HomeMy WebLinkAbout2024/03/11 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION
FOR THE WEEK OF
March 11, 2024
In the spirit of public information and inclusion, the attached is a draft of information for
Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion, and is not all inclusive of
what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
CoU���� .
1854
♦�` �u`"ri BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of March 11, 2024
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
Monday,March 11, 2024
Commission Chambers
Times are subject to change,depending on the amount of business presented
9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
10:00 A.M. Executive Session—RCW 42.30.110(1)(i)Litigation
10:15 A.M. CHOICE Regional Health Network—JP Anderson
10:45 A.M. WSU Extension—Dan Teuteberg
10:50 A.M. Clerk—Charles Rhodes
10:55 A.M. Public Health—Dave Windom
11:05 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
1 1:15 A.M. Support Services—Mark Neary
Commissioner Discussion—as needed
Monday, March 11, 2024
414 W Franklin Street, Shelton, WA 98584
1:00 P.M. Building 10 Dedication—"Gary P Burleson Law and Justice Building"
Commission meetings are live streamed at hlW://www.masonwebtv.com/and public commented is
accepted via email msmith@masoncountywa.gov;mail to Commissioners Office,411 N 5'Street, Shelton,
WA 98584;or phone at(360)427-9670 ext.419. If you need to listen to the Commission meeting via
telephone,please provide your telephone number to the Commissioners' office no later than 4 p.m.the
Friday before the meeting. If special accommodations are needed,contact the Commissioners'office at
Shelton(360)427-9670 ext.419
Briefing Agendas are subject to change,please contact the Commissioners' office for the most recent
version.
Last printed 03/07/24 at 11:48 AM
Activity and
planning briefing to
Mason County
BOCC �
Presented by JP Anderson /
3 /11 /24
•
•
WHO WE ARE
re regional organizations that work with
heir communities on health care and social
-related projects and activities.
ine Hs were established by the Health Care
uthority in 2017 to be neutral conveners,
investors, and coordinating bodies between the
health care delivery system and local
communities.
•
s receive funds through the Medicaid
Transformation Project (MTP) to transform
- - - - - ealth systems. We use these funds throughout
• - • •• the region to support local health improvement
• •• • _ C• rojects.
' MEDICAID TRANSFORMATION 2 .0
• Occurs over five years (July 2023 - July 2028)
• Builds a statewide Community Care Hub (CCH) infrastructure
• Screening for Health- Related Social Needs (HRSNd in medical
and social service settings, then F�RSN's elivereby
Community Based Organizations (CBO's , netowrk developed
contracts managed and payments ma e to CBo's by CHOICL
• Intended to improve health outcomes and reduce overall
costs of Medicaid services by addressing Social Determinants
of Health.
• Large Re-entry component.
• All HRSNs to "go live" by the end of the 5 years.
WHAT ARE THE H EALTH=RELATED SOCIAL NEEDS?
• Recuperative care and short-term post-hospitalization housing
• Environmental accessibility and remediation adaptations
� e Community transition services: non-emergency, non-medical transportation
r • Community transition services: personal care and homemaker services
• Stabilization centers
� • Housing transition navigation services
� • Rent/temporary housing
■
• Day habilitation programs
• Care respite services
• Nutrition support
• Case management
** Eligibility and service protocols yet to be defined by CMS
Current Pathways work
in MASON COUNTY
� CARE COORDINATION PATHWAYS REFERRALS
• Food assistance 0 Caregiver and adult dependent care
Housing assistance 0 Domestic violence assistance
Clothing assistance 0 Substance use treatment
Utilities assistance 0 Education assistance
• Transportation assistance 0 Personal hygiene items
Financial assistance 0 Crisis response
Legal assistance 0 Veteran services
• .lob or employment assistance 0 Medical equipment
Child assistance 0 Laundry services
Furniture and household Items 0 Medication assistance
Identification assistance 0 Survival gear
• Support group Translation assistance
• Family assistance Shower services
• Insurance assistance
• Phone assistance
• Baby items
COMMUNITYmBASED CARE COORDINATION
Crossroads Completed Youth Connection Mason General
=1760 Completed= 544 Completed= 15
92 27
93 2 2
48 -
99
150
163 111111111LOOMMOM 63 2 2
957
2
Food Assistance Caregiver/Adult Dependent Care
Food Assistance 106 Insurance Assistance
■ Housing Assistance ■ Clothing Assistance
Financial Assistance Transportation Assistance
■Transportation Assistance
Family Assistance Housing Assistance
■ Personal Hygiene Items
— Utility Assistance Other Utilities Assistance
' EMERGENCY GRANT FUNDS
Community Lifeline
• $25,000 shelter capacity expansion - Feb 2023
• $25,000 bedbug eradication + maintenance and laundry
facility expansion.
Gethsemane Ministries
• $24,000 behavioral health transportation
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Dan Teuteberg Ext. 686
Department: WSU Extension Briefing: ❑X
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): March 11,2024 Agenda Date: Click or tap here to enter text.
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Fall/Winter 2024 Accomplishments of Washington State University Extension Report&Introduction of
Mason County Noxious Weed Control Board Coordinator—Heidi Steinbach
Background/Executive Summary:
N/A
Budget Impact(amount, funding source,budget amendment):
N/A
Public Outreach (news release,community meeting, etc.):
N/A
Requested Action:
N/A
Attachments
Report
-fyw'��-
i
ReportWSU EXTENSION Fall/Winter
-cz111killi Mason County
d. Y .h e
W.
7 i .
• • • • • e
Washington State University Extension Mason County helps people put research-based knowledge to work, improving their
lives,communities,and the environment.
To realize this mission,faculty and staff plan,conduct and evaluate research and experience-based educational programs
to improve the lives of Mason County residents.
WSU Extension Mason County also employs the assistance of hundreds of volunteers and community partners and provides
access to the resources available at Washington State University and the National Land Grant University Extension System.
'*• Dan Teuteberg,County Director& Partnerships
Mason Coun and Washin ton State Universi have a
4H Youth Development Specialist County g University
dan.teuteberg@wsu.edu ��°N °p°�rA long-standing partnership in providing educational
360-427-9670 Ext.686 programs and research-based information to residents
throughout the county.This partnership ensures that
- --_ resources are committed from Federal allocations and
WSU Extension Mason County rxs' University funds to keep important educational programs
303 N 4th Street,Shelton,WA 98584
available in Mason County.
AAIk-
360-427-9670 Ext.680
http://extension.wsu.edu/mason Other Mason County partnerships include:
♦ United Way of Mason County ♦ School Districts—Shelton,
Facebook pages: Pioneer and Hood Canal
p g ♦ Early Learning Coalition
Mason County4-H ♦ Community Services Offices
♦ Shelton Timberland Library
Mason County Noxious Weed ♦ Saints Pantry Food Bank
♦ Mason Conservation District
Control ♦ Mason General Hospital
Mason County WSU Master Gardeners ♦ Mason County Health Department
♦ Washington Conservation Corps
WSU Small Farms Mason County ♦ The Salmon Center
♦ South Sound Reading Foundation
♦ Hood Canal Coordinating Council
♦ Mason County Therapeutic Court
Cooperating agencies:Washington State University,U.S.Departmentof agriculture,and Washington counties.Extension programs and employment are available to all without
discrimination.Evidence of noncompliance may be reported through your local Extension office.
I I
BY THE NUMBERS2024
309 youth engaged `
through clubs &
community outreach
programs
• 52 certified adult 4- Hvolunteers Youth Development
Make the Best Better"
• 11 active county wide •
4-H Clubs and 4-H CLUBS
programs The 2023-2024 4-H year started out strong with all of our existing 4-H clubs returning for
another year of fun and learning. 3 new clubs were formed in the fall of 2023,with new
FALL HIGHLIGHTS projects and adult volunteers to support our growing membership. 4-H clubs in Mason
County are now active in more of our communities extending beyond Shelton in Belfair, Union,
Three new 4-H clubs Hoodsport and Key Center. It is exciting to see the reach of 4-H extend in Mason County.Our
in Mason County have clubs are open year round for new youth and adult volunteers to join us.
enabled the 4-H program to FALL RECOGNITION EVENT - BINGO!
reach youth in additional We kicked off the 4-H year with an afternoon of
communities such as Belfair, BINGO and celebrated the success of our members
Union, Hoodsport and ,6 and recognizing the efforts of our wonderful adult
Key Center. — volunteers. 68 participants joined us to reflect on a
wonderful 4-H year and a chance to win a donated
r -✓ '
basket prize by playing BINGO.Youth received
' 4 yearly
participation
- � pins and I '�
__ • , , project ,AJ
® a
` ' 4 awards while adults were thanked for their support and
years of service.We are grateful to the local companies
who donated and helped create a wonderful event.Heather - «'
D'ran A ,
4-H empowers youthto reach their full
Coordinator
potential, • and learning in
_ r
_ A&
QUOTES TECH CHANGEMAKERS
A new program is being offered in Mason County
just love 4-H because it called "4-H Tech Changemakers".This program
gives my daughter a gives teens the tools and support that they need
chance to explore so to become true agents of change by teaching
many projects and dis- — digital skill-building workshops to adults.This
cover what she really group of 7 high school aged 4-H youth members
loves." a will be at the Shelton Timberland Library this year
•
Carly, 4-H mom to teach digital literacy on topics such as; creating
FALL HIGHLIGHTS a safe password and phishing schemes as well as
offering a technology help desk for adults to get answers to specific technology questions.
40 4-H partnership FAMILY ROBOTICS NIGHTS
with the Shelton
Timberland Library has Our volunteers returned this fall to provide an opportunity for
created additional access to all youth to experience the world of robotics,coding,
4-H program curriculum for electronics and drones.We partnered with the Shelton
our community on topics _ Timberland Library to offer this program twice a month with
such as STEM/Robotics, both an afternoon and evening option.The afternoon option
technology and creative arts. has been well attended by
many homeschool families who I
have been able to utilize the 9
4W4-H teen leadership 4-H curriculum to support their at home learning.The goal
development is helping of our robotics program is to allow youth to explore STEM ;J�
local youth gain valuable learning at their own pace through hands on kits and
skills that they will use now expertise of our volunteers.
and after graduation. CLOVER KIDS
Targeting life skills beyond The 4-H Clover Kids activity night continued this fall,also partnering with the Shelton
the classroom they are Timberland Library to create more awareness and access to 4-H programs.This free
working in partnership with community outreach program is designed to give families a fun 4-H experience while
adult volunteers to develop providing educational and unique
their unique leadership hands-on opportunities. Both
style, learn about effective enrolled 4-H members and
t
group collaboration, community youth are welcome to �M.
communication, problem participate.The goal is to help i
solving,decision making and kids spark their inner passions,
positive youth development. interests,and talents, helping � -
them to discover their best self!
-,Air
NEW 4-H COUNCIL LEADERS * MASON COUNTY 4-H
Introducing the 2023-2024 Mason County 4-H Council!Again this year MEET OUR NEW COUNCIL MEMBERS!
we are excited to have youth leaders on our council board as co-vice
presidents.The youth leaders are paired with a 4-H adult volunteer to
develop their leadership skills and learn how to work on a committee, W-dyV—, o—,—Mg Mckm,1,Vance Mich-]Bigelow MaH"Bm.... J-1,Tes h,,Z
Presiden GVIce Pmidms COVke Presiden Tmasumr Co-Sttmary COSeaeury
understanding Roberts rules of order for meetings and voting procedures,
Thank you Mason County 4-H volunteers and youth members for serving
budgeting,writing an agenda and running an effective meeting. on the 4-H council and dedicating your time"to make the best better!"
4-H CAMP TEEN LEADERSHIP
Camp
Counselor In December we kicked off our camp counselor leadership
Leadership Training training for summer camp 2024.We had 40 youth in 9-12th
�.f ,r•j��' ;��•� for Summer Camp
eriiir 'r' 2024 grade join us to learn about becoming a leader at Panhandle
Lake 4-H Camp. Counselor training is an 8 month commitment
e where teens develop skills to use at summer camp and beyond.
Topics of focus for the teens include; learning their unique
. - r
i leadership style, effective group collaboration, communication
styles, problem solving,team work, decision making and
positive youth development.
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CHECK OUT THESE BIG LEAVES
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0 a Our third annual maple leaf contest was a success once again.
This year the largest leaf found was in North Mason County, it
was over •' and 12 inches tall
PLEDGE1 to clearer thinking, my HEART to greater
loyalty,WSU I larger service and my HEALTH to better
livingMason County for my club, my community, 1 • my world."
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WSU EXTENSION Fall/Winter Report 2024
Mason County
TTUAS
BY THE NUMBERS .�
2023/2024
Indirect contacts through _
on-line learning and y '
resource sharing:
• Schools: 3,573
• Adults: (CSO, Food SNAP- Ed Nutrition
Bank, Shelton Supplemental Nufrition • •
Farmers Market)
15,066 SHELTON FARMERS MARKET
Direct contacts and Throughout the fall SNAP-Ed provided shoppers with nutrition education and promoted food
impacts:
access programs available at Shelton Farmers Market. Market tours were given to seven new
• 7 shoppers engaged in shoppers,where SNAP-Ed staff guided them on how to use their EBT to receive tokens and
farmers market food matching dollar-to-dollar(up to a daily maximum of$25)SNAP Market Match coupons that
access tours,gaining could be used to purchase fruits,vegetables,and cut herbs from the various farm vendors.
knowledge on how to Tours also featured nutrition information, preparation and storage tips for fresh produce,
use food access recipes, introductions to local farmers,and a
program benefits to choice of incentives including vegetable scrub " Harp Acres
purchase more fruits and n
brushes and Good and Cheap cookbooks. Over ScanTo�.�1�I' . �•,� Pay• � ,
vegetables while
40 youth were engaged in farm to table
bolstering their health nutrition activities duringthe Count Fair Da \
Country Y _. _ •�, ,
and supporting local and Harvest Carnival, including playing farmers
agriculture. ;
market bingo, local fruit and vegetable
scavenger hunts,and MyPlate healthy snacks
puzzle pages. '
Harp Acres'offerings of local,
organically-grown vegetables for sale at
Shelton Farmers Market.
Pamela Bish
CoordinatorJ "'Working with limited resource individuals, families, and
r
•., communities to promote healthy eating on • •
get, active living,
pllyons@wsu.edu
• access to healthy food in Mason •
Continued from previous page...
Direct contacts and SNAP-Ed also assisted answering questions about the new electronic WIC&Senior Farmers
impacts: Market Nutrition Program benefits,as well
• 118 youth were involved as the new acceptance of WIC Cash Value ' .E-735'K
in culinary participatory Benefits at farmers markets, all great ways
garket
research projects, for participants to increase fruits and
vegetables in their diet. Although local
resulting in 4 additional 0 sl � - -
sales data wasn't available for electronic SNAP EBT Token SNAP Market Moth WIC Far- Senior Formers
Smart Snacks-compliant r��.. ..... �.b... �.T<�.. Market Nutrition Market Nutrition
benefits, market staff felt there was an .,.: ."�:" Program Program
urwk.....—..l $2S no..b Y.^d:,
menu item options that �F~ S.e,.�.�
p increase in WIC&Senior FMNP purchases, .0 vn[r�.wM.o. rswr.•.erwn: I
receive high ratings participants ""°""°°�"`"` "a
and most artici ants and farm vendors „�,.,,�, � �...�:e.;w:.. •
..;�a
amongst teen peers and appreciated the convenience of electronic
,r. �.,.� ......r_.....
payments. SNAP-Ed looks forward to -�--
increase healthy eating.
partnering with Shelton Farmers Market Food access programs available at
• 41 youth engaged in again next spring,continuing to expand the Shelton
nutrition education community's awareness and participation in
activities at the farmers food access programs at the market.
market, deepening their SHELTON HIGH SCHOOL - CULINARY ARTS
connection to the food AND HARVEST OF THE MONTH
they eat, local farming, SNAP-Ed staff again provided expertise and sustainability support to Shelton High Culinary
and nourishing their Arts' Harvest of the Month Program,where students are engaged in youth-led participatory
bodies with healthy food research projects to develop scratch made standardized recipes that not only are nutritious
choices. but win over students'taste buds. With an abundance of new culinary students with novice
cooking skills this fall and winter, Harvest of the Month pivoted to older returning students
• 86 community taking on leadership roles. Senior students now oversee the development,testing,
members were documentation,and marketing of new recipes as independent learning projects,
educated on healthy culminating in preparing district new product proposals for
eating, meal planning, their successful recipes. This has resulted in four additional
scratch made options that meet rigorous Smart Snacks t
and living active lives, nutrition standards: baked apple whole grain French toast, i
which led to fostering whole wheat cinnamon rolls, soy rice pudding,and triple
new skills to support bean chili with whole grain cornbread. Popular entrees that
better health and were developed last year continued to be prepared by
strengthen their culinary students, rotating weekly, including chicken Caesar SHS Culinary Arts student
spinach wraps, black bean salad, breakfast burritos, and readies taste samplesof
families'food security. grilled teriyaki chicken rice bowls. prototypewhole
cinnamon rolls.
WSU EXTENSION "'Making the healthy choice K!
SNAP-Ed
Continued from previous page... •
Quotes: Collaborative efforts to expand the reach of the Harvest of the
`%really appreciate our Month program into the main cafeteria are slowly progressing,
partnership with WSU with SHS administrative staff seeking district approval to
SNAP-Ed and all the permit Culinary Arts students to intern in the cafeteria
alongside kitchen staff. Culinary interns would prepare scratch
expertise and support y,r�
the provide us... we made entrees to accompany the daily salads served as part of
they
wouldn't have been able the school lunch program, providing all students campus-wide grilled
to grow our Culinary Arts with peer-reviewed healthier options. teriyaki chicken rice bowls
Harvest of the Month are readyfor
Program here at the high PIONEER SCHOOL GARDEN
school without them...We
now have advance The school garden program continues to expand at Pioneer
students taking School District, providing K through 8th grade students not only
ownership of individual an outdoor classroom to reinforce learning in language arts,
projects - researching STEM,and horticulture, but also a therapeutic respite to connect
healthy recipes, testing to the natural world and a source of wholesome food for
them, creating marketing students,families,and the cafeteria. In partnership with
materials, and following ' Pioneer,SNAP-Ed provides a variety of materials and promotes
through the District's r ' policy, systems,and environment(PSE)strategies to support
new product approval nutrition education, physical activity,and connecting the garden
i
process, with their program to healthy eating,well-being,and strengthening food
successful items joining security. Garden grant opportunities and Farm to School
the regular rotation of networking workshops are also shared with school staff to cultivate sustainability.
special offerings being Building on the library of on-line resources, Harvest of the Month family newsletters,tips for
prepared and sold healthy meals and snacks,and monthly breakfast and lunch menus featuring a growing
through the student repertoire of scratch made items have been added, posted on the district website for
store."- families to readily access. New this school year is Try it Tuesdays
Janet Toney, SHS CTE in the cafeteria where Erin Edgington, Head Cook for the
Department Leader - elementary, prepares taste tests of new recipes and vegetables for C
Family & Consumer the students to try and provide feedback on. In early February
Sciences Teacher SNAP-Ed met with the new Pioneer School Garden Coordinator, �` r
Melissa Kerrigan,to begin planning program supports for the
spring. SNAP-Ed will be teaching a series of nutrition lessons in
the 3rd grades, providing recipes aligned with what the students / }
are growing in the garden,distribute food access program
promotional materials,and will join in the Family Garden Night.
WSU
"Making the healthy
. choice
SNAP-Ed
��niv'
-",,Washin
ton - State VT. s 1
aft
WSU EXTENSION Fall/Winter Report 2024
Mason County
NIiIlll
Catalyst Park 2020
BY THE NUMBERS Master Gardenlers
2023 A& Cultivating
Plants, Peopleand Communities
• 1 ,300 Facebook
followers 2024 THROUGH THE GARDEN GATE SERIES AVERAGES 67
PARTICIPANTS PER CLASS
146 email newsletter The Mason County WSU Master Gardeners annual 'Through the Garden Gate' series started
subscribers up again on January 20th and will run
through March 2nd.This year,the series WSU Moson County Master G,,d,n,r Pro gram&
i, Master Gar deners Foundatio n of Mason County
• 34 active Master features even more hands-on
. .
Gardener volunteers demonstrations and activities than years •
past, all of which focus on improving the k
• 14 Master Gardener sustainability of garden spaces.These
Interns include how to create a straw bale garden, Staling from he gr°undup The buzz about truit[rees
how to build water-conserving self-watering
Walkers,hoppers,creepers,crawlers
systems for containers and raised beds, and - e: .o�:y,.- ..ryob hen°=gte`I''fe`eme"`°'
even how to make pots out of newspaper for Smolt spaces,great garden containers Q°�Gi°me °woow an"1e1 se-
_ 1O eOe" ..p nunttles
starting seeds. °.Poce '°�� oa 'v9`weone
Dig In.It's veggie ame o mnesooy�coa fs.umixo pe°op�e�° uwwo
The series is offered both online via Zoom and in-person at Mason County Public
Works,allowing participants from all over Mason County NbLic Works rd Zoo—U,,k o,OR cod so
o�
Mason County and beyond to attend and
gain new gardening skills.
CATALYST PARK DEMONSTRATION GARDEN DONATES
2000LBS OF PRODUCE TO SAINT'S PANTRY FOOD BANK
Despite a cold,wet spring,the Master Gardeners were able to grow
2,000 pounds of produce in 2023 to donate to the Saints' Pantry
�'. p4�6 r 'a:_. �qx y` war.
Food Bank for community members in need.As the garden
s' transitioned into fall and winter,the Master Gardeners decided to try
out a few new winter crops that will be harvested next spring and
summer, including walking onions and garlic.
f
f In addition to trying new winter crops, the Master Gardeners also
chose to try the"chop and drop"method of putting the beds to rest
x for the winter by cutting the vegetable plants off at the bottom,
leaving the roots in the ground,and letting the remaining plant
material compost in place.These areas were then covered by a
�� silage tarp,which prevents weeds from popping up and helps to
speed decomposition.This enriches the soil with organic matter that will be used by next year's
plants as well as the soil's micro and macro-organisms.
The Mason County WSU Master Gardeners greatly appreciate donations from both the Saint's
Pantry Food Bank and Shelton Kiwanis,totaling $1,500,which help keep the gardens thriving.
Knowing that approximately 13-153K of Mason County's population faces food insecurity and
limited access to fresh produce, the Master Gardeners prioritize using part of their educational
demonstration garden, Catalyst Park, to grow on average 2000lbs of produce per year for the
Saint's Pantry Food Bank, providing fresh produce to 38,956 individuals who utilized their
services in 2023.
CATALYST PARK OPENS COMMUNITY GARDENER
WORKSHOPS UP TO THE PUBLIC
Members of the Catalyst Park Community Garden have been able to access free monthly
workshops included in their community garden bed fee for years, but lack of covered
teaching space and supplies has limited the Master Gardeners' ability to increase the
number of workshops and include members of the public.Thanks to a generous
`Community Health Activities' grant from Mason County Public Health&Human Services,the
Master Gardener's will now be able to purchase a large canopy that will provide covered
space to learn regardless of the weather as well as some supplies to create take-home kits
for attendees.
GardenerMaster Office
MondayWSU EXTENSION Every 41%�4 Mason County E-mail: • • :
• • eg
Continued from previous page...
The workshops will run March through September, every second Saturday of the month.Topics will include soil health,
pollinator gardens, composting, small-space gardening, seed saving,and more! Catalyst Park Community Gardeners will
still be able to access these workshops for free,while members of the public can pay$5 per workshop to attend.
MASTER GARDENER PLANT CLINICS BEGIN IN MARCH
As we transition into spring and the Mason County community begins working in their "
gardens again,the Extension office always receives a huge influx of questions seeking M
gardening advice. Luckily,our Mason County WSU Master Gardener Plant Clinic will be
starting up again on March 11 th and will run through November 12th. Community
members can submit a question via the form on our website, email, phone, or in-person
at the Extension office from 12PM-3PM on Mondays.
By providing research-based answers to over 200 gardening M°`e' _f
'I Gardener _-
questions in 2023, Master Gardener Plant Clinics reduced the
potential for Mason County residents to have a negative impact on y
s
their environment by providing clients with guidance on growing
local food, managing invasive species, implementing water
conservation practices, and minimizing the use of pesticides.
2023 MASTER GARDENER INTERNS ENGAGE WITH NEW PROJECTS
This year we are welcoming 14 new Master Gardener Interns,
all of whom are diving into the program and helping our
community through starting their internship projects,a �, ,��•������� � � �G" �: -
requirement before they become Certified Master Gardeners. d4�9�z
Within our existing programming opportunities,the Interns .
•:-_, �_
are exploring the topics they are most interested in creating
or supporting educational events and demonstrations ,
around, including, but not limited to, designing a new and = _
improved pollinator garden space at Catalyst Park, educating
about straw bale gardening, starting a local Master Gardener
seed bank, and writing informational pamphlets for
Tom:
dispersal.
GardenerMaster Office
MondayWSU EXTENSION Every • • :
Mason County E-mail:
• •
State
n "IV '�r_ 1
,,Washinaft
WSU EXTENSION Fall/Winter Report 2024
Mason County
BY THE NUMBERS -
1
2023/2024
• 246 Instagram
followers
• 155 Facebook
followers Small Farms
• 134 contacts
Supporting Local Agriculture and Natural Resources
83 email newsletter
subscribers CULTIVATING SUCCESSTM WHOLE FARM PLANNING COMPLETED BY
SIX MASON COUNTY RESIDENTS
QUOTES This online course walks participants through the step-by-step process of
.�Ah creating a well thought out plan for their land, life,and farm business.
Participants were able to explore topics such as land access, sustainable
ix`l was very impressed
with the speaker and the
CULTIVATING' crop production, management of soil, pastures,and pests,and much
SUCCESS more through conversations with WSU Extension experts and farmer
presentations and the
panels.
expertise."
"This gave us a better
The course ran from September 25th to December 4th; live Spanish interpretation and
understanding of
facilitation was offered statewide,and scholarships were available for Military Veterans and
systems, maintenance, anyone for whom the course fee was a barrier.Overall,we had six participants from Mason
and landscaping. We're County who completed the course.
brand new at this." New this year, Mason County was able to host a regional meet up at the Salmon Center in
-Septic Workshop Belfair to complement the online course.Attendees were able to receive feedback about
participants their farm plans, brainstorm solutions to shared challenges,and tour a Certified Organic and
Certified Salmon Safe farm.
HalloranTessa •rking with Mason County • •
fosterSmall Farms Coordinator
profitable family farms, • and water
682
'BE SEPTIC SMART' WORKSHOPS SET TO CONTINUE WITH
VIRTUAL & IN-PERSON OFFERINGS
In collaboration with Mason County Public Health and Human Services,we ,Q'n Us!
finished the 2023 'Be Septic Smart'workshop series with a virtual offering over 2024'Be Septic Smart' Workshops
Zoom. Presentations were given on different types of septic systems, how they Hosted by WSU Extension&Mason County Environmental Health
function, basic maintenance, best landscaping practices, local resources,and March 21st
financial assistance.As-builts and other maintenance and financial aid
5PM-7PM
(off Mason County Public Works
resources were dispersed via email.There were 21 participants;a majority Z tDDWp blkWork,Dr
Shelton.WA 98584
were from Shelton(529,6) but over 5 cities in Mason County were represented. Learnt About:
The importance of maintaining your septic system to preserve our natural resources
Different types of septic systems and required maintenance
Planning is in progress for our 2024 'Be Septic Smart'workshop series,with Landscaping your septic system
the first event to be hosted at Mason County Public Works on March 215T from
5PM-7PM.
REGISTER ONLINE:htto5,aQ241be5epticsmartma evenmritecom
M.so�coanty 40=! C-DUSTY or .e o. o
In 2023, 56 Mason County residents were educated about the negative environmental
impacts of defective septic systems and the actions they can take to properly maintain their
systems, thereby reducing the risk of sewage runoff and its negative effects on Mason
County's environmental and community health.
NEW RELEASE OF THE MASON COUNTY `FARM FRESH' GUIDE IN 2024
The Mason County'Farm Fresh'Guide will be going through a significant update in 2024! Over the last few years,the
number of farms and community resources-such as community gardens and tribal food sovereignty
programs-throughout Mason County have grown significantly. In addition to creating a new print version of the 'Farm
Fresh'Guide,the Small Farms Coordinator is collaborating with Eat Local First to develop a way that farmers who 'opt in'
can also seamlessly be added to the 'Washington Food& Farm Finder' Map-an online interactive platform for food
producers across Washington State-and receive free assistance with their listing.
Working •n County communityto
fosterWSU EXTENSION profitable • and water
Mason County
1*4
Alt4 1 stewardship, and access to healthy food.
1854 7
A o 4 �
BY THE
NUMBERS 2023
Noxious Weed Program
• 43 Parcels
received control Mason County • • - • Control Board
services by the
program COORDINATOR UPDATE
i• 0.28 Solid acres of Kela Hall-Wieckert, Mason County Noxious Weed Control Coordinator resigned her position
knotweed treated
on December 1, 2023. During the year that Kela was coordinator the focus was
i• 20 One-on-one community education,designated weed eradication and connecting with landowners.We
site visits and/or wish Kela well as she starts a new career path with State of Washington Department of
consultations
Ecology-Wetland Mitigation Banking.
• 4 Letters re:
required for control WSLI Extension and the MCNWCB are pleased to announce that they have hired Heidi
noxious weed Steinbach as the new MCNWCB Coordinator. Heidi begins work on March 4th, she brings
species with her a wealth of knowledge in the field of noxious weed control. Heidi has previously
• 7 Noxious weed worked for Mason County as a noxious weed control assistant and has spent the past three
classes, workshops, years as a Weed Specialist 2 with Thurston County Noxious Weed Control.
and open houses
• 5 Tabling events 2024 MASON COUNTY NOXIOUS WEED CONTROL LIST
• 56 Weed wrench At the Mason County Noxious Weed Control Board Hearing/Meeting on February 9th, the
rentals Board adopted the 2024 Mason County Noxious Weed Control list.The list can be found at
https://extension.wsu.edu/Mason/noxious-weed-proqram/
I U
i
1
�. NOXIOUS WEEDS DAMAGE
RESOURCES
Coordinator Responsible for identifyir�g nomous weeds that are
Ext. 592 irnpactmg our county resources,indudmg agriculture,
weeds@masoncountywa.govfisheries, '•I '• 1• • • native habitats.
Jew
;-_.V- 7
4-
■ • 1 ■ , MEMBER POSITIONS AVAILABLE
Concerned about the spread of
invasive and noxious weeds? - MASON COUNTY
Weed Districts
Apply for these positions:
Weed District # 4
Belfair& NorthMason
'3 -"
Ir
2
Weed District # 5
West of the Hood Canal & north of Potlatch
QUALIFICATIONS
0 1 2 3 4 5
• Must reside in district for which they apply.
• Should be engaged in primary production of THE BOARD'S MISSION
agricultural products, such as livestock; crops; "To protect the citizens, natural resources (including
shellfish; or Christmas trees. lakes, shellfish and timber), livestock, and agricultural
• Have ability to commit to a minimum of four resources of Mason County from the degrading
meetings per year for a four-year term. effects of noxious weed invasions."
HOW TO APPLY
Applications are available at the Mason County Website:
https://masoncountywa.gov/ac/noxious-weed/index.php
or contact the Commissioners' office at (360) 427-9670 ext. 419 or (360) 275-4467 ext. 419.
1.Complete the application and obtain 10 signatures of support from registered voters in your district.
2.Email or mail completed application to the Mason County Noxious Weed Control Program at:
weeds(cD mason countywa.gov or 303 N. Fourth Street Shelton, WA 98584
�yp;3 CpUNT
F
u r QUESTIONS? Contact the Mason County Noxious Weed Control Program
at: (360) 427-9670 ext. 592, or (360) 275-4467 ext. 592,
,5 O or weeds@masoncountywa.gov ,.;,
5os Co
ap NEWS RELEASE
March 12, 2024
- MASON COUNTY COMMISSIONERS' OFFICE
1854 411 N 5TH ST, BLDG 1, SHELTON,WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Clerk's Office Hours Update
Effective March 18, 2024, the Superior Court Clerk's Office will remain open during the
lunch hour from 12:00 p.m. to 1:00 p.m. The front counter will be manned by Deputy
Clerks from 8:30 a.m. to 4:30 p.m. without interruption. Extending the Clerk's Office
hours will better serve the community, allowing individuals to do business during their
lunchtime without having to wait for documents any longer than necessary.
Please direct all questions, comments, or concerns to the Mason County Clerk's Office at
(360)427-9670 ext. 346.
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin, Kevin Shutty, Sharon Trask,
Chair Vice-Chair Commissioner
MASON COUNTY
iT} Public Health & Human Services
Briefing
March 11, 2024
Briefing Items
North Mason Regional Fire Authority Mental Wellness Program—Melissa Casey
Fair Market Value Study Presentation—Homeless Service Providers—Melissa Casey
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Melissa Casey Ext.404
Department: Public Health Briefing: ❑X
Action Agenda: ❑X
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): September 18,2023 &March 11, Agenda Date: March 26,2024
2024
Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ Information Technology ❑X Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
North Mason Regional Fire Authority Mental Wellness Program Contract
Background/Executive Summary:
North Mason Regional Fire Authority's(NMRFA)Mental Wellness Program is designed to address the critical
mental health needs of our community. This program will provide Mason County with a licensed Psychiatric
Mental Health Nurse Practitioner(PMHNP)who can assist with rapid intervention,treatment,prevention,
management/consultation,and referral of individuals suffering from mental health disease. The provision of a
PMHNP in Mason County will provide public agencies,families,and individuals with equitable and rapid
access to an appropriate resource for addressing mental health disease needs.
Budget Impact(amount, funding source,budget amendment):
$75,000 Treatment Sales Tax Special Project funding(one-time start-up funding)
Public Outreach (news release,community meeting, etc.):
None
Requested Action:
Approval of the North Mason Regional Fire Authority Mental Wellness Program contract to provide a licensed
Psychiatric Mental Health Nurse Practitioner(PMHNP)for the amount of$75,000 from Treatment Sales Tax
(TST) Special Project funding.
Attachments
Contract
MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
CONTRACT#
This CONTRACT is made and entered into by and between Mason County, hereinafter
referred to as "COUNTY" and North Mason Regional Fire Authority, hereinafter referred
to as "CONTRACTOR."
Contracted Entity North Mason Regional Fire Authority
Address 490 NE Old Belfair Hwy
City, State, Zip Code Belfair, WA 98528
Phone 360-275-6711 Ext 200
Primary Contact: Name, Title Beau Bakken, Fire Chief
Primary Contact: E-mail bbakken(c-northmasonrfa.com
Washington State UBI# 603350314
Federal EIN 46-4101262
Total Award/Contract Value $75,000
Contract Term January 1, 2024 — September 30, 2024
COUNTY and CONTRACTOR, as defined above, acknowledge, and accept the terms
of this contract and EXHIBITS and have executed this contract on the date below to
start as of the date and year referenced above. The rights and obligations of both
parties to this contract are governed by this contract including any [Special Conditions,
General Terms and Conditions, Exhibits, etc.].
CONTRACTOR NAME BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Agency Name Randy Neatherlin, Chair
Authorized Signature Date
APPROVED AS TO FORM:
Print Name & Title
Date Tim itehea ie PA
Professional Services Contract (rev 01/2024) Pagel
Special Conditions
CONTRACTOR agrees to the following: The award of funds does not guarantee that the
CONTRACTOR will receive funding if special conditions are not met. The following
documents are requirements and must be received within 30 days of the contract award
start date for the CONTRACTOR to submit an invoice and receive funding. If the
agency has provided these documents under a previous contract, only updated
documents need to be provided. For tracking purposes, please notify COUNTY on each
item stating "no updates" if this is the case.
1. CONTRACT REQUIREMENTS to receive funding:
a. Vendor Payment Form
b. Certificate of Insurance (see requirements Exhibit B)
Funding Source: Treatment Sales Tax (RCW 82.14.460)
General Terms and Conditions
Scope of Services:
CONTRACTOR agrees to provide COUNTY the services and any materials as set forth
as identified in "Exhibit A Scope of Services," during the CONTRACT period. In the
event that CONTRACTOR expends the total award specified in "Exhibit C Budget"
before the end of the CONTRACT duration, CONTRACTOR remains liable to provide
COUNTY the services as identified in "Exhibit A Scope of Services." No material, labor
or facilities will be furnished by COUNTY, unless otherwise provided for in the
CONTRACT.
Term:
Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall
be performed at the expense of CONTRACTOR and are not compensable under this
CONTRACT unless both parties hereto agree to such provision in writing. The term of
this CONTRACT may be extended by mutual consent of the parties; provided, however,
that the CONTRACT is in writing and signed by both parties.
Amendments and Extension:
This CONTRACT may be amended by mutual agreement of the parties. Such
amendment shall not be binding unless they are in writing and signed by personnel
authorized to bind each of the parties.
The duration of this CONTRACT may be extended by mutual written consent of the
parties, for a period of up to one year, and for a total of no longer than three years.
Debarment Certification:
The CONTRACTOR, by signature to this contract, certifies that the CONTRACTOR is
not presently debarred, suspended, proposed for debarment, declared ineligible, or
Professional Services Contract (rev 01/2024) Page 2
voluntarily excluded in any Federal department or agency from participating in
transactions.
Independent Contractor:
CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent
contractor, and nothing herein contained shall be construed to create a relationship of
employer-employee. All payments made hereunder and all services performed shall be
made and performed pursuant to this CONTRACT by the CONTRACTOR as an
independent contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is
specified in Exhibit C Budget and the CONTRACTOR is not entitled to any benefits
including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental,
or other insurance benefits, or any other rights or privileges afforded to employees of
COUNTY. The CONTRACTOR represents that he/she/it maintains a separate place of
business, serves clients other than COUNTY, will report all income and expense
accrued under this CONTRACT to the Internal Revenue Service, and has a tax account
with the State of Washington Department of Revenue for payment of all sales and use
and Business and Occupation taxes collected by the State of Washington.
CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents
or employees from any loss or expense, including, but not limited to, settlements,
judgments, setoffs, attorneys' fees or costs incurred by reason of claims or demands
because of breach of the provisions of this paragraph.
Taxes:
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal
or State income taxes. Where required by State or Federal law, the CONTRACTOR
authorizes COUNTY to withhold for any taxes other than income taxes (i.e., Medicare).
All compensation received by the CONTRACTOR will be reported to the Internal
Revenue Service at the end of the calendar year in accordance with the applicable IRS
regulations. It is the responsibility of the CONTRACTOR to make the necessary
estimated tax payments throughout the year, if any, and the CONTRACTOR is solely
liable for any tax obligation arising from the CONTRACTOR's performance of this
CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY against any
demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired
hereunder as required by law. The CONTRACTOR must pay all other taxes, including,
but not limited to, Business and Occupation Tax, taxes based on the CONTRACTOR's
gross or net income, or personal property to which COUNTY does not hold title.
COUNTY is exempt from Federal Excise Tax.
No Guarantee of Employment:
Professional Services Contract (rev 01/2024) Page 3
The performance of all or part of this CONTRACT by the CONTRACTOR shall not
operate to vest any employment rights whatsoever and shall not be deemed to
guarantee any employment of CONTRACTOR or any employee of CONTRACTOR or
any sub-contractor or any employee of any sub-contractor by COUNTY at the present
time or in the future.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be
as set forth in Exhibit C Budget. Where Exhibit C requires payments by the COUNTY,
payment shall be based upon written claims supported, unless otherwise provided in
Exhibit C, by documentation of units of work actually performed and amounts earned,
including, where appropriate, the actual number of days worked each month, total
number of hours for the month, and the total dollar payment requested, so as to comply
with municipal auditing requirements. Acceptable invoices will be processed within 30
days of receipt.
Unless specifically stated in Exhibit C or approved in writing in advance by the official
executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to
as the "Administrative Officer"), COUNTY will not reimburse the CONTRACTOR for any
costs or expenses incurred by the CONTRACTOR in the performance of this
CONTRACT. Where required, COUNTY shall, upon receipt of appropriate
documentation, compensate the CONTRACTOR, no more often than monthly, in
accordance with COUNTY's customary procedures, pursuant to the fee schedule set
forth in Exhibit C.
Fraud and Other Loss Reporting:
CONTRACTOR shall report in writing all known or suspected fraud or other loss of any
funds or other property furnished under this CONTRACT immediately or as soon as
practicable.
Billing Procedures and Payment:
The funding awarded may only be used for eligible activities and expenses. COUNTY
will pay CONTRACTOR upon acceptance of services provided and receipt of properly
completed invoices, which shall be submitted to the COUNTY representative not more
often than monthly. Exceptions to the single billing per month (or quarterly) can be
made by the COUNTY on a case-by-case basis. The CONTRACTOR shall only be paid
as a reimbursement of allowable costs incurred during each invoice period, according to
the terms provided in Exhibit A, if CONTRACTOR performs the services and submits all
reporting to a satisfactory level.
The COUNTY may, in its sole discretion withhold payments by the Grantee for services
rendered if the CONTRACTOR fails to satisfactorily comply with any term or condition of
this Grant. No payments in advance or in anticipation of services or supplies to be
provided under this Grant shall be made by the COUNTY.
Withholding Payment:
Professional Services Contract (rev 01/2024) Page 4
In the event the CONTRACTOR has failed to perform any obligation under this
CONTRACT within the times set forth in this CONTRACT, then COUNTY may, upon
written notice, withhold from amounts otherwise due and payable to CONTRACTOR,
without penalty, until such failure to perform is cured or otherwise adjudicated.
Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to
termination or damages, provided that COUNTY promptly gives notice in writing to the
CONTRACTOR of the nature of the default or failure to perform, and in no case more
than ten (10) days after it determines to withhold amounts otherwise due. A
determination of the Administrative Officer set forth in a notice to the CONTRACTOR of
the action required and/or the amount required to cure any alleged failure to perform
shall be deemed conclusive, except to the extent that the CONTRACTOR acts within
the times and in strict accord with the provisions of the Disputes clause of this
CONTRACT. COUNTY may act in accordance with any determination of the
Administrative Officer which has become conclusive under this clause, without prejudice
to any other remedy under the CONTRACT, to take all or any of the following actions:
(1) cure any failure or default, (2)to pay any amount so required to be paid and to
charge the same to the account of the CONTRACTOR, (3) to set off any amount so
paid or incurred from amounts due or to become due the CONTRACTOR. In the event
the CONTRACTOR obtains relief upon a claim under the Disputes clause, no penalty or
damages shall accrue to CONTRACTOR by reason of good faith withholding by
COUNTY under this clause.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements,
including but not limited to those pertaining to payment of wages and working
conditions, in accordance with RCW 39.12.040, the Prevailing Wage Act; the Americans
with Disabilities Act of 1990; the Davis-Bacon Act; and the Contract Work Hours and
Safety Standards Act providing for weekly payment of prevailing wages, minimum
overtime pay, and providing that no laborer or mechanic shall be required to work in
surroundings or under conditions which are unsanitary, hazardous, or dangerous to
health and safety as determined by regulations promulgated by the Federal Secretary of
Labor and/or the State of Washington.
Assignment and Subcontracting:
The performance of all activities contemplated by this CONTRACT shall be
accomplished by CONTRACTOR. No portion of this CONTRACT may be assigned or
subcontracted to any other individual, firm or entity without the express and prior written
approval of COUNTY.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT,
CONTRACTOR or any of its employees involved in the performance of this CONTRACT
shall have or develop an interest in the subject matter of this CONTRACT that is
potentially in conflict with the COUNTY's interest, then CONTRACTOR shall
immediately notify COUNTY of the same. The notification of COUNTY shall be made
with sufficient specificity to enable COUNTY to make an informed judgment as to
Professional Services Contract (rev 01/2024) Page 5
whether or not COUNTY's interest may be compromised in an manner b the
Y P Y Y
existence of the conflict, actual or potential. Thereafter, COUNTY may require
CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY
may also terminate this CONTRACT according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges
of employment for all qualified applicants and employees without regard to race, color,
creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or
veteran status. CONTRACTOR shall comply with all laws prohibiting discrimination
against any employee or applicant for employment on the grounds of race, color, creed,
religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran
status, except where such constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws,
CONTRACTOR shall take affirmative action to insure that applicants are employed, and
treated during employment, without regard to their race, color, creed, religion, national
origin, sex, age, marital status, sexual orientation, disability, or veteran status, except
where such constitutes a bona fide occupational qualification. Such action shall include,
but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay
or other forms of compensation benefits, selection for training including apprenticeship,
and participation in recreational and educational activities. In all solicitations or
advertisements for employees placed by them or on their behalf, CONTRACTOR shall
state that all qualified applicants will receive consideration for employment without
regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that
the foregoing provision shall not apply to contracts or sub-contractors for standard
commercial supplies or raw materials, or to sole proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion,
national origin, sex, age, marital status, sexual orientation, disability, or veteran status;
or deny an individual or business any service or benefits under this CONTRACT; or
subject an individual or business to segregation or separate treatment in any manner
related to his/her/its receipt any service or services or other benefits provided under this
CONTRACT; or deny an individual or business an opportunity to participate in any
program provided by this CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or
otherwise, to require another person or corporation to refrain from submitting a proposal
to or performing work or providing supplies to COUNTY, and CONTRACTOR further
promises that it will not in the future, directly or indirectly, induce or solicit any person or
corporation to refrain from submitting a bid or proposal to or from performing work or
providing supplies to COUNTY.
Professional Services Contract (rev 01/2024) Page 6
Work Product:
CONTRACTOR will provide COUNTY with all work product including; plans, data
reports, prior to the release of the final payment for services.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or
demand brought against COUNTY, to the extent such action is based on the claim that
information supplied by the CONTRACTOR infringes any patent or copyright.
CONTRACTOR will pay those costs and damages attributable to any such claims that
are finally awarded against COUNTY in any action. Such defense and payments are
conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of
such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain
for COUNTY the right to continue using the information, in the event such claim of
infringement, is made, provided no reduction in performance or loss results to
COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the
confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in
performance of this CONTRACT, except upon the prior written consent of COUNTY or
an order entered by a court after having acquired jurisdiction over COUNTY.
CONTRACTOR shall immediately give to COUNTY notice of any judicial proceeding
seeking disclosure of such information. CONTRACTOR shall indemnify and hold
harmless COUNTY, its officials, agents or employees from all loss or expense,
including, but not limited to, settlements, judgments, setoffs, attorneys' fees and costs
resulting from CONTRACTOR's breach of this provision.
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor.
COUNTY or its designee shall have the right to review and monitor the financial and
service components of this program by whatever means are deemed expedient by the
Administrative Officer or by COUNTY's Auditor's Office. Such review may occur with or
without notice and may include, but is not limited to, on-site inspection by COUNTY
agents or employees, inspection of all records or other materials which COUNTY
deems pertinent to the CONTRACT and its performance, and any and all
communications with or evaluations by service recipients under this CONTRACT.
CONTRACTOR shall preserve and maintain all financial records and records relating to
the performance of work under this CONTRACT for six (6) years after CONTRACT
termination, and shall make them available for such review, within Mason County, State
of Washington, upon request. CONTRACTOR also agrees to notify the Administrative
Officer in advance of any inspections, audits, or program review by any individual,
agency, or governmental unit whose purpose is to review the services provided within
Professional Services Contract (rev 01/2024) Page 7
the terms of this CONTRACT. If no advance notice is given to CONTRACTOR, then
CONTRACTOR agrees to notify the Administrative Officer as soon as it is practical.
Insurance Requirements:
At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the
requirements detailed in "Exhibit B Insurance Requirements."
Insurance as a Condition of Payment:
Payments due to CONTRACTOR under this CONTRACT are expressly conditioned
upon the CONTRACTOR's strict compliance with all insurance requirements under this
CONTRACT. Payment to CONTRACTOR shall be suspended in the event of non-
compliance. Upon receipt of evidence of full compliance, payments not otherwise
subject to withholding or set-off will be released to CONTRACTOR.
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY,
its officers, agents and employees, CONTRACTOR expressly waives its immunity under
Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to
its employees and agrees that the obligations to indemnify, defend and hold harmless
provided in this CONTRACT extend to any claim brought by or on behalf of any
employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this
CONTRACT.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT
shall be binding upon CONTRACTOR, unless otherwise specifically provided herein
with reference to this paragraph. Failure of CONTRACTOR to fulfill such a commitment
shall render CONTRACTOR liable for damages to COUNTY. A commitment includes,
but is not limited to, any representation made prior to execution of this CONTRACT,
whether or not incorporated elsewhere herein by reference, as to performance of
services or equipment, prices or options for future acquisition to remain in effect for a
fixed period, or warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law,
CONTRACTOR agrees to indemnify, defend and hold COUNTY and its departments,
elected and appointed officials, employees, agents and volunteers, harmless from and
against any and all claims, damages, losses and expenses, including but not limited to
court costs, attorney's fees and alternative dispute resolution costs, for any personal
injury, for any bodily injury, sickness, disease or death and for any damage to or
destruction of any property (including the loss of use resulting there from)which 1) are
caused in whole or in part by any act or omission, negligent or otherwise, of the
CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's
subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly
arising out of, resulting from, or in connection with performance of this CONTRACT; or
3) are based upon CONTRACTOR's or its subcontractors' use of, presence upon or
Professional Services Contract (rev 01/2024) Page 8
i
proximity to the property of COUNTY. This indemnification obligation of
CONTRACTOR shall not apply in the limited circumstance where the claim, damage,
loss or expense is caused by the sole negligence of COUNTY. This indemnification
obligation of the CONTRACTOR shall not be limited in any way by the Washington
State Industrial Insurance Act, RCW Title 51, or by application of any other workmen's
compensation act, disability benefit act or other employee benefit act, and the
CONTRACTOR hereby expressly waives any immunity afforded by such acts. The
foregoing indemnification obligations of the CONTRACTOR are a material inducement
to COUNTY to enter into this CONTRACT, are reflected in CONTRACTOR's
compensation, and have been mutually negotiated by the parties.
Participation by County— No Waiver. COUNTY reserves the right, but not the obligation,
to participate in the defense of any claim, damages, losses or expenses and such
participation shall not constitute a waiver of CONTRACTOR's indemnity obligations
under this CONTRACT.
Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all
CONTRACTOR's indemnity obligations shall survive the completion, expiration or
termination of this CONTRACT.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts
to the extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall
indemnify COUNTY on a basis equal to or exceeding CONTRACTOR's indemnity
obligations to COUNTY.
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States
of America, the State of Washington, political subdivisions of the State of Washington
and Mason County. CONTRACTOR also agrees to comply with applicable Federal,
State, County or municipal standards for licensing, certification and operation of facilities
and programs, and accreditation and licensing of individuals.
Administration Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County
Public Health and Human Services Director and his or her designee, as COUNTY's
representative, hereinafter referred to as the Administrative Officer, for the purposes of
administering the provisions of this CONTRACT, including COUNTY's right to receive
and act on all reports and documents, and any auditing performed by the COUNTY
related to this CONTRACT.
The Administrative Officer for purposes of this CONTRACT is:
Melissa Casey, Community Health Manager
Mason County Public Health & Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 404
Fax: 360-427-7787
Professional Services Contract (rev 0112024) Page 9
E-mail: mcasey(cDmasoncountywa.gov
Financial Contact:
Casey Bingham, Finance Manager
Mason County Public Health & Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 562
Fax: 360-427-7787
E-mail: casevbr7a.masoncountvwa.gov
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this
CONTRACT except service of process, notice shall be given by CONTRACTOR to
COUNTY's Administrative Officer under this CONTRACT. Notices and other
communication may be conducted via e-mail, U.S. mail, fax, hand-delivery or other
generally accepted manner including delivery services.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed
modifications, to be valid and binding upon either party, shall be in writing and signed by
both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the
CONTRACT or becomes insolvent or is declared bankrupt or commits any act of
bankruptcy or insolvency or makes an assignment for the benefit of creditors, COUNTY
may, by depositing written notice to CONTRACTOR in the U.S. mail, terminate the
CONTRACT, and at COUNTY's option, obtain performance of the work elsewhere. If
the CONTRACT is terminated for default, CONTRACTOR shall not be entitled to
receive any further payments under the CONTRACT until all work called for has been
fully performed. Any extra cost or damage to COUNTY resulting from such default(s)
shall be deducted from any money due or coming due to CONTRACTOR.
CONTRACTOR shall bear any extra expenses incurred by COUNTY in completing the
work, including all increased costs for completing the work, and all damage sustained,
or which may be sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any
reason that CONTRACTOR was not in default, the rights and obligations of the parties
shall be the same as if the notice of termination had been issued pursuant to the
Termination for Public Convenience paragraph hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY
determines, in its sole discretion, that such termination is in the interests of COUNTY.
Whenever the CONTRACT is terminated in accordance with this paragraph,
CONTRACTOR shall be entitled to payment for actual work performed in compliance
Professional Services Contract (rev 0112024) Page 10
with Exhibit A Scope of Service and Exhibit C Budget. An equitable adjustment in the
CONTRACT price for partially completed items of work will be made, but such
adjustment shall not include provision for loss of anticipated profit on deleted or
uncompleted work. Termination of this CONTRACT by COUNTY at any time during the
term, whether for default or convenience, shall not constitute breach of CONTRACT by
COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY
determine, in its sole discretion, that such termination is necessary due to a decrease in
available project funding including State and/or Federal grants. Whenever the
CONTRACT is terminated in accordance with this paragraph, the CONTRACTOR shall
be entitled to payment for actual work performed in compliance with Exhibit A Scope of
Services and Exhibit C Budget.
Disputes:
1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue
of the AGREEMENT shall be brought to the attention of COUNTY at the earliest
possible time in order that such matters may be settled or other appropriate action
promptly taken. For objections that are not made in the manner specified and within
the time limits stated, the records, orders, rulings, instructions, and decisions of the
Administrative Officer shall be final and conclusive.
2. The CONTRACTOR shall not be entitled to additional compensation which
otherwise may be payable, or to extension of time for(1) any act or failure to act by
the Administrative Officer of COUNTY, or(2)the happening of any event or
occurrence, unless the CONTRACTOR has given COUNTY a written Notice of
Potential Claim within ten (10) days of the commencement of the act, failure, or
event giving rise to the claim, and before final payment by COUNTY. The written
Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR
believes additional compensation or extension of time is due, the nature of the cost
involved, and insofar as possible, the amount of the potential claim. CONTRACTOR
shall keep full and complete daily records of the work performed, labor and material
used, and all costs and additional time claimed to be additional.
3. The CONTRACTOR shall not be entitled to claim any such additional compensation,
or extension of time, unless within thirty (30) days of the accomplishment of the
portion of the work from which the claim arose, and before final payment by
COUNTY, the CONTRACTOR has given COUNTY a detailed written statement of
each element of cost or other compensation requested and of all elements of
additional time required, and copies of any supporting documents evidencing the
amount or the extension of time claimed to be due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought
either in court or pursuant to this arbitration provision), and consistent with the
provisions hereinabove, any claim, dispute or controversy between the parties under,
arising out of, or related to this CONTRACT or otherwise, including issues of specific
Professional Services Contract (rev 01/2024) Page 11
performance, shall be determined by arbitration in Shelton, Washington, under the
applicable American Arbitration Association (AAA) rules in effect on the date hereof, as
modified by this CONTRACT. There shall be one arbitrator selected by the parties
within ten (10) days of the arbitration demand, or if not, by the AAA or any other group
having similar credentials. Any issue about whether a claim is covered by this
CONTRACT shall be determined by the arbitrator. The arbitrator shall apply
substantive law and may award injunctive relief, equitable relief(including specific
performance), or any other remedy available from a judge, including expenses, costs
and attorney fees to the prevailing party and pre-award interest, but shall not have the
power to award punitive damages. The decision of the arbitrator shall be final and
binding and an order confirming the award or judgment upon the award may be entered
in any court having jurisdiction. The parties agree that the decision of the arbitrator
shall be the sole and exclusive remedy between them regarding any dispute presented
or pled before the arbitrator. At the request of either party made not later than forty-five
(45) days after the arbitration demand, the parties agree to submit the dispute to
nonbinding mediation, which shall not delay the arbitration hearing date; provided, that
either party may decline to mediate and proceed with arbitration.
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be
brought within six (6) years after the initial occurrence giving rise to the claim, dispute or
issue for which arbitration is commenced, regardless of the date of discovery or whether
the claim, dispute or issue was continuing in nature. Claims, disputes or issues arising
more than six (6) years prior to a written request or demand for arbitration issued under
this Agreement are not subject to arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation
of any of the terms of this CONTRACT, the venue of such action of litigation shall be in
the courts of the State of Washington and Mason County. Unless otherwise specified
herein, this CONTRACT shall be governed by the laws of Mason County and the State
of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term, condition or application.
To this end, the terms and conditions of this CONTRACT are declared severable.
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of
any prior or subsequent breach. No term or condition of this CONTRACT shall be held
to be waived, modified or deleted except by an instrument, in writing, signed by the
parties hereto. The failure of COUNTY to insist upon strict performance of any of the
covenants of this CONTRACT, or to exercise any option herein conferred in any one or
more instances, shall not be construed to be a waiver or relinquishment of any such, or
Professional Services Contract (rev 01/2024) Page 12
any other covenants or contracts, but the same shall be and remain in full force and
effect.
Order of Precedence:
A. Applicable federal, state and county statutes, regulations, policies, procedures, federal
Office of Management and Budget(OMB) circulars and federal and state executive orders.
B. Funding source agreement(s) including attachments
C. Special Conditions
D. General Terms and Conditions
E. Exhibit B, Insurance Requirements
F. Exhibit A, Scope of Service
G. Exhibit C, Budget
Entire Contract:
This written CONTRACT, comprised of the writings signed or otherwise identified and
attached hereto, represents the entire CONTRACT between the parties and supersedes
any prior oral statements, discussions or understandings between the parties.
I
Professional Services Contract (rev 01/2024) Page 13
EXHIBIT A
SCOPE OF SERVICES
Program: North Mason Regional Fire Authority Mental Wellness Program
Program Description: The program will provide Mason County, at the direction of the
North Mason Regional Fire Authority (NMRFA), with a licensed Psychiatric Mental
Health Nurse Practitioner(PMHNP) who, at the direction of the NMRFA and Mason
County, can assist with the rapid intervention, treatment, prevention,
management/consultation, and referral of individuals suffering from mental health
disease. The provision of a PMHNP in Mason County will provide public agencies,
families, and individuals with equitable and rapid access to an appropriate resource for
addressing mental health disease needs.
Key Performance Measures:
1 . Patient Outcomes:
• Number of North Mason law enforcement and EMS responses for mental
health crises.
• Number of patient improvements in mental health conditions (Reduction in
repeated 911 calls)
• Reduction in the number of transports to emergency departments for
psychiatric admission
2. Access to Care:
• Number of patients that will be provided mental health care in their place
p
of residence.
3. Collaboration and Multidisciplinary Teamwork:
• Assessment of collaboration with the NMRFA Mobile Integrated
healthcare provider, social workers, and other healthcare professionals.
• Number of patients referred to additional community resources.
Professional Services Contract (rev 01/2024) Page 14
EXHIBIT B
INSURANCE REQUIREMENTS
A. MINIMUM Insurance Requirements:
1. Commercial General Liability Insurance using Insurance Services Office "Commercial
General Liability" policy form CG 00 01, with an edition date prior to 2004, or the exact
equivalent. Coverage for an additional insured shall not be limited to its vicarious liability.
Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per
occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily
injury, personal injury, and property damage, including without limitation, blanket contractual
liability.
2. Workers' Compensation on a state-approved policy form providing statutory benefits as
required by law with employer's liability limits for CONTRACTOR's, no less than $1,000,000
per accident for all covered losses.
3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned,
non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000
per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement
may be satisfied by a non-owned auto endorsement to the general liability policy described
above. If CONTRACTOR or CONTRACTOR's employees will use personal autos in any way
on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for
each such person.
4. Professional Liability(Errors & Omissions) Insurance. CONTRACTOR shall maintain
professional liability insurance that covers the Services to be performed in connection with
this Agreement, in the minimum amount of$1,000,000 per claim and in the aggregate. Any
policy inception date, continuity date, or retroactive date must be before the effective date of
this agreement and CONTRACTOR agrees to maintain continuous coverage through a
period no less than three years after completion of the services required by this agreement.
B. Certificate of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to
COUNTY within five (5)days of CONTRACT execution.
C. Basic Stipulations:
1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as
additional insureds COUNTY, its officials, employees and agents, using ISO endorsement
CG 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all
contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the
CONTRACTOR(hereinafter"indemnifying parties")to comply with these provisions.
Professional Services Contract (rev 01/2024) Page 15
2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the
applicability of any insurance proceeds, and to require all indemnifying parties to do
likewise.
3. All insurance coverage maintained or procured by CONTRACTOR or required of others by
CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation
condition as to COUNTY, or must specifically allow the named insured to waive subrogation
prior to a loss.
4. All coverage types and limits required are subject to approval, modification and additional
requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits
of coverage that may affect COUNTY's protection without COUNTY's prior written consent.
5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to
COUNTY, consisting of: a) certificate(s) of insurance evidencing all of the coverages
required and, b) an additional insured endorsement to CONTRACTOR's general liability
policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004.
CONTRACTOR agrees, upon request by COUNTY to provide complete, certified copies of
any policies required within 10 days of such request. COUNTY has the right, but not the
duty, to obtain any insurance it deems necessary to protect its interests. Any premium so
paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted
from sums due CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any
other additional insured under these requirements to obtain proof of insurance required
under this CONTRACT in no way waives any right or remedy of COUNTY or any additional
insured, in this or in any other regard.
6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to
be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a
primary non-contributing basis in relation to any other insurance or self-insurance available
to COUNTY.
7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion
of the insurance required herein and further agrees that it will not allow any indemnifying
party to self- insure its obligations to COUNTY. If CONTRACTOR's existing coverage
includes a self-insured retention, the self-insured retention must be declared to the
COUNTY. The COUNTY may review options with CONTRACTOR, which may include
reduction or elimination of the self-insured retention, substitution of other coverage, or other
solutions.
8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its
employees or agents face an exposure from operations of any type pursuant to this
CONTRACT. This obligation applies whether or not the CONTRACT is canceled or
terminated for any reason. Termination of this obligation is not effective until COUNTY
executes a written statement to that effect.
Professional Services Contract (rev 01/2024) Page 16
9. The limits of insurance as described above shall be considered as minimum requirements.
Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain
insurance with limits of liability that exceed the required limits or coverage that is broader
than as outlined above, those higher limits and broader coverage shall be deemed to apply
for the benefit of any person or organization included as an additional insured and those
limits shall become the required minimum limits of insurance in all Paragraphs and Sections
of this CONTRACT.
10. None of the policies required herein shall be in compliance with these requirements if they
include any limiting endorsement that has not been first submitted to COUNTY and
approved of in writing.
11. The requirements in this Exhibit supersede all other sections and provisions of this
CONTRACT to the extent that any other section or provision conflicts with or impairs the
provisions of this Exhibit.
12. Unless otherwise approved by COUNTY, insurance provided pursuant to these
requirements shall be by insurers authorized to do business in Washington and with a
minimum A.M. Best rating of A-:VII.
13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to
this agreement are intended to apply to the full extent of the policies. Nothing contained in
this CONTRACT limits the application of such insurance coverage.
14. CONTRACTOR agrees require insurers, to provide notice to COUNTY thirty(30)days prior
to cancellation of such liability coverage or of any material alteration or non-renewal of any
such coverage, other than for non-payment of premium. CONTRACTOR shall assure that
this provision also applies to any subcontractors,joint ventures or any other party engaged
by or on behalf of contractor in relation to this agreement. Certificate(s) are to reflect that the
issuer will provide thirty(30)days' notice to COUNTY of any cancellation of coverage.
15. COUNTY reserves the right at any time during the term of the CONTRACT to change the
amounts and types of insurance required by giving the CONTRACTOR ninety(90) days
advance written notice of such change. If such change results in substantial additional cost
to the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate
CONTRACTOR's compensation.
16. Requirements of specific coverage features are not intended as limitation on other
requirements or as waiver of any coverage normally provided by any given policy. Specific
reference to a coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all-inclusive.
Professional Services Contract (rev 01/2024) Page 17
17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against
CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes
no obligation or liability by such notice, but has the right (but not the duty)to monitor the
handling of any such claim or claims if they are likely to involve COUNTY.
Professional Services Contract (rev 01/2024) Page 18
EXHIBIT C
BUDGET
Submit monthly invoices and program reports electronically to
mcasey(a)_masoncountywa.gov as close to the 15r of the month as possible.
Budget Category Amount Funded Comment
Funds provided will be used to
provide a P-ARNP (0.6 FTE).
681.82 hours of service will be
Psychiatric ARNP Contract provided at a rate of$110 per
Services $75,000 hour during the contract
period. All other costs
associated with providing
PARNP services will be
provided by the Fire Authority.
Maximum Contract Total $75,000
Payment:
In the event State, Federal, or local funding changes, the COUNTY reserves the right to
amend the payment terms and the amount awarded in this contract. Approved invoices
will be disbursed according to the vendor payment schedule of the County Auditor's
Office. Refer to the Billing Procedures and Payment clause of this contract for additional
information.
Payment will be considered timely within 30 days of receipt of invoice.
Professional Services Contract (rev 01/2024) Page 19
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Melissa Casey Ext.404
Department: Public Health Briefing: ❑X
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): March 11,2024 Agenda Date: Click or tap here to enter text.
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Fair Market Value Study Presentation—Homeless Service Providers
Background/Executive Summary:
Mason County homeless service providers have stated that clients are having difficulty locating units in Mason
County at the allowable rate for vouchers.Fair Market Rental rates are determined by the U.S.Department of
Housing and Urban Development(HUD)and typically fall behind the actual market rate for rent,making it
difficult for those with lower incomes and those served by our homeless service providers to get housed.An
adjustment to the Fair Market Value for rents in Mason County would make more units available to renters.
The providers are seeking funds to support a study conducted by Washington State University to calculate the
Fair Market Rent(FMR)for FY25.
Budget Impact(amount, funding source,budget amendment):
N/A
Public Outreach (news release,community meeting, etc.):
Homeless Service Providers have previously presented the Fair Market Value study to the Mason County
Housing Authority and the Housing&Behavioral Health Advisory Board
Requested Action:
Commissioner discussion, funding recommendations
Attachments
WSU Fair Market Value Study
HUD Fair Market Rent vs.Market Rate Rents
Fair Market Rents for Section 8 Properties
WASHINGTON STATE
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TO: Colleen Carmichael(she/her)
Executive Director
3350 Mottman Road SW, Olympia,WA 98512
Quixote Communities
Cell: (360)932-9359
Fax: (360) 742-3740
FROM: Lena Le
Social&Economic Sciences Research Center
Washington State University
PO Box 644014,Wilson-Short Hall# 133
Pullman,WA 99164-4014
509-335-1511/Fax 509-335-4688
hitp://www.sesrc.wsu.edu
Date: December 2024
Subject: SESRC price quote for Fair Market Rent survey for Mason County Washington
Project description:
The Social and Economic Sciences Research Center(SESRC)will collaborate with Mason County
Housing Authority(The Sponsor)to conduct Fair Market Rent survey and calculate the FMR value for
FY25 according to HUD's procedure. Upon completion, Mason County Housing Authority will
determine if it is appropriate to submit the survey results to HUD. If it deems appropriate the SESRC will
submit the final data to HUD in the required format.
According to HUD's guideline on conducting a fair market rent survey
(https://www.hudusergov/portal/datasets/fmr/PrinciplesforPHA-ConductedAreaRentSurveys.pdf) since
Mason County is considered a non-metropolitan area,the goal of the survey is to obtain a minimum of
100 completed surveys from recent-mover renters in the county.
HUD's criteria of an eligible rental unit(according to the guidelines)
• Be located in the FMR area
• Be rented.
• Contain one or two bedrooms.
• Not built in last 2 years.
• Not owned by a PHA or a relative.
• Be rented for cash.
• Have an unsubsidized market rent.
• Be the occupant's primary residence.
• Not be a group living situation, such as a college dormitory or group home.
• Not have the rent reduced for substantial tenant-provided maintenance.
1. Proposed methods
Methodology
Per HUD's recommendation we will conduct a web-push mixed-mode survey of households in the Mason
County housing area. In 2021,HUD started to allow a web survey option with the condition that a paper
copy must be available for those who may not have internet/computer access or do not want to complete
WASHINGTON STATE
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the survey online. The SESRC is a pioneer in the mail-push-to-web method and has much experience
administering this survey procedure. The data collection procedure is as follows:
Paper
Introduction
letter with URL ren-finder a letter with a letter with
and access code return envelope return
envelopeter
-A L -A L reminder
Mailing round Detail
First mailing • Introduction letter
• URL and unique access code
• Incentive
Second mailing(10 days to 2 . Post card reminder with URL and access
weeks after the initial code
mailing)
Replacement mailing(10 • Mail to non-respondents only
days to 2 weeks after the • Reminder letter with URL and access code
second mailing) • Paper questionnaire
• Business reply envelope for returning
completed survey
Second reminder(10 days to . Mail to non-respondents only
2 weeks after the third . Last chance letter with URL and access code
mailing) • Paper questionnaire
• Business reply envelope for returning
completed survey
Sample Size: The overall goal is to attempt a sufficient number of completed surveys from eligible rental
units. The SESRC will draw a random address-based sample of all residential units within Mason County.
While HUD does not have specific requirement regarding sample size. It must be large enough to be able
to obtain a sufficient number completed surveys of eligible rental units. Based on census data of the
population and home-owner occupancy rate,the SESRC recommend a sample of 7,000 residential
addresses within Mason to attempt 100 completes. To increase the success rate, if the Sponsor could
provide a list of properties managed by respective housing authorities,those addresses will be removed
from the sample list prior to mailing.
Housing statistics for Mason County,WA—ACS data 2022
Population size 68,166
Number of housing units 34,151
Owner—occupied housing unit rate 78.4%
%Population living in the same 88.9%
house 1 year ago
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Incentives: Due to the short time period to conduct the survey and the low eligibility factor,we strongly
recommend a token cash incentive. The same method was applied in FMR surveys for King County
Housing Authority in 2014 and 2017,2020,2022 and other counties in Washington. While we cannot
foresee the effect,these previous experiences show the token incentive helped increase the response rate
(overall,we achieved an approximate 35%response rate compared to the typical HUD's response rate of
20%).
Questionnaire and communications:
• The SESRC will use the survey required by HUD to collect data. While we will not alter the
content of the questionnaire,the SESRC will redesign the survey following the design concepts in
The Tailored Design Method(Dillman et al, 2014). These survey methods are the blue print of
the SESRC procedures which have been proven to provide satisfactory results.
• The SESRC will draft the language for the introductory letter and follow-up communication. The
Sponsor will have final approval on the content.
• We strongly recommended using a logo and signature from the housing authority on the survey
and on all communication to increase the authenticity of the survey.
Proposed timeline: - Sample only
Date Task
October 1 st Final contract and agreement on terms and conditions
Sponsor's approval on questionnaire and content of follow-up
communications with survey participant
October 15t' First mailing of questionnaire
October 22"d Postcard reminder
November 5t" Second mailing of questionnaire (replacement)
November 10' The Sponsor sends utility allowance rate to SESRC
November 19t' Final reminder—replacement questionnaire package
December 1st Complete data entry and verification
December 14t' Preliminary analysis and Gross Rent estimation submitted to the
Sponsor
December 29t' If the number of completes needed does not meet by December 4t'we
will keep the survey open as long as we can to get the number needed.
Final deliverables submitted to the Sponsor.
January 4t' If the Sponsor approval final dataset will be sent to HUD(deadline is
January 8 )
Note:
• The SESRC can't start fielding the survey until the final contract agreement. If the delayed in
contracting process
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• Additional information such as utility allowances will be needed to calculate the Gross Rent
value. Timely feedback from the Sponsor will be crucial to the SESRC's ability to meet the
deadlines.
WASHINGTON STATE
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2. Budget Specifications
Based on HUD's guidelines,we recommend starting sample size of 7,000 addresses attempting to
obtained 100 qualified completes(recent mover renters of 1,2,or 3-bedroom unit)in Mason County,WA
Mason County
Item attempting 100
completes(starting
sample size 7,000)
Project management, questionnaire design, &
final report $14,980
Printing and postage(questionnaire, envelopes,
andpostcards) $37,413
Mail assembling, data entry and management
(including samplepurchase) $16,596
Token pre-incentive$1 to all participants (plus
8% service center fee) $7,609
Total for project $74 938
Note:
• The SESRC cannot guarantee the response rate or number of qualified completes received. The
estimate was calculated based on census data and previous experience with similar survey.
• The SESRC will calculate the Gross Rent value and submit to Sponsor. Survey data will not be
submitted to HUD until the Sponsor approve. The SESRC cannot guarantee that HUD will accept
the results. Our previous working experience with HUD showed that the results may be more
acceptable to HUD if we can prove that the sample size was sufficiently large and we had tried all
reasonable efforts to increase the response rate.
3. Deliverables: The following deliverables will be available in digital formats
1. Survey questionnaires and other communications (letter,postcards, etc.)
2. Database and Code Book. The SESRC will enter all questionnaire data into an SPSS readable
format, and will create an SAS, SPSS or Excel survey database. We will prepare a codebook
and any necessary instructions for accessing the database.
3. Data Report The SESRC will prepare a written methods report describing the process and
results of the data collection activities. The report will be provided electronically as a pdf
formatted file.
4. Other deliverables required by HUD: The SESRC will calculate the Gross Rent estimate and
submit to the Sponsor to determine if the information is appropriate to submit to HUD. If it is
suitable the SESRC will submit the data to HUD including all required documents in any
format requested by HUD.
The survey protocols and procedures will strictly follow HUD's guideline as described in
http://www.huduser.gov/portal/datasets/firer/PrinciplesforPHA-ConductedAreaRentSurveyLpdf
The SESRC will provide the best attempt to obtain valid results but we cannot guarantee that the
data will be accepted by HUD.
The report will include:
• a description of the survey design and sample procedures;
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• description of implementation procedures used in the surveys;
• tables detailing response rates and dispositions for all cases in the sample;
• frequency distributions for all closed-ended questions in the survey;
• a listing of all open-ended comments respondents made about the issues included in the
survey;
• the database, and a file with any open-ended remarks in Word or Excel format.
HUD FAIR MARKET RENT VS MARKET RATE RENTS
HUD RENTS
Final FY 2024 FMRs By Unit Bedrooms
Year Efficiency One- Two- Three- Four-
Bedroom Bedroom 9edroom Bedroom
FY 2024 $866 $1 ,040 $1 ,278 $1 ,801 $1 ,885
FMR
MARKET RENTS - FEBRUARY 2024
Type Apartments.com Zillow Rent.com Realtor.com Trulia HUD
Studio - $1,200 $1,000 $1,000 $1,000 $866
One BR $1 ,350 $1 ,500 $1,350 $1,500 $1,600 $1 ,040
Two BR $2,400 $2,500 $2,400 $2,000 $2,100 $1,278
Three BR $2,600 $2,600 $2,500 $2,500 $2,700 $1,801
Four BR $4,000 $2,900 $3,000 $3,200 $3,000 $1,885
Kitsap County - the study enabled BHA to raise their FMR by 20% versus
the 3% increase from HUD's calculation and that quadrupled the amount of
housing units available to their voucher holders.
Fair Market Rents for Section 8 Properties
Fair Market Rent (FMR) is a statistic developed by HUD in order to determine payments for
various housing assistance programs, most notably, the Section 8 Housing Choice Voucher
Program. FMRs differ by local area and are updated on an annual basis. You can determine
current and historical FMRs for your area by visiting HUD's FMR Dataset and Search Tool.
Fair Market Rents and Section 8 Landlords
The HUD Section 8 program pays rents for low-income households directly to private
Landlords. In most cases, the local housing authority, funded by HUD, will pay about 70% of
a tenant's rent, while the tenant will pay the other 30%. Fair Market Rents generally
determine the maximum rent that a Section 8 landlord will be allowed to charge its
residents.
Landlords may also be able to increase rental rates for units with amenities such as central
air conditioning, a balcony or garden, or new interior finishes. In the end, the exact rental
rate will typically have to be approved by the local public housing authority(PHA)that is
administering the Section 8 program.
How Is Fair Market Rent Calculated?
A Fair Market Rent is generally calculated as the 40th percentile of gross rents for regular,
standard-quality units in a local housing market.This excludes low-quality units, already-
subsidized units, and units that have been built in the last two years. FMR rent data is
typically taken from recent move-ins rather than long-term tenants, as long-term tenants
generally pay a lower monthly rental rate. FMR includes core utilities, like water and power,
but doesn't include internet and other optional services.
In order to calculate Fair Market Rents, HUD utilizes several different sets of data, including
gross rents data from the U.S. Census Bureau, gross rent information from HUD's American
Housing Survey, as well as additional rental rate data gleaned from yearly telephone
surveys. After combing through this data, HUD will issue annual FMRs for approximately
2,500 different areas in the United States.
Just as regular rental prices differ significantly based on factors such as unit size and
number of bedrooms, so do Fair Market Rents.
What is the difference between fair market rent and market rent?
Fair Market Rent (FMR) is an estimation of how much rent should cost for a unit in a given
market and geolocation, given the number of bedrooms and bathrooms it has. It is
developed through the use of renter surveys by the U.S. Department of Housing and Urban
Development (HUD) in an effort to determine payment amounts for various housing
assistance programs, most notably, the Section 8 Housing Choice Voucher Program.
Market rent, on the other hand, is the actual rent charged for a unit in a given market and
geolocation, given the number of bedrooms and bathrooms it has. It is determined by the
Landlord or property manager and can be higher or lower than the FMR.
MASON COUNTY PUBLIC WORKS
COMMISSIONER BRIEFING
March 11, 2024
Action Items:
■ Set a public hearing for Tuesday, April 23, 2024 at 9:15am to consider:
1. Mason County Code updates to Chapter 13 —Utilities.
2. Establishing a new rate structure for County water and wastewater facilities.
Discussion Items:
■ Welcome Peter Bautista, Engineer II
■ ARPA Reprogramming in Belfair
■ 2025 Local and Community Projects:
$3 million-Bremerton Mason County Sewer Expansion and
$103k Beard's Cove Water Larsen/Larsen Lake replacement
o Delegation Appreciation Letter
o Draft Work/Coordination Plan
■ Republic Services Appreciation Letter
■ Rustlewood STP Permit Renewal: 30-day comment period
Commissioner Follow-Up Items:
■ Island Lake Traffic Calming
■ Beeville Loop
Upcoming Items•
TBD Belfair Pump Station ribbon-cutting
March—April Utility Outreach Meetings
3/20 Southside SD and WSDOT grant meeting
4/9 Elected Officials and Directors Meeting
5/6 Drinking Water Week
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Richard Dickinson Ext.450
Department: Utilities&Waste Management Briefing: ❑X
Action Agenda: ❑X
Public Hearing: 0
Special Meeting: ❑
Briefing Date(s): March 11,2024 Agenda Date: March 26&April 23,2024
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Set a Public Hearing to Consider Changes to County Code Chapter 13—Utilities and Chapters 2,3, and 17
Background/Executive Summary:
During the annual budget process,the Board suspended all 2024 CPI-U rate increases set by Chapter 13,MCC
to complete customer outreach. Rate options are prepared and community outreach meetings for Beard's Cove
water,Belfair sewer,North Bay sewer and Rustlewood water and sewer customers are being scheduled.
Before new water and sewer rate structures are implemented,the County must set a hearing to update MCC
Chapter 13. Additionally,staff is recommending minor updates to Chapters 2 and 3 to reflect current
administration responsibilities,and Chapter 17 regarding Belfair sewer.
Budget Impact(amount, funding source,budget amendment):
Impacts will vary by utility.
Public Outreach (news release,community meeting, etc.):
Notice of Hearing will be posted in the Mason County Shelton Journal on March 21"and 281h. Code updates
will be posted on the County website under"What's New"two weeks before the hearing. A direct mailer to
customers will be sent and notice of community outreach meetings shared via HOA email.
Requested Action:
Approval to set a Public Hearing for Tuesday,April 23,2024 at 9:15 a.m.to consider changes to Mason
County Code Chapter 13—Utilities and minor updates to Chapters 2,3,and 17.
Attachments
Notice
NOTICE OF HEARING
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold
a public hearing in Mason County Building I,Commission Chambers,411 North Fifth Street,Shelton,
WA 98584 on April 23,2024, at 9:15 am.
SAID HEARING will be to take public comment on revisions to Mason County Code Chapter
13 "Utilities"to
1.reflect new water and sewer rate structures for Beard's Cove water, Belfair sewer, North Bay
sewer and Rustlewood water and sewer and,
2. make code updates to Chapters 2, 3, 13 and 17 to reflect current administration, finance,
design and construction standards,permits, fees, and enforcement.
Public testimony will be available in-person or via Zoom. The URL is available on the County
website hqps://www.masoncogRtywa.)z to sign into the meeting. Please use the "raise hand"
feature to be recognized by the Chair to provide your testimony. You can also email testimony to
msmithkmasoncountywa.gov or mail to the Commissioners' Office, 411 N 5t1' St, Shelton, WA
98584; or call(360)427-9670 ext. 230.
If special accommodations are needed,please contact the Commissioners' office,
(360)427-9670 ext. 419.
DATED this day of March, 2024.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
McKenzie Smith,Clerk of the Board
Bill: Mason County Public Works Department
100 W Public Works
Shelton, WA 98584
Cc: Commissioners
Shelton Journal: Publ. 2t 3/21/2024 & 3/28/2024
Mason County Administrator
411 N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County Commissioner
Briefing Items from County Administrator
March 11, 2024
Specific Items for Review
→ Oakland Bay gatekeeper contract – John Taylor
→ Gang mower for Parks – John Taylor
→ Sandhill Park well repair – John Taylor
→ Board of Equalization (BOE) vacancies – Becky Rogers
→ April 2024 “Child Abuse Prevention Month” proclamation – Diane Zoren
→ Official County newspaper – Diane Zoren
→ Letters of support for PUD 1’s appropriations request – Mark Neary
Administrator Updates
Commissioner Discussion
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Cassidy Perkins for John Taylor
Ext. 535
Department: Parks & Trails
Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): March 11, 2024
Agenda Date: Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Oakland Bay Park Closure Information
Background/Executive Summary:
While the Oakland Bay Park Host position remains unfilled, the Oakland Bay Park gate will be closed during
the week. A local citizen has volunteered to open and close the gate each weekend until the Park Host position
is filled.
Budget Impact (amount, funding source, budget amendment):
None
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Informational
Attachments:
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Cassidy Perkins for John Taylor Ext. 535
Department: Parks&Trails Briefing: ❑X
Action Agenda: ❑X
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): March 11,2024 Agenda Date: March 12,2024
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Replacement Grooming Mower
Background/Executive Summary:
The grooming mower owned by Parks has deteriorated beyond repair and has become unsafe for maintenance
staff to operate. A new grooming mower will cost$22,918.83. Initially,Parks anticipated funding this
replacement purchase from Real Estate Excise Tax(REET)2 but were informed by a third-party Auditor that
this would not be allowed.
Budget Impact(amount,funding source,budget amendment):
$22,918.83
Public Outreach (news release,community meeting, etc.):
N/A
Requested Action:
Approval to purchase a replacement grooming mower for the Parks and Trails Department for the amount of
$22,918.83.
Attachments:
Photos
Purchase Order
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12/20/23,g:07 AM Flex-Wing Grooming Mowers I FM41 Series John Deere US
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J HN DEERE
O -
11I MACHINERY
ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT
TO(VENDOR): TO DELIVERING DEALER:
Deere & Company Pape Machinery, Inc.
2000 John Deere Run 204 Ranger Drive Se
Cary, NC 27513 Olympia, WA 98503
FED ID: 36-2382580 360-491-2503
UEID: FNSVVEDARMK53 agolympia@papemachinery.com
Quote Summary
Prepared For: Delivering Dealer:
Carl Olson Pape Machinery, Inc.
MASON CO PARKS & RECREATION Josh Burns
Carl Olson 204 Ranger Drive Se
411 N 5TH ST Olympia, WA 98503
SHELTON. WA 98584 Phone: 360-491-2503
Business: 360-427-9670 jburns@papemachinery.com
Mobile: 360-490-0669
CarlO@masoncountywa.gov
This sale is subject to Papb's Terms and Conditions of Sale effective Quote ID: 30047577
on the date hereof, which are incorporated in full by this Created On: 04 December 2023
reference. The Terms and Conditions of Sale are available at www. Last Modified On: 04 December 2023
pape com/terrns, and will also be sent by mail or e-mail to the Expiration Date: 03 January 2024
purchaser upon request.
**Note: Pricing is in accordance to Sourcewell Contract#031121-
DAC. Agency Member ID 5313. To place an order please provide
me with a Purchase Order or Letter of Intent. Please ensure it
includes Shipping address, Billing address, Contract name and/or
number, Signature. Please contact me with any questions. **
Tax Code 2301 @ 8.8%
Equipment Summary Selling Price Qty Extended
Frontier FM4112 Flex Wing $22,918.83 X 1 = $22,918.83
Grooming Mower-
1XFFM41XAP0000016
Contract: Sourcewell Grounds Maintenance 031121-DAC (PG NB CG 70)
Price Effective Date: December 3, 2023
Equipment Total $ 22,918.83
Includes Fees and Non-contract items Quote Summary
Equipment Total $22,918.83
Trade In
SubTotal $ 22,918.83
Salesperson :X Accepted By : X
Confidential
J HN DEERE
MMA6NINIAY
ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT
TO(VENDOR): TO DELIVERING DEALER:
Deere& Company Pape Machinery, Inc.
2000 John Deere Run 204 Ranger Drive Se
Cary, NC 27513 Olympia, WA 98503
FED ID: 36-2382580 360-491-2503
UEID: FNSWEDARMK53 agolympia@papemachinery.com
Sales Tax-(8.80%) $ 2,016.86
Est. Service $ 0.00
Agreement Tax
Total $ 24,935.69
Down Payment (0.00)
Rental Applied (0.00)
Balance Due $ 24,935.69
Salesperson :X Accepted By : X
Confidential
JOHNS! DEERE
Selling Equipment MMACHINERY
Quote Id: 30047577 Customer Name: MASON CO PARKS & RECREATION
ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT
TO(VENDOR): TO DELIVERING DEALER:
Deere& Company Pape Machinery, Inc.
2000 John Deere Run 204 Ranger Drive Se
Cary, NC 27513 Olympia, WA 98503
FED ID: 36-2382580 360-491-2503
UEID: FNSWEDARMK53 agolympia@papemachinery.com
Frontier FM4112 Flex Wing Grooming Mower - 1XFFM41XAP0000016
Hours:
Stock Number:
Contract: Sourcewell Grounds Maintenance 031121-DAC Selling Price
(PG NB CG 70) $ 22,918.83
Price Effective Date: December 3, 2023
* Price per item - includes Fees and Non-contract items
Code Description Qty List Price Discount% Discount Contract Extended
Amount Price Contract
Price
0911XF FM4112 Flex Wing 1 $25,716.00 18.00 $ 4,628.88 $ 21,087.12 $ 21,087.12
Grooming Mower
Standard Options -Per Unit
0202 United States 1 $ 0.00 18.00 $ 0.00 $ 0.00 $ 0.00
0409 English 1 $ 0.00 18.00 $ 0.00 $ 0.00 $ 0.00
9000 Hydraulic Wing Latch 1 $ 697.00 18.00 $ 125A6 $ 571.54 $ 571.54
Release Kit
9640 Front Anti-Scalp Roller Kit 1 $ 390.00 18.00 $ 70.20 $ 319.80 $ 319.80
9641 Rear Anti-Scalp Roller Kit 1 $ 240.00 18.00 $ 43.20 $ 196.80 $ 196.80
Standard Options Total $ 1,327.00 $ 238.86 $ 1,088.14 $ 1,088.14
Dealer Attachments/Non-Contract/Open Market
5WD6160 Rear Chain Shield -60" 1 $ 182.60 18.00 $ 32.87 $ 149.73 $ 149.73
77 Deck
5WD6264 Rear Chain Shield -48" 2 $ 225.51 18.00 $ 40.59 $ 369.84 $ 369.84
42
Dealer Attachments Total $ 633.62 $ 114.05 $ 519.57 $ 519.57
Fees
Delivery 1 224.00 224.00 224.00
Equipment Fees Total $ 224.00 $ 224.00 $224.00
Total Selling Price RR
i
I
Confidential
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Cassidy Perkins for John Taylor Ext. 535
Department: Parks&Trails Briefing: ❑X
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): March 11,2024 Agenda Date: Click or tap here to enter text.
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Sandhill Park Well Pump Replacement
Background/Executive Summary:
On February 24'one of the well pumps at Sandhill failed. This pump serves the Park Host and irrigation for
fields 1 and 2. The cost to replace the previous system is$15,954.82 and the cost to upgrade to a Variable
Frequency Drive(VFD)pump is $18,356.34. A VFD system will convert single phase power to three phase
power allowing the pump to work at a variable speed eliminating hard starts and controlling the flow with
demand extending the life of the pump. The new pump was installed on March 1,2024.
Budget Impact(amount, funding source,budget amendment):
$18,356.34 from Real Estate Excise Tax(REET)2.
Public Outreach (news release,community meeting, etc.):
N/A
Requested Action:
Acknowledgment only.
Attachments
Estimate
i
Nicholson Drilling
7245 Bethel Burley Rd SE
Port Orchard WA 98367
Phone:(360)876-4421
Fax:360-876-5601
OFFICE.NICHOLSONDRI LLING aaGMAIL COM
W W W.NICHOLSONDRILLINGINC COM
Service Information � Estimate
MASON COUNTY RECREATION
1000 NE SAND HILL RD
Billing Information
BELFAIR WA 98528 MASON COUNTY RECREATION
Contact: CARL OLSON
C/O CARL OLSON
Phone: (360)427-9670 x725 Fax: 411 N 5TH STREET
All Contact: CARL-CELL Alt Phone: (360)490-0669 SHELTON WA 98584
E-Mall: Marketing Campaign
Job Name ❑ Call Ahead ❑ Congrmed UPGRADE --
Sales Rep Terms Type class
--
---- Due on receipt PUMP SRVC
Job Type pO# r Route Scheduled Start End
ESTIMATE L 09:00 AM 1 09:30 AM _.
Item Quantity Rate Amount
45GS50 - PUMP END GOULDS 45GPM 5HP 1 $2,911.3000 $2,911.30
BSPF50S-230V-3PH - MOTOR FRANKLIN SUB 5 HP 3PH 1 $2,503.9487 $2,503.95 j
PVC DP 2 - PVC DROP PIPE 2" 260 $8.1600 $2,121.60
SUB CABLE 8-4 - SUBMERSIBLE CABLE PVC 8-4 FLAT 265 $4.6000 $1,219.00
CV200VFDDI - VALVE CHECK 2"VFD DUCTILE IRON 2 $211.8915 $423.78
TORQ 6X2 - TORQUE ARRESTOR 6"X 2" 2 $18.3077 $36.62
SKKBC - SPLICE KIT HEAT SHRINK#8 WI CLEAR 1 $10.8410 $10.84 j
PCPID50 KIT - PID50 KIT WITH SCREEN AND SURGE PROTECTOR 1 $3,975.6800 $3,975.68
WX104 - TANK PRE-PRESS 13 GAL METALLIC 1 $405.5140 $405.51 j
MISCPIPE* - MISCELLANEOUS PIPE FITTINGS 3 $100.0000 $300.00 j
MISCWIRELECT* - MISC,WIRE CONDUIT AND ELECT.FITT. 1 $100.0000 $100.00
LABOR_5T-1* - 5T TRUCK,OPERATOR&(1)ASSISTANT 6 $335.0000 $2,010.00
LABOR_TECH2 - HOURLY CHARGE FOR TWO TECHNICIANS 3 $300.0000 $900.00
Job Subtotal: $16,918.28
MASON COUNTY-2300 $1,438.06
Payment Total: $0.00
Total: $18,356.34
This estimate is good for 20days. It Is the customers responsibilly to ensure clear access for necessary vehicles and that the job site Is clean and
safe for technicians to work.
2127/24 CC:THIS ESTIMATE IS TO UPGRADE THE PUMP TO A VFD SETUP AND GET RID OF THE TANKS.
I.
i
NEWS RELEASE
March 12, 2024
MASON COUNTY COMMISSIONERS’ OFFICE
411 N 5TH ST, BLDG 1, SHELTON, WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Mason County Board of Equalization Membership
The Board of Mason County Commissioners is seeking applicants to fill a regular member position
and an alternate member position on the Mason County Board of Equalization. The regular
member position term ends on May 31, 2026. The alternate member position term ends on May
31, 2025. Applicants must reside in Mason County.
The Board of Equalization is a three-member board appointed by the Mason County
Commissioners. Two alternate members may also be selected. The Board’s responsibility is to
ensure that all property valuations are at 100% of market value, so an equitable tax assessment can
be established.
Taxpayers may appeal their assessments, including assessments of real and personal property,
forest land, timber, and open space. The Board also considers denial of senior citizen property tax
exemptions. Taxpayers can file a petition with the Board of Equalization and a hearing will be
scheduled to present their appeal of their assessment for timely filed and completed petitions.
Depending on the number of appeals heard each year, the Board may meet up to three days a week,
throughout the year. Board members are paid $100 per diem, when in session.
As required by RCW 84.48.042, the successful applicant must attend training, provided by the
Washington State Department of Revenue, within one year following appointment or
reappointment.
Interested citizens may obtain an application at the Mason County Commissioners’ Office, 411
North 5th Street, Shelton, or by calling Shelton (360) 427-9670 ext. 380 or visit the Mason County
website at www.masoncountywa.gov. The position is open until filled with the first review March
29, 2024.
BOARD OF MASON COUNTY COMMISSIONERS
______________________
Randy Neatherlin,
Chair
______________________
Kevin Shutty,
Vice-Chair
______________________
Sharon Trask,
Commissioner
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: Diane Zoren Ext. 747
Department: Support Services Briefing: N
Action Agenda: N
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): March 11,2024 Agenda Date: March 26,2024
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology N Other
(This is the responsibility of the requesting Department) Elections
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item:
Proclamation Request to Proclaim April 2024 as Child Abuse Prevention Month
Background/Executive Summary:
Roger Jones,Community Engagement Director FESS (Family Education and Support Services),requested the
Commissioners adopt the Child Abuse Prevention Month proclamation.
Budget Impact(amount, funding source,budget amendment):
None
Public Outreach (news release,community meeting, etc.):
Request from FESS
Requested Action:
Place Proclamation on March 26 agenda
Attachments
Proclamation
Proclamation
Child Abuse Preuention Month
April 2024
WHEREAS, Mason County recognizes our future rests in the hands of our most uulnerable
and cherished assets- our children; and
WHEREAS, all children deserue to liue in safe, stable, and nurturing enuironments which
promote their healthy growth and deuelopment; and
WHEREAS, child abuse, neglect and other trauma are recognized as serious public health
problems affecting both the current and future quality of life in our
communities; and
WHEREAS, it is the responsibility of our communities to ensure parents, caregiuers and
other adults who influence the health and well-being of children haue the
support, knowledge and concrete resources necessary to ensure all children
thriue to their greatest potential; and
WHEREAS, effectiue child abuse preuention strategies succeed because of partnerships
among agencies, schools religious organizations, law enforcement agencies,
health care prouiders, and the business community; and
WHEREAS, we, as Mason County of residents, continue our commitment to protecting all
members of our communities, and call upon all citizens to join together to
increase public safety and preuent the further abuse and neglect of our
children.
NOW THEREFORE, We, the Board of Mason County Commissioners, do hereby proclaim
April 2024 as
Child Abuse Prevention Month
and urge all citizens, communities, state agencies, faith groups, medical facilities,
elected leaders, medical prouiders, educators, and businesses to increase their participation in
efforts to support families, thereby preuentiog child abuse and strengthening the communities
in which we liue.
Signed this 26th day of March, 2024.
------------------- ------------------- -------------------
Randy Neatherlin Keuin Shutty Sharon Trask
Chair Commissioner Commissioner
C
Mason County
Agenda Request Form
Y
/A t!
To: Board of Mason County Commissioners
From: McKenzie Smith Ext. 589
Department: Support Services Briefing: ❑X
Action Agenda: ❑X
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): March 11,2024 Agenda Date: March 26,2024
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: ❑ Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item•
Selecting the Shelton-Mason County Journal as the Official County Newspaper
Background/Executive Summary:
Per RCW 36.72.075,the County legislative authority,at its first April meeting, shall select a legal newspaper
as the official County newspaper for the term of one year. The Shelton-Mason County Journal is the only
newspaper published in Mason County that qualifies as a legal newspaper under RCW 65.16.020.
Budget Impact(amount,funding source,budget amendment):
N/A
Public Outreach (news release,community meeting, etc.):
N/A
Requested Action:
Approval of the Resolution selecting the Shelton-Mason County Journal as the official County newspaper for
publishing certain legal publications.
Attachments
Resolution
RESOLUTION NO.
Amending Resolution No. 2023-020
Selecting the Official Mason County Newspaper
WHEREAS, RCW 36.72.075 requires the County legislative authority to let a contract to a legal
newspaper to serve as the official County newspaper for the term of one year•, and,
WHEREAS, if there is at least one legal newspaper published in the County,the contract shall be
let to a legal newspaper published in the County; and,
WHEREAS, the Shelton-Mason County Journal is published in Mason County and qualifies as a
legal newspaper in accordance with RCW 65.16.020; and,
NOW, THEREFORE, BE IT RESOLVED, that the Board of County Commissioners of Mason
County hereby declares the Shelton-Mason County Journal as the official County newspaper for furnishing
certain legal publications for the period of one year beginning April 1,2024.
DATED this 26th day of March,2024.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY,WASHINGTON
McKenzie Smith,Clerk of the Board Randy Neatherlin,Chair
APPROVED AS TO FORM:
Kevin Shutty,Vice-Chair
Tim Whitehead,Chief Deputy Prosecuting
Attorney Sharon Trask,Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mark Neary
Ext. 530
Department: County Administrator
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): March 11, 2024
Agenda Date: March 12, 2024
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item:
Letter of Support for PUD 1’s Appropriations Request
Background/Executive Summary:
Kristin Masteller, General Manager at PUD 1, reached out requesting three letters of support for each of PUD
1’s two projects – the Jorstad Substation engineering and design and the Manzanita Water Storage project.
These projects fall under the Grid Resiliency Project.
Budget Impact (amount, funding source, budget amendment):
N/A
Public Outreach (news release, community meeting, etc.):
N/A
Requested Action:
Approval of the letters of support for PUD 1’s appropriations request to fund their Grid Resiliency Project
which includes Jorstad Substation engineering and design and the Manzanita Water Storage project.
Attachments:
Letters
Date
The Honorable Maria Cantwell
511 Hart Senate Office Building
Washington, D.C. 20510
Re: Support for Mason County PUD No. 1’s Appropriations Request for FY25
Dear Senator Cantwell,
The Board of Commissioners for Mason County, Washington would like to express our support for
Mason County PUD No. 1’s appropriations request to fund their Grid Resiliency Project, which includes
the design and engineering of a middle-mile substation at Jorstad Creek in Lilliwaup, Washington as well
as a redundant transmission line to loop feed the PUD’s two substations on the southern end of their
electric service territory.
This Grid Resiliency Project is important for Mason County residents on the Hood Canal because this
area experiences frequent and long-lasting power outages due to the terrain of U.S. Highway 101 and
the Olympic National Forest that winds along the shoreline of Hood Canal, as well as on State Route 106.
These areas are vulnerable to natural hazards like landslides, wind and snow events, and most
commonly, fallen trees from the rainforest canopy.
Currently there a 35 mile stretch of power lines that run along Hwy 101 from Hoodsport to Mt. Walker
in Brinnon. When one section goes out of power, the entire stretch goes out. During two large storm
events in 2022, these customers were out of power for over three days the first time and over two days
the second time because there is no redundant power supply. With a middle mile substation, most of
these customers could have been back in service in less than 24 hours.
Additionally, the PUD’s Hoodsport Substation and the Jefferson County substation are old (1960’s) and
both must be taken completely offline for the PUD to perform their maintenance. This middle mile
substation would improve the resilience of the local power grid and enable the PUD to keep most
customers in power under most circumstances thanks to a redundant power feed. It also will allow the
PUD to be more efficient and proactive in the necessary maintenance that these other older substations
need.
The construction of a redundant transmission line will loop feed the two southern substations that feed
the Skokomish Indian Reservation and rural activity center of Union, which are the two main business
corridors in PUD 1’s service territory. Every customer on the PUD 1 system will benefit from this
increased resiliency of PUD 1’s electric grid. Every customer will also benefit from this funding by
alleviating the pressure on electric rates. With only 5,500 electric meters, Mason PUD 1 experiences the
same challenges larger utilities have with infrastructure but with far fewer customers to spread the
costs amongst. This funding would go a long way toward making the Jorstad Substation a near-term
reality without impacting individual household budgets while also helping to keep the Skokomish Tribe’s
business enterprises and Union businesses in power during storm events.
We hope you will agree and select Mason PUD 1’s Grid Resiliency Project to move forward for
appropriations. They have been a fantastic public partner for Mason County and have a proven track
record of getting projects done.
Sincerely,
Mason County Commissioners
February 27, 2023
The Honorable Patty Murray
154 Russell Senate Office Building
Washington, D.C. 20510
Re: Support for Mason County PUD No. 1’s Appropriations Request for FY24
Dear Senator Murray,
I would like to express my support for Mason County PUD No. 1’s appropriations request to fund their
grid resiliency project, which includes the design, engineering and feeder buildout of a middle-mile
substation at Jorstad Creek in Lilliwaup, Washington.
This project is important for Mason County residents on the Hood Canal because that area experiences
frequent and long lasting power outages due to the terrain of the windy U.S. Highway 101 and the
Olympic National Forest. This stretch of line is vulnerable to natural hazards like landslides, wind and
snow events, and most commonly, fallen trees from the rainforest canopy.
Currently there a 35 mile stretch of power lines that run along Hwy 101 from Hoodsport to Mt. Walker
in Brinnon. When one section goes out of power, the entire stretch goes out. During two large storm
events in 2022, these customers were out of power for over three days the first time and over two days
the second time because there is no redundant power supply. With a middle mile substation, most of
these customers could have been back in service in less than 24 hours.
Additionally, the PUD’s Hoodsport Substation and the Jefferson County substation are old (1960’s) and
both must be taken completely offline for the PUD to perform their maintenance. This middle mile
substation would improve the resilience of the local power grid and enable the PUD to keep most
customers in power under most circumstances thanks to a redundant power feed. It also will allow the
PUD to be more efficient and proactive in the necessary maintenance that these other older substations
need.
The ability to feed into Hoodsport frees up capacity on their southern end substation that feeds the
Skokomish Indian Tribe, the Skokomish Valley, and the town of Union, which helps keep more
customers in service during storm events. Every customer on the PUD 1 system will benefit from this
middle mile substation and increased resiliency of PUD 1’s grid. Every customer will also benefit from
this funding by alleviating the pressure on electric rates. With only 5,400 electric meters, Mason PUD 1
experiences the same challenges larger utilities have with infrastructure but with far fewer customers to
spread the costs amongst. This funding would go a long way toward making this project a near-term
reality without impacting individual household budgets.
I hope you will agree and select Mason PUD 1’s project to move forward for appropriations. They have
been a fantastic public partner for Mason County and have a proven track record of getting projects
done.
Sincerely,
Kevin Shutty
Mason County Commissioner
Date
The Honorable Derek Kilmer
1410 Longworth HOB
Washington, D.C. 20510
Re: Support for Mason County PUD No. 1’s Appropriations Request for FY25
Dear Representative Kilmer,
Thank you for the opportunity to express our support for Mason County PUD No. 1’s Community Project
Fund request for their Manzanita Water Storage Project, which includes the construction of two
200,000-gallon water reservoirs and booster stations, stormwater pond, small water warehouse and
perimeter security for their Manzanita Campus.
This Manzanita Water Storage Project aligns with Mason County’s comprehensive plan for water utility
planning for the unincorporated areas of our county and was even included in IGNITE Mason’s
RECOMPETE application as a priority for developing workforce housing to support Mason County’s
workforce initiatives.
Mason PUD 1 has already invested substantial local resources into their Manzanita Campus through the
construction of a new electric substation to support growth in the Union area and completing the design
of the water reservoirs and booster stations. This water section of the Manzanita Campus will help fulfil
a key milestone in the PUD’s 20-year water system planning for Union and address several strategic
issues in long term municipal water system planning including: providing a robust and resilient public
water supply, rural fire suppression, drought mitigation and economic development through the
construction of middle-class housing in an area where available housing inventory is limited.
Immediately, 47 ERUs (residential water connections) will be freed up following the construction of this
water storage system for Mason County residents who have been on decades-long waiting lists for
available water connections. It will also provide future connections to accommodate the growth that is
poised for the Rural Activity Center of Union for decades to come.
Without grant funding, the strain these expensive water storage construction projects would put on
3,100 ratepayers is unaffordable. Rural water systems have the same infrastructure needs as urban
areas with far fewer customers to carry the cost burden. The PUD has been very successful in obtaining
grant funding to augment its capital budget so the increasing expense of providing safe, reliable drinking
water doesn’t fall solely upon individual household budgets. Mason County partnered with PUD 1
through APRA funding to invest in several of these water infrastructure projects that are important to
the health and viability of Mason County.
We hope you will agree that the Manzanita Water Storage Project is not only viable and necessary, but
that Mason PUD 1 is a responsible and capable partner to receive this federal funding. They have been a
fantastic public partner for Mason County and have a proven track record of getting projects done.
Sincerely,
Mason County Commissioners