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Home My WebLink About2024-022 - Res. Amending Res. 51-16 Claims Imprest Checking Account RESOLUTION NO. 2.D24 -022- AMENDING RESOLUTION NO. 51-16 CLAIMS IMPREST CHECKING ACCOUNT WHEREAS, Resolution 51-16 determined that it was necessary for Mason County to process small claims against the county in a timely manner, and WHEREAS, it is necessary to amend the resolution to ensure compliance with the requirements of the Washington State Budgetary Accounting and Reporting System (BARS) Manual, Chapter 3,Accounting, 3.8.8. Imprest, Petty Cash and Change funds. WHEREAS, pursuant to the results of an internal audit,the Mason County Treasurer recommends reducing the Claims Imprest Checking Account from$10,000 as originally recommended to$5,000 to comply with the BARS Manual for its continued use as follows: 1. Only small claims under ONE THOUSAND DOLLARS($1,000) and approved by the Board of County Commissioners may be paid from this Imprest checking account. 2. One signature will be required on each check written on this Imprest checking account. Designated signers are the Chief Deputy Prosecutor, County Administrator, Mason County Treasurer,and Administrative Services Manager. 3. The County shall comply with all requirements as required in the Washington State Budgetary Accounting and Reporting System (BARS) manual, Chapter 3,Accounting, 3.8.8, Imprest, Petty Cash and Change Funds. NOW THEREFORE BE IT RESOLVED that the Board of Mason County Commissioners approve the funding of the Claims Imprest Checking account at$5,000.00 and that the Treasurer's Office will deposit the additional$5,000 currently in the account back to the current expense fund. Approved this this G+11 ,of April, 2024. BOARD OF COUNTY COMMISSIONERS, ATTEST: MASON COUNTY,WASHINGTON _ A McKenzie Smith, Clerk of the Board Randy l4eatherlin, Chair APPROVED AS TO FORM: Kevin Shutty,V air C�- Tim Whitehead, Chief Deputy Prosecutor Sharon Trask, Commissioner APPROVED: Elisabeth (Lisa) Frazier, Mason County Treasurer Cc: Auditor Finance Department,Risk Manager,Treasurer