,950
ALL OTHER TERMS AND CONDITIONS OF THIS GRANT REMAIN IN FULL FORCE AND
EFFECT.
15
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Ian Tracy Ext. 544
Department: Public Health Briefing: ❑X
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): April 22,2024 Agenda Date: Click or tap here to enter text.
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Annas Bay Water Quality
Background/Executive Summary:
On April 16t1i,2024 we met with Washington State Department of Health(DOH)to discuss water quality
in Annas Bay relative to shellfish growing area classification. They informed us that DOH would be
issuing a press release this week related to declining water quality in Annas Bay. They were unsure if a
downgrade would occur and said that it would be influenced by sampling results over the next few
months.
Budget Impact(amount,funding source,budget amendment):
N/A
Public Outreach (news release,community meeting, etc.):
N/A
Requested Action:
Information only.
Attachments
`h.
9
Mason County Community Development
Briefing
April 22, 2024
Briefing Items
Rezone request for parcel 42024-34-90049—Kell Rowen
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Kell Rowen Ext.286
Department: Community Development Briefing: ❑X
Action Agenda: ❑X
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): April 22,2024 Agenda Date: April 23,2024
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Rezone west(1.36 acres)and east(0.96 acres)portions of parcel 42024-34-90049 to match future use
(residential on the west and commercial on the east). The middle portion of the parcel's zoning will remain
unchanged.
Background/Executive Summary:
The applicant/property owner has requested to rezone portions of the subject parcel to match a subsequent
boundary line adjustment and future proposed use. The PAC,at their April 2024 meeting,recommended
(unanimously)that the BOCC approve the request to rezone.
Budget Impact(amount, funding source,budget amendment):
N/A
Public Outreach (news release,community meeting, etc.):
All property owners within 300 feet of the subject parcel were notified by mail,on March 29,2024 informing
them of the proposal to rezone the properties. In addition,Public Notice of the PAC public hearing was
published in the Mason Shelton Journal on April 4 and April 11,2024. The first Public Notice was posted
onsite on March 29,2024.
This meeting of the BOCC to brief was advertised on the home page of the Mason County website and
subsequent requests for action will also be advertised on the home page under the corresponding agenda as
well as the Mason Shelton Journal on May 2 and 9,2024.
Requested Action:
Approval to set a Public Hearing for Tuesday May 21,2024 at 9:15 a.m.to consider rezoning west(1.36 acres)
and east(0.96 acres)portions of parcel 42024-34-90049 to match future use(residential on the west and
commercial on the east).
Attachments
Map with current and proposed zoning,and proposed boundary line adjustment map with requested zoning.
NOTICE OF HEARING
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold
a public hearing in Mason County Building I,Commission Chambers,411 North Fifth Street,Shelton,
WA 98584 on May 21,2024 at 9:15 a.m.
SAID HEARING will be to take public comment on ASCW Investments, LLC
proposal to rezone two portions of one parcel in the Shelton Urban Growth Area (UGA)
undergoing a Boundary Line Adjustment:
Westerly 1.36 acres of parcel number 42024-34-90049 from Commercial
Industrial (CI) to Low Intensity Mixed-Use (MU)AND Easterly 0.96 acres of
parcel number 42024-34-90049 from Low Intensity Mixed-Use (MU)to
Commercial Industrial (CI).
SEPA DNS ISSUED 3.29.24
Public testimony will be available in-person or via Zooms. The URL is available on the
County website hops://www.masoncogntywa.gov/ to sign into the meeting. Please use the "raise
hand"feature to be recognized by the Chair to provide your testimony. You can also email testimony
to msmith&masoncogpWya.gov or mail to the Commissioners' Office, 411 N 5th St, Shelton, WA
98584; or call(360)427-9670 ext. 230.
If special accommodations are needed, please contact the Commissioners' office, (360) 427-
9670 ext. 419.
DATED this 23 day of April,2024.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
McKenzie Smith,Clerk of the Board
Bill: Department of Community Development
615 W. Alder St.
Shelton,WA 98584
Cc: Commissioners
Shelton Journal: Publ. 2t: May 2 &9, 2024
I
39'2ti 59'E -
DATE AP
DIREC UNITY SERVICES DEPARTMENT
DEC NDARY LINE ADJUSTMENT
RECORDED .;ND "OR'S FILE NO.
1`40TE SOUNDAPY Li MENT APPROVAL DOES NOT CONVEY TIRE.
S6T26'50 E ' gS41 LINE TABLE:
273.57' 61.80' FOUND
POWER
OF _ LINE I A'C€�
'SECTION 24 3 f d' IRON PIPE Li NOC734'41"E 30.00'
d,
LEGEND n� {yLY; T2/96 1 L2 SO4'4T'08"E 40.87'
6 = SET 5/E" OWNER 2 S � nI L3 N85'48'53'E 50.00'
AWN 42024-31-00470 "'
O = FOUND aR= 3.10 ACRES +� L4 SO4'1i'07'E 50.02'
a 02 s°
CA L (P2<P6+P7 z k L5 S2o 57'35'E 10.00'
n°
0 = FOUND OFFICE 6 a i L6 S43.05'i9°E 10.00'
0 = FOUND _ `+ 2 " L7 S43'02'37 E 10.00'
9 = CALCULI
S£IV Y � T Sez L8 N2T1O'31'E 32.06'
��,
POB = POINT Sff2fi'54"E 3T9.53'-- _ C1 L9 NBV29'05'E 10.47'
APNI = MASON' to qs cc•' - qv L10 NOD'11'12'E 20.00'
�.
i(& L11 SO4'05'27'E 33.20'
NAP = NOT
RSo: = REC03
L12 S89'26'59'E 38.57'
Shelton UGA - Low a� L13 i�29'21'S9"E :33.17'
O.L. = OLD Shelton Ul3A L14 N2718'17'E 90.00'
N.L. = NEW L Commercial Industrial CI Intensity Mixed Use (MU) ,
W = WELL ( � CURVE TABLE:
CURVE DELTA RADIUS LENGTH
6S = FOUND ����" C, 2T26'40' 1MOO' 51.39'
f C2 25'i8'54' 315.00' 139.18'
C3 3T54'20' 85.00' 56,23'
-.-_--- C4 24'23'38' 335.00' 142.53'
t0 �
zo 6_ CALCULATED C5 21'i7'22' 363.54' 135.08'
C6 11*39'09' 739.09' 150.37'
�l`.� C7 12'47'07" 765.74' 170.87'
co "I oI CO 20'3T34' 788.51' 283.86'
C G►
Z! C9 1007'4-4' 778.51' 21S.15'
C10 20'57'58` 125.00' 45.74'
S�Y�F GA 25 CI i 0703'3f 175.00' 21.56'
C12 Si'33'46` 175.CC' 35.32'
C13 09'46'34' 120.OD' 20.48'
$ AGATE LANTD SURVEYING, PLLC
2680 E. AGATE RD. -P.O. BOX 246
CqELTON, i& 99584- (360) 426-4172
LOVr-I s!dSogotelond.ccm
4TOLT JR. DRAMA'BY: I DATE SHEET I JOB AID.
5) VOLUME 3 OF SURVEYS, PAGE 235 31'JEF RFY J. ILNHERR MCC, LLC ! DEC. 2023 1 OF 3 4283
AUDITOR'S CERTIFICA T E < BOUNDARY MIE CDJUSTI.IE NT CHECEEO BY.• 1 SCA1 FIE NO,
SURVEYORS CERTIFICATE �r.BEC- FOR so, jr. 1'=100' 4283-81-A.076
FILED FOR RECORD THIS DAY OF 2024 "
THIS MAP CORRECTLY REPRESENTS A SUR'ltY 7/.ODE BY ME OR UNDER S'R6 4 1 ASCW INVESTl1,ENTS, LLC
AT M. IN VOLUME OF SURIM AT PAGE NY DIRECTION IN CONFORMANCE WITH THE REQUIREMENTS OF THE �� GEDORA ASSET MANEMENT CO. QUARTER SECTION INDEX
SURVEY RECORDING ACT AT THE REQUEST 0,E ASCW INVESTMENTS LLC, T GEDORA BUSINESS CO.
GEDORA ASSET MANAGEMENT CO. GEDORA BUSINESS CO. L / / I/THE / / / / /
A7 THE REQUEST OF SIQNEY G. BECHTCLT JR. I r } NE 1/4 SW 1/4-, SE 1/4 SW 1/4; SW` 1/4 S4'1 1/4 NE 114 SV!114 SECTION TOWNSHIP RANGE
IA NOLcGfBER, 2023.
CCL'A'TY AUDITOR �'1`E LI P'\tN It1=y o &;s}6`� RANGE SECII01 WEST 24, T�59NLLnk1ETTE MERISHIP 20 DIAN;
SE 1/4 SJ 1/4
L n�
AUDITOR'S FILE NO. BY SONEY G. BECHTOLT JR.; P.ROFESSIO,NAL LAND SURI YOR NO. 28237 MASON COUNW, WASHINGTON Sit'i/4 Si9 1/4 24 20 NORTH 4 WEST, 'W
1
L2 SO4'41'00'E 40.87' L11 SO4'05'27°E . 33.20'
0 N85'48'531 50,00' L12 S89'26'59"E 38.57'
.--
L4 S(4'71'07'L 50.02' 1.13 N29'21'59°E 53.17' DIRECTOR OF COMMUNITY SE
I I DECLAR&TION OF 001.11 bi
L5 S26'CiT35"C. 1QDD' L14 N22'98'17°E 90.00' N�
SW SE L6 S43'0519"E 10.00' L15 S86'33'26"E 8B.94'
w� � RECORDED UNDER AUDITOR'`_
U7 S43'02'37'E 10.00' L16 N81'40'41`E 31.5D'
I NOTE BOUNDARY LINE ADJUSTIAENT
L8 N22'10'31'E 32,06' L17 N81'40'41°E 52.89'
1"_-100' L9 N8929'05"E 10:47' L18 S89'26'59°E 63.53' -
- S89'26'58'E 407.87' S89'26'59'E 335.3T RS4-)N_
86.91 50,35 ---. =— �)`
0' 50' f00' 1.00' 270.61' 273.57' G7.80' `� FOUND O
CENTER OF SECTION 24
BONNEVILLE_PO ER i LEGEND I = EASEMENT 3/4" IRON PIPE
!'
O = SET 5/8' REBAR & YELLOW BEC14TOLT CAP LS NO. 28237
6.63!\C. C1 to
cJ
O = FOUND PREVIOUSLY SET 5/8" REBAR & YELLOW BECHTOLT JR. {J v 1 N i j? M,
CAP LS NO. 28237 ( �}
O = FOUND 1/2" IRON PIPE - SWIFT LS NO. 6U2 j
LI NI
O = FOUND 5/8' LENHERR REBAR & YELLOW PLASTIC CAP LS NU. 3!i9'// I 50.0' ROAD 5 UTILITYI'i
Fv l t o I OFFICE l
EASEMENT PER AFN 23977 z J lI w
03 = CALCULATED POSITION
POB = POINT OF BEGINNING
(PRIVATE)
APN = MASON COUNTY TAX PARCEL NUh1DER O _ _—.yam-L14 LS89'2..:4"E 222.49' SB9'26'59"E 215.15p�Lc
Sd9'2ti b9"F 227.73' 0 1_.._° L7 B
NAP = NOT A PART C111C12
S82'�5 5 5�' /�
RSA: = RECORD SURVEY R'0. 50.0' CASTAUI. ���1 m O.L Ta
NATURAL GAS'_- � � l S77. o o /4
O.L. = OLD LINE FASEMENI 2`J'07 E
Shelton UGA - Low °�
N.L. = NEW LINT �
Shelton UGA - �, � GARAGE �
Y7 = WELL , Intensity K nixed Use (MU)
Commercial Industrial (GI) \ w "DusE� v
®= FOUND MONUMENT AS NOTED \ M /
•---
---BON
NEI9LLE POVlER o C�� I
EASEMENT -" o_ n 3.08 AC,
L77 A�I
S89'2/'02�o"E I_' 173,8,7' o S89'27'0 " 53B.54' ` N S8 9' 02'E (' 0. O.L.
85. T 225.67' 127.50' 512.81 S B9'2T02"E _
w .64' 124. 4' 138.10'.
��' Pi �A 0 0'. a °tea CALCULATE
wi wi w 01
SHORT PLAT NO. 3065;AFN 1956465 `S �ry6`Y / MI 1/16
P,vV• -') (NAP) 1X
n 1.02 AC. I� 0.34 AC. ( - ` W.BERRY r1 ''I
z oll 0 30.0' PRIVATE i- -
=�I z EASEMENT` FOR INGRESS,
L15 3 EGRESS & UTILITIES PER RS5) o? G o
D. o
190 SS¢ \ ? F 1421g C2 G /R• I �� \ Gg� o/ FOUNRS4D
y� Ai• CI L16 117 1�_ \ / 24
N"vRep F _ 1/ S. 1/4 CORNER OF
Y A _ � / 1 SECTION 24 25
c�jFy7'o0/y ^�`c`, ,��" _- I 15 I 1/2" IPON PIPE
—F'P _ ��� y6 F�k�� L3 1 DLV; 12/96
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l�I�t�l a�Ti{;'S CERTIFICATE SURVEYOR'S I CERTIFICATE T r�j r� BOUNDARY LINE ADJUSTMENT CHECKED BY.
m.-__ �..s ---
MASON COUNTY PUBLIC WORKS
COMMISSIONER BRIEFING
April 22, 2024
Action Items•
• News Release: 2024 United Ways Days of Caring Free Dump Vouchers
• News Release: Fill a Public Works Truck Event
• 2024 Public Works Week Proclamation - May 19th-25th, 2024—"Advancing Quality of Life for All"
Discussion Items:
■ Log Yard Road ARPA funding
Commissioner Follow-Up Items:
Upcoming Items:
4/23 Public Hearing on new water and sewer rate structures and Code Updates
4/25 MRSC/Municipal Contracting Event 1:00—5:00 Kitsap Conf. Center
515-5111 Drinking Water Week
5/7 Public Hearing on Road Standards and Ch. 10, 12 and 14 and adopting Public Works Fee
Schedule
5/19 -5/25 Public Works Week
TBD Belfair Pump Station ribbon-cutting
5os Co
ap NEWS RELEASE
April 23, 2024
- MASON COUNTY COMMISSIONERS' OFFICE
1854 411 N 5TH ST, BLDG 1, SHELTON,WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Solid Waste Free Dump Vouchers
In partnership with Mason County Public Works, Mason County Garbage and Youth
Connections of Shelton and Belfair free solid waste dump vouchers will be handed out for
the County Eells Hill Transfer Station.
Starting April 23, 2024, vouchers will be available at the following locations on a first
come first serve basis:
Youth Connection of Belfair's office Monday-Friday 12pm -5pm at 23299 NE
Hwy 3, Belfair, WA (100 vouchers for Belfair and North Mason residents).
Youth Connection of Shelton's office Monday-Saturday loam -5pm at 123 S. 2°1
Street Shelton, WA(100 vouchers).
Mason County Bldg. 1 (downstairs switchboard)Monday-Friday Sam-4pm at 411
N 5th Street(100 vouchers).
Vouchers must be used by October 31, 2024.
For any questions, please contact Youth Connection of Belfair (360) 277-5017; Shelton
(360)462-0125 or Mason County(360)427-9670, Ext. 0. More information regarding the
voucher process and items covered and not covered by the voucher is available on the
Mason County Utilities and Waste Management/Solid Waste webpage.
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin, Kevin Shutty, Sharon Trask,
Chair Vice Chair Commissioner
�ASpN CpU���
NEWS RELEASE
May 7, 2024
MASON COUNTY COMMISSIONERS' OFFICE
1854 411 N 5TH ST, BLDG 1, SHELTON,WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: FILL A PUBLIC WORKS TRUCK—MAY 23rd
In celebration of National Public Works Week, Mason County Public Works is
partnering up with the City of Shelton Public Works Department and will be collecting
new, unopened toiletries, non-perishable food items and cash/check donations.
You can find the Trucks at the following three locations on Thursday, May 23, 2024 from
9:00am to 2:30pm:
WALMART SUPERCENTER
100 W Wallace Kneeland Blvd.
NW CORNER OF 7TH & RAILROAD AVE.
BELFAIR QFC
201 NE State Route 300
All items collected in Shelton will be donated to the Saints Pantry Food Bank and
Turning Pointe Survivor Advocacy Center in Shelton.
All items collected in Belfair will be donated to the North Mason Food Bank in Belfair.
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin, Kevin Shutty, Sharon Trask,
Chair Vice Chair Commissioner
aF 5 H£Z O Qe'O Co&
v �
sty O LV54
IN �
Fin A Truck
Public
Thursday, May
23th
9 : 00 arn -2 : 30 P
Hosted by the City of Shelton & Mason County Public
Works Departments
Donations: Donation Locations :
New, Unopened toiletries Shelton Locations:
Non-perishable, non-
� Walmart Supercenter
expired food items
Cash/Check Donations 100 E Wallace Kneeland
Blvd
Benefits : NW Corner of 7t" &
Railroad Ave.
The Saint's Pantry Belfair Location:
Turning Pointe Survivor
Advocacy Center Belfair QFC
North Mason Food Bank 201 NE State Route 300
m
m � .
National Public Works Week Proclamation
May 19-25, 2024
"Advancing Quality of Life For All"
WHEREAS, public works professionals focus on infrastructure, facilities and services that are of vital
importance to sustainable and resilient communities and to the public health, high quality of life and well-
being of the people of Mason County and,
WHEREAS,these infrastructure,facilities and services could not be provided without the dedicated
efforts of public works professionals, who are engineers, managers and employees at all levels of government
and the private sector, who are responsible for rebuilding, improving and protecting our nation's
transportation,water supply, water treatment and solid waste systems, public buildings, and other structures
and facilities essential for our citizens; and,
WHEREAS, it is in the public interest for the citizens, civic leaders and children in Mason County to gain
knowledge of and to maintain a progressive interest and understanding of the importance of public works and
public works programs in their respective communities; and,
WHEREAS,the year 2024 marks the 641" annual National Public Works Week sponsored by the
American Public Works Association,
NOW THEREFORE RESOLVED,that the Board of Mason County Commissioners hereby designate the
week May 19—25, 2024 as
"National Public Works Week"
And urge all citizens to join with representatives of the American Public Works Association and
government agencies in activities, events and ceremonies designed to pay tribute to our public works
professionals, engineers, managers and employees and to recognize the substantial contributions they make
to protecting our national health, safety, and quality of life.
DONE IN OPEN SESSION on this day of , 2024.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
Randy Neatherlin, Chair Kevin Shutty,Vice Chair Sharon Trask, Commissioner
,p Mason County Administrator
V � CCU
411 North 5t" Street
Shelton, WA 98584
360.427.9670 ext. 419
MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM ADMINISTRATOR
April 22, 2024
• Specific Items for Review
o Housing Authority Commission Applicants— Diane
o Mental Health Awareness Month - Diane
o Human Resources Strategic Plan update— Mary
o NEOGov stats— Mary
o March Financial Statements—Jenn
o ARPAupdate—Jenn
o ARPA reallocation of funds -Jenn
o Revisions to resolution establishing Salary Commission — Mark
• Administrator Updates
• Commissioner Discussion
J:AMcKenzie\Agenda\2024\2024-04-22 Briefing\SS Cover Sheet 2024-04-22.docx
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: McKenzie Smith Ext. 589
Department: Support Services Briefing: ❑X
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): April 22,2024 Agenda Date: Click or tap here to enter text.
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Housing Authority Applications from Kathy McDowell and Peter Fair-Laserinko
Background/Executive Summary:
The Housing Authority of Mason County, doing business as the Mason County Housing Authority,was
organized in 1972 and serves citizens with low income in Mason County. It operates the Goldsborough
Cove and Fairmont Cove apartments,Pine Gardens, and the Kneeland Park Apartments.
At this time,there is one vacant position.
Budget Impact(amount, funding source,budget amendment):
N/A
Public Outreach (news release,community meeting, etc.):
News Release
Requested Action:
Approval to schedule interviews for Kathy McDowell and Peter Fair-Laserinko for the Housing
Authority.
Attachments
Applications
MASON COUNTY COMMISSIONERS
411 NORTH FIFTH STREET
SHELTON WA 98584
Fax 360-427-8437, Voice 360-427-9670, Ext 419;275-4467 or 482-5269
IAMSEEKING APPOINTMENT TO
Q t {t C 0 GtJ
ADDRESS: 3 aG So, 2"K St. .360- Lt (o - �s
CITYOR 9S5)�y VOTING PRECINCT: WORK PHONE:
C� (OR AREA IN THE COUNTY YOU uvE) E-N6°`IL:�,(a, G�✓ C'�Q .
__________________________________________________________-__-_-__-__-_______----_-________
COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE)
I (A,CTTIVVMESORMEMBERSHIPS) COMPANY: CI�G GF S61Q[`�1' YRS 8
{�(OrIS /��( QI"- POSmON: � ( alinC�a—
t�((k BrC� Ar N'4(�1�. COMPANY: YRS
W4't vtPh5 20- PW MAft, �o4el POSITION--------------------------------------------------------------------------------------------
In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying:
What interests, skills do you wish to offer the Board,Committee,or Council?
Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board:
(i.e.create a potential conflict of interest)
h caAQ
Your participation is dependent upon attending certain trainings made available by the County during regular business hours
(such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be
able to attend such trainings?
Realistically,how much time can you give to this position?
Qua AY Daily OfficeUse Only
�y Monthly W
Wdi 03-040 Appointment Date
Signature
Date
Term Expire Date
sae°" °pin y MASON COUNTY COMMISSIONERS
411 NORTH FIFTH STREET
APR 1 1 2024 SHELTON WA 98584
Fax 360.427-8437; Voice 360-427-9670, Ext. 419; 275-4467 or 482-5269
lAi!
1AM SEEKING APPOINTMENTTO Ito 0 �4,a-riTygcls, J- Gq 1/r r, i-�rS^
NAME: P F Q(r - LA CC i21 u
ADDRESS:
- ---- --------------____---__----_-_______--_--__--_ ---_---------------<-- -------------------
COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE)
S�. VCo, ,tnCTNITIESORMBIPS) 7 M�DIC4� Rt�'
EM
J✓I P-�R'4 V S U o{p;c�.ERSH(Vla COMPANY: ( Srys cu A%rlye u r / Z YRS
I>ru S(4V;c. c� A . 1/i- w t;Lrrdgy POSITION: i roc f Dec l GIN Fcca,4r
AJJ4inr; Fl pis/ 3/ COMPANY: US N �f. YRS r�� c�� � •'w
V i c C L.n;r S M j> c „.;4 POSITION: L 1' .
1? W-- Mrs, of-We* - ---------------------------------------------------
In your words, what do you perceive is the role or purpose of the Board, Committee or Council for t. which you are applying:
F -A..
�U OVtr(.at U �er PT,� ., C O �-fu4rMf h �i 1/ . e_ Cr,,O r 1 Af,,rT�i
C`., d i-K-Et. (ijur/L (I.iR6, r�410J IC I'hc-i C� (74/ L/ C�kt Ctc I t4cc ailunC GALL
i
QIipI�, . �?N Zg, �f ArZ 71 rc�
What interests,skills do you wish to offer the Board,Committee,or Council?
_ 1v 7u 7v1 _ /29 rfl AS R Cu.A�jite4-
Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board:
(i.e. create a potential conflict of interest)
Your participation is dependent upon attending certain trainings made available by the County during regular business hours
(such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be
able to attend such trainings?
Realistically,how much time can you give to this position?
Quarterly Mormy Weekly Daly
U Office Use Only
r /II I�ay Appointment Date
" (lam
Tema Expire Date
Proclamation
Mental Health Awareness Month
May 2024
WHEREAS,Mental Health Month has been observed since 1949 to raise awareness of mental health conditions
and the importance of mental health; and,
WHEREAS, we are all affected by mental health. And one in five Washingtonians experience mental health
conditions or substance use disorders, or both each year; and,
WHEREAS, 50% of all people with mental health conditions experience them by age 14, and 74% by age 24;
and,
WHEREAS, increased focus on the prevention of mental health conditions and substance use disorders among
children and adolescents through screening and early intervention helps improve lives; and,
WHEREAS, people with lived experience of mental illness and/or substance use disorders get better, live in
recovery,and provide invaluable knowledge of how to improve and transform systems of care; and,
WHEREAS,greater trauma informed care and peer support services are needed to support and facilitate recovery;
and,
WHEREAS, the stigma against mental health conditions remains one of the greatest barriers to improving the
lives of all Washingtonians through better mental health; and,
WHEREAS, Washington is dedicated to becoming the healthiest state in the nation by ending stigma and
focusing on the integrated role of mental health in all our lives; and,
NOW,THEREFORE,BE IT RESOLVED,that the Board of Mason County Commissioners hereby proclaims
May 2024 as Mental Health Awareness Month in Mason County to highlight the critical role of the County in providing
crucial behavioral health services and resources to its residents and to commit to partner with community members to
ensure that all mental health services are accessible,valuable,and culturally appropriate for all residents.
Signed this day of April 23,2024.
Randy Neatherlin, Kevin Shutty, Sharon Trask,
Chair Vice-Chair Commissioner
PROCLAMATION
WASHINGTON STATE ASSOCIATION OF COUNTIES EXECUTIVE
DIRECTOR ERIC BRIAN JOHNSON DAY – MAY 31, 2024
WHEREAS, Eric Brian Johnson, born May 1, 1959, to Ralph and Marilyn
Johnson; and
WHEREAS, Eric Brian Johnson was rumored actually to have been born on
the planet Krypton and sent to Earth in a small spaceship that landed in the
countryside somewhere in Lewis County, Washington, where Ralph and Marilyn
discovered him; and
WHEREAS, Eric Brian Johnson, while growing up, also showed a unique
interest in sports and athleticism, excelling in team sports and individual
achievements, eliciting some rumors of superpowers amongst the regulars in the
local barbershop; and
WHEREAS, Eric Brian Johnson even enjoyed a short stint as lead guitar
with the Beetles, playing live on stage with the group during a short concert at the
County Leaders Conference; and
WHEREAS, unfortunately, the early “super human” athletic success in
sporting pursuits did not continue into adulthood, especially in his golf game, nor
did his gig with the Beetles. The rumors that Eric Brian Johnson was the real
Superman subsided as they weren’t true; and
WHEREAS, Eric Brian Johnson chose to focus his super skills on serving
the needs of the Counties of the State of Washington, first running for and winning
two terms as a Lewis County Commissioner. His platform included a promise to
provide free burn barrels every year to every resident and
WHEREAS, Eric Brian Johnson, after his resounding political success, then
turned his leadership skills toward working for the Washington State Association of
Counties (WSAC) for nearly 19 years, 16 years as Executive Director, and
WHEREAS, Eric Brian Johnson has chosen to step down as WSAC
Executive Director, effective May 31, 2024; and
WHEREAS, every County in Washington State will be forever grateful to
Eric for his steady and unwavering leadership to counties during good times and
challenging times, for his fierce advocacy and support for county government
issues, and for his wise and thoughtful counsel to several generations of County
Commissioners, Councilmembers, Councilors, and numerous other county leaders;
and
WHEREAS, Washington’s State’s counties and WSAC and its staff have
benefitted enormously from Eric’s generous service and guidance.
NOW THEREFORE, BE IT HEREBY RESOLVED that the Mason
County Board of County Commissioners request that the citizens of Mason County
join them in celebrating and honoring the service of Eric Brian Johnson and
Proclaim May 31, 2024, as “Washington State Association of Counties Executive
Director Eric Brian Johnson Day” in Mason County.
ADOPTED this _____ day of ______, 2024.
Randy Neatherlin, Kevin Shutty, Sharon Trask,
Chair Vice-Chair Commissioner
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Mary Ransier Ext.422
Department: Human Resources Briefing: ❑X
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): April 22,2024 Agenda Date: N/A
Internal Review: ❑ Finance 0 Human Resources ❑ Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item:
First Quarter updates to HR's 2024 Strategic Plan.
Background/Executive Summary:
HR's mission is to develop and manage people first human resources policies,programs, and provide
expert consultation, services, and solutions in an efficient and customer-focused manner; and to provide
our employees and volunteers with what they need to provide services to the public.
The strategic plan helps drive the department and demonstrates measurable progress toward
organizational goals. HR will continue to update the Commission on the plan progress and status
quarterly in 2024.
Budget Impact(amount, funding source,budget amendment):
N/A
Public Outreach (news release,community meeting, etc.):
N/A
Requested Action:
Attachments
2024-1 HR Strategic Plan update
(iD
HR 2024 Strategic Plan
Goals Strategic Initiatives—2024 Strategic Outcome Measures 2024-1
High-level long-termA&LWhat we will..to cause measurable progressquantify results and
progressresults communicate
we must achie
If we provide a competitive,sustainable total compensation package...
1. In-Progress:Complete 2024 contracts before expiration #of contracts completed -3 contracts open
2. New: Research total compensation packages -Year over year compensation cost increases -Advertising relocation/moving expenses and tuition assistance
Total Reward and -Compensation is within+/-of comparable -2024 Non-Rep Class/Comp study position reviews
Benefits 3. New:Work with hiring managers to implement total
compensation practices when possible. agencies
4. New:Conduct 2024 Non-Rep Class/Comp Study
employeesWe can attract&hire based upon
1. New: Utilize NEOGov for statistical updates and key -Turnover rate -Time to fill continuous postings:33 days
performance indicators(KPIs) -Retention rate -Time to fill non-continuous postings:35 days
2. New:New hire onboarding process -Time to hire per department -Average of 14 applicants per recruitment
3. In Progress: Increase recruitment presence in the -#of applicants per position -Attended 2 recruitment events
Recruitment -Linked media activity
and hiring community and at regional events. -Link � ,/ , al me; is activity
4. New: Increase recruitment presence on social media and
identify new talent pipelines
...who reflect the diversity of the communities we serve...
1. In Progress: Implement Legal and Effective Interviewing -retention rate
Diversity and training for recruitment panels. %of hiring managers trained
Inclusion 2. New: Identify ways to decrease barriers throughout the
recruitment process
...offer them opportunities to develop and grow...
1. In Progress: Implement leadership development %of employees with performance -Implemented a Learning Management System(LMS).
curriculum. evaluations -Added 15 additional training courses.
Learning and 2. New: Improve new employee orientation;add a new %of employees who promote successfully
Development supervisor/manager orientation %of employees trained in leadership
3. In Progress: Implement a Learning Management System development
%of employees completing training
(LMS)and expand training offerings.
support ..
1. In Progress: Learn Munis functionality to streamline HR -Number of handoffs in HR processes -Waiting on Chart of Accounts
processes.
Systems 2. New: Upon completion of Chart of Accounts, utilize Munis
to implement position control.
...then,employees will be healthy,engaged,and productive.
4/17/2024
eHR 2024 Strategic Plan
1. Completed:Conduct employee engagement survey and -2023 employee engagement survey and -1 employee townhall conducted
complete organizational analysis. measurement
Engagement and 2. In Progress: Benefits Fair and training opportunities for -Number of employees attending
Well-Being employees events/training
3. Ongoing: Increased engagement with County leadership— -Number of opportunities for employees to
Employee Townhalls engage with leadership
...and our HR team members will be learning&growing as service providers
1. Ongoing:All staff have development plans,with classes %of employees with development plans -100%of HR staff have development/training plans
and on-the-job training opportunities (SHRM, LRI,WCIF& that are tracked and resourced -HR in the field over 30 hours with Corrections, Patrol,Appraisers, Public
BF training,WAPELRA,etc.) -#of departments/hours out in the field with Works(Roads and Transfer Station),Courthouse
HR Team
2. Ongoing:Staff will identify opportunities for cross-training employees
Development as well as developing skills in major functional areas within
HR,as applicable
3. Ongoing:Staff will job shadow employees to understand
their work duties and environment
Stay legally compliant and that allows us to ,. the more strategic work above
1. In Progress: Evaluate organizational risk more #of policies updated and adopted -1 Policy updated/adopted(Volunteer Policy)
comprehensively. #of risks found/mitigated -4 major risks found/mitigated
2. In Progress: Reasonable Suspicion training and policy
Legal Compliance 3. Ongoing: Personnel Policies update
4. In Progress: Update Risk and Safety Policies
4/17/2024
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Mary Ransier,Winter Perez Ext.422
Department: Human Resources Briefing: ❑X
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): 4/22/2024 Agenda Date: Click or tap here to enter text.
Internal Review: ❑ Finance X❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
NEOGov Hiring Data Jan 1, 2024 - March 31, 2024 (excluding Sheriff's Office).
Background/Executive Summary:
Mason County launched NEOGov May 1,2023. This program streamlined hiring practices, increased
hiring manager engagement, and increased candidate interaction. The attached is the data collected from
January 1,2024—March 31,2024. There are two types of job postings, continuous and non-continuous.
Continuous postings are designed for hard to fill or frequent turnover positions.Non-continuous postings
are designed to create a sense of urgency and get applicants to apply faster. The time to fill data collected
shows how long the hiring process takes from the approval of the job requisition(request)to the
candidate accepting the job offer.
According to the Society for Human Resource Management(SHRM),the average time to fill is 36 days.
Candidates are lost in the pipeline after 10 days of not hearing from the organization.
Mason County Trends:
5/l/23-1/16/24
Continuous Average time to fill: 29 days.
Non-Continuous Average time to fill: 41 days.
1/l/24-3/31/24
Continuous Average time to fill: 33 days.
Non-Continuous Average time to fill: 35 days.
Budget Impact(amount, funding source,budget amendment):
N/A
Public Outreach (news release,community meeting, etc.):
N/A
Requested Action:
N/A
Attachments
Time to Fill Data
NeoGov Definitions:
Requisition:A request from the hiring manager to advertise an open position
Job Posting:An open position advertised by employer for candidates to review and/or apply
Continuous Posting:Posting has no anticipated closing date for application submittal,applications are reviewed upon receipt,recruitment could close at anytime
Non-continuous Posting:predetermined closing date for application submittal
Eligibility List:list of eligible applicants who meet the minimum qualifications
Referred List:List of applicants pulled from eligibility list and referred to the hiring manager for review
Offered:Applicant was offered the position,the County uses this step as a Contingent Offer
Contingent Offer:An offer that is pending the outcome of reference checks and other assessments to determine candidates eligibility
Class Spec:A written description of a job class generally including example of duties,responsibilities,required knowledge,skills,and abilities,and the minimum qualifications
Non-Continuous TTF
-- - Referred List Mire Apo•ova
Creation Date Date
Regj,s tlon F na,
Approval Date Offered Date
Requisition Job Posting Eligible List Referred List Offered
Sum of 2023 Total Days to Hire Sum of 2024 Total Days to Hire
120
100
80
so alums
■Sum of 2023 Total Days to Hire
■Sum of 2024Total Days to Hire
40
20
it0
Assessor Auditor Central Clerk Coroner DCD Health Human Juvenile Parks/Trails Public Public Works Therapeutic WSU
Operations Services Resources Detention Defense Court Extension
Department Name
Time Fill for CIIVIIIII P-1191-Q1
1/1/2024-3/31/2024
Tonal Hires:18
Department Name Total Dept.I Dept-
",Days A Fis— Dept-Avg.Days App is on Total Day,to Class Title g Days Class-Avg.A�g.Days for Total Days st.
List
ig! s
Hires Eligibility L (HR) Referred List(Dept Review/ Hire by Dept is on Eligibility List Dept.App R-la. Hire By Cl.
Ic'with HRF ffi"M..
IA,dit,, 7 1 15 2 11 El I Help P Elections 11 2 16
.E.tr H t1b 2 11 1 14
EHelp Elections 1 0
1:El,Help Elections 0 2 1 E..HepEetons 0 '1 2 13
Elections Help Elknns 0 221 0 23
Office Technician 1 23 5 29
Health Services 1 3 11 2 16 Community Health specialist 3 11 2 16
H....R,,,,,s 1 0 19 0 19 Administrative Assistant 11 0 19 0 19
Parks and Trails 3 t 32 2 31:e:�,,nn:�Maintenance Worker 1 24 3 2 e .
Maintenance
i"t nance Worker 0 47 0 4
Seasonal Maintenance Worker 3 24 3 30
Public Defense 3 1 6 11 18 Deputy Public
Defender 1 1 1 3 5 Deputy it Defender 1 1 1 26 34
Secretary
2 1 11 3 is
,:,,ic 1 97 12 Le al
0 87 12 99
Public Works
1 4 14 1 31 4 14 3 21
��Mon.
jWsu Extension 1 3 It Weed Eordinator 3 31 4 38
33
Department Time to Fill
12.
I.n
on
ko
41)
20
0
—nor H-th— Human Ir—r— Park,zno Tr- M Defense P.W.— Th -U—n—o
Depart.-
is Dept-Avg.Days App is on Eligibility List(HR) is Dept-Avg.Days App is on Referred List(Dept Review/Interview)
is Dept-Avg.Days for Offer Approval&Pre-Emp.Background!ng
T-1 Illfor ComiRuouz P.-o-ZR3
5/1/2m3-1/16/zma
Tmm wrea:ss
rtmem Name onl Dept.Hires pp is an Dept-Avg.Days App lz on otal re by Class Title Class-Avg.Days Clau-Avg.Dayzior• yz to Hi.
ERglbilhyLlzTt�HR) RNerred Llzt�Dept ReNew/'' ept Appkon Eligibility ReNew/ • ClazOa
erNewl List wNb HR cem.
mperty T.-,—
Rtmloper l— x 2 33 35 n 1 Technician
dminiz—N.—A-
clerk WClerk l 3 1 17 0 18 0a 1 17 0 18
eputy Coroner
1 6 1a 3 Builtlingcial
enlle Oecenhan 6 2 35 29an l)Kcer11
GII Decentian—.1 36
ealtM1 Services 3 2 17 a unting TecM1nician
CooNinacer/Certifier
E lvimn.Health Spec.5R
parks/Tmils TecM1nician
Public ozfense e W Public Defender
Publlc works 3 10 46 3 Truck DrWer
Eing". g Conrt.T.1h,lclan 47
Np weed Control InspeRor
N
Time to Fill for Non-Continuous Postings Q-1
1/1/2024-3/31/2024
Total Hires:3
Days App is on Days for Offer
Referred List(Hiring Approval&Pre-
Total Manager Review/ Emp.
Dept. Days App is on Interview Backgrounding Total Days
Department Name Hires Class Title Job Posted in Days Eligibility List(HR) to Hire
Assessor 1 Senior Appraiser Analyst 5 0 3 11 19
Central Operations 1 Customer Service Specialist 151 0 11 0 26
Public Works 1 Truck Driver 161 0 36 9 61
35
Department Time to Fill
70
60
50
40
30
20 ■
10
0
:::AW
Assessor Central Operations Public Works
■Days for Offer Approval&Pre-Emp.Backgrounding
■Days App is on Referred List(Hiring Manager Review/Interview
■Days App is on Eligibility List(HR)
■lob Posted in Days
Time to FIII for Non-Continuous Postings 2023
5/1/2023.1/16/2024
Total Hlres:16
Days All is on Referred Days for Offer Approval&Pre-
List(HiringManager Emp.Backgrounding
Days App is on Eligibility List Review/Interview
Department Name Total Dept.Hires Class Tithe b Posted in Days (HR) Total Days to Hire
Assessor 1 Senior Appraiser Analyst 5 0 3 11 19
Central Operations 2 Customer Service Specialist 9 0 16 0 25
On-Call Customer Service Specialist 55 0 12 6 73
Clerk 4 Deputy Clerk 9 0 14 2 25
Public Works 9 Equipment Operator 8 0 30 8 55
Sign Technician 16 8 21 10 55
CS&W Operator In-Training 17 1 25 2 46
Solid Waste Attendant 14 1 14 3 32
41
Percentage of Candidates By Ethnicity
January 01,2024- March 31,2024
Ethnicity Applied Eligible Referred Interviewe Offered Hired
American Indian or Alaskan Native 3 (0.7%) 2 (0.7%) 2 (0.7%) 2 (2.1%) 1 (3.8%) 1 (4.2%)
Asian 16 (4%) 13 (4.7%) 13 (4.7%) 4(4.2%) 0(0%) 0 (0%)
Black or African American 7 (1.7%) 7 (2.5%) 7 (2.6%) 3 (3.2%) 0(0%) 0 (0%)
Hispanic or Latino 16 (4%) 11 (4%) 11 (4%) 3 (3.2%) 0(0%) 0 (0%)
Native Hawaiian or Other Pacific Islander 8(2%) 7 (2.5%) 6(2.2%) 2 (2.1%) 1 (3.8%) 1 (4.2%)
Not Answered 24(6%) 8 (2.9%) 8(2.9%) 4(4.2%) 1 (3.8%) 1 (4.2%)
Two or more races 19 (4.7%) 13 (4.7%) 13 (4.7%) 5 (5.3%) 1 (3.8%) 1 (4.2%)
White or Caucasian 310(77%) 215 (78%) 214(78%) 72 (76%) 22 (85%) 20(83%)
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Jennifer Beierle Ext. 532
Department: Support Services Briefing: 0
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): April 22,2024 Agenda Date: Click or tap here to enter text.
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Mason County Monthly Financial Report for March 2024
Background/Executive Summary:
Review of Cash Balances,and Budget to Actual Revenues and Expenditures for all County Funds through
March 2024.
Budget Impact(amount, funding source,budget amendment):
Budget to Actual Comparison of 2023 &2024
Public Outreach (news release,community meeting, etc.):
N/A
Requested Action:
N/A
Attachments
Mason County Monthly Financial Report for March 2024
rgoN cot,
r ;
MASON COUNTY MONTHLY
FINANCIAL REPORT MARCH 20241
J:\Financials\2024 Financials\2024 March Financial Report 1
°N Co MARCH
MASON COUNTY MONTHLY FINANCIAL
REPORT 2024
2023 vs 2024 Current Expense Revenue Comparison
Revenue Revenue
Department Name 2023 Budget Collected Uncollected %2023 2024 Budget Collected Uncollected % 2024 Actual dif 2023
Through End Revenue Through End Revenue vs 2024
of Month of Month
WSU Extension 20,000 12,000 (8,000) 60% 33,500 (33,500) 0% (12,000)
Assessor 7,000 (7,000) 0% 7,000 125 (6,875) 2% 125
Auditor 1,092,250 242,439 (849,811) 22% 1,339,314 364,548 (974,766) 27% 122,108
Emergency Management 139,347 36,138 (103,210) 26% 137,304 54,812 (82,492) 40% 18,674
Facilities&Grounds - 9,335 9,335 0% - 100 - 0% (9,235)
Human Resources - - 0% - - 0% -
Clerk 378,377 61,043 (317,334) 16% 394,752 59,208 (335,544) 15% (1,835)
Commissioners - - 0% - 0% -
Support Services 86,522 (86,522) 0% 96,299 100 (96,199) 0% 100
District Court 852,300 213,381 (638,919) 25% 873,516 221,744 (651,772) 25% 8,363
Community Development 2,666,374 532,701 (2,133,673) 20% 2,716,206 904,939 (1,811,267) 33% 372,238
Historical Preservation 20,000 3,006 (16,994) 15% 13,000 2,904 (10,096) 22% (102)
Parks&Trails 44,000 18,650 (25,350) 42% 49,000 10,409 (38,591) 21% (8,241)
Juvenile Court Services 1,366,600 347,683 (1,018,917) 25% 1,356,216 393,591 (962,625) 29% 45,908
Prosecutor 216,249 27,947 (188,302) 13% 214,015 51,985 (162,030) 24% 24,038
Child Support Enforcement 171,310 17,962 (153,348) 10% 165,000 14,792 (150,208) 9% (3,170)
Coroner 35,000 32,697 (2,303) 93% 35,000 29,975 (5,025) 86% (2,722)
Sheriff 1,143,172 198,682 (944,490) 17% 936,596 166,620 (769,976) 18% (32,062)
Indigent Defense 240,767 109,424 (131,343) 45% 240,767 89,032 (151,735) 37% (20,393)
Superior Court 108,020 18,990 (89,030) 18% 111,951 43,094 (68,857) 38% 24,104
Family Court 2,500 360 (2,140) 14% 2,500 456 (2,044) 18% 96
Therapeutic Court 776,228 72,472 (703,756) 9% 685,446 115,116 (570,330) 17% 42,643
Treasurer 28,417,341 6,268,516 (22,148,825) 22% 29,228,834 6,132,455 (23,096,379) 21% (136,060)
Non Departmental 4,709,045 1,807,620 (2,901,425) 38% 5,658,330 1,201,680 (4,456,650) 21% (605,939)
Totals $ 42,492,402 1 $ 10,031,046 1 $ (32,461,356) 24% $ 44,294,546 $ 9,857,685 $ (34,436,961) 22% (173,361)
Unaudited *Benchmark for Month is 25%
J:\Financials\2024 Financials\2024 March Financial Report 2
fig. ��rr MASON COUNTY MONTHLY FINANCIAL
REPORT MARCH 202
Treasurer Department Receipts
Treasurer#001-260-000 2023 Budget 2023 YTD This Month %2023 2024 Budget 2024 YTD This Month %2024
REAL&PERSONAL PROPERTY TAXES 10,389,391 1,187,911 874,265 11% 10,527,844 1,134,377 502,285 11%
SALES TAX TITLE PROPERTY - - 0 0% - 0 0%
LOCAL RETAIL SALES&USE TAX 8,400,000 2,184,251 661,035 26% 9,200,000 2,243,238 674,440 24%
LOCAL PUBLIC SAFETY-CITY 50,000 13,516 3,816 27% 51,000 14,194 4,096 28%
CRIMINALJUSTICE 900,000 253,954 75,551 28% 1,000,000 262,859 78,170 26%
LEASEHOLD EXCISE TAX 35,000 8,214 7,724 23% 35,000 10,193 323 29%
FOREST EXCISE TAX 200,000 133,269 0 67% 250,000 2,244 0 1%
FRANCHISE FEES 500,000 108,671 39,311 22% 500,000 88,267 0 18%
PAYMENT IN LIEU OF TAX/B OF L 350,000 - 0 0% 350,000 - 0 0%
PUD PRIVILEGE TAX 800,000 875,638 875,638 109% 880,000 861,135 861,135 98%
DNR OTHER TRUST 2 100 13 0 13% 100 8 8 8%
CITY-COUNTY ASSISTANCE 2,500,000 230,823 230,823 9% 1,750,000 218,579 218,579 12%
DNR PILT NAP/NRCA 4,000 - 0 0% 3,525 0
(307) 0 -9/
CRIMINALJUSTICE-COUNTIES 775,000 189,710 0 24% 750,000 195,455 0 26%
ADULT COURT COST-JUVENILE OFFE 5,000 1,058 353 21% 4,500 1,024 341 23%
CRIMINAL JST-MARIJUANA ENFORCE 125,000 34,053 34,053 27% 133,000 39,882 39,882 30%
DUI-OTHER CRIMINAL JUSTICE A 17,000 121 0 1% 10,000 3,194 0 32%
LIQUOR/BEER EXCISE TAX 165,000 39,939 0 24% 165,000 39,178 0 24%
LIQUOR CONTROL BOARD PROFITS 200,000 49,740 49,740 25% 200,000 50,076 50,076 25%
IN LIEU OF-CITY OF TACOMA 210,000 54,191 18,064 26% 210,000 56,900 18,967 27%
TREASURER'S FEES 30 - 0 0% 30 - 0 0%
TREASURER FEES CLEAN WATER DIS 0 0% 1,850 0 0%
PAYMNT FOR SRVCS-MASON LK DIST 375 0 0% 375 0 0%
PAYMNT FOR SRVCS-SPENCER LK FND 150 0 0% 150 - 0 0%
PAYMNT FOR SRVCS-ISLAND LK FND 100 0 0% - 0 0%
CHARGES FOR SRVCS-MACECOM 1,500 - 0 0% 1,600 - 0 0%
RETURNED REMITTANCE(NSF)FEES 2,500 440 280 18% 2,500 760 440 30%
REET COLLECTION FEES 170,000 25,264 12,162 15% 145,000 23,961 8,335 17%
REET COLLECTIONS COSTS 10,000 2,018 790 20% 8,500 1,808 680 21%
TREAS.FIRE PROTECTION ASSESSM 15,000 2,810 2,066 19% 15,000 2,517 1,089 17%
TREAS OTHER WORD PROCESSING 200 24 7 12% 150 2 1 1%
3
Treasurer Department Receipts
Treasurer#i001-260-000 2023 Budget 2023 YTD This Month %2023 2024 Budget 2024 YTD This Month %2024
PUBLIC DISCLOSURE CHGS SRVCS 100 100 0% - 0 0%
DATA PROCESSING SERVICES 2 2 0% 100 0 0%
GAMBLING TAX PENALTY - 150 150 0% - 150 0 0%
REAL&PERSONAL PENALTY 150,000 24,264 11,912 16% 150,000 31,350 11,896 21%
PERSONAL PROP FILING PEN 30,000 4,810 4,354 16% 30,000 7,878 4,527 26%
PENALTY ON REAL&PERSONAL PRO - - 0 0% - 0 0%
FAILURE TO LIST PERSONAL PROP - - 0 0% - 0 0%
INTEREST&OTHER EARNINGS 250,000 484,200 145,971 194% 900,000 635,664 203,432 71%
INVESTMENT SERVICE FEES(TREAS. 10,000 8,693 2,935 87% 35,000 9,187 3,059 26%
INT.ON CONT.NOTES-ACCTS.HELD,S 10,000 10,289 3,144 103% 35,000 12,931 4,538 37%
LEASEHOLD EXCISE TAX INTEREST - 8 4 0% 10 3 5 28%
EXCISE INTEREST 100 3 0 3% 100 70 0 70%
INV PURCHASED INT - (2,418) (1,295) 0% - (8,463) (179) 0%
INTEREST ON DELINQUENT PR TAX 600,000 98,741 47,423 16% 500,000 123,880 49,421 25%
RENTS/LEASES-DNR TRUST 20,000 3,646 5 18% 20,000 - 0 0%
RENTS/LEASES-DNR TMBR TRUST 1 250,000 - 0 0% 250,000 - 0 0%
UNCLAIMED MONEY/PROCEEDS-SALES 100,000 97,689 99,427 98% - 4,801 0 0%
CASH ADJUSTMENTS/OVER-UNDER 10 (902) (906) -9023% 500 112 54 22%
TAX DISTRIBUTION ROUNDING 10 (14) (14) -139% 100 (11) (5) -11%
MISCELLANEOUS-OTHER REVENUE 100 - 0 0% 100 272 272 272%
STATE SHARED REVENUE - 0 - 15,339 6,186 0%
STATE SHARED REVENUE - - 0 - 8,956 31 0%
ROAD DIVERSION 1,080,000 127,076 127,024 12% 1,080,000 121,503 52,741 11% -
SALE OF TAX TITLE PROPERTY - - (15,191) 0% - 0 0%
LEASEHOLD EXCISE TAX 1,600 912 912 57% 1,600 (2,985) 34 -187%
TIMBER EXCISE TAX 10,000 15,191 15,190 152% 10,000 (57,006) 0 -570%
DNR PILT NAP/NRCA 1,275 - (35) 0% - 0 0%
DNR OTHER TRUST 2 50 1 (384) 3% 50 (41) 1 -82%
OTHER INT-DNR INTEREST 50 59 59 119% 50 (138) 0 -277%
RENTS&LEASES/DNR OTHR TRST 1 3,800 385 385 10% 1,200 (1,794) 0 -149%
RENTS&LEASES-DNR TMBR TRST 1 75,000 - 0 0% 20,000 (18,843) 0 -94%
Grand Total $28,338,541 $6,268,130 3,326,849 225. $29,228,834 $6,132,456 $2,794,860 21%
Unaudited *Benchmark for Month is 25%
4
��apn cpph t
MASON COUNTY MONTHLY FINANCIAL "ft0jj 2024
e, REPORT
2023 vs 2024 Current Expense Expenditure Comparison
Expenditures Expenditures Unexpended
2023 Budget through End of Unex ended %p 2023 2024 Budget through End of Budget %2024 Actual 0 4o23 vs
Department Name g g p g g g zo2a
Month Budget Authority Month Authority
WSU Extension 383,372 68,356 315,016 18% 394,210 37,254 356,956 9% 31,102)
Assessor 1,475,815 413,205 0
1,062,610 28% 1,511,722 420,963 1,090,759 28/0 7,758
Auditor 1,881,812 401,723 1,480,089 21% 2,121,197 515,294 1,605,903 24% 113,570
Emergency Management 359,683 90,122 269,561 25% 529,965 1 93,023 436,942 18% 2,902
Facilities&Grounds 1,545,159 375,086 1,170,073 24% 1,691,493 343,483 1,348,010 20% (31,602)
HR/Risk Mngt 875,434 195,061 680,373 22% 991,225 213,809 777,416 22% 18,748
LEOFF 100,000 28,898 71,102 29% 100,000 24,310 75,690 24% (4,588)
Clerk 1,108,905 270,911 837,994 24% 1,161,360 262,541 898,819 23% (8,370)
Commissioners 390,615 97,821 292,794 25% 396,975 93,471 303,504 24% (4,350)
Support Services 1,064,379 237,269 827,110 22% 1,286,233 284,237 1,001,996 22% 46,968
District Court 1,526,343 342,604 1,183,739 22% 1,615,683 364,532 1,251,151 23% 21,928
Community Development 3,256,041 741,139 2,514,902 23% 3,571,988 799,892 2,772,096 22% 58,753
Historical Preservation 41,150 689 40,461 2% 36,600 472 36,128 1% (217)
Parks&Trails 790,080 188,779 601,301 24% 836,616 177,991 658,625 21% (10,789)
Juvenile Court Services 2,155,933 475,324 1,680,609 22% 2,124,006 481,927 1,642,079 23% 6,603
Prosecutor 2,169,613 440,726 1,728,887 20% 2,320,074 452,629 1,867,445 20% 11,903
Child Support Enforcement 174,363 28,624 145,739 16% 167,560 25,418 142,142 15% (3,206)
Coroner 640,942 133,679 507,263 21% 701,125 152,236 548,889 22% 18,558
Sheriff 16,089,917 4,155,774 11,934,143 26% 17,849,534 3,963,493 13,886,041 22% (192,281)
Courthouse Security 309,300 65,459 243,841 21% 307,300 63,435 243,865 21% (2,024)
Indigent Defense 1,538,125 375,144 1,162,981 24% 1,569,583 455,703 1,113,880 29% 80,559
Superior Court 1,275,932 318,741 957,191 25% 1,581,693 354,898 1,226,795 22% 36,157
Family Court 2,500 - 2,500 0% 2,500 1,388 1,113 56% 1,388
Therapeutic Court 783,709 121,477 662,232 16% 690,506 149,678 540,828 22% 28,201
Murder Expenditures - 925 (925) 0% - 0% (925)
Treasurer 913,511 264,943 648,568 29% 980,973 292,173 688,800 30% 27,230
Non Departmental 5,856,719 1,293,218 4,563,501 22% 6,858,237 1,325,419 5,532,818 19% 32,200
Motor Pool - - 0% - 0% 0
Transfers Out to Other Funds 1 464,021 70,731 393,290 15% 565,046 65,791 499,255 12% (4,940)
Totals $ 47,173,373 $ 11,196,429 $ 35,976,944 24% $ 51,963,404 $ 11,415,460 $ 40,547,944 22% 219,032
Unaudited *Benchmark for Month is 25%
J:\Financials\2024 Financials\2024 March Financial Report 5
MARCH 2024
Six Year Specific Revenue Streams Comparison
3/31/2019 3131/2020 3/31/2021 3/31/2022 3/31/2023 1 3/31/2024
Community Development Revenues 386,448 573,028 728,376 634,612 532,701 904,939
Detention &Correction Services 37,406 30,127 33,976 39,637 21,998 5,018 205.270.342.30.
Current Expense Property Taxes 996,246 973,062 1,274,841 1,243,464 1,187,911 1,134,377
Road Diversion Property Tax 214,661 204,451 118,751 109,357 127,076 121,503
County Road Property Tax 900,473 894,730 1,097,222 1,032,205 1,205,773 1,165,012
Current Expense Sales Tax 1,355,119 1,495,169 1,832,065 2,019,489 2,184,251 2,243,238 001.260.000.313.11
Criminal Justice Taxes/Entitlements 365,432 401,337 438,388 464,356 478,896 502,414 see bottom of revenu(
Rural Sales &Use Tax Fund 188,826 200,722 232,435 247,977 268,374 277,226 103-313.18
300,000
21020
,000
150,000
uo,000
Com Srvcs-Homelessess Preven Filinqs 138,931 176,866 227,201 198,326 117,903 126,403 117.000.200.341.27.:
250,000
200,000
tso,000
t0,00 5
o,o0o
Lodging (Hotel/Motel)Tax 101,307 94,767 118,976 160,215 168,470 193,422 163-313.31
200,000
ts0,000
100,000
50,000 �-
REET 1 Excise Tax Only 2123264 232,616 373,357 410,531 271,737 276,862 350-318.34.300000
REET 2 Excise Tax Only 212,264 232,616 373,357 410,531 271,737 276,862
500,000
400,000
300,000
00,0 1 00 0a,o00
J:\Financials\2024 Financials\2024 March Financial Report 6
AgoN cop T V
NF R R
MASON COUNTY MONTHLY
18=4 FINANCIAL REPORT
2024
REVENUE MONTH 12023 REVENUE 1 2024 REVENUE DIFFERENCE
JANUARY $ 762,082.70 $ 738,772.98 $ (23,309.72)
FEBRUARY $ 761,133.57 $ 830,025.00 $ 68,891.43
MARCH $ 661,034.70 $ 674,440.00 $ 13,405.30
APRIL $ 675,943.00
MAY $ 788,344.00 _
JUNE $ 763,504.00
J U LY $ 808,992.00
AUGUST $ 931,329.00
SEPTEMBER $ 861,616.00
OCTOBER $ 853,005.00
NOVEMBER $ 891,123.00
DECEMBER $ 770,182.00
TOTAL COLLECTED REVENUE $ 9,528,288.97 $ 2,243,237.98 PROJECTED END OF YEAR REVENUE
REVENUE BUDGETED $ 8,400,000.00 $ 9,200,000.00 $ 9,587,275.98
YET TO BE COLLECTED $ (6,956,762.02)
ANTICIPATED INCREASE .$ 387,275.98
12 MONTH ROLLING AVERAGE CHANGE 3.0%
PRIOR MONTH 12 MO. ROLLING AVG CHANGE 3.4%
J:\Financials\2024 Financials\2024 March Financial Report 7
SPOON COpNrF
y* MARCH 2024
1SS1
Six Year Financial Rec
•
Current Expense Recap 3/31/2019 3/31/2020 3/31/2021 3/31/2022 3/31/2023 3/31/2024
General Fund Operating Reserves 6,520,791 6,817,603 10,044,540 10,044,540 10,191,954 11,249,909
Contingency Reserve 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000
Technology Replacement Reserves 200,000 200,000 200,000 264,295 386,000 400,000
Equipment&Vehicle Replacement Reserves 525,000 525,000 525,000 932,475 790,000 1,000,000
Accrued Leave Reserve 520,000 530,805 347,742 347,742 413,000 500,000
Capital Reserve 5,000,000 5,000,000
Current Expense Unreserved Cash (2,212,775) 866,597 2,816,697 8,976,046 7,793,007 6,818,384
This Month Current Expense Cash 6,553,016 9,940,005 14,933,979 21,565,097 25,573,960 25,968,294
Adopted Budget on December 31st 41,404,349 49,581,229 53,464,511 62,188,434 68,492,402 72,294,546
Supplemental Appropriations - - - -
Total Budget including Supplementals 41,404,349 49,581,229 53,464,511 62,188,434 68,492,402 72,294,546
Budgeted Beginning Fund Balance 5,786,719 11,636,958 14,000,000 21,500,000 26,000,000 28,000,000
Budgeted Ending Fund Balance 5,786,719 11,536,173 12,780,888 18,628,587 21,319,029 20,331,142
Revenue Budgets 35,617,630 37,944,271 39,464,511 40,688,434 42,492,402 44,294,546
Revenues thru This Month of each year 6,710,933 6,740,976 8,236,027 9,718,661 10,031,046 9,857,685
Budgeted Revenues Received 19% 18% 21% 24% 24% 22%
Expenditure Budgets 34,721,442 38,045,056 40,683,623 43,559,847 47,173,373 51,963,404
Expenditures thru This Month of each year 8,152,898 9,010,618 9,495,069 9,853,511 11,196,429 11,415,460
Budgeted Expenditures Expended 23% 24% 23% 23% 24% 22%
8
Special Fund Cash Balances 3/31/2019 3/31/2020 3/31/2021 3/31/2022 3/31/2023 3/31/2024
Rural County Sales&Use Tax Fund (.09) 737,955 493,829 1,217,342 1,599,615 2,017,273 2,261,849
Auditor's 0&M 236,139 257,706 308,203 406,129 449,477 433,823
County Roads Fund 8,951,650 10,214,136 9,944,668 9,206,193 11,376,701 12,654,836
Paths&Trails 260,513 274,196 282,040 290,688 302,635 319,245
Election Equipment Holding 168,902 188,150 239,041 282,932 309,078 155,423
Crime Victims 189,234 207,292 211,977 207,104 184,066 149,466
Victim Witness Activities 24,415 23,839 21,736 9,776 11,354 307
Historical Preservation Fund 36,885 32,668
Community Support Services Fund 749,389 889,784 1,228,808 1,728,432 1,704,740 1,908,985
Abatement/Repair/Demolition Fund 274,790 279,343 278,480 277,475 282,498 295,779
Reserve for Technology Fund 80,908
REET&Property Tax Admin Asst 65,971 67,961 72,275 82,779 85,779 75,754
National Forest Safety 36,423 25,186 6,308 1,304 24,118 32,601
Trial Court Improvement Fund 103,843 117,229 77,040 91,832 98,789 114,927
Sheriff Special Funds 266,627 279,268 31,212
Sheriff's Boating Program 116,697 154,027 82,307 83,762
Narcotics Investigation 93,171 98,034 94,478 93,114
Mason County Clean Water District 26,372 205,114 195,145
Public Health Fund 227,243 587,331 1,231,186 1,734,947 3,010,490 4,013,682
American Rescue Plan Act 4,873,348 7,505,610 4,823,391 -
Law Library 74,126 69,983 55,792 46,253 36,089 23,567
Lodging(Motel/Hotel)Tax Fund 593,280 743,473 802,954 1,195,261 1,727,702 2,120,587
Mental Health Tax Fund 1,422,346 1,421,790 1,604,123 1,802,639 2,273,259 2,541,916
Treasurer's M&O Fund 162,178 195,426 83,788 174,849 188,633 219,661
Veterans Assistance 63,819 40,389 91,224 146,263 210,337 250,490
Skokomish Flood Zone 32,447 73,049 21,484 14,301 7,113 33,030
Mason Lake Management District 141,194 115,956 77,263 72,745 73,080 102,000
Spencer Lake Management District 2,833 9,356 8,909 9,783 9,086
Island Lake Management District 20,869 30,881 31,268 29,676 26,081 13,422
Capital Improvement/Reet 1 Fund 1,625,618 1,988,458 1,399,622 1,745,779 2,260,935 1,865,545
Capital Improvement/Reet 2 Fund 11998,523 2,634,954 3,519,046 4,619,727 5,437,602 5,401,766
Mason County Landfill 449,396 813,149 1,163,830 2,386,763 2,895,475 3,881,181
N. Bay/Case Inlet Utility 730,420 1,197,259 1,575,363 1,917,543 2,583,252 3,362,948
N. Bay/Case Inlet Utility Reserve 546
Wastewater System Development 3,986 3,986 3,986
Rustlewood Sewer&Water 433,483 122,899 73,947 139,905 117,150 88,689
Beards Cove Water 411,582 493,887 555,998 630,926 952,871 1,014,317
Belfair WW&Water Reclamation 332,478 893,716 304,776 1,731,607 1,675,671 6,344,127
Reserve Landfill 476,982 460,201 444,540 443,221 440,914 448,600
Reserve Beards Cove Ulid 192,426 204,119 210,314 217,004
Storm Drain System Development 187,439 181,567 179,534 178,727
Information Technology 138,382 467,553 471,038 351,850 529,033 759,965
Equipment Rental&Revolving Fund 4,671,102 3,678,688 3,071,731 4,418,352 4,946,587 5,635,744
Unemployment Fund 151,033 138,729 141,240 178,413 214,081 215,452
TOTALS 26,724,541 1 29,910,862 31,252,403 43,521,700 54,350,157 61,944,184
�TepN C'pby�d- MASON COUNTY MONTHLY FINANCIAL
REPORT MAKH 2024
2023 vs 2024 Motor Pool Expenditure Comparison
FUND OR DEPARTMENT 2023 Expenditures Unexpended %2023 2024 Expenditures Unexpended %2024
Budget through End of Budget Budget through End of Budget
Month Authority Month Authority
WSU 2,090 2,663 -573 127.40% 2,138 124 2,014 5.78%
ASSESSOR 32,910 7,322 25,588 22.25% 32,200 6,805 25,395 21.13%
EMERGENCY MANAGEMENT 2,540 193 2,347 7.59% 3,052 293 2,759 9.61%
FACILITIES&GROUNDS 85,685 12,212 73,473 14.25% 60,219 18,134 42,085 30.11%
COMMUNITY SERVICES 66,645 16,135 50,510 24.21% 62,864 13,489 49,375 21.46%
PARKS&TRAILS 45,043 12,388 32,655 27.50% 43,392 9,549 33,843 22.01%
JUVENILE COURT SERVICES 8,570 1,905 6,665 22.23% 17,571 1,754 15,817 9.98%
PROSECUTOR 7,127 1,502 5,625 21.07% 7,128 100 7,028 1.41%
CORONER 50,891 3,648 47,243 7.17% 50,978 3,641 47,337 7.14%
SHERIFF ADMIN 1,354,357 322,055 1,032,302 23.78% 11609,936 246,621 1,363,315 15.32%
MOTOR POOL 0 0 0 0% 0 0%
Total 001 GENERAL FUND 1,655,858 380,023 1,275,835 22.95% 1,889,478 300,509 1,588,969 15.90%
SHERIFF'S BOATING PROGRAM 0 20 -20 0% 0 20 -20 0%
NARCOTICS INVESTIGATION FUND 0% 0%
COMMUNITY SERVICES HEALTH 47,172 10,902 36,270 23.11% 46,223 11,207 35,016 24.24%
AMERICAN RESCUE PLAN ACT 0 0% 0 0%
TOTAL SPECIAL FUNDS 47,172 10,922 36,250 23.15% 46,223 11,226 34,997 24.29%
Total GENERAL FUND&SPECIAL FUNDS 1,703,030 390,945 1,312,085 22.96% 1,935,701 311,735 1,623,966 16.10%
2023 Expenditures Unexpended %2023 2024 Expenditures Unexpended %2024
TOTAL MOTOR POOL EXPENDITURES BY Budget through End of Budget Budget through End of Budget
OBJECT CODE
Month Authority Month Authority
MOTOR POOL SALARIES& BENEFITS 40,275 4,888 35,387 12.14% 3,220 -3,220 0%
MOTOR POOL SUPPLIES 54,0501 15,341 38,709 28.38% 10,150 13,677 -3,527 134.75%
MOTOR POOL FUEL 402,000 68,586 333,414 17.06% 401,500 70,096 331,404 17.46%
MOTOR POOL LEASE 706,272 173,248 533,024 24.53% 997,655 196,293 801,362 19.68%
MOTOR POOL MAINT-MONTHLY 12,000 5,041 6,959 42.01% 15,874 3,989 11,885 25.13%
MOTOR POOL REPAIRS& MISC. 70,075 17,179 52,896 24.52% 101,467 22,287 79,180 21.96%
MOTOR POOL INSURANCE 16,640 966 15,674 5.81% 27,354 2,172 25,182 7.94%
MOTOR POOL CAPITAL LEASE 147,000 33,960 113,040 23.10% 0 0 0 0%
MOTOR POOL CAP UPFIT 254,718 71,736 182,982 28.16% 381,701 0 381,701 0.00%
Total GENERAL FUND&HEALTH FUND 1,703,0301 390,945 1,312,085 22.96% 1,935,701 311,735 1,623,966 16.10%
Unaudited *Benchmark for month is 25% 10
MASON COUNTY MONTHLY FINANCIAL
REPORT MARCH 2024
2023 vs 2024 Special and Other Funds Revenue Comparison
Revenue Revenue
Fund Fund Name 2023 Budget Collected Uncollected %2023 2024 Budget Collected Uncollected %2024 Actual dif2023
No. Through End Revenue Through End Revenue vs 2024
of Month of Month
103 Sales&Use Tax 963,000 288,788 (674,212) 30% 1,180,000 307,218 (872,782) 26% 18,430
104 Auditor's O&M 127,250 14,365 (112,885) 11% 1 85,250 17,614 (67,636)1 21% 3,249
105 County Road 21,099,126 3,640,551 (17,458,575) 17% 23,521,200 4,063,600 (19,457,600) 17% 423,049
106 Paths&Trails 9,707 4,033 (5,674) 42% 10,518 4,532 (5,986) 43% 499
109 Election Equipment Holdings 42,250 14,370 (27,880) 34% 53,000 37,724 (15,276) 71% 23,355
110 Crime Victims 59,010 17,925 (41,085) 30% 59,010 12,127 (46,883) 21% (5,798)
114 Victim Witness Activities 51,191 11,228 (39,963) 22% 55,370 - (55,370) 0% (11,228)
117 Community Support Services 2,254,928 719,345 (1,535,583) 32% 3,743,618 864,064 (2,879,554) 23% 144,719
118 Abatement 1,200 2,868 1,668 239% 13,000 3,810 (9,190) 29% 942
120 REET&Property Tax Admin 25,750 4,624 (21,126) 18% 25,000 4,782 (20,218) 19% 158
134 National Forest Safety 21,500 - (21,500) 0% 22,000 - (22,000) 0% -
135 Trial Court Improvements 22,684 5,649 22,652 25% 23,000 - (23,000) 0% (5,649)
141 Sheriff's Boating Program 38,800 - (38,800) 0% 38,800 32,023 (6,777) 83% 32,023
142 Narcotics Investigation Fund 6,500 522 (5,978) 8% 6,500 38 (6,462) 1% (484)
145 Mason County Clean Water District 190,000 28,934 (161,066) 15% 190,000 28,498 (161,502) 15% (437)
150 Community Services Health 3,349,997 1,784,343 (1,565,654) 53% 4,156,136 2,508,133 (1,648,003) 60% 723,790
155 American Rescue Plan Act 22,500 82,232 59,732 365% 50,000 424,462 374,462 849% 342,230
160 1 Law Library 23,260 6,347 (16,913) 27% 23,260 5,097 (18,163) 22% (1,249)
163 Lodging Tax(Hotel/Motel) 600,750 175,051 (425,699) 29% 710,000 215,177 (494,823) 30% 40,126
164 Mental Health 1,414,765 346,241 (1,068,524) 24% 1,451,758 362,773 (1,088,985) 25% 16,532
180 Treasurer's M&O Fund 274,062 108,572 (165,490) 40% 231,800 120,413 (111,387) 52% 11,841
190 Veterans Assistance 146,524 20,098 (126,426) 14% 152,467 19,147 (133,320) 13% (951)
192 Skokomish Flood Zone 6,897,203 - (6,897,203) 0% 6,414,540 - (6,414,540) 0% -
194 1 Mason Lake Mngmt Dist#2 39,990 5,054 (34,936) 13% 43,675 5,349 (38,326) 12% 295
195 Spencer Lake Mngmt Dist#3 16,036 2,105 (13,931) 13% 17,185 1,980 (15,205) 12% (125)
199 Island Lake Mngmt Dist#1 100 263 163 263% 100 167 67 167% (96)
350 REET 1 Capital Improvements 1,866,000 294,009 (1,571,991) 16% 1,580,000 304,929 (1,275,071) 19% 10,919
351 REET 2 Capital Improvements 1,813,000 329,456 (1,483,544) 18% 1,700,000 353,347 (1,346,653) 21% 23,892
402 Mason County Landfill 7,216,147 1,554,364 (5,661,783) 22% 7,145,106 1,721,019 (5,424,087)1 24% 166,655
403 IN.Bay/Case Inlet Utility 2,337,004 612,292 (1,724,712) 26% 2,139,353 560,468 (1,578,885) 26% (51,825)
411 Rustlewood Sewer&Water 576,560 137,824 (438,736) 24% 556,436 145,643 (410,793) 26% 7,819
412 Beards Cove Water 367,564 75,359 (292,205) 21% 268,334 79,382 (188,952) 30% 4,023
413 Belfair WW&Water Reclamation 3,707,003 442,885 (3,264,118) 12% 3,137,303 3,332,247 194,944 106% 2,889,361
428 Reserve Landfill 700 4,581 3,881 654% 20,000 5,921 (14,079) 30% 1,340
429 Reserve Beards Cove ULID - - - 0% - - 0% -
480 Storm Drain System Development - - - 0% - - 0% -
500 Information Technology Dept 1 1,151,233 575,342 (575,892) 50% 1,300,000 650,000 (650,000) 50% 74,659
501 Equipment Rental&Revolving 2,812,088 674,420 (2,137,668) 24% 2,010,678 393,490 (1,617,188) 20% (280,930)
502 Unemployment Fund 76,204 (76,204) 0% 79,202 - (79,202) 0% -
Totals $59,621,586 11,984,040 $ (47,597,859) 20% $62,213,599 16,585,177 $ (45,628,422) 27% 4,601,137
Unaudited *Benchmark for Month is 25%
J:\Financials\2024 Financials\2024 March Financial Report 11
MASON COUNTY MONTHLY FINANCIAL
j� REPORT MARCH 2024
2023 vs 2024 Special and Other Funds Expenditure Comparison
Fund Expenditures Expenditures
Fund Name 2023 Budget through End of Unexpended %2023 2024 Budget through End of Unexpended %2024 Actual 02if zoz3
No. Month Budget Authority Month Budget Authority vs 2024
g
103 Sales&Use Tax 678,711 111,957 566,754 16% 792,509 451,958 340,551 57% 340,001
104 Auditor's 0&M 111,635 41,983 69,652 38% 117,306 48,705 68,601 42% 6,722
105 County Road 23,793,040 4,160,230 19,632,811 17% 26,198,341 4,083,081 22,115,260 16% (77,149)
106 Paths&Trails 2,047 452 1,595 22% 2,439 552 1,887 23% 101
109 Election Equipment Holdings 51,642 354 51,289 1% 64,910 11,981 52,929 18% 11,627
110 Crime Victims 106,491 22,611 83,880 21% 109,991 25,072 84,919 23% 2,461
114 Victim Witness Activities 52,740 8,524 44,216 16% 60,317 - 60,317 0% (8,524)
117 Community Support Services 2,456,488 1,032,010 1,424,478 42% 3,743,818 1,073,837 2,669,981 29% 41,827
118 lAbatement 54,155 278 53,877 1% 54,312 313 53,999 1% 35
120 1 REET&Property Tax Admin 110,750 15,341 95,409 14% 110,000 27,192 82,808 25% 11,851
134 National Forest Safety 36,500 382 36,118 1% 52,000 1,373 50,627 3% 991
135 Trial Court Improvements 53,715 155 53,560 0% 53,847 186 53,661 0% 30
141 Sheriff's Boating Program 42,083 1,082 41,001 3% 39,601 1,582 38,019 4% 500
142 Narcotics Investigation Fund 5,869 599 5,270 10% 5,958 554 5,404 9% (45)
145 Mason County Clean Water District 190,153 - 190,153 0% 195,447 1,309 194,138 1% 1,309
150 1 Community Services Health 4,077,531 1,012,058 3,065,473 25% 1 4,185,615 1,233,037 2,952,578 29% 220,979
155 American Rescue Plan Act 10,000,000 139,548 9,860,452 1% 5,050,000 398,454 4,651,546 8% 258,906
160 Law Library 34,856 8,432 26,424 24% 36,819 8,928 27,891 24% 495
163 Lodging Tax(Hotel/Motel) 988,514 121,331 867,183 12% 470,562 154,551 316,011 33% 33,220
164 Mental Health 1,464,058 110,240 1,353,818 8% 1,595,426 233,860 1,361,566 15% 123,620
180 Treasurer's M&O Fund 354,062 27,730 326,332 8% 366,704 27,301 339,403 7% (429)
190 lVeterans Assistance 252,000 29,209 222,791 12% 352,467 39,183 313,284 11% 9,974
192 Skokomish Flood Zone 6,914,198 3,919 6,910,279 0% 6,414,540 8,800 6,405,740 0% 4,881
194 Mason Lake Mngmt Dist#2 129,990 350 129,640 0% 103,675 375 103,300 0% 25
195 Spencer Lake Mngmt Dist#3 20,201 163 20,038 1% 27,185 181 27,004 1% 19
199 Island Lake Mngmt Dist#1 35,100 160 34,940 0% 12,100 175 11,925 1% 15
350 REET 1 Capital Improvements 2,101,804 361,908 1,739,896 17% 2,071,184 675,630 1,395,554 33% 313,722
351 1 REET 2 Capital Improvements 2,103,875 98,061 2,005,814 5% 2,101,187 958,837 1,142,350 46% 860,775
402 Mason County Landfill 6,760,452 1,291,415 5,469,037 19% 6,497,423 1,360,671 5,136,752 21% 69,256
403 N.Bay/Case Inlet Utility 2,235,214 266,581 1,968,633 12% 2,843,908 251,500 2,592,408 9% (15,081)
405 Wastewater System Development - - 0% - - 0% -
411 Rustlewood Sewer&Water 677,661 92,811 584,850 14% 636,387 79,716 556,671 13% (13,095)
412 Beards Cove Water 335,427 39,156 296,272 12% 355,731 53,247 302,484 15% 14,091
413 Belfair WW&Water Reclamation 7,142,083 1,382,675 5,759,408 19% 2,529,344 652,746 1,876,598 26% (729,930)
428 Reserve Landfill 300,950 5,121 295,829 2% 31,373 5,647 25,726 18% 527
429 Reserve Beards Cove ULID - - - 0% - - 0% -
480 Storm Drain System Development - - - 0% - - 0%
500 Information Technology Dept 1,174,995 300,043 874,952 26% 1,372,546 240,056 1,132,490 17% (59,987)
501 Equipment Rental&Revolving 3,345,768 453,967 2,891,801 14% 3,231,269 542,248 2,689,021 17% 88,282
502 Unemployment Fund 276,204 476 275,728 0% 279,202 25,634 253,568 9% 25,158
Totals $ 78,470,962 $ 11,141,310 $ 67,329,652 14% $ 72,165,443 $ 12,678,472 $ 59,486,971 18% 1,537,162
Unaudited `Benchmark for Month is 25%
J:\Financials\2024 Financials\2024 March Financial Report 12
MASON COUNTY MONTHLY
FINANCIAL REPORT MARCH 2024
OUTSTANDING COUNTY DEBT
ORIGINAL APRX
ORIGINATION LOAN INTEREST MATURITY
NAME OF BOND OR LOAN YEAR AMOUNT RATE FUND BALANCE YEAR
MASON COUNTY LTGO 2013 B-JAIL 2014 1,620,000 3.00% REET 1 350 870,000 2033
MAS0144-2-1 PUBLIC WORKS BOND FUND 2016 8,370,000 2.12% COUNTY ROADS 105 3,595,000 2027
N BAY CASE INLET LTGO REF 2017 2018 4,435,000 3.50% NORTH BAY SEWER 403 3,670,000 2042
WATER METER BEARDS COVE '18A 2019 166,000 2.75% BEARDS COVE WATER 412 153,730 2058
WATER METER BEARDS COVE '19 2019 107,400 3.13% BEARDS COVE WATER 412 100,060 2059
MASON COUNTY LTGO 2021 REF BOND 2021 3,167,955 1.06% BELFAIR SEWER 413 2,273,650 2030
MASON COUNTY LTGO 2020B REF BOND 2021 1,175,385 1.72% RUSTLEWOOD FUND 411 1,079,815 2048
MASON COUNTY LTGO 2020A REF BOND 2021 7,259,095 1.00% REET 1 350 & BELFAIR SEWER 413 4,807,080 2032
TOTAL COUNTY DEBT AT END OF MONTH 16,549,335
AS OF May 27, 2021
REMAINING NON VOTED DEBT CAPACITY 107,238,013
VOTED DEBT CAPACITY 95,923,650
REMAINING COUNTY DEBT CAPACITY 203,161,663
2024 March Financial Report 13
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Jennifer Beierle Ext. 532
Department: Support Services Briefing: ❑X
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): April 22,2024 Agenda Date: Click or tap here to enter text.
Internal Review: ❑X Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
ARPA Project Updates
Background/Executive Summary:
The American Rescue Plan Act(ARPA)of 2021 provides $350 billion in emergency funding for eligible
state,local,territorial,and tribal governments to respond to the COVID-19 emergency and bring back
jobs. The US Treasury has given Mason County$12,968,901 of the ARPA grant money. The funds came
in two installments and must be obligated by 12/31/2024 and expended by 12/31/2026. Below are the
projects for which Mason County has obligated funds as of 12/31/2023. (the remaining funds are reserved
for grant administration):
First Installment:
PUD 1 Customer Arrearages due to COVID $125,000($100,000 Reallocated to HCC Eldon Fiber
Buildout)
HCC Customer Arrearages due to COVID$110,000
Mason County Treasurer Property Tax Reimbursement- individual households $125,000
Mason County Treasurer Property Tax Reimbursement- small businesses $75,000
EDC Small Business Grants $500,000
Crossroads Housing for Assistance to Homeless Veterans $10,000
Mason County Housing Authority Rent Arrearages $100,000
The Arc of the Peninsulas $35,000
Signing Bonus for Corrections Deputies $30,000
MCSO Body Cameras&Install $742,364
PUD 3 Belfair Substation$1,500,000
Public Records Software GovQA$22,700
Mason County Prosecutors Office 2nd floor expansion$75,000
Mason County Jail Elevator Doors$80,000
PUD 1 Agate Beach Water System Mainline $559,000
PUD 1 Vuecrest Storage Upgrade Phase 1 &2 $158,284
CEDS Belfair Water New Well for Commercial Core UGA$450,000
HCC Colony Surf Fiber Buildout$313,556
HCC Eldon Fiber Buildout$601,932
Mason County IT Infrastructure Backbone/Storage upgrade$136,261
Public Works-Beards Cove AC Mainline Replacement$100,000
Public Works-Belfair PS #1 Improvement Project$150,000
Public Works-Belfair PS #3 Improvement Project$180,000 ($90,00 Reallocated to Mason County Utility
Arrearages)
Public Works-Lakeland Pump Station$42,000
Public Works- 70 Grinder Pumps $151,273
Port of Allyn Water Company$100,000
Washington State Association of Counties 2022 Dues$4,000
Mason County Utility Arrearages $90,000
Total Obligated First Installment: $6,376,370
Second Installment:
Belfair Sewer Extension$1,500,000
Mason County Fiber Optic Upgrade$425,000
Belfair Water Backup Generators$300,000
PUD#1 Vuecrest Storage Phase#3 $750,000
Belfair Sewer Log Yard Road Extension Design$250,000
Eels Hill Yard Goats $240,000
North Mason Fire Mobile Integrated Health Program Startup $337,000
Mason County Housing Authority Unit Renovations $750,000
DCD Records Archival& Scanning Project$542,000
Shelton Young Adult Transitional Housing Project$722,000
Mason County Emergency&Disaster Response Center$50,667
Mason County Sheriff's Office Bearcat$342,000
Camp Sluys Youth Camp $30,000
Community Lifeline $34,790
Total Obligated Second Installment: $6,273,457
Grand Total Obligated ARPA Funds: $12,649,827
Budget Impact(amount, funding source,budget amendment):
N/A
Public Outreach (news release,community meeting, etc.):
None
Requested Action:
None
Attachments
ARPA Updates,ARPA Briefing Update Spreadsheet
ARPA Projects Status as of March 31,2024
Balance
Remaining of Balance
BOCC Completed Remaining of Project Contract
Mason County Project Name Approved Obligated Expended Projects Open Projects Complete End Date Notes
PUD 1 Customer Arrearages due to COVID 25,000 25,000 25,000 Yes 12/31/2024
EDC Small Business Grants 500,000 500,000 500,000 - Yes 12/31/2021
Mason County Housing Authority Rent Arrearages 100,000 100,000 100,000 - Yes 6/30/2024
The Arc of the Peninsulas 35,000 35,000 35,000 - Yes 7/31/2024
Community Lifeline 34,790 34,790 34,790 Yes 6/30/2024
MCSO Body Camera install 40,ODO 40,000 40,000 Yes 14,211 transferred In budget 3/28.Funds transfer on 4/9/2024.
Public Records Software GovQA 22,700 22,700 22,700 Yes
Eels Hill Yard Goats 240,000 240,000 240,000 Yes
MCSO Bearcat/Terradyne 342,000 342,000 342,000 Yes
PUD 1 Vuecrest Storage Upgrade Phase 1&2 158,284 158,284 158,284 Yes 12/31/2024
HCCColony Surf Fiber Buildout 313,556 313,556 313,556 Yes 12/31/2024
HCC Eldon Fiber Buildout 601,932 601,932 601,932 Yes 12/31/2024
PW 70 Grinder Pumps 151,273 151,273 151,273 - Yes
Port Of Allyn Water Company 100,000 100,000 100,000 7/31/2024
Washington State Association of Counties 2022 Dues 4,000 4,000 4,000 - Yes
Mason County Treasurer Property Tax Reim-Individuals 125,000 125,000 125,000 Yes
Mason County Treasurer Property Tax Relmb. 75,000 75,000 25,068 $49,932 Reallcoted to MCTreasurer Property Tax Reim,Individuals
PUD 3Agate Beach Water System Mainline 559,000 559,000 559,000 Yes 12/31/2024
CEDS Belfair Water New Well for Commercial Core UGA 450,000 450,000 450,000 - Yes 12/31/2024
Belfair Water Backup Generators 300,000 300,000 300,000 6/30/2024
Belfair Sewer Extension 1,500,000 1,500,0D0 1,500,000 - Yes Done-The budget office needs accounting from Public Works
MCSO Body Cameras 702,364 702,364 702,364 0 Yes
Mason County IT Infrastructure Backbone/Storage upgrade 136,261 136,261 136,098 163 Yes
PW Lakeland Pump Station 42,000 42,000 39,433 2,567 Yes
Jail Elevator and Doors 80,000 80,000 73,591 6,409 Yes
Crossroads Housing for Assistance to Homeless Veterans 10,000 10,000 1,739 8,261 Yes 12/31/2022
PW Belfair PS#3 Improvement Project 90,000 90,000 73,373 16,627 Yes
Prosecutors Office 2nd floor expansion(Originally 700,000) 75,ODO 75,000 38,424 36,576 Yes
PW Belfair PS#1 Improvement Project 150,ODo 150,000 67,539 82,461 Yes
HCC Customer Arrearages due to COVID 110,000 110,000 22,739 87,261 Yes 12/31/2024
Camp Sluys Youth Camp 30,000 30,000 30,000 6/30/2024 The final inspection date is set for 4/2/2024,for occupancy.
Shelton Young Adult Transitional Housing Project 722,000 722,000 722,000 6/30/2024 Amendment ready for approval.
Mason County Housing Authority Unit Renovation Project 750,000 750,OD0 385,795 364,205 11/30/2023 MCHA returned$364,205.27 to MC by ck#1384 3/14/24
Signing Bonus for Corrections Deputies-up to$30k approved 30,000 30,000 19,240 10,760 They have 9 potential bonuses by the end of 2026.Pay out of GF&Reallocate?
Mason County Utility Arrearages 90,000 90,000 79,239 10,761 Not sure if all w/b expended by June of 2024
Mason County Treasurer Property Tax Reim-Individuals 49,932 49,932 20,065 29,867 Not sure if all w/b expended by June of 2024
PW Beards Cove AC Mainline Replacement 100,000 100,000 100,ODO No Update Received-Last update=To bid soon,expected to be constructed this summer
Belfair Sewer Log Yard Rd.Extension Design 250,000 250,000 250,000 No Update Received-Last update=Expected to be complete by October of 2024
DCD Records Archival Image 542,000 542,000 159,261 382,739 This project is on track and planned to meet the required deadline.Billing Mid-April
Mason County Fiber Optic Infrastructure Upgrade 425,000 425,000 375,DDO 6/30/2024 Project should be done mid-April.Expecting billing then as well.($50,000 reallocated to MCSO Command Vehicle Upfit)
Mason County Sheriff Command Vehicle Upfit 50,000 New Project-Reallocated funds from MC Fiber Upgrade.
Mason County Emergency&Disaster Response Center 50,667 50,667 45,024 5,643 Anticipated to be done by May 3P,2024(Transfer of Use tax-$15.02 in process-Included in total)
This program will last well past the grant performance operating period but as it relates to the grant operating period,we feel
North Mason Fire Mobile Integrated Health Program Startup 337,000 337,000 203,413 133,587 that we are 95%complete and will submit final reimbursement bylune 30th,2024.
PUD 1 Vuecrest Storage Upgrade Phase 3 750,000 750,000 750,000 12/31/2024 Will be completed in August 2024.
PUD 3 Belfair Substation 1,500,000 1,500,000 1,500,000 6/30/2024 On track to be complete by June 30,2024.
Administration 319,074 319,074 161,468 157,606 Removed over-allocated a mount from Administration
Totals: 13,018,833 13,018,833 8,609,408 604,531 3,755,963
Kate Campbell
From: Loretta Swanson
Sent: Thursday, April 4, 2024 5:24 PM
To: Kate Campbell
Cc: Mark Neary;Jennifer Beierle; Stephanie Buhrman; Richard Dickinson
Subject: RE:ARPA Updates
Kate,
Stephanie will be providing the Belfair$1.5 documentation to date. We will also be preparing requests for
additional funds and submitting tomorrow or Monday. Status of existing projects:
Belfair Sewer Extension
1: Have you started the project? Yes
2: How much of the project is done?50%or Less, 50%or more, or Complete
3: What is your project completion date?Substantial completion was issued March 26, 2024 along with project punch-
list.
4: When do you expect to send in the documentation for reimbursement?
Documentation of expenditures to date will be provided by COB 4/5
Beards Cove
1: Have you started the project? No.
2: How much of the project is done? 50%or Less, 50%or more, or Complete
3: What is your project completion date? This project is scheduled for summer 2024. Estimated completion date is
October 2024.
4: When do you expect to send in the documentation for reimbursement? November 2024
Belfair Sewer Log Yard RD Design
1: Have you started the project? No
2: How much of the project is done?50%or Less, 50%or more, or Complete
3: What is your project completion date? We will brief Commissioners on alternate locations in Belfair to spend these
design funds 4/15 or 4/22. After decision, we will advertise for design services and obligate (execute agreement) around
7/1 and complete by December 2024.
4: When do you expect to send in the documentation for reimbursement? Between July and December 2024
From: Kate Campbell <kcampbell@masoncountywa.gov>
Sent:Tuesday, March 26, 2024 8:43 AM
i
To: Loretta Swanson <LorettaS@masoncountywa.gov>; Richard Dickinson <rdickinson@masoncountywa.gov>
Cc: Mark Neary<MNeary@masoncountywa.gov>;Jennifer Beierle<Jb@masoncountywa.gov>
Subject:ARPA Updates
Hello,
It's time for the quarterly updates on all ARPA-funded projects. Please take a few minutes to answer the below
questions about each project you have that is funded by ARPA.
These answers need to be back to me by April 1 St, 2024.
All projects are to be completed by June 30`h, 2024. If that is not possible, I can update the Board with a request for
an extension.This is a very important deadline.We only have a few months to reallocate the funds after the cutoff
date.
Beards Cove- Is this project still going to be moving forward?Yes.
Log Yard Road Sewer Design- Is this project still going to be moving forward? We are bringing forward other
location options for the Board to consider on either 4/15 or 4/22.
Belfair Sew Extension- I still do not have documentation that all funds have been spent.
1: Have you started the project?
2: How much of the project is done?50%or Less, 50%or more, or Complete
3:What is your project completion date?
4:When do you expect to send in the documentation for reimbursement?
5:When is your fiscal year end?
6: Have there been any changes in your contact information?
Thankyou,
Kate Campbell
Mason County Support Services
Budget Office-ARPA Funding
411 N 51h Street
Shelton,WA 98584
z
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Jennifer Beierle Ext. 532
Department: Support Services Briefing: ❑X
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): April 22,2024 Agenda Date: Click or tap here to enter text.
Internal Review: ❑X Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
ARPA Requests for reallocated funds.
Background/Executive Summary:
The American Rescue Plan Act(ARPA)of 2021 provides$350 billion in emergency funding for eligible state,
local,territorial,and tribal governments to respond to the COVID-19 emergency and bring back jobs. The US
Treasury has given Mason County$12,968,901 of the ARPA grant money. The funds came in two installments
and must be obligated by 12/31/2024 and expended by 12/31/2026.Below are the projects for which Mason
County has obligated funds as of 12/31/2023. (the remaining funds are reserved for grant administration):
First Installment:
PUD 1 Customer Arrearages due to COVID$125,000($100,000 Reallocated to HCC Eldon Fiber Buildout)
HCC Customer Arrearages due to COVID$110,000
Mason County Treasurer Property Tax Reimbursement-individual households$125,000
Mason County Treasurer Property Tax Reimbursement- small businesses$75,000
EDC Small Business Grants$500,000
Crossroads Housing for Assistance to Homeless Veterans$10,000
Mason County Housing Authority Rent Arrearages$100,000
The Arc of the Peninsulas$35,000
Signing Bonus for Corrections Deputies$30,000
MCSO Body Cameras&Install$742,364
PUD 3 Belfair Substation$1,500,000
Public Records Software GovQA$22,700
Mason County Prosecutors Office 2nd floor expansion$75,000
Mason County Jail Elevator Doors$80,000
PUD 1 Agate Beach Water System Mainline$559,000
PUD 1 Vuecrest Storage Upgrade Phase 1 &2$158,284
CEDS Belfair Water New Well for Commercial Core UGA$450,000
HCC Colony Surf Fiber Buildout$313,556
HCC Eldon Fiber Buildout$601,932
Mason County IT Infrastructure Backbone/Storage upgrade$136,261
Public Works-Beards Cove AC Mainline Replacement$100,000
Public Works-Belfair PS#1 Improvement Project$150,000
Public Works-Belfair PS#3 Improvement Project$180,000($90,00 Reallocated to Mason County Utility
Arrearages)
Public Works-Lakeland Pump Station$42,000
Public Works-70 Grinder Pumps$151,273
Port of Allyn Water Company$100,000
Washington State Association of Counties 2022 Dues S4,000
Mason County Utility Arrearages$90,000
Total Obligated First Installment: $6,376,370
Second Installment:
Belfair Sewer Extension$1,500,000
Mason County Fiber Optic Upgrade$425,000
Belfair Water Backup Generators $300,000
PUD#1 Vuecrest Storage Phase#3 $750,000
Belfair Sewer Log Yard Road Extension Design$250,000
Eels Hill Yard Goats$240,000
North Mason Fire Mobile Integrated Health Program Startup$337,000
Mason County Housing Authority Unit Renovations$750,000
DCD Records Archival& Scanning Project$542,000
Shelton Young Adult Transitional Housing Project$722,000
Mason County Emergency&Disaster Response Center$50,667
Mason County Sheriff's Office Bearcat$342,000
Camp Sluys Youth Camp$30,000
Community Lifeline$34,790
Total Obligated Second Installment: $6,273,457
Grand Total Obligated ARPA Funds: $12,649,827
The balance remaining of completed projects: $604,531.
The balance of open projects: $3,755,963.
All remaining funds need to be re-obligated by December 31,2024.
Budget Impact(amount, funding source,budget amendment):
None
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Discussion of reallocation of unexpended ARPA funds.
Attachments
ARPA Update Spreadsheet,Letters of Request,Reallocation Request Spreadsheet
ARPA Projects Status as of April 15,2024
Balance
Remaining of Balance
SOCC Completed Remaining of Project Contract
Mason County Project Name Approved Obligated Expended Projects Open Projects Complete End Date Notes
PUD 1 Customer Arrearages due to COVID 25,000 25,000 25,000.00 - Yes 12/31/2024
EDC Small Business Grants 500,000 500,000 500,000.00 - Yes 12/31/2021
Mason County Housing Authority Rent Arrearages 100,000 100,000 100,000.00 - Yes 6/30/2024
The Arc ofthe Peninsulas 35,000 35,000 35,000.00 Yes 7/31/2024
Community Lifeline 34,790 34,790 34,789.84 - Yes 6/30/2024
MCSO Body Camera install 40,000 40,000 40,000.00 Yes 14,211 transferred in budget 3/28.Funds transferen 4/9/2024.
Public Records Software GovQA 22,700 22,700 22,700.00 - Yes
Eels HIII Yard Goats 240,000 240,000 240,000.00 Yes
MCSO Bearcat/Terradyne 342,000 342,000 342,000.00 - Yes
PUD 1 Vuecrest Storage Upgrade Phase 1&2 158,284 158,284 158,284.00 Yes 12/31/2024
HCC Colony Surf Fiber Buildout 313,556 313,556 313,556.00 Yes 12/31/2024
HCC Eldon Fiber Buildout 501,932 501,932 501,932.00 - Yes 12/31/2024
Reallocated from PUD#1 Arrearage to HCC Eldon Fiber 300,000 100,OD0 100,000.00
PW 70 Grinder Pumps 151,273 151,273 151,273.00 - Yes
Port Of Allyn Water Company 100,000 100,000 100,000.00 7/31/2024
Washington State Association of Counties 2022 Dues 4,000 4,000 4,000.00 Yes
Mason County Treasurer Property Tax Reim-Individuals 125,000 125,000 125,000.00 - Yes
Mason County Treasurer Property Tax Relmb. 75,000 75,000 25,067.94 $49,932 Reallcoted to MC Treasurer Property Tax Reim.Individuals
PUD 1 Agate Beach Water System Mainline 559,000 559,000 559,000.00 Yes 12/31/2024
CEDS Belfair Water New Well for Commercial Core UGA 450,000 450,000 450,000.00 - Yes 12/31/2024
Belfair Water Backup Generators 300,000 300,000 300,000.00 - 6/30/2024
Belfair Sewer Extension 1,500,000 1,500,000 1,500,000.00 - Yes Done-The budget office needs accounting from Public Works
MCSO Body Cameras 702,364 702,364 702,363.83 0 Yes
Mason County IT Infrastructure Backbone/Storage upgrade 136,261 1 136,261 136,097.84 163 Yes
PW Lakeland Pump Station 42,000 42,000 39,433.27 2,567 Yes
Jail Elevator and Doors 80,000 80,000 73,591.04 6,409 Yes
Crossroads Housing for Assistance to Homeless Veterans 10,000 10,000 1,738.80 8,261 Yes 12/31/2022
PW Belfair PS#3 Improvement Project 90,000 90,000 73,373.13 16,627 Yes
Prosecutors Office 2nd floor expansion(Originally 700,ODO) 75,000 75,000 38,423.88 36,576 Yes
PW Belfair PS#1 Improvement Project 150,000 150,000 67,538.60 82,461 Yes
HCC Customer Arrearages due to COVID 110,000 110,000 22,739.17 87,261 Yes 12/31/2024
Camp Sluys Youth Camp 30,000 30,000 30,000.00 1 6/30/2024 The final Inspection date is set for 4/2/2024,for occupancy.
Shelton Young Adult Transitional Housing Project 722,000 722,000 722,000.00 6/30/2024 Amendment ready for approval.
Mason County Housing Authority Unit Renovation Project 750,000 750,OD0 385,794.73 364,205 11/30/20231 MCHA returned$364,205.27 to MC by ck#1384 3/14/24
Signing Bonus for Corrections Deputies-up to$30k approved 30,000 30,000 19,240.48 10,760 They have 9 potential bonuses by the end of 2026.Pay out of GF&Reallocate?
Mason County Utility Arrearages 90,000 90,000 79,239.43 10,761 Not sure if all w/b expended by June of 2024
Mason County Treasurer Property Tax Reim-Individuals 49,932 49,932 20,064.56 29,867 Not sure if all w/b expended by June of 2024
PW Beards Cove AC Mainline Replacement 100,000 100,000 100,000 No Update Received-Last update=To bid soon,expected to be constructed this summer
Belfair Sewer Log Yard Rd.Extension Design 250,000 250,000 250,000 No Update Received-Last update=Expected to be complete by Octoberof 2024
DCD Records Archival Image 542,000 542,000 189,338.47 352,662 This project Is on track and planned to meet the required deadline.Billing Mid-April
Mason County Fiber Optic Infrastructure Upgrade 425,000 425,000 375,000 6/30/2024 Project should be done mid-April.Expecting billing then as well.($50,000 reallocated to MCSO Command Vehicle Upfit)
Mason County Sheriff Command Vehicle Upfit 50,000 New Project-Reallocated funds from MC Fiber Upgrade.
Mason County Emergency&Disaster Response Center 50,667 50,667 46,934.61 3,732 Anticipated to be done by May 3P 2024(Transfer of Use tax-$15.02 in process-Included in total)
This program will last well past the grant performance operating period but as It relates to the grant operating period,we feel
North Mason Fire Mobile Integrated Health Program Startup 337,000 337,000 203,412.98 133,587 that we are 95%complete and will submit final reimbursement by June 30th,2024.
PUD 1 Vuecrest Storage Upgrade Phase 3 750,000 750,000 750,000 12/31/2024 Will be completed In August 2024.
PUD 3 Belfair Substation 1,500,000 1,500,o0O 1,500,000 6/30/2024 On track to be complete by June 30,2024.
Administration 319,074 319,074 161,467.85 157,606 Removed over-allocated amount from Administration
Totals: 1 13,018,833 1 13,018,833 8,640,395 604,531 3,723,975
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MASON COUNTY SENIOR ACTIVITIES CENTER
April 11, 2024
Dear Mason County and County Commissioners,
I am writing to you today to request funds for new computers for our staff. We currently use a mix of
purchased and donated home-use computers. The computer I use was purchased in 2008, my activity
coordinator's computer has a 50 GB hard drive and has been full for 6 plus years, and the bool&eeper's
computer is just as bad as the others.
Our budget has always been tight. We saw a 40% drop in membership and participation during the
pandemic, and we have gained about half of that back. Last year, our building on 8`l' and Railroad was
set on fire by an arsonist. We have insurance but the lack of revenue from the days we had to be closed
didn't help our budget after issues were found that weren't attributed to the fire, and needed to be
repaired from our general reserve.
Our organization has served to help the mental, emotional, and physical well-being of seniors in
Shelton and Mason County for the last 43 years. We serve about 10,000 meals a year without
assistance from any agencies for additional food costs.
Most of our working days are spent in meetings, emails, graphic design work(as we design everything
in-house to save money), senior database usage, and general planning.New computers for us would
improve the quality of work as well as our ability to be more productive.
I am requesting $4,628.31, to be used for 3 new commercial-grade desktop computers with
cybersecurity software as well as a migration from our old computers to the new ones. The project will
start as soon as possible and be completed before the end of 2024.
I urge you to consider my request. Thank you for your time and consideration.
Sincerely,
Penny Wilson
Senior Center Director
Unique Entity ID:DKURRL7JNFZ6
Mason County Senior Activities Association
190 W Sentry Dr.
Shelton WA 98584
360-426-7374
#1854
Mason County Support Services
Request for ARPA Funds
Dear Mason County Board of Commissioners,
The Mason County Parks & Trails Department is requesting American Rescue Plan Act (ARPA)
funds in the amount of$25,000 for the acquisition of a wood-chipper. The acquisition of a wood
chipper would greatly benefit our efforts in park maintenance and improvement for the following
reasons:
1. Enhanced Green Waste Management: Public parks generate a significant amount of
organic waste, including fallen branches, pruned foliage, and tree trimmings. A wood
chipper would allow us to efficiently process this green waste on-site, transforming it into
valuable wood chips. These wood chips can then be used as mulch for landscaping
projects, erosion control, and pathway surfacing, thereby promoting soil health and water
conservation.
2. Cost-Effective Solutions: Currently, our park maintenance operations involve the
collection and disposal of green waste, which incurs substantial transportation and
landfill expenses. By investing in a wood chipper, we can reduce these costs
significantly while also generating a reusable resource. This cost-effective approach to
green waste management aligns with our goal of maximizing the impact of available
resources to benefit our community.
3. Community Engagement and Education: The presence of a wood chipper in our
public parks provides a unique opportunity for community engagement and education.
We plan to organize hands-on workshops and demonstrations to showcase the benefits
of wood chipping and sustainable landscaping practices. By actively involving
community members in these activities, we aim to foster a sense of ownership and
stewardship towards our public green spaces.
4. Environmental Benefits: Utilizing a wood chipper for green waste management
contributes to environmental conservation by diverting organic waste from landfills and
reducing greenhouse gas emissions associated with waste transportation and disposal.
By promoting the use of wood chips as a renewable and locally sourced material, we
further support sustainable practices within our community.
We are deeply grateful for your consideration of our proposal. Your support will not only
enhance the maintenance and sustainability of our County parks but also contribute to the
overall well-being and enjoyment of our community members.
Thank you for your time and attention.
Sincerely,
John Taylor
DEM & Parks &Trails Manager
Kate Campbell
From: Ken VanB <kenvanb@gmail.com>
Sent: Monday, March 11, 2024 6:53 PM
To: Kate Campbell;Jennifer Beierle
Cc: Sharon Hankinson; Mark Neary
Subject: Re: ARPA funds
Caution: External Email Warning!This email has originated from outside of the Mason County
Network. Do not click links or open attachments unless you recognize the sender, are expecting the
email, and know the content is safe. If a link sends you to a website where you are asked to validate
using your Account and Password, DO NOT DO SO! Instead, report the incident.
I<ate and Jennifer, Mason County Cemetery District 1, Twin Firs, would like to submit a cemetery
expansion improvement project for consideration of any available ARPA funds.
It is made up of four components. The components and bid estimates are as follows.
1. Surveywork for marking rows and plot lines. $8,000
2.Water lines and hydrants in the expansion area. $8000
3. Installation of 420'for4' galvanized chain linkfence $7985
4. 50,000 square feet of hydroseeding $4500
Total $28,485
We feel these projects can all be completed well before 12/31/2026. We plan to start work as soon as
possible once the weather cooperates.
If there is anything else you need from us please let us know. If the Commissioners would like a briefing
aboutthe project I would be happyto do so. thankyou
I<en VanBuskirk
Cemetery District 1 Commissioner.
On Mon, Feb 12, 2024 at 6:24 PM Ken VanB <I<envanb@gmaiL.com>wrote:
Mr. Neary thanks for the quick response.We will discuss it at our next Cemetery meeting. Thanks again.
Ken
i
On Mon, Feb 12, 2024 at 3:35 PM Mark Neary<MNeary(a)masoncountywa.gov>wrote:
I<e n,
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S�`RHerF.R u1sr�4
April 5, 2024
Project Report
To the Mason County Board of Commissioners and Staff,
Thank you all for your help,guidance and support throughout our projects. It has been a journey but we
can see the light at the end of the tunnel for these projects. There were some setbacks with both of the
projects but once addressed the projects proceeded forward mostly as planned.
The generators of course were a bit of a smaller project but required more coordination and extra work
and funds to get the sites ready for delivery of the units,we had to upgrade the access and usable area
at Romance Hill in order to get the crane and delivery truck on site at around$18k all said and done.
We also spent an additional $6k on the prep for the office unit and around$9k on the Well 4 unit to
address water runoff and pooling issues. All the units are onsite and start up has been completed at the
office generator and within the next two weeks we will be tying in Romance and well 4 and getting
those online. After waiting for delivery of the generators for between 9 and 14 months we are glad to
be able to complete this project entirely.
The Well 6 Project is also nearing completion,it should be done by the end of May to the beginning of
June. As you can see from the attached spreadsheet this project has gone over quite a bit compared to
original estimates and our original request for funding. Once we were able to put out for bids inflation
greatly affected the pricing and total bid and a subsequent change order to reduce the full column pipe
size to get to depth further drove the cost up. I am told that this will not hamper the wells' ability to
produce so we are hoping for good production and of course good water quality as we get ready to
move into test pumping and testing of the water.
We are grateful and appreciative of all the support and help to this point and look forward to further
partnerships and projects as we both work through the growth. Any additional funding that could
possibly be made available to help offset our expenditure on these projects would be greatly
appreciated. Over$400k from our'small district is significant on our bottom line as we continue to grow
and move the District forward. Each day we are trying to do the best we canto minimize the impact on
our customers.
Best R f-ds,. 6 1
Dale Webb
General Manager
Belfair Water District#1
Date Reference# Amount Well 4 Romance Admin
12/29/2023 down on Generators $60,250.00 $25,000.00 $21,500.00 $13,750.00 Tacoma Diesel
8/28/2023 139440 Well 4 $81,809.57 $81,809.57 Tacoma Diesel
6/13/2023 SW Electric 202330 $5,460.00
8/2/2023 SW Electric 202341 $5,460.00
8/2/2023 SW Electric 202342 $5,460.00
9/12/2023 139458 Romance $57,886.20 $57,886.20 Tacoma Diesel
9/28/2023 Romance $13,458.34 $13,458.34 Tacoma Diesel
10/13/2023 SW Electric 202354 $8,137.50
12/6/2023 SW Electric 202358 $2,170.00
1/22/2024 SW Electric 202402 $11,320.20
1/22/2024 SW Electric 202403 $13,413.75
3/4/2024 Admin Bldg Genset $45,775.27 $45,775.27 Tacoma Diesel
3/27/2024 SW ELECTRIC 202413 $16,472.00
4/15/2024 SW ELECTRIC EST. $1,546.55 $106,809.57 $92,844.54 $59,525.27 Tacoma Diesel $259,179.38
$69,440.00 Southworth Electric $69,440.00
mason county tax rate 8.5%
SWE bid with Tax $69,440.00
SWE billed 3/28/24 with tax $69,440.00
12/26/2023 remainder SWE with tax $0.00
tac diesel bid with tax $259,179.38
tac diesel billed with tax $259,179.38
12/26/2023 tac diesel remainder with tax $0.00
SITE WORK $31,582.00 12/26/2023 Remainder on ARPA funds $0.00
TOTAL TOTAL SWE&TG $328,619.38 Difference remainder BWD 100% $60,201.38
TOTAL AWARD $300,000.00
DIFFERENCE BWD 100% $60,201.38 Well 4 site work for water diversion $8,548.00
Office site regrading for gen set $5,669.00
Romance Hill site work $17,365.00
Total $31,582.00
44�0
TURNING POINTE
Survivor Advocacy Center
7o create it worldfree ofse ual and domestic violence.
April 15, 2024
Kate Campbell
411 N 5tn St
Shelton,WA 98584
Dear Kate:
Thank you for the opportunity to apply for ARPA funds to assist with our shelter project of replacing our
16-year-old roof.
Turning Pointe Survivor Advocacy Center seeks to give survivors of domestic and sexual violence a safe
roof over their heads as they heal from the effects of the trauma they and their children have endured.
We are requesting$40,000 to help with the cost of replacing the well-worn 16-year-old roof of our 56-
bed shelter. A new roof will ensure that our shelter is well maintained down the line. In a routine
maintenance inspection in early 2023, it was noted that areas of the roof were wearing down and may
soon start to leak. We received two bids in early 2024 from local roofing companies and applied for a
grant through a private foundation requesting assistance in securing funds to replace the roof. One bid
came in at$77,574.00 which included tax, and the other at$68,000 NOT including tax and permit fees.
Because these are estimates of the work needing to be done, we anticipate the costs could be closer to
$80,000.We recently were awarded the$40,000 requested and are now in the process of securing the
final $38,000-$40,000 needed to start the project. We plan to start the project this June, and once
started should be complete within 5 days.
If we wait until the roof becomes a bigger problem, or starts to leak, disruption to our clients would be
intense. We would likely have to move clients (including their children)to motels while the work was
being done, and the cost of replacing damaged decking, plywood,flashing etc. would be more costly
than replacing the roof now. Additionally,these bids are generally good for 30-60 days, and if we wait
and rebid, the cost will likely increase.
Our goal is to avoid disruption to our clients, save on repair costs, and avoid any inflation costs by
replacing the roof this summer. Thanking you in advance for your consideration of this request.
Sincerely,
Rebecca saUcm,-AUers, Interim Executive Director
Turning Pointe Survivor Advocacy Center
UEI#FTDLTD6VT8L9
GItiCCY i„,�CCO�.�)
ti� II ur:ruTy.:,.l 4� �11"ZN MMI) Sheriff Ryan
■ �,;" ,
urling
322 N 3rd St Shelton,WA 98584 (: ) 360.427.9670 x313 Sheriff@MasonCountyWa.gov
April 12, 2024
Board of County Commissioners, Mason County
411 N 511 St
Shelton WA, 98584
ARPA Funding Request---Proposal for additional Firearms for the Sheriff's Office
To the BOCC,
Our law enforcement agency plays a crucial role in ensuring the safety and security of our community,
and it is incumbent upon us to equip our deputies with the necessary tools to effectively carry out their
duties, especially in times of critical need.
Purpose:
The purpose of this proposal is to acquire additional rifle uppers and pistols to ensure that the Mason
County Sheriff's Office is adequately prepared to handle critical events where multiple deputies may be
involved in a firearm discharge incidents. In such unfortunate circumstances, it is imperative that we
have sufficient spare firearms available to swiftly re-outfit affected deputies without compromising
operational readiness.
Current Challenges:
Currently, the department faces challenges in managing firearm maintenance. Firearms used in critical
events must be taken out of service for several months pending independent investigations by the
Critical Incident Investigation Team (CIIT) and the Office of Independent Investigation (011).Additionally,
we lack spare firearms to address routine maintenance needs, necessitating deputies to utilize
personally owned firearms meeting department standards.
Proposal Details:
Firearms Acquisition:
Acquisition of 10 Glock pistols fully outfitted.
Cost; $12,589.00
Professlonalism Integrity Accountability Respect Partnership
2"m
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■ �.s ,..
Sheriff Ryan Spurling
�N cOQ
322 N 3rd St Shelton,WA 98584 (, ) 360.427.9670 x313 Sheriff@MasonCountyWa.gov
Rifle Uppers Acquisition:
Acquisition of 10 rifle uppers.
Cost: Approximately$29,780.00
Total Project Cost:
The total project cost for acquiring the proposed firearms and equipment amounts to$42,369.00.
Formal quotes are still pending delivery.
Implementation Timeline:
Upon approval, the department will immediately initiate the purchase process.We anticipate
completion of the purchase by the end of the year, ensuring timely availability of the necessary
resources for our deputies.
Conclusion:
In conclusion,the acquisition of additional rifle uppers and pistols is vital to enhancing the operational
capabilities of the Mason County Sheriff's Office. By adequately preparing for contingencies and
ensuring the swift re-outfitting of deputies involved in critical incidents, we reaffirm our commitment to
the safety and security of our community.
Thank you for your attention to this matter.
Sincere y /
Chiefrimi I deputy
Jason br�� I y
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V
Professionalism Integrity Accountability Respect Partnership
Hi McKenzie,
Todd Parkerfrom Mason County Health and Human Services suggested I contact you for possible
funding associated with ARPA.
I am a board member at Community Lifeline of Mason County and seeking$50k or so funding for new
washers, dryers and necessary electrical and plumbing infrastructure.
Community Lifeline provides emergency shelter, meals, hygiene and case management for homeless
adults in Mason County.
Any help would be greatly appreciated.
Dan
Dan Chandler
206-605-9246
GULVAt
3
EDCMASON
thriving businesses, strong communities
April 15, 2024
Mason County Board of Commissioners
ATTN: Kate Campbell
411 N. 5th St
Shelton,WA 98584
Re: ARPA funding request
Dear Commissioners,
The Economic Development Council of Mason County(EDC) is writing to request American Rescue Plan
Act (ARPA)funding to complete a regional economic competitiveness study, which is also known as a
"cluster study."A cluster study will help the EDC better align projects and funding across Mason County
as we seek to attract new employers to the community and support the growth of existing firms.
The EDC projects a cost of$50,000 to develop and complete the necessary components of a cluster
study. Once awarded, the EDC believes this studywould be completed by the end of the second quarter
of 2025, depending on contractor availability.
Cluster studies help communities understand their strengths as well as the challenges facing current
employers in the area while also identifying strategies for overcoming those challenges. Further, by
identifying the ways industries in Mason County are connected, we can address issues such as workforce
training or land use and infrastructure gaps in a more comprehensive way. Additionally, a successful
cluster study will help us engage better with current firms, attract new ones that are complimentary to
existing clusters, and help direct investments to maximize benefits to the community. Finally, this work
will complement the County as it begins its comprehensive plan update by supporting the development
of the housing, economic development, capital facilities, transportation, and utilities elements of the
plan.
By utilizing ARPA funds to support this study, the County will play a vital role in assisting the EDC build a
resilient post-COVID economy. The EDC looks forward to discussing this request further and will provide
additional information to help secure funding for this important work. We appreciate the Commission's
ongoing support of the EDC and look forward to continuing our partnership in the future.
Sincerely,
Karin Leaf, Deputy Director
Economic Development Council of Mason County
4vww.n)asonedc.org O 360.426.2276 u admin@choosemason.coin
p 628 W Alder Street P.O. Box 472
Shelton,WA 98584 O Shelton, WA 98584
MASON COUNTY
DEPARTMENT of PUBLIC WORKS
100 W PUBLIC WORKS DRIVE
N + SHELTON, WASHINGTON 98584
MEMORANDUM
DATE: April 8, 2024
TO: Board of Mason County Commissioners
Kate Campbell, Support Services Financial Analyst
FROM: Loretta Swanson, Director
Cc: Stephanie Buhrman, Finance Manager
Richard Dickinson, Deputy Director Utilities &Waste Management
SUBJECT: ARPA Funding Request—Belfair Sewer SCADA Updates
Commissioners approved $150,000 for the replacement of the Belfair water reclamation facility's
SCADA, CPU and HMI systems during the 2024 budget. The existing operating software is no longer
supported and current versions provide necessary Cybersecurity. Upon further scoping, the updates
may cost approximately$50,000 more than estimated during budget preparation, bringing the total
project cost to just under$200,000.
Requested Amount: $50,000
This system was damaged during the extreme cold last winter and there is the possibility of FEMA
and/or insurance coverage for some of the system replacement. The request for$50,000 is meant to
cover the estimated gap between new total project cost and any FEMA/insurance coverage.
Project Schedule:
June 2024 Execute contract for purchase and installation
August 2024 Complete installation
Project Benefits:
Funding for this work with ARPA monies will help to stabilize the Belfair sewer rate for our customers.
The project is crucial for plant operation.
MASON COUNTY
DEPARTMENT of PUBLIC WORKS
100 W PUBLIC WORKS DRIVE
+ SHELTON, WASHINGTON 98584
MEMORANDUM
DATE: April 8, 2024
TO: Board of Mason County Commissioners
Kate Campbell, Support Services Financial Analyst
FROM: Loretta Swanson, Director
Cc: Stephanie Buhrman, Finance Manager
Richard Dickinson, Deputy Director Utilities & Waste Management
SUBJECT: ARPA Funding Request—Beard's Cove Well #5 Pump Replacement
This request is for the purchase and installation of a new 40 hp well pump, seal and associated wiring for
the Beard's cove water system. This well has been inoperable for over 2 years and serves as the
system's primary backup up supply pump. Currently Well #3 has been serving as the system's backup
supply pump but does not have sufficient capacity to meet system demand during high use periods
including fire flow events.
This project was not originally included in the 2024 Budget.
Requested Amount: $55,000
Project Schedule:
June 2024 Solicit bids for pump and installation.
July 2024 Award Bid
August—Sept 2024 Procurement and installation
October 2024 Project complete
Project Benefits:
This project will improve the resiliency of the Beard's Cove water supply system by restoring full
redundancy as intended and reflected in the approved water system plan.
MASON COUNTY
DEPARTMENT of PUBLIC WORKS
100 W PUBLIC WORKS DRIVE
SHELTON, WASHINGTON 98584
MEMORANDUM
DATE: April 8, 2024
TO: Board of Mason County Commissioners
Kate Campbell, Support Services Financial Analyst
FROM: Loretta Swanson, Director
Cc: Stephanie Buhrman, Finance Manager
Richard Dickinson, Deputy Director Utilities &Waste Management
SUBJECT: ARPA Funding Request—Solid Waste Booth Upgrades
The 2024 approved solid waste budget includes funding to upgrade the transfer station booths. This
request is for the purchase of two modular units to be located at the Union and Hoodsport transfer
stations.
Requested Amount: $60,000
$30,000 Union transfer station
$30,000 Hoodsport transfer station
Project Schedule:
June 2024 Purchase modular booths
June—August Permits
August 2024 Begin booth installation
October 2024 Project complete
Project Benefits:
This project will improve the work environment for solid waste employees.
3350 Mottman Rd SW
Olympia,Washington 98512
'^�< O:(360)338-0451
info@ q uixotecommu n ities.orp
www.quixotecommunities.orp
March 27, 2024
Mason County Commissioners
411 N. 5ch Street
Shelton, WA 98584
Dear Commissioner Trask, Commissioner Shutty, and Commissioner Neatherlin:
I represent the Mason County Homeless Task force. We recently presented information
to the Commissioners to highlight the gap between Market Rate Rent and HUD's Fair
Market Rent in Mason County (see below). We have found it increasingly difficult to find
affordable units for our population (30 AMI and lower) due to the ever-increasing gap.
We are seeking your help to fund a study that can be performed by Washington State
University (see attached). The study will cost $74,000 and our hope is the findings from
it will increase the HUD FMV to be more in line with the market. We know that they did
a similar study for Kitsap County and the study enabled BHA to raise their FMR by 20%
versus the 3% increase from HUD's calculation and that it quadrupled the amount of
housing units available to their voucher holders.
We also know that the number of units needed for individuals at this income level is
approximately 650 individuals (Mason County Housing Needs Assessment findings).
To be clear, we are not saying this will create more units (although any addition to the
housing stock would be beneficial); we are simply stating that this will make a wider
range of units available to our population. Commissioner Neatherlin asked us to try and
find other funders for this study and to that end we requested that the Mason County
Realtors Association support our efforts. The homeless service agencies were also
asked to contribute but unfortunately only one stated they had available funds. As you
are aware, we are all facing increased costs with limited funds to run our programs and
many simply do not have the means.
We are hoping to use ARPA funds to make this request a reality. We know that we
have witnessed an increase in our homeless population for the past several years. We
hope that funding this study will prevent more from families from becoming unhoused.
3350 Mottman Rd SW
Olympia,Washington 98512
O:(360)338-0451
i ' IAA info@quixotecommunities.org
ni iixntarnrnrwrJmrs www.quixotecommunities.org
Type A artments.com Zillow Rent.com Realtor.com Trulia HUD
Studio - $1,200* $1,000* $1,000* $1,000* $866
One BR $1,350* $1,500* $1,350* $1,500* $1,600* $1,040
Two BR $2,400* $2,500* $2,400* $2,000* $2,100* $1,278
Three BR $2,600* $2,600* $2,500* $2,500* $2,700* $1,801
Four BR $4,000* $2,900* $3,000* $3,200* $3,000* $1,885
*Average of multiple listings
We appreciate your assistance with this project and we thank you for your
consideration.
Colleen Carmichael
Mason County Homeless Task Force Representative
Quixote Communities Executive Director
Other Homeless Task Force agencies represented:
Crossroads Housing
Turning Pointe
Youth Connections
Community Lifeline
I
WASHINGTON STATE
IULJNIVERSITY
Social and Economic Sciences Research Center
TO: Colleen Carmichael(she/her)
Executive Director
3350 Mottman Road SW,Olympia,WA 98512
Quixote Communities
Cell: (360)932-9359
Fax: (360)742-3740
FROM: Lena Le
Social&Economic Sciences Research Center
Washington State University
PO Box 644014,Wilson-Short Hall# 133
Pullman,WA 99164-4014
509-335-151I/Fax 509-335-4688
http://www.sesrc.wsu.edu
Date: December 2024
Subject: SESRC price quote for Fair Market Rent survey for Mason County Washington
Project description:
The Social and Economic Sciences Research Center(SESRC)will collaborate with Mason County
Housing Authority(The Sponsor)to conduct Fair Market Rent survey and calculate the FMR value for
FY25 according to HUD's procedure.Upon completion,Mason County Housing Authority will
determine if it is appropriate to submit the survey results to HUD. If it deems appropriate the SESRC will
submit the final data to HUD in the required format.
According to HUD's guideline on conducting a fair market rent survey
(https://www.huduser.gov/portal/datasets/fmr/PrinciplesforPHA-ConductedAreaRentSurveys.pdf) since
Mason County is considered a non-metropolitan area,the goal of the survey is to obtain a minimum of
100 completed surveys from recent-mover renters in the county.
HUD's criteria of an eligible rental unit(according to the guidelines)
• Be located in the FMR area
• Be rented.
• Contain one or two bedrooms.
• Not built in last 2 years.
• Not owned by a PHA or a relative. f
• Be rented for cash.
• Have an unsubsidized market rent.
• Be the occupant's primary residence.
• Not be a group living situation, such as a college dormitory or group home.
• Not have the rent reduced for substantial tenant-provided maintenance.
1. Proposed methods
Methodology I
Per HUD's recommendation we will conduct a web-push mixed-mode survey of households in the Mason
County housing area. In 2021,HUD started to allow a web survey option with the condition that a paper
copy must be available for those who may not have internet/computer access or do not want to complete
it
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WASHINGTON STATE
UNIVERSITY U j J Social and Economic Sciences Research Center
the survey online.The SESRC is a pioneer in the mail-push-to-web method and has much experience
administering this survey procedure. The data collection procedure is as follows:
Replacement
Paper
IntroductionquestionnairePost card
letter with URL reminder a letter with a letter with
and . •. envelope
envelopeter
Mailing round Detail
First mailing • Introduction letter
0 URL and unique access code
• Incentive
Second mailing(10 days to 2 . Post card reminder with URL and access
weeks after the initial code
mailing)
Replacement mailing(10 . Mail to non-respondents only
days to 2 weeks after the . Reminder letter with URL and access code
second mailing) . Paper questionnaire
• Business reply envelope for returning
completed survey
Second reminder(10 days to . Mail to non-respondents only
2 weeks after the third . Last chance letter with URL and access code
mailing) . Paper questionnaire
Business reply envelope for returning
completed survey
Sample Size: The overall goal is to attempt a sufficient number of completed surveys from eligible rental
units. The SESRC will draw a random address based sample of all residential units within Mason County.
While HUD does not have specific requirement regarding sample size. It must be large enough to be able
to obtain a sufficient number completed surveys of eligible rental units. Based on census data of the
population and home-owner occupancy rate,the SESRC recommend a sample of 7,000 residential
addresses within Mason to attempt 100 completes. To increase the success rate, if the Sponsor could
provide a list of properties managed by respective housing authorities,those addresses will be removed
from the sample list prior to mailing.
Housing statistics for Mason County,WA—ACS data 2022
Population size 68,166
Number of housing units 34,151
Owner—occupied housing unit rate 78.4%
%Population living in the same 88.9%
house 1 year ago
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WASHINGTON STATE
tJNIVERSITY
Social and Economic Sciences Research Center
Incentives: Due to the short time period to conduct the survey and the low eligibility factor,we strongly
recommend a token cash incentive.The same method was applied in FMR surveys for King County 1
Housing Authority in 2014 and 2017,2020,2022 and other counties in Washington. While we cannot
foresee the effect,these previous experiences show the token incentive helped increase the response rate
(overall,we achieved an approximate 35%response rate compared to the typical HUD's response rate of
20%).
Questionnaire and communications:
• The SESRC will use the survey required by HUD to collect data. While we will not alter the
content of the questionnaire,the SESRC will redesign the survey following the design concepts in
The Tailored Design Method(Dillman et al,2014).These survey methods are the blue print of
the SESRC procedures which have been proven to provide satisfactory results.
• The SESRC will draft the language for the introductory letter and follow-up communication. The
Sponsor will have final approval on the content.
• We strongly recommended using a logo and signature from the housing authority on the survey
and on all communication to increase the authenticity of the survey.
i
Proposed timeline: - Sample only
Date Task
October 1 st Final contract and agreement on terms and conditions
Sponsor's approval on questionnaire and content of follow-up
communications with survey participant
October 15'i' First mailing of questionnaire
October 22"d Postcard reminder
November 5' Second mailing of questionnaire(replacement)
November 10'h The Sponsor sends utility allowance rate to SESRC
November 19th Final reminder—replacement questionnaire package
December lst Complete data entry and verification
December 14' Preliminary analysis and Gross Rent estimation submitted to the
Sponsor
December 29t' If the number of completes needed does not meet by December 411 we
will keep the survey open as long as we can to get the number needed.
Final deliverables submitted to the Sponsor.
January 4th If the Sponsor approval final dataset will be sent to HUD(deadline is
January 8th)
Note:
• The SESRC can't start fielding the survey until the final contract agreement. If the delayed in
contracting process
WASHINGTON STATE
1/1 j JNIVERSITY j
Social and Economic Sciences Research Center
�I
• Additional information such as utility allowances will be needed to calculate the Gross Rent
value. Timely feedback from the Sponsor will be crucial to the SESRC's ability to meet the
deadlines.
,
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WASHINGTON STATE
UNIVERSITY
Social and Economic Sciences Research Center
II
2. Budget Specifications
Based on HUD's guidelines,we recommend starting sample size of 7,000 addresses attempting to
obtained 100 qualified completes(recent mover renters of 1,2,or 3-bedroom unit) in Mason County,WA
i
Mason County
attempting 100 j
Item completes(starting
sample size 7,000
Project management,questionnaire design, &
final report $14,980
Printing and postage(questionnaire, envelopes,
andpostcards) $37,413
Mail assembling,data entry and management
(including samplepurchase) $16,596
Token pre-incentive$1 to all participants(plus
8% service center fee) $7,609
Total for project $74 938
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Note:
• The SESRC cannot guarantee the response rate or number of qualified completes received. The
estimate was calculated based on census data and previous experience with similar survey. i
• The SESRC will calculate the Gross Rent value and submit to Sponsor. Survey data will not be
submitted to HUD until the Sponsor approve. The SESRC cannot guarantee that HUD will accept
the results. Our previous working experience with HUD showed that the results may be more
acceptable to HUD if we can prove that the sample size was sufficiently large and we had tried all
reasonable efforts to increase the response rate.
3. Deliverables: The following deliverables will be available in digital formats
1. Survey questionnaires and other communications (letter,postcards, etc.)
2. Database and Code Book. The SESRC will enter all questionnaire data into an SPSS readable
format, and will create an SAS, SPSS or Excel survey database. We will prepare a codebook
and any necessary instructions for accessing the database.
3. Data Report The SESRC will prepare a written methods report describing the process and
results of the data collection activities. The report will be provided electronically as a pdf ?
formatted file.
4. Other deliverables required by HUD: The SESRC will calculate the Gross Rent estimate and
submit to the Sponsor to determine if the information is appropriate to submit to HUD. If it is 1
suitable the SESRC will submit the data to HUD including all required documents in any
format requested by HUD.
The survey protocols and procedures will strictly follow HUD's guideline as described in
http://www.huduser.gov/portal/datasets/fmr/PrinciplesforPHA-ConductedAreaRentSurve}�s.pdf
The SESRC will provide the best attempt to obtain valid results but we cannot guarantee that the
data will be accepted by HUD. I
The report will include:
• a description of the survey design and sample procedures;
i
WASHINGTON STATE
UNIVERSITY
Social and Economic Sciences Research Center
• description of implementation procedures used in the surveys;
• tables detailing response rates and dispositions for all cases in the sample;
• frequency distributions for all closed-ended questions in the survey;
• a listing of all open-ended comments respondents made about the issues included in the
survey;
• the database,and a file with any open-ended remarks in Word or Excel format.
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Habitat® We build strength,stability,self-reliance and shelter
for Humanity'
of Mason County
April 2"d, 2024
Dear Commissioners,
My name is Melissa Moore. I am the Director of Operations for Habitat for Humanity of Mason
County. Habitat advocates on behalf of those in need of safe, decent, and affordable housing. We focus
on qualifying Homeowners and share in the process of the building, lifting families out of poverty one
family at a time.We also provide refurbishment and preservation repairs to existing homes such as
adding ramps to assist the disabled and minor service repairs for our low income, elderly, and veteran
community. Our mission is to connect, engage and transform our community by applying inclusive
leadership, diverse partnerships, and volunteer opportunities. We promote dignity and fully partner
with current and future homeowners; and in so doing, promote transformational and sustainable
community development.
We are writing to inquire about the 12.5 million dollars of ARPA funds received by the county
during the Covid Crisis. We recognize this funding has been allocated but understand there is a
possibility that the unused portions of these funds may be available for reallocation in the near future.
We are seeking$75,000 to be applied to our next future build. Currently, Habitat is finished, it's 37th
home in Mason County since 2008.The reallocated funding from the county would be used to build our
381h home on Park Street, along with providing the Sidewalks that the City of Shelton is requiring.
This project is underway now. Project started 3-18-2024 will be completed 10-1-2024. Including the
sidewalks the city is making us install.This project will be completed by the end of the year easily.
The community benefits from this project, not only will a family benefit from the low-income housing
but the community will benefit from having a safe sidewalk to walk on.
We appreciate your help and timely consideration to provide low-income housing to another needy
and deserving family.
Melissa Moore
Director of Operations
Melissam@habitatmasomwa.org
360-710-4425
1826 Olympic Hwy North I P.O.Box 1549 1 Shelton,WA 98584
Phone: (360)426-8"134 1 Email: info�habitatmasomwa.org I Website:habitatrnasomva.org
206-981-0712
jimboad@gmail.com
SHF ® www.sheItonhousingfirst.com
C O R P O R A T E O 703. W Railroad Ave Shelton
Dear commissioner 2 April 2024
I am writing on behalf of Shelton Housing First, a committed
non-profit organization dedicated to supporting individuals in
their journey towards sobriety through the provision of sober
living homes. Our mission is to create an environment that not
only fosters recovery but also integrates our residents back into
the community with strength and dignity.
We are currently in the process of completing a pivotal initiative,
The Park St Projects, which comprises four homes designed to
expand our capacity to support those in need. This includes two
homes divided into three units each, and two single-family homes.
To date, we have achieved 80% completion of the project.
However, we find ourselves in need of additional funding to bring
this vision fully to fruition.
The Park St Projects are poised to offer over 60 beds for individuals
seeking a clean and supportive living environment. This expansion is
critical in addressing the growing need for sober living spaces and
represents a significant step forward in our efforts to combat
substance dependency in our community.
To complete The Park St Projects, we are requesting $75,000 in funds
allocated under the American Rescue Plan Act (ARPA). These funds will
be utilized to cover the remaining construction and operational costs,
ensuring that we can provide a safe, welcoming, and fully functional
living space for our residents. The allocation will specifically support
final construction expenses, sidewalks and operational start-up costs
to ensure a smooth transition for the incoming residents.
The project commenced in 2022 and is projected to be completed by
October 2024. Upon completion, The Park St Projects will significantly
benefit individuals recovering from substance abuse, offering them a
sanctuary to rebuild their lives. By collaborating with local non-profits
and in-patient drug rehabilitation facilities, we ensure a holistic
approach to recovery, emphasizing the importance of community and
support in the healing process.
Shelton Housing First has a proven track record of positively
impacting lives through dedicated service and comprehensive care.
The completion of The Park St Projects will allow us to extend this
impact further, offering hope and a new beginning to many more
individuals.
We are confident that with your support, we can achieve this goal and
contribute significantly to the well-being of our community. We are
happy to provide any additional information or documentation
required as part of the grant application process.
Thank you for considering our request. We look forward to the
possibility of working together to make The Park St Projects a reality
and a beacon of hope for many.
Sincerely,
James Boad
Director Shelton Housing First
jimboad@gmail.com
MASON COUNTY
DEPARTMENT of PUBLIC WORKS
100 W PUBLIC WORKS DRIVE
�H C+ SHELTON, WASHINGTON 98584
MEMORANDUM
DATE: April 10, 2024
TO: Board of Mason County Commissioners
Kate Campbell, Support Services Financial Analyst
FROM: Loretta Swanson, Director
Cc: Stephanie Buhrman, Finance Manager
Richard Dickinson, Deputy Director Utilities &Waste Management
SUBJECT: ARPA Funding Request—North Bay Grinder Pump Cores
Many of the North Bay/Case Inlet sewer customers use grinder pumps to connect to the sanitary sewer
collection system. Under our current Mason County code, it is the utility's responsibility to pay for and
replace these grinders. The cost for this item is spread amongst all the utility's ratepayers. We routinely
purchase grinders.
Requested Amount: $75,000
Commissioners approved the North Bay 2024 budget request to purchase $150,000 of grinders. This will
purchase 50 at bulk pricing of$2928 per core, less freight and sales tax. If this request is approved for
$75,000 an additional 25 grinder cores can be purchased at the bulk rate. The request is scalable, and
any additional purchases are useful. (For example: 10 cores for approximately$30,000.)
Project Schedule:
June 2024 Purchase grinder pump cores
Project Benefits:
Funding for this work with ARPA monies will help to stabilize the North Bay sewer rate for our
customers. It also provides equity amongst ratepayers as non-grinder pump customers contribute to
this fairly significant annual operating cost.
s• • COMMUNICATIONS
Koopinc)our ccxnmunilY cuiincclecl:;inch 17:i l
December 27, 2022
Mason County Board of Commissioners
c/o Mark Neary
411 N. 5th Street
Shelton, WA 98584
RE: Request to Reallocate ARPA Funding Request
Dear Mr. Neary,
Hood Canal Communications (HCC) in partnership with Mason PUD No, 1 was awarded ARPA
funding to assist with the Eldon Fiber Broadband project in Mason County.Since the project
was awarded HCC has been faced with material and labor inflation, as well as labor shortages.
These factors have caused a large increase in the bid prices HCC has received. HCC will
continue to match 20%of grant funds awarded to this project.
HCC was awarded $110,000.00 of ARPA funding from Mason County to assist with customer
arrearages.At this time,we have awarded Customer Arrearage Funds due to Covid impacts in
the amount of$22,739.17 to cover past due phone and Internet balances.We would like to ask
the Mason County Board of Commissioners to re-allocate$87,260.83 of the funding earmarked
for customer arrearages to offset the overages of the Eldon Fiber Broadband project. HCC has
had success with the Customer Arrearage program but believe that customers will no longer
submit the required documentation for program qualification.
ARPA project updates:
• $22,739.17 awarded to customers to bring their phone and internet accounts current,
• Colony Surf Fiber Buildout project was completed, and 28 customers installed with Fiber
Broadband Service. Customer connections continue into 2023,
• Eldon Fiber Buildout project is under construction. HCC created a free public WiFi hot
spot at the Eldon Store. Residential and commercial fiber connections will begin in 2023,
Could you add our request to an upcoming briefing? Please let me know if you need any
additional information.
Sincerely,
f��l.
Mike Oblizalo
Vice-President and General Manager
3GOJIM8.211,131 phrnuo PO Pox ' //l9 2218 ()lyrnpiC I-IWy I`I www.hcC.nr't
';G0.898-12,14 I`;ts Union, WA 98592 Shdtorl, WA 98592 Hroadbond ., Video - voik:('
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April 4,Z024
Board nf County Commissioners, Mason County
411NS*5t
Shelton WA, 98S84
`
ARPA Funding Request--- forNewCommVn|oahonSupport[qu|pn!eUtfnrSV�ATaodS0RT
Teams
`'— ..................`'—
Dear Members of the Board of County Commissklneo,.
'
I hope this letter finds you well. I am writing tobring toyour,attention an urgent matter regarding the
safety and effectiveness of our community's,:c'ritical first r6sponders,specifically the members of Out'
SWAT and SORT teams.
It is important that our brave men and w PM.P n who serve on these elite teams have access to the latest
and most reliable communication support,dq* qipment,..Curr*eritly,the equipment they rely on is over a
decade old and,is. showing signs of wear and*:"tear. In.ord. er to ensure the safety and efficiency of their
operations, it iscrucial that..we invest in upgrading this.e. uipment without delay,
The communication Support equipment1ri question encompasses various tools and devices that are
essential for effective coordination and execution of tactical operations,While.the portable radios may
still be functional,the supporting equipment such'aseaepleces, microphones, headsets, and other
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accessories are in dire need ofreplacement.
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8yprovN|nOourSVVATundSOKTteuUovWihxLate'of-the-a/tuommunicadonoupportequ|pmentwm
not only enhance their ability to respond swiftly and effectively to emergencies but also prioritize their
safety and well-being in the line of duty. Upgrading this equipment will enable our first responders to
communicate seamlessly and securely, thereby improving their overall operational efficiency and
effectiveness.
Furthermore, investing in rnodern cornmunication support equipment dernonstrates our commitment to
maintaining a high standard of public safety and Security within Our community. As the threats and
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-Dr,
challenges faced by our law enforcement agencies continue to evolve, it Is incumbent upon us to ensure
that they are equipped with the necessary tools and resources to adapt and respond accordingly, '
I urge you to consider this proposal seriously and allocate the necessary resources to procure the new
communicadonyupportequ|pmentforourSVYATand5ORTteams. Bydo|nQso,wenuton|yfu|0| ou/ i
duty tn support and protect those who protect us but also contribute to the overall resilience and safety
of our community.
The attached quote from |NV|S|0 |s for a total of$93,153.U0.
Thank you for your attention to this matter, I am available to provide any additional Information or
clarification that may be required.Your support in this endeavor is greatly appreciated, |
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INVISIO SALES QUOTE
Invoice Address: Date 04/02/2024
Masan County Sheriff's Dept Quote Version 4
Charles Taylor Page Page 1 of 2 '
322 North 3rd Street t
SHELTON,WA 98584 ACCount No. US-7067 i
USA VAT No,
Att:Charles Taylor
Ref.No.
Your reference SWAT
Quote no, SQ-USO12882
Delivery Address: Salesperson Jon Palka
Mason County Sheriffs Dept `
322 North 3rd Street Quote Valid Until 07/01/2024 s
SHELTON,WA 98584 Payment Terms Net 30 Days
USA Delivery 20+weeks
Shipment Method Ex Works }
Carrier
INVISIO COMMUNICATION EQUIPMENT i
Item No. Description City. Unit Unit Price Amount —
INV21335 LE Kit-V50 Gen II-T7-Black 17 FA 1,676.00 28,492.00
INV21208 tE Kt-V10 Gen II-T7-Black 27 EA 1,291.00 34,857.00
INV 16239 Com Cable-CC01-14-Pin(Kenwood 17 PCS 236.00 4,012.00
NX-5300/5320)-Black-800mm j
NSN: 5995-22.631.4441 i
INVI7094 R30,3-Button,Wireless PTL Slack 4 PCS 242.00 968.00 i
NSN: 5620-22-633.2372
INVI3991 Headset Cable-HCO1-Splitter- 17 PCS 597,00 10,149.00
HC01 R+U 173(02 Mask)-Black-
450mm
NSN: 5995-22.629-2561
INV15696 Intercom,5-User,4-COM,1-PWR,Tan 1 PCS 9,291.00 9,291.00
NSN: 5975.22.631.6390 i
INVI8698 PWR Cable-PR01-12V Power 1 PCS 404.00 404.00 {
Adaptor-Tan-1400mm i
NSN: 5995.22.633.80M !
INVI9273 INVISIO ICS Backpack+Dump Pouch 1 PCS 662.00 662.00 1
-Coyote
NSN: 8465-22-634-5554
INV18815- Com Cable-CC01-CC03(INVISIO 8 PCS 450.00 3,600.00
UCF0116 ICS Cable)-Tan-Coiled-1400mm i
NSN; 5995-22.633.9786
INV24508 Com Cable-CC03-M-Pin 1 PCS 435.00 435.00
(KeneroodNX-5300/5320)-Tan-
100omm +
Invisio POC of this quote Jon Palka,Regional Sales Manager
Email:jcp@invisio.com,Phone:+1 805 3312817
INVISIO Communications Inc,150 N Michigan Ave,Suite 1950,Chicago,IL 60601,USA
Phone:+1-844-968-4746"%w-nv.invisio.com
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Charles Taylor Page Page 2 of 2
322 North 3rd Street
SHELTON,WA 98584 Account No. US-7067
USA VAT No,
Ail:Charles Taylor
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Quote no. SQ-US012882
Delivery Address: Salesperson Jon Palka
Mason County Sheriff's Dept
322 North 3rd Street Quote Valid Until 07/01/2024
SHELTON,WA 98584 Payment Terms Net 30 Days
USA Delivery 20+weeks
Shipment Method Ex Works
Carrier
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INVISIO COMMUNICATION EQUIPMENT
Item No, Description Qty. Unit Unit Price Amount —
02 Shipping and Handling Fee 1 PCs 283,00 283.00
Sales quote condition:
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Sales tax may be added if no Sales lax exempt
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Email;jcp@invisio.com,Phone:+1 805 3312817
Amount Qty total Sales Tax Basis Sales Tax Rate Sales Tax Amount CUR Invoice Total
93,153,00 190,00 92,870.00 0.00 0.00 USD 93,153.00
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Phone:+1-844-968-4746"www.invislo.com
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Invoice Address: Date 04/02/2024 i
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322 North 3rd Street
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Mason County Sheriff's Dept
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SHELTON,WA 98584 Payment Terms Net 30 Days
USA Delivery 20+weeks j
Shipment Method Ex Works !
Carrier j
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Item No. Description City. Unit Unit Price Amount %-
INVM335 LE Kit-V50 Gen II-T7-Black 17 EA 1,676.00 28,492.00 i
INV21208 LE Kit-V10 Gen 11-T7-Black 27 EA 1,291.00 34,857.00
INVI6239 Corn Cable-CC01-14-Pin(Kemvood 17 PCS 236.00 4,012.00
NX-5300/5320)-Black-800mm j
NSN: 5995 22.63i-4441 i
INVI7094 R30,3-Button,Wireless PTT,Black 4 PCS 242.00 968.00
NSN: 5820-22-633-2372
INVI3991 Headset Cable-HC01-Splitter- 17 PCS 597.00 1Q149.00
HCOIR+U173(02 Mask)•Black- #
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NSN, S995.22.629.2561
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INVIS696 Intercom,5-User,4-COM,1-PWR,Tan 1 PCS 9,291.00 9,291.00
NSN; 5975.22.631.6390 i
INVI8698 PWR Cable-PR01-12V Power i PCS 404.00 404.00 j
Adaptor-Tan-1400mni
NSN: 5995-22-633-8084
INV19273 INVISIO ICS Backpack+Dump Pouch 1 PCS 662.00 662.00
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NSN; 846S-22-634-5554
INV188i5- Corn Cable-CCOI-CC03(INVISIO 8 PCs 450,00 3,600.00
VCF0116 ICS Cable)-Tan-Colled-1400mm
NSN: 5995.22.633.9786 I
INV2450B Com Cable-CC03-14-Pin 1 PCS 435.00 435.00
(KenwoodNX-5300/5320)-Tan-
1000mm
Invisio POC of this quote Jon Palka,Regional Sales Manager
Email:jcp@invisio.coni,Phone:+1 805 3312817
INVISIO Communications Inc,150 N Michigan Ave,Suite 1950,Chicago,IL 60601,USA
Phone:+1-844-968-4746'vAAv.invisio.com
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Invoice Address: Date 04/02/2024
Mason County Sheriff's Dept Quote Version 4
Charles Taylor Page Page 2 of 2
322 North 3rd Street j
SHELTON,WA 98584
Account No, US-7067
USA VAT No.
AtC Charles Taylor
Ref.No, j
Your reference SWAT
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Quote no. SQ-US012882 j
Delivery Address: Salesperson ion Palka
Mason County Sheriff's Dept 322 North 3rd Street Quote Valid Until 07/01J2024
SHELTON,WA 98584 Payment Terms Net 30 Days
USA Delivery 20+weeks #
Shipment Method Ex Works
Carrier
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INVISIO COMMUNICATION EQUIPMENT
Item No. Description Qty. Unit Unit Price Amount
02 Shipping and Handling Fee 1 PCs 283.00 283.00
Sales quote condition:
This quote is conditioned upon the customer 3
being approved in accordance with INVISIO's {
credit check process and upon the issuance
of a written sale acknowledgement #
by INVISIO.
Shipping: ;
Please note that shipping v ll be handled by i
INVISIO and billed to the customer as quoted.
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Sweden or EXW Hvidovre,Denmark,unless !
otherwise agreed.
Sales tax
Sales tax may be added if no Sales tax exempt =
certificate is received,
For Terms&Conditions,please refer to attached General Conditions for Sale.
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Invisio POC of this quote Jon Palka,Regional Sales Manager
Email:jcpQinvisio.com,Phone:+1 805 3312817
Amount Qty total Sales Tax Basis Sates Tax Rate Sales Tax Amount CUR Invoice Total
93,153.00 190.00 92,870.00 0.00 0.00 USD 93,153.00
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Phone:+1-844-968-4746'x",N).invisio.com
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MASON COUNTY
DEPARTMENT of PUBLIC WORKS
100 W PUBLIC WORKS DRIVE
SHELTON, WASHINGTON 98584
MEMORANDUM
DATE: April 8, 2024
TO: Board of Mason County Commissioners
Kate Campbell, Support Services Financial Analyst
FROM: Loretta Swanson, Director
Cc: Stephanie Buhrman, Finance Manager
Richard Dickinson, Deputy Director Utilities & Waste Management
SUBJECT: ARPA Funding Request—North Bay/Case Inlet Utility Relocation
WSDOT is removing a fish barrier on SR 302 at Victor Creek this summer and replacing two culverts with
a bridge. Mason County's sewer collection line is located within the State's construction zone and must
be relocated. Public Works submitted a Local Community Project request during the 2024 Session for
$247,200 that was not funded.
Public Works now requests the Board consider funding this project with ARPA monies. A design contract
was executed with David Evans and Associates on 11/29/2023, and construction agreement with
WSDOT executed on 2/8/2024 fulfilling obligation requirements prior to mid-year. WSDOT's project is
expected to be completed in the Fall of 2024.
Requested Amount: $125,000
$ 40,000 design services
$ 85,000 construction
The request is scalable (i.e., design only or construction only).
Project Schedule:
Utility relocate design Complete
Utility relocate construction Begin Spring 2024
Complete Fall 2024
Project Benefits:
Funding for this work will help to stabilize the North Bay/Case Inlet sewer rate for our customers.
Additionally, this project "bundles" with WSDOT and minimizes impacts to both SR 302 travelers and our
utility customers.
Habitat® We build strength, stability, self-reliance and shelter
for Humanity'
of Mason County
November 15t 2023
Dear Commissioners,
My name is Melissa Moore. I am the Director of Operations for Habitat for Humanity of Mason
County. Habitat advocates on behalf of those in need of safe, decent, and affordable housing. We focus
on qualifying Homeowners and share in the process of the building, lifting families out of poverty one
family at a time.We also provide refurbishment and preservation repairs to existing homes such as
adding ramps to assist the disabled and minor service repairs for our low income, elderly and veteran
community. Our mission is to connect engage and transform our community by applying inclusive
leadership, diverse partnerships and volunteer opportunities. We promote dignity and fully partner with
current and future homeowners; and in so doing, promote transformational and sustainable community
development.
We are writing to inquirer about the 12.5 million dollars of ARPA funds received by the county
during the Covid Crisis. We recognize this funding has been allocated but understand there is a
possibility that the unused portions of these funds may be available for reallocation in the near future.
We are seeking$200,000 to be applied to our next future build. Currently, Habitat is finishing it's
37th home in Mason County since 2008.The reallocated funding from the county would be used to build
our 38th home on Park street, along with providing the Sidewalks that the City of
Shelton is requiring.
We appreciate your help and timely consideration to provide low income housing to another needy
and deserving family.
Melissa Moore
Melissam@habitatmasomwa.or�
360-710-4425
1826 Olympic Hwy North 1 I'.O.Box 1549 1 Shelton,hVA 98584
Phone: (360)426-8134 1 Email: infoC,habitahnasonwa.org I Websile:habitatmasonwa.org
MASON COUNTY
DEPARTMENT of PUBLIC WORKS
100 W PUBLIC WORKS DRIVE
N C+ SHELTON, WASHINGTON 98584
MEMORANDUM
DATE: April 8, 2024
TO: Board of Mason County Commissioners
Kate Campbell, Support Services Financial Analyst
FROM: Loretta Swanson, Director
Cc: Stephanie Buhrman, Finance Manager
Richard Dickinson, Deputy Director Utilities &Waste Management
SUBJECT: ARPA Funding Request—Belfair Sewer Extension
Commissioners approved $250,000 to complete design of an extension and small lift station from Log
Yard Road east of SR 3 to the west side of SR 3 to serve industrial and commercial landowners within the
Belfair Urban Growth Area. Based on landowner interest and other criteria, staff requests cancelling the
Log Yard Road extension design and applying those funds to design an extension serving the Romance
Hill vicinity.
Requested Amount: $250,000
If approved, funding would be moved from the Log Yard Road sewer extension design to Romance Hill.
Project Schedule:
May 2024 RFQ for engineering design services
June 2024 Execute contract
September 2024 Complete design
Project Benefits:
Romance Hill is planned to connect to the SR 3 Freight Corridor with roughly 110 undeveloped acres
zoned R-5 (75) and R-10 (35)to be served by Belfair sewer. Developing this area could result in 500
ERUs or greater. Designing this extension will provide a greater degree of certainty to prospective
developers. Funding for this work with ARPA monies will help to stabilize the Belfair sewer rate for our
customers, particularly as new customers are added.
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April 5, 2024
Project Report
To the Mason County Board of Commissioners and Staff,
Thank you all for your help,guidance and support throughout our projects. It has been a journey but we
can see the light at the end of the tunnel for these projects. There were some setbacks with both of the
projects but once addressed the projects proceeded forward mostly as planned.
The generators of course were a bit of a smaller project but required more coordination and extra work
and funds to get the sites ready for delivery of the units, we had to upgrade the access and usable area
at Romance Hill in order to get the crane and delivery truck on site at around$18k all said and done.
We also spent an additional$6k on the prep for the office unit and around$9k on the Well 4 unit to
address water runoff and pooling issues. All the units are onsite and start up has been completed at the
office generator and within the next two weeks we will be tying in Romance and well 4 and getting
those online. After waiting for delivery of the generators for between 9 and 14 months we are glad to
be able to complete this project entirely.
The Well 6 Project is also nearing completion, it should be done by the end of May to the beginning of
June. As you can see from the attached spreadsheet this project has gone over quite a bit compared to
original estimates and our original request for funding. Once we were able to put out for bids inflation
greatly affected the pricing and total bid and a subsequent change order to reduce the full column pipe
size to get to depth further drove the cost up. I am told that this will not hamper the wells' ability to
produce so we are hoping for good production and of course good water quality as we get ready to
move into test pumping and testing of the water.
We are grateful and appreciative of all the support and help to this point and look forward to further
partnerships and projects as we both work through the growth. Any additional funding that could
possibly be made available to help offset our expenditure on these projects would be greatly
appreciated. Over$400k from our small district is significant on our bottom line as we continue to grow
and move the District forward. Each day we are trying to do the best we can to minimize the impact on
our customers.
Best R s,
Dale Webb
General Manager
Belfair Water District#1
Date Reference# Amount date Reference Amount days
9/28/2023 Holt#9329 $69,982.50 24
10/27/2023 Holt#9217 8/31/23 $137,659.38 24
11/14/2023 Holt#9461 10/31/23 $104,160.00 26
12/12/2023 Holt#9570 11/30/23 $76,004.25 24
1/11/2024 Holt#9655 12/31/23 $102,939.38 $490,745.51 24
2/20/2024 Holt#9768 2/20/24 $37,296.88 $450,000.00 24
difference $40,745.51 146
total billing HOLT $528,042.39
other Well 6 costs
District paid 100% $64,503.00
3/4/2024 Mott Mcdonald $40,999.25
3/25/2024 Mott Mcdonald $15,597.32
2/25/2024 $4,060.88
remaining bid Mott Mcdonald $64,503.00
12/31/2023 Apex Engineering $18,963.75
BWD 100% Total Engineering $83,466.75
Change order 12" $111,250.00
TOTAL BID AMOUNT $627,615.67 $528,042.39
Total $738,865.67 $627,615.67 original bid amt
TOTAL AWARD $450,000.00 $111,250.00 12" change order
AMOUNT OVER $288,865.67 $738,865.67 Total bid amount
TOTAL SUBMITTED $528,042.39 $450,000.00 ARPA fund amt
TOTAL AWARD $450,000.00 $528,042.39 submitted amt
REMAINDER $210,823.28 -$78,042.39 Balance
Original estimate $550,000.00 $372,332.42 amt over funding BWD 100%
actual project costs $822,332.42
gallons cubic feet
124100 16,591
*1854
Mason County Support Services
Request for ARPA Funds
Dear Mason County Board of Commissioners,
Our facilities play a crucial role in providing a safe and functional space for our staff, volunteers,
and the community we serve. However, as you are aware, we face challenges in ensuring the
upkeep and maintenance of our buildings due to limited financial resources.
The Mason County Facilities & Grounds Department is requesting a total of up to $775,000 in
American Rescue Plan Act (ARPA) funding for the following facilities maintenance projects
estimated in priority order here:
1. Sheriff's Office — Heat Pump $20,000
2. Sheriff's Office, Building 11 — Remove Remaining Bentonite $20,000
3. Coroner's Office— Generator $10,000
4. Modular Courtroom, Building 6 — Ramp Repair $3,000
5. Juvenile Detention Center— New Ramps $7,000
6. Juvenile Court Services, Building 3 — Heat Pump $25,000
7. Courthouse — Elevator$200,000
8. Sheriff's Office — New Roof$50,000
9. Courthouse— New Roof$75,000
10. Juvenile Court Services, Building 3 — New Roof$75,000
11. Administration, Building 1 — Heat Pumps $75,000
12. WSU Extension, Building 4 — Heat Pump $25,000
13. Planning & Health, Building 8 — Heat Pumps $70,000
14. WSU Extension, Building 4 — New Roof$30,000
15. Planning & Health, Building 8 — Replace Windows $40,000
16. Administration, Building 1 — Replace Windows $50,000
All requested projects may either be completed or obligated by contract by the December 31,
2024 ARPA deadline.
By investing in our building maintenance efforts, your support will have a tangible impact on our
County and the people we serve. Not only will it ensure the longevity of our facilities, but it will
also enhance the overall experience for visitors and occupants, fostering a welcoming and safe
environment.
We would be happy to provide any further information or documentation required to support our
grant application.
Thank you for your consideration in funding our building maintenance items.
Sincerely,
Kelly Frazier
Facilities Manager
Project Name Amount Requested Amount Approved
Mason County Senior Activities Center 4,628
Mason County Parks &Trails Wood Chipper 25,000
Mason County Cemetery District#1 Twin Firs 28,485
Belfair Water District 31,582
Turning Point 40,000
Mason County Sheriff's Office Firearms Acquistion 42,369
Community Lifeline 50,000
Economic Development Council of Mason County 50,000
Belfair Sewer SCADA Software Update 50,000
Beard's Cove Well#5 Pump Replacement 55,000
Solid Waste Booth Upgrades 60,000
Mason County Homeless Task Force 74,000
Habitat for Humanity 75,000
Shelton Housing First 75,000
North Bay Grinder Pump Cores 75,000
Hood Canal Comm. 87,261
Mason County Sherrif Office Comm. Equipment 93,153
North Bay/Case Inlet Utility Relocation 125,000
Habitat for Humanity 200,000
Belfair Sewer Extension 250,000
Belfair Water District 372,332
Mason County Facilities Projects 775,000
Total Requested 2,638,811 0
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Mason County
Agenda Request Form
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/A t!
To: Board of Mason County Commissioners
From: Mark Neary Ext. 530
Department: County Administrator Briefing: N
Action Agenda: N
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): April 22,2024 Agenda Date: April 23,2024
Internal Review: ❑ Finance ❑ Human Resources N Legal ❑ Information Technology ❑ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item:
Approval to amend Resolution#2024-002 Salary Commission
Background/Executive Summary:
Resolution 2024-002 established the Mason County Citizens' Commission on Salaries for Elected
Officials(Salary Commission)pursuant to RCW 36.17.024. The 10-member Salary Commission began
meeting on March 25,2024 and has met every week since then. Process questions have been asked and
staff requested Tim Whitehead, Chief Deputy Prosecuting Attorney,to review the resolution.
Staff recommends Resolution 2024-002 be amended to list the elected officials that are subject to the
Salary Commission; clarify when any salary increase is payable and clean up the referendum language.
None of these amendments change the original intent of the resolution and they have been reviewed by
Deputy Prosecuting Attorney Tim Whitehead.
Budget Impact(amount, funding source,budget amendment):
None
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Place the resolution amending Resolution 2024-002 on the April 23 agenda for approval.
Attachments:
Amended Resolution
Resolution No.
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MASON COUNTY
ESTABLISHING THE MASON COUNTY CITIZENS' COMMISSION ON SALARIES
FOR ELECTED OFFICIALS PURSUANT TO RCW 36.17.024
WHEREAS, consistent with the provisions of RCW 36.17.024, the Board of County
Commissioners of Mason County desires to create an independent salary commission to the set the salaries
of the County Commissioners; and,
WHEREAS, consistent with the provisions of RCW 36.17.20, a county commissioner salary j
commission conforming with RCW 36.17.24 is authorized to establish the salaries e€of elected
officials of the county_; and
NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Mason
County as follows:
SECTION 1: ESTABLISHMENT OF THE MASON COUNTY CITIZENS' COMMISSION ON
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SALARIES
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Consistent with the provisions of RCW 36.17.024 there is hereby created a Mason County Citizens'
Commission on Salaries (Commission)which shall set the salaries of the County Commissioners and the
Assessor, Auditor, Clerk, Coroner, Treasurer and Sheriff other-Fleeted Offieials- based on their study and
analysis of the relationship of the salaries to the duties/statement of work for each office and fix the salary j
for each position. Except as provided in this resolution,the Commission shall be solely responsible for its
organization, and shall enjoy the fullest cooperation of all elected officials, departments, and agencies of l
the County. The Commission will consist of ten(10)members. The composition of the Commission shall
be as follows:
la. Six of the ten members shall be selected by lot by the County Auditor from among those �
registered voters eligible to vote at the time persons are selected for appointment to full terms
on the Commission under Section 2—Terms. The County Auditor shall select two commission
members living in each County Commissioner district. The County Auditor shall establish
policies and procedures for conducting the selection by lot. The policies and procedures shall
include but not be limited to,those for notifying persons selected for and for providing a new
selection from a County Commissioner's district if a person selected from the district declines
appointment to the Commission or,if,following the person's appointment,the persons position
on the Commission becomes vacant before the end of the person's term of appointment.
b. The remaining four of the ten commission members must be residents of Mason County and
shall be appointed by a majority vote of the Board of County Commissioners. The persons
selected under this subsection shall have experience in the field of personnel management or a
related field.
c. Members of the Commission may not include any officer, official, or employee of Mason
County whose salary will be studied in the Commission's responsibilities set forth hereinafter,
nor any"immediate family member: of such officer, official or employee. "Immediate family
member"as used in this subsection means the parents,spouse,siblings,children,or dependent
relatives of the officer, official or employee, whether or not living in the household of the
officer, official,or employee.
SECTION 2: TERMS
Appointments to the Commission shall be for terms of two years with the first term ending December 31,
2026. Thereafter, all members shall serve for two years. No person may be appointed to more than two
such terms.
No member of the Commission shall be removed by the Board of County Commissioners during his or her
term of office unless for cause of incapacity, incompetence, negligence of duty, or malfeasance, or for a
disqualifying change of residence. Removal will require a majority vote of the Board of County
Commissioners.
SECTION 3: VACANCIES
Upon a vacancy in any position on the Commission a successor shall be selected to and appointed to fill
the unexpired term in the same manner as the initial appointment and the appointee shall fill the expired
term. The selection and appointment shall be concluded within thirty days of the date the position becomes
vacant and shall be conducted in the same manner as for the original appointment.
SECTION 4: OFFICERS
The Commission shall elect a Chair, Vice Chair, Secretary and such other officers as deemed necessary.
The Chair or his or her designee shall preside over all meetings and shall be a voting member of the
Commission.
SECTION 5: RULES REGULATIONS AND ASSISTANCE
The Commission shall be subject to the provisions of the Open Meetings Act Chapter 42.30 RCW. The
Commission shall meet biennially;however,the Commission may meet as frequently as it deems necessary.
It shall keep minutes of all meetings and shall further adopt bylaws for the transaction of business. The
setting of salaries shall be by an affirmative vote of not less than seven members.
The Auditor's Office staff working with the Human Resources Director of the County shall assist the
Commission by providing information and other such assistance as the Commission requests.
SECTION 6: COMPENSATION—EXPENSES
The members of the Commission shall serve without compensation and/or per diem, however they will be
reimbursed for their mileage costs.
SECTION 7: POWERS AND DUTIES OF THE COMMISSION
a. The Commission shall prepare a schedule of salaries for the Board of Commissioners and other
elected officials for the succeeding two calendar years.
b. The Commission shall set salaries of the County Commissioners and other Elected Officials.
Any change in salary shall be filed by the Commission with the County Auditor no later than
May 1, 2024, and no later than May I" every two years thereafter. The Commission Chair
shall sign each salary schedule filed,certifying that the schedules have been prepared and filed
in accordance with this resolution,state law,and any rules,if any,of the Commission. Salaries
filed shall become effective and incorporated into the county budget without further action of
the Board of County Commissioners or the salary commission and become effective January
1 sr of the following calendar year. If the initial determination of salaries,after the Commission
is formed,results in an increase in the salary to an elected official,that increase shall take effect
immediately upon filing of the salary with the County Auditor. payable as follows: 30 days
after filing with the County Auditor when no referendum petition is filed;upon a determination
by the County Auditor that a referendum petition is insufficient or invalid; upon approval of a
vote of the people. All subsequent increases in salary shall take effect on January I` of the
year following the filing with the County Auditor.
c. Salary increases established by the Commission shall be effective as to all County
Commissioners and Elected Officials regardless of their term in office.
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d. The action of fixing the salary of the County Commissioners and Elected Officials shall
supersede any other provision of county ordinance related to budgets or fixing of salaries.
e. Salary decreases established by the Commission shall become effective as to incumbent County
Commissioners and Elected Officials at the commencement of their next subsequent terms in
office.
SECTION 8: REFERENDUM
a.Salary increases and decreases shall be subject to referendum petition by the people of Mason
County pursuant to the process detailed in RCW 36.17.024(8)(b)(9) and (IO). in the saine
petition,days after filing of the salafy sehedule. in the event of the filing of avalid referendum
the salar-5, inerease or-deeFease shall nat go into effect until approved by a vote of the people.
b. The refer-endum measures tinder this seetion shall be submitted te theveters of Mason County
at the nex4 following general or speeial eleetion oeeurring thifty days or more after the petitie
isfiled.
SECTION 9: SEVERABILITY
If any provision of this resolution or its application to any person or circumstance is held invalid, the
remainder of the resolution or the application of the provision to other persons or circumstances is not
affected.
DATED this day of ,2024-2.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY,WASHINGTON
McKenzie Smith,Clerk of the Board Randy Neatherlin,Chair
APPROVED AS TO FORM:
Kevin Shutty,Vice-Chair
Tim Whitehead,Chief Deputy Prosecuting
Attorney Sharon Trask,Commissioner
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