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2024/03/12 - Regular Packet
Board of Mason County Commissioners Draft Meeting Agenda Commission Chambers 411 N 5th St, Shelton, WA 98584 March 12, 2024 9:00 a.m. March 12.2 Commission meetings are live streamed at http://www.masonwebtv.com/ Effective May 10, 2022, regular Commission business meetings will be held in -person and via Zoom. Please click the Zoom meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized by the Chair to provide your comments and testimony. Public comment and testimony can be provided in-person, via e-mail at msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call (360) 427- 9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting. 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 4.2 On-Site Sewage Advisory Committee Vacancies News Release 4.3 Mason County Board of Health Vacancies News Release 4.4 Herbicide Maintenance Program Notice News Release 4.5 Board of Equalization Vacancy News Release 4.6 Clerk’s Office Hours News Release 5. Open Forum for Citizen Input Please see above options to provide public comment; 3 minutes per person, 15-minute time limit. 6. Adoption of Agenda Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m. 7. Approval of Minutes – 8. Approval of Action Agenda Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered a separate item. 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant # 8103113-8103332 $1,390,267.04 Direct Deposit Fund Warrant # 104138-104546 $ 930,418.88 Salary Clearing Fund Warrant # 7007954-7007980 $ 628,183.71 Treasurer Electronic Remittance $ 462,688.47 8.2 Approval of the Resolution setting a hearing date with the Hearings Examiner for Wednesday, April 24, 2024 at 1:00 p.m. via Zoom to consider public comment on Road Vacation No. 418. 8.3 Approval of the Resolution setting a hearing date with the Hearings Examiner for Wednesday, April 24, 2024 at 1:00 p.m. via Zoom to consider public comment on Road Vacation No. 417. 8.4 Approval of the following 2024 Mason County Heritage Grants: Mason County Historical Society for $3,820; Matlock Historical Society for $400; McReavy House Museum of Hood Canal for $5,000; Peninsular Railway and Lumbermen’s Museum for $5,000; Pickering Homemakers Club DBA Pickering Community Club for $2,441; and Skokomish Grange No. 379 for $5,000 for the total amount of $21,661.00. 8.5 Approval of the Notification of Final Cost of County Road Construction Projects completed in 2023 performed by County forces. 8.6 Approval for the Chair to sign the Road Levy Certification for 2024 through the County Road Administration Board’s (CRAB) reporting system (CARS). 8.7 Approval for the Chair to execute the Adopt-a-Road agreements between Mason County and the following volunteer organizations: RR Bed and Breakfast assigning Golden Pheasant Road from milepost 0.07 to 1.16 and Story Road from milepost 0.00 to 0.66 as their designated adopted area and Grapeview Community Association assigning Grapeview Loop Road from milepost 0.00 to 5.38 as their designated adopted area. 8.8 Approval to purchase an RV cover from the Foothills Park host, Lara Nelson, in the amount of $5,000. 8.9 Approval for the Chair to sign the Professional Services Contract with BRCA – TreanorHL for architect and engineering services for the proposed Mason County Community Justice Center for a cost not to exceed $780,000. 8.10 Approval to appoint Jim Morrell, Matt Mallery, Mary Jo Cady, and Jann Goodpaster to the Mason County Citizens’ Commission on Salaries for Elected Officials for terms that will expire December 31, 2026. 8.11 Approval of the letters of support for PUD 1’s appropriations request to fund their Grid Resiliency Project which includes Jorstad Substation engineering and design and the Manzanita Water Storage project. 9. Other Business (Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. 10.1 Public Hearing to consider amendments to Mason County Code Title 6 – Sanitary Code regarding Water Adequacy. Staff: Ian Tracy 10.2 Public Hearing to consider amendments to Mason County Code Section 17.03.020 – Development Regulations regarding Water Supply Requirements. Staff: Kell Rowen 10.3 Public Hearing to consider the Ordinance adopting the Mason County Capital Improvement Program (CIP) for the six-year financing period of 2024-2029. Staff: Marissa Watson 11. Board’s Calendar and Reports 12. Adjournment MASON COUNTY TO: Board of Mason County Commissioners Reviewed FROM: Danielle Thompson Ext. 419 DEPARTMENT: Support Services Action Agenda DATE: March 12, 2024 No. 4.1 ITEM: Correspondence 4.1.1 Applications received for Mason County Citizens Commission on Salaries for Elected Officials from: Eric Onisko,Randal Lewis,Matt Mallery,Jim Morrell,Mary Jo Cady,and Jann Goodpaster. 4.1.2 Letter received from Ward and Heidi Anderson in concern of Mason County's Plan for regulating and Taxing Short-Term Rentals. 4.1.3 United States Department of Interior Bureau of Indian Affairs,Olympic Peninsula Agency sent a Notice of Non-Gaming Land Acquisition Application for Squaxin Island Tribe. 4.1.4 Department of Natural Resources, South Puget Sound Region, Sent Notice that DNR has no plans to move the Harstine Flats timber sale to auction in the immediate future. 4.1.5 Letter of Concern received from John and Carolyn Watts for preservation of Harstine Flats Timber. 4.1.6 Special Occasion License received from Washington State Liquor and Cannabis Board for Salish Sea Rotary Club of Mason County. 4.1.7 Notice of rate increases received from Hood Canal Communications to go into effect April 1,2024. Attachments: Originals on file with the Clerk of the Board. MASON COUNTY COMMISSIONERS %Mne 411 NORTH FIFTH STREET SHELTON WA 98584 MAR 0 4 2024 Fax 360-427-8437;Voice 360-427-9670, Ext. 419;275-4467(0 n„rho `"^ 7 54 I AM SEEKING APPOINTMENT TO Mason County Citizens'Commission on Salaries for Elected Officials May not include any oflicer,official,or employee of the county,or any of their inninediate y mem rs NAME: Eric Onisko ADDRESS: PHONE: CITY2IP: VOTING PRECINCT: WORK PHONE: IN THE COUNTY YOU LIVE) COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE) (ACTIVITIES OR MEMBERSHIPS) COMPANY: self Employed 20 YRS Lions Club POSITION: Owner Njrotc Booster Club COMPANY: Shelton city council Pos#4 6 years YRS Multiple Boards and committee POSITION: Mayor the last 2 years Please explain your experience in the field of personnel management or a related field. What other skills do you have to offer the Salary Commission? along with operating my own business i worked as a district manager for 50 stores in charged of all Store Managers In your words,what do you see as purpose of the Salary Commission? to determine the Salarys Of the Elected Mason County Officials Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e.create a potential conflict of interest) Your participation is dependent upon completing certain virtual trainings made available by the County(such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to complete such trainings? Realistically, how much time can you give to this position? Quarterly Mont* Weekly Daly Eric Onisko 03-04-24 Signature Date Office Use Only Appointment Date Term Expire Date MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET SHELTON WA 98584 Fax 360-427-8437,• Voice 360-427-9670, Ext.419,2754467 _l8W I I I AM SEEKING APPOINTMENT TO Mason County Citizens'Commission on Salaries for Elected Officials { may oat=me any omow,ommal,or employes of the mumy or any of theff hn=d=twuly mem m �: Mat1' 1'Y1all�r , ADDRESS: PHONE crryoP: VOTING PRECINCT: WORK PHONE: (ORAREAIN rNEOOUI YCNLN ) E4UiAIL ------------------------ ------------------------------------------------------------------ COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE) IN (AGfTIES OR MEMBERSHIPS) COMPANY: r r y��l atyr :LAge S" UU4 YRS y j POSITION: sva+rr r. gtrr pr Xit ec�s I I COMPANY: YRS j POSITION: Please explain your experience i i the field of personnel management or a related field. What other skills do you have to offer the Salary Commission? Cur tco-+- 0t*&se V c',&sP yns ; 2 Qarsatwt j U,u-Et; 2(7 ntilhs u a rx/sG1 �sB ;Zo/O- ZalB- Fkrt'o41;t, Qrrrdd/ af-- FEt,MoN Rcsou+JC— SD© errt(Jhrc' '` W t f t4 ut bets a IA'-fl L.,06 In your words,what do you see a i purpose of the Salary Commission? Iro Sep ci Far- Ler�ri�l try C6,M0b5o4r0't 4ir TLe dec 6 ';,Ca s bcmcd Am, Cbtv►��zrrsdN [Qu�ct P-&d rrJl4!4(0ti cPcd4a - Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e.create a potential conflict of ini erest) 1 tall lit CovA�l Sly oLtS -Edr Dol Scicorf U(�rIG Your participation is dependent upon completing certain virtual trainings made available by the County(such as Open Public Meetings Act and Public Records)!The trainings would be at no cost to you.Would you be able to complete such trainings?_ I Realistically, how much time can yo to is position? Quarterly i Weekly Dav - � 71"" 2/.1/2. Signature Doe #1854 MASON COUNTY COMMISSIONERS411 NORTH FIFTH STREET SHELTON WA 98584 FEB 2 6 2024 Fax 360-427-8437; Voice 360-427-9570, Ext. 419;275-4467 1 AM SEEKING APPOINTMENT TO Mason County Citizens' Commission on Salaries for Elected Officials may not include any officer,officuu,or emp oy=of me county or any of their immediate family members NAME: Randal J Lewis ADDRESS: PHONE: CITY2IP: VOTING PRECINCT: WORK PHONE: E-MAIL: COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE) (ACTIVITIES OR MEMBERSHIPS) COMPANY: Blue Cross Blue Sheild Illinois 4YRS Shelton School District Bond Committee POSITION: Actuary SOA MAAA Shelton centennial t im,s club COMPANY: ING Americas 6YRS Coordinator Shelton Math Motivators Tutndng Program POSITION: Actuary SOA MAM (My tutors have included stag from SU Alliance and the Office of the State Actuary) Please explain your experience in the field of personnel management or a related field. What other skills do you have to offer the Salary Commission? In supervisory roles I have managed personnel with the attendant HR related hiring,evaluating salary adjustments etc In my professonal role, part of complex analysis of future financial glide paths by forecasting expenses, including human resource expenses;What is value added per position and optimum for organization in asset/liability analysis All part of a unique skill set in this community to evaluate salaries in context of revenue vs expense matching In your words,what do you see as purpose of the Salary Commission? "Consistent with the provisions of RCW 36.17.024" "Shall set the salaries of County Commissioners and other Elected Officials based on their study and analysis of the relationship of the salaries to the duties/statement of work for each office and fix the salaries for each position" My words exactly! Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e.create a potential conflict of interest)No Conflict of Interest Your participation is dependent upon completing certain virtual trainings made available by the County(such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you beable to complete such trainings? Yes Realistically, how much time can you give to this position? Quarterly All Quarter Mores All Month 'Need 3 days/weekDaly 4 Hrs per day worked 2M24 Signature ❑ Dale Office Use Only Appointment Date Term Expire Date FP6pN COpNTA MASON COUNTY COMMISSIONERS `ze 411 NORTH FIFTH STREET FEB 2 9 2024 SHELTON WA 98584 Fax 360-427-8437; Voice 360-427-9670, Ext. 419,,2754467 ^146ao p",itty lASf `^ " 1 AM SEEKING APPOINTMENT TO Mason County Citizens'Commission on Salaries for Elected Officials May not Include any officer,official,or emp oy=of the county or any of thear immediate larmly members NAME:Jim Morrell ADDRESS: PHONE- Crry21P: VOTING PRECINCT: WORK PHONE: (OR AREA IN THE COUNTY YOU LIVE) E-MAIL: COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE) (ACTNmES OR MEMBERSHIPS) COMPANY: Peninsula Credit Union 12 yRS Shelton YMCA Advisory Board POSITION: President/CEO City of Shelton - Finance; Strategic Planning CmtecoMPANY: YRS EDC of Mason Cty- Board of Directors POSITION: Please explain your experience in the field of personnel management or a related field. What other skills do you have to offer the Salary Commission? Responsibility and decision maker for compensation philosophy, compensation and benefits, and salary grading at Peninsula Credit Union. Multiple local, regional, and national boards executive committees establishing executive review and compensation packages. In your words, what do you see as purpose of the Salary Commission? Understanding comparable counties In the State of Washington and determining equitable pay for Mason County elected officials based on responsibilities, local cost of living, and competitiveness to attract qualified people to run for office. Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) I am not aware of anything that I am currently engaged in doing that would present a conflict of interest. Your participation is dependent upon completing certain virtual trainings made available by the County(such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to complete such trainings? Realisticall h much time Can you give to this position?Understandable if there are more meetings initially to get the group up and running. Ouartedy MmUtly Weekly Daly 2/28/2024 Sig re pate Office Use Only Appointment Date Term Expire Date t3-Y +Z�� ir 11$lr+fJ VV 419 17 5-4467, r r I AMSEEICIi��P VCTIN � CITYMP. � - -- ' { --------------- C rl OR Moaaz-qo�4 flTT't: c P pt��TEoty: �67YI CYt I�5 1 C7Y' Y- C_OMPANY /� Pl�i AL. f6 r( i � I POSrTtatJ: Ou S� I r�< C r�S ---------------------------------------------- to your words what do you perceive is the role or Purpose of a Board, Committee or C until for which you are applying: i!S What, sttitfs do you wish to offer Board, Committee,, or Couynci�^ r'�/7PAn t��1 ilr /x f ` on this Box& Please list any Professional, or voluntary affiliations which may influence or affect your posi6°n 5 e. cr a cad of interest) ^ ' •� 5 � during regular business hours Your ParticiPation is dependent upon attending certain trainings made available by the County ou b e {such as Open public Meefinp Act and Public Records}. The trainings wautd be at no cost to you.Would y able to attend such trainings? Real'rAicsllY,hm much tine can you give to this Position? \ (+ 13 y/{ Office Use Only Weekly `� AFF`ointrnent Oate,-.____""- = 7 j/ fah� FSOH CoLNTF MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET %Cw+'e-�' SHELTON WA 98584 Fax 360-427-8437; Voice 360-427-9670, Ext. 419;2754467 MAR 0 1 2024 1854 I AM SEEKING APPOINTMENT TO Mason County Citizens' Commission on Salaries for Elected Officials May not include any officer,official,or employee of the county or any of their immediate larnly rnernl5urs NAME Jann Goodpaster ADDRESS: PHONE: CITY/ VOTING PRECINCT: WORK PHONE: IOCIDCt (OR AREA IN THE COUNTY YODUVE) E4ML. COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE) (ACTIVITIESORMEMBERSHIPS) Mason Coun ty Hi storical Society, COMPANY: Risk and Reg Consulting 10 1'R3 Friends of Hoodsport Library, St. „r,s )A.To or a Mission, POSITION: Director Ger m Mason County Historical COMPANY: State of Oregon , Ins Div .11 YRS Preservation Co POSITION: Market Regulation Manager --Currently Retired-------------------------- Please explain your experience in the field of personnel management or a related field. What other skills do you have to offer the Salary Commission? Hiring employees and establishing salaries in both public and private entities Reviewed salaries while performing market conduct examinations of insurers to determine extent of total compensation packages and accurate reporting. In your words,what do you see as purpose of the Salary Commission? Provide independent advice on the appropriateness and fairness of salaries for Mason Co. elected officials. Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest: None Your participation is dependent upon completing certain virtual trainings made available by the County(such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you. Would you be able to complete such trainings? Yes, I completed the training 4 years ago but would be willing to retake the course, Realistically, how much time can you give to this position? Quarterly Monthly Weekly x Daily jaruvgoodpaairw- 3/O1/2024 Office Use Only Signature DellsAppointment Date Term Expire Date Y February 28, 2024 Tecr�W To: Commissioner Randy Neatherlin MAR 01 2024 411 N. 511 Street, Shelton WA 98584 ^zshw e«wt* Subject: Mason County Plan for Regulating/Taxing Short-Term Rentals Dear Commissioner Neatherlin: We are writing to you about Mason County's plans for regulating/taxing short-term rentals. Please help us and others like us in small developments all over the county—to protect our family-friendly, affordable, and pleasant residential communities. In our community of Totten Shores, we have relied on the covenants/restrictions in our deeds to protect us from commercialization, environmental degradation and challenges to security and safety in our rural setting. We watch out for one another and cooperate in maintaining our common property (a small park we all own,the deed for that stating that it is for the use of the property owners only, and use cannot be conveyed to others.) We do not have an HOA, and all work on the park is done by volunteers, with expenses covered by minimal annual dues. Knowing our neighbors affords us opportunities to cooperate in keeping our homes, properties, and road safe. If this neighborhood cooperation is broken down by streams of unknown people and traffic (on our narrow county road), it is not possible to maintain our safety and security without help from law enforcement (constrained in this large county with few police.) Unfortunately, some "rogue B&Bs" have operated in violation of the covenants. (Each owner has the same covenants/restrictions on his own deed.)These experiences have upset our whole community (trespassing, stealing, poaching, verbal assaults against residents, dangers from increased traffic, —to name but a few.) Each operator has been informed of the deed covenants. A group of property owners has pooled resources and sought legal help. One of the B&Bs did not operate the summer of'23, but no one will forget the chaos and intimidation of'22 from this operator. There is one short-term rental operating periodically, and potentially 2 more "in the works." Now that Mason County is addressing this issue and developing a regulation/taxation plan, we are hopeful that our small community will be protected from the negative consequences of short-term rentals in residential neighborhoods. Five areas of concern to Mason County families living in residential neighborhoods: 1. High priority: Protection of existing deed covenants and restrictions. If a community already has existing covenants banning boarding houses, lodges, resorts...(short term rentals), then the county's rules should not override these and force neighbors to go into court against other neighbors. 2. Environmental regulations for building and usage requirements. Examples: septic and water systems and number of bedrooms for homes on/near shoreline properties, protection of water quality and fishery resources 3. Impact on community road system and safety for bicyclists and pedestrians from increased traffic volume, B&B clients' disobedience of speed limits, and lack of common courtesy 4. Safety and security: crime, trespassing, property damage and theft, personal assaults and harassment, noise, loss of our "Neighborhood Watch" effectiveness with increase of strangers and disrespectful B&B clients ignoring the posted rules on our common, private property and privately-owned beaches. 5. Increased costs to residents due to valuations for tax purposes, higher taxes, property insurance, legal actions and private security, and loss of privacy, destruction of the community environment and spirit as collateral damage The pattern of large groups staying in properties that are regulated by the environmental agencies as to number of bedrooms, due to impact on the beach/water/wildlife, is clearly a huge concern. We rely on individually owned/maintained wells and septic systems and are regulated by various government entities. Our water systems/sources are fragile, especially during the seasons of B&B use. Other communities likely share our concerns about all these issues. As property owners, we pay substantial property taxes to Mason County, including higher valuations on our properties due to our access to the shoreline. Yet,the County cannot police our neighborhood for the incidents that make our lives difficult and put our safety/security at risk. For the most part, we are a moderate/low- income community, and have provided "good housing opportunities" for many people, including long- term renters, who become part of the community fellowship. In our case,the covenants/restrictions have been operating successfully since the 1950's, with several generations of families living here on our modest-sized lots, enjoying the community spirit and rural livability. Many of our owners and long-term renters are on fixed or otherwise limited incomes. With the changes brought by B&Bs, useful residential housing stock will be diminished, and some residents could be taxed out of their homes. Allowing short-term rentals in our small community will have a huge negative impact on us all. The short-term rental operators can find properties elsewhere. Not one of them needs to destroy our community to make money. Their clients have money to go elsewhere! The county may see short- term rentals as a potential tax source. But at what cost? Please manage this with the local homeowners' interests as a high priority. Thank you, Commissioner Neatherlin. We rely on your personal integrity, experience, wisdom and dedication to Mason County families' best interests in this matter. We pray that you will help us by ensuring that the regulation/taxation package the commission devises will address these issues. Sincerely, Ward and Heidi Anderson 331 S.E. Totten Shores Drive, Shelton, WA 98584 RPP`�ENT 0 United States Department of the Interior BUREAU OF INDIAN AFFAIRS OLYMPIC PENINSULA AGENCY 2707 COLBY AVENUE 4RC"a. 6 SUITE 1101 FEB 2 9 2024 EVERETT,WA 98201 IN REPLY REFER TO: lna6.00,(_owlet Real Estate Services 0 TR-4609-P5 Case Number: 52180 NOTICE OF NON-GAMING LAND ACQUISITION APPLICATION Pursuant to the Code of Federal Regulations, Title 25, INDIANS, 15 1.10 On-Reservation, notice is given of the application filed by the SQUAXIN ISLAND TRIBE to have real property accepted "in trust" for said applicant by the United States of America. The determination whether to acquire this property "in trust" will be made in the exercise of discretionary authority which is vested in the Secretary of the Interior, or his authorized representative, U.S. Department of the Interior. To assist us in the exercise of that discretion, we invite your comments on the proposed acquisition. In order for the Secretary to assess the impact of the removal of the subject property from the tax rolls, and if applicable to your organization, we also request that you provide the following information: (1) If known, the annual amount of property taxes currently levied on the subject property allocated to your organization; (2) Any special assessments, and amounts thereof, that are currently assessed against the property in support of your organization; (3) Any governmental services that are currently provided to the property by your organization; and (4) If subject to zoning,how the intended use is consistent, or inconsistent,with the zoning. We provide the following information regarding this application: Applicant: SQUAXIN ISLAND TRIBE Legal Land Description/Site Location: See "Exhibit A" for legal descriptions. Project Description/Proposed Land Use: Pt. Blakely property is for environmental stewardship, community celebrations, and recreation. N O L A Q 01 IIIIII �I� II�II�� IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII� IIIIIIIIIIIIIIIIIIIIIIIII� II Office Codes: P,P,06,121 AD Number: 4200401931 Case: 52180 As indicated above, the purpose for seeking your comments regarding the proposed trust land acquisition is to obtain sufficient data that would enable an analysis of the potential impact on local/state government, which may result from the removal of the subject property from the tax roll and local jurisdiction. This notice does not constitute, or replace, a notice that might be issued for the purpose of compliance with the National Environmental Policy Act(NEPA) of 1969. Your written comments should be addressed to the Bureau of Indian Affairs office listed at the top of this notice. Any comments received within thirty days of your receipt of this notice will be considered and made a part of our record. You may be granted one thirty day extension of time to furnish comments, provided you submit a written justification requesting such an extension within thirty days of receipt of this letter. Additionally, copies of all comments will be provided to the applicant for a response. You will be notified of the decision to approve or deny the application. If any party receiving the enclosed notice is aware of additional governmental entities that may be affected by the subject acquisition, please forward a copy to said party. A copy of the application, excluding any documentation exempted under the Freedom of Information Act (FOIA), is available for review at the above address. A request to make an appointment to review the application, or questions regarding the application, may be directed to the OLYMPIC PENINSULA AGENCY Office attention: CYNTHIA RALSTON, REALTY SPECIALIST, (360) 355- 2929. Digitally signed by JANINE VAN Sincerely, zLJUu/1 DUSEN Date:2024.02.23 14:53:05-08'00' ACTING SUPERINTENDENT Enclosure(s) NOLAQ01 Office Codes: P,P,O6,121 AD Number: 4200401931 Case: 52180 � I I CC: I BY CERTIFIED MAIL: STATE OF WASHINGTON GOVERNOR'S OFFICE OF INDIAN AFFAIRS 1110 CAPITAL WAY SOUTH SUITE 225 i OLYMPIA, WA 98501 Certified Mail ID: 7020 0640 0002 1120 6944 MASON COUNTY BOARD OF MASON COUNTY COMMISSIONERS 411 NORTH 5TH STREET SHELTON,WA 98584 Certified Mail ID: 7020 0640 0002 1120 6937 BY FIRST CLASS MAIL: SQUAXIN ISLAND TRIBE 10 SE SQUAXIN LANE SHELTON,WA 98584-9200 7020 0640 0002 1120 6926 I I I 1 1 I i I I i I i IOIAQ01 IIII�III�II�IIDOIIIDII�IIIIIIIIIII�IIIIII�IDIII�IIDIII�IDII�III�IIIIII�IIIIIIIIII�IIIIIIDII�IJ�O111811�1111111111111111111111�111111�111�II0110111111101111111111111111111111111�11�11�111�III� Office Codes: P,P,O6,121 AD Number: 4200401931 Case: 52180 i Case Number: 52180 1 Applicant Name: SQUAXIN ISLAND TRIBE LEGAL DESCRIPTION EXHIBIT A Tract ID: I Tract Name: PT.BLAKELY PROPERTY Land Area Land Area Name �Tract Number LTRO Region Agency Resources 121 SQUAXIN ISLAND l PORTLAND, OR NORTHWEST OLYMPIC All Minerals REGIONAL OFFICE PENINSULA (Except O&G) AGENCY Section Township Range State County Meridian Legal Description Acres 9 019.00N 003.00W WASHINGTON MASON Willamette LOT 06= 24.000 9 019.00N 003.00W. ; WASHINGTON MASON Willamette LOT 05= 29.550 DESCRIPTION: Government Lots 5 and 6, Section 9, Township 19 North, Range 3 West, W.M., in Mason County, Washington; excepting therefrom right-of-way for Kamilche Point Road, County Road No. 14880. Parcel No. 31909-40-00000 Total acres 53.55 10 019.00N 003.00W WASHINGTON MASON Willamette LOT 05= 26.650 10 019.00N 003.00W WASHINGTON MASON Willamette SW SE SW 9.570 10 019.00N 003.00W WASHINGTON MASON Willamette W SW 76.890 DESCRIPTION: Government Lot 5 of Section 10, Township 19 North, Range 3 West, W.M. Excluding all tidelands of the second class formerly owned by the State of Washington, lying in front of, adjacent to and abutting upon said Government Lot 5, Excepting therefrom all those portions thereof conveyed by the State of Washington as tidelands suitable for the cultivation of oysters. Total acres 26.65 The West half (W1/2) of the Southwest quarter (SW1/4) of Section 10, Township 19 North, Range 3 West, W.M., in Mason County, Washington; excepting therefrom right-of-way for Kamilche Point Road,I County Road No. 14880. Parcel No. 31910-30-00000 Total acres 76.89 The Southwest Quarter (SW1/4) of the Southeast (SE1/4) of the Southwest quarter (SW1/4�1) of Section 10, Township 19 North, Range 3 West, W.M., in Mason County, Washington Parcel No. 31910-34-00060 Total acres 9.57 15 019.00N 003.00W I WASHINGTON MASON Willamette NW 104.250 15 019.00N 003.00w ! WASHINGTON MASON Willamette SW SW 38.680 15 019.00N 003.00W WASHINGTON MASON Willamette SE SW 38.560 15 019.00N 003.00W I WASHINGTON MASON Willamette SW SE 38.420 DESCRIPTION: The Northwest Quarter, excepting therefrom the Northeast Quarter of said Northwest Quarter, Hof Section 15, Township 19 North, Range 3 West, W.M. Parcel Number 31915-20-00000 104.25 acres The Southwest Quarter of the Southwest Quarter of Section 15, Township 19, Range 3 West, W.M., in Mason County Washington. Parcel Number 31915-33-00000 Total acres 38.68 The Southeast Quarter of the Southwest Quarter of Section 15, Township 19 North, Range 3 West, W.M. Parcel Number 31915-00-02000 381.56 acres The Southwest Quarter of the Southeast Quarter of Southeast Quarter of Section 15, Township 19 North, Range 3 West, W.M. Parcel Number 31915-43-00000 381.42 acres 16 019.00N 003.00W WASHINGTON MASON Willamette LOT 04= 32.500 16 019.00N 003.00W WASHINGTON MASON Willamette LOT 03= 45.800 16 019.00N 003.00W WASHINGTON MASON Willamette LOT 02= 37.000 16 019.00N 003.00W ' WASHINGTON MASON Willamette SE 279.440 16 019.00N 003.00W WASHINGTON MASON Willamette NE 102.900 DESCRIPTION: Government Lots 2, 3, 4, Section 16, Township 19 North, Range 3 West, EXCEPTING therefrom right-of-way for Kamilche Point County Road No. 14880. Excluding all tidelands Hof the second class formerly owned by the State of Washington, lying in front of Government Lots 2, 3, 4, Section 16, Township 19 North, Range 3 West, W.M. in Mason County, Washington, and between line of mean low tide, excepting therefrom all those portions thereof conveyed by the State of Washington as tidelands suitable for the cultivation of oysters. Parcel No. 31916- 00-00000 Total acres 115.30 The Northeast quarter (NEk) of the Southwest quarter ` (SWk)., the South half (S ;1J of the Southwest quarter (SWh1, and the Southeast quarter (SH'41, all in Section sixteen (161, Township nineteen (191 North, Range three (31 West, W.M., in!Mason County, Washington. Parcel No. 31916-00-02000 Total acres 279.44 The Northeast quarter (NEia) of the Northeast quarter (NE341, and the South half (S 'a) of the Northeast quarter (NE'41, all in Section sixteen (161, Township nineteen (19) North, Range three 01 West, W.M., in Mason County, Washington. Parcel No. 31916-10-00000 Total acres 102.90 W D A EA01 Office Codes: P1106,121 AD Number: 4200401931 Case: 52180 DEPARTMENT OF NATURAL RESOURCES ,G� SOUTH PUGET•SOUND REGION i 950 Farman Avenue North Enumclaw,WA 98022 360-625-1631 kA SOUTHPUGET.REGION@DNR.WA.GOV W W W.DNR.W A.GOV February 21, 2024 FEB 2 8 2024 Dear Landowner: In March 2023 the Washington State Department of Natural Resources (DNR) sent a letter and factsheet regarding plans for a timber sale named "Harstine Flats" near your property. Following those letters, DNR staff had very informative and beneficial conversations with several nearby landowners regarding DNR management, including details on the extensive field reviews and environmental protections DNR State Trust lands implements as part of the planning and design of any timber sale, in addition to areas set aside for conservation. As with anything, there are times when plans change, and that is the case in DNR's timber sale program. This letter is to inform you that there is a change regarding the Harstine Flats timber sale from the information previously sent. DNR currently has no plans to move the Harstine Flats Timber Sale to auction in the immediate future. DNR does maintain the possibility to manage this parcel in a future timber harvest, as the land is available for harvest in accordance with DNR's Habitat Conservation Plan, Forest Practices Rules, and all other applicable laws. If DNR proceeds with a timber sale in the future on Harstine Island, DNR staff will reach out to neighbors and other interested parties to provide current information about the planned harvest. As our neighbor, you may have questions regarding DNR Trust Land management, for further information or comments please contact me at (253) 381-2015 or email me nathan.mcreynolds@dnr.wa.gov or Audrey Mainwaring at audrev.mainwaring@dnr.wa.gov. Sincerely, Nathan McReynolds Hood Canal District Manager South Puget Sound Region Washington State Department of Natural Resources older forest structures across 10 to 15 percent of each Western Washington HCP planning unit"'. The DNR old growth policies reflect the special nature of and need to preserve the future old growth forests. There is only a limited amount of such old growth forest left in the South Sound and elsewhere in the state. By contrast, there are plenty of DNR holdings in Mason County currently in "plantation/regular cut rotation" status where ongoing logging should appropriately take place. Further, Harstine Flats is a small area with the current proposal involving clear cutting about 100 acres, and with no benefit to the local school district. Proceeds from the proposed sale would all go to other parts of the state. For these reasons, it would be a mistake to harvest this special old growth forest. There are a number mechanisms that counties can use to protect special forests such as Harstine Flats, including the NCS program and the trust land transfer program. We hope that the Board of County Commissioners will work with the DNR to explore alternative options for the preservation of this forest. Thank you, John and CarolynW a is 333 Lawrence St. �CeLY� Port Townsend WA 98368 FEB 2 6 2024 'O& y 2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD - LICENSE SERVICES 1025 UNION AVE SE - P O Box 43075 Olympia WA 98504-3075 specialoccasions@lcb.wa.gov Fax: 360-753-2710 1p6r__� TO: MASON COUNTY COMMISSIONERS FEBRUARY 23, 2024 FEB 2 6 2024 SPECIAL OCCASION p: 091307 6e �' SALISH SEA ROTARY CLUB OF MASON COUNTY 7627 E SR 106 UNION, WA 98592 DATE: JUNE 22, 2024 TIME: 11:00 AM TO 3:00 PM PLACE: PORT OF HOODSPORT - DOCK PREMISIES - 24113 N. HIGHWAY 101, HOODSPORT CONTACT: NANCY BAYLEY (DOB: 2.3.1952) 360-701-6090 SPECIAL OCCASION LICENSES + _Licenses to sell beer on a specified date for consumption at a specific place. • _License to sell wine on a specific date for consumption at a specific place. • _Beer/Wine/Spirits in unopened bottle or package in limited quantity for off premise consumption. • _Spirituous liquor by the individual glass for consumption at a specific place. If return of this notice is not received in this office within 20 days from the above date, we will assume you have no objections to the issuance of the license. if additional time is required please advise. 1. Do you approve of applicant? YES NO 2. Do you approve of location? YES NO 3. If you disapprove and the Board contemplates issuing a license, do you want a hearing before final action is taken? YES NO OPTIONAL CHECK LIST EXPLANATION YES_ NO LAW ENFORCEMENT YES_ NO HEALTH & SANITATION YES_ NO FIRE, BUILDING, ZONING YES NO OTHER: YES NO If you have indicated disapproval of the applicant, location or both, please submit a statement of all facts upon which such objections are based. DATE SIGNATURE OF MAYOR, CITY MANAGER, COUNTY COMMISSIONERS OR DESIGNEE • • •:� HoodCanal • • COMMUNICATIONS Kcepiny our commun,ty connected since 1934. r �� FEB 2 9 2024 February 27, 2024 Board of Mason County Commissioners 411 N 511 St Shelton, WA 98584 To Whom It May Concern: We have notified all of Hood Canal Communications cable TV subscribers on their March 1, 2024, billing statements that a rate increase will go into effect on April 1, 2024. The new rate for basic cable TV will be $129.95 a month. If you have any questions regarding this notification or the rate increase itself, please call me at (360) 898-2481. Thank you, Darren Eisele Customer Experience and Marketing Director Hood Canal Communications 360.898.2481 phone PO Box 249 2218 Olympic Hwy N www.hcc.net 360.898.2244 fax Union, WA 98592 Shelton, WA 98592 Broadband • Video • Voice �ASpN CpU��� NEWS RELEASE March 12, 2024 MASON COUNTY COMMISSIONERS' OFFICE 1854 411 N 5TH ST, BLDG 1, SHELTON,WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: On-Site Sewage Advisory Committee Vacancies The Mason County Board of Commissioners is seeking applicants for the On-Site Sewage Advisory Committee(OSAC). The Committee provides recommendations to the Board of Commissioners related to onsite septic system permitting,policy, and regulations. The Committee has vacancies for two citizen positions and one septic designer position. Please contact the Commissioner's Office at (360) 427-9670 ext. 419 or visit https://masoncoLi t a.)zov/forms/advisory/AdvisoD boardapp.pdf to apply. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin, Kevin Shutty, Sharon Trask, Chair Vice-Chair Commissioner 5os coal �' ap NEWS RELEASE March 12, 2024 - MASON COUNTY COMMISSIONERS' OFFICE 1854 411 N 5TH ST, BLDG 1, SHELTON,WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Mason County Board of Health Vacancies The Mason County Board of County Commissioners are seeking applications to fill up to five open positions on the Mason County Board of Health(BOH). Up to two open positions are in the category of"Consumers of Public Health". "Consumers of Public Health"means the category of persons consisting of County or Health District residents who have self-identified as having faced significant health inequities or as having lived experiences with Public Health-related programs. Persons with fiduciary obligation to a health facility or other health agency,or a material financial interest in the rendering of health services,may not be selected as a non-elected member of the local BOH representing consumers of public health. The BOH also has one open position for a"Stakeholder Member". "Stakeholder Member"can be defined as a person representing the following types of organizations located in the County: Community-based organizations or nonprofits that work with populations experiencing health inequities in the County; Active,reserve, or retired armed service members; The business community; or The environmental public health regulated community. The BOH also seeks a member from the Squaxin Island Tribe and one member from the Skokomish Indian Tribe. BOH members serve three-year terms and meet bi-monthly during business hours at the Commissioners' Office. Applicants must be residents of Mason County. Interested persons are encouraged to apply for the BOH by obtaining an application at the Mason County Commissioners' Office located at 411 N 5t1i Street in Shelton, by calling (360) 427-9670 ext. 419, or by visiting the Mason County website at www.masoncopptywa.gov. These positions are open until filled. For more information,please contact David Windom at(360)427-9670 ext. 260 or by email at dwindomkmasoncountywa. og_v. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin, Kevin Shutty, Sharon Trask, Chair Vice-Chair Commissioner 5os Co ap NEWS RELEASE March 12, 2023 - MASON COUNTY COMMISSIONERS' OFFICE 1854 411 N 5TH ST, BLDG 1, SHELTON,WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Herbicide Maintenance Program Notice Mason County Department of Public Works will be beginning spring application of herbicides for vegetation control along county roads, weather permitting in April. For a detailed list of the roads effected by the herbicide application program, please visit the county Public Works Herbicide Spray Program webpage www.masoncoun . a.-ov or contact the Mason County Department of Public Works at(360) 427-9670, Ext. 450. Property owners that are adjacent to the areas to be sprayed, that do not want the spraying to take place, may enroll in our "Owner Will Maintain" program by contacting Public Works. Those property owners who have already enrolled in the program and designated their property as "No Spray," will not need to contact the Public Works office -- their propeM will not be s rp ae. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin Kevin Shutty Sharon Trask Chair Vice-Chair Commissioner NEWS RELEASE March 12, 2024 MASON COUNTY COMMISSIONERS’ OFFICE 411 N 5TH ST, BLDG 1, SHELTON, WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Mason County Board of Equalization Membership The Board of Mason County Commissioners is seeking applicants to fill a regular member position and an alternate member position on the Mason County Board of Equalization. The regular member position term ends on May 31, 2026. The alternate member position term ends on May 31, 2025. Applicants must reside in Mason County. The Board of Equalization is a three-member board appointed by the Mason County Commissioners. Two alternate members may also be selected. The Board’s responsibility is to ensure that all property valuations are at 100% of market value, so an equitable tax assessment can be established. Taxpayers may appeal their assessments, including assessments of real and personal property, forest land, timber, and open space. The Board also considers denial of senior citizen property tax exemptions. Taxpayers can file a petition with the Board of Equalization and a hearing will be scheduled to present their appeal of their assessment for timely filed and completed petitions. Depending on the number of appeals heard each year, the Board may meet up to three days a week, throughout the year. Board members are paid $100 per diem, when in session. As required by RCW 84.48.042, the successful applicant must attend training, provided by the Washington State Department of Revenue, within one year following appointment or reappointment. Interested citizens may obtain an application at the Mason County Commissioners’ Office, 411 North 5th Street, Shelton, or by calling Shelton (360) 427-9670 ext. 380 or visit the Mason County website at www.masoncountywa.gov. The position is open until filled with the first review March 29, 2024. BOARD OF MASON COUNTY COMMISSIONERS ______________________ Randy Neatherlin, Chair ______________________ Kevin Shutty, Vice-Chair ______________________ Sharon Trask, Commissioner NEWS RELEASE March 12, 2024 MASON COUNTY COMMISSIONERS’ OFFICE 411 N 5TH ST, BLDG 1, SHELTON, WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Clerk’s Office Hours Update Effective March 18, 2024, the Superior Court Clerk’s Office will remain open during the lunch hour from 12:00 p.m. to 1:00 p.m. The front counter will be manned by Deputy Clerks from 8:30 a.m. to 4:30 p.m. without interruption. Extending the Clerk’s Office hours will better serve the community, allowing individuals to do business during their lunchtime without having to wait for documents any longer than necessary. Please direct all questions, comments, or concerns to the Mason County Clerk’s Office at (360) 427-9670 ext. 346. BOARD OF MASON COUNTY COMMISSIONERS ______________________ Randy Neatherlin, Chair ______________________ Kevin Shutty, Vice-Chair ______________________ Sharon Trask, Commissioner C Mason County Agenda Request Form Y 1 t! To: Board of Mason County Commissioners From: Danielle Thompson Ext.419 Department: Support Services Briefing: ❑ Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): Click or tap here to enter text. Agenda Date: March 12,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Approval of Warrants& Treasurer Electronic Remittances Claims Clearing Fund Warrant 8103113-8103332 $ 1,390,267.04 Direct Deposit Fund Warrant# 104138-104546 $ 930,418.88 Salary Clearing Fund Warrant#7007954-7007980 $ 628,183.71 Treasurer Electronic Remittance February $ 462,668.47 Macecom 02.07.24 $ 154,945.12 Mental Health 02.09.24 $ 805.33 Dispute Resolution Surcharge 02.09.24 $ 1,280.00 USDA Beards Cove Water Meter#2 Prin 02.05.24 $ 789.28 USDA Beards Cove Water Meter#2 Int 02.05.24 $ 1,575.72 Mental Health Transfer Out 02.12.24 $ 71,366.27 Therapeutic Courts 02.12.24 $ 71,366.27 RD Diversion 2023 Over Collected 02.28.24 $ 80,271.74 County Road 02.28.24 $ 80,271.74 Background/Executive Summary: The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a)requires that the Board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. cli Mason County Agenda Request Form Claims Clearing YTD total $ 17,737,833.36 Direct Deposit YTD total $ 4,767,738.05 Salary Clearing YTD total $ 4,747,888.58 Requested Action: Approval of the aforementioned Claims Clearing Fund,Direct Deposit Fund, Salary Clearing Fund, and Treasurer Electronic Remittance warrants. Attachments Originals on file with the Auditor/Financial Services; copies on file with the Clerk of the Board C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Lovejoy Schaefer Ext.456 Department: Public Works Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): February 26,2024 Agenda Date: March 12,2024 Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Road Vacation No.418 Background/Executive Summary: Jeffrey and Deborah Carey own Lots 7-8,in Block 50&Lots 7-10,in Block 49,and Lots 7-10,in Block 48,in the Plat of Allyn,as recorded in Volume 1 of plats,page 17,as dedicated on September 2, 1889,in Mason County Washington. The Port of Allyn,a Washington municipal corporation owns Lots 9& 10,in Block 50 in the Plat of Allyn,as recorded in Volume 1 of plats,page 17. All owners have petitioned for the vacation of the deeded right of way as attached on Exhibit A. The requested areas to vacate have never been maintained. We have no record of this road and alley being opened within the 5-year timeframe from the year 1889 as per RCW 36.87.090&Session Laws of 1889-1890 Section 32. Thus,making the road and alley already vacated by operation of law. The road and alley were dedicated to the public on September 2, 1889,when the Plat of Allyn was originally platted. Vacating this area would create more usable land for the petitioners. Public Works sees no value to opening the proposed vacation area at any point in the future given the statute vacated the alley by operation of law. In compliance with RCW 36.87.40,at the Board of County Commissioners and County Engineer's direction, Public Works Department staff examined the portion of road right-of-way requested to be vacated and solicited comments on the proposed vacation. Our findings are the following: 1. The alley is not presently maintained by Mason County. 2. The roads are classified as"Class C"per RCW 36.87.090,no compensation other than the Administrative Fee. 3. The proposed vacation areas are not deemed necessary for future use for the County Road system. 4. The public will benefit from this action since it will add the vacated area to the tax rolls and relieve the county of liability. 5. The petitioners have paid in full the required administrative fee of$1000.00. Budget Impact(amount,funding source,budget amendment): Petitioners have paid the required administrative fee of$1,000 for the Petition for Vacation of County Road. The roads are classified as"Class C"per RCW 36.87.090,no compensation other than the Administrative Fee. Public Outreach (news release,community meeting, etc.): Notice of Intent to vacate will be published in the Shelton Journal two times and posted in three locations,one, onsite and the other two in area of vacation. Requested Action: Approval of the Resolution setting a hearing date with the Hearings Examiner for April 24,2024, at 1:OOpm via zoom to consider public comment on Road Vacation No.418. Attachments Engineer's Report Hearing Notice MASON COUNTY DEPARTMENT of PUBLIC WORKS 100 W PUBLIC WORKS DRIVE N C�� SHELTON, WASHINGTON 98584 MEMORANDUM DATE: January 23, 2024 TO: Mason County Hearings Examiner FROM: Mike Mclrvin, County Surveyor, for Mike Collins, County Engineer, and Deputy Director Cc: David Smith, Engineering and Construction Manager SUBJECT: ENGINEER'S REPORT— ROAD VACATION FILE NO. 418 Vacate all that portion of the West half of E Fife Street adjacent to Lots 7- 10, inclusive, Block 50 and all that portion of the East half of E Fife Street adjacent to Lots 7-10, inclusive, Block 49 and all of the Alley lying between Lots 7-10, inclusive, Block 48 and Lots 7-10, inclusive, Block 49, all in the Plat of Allyn as recorded in Volume 1 of plats, page 17, as dedicated on September 2, 1889, in Mason County, Washington, situated in the Northeast quarter of Section 20, Township 22 North, Range 1 West W.M. in Mason County, Washington. BACKGROUND: Jeffrey L Carey and Deborah L Carey own Lots 7-8, in Block 50 & Lots 7-10, in Block 49, and Lots 7-10, in Block 48, in the Plat of Allyn, as recorded in Volume 1 of plats, page 17, as dedicated on September 2, 1889, in Mason County Washington. The Port of Allyn, a Washington municipal corporation owns Lots 9 & 10, in Block 50 in the Plat of Allyn, as recorded in Volume 1 of plats, page 17. All owners have petitioned for the vacation of the deeded right of way as attached on Exhibit A. The requested areas to vacate have never been maintained. We have no record of this road and alley being opened within the 5-year timeframe from the year 1889 as per RCW 36.87.090 & Session Laws of 1889-1890 Section 32. Thus, making the road and alley already vacated by operation of law. The road and alley were dedicated to the public on September 2, 1889, when the Plat of Allyn was originally platted. Vacating this area would create more usable land for the petitioners. Public Works sees no value to opening the proposed vacation area at any point in the future 1 given the statute vacated the alley by operation of law. In compliance with RCW 36.87.40, at the Board of County Commissioners and County Engineer's direction, Public Works Department staff examined that portion of road rights-of- way requested to be vacated and solicited comments on the proposed vacation. Our findings are the following: 1. The road and alley are not presently maintained by Mason County. 2. The roads are classified as "Class U per RCW 36.87.090, no compensation other than the Administrative Fee. 3. The proposed vacation areas are not deemed necessary for future use for the County Road system. 4. The public will benefit from this action since it will add the vacated area to the tax rolls and relieve the county of liability. 5. The petitioners have paid in full the required administrative fee of$1000.00. Public Notice Public notice has been provided as required by RCW 36.87.050, both by posting at the site and by publishing in the county official newspaper. Recommendation Public Works recommends the vacation of All that portion of the West half of E Fife Street adjacent to Lots 7-10, inclusive, Block 50 and all that portion of the East half of E Fife Street adjacent to Lots 7-10, inclusive, Block 49 and all of the Alley lying between Lots 7-10, inclusive, Block 48 and Lots 7-10, inclusive, Block 49, all in the Plat of Allyn, as recorded in Volume 1 of plats, page 17, as dedicated on September 2, 1889, in Mason County, Washington. The vacated area would still be subject to existing easements for ingress and egress, and any existing public utilities, and access to maintain these utilities must be maintained or for any other purpose, if any. Attachments: • Petition: Exhibit A pages 1 -5 • Aerial Plat Map: Exhibit B • Legal Description: Exhibit C 2 MASON COUNTY U `T PETITION FOR VACATION OF COUNTY ROAD RECEIVED TO: Board of Mason County Commissioners DEC 21 2023 c/o: Mason County Public Works Department 100 W. Public Works Drive MASON COUNTY PUBX WORKS Shelton,WA 98584 Applicant Name: r F F/= /)C rL Z e A A c- Mailing Address: y yD E. c epAR sr, F,5 2 5' Phone Number: 36 U 73/ - s' 5r5 Email Address: l S 874 e- -a - Parcel Number:riut7roc,- /222o-5 o7 d ..,,�%&uc�sl v�. . 59a�J a�.,'f9vo7,A- y5�ae7 We, the undersigned, being owners of the majority of the frontage of the below-described county road, hereby petition the Board of Mason County Commissioners for vacation of the following described county road: Road Name: /=T F/= 5 r, v�- .4/lle-N Road Number: Description of road right of way to be vacated: jK V A CA 7,4 16 0,4 r a,c A L L F t� r7,"4,! r/ BC.)t 5' ,c v A CATS «n �� adE:h,,LA 5,:r��s o� �rG� sr. ge 1<'f yy y(So t/AC4 7e (60 /Cf Af,;v s,�L OF ect f� St Al.. , S.ud,,, 6- r O-BLk- SD. Plat Name: /'4 A-7 of A G L Y/✓ Recording Date: Sr D Section: -.2 0 Township: 2 d/ Range: / Lc./ Attached herewith is a map secured from the Mason County Engineer or from the Mason County Assessor. We have shaded the right of way herein petitioned to be vacated and have also shown the ownerships along said right of way. IN SUPPORT OF SAID PETITION,PETITIONERS ALLEGE: I That the undersigned are the owners of the majority of the frontage of the county road right of way petitioned to be vacated and said right of way is located in Mason County,Washington. 11 That contact information,signatures and legal descriptions of the property owned by each petitioner on the right of way to be vacated are provided below: NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE PROPERTY/PARCEL# < o = cE �F_ A, /Z 20 •-Sb •- Sr bv� -/o Fx_ 2 PETITION FOR VACATION OF COUNTY ROAD Page 1 ROAD VACATION # 418 -PETITION EXHIBIT "A" NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE PROPERTY/PARCEL# 3 2g30 4 X (Additional petitioners are listed on the attachment hereto.) III That, if the plat was recorded prior to March, 12, 1904, and, if the right of way is not now in use as a public road, the following proof is provided that the road was never opened for public travel for five years following recording of the plat: A %0 AD/ �,K'.�t D� klA f' cur s v �PfwP�N �/ 9 5S o� �q 9 , IV That such county road right of way is useless as a part of the county road system and that the public would be benefited by its vacation for the following reasons: 14, That this road vacation is requested for the following purpose: 1 /Cr / l?e `/ �' // G' �L�/ �G( aC CT /LtGi�'/r✓u �Oh�rC/�f�q. VI That this petition is accompanied by an Administrative fee of One Thousand Dollars ($1,000.00), payable to Mason County Public Works, pursuant to statute, conditioned upon petitioners paying into the Mason County Road Fund the amount of all costs and expenses incurred in the examination,report and all proceedings pertaining to this petition for the vacation of said road right of way. The County also requires compensation for Class A(50%) and Class B (100%)of appraised value. DATED this day of 20 PETITION FOR VACATION OF COUNTY ROAD Page 2 ROAD VACATION # 418 -PETITION EXHIBIT "A" ATTACHEMENT TO PETITION FOR VACATION OF COUNTY ROAD ADDITIONAL PETITIONERS NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE PROPERTY/PARCEL# �fM C or o M II o P08ox //4ll n 04 g��3/35 S21i x� s x 9 x 10 x 11 x 12 x 13 x PETITION FOR VACATION OF COUNTY ROAD Page 3 ROAD VACATION # 418 -PETITION EXHIBIT "A" ATTACHEMENT TO PETITION FOR VACATION OF COUNTY ROAD ADDITIONAL PETITIONERS NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE PROPERTY/PARCEL# 7 X 8 X 9 X 10 X 11 X 12 X 13 X PETITION FOR VACATION OF COUNTY ROAD Page 3 ROAD VACATION # 418 -PETITION EXHIBIT "A" Proposed Vacation Area 12/2023 �2205033001 JLC 1 0503500 12 205500 90 1 222 05 03 400 1 122200060010 CVacatlon roposed alley 122205035001 Port of Allyn JLC 122205500041 122205050009 JLC 1 222 05 049 00 9 w .� JLC JLC = Jeff L JLC j Carey 205050 7 122205048009 JLC --------. r ► s 0 122205500040 12220504901)7 ••,• �• JLC ``�-� I Proposed Fife �• � Street Vacation w i �� 12220504800 122205049006 ��•.� Group A Well • 1222 500039 i • 122205049005 122205048006 • • 122205800011 122205049004 • 122205048005 • a • 122205049003 � 122205048004 • 122205049002 122205048003 122205 0470 +:r 122205049001 122205048002 12224•04 0 122205800012 42 r 122205 048001 122205 4700 t, 'c,r 12 P2050 1 1222 047 12/7/2023, 12:12:17 PM 0 0,01 0.01 1:765 0.02 mi -J County Boundary 0 0.01 0.02 0,04 km No Filled Tax Parcels fR D WA��oT�Q N # 418 —P ET I jI toes:N,i,WE fl l,§I T P'A'111ent P Corp.,GEBCO,uses, FAO, NPS, NRCAN,GeoBase, IGN, Kadaster NL,Ordnance Survey, Esri Fife St. Port of Allyn Tank Wade St. Vacated Sellegren Blk 49 71 _ Proposed _ / 't Vacation of Fife St. ' Proposed Vacation , of Alley :: Blk 48 " Blk 4.- Blackwell S Eberhart St. ROAD VACATION # 418 -PETITION EXHIBIT "A" ROAD VACATION #418 - FIFE STAND ALLEY 122205500044 122205035006 122205035005 122205033001 122205034001 122205035004 122205500090 122205035003 122205035001 122205500041 R 122205050009 122205036001 122205049009 122205050007 FIFE ST 122205048009 122205500040 v 122205049007 122205047010 122205047009 122205048007 122205500039 122205049006 122200060010 122205047008 122205049005 122205800011 122205048006 122205047007 122205049004 122205048005 ' 122205047006 122205049003 122205048004 �� I r , 122205047005 122205049002 122205048003 122205047004 122205049001 122205048002 122205047.003 122205800012 122205048001 122205047002 122205046003 122205051010 122205047001 122205046002 122205800013 122205051009 1 0lau ' ' " '� 122205046001 Exhibit C Road Vacation No. 418 — Legal Description All that portion of the West half of E Fife Street adjacent to Lots 7-10, inclusive, Block 50 and all that portion of the East half of E Fife Street adjacent to Lots 7-10, inclusive, Block 49 and all of the Alley lying between Lots 7-10, inclusive, Block 48 and Lots 7-10, inclusive, Block 49, all in the Plat of Allyn as recorded in Volume 1 of plats, page 17, as dedicated on September 2, 1889, in Mason County, Washington, situated in the Northeast quarter of Section 20, Township 22 North, Range 1 West W.M. in Mason County, Washington. EXHIBIT "C" RESOLUTION NO. VACATION FILE NO. 418 NOTICE OF INTENT TO VACATE SETTING TIME AND PLACE FOR HEARING ON SAID VACATION RCW 36.87 WHEREAS NOTICE IS HEREBY GIVEN that the Mason County Public Works Department is requesting for the vacation of the following right of way: Vacate all that portion of the West half of E Fife Street adjacent to Lots 7-10, inclusive, Block 50 and all that portion of the East half of E Fife Street adjacent to Lots 7-10, inclusive, Block 49 and all of the Alley lying between Lots 7-10, inclusive, Block 48 and Lots 7-10, inclusive, Block 49, all in the Plat of Allyn as recorded in Volume 1 of plats, page 17, as dedicated on September 2, 1889, in Mason County, Washington, situated in the Northeast quarter of Section 20, Township 22 North, Range 1 West W.M. in Mason County, Washington. WHEREAS the Board of Mason County Commissioners did set a date for public hearing on the matter before the Hearing Examiner on the matter and directed Public Works to prepare notice thereof for posting and publication. NOW THEREFORE, BE IT RESOLVED that said hearing has been set for Wednesday, April 24, 2024, at 1:00 p.m. via Zoom, at which time any taxpayer may appear via Zoom to hear the County Engineer's report and be heard either for or against the vacation of the above said portion of road located in Mason County Washington. For those unable to attend the hearing email testimony to mfrazier(a)co.mason.wa.us. Visit the Mason County Hearings Examiner Agenda webpage at www.co.mason.wa.us/hearings-examiner or contact Mariah Frazier at mfrazier(cbco.mason.wa.us or call (360)427-9670 Ext 365 for Zoom information. DATED this day of , 2024. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair APPROVED AS TO FORM: Kevin Shutty, Vice Chair Tim Whitehead, Ch. DPA Assessor Auditor Sharon Trask, Commissioner County Engineer Petitioner Post no later than 4/4/2024 (20 days prior to hearing at each terminus of the county road or portion thereof proposed to be vacated or abandoned.) Vacation File No. 418 JOURNAL— Publish 2t: 3/28/24 —4/4/24 (Bill Public Works) C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Lovejoy Schaefer Ext.456 Department: Public Works Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): February 26,2024 Agenda Date: March 12,2024 Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Road Vacation No.417 Background/Executive Summary: Jeffrey and Deborah Carey own Lots 4, 5 &6 in Block 51 &Lot 5,in Block 52 in the Plat of Allyn,as recorded in Volume 1 of plats,page 17,as dedicated on September 2, 1889,in Mason County Washington. Daniel E Mills and Pamela R Mills own Lots 3 &4,Block 52 in the Plat of Allyn,as recorded in Volume 1 of plats,page 17. T J B Mills,owns Lot 2,Block 52 in the Plat of Allyn,as recorded in Volume 1 of plats,page 17. All the owners have petitioned for the vacation of the deeded right of way as attached on Exhibit A. The requested areas to vacate have never been maintained. We have no record of this alley being opened within the 5-year timeframe from the year 1889 as per RCW 36.87.090& Session Laws of 1889-1890 Section 32. Thus,making the alley already vacated by operation of law. The alley was dedicated to the public on September 2, 1889,when the Plat of Allyn was originally platted. Vacating this area would create more usable land for the petitioners. Public Works sees no value to opening the proposed vacation area at any point in the future given the statute vacated the alley by operation of law. In compliance with RCW 36.87.40,at the Board of County Commissioners and County Engineer's direction, Public Works Department staff examined the portion of road right-of-way requested to be vacated and solicited comments on the proposed vacation. Our findings are the following: 1. The alley is not presently maintained by Mason County. 2. The roads are classified as"Class C"per RCW 36.87.090,no compensation other than the Administrative Fee. 3. The proposed vacation areas are not deemed necessary for future use for the County Road system. 4. The public will benefit from this action since it will add the vacated area to the tax rolls and relieve the county of liability. 5. The petitioners have paid in full the required administrative fee of$1000.00. Budget Impact(amount,funding source,budget amendment): Petitioners have paid the required administrative fee of$1,000 for the Petition for Vacation of County Road. The roads are classified as"Class C"per RCW 36.87.090,no compensation other than the Administrative Fee. Public Outreach (news release,community meeting, etc.): Notice of Intent to vacate will be published in the Shelton Journal two times and posted in three locations,one, onsite and the other two in area of vacation. Requested Action: Approval of the Resolution setting a hearing date with the Hearings Examiner for April 24,2024, at 1:OOpm via zoom to consider public comment on Road Vacation No.417. Attachments Engineer's Report Hearing Notice MASON COUNTY DEPARTMENT of PUBLIC WORKS 100 W PUBLIC WORKS DRIVE N C�� SHELTON, WASHINGTON 98584 MEMORANDUM DATE: January 22, 2024 TO: Mason County Hearings Examiner FROM: Mike Mclrvin, County Surveyor, for Mike Collins, County Engineer, and Deputy Director Cc: David Smith, Engineering and Construction Manager SUBJECT: ENGINEER'S REPORT— ROAD VACATION FILE NO. 417 Vacate all that portion of the West half of the Alley adjacent to Lots 4, 5 & 6, in Block 51,AND the East half of the Alley adjacent to Lots 2, 3, 4 & 5, in Block 52, all in the Plat of Allyn, as recorded in Volume 1 of plats, page 17, as dedicated on September 2, 1889, in Mason County, Washington, situated in the Northeast quarter of Section 20,Township 22 North, Range 1 West W.M. in Mason County, Washington. BACKGROUND: Jeffrey L Carey and Deborah L Carey own Lots 4, 5 & 6 in Block 51 & Lot 5, in Block 52 in the Plat of Allyn, as recorded in Volume 1 of plats, page 17, as dedicated on September 2, 1889, in Mason County Washington. Daniel E Mills and Pamela R Mills own Lots 3 & 4, Block 52 in the Plat of Allyn, as recorded in Volume 1 of plats, page 17. T J B Mills, owns Lot 2, Block 52 in the Plat of Allyn, as recorded in Volume 1 of plats, page 17. All the owners have petitioned for the vacation of the deeded right of way as attached on Exhibit A. The requested areas to vacate have never been maintained. We have no record of this alley being opened within the 5-year timeframe from the year 1889 as per RCW 36.87.090 & Session Laws of 1889-1890 Section 32. Thus, making the alley already vacated by operation of law. The alley was dedicated to the public on September 2, 1889, when the Plat of Allyn was originally platted. Vacating this area would create more usable land for the petitioners. Public Works sees no value to opening the proposed vacation area at any point in the future given the statute vacated the alley by operation of law. 1 In compliance with RCW 36.87.40, at the Board of County Commissioners and County Engineer's direction, Public Works Department staff examined the portion of road right-of- way requested to be vacated and solicited comments on the proposed vacation. Our findings are the following: 1. The alley is not presently maintained by Mason County. 2. The roads are classified as "Class U per RCW 36.87.090, no compensation other than the Administrative Fee. 3. The proposed vacation areas are not deemed necessary for future use for the County Road system. 4. The public will benefit from this action since it will add the vacated area to the tax rolls and relieve the county of liability. 5. The petitioners have paid in full the required administrative fee of$1000.00. Public Notice Public notice has been provided as required by RCW 36.87.050, both by posting at the site and by publishing in the county official newspaper. Recommendation Public Works recommends the vacation of the West half of the Alley adjacent to Lots 4, 5 & 6, in Block 51, AND the East half of the Alley adjacent to Lots 2, 3, 4 & 5, in Block 52, all in the Plat of Allyn, as recorded in Volume 1 of plats, page 17, as dedicated on September 2, 1889, in Mason County, Washington. The vacated area would still be subject to existing easements for ingress and egress, and any existing public utilities, and access to maintain these utilities must be maintained or for any other purpose, if any. Attachments: • Petition: Exhibit A pages 1 - 5 • Aerial Plat Map: Exhibit B • Legal Description: Exhibit C 2 MASON COUNTY V� y I PETITION FOR VACATION OF COUNTY ROAD RECEIVED TO: Board of Mason County Commissioners DEC 2 1 2023 c/o: Mason County Public Works Department 100 W. Public Works Drive "SpN COUNTY PNBX WORKS Shelton,WA 98584 Applicant Name: .T/nf 1—.4- A6-4.4 C 4RE Mailing Address: yo ,C-' �•��,,� _S'T, EL .�a� F �✓� r ���S'2IP Phone Number: 3, o•- Email Address: ParcelNumber:/yu�rs��� �11��5'e s/o4�ld s10b � 52,,e, �oUS We,the undersigned, being owners of the majority of the frontage of the below-described county road, hereby petition the Board of Mason County Commissioners for vacation of the following described county road: Road Name: AL L F ,✓ Road Number: Description of road right of way to be vacated: y- ao '0"--t e� De,t� S iier of Tf/e A DES S Z T i4/rX ox' JliST Z`h C/.•-rJ 5-eWe vfTh,f A-V fk AZ Plat Name: AZ 4 T o6 4 /// Recording Date: '7 Section: ;Z D Township: Range: /Ly Attached herewith is a map secured from the Mason County Engineer or from the Mason County Assessor. We have shaded the right of way herein petitioned to be vacated and have also shown the ownerships along said right of way. IN SUPPORT OF SAID PETITION,PETITIONERS ALLEGE: I That the undersigned are the owners of the majority of the frontage of the county road right of way petitioned to be vacated and said right of way is located in Mason County,Washington. II That contact information,signatures and legal descriptions of the property owned by each petitioner on the right of way to be vacated are provided below: NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE PROPERTY/PARCEL# 1 x 1.2 e -S - El Z10 y � J' d .. � '• ooS 2 2 zo - r X ✓> 2 '> X PETITION FOR VACATION OUNTY ROAD Page I Road Vacation # 417 -Petition Exhibit "A" NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE PROPERTY/PARCEL# 3 2220 --sp — S' O z 270 - SO sz Ov �I 20 �Sv - BUY x ZI x (Additional petitioners are listed on the attachment hereto.) III That, if the plat was recorded prior to March, 12, 1904, and, if the right of way is not now in use as a public road, the following proof is provided that the road was never opened for public travel for five years following recording of the plat: ae Lc 1 IV That such county road right of way is useless as a part of the county road system and that the public would be benefited by its vacation for the following reasons: 0 V That this road vacation is requested for the following purpose: JT6 Give /%r0 i /�aSS/�3dS ez__L_l "441Ce�� Ll rl J VI That this petition is accompanied by an Administrative fee of One Thousand Dollars($1,000.00), payable to Mason County Public Works, pursuant to statute, conditioned upon petitioners paying into the Mason County Road Fund the amount of all costs and expenses incurred in the examination,report and all proceedings pertaining to this petition for the vacation of said road right of way. The County also requires compensation for Class A(50%)and Class B(100%)of appraised value. DATED this day of ,20 PETITION FOR VACATION OF COUNTY ROAD Page 2 Road Vacation # 417 -Petition Exhibit "A" ATTACHENIENT TO PETITION FOR VACATION OF COUNTY ROAD ADDITIONAL PETITIONERS NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE PROPERTY/PARCEL# 7 X 8 X 9 X 10 X 11 X 12 X 13 X PETITION FOR VACATION OF COUNTY ROAD Page 3 Road Vacation # 417 -Petition Exhibit "A" Proposed Block 51 alley Vacation 122205800011 1222050490 1 12226 4800 122205048001 122200060010 122205800012 12220561010 122 205 051009 122205052010 122205051008 122205052009 1222050 01( 122205800013 �� North lot line is where 122205051007 �- - the black line is 122205052008 12220 05300 12220505 v 122205052007 12 0505300 All 122205800014 'III 122b5052006 _ 1JLC = Jeff L JLC '�-�_ '•_, 2 22 05 053 00 Carey JLC -�� 122205052005 12 2 05 051 4 !► ��-_ 122205053005 122205800015 122205052004 rS Proposed alley Mill 22205052003��~ ``-�� Vacation 122205053004 122205052002 � ` 122205053003 122205800022 j 122205052001 122205053002 Old Sellegren y Road is gone 1222050SP001 1222 - 12/19/2023, 11:12:54 AM 1:765 0 0.01 0.01 0.02 mi County Boundary I '. ' 0 0.01 0.02 0.04 km No Filled U Tax Parcels (Zoom in to 1:30,000) Sources:Esri,HERE,GamM,Intermap,Inaemonl P Corp.,GESCO,USG FAO, NIPS, NRCAN,GeoBase, IGN,Kadaster NL, Ordnance Survey, Esri Japan,METI,Esri China(Hong Kong),(c)OpenStreelMap contributors,and the GIs User Community Road Vacation # 417 -Petition Exhibit "A/� asonCountyWAGIsAlebMapApplication Bureau of Land Management.Esri Canada,Esri,HERE,Garmin,INCREMENT P,USGS,EPA,USDA i .f. worth lot line is where the white line is ` JLC Alley VacationIUlills ' l> .IL r 42- Road Vacation # 417 -Petition Exhibit "A" ROAD VACATION #417 - ALLEY 122205049001 122205048002 122205800011 122205048001 122205047002 122205800012 122200060010 122205051010 + 122205047001 l 122205051009 ' 122205052010 122205051008 122205800013 122205052009 122205053010 122205051007 122205052008 122205053009 122205051006 122205052007 ` 122205800014 122205053008 122205052006 122205053007 122205051004 122205052005 122205800015 122205052004 122205053005 122205800023 122205052003 122205053004 122205052002 122205053003 122205052001 122205053002 122205800022 122205053001 122205054001 122205065010 122205064010 122205065009 122205064009 122205063010 122205065008 122205063009 122205800021 122205065007 122205064007 0Int Map " ff 122205064008 122205063008 Road Vacation No. 417 — Legal Description Vacate that portion of the West half of the Alley adjacent to Lots 4, 5 & 6, in Block 51, AND the East half of the Alley adjacent to Lots 2, 3, 4 & 5, in Block 52, all in the Plat of Allyn, as recorded in Volume 1 of plats, page 17, as dedicated on September 2, 1889, in Mason County, Washington, situated in the Northeast quarter of Section 20, Township 22 North, Range 1 West W.M. in Mason County, Washington. EXHIBIT "C" RESOLUTION NO. VACATION FILE NO. 417 NOTICE OF INTENT TO VACATE SETTING TIME AND PLACE FOR HEARING ON SAID VACATION RCW 36.87 WHEREAS NOTICE IS HEREBY GIVEN that the Mason County Public Works Department is requesting for the vacation of the following right of way: Vacate all that portion of the West half of the Alley adjacent to Lots 4, 5 & 6, in Block 51, AND the East half of the Alley adjacent to Lots 2, 3, 4 & 5, in Block 52, all in the Plat of Allyn, as recorded in Volume 1 of plats, page 17, as dedicated on September 2, 1889, in Mason County, Washington, situated in the Northeast quarter of Section 20, Township 22 North, Range 1 West W.M. in Mason County, Washington. WHEREAS the Board of Mason County Commissioners did set a date for public hearing on the matter before the Hearing Examiner on the matter and directed Public Works to prepare notice thereof for posting and publication. NOW THEREFORE, BE IT RESOLVED that said hearing has been set for Wednesday, April 24, 2024, at 1:00 p.m. via Zoom, at which time any taxpayer may appear via Zoom to hear the County Engineer's report and be heard either for or against the vacation of the above said portion of road located in Mason County Washington. For those unable to attend the hearing email testimony to mfrazier@co.mason.wa.us. Visit the Mason County Hearings Examiner Agenda webpage at www.co.mason.wa.us/hearings-examiner or contact Mariah Frazier at mfrazier@co.mason.wa.us or call (360)427-9670 Ext 365 for Zoom information. DATED this day of , 2024. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair APPROVED AS TO FORM: Kevin Shutty, Vice Commissioner Tim Whitehead, Ch. DPA Assessor Auditor Sharon Trask, Commissioner County Engineer Petitioner Post no later than 4/4/2024 (20 days prior to hearing at each terminus of the county road or portion thereof proposed to be vacated or abandoned.) Vacation File No. 417 JOURNAL— Publish 2t: 3/28/24 —4/4/24 (Bill Public Works) C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mason County Historic Preservation Ext.282 Commission Department: Community Services Briefing: Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): March 4,2024 Agenda Date: March 12,2024 Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• The Mason County Historic Preservation Commission is seeking approval to fund six 2024 Mason County Heritage Grant applicants for$21,661.00. This amount was previously budgeted for. Background/Executive Summary: At their February 2024 monthly meeting,the Mason County Historic Preservation Commission voted to forward the following Heritage Grants to the BOCC for approval: • Mason County Historical Society: $3,820.00 towards the purchase of archival supplies and shelving that will preserve their collections, along with taxes and shipping. • Matlock Historical Society: $400 towards the purchase of archival-grade boxes,along with taxes and shipping. • McReavy House Museum of Hood Canal: $5,000.00 towards the completion of their upstairs renovation and the creation of two framed posters. • Peninsular Railway&Lumbermen's Museum: $5,000.00 towards the purchase of replacement batteries and reactivation expenses for Simpson Railroad Locomotive 900. • Pickering Homemakers Club(DBA.Pickering Community Club): $2,441.00 towards the labor, materials, and tax to update the Grant School's electrical outlets. • Skokomish Grange No. 379: $5,000 towards the purchase and installation of new flooring for the Middle Skokomish School. Budget Impact(amount,funding source,budget amendment): The Historic Preservation Commission budgeted$25,000.00 for Heritage Grants for fiscal year 2024. If approved by the BOCC,this grant cycle will cost the Historic Preservation fund$21,661.00. This will leave a remaining balance of$3,339.00 from what was budgeted for Heritage Grants in fiscal year 2024. Public Outreach (news release,community meeting, etc.): The Mason County Historic Preservation Commission held their regular,public monthly meeting on February C Mason County Agenda Request Form Y /A t! 8,2024.During this meeting,applicants and their representatives had the opportunity to present their proposal and answer questions from the Commission.The Commission then scored the applications in the public meeting. Requested Action: Approval of the following Mason County Heritage Grants: Mason County Historical Society for$3,820; Matlock Historical Society for$400;McReavy House Museum of Hood Canal for$5,000;Peninsular Railway and Lumbermen's Museum for$5,000;Pickering Homemakers Club DBA Pickering Community Club for $2,441;and Skokomish Grange No. 379 for$5,000 for the total amount of$21,661.00. Attachments: • Mason County Heritage Grant Program Guidelines • Memo from Tim Whitehead approving contracts • Grant Contract with Scope of Work(Exhibit"A") • 2024 Mason County Heritage Grant Application from Mason County Historical Society • Grant Contract with Scope of Work(Exhibit"B") • 2024 Mason County Heritage Grant Application from Matlock Historical Society • Grant Contract with Scope of Work(Exhibit"C") • 2024 Mason County Heritage Grant Application from McReavy House Museum of Hood Canal • Grant Contract with Scope of Work(Exhibit"D") • 2024 Mason County Heritage Grant Application from Peninsular Railway&Lumbermen's Museum • Grant Contract with Scope of Work(Exhibit"E") • 2024 Mason County Heritage Grant Application from Pickering Homemakers Club • Grant Contract with Scope of Work(Exhibit"F") • 2024 Mason County Heritage Grant Application from Skokomish Grange No. 379 4 Mason County Heritage Grant Program Guidelines Mission: The Mason County Heritage Grant Program provides resources to assist in the collection,preservation, and interpretation of Mason County's heritage. About the Program: On behalf of the Board of County Commissioners,the Mason County Historic Preservation Commission(MCHPC) administers the Mason County Heritage Grant Program (HGP)to assist projects that promote the public's access to County history. The program is funded with a portion of document recording fees collected by the Mason County Auditor. The allocation of these fees for projects that"promote historical preservation or historical programs, which may include preservation of historic documents" is authorized under RCW 36.22.170. The revenues accrue to a dedicated fund and may not be used for any purposes other than those stipulated in the statute. The program is operated in such a way that revenues accruing to the fund in one year are allocated in the following year, ensuring that project awards will be available regardless of prevailing economic conditions. Eligibility: 1. Who can apply: Non-profit organizations currently registered with the Washington Secretary of State or 501(c)(3) and government entities, including tribes, are eligible for consideration, as long as they have a clear focus on heritage within Mason County. Projects sponsored by individuals are not eligible. 2. Project Categories: To qualify for assistance, projects must fall into one of the following categories: • Professional Development • Public Education • Small Capital Projects • Collections Management • Heritage Investigations • Historic Preservation 3. Project Ranking Criteria: The evaluation of the grant proposals will be based on the following criteria. (Points in parentheses): • Promotes heritage,preservation and history in Mason County(25 pts. maximum). • Public benefit, shows public need and scope, and will increase public understanding, exposure and experience of Mason County history(20 pts. maximum). • Applicant has the capacity to complete the project using professional standards (15 pts. maximum). • Immediate need or opportunity and relates to applicants' mission and/or goals (15 pts. maximum). • Clear, measurable outcomes that are attainable within the funding period(10 pts. maximum). • Well defined budget as well as effectively leveraged funding and support from other sources (total project costs, i.e. grant amount plus hard or soft match; enhancing historic visibility) (10 pts. maximum). • Economic benefit to Mason County (5 pts. maximum). Mason County Heritage Grant Program Guidelines November 17,2023 Page 1 Note - Ongoing operational costs (staff, utilities, rent, etc.) are not eligible for HGP funding. Available Funds: Grant proposals may be requested up to $5,000. No match of any kind is required; however, if feasible, applicants are encouraged to provide some hard or soft match to illustrate their commitment to the project. The total funding level for the Mason County Heritage Grant Program will be determined by the number and quality of the proposals. Proposal Process: The program operates on a calendar year budget with one proposal period during the calendar year. The proposal deadline for each calendar year is the third Friday of Januarby 12:00 p.m. Projects must be completed within 6 months of the grant award. Grant recipients can request a one-time six-month extension. Extension requests must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later than 12:00 p.m. four months from date of award. Applicants are allowed to submit one proposal per grant period. If a six-month time extension has been granted for a previously approved grant,the grant recipient will not be eligible to request grant funding until completion of the participants current grant. Grant recipients not completing projects within the initial six month period and do not have an approved time extension will not be eligible for grant funding for one year from the date of the completed grant. Only an authorized official for the organization is allowed to sign the proposal (i.e. city official, organization president, etc.). The application must also be signed by the organization's financial officer. 1. Submittal/Review: • Develop grant proposals addressing each element in the order identified under Project Ranking Criteria. • Complete the grant proposal and submit one original signed proposal, one set of support materials (optional), and one additional copy of all materials to the Mason County Historical Preservation Commission, Mason County DCD, 615 W. Alder Street Shelton, WA 98584. Proposals which are mailed to the above address must be postmarked by the deadline dates established for each period. Hand delivered proposals must be received no later than by 12:00 p.m. for the deadline dates established for each period. If proposal deadline dates fall on a non-county business day, proposals are due by 12:00 p.m. the next business day. Late or incomplete proposals will not be accepted. • Proposals will be reviewed for completeness by staff. After the proposal deadline closes, staff will forward completed proposals to the MCHPC for review. The MCHPC will discuss the proposals and score them using the approved ranking criteria at a public meeting held at 2:00 p.m. on the second Thursday of February, at 415 N. 6th Street, Shelton, WA 98584 (video call optional). Applicants are encouraged to present their project and answer questions from the MCHPC at the aforementioned public meeting. Recommendations for funding will then be forwarded to the Board of County Commissioners (BOCC). The BOCC will make all final funding and approval decisions. 2. Contract/Scope of Work: Approved grant proposal recipients will sign a contract with Mason County and will provide a scope of work. The scope of work will be an attachment to the contract. Mason County Heritage Grant Program Guidelines November 17,2023 Page 2 3.Reimbursement: The HGP is a reimbursement program. The grantee will complete their projects and include an invoice with their Final Report to the County for reimbursement of the approved expenditures. Grantees will allow at least 60 days for reimbursement after the invoice has been received by the County. A progress report and documentation of expenditures will be required for the advance of funds before the completion of a project. 4. Final Report: Upon completion of the granted project, a final report shall be submitted by the grantee to the MCHPC. The final report should briefly report the completion and the outcome of the granted project and shall be submitted to the Mason County Historical Preservation Commission, Mason County DCD, 615 W. Alder Street, WA 98584 within 10 calendar days of the authorized grant completion date. 5. Special Notice: Properties listed on the Mason County Register of Historic Places must have a Certificate of Appropriateness submitted with the application package if the project meets the review requirements of the Mason County Historic Preservation Ordinance Chapter 17.40.150. Mason County Heritage Grants will not be approved for projects that would result in the disqualification of properties on federal, state or county historic registers. 6. Compliance with Local, State and Federal Permits, Requirements, Ordinances, Regulations and Laws: Applicants are responsible for compliance with all local, state and federal permits, requirements, ordinances, regulations and laws associated with approved Heritage Grants. Non- compliance can result in revocation of reimbursement of approved funds. ADDITIONAL INFORMATION: Proiect Categories: The following are examples of activities which are meant to illustrate the types of potentially eligible projects. The examples listed below are not meant to be exclusive or exhaustive. Applicants unsure of a potential project's eligibility should contact the Mason County Historical Preservation Commission, at Mason County DCD, 615 W. Alder Street Shelton, WA 98584, 360-427-9670 for a determination. Projects may fall under more than one category. • Professional Development: This category provides support for activities, which enhance the capabilities of the board, staff and volunteers of non-profit organizations to collect,preserve and interpret history in Mason County. Examples: o Development or sponsorship of programs for the professional training of non- profit staff and volunteers related to historical preservation. o Provide capacity-building training for the boards and staff of non- profit heritage organizations. • Public Education: This category provides support for activities that incorporate Mason County history into the educational infrastructure and the general public discourse. Examples: o Research, design, production, installation and promotion of permanent and semi-permanent exhibits,both on-site and off-site. o Research, design, production and management of traveling exhibits for schools. Mason County Heritage Grant Program Guidelines November 17,2023 Page 3 o Original research that will result in publication, exhibit, public event, or some other product that places the outcome of the research before the public on a not for profit basis. o Production and distribution costs for books, articles, videos, oral history tapes, DVDs, etc., on a not for profit basis which address some aspect of Mason County history. • Small Capital Projects: This category provides support for historical preservation projects that assist an organization in meeting health, safety and welfare needs that preserve its facility assets and enhance service to the public. If a small capital project is located within a local historic preservation jurisdiction, evidence of review and approval by the local jurisdiction that the project meets the U.S. Secretary of the Interior Standards is required. o Design and installation of modifications to meet ADA requirements. o Exterior maintenance (roofing, painting, relevant landscaping, etc.) of substantive value/nature, i.e., more than routine and periodic maintenance expected of a prudent owner or tenant if such maintenance is necessary to protect historic archival exhibits. o Substantial interior projects that preserve the structural and/or signature design integrity of heritage facilities. o Acquisition of technology hardware with a projected useful life of three or more years that is used in direct support of the applicant's project. • Collections Management: This category provides support for projects that assist nonprofit organizations to effectively execute their stewardship obligations for their collections. Examples: o Acquisition of significant additions to the collections of non-profit heritage or historical organizations. o Professional services related to conservation of key items in the collections of nonprofit heritage agencies. o Acquisition of software to computerize collections management(For technology hardware, refer to Small Capital Projects). o Provision of a portion of the local share of the cost for an operational assessment by a qualified professional or an accredited institutional program(e.g., the Museum Assessment Program). • Heritage Investigations: This category provides support for activities that involve recovery, recording and reporting/presentations of Mason County heritage materials. Examples: o Archaeological surveys, excavations and reporting of heritage sites and artifacts, in consultation with local Indian Tribes, within Mason County. o Archival investigations and reporting of documents involving the heritage of Mason County. o Recording and reporting ancient and historic artifact collections in public and private ownership from Mason County. Artifacts in this category can vary in scale, e.g., from barns/buildings down to projectile points and oxen shoes. Mason County Heritage Grant Program Guidelines November 17,2023 Page 4 • Historic Preservation: This category provides support for activities that directly result in the identification, evaluation and and protection of significant heritage resources. Examples: o Survey efforts. o Historic designation. o Site condition analysis or evaluation. o Research/documentation efforts. o Completion of preservation planning documents. o Other efforts that result in the protection of Mason County heritage. Enabling Le-islation for this Prozram: RCW 36.22.170: The Revised Code of Washington can be viewed online at: http://apps.leg.wa.gov/rcw/. Professional Standards Guidelines for Applicants: If the core of the grant project is historic preservation, it shall be carried out in compliance with the U.S. Secretary of the Interior Standards for such projects and other applicable codes and regulations at the federal, state and local levels. Please see link below. American Association of Museums Best Practices: https://www.aam-us.org/?s=standards Secretary of the Interior Standards for Rehabilitating, Restoring, and Reconstructing Historic Buildings: htt2://www.Lips.jzoy/hps/�ttps/standizuide Oral History Standards: hqp://www.oralhistoly.org/?s=Standards Americans with Disabilities Act Guidelines: http://www.ada.gov/ Digital Project Standards Resources: http://content.lib.washington.edu/cmpweb/proj ect/proi-resources.html Mason County Historical Preservation Commission hqp://www.co.mason.wa.us/historic/index.php Mason County Heritage Grant Program Guidelines November 17,2023 Page 5 Luke Viscusi From: Tim Whitehead Sent: Tuesday, February 20, 2024 3:39 PM To: Luke Viscusi Cc: Historic Preservation Commission Subject: RE: Historic Preservation Commission Heritage Grants 2024 Contracts They look great. Thanks, Luke. Timothy W Whitehead Mason County Prosecutor's Office Chief Deputy Prosecuting Attorney P: (360)427-9670 ext.417 F: (360)427-7554 From: Luke Viscusi <LViscusi@masoncountywa.gov> Sent:Tuesday, February 20, 2024 3:22 PM To:Tim Whitehead <TimW@masoncountywa.gov> Cc: Historic Preservation Commission <HPC@masoncountywa.gov> Subject: Historic Preservation Commission Heritage Grants 2024 Contracts Hello Tim, I staff the Mason County Historic Preservation Commission. I am currently working to get the 2024 Heritage Grant contracts approved by the BOCC, but I need your approval before I send them to the BOCC. Please see the 6 contracts attached. If you would rather have them as Word Docs, let me know. Let me know if you have any questions or concerns! Sincerely, Luke Viscusi (he/him) I Planner Mason County Community Services Office#360-427-9670 ext. 282 Cell#360-490-3103 LViscusi@MasonCountVWA.gov 1 HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract")is entered into as of March 27,2024,by and between Mason County(the"County"),and the Mason County Historical Society(the"Grantee"). Mason County Historical Society Mason County Attn:Elizabeth Arbaugh c/o Mason County Historic Preservation Commission PO Box 1366 615 W Alder Street Shelton,WA 98584 Shelton,WA 98584 (360)426-1020 Attn:Luke Viscusi (360)427-9670 ext.282 RECITALS 1.The Grantee has applied for a grant in the amount of$3,820 towards the purchase of archival supplies and shelving that will preserve their collections,along with taxes and shipping. 2.The County is granting up to the$3,820 requested for this project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for support local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound,the parties herein agree as follows: 1.Engagement (a)The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on an invoice and a final report of the completion of purchasing archival supplies and shelving that will preserve their collections, as described in the scope-of-work(Exhibit"A"),which shall be performed by independent contractor(s). (b)The Grantee hereby accepts the engagement to have said work performed, to present an invoice and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 27,2024,to September 27,2024 The Grantee may request a one-time six-month extension.Extension requests must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later than 5:00 p.m. four months from the date of the award(July 27,2024). 2024A 3.Grantee's Obligations (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit A. (b) Upon completion of the project the Grantee shall provide the County with an invoice for reimbursement for the work approved by this grant award.At a minimum the invoice shall include the organization's name, remittance address,date,details of expenses(paid receipts),invoice total and program or grant being billed. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c) Upon completion of the granted project,a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission. The final report shall summarize the project,its completion and outcome. The final report shall be submitted to the Mason County Historic Preservation Commission, 615 West Alder St, Shelton, WA 98584 within 10 calendar days of the authorized grant completion date(October 7,2024). (d) Grant recipients are required to comply with all local, state,and federal permit requirements,ordinances and laws.Non-compliance can result in the revocation of approved funding. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date 2024A EXHIBIT A Mason County Historical Society - $3,820.00 The Mason County Historical Society will use the funds to purchase archival supplies and shelving that will preserve their collections, along with taxes and shipping. They will be using staff and volunteer time to install the new shelving units, preserve negatives in cold storage, and properly store copies of the Shelton-Mason County Journal so that their collections can continue to be accessed by the community and future generations. Appropriately archiving and storing their collections will further their mission to preserve, share, and publish the history of Mason County. 2024A JAN 19 2024 Mason County Heritage Grant Application 615 W. Alder street i Mason County Historical Society January 19,2024 Applicant: Date: PO Box 1366 Mailing Address: Email: mchsarbaugh@gmail.com Phone: 360426-1020 Project Description Attached on Separate Page: Yes x No Total Project Cost: $5,637 Grant Request Amount: $3,820 Heritage grants are available to non-profits, government agencies and tribes. If your organization is a non-profit,please attach proof that your organization is currently registered with the Washington Secretary of State or is 501(c).(3). Proof of non-profit status is attached: Yes x No How many of the following categories does your project fall into? Please mark all that apply: Professional Development: Yes_ No_ Public Education: Yes No Small Capital Projects: Yes No Collections Management: Yes x No Heritage Investigations: Yes No Historic Preservation: Yes No Does your organization have a current incomplete Heritage Grant project pending? Yes No x Does your organization have a previously approved six month time extension for an incomplete approved project? Yes x No Rev.02/01/2018 If your organization had a previously approved six month time extension,has one year elapsed since the completion of the project? Yes No x Has the person completing this application read the Heritage Grant Guidelines published on the Mason County website? Yes x No Does your organization understand that this is a reimbursement grant not to exceed $5,000? Yes x No Does your organization have the funding ability to complete the project prior to reimbursement? Yes x No Signature of official for your organization(i.e. city official, organizational president, etc.): Director Date: 19 January 2024 Signature of your organization's financial officer: Jann Goodpaster, Board President 19 January 2024 Date: C ova I , h� Rev.02/01/2018 �30�2-4 WON uo!�V HISTORICAL SOCIETY M LT S R U M Mason County Heritage Grant Proposal January 19, 2024 Project Summary The Mason County Historical Society is requesting$3819 to purchase archival supplies to preserve the collection, and shelving for improved collection storage at a remote storage location. Organization Description and History The Mason County Historical Society was formed in 1969 and became a 501(c)(3) in 1971. The organization's mission is to preserve,share and publish the history of Mason County. The museum is located at 427 West Railroad Avenue in downtown Shelton and houses a selection of the society's collection of archives and photographs.The majority of the collection is housed off site. Background The Mason County Historical Society(MCHS) is steward of tens of thousands of artifacts,archives, photos, and negatives of early Mason County history. A portion of the collection is stored at the museum, primarily the 120 year plus collection of the Shelton-Mason County Journal, photos and negatives, and a portion of archives. Much of the museum's collection has been kept off site in multiple rented storage units.The care of this collection is the most critical part of the historical society's mission, and is the focus of this grant request. Project Description A. The Museum is requesting funds to purchase sturdy storage racks for the offsite storage unit. Currently many items are on the floor,and the existing shelves were donated or bought second hand and are not appropriate for collection storage. Museum staff and the Collection Committee for the MCHS have been working to winnow the collection to focus on items that tell the unique story of Mason County, and deaccession the more generic items. The remaining collection is being moved to a new heated storage facility where items can be better maintained,and their condition monitored. Items that will be moved into the new storage include various artifacts from the early days of Mason County,thousands of negatives,textiles, including military uniforms and antique quilts, and copies of books printed by the historical society for resale by the society. Some of these items are currently stored onsite at the museum and will be moved to remote storage,as the onsite storage is over-filled and creates a safety issue for staff. Sturdy shelving racks for this purpose are priced at$2433. Page113 �0®N voiw HISTORICAL SOCIETY M U S E U M B. Another collection need addressed in this grant is for storage materials for the negatives from the Dennis Meurer collection. Meurer is a Mason County born street photographer who donated negatives from the 1960s and 1970s. His photography captured images of the county that have been lost to time.The museum has over 1,000 of his negatives that need to be placed in buffered sleeves and stored in a freezer,the method recommended by the Washington State Archives for preservation of film. Failure to properly store these priceless negatives will result in their deterioration and loss. Buffered envelopes and freezer storage boxes are priced at$889 plus shipping. The museum currently has 8 freezer storage boxes(valued at$328) purchased with funds donated by the community to use in addition to this grant request. C. The museum maintains the complete collection of the Shelton-Mason County Journals,from the first issue in 1886 to the current issue. The collection at the museum includes primarily paper copies,with certain years on microfilm. The museum is requesting funds to purchase appropriate storage boxes to house the newest copies of the Journal. Deep lid newspaper storage boxes are priced at$227.50 plus shipping. It is estimated that this project will require more than 50 hours of staff and volunteer time, valued in excess of$1590. Outcome At the completion of the grant,the offsite storage unit will contain appropriate shelving for collection care,the valuable negative collection from Dennis Meurer will be properly preserved for future generations,and the back issues of the Shelton-Mason County Journal will be available for use by the community. Museum staff,the board of directors, and volunteers will continue to work on preserving the history of Mason County using professional standards. Page213 �0®N c®lw HISTORICAL SOCIETY M U S E+ U M Mason County Historical Museum Cost Estimate January 19, 2024 Product Quantit Unit Price Subtotal Kobalt Steel Heavy Duty Utility Shelving Unit 77"w 3 $ 299.00 $ 897.00 Kobalt Steel Heavy Duty Utility Shelving Unit 84"w 4 $ 339.00 $ 1,356.00 Gaylord Archival Photo and Negative Cold Storage 6 $ 45.05 $ 270.30 Polypropylene Label Holders (24 pack) 2 $ 7.15 $ 14.30 Gaylord Buffered Negatve Envelopes(100 pack) 15 $ 41.25 $ 618.75 Gaylord Archival Deep Lid Newspaper Box 10 $ 22.75 $ 227.50 Subtotal $ 3,383.85 Taxes $ 288.00 Shipping (Gaylord) $ 148.00 Total $ 3,819.85 Page313 Internal Revenue Service Department of the Treasury 1100 Commerce Street Dallas, TX 75242 Date: Jam ary 30, 2003 Person to Contact: Ford Allen Badge Number: 52-03832 Mason Cou ty Historical Society Contact Telephone Number: P.O. Box 1 66 (410) 962-2976 Shelton, WA 98584 Contact Address: 31 Hopkins Plaza EIN: 91-61 6074 Room 1432 Baltimore, MD 21201 CERTIFIED MAIL LAST DATE FOR FILING A PETITION WITH THE TAX COURT: April 30, 2003 Dear Sir or Madam: This is a fir al determination regarding your private foundation classification. This letter modifies o r letter dated, December 1, 1974, in which we determined that you were an organizatio i described in section 509(a)(2) of the Internal Revenue Code (Code). We have modified your foundation status to that of a public charity described in sections 509(a)(1) and 170(b)(1)(A)(vi) of the Code, effective for tax years beginning January 1, 2000. Your tax exempt status under section 501(c)(3) of the Code is not affected. Grantors and contrit utors may rely on this determination unless the Internal Revenue Service publishes a notice to the contrary. Because this letter could help resolve any questions about your private foundation status, please keep it with your permanent records. If you decide to contest this determination in court, you must file a petition for declarato judgment in the United States Tax Court, the United States Court of Federal Claims, or he United States District Court of the District of Columbia must be filed before the 91" day after the date this determination was mailed to you. Please contact the clerk o the appropriate court for rules regarding filing petitions for declaratory judgments and refer to the enclosed Publication 892. The last day for filing a petition 2 for declarato judgment in the United States Tax Court is April 30, 2003. You may write to the United States Tax Court at the following address: United States Tax Court 400 Second Street NW Washington, DC 20217. If you have a y questions, please call the contact person at the telephone number shown in the heading of this letter. If you write, please provide a telephone number and the most convenient time to call if we need to contact you. Thank you for your cooperation. Sincerely, R. C. Johnson Director, EO Examinations Enclosure: Publication 892 HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract")is entered into as of March 27,2024,by and between Mason County(the"County"),and the Matlock Historical Society(the"Grantee"). Matlock Historical Society Mason County Attn: Susan Stanley c/o Mason County Historic Preservation Commission PO Box 276 615 W Alder Street Matlock,WA 98560 Shelton,WA 98584 (360)490-9447 Attn:Luke Viscusi (360)427-9670 ext.282 RECITALS 1.The Grantee has applied for a grant in the amount of$400 towards the purchase of archival-grade boxes,along with taxes and shipping. 2.The County is granting up to the$400 requested for this project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for support local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound,the parties herein agree as follows: 1.Enga eg ment (a)The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on an invoice and a final report of the completion of purchasing archival-grade boxes,as described in the scope-of-work(Exhibit "B"),which shall be performed by independent contractor(s). (b)The Grantee hereby accepts the engagement to have said work performed, to present an invoice and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 27,2024,to September 27,2024 The Grantee may request a one-time six-month extension.Extension requests must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later than 5:00 p.m. four months from the date of the award(July 27,2024). 2024B 3.Grantee's Obli atg ions (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit B. (b) Upon completion of the project the Grantee shall provide the County with an invoice for reimbursement for the work approved by this grant award.At a minimum the invoice shall include the organization's name, remittance address,date,details of expenses(paid receipts),invoice total and program or grant being billed. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c) Upon completion of the granted project,a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission. The final report shall summarize the project,its completion and outcome. The final report shall be submitted to the Mason County Historic Preservation Commission, 615 West Alder St, Shelton, WA 98584 within 10 calendar days of the authorized grant completion date(October 7,2024). (d) Grant recipients are required to comply with all local, state,and federal permit requirements,ordinances and laws.Non-compliance can result in the revocation of approved funding. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date 2024B EXHIBIT B Matlock Historical Society - $400.00 The Matlock Historical Society will use the funds to purchase archival- grade boxes to better preserve their collections of photo albums, newspapers, and maps. They will use volunteer time to label and store the various materials, with the ultimate goal of managing their growing collections and keeping said collections available to the public. Completion of this project will increase the public's understanding of and exposure to Mason County's history. 2024B DECEIVED JAN 18 2024 Mason County Heritage Grant Application 615 W. Alder Street Applicant:ir� 2 c k � s o r %< 0 � Date: 01 .16.2024 Mailin_e Address; Email: rosecloner@gmail.com Phone: 360.490.9447 Susan Project Description Attached on Separate Page: Yes X No Total Project Cost: $400.00 slight ) v'2r�92bl�. Se<'r-? � n �- ') tc1Ar - Zo Grant Request Amount: $400 variablQ ,_ Q�%4 Cc� 3� -- Heritage grants are available to non-profits, government agencies and tribes. If your organization is a non-profit,please attach proof that your organization is currently registered with the Washington Secretary of State or is 501(c).(3). Proof of non-profit status is attached: Yes X No How many of the following categories does your project fall into? Please mark all that apply: Professional Development: Yes X No Public Education: Yes X No Small Capital Projects: Yes No X Collections Management: Yes X No Heritage Investigations: Yes X No Historic Preservation: Yes X No Does your organization have a current incomplete Heritage Grant project pending? Yes No X Does your organization have a previously approved six month time extension for an incomplete approved project? Yes No X Rev. 0210112018 If your organization had a previously approved six month time extension,has one year elapsed since the completion of the project? Yes n/' No Has the person completing this application read the Heritage Grant Guidelines published on the Mason County website? Yes X No Does your organization understand that this is a reimbursement grant not to exceed $5,000? Yes X No Does your organization have the funding ability to complete the project prior to reimbursement? Yes X No Signature of official for your organization (i.e. city official, organizational president, etc.): Date: Signature of your organization's financial officer: J-�2 -)L �J ,,, L- f Se CYO J�rG � Date: >',2 .Q r-I,-z,i I -e Rev. 0210112018 2024 MCHP Grant Application Matlock Historical Society Archival Supplies Proposal Rep�adng Cardboard Boxes U) !n L Q_ Q �. 4-J 1 Q Q Q � O -+ rn c C co � O Vl V `00 U) O N a C N ~ 'J U) EN L O fl- co O O Ln cn v Q ca C ca M U C 'C 3 Ca .Q E m L 2 v�i p1 C O) °' C 1 CL CL Q n y Ca -" u . O co t� C of c L O O cl N ^ .n V)o C N l O O S 0� .tea'_, Z LLB o CD w w CU c Z -0 C c f0 c[s U) t[3 CD ? �7 N N N c� -C M O I— ca do a 0 U Q1 a> Lo ` N a� a c U) 66 M OU Lu cu o o (D O (� o v E ra f� Q. � +J m Q '� pl C V C (. a) cm Q fa CY Q .� Q� o aJ ca CL m C E _fl Ul i CD E cv p c .a p t;, 4P j r=ci o 7�=�An:'d ram::: '- 'c•:�.. il �T. of . � 3 Secre r of 0cu c' of State of the State of Washington and custodian of its 1,KIM WYMAN,Secretary seal,hereby issue this CERTIFICATE OF INCORPORATION to MATLOCK HISTORICAL SOCIETY ' a/an WA Non-Profit Corporation. Charter documents are effective on the date indicated below. Date: 4/18/2016 UBI Number: 603-610-273 • � "" Given tinder my hand and the Seal of the State { 1 aut itiil .. of Washington at Olympia, the State Capital 4 " i Kim Wyman,Secretary of State i i t , t' t tlit, + Date Issued: 4/20/2016 t� ', Matlock Historical Society Curation Supply Proposal $400 Matlock Historical anticipates providing the commissioners a Completion Report along with paid receipts and images. Sco e: Museum-grade supplies needed to keep maps and newspapers available This investment could be fulfilled as our independent function and we enclose our Non-Profit Registration with our State. Outcome: One illustration of our soft match is volunteer time, and attention to properly transfer assets into preservation mode. New supplies will be put into use as containers with labels. Map storage system will be the most tangible aspect. Professional Development: Yes Concept is a fresher look, inviting research, even if more containerized. Anyone interested may gently rummage and observe, pick up a bit on museum registration (Humanities) Public Education: Yes storage with archival files and boxing allows increased material donation flow. Area people continue to realize the attention new donations are receiving. Our community. museum is connected to the area school and there are learning opportunities for the asking. 2024 Mason County Historic Preservation Grant Application Background 1 Matlock Historical Society Curation Supply Proposal $400 Small Capital Projects: No Collections Management: Yes Project effort is managing this museum's growing collection! {the project in a nugget} Expansion will allow for clarity and space to both spread collections out and rotate exhibits. Heritage Investigations: Yes With further proper storage capacity, the intention is to delve deeper. As reputation improves, further items and stories are entrusted, open for future public investigation. Historic Preservation: Yes project preserves three collections • photo album of Dora Rediska Hearing • fragile newspapers our extensive map collection, very much orderly and stackable. Selected triangular boxes. Budget and Sourcing for Project Budget <$400 If possible, we would target our buy in Mason County, or even the northwest. We have selected universityproducts,com, a well-reviewed specialty vendor in Massachusetts with archival products direct by mail. Total is within $10 of $400, with shipping, as of 01.13.2024 Cart Follows on Page 3 - example only 2024 Mason County Historic Preservation Grant Application Background 2 Matlock Historical Society Curation Supply Proposal $400 (25 pts) Promotes heritage, preservation, and history in Mason County Area families continue to realize the attention our donations are receiving lately (cataloging and preservation). Accordingly there are recent gifts of old items, including documentation of local places and events. (20 pts) Public benefit, shows public need and scope, and will increase public understanding, exposure and experience of Mason County history. Concept is a fresher look, demonstrating work toward completing an archival-grade storage system. This ""sprucing up" invites visitor research . There are learning opportunities for the asking. Our community museum is connected to the area school. (15 pts) Applicant has the capacity to complete the project using professional standards. Volunteer hours will fulfill labeling and shifting of items. We propose housing our extensive (rolled) oversize map collection in triangular boxes. A photo album into a box. Buying newspaper-format boxes, 'metal edge." All archival grade -not acidic, etc. Matlock Historical Society Curation Supply Proposal $400 (15 pts) Immediate need or opportunity and relates to applicants' mission and/or goals. There is immediate need to house yellowing newspapers, and large rolled maps. There is immediate volunteerism to provide our proposed outcome. Preservation is within our mission as a historical society. (10 pts) Clear, measurable outcomes that are attainable within the funding period We will purchase archival-grade boxes, delivered. The boxes will be put into use as containers with labels. Estimate is a 10-week turnaround with ability to provide images and PIF materials receipt when submitting our Completion Report. (10 pts) Well defined budget as well as effectively leveraged funding and support from other sources (total project costs, i.e. grant amount plus hard or soft match; enhancing historic visibility) This project could be self-executed. Soft-match volunteer time includes grant administration. The product with delivery currently totals $387.20. (5 pts) Economic benefit to Mason County. Sales tax on purchase. Matlock Historical Society Curation Supply Proposal $400 ESSENTIALS STORAGE TOOLS MATERIALS PRODUCTS i DISPLAY STORAGE PRODUCTS ORDER Shopping Cart Item Pike qty subtotal Summary n Moisture Resistant Corr.Triangular Tube-6 x 6 x 381n. $16.00 10 � $160.00 Estimate Shippin{and Tax Enter your destination to get a shipping estimate Country 4 ~ United States State/Province Please select a region,state or provl v ® ZJp/Postal Code 98541 Perma/Dur Barrier Board Drop Front Boxes,Tan-12 x 15 x 3 in. $25.20 1 i $25.20 Shipping . 0 Ground$67.20 Q 2rd Day Air$192.00 a .. U tJed Day Airs256.00 a ® Subtotal %320.00 Shgying(Shipping-Ground) $67.20 Perma/Dur Barrier Board Newspaper Storage Boxes,Tan-25 x 19 x $33.70 4 $134.80 2.5in. Order Total $387.20 1 1.1 1.. Proceed to Checkout 2024 Mason County Historic Preservation Grant Application Background 3 HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract")is entered into as of March 27,2024,by and between Mason County(the"County"),and the McReavy House Museum of Hood Canal(the"Grantee"). McReavy House Museum of Hood Canal Mason County Attn:Jayni Kamin c/o Mason County Historic Preservation Commission 500 SE Cole Rd 615 W Alder Street Shelton,WA 98584 Shelton,WA 98584 (360)239-6790 Attn:Luke Viscusi (360)427-9670 ext.282 RECITALS 1.The Grantee has applied for a grant in the amount of$5,000 towards the completion of their upstairs renovation and the creation of two framed posters. 2.The County is granting up to the$5,000 requested for this project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for support local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound,the parties herein agree as follows: 1.Enga eg ment (a)The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on an invoice and a final report of the completion of their upstairs renovation and the creation of two framed posters,as described in the scope-of-work (Exhibit "C"), which shall be performed by independent contractor(s). (b)The Grantee hereby accepts the engagement to have said work performed, to present an invoice and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 27,2024,to September 27,2024 The Grantee may request a one-time six-month extension.Extension requests must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later than 5:00 p.m. four months from the date of the award(July 27,2024). 2024C 3.Grantee's Obligations (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit C. (b) Upon completion of the project the Grantee shall provide the County with an invoice for reimbursement for the work approved by this grant award.At a minimum the invoice shall include the organization's name, remittance address,date,details of expenses(paid receipts),invoice total and program or grant being billed. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c) Upon completion of the granted project,a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission. The final report shall summarize the project,its completion and outcome. The final report shall be submitted to the Mason County Historic Preservation Commission, 615 West Alder St, Shelton, WA 98584 within 10 calendar days of the authorized grant completion date(October 7,2024). (d) Grant recipients are required to comply with all local, state,and federal permit requirements,ordinances and laws.Non-compliance can result in the revocation of approved funding. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date 2024C EXHIBIT C McReavy House Museum of Hood Canal - $5,000.00 The McReavy House Museum of Hood Canal will use the funds to complete their upstairs renovation, as well as design, print, and frame two posters. They will partner with volunteers and local contractors to hang drywall, paint, complete woodwork, and install bathroom fixtures, and will hire a graphic artist to assist with the layout, printing, and framing of the posters. Completing the interior of the McReavy House will further preserve and celebrate the unique history of John McReavy and Hood Canal. 2024C RECEIVED JAN 18 2024 lWason County Heritage Grant Application G-15 W. Alder Street Applicant v AWCate: I Mailing Address: UU 5 C) 6 / 1 /_ r-�q Email: hi U' 2-6 ! 6 G�����C��10y ,G�h'� Phone:��P�� Project Description Attached on Separate Page: YesZNo_ Total Project Cos y" X�o Grant Request Amount. o 00 Heritage grants are available to non-profits, government agencies and tribes. If your organization is a non-profit, please attach proof that your organization is currently registered with the Washington Secretary of State or is 501(c).(3). Proof of non-profit status is attached: Yes✓ No How many of the following categories does your project fall into? Please mark all that apply: Professional Development: Yes_ No 1/ Public Education: Yes V No Small Capital Projects: YesV No Collections Management: Yes_No--\\C—/ Heritage Investigations: Yes No-\,—/ Historic Preservation: Yes V No Does your organization have a current incomplete Heritage Grant project pending? Yes No� Does your organization have a previously approved six month time extension for an incomplete approved project? Yes NOZ Rev. 02/01/2018 If your organization had a previously approved six month time extension, has one year elapsed since the completion of the project? Yes No Has the person completing this application read the Heritage Grant Guidelines published on the Mason County website? Yes '✓No Does your organization understand that this is a reimbursement grant not to exceed $5,000? Yes V No Does your organization have the funding ability to complete the project prior to reimbursement? Yes\,✓ No Signature of official for your organization (i.e. city official, organizational president, etc.): f - G' v Date: Signature of your organization's financial officer: Date: Rev. 0210112018 W A S H I N G T O N Corporations and Charities Division �► Physical/Overnight address:Physical/O ._ Secretary of State 801 Capitol Way S Olympia, WA 98501-1226 �•.f, Corporations&Charities Division Mailing address: PO Box 40234 Olympia,WA 98504-0234 Tel: 360.725.0377 Customer Receipt Payment Transaction: Work Order#: 2023071000457629 Received Date: 07/10/2023 Total Paid: $20.00 Payment Details: Cardholder Name/ Payer Name Payment Type Identifying Number Payment Date Amount JAYNI KAMM VISA 19387 07/10/2023 $20.00 Transaction Details: Name UBI#/Registration# Service Type Amount Processing Fee THE MCREAVY HOUSE 602 642 447 ANNUAL REPORT S20.00 SO.00 MUSEUM OF HOOD CANAL i i W A S H I N G T O N /�I�I 20C1'r - - - -- Filed Secretary of State Secretary of State G�5 W. Alder Street State of Washington AS Corporations&Charities Division Date Filed: 07/10/2023 Effective Date:07/10/2023 U B l 1h 602 642 447 Annu-0 Deport BUSINESS INFORMATION Business Name: THE MCREAVY HOUSE MUSEUM OF HOOD CANAL UBI Number: 602 642 447 Business Type: WA NONPROFIT CORPORATION Business Status: ACTIVE Principal Office Street Address: 500 SE COLE RD,SHEI,TON,WA,98584-7755,UNITED STATES Principal Office Mailing Address: 500 SE COLE RD,SHELTON,WA,98584-7755,UNITED STATES Expiration Date: 08/31/2024 Jurisdiction: UNITED STATES,WASHINGTON Fonnation/Registration Date: 08/21/2006 I Period of Duration: PERPETUAL Inactive Date: Nature of Business: CHARITABLE,HISTORIC HOME/MUSEUM NONPROFIT GROSS REVENUE CERTIFICATION Per RCW 24.03A.960 does the Nonprofit certify that its total gross revenue in the most recent fiscal year was less than$500,000? -Yes NONPROFIT CORPORATION'S EIN Nonprofit EIN:20-5440315 REGISTERED AGENT RCW 23.95.410 Registered Agent Name Street Address Mailing Address This document is a public record.For more information visit Nvww.sos.wa.aov/corns work order#:2023071000457629-1 Received Date:07/10/2023 Amount Received:$20.00 Mason County Heritage Grant Application Project Description: Complete the restoration of the second story and design, print and frame two historical posters We are requesting funds this year to complete two different projects which when finished will complete the interior restoration of the historic McReavy House of Hood Canal. The first project is to complete the drywall of the upstairs bedrooms, hallway and bathroom. We plan to hire a local drywall company to hang sheetrock, mud, sand, and tape the walls where needed, paint and install the bathroom flooring and fixtures This project is vital to complete as we look to adding a second day of weekly tours . We have also begun to host small gatherings and events at the house which we hope will become a revenue stream to support the upkeep of the home. We plan to use one of the upstairs bedrooms as a gallery for our expanding local art collection featuring such notable local artists as Waldo Chase, Paul Armstrong and Fritz Dalby. These rooms will also be used as breakout rooms for small groups as well as historical displays. The second project is to design print and frame two photo exhibits of our founder, John McReavy and his wife, Fanny Gove McReavy,which will tell their story and the history of Union City. We plan to hang these exhibits in the entry hall of the home where they will greet visitors as they enter the house . Promotes heritage, preservation and history in Mason County-(25 points maximum)- The McReavy House of Hood Canal was built in 1890 by pioneer John McReavy. He platted Union City in 1889 with dreams of it becoming a railroad terminus for goods traveling between Port Townsend and Tacoma. The elegant mansion was a fitting capstone to the bustling metropolis he envisioned for Union City. Unfortunately, those dreams dissolved with the world-wide economic crash of 1893. McReavy built the first hotel in Union City, The Occidental Hotel; owned a mercantile and sawmill; as well as several logging operations throughout the Hood Canal area. He was a member of the 1889 Washington State Constitutional Convention and served as a legislator in the Territorial and first state legislature for many years. He served as the school superintendent, postmaster, hotel and store owner, and real estate agent during his time in Union. His home was the center of cultural, social and business activities in the Hood Canal area for many years. Our organization has been working to preserve and renovate the historic McReavy House for the last 8 years with the goal of preserving the history of this pioneering family and to provide a special place that celebrates the unique spirit of Hood Canal and its community.These two projects will greatly contribute to our preservation efforts of the home,the history and heritage of Mason County. Public benefit shows public need and scope, and will increase public understanding, exposure and experience of Mason County history(20)pts. Maximum)- The McReavy House is likely the oldest existing residential structure on the lower Hood Canal. Restoring and maintaining the house will help keep the history of this important era alive . We are expanding our historical exhibits and gathering an expanding collection of artwork from local artists of the era. Tastefully decorated with antique furnishing and implements of the period a tour of the house gives visitors a delightful sense of stepping back in time. Because of the overwhelming response of our weekly tours last summer,we have decided to offer tours of the mansion on both Saturdays and Sundays commencing in May. By also offering small events at the home,we will share the history of the McReavy family and Union City with local residents as well as the many tourists who frequent the area. Applicant has the capacity to complete the project using professional standards(15 points maximum) Several of our volunteers are experienced carpenters and handymen. For these projects we will hire local contractors to assist our volunteers. Immediate need or opportunity and relates to applicants mission and/or goals(15 points) our small but committed group of volunteers has worked tirelessly to procure materials and expertise when needed to achieve our mission. Every item or service has been donated to the house or purchased with donated funds. As we are such a small group, we have put our energy into the preservation of the house first then to restoring as much as we can within our limited budget rather than in fund raising.This grant will help us complete the interior of the house and help us meet our goal of creating a special place to preserve and celebrate the unique history of our illustrious founder and the Hood Canal. We were able to complete the restoration of the first floor last year and have procured the necessary materials to finish the interior of the second floor. With drywall, paint, woodwork and be complete and read for bathroom fixtures reinstalled the restoration of the interior of the homewill p y visitors. Measurable outcomes-(10 points maximum)- Measurable outcomes will be the completion of the upstairs restoration and two framed posters depicting the stories and photos of John and Fanny McReavy. Well-defined budget as well as effectively leveraged funding and support from other sources (total Project costs i.e. grant amount plus hard and soft match; enhancing historic visibility) (10 Pts. Maximum)- The materials for the upstairs restoration have been donated. This project will be completed by professional drywall contractors along with our local volunteers. We have received a bid of $4000 to complete this project. t F 't I' i� .,,o�.-a��-tom.•--.ate n�'.v w.e a r+�t.,,a r•�..� I ,.aw K p.va`tr ae.«ge�tva;e*"'w+.`A�t a....r.• -•.+ � � r.l 4aN as k w wrw-.•a•.+•a �#...:.� _ '� Grp ee�lk yy+�cw'aat Ld�+rv»w�# ��.. ..mow_.. ..• .t i i ,res,.�'aa4if wt�'++;•weml �,o�i�dvf.ie My.eraer4�swav�::►#�""r•"'0' ., � - I i�i!r�4 b is iiM�P�4M/F.4L.�►'"sM'-'Y�� � (}q .YN'1M W/kie+Y��1�E1• lft ji i � acre= i HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract")is entered into as of March 27,2024,by and between Mason County(the"County"),and the Peninsular Railway&Lumbermen's Museum(the"Grantee"). Peninsular Railway& Mason County Lumbermen's Museum c/o Mason County Historic Preservation Commission Attn:Josh Kaivo 615 W Alder Street PO Box 1333 Shelton,WA 98584 Shelton,WA 98584 Attn:Luke Viscusi (360)589-9201 (360)427-9670 ext.282 RECITALS 1.The Grantee has applied for a grant in the amount of$5,000 towards the purchase of replacement batteries and reactivation expenses for Simpson Railroad Locomotive 900. 2.The County is granting up to the$5,000 requested for this project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for support local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound,the parties herein agree as follows: 1.Enga cg ment (a)The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on an invoice and a final report of the purchase of replacement batteries and reactivation expenses for Simpson Railroad Locomotive 900,as described in the scope-of-work(Exhibit"D"),which shall be performed by independent contractor(s). (b)The Grantee hereby accepts the engagement to have said work performed, to present an invoice and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 27,2024,to September 27,2024 The Grantee may request a one-time six-month extension.Extension requests must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later than 5:00 p.m. four months from the date of the award(July 27,2024). 2024D 3.Grantee's Obligations (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit D. (b) Upon completion of the project the Grantee shall provide the County with an invoice for reimbursement for the work approved by this grant award.At a minimum the invoice shall include the organization's name, remittance address,date,details of expenses(paid receipts),invoice total and program or grant being billed. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c) Upon completion of the granted project,a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission. The final report shall summarize the project,its completion and outcome. The final report shall be submitted to the Mason County Historic Preservation Commission, 615 West Alder St, Shelton, WA 98584 within 10 calendar days of the authorized grant completion date(October 7,2024). (d) Grant recipients are required to comply with all local, state,and federal permit requirements,ordinances and laws.Non-compliance can result in the revocation of approved funding. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date 2024D EXHIBIT D Peninsular Railway & Lumbermen's Museum - $5,000.00 The Peninsular Railway & Lumbermen's Museum will use the funds to purchase replacement batteries along with other running maintenance items that will be addressed during the Simpson Railroad Locomotive 900's reactivation. They will work with volunteers and contractors to replace the batteries and reactivate Locomotive 900. Completion of this project will allow the Peninsular Railway & Lumbermen's Museum preserve Locomotive 900's unique history and restart the entire railroad with Locomotive 900 as the primary source of motive power for excursion operations. 2024D Mason County Heritage Grant Application Applicant: Peninsular Railway &Lumbermen's Museum—Date: 1/17/2024 Mailing Address: P.O. Box 1333 Shelton WA 98584 Email:contact@simpsonrailroad.org Phone: 360-589-9201 Project Description Attached on Separate Page: Yes x No_ Total Project Cost: $19000 Grant Request Amount: $5000 Heritage grants are available to non-profits, government agencies and tribes. If your organization is a non-profit, please attach proof that your organization is currently registered with the Washington Secretary of State or is 501(c).(3). Proof of non-profit status is attached: Yes x No How many of the following categories does your project fall into? Please mark all that apply: Professional Development: Yes No Public Education: Yes No Small Capital Projects: Yes x No Collections Management: Yes—No— Heritage Investigations: Yes No Historic Preservation: Yes x No Does your organization have a current incomplete Heritage Grant project pending? Yes No x Does your organization have a previously approved six month time extension for an incomplete approved project? Yes No x Rev.0210112018 If your organization had a previously approved six month time extension,has one year elapsed since the completion of the project? Yes No I Has the person completing this application read the Heritage Grant Guidelines published on the Mason County website? Yes x No Does your organization understand that this is a reimbursement grant not to exceed $5,000? Yes x No Does your organization have the funding ability to complete the project prior to reimbursement? Yes x No Signature of official for your organization(i.e. city official,organizational president, et Date: 1/17/2024 Signature of your organization's financial officer: JO-S v K'a )V()- Date: 1/17/2024 Rev. 02/01/2018 PeniNAar Railway& Lnnhmen7s,Museum P.O. Box 1333. Shelton Washington 98584 simpsonrailroad_ org Locomotive 900 Battery replacement and reactivation to service . .................. Brief History Locomotive#900 was built by the Electro Motive Division of General Motors, or commonly referred to as EMD, in 1955 at their LaGrange Ill plant. It was the first diesel purchased by Simpson for their Shelton opera- tion. Simpson gave it number 900 which refers to the horsepower and model number SW900 of the locomotive. Locomotive#900 has served the Simpson Railroad for it's entire life having never left Simpson Rails some 66 years of continuous service. Today it eagerly is waiting to serve the Simpson in a new roll, sharing it long time home with passengers. Being purchased for and never having left Simpsons Shelton operation it gives a unique- ness in Railroad and lumber industry history that is specific to Shelton and Mason County,this has been it only home. That history is one of the reasons why the Non-Profit Peninsular Railway&Lumbermen's Museum was formed with its goal of preserving that history. PdiinsularRaiMy& LumbermeWs- Museum P.O. Box 1333. Shelton Washington 98584 simpsonrailroad. org Locomotive 900 Battery replacement and reactivation to service Project Overview Locomotive batteries have a life expectancy of about 15 years. 900's batteries are over 20 years old and will no longer hold a charge. That makes the locomotive unable to start on its own on not reliable for use. In 2024 the PRLM as part of its efforts to restart the entire railroad is planning to use the 900 as its pri- mary source of motive power for its excursion operations. Those trains will operate with locomotive 900 caboose 201, caboose 1201 (restoration completion in summer of 2024), along with off site baggage car 223. The first step is to reactivity and insure the locomotives reliability. That work includes the battery re- placement along with other running maintenance items that will be addressed during the locomotives reacti- vation. Overall the locomotive is in very good condition and has operated as recently as 2 years ago and has been stored serviceable. Project Expense The total project budget is $19,000 dollars. The batteries make up the largest portion of this pro- ject. New Batteries: $15,000 Contractor/lift truck: $2000 Water leaks, gaskets: $500 Electrical—cables/connectors/misc.: $1000 Misc. tools and expenses $500 Project total $19,000 Paiisdar & LumbenmeWs Museum P.O. Box 1333, Shelton Washington 98584 s imp sonrailroad.org Locomotive 900 Battery replacement and reactivation to service Other Funding Sources The PRLM has secured funding from Pete Replinger, former Simpson Engineer and PRLM board member of $10,000. With earned income of$4000 towards the balance of the project. Volunteer hours Museum volunteers will lead the work. An estimated 100-120 hours will be needed to replace batteries and other needed tasks to complete the reactivation. Hutton Locomotive will be hired to assist in the battery replacement for handling due too size and weight. Asking For The PRLM is asking for $5,000 towards the project total of$18,0000 Completion: Project completion date of early March 2024. With it operating at our Easter bunny special latter that month. IraDepartment of the Treasury Date: Internal Revenue Service 10/20/2022 Tax Exempt and Government Entities Employer ID number: IPQ P.O.Box 2508 81-4827245 Cincinnati, OH 45201 Person to contact: Name: Customer Service ID number: 31954 Telephone: 877-829-5500 PENINSULAR RAILWAY LUMBERMENS Accounting period ending: MUSEUM December 31 C/O JOSH KAIVO Public charity status: 613 N UNION AVE 509(a)(2) TACOMA, WA 98406-5431 Form 990/990-EZ/990-N required: Yes Effective date of exemption: May 15, 2022 Contribution deductibility: Yes Addendum applies: No DLN: 26053686001192 Dear Applicant: We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c)(3).Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests,devises,transfers or gifts under Section 2055, 2106, or 2522.This letter could help resolve questions on your exempt status. Please keep it for your records. Organizations exempt under IRC Section 501(c)(3) are further classified as either public charities or private foundations. We determined you're a public charity under the IRC Section listed at the top of this letter. Based on the information you submitted with your application,we approved your request for reinstatement under Revenue Procedure 2014-11.Your effective date of exemption, as listed at the top of this letter, is retroactive to your date of revocation. If we indicated at the top of this letter that you're required to file Form 990/990-EZ/990-N, our records show you're required to file an annual information return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N,the e-Postcard). If you don't file a required return or notice for three consecutive years,your exempt status will be automatically revoked. If we indicated at the top of this letter that an addendum applies,the enclosed addendum is an integral part of this letter. �_etter 947 (Rev. 2-2020) Catalog Number 35152P For important information about your responsibilities as a tax-exempt organization, go to www.irs.gov/charities. Enter"4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501(c)(3)Public Charities,which describes your recordkeeping, reporting, and disclosure requirements. Sincerely; 0—- ouetlW� Stephen A. Martin Director,Exempt Organizations Rulings and Agreements Letter 947 (Rev. 2-2020' Catalog Number 35152P HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract")is entered into as of March 27,2024,by and between Mason County(the"County"),and the Pickering Homemakers Club(the"Grantee"). Pickering Homemakers Club Mason County DBA: Pickering Community Club c/o Mason County Historic Preservation Commission Attn:Jonelle Adams 615 W Alder Street 2736 Gravelly Beach Loop NW Shelton,WA 98584 Olympia,WA 98502 Attn:Luke Viscusi (206)235-7830 (360)427-9670 ext.282 RECITALS 1.The Grantee has applied for a grant in the amount of$2,441 towards the labor,materials, and tax to update the Grant School's electrical outlets. 2.The County is granting up to the$2,441 requested for this project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for support local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound,the parties herein agree as follows: 1.Enga cg ment (a)The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on an invoice and a final report of the completion of updating the Grant School's electrical outlets, as described in the scope-of- work(Exhibit"E"),which shall be performed by independent contractor(s). (b)The Grantee hereby accepts the engagement to have said work performed, to present an invoice and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 27,2024,to September 27,2024 The Grantee may request a one-time six-month extension.Extension requests must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later than 5:00 p.m. four months from the date of the award(July 27,2024). 2024E 3.Grantee's Obli atg ions (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit E. (b) Upon completion of the project the Grantee shall provide the County with an invoice for reimbursement for the work approved by this grant award.At a minimum the invoice shall include the organization's name, remittance address,date,details of expenses(paid receipts),invoice total and program or grant being billed. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c) Upon completion of the granted project,a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission. The final report shall summarize the project,its completion and outcome. The final report shall be submitted to the Mason County Historic Preservation Commission, 615 West Alder St, Shelton, WA 98584 within 10 calendar days of the authorized grant completion date(October 7,2024). (d) Grant recipients are required to comply with all local, state,and federal permit requirements,ordinances and laws.Non-compliance can result in the revocation of approved funding. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date 2024E EXHIBIT E Pickering Homemakers Club - $2,441.00 The Pickering Homemakers Club will use the funds for the labor, materials, and tax needed to update existing electrical outlets and install new electrical outlets in both the outdoor and indoor areas of the Grant School. They will hire a licensed electrician to complete the work, which includes installing outlets, circuits, and breakers. Completion of this project will allow the Grant School to continue being a safe, local hub for gatherings, events, historical education, and emergency preparedness. 2024E Mason County Heritage Grant Application Applicant: Picker'i n - Porn emakef s 61(4 Date: January 12,202-4 'D6A s Ker' v1J ainmun i ` C u Mailing Address: 27 3 6 6 ru U e L l y 3 ea ck LID NW.W. 01� mP'-Gf Email:jadams13444@live.com phone: (206) 235-7830 Project Description Attached on Separate Page: Yes X No Total Project Cost: $2,441 Grant Request Amount: $27441 Heritage grants are available to non-profits, government agencies and tribes. If your organization is a non-profit,please attach proof that your organization is currently registered with the Washington Secretary of State or is 501(c).(3). Proof of non-profit status is attached: Yes X No How many of the following categories does your project fall into? Please mark all that apply: Professional Development: Yes_ No_ Public Education: Yes No Small Capital Projects: Yes X No Collections Management: Yes—No— Heritage Investigations: Yes No Historic Preservation: Yes No Does your organization have a current incomplete Heritage Grant project pending? Yes No X Does your organization have a previously approved six month time extension for an incomplete approved project? Yes No x Rev. 0210112018 If your organization had a previously approved six month time extension,has one year elapsed since the completion of the project? Yes_ No X Has the person completing this application read the Heritage Grant Guidelines published on the Mason County website? Yes X No Does your organization understand that this is a reimbursement grant not to exceed $5,000? Yes X No Does your organization have the fiinding ability to complete the project prior to reimbursement? Yes X No Signature of official for your organization (i.e. city official, organizational president, etc.): Date: 1 )i Z 0 Z.4- Signature of your organization's financial officer: Date: J/Z —,,2Qe Rev. 0210112018 Mason County Heritage Grant Date of Grant Application: 1-9-2024 Organization: Pickering Homemakers Club Inc. dba—Pickering Community Club www.thegrantschool.org Address: 151 E. Community Club Road—Shelton, WA 98584 President: Robyn Patterson Contact person and Mailing Address: Jonelle Adams,Treasurer—2736 Gravelly Beach Lp. NW, Olympia, WA 98502 Cell Phone: 206-235-7830 Email:jadams13444@live.com Mason County Heritage Grant Application for 2024 Applicant: Pickering Homemakers Club Inc dba- Pickering Community Club Category:Small Capitol Improvement Project Description: Pickering Community Club is seeking funds to update electrical outlets in both outdoor and indoor areas of Grant School.This project will help ensure electrical outlets are adequate to meet building usage and safety regulations. What will the work entail? Due to limited indoor outlets and our reliance on extensions cords—updating electrical outlets is needed. By adding GRCI outdoor outlets and installing appropriate circuits and breakers, Grant School will have updated and adequate outlets to reduce fire or trip hazards. All work will be completed by Dennis Wharton, licensed electrician,from Hammer Electric in Shelton. Work entails the following items: Updating 8 indoor outlets Installing 3 outdoor GFCI outlets Installing 2-20 AMP 110V circuits Installing 2—Square D Homeline Breakers 1 1 What materials will be used? All material will meet current building codes and are supplied by Hammer Electric. Overall Total Proiect Budget: Labor and materials $2,250 Tax 191 Total Budget $2,441 Request for Grant funding: $2,441 How does this project promote heritage,preservation,and history of Mason County? In 1946,the Pickering Homemakers Club, alumni and residents of the surrounding neighborhoods were concerned about the future of an old one room schoolhouse called the "Grant School" established in 1914 and closed in 1942. The Pickering Homemakers Club had just incorporated in 1946 which gave it a solid community presence and they agreed to take over the stewardship of the old school with full responsibility for its upkeep and continued preservation.Subsequently,the property was then deeded to the Pickering Homemakers Club and their meetings and activities were located at the school. In 2002,the Pickering Homemakers Club filed for non-profit status (5016) and several years later changed their name to Pickering Community Club as filed with the Washington State Secretary. As caretakers of The Grant School,the Pickering Community Club has the following goals: • To preserve the 1914 Grant School historic flavor for the Pickering neighborhood's use and enjoyment. • To invite neighbors and friends to share in the experience of The Grant School and to be a part of our community engagement events. • To create a living classroom museum available to children for educational school field trips. • To support community engagement and provide outreach to K-12 education to our area. Through the interest, participation and monetary support of friends and neighbors in the Pickering area, Mason County Heritage Grant program, and Green Diamond Grants,the school's history and structures are being preserved. Fund-raising for the restoration or improvement of The Grant School is an ongoing project. We wish to acknowledge past support from Mason County Historical Preservation Commission and the Green Diamond Corporation for funding past improvements which included: updating a bathroom, return of 2 the original school bell to the roof-top, repair of 1916-era maps and map case, meeting room ceiling replacement, a new flagpole, reoiling of original wooden floors, rebuilding of three porch railings and new steps, repair of outside shed, a new roof, updated electrical for new heating and cooling system, additional attic and floor insulation, and recent updated well building and tanks. Grant School is proudly being preserved for future generations of the Pickering community to use and enjoy. How does this project benefit the public and increase public understanding,exposure,and experience of Mason County history? The Pickering Community Club is responsible for the preservation of the Grant School property and promoting the history of Mason County. Through our community projects and community volunteerism,the Grant School property is known as a local hub for community gatherings and fundraising events for its' historic preservation. The Grant School serves our community by providing a venue for monthly Club meetings, memorials,community classes and family/social events. Summer Concerts are held on the playground and the school is open for visitors to see the photo gallery collection,school desks, chalk boards and maps, and even ringing the school bell. Pickering Community Club also continues to promote Mason County history by offering field trips for surrounding school districts.Grade school students visit Grant School and learn how students were educated back in 1914. Students learn the history of the area by participating in a hand-on-experience, while pretending to be a student at Grant School.Volunteer members conduct the educational field trip and help students experience "a day in the life of Mason County history in 1914." Our photo gallery displays historic photos of Grant School's history from 1914- 1942.The gallery showcases the history of our Pickering pioneer families and celebrates the support and restoration for the Grant School by volunteer members. Grant School brochures promote Mason County history and showcases how preservation of the only existing one-room schoolhouse is supported and maintained by our volunteer organization and various grants. Does the applicant have the capacity to complete the project using professional standards? The Pickering Community Club has received previous grants and has proven capacity to complete past projects using professional standards and following grant procedures with final report filing. Past grants were received in 2011,2013, 2017, 2018, 2019, and 2023. What is the immediate need and relationship to our mission/goals? Pickering Community Club is dedicated to the preservation of Grant School and has been conducting continuous fundraising events and writing rants to accomplish this goal. Over the ears we have I; g gg p g years, completed several ambitious capital improvement projects which have drawn down our capital improvement reserve funds. Our large capital improvements have included a new roof, attic and under floor insulation, new heating and cooling system, updated kitchen with new appliances, partially updated electrical wiring,and well repairs. 3 i Immediate need: Our membership participates in volunteer work groups to keep the school in working order, but this new project requires a licensed electrician to complete the work.We are a dedicated group of volunteers with a proven track record for the continuous preservation of Grant School. We hope our continued commitment to the long-term investment and preservation of the Grant School is worthy of your continued support. Grant funding would cover the electrical work necessary to install additional electrical outlets both inside and outside.Currently,we have no outdoor electrical outlets and limited interior outlets—which requires the use of extension cords to hold our meetings and events. Partnering with our Emergency Preparedness and Safety Committee,we are updating and prioritizing any unsafe or hazardous conditions that would jeopardize the use of the Grant School. Overuse of limited electrical outlets and continued reliance on extension cords is an immediate concern for both fire and tripping hazard. What are the measurable outcomes? Pickering Community Club is committed to assuring that the work is completed with quality materials and done by a licensed electrician with the required permits to carry out the tasks outlined in this grant. Board member, Bill Gaines, retired CEO of Tacoma Power and Light, will monitor the completion of this grant. Mr. Gaines recommends and has experience with the services of Dennis Wharton from Hammer Electric in Shelton. What is the economic benefit to Mason County? The overall economic benefit to Mason County is by preserving and enhancing Grant School as a community facility for continued community use with available supportive resources. Over the past year, Pickering Community Club has added an Emergency Preparedness goal to help map and establish neighborhood block watches for the Pickering Community. Using the Grant School as the headquarters for Emergency Preparedness events will assist Mason County with economic and safety benefits. Establishing these volunteer groups to be prepared to support emergency situations is an added economic benefit especially when Fire Departments and Police are understaffed and under resourced. Another addition in 2023 to support the Pickering Community,we have added an Automated external defibrillator(AED). Our members are taking online classes to learn how to use the AED and at every public or club meeting,we are updating attendees and visitors on Emergency Exit procedures, and location of AED. We also provide ongoing support to Pioneer School District for various STEM projects and donate to Pioneer School through volunteer projects,financial support and scholarships. 4 HAMMER ELECTRIC ESTIMATE Shelton,WA 98584 Phone:(360)393-0773 ESTIMATE NDW0629 DATE:01102/2024 BILL TO: Old Grant School Shelton fJ QUANTITY DESCRIPTION 3 Outdoor GFCI outlets 8 indoor outlets 2 20 Amp 110V circuits 2 Square D hbg rMelir a breakers / TOTAL DUE 1 $2250.00 y Price Includes rough In completion,material,and permits. Payment Terms and Conditions:30%of total due upfront and remaining balance to be due upon the completion of services. Hammer Electric is not responsible for cutting,patching,or painting any surfaces,walls,floors,ceilings, tiles,concrete or asphalt,or for any existing deficiencies and/or code violation. Hammer Electric is not liable for any repairs necessitated as a result of fire,flood,or Acts of God:damage by negligence or misuse by others,faulty system design,improper operation,mischief or vandalism,or normal wear and tear. THANK YOU FOR YOUR BUSINFSSI Senn,S 1AA 61 it it k3j Eic"I<:itNAL REVENUF: rKRVI('H UI-.PARTt+ NT OF 'MN THF.A81M P..0. lox 2508 t"..1:3CItJNACI; DH V4201 APR 1 14uplsrye:t identification Numbet Da te. %Ij 1:['?rii2rJ'S PIC"RINr 110h2ilNZMts CLUB 12T'w C,ont:ar_t Person: O erANfC64 Y. t'2WAR .15 t BROCA S 80090M 104 11183 .-4G E irjCFEHjW.7 RLi Contact Telephone Nuatko-Irz SRFi.I(lid, WA IM5#14 {t!'o) ".4 S500 Aceountioq Pf-exi td Endi,ntj-, Por'm 950 R#.gwiro—A + Addendum App I i-v; fo ")par Appi icant al iSif ClTtl ii:.k t:ix iiiift 3�.it'23t Gild iii nuff4 aq Your operations i l i tIF1 at: stated in y otir Application for rean-4nit ion rri exf-motion, we. hive,. dv,-ttermined you ate exempt from federal inc:rinst, r.AX ttrldjf9r :t,�ctjon rt,l.{a) of r-he internal Rev[Mtte C('-Vdf at; an nrganization deesr.•rihod irl r.erri.cstl 1 01 t ) t_1 I We h-tve turthet :lct:omined that you are not a private foundnt.i.on within': the meanitly of sectir:n S09(a) of r.he erode, tiicause you are an organ zat.ioll e r,cc'r.i lire! (Pt levt:'nrl.t '04 t;a) t!) ;-n*O !70(b) t'7) IN) (-it . (f your stlus-,;:ec of supptsrt, or your purpooefa, character, or methad of Orj6yilt,ion change, please iwt utl +crtow co wc: can consider the, effeesr of the 71'Alr. eY-Y-!pt ',i't::tun and t:l..nun Tn t hn rar#B *f an, ;lmend.- nwret .. yr,nr «s�isszaeat.ar nal document: or hylaarz, pl--Wo avivi u.. a c rnpy tit the 4mended dmument or bylaws. Also, you should infnrm cis of all change:: itt volir Same sir 3ddi a-ot. An of =lanuar, 1, 1964, Vora are liable for taxo2s under the Federal Inattrance t'ont:ri.buticnis Act (nodal secuilt:y taxtav) on remuneration of $10o at more you pay to each of your employeest during a calendar year. Y¢na arc: trot liakr?p for the tars imposed la0le the- F:4L%raj Un loyteenr TaY -Act (ElTrA.) slllr-r_ you sat£! riot, a private t:,ul�tL�tic,n, you are tiou ni'Abject to tho exeir>r- :37E� tln'Ier ch,AVtur 'ts fit 1-tot Ccdn- Iftvevtr, it ytlta :.zc inv'X3w.vcd iri an L-nacz;C t it t—rf WOO i.crtt, f-hat krar:s.as.tirlti matiht: be oubje t to the excise taxers 4f secr.I_rsrt 49411. {lcicliCionalLy, you arf, not autoaat;x«1ly raxs:rttpt ttctrtt cst}te> PewiKrnl exeis3e taXei, It yliti h:avt* :.iny questions of-meat exr ine, employment, or -ithcr fr-&--ra> t-axc%, j.it-ale :tulttauL yutzt k�:y tzi> t.a c:� of f '`,arant�.f'la i as d cont:L ibuv,rtr 9 ina r*?I-,r F)rt tolla rlt�t Hrl'il Tlet t.i+1lt RiT:.l4„sS t:hF? ,:lit:r•tri.al Res'f_ttxae- Service publiuht-:3 I'ot aue to the contrary. NC-Iwevrs, if You :oze yr.,ur cec:t.ioti 509(a) I3i ctar:ut , a ratarttox or contributor may rlrA rely on ti11, riet":erminaciors if he or she war iii part restwinuible for, or was aware Qf. the act or failurti to act, or the rnubntantiol or material ch:•inie rn Lbe y . i.r.t t:scr 947 (DO/Cr.', I� pFC-K;`I;.tiiil 1104AtiMAYE FS CUM INr' I rum of the org.ntsiaat iun that resulted in 70ur loon of uucbi stat:uts, or if•:se as ulte acquired knowledge thar. the Internal Revenue Service had givnzt notice that You would no longer be rlavaitieti as3 a section t;49(a) (lf organizatjort, Donors may deduct contributions to) you as provided in Section 170 of the Cofie, Requests, lega vier, devises, trdn!lfers, or gifts w you or for. your tine ,tte deductible for federal estate and gift tax put-poses if they meet the -Ippli-abie previslorts of sole 6oct toms 2055„ 2106, and )522, ir,,nt:ributsan dvductiQnG 4�ie allowable ru aborts only to the extent: t:ilat their conttibut:ions are gifts, with no conaideration received. Ticket- pux c;h,aese:, ind similar payments in Conjunction with fund", icing e'venth May not nt:ccsuarily qualify AN deduCCiWo oontributtons, dQv*-nrling on the ci.exum Gov Rcvts:uc Ruling 0- -24ti, Published in Cumulative Bulletin 196'vw., 1 an parfe 104, which seats forth cluidolin s regarding the deductibility, as cliairi- table crntt•abutiona, of payments made by t:axpaye;r:s for admicsaimn to or n4he r II Participat.irin in tundraininq activlt:iert for charlty. In r.he head;sq of this 1r:.tt,-r we have iniiiczat=ed wliethcr you must file Put" 990, Return of: Organization Exempt From Incur- Tax. if Yeti is inclisatexi, yott are required to £#le porn ri9tf onj.,• .rb yintr groan raceiptr each —Mar arc normally rat re than $25,QGG. Hower, if you receive Form 990 packa9v in the mail, please tile! the Veturn even if you do rot exceed the gross receipts taut , if you are not required to File, simply attach the label provided, check the tnk:x in the heading to ifxiiVate that: your ;annual gr000 receipts are normally ` ;" S,000 rot lees, and uign they rotturn. it a return is required, it trout, be filed by the isti, day of r._kie fifth 'Torah att ex UW end ,t l out annual accounting palatal. Ii penalty of $20 t3 dog in chi%rgC-d hezr a return i ; filed .late', unit^,.s:s tltnref is reasonable cause fux tile_ delay, However, the maximum penalty charged cannel exceed $jo,ouo ter 5 per'cenr nt VOkIr, 17r. BS Irt-c_.ipt s for flare ycikr, which 'vcr r, "_^ S. Z"•:�. arganixat:irns with az osa receipts exceeding $l,000,000 in any year, th lsrnal.t y in $100 per day per t'L-turtt, unle.siq there in retasoauAile cause for the delay. 1 iht maximum Penalty for ar. organi,aetion with grosa receipts exceeding ;t1 f!00.0Q0 thatl, not, t!nceed ,r!!U,t;40, 'yhi:; sfit lty cir,+•2f i�� l�[.} d i_ �[ 1 e 4- L'7.SrPi�� a� 1� zeturn is not cemtjileta, so be sure your r-0tut" is ccrmgsletc.- b"-`Oxe You file it. You are recTaired to matte your annual infoi.Ttat ion return, Form ago or Fc,r4!! flsiw.-��'.,.�., �s".•£tilial`ilt� ft�r public inspection �` , a i p pEc seas far three yearns after tthe. latet ut the due: date of the return or the date the return is filed. You are4 also rP;uxxeri to make available for gtuksl _ inapeuction your exemption application. my supporting documents, and your exeMptican letter. Copies ot: t.lieser dnrutr t"*S are Rlscs re(Filzed to be provided to any individual. upon written or iu prttrrson request wit:htiuk. Charge o>;her tiut;n reasonable fees for copying and postage, YOu may tul.f i l l this rt qu4retttent bg placing these documenr_s on the Iz:tern t POi4l.Caea tttay be impound Cot failure t p cemspiy with theme ireauliretmentr. Additional information its available in Publication 551, lax-Exempt Status for Your Organization, or you may call our toll free tiu^sber tslw•wn above Letter 94 1 t00103:, I I -3- PICKRRING HOMEMAKERS CLUB INC You are not required to file federal income tax returns unless you are subject to the tax on unrelated business income under section 51l of the Code. If you are subject to this tax, you must file an income tax return on Form 990-T. Exempt Organization Business Income 'Pax Return. in this letter we are not determining whether any of your present or proposed activities are unre- lated trade or business as defined in auction S13 of the Code. You need an employer identification number even if you have no employees. If an employer identification number was not entered on your application, a number will be assigned to you and you will be advised of it. Pleaae use that number on all returns you file and in all correspondence with the Internal Revenue Service. If we have indicated in the heading of this letter that an addendum applies, the enclosed addendum is an integral part of this letter_ Because this letter could help resolve any questions about your exempt status and foundation status, you should keep it in your permanent records. If you have any questions. please contact the parson whose name and telephone number are shown in the heading of this letter. Sincerely Yours. Steven T. Miller Director, Exempt OrganizaLiorm Letter 947 (I)Q/CG) HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract")is entered into as of March 27,2024,by and between Mason County(the"County"),and the Skokomish Grange No. 379(the"Grantee"). Skokomish Grange No. 379 Mason County Attn:Karen Ragan c/o Mason County Historic Preservation Commission 6481 W Skokomish Valley Rd 615 W Alder Street Shelton,WA 98584 Shelton,WA 98584 (360)426-2426 Attn:Luke Viscusi (360)427-9670 ext.282 RECITALS 1.The Grantee has applied for a grant in the amount of$5,000 towards the purchase and installation of new flooring for the Middle Skokomish School. 2.The County is granting up to the$5,000 requested for this project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for support local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound,the parties herein agree as follows: 1.Enga cg ment (a)The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on an invoice and a final report of the completion of purchasing and installing new flooring for the Middle Skokomish School, as described in the scope-of-work (Exhibit "F"), which shall be performed by independent contractor(s). (b)The Grantee hereby accepts the engagement to have said work performed, to present an invoice and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 27,2024,to September 27,2024 The Grantee may request a one-time six-month extension.Extension requests must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later than 5:00 p.m. four months from the date of the award(July 27,2024). 2024F 3.Grantee's Obligations (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit F. (b) Upon completion of the project the Grantee shall provide the County with an invoice for reimbursement for the work approved by this grant award.At a minimum the invoice shall include the organization's name, remittance address,date,details of expenses(paid receipts),invoice total and program or grant being billed. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c) Upon completion of the granted project,a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission. The final report shall summarize the project,its completion and outcome. The final report shall be submitted to the Mason County Historic Preservation Commission, 615 West Alder St, Shelton, WA 98584 within 10 calendar days of the authorized grant completion date(October 7,2024). (d) Grant recipients are required to comply with all local, state,and federal permit requirements,ordinances and laws.Non-compliance can result in the revocation of approved funding. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date 2024F EXHIBIT F Skokomish Grange No. 379 - $5,000.00 The Skokomish Grange No. 379 will use the funds to purchase and install new flooring in the main classroom and kitchen of the Middle Skokomish School. They will partner with a local contractor to restore the grange hall so that the community can resume use of the primary meeting room and kitchen. Repair and maintenance of the building will help Skokomish Grange No. 379 to further preserve and share the history of Mason County with community members who use the grange hall as a gathering space. 2024F RECEIVED J A N 18 2024 Mason County Heritage Grant Application r , 15 K Alder Street Applicant: S f�0 Ka n,v�S'h C OA N&E 3?ci —Date:Date: O 1- 17 - mac'z 3 ",/u.N-PROtrk-7ISSe, LO) -rm I D�A3-7S-4,-3 9 3 C, Mailing Address: SO K O.titt 1'H V)--/ fu), C L e I hit wet, lk -V Email: 'Vm-evLynocia, ��cfc , cow, Phone: 3�o -`f:k6 Project Description Attached on Separate Page: Yes No Total Project Cost: � 7.v i -7, & 3 Grant Request Amount: S: Ovo Heritage grants are available to non-profits, government agencies and tribes. If your organization is a non-profit, please attach proof that your organization is currently registered with the Washington Secretary of State or is 501(c).(3). Proof of non-profit status is attached: Yes Y No How many of the following categories does your project fall into? Please mark all that apply: Professional Development: Yes_ No 'Y Public Education: Yes_ No X Small Capital Projects: Yes' C No Collections Management: Yes—No Y Heritage Investigations: Yes Now Historic Preservation: Yes_( No Does your organization have a current incomplete Heritage Grant project pending? Yes No_. Does your organization have a previously approved six month time extension for an incomplete approved project? Yes_No_'L Rev.02/01/2018 If your organization had a previously approved six month time extension, has one year elapsed since the completion of the project? Yes_ No Has the person completing this application read the Heritage Grant Guidelines published on the Mason County website? Yes No Does your organization understand that this is a reimbursement grant not to exceed $5,000? Yes. No Does your organization have the funding ability to complete the project prior to reimbursement? Yes Y No Signature of official for your organization (i.e. city official, organizational president, etc.): Date: _,A Signature of your organization's financial officer: Date: ( t Rev.0210112018 (AIRS Confirmation Home aqLuriW Profi e I LQgout 379 SKOKOMISH GRANGE Your Form 990-N(e-Postcard)has been submitted to the IRS • Organization Name:WASHINGTON STATE GRANGE • EIN:237563936 • Tax Year:2022 • Tax Year Start Date:05-01-2022 • Tax Year End Date:04-30-2023 • Submission ID: 10065520231516728360 • Filing Status Date:05-31-2023 • Filing Status:Accepted MANAGE FORM 990-N SUBMISSIONS 2 1.1*131 17 102 Annual Filing Questionnaire Grange Name and Number: --- ` f'9 6,44 l S Grange EIN: A-s— 9 5 3 q2 End of IRS Reporting Year(circle one): December 31 661 30 Contact Name and Phone Number(this is for any questions Ferol may have): Name: K��'e�� R R9 Q vim. Phone#: Yes, we would like State Grange to file for us No,we will file on our own(please send a copy of your confntmation to State Grange) Our non-profit status has been revoked. (Effective date if known ) 990N(ePostcard)Info: 1. Has your Grange terminated or gone out of business? Yes (&0 2. Are your gross receipts normally $50,000 or less'? es No 3. Principal Officer for your Grange: Name: W�L L VW W e-f--, -S2 ILL Ag-r IEV Address: a�.� W e 44-r_ SKO KO M)X.l j lA Office Use Only: We-date: �s ctd/Rejected t c ; K ga aren Rans h:�_ 6481 W Skokomish valley W shelton,WA 98584-6407 In Essentials,Unity In Non-Essentials,Liberty * In All Things, Charity WASHINGTON STATE GRANGE 924 Capitol Way S #300 y PO Box 1186 * Olympia, WA 98507-1186 (360)943-9911 * FAX 1-360-357-3548 * 1-800-854-1635 January 27, 2023 To: All Pomona and Subordinate Granges Re: Annual Filing of 990-N (ePostcard) Worthy Secretary/Treasurer, We are preparing to file the IRS 990-N (ePostcard) for the 2022 tax year. Please fill out the attached form and mail back to State Grange as soon as possible. By completing and returning this form,you will indicate whether your Grange wishes to file the report yourself or have the Washington State Grange submit your annual filing. All Granges need to complete the attached form annually. Even if we have filed for your Grange in the past,you must submit the questionnaire stating the preference for the current filing year. Your answers will help us accurately report information for your Grange to the IRS. If you have any questions regarding this letter please call Ferol (in office on Wednesdays and Fridays), as she will be handling the filing process. Fraternally, Tom Gwin, Master Washington State Grange In Essentials, Unity In Non-Essentials, Liberty ., In All Things, Charity 2 Annual Filing Questionnaire Grange Name and Number: Sv-s/bKy M )S IY � g Grange EIN: Al- `i( 5 6 3 q3 (o End of IRS Reporting Year(circle one): December 31 pri130 Contact Name and Phone Number(this is for any questions Ferol may have): Name: Kc�revl Ra q Q vim. Phone#: 3100-' W Xo- 'A 9 a( Yes,we would like State Grange to file for us No, we will file on our own(please send a copy of your confirmation to State Grange) Our non-profit status has been revoked. (Effective date if known ) 990N(ePostcard)Info: 1. Has your Grange terminated or gone out of business? Yes C_NN 2. Are your gross receipts normally $50,000 or less? 6S) No 3. Principal Officer for your Grange: Name: W L L\k P(\ VW u' TR ���►S'7��R Address: � ��.z� u)_eak S OKOMIS1j_�'Ly J Office Use Only: File date: Accepted/Rejected �J In Essentials, Unity x In Non-Essentials, Liberty In All Things, Charity NO The National Gage CITATION OF COMMENDATION .w Graye zz Z�- .- z - m it 1W; =mod= �' tc I* =''dam " I Mason County Heritage Grant Application Proiect Description: Replace Damaged Flooring of the Historic Classroom/Kitchen This small capital project will consist of the purchase and installation of new flooring in the main classroom/kitchen of the historic Middle Skokomish School, now owned by Skokomish Grange#379. In the winter of 2022, the Skokomish Grange members learned that because of some issues stemming from burst pipes, and a degrading foundation,the county had red tagged the entire building forcing the Grange members to close the doors on the hall until the necessary repairs could be made. Moreover, the insurance company canceled their policy and refused to pay for any repairs. The entire community was devastated to learn of the closure of the beloved hall. A structural engineer was hired to review the damage and reported that the structure was sound and them gave a list of items that needed to be repaired to lift the county closure. Fortunately, local contractor, Steve Martinell, came to the rescue and using reserve funds of the Grange, has been lovingly restoring the hall to the point that the red tag designation of the building will soon be lifted and the community can resume use of the building. The entire floor of the classroom/kitchen has been removed to replace decayed beams, underlayment has been replaced but funds are necessary to pay for the final flooring and installation. It is our hope to use these funds, if approved, to purchase new flooring and have Mr. Martinell install it restoring this room to its former glory. Promotes heritage,preservation and history in Mason County-(25 points maximum)- The Middle Skokomish Schoolhouse was built in 1923 and served as the main schoolhouse for several generations of Skokomish Valley children. The schoolhouse consisted of two main classrooms (one classroom also housed the kitchen); and a gymnasium/community hall with a stage area which has served as a meeting room for the community for over 100 years. Many local families have held weddings, class reunions, family reunions and many community meetings in the hall. In 1959, most of the local schools were consolidated into the Shelton School District. The Skokomish Schoolhouse was then sold to local Grange#379 who has been the guardian of this historic building for years. The school house was designated a historic structure by the Mason County Historic Preservation Commission in 2016. Public benefit, shows public need and scope, and will increase public understanding, exposure and experience of Mason County history(20)Pts.Maximum)- In recent years due to the degrading of the main channel of the Skokomish River Valley, residents have experienced many problems relating to the increased flooding of the Valley floor. In the 1980's many homes were bought out and destroyed by the county leaving the community in distress. The historic schoolhouse became the site of many community meetings as residents worked with local and state groups to find solutions that would restore the Skokomish River for future generations of people as well as salmon habitat and the health of Hood Canal. In 2006, the Skokomish Watershed Action Team was formed by local activists, Mason Conservation District,Skokomish Tribe, and Mason County government. The Grange Hall became the primary meeting place for this group for years. The SWAT, as they are called, have been working to improve natural processes in the upper and lower reaches of the Skokomish River with great success and have received national recognition for their efforts. The Skokomish Grange is a non-profit state organization which has been active since 1910 and has monthly meetings. The Grange has 35 members although only 10 are active. Since the closure of the building the Grange has been meeting in the Skokomish Valley Community Church. The Middle Skokomish Schoolhouse/Grange Hall is a great example of early 201h century rural life . Repair and maintenance of this building is an important step to preserving and sharing the history of this bygone era and telling the story of Mason County. Applicant has the capacity to complete the project using professional standards(15 points maximum) The Grange has enlisted the help of a local contractor to complete the project. Immediate need or opportunity and relates to applicant's mission and/or goals(15 points) While this project is not necessary to restore occupancy of the building, it is an important project to prepare the building for future use as this room is the primary meeting room as well as the kitchen. The Grange Hall is very important to the vitality of the local community. It serves as an information center as well as gathering place for not only Grange members but the entire community. Measurable outcomes-(10 points maximum)- Measurable outcomes will be the completion of the installation of new flooring in the classroom/ kitchen . Well-defined budget as well as effectively leveraged funding and support from other sources (total Project costs, i.e. grant amount plus hard and soft match; enhancing historic visibility) (10 Pts. Maximum)- Many of the materials used for the restoration have been donated but the flooring is one item that needed to be purchased new. We have received a bid of$7,017.60 to purchase and install new flooring. If we receive a grant of$5000 the balance of$2,017.60 will be paid out of reserve funds. Economic benefit to Mason County(5 pts. Maximum)- The Middle Skokomish Schoolhouse/Grange Hall has been used extensively in recent years not only for community meetings and family reunions but also for weddings, concerts and meetings of the State and County Search and Rescue and SWAT. The rental fees are used to maintain the building. The Grange organization supports the local school district, gives scholarships and represents the community at state events. The Middle Skokomish Schoolhouse/Grange Hall is a great stopping off point for visitors traveling to the National Forest and Olympic National Park. i � � - - -- - - -�-�Z_ �" --�_�_ '�71 _ -�: - _� _ _ '� .� _ �'!C. "'C�. @ �._ v � 3y h "1. r- o-T" ',*e a L.Y- - t. ti .. i •'"" �b ate., � - ;�_ "ti: __ _ - (_ - I� '.�i::_ �*\ �+. _ ice; ,;tz,t �,,�> �_ fib T - %' - --- 1 f -_ v ... w � ,•�" _ - h I — __—__. _. __ - �M� 4 _ _ .... I S f—__ .� ���I i � � i 1 f 1 �' �� Martinell Plaster and Drywall Repair, LLC License: MARTIPD825BH Dale Matinell, Owner 501 Holly Ln 564-201-0020 Shelton, WA 98584 martinellpollc@gmail.com Date January 16, 2024 Invoice COMPANY NAME CONTACT NAME Kim 00012158 EMAIL ADDRESS iavnikamin@vahoo.com PHONE NUMBER (314) 330-4583 JOB ADDRESS Shelton Valley Grange Shelton,WA 98584 DETAILS Purchase flooring where needed 2,000.00 Labor 2,500.00 Mise Expenses 500.00 Patch all areas where damaged Clean up Mess NOTE: Job will take approximately 2 days for 3 guys. 1,450.00 Please mail all payments to: 501 Holly Ln Shelton,WA 98584 COST 6,450.00 THANK YOU FOR YOUR SALES TAX 8.80z'o 567.60 BUSINESS! TOTAL DUE 7,017.60 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mike Collins Ext.450 Department: Public Works Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): March 4,2024 Agenda Date: March 12,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• County Force Construction Projects for 2023—Notification of Final Costs Background/Executive Summary: RCW 36.77.070 requires advertisement in County newspaper of construction projects performed by county forces over$1 Ok before projects initializes(brief description of work and engineers estimate of cost)and after completed(similar brief description of work with true and complete cost). The annual costs of projects performed in-house are limited by a set statute. Public Works is presenting to the Board a"Notification of Final Costs"of county force construction projects completed during the previous year to meet the project completion advertising requirements. Budget Impact(amount, funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): All County Road Project(CRP)Resolutions are published in the Shelton Journal. When using County Forces to complete a CRP that is over$1 Ok,a notice of completion is posted in the Journal with estimated and final project cost as required by RCW. Requested Action: Approval of the"Notification of Final Cost"of County Road Construction projects completed in 2023 performed by County forces. Attachments Notification of Final Cost BY ORDER OF THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY, WASHINGTON NOTIFICATION OF FINAL COST COUNTY ROAD CONSTRUCTION—2023 BE IT HEREBY ORDERED that the undersigned Board of County Commissioners of Mason County, Washington, gives official notification in conformance to RCW 36.77.070 of the actual construction expenditures for county force construction projects in Mason County for year 2023 where the estimated cost of the work exceeds $10,000. CRP/ COUNTY ENGINEERS COUNTY PROJECT COMP. PROD.# ROAD NAME ESTIMATE FORCES TOTAL DATE 2020 Old Belfair Hwy $1,270,000. $446,296.46 $1,094,282.73 8/22/23 (Improvement Project) 2037 Sunnyside Road $95,000 $147,585.55 $147,585.55 7/27/23 (Road Resurfacing- Gravel to Chip Seal MP 1.55 MP 3.45) 2039 Kelly Hall Road $97,500. $160,972.91 $162,112.67 8/2/23 (Road Resurfacing- Gravel to Chip Seal MP 0.00 MP 1.95) 2040 Sunnyslope Road $30,000 $40,526.14 $40,526.14 8/14/23 (Road Resurfacing—Gravel to Chip Seal, M.P. 0.00—M.P. 0.55) 2049 N. Shore Road $300,000 $162,983.72 $368,695.76 9/15/23 (Little Shoefly culvert replacement at MP 8.0) ** Total County Forces Expenditures: $ 958,364.78 * The preliminary cost estimate, covering the above-named project(s)was formerly ordered on the indicated days, as provided by RCW 36.77.070. ** This figure satisfies the requirement of RCW 36.77.065. Mason County's 2023 County Forces Construction limit was $1,260,423. DATED this day of , 2024. BOARD OF COMMISSIONERS CERTIFIED BY: MASON COUNTY,WASHINGTON MIKE COLLINS, PE County Engineer RANDY NEATHERLIN, Chair ATTEST: KEVIN SHUTTY ,Vice Chair MCKENZIE SMITH, Clerk of the Board SHARON TRASK, Commissioner APPROVE AS TO FORM TIM WHITEHEAD, Ch. DPA cc: Commissioners Finance JOURNAL: Publ.It.:3/21/2024(Bill: Mason County Dept.of Public Works) C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mike Collins Ext.450 Department: Public Works Briefing: 0 Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): March 4,2024 Agenda Date: March 12,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Road Levy Certification for 2024 Background/Executive Summary: The County Road Administration Board(CRAB)annually requests that every county legislative authority submit a certification showing the amount of the road levy fixed and the amount, if any,budgeted in accordance with RCW 36.33.220 for traffic law enforcement,and/or any other purpose from diverted road levy. This certification is electronically signed through CRABs new Reporting System(CARS). Budget Impact(amount, funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval for the Chair to sign the Road Levy Certification for 2024 through County Road Administration Board's(CRAB'S)reporting system(CARS). Attachments Certification Resolution Certification of the Road Levy and Estimated Revenue Produced Mason 2024 Total County Valuation: $14,606,910,132.00 Road District Valuation: $13,379,017,756.00 Highest Lawful Road Levy: $12,073,191.32 Line I,highest Lawful Levy Calculation form,DOR form REV 64-0007 County Road Levy Shifted to Curent Expense $0.00 per RCW 84.52.043 Adjusted Highest Lawful Road Levy: $12,073,191.32 Actual Adopted/Established Road Levy: $11,643,440.73 Levy Fixed in Accordance with RCW 36.40.090 (Do not include any refund levy amounts) Banked Capacity $429,750.59 Road District Only County Road Property Tax Revenues Diverted For Other Unincorporated Purposes in Accordance with RCW 36.33.220,RCW 39.89,or RCW 84.55.050 Service to be Provided Diverted Levy Amount RCW 36.33.220 $1,080,000.00 Total Diverted Road Levy: $1,080,000.00 Road Levy Revenue Remaining for Roads: $10,563,440.73 Copy of Authorizing Resolution/Ordinance: 2023-073_- _Res_Fixing_the_Amount_of Ad_Valorem_Taxes_for_Road_Levy_2024.pdf Road Funds Budgeted to Be Used for Traffic Law Enforcement Traffic Law Enforcement Funded Through Operating Transfer(per agreeement) $0.00 Traffic Law Enforcement Funded Through Direct Payment(cost reimbursement) $0.00 Total Budgeted Road Fund Expenditures for Traffic Enforcement $0.00 A RESOLUTION FIXING THE AMOUNT OF AD VALOREM TAXES FOR THE ROAD LEVY FOR THE YEAR 2024 RESOLUTION NO. 23- 3 WHEREAS,RCW 36.40.090 states that the Board of Mason County Commissioners shall fix the amount of the tax levies to be raised for Road Fund. IT IS THEREFORE DETERMINED,that the following be fixed as the amounts to be raised by ad valorem taxes for the purpose of meeting the expenditures estimated in the 2024 Budget for Mason County Refund Levy and Road Fund: ROAD FUND $ 10,563,440.73 DIVERSION OF ROAD LEVY $ 1,080,000.00 LEVY SHIFT TO CURRENT EXPENSE $ 0.00 TOTAL ROAD LEVY $ 11,643,440.73 REFUND LEVY $ 21,760.57 TOTAL AMOUNT TO LEVY FOR 2024 $ 11,665,201.30 This resolution reserves unutilized levy for banked capacity. The current banked capacity reserved for the year 2024 is approximately$429,750.59. ADOPTED this 'Z\S' day of k &Vtw,6AQ23. BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask,Chairperson Rand Neather ' , Commissioner (16 Kevin Shutty, Commissioner ATTEST: McKenzie SrVith,616k of the Board 7APPRO . Tim Whitehead,Chief Deputy Prosecuting Attorney Printed From Mason County DMS Printed from Mason County DMS C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mike Collins Ext.450 Department: Public Works Briefing: 0 Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): March 4,2024 Agenda Date: March 12,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Adopt-A-Road Applications Background/Executive Summary: Mason County Board of Commissioners established the Adopt-A-Road litter control program(County Code Chapter 12.48)allowing volunteers to register to pick up roadside litter off of County maintained roads: 1. RR Bed and Breakfast,requesting to adopt Golden Pheasant Rd from milepost 0.07 to 1.16 and Story Rd from Milepost 0.00 to 0.66. 2. Grapeview Community Association,requesting to adopt Grapeview Loop Rd from milepost 0.00 to 5.38. It has been determined that both organizations are eligible to participate in the program. Public Works Transportation Technician,Tim Rhoades,has spoken with them and will meet with each group on site,if approved by the Board,to go over risks,responsibilities, safety rules and answer any questions. The agreements are for a period of two years and volunteers commit to picking up litter at least twice per year along with other conditions spelled out in the Agreement. Public Works agrees to furnish and pick up trash bags,provide safety materials and training aids,along with other provisions spelled out in the Agreement. Pick up and disposal of the trash happens under the Community Litter Cleanup program overseen by the Sheriff's office. Budget Impact(amount,funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval for the Chair to execute the Adopt-a-Road agreements between Mason County and the following volunteer organizations:RR Bed and Breakfast assigning Golden Pheasant Rd from milepost 0.07 to 1.16 and Story Rd from milepost 0.00 to 0.66 as their designated adopted area and Grapeview Community Association assigning Grapeview Loop Rd from milepost 0.00 to 5.38 as their designated adopted area. Attachments Adopt-a-Road Applications Vicinity Maps APPENDIX 1 Date Application M ED To be filled in by ounty ADOPT-A-ROAD JAN 2 5 2024 APPLICATION RR Bed and Breakfast µA"()ouNTYPUBucWORKS Name of Volunteer Organization Mailing Address, City, State, ZIP Code List the sections of road you are interested in cleaning in order of preference: W. Story Rd + Golden Pheasant from the US 101 interchange past the fire station-- My property has 0.5 mile of road frontage here and I am already cleaning it, so might as well make it official. This stretch is just under the 2 mile threshold, but there is significant trash volume Natween typical debris. dumping. drug and EtOH paraphernalia. and RV's dumpjpg sewage and trash - not to mention the bag of dead animals I RRi;tdrfl OM11 last month. So I trust you wNfi00ffXider this stretch of roadway sufficient for the program. 2. Road Name Vicinity 3. Road Name Vicinity Sections of County road are assigned on a safety and first-come, first-serve basis. If the sections your group have identified above are not available the Mason County Public Works Department will suggest other alternatives. i Volunteer Organization Representatives: Dr. Ryan P. Finn Signature: Representative#1 Name of Representative (Print or Type) Mailing Address, City, State, Zip Code Day phone number Evening phone number Signature: Representative#2 Name of Representative (Print or Type) Day phone number Evening phone number Return this application to: Adopt-A-Road Coordinator Mason County Public Works 100 W Public Works Drive Shelton, WA 98584 5 ADOPT-A-ROAD APPENDIX 2 AGREEMENT Page 1 of 4 ADOPT-A-ROAD AGREEMENT This agreement is made and entered into this day and between Mason County, a municipal subdivision of the State of Washington herein known as the "County" and RR Bed and Breakfast ;a volunteer organization herein known as the "Grantee". Whereas, the County has the authority to establish a County-wide Adopt-A-Road Litter Control Program (Adopt-A-Road Program) pursuant to RCW 47.40; and Whereas the Grantee wishes to contribute toward the effort to reduce roadside litter by volunteering to assist in picking up litter on the section of road specified herein; Now,therefore,the County does hereby authorize the Grantee to participate in the Adopt-A-Road Program by picking litter within the assigned section of County road designated below, in accordance with the following terms and conditions: A. The Grantee does hereby agree: 1. To conduct clean up activities in a safe manner and under any conditions as may be required by the County for the safety of the participants. Safety of participants is the number one priority of the program, and the volunteer organization agrees to take full responsibility for the safety of each of its participants. 2. To assign a leader to each cleanup crew, and that crew leader shall have a copy of this agreement with him/her during the cleanup activity. 3. To pick up litter no less than four times per year. Additional clean ups should be done as necessary to maintain a neat appearance. Recommended interval for cleanup is once every three months. 4. To furnish and require all participants wear a hard hat and safety vest during cleanup activities. 5. To allow no more the ten people to participate in the cleanup activity at one time over a one-mile section. 6. To have no more than two vehicles per one-mile section of assigned road parked on the County road shoulderwithin the assigned area during a cleanup activity. (A minimum number of vehicles shall be used to transport the participants to the assigned area.) All parking of vehicles shall be in compliance with State law. 7. To require that all participants shall be 15 years of age or older. The Grantee shall furnish supervision by one more adults for every eight (8) minors (between ages of 15 to 18 years of age) participating in the cleanup activity. 6 ADOPT-A-ROAD APPENDIX 2 AGREEMENT Page 2 of 4 8. To conduct a yearly safety training session for volunteers utilizing materials and training aids provided by the County prior to participating in a roadside cleanup. 9. Provide supplies and materials from Mason County Building I during regular business hours at the address shown on page 4 of this agreement. 10. To place filled trash bags at the County road shoulder for pickup and disposal by the County and notify the County at the time of cleanup to coordinate the pickup time and locations. 11. To notify the County immediately in the event of any emergency on County road right-of-way. Participants who find anything that is hazardous or suspected to be hazardous shall not touch, but take appropriate precautions flag it and leave it for disposal by the proper authorities. Participants shall also not pick up syringes, hypodermic needles, or exceptionally large, heavy or unyielding objects. These kinds of materials should be flagged and the County notified as soon as possible to arrange for proper disposal. 12. Cleanups shall not be scheduled during a legal holiday, during the afternoon on the day before a legal holiday, or during holiday weekends. 13. To provide the County a roster (Medical Aid Coverage Record) of individual participants in the cleanup within seven(7) calendar days following the cleanup activity. 14. To report any injuries,incurred by participants during cleanup activities,to the County,within two (2) working days of the injury. Notification shall include: o Name of injured person o Nature of injury o Date and time of injury o How the injury occurred 15. Furnish to the County an "Adopt-A-Road Registration Form" for each of the participants taking part in litter pickup activities. 16. It is recommended that the Grantee have a first aid kit available at the cleanup site, and at least one person with a valid First Aid Card be present during cleanup activities. B, The County does hereby agree to: 1. To designate a program administrator to act as a contact person for this agreement. 2. To furnish and install a maximum of two (2) Adopt-A-Road signs with the Grantee name and/or acronym displayed within the assigned area. 3. Furnish the Grantee with trash bags. 4. Remove the filled trash bags from County road shoulder upon notification by Grantee. 7 ADOPT-A-ROAD APPENDIX 2 AGREEMENT Page 3 of 4 5. Assist the Grantee,In cleaning up litter if necessary (i.e.,when large, heavy, or hazardous items are found). 6. Provide safety materials and training aids to the Grantee's representative for use by the Grantee in training participants. 7. To furnish a portable"Volunteer Litter Crew Ahead" advanced warning sign and stand,and make available hard hats,safety vests for all participants, and other equipment as deemed necessary (a deposit may be necessary). C. General Conditions: 1. Recycling is an accepted and encouraged activity. Recyclable items collected by participants may be removed from the site at the option of the Grantee. Profits from the sale of recyclable items shall belong to the Grantee. 2. The County may suspend this agreement temporarily because of future construction thatwill take place within the limits of the assigned area. Once these have been completed, the Grantee will be notified and the agreement restored. 3. The terms of this agreement shall commence on the date of execution indicated below, and shall end on the date of termination unless terminated by the County, or the Grantee on 30 days notice. Upon termination of this agreement the Adopt-A-Road sign shall be removed and remain the property of the Department. 8 ADOPT-A-ROAD APPENDIX 2 AGREEMENT Page 4 of 4 D. ASSIGNED ROAD SECTION: Office Use Only Road Name From to Side of roadway: North South East West (Circle assigned side/s) Date of Execution: Date of Termination:January 31, RR Bed and Breakfast Name of Volunteer Organization Mailing Address, City, State,ZIP Code �_ Dr. Ryan P. Finn Signature: Representative#1 Name of Representative (Print or Type) Mailing Address, City, State, Zip Code of Representative#1 Day phone number Evening phone number Signature: Representative#2 Name of Representative (Print or Type) Mailing Address, City, State, Zip Code of Representative#2 Day phone number Evening phone number Chairman of the Board, Mason County Return To: Mason County Public Works 100 W Public Works Drive Shelton,WA 98584 9 Adopt-A-Road Golden Pheasant Road 0.7 -1 .16 & Story Road 0.00-0.66 RR Bed and Breakfast v� STD boy SE KNIGHT CT LPG k �9 �A � r U) m SE COLE RD D v W MEYENBURG DR r m 0 G W INSELS RD SE CRAIG RD r W DELIGHT PARK RD 3 GOLDEN PHEASANT STORY X &eld. _ `-Vt. � She to �—w 54,E i \ � r — US 101 f � \1�, _ Stet Perk APPENDIX 1 RECEIVED ADOPT-A-ROAD DatelfpBco�Received APPLICATION r�tt 2024 MASON COUNTY PUBM WORKS �Y'J�4n 4.L7) l 1Y\rni,mt�W NS�G��iGa�\ Name of Volunteer Organization Mailing Address, City, State, Zip eode List the sections of road you are interested in cleaning in order of preference: S-oq )Q'" 1. G _ k Road ame Vicini s ` \ Road Name Vicinity CoY'$veoaw� s �e� 3. V �)�as�a�d 7,yn S`VK�`\IdY=& Road Name Vicinity Sections of County road are assigned on a safety and first-come,first-serve basis. If the sections your group has identified above are not available the Mason County Public Works Department will suggest other alternatives. Volunteer Organization Representatives: Signature: Represerolive#11 ` Name of Representative(Print or Type) Mailing Address, City, State, Zip Code ` ,. DayZnu e~ Evening phone number yr9tn�'S rDA�s�,✓ S atu e: RAresentative#2 Name of Representative(Print or Type) Day phone number Evening phone num er Return this application to: Adopt-A-Road Coordinator 100 W Public Works Drive Shelton,WA 98584 APPENDIX 1 ADOPT-A-ROAD Date Application Received APPLICATION Grapeview Community Association Name of Volunteer Organization P.O. Box 355, Grapeview, WA 98546 Mailing Address,City, State, Zip Code List the sections of road you are interested in cleaning in order of preference: 1. Grapeview Loop Rd HWY 3 to E. Stadium Beach Road East Road Name Vicinity E. Stadium Beach Raod East to Fire Station 2 . Grapeview Loop Rd Road Name Vicinity 3. Grapeview Loop Rd Fire Station to Treasure Island Rd Road Name Vicinity Sections of County road are assigned on a safety and first-come,first-serve basis. If the sections your group has identified above are not available the Mason County Public Works Department will suggest other alternatives. Voluptper Organ' tion Representatives: pP Edward H. Johnson Signature: RepresentatiAle Ill Name of Representative (Print or Type) Mailing Address, City, State, Zip Code Day phone number Evening phone number x Jim Hanson Signature: Representative #2 Name of Representative(Print or Type) Day phone number Evening phone number Return this application to: Adopt-A-Road Coordinator 100 W Public Works Drive Shelton, WA98584 ADOPT-A-ROAD APPENDIX 2 AGREEMENT Page 1 of 4 ADOPT-A-ROAD AGREEMENT This agreement is made and entered into this date and between Mason County, a municipal subdivision of the State of Washington herein known asthe "County" and Grapeview Community Association :avolunteerorganization herein known asthe "Grantee". Whereas,the County has the authority to establish a County-wide Adopt-A-Road litter Control Program (Adapt-A-Road Program)pursuant to RCW 47.40;and Whereas the Grantee wishes to contribute toward the effort to reduce roadside litter by volunteering to assist in picking up litter on thesection of road specified herein; Now, therefore, the County does herby authorize the Grantee to participate in theAdopt-A-Road Program by picking up litter within the assigned section of County road designated below, in accordance with the following terms and conditions: A. The Grantee does hereby aar 1. To conduct cleanup activities in a safe manner and under any conditions as may be repaired by the County for the safety of the participants. Safety of participants is the number one priority of the program, and the volunteer organization agrees to take full responsibility for the safety of each of its participants. 2. Toassign a leader to each cleanup crew,and that crew leader shall havea copyof this agreement with him/her during the cleanup activity. 3. To pick up litter no less than four times per year. Additional clean ups should be done as necessary to maintain a neat appearance. Recommend intervalfor cleanup is once every three months. 4. To furnish and require all participants wear a hard hat and safety vest during cleanup activities. 5. To allow no more than ten people to participate in the cleanup activity at one time over a one-mile section. 6. To have no more than two vehicles per one-mile section of assigned road parked on County road shoulder within the assigned area duringcleanup activity. (A minimum number of vehicles shall be used to transport the participants to the assigned are.) All parking of vehiclesshall be in compliance withState Law. 7. To require that all participants shall be 15 years of age or older. The Grantee shall furnish supervision by one more adults for every eight(8)minors(between ages of 15 to 18 years of age) participating in the cleanup activity. ADOPT-A-ROAD APPENDIX 2 AGREEMENT Page 2 of 4 8. Toconduct a yearly safety training session utilizing materialsand training aids provided by the County prior to participating in a roadside cleanup. 9. Provide supplies and materials from Mason County Building 1 during regular business hours at the address shown on page 4 of this agreement. 10. To place filled trash bags at the County roadshoulder for pickup and disposal by the County and notify the County at the time of cleanup to coordinate the pickup time and locations. 11. To notify the County immediately in the event of any emergency on County road right-of-way. Participants who find anything that is hazardous or suspected to be hazardous shall not touch,but take appropriate precautions flag it and leave it for disposal by the proper authorities. Participants shall also not pick up syringes, hypodermic needles or exceptionally large, heavy or unyielding objects. These kinds of materials should be flagged and the County notified assoon as possible to arrange for proper disposal. 12. Cleanups shall R41 be scheduled during a legal holiday, during the afternoon on the day before a legal holiday, or during holiday weekends. 13. To provide the Countya roster(Medical Aid Coverage Record)of individual participants in the cleanup within seven (7)calendar days following the cleanup activity. 14. To report any injuries, incurred by participants duringcleanup activities, to the County, within two (2)working days of the injury. Notification shall include: Name • Nature of injury • Date and time of injury • How the injury occurred 15. Furnish to the County an"Adopt-A-Road Registration Form" for each of the participants taking part in litter pickup activities. 16. It is recommended that the Grantee have a firstaid kit available at the cleanup site, and at least one Person with a valid First Aid Card be present during cleanup activities. B. The County does herby aoree to: 1. Todesignate a program administer to act as a contact person for thisagreement. 2. To furnish and install a maximum of two (2)Adopt-A-Road signs with the Grantees name and/or acronym displayed within the assigned area. 3. Furnish the Grantee with trash bags. 4. Remove the filled trash bags from County road shoulder upon notification by Grantee. ADOPT-A-ROAD APPENDIX 2 AGREEMENT _ Page 3 of 4 5. Assist the Grantee, in cleaning up litter if necessary(i.e.,when large, heavy or hazardous items arefound). 6. Provide safety materials and training aids to the Grantee's representative for use by the Grantee in training participants. 7. To furnish a portable"Volunteer Litter Crew Ahead"advance warning sign and stand, and make available hard hats,safety vests for all participants, and other equipment as deemed necessary (a deposit maybe necessary). C. General Conditions: 1. Recycling is an accepted and encouraged activity. Recyclable items collected by participants maybe removed from the site at the option of the Grantee. Profits from the sale of recyclable itemsshall belong to the Grantee. 2. The County may suspend this agreement temporarily because of future construction that will take place within the limits of the assigned area. Once these have been completed, the Grantee will be notified and the agreement restored. 3. The termsof this agreement shall commence on the date of execution indicated below, and shall end upon the date of termination unlessterminated by the County,or the Grantee on 30 days notice. Upon termination of thisagreement the Adopt-A-Road sign shall be removed and remain the property of the Department. ADOPT-A-ROAD APPENDIX 2 AGREEMENT Page 4 of 4 0. ASSIGNED ROAD SECTION: Office Use Only Road Name From to Side of roadway: North South East West (Circle assigned side/s) Date of Execution: Date of Termination:"Ja... n:.fmal..lyd-'3"1.. . Grapeview Community Association Name of Volunteer Organization Mailin Address,City,State,Zip Code r N Edward Johnson Signature: Represent ti a #1 Name of Representative (Printer Type) Mailing Address, City,State,Zip Code of Representative#1 Day r_: n mber Evening phone number Jim Hanson Signat e: epoKsentative #2 Name of Representative(Print or Type) Mailing Address,City,State, Zip Code of Representative #2 Day phone number Evening phone number Return To: Chairman of the Board,Mason County Mason County Public Works 100 W Public Works Drive Shelton, WA 98584 ADOPT-A-ROAD APPENDIX 3 AGREEMENT ADOPT-A-ROAD REGISTRATION FORM (=auk �. c�hIy561�1 Na me of Participant(Print orType) Dateof B irth _ Mailing Address,City,State,ZipCode , Phone Number ma""J a ft,6�) I Person to Wifyincaseof erfiergency Phone Number 5 OVA Se- Rela onship WARNINGI - PLEASE READ CAREFULLY Participants in the Mason County Public Works Adopt-A-Road Litter Control Program are advised that working adjacent to a County road is a VERY DANGEROUS ACTIVITY,with risks of seriousinjury or even death. Each participant is further advised that the risk of harm is present even if all safety precautions are followed. Each participant shall exercise due care in performing litter pickup activities. Participants must receive safety training provided by the Grantee Organization utilizing materials and training aids furnished by the Organization and appropriate protective clothing during cleanup activities. Bysignature below, I acknowledge that I have read this form completely, and I understand the responsibilities, the hazards and the privileges of participation in the Adopt-A-Road Program. My participation in this program is voluntary, and I agree to accept the risks connected with this activity, and further agree on damages, including injury or death from participating in this program. I / 1-7 � 2�12y Signature of Uakl nt Date Signature of Parent or Guardian if Participant isunder 18yearsof age Date ADOPT-A-ROAD APPENDIX 3 AGREEMENT ADOPT-A-ROAD REGISTRATION FORM MIA AA Name of P icipant(Print or Typey Da eof B th Maili �� )v\lsoN Person to notify in case of emergency Phone Number Relat nship WARNINGI - PLEASE READ CAREFULLY Participants in the Mason County Public Works Adopt-A-Road Litter Control Program are advised that working adjacent to a County road is a VERY DANGEROUS ACTIVITY,with risks of seriousinjury or even death. Each participant is further advised that the risk of harm is present even if all safety precautions are followed. Each participant shall exercise due care in performing litter pickup activities. Participants must receive safety training provided by the Grantee Organization utilizing materials and training aids furnished by the Organization and appropriate protective clothing during cleanup activities. Bysignature below, I acknowledge that I have read this form completely, and 1 understand the responsibilities, the hazards and the privileges of participation in the Adopt-A-Road Program. My participation in this program is voluntary,and I agree to accept the risks connected with this activity, and further agree on damages, including injury or death from participating in this program. Signature ol Partici ant Date Sig nature of Parent or Guardian if Participant isunder 18yearsof age Date ADOPT-A-ROAD APPENDIX 3 AGREEMENT ADOPT-A-ROAD REGISTRATION FORM IWIP S d,I(rn) YhW,'V.ont Name of Participant(Pri t or Type) Date of Bi th Mailing Address,City,State,ZipCode e Person to notify in caseof emergency Phone Number �,Qcuse Relatio hip WARNINGI - PLEASE READ CAREFULLY Participants in the Mason County Public Works Adopt-A-Road Litter Control Program are advised that working adjacent to aCounty road is VERY DANGEROUS ACTIVITY,with risks of seriousinjury or even death. Each participant is further advised that the risk of harm is present even if all safety precautions are followed. Each participant shall exercise due care in performing litter pickup activities. Participants must receive safety training provided by the Grantee Organization utilizing materials and training aids furnished by the Organization and appropriate protective clothing during cleanup activities. Bysignature below, 1 acknowledge that I have read this form completely, and I understand the responsibilities, the hazards and the privileges of participation in the Adopt-A-Road Program. My participation in this program is voluntary, and I agree to accept the risks connected with this activity, and further agree on damages, including injury or death from participating in this program. X o - 2y Signet of Vart0panL Date Signature of Parent or Guardian if Participant isunder 18yearsof age Date ADOPT-A-ROAD APPENDIX 3 AGREEMENT ADOPT-A-ROAD REGISTRATION FORM Dan McClung Name of Participant(Print or Type) Date of Birth Mailing Address,City,State,Zip Code Phone Number Macky McClung Person to notify in case of emergency Phone Number Sister Relationship WARNINGI — PLEASE READ CAREFULLY Participants in the Mason County Public Works Adopt-A-Road Litter Control Program are advised that working adjacent to a County road is a VERY DANGEROUS ACTIVITY, with risks of serious injury or even death. Each participant is further advised that the risk of harm is present even if all safety precautions are followed. Each participant shall exercise due care in performing litter pickup activities. Participants must receive safety training provided by the Grantee Organization utilizing materials and training aids furnished by the Organization and appropriate protective clothing during cleanup activities. By signature below, I acknowledge that I have read this form completely, and I understand the responsibilities, the hazards and the privileges of participation in the Adopt-A-Road Program. My participation in this program is voluntary, and I agree to accept the risks connected with this activity, and further agree on damages, including injury or death from participating in this program. Da42�' - i&� 12/18/2023 Signature of Participant Date Signature of Parent or Guardian if Participant Is under 18 years of age Date Edward Johnson Wednesday,January 17, 2024 at 17:27:20 Pacific Standard Time Subject: Forms Date: Wednesday,January 17, 2024 at 2:17:30 PM Pacific Standard Time From: Rob and Tracy<robandtracy@gmail.com> To: Edward Johnson<Edward.Johnson@cjenterprise.net> Attachments: IMG_5864.jpg, IMG_5865.jpg Hopefully these will work)Thx Nx:111 AWN) A�:ItthAlt Nl ADOPT ROAD REOIS I RAF ION FORM WARNJKaLJ` , KL fAUF111Y r.- •• 1 r,: wPlop "WllwlM .. a „'V1"I"AnU1 R.'ALOTY,+ AIUII w'IrwygtrflRl 14 Page 1 of 2 AIYJVT MR(MD APPFlIOUS 7 AORLEMIM AWPr'A-ROAD RMSTRAIION FORM [�3 �r• i r ..L:.r 111YN f'L ' ..7n r R'1>bNVM WANNMhI• RWAPF HSGR�AREI•I ly ' • - or YLNYOANCERWSACONYV„ ..� ..,. r. r 1t�1 rl I it rr ?'il r�. 1.1 .-lvrir!., .•..:I(rY i /7-2°w . .. r.� .:ICY i- .. UY Sent from my Whone Page 2 of 2 Adopt-A-Road Grapeview Loop Road from 0.00-5.38 Grapeview Community Association , N 1 tee., E TWILIGHT WAY, f / 1 4 1 Ory� v Grapeview Loop iL Air / i � f 1 1 / C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Cassidy Perkins for John Taylor Ext. 806 Department: Parks&Trails Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): March 4,2024 Agenda Date: March 12,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• RV Cover Purchase from Foothills Park Host Background/Executive Summary: An RV cover is needed for the Foothills Park host,Lara Nelson. An RV cover was installed at Truman Glick Park in January of 2023 at the cost of$19,580.73. Comparatively,the RV cover currently located at Foothills Park is of similar size and quality as it is in great condition and would maintain its value in years to come. The purchase price is$5,000. Budget Impact(amount, funding source,budget amendment): $5,000 Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval to purchase an RV cover from the Foothills Park host,Lara Nelson, in the amount of$5,000. Attachments C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mark Neary Ext. 530 Department: Support Services Briefing: N Action Agenda: N Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): March 4,2024 Agenda Date: March 12,2024 Internal Review: ❑ Finance ❑ Human Resources N Legal ❑ Information Technology N Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Professional Services Contract with BRCA- TreanorHL Background/Executive Summary: This contract is for architect and engineering services for the proposed Mason County Community Justice Center. The contract term is January 16,2024 to August 31,2024 for an amount not to exceed$780,000. Budget Impact(amount, funding source,budget amendment): This will be paid from the $1,000,000 award from the WA State Legislature through the Department of Commerce. Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval of the professional services contract with BRCA—TreanorHL for architect and engineering services for the proposed Mason County Community Justice Center cost not to exceed$780,000. Attachments Contract MASON COUNTY and BRCA -TreanorHL PROFESSIONAL SERVICES CONTRACT This CONTRACT is made and entered into by and between Mason County, hereinafter referred to as "COUNTY" and BRCA - TreanorHL, referred to as "CONTRACTOR." RECITALS: WHEREAS, COUNTY desires to retain a person or firm to provide the following service: Architectural and Engineering Services; and WHEREAS, CONTRACTOR warrants that it is qualified and competent to render the aforesaid services. NOW, THEREFORE, for and in consideration of the CONTRACT made, and the payments to be made by COUNTY, the parties agree to the following: General Conditions Scope of Services: CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as identified in "Exhibit A Scope-of-Services" and "Exhibit C Preliminary Schedule" during the CONTRACT period. No material, labor or facilities will be furnished by COUNTY, unless otherwise provided for in the CONTRACT. Term: The performance period for this CONTRACT is January 16, 2024 through August 31, 2024. Services Outside of Term: Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be performed at the expense of CONTRACTOR and are not compensable under this CONTRACT unless both parties hereto agree to such provision in writing. The term of this CONTRACT may be extended by mutual consent of the parties; provided, however, that the CONTRACT is in writing and signed by both parties Extension: The duration of this CONTRACT may be extended by mutual written consent of the parties for one additional 6 month period. Compensation: CONTRACT total value is not to exceed $780,000 Independent Contractor: CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent contractor, and nothing herein contained shall be construed to create a relationship of employer-employee. All payments made hereunder and all services performed shall be made and performed pursuant to this CONTRACT by the CONTRACTOR as an independent contractor. Page 1 J:ACONTRACTS\Architectural&Engineering\Professional Services Contract-BCRA TreanorHL final.docx CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in Exhibit B Compensation and the CONTRACTOR is not entitled to any benefits including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any other rights or privileges afforded to employees of COUNTY. The CONTRACTOR represents that he/she/it maintains a separate place of business, serves clients other than COUNTY, will report all income and expense accrued under this CONTRACT to the Internal Revenue Service, and has a tax account with the State of Washington Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of Washington. CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or employees from any loss or expense, including, but not limited to, settlements,judgments, setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of the provisions of this paragraph. Taxes: CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on compensation earned pursuant to this CONTRACT. COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law. The CONTRACTOR must pay all other taxes, including, but not limited to, Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or personal property to which COUNTY does not hold title. COUNTY is exempt from Federal Excise Tax. No Guarantee of Employment: The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest any employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee of any sub-contractor by COUNTY at the present time or in the future. Accounting and Payment for CONTRACTOR Services: Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set forth in "Exhibit B Compensation." Where Exhibit "B" requires payments by the COUNTY, payment shall be based upon written claims supported, unless otherwise provided in Exhibit "B," by documentation of units of work actually performed and amounts earned, including, where appropriate, the actual number of days worked each month, total number of hours for the month, and the total dollar payment requested, so as to comply with municipal auditing requirements. Acceptable invoices will be processed within 30 days of receipt. Page 2 J:ACONTRACTS\Architectural&EngineeringTrofessional Services Contract-BCRA TreanorHL final.docx Unless specifically stated in Exhibit "B" or approved in writing in advance by the official executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the "Administrative Officer"). COUNTY will not reimburse the CONTRACTOR for any costs or expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where required, COUNTY shall, upon receipt of appropriate documentation, compensate the CONTRACTOR, no more often than monthly, in accordance with COUNTY's customary procedures, pursuant to the fee schedule set forth in Exhibit "B." Withholding Payment: In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise adjudicated. Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to perform, and in no case more than ten (10) days after it determines to withhold amounts otherwise due. A determination of the Administrative Officer set forth in a notice to the CONTRACTOR of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord with the provisions of the Disputes clause of this CONTRACT. COUNTY may act in accordance with any determination of the Administrative Officer which has become conclusive under this clause, without prejudice to any other remedy under the CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay any amount so required to be paid and to charge the same to the account of the CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by COUNTY under this clause. Labor Standards: CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of Washington. Assignment and Subcontracting: The performance of all activities contemplated by this CONTRACT shall be accomplished by CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other individual, firm or entity without the express and prior written approval of COUNTY. Conflict of Interest: If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR or any of its employees involved in the performance of this CONTRACT shall have or develop an interest in the subject matter of this CONTRACT that is potentially in conflict with the COUNTY's interest, then CONTRACTOR shall immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an Page 3 J:ACONTRACTS\Architectural&EngineeringTrofessional Services Contract-BCRA TreanorHL final.docx informed judgment as to whether or not COUNTY's interest may be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also terminate this CONTRACT according to the provisions herein for termination. Non-Discrimination in Employment: COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges of employment for all qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or applicant for employment on the grounds of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated during employment, without regard to their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Such action shall include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits, selection for training including apprenticeship, and participation in recreational and educational activities. In all solicitations or advertisements for employees placed by them or on their behalf, CONTRACTOR shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision shall not apply to contracts or sub-contractors for standard commercial supplies or raw materials, or to sole proprietorships with no employees. Non-Discrimination in Client Services: CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service or benefits under this CONTRACT; or subject an individual or business to segregation or separate treatment in any manner related to his/her/its receipt any service or services or other benefits provided under this CONTRACT; or deny an individual or business an opportunity to participate in any program provided by this CONTRACT. Waiver of Noncompetition: CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from performing work or providing supplies to COUNTY. Certification Regarding Federal Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions: CONTRACTOR further certifies, by executing this CONTRACT, that neither it nor its principles is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or Agency. Page 4 J:ACONTRACTS\Architectural&Engineering\Professional Services Contract-BCRA TreanorHL final.docx CONTRACTOR also agrees that it shall not knowingly enter into any lower tier covered transactions (a transaction between CONTRACTOR and any other person) with a person who is proposed for debarment, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, and CONTRACTOR agrees to include this clause titled "Certification Regarding Federal Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction" without modification, in all lower tier covered transactions and in all solicitations for lower tier transactions. The "General Service Administration List of Parties Excluded from Federal Procurement or Non- procurement Programs" is available to research this information at http://epls.arnet.gov/. Ownership of Items Produced: All writings, programs, data, public records or other materials prepared by CONTRACTOR and/or its consultants or sub-contractors, in connection with performance of this CONTRACT, shall be the sole and absolute property of COUNTY. When CONTRACTOR creates any copyrightable materials or invents any patentable property, CONTRACTOR may copyright or patent the same, but COUNTY retains a royalty-free, nonexclusive and irrevocable license to reproduce, publish, recover, or otherwise use the materials or property and to authorize other governments to use the same for state or local governmental purposes. CONTRACTOR further agrees to make research, notes, and other work products produced in the performance of this CONTRACT available to COUNTY upon request. Work Product: CONTRACTOR will provide COUNTY with all work product including but not limited to: plans, data, maps, as-builds, reports, prior to the release of the final payment for services. Patent/Copyright Infringement: CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand brought against COUNTY, to the extent such action is based on the claim that information supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and damages attributable to any such claims that are finally awarded against COUNTY in any action. Such defense and payments are conditioned upon the following: A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim. B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for COUNTY the right to continue using the information, in the event such claim of infringement, is made, provided no reduction in performance or loss results to COUNTY. Confidentiality: CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except upon the prior written consent of COUNTY or an order entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision. Right to Review: Page 5 J:ACONTRACTS\Architectural&EngineeringTrofessional Services Contract-BCRA TreanorHL final.docx This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee shall have the right to review and monitor the financial and service components of this program by whatever means are deemed expedient by the Administrative Officer or by COUNTY's Auditor's Office. Such review may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and any and all communications with or evaluations by service recipients under this CONTRACT. CONTRACTOR shall preserve and maintain all financial records and records relating to the performance of work under this CONTRACT for six (6) years after CONTRACT termination, and shall make them available for such review, within Mason County, State of Washington, upon request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any inspections, audits, or program review by any individual, agency, or governmental unit whose purpose is to review the services provided within the terms of this CONTRACT. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative Officer as soon as it is practical. Insurance Requirements: At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements detailed in "Exhibit D Insurance Requirements." Insurance as a Condition of Payment: Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the CONTRACTOR's strict compliance with all insurance requirements under this CONTRACT. Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt of evidence of full compliance, payments not otherwise subject to withholding or set-off will be released to CONTRACTOR. Proof of Insurance: A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within five (5) days of CONTRACT execution. Industrial Insurance Waiver: With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this CONTRACT. CONTRACTOR Commitments, Warranties and Representations: Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to, any representation made prior to execution of this CONTRACT, whether or not incorporated elsewhere herein by reference, as to performance of services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or warranties. Defense and Indemnity Contract: FOR PUBLIC WORKS, ARCHITECTURAL or ENGINEERING SERVICES Page 6 J:ACONTRACTS\Architectural&EngineeringTrofessional Services Contract-BCRA TreanorHL final.docx To the fullest extent permitted by law, CONTRACTOR agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees, agents and volunteers, harmless from and against any and all claims, damages, losses and expenses, including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any property (including the loss of use resulting therefrom)which 1) are caused in whole or in part by any act or omission, negligent or otherwise, of CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based upon CONTRACTOR's or its subcontractors' use of, presence upon or proximity to the property of COUNTY for the value of the CONTRACT or $1,000,000, whichever is less. This indemnification obligation of the Provider shall not apply in the limited circumstance where the claim, damage, loss or expense is caused by the sole negligence of COUNTY. In the event of the concurrent negligence of CONTRACTOR, its subcontractors, employees or agents, and COUNTY, its employees or agents, this indemnification obligation of CONTRACTOR shall be valid and enforceable only to the extent of the negligence of CONTRACTOR, its subcontractors, employees and agents. This indemnification obligation of CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee benefit act, and CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing indemnification obligations of CONTRACTOR are a material inducement to COUNTY to enter into this CONTRACT, are reflected in CONTRACTOR's compensation, and have been mutually negotiated by the parties. E-Verify: The E-Verify contractor program for Mason County applies to contracts of$100,000 or more and subcontracts for$25,000 or more if the primary contract is for$100,000 or more. CONTRACTOR represents and warrants that it will, for at least the duration of this CONTRACT, register and participate in the status verification system for all newly hired employees. The term "employee" as used herein means any person that is hired to perform work for Mason County. As used herein, "status verification system" means the Illegal Immigration Reform and Immigration Responsibility Act of 1996 that is operated by the United States Department of Homeland Security, also known as the E-Verify Program, or any other successor electronic verification system replacing the E-Verify Program. CONTRACTOR agrees to maintain records of such compliance and, upon request of the COUNTY, to provide a copy of each such verification to the COUNTY. CONTRACTOR further represents and warrants that any person assigned to perform services hereunder meets the employment eligibility requirements of all immigration laws of the State of Washington. CONTRACTOR understands and agrees that any breach of these warranties may subject CONTRACTOR to the following: (a) termination of this CONTRACT and ineligibility for any Mason County Contract for up to three (3) years, with notice of such cancellation/termination being made public. In the event of such termination/cancellation, CONTRACTOR would also be liable for any additional costs incurred by the COUNTY due to contract cancellation or loss of license or permit." CONTRACTOR will review and enroll in the E-Verify program through this website: www.uscis.gov Minimum Federal Provisions: As all or part of the services being provided are funded with Federal dollars CONTRACTOR agrees to adhere to the requirements set forth in "Exhibit D Minimum Federal Provisions." Page 7 J:ACONTRACTS\Architectural&Engineering\Professional Services Contract-BCRA TreanorHL final.docx Compliance with Applicable Laws, Rules and Regulations: This CONTRACT shall be subject to all laws, rules, and regulations of the United States of America, the State of Washington, political subdivisions of the State of Washington and Mason County. CONTRACTOR also agrees to comply with applicable Federal, State, County or municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals. Administration of Contract: COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County's Administrator and his or her designee, as COUNTY's representative, hereinafter referred to as the Administrative Officer, for the purposes of administering the provisions of this CONTRACT, including COUNTY's right to receive and act on all reports and documents, and any auditing performed by the COUNTY related to this CONTRACT. The Administrative Officer for purposes of this CONTRACT is: Mark Neary, County Administrator 411 North 5th Street, Shelton, WA 98584 360-427-9670 ext. 530 mneary@masoncountywa.gov CONTRACTOR's Primary Contact's Information: Jim Wolch jwolch(a)_bcradesign.com 2106 Pacific Ave #300 Tacoma, WA 98402 (253) 320-0119 Notice: Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except service of process, notice shall be given by CONTRACTOR to COUNTY's Administrative Officer under this CONTRACT. Notices and other communication may be conducted via e-mail, U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services. Modifications: Either party may request changes in the CONTRACT. Any and all agreed modifications, to be valid and binding upon either party, shall be in writing and signed by both of the parties. Termination for Default: If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY's option, obtain performance of the work elsewhere. If the CONTRACT is terminated for default, CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT until all work called for has been fully performed. Any extra cost or damage to COUNTY Page 8 JXONTRACTS\Architectural&Engineering\Professional Services Contract-BCRA TreanorHL final.docx resulting from such default(s) shall be deducted from any money due or coming due to CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by COUNTY by reason of such default. If a notice of termination for default has been issued and it is later determined for any reason that CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. Termination for Public Convenience: COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in its sole discretion, that such termination is in the interests of COUNTY. Whenever the CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope-of-Services and Exhibit B Compensation. An equitable adjustment in the CONTRACT price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time during the term, whether for default or convenience, shall not constitute breach of CONTRACT by COUNTY. Termination for Reduced Funding: COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its sole discretion, that such termination is necessary due to a decrease in available project funding including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope-of-Services and Exhibit B Compensation. Disputes: 1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the CONTRACT shall be brought to the attention of COUNTY at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. For objections that are not made in the manner specified and within the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive. 2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to extension of time for (1) any act or failure to act by the Administrative Officer of COUNTY, or (2) the happening of any event or occurrence, unless the CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim, and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR believes additional compensation or extension of time is due, the nature of the cost involved, and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and complete daily records of the work performed, labor and material used, and all costs and additional time claimed to be additional. 3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or extension of time, unless within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and before final payment by COUNTY, the CONTRACTOR has given COUNTY a detailed written statement of each element of cost or other compensation Page 9 J:ACONTRACTS\Architectural&Engineering\Professional Services Contract-BCRA TreanorHL final.docx requested and of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extension of time claimed to be due. Arbitration: Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or controversy between the parties under, arising out of, or related to this CONTRACT or otherwise, including issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is covered by this CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief, equitable relief(including specific performance), or any other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding and an order confirming the award or judgment upon the award may be entered in any court having jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive remedy between them regarding any dispute presented or pled before the arbitrator. At the request of either party made not later than forty-five (45) days after the arbitration demand, the parties agree to submit the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided, that either party may decline to mediate and proceed with arbitration. Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior to a written request or demand for arbitration issued under this CONTRACT are not subject to arbitration. Venue and Choice of Law: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington and Mason County. Unless otherwise specified herein, this CONTRACT shall be governed by the laws of the State of Washington. Severability: If any term or condition of this CONTRACT or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this CONTRACT are declared severable. Waiver: Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this CONTRACT shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to exercise any option herein conferred in any one or more instances, shall not be construed to be Page 10 JXONTRACTS\Architectural&EngineeringTrofessional Services Contract-BCRA TreanorHL final.docx a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall be and remain in full force and effect. Order of Precedence: A. Applicable federal, state and county statutes, regulations, policies, procedures, federal Office of Management and Budget (OMB) circulars and federal and state executive orders. B. Funding source agreement(s) including attachments C. Exhibit D Insurance Requirements D. Special Conditions E. General Conditions F. Exhibits A, B and C Entire Contract: This written CONTRACT, comprised of the writings signed or otherwise identified and attached hereto, represents the entire CONTRACT between the parties and supersedes any prior oral statements, discussions or understandings between the parties. IN WITNESS WHEREOF, COUNTY and CONTRACTOR have executed this CONTRACT as of the date and year last written below. BRCA -TreanorHL BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Name, Title Randy Neatherlin, Chair Dated: Dated: APPROVED AS TO FORM: Tim Whitehead, Chief DPA Page 11 J:ACONTRACTS\Architectural&Engineering\Professional Services Contract-BCRA TreanorHL final.docx hbcra bcradesign.com 2106 Pacific Avenue,Suite 300 Tacoma,WA 98402 EXHIBIT A SCOPE OF SERVICES Phase 00—Project Management Task A1—Architecture (BCRA) 1. Overall project management, including managing scope, schedule, and budget. 2. Prepare project management plan. 3. Manage communication with County. 4. Manage internal project team and subconsultants. 5. Prepare preliminary project schedule and update monthly as needed. 6. Prepare monthly progress reports and invoices. Meetings: • Bi-weekly call to discuss status updates(up to thirty(30)minutes each). Assumptions: • Duration for this phase is eight(8)months. Deliverables: • Project schedule(preliminary and monthly updates). • Project management plan. • Progress reports. • Invoices. Phase 01—Visioning Task A1—Architecture (BCRA,Treanor HL, Falcon) Initial Visioning Process scope to get the project underway.This phase establishes the mission and vision for the project and develops the goals and deliverables required for the Mason County Justice Center Masterplan.The tasks include the following: 1. Kick-Off meeting. 2. Document review. a. Review existing drawings and information from each facility. b. Format facility documentation for Phase 02 effort. c. Review Mason County population profile and projections information. 3. Visioning Workshop to establish project background, goals, and vision for facilities and site. 4. User Group Workshop to confirm Goals/Objectives/Deliverables. 5. Prepare Project Goals Narrative. Meetings: • One (1)Kick-Off meeting of up to one(1)hour. • One (1) Visioning Workshop of up to two (2)hours, at the County's office. • One (1) User Group Workshop of up to three(3)hours, at the County's office. Assumptions: • Duration for this phase is two (2)months. • County will provide Record Drawings in PDF format. • County will provide previous study work, including jail population averages by month for the previous ten (10)years, and breakdown of classification within current jail population. Mason County Community Justice Center BCRA Project No.23150 February 5,2024 Pg 12 hbcra bcradesign.com 2106 Pacific Avenue,Suite 300 Tacoma,WA 98402 • County will provide demographics for mental health and substance use disorder program. Deliverables: • Meeting agendas and notes. • Project Goals Narrative(draft and final) Phase 02—Site Investigation/Site and Facility Analysis Task A1—Architecture (BCRA,Treanor HL, Falcon) This phase includes the development of the Facility Evaluation Checklist and the site/facility tours.The tasks include the following: 1. Facility Evaluation Checklist. a. Develop criteria for site and facility assessment investigation. b. Distribute to engineering consultant team. c. Meet with Engineering Consultant Team to review level of evaluation to conduct site and facility assessment investigation. 2. Develop questionnaire. 3. Site and Facility Assessment Investigation. a. Meet with facility staff. b. Review and assess site and facility conditions. c. Document findings on Facility Evaluation Checklist. d. Coordinate all findings into site visit report summaries. 4. Prepare code and zoning analysis. 5. Meet with AHJ to discuss code and zoning analysis. Task C1—Civil Engineering(BCRA) This phase includes review of site documentation and site tours. Activities during this phase include: 1. Visit sites to review existing conditions. 2. Review geotechnical and environmental reports and GIS data. 3. Prepare brief summary of stormwater and utility information for inclusion in site visit report summaries. Task XG1—Geotechnical (Sage) This phase includes limited geotechnical and environmental investigation, including the following: 1. Review readily available geotechnical and environmental data for the sites and the surrounding areas. 2. Review readily available geologic hazard maps and identify potential critical areas. 3. Subcontract LightBox EDR to produce an environmental data package, including historical aerial photographs of the sites. Sage will review the photographs and identify potential sources of contamination based on previous site activities. 4. Complete a visual reconnaissance of the sites and identify evidence of potential contamination or geologic hazards. 5. Discuss feasible foundation types for the proposed justice center. 6. Discuss seismic hazards at the sites, including the potential for liquefaction-induced settlement, lateral spreading displacement, and surface fault rupture. 7. Summarize potential sources of contamination at the sites and recommend next steps. 8. Prepare a technical memorandum summarizing the results of the desktop study. Task XS1—Structural Engineering(PCS) This includes the review and evaluation of the existing facilities to include the following: Mason County Community Justice Center BCRA Project No.23150 February 5,2024 Page 13 hbcra bcradesign.com 2106 Pacific Avenue,Suite 300 Tacoma,WA 98402 1. Review of existing drawings provided by Mason County (either digitally or access to them for scanning/photographing). 2. Seismic evaluation based on the ASCE 41-17 Tier 1 checklist procedure. Meetings: • Site visit to existing facility/site and up to two(2)other sites. • One (1)meeting with AHJ of up to one (1)hour. • One (1)meeting to review findings of up to two (2)hours. Assumptions: • Duration for this phase is two (2) months. • Facility and site investigation will occur on the some day, up to eight(8)hours. • Phase I environmental site assessments will not be required. • Geotechnical and/or environmental explorations will not be required. • Preparation of a critical areas report will not be required. • Sites will be located within the City of Shelton and will be able to connect to public water and sewer systems. Deliverables: • Meeting agendas and notes. • Facility Evaluation Checklist. • Questionnaire. • Site Visit Report Summaries. • Code and zoning analysis. • Geotechnical and environmental findings. • Structural Evaluation Study Report. Phase 03—Facility Recommendations and Concept Development Task A1—Architecture (BCRA,Treanor HL, Falcon) This phase will analyze the goals established in Phase 01 and the existing conditions in Phase 02 to define high-priority site, building, and systems needs to align with County's goals and objectives. Internal discussion and review with Mason County will refine the recommendations.A cost model and phased approach will be developed to align with a capital budget that will work for Mason County. This phase will develop concept diagrams, a cost model for the recommendations, and a phased schedule for implementation. 1. Develop Initial Options and Recommendations. a. Develop potential options for specific facilities and/or system-wide recommendations. b. Develop program square foot matrix. c. Refine options based on overall project goals and vision. d. Develop diagrams to illustrate options. e. Develop preliminary site plan for each site. f. Prepare initial cost model to develop order-of-magnitude costs for recommendations. 2. Review Initial Options and Recommendations with project Stakeholders. a. Prepare presentation of initial options to project Stakeholders. Mason County Community Justice Center BCRA Project No.23150 February 5,2024 Page 14 hbcra bcradesign.com 2106 Pacific Avenue,Suite 300 Tacoma,WA 98402 b. Review with Stakeholders to solicit feedback, strategize priorities and develop consensus around a preferred approach. 3. Refine recommendations based on feedback. a. Update recommendations based on feedback. b. Review feedback as a team in a design workshop to finalize preferred approach. c. Finalize cost model for preferred approach. d. Develop a phased approach based on priorities. 4. Conduct LEED version 5 workshop to identify pathway to LEED Gold. Task C1—Civil Engineering(BCRA) This phase includes development of stormwater and utility concepts. Activities during this phase include: 1. Coordination with architects on preliminary site layouts for each site. 2. Develop high-level stormwater management concepts for each site to inform cost model. 3. Develop conceptual sewer and water system layouts for each site to inform cost model. 4. Review site portions of cost estimates. 5. Participate in up to two (2) workshops to provide input on stormwater and utility options. Task XFS1—Food Services (Clevenger) This phase includes master planning and programming services related to food services required to serve the facility. This effort includes the following: 1. Attend team meetings. 2. Review the overall program. 3. Confirm design criteria. 4. Develop space programs for food services. 5. Develop bubble diagrams for adjacencies. Meetings: • Two (2) options and recommendations workshops of up to two(2) hours each. • Two (2) design workshops of up to two (2)hours each. • One (1) LEED workshop of up to two(2)hours. Assumptions: • Duration for this phase is two (2)months. Deliverables: • Meeting agendas and notes. • Initial Options& Recommendations PDF of presentation. • Preliminary LEED scorecard. Phase 04—Staffing and Funding Task XSF1—Staffing and Funding (Equity Is) This phase includes staffing and funding recommendations related to behavioral health and substance use disorder services, including the following: 1. Perform an environmental scan of best and promising practices in collaboration between the justice system and behavioral health/SUD services. 2. Prepare a needs assessment of mental health and SUD services. Mason County Community Justice Center BCRA Project No.23150 February 5,2024 Page 15 hbcra bcradesign.com 2106 Pacific Avenue,Suite 300 Tacoma,WA 98402 3. Data analysis of current services and potential for expansion. 4. Develop workforce analysis to include staffing plan and potential future impact of workforce availability. 5. Prepare operating funding recommendations. 6. Develop 5-year projected operating budget framework. Meetings: • See meetings for other phases. Assumptions: • County will provide facility licensure and program parameters. • County will provide an introduction to relevant community partners if required. • County will provide dependencies and requested information a minimum of three(3) weeks prior to deliverable due dates. Deliverables: • Environmental scan. • Needs assessment. • Data analysis. • Workforce analysis. • Operating funding. • Operating budget framework Phase 05—Cost Estimating Task XCE1—Cost Estimating (RC Cost Group) 1. Prepare cost estimates for alternatives. 2. Prepare cost estimate for final pre-design study. Meetings: • None anticipated. Assumptions: • Duration for this phase is one(1)month. Deliverables: • Cost estimates for up to three(3) alternatives. • Cost estimate for final pre-design study. Phase 06—Pre-Design Study Task A1—Architecture (BCRA,Treanor HL, Falcon) This phase will be the development of the Pre-Design Study and a presentation of final recommendations to the Stakeholders and Mason County Commission.The Pre-Design Study synthesizes the information from the preceding phases into a high-Level Executive Summary defining project goals, existing facility assessments, and recommendations for implementation in the upcoming capital budget.The consultant will utilize diagrams, charts, and schedules to effectively illustrate the recommended options.The Facility Assessment Evaluation Checklist from Phase 02 and Initial Options& Recommendations from Phase 03 will be included in the study to support the Pre-Design Study narrative. 1. Assemble Draft Pre-Design Study. a. Collect all documentation for the final report from consultants. b. Finalize diagrams, charts, and schedules to document the recommendations. Mason County Community Justice Center BCRA Project No.23150 February 5,2024 Page 16 bbcra bcradesign.com 2106 Pacific Avenue,Suite 300 Tacoma,WA 98402 c. Prepare the narratives to explain the rationale, process, and final recommendations. 2. Present Draft Pre-Design Study. 3. Finalize and deliver Final Pre-Design Study. 4. Present Final Pre-Design Study. Task C1—Civil Engineering(BCRA) This phase includes supporting development of the Pre-Design Study.Activities during this phase include: 1. Prepare draft narratives for stormwater and utility work. 2. Finalize narratives based on comments received on Draft Pre-Design Study. Meetings: • Two (2)presentations of up to two (2)hours, one(1)at the County's Offices. Assumptions: • Duration for this phase is one(1)month. Deliverables: • Meeting agendas and notes. • Draft and Final Pre-Design Study. Mason County Community Justice Center BCRA Project No.23150 February 5,2024 Page 17 bbcra bcradesign.com 2106 Pacific Avenue,Suite 300 Tacoma,WA 98402 Phase 80—Contingent Additional Services—Tier 2 Structural Analysis Task XS1—Structural The following services will be provided only upon County approval of an additional service request. Anticipated tasks include: 1. ASCE 41-17 Tier 2 analysis of the existing structure. Meetings: • None anticipated. Assumptions: • None. Deliverables: • Tier 2 structural analysis. Phase 81—Contingent Additional Services—Model Existing Facilities Task A1—Architecture (BCRA) The following services will be provided only upon County approval of an additional service request. Anticipated tasks include: 1. Preparation of an architectural Revit model to be used for future project phases. Task XS1—Structural (PCS) The following services will be provided only upon County approval of an additional service request. Anticipated tasks include: 1. Preparation of a structural Revit model to be used for future project phases. Meetings: • None anticipated. Assumptions: • Drawings provided by the County will be sufficient for modeling the existing facility. • Modeling will be limited to the jail portion of the facility. Deliverables: • Revit model. Mason County Community Justice Center BCRA Project No.23150 February 5,2024 Page 18 hbcra bcradesign.com 2106 Pacific Avenue,Suite 300 Tacoma,WA 98402 Mason County CJC EXHIBIT B Project Fees Justice Planning Justice Ops and Behavioral Health Scope of Services Architecture Civil Engineering Ops and Funding Total (TreanorHL) Funding(Falcon) (Equity Is) 00 Project Management $ 43,100 $ $ - $ $ $ 43,100 01 Visioning $ 16,900 $ $ 35,296 $ $ $ 52,196 02 Site Investigation/Site and Facility Analysis $ 21,600 $ 6,500 $ 64,298 $ $ $ 92,398 03 Facility Recommendations and Concept Development $ 85,100 $ 16,000 $ 74,991 $ $ $ 176,091 04 Staffing and Funding $ - $ - $ - $ 50,000 (H) $ 72,875 $ 122,875 05 Cost Estimating $ - $ - $ - $ - $ - $ - 06 Pre-Design Study $ 18,100 $ 6,300 $ 28,365 $ 52,765 990 Reimbursable Expenses $ 1,848 $ - $ - $ - $ 750 $ 2,598 A.Project Fee Subtotal $ 186,648 $ 28,800 $ 202,950 $ 50,000 $ 73,625 $ 542,023 80 Contingent Addl Svcs-Tier 2 Structural Analysis $ - $ - $ - $ - $ - $ - 81 Contingent Addl Svcs-Model Existing Facilities $ 18,800 $ $ $ $ $ 18,800 B.Contingent Addl Svcs Subtotal $ 18,800 $ $ $ $ $ 18,800 Geotechnical Cost Estimating Food Services Scope of Services MEP(Hargis) Structural(PCS) (Sage) (RC Cost Group) (Clevenger) Total 00 Project Management $ - $ $ $ $ $ - 01 Visioning $ 7,942 $ $ $ $ $ 7,942 02 Site Investigation/Site and Facility Analysis $ 10,659 $ 34,100 $ 11,000 (H) $ $ $ 55,759 03 Facility Recommendations and Concept Development $ 39,083 $ - $ - $ $ 3,190 $ 42,273 04 Staffing and Funding $ - $ $ $ $ - $ - 05 Cost Estimating $ - $ $ $ 42,845 $ $ 42,845 06 Pre-Design Study $ 15,048 $ $ $ - $ $ 15,048 990 Reimbursable Expenses $ 1,000 $ $ $ - $ $ 1,000 C.Project Fee Subtotal $ 73,732 $ 34,100 $ 11,000 1$ 42,845 1$ 3,190 1 $ 164,867 Project Fee(A+C) $ 706,890 80 Contingent Addl Svcs-Tier 2 Structural Analysis $ - $ 25,300 $ $ - $ - $ 25,300 81 Contingent Addl Svcs-Model Existing Facilities $ - $ 27,500 $ $ - $ - $ 27,500 D.Contingent Addl Svcs Subtotal $ $ 52,800 $ $ $ $ 52,800 PROJECT TOTAL(A+B+C+D) $ 778,490 Mason County - Community Justice Center Mon 1/15/24 Preliminary Schedule BCRA PN: 23150 ID Task Name Duration Start Finish Predecessors Qtr 1,2024 Qtr 2,2024 Qtr 3,2024 Jan Feb Mar Apr May Jun Jul Au 1 Kick-Off Meeting-Scoping/Administrative 0 days Tue 1/16/24 Tue 1/16/24 1/16 2 NTP 0 days Mon 2/5/24 Mon 2/5/24 2/5 3 0 . . 4 Kick-Off Meeting 0 days Mon 2/5/24 Mon 2/5/24 2 ♦ 2/5 5 Data and Information 25 days Tue 1/16/24 Mon 2/19/24 6 Request 0 days Tue 1/16/24 Tue 1/16/24 1 1/16 7 Gathering 2 wks Tue 1/16/24 Mon 1/29/24 6 8 Review 1 wk Tue 1/30/24 Mon 2/5/24 7 9 Workshops (Visioning and User Group) 2 wks Tue 2/6/24 Mon 2/19/24 8 10 Project Goals 15 days Tue 2/20/24 Mon 3/11/24 11 Prepare Narrative 1 wk Tue 2/20/24 Mon 2/26/24 9 12 Review Narrative 2 wks Tue 2/27/24 Mon 3/11/24 11 13 i . . 14 Site Visit Coordination and Scheduling 2 wks Tue 3/12/24 Mon 3/25/24 12 15 Prepare Facility Evaluation Checklist 2 wks Tue 3/12/24 Mon 3/25/24 12 16 Site/Facility Investigation and Interviews 1 wk Tue 3/26/24 Mon 4/1/24 14,15 17 Site Visit Report Summaries 4 wks Tue 4/2/24 Mon 4/29/24 16 18 Review with Stakeholders 1 wk Tue 4/30/24 Mon 5/6/24 17 19 03- Facility Recommendations and Concept Development , 20 Initial Options and Recommendations 35 days Tue 5/7/24 Tue 6/25/24 21 Develop Concepts 4 wks Tue 5/7/24 Tue 6/4/24 18 22 Review with Stakeholders 1 wk Wed 6/5/24 Tue 6/11/24 21 23 Refine Recommendations 2 wks Wed 6/12/24 Tue 6/25/24 22 24 LEED Workshop 2 wks Wed 6/12/24 Tue 6/25/24 22 25 days , 26 Workforce Analysis 4 wks Tue 5/7/24 Tue 6/4/24 18 27 Operating Funding and Budget Framework 4 wks Tue 5/7/24 Tue 6/4/24 18 28 . . , 29 Prepare Initial Cost Model 3 wks Wed 6/5/24 Tue 6/25/24 21 30 Finalize Cost Model 1 wk Wed 6/26/24 Tue 7/2/24 23 31 0 . days 0 32 Assemble Draft Pre-Design Study 2 wks Wed 7/3/24 Wed 7/17/24 19,25,28 33 Present Draft Pre-Design Study 1 wk Thu 7/18/24 Wed 7/24/24 32 34 Finalize Pre-Design Study 1 wk Thu 7/25/24 Wed 7/31/24 33 35 Present Pre-Design Study 0 days Wed 7/31/24 Wed 7/31/24 34 7/31 I Task Project Summary Manual Task Start-only E Deadline bcra SPlit Inactive Task Duration-only Finish-only d Progress Milestone ♦ Inactive Milestone Manual Summary Rollup External Tasks Manual Progress Summary I Inactive Summary Manual Summary External Milestone EXHIBIT D INSURANCE REQUIREMENTS A. MINIMUM Insurance Requirements: 1. Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. 2. Workers' Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits for CONTRACTOR's, with two (2) or more employees and/or volunteers, no less than $1,000,000 per accident for all covered losses. 3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If CONTRACTOR or CONTRACTOR's employees will use personal autos in any way on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for each such person. 4. Professional liability (errors & omissions) insurance. CONTRACTOR shall maintain professional liability insurance that covers the services to be performed in connection with this CONTRACT, in the minimum amount of$1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this CONTRACT and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this CONTRACT. 5. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Such policy or policies shall include as insureds those covered by the underlying policies, including additional insureds. Coverage shall be "pay on behalf', with defense costs payable in addition to policy limits. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to COUNTY for injury to employees of CONTRACTOR, subcontractors or others involved in the Work. The scope of coverage provided is subject to approval of COUNTY following receipt of proof of insurance as required herein. B. Certificate of Insurance: A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within five (5) days of CONTRACT execution. C. Basic Stipulations: 1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional insureds COUNTY, its officials, employees and agents, using ISO endorsement CG 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all subcontractors, and anyone else involved in this CONTRACT on behalf of the CONTRACTOR (hereinafter"indemnifying parties") to comply with these provisions. Page 21 JXONTRACTS\Architectural&Engineering\Professional Services Contract-BCRA TreanorHL final.docx 2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any insurance proceeds, and to require all indemnifying parties to do likewise. 3. All insurance coverage maintained or procured by CONTRACTOR or required of others by CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to COUNTY, or must specifically allow the named insured to waive subrogation prior to a loss. 4. All coverage types and limits required are subject to approval, modification and additional requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect COUNTY's protection without COUNTY's prior written consent. 5 CONTRACTOR agrees upon request by COUNTY to provide complete, certified copies of any policies required within 10 days of such request. COUNTY has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests. Any premium so paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted from sums due CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any other additional insured under these requirements to obtain proof of insurance required under this CONTRACT in no way waives any right or remedy of COUNTY or any additional insured, in this or in any other regard. 6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self-insurance available to COUNTY. 7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its obligations to COUNTY. If CONTRACTOR's existing coverage includes a self- insured retention, the self-insured retention must be declared to the COUNTY. The COUNTY may review options with CONTRACTOR, which may include reduction or elimination of the self- insured retention, substitution of other coverage, or other solutions. 8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or agents face an exposure from operations of any type pursuant to this CONTRACT. This obligation applies whether or not the CONTRACT is canceled or terminated for any reason. Termination of this obligation is not effective until COUNTY executes a written statement to that effect. 9. The limits of insurance as described above shall be considered as minimum requirements. Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain insurance with limits of liability that exceed the required limits or coverage that is broader than as outlined above, those higher limits and broader coverage shall be deemed to apply for the benefit of any person or organization included as an additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs and Sections of this CONTRACT. 10. None of the policies required herein shall be in compliance with these requirements if they include any limiting endorsement that has not been first submitted to COUNTY and approved of Page 22 J:ACONTRACTS\Architectural&EngineeringTrofessional Services Contract-BCRA TreanorHL final.docx in writing. 11. The requirements in this Exhibit supersede all other sections and provisions of this CONTRACT to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 12. Unless otherwise approved by COUNTY, insurance provided pursuant to these requirements shall be by insurers authorized to do business in Washington and with a minimum A.M. Best rating of A-:VII. 13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to this CONTRACT are intended to apply to the full extent of the policies. Nothing contained in this CONTRACT limits the application of such insurance coverage. 14. CONTRACTOR agrees to provide prompt notice to COUNTY of any notice of cancellation of any required policy or of any material alteration or non-renewal of any such policy, other than for non-payment of premium. CONTRACTOR shall assure that this provision also applies to any of its employees, agents or subcontractors engaged by or on behalf of CONTRACTOR in relation to this CONTRACT. 15. COUNTY reserves the right at any time during the term of the CONTRACT to change the amounts and types of insurance required by giving the CONTRACTOR ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate CONTRACTOR's compensation. 16. Requirements of specific coverage features are not intended as limitation on other requirements or as waiver of any coverage normally provided by any given policy. Specific reference to a coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all-inclusive. 17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against CONTRACTOR arising out of the work performed under this CONTRACT. COUNTY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve COUNTY. Page 23 J:ACONTRACTS\Architectural&EngineeringTrofessional Services Contract-BCRA TreanorHL final.docx C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mark Neary Ext. 530 Department: County Administrator Briefing: ❑X Action Agenda: ❑X Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): February 26&March 4,2024 Agenda Date: March 12,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Mason County Citizens' Commission on Salaries for Elected Officials Appointments Background/Executive Summary: The Mason County Commissioners adopted Resolution#2024-002 on January 16,2024 establishing the Mason County Citizens' Commission on Salaries for Elected Officials(Salary Commission),pursuant to RCW 36.17.024(4).This Salary Commission will set the salary for the County Commissioners and the elected Auditor,Assessor,Clerk,Coroner, Sheriff,and Treasurer. The salary for the Superior Court and District Court judges,and the Prosecuting Attorney are established at the state level. This Salary Commission consists of 10 members with six being randomly selected from registered voters by the County Auditor and the remaining four members appointed by the County Commissioners. These four members must be Mason County residents and have experience in the field of personnel management or a related field. The members of the Commission may not include any officer,official,or employee of the county or any of their immediate family members. "Immediate family member" as used in for this Commission means the parents, spouse, siblings,children,or dependent relatives of the officer,official,or employee,whether or not living in the household of the officer,official,or employee. Budget Impact(amount, funding source,budget amendment): Staff time. Public Outreach (news release,community meeting, etc.): News Release soliciting applicants. Requested Action: Approval to appoint Jim Morrell,Matt Mallery,Mary Jo Cady,and Jann Goodpaster to the Mason County Citizens' Commission on Salaries for Elected Officials for terms that will expire December 31,2026. Attachments Mason County Agenda Request Form To: Board of Mason County Commissioners From: Mark Neary Ext. 530 Department: County Administrator Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): March 11, 2024 Agenda Date: March 12, 2024 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board’s Use Only: Item Number: __________ Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken Ordinance/Resolution No. __________ Contract No. __________ County Code: __________ Item: Letter of Support for PUD 1’s Appropriations Request Background/Executive Summary: Kristin Masteller, General Manager at PUD 1, reached out requesting three letters of support for each of PUD 1’s two projects – the Jorstad Substation engineering and design and the Manzanita Water Storage project. These projects fall under the Grid Resiliency Project. Budget Impact (amount, funding source, budget amendment): N/A Public Outreach (news release, community meeting, etc.): N/A Requested Action: Approval of the letters of support for PUD 1’s appropriations request to fund their Grid Resiliency Project which includes Jorstad Substation engineering and design and the Manzanita Water Storage project. Attachments: Letters Date The Honorable Maria Cantwell 511 Hart Senate Office Building Washington, D.C. 20510 Re: Support for Mason County PUD No. 1’s Appropriations Request for FY25 Dear Senator Cantwell, The Board of Commissioners for Mason County, Washington would like to express our support for Mason County PUD No. 1’s appropriations request to fund their Grid Resiliency Project, which includes the design and engineering of a middle-mile substation at Jorstad Creek in Lilliwaup, Washington as well as a redundant transmission line to loop feed the PUD’s two substations on the southern end of their electric service territory. This Grid Resiliency Project is important for Mason County residents on the Hood Canal because this area experiences frequent and long-lasting power outages due to the terrain of U.S. Highway 101 and the Olympic National Forest that winds along the shoreline of Hood Canal, as well as on State Route 106. These areas are vulnerable to natural hazards like landslides, wind and snow events, and most commonly, fallen trees from the rainforest canopy. Currently there a 35 mile stretch of power lines that run along Hwy 101 from Hoodsport to Mt. Walker in Brinnon. When one section goes out of power, the entire stretch goes out. During two large storm events in 2022, these customers were out of power for over three days the first time and over two days the second time because there is no redundant power supply. With a middle mile substation, most of these customers could have been back in service in less than 24 hours. Additionally, the PUD’s Hoodsport Substation and the Jefferson County substation are old (1960’s) and both must be taken completely offline for the PUD to perform their maintenance. This middle mile substation would improve the resilience of the local power grid and enable the PUD to keep most customers in power under most circumstances thanks to a redundant power feed. It also will allow the PUD to be more efficient and proactive in the necessary maintenance that these other older substations need. The construction of a redundant transmission line will loop feed the two southern substations that feed the Skokomish Indian Reservation and rural activity center of Union, which are the two main business corridors in PUD 1’s service territory. Every customer on the PUD 1 system will benefit from this increased resiliency of PUD 1’s electric grid. Every customer will also benefit from this funding by alleviating the pressure on electric rates. With only 5,500 electric meters, Mason PUD 1 experiences the same challenges larger utilities have with infrastructure but with far fewer customers to spread the costs amongst. This funding would go a long way toward making the Jorstad Substation a near-term reality without impacting individual household budgets while also helping to keep the Skokomish Tribe’s business enterprises and Union businesses in power during storm events. We hope you will agree and select Mason PUD 1’s Grid Resiliency Project to move forward for appropriations. They have been a fantastic public partner for Mason County and have a proven track record of getting projects done. Sincerely, Mason County Commissioners February 27, 2023 The Honorable Patty Murray 154 Russell Senate Office Building Washington, D.C. 20510 Re: Support for Mason County PUD No. 1’s Appropriations Request for FY24 Dear Senator Murray, I would like to express my support for Mason County PUD No. 1’s appropriations request to fund their grid resiliency project, which includes the design, engineering and feeder buildout of a middle-mile substation at Jorstad Creek in Lilliwaup, Washington. This project is important for Mason County residents on the Hood Canal because that area experiences frequent and long lasting power outages due to the terrain of the windy U.S. Highway 101 and the Olympic National Forest. This stretch of line is vulnerable to natural hazards like landslides, wind and snow events, and most commonly, fallen trees from the rainforest canopy. Currently there a 35 mile stretch of power lines that run along Hwy 101 from Hoodsport to Mt. Walker in Brinnon. When one section goes out of power, the entire stretch goes out. During two large storm events in 2022, these customers were out of power for over three days the first time and over two days the second time because there is no redundant power supply. With a middle mile substation, most of these customers could have been back in service in less than 24 hours. Additionally, the PUD’s Hoodsport Substation and the Jefferson County substation are old (1960’s) and both must be taken completely offline for the PUD to perform their maintenance. This middle mile substation would improve the resilience of the local power grid and enable the PUD to keep most customers in power under most circumstances thanks to a redundant power feed. It also will allow the PUD to be more efficient and proactive in the necessary maintenance that these other older substations need. The ability to feed into Hoodsport frees up capacity on their southern end substation that feeds the Skokomish Indian Tribe, the Skokomish Valley, and the town of Union, which helps keep more customers in service during storm events. Every customer on the PUD 1 system will benefit from this middle mile substation and increased resiliency of PUD 1’s grid. Every customer will also benefit from this funding by alleviating the pressure on electric rates. With only 5,400 electric meters, Mason PUD 1 experiences the same challenges larger utilities have with infrastructure but with far fewer customers to spread the costs amongst. This funding would go a long way toward making this project a near-term reality without impacting individual household budgets. I hope you will agree and select Mason PUD 1’s project to move forward for appropriations. They have been a fantastic public partner for Mason County and have a proven track record of getting projects done. Sincerely, Kevin Shutty Mason County Commissioner Date The Honorable Derek Kilmer 1410 Longworth HOB Washington, D.C. 20510 Re: Support for Mason County PUD No. 1’s Appropriations Request for FY25 Dear Representative Kilmer, Thank you for the opportunity to express our support for Mason County PUD No. 1’s Community Project Fund request for their Manzanita Water Storage Project, which includes the construction of two 200,000-gallon water reservoirs and booster stations, stormwater pond, small water warehouse and perimeter security for their Manzanita Campus. This Manzanita Water Storage Project aligns with Mason County’s comprehensive plan for water utility planning for the unincorporated areas of our county and was even included in IGNITE Mason’s RECOMPETE application as a priority for developing workforce housing to support Mason County’s workforce initiatives. Mason PUD 1 has already invested substantial local resources into their Manzanita Campus through the construction of a new electric substation to support growth in the Union area and completing the design of the water reservoirs and booster stations. This water section of the Manzanita Campus will help fulfil a key milestone in the PUD’s 20-year water system planning for Union and address several strategic issues in long term municipal water system planning including: providing a robust and resilient public water supply, rural fire suppression, drought mitigation and economic development through the construction of middle-class housing in an area where available housing inventory is limited. Immediately, 47 ERUs (residential water connections) will be freed up following the construction of this water storage system for Mason County residents who have been on decades-long waiting lists for available water connections. It will also provide future connections to accommodate the growth that is poised for the Rural Activity Center of Union for decades to come. Without grant funding, the strain these expensive water storage construction projects would put on 3,100 ratepayers is unaffordable. Rural water systems have the same infrastructure needs as urban areas with far fewer customers to carry the cost burden. The PUD has been very successful in obtaining grant funding to augment its capital budget so the increasing expense of providing safe, reliable drinking water doesn’t fall solely upon individual household budgets. Mason County partnered with PUD 1 through APRA funding to invest in several of these water infrastructure projects that are important to the health and viability of Mason County. We hope you will agree that the Manzanita Water Storage Project is not only viable and necessary, but that Mason PUD 1 is a responsible and capable partner to receive this federal funding. They have been a fantastic public partner for Mason County and have a proven track record of getting projects done. Sincerely, Mason County Commissioners C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Ian Tracy Ext. 544 Department: Public Health Briefing: 0 Action Agenda: 0 Public Hearing: 0 Special Meeting: ❑ Briefing Date(s): February 5,2024 Agenda Date: February 13,2024 Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Mason County Code Chapter 6.68 Water Adequacy Regulation Proposed Changes Background/Executive Summary: This regulation provides the minimum requirements staff use when processing and issuing building permits and establishing Two-Party/Group B water systems. Part of this regulation,commonly referred to as the Hirst Response is being moved into Title 17 to bring it into alignment with the state law from which it originates. The remainder of the regulation is being updated to make our minimum supply requirements consistent with neighboring jurisdictions and require a satisfactory bacterial report for those proposing to connect to a Group B well. Currently we require 800ga1/day/connection. We propose to change this to 400ga1/day/connection which is consistent with Kitsap and Thurston County. Budget Impact(amount, funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): N/A Requested Action: Approval to set a Public Hearing for Tuesday,March 12,2024 at 9:15 a.m. to review and approve amendments to County Code Title 6—Sanitary Code regarding Water Adequacy. Attachments Draft Code Amendments Draft Ordinance Draft Notice of Hearing ORDINANCE NUMBER AMENDMENT TO MASON COUNTY CODE TITLE 6 CHAPTER 6.68 WATER ADEQUACY ORDINANCE amending sections of Mason County Code Title 6 Chapter 6.68 Water Adequacy to re-organize portions of the code and adjust minimum water supply requirements for issuance of permits. WHEREAS, RCW 70.05.060 directs the Local Board of Health to enact local rules and regulations as are necessary in order to preserve, promote and improve the public health; and WHEREAS, Mason County Code Title 6.68 provides minimum drinking water supply requirements for development; and WHEREAS, portions of this code are not consistent with state code; and WHEREAS, some requirements of this code have been found to be overly burdensome and inconsistent with neighboring jurisdictions; and WHEREAS, the Commissioners considered the proposed amendment at a duly advertised public hearing on March 12'h, 2024; and WHEREAS, the Board of County Commissioners took public testimony from interested parties, considered all the written and oral arguments, testimony and comments presented; and WHEREAS, the Board of County Commissioners also considered the Staff Report; and WHEREAS, the Board of County Commissioners finds that the proposed amendment to Title 6, Section 6.68.010, 6.68.020, 6.68.030, 6.68.040, 6.68.050, 6.68.060, and 6.68.070 complies with all applicable requirements of the Mason County Code, and that it is in the best public interest; and BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and ADOPTS amendments to the Mason County Code Title 6, as described in Attachment A. DATED this day of 92023. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair APPROVED AS TO FORM: Kevin Shutty, Vice-Chair Tim Whitehead, Chief Deputy Prosecuting Attorney Sharon Trask, Commissioner Attachment A Chapter 6.68 DRINKING WATER ADEQUACY REGULATIONS 6.68.010 Purpose. Act(RCW 36.70A)for new censtFuction and te each let in a proposed subdivision or a sheFt subdivision prier te appFeval {b� The purpose of this chapter is to protect public health and support safe, reliable drinking water by establishing minimum standards for potable water supply for building permits and land divisionit is expFess purpose of this ehapteF tE)PFE)vide fer and PFE)Fnete the health, safety and welfaFe ef the gene public,and nOt GFeate eF etheFWise establish er designate any paFtiGUlaF elass E)F gFEMP of peFSOAS whe will er (Res. 68-96(part), 1996:§ 1 of Res.dated 1/4/96). (Ord. No.04-18,Att.A,2-1-2018;Ord. No. 12-18,Att.A,2-20-2018; Ord. No. 19-18,Att.A,3-20-2018) 6.68.020 Scope of coverage. (a) The provisions of this chapter shall apply to all territories contained within the jurisdictional boundaries of tl�--Mason County Department of r,,.,,.,,unity Services The provisions of these rules and regulations shall apply to all new residences, places of business,or other buildings or places where persons congregate, reside or are employed which requires potable water and to land segregation regulated under Title 16 of this code. (b) Any building necessitating potable water shall provide proof of potable water as delineated in this code and approved by the eemmunit•seFviees dDirector or their designee(s) prior to issuance of the permit. Exemptions to this code are listed as follows: (1) Buildings identified by the building official which do not require potable water facilities; (2) Improvements, replacement structures,or additions to buildings which already contain potable water- and will not result Alt on increased..,-teF. (Res. 68-96(part), 1996:§2 of Res.dated 1/4/96). (Ord. No.04-18,Att.A,2-1-2018;Ord. No. 12-18,Att.A,2-20-2018; Ord. No. 19-18,Att.A,3-20-2018) 6.68.030 Definitions. The definitions of terms in WAC 246-290,WAC 246-291, RCW 90 03 RCW 90 nn and Title 16 of this code are adopted and incorporated by reference. (Res. 68-96(part), 1996:§3 of Res.dated 1/4/96). (Ord. No.04-18,Att.A,2-1-2018;Ord. No. 12-18,Att.A,2-20-2018; Ord. No. 19-18,Att.A,3-20-2018) 6.68.040 Determination of adequacy for building permits. (a) Greup B er T,. _Party Public WateF Systems. (1) Prior to issuance of a building permit,the wateF system manageF provides, in writing,verification that the water system is able and willing to provide water to the new connection and that doing so will not (Supp.No.63,5-23) Page 3 of 8 Attachment A exeeed- limits impesed upen the system by aRy State and leeal regulation.Verifirzatien in WFitiAg Will hP nlishnrd by signing statement en a nliGatien form,and Quality. li � jrc� rrt�. n areas ef water quality 'fer any er all of the following: A. Primary n+n + s— R Ser•r.nrdary ntaminates 1i l +ilneFganienrds(VOC) nrd/nr D. Synthetic n nrds/curl (B) Quantity.The minimum quantity of available water supply shall be eight hundred gallons per connection per day andpumping rn+n of one gallon peFminute n connection. (C) Compliance. (i) Water systems must be in compliance with state and local design and construction Fequirements and with ngoing Fecluirements set forth by state r u latinn A wateF Fight permit er ee-Ftifie-ate A-f Surfaee vi-ateF Fight shall be ebtained-frem the 1A ashingten State Depa Ftmen+of Eceleg y where r e d by RCW 90.03 and QQ 44 (ba) Group A Public Water Systems. (1) Prior to issuance of a building permit,the water system manager provides, in writing,verification that the water system is able and willing to provide water to the new connection and that doing so will not exceed limits imposed upon the system by any state and local regulation.Verification in writing will be accomplished by signing a statement one the application form provided by the department. The form must be signed by the water system manager or their designee; and (2) Upon receipt of the application form,the Washington State Department of Health DOH is consulted to and the Washington State Department of Health determines#kalif the water system is adequate._ The consultation may be in the form of review of the state drinking water database or through direct communication with DOH staff. (b) Group B Public Water Systems. (1) Prior to issuance of a building permit,the applicant will provide the following: (A) The form provided by the department verifying that the water system is able and willing to provide water to the new connection and that doing so will not exceed limits imposed upon the system by any state and local regulation. The form must be signed by the water system manager or their designee. (B) A satisfactory bacteriological report. (2) Upon receipt of the application packet,the Department will review for the following: (Supp.No.63,5-23) Page 4 of 8 Attachment A (A) Quality. (i) A satisfactory bacteriological analysis is required within 12 months of permit application. (i i) In areas of water quality concern,water quality may be required to be further evaluated for the following: A. Primary contaminates, B. Secondary contaminates, C. Volatile organic compounds(VOC),and/or D. Synthetic organic compounds(SOC). (B) Quantity.The menar^ ^^^ ^^* supply shall be feur hundredT(^n )^Follons per c (6B) Compliance. (i) Water systems must be in compliance with state and local design and construction requirements and with on-going requirements set forth by state regulation. (i i) Source wells must be constructed according to the requirements set forth by WAC 173- 160. Proper permitting and notification to state and local departments shall be adhered to. (iii) A water right permit or certificate of surface water right shall be obtained from the Washington State Department of Ecology where required by RCW 90.03 and 90.44. (c) Individual Seurceeand Two-Party wells. (1) Prior to issuance of the building permit the applicant will provide the following: (A) eCopy of the water well report; (B) a-sSatisfactory bacteriological report,. (C) &Rd-aWell capacity test_ (D) Completed application form provided by the department;a+�d (2) Upon receipt of the application packet,the departmentdecumentatioR will be reviewed for the following: (A) Quality. (i) A satisfactory bacteriological analysis is required within 12 months of permit application. (i i) In areas of water quality concern,water quality may be required to be further evaluated for the following: A. Primary contaminates, B. Secondary contaminates, C. Volatile organic compounds(VOC),and/or D. Synthetic organic compounds(SOC). In of; Fat^-quality Geneem,the (B) Quantity.The minimum quantity of available water supply shall be four hundred(400)gallons per day per connections„anti+., The saFne.,,gUiF,,.nents apply as described in subsection (^)(2)(B with the exception that appreffiate conservation in conjunction with adequate sterage measUFes may be used to justify a daily volurne of less than eight hundred gall (Supp.No.63,5-23) Page 5 of 8 Attachment A (ii)and assuFance that the wateF seUFee will net interfeFe with existing wateF Fight5; (3d) A surface water source will be determined to be adequate for issuance of a building permit upon receipt of a copy of the certificate of surface water right and evidence of an appropriate disinfection method is attached to the application. .with the felle wi rw... (i) Any peffnit exempt gFOUndwater withdrawal asseciated with a water well eenstFueted befere january 19,2018 is deemed te have Pifedpnrp ef adequate water supply under this seetion! (i An applicant whose building leeatien is in Water Resource Inventory Area (WRIA) 14, 15, and 22 pay a fee of five hundred dellars te Masen County and Fece—rds relevant viater restrictions Ar lumotatupp,; with the p ert y title: (iii) Except as provided in (iv)of this subsection,an applicant whese building lecatien as within WRIA 14 and 15 may obtain approval for a withdrawal exempt frorn permitting under RCW 90.44.050 foF dernestic use only,with a maximum annual aveFage withdrawal of nine hundFed fifty gallons per day per cennect'. ..withdrawal of three thei w.-and..hens r. r day peF eetlen: w M thdrawal ef greundwater exempt fFOFn permitting under RCW 90.4 4.050 and approved under this subsectien (C), (iii)to ne Fnore than three hundred fifty gallons per day per connection for indoor use ndeer--re Anly,an applicant may use ffeundwateF exempt fFeFn permitting te maintain a fire eentre, hu iff.,r d Sri.,..a rd Fe fight emeFgeney..FdeF w 4 thdrawal is not hydraulically connected to closed or regulated surface waters,or that they can provide adequate mitigation to offset new consumptive use impacts.This requires site specific analysis- that as typically conducted by a licensed hydra geologist and is consistent with MaSOR County Stermwater Regulations(MCC 14.48). (Res. 68-96(part), 1996:§4 of Res.dated 1/4/96). (Ord. No.04-18,Att.A,2-1-2018;Ord. No. 12-18,Att.A,2-20-2018; Ord. No. 19-18,Att.A,3-20-2018) 6.68.050 Determination of adequacy for division of land. (a) Group A Public Water System.The same requirements apply as described in subsection 6.68.040(a). (ab) Group B eFTwo Party Public Water Systems. (1) New Water System. (A) The water system is completely installed and meets all state and local regulations;or (B) Moneys, under the name of Mason County hPalth repfieerPublic Health and Human Services, totaling one hundred thirty-five 135 percent of a bid obtained from an appropriate contractor (Supp. No.63,5-23) Page 6 of 8 Attachment A for the entire cost of drilling the well,obtaining approvals,and installing the system, is placed either into an escrow account or a bond to secure completion of the work after the well site location is passed. (2) Existing Water System.The same requirements apply as described in subsection 6.68.040(ab). (c) Individual and Two-Party Water Sources. (1) Individual and Two-Party water sources will be adequate for land division when the lots meet the sizing criteria in WAC 246-272A-205010320.The following disclaimer shall be placed on the face of the plat when potable water is not available for each parcel at the time of subdivision approval: "The lots, parcels or tracts contained within this land segregation have been created after establishing a potable water supply meeting all state and local regulations." (2) In areas where a water quantity or quality problem may exist,the following may be required: (A) Well logs of adjacent properties; (B) One or more wells drilled; (C) Water study by a qualified hydrogeologist. (Res. 68-96(part), 1996:§5 of Res.dated 1/4/96). (Ord. No.04-18,Att.A,2-1-2018;Ord. No. 12-18,Att.A,2-20-2018; Ord. No. 19-18,Att.A,3-20-2018). 6.68.060 Waiver of regulations. (a) The Health Officer may grant a waiver from specific requirements within this chapter if: (1) The waiver request is evaluated by the Health Officer or delegated county staff on an individual,site by site basis. (2) The waiver is submitted with all necessary forms provided by the department and applicable review fee(s)according to the Environmental Health Fee Schedule. (3) The waiver includes mitigation measure(s)to assure public health and water quality protection,at least to that established by these rules, is provided. (4) The waiver is consistent with all applicable state codes and does not result in conflicts with state chapters or requirements. Decisions of the Ddir,,ctor of Public Health and HurnaR Serv,c- -sco .,...un;ty sservices may be appealed to the Mason County Beard of Health.Appeals must be made On writing within tweRty working days of the decision which is being disputed.A hearing date shall be scheduled Feg6i laF meeting.All appeals shall -he se—pt*e the beard in wFiting via (Res. 68-96(part), 1996:§6 of Res.dated 1/4/96). (Ord. No.04-18,Att.A,2-1-2018;Ord. No. 12-18,Att.A,2-20-2018; Ord. No. 19-18,Att.A,3-20-2018) (Supp. No.63,5-23) Page 7 of 8 Attachment A 6.68.070 Appeals. (a) Decisions of the Director maybe appealed to the Health Officer. Appeals must be made in writing to the Director within ten working days of the decision which is being disputed. A hearing date shall be scheduled with the health officer to be held within thirty days of said decision being appealed. (b) Determinations of the health officer may be appealed to the hearings examiner. Appeals must be made in writing to the director within ten working days of the decision which is being disputed. A hearing date shall be scheduled with the hearings examiner to be held within thirty days of said decision being appealed. (c) Departmental orders and determinations shall be stayed for the period the appeal is pending, provided no public health hazard results from said stay.nu�edsi�-f the Ddirecter of community servicesPublic Health and Human Services may be appealed to the Mas on Geunty fibeard ef:L[health.Appeals must be made OR WFitiRg WithiR twenty we rking days efthe decisi en mihich is beiRg disputed.A heaFing date shall be seeheedd-wiled vvith the beard fer th iF Rext Feg6ilaF meetiRg.All appeals shall be sentte the (Res. 68-96(part), 1996: §7 of Res. dated 1/4/96). (Ord. No.04-18,Att.A, 2-1-2018;Ord. No. 12-18,Att.A, 2-20-2018;Ord. No. 19-18,Att.A, 3-20-2018) Page 8 of 8 NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing in Mason County Building I,Commission Chambers,411 North Fifth Street,Shelton, WA 98584 on Tuesday,March 12,2024 at 9:15 a.m. SAID HEARING will be to take public comment on proposed amendments to sections of Mason County Code Title 6 Chapter 6.68 Water Adequacy to re-organize portions of the code and adjust minimum water supply requirements for issuance of permits. Public testimony will be available in-person or via Zoom. The URL is available on the County website hLtps://www.masoncoimb a._ov/ to sign into the meeting. Please use the "raise hand" feature to be recognized by the Chair to provide your testimony. You can also email testimony to msmith@,masoncountywa.gov or mail to the Commissioners' Office, 411 N 5d' St, Shelton, WA 98584; or call(360)427-9670 ext. 230. If special accommodations are needed, please contact the Commissioners' office, (360)427- 9670 ext. 419. DATED this 13r" day of February, 2024. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Bill: Mason County Public Health and Human Services 415 N. 6d'St., Shelton, WA 98584 Cc: Commissioners Department of Community Development Department of Public Works Shelton Journal: Publ. 2t: Week of February 22nd,2024&February 29d',2024 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Kell Rowen Ext.286 Department: Community Development Briefing: 0 Action Agenda: 0 Public Hearing: 0 Special Meeting: ❑ Briefing Date(s): February 5,2024 Agenda Date: February 13 &March 12,2024 Internal Review: ❑ Finance ❑ Human Resources 0 Legal ❑ Information Technology ❑ Risk (This is the responsibility of the requesting Department) ® Environmental Health Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Mason County Code Section 17.03.020 Water Supply Requirements—Proposed Amendment Background/Executive Summary: This amendment moves the water supply requirements,commonly referred to as the Hirst Response,from Mason County Code Section 6.68 into Title 17 to more properly align with the state law from which it originates. Budget Impact(amount, funding source,budget amendment): N/A Public Outreach (news release,community meeting, etc.): Following Title 15 Notice Requirements. Requested Action: Approval of the Ordinance amending Mason County Code Section 17.03.020—Development Regulations regarding Water Supply Requirements. Attachments Code Amendments Ordinance ORDINANCE NUMBER AMENDMENT TO MASON COUNTY CODE TITLE 17 SECTION 17.03.020 WATER SUPPLY REQUIREMENTS AN ORDINANCE adopting water supply requirements in accordance with the Hirst Response by amending Mason County Code (MCC) Title 17, Chapter 17.03, adding Section 17.03.020. WHEREAS, RCW 19.27.097 — Building permit application — authorizes Mason County to require evidence of an adequate water supply consistent with RCW 90.94.020 and 030 for water resource inventory areas 14, 15, and 22, all within Mason County; and WHEREAS, MCC Title 6 — Sanitary Code previously contained the authorized requirements; and WHEREAS, Title 17 — Development Regulations (Zoning) is the appropriate location for regulations related to land use, specifically residential development; and WHEREAS, the Commissioners considered the proposed amendment at a duly advertised public hearing on March 12th, 2024; and WHEREAS, the Board of County Commissioners took public testimony from interested parties, considered all the written and oral arguments, testimony and comments presented; and WHEREAS, the Board of County Commissioners also considered the Staff Report; and WHEREAS, the Board of County Commissioners finds that the proposed amendment to Title 17, Section 17.03.020 complies with all applicable requirements of the Mason County Code, and that it is in the best public interest; and BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and ADOPTS amendments to the Mason County Code Title 17, Section 17.03.020, as described in Attachment A. Page 1 of 2 DATED this day of 12024. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair APPROVED AS TO FORM: Kevin Shutty, Vice-Chair Tim Whitehead, Chief Deputy Prosecuting Attorney Sharon Trask, Commissioner Page 2 of 2 ATTACHMENT A 17.03.020 Water Supply Requirements. New residential development connecting to a well that was constructed on or after January 19, 2018,will comply with the following: 1) An applicant whose building location is in Water Resource Inventory Area (WRIA) 14, 15, and 22 shall pay a fee of five hundred dollars to Mason County and record relevant water restrictions or limitations with the property title. 2) An applicant whose building location is within WRIA 14 and 15 may obtain approval for a withdrawal exempt from permitting under RCW 90.44.050 for domestic use only,with a maximum annual average withdrawal of nine hundred fifty gallons per day per connection. 3) An applicant whose building location is within WRIA 22 may obtain approval for a withdrawal exempt from permitting under RCW 90.44.050 for domestic use only,with a maximum annual average withdrawal of three thousand gallons per day per connection. 4) An applicant shall manage stormwater runoff on-site to the extent practicable by maximizing infiltration, including using low-impact development techniques,or pursuant to stormwater management requirements adopted by the local permitting authority, if locally adopted requirements are more stringent. 5) If a drought emergency order under RCW 43.83B.405, domestic water use may be curtailed to no more than three hundred and fifty gallons per day per connection,for indoor use only. a. Notwithstanding the drought restriction to indoor use,a fire control buffer may be maintained. 6) Projects proposing to rely on well water could demonstrate that their proposed withdrawal is not hydraulically connected to closed or regulated surface waters,or that they can provide adequate mitigation to offset new consumptive use impacts.This requires site specific analysis that is typically conducted by a licensed hydrogeologist and is consistent with Mason County Stormwater Regulations (MCC 14.48). Editor's note(s)—Res. No. 2022-093,Att.A,adopted Dec. 20, 2022, repealed § 17.03.020,which pertained to matrix of permitted uses and derived from Ord. 108-05,adopted 2005. Created: 2024-01-24 11:25:25 [EST] (Supp. No.66,2-24,Update 1) Page 1 of 1 C Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Marissa Watson Ext. 367 Department Community Development: Briefing: 0 Action Agenda: 0 Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): February 5,2024 Agenda Date: February 13,2024 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: Item• Capital Improvement Program 2024-2029 (Appendix A of the Capital Facilities Element) Background/Executive Summary: RCW 36.70A.070(3)(d)calls for counties to draft"[...]at least a six-year plan that will finance such capital facilities within projected funding capacities and clearly identifies sources of public money for such purpose". The Capital Improvement Program was previously combined with the Capital Facilities Element.Due to the requirement to update the CIP annually,concurrent with the County capital budget,the Department extracted the CIP information to include in this appendix for ease of editing and evaluation going forward. This document should be referenced for the most current CIP information. The Capital Facilities Element addresses all other requirements of RCW 36.70A.070 regarding what a"capital facilities plan"shall consist of and will be brought forward to the PAC and BOCC during the Comprehensive Plan Periodic Update review. This topic was reviewed by the PAC at their December 18,2023&January 22,2024 meetings,it was unanimously recommended to the BOCC for approval on Jan 22. Budget Impact(amount, funding source,budget amendment): N/A Public Outreach (news release,community meeting,etc.): Public notice for the public hearings with the PAC were provided via the Shelton Mason Journal.Public notice for the hearing with the BOCC will also be through the Shelton Mason Journal and posted on the main page of the County website within the agendas. Requested Action: Approval of the Ordinance adopting the Mason County Capital Improvement Program(CIP)for the six-year financing period of 2024-2029. Attachments: Ordinance,Appendix A: Capital Improvement Program 2024-2029, Staff Report ORDINANCE NUMBER ORDINANCE ADOPTING THE MASON COUNTY CAPITAL IMPROVEMENT PROGRAM 2024-2029 WHEREAS, the Washington State Growth Management Act (RCW 36.70A.130) requires each county, including Mason County, to take legislative action to review and revise its comprehensive plan and development regulations to ensure that the plan and regulations continue to comply with the requirements of the Act; and WHEREAS, the County is in the process of updating the comprehensive plan through the periodic review process and according to the deadline outlined by RCW 36.70A.130(5)(b); and WHEREAS, the County should update its 6-year financing plan for capital facilities, more commonly referred to as the Mason County Capital Improvement Program, annually; and WHEREAS, during this annual update County staff extracted the capital improvement program for capital facilities from the Capital Facilities Element to act as an appendix to the element; and WHEREAS, on December 18, 2023 and January 22, 2024 the Mason County Planning Advisory Commission held public hearings to consider the update and passed a motion to forward the updated Program for approval to the Board of County Commissioners; and WHEREAS, the Commissioners considered the updated Program at a duly advertised public hearing on March 12, 2024; and WHEREAS,the Board of County Commissioners took public testimony from interested parties, considered all the written and oral arguments, testimony and comments presented; and WHEREAS, the Board of County Commissioners also considered the Staff Report and recommendations of the Mason County Planning Advisory Commission; and WHEREAS,the Board of County Commissioners finds that the updated Program complies with all applicable requirements of the Growth Management Act,the Comprehensive Plan, and the Mason County Code, and that it is in the best public interest; and NOW THEREFORE BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and ADOPTS amendment to Mason County Capital Improvement Program for the 6-year financing period of 2024-2029, which is attached hereto as Appendix A: Capital Improvement Program 2024-2029. DATED this day of 2024. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Randy Neatherlin, Chair McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: Sharon Trask, Commissioner hitehea , Chief DPA Kevin Shutty, Commissioner 2 APPENDIX A: CAPITAL IMPROVEMENT PROGRAM 2024-2029 INTRODUCTION This document is an appendix to the Mason County Comprehensive Plan's Capital Facilities Element;together the Capital Facilities Element and this Capital Improvement Program form the County's Capital Facilities Plan.This program depicts how the County will address the requirement of RCW 36.70A.070(3)(d) which calls for "f...]at least a six-year plan that will finance such capital facilities within projected funding capacities and clearly identifies sources of public money for such purpose". The Capital Improvement Program was previously combined with the Capital Facilities Element. Due to the requirement to update the CIP annually, concurrent with the County capital budget, the Department extracted the CIP information to include in this appendix for ease of editing and evaluation going forward.This document should be referenced for the most current CIP information. The Capital Facilities Element addresses all other requirements of RCW 36.70A.070 regarding what a "capital facilities plan" shall consist of.Within the Capital Facilities Element there is a more detailed narrative regarding the County's capital facility inventory though this CIP briefly describes that inventory prior to each project expenditure table summary. Criteria for Inclusion in the Capital Improvement Program Projects included in the Mason County Capital Improvement Program are intended to create new facilities or to modify existing facilities to provide for larger capacities accommodating growth projections.The County has currently not set specific criteria for inclusion in this project financing appendix. This is a topic that should be discussed during the Capital Facilities Element periodic update in 2024-2025 and prior to the next annual update of this document. Critical Issues for the Current Update The current planning period continues to see a need for planning and development in regard to wastewater collection and treatment facilities in the Belfair and Allyn Urban Growth Areas.The work performed through the Belfair Planned Action EIS, completed in 2022, allocated additional population growth to this area which will expedite the need for wastewater treatment plant expansion, the planning is estimated as needed no later than 2031. Public Works has anticipated this need and has plans to start design and development documents sooner. Another critical issue for Belfair in this planning period is to pay off the debt from earlier phases of the sewer system expansion.The North Bay Case Inlet Water Reclamation Facility needs an updated facility plan to evaluate options for providing additional capacity in the Allyn UGA and surroundings. It is estimated that the system is at, or nearing design capacity. In recent years the Allyn UGA has experienced residential growth at the center and within the outskirts of Lakeland Village. There is also a need to replace aging and unsafe structures utilized by employees at the solid waste transfer station, as well as upgrades to several PROST (Parks, Recreation, Open Space, and Trails) facilities. Chapter 6:Capital Facilities—Appendix A(DRAF FINAL) Rev. 30 January 2024 Page 1 Summary of Cost and Revenue Estimates for the though the uncertainty of grant and loan funding has the Current Capital Improvement Program potential to require future budget amendments. The total projected 6-year revenue from funding sources utilized for capital projects, REET I, REET II, and .09 Sales Tax, is Figure 1: CIP Revenue Composition estimated at $R5,'o� 0200029,155,212-for this planning period. The figure "Funding Revenue 2024—2029" Is meaRt tO Funding Revenue 2024 - 2029 indicates the composition of what can reasonably be expected as revenue from established funds minus vi"-a* IS dedicated aain.d yihit i , be .Dedicated to fees, IDGRd/debt r Rt ' .09 S nd- tr",sforS t^ ^ther fun This total does not indicate 27% 1 additional funding that may be acquired through grants, loans, ■ REET 1 utility rates, etc. The proceeding pages contain project sheets REET 2 with more detailed information on funding sources for each - .09 Sales Tax capital facility or service.The second chart indicates what REET 2 percentage of the total estimated expenditures for the 38% planning period is dedicated to specific categories of facilities or services.The total estimated expenditure for the planning period is $64,869;-00062,314,000. Figure 2: CIP Expenditure Composition The ability to understand the degree of difference between future dedicated revenues and planned future costs CIP Expenditures 2024 - 2029 allows the County a chance to strategize how deficiencies can ■Water&Wastewater be addressed, lessening the number of surprises during the Solid waste annual budget cycles. - - County Mason County functions according to an annual budget cycle, 43 ° Administration thus cost estimates and funding for the first year in the Stormwater indicated planning period have been reviewed and approved 10% 'Transportation by the commissioners concurrently or prior to this 6-year 1% 10% Capital Improvement Program (financing plan). The five years - Parks and Recreation beyond the approved budget cycle are reasonably accurate, Chapter 6:Capital Facilities—Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 2 Revenue Projections and Available Funding In the recent past revenue projections in this analysis typically assumed REET would continue to increase at 3.5%with an interest income of.35%, but interest rates have jumped dramatically making interest revenue unusually high. REET 1 &2 continue a revenue projection increase at 3.5% but interest income increases from 5.3-5.1%for REET 1 and to 13%for REET 2.The .09 Sales Tax Credit has increased in the near past, annually at 3.5%, with an interest income of.25%. The actual interest income in 2022 was 2.23% and for this planning period is projected to increase between 7.3%-6.9%. The REET I funding indicated in Table 1 below is the projected funding available for capital projects minus that portion of REET I that is used for Interfund Payment for Services, State Audit Fees, Capital Projects Salaries & Benefits, Professional Services, Bond debt repayment on the building at 3rd and Pine, and regular transfer out to LTGO 2013.The last bond debt payment on 3rd and Pine is set for the end of 2027 and the LTGO 2013 jail bond last payment will be due at the end of 2033. The REET 2 funding indicated in Table 1 below is the projected funding available for capital projects minus that portion of REET 2 that is used for Interfund Charge for Services/Budget and Finance, State Audit Fees, transfer to the Rustlewood sewer and water fund, transfer to the Belfair Wastewater fund, and maintenance costs to equipment.The Belfair Sewer debt payoff is planned for late 2027, this will free up a substantial amount of REET 2 for future projects planned in this CIP. The .09 Sales Tax Credit funding in Table 1 below is the projected funding available for capital projects minus that portion of.09 that is used for Interfund Payment for Services, Economic Development Council, Belfair Wastewater Reclamation System Loan Repayment, and Annual payments to the City of Shelton for Regional Sewer.The last payment to the City of Shelton occurs in 2026, the end of the original 20-year agreement. Though the conclusion of these payments provides for greater capital project funding, it will be short- lived as the .09 Sales Tax Credit for rural counties is set to end in the year 2032. Financial Planning Highlight for 2024-2029 Capital Improvement Program It will be especially important in 2025, 2026, and 2027 for grants and loans to be secured for water and wastewater facility projects as REET 2 will be greatly utilized for the payoff of the Belfair Sewer System Debt in those same years.The REET 2 plan will need additional funding of$2,347,650, $935,887,and-$2,230,373, and $4,106,000 for 2025, 2026, and 2027, and 2029 respectively tole support the planning for Parks, Recreation, Open Space, and Trails and Water and Wastewater Facilities. The six year planning period for 2024-2029 estimates $62,314,000 in capital project costs with $30,100,000 of funding planned from from the American Rescue Plan Act (ARPA), Road Fund, Belfair Waste Water Reserve, secured grants, utility rates, and unsecured grants/loans (Table 2.1). An additional $23,613,000 of funding from the REET 1, REET 2, and .09 Sales Tax would be applied to the Chapter 6:Capital Facilities—Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 3 capital project costs (Table 1).This 6 year planning period, as currently laid out, results in a deficit of$8,601,000. This deficit will grow to $19,528,000 if the grants and loans to be secured for this plan remain unsecured. Table 1. 2-024 - 2029 Projected Dedicated Funding Available l:.,thousands) 2024 2025 2026 2027 2029 2029 Total DCET I 4-,� 21484 47042 514-5-7 5;7K 7,255 27,199 R€€T 2 61598 5�6 31596 T,Sb 11,258 4,8 32,,566 .09 e� ales Tax 2149-7 3 2-44 3;- N 47584 51-375 6,244 25,937 Teal Revenue 9A�C7 ii'9-rvO8 1-1,387 11,303 22,425 18,332 85,702 Table 1.2024-2029 Projected Total Funding for the Planning Period (in thousands) 2024 6-Year Fund Fees/Services/Salaries Total Projected Beginning &Benefits/Debts Funding Revenue Balance REET I 1,972 10,336 (3,528) 8,780 REET 2 5,000 11,103 (7,481) 8,622 .09 Sales 2,300 7,716 (3,805) 6,211 Tax do Total 9,272 29,155 (14,814) 23,613 Table 2. 2024-2029 Planned Capital Project Costs (in thousands) 2024 2025 2026 2027 2028 2029 Total Water&Wastewater ****3,^903, 884 ***',2,325 ±±t4,178 ***7,475 856 ***2,406 20,79***20.624 Chapter 6:Capital Facilities-Appendix A(BRAFTFINAL) Rev. 30 January 2024 Page 4 Solid Waste 465 375 650 100 *1,590 County&Admin. Bldgs. 2,526 1,440 535 455 540 525 6,021 Stormwater Mgmt&Habitat *6,400 *6,400 I mprv. Transportation Facilities **210 --*150 **200 **200 **100 **100 **960 Parks, Rec.,Open Space,& 1,000 *5,324 1,242 2,593 *8,447 **8,113 *26,719 Trails Total Project Costs 13,64013,985 93149, 114 6,805 10,823 9,943 11,144 61-86962,314 *Projects also utilize grant/loan funding **Projects utilize the Road Fund ***Belfair Sewer System Debt and Repairs(only project in service category requesting REET and.09 Sales Tax funds) Table 2.1 Other Funding (in thousands) 2024 2025 2026 2027 2028 2029 Total Grants/Loans(to be secured) 0 AM 226 2-,MO2, 556 3,800 -38665 2,380 94, M1 9927 Utility Rates 1,556 650 722 125 191 26 3,270 Other(ARPA, Road Fund, grants/loans(secured not part of table 1), Belfair WW 98,903 5 4091, 00 4 0461, 50 3,850 100 5100 915,903 Reserve) Total 40,11410,459 2-5833-76 5,028 7,775 324956 3,1412,506 29-,M3 1100 Facility/System Inventory and Project Summary The following tables are summaries of projects under each system/facility category. Details of financing and project descriptions are found in the project worksheets in another section of this Appendix. These tables each have a short description of the facility inventory and future needs with more detailed and comprehensive discussion located in Chapter 6: Capital Facilities Element. Inventory and Future Needs Public Water Systems Public water systems owned and operated by the County include Beard's Cove in Belfair, outside of the urban growth area, and Rustlewood Water System serving a small community along Pickering Passage within Grapeview, Wa. The Beard's Cove water system main line is in need of replacement; design and replacement will be funded by grants administered respectively by the Wa Department of Commerce and Department of Health.,Tthis replacement endeavor will be supported by a new water system plan and Chapter 6:Capital Facilities-Appendix A(BRAF FINAL) Rev. 30 January 2024 Page 5 installation of isolation and blow-off valves. These two projects will help the County fulfill requirements needed for funding the main line replacement in the future. The Rustlewood water system is also in need of an updated plan as well as several system replacements and improvements over the next six years. Table 23. Public Water Systems Capital Projects Total (in 2024 2025 2026 2027 2028 2029 thousands) Beard's Cove Water System Upgrades 1806 300 75 596 200 635 Rustlewood Water System Upgrades 127572 38383 38138 25 26 Total Capital Project Expenditures '9212, 778 339683 44-3213 596 225 635 26 Inventory and Future Needs Wastewater Systems/Facilities County-owned and operated sanitary sewer and treatment facilities are currently comprised of the North Bay Case Inlet Water Reclamation Facility, Rustlewood Wastewater Treatment Plant, and the Belfair Water Reclamation Facility.The North Bay Case Inlet Water Reclamation Facility is located in Allyn, Wa outside of the urban growth area.The current needs for this facility include an updated comprehensive water reclamation facility plan addressing capacity issues, system conditions, and cost estimates for maintenance and capital improvements.Another current need of this facility is an updated computer control system.The Rustlewood Wastewater Treatment Facility is located in Grapeview, Wa along Pickering Passage. This system will eventually need a comprehensive system study to address the system conditions and estimates for maintenance and capital improvements. The Belfair Water Reclamation Facility is located in Belfair, Wa within the urban growth area.The facility is currently being expanded with new gravity and force main in the northern extents of the UGA due to a large housing project;this expansion may also provide additional service to the Puget Sound Industrial Center area along with many larger parcels in that area that could be used for housing and commercial development. A long-standing issue with this system has been the lack of utilization and thus the lack of utility rates to help support continued maintenance and growth of the facility. Some of the current needs for this budget cycle include new aeration system, SCADA CPU replacement, pump rebuild, Belfair Sewer Extension, and architecture and engineering services. Table 44.Wastewater Systems/Facilities Capital Projects Total (in thousands) 2024 2025 2026 2027 2028 2029 Rustlewood Waste Water System 576 156 250 110 30 30 Upgrades Chapter 6:Capital Facilities—Appendix A(DRAF FINAL) Rev. 30 January 2024 Page 6 North Bay Treatment Plant Upgrades 2,605 655 200 1,250 500 Belfair Collection System Expansion 2,400 200 350 1,850 Belfair Treatment Plant Expansion 5,265 440 412 622 3600 191 Belfair Sewer Debt&Maintenance 7,400 1,250 1,250 1,250 3,650 Total Capital Project Expenditures 18,246 2,701 2,112 3,582 7,250 221 2,380 Inventory and Future Needs Solid Waste Management Mason County's solid waste system consists of the larger Eells Hill Transfer Station in Shelton, Wa and three smaller"drop box" locations in Belfair, Union, and Hoodsport, Wa.The Comprehensive Solid Waste Management Plan is currently being updated for 2023.The last version from 2018 did identify some minor facility updates and maintenance issues, as well as a need to review increased operational and capacity demands that will occur due to the growth in the County overall as well as the concentrated growth projected for the Belfair UGA. The current needs for this budget cycle include replacement of the booths, tipping floor at all stations within the Eells Hill Transfer Station and equipment. Table 55. Solid Waste Management Capital Projects Total (in 2024 2025 2026 2027 2028 2029 thousands) Belfair Transfer Station Site Imp. 150 150 Comprehensive Solid Waste Mgmt. Plan 100 75 25 Eells Hill Post-Closure Activities 30 30 Eells Hill Transfer Station Imp. 100 100 Replace Drop Box Covers 450 450 Replace Eells Hill Equipment 400 100 200 100 Transfer Station Booth Upgrades 360 360 Total Capital Project Expenditures 1590 465 375 650 100 Inventory and Future Needs County and Administrative Buildings The last studies evaluating the space needs of County and Administrative Buildings were drafted in 2008 and 2012, a new comprehensive overview is needed. Many buildings have morphed inside to accommodate the growth and movement of different departments.With more advanced technology readily available to the County, several departments have implemented projects to scan all records required for retention and then purge physical copies to state archives.These endeavors have allowed departments to Chapter 6:Capital Facilities—Appendix A(DRAF FINAL) Rev. 30 January 2024 Page 7 rid their office spaces of bulky filing cabinets making way for additional space. Continued population growth in the County will spur on the need for additional staffing and thus greater space needs.With the movement of the North Precinct of the Mason County Sheriff's Office into the old North Mason Regional Fire District building, there 4a-s-have also been discussions e regarding other departments and a greater presence of ether departments in satellite offices in this area. Table 66.County and Administrative Buildings Capital Projects Total (in 2024 2025 2026 2027 2028 2029 thousands) Building#1 150 50 15 15 20 25 25 Building#2 80 5 30 5 30 5 5 Building#3 229 144 10 10 15 25 25 Building#4 135 10 55 25 10 25 10 Building#5 75 10 10 10 20 20 5 Building#6 88 28 10 15 15 10 10 Building#7 85 15 10 10 15 15 20 Building#8 190 15 55 20 40 30 30 Building#9 85 10 10 15 10 25 15 Building#10 2130 2000 50 20 20 20 20 Building#11 190 30 50 50 20 20 20 Building#12 65 15 10 10 10 10 10 Mason County Jail Improvement 275 10 65 40 40 60 60 Courthouse Improvements 1510 10 1000 200 100 100 100 Juvenile Detention Improvements 152 17 25 25 25 30 30 Sheriff's Office Improvements 350 80 20 50 50 75 75 Memorial Hall 52 27 5 5 5 5 5 North Mason County Facilities 180 50 10 10 10 40 60 Total Capital Project Expenditures 6,021 2,526 1,440 535 455 540 525 Chapter 6:Capital Facilities-Appendix A(BRAFTFINAL) Rev. 30 January 2024 Page 8 Inventory and Future Needs Stormwater Management & Habitat Improvement Mason County and the Skokomish Tribe (Local Sponsors) are partnering with the Army Corps of Engineers to construct five ecosystem restoration projects within the Skokomish River watershed. The five projects are: Confluence Levee Removal, Wetland Restoration at River Mile 9, Wetland Restoration at Grange, Side Channel Reconnection, and Upstream Large Woody Debris Installation. Costs presented are the local share (35%). Table 77. Stormwater Management& Habitat Improvement Capital Projects Total 2024 2025 2026 2027 2028 2029 Project Cost Skokomish River Ecosystem Restoration 6,400 6,400 Total Capital Project Expenditures 6,400 6,400 Inventory and Future Needs Transportation Facilities The Transportation Element and TIP Cap can be referenced for the majority of the transportation needs for the County, this CIP includes the needs and financing for the facilities that house the materials and equipment that help servici4gto service,egcreate, and upgra� q upgrade the roads within the County.This six-year program also includes maintenance to the administrative offices of Public Works. Table 88.Transportation Facilities Capital Projects Total (in thousands) 2024 2025 2026 2027 2028 2029 North County Shop Site Planning 40 40 Public Works Campus Improvements 710 210 100 100 100 100 100 Satellite Maintenance Yard 210 10 100 100 Development Total Capital Project Expenditures 960 210 150 200 200 100 100 Inventory and Future Needs Parks, Recreation, Open Space, and Trails Table 3 of the Capital Facilities Element (Chapter 6 of the Mason County Comprehensive Plan) is a comprehensive inventory of the parks in Mason County including federal, state, private, and County-owned.The latest Parks, Recreation, Open Space, and Trails plan Chapter 6:Capital Facilities—Appendix A(DRAF FINAL) Rev. 30 January 2024 Page 9 of 2022 lists planned improvements for facilities, as well as proposed new parks and trail facilities.There is a need for not only improving many of the County's existing facilities but also acquiring more acreage and facilities to grow with the population projections.The program for the next six years includes the projects listed below and in more detail in the project worksheets. Table 99. Parks, Recreation, Open Space, and Trails Capital Projects Total 2024 2025 2026 2027 2028 2029 (in thousands) Belfair Skate Park 666 666 Coulter Creek Park Development 11848 1,848 Foothills County Park 849 849 Harvey Rendsland County Part Planning 180 180 and Improvement Jacoby Park(Shorecrest) Improvements 558 558 Latimer's Landing Boat Ramp 1,000 1,000 Mason County Recreation(MCRA) Improvements 8,437 —*8,437 Mason Lake Boat Launch Renovations 206 206 Menards Landing County Park 374 *374 North Bay Trail Project 1,035 1,035 Phillips Lake County Park 10 10 Sandhill Park Renovation 5,324 **5,324 Sunset Bluff Park Development 198 198 SW Area Park Study—Truman Glick 364 364 Improvements Trails Development and Shelton to Belfair 2,400 2,400 Trail Program Union Park Improvements 2,023 2,023 Union Street Ends Park at Orre Nobles 5 5 Walker Park Improvements 1,242 1,242 Total Capital Project Expenditures 26,719 1,000 5,324 1,242 2,593 8,447 8,113 *Grants **Combination REET 2 and Grants Chapter 6:Capital Facilities—Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 10 }+ Ln Project Name: Beard's Cove Water System Upgrades V) - Fund:412- Beard's Cove Water System i Project Description: Isolation valve replacements ahead of AC pipe replacement, AC pipe design and replacement, car repainting of water reservoir, and update of the Beard's Cove Water System plan to inform future facility needs and timeline for implementation. }, a, UProject Justification: Replacement of aging water system parts needed to ensure water availability and quality of .O > water is not downgraded. r) N COST ASSUMPTIONS (in thousands) E6-Year Planning Period Totals i Engineering 200 O Other Professional Services (i.e. design,planning, etc.) 75 Machinery/Equipment I) }, Construction 1531 Total: 1806 N FUNDING REQUEST (IN THOUSANDS) 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total Q Rates 75 75 Other(ARPA) 100 100 Grants(unsecured) 596 200 635 �091,431 Grants (secured) 200 ' 200 +-' Loans •Q Total Funding 300 75 596 200 635 1806 u Chapter 6:Capital Facilities-Appendix A(DRAF FINAL) Rev. 30 January 2024 Page 11 a--+ v) Project Name: Rustlewood Water System Upgrades L � Fund:411 — Rustlewood Sewerand Water 0 }' Project Description: Review and update water system plan, reservoir inspection, and isolation valve replacement. cB +� Project Justification: Improve water quality and system reliability. Replace/repair system components that have U Ln reached end of useful life. 'p COST ASSUMPTIONS (in thousands) 6-Year Planning Period Totals i Engineering Other Professional Services (i.e. design,planning, etc.) 30 Machinery/Equipment 97397 Construction 14S Q� Total: M572 FUNDING REQUEST (IN THOUSANDS) T` 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Q Rates 38 38 25 26 127 Other(ARPA) Grants secured 345 100 445 Loans }' Total Funding 33383 33138 25 26 ,T2�572 Q U Chapter 6:Capital Facilities—Appendix A(DRAF FINAL) Rev. 30 January 2024 Page 12 �--+ N Project Name: Rustlewood Waste Water System Upgrades N ' s •J Fund:411 - Rustlewood Sewer and +o (� }, Project Description: Facilities plan, upgrade process control components, re-build l {* +a+^^ ' ', ^�' �, and water r quality nutrient reduction plan, receiving water study, and outfall repair/replacement (beyond 6-year). VN Project Justification:The facilities plan needs to be updated to reflect implementation of new permit requirements and nutrient reduction plan. A receiving water study is to be completed to determine outfall repair/replacement 0 requirements. j COST ASSUMPTIONS (in thousands) 6-Year Planning Period Totals Engineering 406 Other Professional Services(i.e. design,planning, etc.) }' Machinery/Equipment 170 N Construction Total: 576 N FUNDING REQUEST (IN THOUSANDS) 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total Rates Grant(securedt) 156 156 Grants(unsecured) 250 110 30 30 420 Loans (6 j Total Funding 156 250 110 30 30 576 V 1 Chapter 6:Capital Facilities-Appendix A(DRAF FINAL) Rev. 30 January 2024 Page 13 a--+ v) Project Name: N• Bay Treatment Plant Upgrades N .t �C ? Fund:403 — North Bay Sewer System 0 +' Project Description: General sewer and facility plan, process monitoring equipment replacement, ca replace/upgrade/expand final effluent filters, planning and design of waste reclamation facility expansion, and utility a--+ relocate for SR 302/WSDOT fish barrier project. V Vn Project Justification: North Bay service area is growing and the facility plan needs updating per WAC; replace/repair O system components that have reached end of useful life; relocate force main per WSDOT franchise requirements; i r) expansion needed in future to serve future growth. -J E COST ASSUMPTIONS (in thousands) i 6-Year Planning Period Totals Engineering 800 0 L Other Professional Services(i.e. design,planning, etc.) r }, Machinery/Equipment 1,605 Construction 200 Total. 2,605 N OFUNDING REQUEST (IN THOUSANDS) i 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total Rates 613 613 Other(Grants secured) 42 42 Grants ate-+ Grants/Loans/Rates (unsecured) 200 1250 500 1,950 Total Funding 655 200 1250 500 2,605 (6 U Chapter 6:Capital Facilities—Appendix A(DRAF FINAL) Rev. 30 January 2024 Page 14 • -ct Name: Belfair Collection System Expansion s = Ln Fund:413 — Belfair Sewer System O Project Description: Install 3rd submersible pump in PS#1, -Log Yard Road extension design, Romance Hill extension design, and PSIC collection system expansion. UN Project Justification: In 2012, the County completed the first phase of the Belfair sewer system. Collection system expansion is necessary to facilitate continued growth within the UGA and the financial viability of the sewer system. •0 > Future expansion areas include: Log Yard industrial area, Romance Hill area and southern Puget Sound Industrial Center(PSIC) basins. C= c6 COST ASSUMPTIONS (in thousands) 6-Year Planning Period Totals Engineering 350 O i Other Professional Services(i.e. design,planning, etc.) 200 r a--+ Machinery/Equipment Construction 1850 Total: 2400 E > FUNDING REQUEST (IN THOUSANDS) 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total Q Rates 350 350 Other(ARPA) 200 200 Grants (unsecured) 1850 1850 Loans a--+ Total Funding 200 350 1850 2,400 V Chapter 6:Capital Facilities—Appendix A(DRAF FINAL) Rev. 30 January 2024 Page 15 +� N N +. Project - •. • to 4 � " Fund:413— Belfair Sewer System O a) }' Project Description:Treatment plant feed forward pumps rebuild, treatment plant process monitoring equipment c� replacement and aeration system repairs, membrane replacements, treatment plant flow permitting and reclaimed U � water disposal expansion, and various maintenance items for WRF. • Project Justification: In 2012, the County completed the first phase of the Belfair sewer system. Projects listed here are needed to repair/replace system components that have reached the end of useful life AND expand treatment and : disposal capacity to accommodate future growth. E N j COST ASSUMPTIONS (in thousands) 6-Year Planning Period Totals Engineering Other Professional Services(i.e. design,planning, etc.) 445 4--' Machinery/Equipment 4820 N Construction Total: 5,265 N FUNDING REQUEST(IN THOUSANDS) L Q 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total Rates 440 412 172 191 1,215 Other(Combo Grants/Rates/Loans based on 2024 plan) Grants (unsecured) 450 450 }' Loans (unsecured) 3600 3600 Total Funding 440 412 622 3600 191 5,265 U Chapter 6:Capital Facilities—Appendix A(DRAF FINAL) Rev. 30 January 2024 Page 16 Project Name: Belfair Sewer System Debt and Repairs = Fund:413— Belfair Sewer System Project Description:There are an insufficient number of customers for the Belfair Sewer System to pay for the debt 0 that was used to pay for the construction of the wastewater system and larger repairs. Sales and Use Tax and REET 2 funds are used, therefore, to pay for the debt. Because the debt load was created as a result of a capital project, it is 4— being tracked in the Capital Facilities Plan so the County is aware of the Sales and Use Tax and REET 2 needed to pay N for it.The table projects out to 2029 and shows a payoff year as 2027, the County will make the required payment •O j earlier in 2027 and then provide the payoff amount in late 2027. i > Project Justification: In 2012, the Count completed the first phase of the Belfair sewers stem with a combination of � � j Y p p Y grants and loans. The system is not financially viable unless Sales and Use Taxes and REET2 are used for debt and capital projects.Table includes existing debt costs of system and large repairs and maintenance costs. N +� M i COST ASSUMPTIONS (in thousands) 6-Year Planning Period Totals Engineering }' Other(Debt) 7,400 Machinery/Equipment Construction N Total: 7,400 0 i Q FUNDING REQUEST (IN THOUSANDS) 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total Rates .09 Sates& Use Tax 450 450 450 450 1,800 • REET 2 800 800 800 3200 5,600 Grants/Loans U Total Funding 1,250 1,250 1,250 3,650 7,400 Chapter 6:Capital Facilities—Appendix A(DRAF FINAL) Rev. 30 January 2024 Page 17 N Project Name: Eells Hill Transfer Stati• Improvements to -0 Fund:402-Solid Waste O o c0 Project Description: Complete site design plan, preliminary engineering and costs for upgrades recommended in the Comprehensive Solid Waste Management Plan a--+ V Project Justification: Safety at the facility as well as efficient handling of waste streams is a concern.As the County N •O grows in population the transfer station gets busier, requiring upgrades to maintain adequate capacity for the waste i stream coming in. 11 COST ASSUMPTIONS (in thousands) 6-Year Planning Period Totals 0 Engineering 100 i Other Professional Services(i.e. design,planning, etc.) +-J Machinery/Equipment N Construction Total: 100 N O FUNDING REQUEST (IN THOUSANDS) 6-Year Planning Period Funding 2024 202S 2026 2027 2028 2029 Total Q Rates .09 Sales& Use Tax REET 2 +-+ Grants/Loans 100 100 •Q Total Funding 100 100 V Chapter 6:Capital Facilities-Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 18 +' Project Name: Belfair Transfer Station • • N In -0_ Fund:402-Solid Waste O o 0 Project Description: Evaluate future needs and determine suitability of current location and complete alternate site selection process, as needed. Complete site design plan, preliminary engineering and costs for upgrades Vrecommended in the Comprehensive Solid Waste Management Plan. •O Project Justification: Flow control and growth have increased the demand for services in Belfair. L (6 i COST ASSUMPTIONS (in thousands) O 6-Year Planning Period Totals Engineering }, Other Professional Services (i.e. design,planning) 150 Machinery/Equipment N Construction Total: 150 O i FUNDING REQUEST (IN THOUSANDS) 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total Rates .09 Sales& Use Tax +-+ REET 2 •Q Grants/Loans 150 150 Total Funding 150 150 U Chapter 6:Capital Facilities-Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 19 Project Name: Comprehensive Solid Waste Management Plan cn Fund:402-Solid Waste 0 o Project Description: Update the Comprehensive Solid Waste Management Plan. 4-J Project Justification: The revised code of Washington RCW 70.95 requires a plan review/update every five years.The U current plan was adopted in 2018. The Plan will incorporate new legislative requirements. .O i 11 COST ASSUMPTIONS (in thousands) 6-Year Planning Period Totals Engineering 0 Other Professional Services (i.e. design, planning) 100 L Machinery/Equipment +-+ Construction N Total. 100 N OFUNDING REQUEST(IN THOUSANDS) L 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total Q Rates 75 25 100 .09 Sales& Use Tax REET 2 ate-+ Grants/Loans Total Funding 100 100 f6 U Chapter 6:Capital Facilities-Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 20 i NP . -ct Name: Transfer Station Booth Upgrades v7 S �_ Fund:402-Solid Waste c Project Description: Replace booths at Eels Hill, Union, Belfair and Hoodsport transfer stations. Evaluate utility needs for potential upgrades in conjunction with booth replacement. Replace tipping floor at Eells Hill facility. U Project Justification: Booths have reached the end of their useful life. This replacement is necessary for health and N •O safety of employees. Eells Hill tipping floor has been repaired numerous times and is in need of replacement. i IZ L COST ASSUMPTIONS (in thousands) 6-Year Planning Period Totals Engineering Other Professional Services (i.e. design,planning) Machinery/Equipment 350 Construction 10 Total: 360 N FUNDING REQUEST (IN THOUSANDS) Q 6-Year Planning Period Funding 2024 2025 2026 2027 2028 '^'^ Rates 360 360 .09 Sales& Use Tax (Q REET 2 Grants/Loans Total Funding 360co 360 V Chapter 6:Capital Facilities-Appendix A(DRAF FINAL) Rev. 30 January 2024 Page 21 ' • Post-Closure Activities N v s � V) V Fund:402—Solid Waste s_ Z 0 O Project Description: Complete groundwater monitoring and final report. Project Justification: Required per state law governing landfill closures. a--+ V N .O L 11 COST ASSUMPTIONS (in thousands) 6-Year Planning Period Totals s_ Engineering O Other Professional Services (i.e. design,planning) 30 i Machinery/Equipment }, Construction N Total. 30 FUNDING REQUEST (IN THOUSANDS) lip 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total Rates 30 30 .09 Sales& Use Tax REET 2 Grants/Loans Total Funding 30 a--+ 30 (6 V Chapter 6:Capital Facilities—Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 22 4-1 QProject Name: Replace Eells Hill Equipment N N V) �C Fund:402—Solid Waste � Project Description: Replace equipment on a regular basis. Project Justification: Planned equipment replacement when useful life is nearing end and/or maintenance costs }' become excessive. Loader, in-bound scales and excavator in next 6 years. U N .O i IZ COST ASSUMPTIONS (in thousands) 6-Year Planning Period Totals Cz Engineering 0 Other Professional Services (i.e. design,planning) Machinery/Equipment 400 r }, Construction N Total. 400 FUNDING REQUEST(IN THOUSANDS) 6-Year Planning Period Funding 2024 2025 2027 2028 2029 Total Rates 100 200 100 400 .09 Sales& Use Tax REET 2 Grants/Loans ate-+ Total Funding 100 200 100 400 U Chapter 6:Capital Facilities—Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 23 i N Q) Project Name: Replace Drop Box Covers s � Fund:402—Solid Waste O 0 Project Description: Replace the covers at Hoodsport, Union and Belfair. V) Project Justification: Reached useful life and in need of replacement. U N .O i lZ COST ASSUMPTIONS (in thousands) 6-Year Planning Period Totals Engineering 0 Other Professional Services (i.e. design,planning) Machinery/Equipment lZ }, Construction 450 Total. 450 N FUNDING REQUEST (IN THOUSANDS) O6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total Rates Q .09 Sales& Use Tax REET 2 Grants/Loans 450 450 ate-+ Total Funding 450 450 V Chapter 6:Capital Facilities—Appendix A(DRAF FINAL) Rev. 30 January 2024 Page 24 N Project Name: Sunset Bluff Park Development Fund: REET 2—Capital Improvement Program N Project Description: Develop 35 acre park along Oakland Bay with beach access,trail development and other passive recreation opportunities. Main improvements to include improved entry road,formal parking, beach access,and picnic facilities. +' Project Justification:County Parks and Recreation Plan placed high priority on water/beach access and trail development. V N .O COST ASSUMPTIONS (in thousands) 6-Year Planning Period Totals Engineering Other Professional Services(i.e. design,planning, etc.) 33 Machinery/Equipment Construction 165 Total: 198 N FUNDING REQUEST (IN THOUSANDS) 0 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 In House (REET 2) 198 198 Other Grants ate-+ Loans Q Total Funding 198 198 M V Chapter 6:Capital Facilities—Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 25 Projecte. Park Study • • c� Fund: REET 2—Capital Improvement Program N Project Description:This project includes planning/design, development and construction services.To include development of i trails, signage,and basketball/pickleball court. cB d Project Justification:There is no current plan of record for this park site. Site also has potential as a trailhead for a Regional Trail in the area. .O i r E (6 i COST ASSUMPTIONS (in thousands) 6-Year Planning Period Totals Engineering 11 }, Other Professional Services (i.e. design,planning, etc.) 61 Machinery/Equipment N Construction 303 Total: 364 FUNDING REQUEST (IN THOUSANDS) 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total In House (REET 2) 364 364 Other ate-+ Grants Q Loans (� Total Funding 364 364 V Chapter 6:Capital Facilities—Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 26 4 Project Name: S • Park Renovation Z S Fund: REET 2—Capital Improvement Program � n Project Description:Scope of this project includes planning/design and development services to complete the renovation of L Sandhill Park. Main work would include synthetic football field, new playground, maintenance shop, and sport field lighting. n Project Justification:This project is listed as a high priority in the County Parks and Recreation Plan.Addition of new equipment CJ to existing facility. .O L COST ASSUMPTIONS (in thousands) (� 6-Year Planning Period Totals i Engineering L- Other Professional Services (i.e. design,planning, etc.) 526 Machinery/Equipment }' Construction 4,798 N Total: 5,324 N FUNDING REQUEST (IN THOUSANDS) 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total Q In House (REET 2) 4,798 4,798 Other Grants 526 526 Loans Total Funding 5,324 5,324 V Chapter 6:Capital Facilities—Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 27 +, cu (1) Project Name: Harvey Rendsland County Park Planning and Improvement -C r� Fund: REET 2-Capital Improvement Program O N Project Description:Would involve completing a park plan to facilitate public access to the park and then the development of a i parking area, picnic facility, and passive recreation and support facilities. ca }' 0- Project Justification:This Park was donated to Mason County in 2007 by Washington State Parks. It provides water access to Jiggs V Lake.Water access is the top priority in the County Parks and Recreation Plan.Additional developed park space is needed on the •O Tahuya Peninsula. L (Z COST ASSUMPTIONS (in thousands) 6-Year Planning Period Totals Engineering Other Professional Services (i.e. design,planning, etc.) 30 a--+ Machinery/Equipment Construction 150 Total: 180 O FUNDING REQUEST (IN THOUSANDS) 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total In House (REET 2) 180 180 Other _ Grants •Q Loans Total Funding 180 180 V Chapter 6:Capital Facilities-Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 28 s � L Project Name: Phillips Lake County Park (0 Fund: REET 2—Capital Improvement Program N Project Description: Scope of this project includes basic park improvements, including park amenities such as tree removal, picnic tables, park benches,trash containers, and signage. VProject Justification:This is a small and cost effective project consistent with goals in the Comprehensive Plan. .O L COST ASSUMPTIONS (in thousands) Ca 6-Year Planning Period Totals Engineering iOther Professional Services (i.e. design,planning, etc.) Machinery/Equipment Construction 10 N Total: 10 E N > FUNDING REQUEST (IN THOUSANDS) 0 i 6-Year Planning Period Funding, 2024 202S 2026 2027 2028 2029 Total In House (REET 2) 10 10 Other Grants ate-+ Loans Q Total Funding 10 10 V Chapter 6:Capital Facilities—Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 29 i fo Project Name: Menards Landing County Park Ln C Fund: REET 2—Capital Improvement Program Q N Project Description:This park was transferred from the Port of Tahuya to Mason County in 2006. Project scope includes iimprovements that would incorporate ADA access improvements, new picnic facilities, non-motorized watercraft launch site,and a--+ new park amenities such as park benches and garbage cans. U Project Justification: Project listed in the County Parks and Recreation Plan as a priority for implementation. W .Q L 11 COST ASSUMPTIONS (in thousands) i 6-Year Planning Period Totals Q Engineering i Other Professional Services (i.e. design,planning, etc.) 62 +-+ Machinery/Equipment N Construction 312 Total: 374 FUNDING REQUEST (IN THOUSANDS) Q Y` 6-Year Planning Period Funding 2024 2025 2026j�2027 2028 2029 Total In House (REET 2) 374 374 Other Grants 374 374 }' Loans Total Funding 374 374 V Chapter 6:Capital Facilities—Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 30 a--+ cn (3) Project Name: Mason County Recreation (MCRA) Improvements L L-- Fund: REET 2/Grants—Capital Improvement Program O Project Description: Project scope would involve needed renovations and improvements to MCRA Park.The improvements i include: new field lights, restroom renovation, new bleachers, play equipment surfacing, asphalt, scoreboards, and concession }, building. Projects include restroom-concession building, parking and master planning. V Project Justification: Project listed in the County Parks and Recreation Plan for implementation. .O r COST ASSUMPTIONS (in thousands) CQ 6-Year Planning Period Totals L Engineering Other Professional Services (i.e. design,planning, etc.) 1,403 Machinery/Equipment Construction 7,034 Total: 8,437 > FUNDING REQUEST (IN THOUSANDS) 0 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total Q In House (REET 2) 8,437 8,437 Other(may be grants + Reet 2) 8 437 �437 Grants (Q Loans a--+ Total Funding 8,437 8,437 Q (6 V Chapter 6:Capital Facilities—Appendix A(BRAFTFINAL) Rev. 30 January 2024 Page 31 c� Project Name: MasonLake Boat • • V) L-- (0 Fund: REET 2-Capital Improvement Program O N Project Description: Renovation of restroom facility, play equipment, picnic shelter. i Project Justification:Original building from 1970's needs ADA upgrades. a-1 d V N .O i 11 COST ASSUMPTIONS (in thousands) 6-Year Planning Period Totals Engineering 41 Other Professional Services (i.e. design,planning, etc.) Machinery/Equipment +-J Construction 165 Total: 206 N FUNDING REQUEST (IN THOUSANDS) 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total Q In House (REET 2) 206 206 Other Grants +-+ Loans Q Total Funding 206 206 V Chapter 6:Capital Facilities-Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 32 N M Project Name: Jacoby Park (Shorecrest) Improvements V T � �� Fund: REET 2—Capital Improvement Program Project Description: Project scope would involve implementation of Park Improvement Plan based on Park Site Plan developed in i 2008. Improvements would provide more amenities at the park than what currently exist. ca VProject Justification: Project listed in the County Parks and Recreation Plan for implementation. .O L r COST ASSUMPTIONS (in thousands) 6-Year Planning Period Totals Q Engineering i Other Professional Services (i.e. design,planning, etc.) 93 +-+ Machinery/Equipment N Construction 465 Total. 558 O FUNDING REQUEST (IN THOUSANDS) Q 6-Year Planning Period Funding 2024 2025 2026 2027 2028 20,& In House (REET 2) 558 558 Other Grants }' Loans f6 Total Funding 558 558 V Chapter 6:Capital Facilities—Appendix A(BRAFTFINAL) Rev. 30 January 2024 Page 33 a--+ Ln Project Name: F• • • Park V) -0 L-- Fund: REET 2—Capital Improvement Program \ N Project Description:This park serves the Hoodsport area as the primary Community Park and has a play area, basketball court, 5 i restroom building and open field area. Improvements would involve addition of amenities to improve the user experience;this would include picnic facilities,ADA improvements, signage,and renovation of the existing turf.A dog park has recently been V completed at this location in 2023. •O Project Justification: Project listed in the County Parks and Recreation Plan. L r) i COST ASSUMPTIONS (in thousands) 6-Year Planning Period Totals Engineering Other Professional Services (i.e. design,planning, etc.) 138 Machinery/Equipment Construction 711 Total: 849 FUNDING REQUEST (IN THOUSANDS) Q 6-Year Planning Period Funding 2024 2025 2026 2027 2028 202 In House (REET 2) 849 849 _ Other Grants •� Loans Total Funding 849 849 U Chapter 6:Capital Facilities—Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 34 a--+ Ln N c� Project Name: CoulterPark Development Fund: REET 2-Capital Improvement Program O N Project Description: Develop additional waterfront property and to develop trail network and boardwalk. i Project Justification:Waterfront park land and trails were rated highest priority in the County Parks and Recreation Plan. a--+ 0 V .O i 11 COST ASSUMPTIONS (in thousands) 6-Year Planning Period Totals Engineering 308 O Other Professional Services (i.e. design,planning, etc.) L Machinery/Equipment +-+ Construction 1,540 Q� Total. 1,848 FUNDING REQUEST (IN THOUSANDS) Q 6-Year Plannina Period Fundina 2024 2025 2026 2027 2028 2029 Q In House(REET 2) 1,848 1,848 Other Grants Loans }' Total Funding 1,848 1,848 Q (O U Chapter 6:Capital Facilities-Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 35 c� Project Name: Walker Park Improvements S v Fund: REET 2—Capital Improvement Program 0 N Project Description:ADA upgrades, picnic shelter, basketball/pickleball court. i Project Justification: Picnic shelter and other improvements consistent with the County Parks and Recreation Plan. a--+ V N .O L COST ASSUMPTIONS (in thousands) C6 6-Year Planning Period Totals i Engineering 207 0 Other Professional Services (i.e. design,planning, etc.) Machinery/Equipment }' Construction 1,035 Total: 1,242 E N FUNDING REQUEST (IN THOUSANDS) i 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total In House (REET 2) 1,242 1242 Other Grants }, Loans Q Total Funding 1,242 1,242 U Chapter 6:Capital Facilities—Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 36 c� Project Name: NorthProject -r- ~ V) T Fund: REET 2-Capital Improvement Program O N Project Description: Pathway connecting Port of Allyn with Coulter Creek Park.A concept plan has been completed investigating i how a non-motorized pathway could be built along the County Road Right of Way to connect the Port of Allyn Park with Coulter a--+ Creek Park to the tip of Case Inlet.The first phase would bejust over two miles long.This trail could also be the beginning of a -1 larger trail network connecting Allyn with Belfair.The County Trails Fund, administered by Public Works could be one of the a) primary funding sources for this project. State grant funding is another possibility.The addition of trails and water access were high Opriorities in the recent parks plan and this project would provide both a trail and access to water. L Project Justification: High-priority project from both the 2006 Park Plan and 2008 County Regional Trails Plan and the 2013 Parks &Trails Comprehensive Plan. COST ASSUMPTIONS (in thousands) 0 6-Year Planning Period Totals Engineering 190 4-+ Other Professional Services(i.e. design,planning, etc.) Machinery/Equipment Construction 845 Total: 1,035 O i Q FUNDING REQUEST (IN THOUSANDS) 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total In House (REET 2) 1,035 1,035 (6 Other Grants f6 Loans U Total Funding 1,035 1,035 Chapter 6:Capital Facilities-Appendix A(DRAFTFI Rev. 30 January 2024 Page 37 a--+ Ln N Project Name: UnionImprovements F— V) -0 L-- Fund: REET 2—Capital Improvement Program N Project Description: Dog park and ADA upgrades. i M Project Justification: New or renovated restroom and ADA improvements. a--+ 0 V .O i 11 COST ASSUMPTIONS (in thousands) 6-Year Planning Period Totals Engineering 337 O Other Professional Services (i.e. design,planning, etc.) L Machinery/Equipment +-+ Construction 1,686 N Total. 2,023 N FUNDING REQUEST (IN THOUSANDS) 0 T` 6-Year Planning Period Funding 2024 2025 2026202 02 Q In House (REET 2) 2,023 2,023 Other _ Grants �6 Loans Total Funding 2,023 2,023 f6 U Chapter 6:Capital Facilities—Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 38 a--+ vA s � Q Fund: REET 2-Capital Improvement Program i Project Description: Skate Park for Mason County. }, Project Justification: Consistent with the County Parks and Recreation Plan. U N .Q i lZ COST ASSUMPTIONS (in thousands) 6-Year Planning Period Totals Engineering 138 Q Other Professional Services (i.e. design,planning, etc.) 132 i Machinery/Equipment +-+ Construction 396 Total. 666 OFUNDING REQUEST (IN THOUSANDS) 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total In House (REET 2) 666 666 Other Grants Loans Total Funding 666 666 (Q v Chapter 6:Capital Facilities-Appendix A(DRAF FINAL) Rev. 30 January 2024 Page 39 a--+ Ln —.— Project Name: Trails Development • Shelton to Belfair Trail Program N F— V) -0 L-- Fund: REET 2-Capital Improvement Program O N Project Description:Trail development program for Mason County. Project Justification: Begin implementation of a trail development program as per the County Regional Trails Plan. a--+ 0 V .O i i) E COST ASSUMPTIONS (in thousands) (Q 6-Year Planning Period Totals i Engineering 0 Other Professional Services (i.e. design,planning, etc.) 11 Machinery/Equipment }' Construction 2,400 N Total. 2,400 FUNDING REQUEST (IN THOUSANDS) O i 6-Year Planning Period Funding, 2024 202S 2026 2027 2028 2029 Total In House (REET 2) 2,400 2,400 Other Grants }, Loans Q Total Funding 2,400 2,400 (O U Chapter 6:Capital Facilities-Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 40 a--+ Ln • -ct Name: Latimer's Landing Boat Ramp NIF F— V) -0 L-- Fund: REET 2-Capital Improvement Program O N Project Description: Scope of this project includes planning/design and development to renovate the existing � County Boat Ramp Floats and install Security Lighting. VProject Justification: Project listed as a high priority in the County Parks and Recreation Plan. Project would enhance cu water access and boating. .O i r (� COST ASSUMPTIONS (in thousands) i 6-Year Planning Period Totals Engineering Other Professional Services (i.e. design,planning, etc.) }' Machinery/Equipment Construction 1,000 Total: 1,000 N FUNDING REQUEST (IN THOUSANDS) Q Y` 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Tota In House (REET 2) 1,000 1,000 _ Other Grants •� Loans Total Funding 1,000 1,000 U Chapter 6:Capital Facilities-Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 41 a--+ Ln Project Name: Union Street Ends Park at Orre Nobles F— V) -0 � Fund: REET 2-Capital Improvement Program N Project Description:There are four street ends in the Union area that citizens are interested in converting to small � water access pocket parks.These sites can also facilitate access from water to land as well for kayakers and canoes. VThese sites could enhance the Cascadia Marine Trail.The plan is to begin working on the Orre Nobles site. Q) Project Justification: County Parks and Recreation Plan placed high priority on water/beach access and trail �0 development. Union Improvement Club supports this project as well. i r COST ASSUMPTIONS (in thousands) 6-Year Planning Period Totals Engineering 5 Other Professional Services (i.e. design,planning, etc.) }' Machinery/Equipment N Construction Total: 5 N Q FUNDING REQUEST (IN THOUSANDS) Q 6-Year Planning Period Funding =024 2025 2026 2027 2028 2029 Total In House (REET 2) 5 5 Other Grants }' Loans Total Funding 5 �5 (O U Chapter 6:Capital Facilities-Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 42 Q ib L-- m Fund: REET 1 —Capital Improvement Program Project Description: HVAC, new window improvements, carpet, paint, parking lot and various improvements as per facilities assessment. a--+ c6 V N Project Justification: Mason County existing facilities assessment. '� C= i E [Z Q E od C COST ASSUMPTIONS (in thousands) O6-Year Planning Period Totals U Engineering 11 Other Professional Services (i.e. design,planning, etc.) a--+ Machinery/Equipment Construction 150 Total: 150 FUNDING REQUEST (IN THOUSANDS) 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total In House(REET 1) 50 15 15 20 25 25 150 Other ate-+ Grants Q Loans Total Funding 50 15 15 20 25 25 150 V I Chapter 6:Capital Facilities—Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 43 Project Name: Building #2 Improvements to � coFund: REET 1 -Capital Improvement Program N Project Description: New heat pump, new windows, carpet, paint and various improvements as per facilities 4� assessment. a--+ M V N Project Justification: Mason County existing facilities assessment. .O 'C i �E 0- -0 Q Z COST ASSUMPTIONS (in thousands) C= O6-Year Planning Period Totals 0 U Engineering r Other Professional Services (i.e. design,planning, etc.) Machinery/Equipment Construction 80 Total. 80 N FUNDING REQUEST (IN THOUSANDS) C 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total In House(REET 1) 5 30 5 30 5 50 80 Other ate-+ Grants Q Loans Total Funding 5 30 5 30 5 5 80 U Chapter 6:Capital Facilities-Appendix A(DRAF FINAL) Rev. 30 January 2024 Page 44 Project Name: Building #3 Improvements L-- m Fund: REET 1 —Capital Improvement Program Project Description: HVAC, new roof, paint, parking lot, pumps for water removal ceiling tile, carpet and various '} building improvements as per facilities assessment. a--+ R V - Project Justification: Mason County existing facilities assessment. O sr i E Ila- —C Q E od C COST ASSUMPTIONS (in thousands) O6-Year Planning Period Totals U Engineering 11 Other Professional Services (i.e. design,planning, etc.) Machinery/Equipment Construction 229 Total: 229 FUNDING REQUEST (IN THOUSANDS) Q 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total In House(REET 1) 144 10 10 15 25 25 229 Other ate-+ Grants Q Loans Total Funding 144 10 10 15 25 25 229 V Chapter 6:Capital Facilities—Appendix A(DRAF FINAL) Rev. 30 January 2024 Page 45 4-J cn to � L-- m Fund: REET 1 -Capital Improvement Program Project Description: HVAC, roof, paint, carpet, lighting, windows, r/r remodel and various building improvements as +� per facilities assessment. a--+ M V - Project Justification: Mason County existing facilities assessment. Q z COST ASSUMPTIONS (in thousands) C= O6-Year Planning Period Totals 0 U Engineering r Other Professional Services (i.e. design,planning, etc.) a--+ Machinery/Equipment Construction 135 Total. 135 N FUNDING REQUEST (IN THOUSANDS) Q 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total In House(REET 1) 10 55 25 10 25 10 135 Other ate-+ Grants Q Loans Total Funding 10 55 25 10 25 10 135 U Chapter 6:Capital Facilities-Appendix A(DRAF FINAL) Rev. 30 January 2024 Page 46 Project Name: Building #5 Improvements to � L-- m Fund: REET 1 -Capital Improvement Program N Project Description: HVAC, paint, windows, roof, parking lot, ramp and various building improvements as per +-+ facilities assessment. a--+ M V - Project Justification: Mason County existing facilities assessment. .O •� i •E 0- -0 Q z COST ASSUMPTIONS (in thousands) C= O6-Year Planning Period Totals 0 U Engineering r Other Professional Services (i.e. design,planning, etc.) Machinery/Equipment Construction 75 Total. 75 N FUNDING REQUEST (IN THOUSANDS) C 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total In House(REET 1) 10 10 10 20 20 5 75 Other ate-+ Grants Q Loans Total Funding 10 10 10 20 20 5 75 U Chapter 6:Capital Facilities-Appendix A(DRAF FINAL) Rev. 30 January 2024 Page 47 a--+ to 0 L-- m Fund: REET 1 -Capital Improvement Program Project Description: Paint, carpet, HVAC, ramps, remodel to conference rooms and various building improvements as +� per facilities assessment. a--+ cg V Project Justification: Mason County existing facilities assessment. Q z COST ASSUMPTIONS (in thousands) C= O6-Year Planning Period Totals lJ Engineering it Other Professional Services (i.e. design,planning, etc.) a--+ Machinery/Equipment Construction 88 Total. 88 N FUNDING REQUEST (IN THOUSANDS) Q 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total In House(REET I) 28 10 15 15 10 10 88 Other ate-+ Grants Q Loans Total Funding 28 10 15 15 10 10 88 U I Chapter 6:Capital Facilities-Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 48 Project Name: Building #7 Improvements L-- m Fund: REET 1 —Capital Improvement Program Project Description: HVAC, paint, carpet, parking lot, tree removal, and various building improvements as per facilities assessment. a--+ M V N Project Justification: Mason County existing facilities assessment. •O 'c i E [Z —0 Q E od C COST ASSUMPTIONS (in thousands) O6-Year Planning Period Totals U Engineering 11 Other Professional Services (i.e. design,planning, etc.) Machinery/Equipment Construction 85 Total: 85 FUNDING REQUEST (IN THOUSANDS) Q 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total In House(REET 1) 15 10 10 15 15 20 85 Other ate-+ Grants •Q Loans Total Funding 15 10 10 15 15 20 85 V Chapter 6:Capital Facilities—Appendix A(DRAF FINAL) Rev. 30 January 2024 Page 49 4-J v to � L-- m Fund: REET 1 -Capital Improvement Program Project Description: HVAC, paint, carpet, ceiling tile, parking lots,windows, and various building improvements as +� per facilities assessment. a--+ cg V Project Justification: Mason County existing facilities assessment. Q z COST ASSUMPTIONS (in thousands) C= O6-Year Planning Period Totals 0 U Engineering r Other Professional Services (i.e. design,planning, etc.) a--+ Machinery/Equipment Construction 190 Total. 190 N FUNDING REQUEST (IN THOUSANDS) Q 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total In House(REET 1) 15 55 20 40 30 30 190 Other ate-+ Grants Q Loans Total Funding 15 55 20 40 30 30 190 U Chapter 6:Capital Facilities-Appendix A(DRAF FINAL) Rev. 30 January 2024 Page 50 Project Name: Building #9 Improvements to � coFund: REET 1 -Capital Improvement Program N Project Description:Windows, paint, carpet, parking lot, and various building improvements as per facilities 4� assessment. a--+ M V N Project Justification: Mason County existing facilities assessment. .O 'C i �E 0- -0 Q Z COST ASSUMPTIONS (in thousands) C= O6-Year Planning Period Totals 0 U Engineering r Other Professional Services (i.e. design,planning, etc.) Machinery/Equipment Construction 85 Total. 85 N FUNDING REQUEST (IN THOUSANDS) C 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total In House(REET 1) 10 10 15 10 25 15 85 Other ate-+ Grants Q Loans Total Funding 10 10 15 10 25 15 85 U Chapter 6:Capital Facilities-Appendix A(DRAF FINAL) Rev. 30 January 2024 Page 51 Project Name: Building #10 Improvements 5 Fund: REET 1 -Capital Improvement Program 0 co N Project Description: Phase 2 of building construction, parking lot,windows, and various building improvements, > +� renovate newly purchased facility to District Court needs. a--+ cB V Project Justification: Mason County existing facilities assessment. .O i E i Q od COST ASSUMPTIONS (in thousands) 6-Year Planning Period Totals 0 V Engineering r Other Professional Services (i.e. design,planning, etc.) +-' Machinery/Equipment Construction 2130 Total. 2130 N FUNDING REQUEST (IN THOUSANDS) Qi 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total In House(REET 1) 2000 50 20 20 20 20 2130 Other f6 Grants a--+ Loans Total Funding 2000 50 20 20 20 20 2130 U Chapter 6:Capital Facilities-Appendix A(DRAF FINAL) Rev. 30 January 2024 Page 52 Project Name: Building #11 Improvements Ln mFund: REET 1 -Capital Improvement Program N Project Description: Remove bentonite, covered storage, fencing, and HVAC. .�, Project Justification: Mason County existing facilities assessment. V � N � O .� � Q od (6 >1COST ASSUMPTIONS (in thousands) 6-Year Planning Period Totals 0 Engineering Other Professional Services(i.e. design,planning, etc.) }' Machinery/Equipment N Construction 190 Total. 190 N FUNDING REQUEST (IN THOUSANDS) Q 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total In House(REET 1) 30 50 50 20 20 20 190 Other (a Grants Loans Total Funding 30 50 50 20 20 20 190 V Chapter 6:Capital Facilities-Appendix A(DRAF FINAL) Rev. 30 January 2024 Page 53 N i Project Name: Bu • • #12 Improvements mFund: REET 1 -Capital Improvement Program N Project Description: HVAC, new roof, parking lot garage doors. }, M Project Justification: Mason County existing facilities assessment. V 4-J '0 i IZ Q E COST ASSUMPTIONS (in thousands) 6-Year Planning Period Totals O V Engineering Other Professional Services(i.e. design,planning, etc.) +-' Machinery/Equipment Construction 65 Total: 65 i FUNDING REQUEST (IN THOUSANDS) Q Yi 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total In House(REET 1) 15 10 10 10 10 10 65 Other �6 Grants Loans Total Funding 15 10 10 10 10 10 65 V Chapter 6:Capital Facilities-Appendix A(DRAF FINAL) Rev. 30 January 2024 Page 54 N Project Name: M • • Improvements 5 Fund: REET 1 -Capital Improvement Program Q co N Project Description: Paint, outside fencing, parking lot, upgrade camera and locks, and various building > } improvements as per facilities assessment. a--+ c0 V L— W Project Justification: Mason County existing facilities assessment. _ _ .Q ••C i E i Q E od � COST ASSUMPTIONS (in thousands) i 6-Year Planning Period Totals Q V Engineering r Other Professional Services(i.e. design,planning, etc.) +-J Machinery/Equipment Construction 275 Total. 275 N O FUNDING REQUEST (IN THOUSANDS) Q 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total In House(REET I) 1 10 65 40 40 60 60 275 Other (6 Grants Loans Total Funding 10 65 40 40 60 60 275 U Chapter 6:Capital Facilities-Appendix A(DRAF FINAL) Rev. 30 January 2024 Page 55 Q' can coFund: REET 1 -Capital Improvement Program Project Description: Remodel, carpet, paint, elevator, roof, parking lots and various building improvements as per facilities assessment. a--+ c6 V N Project Justification: Mason County existing facilities assessment. '� C= i E [Z Q E od C COST ASSUMPTIONS (in thousands) O6-Year Planning Period Totals U Engineering 11 Other Professional Services (i.e. design,planning, etc.) a--+ Machinery/Equipment Construction 1510 Total: 1510 FUNDING REQUEST (IN THOUSANDS) 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total In House(REET 1) 10 1000 200 100 100 100 1510 Other ate-+ Grants Q Loans Total Funding 10 1000 200 100 100 100 1510 V I Chapter 6:Capital Facilities-Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 56 a--+ N L-- m Fund: REET 1 —Capital Improvement Program Project Description: Paint, siding, ramps, HVAC, camera and lock upgrades, and various building improvements as +� per facilities assessment. a--+ cg V Project Justification: Mason County existing facilities assessment. Q z COST ASSUMPTIONS (in thousands) C= O6-Year Planning Period Totals 0 U Engineering it Other Professional Services (i.e. design,planning, etc.) a--+ Machinery/Equipment Construction 152 Total. 152 N FUNDING REQUEST (IN THOUSANDS) Q 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total In House(REET 1) 17 25 25 25 30 30 152 Other ate-+ Grants Q Loans Total Funding 17 25 25 25 30 30 152 U I Chapter 6:Capital Facilities—Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 57 a' Project Name: Sheriff's Office Improvements Q can L-- m Fund: REET 1 -Capital Improvement Program Project Description: Roof, HVAC, paint, parking lots, windows, carpet, and various building improvements as per facilities assessment. a--+ c6 V N Project Justification: Mason County existing facilities assessment. Q) _ '0 C= i E [Z Q E od C COST ASSUMPTIONS (in thousands) O6-Year Planning Period Totals U Engineering 11 Other Professional Services (i.e. design,planning, etc.) Machinery/Equipment Construction 350 Total: 350 Q) FUNDING REQUEST (IN THOUSANDS) C 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total In House(REET 1) 80 20 50 50 75 75 350 Other ate-+ Grants Q Loans Total Funding 80 20 50 50 75 75 350 V I Chapter 6:Capital Facilities-Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 58 a--+ ProjectMemorial L-- m Fund: REET 1 -Capital Improvement Program (D Project Description: Paint, HVAC, sump pump and various building improvements as per facilities assessment. > }, Project Justification: Building has not had any significant improvements since the structure was built in the 1920s. V n '0 i i Q od COST ASSUMPTIONS (in thousands) 6-Year Planning Period Totals O Engineering O V Other Professional Services(i.e. design,planning, etc.) it }, Machinery/Equipment Construction 52 N Total: 52 N O FUNDING REQUEST (IN THOUSANDS) 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total Q In House(REET 1) 27 5 5 5 5 5 52 Other Grants +-+ Loans •Q Total Funding 27 5 5 5 5 5 52 U Chapter 6:Capital Facilities-Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 59 • -ct Name: North Mason • - sr V) _ Lza Fund: REET 1 —Capital Improvement Program a Project Description: Roof, paint, HVAC, Parking lot, generator, remodel for rest of County departments. > 4-J (L Project Justification: County recently acquired old fire station building in Belfair for Sheriff's office as well as the V N additional departments that desire or require a presence in the north part of the County. '0 -1= i E i Q od COST ASSUMPTIONS (in thousands) i 6-Year Planning Period Totals 0 O Engineering i V Other Professional Services (i.e. design,planning, etc.) }+ Machinery/Equipment N Construction 180 Total: 180 N 0 FUNDING REQUEST (IN THOUSANDS) i Q 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total In House(REET 1) 50 10 10 10 40 60 180 Other Grants }' Loans Total Funding 50 10 10 10 40 60 180 f6 U Chapter 6:Capital Facilities—Appendix A(DRAF FINAL) Rev. 30 January 2024 Page 60 • -ct Name: Skokomish River Ecosystem • • E �C > Fund: 192-Skokomish Flood Control District Fund O Q Project Description: Mason County and the Skokomish Tribe (Local Sponsors) are partnering with the Army Corps of Engineers to construct five ecosystem restoration projects within the Skokomish River watershed. The five projects are: 4--, — Confluence Levee Removal, Wetland Restoration at River Mile 9, Wetland Restoration at Grange, Side Channel V � Reconnection, and Upstream Large Woody Debris Installation. Costs presented are the local share (35%). +:� Project Justification: Environmental degradation can be seen throughout the Skokomish River Basin including a loss of Q -0 c� natural ecosystem structures, functions, and processes necessary to support critical fish and wildlife habitat.The r) = degradation of riverine and estuarine habitat has resulted in the listing of four anadromous fish species under the Endangered Species Act (ESA) (Chinook salmon, chum salmon, steelhead, and bull trout) that utilize the river as their Eprimary habitat.The impaired ecosystem has adversely affected riverine, wetland and estuarine habitats that are critical to these and other listed species. E �, COST ASSUMPTIONS (in thousands) 6-Year Planning Period Totals C +� c6 Engineering � Other Professional Services (i.e. design,planning, etc.) 2000 Machinery/Equipment Construction 4400 Total: 6400 L � Q O Vj FUNDING REQUEST (IN THOUSANDS) 6-Year Planning Period Funding 2024 2025 2026 2027 2028 2029 Total In House(REET I) }' Grant:secured for RE phase 2000 2000 Grant:secure for local share of construction 4400 4400 UTotal Funding 6400 6400 Chapter 6:Capital Facilities-Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 61 4--+ Q� Project Name: North County Shop Site Planning (II � LL Fund: 105 - County Road Fund O C: _O Project Description: Evaluate potential sites to relocate the Belfair Shop. Develop site review criteria, identify potential +-' sites, apply criteria to rank and prioritize, select preferred site and prepare planning level cost estimate to acquire, c6 Udevelop, and relocate. G % Project Justification: The Belfair shop has limited ability to expand and is located in a neighborhood setting. Relocation should improve efficiency by reducing mobilization time and reduce miles on equipment. COST ASSUMPTIONS (in thousands) 6-Year Planning Period Totals L Engineering Other Professional Services (i.e. design,planning, etc.) 40 Machinery/Equipment a--' Construction Total: 40 FUNDING REQUEST (IN THOUSANDS) 0 6-Year Planning Period Funding 2024 202S 2026 2027 2028 2029 Total Q Road Fund 40 40 Other Grants Loans }' Total Funding 40 40 Q V Chapter 6:Capital Facilities—Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 62 a--' v) aProject Name: Satellite Maintenance Yard Development V) 'v ' L__ L Fund: 105 - County Road Fund O C O_ Project Description:Acquire property or property rights and make modest site improvements (clearing/grading, fence, }' lighting) to store equipment, dispose ditch spoils and slide materials. a--+ V � O Project Justification: Having disposal sites and temporary equipment storage closer to where work occurs will reduce V. cost and improve efficiency. Acquiring land/easements will likely be "opportunistic" rather than on a set schedule. r) i COST ASSUMPTIONS (in thousands) O 6-Year Planning Period Totals Engineering 10 11 }, Other Professional Services (i.e. design,planning, etc.) Machinery/Equipment N Construction/Land Acquisition 200 Total: 210 O i FUNDING REQUEST (IN THOUSANDS) 6-Year Planning Period Funding 2024AMINkM 2026M&202= 2028 2029 Total Road Fund 10 100 100 210 Other a--+ Grants (� Loans U Total Funding 10 100 100 210 Chapter 6:Capital Facilities—Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 63 a--' v) • - •lic Works Campus • • - can 'v ' ca L__ LL- Fund: 105 - County Road Fund O C O Project Description: Replace critical assets as needed at 100 W Publics Works Drive. VProject Justification: Various machinery and equipment replacements are necessary over time to keep the facility O functioning as designed. Example: 2024 expenditures include storage, conference room technology, and HVAC blower V replacements. r) L COST ASSUMPTIONS (in thousands) 6-Year Planning Period Totals Engineering Other Professional Services (i.e. design,planning, etc.) Machinery/Equipment 710 Construction/Land Acquisition Total. 710 O i FUNDING REQUEST (IN THOUSANDS) 6-Year Planning Period Funding 2024 202S 2026 2027 2028 2029 Total Road Fund 210 100 100 100 100 100 710 Other Grants Q Loans Total Funding 210 100 100 100 100 100 710 V Chapter 6:Capital Facilities-Appendix A(DRAFTFINAL) Rev. 30 January 2024 Page 64 MC Case: Department Generated ......................................................................................................................................................................................... STAFF REPORT Applicant Proposal:The Community Development Department is updating the annual 6-year financing plan for capital facilities,the Mason County Capital Improvement Program 2024-2029. Department: Community Development- Planning Staff Contact(s): Marissa Watson, Senior Planner Ext. 367 or nwatson@masoncountywa.gov Date: March 12, 2024 Action Requested at this Meeting: Motion to adopt after BOCC review of the 2024-2029 Capital Improvement Program as well as testimony and staff report. SUMMARY OF PROPOSAL & BACKGROUND APPLICANT (DEPARTMENT GENERATED) .................................................................................................................................................................................................................................................................................................................. Community Development 615 W. Alder Street Shelton,Wa 98584 PROPOSAL .................................................................................................................................................................................................................................................................................................................. The County is required by RCW 36.70A.070(3)(d)to create "[...]a six year plan that will finance such capital facilities within projected funding capacities and clearly identifies sources of public money for such purposes." This financing plan, also a comprehensive plan amendment, is to be updated annually in conjunction with the County's annual capital budget. The RCW indicates that the plan should be updated at least biennially. The Mason County Capital Facilities Plan (CFP) is a combination of the Capital Facilities Element(CFE) and the Capital Improvement Program (CIP).The Capital Facilities Element is chapter 6 of the Mason County Comprehensive Plan with the Capital Improvement Program (CIP) now configured as an appendix. Before this update,the element and program were combined in one document, but the requirement to update the CIP annually makes a separate document more efficient for future updates. The Capital Facilities Element addresses additional requirements of RCW 36.70A.070. It is also in the process of being updated and will be brought forth for review along with other 2025 Comprehensive 615 W.Alder Street Shelton,Wa 98584 1 0 360.427.9670 ext. 352 J masoncountywa.gov MC Case: Department Generated Plan periodic updates.The element will address population projections and the facility and service needs for a 20-year planning horizon, 20-year financial outlook,facility inventory, capacity, and level of service. SUMMARY Financial planning highlights for the 2024-2029 Capital Improvement Program include the need to bolster REET 2 funding for the years 2025 through 2027 and 2029 in order to support the debt payoff of the prior construction phase(s) of the Belfair Sewer and support the improvement and development of Parks, Recreation, Open Space, and Trails. The six-year planning period estimates $62,314,000 in capital project costs with $30,100,000 of funding planned from the American Rescue Plan Act(ARPA), Road Fund, Belfair Waste Water Reserve, secured grants, utility rates, and unsecured grants/loans. An additional $23, 613,000 of funding will come from REET 1, REET 2, and the .09 Sales Tax. As currently planned, the 2024-2029 Capital Improvement Program would result in a deficit of $8,601,000 in required funding. This deficit will grow to $19,528,000 if grants and loans indicated within the plan as"to be secured", remain unsecured. NOTIFICATION & COMMENT STATE ENVIRONMENTAL PROTECTION ACT (SEPA) .................................................................................................................................................................................................................................................................................................................. A SEPA non-project checklist was prepared for this project. A formal SEPA Determination of Non- Significance was made on December 1, 2023. The comment period for this determination closed on December 15, 2023. Staff received one comment from PUD 3 regarding coordination between the utility and Public Works when specific capital facility projects commence or prior to commencing. PUBLIC NOTIFICATION .................................................................................................................................................................................................................................................................................................................. Public Notice of the BOCC public hearing was published in the Mason Shelton journal on February 22 and February 29, 2024. PUBLIC COMMENTS .................................................................................................................................................................................................................................................................................................................. Staff has not received any public comment as of drafting this staff report but will forward the BOCC any comments received. RECOMMENDATION 615 W.Alder Street♦Shelton,Wa 98584 2 OO 360.427.9670 ext. 352 1 J masoncountywa.gov MC Case: Department Generated REQUESTED ACTION After reviewing the staff report and public testimony, the PAC and staff recommend that the BOCC approve and adopt the Mason County Capital Improvement Program 2024-2029. ATTACHMENTS • SEPA DNS and Checklist • 60-Day Notice to Commerce • Final Draft Mason County 2024-2029 Capital Improvement Program 615 W.Alder Street Shelton,Wa 98584 3 0 360.427.9670 ext. 352 J masoncountywa.gov MASON COUNTY Planning Division of Community MASON COUNTY Development COMMUNITY DEVELOPMENT 615 W. Alder St. Bldg. 8, Shelton, WA 98584 360-427-9670 ext 352 Permit Assistance Center, Build nQ,Planning SEPA DETERMINATION OF NON-SIGNIFANCE (DNS) Permit#: SEP2023-00078 Annual update of the MC Protect Name: Capital Improvement Program (2024-2029) Protect Description 6-year project financing portion of the Capital Facilities Plan Location: XXX ALDER ST Parcel Number: MASONCOUNTY Proponent: MASON COUNTY Lead Agency: Mason County Lead Agency Marissa Watson 360-427-9670 ext. 352 Contact: Comment Deadline 12/15/2023 The Lead Agency for this proposal has determined that it does not have a probable significant adverse impact on the environment. An Environmental Impact Statement(EIS) is not required under RCW 43.21 C.030(2)(c). This decision was made after review of a completed Environmental Checklist and other information on file with the Lead Agency. This information is available to the public upon request. This DNS is issued under WAC 197-11-340(2). The Lead Agency will not act on this proposal for 14 days from the date shown below, when the determination is final. Comments must be submitted to the Dept of Community Development, 615 W Alder St, Shelton, WA 98584 by the comment deadline. Appeal of this determination must be filed with a 14-day period following this final determination date, per Mason County Code Chapter 15.11 Appeals -% ? r I 12.01.23 Authorized Local Government Official Date Page: 1 Mason County Permit Center Use: SEP2023-00078 Parcel#: MASONCOUNTY Project Name:Annual Update of the MC Capital Improvement Program(2024-2029) SEPA ENVIRONMENTAL CHECKLIST Purpose of checklist Governmental agencies use this checklist to help determine whether the environmental impacts of your proposal are significant. This information is also helpful to determine if available avoidance, minimization, or compensatory mitigation measures will address the probable significant impacts or if an environmental impact statement will be prepared to further analyze the proposal. Instructions for applicants This environmental checklist asks you to describe some basic information about your proposal. Please answer each question accurately and carefully, to the best of your knowledge. You may need to consult with an agency specialist or private consultant for some questions. You may use "not applicable" or "does not apply" only when you can explain why it does not apply and not when the answer is unknown. You may also attach or incorporate by reference additional studies reports. Complete and accurate answers to these questions often avoid delays with the SEPA process as well as later in the decision-making process. The checklist questions apply to all parts of your proposal, even if you plan to do them over a period of time or on different parcels of land. Attach any additional information that will help describe your proposal or its environmental effects. The agency to which you submit this checklist may ask you to explain your answers or provide additional information reasonably related to determining if there may be significant adverse impact. Instructions for lead agencies Please adjust the format of this template as needed. Additional information may be necessary to evaluate the existing environment, all interrelated aspects of the proposal and an analysis of adverse impacts. The checklist is considered the first but not necessarily the only source of information needed to make an adequate threshold determination. Once a threshold determination is made, the lead agency is responsible for the completeness and accuracy of the checklist and other supporting documents. Use of checklist for nonproject proposals For nonproject proposals (such as ordinances, regulations, plans and programs), complete the applicable parts of sections A and B, plus the Supplemental Sheet for Nonprolect Actions (Part-W. Please completely answer all questions that apply and note that the words "project," "applicant," and "property or site" should be read as "proposal," "proponent," and "affected geographic area," respectively.The lead agency may exclude (for non-projects) questions in "Part B: Environmental Elements" that do not contribute meaningfully to the analysis of the proposal. Mason County Permit Center Use: SEP2023-00078 Parcel#: MASONCOUNTY Project Name:Annual Update of the MC Capital Improvement Program(2024-2029) A. Background Find help answering background questions 1. Name of proposed project, if applicable: Amendment to the Capital Improvement Program for 2024-2029, the 6-year financing plan of the Capital Facilities Plan. 2. Name of applicant: Planning A Division of the Mason County Department of Community Development 3. Address and phone number of applicant and contact person: Marissa Watson, Senior Planner(360)427.9670 x367 615 W. Alder Street Shelton, Wa 98584 4. Date checklist prepared: 11/29/23 5. Agency requesting checklist: Mason County Department of Community Development 6. Proposed timing or schedule (including phasing, if applicable): Anticipating public hearing with Planning Advisory Commission on December 18, 2023 and approval and action by the Board of County Commissioners anticipated on February 13, 2024, at earliest. 7. Do you have any plans for future additions, expansion, or further activity related to or connected with this proposal? If yes, explain. A complete revision of the Capital Facilities Chapter of the Comprehensive Plan to continue into 2024. 8. List any environmental information you know about that has been prepared, or will be prepared, directly related to this proposal. N/A 9. Do you know whether applications are pending for governmental approvals of other proposals directly affecting the property covered by your proposal? If yes, explain. None 10. List any government approvals or permits that will be needed for your proposal, if known. N/A Mason County Permit Center Use: SEP2023-00078 Parcel#: MASONCOUNTY Project Name:Annual Update of the MC Capital Improvement Program(2024-2029) 11. Give a brief, complete description of your proposal, including the proposed uses and the size of the project and site.There are several questions later in this checklist that ask you to describe certain aspects of your proposal.You do not need to repeat those answers on this page. (Lead agencies may modify this form to include additional specific information on project description.) Mason County has been in the process of a major update to the Capital Facilities Chapter of the Comprehensive Plan. The first task was separating the 6 year financing information or Capital Improvement Program from the chapter so that the County could easily update annually as required by law, while keeping the major capital facilities inventory, capacity, LOS information, and long term financial impact information (20 years and beyond)within the Capital Facilities Element which is updated less frequently. 12. Location of the proposal. Give sufficient information for a person to understand the precise location of your proposed project, including a street address, if any, and section, township, and range, if known. If a proposal would occur over a range of area, provide the range or boundaries of the site(s). Provide a legal description, site plan,vicinity map, and topographic map, if reasonably available. While you should submit any plans required by the agency,you are not required to duplicate maps or detailed plans submitted with any permit applications related to this checklist. Mason County Mason County Permit Center Use: SEP2023-00078 Parcel#: MASONCOUNTY Project Name:Annual Update of the MC Capital Improvement Program(2024-2029) B. Environmental Elements 1. Earth Find help answering earth questions a. General description of the site: Variable across Mason County Circle or highlight one: Flat, rolling, hilly, steep slopes, mountainous, other: b. What is the steepest slope on the site (approximate percent slope)? Variable across Mason County c. What general types of soils are found on the site (for example, clay, sand,gravel, peat, muck)? If you know the classification of agricultural soils, specify them, and note any agricultural land of long-term commercial significance and whether the proposal results in removing any of these soils. Variable across Mason County d. Are there surface indications or history of unstable soils in the immediate vicinity? If so, describe. N/A e. Describe the purpose, type, total area, and approximate quantities and total affected area of any filling, excavation, and grading proposed. Indicate source of fill. N/A f. Could erosion occur because of clearing, construction, or use? If so,generally describe. No clearing or construction as part of this proposal. g. About what percent of the site will be covered with impervious surfaces after project construction (for example, asphalt or buildings)? No paving or construction as part of this proposal. h. Proposed measures to reduce or control erosion, or other impacts to the earth, if any. N/A Mason County Permit Center Use: SEP2023-00078 Parcel#: MASONCOUNTY Project Name:Annual Update of the MC Capital Improvement Program(2024-2029) 2. Air Find help answering air questions a. What types of emissions to the air would result from the proposal during constructionLoperation, and maintenance when the project is completed? If any, generally describe and give approximate quantities if known. No construction is proposed as part of this proposal. b.Are there any off-site sources of emissions or odor that may affect your proposal? If so, generally describe. N/A c. Proposed measures to reduce or control emissions or other impacts to air, if any. N/A 3. Water Find help answering water questions a. Surface Water: Find help answering surface water questions 1. Is there any surface water body on or in the immediate vicinity of the site (including year-round and seasonal streams, saltwater, lakes, ponds, wetlands)? If yes, describe type and provide names. If appropriate, state what stream or river it flows into. N/A 2. Will the project require any work over, in, or adjacent to (within 200 feet)the described waters? If yes, please describe and attach available plans. N/A 3. Estimate the amount of fill and dredge material that would be placed in or removed from surface water or wetlands and indicate the area of the site that would be affected. Indicate the source of fill material. N/A 4. Will the proposal require surface water withdrawals or diversions? Give a general description, purpose, and approximate quantities if known. N/A 5. Does the proposal lie within a 100-year floodplain? If so, note location on the site plan. Designated 100 year floodplains occur throughout the County. Mason County Permit Center Use: SEP2023-00078 Parcel#: MASONCOUNTY Project Name:Annual Update of the MC Capital Improvement Program(2024-2029) 6. Does the proposal involve any discharges of waste materials to surface waters? If so, describe the type of waste and anticipated volume of discharge. N/A b. Ground Water: Find help answering ground water questions 1. Will groundwater be withdrawn from a well for drinking water or other purposes? If so, give a general description of the well, proposed uses and approximate quantities withdrawn from the well. Will water be discharged to groundwater? Give a general description, purpose, and approximate quantities if known. No withdrawal or discharge of ground water is proposed as part of this proposal. 2. Describe waste material that will be discharged into the ground from septic tanks or other sources, if any(domestic sewage; industrial, containing the following chemicals...; agricultural; etc.). Describe the general size of the system,the number of such systems,the number of houses to be served (if applicable), or the number of animals or humans the systems) are expected to serve. No additional wastewater from septic systems would be generated as part of this proposal. c. Water Runoff(including stormwater): a) Describe the source of runoff(including storm water) and method of collection and disposal, if any (include quantities, if known). Where will this water flow?Will this water flow into other waters? If so, describe. N/A b) Could waste materials enter ground or surface waters? If so, generally describe. N/A c) Does the proposal alter or otherwise affect drainage patterns in the vicinity of the site? If so, describe. N/A d) Proposed measures to reduce or control surface, ground, and runoff water, and drainage pattern impacts, if any. N/A Mason County Permit Center Use: SEP2023-00078 Parcel#: MASONCOUNTY Project Name:Annual Update of the MC Capital Improvement Program(2024-2029) 4. Plants Find help answering plants questions a. Check the types of vegetation found on the site: ❑ deciduous tree: alder, maple, aspen, other ❑ evergreen tree: fir, cedar, pine, other 0 shrubs 0 grass 0 pasture 0 crop or grain ❑ orchards, vineyards, or other permanent crops. ❑ wet soil plants: cattail, buttercup, bullrush, skunk cabbage, other ❑ water plants: water lily, eelgrass, milfoil, other ❑ other types of vegetation Various vegetation throughout Mason County. b. What kind and amount of vegetation will be removed or altered? Non-project action does not propose any clearing or grading activities. c. List threatened and endangered species known to be on or near the site. List species are known to occur throughout the County. d. Proposed landscaping, use of native plants, or other measures to preserve or enhance vegetation on the site, if any. N/A e. List all noxious weeds and invasive species known to be on or near the site. N/A 5. Anirl Find help answering animal questions a. List any birds and other animals that have been observed on or near the site or are known to be on or near the site. Various birds and other animals throughout the County. Examples include: • Birds: hawk, heron, eagle, songbirds, other: • Mammals: deer, bear, elk, beaver, other: • Fish: bass, salmon,trout, herring, shellfish, other: b. List any threatened and endangered species known to be on or near the site. Listed animal species are known to occur throughout the County. c. Is the site part of a migration route? If so, explain. Many animal species have migration routes within the County. d. Proposed measures to preserve or enhance wildlife, if any. N/A e. List any invasive animal species known to be on or near the site. N/A Mason County Permit Center Use: SEP2023-00078 Parcel#: MASONCOUNTY Project Name:Annual Update of the MC Capital Improvement Program(2024-2029) 6. Energy and Natural Resources Find help answering energy and natural resource questions 1. What kinds of energy(electric, natural gas, oil, wood stove, solar)will be used to meet the completed project's energy needs? Describe whether it will be used for heating, manufacturing, etc. N/A 2. Would your project affect the potential use of solar energy by adjacent properties? If so, generally describe. N/A 3. What kinds of energy conservation features are included in the plans of this proposal? List other proposed measures to reduce or control energy impacts, if any. N/A 7. Environmental Health Find help with answering environmental health questions a. Are there any environmental health hazards, including exposure to toxic chemicals, risk of fire and explosion, spill, or hazardous waste,that could occur because of this proposal? If so, describe. N/A 1. Describe any known or possible contamination at the site from present or past uses. N/A 2. Describe existing hazardous chemicals/conditions that might affect project development and design. This includes underground hazardous liquid and gas transmission pipelines located within the project area and in the vicinity. N/A 3. Describe any toxic or hazardous chemicals that might be stored, used, or produced during the project's development or construction, or at any time during the operating life of the project. N/A 4. Describe special emergency services that might be required. N/A 5. Proposed measures to reduce or control environmental health hazards, if any. N/A Mason County Permit Center Use: SEP2023-00078 Parcel#: MASONCOUNTY Project Name:Annual Update of the MC b. Noise Capital Improvement Program(2024-2029) 1. What types of noise exist in the area which may affect your project (for example: traffic, equipment, operation, other)? N/A 2. What types and levels of noise would be created by or associated with the project on a short-term or a long-term basis (for example:traffic, construction, operation, other)? Indicate what hours noise would come from the site)? N/A 3. Proposed measures to reduce or control noise impacts, if any. N/A 8. LOA and Shoreline Usf Find help answering land and shoreline use questions a. What is the current use of the site and adjacent properties? Will the proposal affect current land uses on nearby or adjacent properties? If so, describe. Current land uses vary throughout the County. b. Has the project site been used as working farmlands or working forest lands? If so, describe. How much agricultural or forest land of long-term commercial significance will be converted to other uses because of the proposal, if any? If resource lands have not been designated, how many acres in farmland or forest land tax status will be converted to nonfarm or nonforest use? N/A 1. Will the proposal affect or be affected by surrounding working farm or forest land normal business operations, such as oversize equipment access, the application of pesticides, tilling, and harvesting? If so, how? N/A c. Describe any structures on the site. N/A d. Will any structures be demolished? If so,what? N/A e. What is the current zoning classification of the site? Zoning districts vary throughout the County. f. What is the current comprehensive plan designation of the site? Non-Project action includes all of Mason Count Mason county Permit center use: y SEP2023-00078 Parcel#: MASONCOUNTY Project Name:Annual Update of the MC Capital Improvement Program(2024-2029) g. If applicable, what is the current shoreline master program designation of the site? N/A h. Has any part of the site been classified as a critical area by the city or county? If so, specify. N/A i. Approximately how many people would reside or work in the completed project? N/A j. Approximately how many people would the completed project displace? N/A k. Proposed measures to avoid or reduce displacement impacts, if any. N/A I. Proposed measures to ensure the proposal is compatible with existing and projected land uses and plans, if any. This amendment is intended to implement the Growth Management Act Goals, the County Wide Planning Policies, and the goals, policies, and objectives adopted in the Comprehensive Plan for the County overall. m. Proposed measures to reduce or control impacts to agricultural and forest lands of long-term commercial significance, if any. N/A 9. Housing Find help answering housing questions a. Approximately how many units would be provided, if any? Indicate whether high, middle, or low- income housing. N/A b. Approximately how many units, if any,would be eliminated? Indicate whether high, middle, or low-income housing. N/A c. Proposed measures to reduce or control housing impacts, if any. N/A Mason County Permit Center Use: SEP2023-00078 Parcel#: MASONCOUNTY Project Name:Annual Update of the MC Capital Improvement Program(2024-2029) 10. AesthetiCS Find help answering aesthetics questions a. What is the tallest height of any proposed structure(s), not including antennas; what is the principal exterior building material(s) proposed? N/A b. What views in the immediate vicinity would be altered or obstructed? N/A c. Proposed measures to reduce or control aesthetic impacts, if any. N/A 11. Light and Glare Find help answering light and glare questions a. What type of light or glare will the proposal produce?What time of day would it mainly occur? N/A b. Could light or glare from the finished project be a safety hazard or interfere with views? N/A c. What existing off-site sources of light or glare may affect your proposal? N/A d. Proposed measures to reduce or control light and glare impacts, if any. N/A 12. Recreation Find help answering recreation questions a. What designated and informal recreational opportunities are in the immediate vicinity? Recreational opportunities are provided throughout the County. b. Would the proposed project displace any existing recreational uses? If so, describe. N/A c. Proposed measures to reduce or control impacts on recreation, including recreation opportunities to be provided by the project or applicant, if any. N/A Mason County Permit Center Use: SEP2023-00078 Parcel#: MASONCOUNTY Project Name:Annual Update of the MC Capital Improvement Program(2024-2029) 13. Historic and Cultural Preservation Find help answering historic and cultural preservation questions a. Are there any buildings, structures, or sites, located on or near the site that are over 45 years old listed in or eligible for listing in national, state, or local preservation registers? If so, specifically describe. Several buildings, structures, and sites that are listed within the County. b. Are there any landmarks, features, or other evidence of Indian or historic use or occupation?This may include human burials or old cemeteries. Are there any material evidence, artifacts, or areas of cultural importance on or near the site? Please list any professional studies conducted at the site to identify such resources. N/A c. Describe the methods used to assess the potential impacts to cultural and historic resources on or near the project site. Examples include consultation with tribes and the department of archeology and historic preservation, archaeological surveys, historic maps, GIS data, etc. N/A d. Proposed measures to avoid, minimize, or compensate for loss, changes to, and disturbance to resources. Please include plans for the above and any permits that may be required. N/A 14. Transportation Find help with answering transportation questions a. Identify public streets and highways serving the site or affected geographic area and describe proposed access to the existing street system. Show on site plans, if any. N/A b. Is the site or affected geographic area currently served by public transit? If so,generally describe. If not, what is the approximate distance to the nearest transit stop? N/A c. Will the proposal require any new or improvements to existing roads, streets, pedestrian, bicycle, or state transportation facilities, not including driveways? If so, generally describe (indicate whether public or private). N/A d. Will the project or proposal use (or occur in the immediate vicinity of)water, rail, or air transportation? If so, generally describe. N/A e. How many vehicular trips per day would be generated by the completed project or proposal? If known, indicate when peak volumes would occur and what percentage of the volume would be trucks (such as commercial and nonpassenger vehicles). What data or transportation models were used to make these estimates? N/A Mason County Permit Center Use: SEP2023-00078 Parcel#: MASONCOUNTY Project Name:Annual Update of the MC Capital Improvement Program(2024-2029) f. Will the proposal interfere with, affect, or be affected by the movement of agricultural and forest products on roads or streets in the area? If so, generally describe. N/A g. Proposed measures to reduce or control transportation impacts, if any. N/A 1S- Puhlic Servicr Find help answering public service questions a. Would the project result in an increased need for public services (for example: fire protection, police protection, public transit, health care, schools, other)? If so,generally describe. N/A b. Proposed measures to reduce or control direct impacts on public services, if any. N/A 16. utilitieS Find help answering utilities questions a. Circle utilities currently available at the site: electricity, natural gas, water, refuse service, telephone, sanitary sewer, septic system, other: Utilities vary throughout the County. b. Describe the utilities that are proposed for the project,the utility providing the service, and the general construction activities on the site or in the immediate vicinity which might be needed. N/A C. Signature Find help about who should sign The above answers are true and complete to the best of my knowledge. I understand that the lead agency is relying on them to make its decision. X -% h-n Type name of signee: Marissa Watson Position and agency/organization: Senior Planner for Mason County Community Development Date submitted: 11/29/23 Mason County Permit Center Use: SEP2023-00078 Parcel#: MASONCOUNTY Project Name:Annual Update of the MC Capital Improvement Program(2024-2029) D. Supplemental sheet for nonproject actions Find help for the nonproject actions worksheet IT IS NOT REQUIRED to use this section for project actions. Because these questions are very general, it may be helpful to read them in conjunction with the list of the elements of the environment. When answering these questions, be aware of the extent the proposal, or the types of activities likely to result from the proposal, would affect the item at a greater intensity or at a faster rate than if the proposal were not implemented. Respond briefly and in general terms. 1. How would the proposal be likely to increase discharge to water; emissions to air; pro- duction, storage, or release of toxic or hazardous substances; or production of noise? It would not • Proposed measures to avoid or reduce such increases are: N/A 2. How would the proposal be likely to affect plants, animals,fish, or marine life? Not applicable. No development is proposed as part of this proposal. • Proposed measures to protect or conserve plants, animals,fish, or marine life are: N/A 3. How would the proposal be likely to deplete energy or natural resources? N/A • Proposed measures to protect or conserve energy and natural resources are: N/A 4. How would the proposal be likely to use or affect environmentally sensitive areas or areas designated (or eligible or under study)for governmental protection, such as parks, wilderness,wild and scenic rivers,threatened or endangered species habitat, historic or cultural sites,wetlands,floodplains, or prime farmlands? N/A • Proposed measures to protect such resources or to avoid or reduce impacts are: N/A 5. How would the proposal be likely to affect land and shoreline use, including whether it would allow or encourage land or shoreline uses incompatible with existing plans? Not applicable. No development is proposed as part of this proposal. • Proposed measures to avoid or reduce shoreline and land use impacts are: N/A Mason County Permit Center Use: SEP2023-00078 Parcel#: MASONCOUNTY Project Name:Annual Update of the MC Capital Improvement Program(2024-2029) 6. How would the proposal be likely to increase demands on transportation or public services and utilities? N/A • Proposed measures to reduce or respond to such demand(s) are: N/A 7. Identify, if possible,whether the proposal may conflict with local, state, or federal laws or requirements for the protection of the environment. Not aware of any conflicts between the proposal and any local, state, or federal laws or requirements to protect the environment. COMMISSIONERS THOMASJ. FARMER JULI A.TUSON JEFFREY S. MCHARGUE MANAGER ANNETTE CREEKPAUM December 12, 2023 Mason County Department of Community Development Planning Division Attn: Marissa Watson 615 W Alder St Shelton WA, 98584 mwatson@masoncountywa.gov RE: Mason PUD 3—SEP2023-00078 comments; Applicant: Mason County;Annual update to the 6 year financing program portion of Capital Facilities Plan (Mason County Capital Improvement Program 2024- 2029) Ms.Watson: Thank you for the opportunity to comment on the DNS-Determination of Nonsignificance issued by Mason County, regarding the pending updates to the 6 year financing program portion of Capital Facilities Plan (Mason County Capital Improvement Program 2024-2029). Mason PUD 3 ("PUD") has reviewed the information provided and has the following comment(s): Of the projects listed, PUD 3 has underground facilities located in the area of the Beard's Cove water system, and in the County Right of Way between Coulter Creek Park and the Port of Allyn. Please include PUD 3 as joint-trench partners on these projects so that PUD 3 will be able to replace aging utility infrastructure concurrently, to reduce impacts to our shared customers. Regarding the "building improvements"detailed in the documentation set provided, please contact PUD 3's Energy Efficiency department during the planning process for project review to see if there are any energy-saving incentives available. If you have any questions or would like to respond to these comments, please contact Justin Holzgrove, Director of Engineering& Utility Services,at (360)426-8255 or justinhP mason pud3.org. Sincerely, _.erne CYeel� ar��r. Ann _ erkpa 1 ,Dec ( C :0,i_f-j Annette Creekpaum, Manager Mason County Public Utility District 3 P.O. Box 2148•Shelton, WA 98584•(Bus)360-426-8255 •(Fax) 360-426-8547 www.pud3.org hf- i STATE OF WASHINGTON DEPARTMENT OF COMMERCE 1011 Plum Street SE•PO Box 42525. Olympia, Washington 98504-2525• (360) 725-4000 www.commerce.wa.gov 12/04/2023 Ms. Marissa Watson Senior Planner Mason County 411 N 5th Street Shelton, WA 98332 Sent Via Electronic Mail Re: Mason County--2023-S-6673--60-day Notice of Intent to Adopt Amendment Dear Ms. Watson: Thank you for sending the Washington State Department of Commerce (Commerce)the 60-day Notice of Intent to Adopt Amendment as required under RCW 36.70A.106. We received your submittal with the following description. Proposed comprehensive plan amendment, annual update of the 6-year financing portion of the Capital Facilities Plan, Mason County Capital Improvement Program 2024 -2029. We received your submittal on 12/01/2023 and processed it with the Submittal ID 2023-S-6673. Please keep this letter as documentation that you have met this procedural requirement. Your 60-day notice period ends on 01/30/2024. We have forwarded a copy of this notice to other state agencies for comment. Please remember to submit the final adopted amendment to Commerce within ten days of adoption. If you have any questions, please contact Growth Management Services at reviewteam@commerce.wa.gov, or call Carol Holman, (360) 725-2706. Sincerely, Review Team Growth Management Services Page: 1 of 1